HomeMy WebLinkAbout2017 Budget BookCITY OF STILLWATER
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216 4th Street North
Stillwater, MN 55082
Phone: 651.430.8800
Web Address: www.ci.stillwater.mn.us
PREPARED BY THE FINANCE DEPARTMENT
2017 BUDGET
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2017 BUDGET
I. INTRODUCTION
City Officials.................................................... 3
Mission Statement.......................................................................................... ...............
4
Strategic Plan Summary ......................................... ........................... 5
OrganizationalChart.......................................................................................................- 6
CertifiedLevy..............................................................
Debt Service Levy Obligations............................................................... 8
BudgetOverview.......................................................................................................... 9-11
Property Tax Calculation.................................................................................... 12-13
Where Does Your City Property Tax Dollar Go?................................................................................... 14
DebtService Obligations.................................................................................................. 15
Trend Information:
Total Certified Levy (past 10 years) .............. ........ 19
City Taxable Tax Capacity (past 10 years) ................................................... 20
City Tax Rate (past 10 years).......................................................................................... 21
General Tax Levy and Levy Limits (past 10 years).............................................................. 22
Local Government Aid & General Tax Levy (past 10 years) ................................................... 23
BondRating (past 10 years)................................................................................... ..... 24
II. BUDGET SCHEDULES
A. GENERAL FUND
GeneralFund Summary.......................................,.....................................................
28-29
Revenues.................................................................................................-- ....
31
Expenditures:
Mayorand Council.................................................................................................
32-33
Elections....................... ...................................... ......-.........................................-
.........................................34-35
MISSupport Services...............................................,..,..........................................
36-37
Finance ................................. ........... ........... ,.....,........ .........................................
-
38 39
Human Resources.................................................................................................
40-41
Administration...........................................................,...........................................-
...42-43
Legal/City Attorney ............. ................ .......,............................................................
44-45
Plant/City Hall.......................................................................................................
46-47
Community Development............................................................................. ...
48-49
Police..................................................................................................................
50-51
Fire .............................. ........................................................ ................ ..............-
...........52-53
Inspections...........................................................................................................
54-55
CivilDefense........................................................................................................
56-57
Engineering..........................................................................................................5
8-59
Streets............................................................ .................... ...... .....
-61
Unallocated........................................................................................... ., ..........
62-63
B. SPECIAL REVENUE FUNDS
Special Revenue Funds Summary ........ ......................... ...................... .........................
66-67
SpecialEvents............................................................................ .............
68-69
St Croix Valley Recreation Center.............................................,..............................,.
70-71
Miscellaneous Library Donations............ .....
72-73
Library.........................................,.........................................74
-75
Parks................................................................................................................
...,.
-
76 77
Downtown Beautification...........................................................................................
78-79
Washington County Recycling Grant............................................................................
80-81
Miscellaneous Grants ..................................................... .................................. ..........
82-83
CITY OF STILLWATER, MINNESOTA
TABLE OF CONTENTS
C. DEBT SERVICE FUNDS
Debt Service Funds Summary .................. ---.... .................. —......................... 86'87
GDCapital Outlay Bonds ......... ...................................... 88-80
QOTax Increment Financing Bonds ............ ................................... -------.--00'Q1
Tax Increment Financing Revenue Bonds ............................................... .......... ...........
92'93
D. CAPITAL PROJECT FUNDS
Capital Project Funds Summary ..................... ............................................... ............ 09
Permanent Improvement .------..------------............................... 100'01
Tax Increment Financing District #G............................................................ ..... ..... -- 102'103
Tax Increment Financing District #8 ..................................................... ................ .... 104'105
Tax Increment Financing District #A ........................... ............................................. _ 106-07
Tax Increment Financing District #1O— ......................... ................................ .—........ 108'09
E. ENTERPRISE FUNDS
Enterprise Funds Summary ......... ..................................................................... ...... ... 114.'115
SanitarySewer .................................... `.................... --- ... .................................... 116'117
StormSewer ......................................... ........... ................. ........ —.......... .......... 118'110
Signs& Lighting ............................................................. ................ .......... ............. 120-21
Parking........................................................................... —............................ ........ 122423
ParkingRamp ........................................................................... .......... ...... .......... 1 124425
Ui OTHER SCHEDULES
Capda|OuUoy---. ------ .................................................................................... 129'134
Reserves
BondProoeedo—_...... ...... ..................... ......... .............................................. ........ 135
|nteyfundAoUvihy ...................... ....... —... —......... ............................ ............................... 137
BenefitedPersonnel .............. --............... ...... .............. ......... ................................... 138-139
[V. APPENDIX
INTRODUCTION
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CITY OF STILLWATER, MINNESOTA
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OFFIC
January 1, 2017
ELECTED OFFICIALS
Mayor
Ted Kozlowski
Term Expires: January 2019
Councilmember's
Ward 1
Doug Menikheim
Term Expires: January 2019
Ward 9
Dave Junker
Term Expires: January 2021
Ward 3
Tom Weidner
Term Expires: January 2021
Ward 4
Mike Polehna
Term Expires: January 2019
APPOINTED OFFICIALS
J. Thomas McCarty, City Administrator/Treasurer
David T. Magnuson, City Attorney
Shawn Sanders, Public Works Director/City Engineer
Bill Turnblad, Community Development Director
Sharon Harrison, Finance Director/Deputy Treasurer
John Gannaway, Police Chief
Stuart Glaser, Fire Chief
Lynne Bertalmio, Library Director
3
CITY OF STILLWATER, MINNESOTA
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MISSION
To provide the community with a
quality living environment,
quality public services and facilities
while protecting Cultural,
historical and natural resources
through fair and open government,
careful planning, effective
management and efficient
fiscal policy,
Adopted by the City Council in 1995
CITY OF STILLWATER, MINNESOTA
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PLAN SUMMARY,r
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2015-2020
R'N's dati�.
HOW CAN THE CITY OF STILLWATER .........
Develop Organization Excellence: FI
• Engage & Develop City Council
4 Create City Council Manual
� Update Council Code of Ethics Policy
• Maintain High Community Standards
Create Community Communications Strategy and Branding Imitative
Create Zoning Administrator position
Increase Organization Excellence
4 Create and fill Human Resources position
Develop Staff Performance Evaluation System
Perform and Implement Class/Comp Analysis
Value City Employees
Develop Our Community: Fll
• Create an Economic Development Strategy and Promote Economic Development
Create Economic Development Strategy
Evaluate need for Economic Development Staff support
• Update Overall Downtown Chapter of the City Comprehensive Plan
Update Economic Development Chapter of City Comprehensive Plan
Update Downtown Chapter of Comprehensive Plan
Complete City Park Plan for Community
• Review Events Strategies and Policies
-> Review Events Strategy and Update Event Policies
Sustain Strategic Planning and Implementation: �1
Commit to Strategic Planning
4 Conduct regular Strategic Planning Sessions with Council and Staff
4 Review Department Vision and Goals
• Implement and Launch Capital Planning
• Develop and Implement Capital Improvement Plan (CIP)
• Accelerate 5 -year CIP to find priority needs within two (2) years
• Remodel Police Department and Upgrade City Hall
• Develop CIP Funding Plan within City's Debt Service Standards
• Develop a Legislative Agenda
Adopted by the City Council on November 17, 2015
Resolution No. 2015-204
NOTE: Several of the strategic plan elements are highlighted (in blue) throughout this document.
Program Types:
General Government
Public Safety
' VbrcWorkS {
Culture and Recreation
Proprietary
Component Unit
CITY OF STILLWATER, MINNESOTA
ORGANIZATIONAL CHART
CITIZENS OF STILLWATER
MAYOR &
CITY COUNCIL
COMMUNITY BOARDS AND
BEAUTFICATION COMMISSIONS
CITY BOARD OF
ATTORNEY WATER
COMMISSIONERS
I
I
I
CITY ADMINISTRATOR/
TREASURER
LIBRARY
BOARD
ELECTIONS COMMUNITY
DEVELOPMENT
MIS
BUILDING
INSPECTIONS
ADMINISTRATION
ENGINEERING
PLANT/CITY HALL
SPECIAL EVENTS SANITARY SEWER
HUMAN `AJASHINGT{ t+4 CO
RESOURCES RECYCLING
GRANT
HERITAGE PRESERVATION
COMMISSION
PLANNING
COMMISSION
PARKS
BOARD
JOINT CABLE
COMMISSION
HUMAN RIGHTS
COMMISSION
LIBRARY
FINANCE FIRE POLICE
ST CROIX VALLEY CIVIL DEFENSE
PUBLIC RECREATION
WORKS CENTER
PARKING
STREETS PARKS
PARKING RAMP
STORM SEWER i I SIGNS & LIGHTING
CITY OF STILLWATER, MINNESOTA
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Pursuant to Resolution 2016-219, on December 6, 2016 the City Council adopted the final certified city-wide tax levy of
$12,532,439 and an additional taxing district levy of $41,900 for a total tax levy of $12,574,339 for taxes collected in the
year 2016. This levy consists of the General Revenue Tax Levy, the Debt Service Tax Levy, and the WMO Levy and is
as follows:
CITY-WIDE LEVYS
General Revenue Tax Levu
Fund #
100 General Operating Levy
Amount
$ 8,857,823
Debt Service Tax Levu
The Debt Service Levy is levied against all of the taxable properties of the City and provides funding for those bond
issues requiring property tax support. The Debt Service Levy for taxes collected in the year 2017 is $3,674,616 and
consists of the following for existing and new Debt Service Obligations:
Fund #
Re wired Leyy on Existing Debt for 2017
Amount
312
G.O. Capital Outlay 2012A
566,845
314
G.O. Capital Outlay 2014A
717,403
315
G.O. Capital Outlay 2005B
280,966
319
G.O. Capital Outlay 2009B
106,234
324
G.O. Capital Outlay 2014 (Armory)
85,000
326
G.O. Capital Outlay 2016A
816,113
329
G.O. Capital Outlay 2009D
345,778
385
G.O. Sports Center 2005C
250,436
389
G.O. Sports Facility Revenue 2009C
55,841
Total Existing Debt
$3,224,616
New Debt
327
G.O. Capital Outlay 2017
$450,000
Total New Debt
$450,000
Total Debt Service Levy $3,674,616
PARCEL -SPECIFIC LEVY
WMO Levy
705 MSCW MO Dues $41,900
TOTAL LEVY: $12,574,339
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$0
LEvy4FLIBLIGATIONS x:
DEBT SERVICE LEVY OBLIGATIONS
,LO ,LO ,LO ,LO ,LO ,LO ,LO ,LO ,ti0 ,LO ,LO ,LO ,LO ,LO .LO ,LO ,LO ,LO ,LO ,LO ,LO ,LO .LO
0 GO Capital Outlay Bonds Q GO Revenue Bonds GO Tax Increment Bonds
The above graph shows the amount of debt service required for existing debt to be levied for each budget year
beginning with 2017. The amount of levy can be reduced or "cancelled" if there are sufficient funds available to pay the
required debt service.
Taxes
Payable
GO Capital
Outlay Bonds
GO Revenue
Bonds
GO Tax
Increment
Bonds
Total
2017
$2,918,339
$424,237
$0
$3,342,576'
2018
$2,869,871
$174,326
$0
$3,044,197'
2019
$2,776,636
$173,880
$266,720
$3,217,236'
2020
$2,590,296
$0
$271,235
$2,861,531
2021
$2,016,074
$0
$270,185
$2,286,259
2022
$1,717,521
$0
$268,977
$1,986,498
2023
$1,406,645
$0
$267,612
$1,674,257
2024
$1,086,094
$0
$266,090
$1,352,184
2025
$1,090,723
$0
$269,660
$1,360,383
2026
$621,801
$0
$272,915
$894,716
2027
$620,856
$0
$267,875
$888,731
2028
$624,846
$0
$268,085
$892,931
2029
$622,484
$0
$273,440
$895,924
2030
$619,032
$0
$0
$619,032
2031
$477,911
$0
$0
$477,911
8
CITY OF STILLWATER, MINNESOTA
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General Description and Form of Government
The City of Stillwater, incorporated in 1894, is a growing community located on the St Croix River in central Washington
County, approximately 20 miles east of Minneapolis/St. Paul metropolitan area. Stillwater encompasses an area of
approximately 5,814 acres serves a population of 18,754.
The City of Stillwater operates under the "Home Rule Charter" form of government under the provisions of State of
Minnesota Law. The Mayor is the president of the Council and together with the four -member City Council comprises
the governing body of the City. The City Council is responsible, among other things, for passing ordinances, adopting
the budget, appointing committees, and hiring a City Administrator. The City Administrator has the responsibility of
carrying out the policies and ordinances of the City Council and of overseeing the day-to-day operations of the City.
The Mayor is elected at -large and the Council Members are elected by Wards to serve four-year overlapping terms of
office.
The City provides a full range of municipal services. These services include: general government, public safety (police
& fire), public works (streets & fleet), parks and recreation, public improvements, and providing and maintaining sanitary
sewer, storm sewer, signs & lighting and parking infrastructure.
Fund Accounting
The accounts of the City are organized on the basis of funds, each of which is considered a separate accounting entity.
The operations of each fund are accounted for with a separate set of self -balancing accounts that comprise its assets,
liabilities, fund equity, revenues and expenditures/expenses. Government resources are allocated to and accounted for
in individual funds based upon the purposes for which they are to be spent and the means by which spending activities
The budgeted funds of the City are grouped into two broad categories as follows:
Governmental Funds - Governmental Funds are used to account for the "governmental -type" activities of the
City (e.g. activities that receive a significant portion of their funding from property taxes, state aids, and various
grants). The Governmental Funds budgeted for the City are the General Fund, Special Revenue Funds, Debt
Service Funds, and Capital Project Funds.
Proprietary Funds - Proprietary Funds are used to account for the "business -type" activities of the City (e.g.
activities that receive significant portion of their funding through user charges). The Proprietary Funds budgeted
by the City are the Enterprise Funds.
Basis of Accounting and Budgeting
The Governmental Funds are budgeted and accounted for on a modified accrual basis. Under this method, revenues
are recognized when they are measurable and available. "Measurable" means the amount of the transaction can be
determined and "available" means collectible within the current period or soon enough thereafter (usually within 60 days
after the end of the year) to pay liabilities of the current period. Expenditures are recognized when a transaction is
expected to draw upon current spendable resources, rather than future resources.
The Proprietary Funds are budgeted and accounted for on a full accrual basis. Under this method, revenues are
recorded when earned and expenses are recorded at the time the liabilities are incurred.
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CITY OF
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Budget Process
Section 7.01 of the Stillwater City Charter sets forth the requirement that the City Administrator must prepare and submit
an annual budget to the City Council which accurately reflects the financial needs for the City. The City Administrator is
also required to enforce the provisions of the budget upon adoption.
The budget is prepared on an annual basis and follows the calendar year, January 1 st to December 31 st.
The City Administrator and City staff address the Council's concerns in the preparation of the budget and evaluate the
financial costs of the implementation of these policies and include them in the budget where economically feasible.
NOTE: Minnesota State Statutes require that a preliminary property tax levy resolution be certified to the
County Auditor by September 30 of each year. Once the City adopts the proposed tax levy, the final tax levy can
ONLY remain the same or be decreased, not increased.
10
2016 Budget Calendar:
2016
April
Finance Department begins budget process by preparing projected wages, benefits and insurance
costs for the upcoming fiscal budget year.
May 20
Budget worksheets are distributed to Department Heads/Division Supervisors for completion.
June 17
Completed budget worksheets are due to the Finance Department. The Finance Department
assembles the preliminary (requested) budget information.
July
The City Administrator reviews requested budget, meets with Department Heads to review budget
requests, and makes recommendations regarding the budget.
August 12
Finance distributes proposed budget to Department Heads/Managers and City Council
August 16
Council, during a budget workshop session, meets with the City Administrator and Department
Heads to review the proposed budget.
End of August
County distributes estimated Local Taxable Value & Fiscal Disparity information
September 6
Review updated proposed budget information.
September 20
Council adopts the proposed budget, the proposed tax levy and sets the Truth -n -Taxation meeting
dates.
Prior to
State Statutes require that the proposed budget, the proposed property tax levy and the Truth -n -
September 30
Taxation meeting dates is REQUIRED to be certified to the County Auditor no later than
September 30.
November
The County to send out Truth -in -Taxation parcel specific notices based on the proposed
budget/levy certified to the County Auditor prior to September 30.
November 15
Notice of 2017 T -N -T Budget meeting announced at City Council meeting.
December 6
City to hold the Truth -n -Taxation meeting. Council adopts final budget and final property tax levy.
Prior to
Finance Department certifies the final property tax levy and the final budget to the County Auditor
December 29
and the MN Department of Revenue.
NOTE: Minnesota State Statutes require that a preliminary property tax levy resolution be certified to the
County Auditor by September 30 of each year. Once the City adopts the proposed tax levy, the final tax levy can
ONLY remain the same or be decreased, not increased.
10
CITY OF STILLWATER, MINNESOTA
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BUDGETOVERVIEW
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Budgeted Funds
The City of Stillwater prepares a budget for the General Fund, certain Special Revenue Funds (Special Events Fund, St.
Croix Valley Recreation Center Fund, Library Fund, Parks Fund, DARE Fund and the Washington County Recycling
Grant Fund), Debt Service Funds, certain Capital Project Funds (TIF Districts) and its Enterprise Funds, but only legally
adopts, by resolution, the budget for the General Fund and the budgets for the Special Revenue Funds.
Revenue Estimation
Revenue estimation is a key component in preparing the City's annual budget. The general intent is make conservative
and objective projections. The City's approach to estimating revenues is to consider each individual revenue sources'
history of predictability, stability or volatility. The estimation methods used are a combination of trend analysis and
forecasting from information provided by prior years actuals and City departments.
Capital Improvement Program
The City of Stillwater's Capital Improvement program is intended to provide the City Council and staff with a process for
identifying and prioritizing capital projects and capital equipment purchases in order to coordinate the financing and
timing of improvements, which maximizes the return to the public. The process enables the City to evaluate long-term
cost and benefits of each project/equipment and uses this information when preparing the annual budget.
Property, Tax Levy
The City of Stillwater levies property taxes for its General Fund operations (General Operating Levy), a Debt Service
Tax Levy for Debt Service obligations and a WMO Levy . See Certified Levy on page 6. The levies are allowed by
State Statutes, and are collected from property owners by Washington County and distributed to the City in July,
December, and January.
Truth -in -Taxation Public Hearing
Each year in November and early December, State Statutes require all counties, school districts, and cities with a
population over 2,500 hold a public meeting to discuss the proposed budget and property tax levies. As part of this
process, each property is sent by the County a Truth -in -Taxation notice, which shows the impacts of the proposed levies
on their individual property. The public meeting is set up as a forum for citizens to come and discuss their views on the
proposed budget and property tax levies with the public officials of each jurisdiction. The City of Stillwater held its public
meeting on Tuesday, December 6, 2016 at 7:00 p.m.
Questions
Any questions regarding the content of the City's budget document can be discussed with the City Administrator or the
Finance Director by contacting City Hall at (651) 430-8800.
11
CITY OF •
'1�1 R01r1f,_A(YA,1,7i,CALCULATION
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MARKET VALUE EXCLUSION
All homesteaded property under $413,800 in property value will receive a Homestead Market Value Exclusion. The
homesteaded property no longer receives a credit that reduces the property taxes paid. Instead, a portion of the
property's value will be excluded from taxation. The Homestead Market Value Excludes from taxation 40% of the value
on the first $76,000 of a property's value. The amount excluded is reduced as the value rises over $76,000 (the
exclusion reduction is equal to 9% of the value over $76,000). Homesteads that $413,800 in value will receive no
homestead exclusion. The chart below gives examples of the exclusion amount on various value homes:
Estimated Market
Value
Taxable Market
Value
Taxable Market
Value (after
Exclusion)
$76,000
$30,400
$45,600
$150,000
$23,740
$126,260
$250,000
$14,740
$235,260
$350,000
$5,740
$344,260
$400,000
$1,240
$398,760
$425,000
$0
$425,000
HOW CITY PROPERTY TAXES ARE CALCULATED
Step 1. Calculate the City Property Tax Rate
Box 1
Total Proposed
City Budget
- minus
Box 2
All Non -Property
Tax Revenues, e.g.:
- State Aid, Fees, etc.
= equals
Box 3
Property Tax Revenue
Needed (Levy)*
Less Fiscal
Disparity Contribution
Box 4
City -Wide Assessor's
Market Value Less
Market Value Exclusion
x times
Box 5
State
State Mandated
Class Rates
equals
Box 6
divided by Total City -Wide
Taxable
"Tax Capacity"
equals
Box 7
City's
Property Tax
Rate
Boxes 1 - 3 calculates the City Tax Levy
Boxes 4 -6 calculates the City -Wide Taxable Tax Capacity
City Tax Levy divided by the Taxable Tax Capacity equals the City Tax Rate
12
CITY OF STILLWATER, MINNESOTA
PROPERTYTAx
CALCULATION
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CALCULATION OF PAYABLE 2016 CITY PROPERTY TAX RATE (ESTIMATED):
City Budget
Governmental Funds Budget $ 15,871,751
Debt Service Budget 3,674,616
Total City Budget $ 19,546,367
Box 1 Less Non -Property tax revenues 7,013,928
Box 2 Certified Levy (City -Wide Tax Levy Only) $ 12,532,439
Less Fiscal Disparity Contribution 1,307,951
Box 3 City Levy $ 11,224,488
Box 4, City Taxable Tax Capacity $ 20,020,252
Box 7 City Tax Rate (estimated) 56.066%
HOW CITY PROPERTY TAXES ARE CALCULATED
Step 2. Calculate Individual Parcels City Property Tax
Formula: Property's Net Tax Capacity x City Property Tax Rate = Property's City Property Tax
NET TAX CAPACITY
The Net Tax Capacity is calculated by multiplying the Taxable Market Value less the Market Value Exclusion of the parcel by
the appropriate assigned Class Rate of the parcel.
- the Taxable Market Value (TMV) refers to the amount of value of the parcel that is used in calculating taxes. The TMV is
determined by Washington County Assessor's office and then reduced by the Market Value Exclusion.
- the Class Rate is based on the assigned use or classification of the parcel.
Class Rates are determined by the MN Legislature and a
portion of the rates are as follows:
Property Class
Payable
Property Class
Payable
Taxable Market Value
2016
Taxable Market Value
2016
Residential Homestead
$425,000
Market Rate Apartments
Market Value Exclusion
First $500,000 of value
1.00%
Regular
1.80%
Over $500,000 of value
1.25%
Commercial Industrial
$126,260
Residential Non -Homestead
$425,000
First $150,000 of value
1.50%
Single Unit
Over $150,000 of value
2.00%
First $500,000 of value
1.00%
456
1,263
Over $500,000 of value
1.25%
5,000
Over $500,000 @ 1.25%
ACTUAL CITY PROPERTY TAX CALCULATION
(Property Class: Residential Homestead)
13
Taxable Market Value
$76,000
$150,000
$250,000
$425,000
$750,000
Market Value Exclusion
$30,400
$23,740
$14,740
$0
$0
Taxable Market Value (after exclusion)
$45,600
$126,260
$235,260
$425,000
$750,000
Parcel Tax Capacity
First $500,000 @ 1.00%
456
1,263
2,353
4,250
5,000
Over $500,000 @ 1.25%
0
0
0
0
3,125
Total Tax Capacity
456
1,263
2,353
4,250
8,125
City Tax Rate
56.066%
56.066%
56.066%
56.066%
56.066%
City Property Tax
$255.66
$708.11
$1,319.23
$2,382.81
$4,555.36
13
CITY OF STILLWATER. MINNESOTA
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Property
How the City spends each dollar it receives from the tax levy:
I
Public Safety,
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Debt Service,
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Culture &
Recreation,
I4C Public works,
9C
General
Government,
23C
Program
Each 12rogram type consists of the following services:
Public Safety:_
Police
Fire
Building Inspections
Civil Defense
General Government:
Mayor & City Council
Elections, MIS
Finance
Human Resources
Administration
City Attorney
Plant/City Hall
Community Development
14
Culture & Recreation:
Special Events
Library
Parks
Community Beautification
Engineering
Streets
CITY OF •
Debt Service Obligationsa
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The City issues different types of debt obligations to fund various purchases/improvements:
1. General Obligation (GO) Capital Outlay Bonds - used to finance the purchase/construction of capital outlay/major
capital construction projects where property taxes are the main funding source.
2. General Obligation (GO) Tax Increment Bonds - used to finance TIF eligible capital improvements projects where TIF
is the main funding source.
3. General Obligation (GO) Revenue Bondt= - used to finance capital projects where revenues generated by the project
are the main funding source.
4. Tax Increment Revenue Bonds - used to finance capital projects where TIF revenues generated by the project/district
are the sole funding source.
Debt Service Payments - Principal & Interest
$6,000,000
$5,000,000
$4,000,000 O Tax Increment Revenue.Bonds
91 GO Revenue Bonds
$3,000,000 _ 9 G Tax Increment Bonds
-- ■GO Capital Outlay Bonds
$2,000,000 -
$1,000,000
$o ■■■■■■■■■■
2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040
The graph above shows the amount of principal and interest due for each year for each different type of debt obligation
The graph below shows the principal balance at the beginning of each year for each different type of debt obligation.
Debt Service Balance - Principal
$40,000,000
$35,000,000
$30,000,000
$25,000,000
El Tax Increment Revenue Bonds
$20,000,000
GO Revenue Bonds
$15,000,000 U GO Tax Increment Bonds
0 GO Capital Outlay
$10,000,000
$5,000,000
$0
2017 2018 2019 2020 20212022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040
15
16
Trend Information
2
$14,000,000
General Tax
Levy
$12,000,000
Unalloted Aids
PERA* & Credits
$10,000,000
Total Certified
Levy
$8,000,000
$6,775,809
$3,192,158
$6,000,000
$0
$4,000,000
2009*
?{
$3,286,539
$160,822
�A
$2,000,000;.;
$10,099,769
2010*
$0
CITY OF STILLWATER, MINNESOTA
TRENDINFORMATION
Y�
(Past io Years)
TOTAL CERTIFIED LEVY
2008 2009* 2010* 2011* 2012* 2013* 2014 2015 2016 2017
E General Tax Levy ■ Debt Service Levy OPERA* Levy M Unalloted Aids & Credit Levy Q WMO Levy
Special Levv's
Year
General Tax
Levy
Debt Service ;
Unalloted Aids
PERA* & Credits
WMO**
Total Certified
Levy
2008
$6,775,809
$3,192,158
$0
$0
$9,967,967
2009*
$6,652,408
$3,286,539
$160,822
$0
$10,099,769
2010*
$6,479,727
$3,385,158
$163,351
$81,954
$10,110,190
2011*
$6,523,288
$3,215,195
$171,974
$247,910
$10,158.367
2012*
$6,963,509
$3,110,066
$173,022
$0
$10,246,597
2013*
$7,261,468
$2,971,497
$173,542
$0
$10,406,507
2014
$7,606,066
$3,018,920
$0
$10,624,986
2015
$7,825,610
$3,514,043
$0
$31,600
$11,371,253
2016
$8.365.422
$3.665.145
MVIZA
$0 1
$41,800
$12,072,367
2017
$8,857,823
$3,674,616
$0 1
$41,900
$12,574,339
* Fore payable 2009 thru 2013, the City certified a special levy for PERA Employer Contribution Rate Increase. See the
Appendix for a definition of what this special levy is. Prior to 2009, the PERA Employer Contribution Rate Increase
Levy was included with the General Operating Levy. For payable 2014 and forward , the PERA Exclusion Special Levy
was not allowed (per State Statutes).
**WMO (Waste Management Organization) Levy is a levy specific to the parcels in the Middle St Croix WMO. The levy
funds the dues to the WMO (see the storm sewer fund).
19
$25,000,000
520.000.000
$15,000,000
$10,000,000
$5,000,000
$0
2008
CITY OF STILLWATER, MINNESOTA
TRENDINFORMATION
(Past 10 Years)
CITY TAXABLE TAX CAPACITY
2009 2010 2011 2012** 2013 2014** 2015 2016 2017
Year
City -Wide
Taxable Tax
Capacity
2008
$18,864,893
2009
$18,787,816
2010
$18,225,056
2011
$17,113,385
2012**
$16,688,107
2013
$15,236,458
2014**
$16,129,096
2015
$18,523,641
2016
$19,148,439
2017
$20,020,252
** For payable 2012, the City -Wide Taxable Tax Capacity includes those properties that were included in Tax
Increment Financing District #1 as this district was decertified on December 31, 2011.
*' For payable 2014, the City -Wide Taxable Tax Capacity includes those properties that were included in Tax
Increment Financing District #4 as this district was decertified on December 31, 2013.
Final Tax Taxable Tax Capacity
20
ylr<e]�'\11��'J/_\la:�►'ill►`1►1�+'iel/_
.Nt 3ESIjfr,�, ,.�, BE.Y IJfr,F.
� r r
Z,
(Past io Years)
CITY TAX RATE
70%
60%
50%
40%
30%
20%
10%
0%
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
Year
Total
Certified
Levy
Fiscal (1)
Disparity
Contribution
City Levy
City -Wide
Taxable Tax
Capacity
City Tax
Rate
2008
$9,967,967
$819,600
$9,148,367
$18,424,538
49.653%
2009
$10,099,769
$909,059
$9,190,710
$18,864,893
48.719%
2010
$10,110,190
$1,094,815
$9,015,375
$18,787,816
47.985%
2011
$10,158,367
$1,090,126
$9,068,241
$18,225,056
49.757%
2012
$10,246,597
$1,167,099
$9,079,498
$17,113,385
53.055%
2013
$10,406,507
$1,122,580
$9,283,927
$16,688,107
55,632%
2014
$10,624,986
$1,035,673
$9,589,313
$15,236,458
62.937%
2015
$11,371,253
$1,212,159
$10,159,094
$16,129,096
62.986%
2016
$12,072,367
$1,118,491
$10,953,876
$19,145,250
57.425%
2017
$12,574,339
$1,307,947
$11,266,392
$19,759,427
57.223%
The City Tax Rate is calculated by dividing the City Levy by the City -Wide Taxable Tax Capacity.
(1) The Fiscal Disparity Contribution is the City's contribution to the Metropolitan Fiscal Disparities pool (property tax
base sharing program) which in turn reduces the Total Certified Levy.
Final Tax Rate
21
CITY OF STILLWATER, MINNESOTA
TRENT] INFORMATION
(Past io Years)
GENERAL TAX LEVY AND LEVIT LIMITS
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$p Will
U" E" L—P Lir Uip MP MW �
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
M General Tax Levy 0 Levy Limit
The above graph depicts how the General Tax Levy (the amount subject to the levy limit) compares to the Levy Limit
in place for that given year. Some years (such as 2008, 2012, and 2014) there were no levy limits in effect.
Year
General
Tax Levy
Levy Limit
2008
$6,775,809
Not Applicable
2009
$6,652,408
$6,668,408
2010
$6,479,727
$6,479,727
2011
$6,523,288
$6,523,288
2012
$7,136,531
Not Applicable
2013
$7,435,010
Not Applicable
2014
$7,606,066
$10,406,507
2015
$7,825,610
Not Applicable
2016
$8,365,422
Not Applicable
2017
$8,857,823
Not Applicable
I
CITY OF STILLWATER, MINNESOTA
T
TRENDINFORMATION
r
1 i
$9,000,000
$8,000,000
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
2008
LOCAL GOVERNMENT AID & GENERAL TAX LEVY
2009 2010 2011 2012 2013 2014 2015 2016 2017
■ LGA (Received) 0 LGA (Unalloted) a General Tax Levy
Year
G (Receive
or Certified to
be Received)
-Total
LGA
(Unalloted)
Certified
LGA
General Tax
Levy
$6,775,809
$6,813,230
$6,725,032
2008 $227,971 $227,971 $455,942
2009 $389,836 $359,402 $749,238
2010 $174,580 $837,994 $1,012,574
2011
$174,850
$999,053
$1,173,903
$6,943,172
2012
$174,580
$0
$174,580
$7,136,531
$7,435,010
$7,606,066
$7,825,610
$7,825,610
2013 $174,580 $0 $174,580
2014 $568,591 $0 $568,591
2015 $629,046 $0 $629,046
2016 $645,603 $0 $645,603
2017
$650,846
$0
$650,846
$8,857,823
LGA (Received) - Amount of LGA the City actually received or expected (certified to received) to receive.
LGA (Unalloted) - Amount of LGA (of the Certified LGA amount) that was retained or expected to be retained by the
State.
Total Certified LGA - Total amount of Local Government Aid certified by the Department of Revenue that the City can
expect to receive during a given tax year.
23
CITY OF 5 I ILLWA f EK, MINNtSU I A
TREND INFOR LA►TION ,
(Past io Years)
YEARLY BOND RATINGS
The City must borrow money on the open market for various types of projects/acquisitions. The better the City's bond
rating, the lower the interest costs the City pays on its debt obligations. The City receives its bond ratings from
Moody's Investor Services*.
Below are the City's bond rating for the past 10 years:
Year
Rating
Year
Rating
2016
Aa2
2009
Aa3
2014
Aa2
2008
Aa3
2013 "
Aa2
2007
Aa3
2012
Aa2
2006
Aa3
2010 "
Aa2
2005
Al
**For the fiscal year 2010, on April 21, 2010, Moody's upgraded the City's bond rating even though there were no
bonds issued during 2010. For the fiscal year 2013, the City issued bonds only for its component unit, the Board of
Water Commissioners.
*Moody's Investor Services municipal bond ratings are defined as follows:
There are nine basic rating categories for long-term obligations. They range from Aaa (highest quality) to C (lowest
quality). Moody's applies numerical modifiers 1, 2, and 3 in each generic rating classification from Aa to Caa. The
Modifier 1 indicates that the issue ranks in the higher end of its generic rating category; the modifier 2 indicates a mid-
range ranking; and the modifier 3 indicates that the issue ranks in the lower end of its generic category. (Note: for
ease of presentation, only a portion of the nine categories is presented).
Aaa Bonds that are rated Aaa are judged to be of the highest quality, with minimal credit risk.
Aa Bonds that are rated Aa are judged to be of high quality and are subject to very low credit risk.
A Bonds that are rated A are considered upper -medium grade and are subject to low credit risk.
Baa Bonds that are rated Baa are subject to moderate credit risk. They are considered medium grade and as such
may possess certain speculative characteristics.
Ba Bonds that are rated Ba are judged to have speculative elements and are subject to substantial credit risk.
B Bonds that are rated B are considered speculative and are subject to high credit risk.
Caa Bonds that are rated Caa are judged to be of poor standing and are subject to very high credit risk.
Ca Bonds that are rated Ca are highly speculative and are likely in, or very near, default, with some prospect of
recovery of principal and interest.
C Bonds that are rated C are the lowest rated class and are typically in default, with little prospect for recovery of
principal or interest.
Source: Moody's Investor Services website (www.moody's.com)
24
BUDGET
SCHEDULES
m..... ... ...
.... ......
General Fund
The General Fund serves as the chief operating fund for the City. It is used to account for all
financial resources except those required to be accounted for in another fund.
27
CITY OF STILLWATER, MINNESOTA
F
FUNDING SOURCES FOR 2017 OPERATING EXPENDITURES*
Franchise Fees
4%
Licenses & Permits
_ 5°%
Intergovernmental
12%
Charges for Services
9°%
Fines & Forfeits
1%
Property Taxes Miscellaneous
66% 3%
2017 OPERATING EXPENDITURES* BY TYPE
Personnel Services
76%
Supplies
5%
Services and Charges
Miscellaneous 17°%
2%
*Operating Expenditures excludes Capital Outlay and Transfers Out.
28
NSTYOF +'�TILAIJATER1111A1►1 YOTA
SEE
}JGENERALFUND
� ti
Public Works
Engineering
Street
Public Works Total
Expenditure Totals
Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES):
Transfers in:
Bond Proceeds
Capital Projects Fund
Transfers (out):
Capital Projects Fund
Misc. Grant Fund
Sale of Property
Total Other Financing Sources (Uses)
Net increase in fund balance
Fund Balance - Jan 1
Fund Balance - Dec 31
$ 276,014 $ 318,018 $ 365,656 $ 47,638
991,973 1,557,838 1,451,027 (106,811)
$ 1,267,987 $ 1,875,856 $ 1,816,683 $ (59,173)
$ 9,860,469 $ 11,293,009 $ 12,211,287 $ 918,278
$ (573,508) $ (1,568,450) $ (1,742,285) $ (173,835)
$ 754,899 $ 1,412,550 $ 1,678,575 $ 266,025
- 145,900 103,710 (42,190)
(20,000) _ -
- (40,000) (40,000)
- 10,000 - (10,000)
$ 734,899 $ 1,568,450 $ 1,742,285 $ 173,835
$ 161,391 $ - $ - $ -
4,263,609 4,425,000 4,425,000
$ 4,425,000 $ 4,425,000 $ 4,425,000 $ -
29
2016
2017
SUMMARY OF REVENUES
2015
ADOPTED
ADOPTED
$
Increase
AND EXPENDITURES
ACTUAL
BUDGET
BUDGET
(Decrease)
REVENUES:
Taxes
$
5,871,051
$
6,451,851
$
6,893,842
$
441,991
Franchise Fees
449,333
450,000
459,000
9,000
Licenses & Permits
573,538
476,320
552,910
76,590
Special Assessments
19,929
10,000
16,500
6,500
Intergovernmental
1,222,423
1,191,477
1,254,220
62,743
Charges for Services
720,557
866,511
930,130
63,619
Fines & Forfeits
113,246
115,100
115,100
-
Miscellaneous
316,884
163,300
247,300
84,000
Revenue Totals
$
9,286,961
$
9,724,559
$
10,469,002
$
744,443
EXPENDITURES:
General Government
Mayor & City Council
$
130,247
$
230,673
$
285,609
$
54,936
Elections
9,361
36,825
4,611
(32,214)
MIS Support Services
385,390
468,491
526,849
58,358
Finance
422,504
463,064
492,056
28,992
Human Resources
-
-
158,764
158,764
Administration
594,979
750,268
607,599
(142,669)
Legal/City Attorney
297,940
297,579
305,751
8,172
Plant/City Hall
141,053
200,941
235,169
34,228
Community Development
270,184
452,797
424,985
(27,812)
Unallocated
1,069,117
971,955
1,137,595
165,640
General Government Total
$
3,320,775
$
3,872,593
$
4,178,988
$
306,395
Public Safety
Police
$
3,069,602
$
3,272,380
$
3,615,963
$
343,583
Fire
1,836,434
1,898,973
2,213,865
314,892
Inspections
351,476
353,907
375,913
22,006
Civil Defense
14,195
19,300
9,875
(9,425)
Public Safety Total
$
5,271,707
$
5,544,560
$
6,215,616
$
671,056
Public Works
Engineering
Street
Public Works Total
Expenditure Totals
Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES):
Transfers in:
Bond Proceeds
Capital Projects Fund
Transfers (out):
Capital Projects Fund
Misc. Grant Fund
Sale of Property
Total Other Financing Sources (Uses)
Net increase in fund balance
Fund Balance - Jan 1
Fund Balance - Dec 31
$ 276,014 $ 318,018 $ 365,656 $ 47,638
991,973 1,557,838 1,451,027 (106,811)
$ 1,267,987 $ 1,875,856 $ 1,816,683 $ (59,173)
$ 9,860,469 $ 11,293,009 $ 12,211,287 $ 918,278
$ (573,508) $ (1,568,450) $ (1,742,285) $ (173,835)
$ 754,899 $ 1,412,550 $ 1,678,575 $ 266,025
- 145,900 103,710 (42,190)
(20,000) _ -
- (40,000) (40,000)
- 10,000 - (10,000)
$ 734,899 $ 1,568,450 $ 1,742,285 $ 173,835
$ 161,391 $ - $ - $ -
4,263,609 4,425,000 4,425,000
$ 4,425,000 $ 4,425,000 $ 4,425,000 $ -
29
SUMMARY OF REVENUES
TAXES:
Property Taxes
All Other Taxes
Taxes Total
FRANCHISE FEES:
LICENSES & PERMITS:
SPECIAL ASSESSMENTS:
INTERGOVERNMENTAL:
Federal:
Miscellaneous
State:
Local Government Aid
PERA State Aid
State Grant
Police State Aid
Police Training Aid
Fire Training Aid
Fire State Aid
MSA
Local:
Highway Aid
Juvenile Officer Aid
Miscellaneous
Intergovernmental Total
CHARGES FOR SERVICE:
Fire Contracts
Admin Charges
Other Fees
Charges for Services Total
FINES & FORFEITS:
MISCELLANEOUS:
Investment Income
Lease Rentals
Other
Miscellaneous Total
Total Revenues
CITY OF STILLWATER, MINNESOTA
2016
2015 ADOPTED
ACTUAL BUDGET
$
5,763,410
107,641
$
6,323,851 $
128,000
$
5,871,051
$
_
6,451,851 $
$
449,333
$
450,000 $
$
573,538
$
476,320 $
$
19,929
$
10,000 $
$ 6,422 $
629,046
15,874
3,006
166,823
6,997
2,963
162,031
199,231
29,120
910
$ 1,222,423
5,000 $
645,603
15,874
155,000
7,000
120,000
200,000
5,000
31,000
7,000
1,191,477 $
EVENUES
Fund: General
Fund Number: ioo
2017
352,335
ADOPTED
$ Increase
BUDGET
(Decrease)
6,769,842 $ 445,991
124,000
352,335
(4,000)
6,893,842
$
441,991
459,000
$
9,000
552,910
$
76,590
16,500
$
6,500
5,000 $
650,846
15,874
165,000
7,000
165,000
200,000
5,000
33,500
7,000
1,254,220 $
5,243
10,000
45,000
2,500
62,743
$
352,335
$
384,511
$
396,046
$
11,535
105,091
114,500
119,184
4,684
263,131
367,500
414,900
47,400
$
720,557
$
866,511
$
930,130
$
63,619
$
113,246
$
115,100
$
115,100
$
-
$
18,808
$
30,000
$
40,000
$
10,000
23,232
16,000
20,000
4,000
274,844
117,300
187,300
70,000
$
316,884
$
163,300
$
247,300
$
84,000
$
9,286,961
$
9,724,559
$
10,469,002
$
744,443
31
CITY OF STILLWATER, MINNESOTA
MAYOR& CITY COUNCIL,
Fund: General
Account Number: 100-4000
Department Description:
The City Council, which consists of the Mayor and four Council Members, is the governing body responsible for
directing the activities of the City. The Council meets in open forum on the first and third Tuesday of every month.
2017 Staffing Level:
Part -Time Benefitted 5.01 Number of Positions
2017 Budget Impacts:
- Personnel costs include a $47 to $94 per month increase (dependent on individual coverage) in medical insurance
contributions and a 5% increase in dental insurance rates
- Memberships & Dues include memberships to the League of MN Cities (LMC) and the Greater Area Chamber of
Commerce.
- Orderly Annexation - Ettective January 14, 2015 (Resolution No. 2015-Ul9), the remaining 169 parcels of the
annexation area were annexed into the City from Stillwater Township pursuant to the Orderly Annexation Agreement
dated August 16, 1996. Section 7.03 of the Orderly Annexation Agreement states that "taxes received by the City
based upon the tax capacity generated from any area annexed in the year of annexation will be paid to the Town
(Stillwater) and thereafter the amount to be paid to the Town (Stillwater) will be reduced by twenty percent (20%)
each year until the amount reaches zero (0)..." Fiscal year 2016 will be the first year of this payment and will end in
fiscal year 2020.
32
CITY OF STILLWATER, MINNESOTA
33
MAYOR& CITY COUNCIL
Fund: General
Account Number: loo- 000
2016
2017
2015
ADOPTED
ADOPTED
$ Increase
SUMMARY OF EXPENDITURES
ACTUAL
BUDGET
BUDGET
(Decrease)
PERSONNEL SERVICES:
Salaries - Part Time
$
37,247
$
37,800
$
37,800
$ -
Benefits
43,704
50,986
55,310
4,324
Personnel Services Total
$
80,951
$
88,786
$
93,110
$ 4,324
SERVICES AND CHARGES:
Contractual
$
-
$
2,000
$
2,000
$ -
Orderly Annexation
200
103,000
91,000
(12,000)
Other
22,139
9,487
12,199
2,712
Total Services and Charges
$
22,339
$
114,487
$
105,199
$ (9,288)
MISCELLANEOUS:
Memberships & Dues
$
15,635
$
23,000
$
23,500
$ 500
Economic Development
-
-
60,000
60,000
Other
675
3,500
1,500
(2,000)
Total Miscellaneous
$
16,310
$
26,500
$
85,000
$ 58,500
CAPITAL OUTLAY:
Computer Equipment
10,647
900
2,300
1,400
Total Capital Outlay
$
10,647
$
900
$
2,300
$ 1,400
Total Expenditures
$
130,247
$
230,673
$
285,609
$ 54,936
33
CITY OF STILLWATER, MINNESOTA
ELECTIONS
Fund: General
Account Number: 100-4010
Department Descri tion:
The Elections Department administers required primary, general and special elections held in the City. The City has
four (4) wards with nine (9) voting precincts as follows:
Number of
Ward Voting Precincts
1 2
2 2
3 1
4 2
Total 7
2017 Budget Impacts:
- Services and Charges includes maintenance costs with Washington County on voting machines.
- 2016 is not an election year.
34
SUMMARY OF EXPENDITURES
PERSONNEL SERVICES:
Salaries - Full Time
Salaries - Part Time
Benefits
Personnel Services Total
SUPPLIES:
SERVICES AND CHARGES:
MISCELLANEOUS:
Total Expenditures
CITY OF STILLWATER, MINNESOTA
ELECTIONS
Fund: General
Account Number: 100-4010
2016 2017
2015 ADOPTED ADOPTED $ Increase
ACTUAL BUDGET BUDGET (Decrease)
$
570
$
1,800
$
- $
(1,800)
6,722
23,750
-
(23,750)
(378)
550
-
(550)
$
6,914
$
26,100
$
- $
(26,100)
$
-
$
600
$
- $
(600)
$
2,329
$
8,925
$
4,611 $
(4,314)
$
118
$
1,200
$
- $
(1,200)
(32,214)
$
4,611 $
$
9,361
$
36,825
35
CITY OF STILLWATER, MINNESOTA
MIS SUPPORT SERVICES
Fund: General
Account Number:
Department Description:
MIS Support Services provides the for purchasing, installation, and support of communication and information
systems.
2017 Staffing Level:
Full -Time Benefitted 2.8 FTE Full Time E uivalents
2016 Budget Impacts:
- Personnel costs include 2.75% COLA on wages
- Personnel costs include a $47 to $94 per month increase (dependent on individual coverage) in medical insurance
contributions and a 5% increase in dental insurance rates
- Professional Services includes an additional $5,000 for GIS assistance.
- Maintenance Agreements include: Arc View Licenses, Quick Access, firewall, SALSA, postage machine, copiers,
backup exec and Diskeeper for servers.
36
CITY OF STILLWATER, MINNESOTA
37
MIS SUPPORT SERVICES
Fund: General
Account Number: 100-4020
2016
2017
2015
ADOPTED
ADOPTED
$ Increase
SUMMARY OF EXPENDITURES
ACTUAL
BUDGET
BUDGET
(Decrease)
PERSONNEL SERVICES:
Salaries - Full Time
$
179,577
$
199,727
$
222,023
$
22,296
Benefits
48,818
56,057
62,325
6,268
Personnel Services Total
$
228,395
$
255,784
$
284,348
$
28,564
SUPPLIES:
Software
$
240
$
1,000
$
4,000
$
3,000
Other
5,203
4,300
4,400
100
Total Supplies
$
5,443
$
5,300
$
8,400
$
3,100
SERVICES AND CHARGES:
Internet
$
4,000
$
9,000
$
9,480
$
480
Professional Services
11,599
8,000
13,000
5,000
Maintenance Agreements
33,121
36,600
44,900
8,300
Other
8,147
10,242
10,017
(225)
Total Services and Charges
$
56,867
$
63,842
$
77,397
$
13,555
MISCELLANEOUS:
$
375
$
-
$
750
$
750
CAPITAL OUTLAY:
Computer Equipment
$
94,310
$
143,565
$
155,954
$
12,389
Total Capital Outlay
$
94,310
$
143,565
$
155,954
$
12,389
Total Expenditures
$
385,390
$
468,491
$
526,849
$
58,358
37
CITY OF STILLWATER, MINNESOTA
FINA1'1TCE
Fund: General ti
ti
Account Number: 100-4030
Department Description:
The Finance Department accounts for the financial operations of the City and assists the City Treasurer with treasury
operations and debt management.
2017 Staffing Level:
Full -Time (Benefitted) 3.55 FTE l=ull Time Equivalents)
2017 Budget Impacts;
- Personnel costs include 2.75% COLA on wages.
- Personnel costs include a $47 to $94 per month increase (dependent on individual coverage) in medical insurance
contributions and a 5% increase in dental insurance rates
- A portion of the Personnel Costs (.15 FTE of the Human Resources Technician salary/benefits) has been
reallocated to another department (Human Resources) beginning with budget year 2017.
- Professional Services is funding for actuarial services required by GASB
- Maintenance Agreements include: City's accounting software, credit card processing and the City's webstore.
- Computer Software includes funding for performance measure software.
38
CITY OF STILLWATER, MINNESOTA
2016
2015 ADOPTED
SUMMARY OF EXPENDITURES ACTUAL BUDGET
PERSONNEL SERVICES:
Salaries - Full Time
Benefits
Personnel Services Total
SUPPLIES:
Computer Software
Other
SERVICES AND CHARGES:
Auditing
Professional Services
Maintenance Agreements
Other
Total Services and Charges
MISCELLANEOUS:
CAPITAL OUTLAY:
Computer Equipment
Total Capital Outlay
Total Expenditures
$ 266,858 $ 287,136 $
70,131 76,829 _
$ 336,989 $ 363,965 $
FINANCE
Fund: General
Account Number: ioo-4q jo
2017
675
ADOPTED
$ Increase
BUDGET
(Decrease)
285,505
$ (1,631)
77,168
339
362,673
$ (1,292)
$
675
$
2,450
$
2,450
$
-
1,211
4,600
2,800
(1,800)
$
1,886
$
7,050
$
5,250
$
(1,800)
$
33,241
$
34,000
$
36,000
$
2,000
7,951
3,000
8,000
5,000
24,350
26,000
27,000
1,000
4,964
5,949
5,983
34
$
70,506
$
68,949
$
76,983
$
8,034
$
1,950
$
2,300
$
2,300
$
-
$
11,173
$
20,800
$
44,850
$
24,050
$
11,173
$
20,800
$
44,850
$
24,050
$
463,064
$
492,056
$
28,992
$
422,504
CITY OF STILLWATER, MINNESOTA
Hu ANRiusOURCES
Fund: General
Account Number: loo -4g35
Department Description:
The Human Resources Department assists all departments in the attraction and retention of qualified employees. It
also serves as the central point for employee relations and labor relations.
2017 Staffing Level:
Full -Time (Benefitted) 1. 51 FTE (Full Time Equivalents)
2017 Budget Impacts:
- New department beginning with budget year 2017.
- Personnel costs include 2.75% COLA on wages.
- Personnel costs include a $47 to $94 per month increase (dependent on individual coverage) in medical
- Professional Services includes funding for the City's Labor Attorney, EAP (Employee Assistance Program) and a
new background check process.
Strategic Plan Element(s):
• Increase Organization Excellence
Create and fill Human Resources position
Develop Staff Performance Evaluation System
Perform and Implement Class/Comp Analysis
40
CITY OF STILLWATER, MINNESOTA
�%7 9£gVV HumANRESOURCES
kr
" n
i ObFund:
141 Account Number: loo -4o35
SUMMARY OF EXPENDITURES
PERSONNEL SERVICES:
Salaries - Full Time
Benefits
Personnel Services Total
SUPPLIES:
SERVICES AND CHARGES:
Professional Services
Maintenance Agreements
Other
Total Services and Charges
MISCELLANEOUS:
Total Expenditures
2016 2017
2015 ADOPTED ADOPTED $ Increase
ACTUAL BUDGET BUDGET (Decrease)
41
- $
93,151
$
93,151
-
32,119
32,119
$
125,270
$
125,270
- $
900
$
900
- $
24,500
$
24,500
-
5,780
5,780
1,924
1,924
$
32,204
$
32,204
- $
390
$
390
$
158,764
$
158,764
CITY OF STILLWATER, MINNESOTA
qsra■DFund: Generaln
Account Number: 100-4040
y
Department Description:
The Administration Department is responsible for carrying out the policies and actions of the City Council. The City
Administrator also acts as the City Treasurer.
2017 Staffing Level:
Full -Time (Benefitted) 3.7 FTE Full Time Equivalents)
Part -Time Non -Benefitted) 1.01 Number of Positions
2017 Budget Impacts:
- Personnel costs include 2.75% COLA on wages.
- Personnel costs include a $47 to $94 per month increase (dependent on individual coverage) in medical insurance
contributions and a 5% increase in dental insurance rates
- In 2016, Personnel costs include an increase in FTE for a Human Resources Manager that was to start April 1,
2016. All costs for the budget year 2017 have been allocated to another department (Human Resources).
- Assessing costs are property valuation services provided by Washington County. These valuations are then used
during the property taxation process.
- Professional Services includes $10,000 in funding for a department operational review.
42
CITY OF STILLWATER, MINNESOTA
SERVICES AND CHARGES:
Assessing
$
98,050
ADMINISTRATION
Fund: General
Account Number: loo -424_0
100,000
$
2016
2017
4,100
2015
ADOPTED
ADOPTED $ Increase
SUMMARY OF EXPENDITURES
ACTUAL
BUDGET
BUDGET (Decrease)
PERSONNEL SERVICES:
(40,000)
Printing and Publishing
Salaries - Full Time
$ 325,139
$ 378,863
$ 324,214 $ (54,649)
Salaries - Part Time
12,849
4,000
4,000 -
Benefits
81,671
111,914
96,745 (15,169)
Personnel Services Total
$ 419,659
$ 494,777
$ 424,959 $ (69,818)
SUPPLIES:
$ 2,838
$ 5,250
$ 5,000 $ (250)
SERVICES AND CHARGES:
Assessing
$
98,050
$
100,000
$
104,100
$
4,100
Professional Services
21,810
50,000
10,000
(40,000)
Printing and Publishing
6,247
5,000
6,500
1,500
Other
17,182
24,241
25,120
879
Total Services and Charges
$
143,289
$
179,241
$
145,720
$
(33,521)
MISCELLANEOUS:
$
17,788
$
3,200
$
3,200
$
CAPITAL OUTLAY:
Computer Equipment
$
11,405
$
67,800
$
28,720
$
(39,080)
Total Capital Outlay
$
11,405
$
67,800
$
28,720
$
(39,080)
Total Expenditures
$
$
(142,669)
594,979
$
750,268
$
607,599
43
CITY OF STILLWATER, MINNESOTA
LEGAL/CiTYATToRNEY
Fund: General
Account Number: 100-4045
Department Description:
The City has on retainer (paid through payroll with PERA benefits deducted) a law firm that provides prosecution
services and legal counsel to the City Council and the City Staff for City related issues.
2017 Staffing Level:
Part -Time Non -Benefitted 1.01 Number of Positions
2017 Budget Impacts_
- Personnel costs include 2.75% COLA on wages.
- Personnel costs include a $47 to $94 per month increase (dependent on individual coverage) in medical insurance
contributions and a 5% increase in dental insurance rates
- Prosecution includes a 2.75% increase.
Notes:
- Legal/Prosecution costs are partially recovered through restitution fees. These fees are recorded as Fines and
Forfeits -Ordinance Violations in the revenue section of the General Fund.
44
CITY OF STILLWATER, MINNESOTA
LEGrAL/CI A-rro EY
Fund: General
Account Number: 100-4o45_
2015
SUMMARY OF EXPENDITURES ACTUAL
PERSONNEL SERVICES:
Retainer
Benefits
Personnel Services Total
SUPPLIES:
SERVICES AND CHARGES:
Legal/Prosecution
Annexation
Other
Total Services and Charges
MISCELLANEOUS:
Total Expenditures
2016
ADOPTED
BUDGET
2017
ADOPTED $ Increase
BUDGET (Decrease)
$
105,963
$
108,724
$
111,714
$
2,990
29,373
30,941
32,525
1,584
$
135,336
$
139,665
$
144,239
$
4,574
$
2,900
$
1,200
$
1,200
$
-
$
152,584
$
152,231
$
156,417
$
4,186
3,188
-
-
-
3,917
4,483
3,895
(588)
$
159,689
$
156,714
$
160,312
$
3,598
$
15
$
-
$
-
$
-
$
297,940
$
297,579
$
305,751
$
8,172
45
CITY OF STILLWATER, MINNESOTA
; PLANT/CiTYHALL
■ a
Fund: General
Account Number: ioo-4050
Department Description:
Plant/City Hall provides boiler, HVAC, and general building maintenance including janitorial services for City Hall.
2017 Budget Impacts:
- Professional Services include the contracting of janitorial services.
- Maintenance Agreements include: HVAC system, boiler maintenance, fire extinguisher maintenance, alarm
monitoring system, and elevator maintenance.
- Gas & Electric include a 3% increase.
46
CITY OF STILLWATER, MINNESOTA
47
PLANT/CiTY HAT L
Fund: General
Account Number: loo -425o
2016
2017
2015
ADOPTED
ADOPTED
$ Increase
SUMMARY OF EXPENDITURES
ACTUAL
BUDGET
BUDGET
(Decrease)
SUPPLIES:
$
10,335
$
10,000
$
7,750
$ (2,250)
SERVICES AND CHARGES:
Contractual
$
24,785
$
20,000
$
20,600
$ 600
Other Professional Services
17,363
2,500
2,000
(500)
Telephone
6,287
6,000
6,300
300
Electricity
41,587
47,900
49,400
1,500
Natural Gas
17,319
20,400
21,100
700
Maintenance Agreements
6,977
8,000
8,000
-
Other
15,433
17,241
15,119
(2,122)
Total Services and Charges
$
129,751
$
122,041
$
122,519
$ 478
MISCELLANEOUS:
$
967
$
2,000
$
2,000
$ -
CAPITAL OUTLAY:
Improvements
$
-
$
51,900
$
66,900
$ 15,000
Machinery & Equipment
-
15,000
21,000
6,000
Computer Equipment
-
-
15,000
15,000
Total Capital Outlay
$
-
$
66,900
$
102,900
$ 36,000
Total Expenditures
$
141,053
$
200,941
$
235,169
$ 34,228
47
CITY OF STILLWATER, MINNESOTA
fJmmuNITY D)EV ELOPMEN'T'
Fund: General
Account Number: loo -4o5,5
Department -Description:
The Community Development Department is responsible for zoning administration, comprehensive planning, historic
preservation and economic development/redevelopment. The department assists the citizen committees of the
Planning Commission, Parks Board, Heritage Preservation Commission, Downtown Parking Commission and Joint
Stillwater Township City Planning Board in carrying out their responsibilities.
2017 Staffing Level:
Full -Time Benefitted 3.5 FTE (Full Time Equivalents)
2017 Budget Impacts:
- Personnel costs include 2.75% COLA on wages.
- Personnel costs include a $47 to $94 per month increase (dependent on individual coverage) in
medical insurance contributions and a 5% increase in dental insurance rates
- Personnel costs include funding for an additional FTE (Zoning Administrator) that was approved by the City Council
on July 5, 2016. This position was not a budgeted item in the 2016 budget.
- Professional Services has a 2017 budgeted amount of $43,710 all of which has been rolled over from prior year
for the remainder of the downtown plan which will be completed in April/May 2017.
Note: Funding for the 2040 Comprehensive Plan Update is found in fund 290.
Strategic Plan ElementissL
• Update Overall Downtown Chapter of the City Comprehensive Plan
-> Update Downtown Chapter of Comprehensive Plan
• Maintain High Community Standards
48
CITY OF STILLWATER, MINNESOTA
CommuNITY DEVELOPMENT
Fund: General
Account Number: zoo-4o5.5
49
2016
2017
2015
ADOPTED
ADOPTED
$ Increase
SUMMARY OF EXPENDITURES
ACTUAL
BUDGET
BUDGET
(Decrease)
PERSONNEL SERVICES:
Salaries - Full Time
$
168,948
$
175,857
$
238,784
$
62,927
Salaries - Part Time
26,348
23,310
22,812
(498)
Benefits
50,759
53,915
86,766
32,851
Personnel Services Total
$
246,055
$
253,082
$
348,362
$
95,280
SUPPLIES:
$
3,772
$
3,650
$
3,350
$
(300)
SERVICES AND CHARGES:
Other Professional Services
$
4,596
$
165,900
$
43,710
$
(122,190)
Other
7,767
15,265
18,563
3,298
Total Services and Charges
$
12,363
$
181,165
$
62,273
$
(118,892)
MISCELLANEOUS:
$
7,091
$
6,800
$
7,500
$
700
CAPITAL OUTLAY:
Machinery & Equipment
$
-
$
3,500
$
2,000
$
(1,500)
Computer Equipment
903
4,600
1,500
(3,100)
Total Capital Outlay
$
903
$
8,100
$
3,500
$
(4,600)
Total Expenditures
$
270,184
$
452,797
$
424,985
$
(27,812)
49
CITY OF STILLWATER, MINNESOTA
POLICE
Fund: General
Account Number: 100-4060
Department Description:
The Police Department provides law enforcement services and education to its citizens.
2017 Staffing Level:
Full -Time (Benefitted) 1 26.00 FTE (Full Time Equivalents]
2017 Budget Impacts:
- Personnel costs include 2.75% COLA on wages.
- Personnel costs include a $47 to $94 per month increase (dependent on individual coverage) in medical insurance
contributions and a 5% increase in dental insurance rates
- Personnel costs include an additional FTE (Police Officer)
- Terminal Access Charge - include costs for access to the County and State record system.
- 800 MHz Radio Service - is a mandatory radio service implemented by Washington County.
- General Insurance includes insurance costs for worker's compensation, property and general liability insurance for
the department.
- Education program that was restarted in 2016 that was in place prior to 2009. In 2009 the program was ended due
to severe budget cuts caused by the downturn of the economy.
50
CITY OF STILLWATER, MINNESOTA
2016
2015 ADOPTED
SUMMARY OF EXPENDITURES ACTUAL BUDGET
PERSONNEL SERVICES:
Salaries - Full Time
Overtime - Full -Time
Salaries - Part Time
Benefits
Personnel Services Total
SUPPLIES:
Automotive Fuel
Other
Total Supplies
SERVICES AND CHARGES:
800 MHz Radio Service Fee
Terminal Access Charges
Training
Education
General Insurance
Vehicle Repair Charges
Maintenance Agreements
Other
Total Services and Charges
MISCELLANEOUS:
CAPITAL OUTLAY:
Machinery & Equipment
Computer Equipment
Automotive Equipment
Total Capital Outlay
Total Expenditures
POLICE
Fund: General
Account Number: 100-4o6o
2017
ADOPTED
BUDGET
$ Increase
(Decrease)
$
1,765,978
$
1,841,096
$
2,002,171
$
161,075
133,855
94,936
211,009
95,000
$ 169,682 $
95,000
312,746 $
-
$ 3,069,602 $
19,364
3,615,963 $
-
-
-
694,105
735,235
826,281
91,046
$
2,574,383
$
2,671,331
$
2,923,452
$
252,121
$
57,150
$
70,000
$
70,000
$
-
20,489
33,050
35,200
2,150
$
77,639
$
103,050
$
105,200
$
2,150
$
5,785
$
19,000
$
19,000
$
-
43,538
26,500
26,500
-
-
18,000
18,000
-
15,273
4,000
4,000
-
111,485
120,169
115,715
(4,454)
18,500
35,000
35,000
-
6,678
7,300
7,500
200
29,055
33,300
34,450
1,150
$
230,314
$
263,269
$
260,165
$
(3,104)
$
17,584
$
14,400
$
14,400
$
-
$ 22,088 $
26,870 $
18,877 $
(7,993)
13,739
50,660
82,860
32,200
133,855
142,800
211,009
68,209
$ 169,682 $
220,330 $
312,746 $
92,416
$ 3,069,602 $
3,272,380 $
3,615,963 $
343,583
51
CITY OF STILLWATER, MINNESOTA
DRE
Fund: General
Account Number: loo- o a
Department Descfi tion:
The Fire Department provides fire protection services and education to its residents along with Stillwater Township
and a portion of the residents of City of Grant and May Township.
2017 Staffing Level:
Full -Time (Benefitted)c 1 11.001 FTE (Full Time Equivalents)
Part -Time (Non -Benefitted) 1 33.501 Number of Positions
2017 Budget Impacts:
- Personnel costs include 2.75% COLA on wages.
- Personnel costs include a $47 to $94 per month increase (dependent on individual coverage) in medical insurance
contributions and a 5% increase in dental insurance rates
- Personnel costs include funding for a .5 FTE administrative assistant position that was approved by the City
Council on February 2, 2016. This position was not a budgeted item in 2016.
- 800 MHz Radio Service - is a mandatory radio service implemented by Washington County.
- General Insurance includes insurance costs for worker's compensation, property and general liability insurance for
the department.
Notes:
-The Stillwater Fire Department also provides fire protection services to Stillwater Township and to portions of City
Grant and May Township. Reimbursement for these services is provided by a contractual agreement and recorded
as Charges for Services -Fire Contracts in the revenue section of the General Fund.
52
CITY OF STILLWATER, MINNESOTA
53
DRE
Fund: General
Account Number: ioo-4o7a
2016
2017
2015
ADOPTED
ADOPTED
$ Increase
SUMMARY OF EXPENDITURES
ACTUAL
BUDGET
BUDGET
(Decrease)
PERSONNEL SERVICES:
Salaries - Full Time
$
764,154
$
767,601
$
787,821
$
20,220
Overtime - Full -Time
70,690
67,343
62,694
(4,649)
Salaries - Part Time
83,021
90,000
102,812
12,812
Benefits
302,508
315,887
331,518
15,631
Personnel Services Total
$
1,220,373
$
1,240,831
$
1,284,845
$
44,014
SUPPLIES:
Automotive Fuel
$
14,400
$
17,000
$
17,000
$
-
Other
20,362
30,950
36,200
5,250
Total Supplies
$
34,762
$
47,950
$
53,200
$
5,250
SERVICES AND CHARGES:
800 MHz Radio Service Fee
$
18,132
$
20,000
$
20,000
$
-
Generallnsurance
79,337
82,872
82,685
(187)
Electricity
9,462
11,000
17,500
6,500
Natural Gas
3,567
11,000
12,000
1,000
Vehicle Repair Charges
26,290
26,000
26,000
-
Other
46,514
58,020
67,620
9,600
Total Services and Charges
$
183,302
$
208,892
$
225,805
$
16,913
MISCELLANEOUS:
$
11,337
$
12,600
$
10,250
$
(2,350)
CAPITAL OUTLAY:
Improvements
$
-
$
12,200
$
9,912
$
(2,288)
Machinery & Equipment
28,134
75,700
43,690
(32,010)
Computer Equipment
-
18,400
21,950
3,550
Automotive Equipment
358,526
282,400
564,213
281,813
Total Capital Outlay
$
386,660
$
388,700
$
639,765
$
251,065
Total Expenditures
$
1,836,434
$
1,898,973
$
2,213,865
$
314,892
53
CITY OF STILLWATER, MINNESOTA
INSPECTIONS
Fund: General
Account Number: 100-4o8o
Department Description:
The Inspections Department provides technical assistance, plan review services and plumbing, mechanical and
building inspections services for code compliance.
2017 Staffing Level:
Full -Time Benefitted 3.5 FTE Full Time E uivalents) 71
2017 Budget Impacts:
- Personnel costs include 2.75% COLA on wages.
- Personnel costs include a $47 to $94 per month increase (dependent on individual coverage) in medical insurance
contributions and a 5% increase in dental insurance rates
Notes:
- The Building Permit Surcharge expenditure line item is the disbursement of the mandatory fees collected with
building permits to the State of Minnesota. These fees collected are recorded as Charges for Services -Building Permit
Surcharge in the revenue section of the General Fund.
54
CITY OF STILLWATER, MINNESOTA
r <p�
INSPECTIONS
Fund: General
Account Number: i00- 08o
2016
2017
2015
ADOPTED
ADOPTED
$ Increase
SUMMARY OF EXPENDITURES
ACTUAL
BUDGET
BUDGET
(Decrease)
PERSONNEL SERVICES:
Salaries - Full Time
$
199,721
$
203,472
$
212,292
$ 8,820
Overtime - Full Time
18,465
-
-
Salaries - Part Time
-
19,701
27,411
7,710
Benefits
63,176
73,037
80,323
7,286
Personnel Services Total
$
281,362
$
296,210
$
320,026
$ 23,816
SUPPLIES:
$
3,538
$
7,000
$
6,900
$ (100)
SERVICES AND CHARGES:
Professional Services
$
13,260
$
1,500
$
3,500
$ 2,000
Building Permit Surcharge
15,247
15,000
15,000
-
Other
13,077
18,547
17,437
(1,110)
Total Services and Charges
$
41,584
$
35,047
$
35,937
$ 890
MISCELLANEOUS:
$
2,024
$
1,750
$
1,750
$ -
CAPITAL OUTLAY:
Machinery & Equipment
$
613
$
-
$
-
$ -
Computer Equipment
-
13,900
11,300
(2,600)
Automotive Equipment
22,355
-
-
-
Total Capital Outlay
$
22,968
$
13,900
$
11,300
$ (2,600)
Total Expenditures
$
351,476
$
353,907
$
375,913
$ 22,006
55
CITY OF STILLWATER, MINNESOTA
CMLDEFENSE
Gr
Fund: General
Account Number: 100-4085
Department, Descri tion:
The Civil Defense Department provides for the maintenance of the City's civil defense warning system.
Notes:
- The City maintains 5 civil defense sirens located at: (1) 1419 4th Street; (2) 116 Willard Street W; (3) 900
Nightingale Blvd; (4) 2001 Willard Street W; and (5) 13300 McKusick Rd Ln N.
56
CITY OF STILLWATER, MINNESOTA
W_ "CIVIL DEFENSE
T' Fund: General
Account Number: 1070-408
SUMMARY OF EXPENDITURES
SUPPLIES:
SERVICES AND CHARGES:
MISCELLANEOUS:
CAPITAL OUTLAY:
Machinery & Equipment
Total Expenditures
2015
ACTUAL
$ 360 $
$ 2,850 $
2016
ADOPTED
BUDGET
1,500 $
4,025 $
2,760 $
2017
ADOPTED $ Increase
BUDGET (Decrease)
1,500 $ -
4,075 $ 50
4,300 $ 1,540
$
10,985
$
11,015
$
- $
(11,015)
$
14,195
$
19,300
$
9,875 $
(9,425)
57
CITY OF STILLWATER, MINNESOTA
ENGINEERING
Fund: General
Account Number: ioo-goqgo
Department Des cri tion:
The Engineering Department provides for the coordination, administration, and engineering of the City's
transportation and utility infrastructure. The Department is supported by fees charged to developers and City
projects.
2017 Staffing Level:
Full -Time (Benefitted) [ 2.75 FTE (Full Time Equivalents)
Part -Time (Non -Benefitted) 1 1.0 1 Number of Positions
2017 Budget Impacts.,
- Personnel costs include 2.75% COLA on wages.
- Personnel costs include a $47 to $94 per month increase (dependent on individual coverage) in medical insurance
contributions and a 5% increase in dental insurance rates
- Personnel costs include a part-time seasonal intern to work the summer months.
- Consulting Engineer includes funding for a pavement management study. The last pavement management study
was done internally back in 2013
- General Insurance includes insurance costs for worker's compensation, property and general liability insurance for
the department.
Notes:
- Reimbursement of fees charged to projects are recorded as Engineering Charges in the revenue section of the
General Fund.
58
CITY OF STILLWATER, MINNESOTA
CAPITAL OUTLAY:
Machinery & Equipment $ - $ - $ 32,000 $ 32,000
Computer Equipment 1,315 900 3,600 2,700
Total Capital Outlay $ 1,315 $ 900 $ 35,600 $ 34,700
Total Expenditures $ 276,014 $ 318,018 $ 365,656 $ 47,638
59
ENGINEERINrG
Fund: General
Account Number: 100:1290
2016
2017
2015
ADOPTED
ADOPTED
$ Increase
SUMMARY OF EXPENDITURES
ACTUAL
BUDGET
BUDGET
(Decrease)
PERSONNEL SERVICES:
Salaries - Full Time
$
197,818
$
203,158
$
210,296
$ 7,138
Overtime - Full -Time
1,457
3,000
4,000
1,000
Salaries - Part Time
-
7,500
7,500
-
Benefits
60,638
66,103
67,615
1,512
Personnel Services Total
$
259,913
$
279,761
$
289,411
$ 9,650
SUPPLIES:
Maintenance Agreements
$
1,340
$
2,750
$
2,000
$ (750)
Other
1,480
5,425
2,500
(2,925)
Total Supplies
$
2,820
$
8,175
$
4,500
$ (3,675)
SERVICES AND CHARGES:
Consulting Engineer
$
-
$
3,000
$
10,000
$ 7,000
Maintenance Agreements
2,976
2,300
3,000
700
Other
6,564
22,382
20,645
(1,737)
Total Services and Charges
$
9,540
$
27,682
$
33,645
$ 5,963
MISCELLANEOUS:
$
2,426
$
1,500
$
2,500
$ 1,000
CAPITAL OUTLAY:
Machinery & Equipment $ - $ - $ 32,000 $ 32,000
Computer Equipment 1,315 900 3,600 2,700
Total Capital Outlay $ 1,315 $ 900 $ 35,600 $ 34,700
Total Expenditures $ 276,014 $ 318,018 $ 365,656 $ 47,638
59
CITY OF STILLWATER, MINNESOTA
(STETS
Fund: General "
Account Number: 100-4100
Department Descri2tion:
The Streets Department provides ongoing maintenance of the City's street system and City vehicles and equipment.
2017 Staffing Level:
Fuil-Time (Benefitted) I 6.75 FTE (Full Time Equivalents)
Pari -Time Non -Benefitted) 1 4.001 Number of Positions
2017 Budget Impacts:
- Personnel costs include 2.75% COLA on wages.
- Personnel costs include a $47 to $94 per month increase (dependent on individual coverage) in medical insurance
contributions and a 5% increase in dental insurance rates
- Personnel costs include a $1/hour wage increase for part-time salaries.
- Contractual includes the following: utility locates, cleaning services at the Public Works Building, wireless service,
downtown snow removal, hazardous material disposal, and fire system inspections.
- General Insurance includes insurance costs for worker's compensation, property and general liability insurance for
the department.
- Maintenance Agreements includes the following agreements: HVAC maintenance, printer maintenance, fire
extinguisher maintenance and fleet maintenance software (Cartegraph ).
.e
CITY OF STILLWATER, MINNESOTA
CAPITAL OUTLAY:
Improvements
$ 29,850 $
16,000 $
66,000 $
50,000
Machinery & Equipment
9,090
STREETS
Fund: General
Account Number: 100-4100
252,400
(164,800)
Computer Equipment
4,900
2016
22,540
2017
Total Capital Outlay
$ 43,840 $
469,640 $
2015
(128,700)
ADOPTED
$ 991,973 $
ADOPTED
$ Increase
SUMMARY OF EXPENDITURES
1,557,838 $
ACTUAL
BUDGET
BUDGET
(Decrease)
PERSONNEL SERVICES:
Salaries - Full Time
$
386,639
$
395,508
$
416,729
$ 21,221
Overtime - Full -Time
7,655
12,000
12,000
-
Salaries - Part Time
22,144
24,000
26,400
2,400
Benefits
144,008
155,233
159,275
4,042
Personnel Services Total
$
560,446
$
586,741
$
614,404
$ 27,663
SUPPLIES:
Asphalt
$
70,028
$
55,000
$
55,000
$ -
Sand & Salt
78,591
89,000
87,000
(2,000)
Automotive Fuel
13,341
85,000
75,000
(10,000)
Equipment Repair Supplies
35,233
40,000
40,000
-
Other
23,842
36,200
43,450
7,250
Total Supplies
221,035
$
305,200
$
300,450
$ (4,750)
SERVICES AND CHARGES:
Contractual
$
9,716
$
15,000
$
15,000
$ -
General Insurance
46,070
51,357
50,733
(624)
Electricity
12,259
17,500
15,000
(2,500)
Natural Gas
6,022
9,500
9,500
-
Equipment Repair Charges
15,514
18,000
21,000
3,000
Building Repair Charges
21,445
20,000
20,000
-
Maintenance Agreements
8,797
8,000
9,000
1,000
Patching
19,562
25,000
25,000
-
Concrete Repair
15,390
10,000
15,000
5,000
Other
7,469
14,100
14,700
600
Total Services and Charges
$
162,244
-T-188,457
$
194,933
$ 6,476
MISCELLANEOUS:
$
4,408
$
7,800
$
300
$ (7,500)
CAPITAL OUTLAY:
Improvements
$ 29,850 $
16,000 $
66,000 $
50,000
Machinery & Equipment
9,090
417,200
252,400
(164,800)
Computer Equipment
4,900
36,440
22,540
(13,900)
Total Capital Outlay
$ 43,840 $
469,640 $
340,940 $
(128,700)
Total Expenditures
$ 991,973 $
1,451,027 $
1,557,838 $
(106,811)
61
CITY OF STILLWATER, MINNESOTA
UNALLOCATED
1
Fund: General '
Account Number: ioo_ o
Department Description:
Unallocated expenditures are those expenditures that can not be specifically assigned to a certain department.
2017 Budget Impacts:
- Retiree Hospital/Medical benefits include a 12% increase in health insurance rates for 48 participants.
- The Fire Relief Association line item expenditure is the disbursement of the State of Minnesota's minimum
support rate to the Stillwater Fire Relief Association's pension plan. Support rates are established by the State
Legislature. Receipt of these funds from the State are recorded as Intergovernmental -Fire State Aid in the revenue
section of the General Fund.
- Contingency includes funding for implementation of the comp/class study.
Notes:
- Retiree Hospital/Medical benefits are post health care benefits available to employees who were hired prior to
December 31, 1988, are eligible for PERA retirement benefits, and been employed with the City of 10 years or more.
At the end of 2016, there were 48 participants and 5 employees currently employed and eligible for the benefit.
CITY OF STILLWATER, MINNESOTA
UNALLOCATED
Dw- Fund: General
Account Number: loo-4i4o
2015
SUMMARY OF EXPENDITURES ACTUAL
PERSONNEL SERVICES:
Retiree Hospital/Medical $
SERVICES AND CHARGES:
Community Thread (aka CVS) $
Youth Service Bureau
Fire Relief Association
Other _
Total Services and Charges $
MISCELLANEOUS:
Contingency $
Clean Up Services/Nuisance Properties
Other
Total Expenditures
2016
ADOPTED
BUDGET
2017
ADOPTED
BUDGET
$ Increase
(Decrease)
$
832,904
$
652,886
$
759,731
$
832,904
$
73,173
15,275
$
15,275
$
15,275
$
-
10,000
10,000
10,000
-
162,031
120,000
165,000
45,000
6,321
7,600
7,600
-
193,627
$
152,875
$
197,875
$
45,000
-
$
-
$
50,000
$
50,000
3,514
12,500
22,500
10,000
219,090
46,849
34,316
(12,533)
222,604
$
59,349
$
106,816
$
47,467
$
971,955
$
1,137,595
$
165,640
1,069,117
63
64
Special Revenue
Funds
Special Revenue Funds are used by the City to account for revenues derived from specific
revenue sources. They are usually required by state statute, charter provisions, local ordinances
to finance particular functions or activities of a government.
65
MIN IWK9126311414'1,/_\lai#1'111►1►1�+Y�lIG
SPECIAL 111EVENUEFUNDS
n'
FUNDING SOURCES FOR 2016 OPERATING EXPENDITURES*
Intergovernmental
2%
Charges for Services
y
Miscellaneous
Property Taxes 3%
55%
Personnel Services
44%
2016 OPERATING EXPENDITURES* BY TYPE
Supplies
4%
*Operating Expenditures excludes Capital Outlay and Transfers Out.
.rvices and Charges
40%
CITY OF STILLWAT 1 \ \
laSPEciALREVENUEFUNDS
5
d3: a} 7��o a3t�a
67
2016
2017
SUMMARY OF REVENUES
2015
ADOPTED
ADOPTED
$ Increase
AND EXPENDITURES
ACTUAL
BUDGET
BUDGET
(Decrease)
REVENUES:
Taxes
$
1,985,149
$
2,041,571
$ 2,087,981
$
46,410
Licenses & Permits
1,322
1,000
1,100
100
Intergovernmental
34,618
34,618
81,618
47,000
Charges for Services
1,545,261
1,525,700
1,516,600
(9,100)
Investment Income
23,629
11,500
22,135
10,635
Miscellaneous
150,439
52,610
97,523
44,913
Revenue Totals
$
3,740,418
$
3,666,999
$ 3,806,957
$
139,958
EXPENDITURES:
General Government
2040 Comp Plan Update
$
-
$
-
$ 110,600
$
110,600
Public Works
Washington County Recycling Grant
$
12,288
$
34,618
$ 34,618
$
-
Culture & Recreation
Special Events
$
54,065
$
58,958
$ 58,978
$
20
St Croix Valley Recreation Center
1,180,207
1,513,251
1,732,375
219,124
Library
1,249,715
1,378,525
1,394,451
15,926
Miscellaneous Library Donations
38,008
-
51,936
51,936
Parks
995,046
2,380,688
1,553,818
(826,870)
Community Beautification
13,297
15,000
15,000
-
Culture & Recreation Total
$
3,530,338
$
5,346,422
$ 4,806,558
$
(539,864)
Total Expenditures
$
$ 4,951,776
$
(429,264)
3,542,626
$
5,381,040
Revenues over (under) Expenditures
$
197,792
$
(1,714,041)
$(1,144,819)
$
569,222
OTHER FINANCING SOURCES (USES):
Transfers in:
General Fund
$
-
$
-
$ 40,000
$
40,000
Capital Outlay Bond Proceeds
391,264
1,904,800
1,213,640
(691,160)
Capital Projects Fund
-
-
23,600
23,600
Transfers (out):
Debt Service
(74,947)
(172,449)
(118,125)
54,324
Other Financing Sources (Uses) Total
$
316,317
$
1,732,351
$ 1,159,115
$
(573,236)
Net increase in fund balance
$
514,109
$
18,310
$ 14,296
$
(4,014)
Fund Balance - Jan 1
2,749,779
3,263,888
3,282,198
18,310
Fund Balance - Dec 31
$
3,263,888
$
3,282,198
$ 3,296,494
$
14,296
67
CITY OF STILLWATER, MINNESOTA
SPEaAL EVENTS
Fund Type: Special Revenue Fund
Fund Number: 200
Fund Description:
The Special Events Fund accounts for special events held within the City.
Funding:
Primarily financed with donations, reimbursement of services and property taxes from the General Tax Levy.
2017 Budget Impacts:
- Fireworks consists of a City contribution of $51,000 and contributions from other sources of $10,000.
Strategic Plan Element(s):
Review Events Strategies and Policies
-> Review Events Strategy and Update Event Policies
CITY OF STILLWATER, MINNESOTA
SPECIAL EVENTS
Fund Type: Special Revenue Fund
Fund Number: 200
2016
2017
SUMMARY OF REVENUES
2015
ADOPTED
ADOPTED
$ Increase
AND EXPENDITURES
ACTUAL
BUDGET
BUDGET
(Decrease)
REVENUES:
Taxes:
Property Taxes
$
45,250
$
48,958
$
48,978
$ 20
Miscellaneous:
Donations
$
20,234
$
10,000
$
10,000
$ -
Investment Income
67
-
-
-
Other
17
-
-
-
Miscellaneous Total
$
20,318
$
10,000
$
10,000
$ -
Revenue Total
$
65,568
$
58,958
$
58,978
$ 20
EXPENDITURES:
Services and Charges:
Professional Services
$
-
$
2,500
$
2,500
$ -
Other
449
458
478
20
Services and Charges Total
$
449
$
2,958
$
2,978
$ 20
Miscellaneous:
Fireworks
$
47,646
$
51,000
$
51,000
$ -
Other
5,970
5,000
5,000
-
Miscellaneous Total
$
53,616
$
56,000
$
56,000
$ -
Total Expenditures
$
54,065
$
58,958
$
58,978
$ 20
Revenues over (under) expenditures
$
11,503
$
-
$
-
$ -
Net decrease in fund balance
$
11,503
$
-
$
-
$ -
Fund Balance - Jan 1
(4,228)
7,275
7,275
-
Fund Balance - Dec 31
$
7,275
$
7,275
$
7,275
$ -
CITY OF STILLWATER, MINNESOTA
T CROIX VALLEY REC CENTER
Fund Type: Special Revenue Fund
Fund Number: 202 -J(D
Fund Description:
The St. Croix Valley Recreation Center provides recreational opportunities for all ages and skill levels to participate
in various indoor recreational activities, such as ice skating, hockey and walking. The City contracts with an
outside vendor to staff and manage the complex.
Funding:
Financing is provided by the fees generated by the facility. Capital Outlay purchases are financed with General
Obligation Capital Outlay Bonds.
2017 Budget Impacts-
Hourly
rn acts:
Hourly Mates:
Prime Time
{(on Prime Time
Summer ice
Rec Center Ice
$200/hour
$160/hour
$160/hour
Lily Lake Ice
$195/hour
$160/hour
$160/hour
Full Field Hours
$300/hour
$200/hour
$200/hour
Half Field House
$200/hour
$175/hour
$175/hour
Other Rates: -
Open Skating
$5.00/child
$6.00/adult
Open Field
$5.00/child
$6.00/adult
- Commitment -St Croix Soccer Club - On April 6, 2010 the City Council authorized the replacement of the turf
in the St Croix Valley Recreation Center fieldhouse. The Council authorized a City contribution of $240,000 (set
aside in reserves) towards the replacement with the St Croix Soccer Club committing to paying the balance of the
cost over a ten year period. With the first commitment payment being paid in 2010, the amount in the 2017
budget of $18,310 represents the 8th commitment payment out of 10.
- Net Increase in Fund Balance will be used to repay the St Croix Valley Recreation Center's fund balance
which was used to pay for the advancement of funds needed for the 10 year commitment of the St. Croix Soccer
Club.
Debt Service Contribution
When a contribution is made by the St Croix Valley Recreation Center fund towards debt service payments, the
result is a decrease in the required debt service levy which then in return reduce property taxes. The following
information indicates the St Croix Valley Recreation Fund's contribution to debt service for the past ten 10 years:
Debt Service Contributions
$500,000
$400,000
I �
$300,000
$200,000
t
$100,000
$o
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
70
CITY OF STILLWATER, MINNESOTA
IST CROIX VALLEY REC CENTER
Fund Type: Special Revenue Fund
Fund Number: 202
2016 2017
SUMMARY OF REVENUES 2015 ADOPTED ADOPTED $ Increase
AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease)
REVENUES:
Charges for Service $ 1,448,060 $ 1,426,000 $ 1,412,900 $ (13,100)
Investment Income 16,892 - - -
Commitment -St Croix Soccer Club 24,110 18,310 18,310
Revenue Total $ 1,489,062 $ 1,444,310 $ 1,431,210 $ (13,100)
EXPENDITURES:
$
7,817
$
13,400
St Croix Vallev Rec Center
15,000
$
1,600
Services & Charges
Supplies
$ 108,236 $
140,500
$ 155,500 $
15,000
Services & Charges
622,033
679,421
693,130
13,709
Miscellaneous
16,317
11,000
11,000
-
CapitalOutlay
111,024
159,700
307,600
147,900
Rec Center Total
$ 857,610 $
990,621
$ 1,167,230 $
176,609
St Croix Vallev Fieldhouse
Supplies
$
7,817
$
13,400
$
15,000
$
1,600
Services & Charges
145,565
212,559
211,002
(1,557)
Miscellaneous
1,984
5,500
5,500
-
CapitalOutlay
-
100,000
130,000
30,000
Fieldhouse Total
$
155,366
$
331,459
$
361,502
$
30,043
Lily Lake Ice Arena
Supplies
$
23,314
$
18,700
$
19,000
$
300
Services & Charges
142,665
171,321
183,493
12,172
Miscellaneous
1,252
1,150
1,150
-
Capital Outlay
-
-
-
-
Lily Lake Ice Arena Total
$
167,231
$
191,171
$
203,643
$
12,472
Total Expenditures
$
1,180,207
$
1,513,251
$
1,732,375
$
219,124
Revenues over (under) expenditures
$
308,855
$
(68,941)
$
(301,165)
$
(232,224)
OTHER FINANCING SOURCES (USES):
Transfer In
Capital Outlay Bond Proceeds
$
111,024
$
259,700
$
437,600
$
177,900
Transfer (Out)
Debt Service
(74,947)
(172,449)
(118,125)
54,324
Other Financing Sources (Uses) Total
$
36,077
$
87,251
$
319,475
$
232,224
Net increase (decrease) in fund balance
$
344,932
$
18,310
$
18,310
$
-
Fund Balance - Jan 1
2,019,591
2,364,523
2,382,833
18,310
Fund Balance - Dec 31
$
2,364,523
$
2,382,833
$
2,401,143
$
18,310
71
CITY OF STILLWATER, MINNESOTA
MISCELLANEOus LIBRARY DONATIONS
Fund Type: Special Revenue Fund
Fund Number: Various
Funis Description:
The Library Donations consist of various funds (for ease of tracking and legality) that account for all special funds
received/expended by the Library for use only at the Library.
Funding:
Funded solely by outside sources.
Fund
Funds Held by City for Library
Spending
Restrictions Use Restrictions
Principal
Amount
Fund Balance
12/31/15
Spendable
Balance
220
Minerva
Income
Materials
$23,860
$23,981
$171-
221
Mcluer-Webster
Interest
Materials
$10,000
$10,185
$185
222
Hollis Murdock
Interest
Materials
$1,800
$1,816
$16
223
Personnel (Sunday) Grant
$0
-$616
-$616
224
Helen Lawson
Income
Service to Public
$0
$29,899
$29,899
226
Dr Van Meier
Interest
Medical Materials
$1,571
$1,258
-$313
227
Government Gifts
Unrestricted
$0
$14,346
$14,346
232
Stillwater Public Library Foundation
$0
$604
$604
235
Miscellaneous Donations*
$0
$20,558
$20,558
TOTALS $37,231 $102,031 $64,800
*Miscellaneous Donations include but are not limited to:
Athena
Margaret Rivers
Alice O'Brien Estate
Program Funds (St Paul Foundation)
Small Donations
Friends of the Stillwater Public Library
72
CITY OF STILLWATER, MINNESOTA
Total Revenues
MISCELLANBoI_TS LIBI A.RY DONA.T'IONS
Fund Type: Special Revenue Fund
Fund Number: Various
62,494
$
2016 2017
SUMMARY OF REVENUES
2015
ADOPTED ADOPTED $ Increase
AND EXPENDITURES
ACTUAL
BUDGET BUDGET (Decrease)
REVENUES:
Minerva
$ 238
$ - $ 400 $ 400
Mcluer-Webster
91
- 200 200
Hollis Murdock
17
- 35 35
Personnel Grant
4,647
- 7,301 7,301
Helen Lawson
10,691
- 10,000 10,000
Dr Van Meier
13
- - -
Government Gifts
5,123
- 5,000 5,000
Stillwater Library Foundation
26,837
- 29,000 29,000
Other
14,837
- - -
Total Revenues
$
62,494
$
- $
51,936
$
51,936
EXPENDITURES:
Minerva
$
649
$
- $
400
$
400
Mcluer-Webster
-
200
200
Hollis Murdock
35
35
Personnel Grant
5,261
_
7,301
7,301
Helen Lawson
-
-
10,000
10,000
Government Gifts
631
-
5,000
5,000
Stillwater Library Foundation
21,759
-
29,000
29,000
Other
9,708
-
-
-
Total Expenditures
$
38,008
$
- $
51,936
$
51,936
Revenues over (under) expenditures
$
-
$
-
24,486
$
- $
Net increase (decrease) in fund balance
$
24,486
$
- $
-
$
-
Fund Balance - Jan 1
77,545
102,031
102,031
-
Fund Balance - Dec 31
$
102,031
$
102,031 $
102,031
$
-
73
CITY OF STILLWATER, MINNESOTA
LIB. . _
Fund Type: Special Revenue Fund
Fund Number: 230
Fund description_:
The Stillwater Public Library provides a wide variety of library services to the City's residents and surrounding
communities. This fund accounts for service operations of the library and the maintenance of the library building.
2017 Staffing Level:
Full Time 4.10 FTE (Full Time Equivalents)
Part Time (Benefited) 5.60 FTE (Full Time Equivalents)
Part Time (Non -Benefited) 4.75 FTE (Full Time Equivalents)
Funding:
Primarily funded by property taxes from the General Tax Levy. Capital Outlay purchases are financed primarily with
General Obligation Capital Outlay Bonds.
Maintenance of Effort (MOE)
Minnesota Statutes Sec. 134.34 and 134.341 require that the Division of State Library Services, Minnesota
Department of Education, certify annually the minimum amount of local support necessary for the city to continue to
participate in the regional public library system. Participation allows the City to receive federal and state aid funds.
Local support is funded through property taxes.
General Tax Levy (Property Taxes) - _Last -Ten Years:
$1,400,000
$1,200,000 --
$1,000,000
$800,000
$600,000
$400,000
$200,000
$0
2009 2010 2011 2012* 2013
2014 2015 2016 2017
m Support beyond
MOE
wi MOE
*In legislative session 2011, the statutory formula was signficantly adjusted due to the downturn in the economy. The
formula and the amount of the Maintenance of Effort has remained the same ($852,617) since budget year 2012.
2017 Budget Impacts:
- Personnel costs include 2.75% COLA on wages.
- Personnel costs include $0 per month increase in medical insurance contributions and a 5% increase in dental
insurance rates
74
CITY OF STILLWATER, MINNESOTA
LIBRAR
Fund Type: Special Revenue Fund
Fund Number: 2, o
2016 2017
SUMMARY OF REVENUES 2015 ADOPTED ADOPTED $ Increase
AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease)
REVENUES:
Taxes:
Property Taxes $ 1,125,957 $ 1,171,625 $ 1,171,625 $ -
Charges for Services:
Meeting Room Rental Fees $ 64,196 $ 70,000 $ 70,000 $
Other 6,122 6,700 6,700 -
Charges for Services Total $ 70,318 $ 76,700 $ 76,700 $ -
Miscellaneous:
Investment Income
$
1,559
$
1,500
$
1,500
$
-
Processing Fees
7,638
8,200
8,200
-
Registration
7,546
-
-
-
Other
16,139
16,100
19,712
3,612
Miscellaneous Total
$
32,882
$
25,800
$
29,412
$
3,612
Revenue Total
$
1,229,157
$
1,274,125
$
1,277,737
$
3,612
EXPENDITURES:
Operations:
Personnel Services
$
842,301
$
869,774
$
908,158
$
38,384
Supplies
100,293
112,415
90,765
(21,650)
Services & Charges
47,814
52,714
44,814
(7,900)
Miscellaneous
2,458
2,525
2,525
-
Capital Outlay
22,628
56,300
88,700
32,400
Operations Total
$
1,015,494
$
1,093,728
$
1,134,962
$
41,234
Plant
Personnel Services
$
119,417
$
121,170
$
120,603
$
(567)
Supplies
7,447
7,300
7,300
-
Services & Charges
106,274
107,127
106,486
(641)
Miscellaneous
1,083
1,100
1,100
-
CapitalOutlay
-
48,100
24,000
(24,100)
Plant Total
$
234,221
$
284,797
$
259,489
$
(25,308)
Total Expenditures
$
1,249,715
$
1,378,525
$
1,394,451
$
15,926
Revenues over (under) expenditures
$
(20,558)
$
(104,400)
$
(116,714)
$
(12,314)
OTHER FINANCING SOURCES:
Transfer In:
Capital Outlay Bond Proceeds 22,628 104,400 112,700 8,300
Other Financing Sources Total $ 22,628 $ 104,400 $ 112,700 $ 8,300
Net increase (decrease) in fund balance $ 2,070 $ $ (4,014) $ (4,014)
Fund Balance - Jan 1 113,395 115,465 115,465
Fund Balance - Dec 31 $ 115,465 $ 115,465 $ 111,451 $ (4,014)
75
CITY OF STILLWATER, MINNESOTA
PARK
Fund Type: Special Revenue Fund
Fund Number: 240
Fund Description:
The Parks Department/Fund provides for maintenance of City owned parks.
LU"1 i aLarting Level:
Full Time 1 6.251 FTE (Full Time Equivalents)
Part Time (Seasonal) 1 4.001 Number of Positions
Funding:
Primarily funded by property taxes from the General Tax Levy. Capital Outlay purchases are
financed with General Obligation Capital Outlay Bonds.
2017 Budget Impacts:
- Personnel costs include 2.75% COLA on wages.
- Personnel costs include a $47 to $94 per month increase (dependent on individual coverage) in medical insurance
contributions and a 5% increase in dental insurance rates
- Part-time salaries includes $1/hour increase in wages.
- Other Professional Services include forestry management consultant services.
- Tree Removal is for the removal of trees due to Dutch Elm & Oak Wilt diseases.
76
CITY OF STILLWATER, MINNESOTA
-_
PARKS
Fund Type: Special Revenue Fund
Fund Number: 2 0
Automotive Fuel
2016
2017
$
SUMMARY OF REVENUES
$
2015
$
ADOPTED
ADOPTED
$ Increase
AND EXPENDITURES
ACTUAL
BUDGET
BUDGET
(Decrease)
REVENUES:
$
91,942
$
121,600
$
118,800
Taxes
$
798,942
$
805,988
$ 852,378
$ 46,390
Licenses and Permits
1,322
1,000
1,100
100
Charges for Service
7,500
26,883
7,500
23,000
27,000
4,000
Investment Income
-
2,611
12,000
10,000
10,000
-
Miscellaneous
Emerald Ash Borer Treatment
12,368
-
-
-
Revenue Total
$
842,126
$
839,988
$ 890,478
$ 50,490
EXPENDITURES:
9,500
2,000
General Insurance
Personnel Services:
57,787
56,574
(1,213)
Salaries - Full Time
$
291,906
$
348,722
$ 362,977
$ 14,255
Overtime - Full Time
10,000
11,076
12,000
15,000
3,000
Salaries - Part Time
62,350
22,880
1,300
24,000
26,400
2,400
Benefits
145,837
185,037
169,924
142,829
152,377
9,548
Personnel Services Total
$
510,899
$
527,551
$ 556,754
$ 29,203
Supplies:
Automotive Fuel
$
20,826
$
21,000
$
21,000
$
-
Other
71,116
100,600
97,800
(2,800)
Supplies Total
$
91,942
$
121,600
$
118,800
$
(2,800)
Services and Charges:
Contractual Services
$
337
$
7,500
$
7,500
$
-
Tree Removal
-
12,000
14,000
2,000
Emerald Ash Borer Treatment
-
-
10,000
10,000
Other Professional Services
9,868
7,500
9,500
2,000
General Insurance
55,075
57,787
56,574
(1,213)
Trail Maintenance
-
-
10,000
10,000
Other
45,704
61,050
62,350
1,300
Total Service and Charges
$
110,984
$
145,837
$
169,924
$
24,087
Miscellaneous:
$
23,609
$
45,000
$
45,000
$
-
Capital Outlay:
Land
$
-
$
1,125,000
$
-
$
(1,125,000)
Improvements
256,709
388,960
620,500
231,540
Machinery & Equipment
-
17,000
34,200
17,200
Computer Equipment
903
9,740
8,640
(1,100)
Automotive Equipment
-
-
-
CapitalOutlayTotal
$
257,612
$
1,540,700
$
663,340
$
(877,360)
Total Expenditures
$
995,046
$
2,380,688
$
1,553,818
$
(826,870)
Revenues over (under) expenditures
$
(152,920)
$
(1,540,700)
$
(663,340)
$
877,360
OTHER FINANCING SOURCES:
Transfer In:
Capital Outlay Bond Proceeds
$
257,612
$
1,540,700
$
663,340
$
(877,360)
Net increase (decrease) in fund balance
$
104,692
$
-
$
-
$
-
Fund Balance - Jan 1
365,446
470,138
470,138
-
Fund Balance - Dec 31
$
470,138
$
470,138
$
470,138
$
-
77
CITY OF STILLWATER, MINNESOTA
COMMUNITY BEAUTIFICATION
Fund Type: Special Revenue Fund
Fund Number: 251
Fund Description_
The Downtown Beautification fund was established by Resolution 2011-07 (dated January 4, 2011) and it accounts
for funds related to the downtown beautification. The name change to Community Beautification (per resolution
Number 2013-162) at the September 17, 2013 City Council meeting.
Funding:
Funded primarily with property taxes from the General Tax Levy. Donations to the fund are anticipated.
78
CITY OF STILLWATER, MINNESOTA
CCImmuNITY BEAUTIFICATION
Fund Type: Special Revenue Fund
a) Fund Number: 251
SUMMARY OF REVENUES
AND EXPENDITURES
REVENUES:
Taxes
Investment Income
Donations
Miscellaneous
Revenue Total
EXPENDITURES:
Supplies
Net decrease in fund balance
Fund Balance - Jan 1
Fund Balance - Dec 31
$
2016
2017
2015
ADOPTED
ADOPTED $ Increase
ACTUAL
BUDGET
BUDGET (Decrease)
$ 15,000
$ 15,000
$ 15,000 $ -
130
-
- -
500
-
- -
47
-
- -
$
15,677
$
15,000
$
15,000
$ -
$
13,297
$
15,000
$
15,000
$ -
$
2,380
$
-
$
-
$ -
13,854
16,234
16,234
-
$
16,234
$
16,234
$
16,234
$ -
79
CITY OF STILLWATER, MINNESOTA
WASHINGTON Co RECYCLING GRANT
Fund Type: Special Revenue Fund
Fund Number: 25,
Fund Description:
The Washington County Recycling Grant Fund accounts for the recycling grants received from Washington County.
The funds from this grant can only be used for purposes specified by the grant agreement.
Funding:
Funded exclusively with grant funds received from Washington County and interest earned on investments (the
fund's prorated share).
2017 Budget Impacts:
- Services and Charges costs include education services and materials.
CITY OF STILLWATER, MINNESOTA
WASHINGTONCo RECYCLING GRANT
(D
Fund Type: Special Revenue Fund
Fund Number: 255
81
2016
2017
SUMMARY OF REVENUES
2015
ADOPTED
ADOPTED
$ Increase
AND EXPENDITURES
ACTUAL
BUDGET
BUDGET
(Decrease)
REVENUES:
Intergovernmental
$
34,618
$
34,618
$
34,618
$ -
Investment Income
1,716
-
-
-
Revenue Total
$
36,334
$
34,618
$
-34,618
$ -
EXPENDITURES:
Services and Charges:
$
12,288
$
22,644
$
22,644
$ -
Miscellaneous:
-
11,974
11,974
-
Expenditure Total
$
12,288
$
34,618
$
34,618
$ -
Net increase in fund balance
$
24,046
$
-
$
-
$
Fund Balance - Jan 1
164,176
188,222
188,222
-
Fund Balance - Dec 31
$
188,222
$
188,222
$
188,222
$
81
CITY OF STILLWATER, MINNESOTA
MISCELLAN'Eous GRA NTS
Fund: Special Revenue Fund
Fund Number: 290 (Z)
Fund Description:
Accounts for grant funds received used to fund various projects/services within the City.
,2017 Budget Impacts:
2040 Comprehensive Pian Update
The Comp Plan update is expected to begin in April/May of 2017 and be completed sometime in 2018. Funding for
the update is as follows:
Rollover funds from 2016
Current Budget (2017)
GLG Grant
Met Council Grant
Total
$ 23,600
40,000
15,000
32,000
$ 110,600
82
CITY OF STILLWATER, MINNESOTA
+
MISCELLANEous GRANTS
Fund: Special Revenue Fund
Fund Number: 290
2016 2017
SUMMARY OF REVENUES
2015 ADOPTED ADOPTED $ Increase
AND EXPENDITURES
ACTUAL BUDGET BUDGET (Decrease)
REVENUES:
Intergovernmental
$ - $ - $ 47,000 $ 47,000
EXPENDITURES:
2040 Comp Plan Update
$ - $ - $ 110,600 $ 110,600
OTHER FINANCING SOURCES:
Transfer In:
General Fund
$ - $ - $ 40,000 $ 40,000
Capital Projects Fund
- - 23,600 23,600
Other Financing Sources Total
$ - $ - $ 63,600 $ 63,600
83
84
Debt Service Funds
Debt Service Funds are used by the City to account for the accumulation of resources and the
payment of general obligation debt and other long-term debt.
ER
CITY OF •
DEBT
41
FUNDING SOURCES FOR 2017 EXPENDITURES
Property Taxes
68%
Other
14%
Tax Increment
Financing 5t Croix Valley
16% Recreation Center
2%
2017 EXPENDITURES BY TYPE
Principal
83%
17%
CITY OF STILLWATER, MINNESOTA
L DEBT SERVICE FUNDS
SUMMARY OF REVENUES 2015
AND EXPENDITURES ACTUAL
REVENUES:
Property Taxes
Special Assessments
Investment Income
Miscellaneous
Revenue Total
EXPENDITURES:
Debt Service:
Principal
Interest
Paying Agent Fees
Other
Expenditure Total
Revenues over expenditures
OTHER FINANCING SOURCES (USES):
Transfer In
St Croix Valley Recreation Center
TIF Districts (Tax Increment Financing)
Other
Transfer Out
Other Financing Sources (Uses) Total
Net increase in fund balance
Fund Balance - Jan 1
Fund Balance - Dec 31
Revenue Totals (Info only)
Expenditure Totals (Info only)
2016
ADOPTED
BUDGET
FS
k
2017
ADOPTED $ Increase
BUDGET (Decrease)
$ 3,510,409 $ 3,540,145 $ 3,674,616 $ 134,471
66,071 - - -
36,683 - - -
25,493 11,927 - (11,927)
$ 3,638,656 $ 3,552,072 $ 3,674,616 $ 122,544
$ 2,523,835 $ 6,301,335 $ 4,295,000 $ (2,006,335)
950,150 792,735 867,352 74,617
4,450 4,656 4,375 (281)
3,143 - - -
$ 3,481,578 $ 7,098,726 $ 5,166,727 $ (1,931,999)
$ 157,078 $ (3,546,654) $ (1,492,111) $ 2,054,543
$ 74,947 $ 172,449 $ 117,960 $ (54,489)
360,482 367,160 888,072 520,912
364,276 3,245,000 739,284 (2,505,716)
(407,109) (85,000) (824,284) -
$ (2,852,404) $ 3,699,609 $ 921,032 $ (2,039,293)
$ (2,695,326)
$ 152,955
$ (571,079) $
15,250
8,634,352
5,939,026
6,091,981
152,955
$ 5,939,026
$ 6,091,981
$ 5,520,902 $
168,205
87
CITY OF STILLWATER, MINNESOTA
GO CAPiTALOuTLAYBONDS
Fund Type: Debt Service Fund
Fund Numbers: 300 - 32c)
Funds Description:
These funds record the receipt of property taxes generated by the debt service levy and the payment of principal,
interest and paying agent fees for outstanding General Obligation Capital Outlay Bonds (GO CO Bonds) and General
Obligation Debt issued by the City.
Purpose of Debt:
Proceeds from GO CO Bonds are used to finance the purchase/construction of capital outlay/major capital construction
projects where property taxes are the main funding source.
Funding:
Primarily financed with property taxes through an annual debt service levy.
2017 Budget Impacts:
Fund
Number
Bond Issue
Purpose
Balance
as of
12/31/16
Principal
Due in
2017
Interest
Due in
2017
Levy Amount
for Payable
2017
Existing Debt:
309
$1,455,000 GO CO Bonds, Series 2009A
2009 CO
$205,000
$205,000
$3,075
$0
312
$1,610,000 GO CO Bonds, Series 2012A
2012 CO
$4,195,000
$865,000
$83,503
$566,845
314
$9,215,000 GO CO Bonds, Series 2014A
2014 CO/Fire St
$8,795,000
$420,000
$262,441
$717,403
319
$1,005,000 GO CO Bonds, Series 2009B
Refunding
$280,000
$90,000
$7,525
$106,234
326
$6,505,000 GO CO Bonds, Series 2016A
CO/Refunding
$6,505,000
$1,440,000
159,803
1,097,079
329
$4,095,000 GO CO Bonds, Series 2009D
lRefunding
$1,675,000
$285,000
$53,588
$345,778
324 J$927,000
GO CO Capital Outlay
JArmory Land
$783,244
1 $85,000
1 $0 1
$85,000
New Debt:
327 IGO
CO Bonds, Series 2017
12017 CO
1
$450,000
Totals $22,438.244 $3,390,000 $569,935 $3,368,339
Refunding Bonds:
312 During 2012, the City issued $6,355,000 General Obligation Bonds, Series 2012A to finance 2012 Capital Outlay purchases and to refinance (advanced)
existing debt: (1) GO Improvement Bonds, Series 2004A (callable on February 1, 2014) that were issued for the City's share of the North Hill Project,
and (2) GO Capital Outlay Bonds, Series 2006A (callable on February 1, 2015) that were originally issued to finance the Llbrarv's remodelladdillon.
319 During 2009, the City issued current refunding $1,005,000 General Obligation Capital Outlay Refunding Bonds, Series 2009B to refinance existing debt
issued in 1998, $2,500,000 General Obligation Capital Outlay Bonds Series 1998B, to save on interest costs. The Series 1998B Bonds were issued to
finance Capital Outlay purchases for 1998 and 1999.
326 During 2016, the City issued $6,505,000 General Obligation bonds to finance (1) $710,000 for 2015 Capital Outlay purchases; (2) $1,595,000 for 2016
Capital Outlay purchases; (3) $1,090,000 for police station remodel/City Hall renovation; (4) $785,000 for the City's share of the 2016 street project; (5)
$1,145,000 for park land purchase (Aiple property); and (6) $1,180,000 current refunding of the $3,160,000 GO Capital Outlay Bonds, Series 20058
(City Hall Remodel from 1996).
329 During 2009, the City issued crossover refunding $4,095,000 General Obligation Capital Outlay Refunding Bonds, Series 2009D to refinance existing
debt issued in 2002, $7,840,000 General Obligation Capital Outlay Bonds Series 2002A, to save on interest costs. The Series 2002A Bonds were
issued to finance the construction of the City's Public works Facility.
Notes:
- General Obligation Bonds are backed with the full faith and credit, and taxing power of the City.
- Fund balance is reserved for debt service payments, both current and future.
CITY OF STILLWATER, MINNESOTA
GO CAPITAL OUTLAY BONDS
Fund Type: Debt Service Fund
Fund Numbers: 300 - 329
2016 2017
SUMMARY OF REVENUES 2015 ADOPTED ADOPTED $ Increase
AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease)
REVENUES:
Property Taxes:
Current
Delinquent
Special Assessments
Investment Income
Miscellaneous
Revenue Total
EXPENDITURES:
Debt Service:
Principal
Interest
Paying Agent Fees
Professional Services
Expenditure Total
Revenues over expenditures
OTHER FINANCING SOURCES (USES):
Payment on Current Refunding
Transfer In
Transfer Out
Other Financing Sources (Uses) Total
Net increase in fund balance
Fund Balance - Jan 1
Fund Balance - Dec 31
$ 3,159,783 $ 3,291,893 $ 3,368,339 $ 76,446
27,059 - - -
66,071 - - -
30,429 - - -
11,303 - - -
$ 3,294,645 $ 3,291,893 $ 3,368,339 $ 76,446
$ 1,960,000 $ 5,745,000 $ 3,305,000 $ (2,440,000)
711,545 573,128 569,935 (3,193)
3,125 3,331 3,050 (281)
2,357 - - -
$ 2,677,027 $ 6,321,459 $ 3,877,985 $ (2,443,474)
$ 617,618 $ (3,029,566) $ (509,646) $ 2,519,920
(3,245,000) - - -
$ 321,776 $ 3,245,000 $ 739,284 $ (2,505,716)
(407,109) (85,000) (824,284) (739,284)
$ (3,330,333) $ 3,160,000 $ (85,000) $ (2,505,716)
$ (2,712,715)
$ 130,434
$ (594,646) $
(725,080)
7,676,966
4,964,251
5,094,685
130,434
$ 4,964,251
$ 5,094,685
$ 4,500,039 $
(594,646)
R]
CITY OF STILLWATER, MINNESOTA
GO TIF BONDS
Funds Description:
These funds record the receipt of tax increment and the payment of principal, interest and paying agent fees for outstanding
General Obligation Tax Increment Financing Bonds (GO TIF Bonds) issued by the City.
Purpose of Debt:
Proceeds from GO TIF Bonds are used to finance TIF eligible capital improvement projects where TIF is the main funding
source.
Funding:
Primarily financed with tax increment transferred in from the obligating TIF District
2017 Budget Impacts:
Fund
Number
Bond Issue
Purpose
TIF District
Obligation
Balance
as of
12/31/16
Principal
Due in
2017
Interest
Due in
2017
Existing Debt:
360 J$2,450,000 GO TIF Refunding Bonds, Series 20166
JRefundin2
TIF #10
$2,450,000
$0
$51,037
370 1$5,300,000 GO TIF Bonds, Series 20086
IParkingRampl
TIF #10
$4,135,000
$210.000
167,110
Totals $210200 $167,110
Refunding Bonds:
360 During 2016, the City issued an advanced refunding $2,450,000 General Obligation Tax Increment Refunding Bonds, Series 20168 to refinance existing debt issued in
2008, $5,300,000 General Obligation Tax Increment Bonds Series 2008B (callable on February 1, 2020), to save on interest costs Funds are currently being held by
an escrow agent until the bonds become callable Interest payments for 2017 thru 2019 will be paid the funds in the escrow account. The Series 2008B Bonds were
originally issued to finance the City's Parking Ramo
To be paid escrow account
Notes:
- General Obligation Bonds are backed with the full faith and credit, and taxing power of the City.
- Fund balance is reserved for debt service payments, both current and future.
W
CITY OF STILLWATER, MINNESOTA
,,�e SEAU,rffi O TIF BONDS
Fund
"P OType: Debt
SIS ii'1 i �?Fund Numbers:
SUMMARY OF REVENUES
AND EXPENDITURES
EXPENDITURES:
Debt Service:
Principal
Interest
Paying Agent Fees
Other
Expenditure Total
Revenues over expenditures
OTHER FINANCING SOURCES (USES):
Transfer In
Other Financing Sources (Uses) Total
Fund Balance - Jan 1
Fund Balance - Dec 31
2016 2017
2015 ADOPTED ADOPTED $ Increase
ACTUAL BUDGET BUDGET (Decrease)
$ 175,000 $
190,000 $
210,000 $
20,000
184,770
176,710
167,110
(9,600)
450
450
450
-
262
-
-
-
$ 360,482 $
367,160 $
377,560 $
10,400
$ (360,482) $
(367,160) $
(377,560) $
(10,400)
$ 360,482 $ 367,160 $ 377,560 $ 10,400
$ 360,482 $ 367,160 $ 377,560 $ 10,400
7,409 7,409 7,409 -
$ 7,409 $ 7,409 $ 7,409 $
91
CITY OF STILLWATER, MINNESOTA
TIF REVENUE BONDS
Fund Type: Debt Service Fund
Fund Numbers: �6D-R7A
Funds Description:
These funds record the receipt of tax increment and the payment of principal, interest and paying agent fees for outstanding
Tax Increment Financing (TIF) Revenue Bonds issued by the City.
Purpose of Debt:
Proceeds from TIF Revenue Bonds are used to finance TIF eligible capital improvement projects where TIF is the only funding
source.
Funding:
Financed only with tax increment transferred in from the obligating TIF District
2017 Budget Impacts:
�� I I
I
Balance Principal j Interest
in I
Fund TIF District as of Due in I` Due in
Number Bond Issue Purpose Obligation 12/31/16 2017 2017
Existing Debt:
376 1$6,585,000 TIF Revenue Refunding, Series 2016C lRefunding I TIF #10 $6,585.000 $410,000 J$100,062
11 Totals $410.000 $100,062
Refunding Bonds:
376 'During 2016, the City issued $6,585,000 Tax Increment Financing Revenue Refunding Bonds, Series 2016C to
refinance existing pay-as-you-go obligations that were a result from the Terra Springs and the Lofts of Stillwater
Notes:
- Fund balance is reserved for debt service payments, both current and future.
92
CITY OF STILLWATER. MINNESOTA
Lek g�a�T,�
TIFREviENUEBONDS
r
R
r dFund Type:Debt
"M.y3Ai�k s
2016 2017
SUMMARY OF REVENUES 2015 ADOPTED ADOPTED $ Increase
AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease)
EXPENDITURES:
Debt Service:
Principal
Interest
Paying Agent Fees
Expenditure Total
Revenues over expenditures
OTHER FINANCING SOURCES (USES):
Transfer In
Other Financing Sources (Uses) Total
$ - $ - $ 410,000 $ 410,000
- 100,062 100,062
- - 450 450
$ - $ - $ 510,512 $ 510,512
$ - $ - $ (510,512) $ (510,512)
$ - $ - $ 510,512 $ 510,512
$ _ $ - $ 510,512 $ 510,512
CITY OF STILLWATER, MINNESOTA
GOWVIENUEr OND� Nk 8E+4!lT��G✓�
Fund Type: Debtp
Numbers:Fund i • 8
�3.
Funds Description:
These funds record the revenues received and the payment of principal, interest and paying agent fees for
outstanding General Obligation Revenue Bonds (GO Revenue Bonds) issued by the City.
Purpose of Debt:
Proceeds from GO Revenue Bonds are used to finance capital projects where the debt is primarily financed through
revenues generated by the project.
Funding:
$1,420, 000 GO Revenue Bonds, Serres 20090
Funding is provided by donations and net revenues (revenues less expenditures) from St Croix Valley Recreation
Center operations and property taxes (when needed).
$2,695,000 GO Revenue Bands Serres 20050
This bond issue is a refunding bond of the $4,610,000 GO Revenue Bonds, Series 1998A. Funding is provided by
donations and net revenues (revenues less expenditures) from the St. Croix Valley Recreation Center operations,
tax increment from TIF District #4 and property taxes (when needed).
2016 Budget Impacts:
Fund
Number
Bond Issue
Balance
as of
12/31/16
Principal
Due in
2017
Interest
Due in
2017
Levy Amount
for Payable
2017
Existing Debt:
12/31/16 2017
2017
383 $1,425,000 GO Water Rev Bonds, Series 2013A
$1,265,000 $85.000
385
k2,695,000 GO Revenue Bonds, Series 2005C
$450,000
$220,000
$12,470
$250,436
389___1$1,420,000
GO Revenue Bonds, Series 20090
1 $615,000
$150,000
$17,775
$55,841
11 Totals il $370,000$30,245 1 $306,277JI
Refunding Bonds:
385 During 2005, the City issued advanced refunding $2,695,000 General Obligation Revenue Refunding Bonds,
Series 2005C to refinance existing debt issued in 1998, $4,610,000 General Obligation Revenue Bonds
Series 1998A, to save on interest costs. The Series 1998A Bonds were issued to finance the construction of
the City's St Croix Valley Recreation Center.
388 During 2009, the City issued crossover refunding $1,420,000 General Obligation Revenue Refunding Bonds,
Series 2009C to refinance existing debt issued in 2000, $2,135,000 General Obligation Revenue Bonds
Series 2000D, to save on interest costs. The Series 2000D Bonds were issued to finance the construction of
a second sheet of ice at the City's St Croix Valley Recreation Center.
Other Debt:
The following bond issue was issued by the City for Board of Water Commissioners. For that reason, accounting of the
bond issue is found in the financial statement of the Board of Water Commissioners. Presentation of this bond issue
appears here only for informational purposes.
Funding:
$1, 425.000 GO Water Rev Bonds, Serres 2013A4
This bond issue was issued by the City for the Board of Water Commission (City's Component Unit) to install new
water meters throughout the City. Funding is provided by the Board of Water Commission through water user fees.
Notes:
- General Obligation Bonds are backed with the full faith and credit, and taxing power of the City.
- Fund balance is reserved for debt service payments, both current and future.
490
Balance Principal
Interest
Fund
as of Due in
Due in
Number Bond Issue
12/31/16 2017
2017
383 $1,425,000 GO Water Rev Bonds, Series 2013A
$1,265,000 $85.000
$36,175
Funding:
$1, 425.000 GO Water Rev Bonds, Serres 2013A4
This bond issue was issued by the City for the Board of Water Commission (City's Component Unit) to install new
water meters throughout the City. Funding is provided by the Board of Water Commission through water user fees.
Notes:
- General Obligation Bonds are backed with the full faith and credit, and taxing power of the City.
- Fund balance is reserved for debt service payments, both current and future.
490
CITY OF STILLWATER, MINNESOTA
. �
GO LR>►.EVENUE B ONDS
Fund Type: Debt Service Fund
Fund Numbers: 380 - 389
Revenue Totals (Info only)
Expenditure Totals (Info only)
95
2016
2017
SUMMARY OF REVENUES
2015
ADOPTED
ADOPTED
$ Increase
AND EXPENDITURES
ACTUAL
BUDGET
BUDGET
(Decrease)
REVENUES:
Property Taxes:
Current
$
320,933
$
248,252
$
306,277
$
58,025
Delinquent
2,634
-
-
-
Investment Income
6,254
-
-
-
Miscellaneous
2,263
-
-
-
Revenue Total
S
332,084
$
248,252
$
306,277
$
58,025
EXPENDITURES:
Debt Service:
Principal
$
335,000
$
355,000
$
370,000
$
15,000
Interest
53,243
42,305
30,245
(12,060)
Paying Agent Fees
875
875
875
-
Professional Services
524
-
-
-
Expenditure Total
$
389,642
$
398,180
$
401,120
$
2,940
Revenues over expenditures
$
(57,558)
$
(149,928)
$
(94,843)
$
55,085
OTHER FINANCING SOURCES (USES):
Transfer In:
St Croix Valley Recreation Center
$
74,947
$
172,449
$
117,960
$
(54,489)
Other Financing Sources (Uses) Total
$
74,947
$
172,449
$
117,960
$
(54,489)
Net increase in fund balance
$
17,389
$
22,521
$
23,117
$
596
Fund Balance - Jan 1
949,490
966,879
989,400
22,521
Fund Balance - Dec 31
$
966,879
$
989,400
$
1,012,517
$
23,117
Revenue Totals (Info only)
Expenditure Totals (Info only)
95
m
Capital Project
Funds
Capital Project Funds are used by the City to account for the constructions/acquisition of capital
projects/assets within the City
CITY OF STILLWATER, MINNESOTA
N W
o`t . 6.�
CAPITALPROJEcTFUNDS : a
x'���5 • g 3 h�v* 5 a } �
SUMMARY OF REVENUES
AND EXPENDITURES
REVENUES:
Tax Increment
Special Assessments
Intergovernmental
Charges for Services
Investment Income
Other
Revenue Total
EXPENDITURES:
Capital Improvement Projects
Contractual (TIF)
Parking Ramp
Other
Expenditure Total
Revenues over expenditures
OTHER FINANCING SOURCES (USES):
Bond Proceeds
Transfer In
Transfer Out
Other Financing Sources (Uses) Total
Net increase in fund balance
Fund Balance - Jan 1
Fund Balance - Dec 31
2016 2017
2015 ADOPTED ADOPTED $ Increase
ACTUAL BUDGET BUDGET (Decrease)
$ 1,370,256 $ 1,365,000 $ 1,355,000 $ (10,000)
837,590 1,400,000 2,100,000 700,000
90,863 600,000 600,000 -
12,476 - -
96,128 - - -
55,532 1,050,000 650,000 (400,000)
$ 2,462,845 $ 4,415,000 $ 4,705,000 $ 290,000
$ 4,918,169 $ 4,978,500
922,527 840,292
625 -
87,693 -
$ 5,929,014 $ 5,818,792
$ 6,459,000 $ 1,480,500
148,500 (691,792)
$ 6,607,500 $ 788,708
$ (3,466,169) $ (1,403,792) $ (1,902,500) $ (498,708)
$ - $ 1,841,000 $ 3,059,000 $ 1,218,000
971,570 87,500 87,500 -
(360,482) (360,482) (360,482) -
$ 611,088 $ 1,568,018 $ 2,786,018 $ 1,218,000
$ (2,855,081) $ 164,226 $ 883,518 $ 719,292
14,704,744 11,849,663 12,013,889 164,226
$ 11,849,663 $ 12,013,889 $ 12,897,407 $ 883,518
CITY OF STILLWATER, MINNESOTA
PERMANENT IMPROVEMENT
Fund Type: Capital Project Fund
Fund Number:.a-qi
Fund Description:
This fund is used to account for the financial resources that are used for the construction of major capital projects within in the City
Funding:
Funding for major capital projects comes from many various sources. Funding examples include, grant funds, developer fees, special
assessments, bond proceeds, state aid, etc.
2017 Budget Impacts:
Project Name
Project
Number
Bond Proceeds
...................................................
2016 2017
State
Aid
Special
Assessments
TAF*
Fund Total Project
Balance Cost
Neal Avenue Improvements
4518
$170,000
$180,000
$300,000
$650,000
$1,300,000
CR 5 Pedestrian Safety Improvements
4520
$420,000
$420,000
Police Department/City Department/CityHall Remodel
4521
$871.000 $1.250,000
$2,121,000
2017 Street Improvement Project
4524
$600,0001
1 $1,800,0001
$2,400,000
Paver Renovation -Library
4526
$100,0001
1
$100,000
Public Works Security Improvements:
Gate Fencing
4527
$25,000
Ke Card Access
4527
A$251,000
$35,000
Securi Camera S stem
4527
$8.000
Quonset Demolition
4528
$50,000 $50,000
Totals
X11,041,000 $2,018,000 $600,000 $2,100,000 $650,000 $50,000 $6,459,000
* Transportation Adequacy Fees (TAF) - fees collected from developers (per resolution number 2005-163)
100
CITY OF STILLWATER, MINNESOTA
a,
$
PERMANENT IMPROVEMENT
Fund Type: Capital Project Fund
Fund Number: 451
$
4,978,500
2016 2017
SUMMARY OF REVENUES
2015
ADOPTED ADOPTED $ Increase
AND EXPENDITURES
ACTUAL
BUDGET BUDGET (Decrease)
REVENUES:
-
Special Assessments
$ 816,271
$ 1,400,000 $ 2,100,000 $ 700,000
Intergovernmental
$
-
State Aid
90,863
600,000 600,000 -
Charges for Services
12,476
- - -
Miscellaneous:
$
-
Investment Income
33,250
- - -
Transportation Adequacy Funds
-
1,050,000 650,000 (400,000)
Other
48,989
- - -
Revenue Total
$ 1,001,849
$ 3,050,000 $ 3,350,000 $ 300,000
EXPENDITURES:
Capital Improvement Projects
$
4,918,169
$
4,978,500
$
6,459,000
$
1,480,500
Other
28,456
-
-
-
Expenditure Total
$
4,946,625
$
4,978,500
$
6,459,000
$
1,480,500
Revenues over expenditures
$
(3,944,776)
$
(1,928,500)
$
(3,109,000)
$
(1,180,500)
OTHER FINANCING SOURCES (USES):
Bond Proceeds
$
-
$
1,841,000
$
3,059,000
$
1,218,000
Transfer In
1,059,070
87,500
-
(87,500)
Transfer Out
(576,861)
-
-
-
Other Financing Sources Total
$
482,209
$
1,928,500
$
3,059,000
$
1,130,500
Net increase in fund balance
$
(3,462,567)
$
-
$
(50,000)
$
(50,000)
Fund Balance - Jan 1
5,890,991
2,428,424
2,428,424
-
Fund Balance - Dec 31
$
2,428,424
$
2,428,424
$
2,378,424
$
(50,000)
101
CITY OF STILLWATER, MINNESOTA
TIFDISTRICT *6
Fund Type: Capital Projects Fund
Fund Number: 466
Fund Description:
The City is the administering authority for Development District #1, Tax Increment District #6, Jr. High (TIF District
#6). The district is a redevelopment district established in 1993 and has a 25 -year duration upon the receipt of the
tax increment. 1995 was the date of the first tax increment receipt and December 31, 2020 is the required date of
decertification.
Pro'ectslPa -as- ou- o Obliciations. within this district are as follows:
CUB/Jr High
This project was a redevelopment of the old Stillwater Junior High site into corporate headquarters for CUB Foods
and a public parking lot. No tax increment obligation is due to the developer.
102
CITY OF STILLWATER, MINNESOTA
103
TIF DISTIUCT * 6
Fund Type: Capital Projects Fund
Fund Number: 466
2016 2017
SUMMARY OF REVENUES
2015
ADOPTED ADOPTED $ Increase
AND EXPENDITURES
ACTUAL
BUDGET BUDGET (Decrease)
REVENUES:
Tax Increment
$
54,538
$
65,000 $ 50,000 $ (15,000)
Investment Income
6,514
- - -
Other
2,184
- - -
Revenue Total
$
63,236
$
65,000 $ 50,000 $ (15,000)
EXPENDITURES:
Other
392
- -
Expenditure Total
$
392
$
- $ - $ -
Revenues over expenditures
$
62,844
$
65,000 $ 50,000 $ (15,000)
Net increase in fund balance
$
62,844
$
65,000 $ 50,000 $ (15,000)
Fund Balance - Jan 1
872,744
935,588 1,000,588 65,000
Fund Balance - Dec 31
$
935,588
$
1,000,588 $ 1,050,588 $ 50,000
103
CITY OF STILLWATER, MINNESOTA
TI 'I DISTRICT #8i
Fund Type: Capital Projects Fund
Fund Number: 468
Fund Description:
The City is the administering authority for Development District #2, Tax Increment District #8, Anchobaypro, Inc. (TIF
District #8). The district is a housing district established in 2000 and has a 25 -year duration upon the receipt of the first
tax increment. 2002 was the date of the first tax increment receipt and December 31, 2027 is the required date of
decertification.
Proiects/Pay-as-you•po Obligations within this district are as follows:
LONG LAKE VILLAS
Long Lake Villas is a low to moderate income multifamily housing project. The City entered into any agreement
with Long Lake Limited Partnership to aid in financing a portion of tax increment eligible costs of the project. The
agreement is not a general obligation of the City . Payments are made on the first day of each August and
February commencing on August 1, 2002 and ending on February 1, 2026 are made solely from Available Tax
Increment. Available Tax Increment is defined as 90% of the tax increment derived from the development
property (Long Lake Villas).
104
1st
Scheduled
Available
Maximum
Payments
Expected
Development
Payment
Duration
Tax
Total
to Date
2017
Property
Date
of Payments
Increment*
Obligation
12/31/16
Payment
Long Lake Villas
2002
Life of District
90%
$1,284,038
$1,118,169
$85,500
104
CITY OF STILLWATER, MINNESOTA
RM
j�ICT �
.. - Fund Number: _468
SUMMARY OF REVENUES
AND EXPENDITURES
REVENUES:
Tax Increment
Interest
Other
Revenue Total
EXPENDITURES:
Contractual:
Long lake Villas
Miscellaneous
Expenditure Total
Revenues over expenditures
Net increase in fund balance
Fund Balance - Jan 1
Fund Balance - Dec 31
2015
ACTUAL
$ 93,097 $
833
279 _
$ 94,209 $
2016
ADOPTED
BUDGET
2017
ADOPTED $ Increase
BUDGET (Decrease)
85,000
$
95,000
$
10,000
$
9,000
959
-
$
95,000
$
10,000
85,000
$ 83,787
$
76,500
$
85,500
$
9,000
959
-
-
$ 84,746
$
76,500
$
85,500
$
9,000
$ 9,463
$
8,500
$
9,500
$
1,000
$ 9,463
$
8,500
$
9,500
$
1,000
105,534
114,997
123,497
8,500
$ 114,997
$
123,497
$
132,997
$
9,500
105
CITY OF STILLWATER, MINNESOTA
TIFDISTRICT ICT #9
Fund Type: Capital Projects Fund
Fund Number: 469 _
Fund Description:
The City is the administering authority for Development District #1, Tax Increment District #9, Curve Crest Villas (TIF
District #9). The district is a housing district established in 2002 and has a 25 -year duration upon the receipt of the
first tax increment. 2004 was the date of the first increment receipt and December 31, 2029 is the required date of
decertification.
ProiectslPa -as- ou- o Obligations within this district are as follows:
CURVE CREST VILLAS
Curve Crest Villas is a low to moderate income multifamily rental project. Two (2) notes were issued in the relation
to this project to reimburse the developer for tax increment eligible costs. These notes are as follows:
Note Issue
Note
Number
Issue
Amount
Date of
Issuance
Balance
as of
12/31/16
Principal
Due in
2017
Interest
Due in
2017
$445,000 TIF Revenue Note
R-1
$445,000
06/14/02
$317,500
$15,000
$19,088
$445,000 TIF Revenue Note
R-2
$445,000
06/14/02
$317,500
$15,000
$19,088
11
Totals 11
$30,00011
$38,176
Payments on these notes are payable solely from 1/2 of Available Tax Increment. The City has no obligation to pay
principal and interest on these Notes from any other sources than Available Tax Increment. If at any time there is not
sufficient available increment to make the principal and interest payments, the remaining funds needed to make the
principal and/or interest payments is made by the guarantor (in this case the developer). Avai/able Tax Increment is
defined as 90% of the tax increment derived from the development property (Curve Crest Villas) and received by the
City in the six months preceding the payment date.
M
CITY OF STILLWATER, MINNESOTA
107
TU DISTRICT *9
Fund Type: Capital Projects Fund
Fund Number: 469
2016
2017
SUMMARY OF REVENUES
2015
ADOPTED
ADOPTED $ Increase
AND EXPENDITURES
ACTUAL
BUDGET
BUDGET (Decrease)
REVENUES:
Tax Increment
$
79,206
$
85,000
$ 70,000 $ (15,000)
Interest
479
-
- -
Other
164
-
-
Revenue Total
$
79,849
$
85,000
$ 70,000 $ (15,000)
EXPENDITURES:
Contractual:
Curve Crest Villas
$
70,907
$
71,826
$ 63,000 $ (8,826)
Miscellaneous
236
-
- -
Contractual Total
$
71,143
$
71,826
$ 63,000 $ (8,826)
Expenditure Total
$
71,143
$
71,826
$ 63,000 $ (8,826)
Revenues over expenditures
$
8,706
$
13,174
$ 7,000 $ (6,174)
Net increase in fund balance
$
8,706
$
13,174
$ 7,000 $ (6,174)
Fund Balance - Jan 1
58,953
67,659
80,833 13,174
Fund Balance - Dec 31
$
67,659
$
80,833
$ 87,833 $ 7,000
107
CITY OF STILLWATER, MINNESOTA
TIF MSTRICT #110
Fund Type: Capital Projects Fund
Fund Number: 470
Fund Description:
The City is the administering authority for Development District #1, Tax Increment District #10, Scattered Site
Housing Projects (TIF District #10). The district is a redevelopment district established in 2003 and has a 25 -year
duration upon the receipt of the first increment. 2004 is the date of the first increment receipt and December 31, 2029
is the required date of decertification.
Debt Obligation:
$5,300,000 General Obligation Tax Increment Bonds, Series 20088. This debt obligation was issued to contract a
municipal parking ramp. Net revenues from this district are its funding source.
Total amount outstanding as of December 31, 2016: $4,135,000
$6,585,000 Tax Increment Financing Revenue Bonds, Series 2016C. This debt was issued to refund existing pay-
as-you-go obligations as a result of the Terra Springs and the Lofts of Stillwater projects.
Total amount outstanding as of December 31, 2016: $6,585,000
Payments on these bonds are payable solely from Available Tax Increment. The City has no obligation to pay
principal and interest on these bonds from any other sources than Available Tax Increment. Available Tax Increment
is defined as 95% of the tax increment received from the County for this TIF District.
108
CITY OF STILLWATER, MINNESOTA
TIF DISTRICT #10
Fund Type: Capital Projects Fund
Fund Number: 470
109
2016
2017
SUMMARY OF REVENUES
2015
ADOPTED
ADOPTED
$ Increase
AND EXPENDITURES
ACTUAL
BUDGET
BUDGET
(Decrease)
REVENUES:
Tax Increment
$
1,143,415
$
1,130,000
$
1,140,000
$
10,000
Interest
5,885
-
-
-
Other
1,970
-
-
-
Revenue Total
$
1,151,270
$
1,130,000
$
1,140,000
$
10,000
EXPENDITURES:
Contractual:
Lofts of Stillwater
$
231,593
$
203,840
$
-
$
(203,840)
Terra Springs
536,240
488,126
-
(488,126)
Contractual Total
767,833
691,966
-
(691,966)
Parking Ramp
625
-
-
-
Other
42,816
-
-
-
Expenditure Total
$
811,274
$
691,966
$
-
$
(691,966)
Revenues over expenditures
$
339,996
$
438,034
$
1,140,000
$
701,966
OTHER FINANCING SOURCES (USES):
Transfer Out (Debt Service)
$
(360,482)
$
(367,160)
$
(888,072)
$
(520,912)
Other Financing Sources (Uses) Total
$
(360,482)
$
(367,160)
$
(888,072)
$
-
Net increase in fund balance
$
(20,486)
$
70,874
$
251,928
$
181,054
Fund Balance - Jan 1
1,156,210
1,135,724
1,206,598
70,874
Fund Balance - Dec 31
$
1,135,724
$
1,206,598
$
1,458,526
$
251,928
109
CITY OF STILLWATER,, MINNESOTA
TIF DiSTRICT #11
Fund Type: Capital Projects Fund
Fund Number: 466
Fund Description:
The City is the administering authority for Development District #1, Tax Increment District #11 (County District #85),
Stillwater Caves. The district is a redevelopment district established in 2014 and has a 25 -year duration upon the
receipt of the tax increment. 2016 was the date of the first tax increment receipt and December 31, 2041 is the
required date of decertification.
2017 Budget Impacts,
Currently there are no projects in this district.
110
CITY OF STILLWATER, MINNESOTA
TIF DISTRICT *11
Fund Type: Capital Projects Fund
Fund Number: 471
2016 2017
SUMMARY OF REVENUES
2015
ADOPTED ADOPTED $ Increase
AND EXPENDITURES
ACTUAL
BUDGET BUDGET (Decrease)
REVENUES:
Tax Increment
$
213
$
210 $- $ (210)
Revenue Total
$
213
$
210 $ - $ (210)
EXPENDITURES:
Miscellaneous
$
6,980
$
- $ - $ -
Expenditure Total
$
6,980
$
- $ - $ -
Revenues over expenditures
$
(6,767)
$
210 $ - $ (210)
Net increase in fund balance
$
(6,767)
$
210 $ - $ (210)
Fund Balance - Jan 1
(19,139)
(25,906) (25,696) 210
Fund Balance - Dec 31
$
(25,906)
$
(25,696) $ (25,696) $ -
112
Enterprise Funds
Enterprise Funds are used by the City to account for the operations that are financed primarily by
userfees.
IT
..rt
5 E 4ENTE
�' • off: r r r -
;
2016 REVENUES BY TYPE*
Investment Income NAkrp1l;m nij,1
*Revenues include Operating and Non -Operating Revenues
2016 OPERATING EXPENSES BY TYPE
Miscellaneous
1%
Depreciation
11%
i a
95%
-es
Personnel Services
20%
S
Services and Charges
65%
114
Supplies
3%
CITY OF STILLWATER, MINNESOTA
4�,F BEAUr�.r
ENTERPRISE
cs b�
SUMMARY OF REVENUES
AND EXPENSES
OPERATING REVENUES
OPERATING EXPENSES:
Personnel Services
Supplies
Service and Charges
Miscellaneous
Depreciation
Operating Expenses Total
Income (Loss) from Operations
NONOPERATING REVENUES:
Investment Income
Property Taxes
Miscellaneous
Nonoperating Revenues Total
Income (Loss) before Other
Increases (Decreases)
OTHERINCREASES(DECREASES)
Transfer (Out)
Other Increases Total
Change in Net Position
Net Assets - Jan 1
Net Assets - Dec 31
2016
2017
(87,500) -
2015 AMENDED
ADOPTED
$ Increase
ACTUAL BUDGET
BUDGET
(Decrease)
236,779
357,323
90,127 (267,196)
$ 3,587,073 $ 3,573,000
$ 3,581,000
$ 8,000
$ 750,865 $ 814,556 $ 853,238 $ 38,682
58,786 103,750 105,100 1,350
2,148,089 2,506,102 2,707,249 201,147
72,778 61,282 57,575 (3,707)
438,226 453,306 437,906 (15,400)
$ 3,468,744 $ 3,938,996 $ 4,161,068 $ 222,072
$ 118,329 $ (365,996) $ (580,068) $ (214,072)
$ 15,780 $
163,373 _
$ 179,153 $
37,000 $ 37,000 $ -
41,800 41,900 100
149,300 149,400 100
228,100 $ 228,300 $ 200
$ 297,482 $ (137,896) $ (351,768) $ (213,872)
(176,938)
(87,500)
(87,500) -
$ (176,938) $
(87,500) $
(87,500) $ -
$ 120,544 $
(225,396) $
(439,268) $ (213,872)
236,779
357,323
90,127 (267,196)
$ 357,323 $
131,927 $
(349,141) $ (481,068)
115
CITY OF STILLWATER, MINNESOTA
E BEAUT
SANITARY r
Type:Fund Enterprise . ml�
4:4',,
Number:Fund tr
Fund Description:
The Sanitary Sewer Fund was established to account for the operation and maintenance of the City's sanitary sewer
utility system.
Funding Source:
Expenses are solely supported by service fees charged to users.
Rates:
Minimum usage charge: $42.00 (Rate established by Resolution No. 2013-139, 08/20/2013)
Overage char e: $4.80 per 1,000 gallons (Rate established by Resolution No. 2013-139, 08/20/2013)
2017 Staffing Level:
Full -Time (Benefitted) 3.95 FTE (Full Time Equivalents)
Part -Time (Non -Benefitted) 2.01 Number of Positions
2017 Budget -Impacts:
- Personnel costs include 2.75% COLA on wages.
- Personnel costs include a $47 to $94 per month increase (dependent on individual coverage) in medical insurance
contributions and a 5% increase in dental insurance rates
- Metropolitan Council provides water treatment services for the wastewater collected by the City's sanitary sewer
system.
Notes:
- A review of the rates is done annually to assure the financial integrity of this fund.
- Actual and Budget numbers do not include compensated absences, OPEB or GASB 68 related items.
116
CITY OF STILLWATER, MINNESOTA
SUMMARY OF REVENUES
AND EXPENSES
OPERATING REVENUES:
Charges for Services
OPERATING EXPENSES:
Personnel Services:
Salaries - Full Time
Overtime - Full-time
Salaries - Part Time
Benefits
Personnel Services Total
Supplies:
Service and Charges:
Consulting Engineer
Lift Station Repairs
Sewer Line Repairs
Metropolitan Council
Other
Services and Charges Total
Miscellaneous:
Depreciation:
Operating Expenses Total
Income (Loss) from Operations
NONOPERATING REVENUES (EXPENSES):
Investment Income
Penalty
Other
Nonoperating Revenues Total
Change in Net Position
Net Assets - Jan 1
Net Assets - Dec 31
SANITARY SEWER
Fund Type: Enterprise Fund
Fund Number: 700
2016
2015 ADOPTED
ACTUAL BUDGET
2017
ADOPTED $ Increase
BUDGET (Decrease)
$ 2,200,024 $ 2,300,000 $ 2,300,000
$
234,975
$
244,803
$
258,177
13,374
5,207
12,000
12,000
-
10,069
13,000
14,300
1,300
84,288
89,892
95,118
5,226
334,539
$
359,695
$
379,595
19,900
$
26,769
$
47,100
$
48,100
1,000
$
923
$
1,000
$
2,500
1,500
42,171
60,000
60,000
-
-
20,000
25,000
5,000
1,351,807
1,594,933
1,707,492
112,559
217,743
246,101
239,024
(7,077)
$
1,612,644
$
1,922,034
$
2,034,016
111,982
$
7,905
$
55500
$
5,500
-
$
302,376
$
311,000
$
302,600
(8,400)
$
2,284,233
$
2,769,811
124,482
$
25645,329
$
(84,209)
$
(345,329)
$
(469,811)
(124,482)
$
5,465
$
15,000
$
15,000
104,115
90,000
90,000
-
59,258
17,500
17,500
-
$
168,838
$
122,500
$
122,500
-
$
7,691
$
(222,829)
$
(3475311)
(124,482)
(827,609)
(819,918)
(1,042,747)
$ (819,918) $ (1,042,747) $ (1,390,058) (347,311)
117
CITY OF STILLWATER, MINNESOTA
STORM (SEWER •
Fund Type: Enterprise Fund
Fund Number: 705 _
Fund Description:
The Storm Sewer Fund was established to account for the operation and maintenance of the City's storm water utility
system. This fund was established pursuant to Ordinance #821 on March 21, 2006.
Funding Source:
Expenses are solely supported by service fees charged to users.
Rates (Established by Resolution No. 2014-087,05/20/2014):
Council authorized an increase in the base rate from $10.00 to $11.75 to help off -set the funding of the curb and
gutter portion of street improvement projects. The new rates are as follows:
Single -Family and Duplexes: $11.75 per dwelling Institutional: $70.5 per acre
Multi -Family: $11.75 per unit Commercial/industrial: $141.00 per acre
Active Open Space: $11.75 per acre Central Business District: $188.00 per acre
2017 Staffing Level:
Full Time 2.85 FTE (Full Time Equivalents)
2017 Budget Impacts:
- Personnel costs include 2.75% COLA on wages.
- Personnel costs include a $47 to $94 per month increase (dependent on individual coverage) in
medical insurance contributions and a 5% increase in dental insurance rates
- Membership & Dues is dues to the Middle St Croix WMO and the East Metro Water Resource Consultant
(providing the education portion of the MS4 permit), and League of Minnesota Cities -Coalition of Metro Cities.
- Transfer Out - funds to off -set the funding of the curb and gutter portion of 2017 Street Improvement Project. (See
Rates)
Notes:
- A review of the rates is done annually to assure the financial integrity of this fund.
- Actual and Budget numbers do not include compensated absences, OPEB or GASB 68 related items.
118
CITY OF STILLWATER, MINNESOTA
Service and Charges:
Consulting Engineer
$
5,623
$
20,000
STORM SEWER
Fund Type: Enterprise Fund
Fund Number: 705
35,000
$
15,000
Contractual
2016
2017
SUMMARY OF REVENUES
10,000
2015
20,000
AMENDED
ADOPTED $ Increase
AND EXPENSES
ACTUAL
BUDGET
BUDGET (Decrease)
OPERATING REVENUES:
5,000
Pond Maintenance
3,039
Charges for Services
$
592,598
$
587,000
$ 587,000 $ -
OPERATING EXPENSES:
42,183
67,470
Personnel Services:
(935)
Services and Charges Total
$
176,798
Salaries - Full Time
$
171,108
$
183,414
$ 192,090 $ 8,676
Overtime - Full -Time
1,773
4,000
4,000 -
Benefits
56,744
Memberships and Dues
67,941
69,960 2,019
Personnel Services Total
$
229,625
$
255,355
$ 266,050 $ 10,695
Supplies:
$
9,740
$
22,000
$ 22,000 $ -
Service and Charges:
Consulting Engineer
$
5,623
$
20,000
$
35,000
$
15,000
Contractual
12,667
10,000
20,000
10,000
Storm Sewer Repairs
113,286
70,000
75,000
5,000
Pond Maintenance
3,039
40,000
60,000
20,000
Other
42,183
67,470
66,535
(935)
Services and Charges Total
$
176,798
$
207,470
$
256,535
$
49,065
Miscellaneous:
Memberships and Dues
$
35,870
$
44,482
$
44,575
$
93
Other
1,927
9,500
4,500
(5,000)
Miscellaneous Total
$
37,797
$
53,982
$
49,075
$
(4,907)
Depreciation:
$
25,546
$
22,000
$
25,000
$
3,000
Operating Expenses Total
$
479,506
$
57,853
$
560,807
$
618,660
Income (Loss) from Operations
$
113,092
$
26,193
$
(31,660)
$
(57,853)
NONOPERATING REVENUES:
Investment Income
$
5,067
$
15,000
$
15,000
$
-
Property Taxes
-
41,800
41,900
$
100
Nonoperating Revenues Total
$
5,067
$
56,800
$
56,900
$
100
Income (Loss) before Other
Increases (Decreases)
$
118,159
$
82,993
$
25,240
$
(57,753)
OTHERINCREASES(DECREASES):
Transfer Out
$
-
$
(87,500)
$
(87,500)
$
-
Other Increases (Decreases) Total
$
-
$
(87,500)
$
(87,500)
$
-
Change in Net Position
$
118,159
$
(4,507)
$
(62,260)
$
(57,753)
Net Assets - Jan 1
809,778
927,937
923,430
(4,507)
Net Assets - Dec 31
$
927,937
$
923,430
$
861,170
$
(62,260)
119
CITY OF STILLWATER, MINNESOTA
:SIGNS & LIGHTING ID Fund Type: Enterprise Fund
Fund Number: 710
Fund Description:
r The Signs & Lighting Fund was established to account for the operation and maintenance of the City's sign and
lighting infrastructure within the entire City.
Other Information:
The sign and lighting utility fee was approved and enacted by the City Council, pursuant to Ordinance #938, on June
17, 2003. The purpose of this ordinance was to "encourage the installation of street lighting (including signage)
throughout the City to promote the general health, safety and welfare of the citizens of the City". Benefits from this
system for utility users do not just reside within the general neighborhood of the utility user, but also for the general
use of the entire sign and lighting system within the City limits.
Funding Source:
Expenses are solely supported by service fees charged to users.
Rates established by Resolution No. 2003-151,_07/01/20
Single -Family and Duplexes: $8 per dwelling Commercial: $96 per acre
Multi -Family: $6 per unit Commercial with System: $128 per acre
Institutional: $24 per acre Active Open Space: $2 per acre
Interfund Obligation
* On August 5, 2003, Resolution Number 2003-173, the City Council approved the funding of the Industrial Park
Lighting Project (Engineering Project #2000-13) by the Sign & Lighting Fund. There were insufficient funds, at that
time, in the Sign & Lighting Fund to fund the $265,000 project. The Council authorized an interfund borrowing,
pledging future cash to be used to repay the interfund borrowing. In 2004, when the project was complete, the
Capital Project fund borrowed $165,470 to the Sign & Lighting Fund to cover the negative cash amount of the fund.
** As part of the feasibility report for the 2006 Street Improvement Project (Forest Hills), Council authorized $40,000 of
funding from the Signs & Lighting Fund to cover costs associated with installation of street lights in the project. The
existing lights in the project area were estimated to be over 40 years old. Another interfund borrowing from the
Capital Projects Fund was done to cover the deficit in the Signs and Lighting Fund. Future cash is pledged for the
repayment of the interfund borrowing.
The balance of the interfund borrowings is as follows:
Interfund Obligation
Original Amount
Loan Paid***
Amount to Date
Balance Projected
as of Amount to
12/31/15 be Paid in 2017
Due to Ca ital Projects Fund
$165,470 $149,970
$15,500 $15,500
Due to Capital Projects Fund
$17,630 $0
$17,630 $17,630
Total$183,100
$149,970 11
$33,130]1-$33,13011
***Yearly payments are not calculated until the closing of the fiscal year. In other words, the annual payment for fiscal
year 2016 will not be available until March of 2017.
2017 Staffing Level:
Full Time I 0.95 FTE (Full Time Equivalents)
2017 Budget Impacts:
- Personnel costs include 2.75% COLA on wages.
- Personnel costs include a $47 to $94 per month increase (dependent on individual coverage) in medical insurance
contributions and a 5% increase in dental insurance rates
Notes:
- An annual review of the rates will be done to assure the financial integrity of this fund.
- Actual and Budget numbers do not include compensated absences, OPEB or GASB 68 related items.
120
CITY OF STILLWATER, MINNESOTA
SUMMARY OF REVENUES
AND EXPENSES
OPERATING REVENUES:
Charges for Services
OPERATING EXPENSES:
Personnel Services:
Salaries - Full Time
Overtime - Full -Time
Benefits
Personnel Services Total
Supplies:
Service and Charges:
Electricity
Other
Services and Charges Total
Miscellaneous:
Depreciation:
Operating Expenses Total
Income (Loss) from Operations
NONOPERATING REVENUES;
Investment Income
Total Nonoperating Revenues
Income (Loss) before Other
Increases (Decreases)
Change in Net Position
Net Assets - Jan 1
Net Assets - Dec 31
2015
ACTUAL
$ 386,406 $
$ 55,706 $
954
21,414 _
$ 78,074 $
$ 13,431 $
SIGNS & LIGHTING
Fund Type: Enterprise Fund
P
Fund Number: 710
2016
AMENDED
BUDGET
387,000 $
56,025 $
2,500
22,507
81,032 $
19,900 $
$
220,260
$
244,000 $
$ 38,800 $
31,576
(14,209) $
37,869
$
251,836
$
_
281,869 $
$
2,336
$
1,000 $
$
2,006
$
1,306 $
$
347,683
$
385,107 $
$
38,723
$
1,893 $
$ 77 $
2017
ADOPTED $ Increase
BUDGET (Decrease)
387,000 $ -
57,934 $ 1,909
2,500 -
24,336 1,829
84,770 $ 3,738
21,000 $ 1,100
244,000 $ -
39,133 1,264
293,133 $ 11,264
1,000 $ -
1,306 $ -
401,209 $ 16,102
(14,209) $ (16,102)
$ 38,800 $
1,893 $
(14,209) $
(16,102)
$ 38,800 $
1,893 $
(14,209) $
(16,102)
(19,675)
19,125
21,018
1,893
$ 19,125 $
21,018 $
6,809 $
(14,209)
121
CITY OF STILLWATER, MINNESOTA
PING
Fund Type: Enterprise Fund `
Fund Number: 720
Fund Description:
The Parking Fund was established to account for the operation and maintenance of the City's downtown parking
program. The parking program consists of 15 parking lots which include free parking with hour limits, pay parking and
permit parking.
Funding Source:
Expenses are solely supported by parking fees charged to users. Major revenues include pay parking fees, permit
parking fees and parking enforcement fines.
2017 Staffing Level:
Full Time 1.10 FTE (Full Time Equivalents)
Part Time 1 6.01 Number of Positions
2017 Budget Impacts:
- Personnel costs include 3% COLA on wages.
- Personnel costs include $20 per month increase in medical insurance contributions and a 5% increase in dental
insurance rates
Notes:
- At the recommendation of the Parking Commission, on December 17, 2002, the City Council instituted the City's
management of the Downtown Pay Parking program for 2003. Prior to 2003, the City contracted out the management
of this program. The Pay Parking Program consists of Lots #1 (South Main St Lot) and Lot #2 (River Lot).
- Actual and Budget numbers do not include compensated absences, OPEB or GASB 68 related items.
122
CITY OF STILLWATER, MINNESOTA
SUMMARY OF REVENUES
AND EXPENSES
2017
2015
ACTUAL _
OPERATING REVENUES:
BUDGET
BUDGET (Decrease)
Parking Permits
$
66,400 $
Parking Meters
170,000
209,556
Parking Fines/Tickets
35,000 -
40,573 _
Operating Revenues Total
$
316,529 $
OPERATING EXPENSES:
2,739
115,567
Personnel Services:
119,916
$
Salaries - Full Time
$
59,809 $
Overtime - Full Time
$
2,570
Salaries - Part Time
$
25,969
Benefits
18,634
20,279
Personnel Services Total
$
108,627 $
Supplies:
Service and Charges:
Miscellaneous:
Depreciation:
Operating Expenses Total
Income (Loss) from Operations
NONOPERATING REVENUES (EXPENSES):
Investment Income
Nonoperating Revenues Total
Income (Loss) before Other
Increases (Decreases)
Other Decreases:
Transfer (Out)
Change in Net Assets
Net Assets -Jan 1
Net Assets - Dec 31
$ 5,999 $
$ 53,704 $
$ 21,000 $
$ 13,622 $
$ 202,953 $
$ 113,577 $
PAI MNG
Fund Type: Enterprise Fund
Fund Number: 720
2016
2017
AMENDED
ADOPTED $ Increase
BUDGET
BUDGET (Decrease)
$
3,000
39,000
$ 39,000 $ -
170,000
170,000 -
35,000
35,000 -
244,000 $ 244,000 $
54,443
$
56,053
$
1,610
3,000
$
3,000
5,171
-
36,000
$
36,000
$
-
22,124
24,863
2,739
115,567
$
119,916
$
4,349
12,500
$
12,500
$
-
35,230
$
53,864
$
18,634
24,000
$
14,000
$
(10,000)
187,297
$
200,280
$
12,983
56,703
$
43,720
$
(12,983)
$
5,171
$
7,000
$
7,000
$
$
5,171
$
7,000
$
7,000
$
$
118,748
$
63,703
$
50,720
$ (12,983)
$ (100,000) $ - $ - $ -
$ 18,748 $ 63,703 $ 50,720 $ (12,983)
365,723 384,471 448,174 63,703
$ 384,471 $ 448,174 $ 498,894 $ 50,720
123
CITY OF STILLWATER, MINNESOTA
PARMNGRAmp
Type:Fund Fund Number: 725
3C?
Fund Description:
The Parking Ramp Fund was established to account for the operation and maintenance of the City's parking ramp.
The parking ramp consists of 239 pay parking spaces and 29 free parking spaces. The Parking Ramp is located on
2nd Street North.
Funding Source:
Expenses are solely supported by parking fees charged to users.
Notes:
- For budgeting purposes, the Parking Ramp Fund is separate from the Parking Fund. For financial statement
purposes the parking ramp fund is combined with the Parking Fund.
- Actual and Budget numbers do not include compensated absences, OPEB or GASB 68 related items.
124
CITY OF STILLWATER, MINNESOTA
PAMUNGRAmp
Fund Type: Enterprise Fund
Fund Number: 725
2016 2017
SUMMARY OF REVENUES 2015 AMENDED ADOPTED $ Increase
AND EXPENSES ACTUAL BUDGET BUDGET (Decrease)
OPERATING REVENUES:
Parking Permits
OPERATING EXPENSES:
Personnel Services:
Salaries - Part Time
Benefits
Personnel Services Total
Supplies:
Service and Charges:
Miscellaneous:
Capital Outlay
Depreciation:
Operating Expenses Total
Income (Loss) from Operations
Change in Net Assets
Net Assets - Jan 1
Net Assets - Dec 31
$ 91,516 $ 55,000 $ 63,000 $ 8,000
125
_
2,700
2,700
-
207
207
$
-
$
2,907
$
2,907
$
-
$
2,847
$
2,250
$
1,500
$
(750)
$
53,107
$
59,499
$
69,701
$
10,202
$
3,740
$
800
$
2,000
$
1,200
$
-
$
5,000
$
50,000
$
45,000
$
94,676
$
95,000
$
95,000
$
-
$
154,370
$
160,456
$
10,652
$
221,108
$
(62,854)
$
(105,456)
$
(158,108)
$
(52,652)
$
(62,854)
$
(105,456)
$
(158,108)
$
(52,652)
(91,438)
(154,292)
(259,748)
(105,456)
$
(154,292)
$
(259,748)
$
(417,856)
$
(158,108)
125
126
reTir���tj
� J. t. t.l �.
SCHEDULES
v
------- ......
... ... ...... ... ... .... ....
...... ......
......
... ... ... ......
... .... ..
..... .. ............
... ............
... .....
... .......
......
... ... ......
...........
....
..............
...... ........
.......... .
. ............
.......
........ ...
. ......
...... --------
...... ......
...........
......
......
...
...... ........
.. ........
... ... ...
CITY OF STILLWATER, MINNESOTA
2017 CAPITAL 1 u-rLAY
DEPARTMENT
ADOPTED
Account Name
Funding
GENERALFUND
Mayor & City Council
[pad
900
Computer Equipment
2016 GO Bonds
Replacement/New iPads (2)
1,400
Computer Equipment
2017 GO Bonds
Total Mayor & City Council
2,300
MIS
Network Infrastructure/Phone Upgrades
51,254
Computer Equipment
2016 GO Bonds
Computer/Laptop Replacement
1,000
Computer Equipment
2017 GO Bonds
iPad/Tablet Replacement
700
Computer Equipment
2017 GO Bonds
Network Switch
14,000
Computer Equipment
2017 GO Bonds
Virtualized Server Environment
11,000
Computer Equipment
2017 GO Bonds
Microsoft Licensing
30,000
Computer Equipment
2017 GO Bonds
Network Infrastructure Upgrade
5,000
Computer Equipment
2017 GO Bonds
Firewalls
8,000
Computer Equipment
2017 GO Bonds
Voicemail Upgrade
25,000
Computer Equipment
2017 GO Bonds
Upgraded VPN
10,000
Computer Equipment
2017 GO Bonds
Total MIS
155,954
Finance
Software Upgrades
17,150
Computer Equipment
2016 GO Bonds
Printer
2,000
Computer Equipment
2016 GO Bonds
Ipad Replacement
700
Computer Equipment
2017 GO Bonds
Springbrook Software Upgrades
25,000
Computer Equipment
2017 GO Bonds
Total Finance
44,850
Administration
Computer Replacement
1,020
Computer Equipment
2016 GO Bonds
Council Chamber Upgrades
13,000
Computer Equipment
2016 GO Bonds
Public Portal Laserfiche
12,000
Computer Equipment
2017 GO Bonds
Computer/Laptop Replacement
2,700
Computer Equipment
2017 GO Bonds
Total Administration
28,720
Plant
Improvements (Rollover request)
51,900
Improvement
2016 GO Bonds
Machinery &Equipment (Rollover request)
15,000
Machinery & Equipment
2016 GO Bonds
Council & Staff Chairs Replacement
6,000
Machinery & Equipment
2017 GO Bonds
Council Chamber Carpet Replacement
15,000
Improvement
2017 GO Bonds
Conference Room Technology Upgrade (Riverview)
_ 15,000
Computer Equipment
2017 GO Bonds
Total Plant
102,900
Community Development
Office Furniture
2,000
Machinery & Equipment
2016 GO Bonds
Computer
600
* Computer Equipment
2016 GO Bonds
Computer Replacement (Desktop)
900
Computer Equipment
2017 GO Bonds
Total Community Development
3,500
* May purchase computer in
2016 for Zoning
Administrator ... this will
reduce the carryover
Police
1 Marked Patrol Vehicle
43,209
Automotive
2016 GO Bonds
Tasers
332
Machinery & Equipment
2016 GO Bonds
Handguns
2,275
Machinery & Equipment
2016 GO Bonds
Pole Camera (Rollover request)
6,770
Machinery & Equipment
2016 GO Bonds
Teach A Bodies Doll (Rollover request)
500
Machinery & Equipment
2016 GO Bonds
Recorder Upgrades
5,260
Computer Equipment
2016 GO Bonds
Workgroup Laser Printer
2,000
Computer Equipment
2016 GO Bonds
Document Imaging System (Laserfiche)
3,000
Computer Equipment
2016 GO Bonds
Squad Printers
5,000
Computer Equipment
2016 GO Bonds
Emergency Vehicle MDC's
6,000
Computer Equipment
2016 GO Bonds
Squad in Car Vidoe
6,000
Computer Equipment
2016 GO Bonds
Dictation Device Replacement
10,500
Computer Equipment
2016 GO Bonds
Three (3) Marked Patrol Vehicles
145,000
Automotive
2017 GO Bonds
Lease Payments for Six (6) Unmarked Squad Cars
22,800
Automotive
2017 GO Bonds
Computer/Laptop Replacements
8,100
Computer Equipment
2017 GO Bonds
Emergency Vehicle MDCs
12,000
Computer Equipment
2017 GO Bonds
129
CITY OF STILLWATER, MINNESOTA
2017 CAPITAL OurLAi' 1c)
DEPARTMENT
ADOPTED
Account Name
Fundin
GENERALFUND
Police (continued)
Squad In Car Video
12,000
Computer Equipment
2017 GO Bonds
Body Cameras
5,000
Computer Equipment
2017 GO Bonds
Video Storage System for Body Cameras
8,000
Computer Equipment
2017 GO Bonds
Lidar Radar
4,000
Machinery & Equipment
2017 GO Bonds
Portable Alarm System
5,000
Machinery & Equipment
2017 GO Bonds
Total Police
312,746
Fire
Automotive Equipment (Rollover request)
64,213
Automotive
2016 GO Bonds
Fire Engine
200,000
Automotive
2016 GO Bonds
Emergency Vehicle MDC's
6,000
Computer Equipment
2016 GO Bonds
Improvements (Rollover request)
9,912
Improvement
2016 GO Bonds
Firefighter Turnout Gear
1,955
Machinery & Equipment
2016 GO Bonds
Machinery & Equipment (Rollover request)
14,735
Machinery & Equipment
2016 GO Bonds
SCBA Replacement
10,000
Machinery & Equipment
2016 GO Bonds
Paging Equipment
4,500
Machinery & Equipment
2017 GO Bonds
Firefighter Turnout Gear
12,500
Machinery & Equipment
2017 GO Bonds
Fire Engine
280,000
Automotive
2017 GO Bonds
Lease Payments for Three (3) Vehicles
20,000
Automotive
2017 GO Bonds
Computer Replacements (1 Laptop & 2 Computers)
3,600
Computer Equipment
2017 GO Bonds
iPads/Tablets (2)
1,800
Computer Equipment
2017 GO Bonds
Emergency Vehicle MDC's
6,000
Computer Equipment
2017 GO Bonds
Wireless Access Point for Use at the National Guard Armory
1,800
Computer Equipment
2017 GO Bonds
Scanner
850
Computer Equipment
2017 GO Bonds
Portable Projector
700
Computer Equipment
2017 GO Bonds
Workgroup Printer
1,200
Computer Equipment
2017 GO Bonds
Total Fire
639,765
Building fns ectons
Online Permitting/Tablets
10,400
Computer Equipment
2016 GO Bonds
Computer Replacement
900
Computer Equipment
2017 GO Bonds
Total Building Inspections
11,300
Civil Defense
Downtown Siren (Rollover request)
Machinery & Equipment
Total Civil Defense
-
Enpineerinq
GPS Remote Sensing Unit Replacement
32,000
Machinery & Equipment
2017 GO Bonds
IpadfTablet Replacement
700
Computer Equipment
2017 GO Bonds
Workgroup Printer
2,000
Computer Equipment
2017 GO Bonds
Computer/Laptop Replacement
900
Computer Equipment
2017 GO Bonds
Total Engineering
35,600
Streets
Scanner -Shared Cost
1,840
Computer Equipment
2016 GO Bonds
Ipad/Tablet - Cartegraph Mobile
800
Computer Equipment
2016 GO Bonds
Cartegraph Mobile -Shared Cost
5,000
Computer Equipment
2016 GO Bonds
Fuel System Upgrade
14,000
Computer Equipment
2016 GO Bonds
Garage Doors
16,000
Improvement
2016 GO Bonds
1 Ton with Dump box, Controls and GPS
38,000
Machinery & Equipment
2016 GO Bonds
Front Hitch/Plow
30,000
Machinery & Equipment
2016 GO Bonds
5 Plow Controls
51,000
Machinery & Equipment
2016 GO Bonds
Shed Roof on Salt Shed
25,000
Improvement
2017 GO Bonds
Public Works Facility Block Top Cap
25,000
Improvement
2017 GO Bonds
1 Ton W/Dump Box, Controls, Hot Box, and GPS
54,000
Machinery & Equipment
2017 GO Bonds
Digital Radios
6,400
Machinery & Equipment
2017 GO Bonds
Crack Filler Melter
45,000
Machinery & Equipment
2017 GO Bonds
Snow Pusher
25,000
Machinery & Equipment
2017 GO Bonds
Bobcat Skidsteer
3,000
Machinery & Equipment
2017 GO Bonds
Computer Replacement
900
Computer Equipment
2017 GO Bonds
Total Streets
340,940
TOTAL GENERAL FUND $ 1,678,575
130
CITY OF STILLWATER, MINNESOTA
2017 CAPITAL Ou iri A►Y
DEPARTMENT
ADOPTED
Account Name
Funding
ST CROIX, VALLEY RECREATION CENTER FUND
St Croix Valley Recreation Center Ice Arena
POS Terminal
10,400
Computer Equipment
2016 GO Bonds
Workgroup Laser Printer
2,000
Computer Equipment
2016 GO Bonds
Roof Top Units
15,000
Improvement
2016 GO Bonds
Dehumidifier
15,000
Machinery & Equipment
2016 GO Bonds
Make-up Air Units
15,000
Machinery & Equipment
2016 GO Bonds
Machinery & Equipment
10,500
Machinery & Equipment
2016 GO Bonds
Compress Rebuild Top End Kits
5,000
Improvement
2016 GO Bonds
Roof Top Units
15,000
Improvement
2016 GO Bonds
2 Make -Up Air Units
30,000
Improvement
2016 GO Bonds
Lobby Furniture
10,000
Machinery & Equipment
2016 GO Bonds
Bleacher Heaters
10,000
Improvement
2017 GO Bonds
Roof Top Units
15,000
Improvement
2017 GO Bonds
Dasher Board Replacement
75,000
Improvement
2017 GO Bonds
Water Heater/Boiler
20,000
Machinery & Equipment
2017 GO Bonds
Glycol Pumps
6,000
Machinery & Equipment
2017 GO Bonds
Floor Scrubber
10,000
Machinery & Equipment
2017 GO Bonds
Security System
20,000
Machinery & Equipment
2017 GO Bonds
Computer/Laptop Replacements
2,700
Computer Equipment
2017 GO Bonds
Wireless Network
21,000
Computer Equipment
2017 GO Bonds
Total St Croix Valley Recreation Center Ice Arena
307,600
St Croix Valley Recreation Center Dome
Dome Fabric (Estimated Completion 2020)
75,000
Improvement
2017 GO Bonds
Toolcat Replacement
55,000
Machinery & Equipment
2017 GO Bonds
Total Dome
130,000
TOTAL ST CROIX VALLEY RECREATION CENTER
$ 437,600
LIBRARY FUND
Operations
Telephone System
20,000
Computer Equipment
2016 GO Bonds
Printers - Circulation & Tech Services
1,200
Computer Equipment
2016 GO Bonds
Data Projectors - Margaret Rivers Room
1,500
Computer Equipment
2016 GO Bonds
Software Licenses
5,000
Computer Equipment
2017 GO Bonds
Mobile Computer Lab
7,860
Computer Equipment
2017 GO Bonds
Data Projectors for Meeting Rooms
4,500
Computer Equipment
2017 GO Bonds
Move Security System to City Hall
18,000
Computer Equipment
2017 GO Bonds
Retrofit Exterior Lights to LED
9,640
Improvement
2017 GO Bonds
Carpeting
12,000
Improvement
2017 GO Bonds
Upholstered Furniture
5,000
Machinery & Equipment
2017 GO Bonds
4 Tables for Meeting Rooms
4,000
Machinery & Equipment
2017 GO Bonds
Total Library Operations
88,700
Plant
Building Reconfiguration
24,000
Improvement
2017 GO Bonds
Total Library Plant
24,000
TOTAL LIBRARY FUND
$ 112,700
PARKS
Computer/Scanner-Shared Cost
2,740
Computer Equipment
2016 GO Bonds
Cartegraph Mobile -Shared Cost
5,000
Computer Equipment
2016 GO Bonds
Lily Lake Bathroom Rehab - approved In 2015
25,000
Improvement
2016 GO Bonds
Concrete Step Rehabilitation (Triangle Park) - 2016 Approved
75,000
Improvement
2016 GO Bonds
Trail Improvments (Bollards for Loop Trail at Nelson St)
6,000
Improvement
2016 GO Bonds
Pickleball Striping and Nets - Lily Lake
7,000
Improvement
2016 GO Bonds
Hardscape/Landscaping - Old Boat Docking Area
25,000
Improvement
2016 GO Bonds
Browns Creek Parking Lot (final amount due)
25,000
Improvement
2016 GO Bonds
Old Park Building Removal
25,000
Improvement
2016 GO Bonds
Lowell Park Landscaping
5,000
Improvement
2016 GO Bonds
River Walk Pedestrian Lighting - 2016 Approved
100,000
Improvement
2016 GO Bonds
Broom - 2720 John Deere Tractor
4,200
Machinery & Equipment
2016 GO Bonds
18' Pull Behind Flexwing Mower
30,000
Machinery & Equipment
2017 GO Bonds
Replace Play Structure at Sunrise
37,500
Improvement
2017 GO Bonds
Annual Trail Improvement Including CBD Water Street Inn
40,000
Improvement
2017 GO Bonds
Pioneer Park Bathroom Facility - Architect Design
20,000
Improvement
2017 GO Bonds
Concrete Stairs Rehabilitation (Laurel)
40,000
Improvement
2017 GO Bonds
131
OF STILLWATER. MINNESOTA
2017 CAPITAL OUTLAY
DEPARTMENT
PARKS continued
Northland Park Parking Lot
Hardcourt Rehabilitation
Computer/Laptop Replacement
TOTAL PARKS FUND
PERMANENT IMPROVEMENT FUND
City Hall Renovations:
City Hall Access Control
Recabling (IT) for City Hall
Emergency Generator Code Updates
City Hall Awning for NW Entrance
Update Office Cubicles (3rd Floor)
Total City Hall Renovations
Police Department Remodeling
Police Department Remodeling (Phase II)
Public Works Security Improvements:
Gate Fencing at Public Works
Key Card Access for Public Works Building
Security Camera System
Total Public Works Security Improvements
County Road 5 Pedestrian Safety Improvement
Neal Avenue Improvement
Quonset Demolish
Library Parking Lot Pavers
2017 Street Improvement
TOTAL PERMANENT IMPROVEMENT FUND
SANITARY SEWER
Tablet/Scanner-Shared Cost
Ipad/Tablet - Cartegraph Mobile
Cartegraph Mobile
Sewer Camera/Software Upgrade
Sewer Interceptor Manhole Upgrade (remaining work)
Lift Station Upgrade - Marine Circle
Sewer Vactor Truck
Generator - Brick St Lift Station
Automotive Equipment
Lift Station Upgrades - Marine Circle
Lift Station Upgrades - Nelson & Aiple
Sewer Jetter - Vactor Truck
TOTAL SANITARY SEWER FUND
STORM SEWER
Street Sweeper
Tunnel Repair
TOTAL STORM SEWER FUND
SIGNS & LIGHTING
Computer
Cartegraph Mobile
Sign Shop Printer/Cutter and Software
Ipad/Tablet - Cartegraph Mobile
1 Ton with Crane
TOTAL SIGNS & LIGHTING FUND
PARKING
New Ticketing Software (Rollover request)
Pave Municipal Parking Lot #14
ADOPTED
135,000
55,000
900
$ 663,340
50,000
40,000
6,000
15,000
20,000
131,000
740,000
1,250,000
25,000
35,000
8,000
68,000
420,000
1,300,000
50,000
100,000
2,400,000
$ 6,459,000
3,300
800
7,000
10,300
22,825
69,000
20,000
25,000
135,000
65,000
360,000
$ 718,225
160,000
50.000
$ 210,000
1,000
7,000
10,500
800
80,000
$ 99,300
17,000
12,500
iKk,
Account Name
Improvement
Improvement
Computer Equipment
Improvement
Improvement
Improvement
Improvement
Improvement
Improvement
Improvement
Improvement
Computer Equipment
Computer Equipment
Improvement
Improvement
Improvement
Improvement
Improvement
Computer Equipment
Computer Equipment
Computer Equipment
Computer Equipment
Improvement
Improvement
Machinery & Equipment
Machinery & Equipment
Automotive
Improvement
Improvement
Machinery & Equipment
Machinery & Equipment
Improvement
Computer Equipment
Computer Equipment
Computer Equipment
Computer Equipment
Machinery & Equipment
Computer Equipment
Improvement
Fundin
2017 GO Bonds
2017 GO Bonds
2017 GO Bonds
2016 GO Bonds
2016 GO Bonds
2016 GO Bonds
2016 GO Bonds
2016 GO Bonds
2016 GO Bonds
2017 GO Bonds
2017 GO Bonds
2017 GO Bonds
2017 GO Bonds
2016 GO Bonds
2016 GO Bonds
2017 GO Bonds
2017 GO Bonds
2017 GO Bonds
Sanitary Sewer Fund
Sanitary Sewer Fund
Sanitary Sewer Fund
Sanitary Sewer Fund
Sanitary Sewer Fund
Sanitary Sewer Fund
Sanitary Sewer Fund
Sanitary Sewer Fund
Sanitary Sewer Fund
Sanitary Sewer Fund
Sanitary Sewer Fund
Sanitary Sewer Fund
Storm Sewer Fund
Storm Sewer Fund
Signs & Lighting Fund
Signs & Lighting Fund
Signs & Lighting Fund
Signs & Lighting Fund
Signs & Lighting Fund
Parking Fund
Parking Fund
CITY OF STILLWATER, MINNESOTA
2017 CAPITAL OUTLAY
DEPARTMENT
ADOPTED
Account Name
Funding
PARKING (continued)
644,074
Improvement
7,931,777
Mill & Overlay Municipal Parking Lot #13
30,000
Improvement
Parking Fund
Mill & Overlay Municipal Parking Lot #17
82,500
Improvement
Parking Fund
Parking Lot Revenue Machines for Lot #1
15,000
Machinery & Equipment
Parking Fund
Parking Lot Revenue Machines for Lot #2
15,000
Machinery & Equipment
Parking Fund
Lease Payments for Parking Enforcement Vehicle
5,000
Automotive
Parking Fund
TOTAL PARKING FUND
$ 177,000
PARKING RAMP
Camera Recording System Upgrade
20,000
Computer Equipment
Parking Ramp Fund
Surveillance Camera Replacement/Upgrade
10,000
Computer Equipment
Parking Ramp Fund
Fiber
20,000
Computer Equipment
Parking Ramp Fund
TOTAL PARKING RAMP FUND
$ 50,000
TOTAL 2017 CAPITAL OUTLAY
$ 10,605,740 -
ROLLOVER REQUESTS (1 212 011 6) CC Meetlna:
Mayor & City Council
900
2016 GO Bonds
MIS
51,254
2016 GO Bonds
Finance
19,150
2016 GO Bonds
Administration
14,020
2016 GO Bonds
Plant/City Hall
66,900
2016 GO Bonds
Community Development
2,600
2016 GO Bonds
Police
90,846
2016 GO Bonds
Fire
306,815
2016 GO Bonds
Building Inspections
10,400
2016 GO Bonds
Civil Defense
-
2016 GO Bonds
Streets
156,640
2016 GO Bonds
St Croix Valley Recreation Center
127,900
2016 GO Bonds
Library
22,700
2016 GO Bonds
Parks
304,940
2016 GO Bonds
Permanent Improvement
2,591,000
2016 GO Bonds
Sanitary Sewer
158,225
Sanitary Sewer Fund
Signs & Lighting
19,300
Signs & Lighting Fund
Parking
17,000
Parking Fund
TOTAL ROLLOVER REQUESTS: 3,960,590
Capital Outlay Total by Type
Automotive
780,222
Computer Equipment
644,074
Improvement
7,931,777
Land
-
Machinery & Equipment
1,249,667
Total:
$ 10,605,740
133
CITY OF STILLWATER, MINNESOTA
C)C)
2017 CAPITAL OurLAY
Financiniz
FINANCING:
Bonded GO Capital Outlay Bonds (Current Year)
General Fund
959,050
XXX-XXXX-3910-0427
St Croix Valley Recreation Center Fund
309,700
XXX-XXXX-3910-0427
Library Fund
90,000
XXX-XXXX-3910-0427
Parks Fund
358,400
XXX-XXXX-3910-0427
Permanent Improvement Fund
1,978,000
XXX-XXXX-3920-0100
Total Bonded GO Capital Outlay Bonds (Current Year)
3,695,150
Other Financing - Permanent Improvement
Special Assessments
1,840,000
451-0000-3210-0100
State Aid
-
XXX-XXXX-3210-0100
Transportation Adequecy Fund
XXX-XXXX-3540-0900
Fund Balance
50,000
451-0000-2600-1000
Total Other Financing - Permanent Improvement
1,890,000
Sanitary Sewer Fund
560,000
Storm Sewer
210,000
Signs & Lighting Fund
80,000
Parking Fund
33,000
Rollover Requests:"
General Fund
719,525
XXX-XXXX-3910-0426
St Croix Valley Recreation Center Fund
127,900
XXX-XXXX-3910-0426
Library Fund
22,700
XXX-XXXX-3910-0426
Parks Fund
304,940
XXX-XXXX-3910-0426
Permanent Improvement
2,591,000
XXX-XXXX-3910-0426
Sanitary Sewer
158,225
Sanitary Sewer Fund
Signs & Lighting
19,300
Signs & Lighting Fund
Parking
17,000
Parking Fund
Total Rollover Requests
3,960,590
TOTAL FINANCING:
$ 10,428,740
"Rollover requests are funds approved in the prior year's budget and are being "rolled" to current year (2017)
budget because the funds remained unspent at the end of 2016.
134
2017 GO Bonds
2017 GO Bonds
2017 GO Bonds
2017 GO Bonds
2017 GO Bonds
CITY OF •
� k BEAbr���r BEA W,
20iL6RESERVES
cn
62��5=
g3h'(Bond Proceeds)
�*''
The City funds its capital purchases with capital outlay bond proceeds which are issued every other and
repaid through the debt service tax levy. The City's policy is to maintain a level debt service (bond principal
and interest). This level debt service, in turn, provides for a level debt service levy. As part of the City's
planning process, the City's policy is to budget and fund (using capital outlay bond proceeds) for larger
projects over multiple years to reduce the impact on the bond issuance for any given budget year. Below is a
list of capital projects/funds that already have been budgeted and bonded for, and that have been set aside
(reserved) for future purchase (beyond 2017):
EXPECTED
135
BUDGET
AMOUNT
YEAR OF
PROJECT DESCRIPTION
YEAR
IN RESERVES
FUNDING SOURCE
FUND
PURCHASE
St Coix Valley Recreation Center
Dome Fabric
2014
$100,000
2014 Bonds
314
2020
Dome Fabric
2015
$100,000
2015 Bonds
326
2020
Dome Fabric
2016
$100,000
2016 Bonds
326
2020
135
136
CITY OF STILLWATER
r
"531. �i ySNE L -v
FUND
IN
OUT
Administrative Transfers
100
General Fund
$119,184
700
Sewer Fund
$62,067
705
Storm Sewer Fund
$16,713
710
Signs & Lighting Fund
$16,713
720
Parking Fund
$20,467
725
Parking Ramp Fund
$3,224
Debt Service Transfers
370
$5,300,000 GO TIF Bonds, Series 2008B
$377,560
470
TIF District #10
$377,560
376
$6,585,000 TIF Revenue Refunding Bonds, Series 2016C
$510,512
470
TIF District #10
$510,512
389
$1,420,000 GO Sports Facility Revenue Bonds, Series 2009C
$118,125
202
St Croix Valley Recreation Center Fund
$118,125
Close to Refunding Bonds
326
$6,505,000 GO Capital Outlay Bonds, Series 2016A
$739,284
315
$3,180,000 GO Capital Outlay Bonds, Series 2005B
$739,284
Rollover Transfers (Prior Year) -Operating
100
General Fund
$103,710
490
Capital Projects Fund
$103,710
Repayment of Interfund Debt (Armory Land)
490
Capital Projects Fund
$85,000
324
CO Armory
$85,000
Grant Funding (CompPlan Update)
290
Miscellaneous Grant Fund
$63,600
100
General Fund
$40,000
490
Capital Projects Fund
$23,600
Capital Outlay Transfers (Carry -Overs)
100
General Fund
$719,525
202
St Croix Valley Recreation Center Fund
$127,900
230
Library Fund
$22,700
240
Parks Fund
$304,940
426
2016 Capital Acquisition Fund
$1,175,065
Capital Outlay Transfers
100
General Fund
$959,050
202
St Croix Valley Recreation Center Fund
$309,700
230
Library Fund
$90,000
240
Parks Fund
$358,400
427
2017 Capital Acquisition Fund
$1,717,150
Project Funding
451
Permanent Improvement Fund
$87,500
705
Storm Sewer Fund
$87,500
137
CITY OF
9IAUTjr
2016 BENEFITED
414,j 17
FTE D ART E{ T e!2sitim 11tie FTE
GENERALFUND
General Government
Public Safety
Mayor and City Council
Police
Mayor*
1.00
Police Chief
1.00
Council Members*
4.00
Police Captain
1.00
Total Mayor and Council
5.00
Police Sergeant
5.00
Investigator
3.00
MIS
Police Officers
12.00
IS Manager
1.00
Community Service Officer
1.00
MIS Specialist
1.00
Community Resource Officer
1.00
IS Technician
0.80
Secretary/Dispatch
2.00
Total MIS
2.80
Total Police
26.00
Finance
Fire
Finance Director
1.00
Fire Chief
1.00
Assistant Finance Director
1.00
Deputy Fire Chief
1.00
Payroll/HR Technician
0.85
Fire Captain
3.00
Senior Account Clerk
0.50
Fire - Engineer
6.00
Secretary
0.20
Secretary/Dispatcher
0.50
Total Finance
3.55
Total Fire
11.50
Human Resources
Building Inspection
Human Resources Manager
1.00
Building Official
1.00
Payroll/HR Technician
0.15
Building Inspector
1.50
Total Human Resources
1.15
Building Permit Technician
1.00
Total Building Inspection
3.50
Administration
City Administrator
1.00
Total Public Safety
41.00
City Clerk
1.00
Secretary
1.70
Public Works
Total Administration
3.70
Engineering
City Engineer/Public Works Director
0.50
Legal/City Attorney
Engineering Tech IV
1.00
City Attorney*
1.00
Engineering Tech III
0.75
Total Legal/City Attorney
1.00
Secretary
0.50
Total Engineering
2.75
Community Development
Community Development Director
1.00
Streets
Planner II
1.00
Public Works Superintendent
0.25
Zoning Administrator
1.00
Assistant Public Works Superintendent
0.50
Secretary
0.50
Maintenance Worker IV
2.25
Total Community Development
3.50
Maintenance Worker III
1.50
Lead Worker
1.25
Total General Government
20.70
Chief Mechanic
1.00
Total Streets
6.75
Total Public Works
9.50
* Part-time positions receiving full-time benefits TOTAL GENERAL FUND 71.20
138
CITY OF STILLWATER
r
2oi6 BENEFITED PERSONNEL
.�1MAM"M ` -- 771- IBM
FTE
LIBRARY FUND
SANITARY SEWER FUND
Library Operations
City Engineer/Public Works Director
0.25
Library Director
1.00
Public Works Superintendent
0.25
Assistant Library Director
0.75
Assistant Public Works Superintendent
0.25
Supervisory Librarian
1.75
Maintenance Worker IV
2.75
IS Technician
0.20
Maintenance Worker III
0.25
Library Assistant 1
1.85
Senior Account Clerk
0.20
Library Assistant II
0.50
TOTAL SANITARY SEWER FUND
3.95
Librarian 1
0.60
Library Associate
0.65
STORM SEWER FUND
Aide
0.90
City Engineer/Public Works Director
0.25
Total Library Operations
8.20
Public Works Superintendent
0.25
Assistant Public Works Superintendent
0.15
Library Plan t
Lead Worker
0.30
Custodian 1
1.00
Maintenance Worker IV
1.00
Custodian II
0.50
Maintenance Worker III
0.50
Total Library Plant
1.50
Senior Account Clerk
0.15
Engineering Tech 111
0.25
TOTAL LIBRARY FUND
9.70
TOTAL STORM SEWER FUND
2.85
PARKS FUND
SIGNS & LIGHTING FUND
Public Works Superintendent
0.25
Assistant Public Works Superintendent
0.10
Lead Worker
1.00
Lead Worker
0.45
Maintenance Worker IV
1.75
Maintenance Worker IV
0.25
Maintenance Worker 111
2.75
Senior Account Clerk
0.15
Secretary
0.50
TOTAL SIGNS & LIGHTING FUND
0.95
TOTAL PARKS FUND
6.25
PARKING FUND
Community Service Officer
1.00
Secretary
0.10
TOTAL PARKING FUND
1.10
GRAND TOTAL 96.00
" Part-time positions receiving full-time benefits
139
140
APPENDIX
CITY OF STILLWATER
100
Adopted Budget The financial plan of revenues and expenditures for a fiscal year as adopted by the City Council,
Appropriation An authorization made by the legislative body of a government, which permits officials to incur
obligations against and to make expenditures of governmental resources. Appropriations are
usually made for fixed amounts and are typically granted for a one-year period.
Advanced Transaction in which new debt is issued to refinance existing debt (old debt), but the proceeds
Refunding must be placed in escrow pending call date or maturity (refunding in advance of redemption)
Department An organizational unit of the City that manages an operation of related operations within a
functional area.
Balanced Budget A budget in which planned funds equal planned expenditures.
Bond A written promise to pay (debt) a specified sum of money (principal or face value) at a specific
future date (maturity date) along with periodic interest paid at a specified percentage of the
principal (interest rate). Bonds are typically used for long-term debt.
Bond Rating A rating from a schedule of grades indicating the probability of timely repayment of principal and
interest on bonds issued by the rating entity (the City).
Bonded Outstanding debt by issuance of bonds, which are repaid with property taxes, special
Indebtedness assessments, tax increment, or other revenue.
Budget A financial plan that presents proposed expenditures (both operating and capital) for a fiscal year
and estimates of revenue to finance those expenditures.
Capital Assets Assets of the City (buildings, vehicles, land, infrastructure) with an expected life of more than two
years and a unit cost of $1,000 and greater. Capital Assets are sometimes referred to as fixed
assets.
Capital A 5 -year plan that identifies priorities and a timeframe for undertaking capital projects and
Improvement Plan provides a financing plan for those projects.
(CIP)
Capital Outlay A level of budgetary appropriations that include expenses for the addition of capital assets such
(C/O) as land, building, machinery & equipment.
Certified Property Total tax levy of a jurisdiction which is certified to the County.
Tax Levy
Charges for Consists of a wide variety of fees for services charged by City agencies.
Services
Class Rates The percent of market value set by state law that establishes the property's tax capacity subject
to the property tax.
COLA Cost of Living Adjustment
Contingency An appropriation of funds to cover unforeseen events that occur during the fiscal year.
Contingency appropriations for the City of Stillwater are found under Mayor & City Council and
the Unallocated departments of the General Fund.
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CITY OF STILLWATER
"rGLOSSARY OFTERMS U
^ i
Culture and For reporting purposes only, this program category are expenditures related to cultural and
Recreation recreational activities maintained by the city for the benefit of residents and visitors. They
include, but are not limited to Special Events, St Croix Valley Recreation Center, Library, and
Parks.
Current Refunding Refunding transaction in which the proceeds of the refunding debt are applied immediately to
redeem the debt to be refunded.
Date Due The final date that the amount due can be paid before late fees begin to incur.
Debt Limit The maximum amount of gross or net debt that is legally permitted.
Debt Margin The amount of available debt that be issued by a governmental unit before reaching its debt limit.
Debt Service Payment of interest and repayment of principal to holders of a government's debt instruments.
Deferred Payment postponed until a future time, by resolution of a taxing authority.
Deficit The excess of an entity's liabilities over its assets, or the excess of expenditures or expenses
over revenues during a single accounting period.
Department Basic organizational unit of government responsible for carrying out related functions,
Depreciation The systematic allocation of the cost of an asset over its useful life. For the City of Stillwater,
depreciation is only expensed in it's enterprise funds (Sanitary Sewer, Storm Sewer, Signs &
Lighting. and Parking)
Estimated Market
An assessor's estimate of what property would be worth on the open market if sold. The market
Value
value is set on Jan. 2 of the year before taxes are payable.
Equalization
The process undertaken by different government bodies to ensure that all property under its
jurisdiction is equitably assessed in terms of uniformity and consistency. Washington County
holds a "Board of Review" during the month of May.
Fines & Forfeits
Receipts from penalties imposed for violation of laws or regulations, or neglect of duty.
Fiscal Disparities
Cities in the seven -county (Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, Washington)
metropolitan area and in the Taconite Area (portions'of St. Louis, Itasca, Crow Wing, and Aitkin
counties, and all of Lake and Cook counties) participate in a program to share property tax base
known as the "fiscal disparities program." The metropolitan -area program began in 1975 while the
program for the Taconite Area began in 1998. Each year, 40 percent of the growth in commercial,
industrial, and public -utility tax capacity in each city since the base year of 1971 for the metro and
1995 for the Taconite Area is contributed to a shared pool. Participating cities receive a tax
capacity distribution from this pool that is determined by comparing each city's market value per
capita to the average market value per capita. Each city's distribution levy is generated by
applying the local tax rate to the distribution tax capacity.
Fiscal Disparities The tax capacity contributed to the Metropolitan and Iron Range fiscal disparities programs. Cities
Tax Capacity in Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, Washington, Lake, and Cook counties and
Contribution portions of St. Louis, Itasca, Crow Wing, Aitkin, and Koochiching counties are affected by these
programs.
144
CITY OF STILLWATER
RAM0
GLOSSARY TERMS
Fiscal Disparity The tax capacity received from the fiscal disparities programs. Only cities located within the Twin
Distribution Cities metropolitan area and the Taconite Relief Area are affected by these programs.
Fiscal Year Any period of 12 consecutive moths designated as the budget year (or financial reporting year).
The City of Stillwater budgets on an annual basis with the fiscal year beginning on January 1 and
ending on December 31.
Franchise Fees Fee imposed on local sales of public utility services which in turn grants "blanket" access to City
right -a -way to install/repair public utility services. The City of Stillwater imposes a franchise fee
on gas and electric utility services.
Full -Time A unit for measuring staffing levels equal to one position working 40 hours per week for an entire
Equivalent (FTE) year (2,080 hours per year).
Fund An independent fiscal accounting entity with a self -balancing set of accounts recording cash and
for other financial resources, together with all related liabilities and residual or equities, which are
segregated for the purpose of carrying on specific activities or attaining certain objectives in
accordance with special regulations, restrictions or limitations.
Full Faith and
Credit
Fund Balance
GASB
(Government
Accounting
Standards Board)
GAAP (General
Accepted
Accounting
Principles)
A pledge of the general taxing power of the City to repay debt obligations.
The cumulative excess of revenues over expenditures in a fund at the end of a fiscal year for
governmental funds.
An organization whose main purpose is to improve and create accounting reporting standards or
generally accepted accounting principles (GAAP). These standards make it easier for users to
understand and use the financial records of both state and local governments
Conventions, rules and procedures that serve as the norm for the fair presentation of financial
statements.
General For reporting purposes only, this program category refers to those expenditures that are related to
Government the programs and services that are associated with general centralized City functions. They
include, but are not limited to, Administration, Legal, Finance, Elections, Community
Development, and City Council.
General Insurance For the City of Stillwater, this consists of worker's compensation insurance and Property &
general liability insurance. Currently, the City purchases its insurance through the League of
Minnesota Cities Insurance Trust.
Homestead For property tax purposes, this classification is a tax benefit granted to property owners or
qualifying relatives who are Minnesota residents and who own and occupy their homes as their
primary places of residence.
Homestead Market This program provides a tax reduction to all homesteads valued below $413,800 by directly
Value Exclusion reducing the Taxable Tax Capacity of a property.
(MVEx)
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CITY OF
OW
aEp1' NQS a3.n��a
Interest Earnings Used to describe all revenues received in a period from investment earnings and penalties &
interest imposed on delinquent property taxes and special assessments.
Interfund Transfers Flows of assets (such as cash or goods) between funds without equivalent flows of assets in
return and without requirement for repayment.
Intergovernmental Revenues from other governments in the form of grants, entitlements or shared revenues. Does
Revenue not include charges for services provided by a city fund to another government.
Legal Description This may be an abbreviated method of geographically identifying a parcel of land for tax
purposes. The county recorder maintains the recorded legal description, which is acceptable in a
court of law.
Levy To impose taxes, special assessments, or service charges for the support of governmental
activities.
Levy Limit The maximum amount which is permitted to be levied by a taxing jurisdiction as established by
Minnesota Statutes. For budget years 2009, 2010 and 2011, levy limits are in effect for City's
with a population of over 5,000.
Licenses and Revenues derived from the issuance of local licenses and permits including liquor and
Permits occupational licenses, building permits, and other miscellaneous permits.
Local Government An intergovernmental revenue from the State of Minnesota and recorded as LGA in the revenue
Aid (LGA) section of the General Fund. The amount of Local Government Aid given to a particular City is
based on a formula approved by the State Legislature. Components of the formula include (but
not limited to) vehicle accidents, population, housing units, etc. This aid originally was designed
to provide tax relief and equalization among cities. During the 2008 (for budget year 2009)
legislative session, the distribution formula changed yet again. LGA payments are made in two
equal installments on or around July 21 and December 26 of each year.
Local Tax Rate The rate used to compute taxes for each parcel of property. Local tax rate is computed by dividing
the certified levy (after reduction for fiscal disparities distribution levy and disparity reduction) by
the taxable tax capacity.
Market Value A State run program designed to provide state -paid property tax relief to owners of certain
Homestead Credit qualified homestead property. Qualifying homeowners do not have to apply for this credit -it is
(MVHC) automatically applied to the owner's property taxes. The State then reimburses the City for the
value of the credit. MVHC payments are disbursed to Cities on or around Oct 31 and Dec 26.
This program was repealed with the 2011 Omnibus Tax Act and was replaced with the
Homestead Market Value Exclusion program.
Miscellaneous Revenues not properly classified as taxes, licenses and permits, intergovernmental revenues,
Revenues charges for services, or fines and forfeits.
146
CITY OF STILLWATER
1�F BFAUlI.,,i BEMI�lr
7. � z
GLOSSARY OFTERMS
-�a
a
4
Municipal State Aid The Minnesota Constitution requires that state gasoline taxes and motor vehicle registration fees
(MSA) provide funding for certain city, county and state roads. These revenues are distributed through
the highway user distribution fund. This fund is distributed by the Department of Transportation
for state trunk highways and for certain county and city roads through the county state highway
(CSAH) and municipal state aid (MSA) programs. Twenty-nine percent of the fund is dedicated
for certain county roads and highways. Nine percent is dedicated to cities with populations of
over 5,000. The remaining 62 percent is dedicated to State trunk highway system. Certain
construction standards must be adhered to before a rood can be designated as an city MSA
street. The City of Stillwater does have some roads within the city limits designated as MSA
streets. This revenue sources is recorded in the revenue section of the General Fund.
Other Financing Increase in current financial resources that is reported separately from revenues to avoid
Sources distorting revenues trends. GAAP provide for the use of the other financing sources category in
five specific instances: (1) Issuance of Debt; (2) Interfund transfers; (3) Proceeds of the sale of
capital assets; (4) Insurance Proceeds; and (5) Payments on demand bonds.
Other Financing Decrease in current financial resources that is reported separately from expenditures to avoid
Uses distorting expenditure trends. GAAP provide for the use of other financing uses category in four
specific instances: (1) Issuance Discounts on long-term debt; (2) Refunding transactions; (3)
Interfund Transfers; and (4) Reclassification of demand bonds.
Parcel Number A unique number used as the identifier of each parcel. It is sometimes referred to as the parcel
identification number (PIN) and a format as follows (x being a number): xx.xxx.xx.xx.xxxx.
PERA Public Employees Retirement Association of Minnesota. Established in 1931, PERA administers
three statewide retirement plans providing defined benefit plan coverage to employees of local
governments and school districts, and one statewide retirement plan providing defined
contribution (DCP) coverage to elected officials and medical personnel. All four retirement plans
are qualified retirement plans under Section 401(a) of the Internal Revenue Code.
Personnel Services A level of budgetary appropriations that include expenses for wages, employee benefits and
required employment taxes.
Program A group of related activities performed by one or more organizations units for the purpose of
accomplishing a function for which the City is responsible (General Government, Public Safety,
Culture and Recreation etc.).
Property Class The statutory classification assigned to each parcel of property based on the use of the property.
For example, owner -occupied residential property is classified as homestead.
Property Tax In general, a tax levied on any kind of property; that is, real, personal, or a mobile/manufactured
home. The amount of the tax is dependent on the value and property tax classification of the
property.
Property Tax Levy The tax imposed by a local unit of government. The tax is established on or around Dec. 28 of the
year preceding the year the levy will be paid by taxpayers. For the City of Stillwater, the tax levy
consists of a General Tax Levy (funds used for basic operations of the City) and a Debt Service
Levy (funds needed for the repayment of certain bond issues)
Property Taxes Used to describe all revenues received in a period from current taxes and delinquent taxes.
Property taxes are levied on both real and personal property according to the property's valuation
and tax rate.
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CITY OF STILLWATER
5�"'
�AUp
viW
Public Safety For reporting purpose only, this program category are expenditures related to protection of
persons and property. They include, but not limited to, Police, Fire, Civil Defense, and Building
Inspections.
Public Employee All full-time and certain part-time employees of the City of Stillwater are covered by defined
Retirement benefit pension plans administered by the Public Employees Retirement Association of
Association Minnesota (PERA). PERA administers the Public Employees Retirement Fund (PERF) and the
(PERA) Public Employees Police and Fire Fund (PEPFF) which are cost-sharing, multiple -employer
retirement plans. This plan is established and administered in accordance with Minnesota
Statutes, Chapter 353 and 356. PERF members belong to either the Coordinated Plan or the
Basic Plan. Coordinated Plan members are covered by Social Security and Basic Plan members
are not. All new members must participate in the Coordinated Plan. All police officers,
firefighters and peace officers who qualify for membership by statute are covered by the PEPFF.
Public Works For reporting purposes only, this program category are expenditures related to the maintenance
and enhancement of the City's infrastructure. They include, but are not limited to, Engineering
and Streets. Some of the City's enterprise funds (such as Sanitary Sewer, Storm Sewer and
Signs & Lighting) along with the parks department fall under the City departmental organizational
chart as public works. For reporting purposes, these expenditures/expenses are not categorized
as public works expenditures/expenses.
Reserve An account used for recording a portion of the fund balance which must be segregated for some
future use and which is, therefore, not available for further appropriation or expenditure.
Resolution A special or temporary order requiring less legal formality than an ordinance or statute of a
legislative body.
Services & A level of budgetary appropriations which include expenses for outside professional services,
Charges advertising, insurance etc.
Special A levy made against certain properties to defray part or all of the cost of a specific improvement
Assessment or service which is presumed to be of general benefit. Funds are collected by the County with
other property taxes and then disbursed to the local government.
Special Principal amount due to pay off the assessment in full.
Assessment
Balance Due
Special Levy -Debt A special levy used specifically for the payment of bonds requiring property tax support.
Service Tax Levy
Special Levy-PERA A special levy specifically used to pay the increased cost of required employer contribution to the
Employer regular plan of the Public Employees Retirement Association (PERA) due to rate increase that
Contribution Rate were effective on or after January 1, 2002. For the coordinated Fund, the employer rate increase
Increase from 5.18% to 7.5% of total salary for payable 2012. For the Police and Fire Fund, the employer
rate increase from 9.3% to 14.7% of total salary. Prior to 2009, the PERA Employer Contribution
Rate Increase Levy was included with the General Operating Levy.
Supplies A level of budgetary appropriations which include expenses for commodities that are used. e.g.
office supplies, repair and maintenance supplies etc.
148
CITY OF STILLWATER
BEq�jP�
tGLOSSARY OFTERMS.
�It
Tax Capacity The valuation of property based on market value and statutory class rates. The property tax for
each parcel is based on its tax capacity.
Tax Capacity Rate Tax rate applied to the tax capacity to generate property tax revenue. The rate is obtained by
dividing the property tax levy (of the City) by the total (of the City) tax capacity.
Tax Roll The official list of each taxpayer subject to a property tax, together with the amount of the
assessment and the amount of taxes due. It is also known as the tax book that lists the names of
the owners or those taxpayers that receive the tax statement.
Tax Increment A district created by local governments under State of Minnesota Statues whereby public
District improvement expenditures within the district are financed by the tax levy on the incremental
increase in property values.
Taxes A mandatory contribution of money collected by the government, according to law, for the general
support of the government and for the maintenance of public services, whether federal, state, or
local.
Taxable Market This is the value of the parcel that the taxes are actually based on (after all reductions, limitations,
Value exemptions and deferrals). This value along with the class rate and the budgets of the local
governments the parcel is located in, determines the amount of property taxes owed.
Total Tax Capacity The amount computed by first totaling the tax capacities of all parcels of property within a city.
Adjustments for fiscal disparities, tax increment and a portion of the power line value are made to
this total since not all tax capacity is available for general tax purposes.
Truth -in -Taxation The "taxation and notification law" requires local governments to set estimated levies, inform
taxpayers about the impacts, and hold a separate hearing/meeting to take taxpayer input.
Truth -in -Taxation A notice mailed to property owners in November showing what the assessed value of the property
Notice will be for the following year and giving a preliminary estimate of the property tax amount for the
following year. The amount is based on preliminary levies submitted by Anoka County, your city
or township, your school district, and other taxing authorities. Dates and times are given for
upcoming public meetings with all those bodies at which objections to the levy amounts may be
expressed. This notice does not include amounts for waste management fees, special
assessments, or school district referenda subsequently approved.
Waste A charge levied against all improved County properties. Revenues from which are used to
Management Fee protect our public health, land, air and water through waste -to -energy conversion, extensive
recycling efforts, household hazardous waste collection, yard waste composting, public
information and waste reduction.
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CITY OF STILLWATER