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Home My WebLink About2016 Budget BookCITY OF STILLWATER 216 4th Street North Stillwater, MN 55082 Phone: 651.430.8800 Web Address: www.ci.stillwater.mmus PREPARED BY THE FINANCE DEPARTMENT 2016 BUDGET CITY OF STILLWATER. MINNESOTA �� BERUDG TABLE OF CONTENTS � I r q P 2016 BUDGET I. INTRODUCTION CityOfficials ................................. _............................ _........._..................................... 3 MissionStatement.._ ................................ .......... ............................................................ . 4 Strategic Plan Summary .................... ............. ........._...................... .. ......................... ...... 5 Organizational Chart ......................................................................................................... 6 CertifiedLevy.................................................................................................................. 7 Debt Service Levy Obligations............................................................................................ 8 BudgetOverview....................... ..................................... ......................... ............. ........... 9-11 Property Tax Calculation................................................................................................... 12-13 Where Does Your City Property Tax Dollar Go?................................................................................... 14 Trend Information: Total Certified Levy (past 10 years)...................................................................................... 17 City Taxable Tax Capacity (past 10 years). ................................................................ ......... 18 City Tax Rate (past 10 years). ... ..................................................................................... 19 General Tax Levy and Levy Limits (past 10 years)............................................................... 20 Local Government Aid & General Tax Levy (past 10 years) ................................................... 21 Bond Rating (past 10 years)............................................................................................ 22 II. BUDGETSCHEDULES A. GENERAL FUND General Fund Summary.... ............................... ............................... ............ ............... 26-27 Revenues................................................................................................................ 29 Expenditures: Mayorand Council................................................................................................. 30-31 Elections.............................................................................................................. 32-33 MIS Support Services............................................................................................. 34-36 Finance............................................................................................................... 36-37 Administration....................................................................................................... 3839 Legal/City Attorney................................................................................................. 40-41 Plant/City Hall....................................................................................................... 4243 Community Development............... ....... ..................... ............................ .................. 44-45 Police.................................................................................................................. 46-47 Fire.. ...... ...................................................................................................... 48-49 Inspections........................................................................................................... 50-51 CivilDefense........................................................................................................ 52-53 Engineering.......................................................................................................... 54-55 Streets................................................................................................................. 5657 Unallocated................................. _..... ...... _....................................... .................... 5859 B. SPECIAL REVENUE FUNDS Special Revenue Funds Summary ................................................................................ 62-63 SpecialEvents......................................................................................................... 64-65 St Croix Valley Recreation Center................................................................................ 66-67 Library.................................................................................................................... 68-69 Parks..................................................................................................................... 70-71 DowntownBeautification............................................................................................ 72-73 Washington County Recycling Grant......... ........... ........................................... .............. 74-75 hTf CIF 511■\h7e\I a:Add ld.;ES T N BfAU! BfAUlF TABLE OF CONTENTS I ro C. DEBT SERVICE FUNDS Debt Service Funds Summary ..............._............................................................_...... 78-79 GOCapital Outlay Bonds ................. ........................ .... ..... ........................................ 80-81 GO Improvement Bonds.. .......................................................... ................. .............. 82-83 GO Tax Increment Financing Bonds............................................................................. 84-85 GORevenue Bonds.................................................................................................. 86-87 D. CAPITAL PROJECT FUNDS 128-129 Capital Project Funds Summary ................................................................................... 91 Permanent Improvement............................................................................................ 92-93 Tax Increment Financing District#6.............................................................................. 94-95 Tax Increment Financing District#8.............................................................................. 96-97 Tax Increment Financing District#9.............................................................................. 98-99 Tax Increment Financing District#10............................................................................ 100-101 Tax Increment Financing District#11............................................................................ 102-103 E. ENTERPRISE FUNDS Enterprise Funds Summary......................... ........ ................................... ... .................. 106-107 SanitarySewer........................... .... ....... ........ .... ....................................................... 108-109 StormSewer............................................................................................................ 110-111 Signs& Lighting....................................................................................................... 112-113 Parking................................................................................................................... 114-115 ParkingRamp.......................................................................................................... 116-117 III. OTHER SCHEDULES CapitalOutlay......................................................._......................,................_................. 121-123 Reserves BondProceeds............................................................................................................. 126 Interfund Transfers........................................................................................................... 127 Benefited Personnel......................................................................................................... 128-129 IV. APPENDIX Glossary........................................................................................................................ 133-139 INTRODUCTION tNE BEAf/TiG .`Y.E BEgV iF CITT OF STILLWATER, MINNESOTA - , �CITY OFFICIALS �O^'is. 73��'is. a3n o January 1, 2016 ELECTED OFFICIALS Mayor Ted Kozlowski Term Expires: January 2019 Councilmember's Ward 1 Doug Menikheim Term Expires: January 2019 Ward 2 Dave Junker Term Expires: January 2017 Ward 3 Tom Weidner Term Expires: January 2017 Ward 4 Mike Polehna Term Expires: January 2019 APPOINTED OFFICIALS J. Thomas McCarty, City Administratorlfreasurer David T. Magnuson, CityAttomey Shawn Sanders, Public Works Director/City Engineer Bill Tumbled, Community Development Director Sharon Harrison, Finance Director/Deputy Treasurer John Gannaway, Police Chief Stuart Glaser, Fire Chief Lynne Bertalmio, Library Director G I I Y OF 511 LLWATER, MINNESOTA OFMISSION STATEMENT To provide the community with a quality living environment, quality public services and facilities while protecting cultural, historical and natural resources through fair and open government, careful planning, effective fiscal policy. Adopted by the City Council in 1995 L; y HOW CAN THE CITY OF STILLWATER ......... Excellence: Engage & Develop City Council -) Create City Council Manual 4 Update Council Code of Ethics Policy • Maintain High Community Standards Create Community Communications Strategy and Branding Imitative -3 Create Zoning Administrator position Increase Organization Excellence Create and fill Human Resources position -3 Develop Staff Performance Evaluation System • Perform and Implement Class/Comp Analysis • Value City Employees Develop Our Community: • Create an Economic Development Strategy and Promote Economic Development 4 Create Economic Development Strategy -4 Evaluate need for Economic Development Staff support • Update Overall Downtown Chapter of the City Comprehensive Plan 4 Update Economic Development Chapter of City Comprehensive Plan -> Update Downtown Chapter of Comprehensive Plan 4 Complete City Park Plan for Community • Review Events Strategies and Policies 4 Review Events Strategy and Update Event Policies Commit to Strategic Planning -> Conduct regular Strategic Planning Sessions with Council and Staff -> Review Department Vision and Goals Implement and launch Capital Planning -3 Develop and Implement Capital Improvement Plan (CIP) -3 Accelerate 5 -year CIP to find priority needs within two (2) years Remodel Police Department and Upgrade City Hall 4 Develop CIP Funding Plan within City's Debt Service Standards • Develop a Adopted by the City Council on November 17, 2015 Resolution No. 2015204 NOTE: Several of the strategic plan elements are highlighted (in blue) throughout this document. Program Types, General Government ;Public Sitaby GUIWre and Recreation Proprietary Component Unit CITY OF STILLWATER, MINNESOTA -TO ORGANIZATIONAL CHART CITY ATTORNEY CITIZENS OF STILLWATER COMMUNITY BEAUTIFICATION MAYOR& CITY COUNCIL BOARDS AND COMMISSIONS BOARD OF WATER COMMISSIONERS CITY ADMINISTRATOR/ TREASURER ELECTIONS COMMUNITY FINANCE FIRE DEVELOPMENT MIS BUILDING PUBLIC INSPECTIONS WORKS ADMINISTRATION ENGINEERING PLANT/CITY HALL SPECIAL EVENTS SANITARY SEWER WaHINgtpYN edi REC�ro�41dIID STREETS HERITAGE PRESERVATION COMMISSION PLANNING COMMISSION PARKS BOARD JOINT CABLE COMMISSION HUMAN RIGHTS COMMISSION LIBRARY I I LIBRARY BOARD n JPOLICE ST CROIX VALLEY CIVIL DEFENSE RECREATION CENTER PARKING PARKS PARKING RAMP STORM SEWER I I SIGNS 8 LIGHTING 6 CITY OF MINNESOTA r sti: s,i Pursuant to Resolution 2015-216, on December 1, 2015 the City Council adopted the final certified city-wide tax levy of $12,030,567 and an additional taxing district levy of $41,800 for a total tax levy of $12,072,367 for taxes collected in the year 2016. This levy consists of the General Revenue Tax Levy, the Debt Service Tax Levy, and the W MO Levy and is as follows: CITY-WIDE LEWS General Revenue Tax Lew Fund # 100 General Operating Levy Amount $ 8,365,422 Debt Service Tax Lew The Debt Service Levy is levied against all of the taxable properties of the City and provides funding for those bond issues requiring property tax support. The Debt Service Levy for taxes collected in the year 2016 is $3,665,145 and consists of the following Debt Service Obligations: Fund # Required Lew on Existing Debt for 2016 Amount 309 G.O. Capital Outlay 2009A $221,708 312 G.O. Capital Outlay 2012A $916,165 314 G.O. Capital Outlay 2014A $720,973 315 G.O. Capital Outlay 20058 $284,222 319 G.O. Capital Outlay 20098 $103,819 324 G.O. Capital Outlay 2014 (Armory) $85,000 329 G.O. Capital Outlay 2009D $360,006 326 G.O. Capital Outlay 2015 $250,000 385 G.O. Sports Center 2005C $248,252 Total Existing Debt $3,190,145 New Debt 336 Improvement Bonds $125,000 326 G.O. Capital Outlay 2016 $350,000 Total New Debt $475,000 Total Debt Service Levy $3,665,145 PARCEL -SPECIFIC LEVY WMO Lew 705 MSCWMO Dues $41,800 TOTAL LEVY: $12,072,367 Cancelled Debt Service Tax Levy` 389 G.O. Sports Facility Revenue 2009C $178,526 'Due to other available funding already available, the debt service levy was cancelled. NYtf OF .9116AhrG\1E:i111AAE34T N11,11 B F p �. DEBT SERVICE LEVY OBLIGATIONS The above graph shows the amount of debt service required to be levied for each budget year beginning with 2016. The amount of levy can be reduced or "cancelled" if there are sufficient funds available to pay the required debt Service. Year Capital Outlay Bonds Kevenue Bonds Total 2016 $2691,892 $426,778 $3,118,670 2017 $2,102,226 $424,237 $2,526,463 2018 $2,057,538 $174,326 $2,231,864 2019 $1,952,806 $173,880 $2,126,686 2020 $1,766,413 $0 $1,766,413 2021 $1,471,019 $0 $1,471,019 2022 $1,159,446 $0 $1,159,446 2023 $852,560 $0 $852,560 2024 $846,379 $0 $846,379 2025 $850,063 $0 $850,063 2026 $474,801 $0 $474,801 2027 $476,481 $0 $476,481 2028 $477,846 $0 $477,846 2029 $473,646 $0 $473,646 2030 $473,738 $0 $473,738 CITY OF STILLWATER, MINNESOTA BUDGET OVERVIEWTO General Description and Form of Government The City of Stillwater, incorporated in 1894, is a growing community located on the St Croix River in central Washington County, approximately 20 miles east of Minneapolis/St. Paul metropolitan area. Stillwater encompasses an area of approximately 4,891 acres serves a population of 18,638. The City of Stillwater operates under the "Home Rule Charter" form of government under the provisions of State of Minnesota Law. The Mayor is the president of the Council and together with the four -member City Council comprises the governing body of the City. The City Council is responsible, among other things, for passing ordinances, adopting the budget, appointing committees, and hiring a City Administrator. The City Administrator has the responsibility of carrying out the policies and ordinances of the City Council and of overseeing the day-to-day operations of the City. The Mayor is elected at -large and the Council Members are elected by Wards to serve four-year overlapping terms of The City provides a full range of municipal services. These services include: general government, public safety (police & fire), public works (streets & fleet), parks and recreation, public improvements, and providing and maintaining sanitary sewer, storm sewer, signs & lighting and parking infrastructure. Fund Accounting The accounts of the City are organized on the basis of funds, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self -balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures/expenses. Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities The budgeted funds of the City are grouped into two broad categories as follows: Governmental Funds - Governmental Funds are used to account for the "governmental -type" activities of the City (e.g. activities that receive a significant portion of their funding from property taxes, state aids, and various grants). The Governmental Funds budgeted for the City are the General Fund, Special Revenue Funds, Debt Service Funds, and Capital Project Funds. Proprietary Funds - Proprietary Funds are used to account for the "business -type" activities of the City (e.g. activities that receive significant portion of their funding through user charges). The Proprietary Funds budgeted by the City are the Enterprise Funds. Basis of Accounting and Budgeting The Governmental Funds are budgeted and accounted for on a modified accrual basis. Under this method, revenues are recognized when they are measurable and available. "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter (usually within 60 days after the end of the year) to pay liabilities of the current period. Expenditures are recognized when a transaction is expected to draw upon current spendable resources, rather than future resources. The Proprietary Funds are budgeted and accounted for on a full accrual basis. Under this method, revenues are recorded when earned and expenses are recorded at the time the liabilities are incurred. CITY OF STILLWATER, MINNESOTA 0 BUDGET OVERVIEW (Continued) Budget Process Section 7.01 of the Stillwater City Charter sets forth the requirement that the City Administrator must prepare and submit an annual budget to the City Council which accurately reflects the financial needs for the City. The City Administrator is also required to enforce the provisions of the budget upon adoption. The budget is prepared on an annual basis and follows the calendar year, January 1st to December 31st. The City Administrator and City staff address the Council's concems in the preparation of the budget and evaluate the financial costs of the implementation of these policies and include them in the budget where economically feasible. 2016 Budget Calendar: 2015 April Finance Department begins budget process by preparing projected wages, benefits and insurance costs for the upcoming fiscal budget year. May 22 Budget worksheets are distributed to Department Heads/Division Supervisors for completion. June 12 Completed budget worksheets are due to the Finance Department. The Finance Department assembles the preliminary (requested) budget information. July The City Administrator reviews requested budget, meets with Department Heads to review budget requests, and makes recommendations regarding the budget. August 11 Finance distributes proposed budget to Department Heads/Managers and City Council August 1S Council, during a budget workshop session, meets with the City Administrator and Department Heads to review the proposed budget. End of August County distributes estimated Local Taxable Value & Fiscal Disparity information September 1 Review updated proposed budget information. September 15 Council adopts the proposed budget, the proposed tax levy and sets the Truth -n -Taxation meeting dates. Prior to State Statutes require that the proposed budget, the proposed property tax levy and the Tmth-n- September 30 Taxation meeting dates is REQUIRED to be certified to the County Auditor no later than September 30, November The County to send out Truth -in -Taxation parcel specific notices based on the proposed budget/levy certified to the County Auditor prior to September 30. November 17 Notice of 2016 T -N -T Budget meeting announced. December 1 City to hold the Truth -n -Taxation meeting. Council adopts final budget and final property tax levy. Prior to Finance Department certifies the final property tax levy and the final budget to the County Auditor December 29 and the MN Department of Revenue. NOTE: Minnesota State Statutes require that a preliminary property tax levy resolution be certified to the County Auditor by September 30 of each year. Once the City adopts the proposed tax levy, the final tax levy can ONLY remain the same or be decreased, not increased. 10 OF STILLWATER. MINNESOTA BUDGET OVERVIEW Budgeted Funds The City of Stillwater prepares a budget for the General Fund, certain Special Revenue Funds (Special Events Fund, St. Croix Valley Recreation Center Fund, Library Fund, Parks Fund, DARE Fund and the Washington County Recycling Grant Fund), Debt Service Funds, certain Capital Project Funds (TIF Districts) and its Enterprise Funds, but only legally adopts, by resolution, the budget for the General Fund and the budgets for the Special Revenue Funds. Revenue Estimation Revenue estimation is a key component in preparing the City's annual budget. The general intent is make conservative and objective projections. The City's approach to estimating revenues is to consider each individual revenue sources' history of predictability, stability or volatility. The estimation methods used are a combination of trend analysis and forecasting from information provided by prior years actuals and City departments. Capital Improvement Program The City of Stillwaters Capital Improvement program is intended to provide the City Council and staff with a process for identifying and prioritizing capital projects and capital equipment purchases in order to coordinate the financing and timing of improvements, which maximizes the return to the public. The process enables the City to evaluate long-term cost and benefits of each projecttequipment and uses this information when preparing the annual budget. Property Tax Lew The City of Stillwater levies property taxes for its General Fund operations (General Operating Levy) and certain Special Levys (Debt Service Tax Levy for Debt Service obligations and PERA Employer Contribution Rate increase Levy) . See Certified Levy on page 6. The levies are allowed by State Statutes, and are collected from property owners by Washington County and distributed to the City in July, December, and January. Truth -in -Taxation Public Hearing Each year in November and early December, State Statutes require all counties, school districts, and cities with a population over 2,500 hold a public meeting to discuss the proposed budget and property tax levies. As part of this process, each property, is sent by the County a Truth -in -Taxation notice, which shows the impacts of the proposed levies on their individual property. The public meeting is set up as a forum for citizens to come and discuss their views on the proposed budget and property tax levies with the public officials of each jurisdiction. The City of Stillwater held its public meeting on Tuesday, December 1, 2015 at 7:00 p.m. Questions Any questions regarding the content of the City's budget document can be discussed with the City Administrator or the Finance Director by contacting City Hall at (651) 430-8800. 11 BF9L Bf4L G PROPERTYTAx ,1� NS i.: i� ��• M1S 3� MARKET VALUE EXCLUSION All homesteaded property under $413,800 in property value will receive a Homestead Market Value Exclusion. The homesteaded property no longer receives a credit that reduces the property taxes paid. Instead, a portion of the property's value will be excluded from taxation. The Homestead Market Value Excludes from taxation 40% of the value on the first $76,000 of a property's value. The amount excluded is reduced as the value rises over $76,000 (the exclusion reduction is equal to 9% of the value over $76,000). Homesteads that $413,800 in value will receive no homestead exclusion. The chart below gives examples of the exclusion amount on various value homes: Estimated Market Value Taxable Market Value Taxable Market Value (after Exclusion) $76,000 $30,400 $45,600 $150,000 $23,740 $126,260 $250,000 $14,740 $235,260 $350,000 $5,740 $344,260 $400,000 $1,240 $398,760 $425,000 $0 $425,000 HOW CITY PROPERTY TAXES ARE CALCULATED Step 1. Calculate the City Property Tax Rate 1 Box4 Total Proposed City -Wide Assessor's City Budget Market Value Less Market Value Exclusion - minus 2 x times All Non -Property Bax 5 Tax Revenues, e.g.: State State Aid, Fees, etc. State Mandated Class Rates Box 3 = equals Property Tax Revenue Box 6 Needed (Levy)* divided by Total City -Wide Less Fiscal Taxable Disparity Contribution 'Tax Capacity" = equals Box? City's Property Tax Rate Boxes 1 - 3 calculates the City Tax Levy Boxes 4 -6 calculates the City -Wide Taxable Tax Capacity City Tax Levy divided by the Taxable Tax Capacity equals the City Tax Rate 12 CITY OF STILLWATER, MINNESOTA PROPERTY TAX CALCULATION 10 CALCULATION OF PAYABLE 2016 CITY PROPERTY TAX RATE (ESTIMATED City Budget Payable Governmental Funds Budget $ 16,685,034 Debt Service Budget 3,544,078 Total City Budget $ 20,229,112 Over $500.000 of value Box1 Less Non -Property tax revenues 8,198,545 Single Unit Box 2 Certified Levy (City -Wide Tax Levy Only) $ 12,030,567 Less Fiscal Disparity Contribution 1,114,618 Box 3 City Levy $ 10,915,949 Box City Taxable Tax Capacity $,19,148,439 Box 7 City Tax Rate (estimated) 57.007% HOW CITY PROPERTY TAXES ARE CALCULATED Step 2. Calculate Individual Parcels City Property Tax Formula: Property's Net Tax Capacity x City Property Tax Rate= Property's Civ Property Tax NET TAX CAPACITY The Net Tax Capacity is calculated by multiplying the Taxable Market Value less the Market Value Exclusion of the parcel by the appropriate assigned Class Rate of the parcel. - the Taxable Market Value (TMV) refers to the amount of value of the parcel that is used in calculating taxes. The TMV is determined by Washington County Assessors office and then reduced by the Market Value Exclusion. - the Class Rate is based on the assigned use or classification of the parcel. Class Rates are determined by the MN Legislature and a portion of the rates are as follows: Property Class Payable Taxable Market Value 2016 Residential Homestead First $500,000 of value 1.00% Over $500.000 of value 1.26% Residential NornHomestead 1.50% Single Unit 2.00% First $500,000 of value 1.00% Over $500,000 of value 1.25% Property Class Payable Taxable Markel Value 2016 Market Rate Apartments Regular 1.80% Commemial Industrial $425,000 First $150,000 of value 1.50% Over $150,000 of value 2.00% ACTUAL CITY PROPERTY TAX CALCULATION (Property Class: Residential Homestead) 13 Taxable Market Value $76,000 $150,000 $250,000 $425,000 $750,000 Market Value Exclusion $30,400 $23,740 $14,740 $0 $0 Taxable Market Value (after exclusion) $45,600 $126,260 $235,260 $425,000 $750,000 Parcel Tax Capacity First $500,000 @ 1.00% 456 1,263 2,353 4,250 5,000 Over $500,000 @ 1.25% 0 0 0 0 3,125 Total Tax Capacity 456 1,263 2,353 4,250 8,125 City Tax Rate 57.007% 57.007% 57.007% 57.007% 57.007% City Property Tax $259.95 $720.00 $1,341.37 $2,422.80 $4,631.82 13 CITY OF STILLWATER MINNESOTA B 0F9UN�, X45 1 1 1 How the City spends each dollar it receives from the tax levy: Public Safety, Debt Service, General 30C zit Government, 23C Program �1 r ��°W� :I l 1( g �� t Culture & Recreation, tat Public Works, 9c Each program type consists of the following services: Public Safety: Police Fire Building Inspections Civil Defense General Government: Mayor & City Council Elections, MIS Finance Administration City Attorney Plant/City Hall Community Development Unallocated 14 Culture & Recreation: Special Events Library Parks Community Beautification Public Works: Engineering Streets Trend Information CITY OF STILLWATER, MINNESOTA TREND INFORMATION (Past to Years) TOTAL CERTIFIED LEVY The Certified Levy consists of the General Tax Levy (General Fund operations), the Debt Service Special Levy (Debt Service obligations), the PERA Employer Contribution Rate Increase Special Levy* and the Unalloted Aids and Credit Special Levy. Soerial Lews Year General Tax Levy ___------------ �--------- _____.r ____ _____ _____ IUnalloterl Ai ds Debt Service PERA* j & Credits Tota art If Levy 2007 $6,102,192 $3,284,430 $0 $0 $9,386,622 2008 $6,775,809 $3,192,158 $0 $0 $9,967,967 2009 $6,652,408 $3,286,539 $160,822 $0 $10,099,769 2010 $6,479,727 $3,385,158 $163,351 $81,954 $10,110,190 2011 $6,523,288 $3,215,195 $171,974 $247,910 $10158,367 2012 $6,963,509 $3,110,066 $173,022 $0 $10,246,597 2013 $7,261,468 $2,971,497 $173,542 $0 $10,406,507 2014 $7,606,088 $3,018,920 $0 $10,824,986 2015" $7,825,610 $3,514,043 $0 $11,339,653 2016** $8,365,422 $3,665,145 $0 $12,030,567 * Fore payable 2009 thm 2013, the City certified a special levy for PERA Employer Contribution Rate Increase. See the Appendix for a definition of what this special levy is. Prior to 2009, the PERA Employer Contribution Rate Increase Levy was included with the General Operating Levy. For payable 2014 and forward , the PERA Exclusion Special Levy was not allowed (per State Statutes). ** Payable 2015 levy does NOT Indus the WMO levy. 17 MINNESOTA oOve c , 1 / , / rt3Pi+o(Past io Years) CITY TAXABLE TAX CAPACITY Year City -Wide Taxable Tax Capacity 2007 $18,424,538 2008 $18,864,893 2009 $18,787,816 2010 $18,225,056 2011 $17,113,385 2012" $16,688,107 2013 $15,236,458 2014`* $16,129,096 2015 $18,523,641 2016 1 $19,148,439 " For Payable 2012, the City -Wide Taxable Tax Capacity includes those properties that were included in Tax Increment Financing District #1 as this district was decertified on December 31, 2011. For Payable 2014, the City -Wide Taxable Tax Capacity includes those properties that were included in Tax Increment Financing District #4 as this district was decertified on December 31, 2013. Final Tax Taxable Tax Capacity Estimated Taxable Tax Capacity 18 CITY OF STILLWATER, MINNESOTA 0 TREND INFORMATION (Pastto Years) 70% 60% i 50% 40% 30% 20% 10% 0% CITY TAX RATE 2007 2008 2009 2010 2011 2012 2013 2014 2015" 2016" Year Total Certified Levy Fiscal (1) Disparity Contribution City Levy City -Wide Taxable Tax Capacity City Tax Rate 2007 $9,386,631 $819,600 $8,567,031 $18;424,538 46.498% 2008 $9,967,967 $909,059 $9,058,908 $18,864,893 48.020% 2009 $10,099,769 $1,094,815 $9,004,954 $18,787,816 47.930% 2010 $10,110,190 $1,090,126 $9,020,064 $18,225,056 49.493% 2011 $10,158,367 $1,167,099 $8,991,268 $17,113,385 52.539% 2012 $10,246,597 $1,122,580 $9,124,017 $16,688,107 54.674% 2013 $10,406,507 $1,035,673 $9,370,834 $15,236,458 61.503% 2014 $10,624,986 $1,212,159 $9,412,827 $16,129,096 58.359% 2015-- 1 $11,339,6531 $1,184,0861$10,155,5671 $18,492,942 54.916% 2016" 1 $12,030,5671 $1,114,6181$10,915,9491 119,148,439 57.007% The City Tax Rate is calculated by dividing the City Levy by the City -Wide Taxable Tax Capacity. (1) The Fiscal Disparity Contribution is the City's contribution to the Metropolitan Fiscal Disparities pool (property tax base sharing program) which in turn reduces the Total Certified Levy. " For Payable 2015 & 2016, the total certified levey DOES NOT inclued the WMO Levy. Final Tax Rate Proposed Tax Rate 19 MINNESOTA TREND INFORMATION GENERAL TAX LEVY AND LEVIT LIMITS The above graph depicts how the General Tax Levy (the amount subject to the levy limit) compares to the Levy Limit in place for that given year. Some years (such as 2005, 2006, 2007, 2008, 2012 and 2013) there were no levy limits in effect. Year General Tax Levy Levy Limit 2007 $6,102,192 WApdkeble 2008 $6,775,609 NotApplkable 2009 $6,652,408 $6,668,408 2010 $6,479,727 $6,479,727 2011 $6,523,288 $6,523,288 2012 $7,136,531 Na APPII ble 2013 $7,435,010 Not Applicable 2014 $7,606,066 $10,406,507 2015 $7,825,610 1 Na Appliwae 2016 1$8,365.422 1 Na Appficabk 20 $9,000,000 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 2007 MINNESOTA TREND INFORMATION (Past 10 Years) 0 LOCAL GOVERNMENT AID & GENERAL TAX LEVY 2008 2009 2010 2011 2012 2013 2014 2015 2016 ■ LGA (Received) ■ LGA(Unalloted) ■ General Tax Levy Year LGA (Received or Certified to be Received) LGA (Unalloted) Total Certified LGA General Tax Levy 2007 $722,075 $0 $722,075 $6,102,192 2008 $227,971 $227,971 $455,942$6,775,809 2009 $389,836 $359,402 $749,238 $6,813,230 2010 $174,580 $837,994 $1,012,574 $6,725032 2011 $174,850 $999,053 $1,173,903 $6,943,172 2012 $174,580 $0 $174,580 $7,136,531 2013 $174,580 $0 $174,580 $7,435,010 2014 $568,591 $0 $568,591 $7,606,066 2015 $629,046 $0 $629,046 $7,825,610 2016 $645,603 $0 $645,( $8,365,422 LGA (Received) - Amount of LGA the City actually received or expected (certified to received) to receive. LGA (Unalloted) - Amount of LGA (of the Certified LGA amount) that was retained or expected to be retained by the State. Total Certified LGA- Total amount of Local Government Aid certified by the Department of Revenue that the City can expect to receive during a given tax year. 21 STILLWATER, MINNESOTA KQ0 (Past 10 Years) TREND INFORMATION YEARLY BOND RATINGS Each year the City must borrow money on the open market for various types of projects/acquisitions. The better the City's bond rating, the lower the interest costs theCitypays on its debt obligations. The City receives its bond ratings from Moody's Investor Services`. Below are the City's bond rating for the past 10 years: Year Rating Year Rating 2014 Aa2 2008 Aa3 2013— Aa2 2007 Aa3 2012 Aa2 2006 Aa3 2010 *' Aa2 2005 Al 2009 Aa3 2004 Al **For the fiscal year 2010, on April 21, 2010, Moody's upgraded the City's bond rating even though there were no bonds issued during 2010. For the fiscal year 2013, the City issued bonds only for its componenent unit, the Board of Water Commissioners. *Moody's Investor Services municipal bond ratings are defined as follows: There are nine basic rating categories for long-term obligations. They range from Aaa (highest quality) to C (lowest quality). Moody's applies numerical modifiers 1, 2, and 3 in each generic rating classification from As to Caa. The Modifier 1 indicates that the issue ranks in the higher end of its generic rating category; the modifier 2 indicates a mid- range ranking; and the modifier 3 indicates that the issue ranks in the lower end of its generic category. (Note: for ease of presentation, only a portion of the nine categories is presented). Aaa Bonds that are rated Aaa are judged to be of the highest quality, with minimal credit risk. As Bonds that are rated As are judged to be of high quality and are subject to very low credit risk. A Bonds that are rated A are considered upper -medium grade and are subject to low credit risk. Baa Bonds that are rated Baa are subject to moderate credit risk. They are considered medium grade and as such may possess certain speculative characteristics. Be Bonds that are rated Be are judged to have speculative elements and are subject to substantial credit risk. B Bonds that are rated B are considered speculative and are subject to high credit risk. Caa Bonds that are rated Caa are judged to be of poor standing and are subject to very high credit risk. Ca Bonds that are rated Ca are highly speculative and are likely in, or very near, default, with some prospect of recovery of principal and interest. C Bonds that are rated C are the lowest rated class and are typically in default, with little prospect for recovery of principal or interest. Source: Moody's Investor Services website(www.moodvs.com) 22 BUDGET SCHEDULES General Fund The General Fund serves as the chief operating fund for the City. It is used to account for all financial resources except those required to be accounted for in another fund. CITY OF STILLWATER. MIN GENERAL FUND 'Operating Expenditures excludes Capital Outlay and Transfers Out. 26 CITY OF STILLWATER, MINNESOTA GENERAL FUND AN ULF SUMMARY OF REVENUES AND EXPENDITURES REVENUES: Taxes Franchise Fees Licenses & Permits Special Assessments Intergovernmental Charges for Services Fines & Forfeits Miscellaneous Revenue Totals EXPENDITURES: General Government Mayor & City Council Elections MIS Support Services Finance Administration Legal/City Attorney PlantlCity Hall Community Development Unallocated General Government Total Public Safety Police Fire Inspections Civil Defense Public Safety Total Public Works Engineering Street Public Works Total Expenditure Totals Revenues over (under) Expenditures OTHER FINANCING SOURCES (USES): Transfers in: Bond Proceeds Capital Projects Fund Transfers (out): Capital Projects Fund Sale of Property Total Other Financing Sources (Uses) Net increase in fund balance Fund Balance - Jan 1 Fund Balance- Dec 31 $ 5,746,441 2015 2016 $ 446,390 2014 ADOPTED ADOPTED $Increase ACTUAL BUDGET BUDGET (Decrease) $ 5,746,441 $ 6,005,461 $ 6,451,851 $ 446,390 444,672 440,000 450,000 10,000 475,450 467,622 476,320 8,698 31,025 11,000 10,000 (1,000) 1,128,575 1,113,920 1,191,477 77,557 787,642 858,570 866,511 7,941 113,685 110,600 115,100 4,500 355,010 148,300 163,300 15,000 $ 9,082,500 $ 9,155,473 $ 9,724,559 $569,066 $ 108,610 $ 153,124 $ 230,673 $ 77,549 29,492 4,643 36,825 32,182 287,341 434,453 468,491 34,038 397,292 434,290 463,064 28,774 563,876 525,584 750,268 224,684 291,722 294,653 297,579 2,926 129,711 206,211 200,941 (5,270) 308,531 412,486 452,797 40,311 1,066,091 902,749 971,955 69,206 $ 3,182,666 $ 3,368,193 If 3,872,593 $ 504,400 $ 3,031,876 $ 3,209,555 $ 3,272,380 $ 62,825 1,453,159 1,908,745 1,898,973 (9,772) 360,244 352,273 353,907 1,634 1,403 29,320 30,285 965 $ 4,846,682 $ 5,499,893 $ 5,555,545 $ 55,652 $ 269,717 $ 295,234 $ 318,018 $ 22,784 1,147,837 1,304,844 1,557,838 252,994 $ 1,417,554 $ 1,600,078 $ 1,875,856 $ 275,778 $ 9,446,902 $ 10,468,164 $ 11,303,994 $ 835,830 $ (364,402) $ (1,312,691) $ (1,579,435) $ (266,744) $ 527,909 $ 1,226,791 $ 1,423,535 $ 196,744 - 75,900 145,900 70,000 (82,145) - - 600 10,000 10,000 $ 446,364 $ 1,312,691 $ 1,579,435 $ 266,744 $ 81,962 $ - $ _ $ - 4,181,647 4,263,609 4,263,609 $ 4,263,609 $ 4,263,609 $ 4,263,609 $ 27 28 MINNESOTA REVENUES Fund: General SUMMARY OF REVENUES 2014 ACTUAL 2015 ADOPTED BUDGET 2016 ADOPTED BUDGET $Increase (Decrease) TAXES: Property Taxes $ 5,608,605 $ 5,840,461 $ 6,323,851 $ 483,390 All Other Taxes 137,836 165,000 128,000 (37,000) Taxes Total $ 5,746,441 $ 6,005,461 $ 6,451,851 $ 446,390 FRANCHISE FEES: $ 444,672 $ 440,000 $ 450,000 $ 10,000 LICENSES & PERMITS: $ 475,450 $ 467,622 $ 476,320 $ 8,698 SPECIAL ASSESSMENTS: $ 31,025 $ 11,000 $ 10,000 $ (1,000) INTERGOVERNMENTAL: Federal: Miscellaneous $ 9,495 $ 5,000 $ 5,000 $ - State: Local Government Aid 568,591 629,046 645,603 16,557 PERA State Aid 15,874 15,874 15,874 - Police State Aid 155,493 140,000 155,000 15,000 Police Training Aid 6,758 7,000 7,000 - Fire Training Aid 1,234 - - _ Fire State Aid 153,440 100,000 120,000 20,000 MSA 180,151 175,000 200,000 25,000 Local: Highway Aid - 5,000 5,000 - JuvenileOfficerAid 29,923 31,000 31,000 - Miscellaneous 7,616 6,000 7,000 1,000 Intergovernmental Total $ 1,128,575 $ 1,113,920 $ 1,191,477 $ 77,557 CHARGES FOR SERVICE: Fire Contracts $ 362,902 $ 370,630 $ 384,511 $ 13,881 Admin Charges 105,091 108,240 114,500 6,260 Other Fees 319,649 379,700 367,500 (12,200) Charges for Services Total $ 787,642 $ 858,570 $ 866,511 $ 7,941 FINES & FORFEITS: $ 113,685 $ 110,600 $ 115,100 $ 4,500 MISCELLANEOUS: Investment Income $ 94,835 $ 30,000 $ 30,000 $ - Propeny Rental 4,408 - Other 255,767 118,300 133,300 15,000 Miscellaneous Total $ 355,010 $ 148,300 $ 163,300 $ 15,000 Total Revenues $ 9,082,500 $ 9,155,473 $ 9,724,559 $ 569,086 29 MAYOR& CITY COUNCIL Fund: General Account Number: too -d000 Department Description: The City Council, which consists of the Mayor and four Council Members, is the governing body responsible for directing the activities of the City. The Council meets in open forum on the first and third Tuesday of every month. 2016 Staffing Level: Part -Time Benefitted 5.0 Number of Positions 2016 Budget Impacts: - Personnel costs include $20 per month increase in medical insurance contributions and a 5% increase in dental insurance rates - Memberships 8 Dues include memberships to the League of MN Cities (LMC) and the Greater Area Chamber of Commerce. - Orderly Annexation - Effective January 14, 2015 (Resolution No. 2015-019), the remaining 169 parcels of the annexation area were annexed Into the City from Stillwater Township pursuant to the Oderly Annexation Agreement dated August 16, 1996. Section 7.03 of the Oderly Annexation Agreement states that "taxes received by the City based upon the tax capacity generated from any area annexed in the year of annexation will be paid to the Town (Stillwater) and thereafter the amount to be paid to the Town (Stillwater) will be reduced by twenty percent (20%) each year until the amount reaches zero (0)..." Fiscal year 2016 will be the first year of this payment and will end in Strategic Plan Element(s): - Develop City Economic Development Strategy (Develop Community) - Develop a Legislative Agenda (Strategic Planning 8 Implementation) 30 MAYOR & CITY COUNCIL Fund: General SUMMARY OF EXPENDITURES 2014 ACTUAL 2015 ADOPTED BUDGET 2016 ADOPTED BUDGET $Increase (Decrease) PERSONNEL SERVICES: Salaries - Part Time $ 36,844 $ 37,800 $ 37,800 $ - Benefits 46,607 48,860 50,986 2,126 Personnel Services Total $ 83,451 $ 86,660 $ 88,786 $ 2,126 SERVICES AND CHARGES: Contractual $ - $ 2,000 $ 2,000 $ - Orderly Annexation - - 103,000 103,000 Other 8,049 11,264 9,487 (1,777) Total Services and Charges $ 8,049 $ 13,264 $ 114,487 $ 101,223 MISCELLANEOUS: Memberships & Dues $ 15,703 $ 22,400 $ 23,000 $ 600 Economic Development - 25,000 - (25,000) Other 1,407 4,000 3,500 (500) Total Miscellaneous $ 17,110 $ 51,400 $ 26,500 $ (24,900) CAPITAL OUTLAY: Computer Equipment - 1,800 900 (900) Total Capital Outlay $ - $ 1,800 $ 900 $ (900) Total Expenditures $ 108,610 $ 153,124 $ 230,673 $ 77,549 31 ELECTIONS Fund: General Account Number: too-ao Department Description: The Elections Department administers required primary, general and special elections held in the City. The City has four (4) wards with nine (9) voting precincts as follows: 2016 Budget Impacts: - Services and Charges includes maintenance costs with Washington County on voting machines. -2016 is a presidential election year. 32 Number of Ward Voting Precincts 1 2 2 2 3 1 4 2 Total 7 2016 Budget Impacts: - Services and Charges includes maintenance costs with Washington County on voting machines. -2016 is a presidential election year. 32 CITY ELECTIONS Fund: General SUMMARY OF EXPENDITURES 2014 ACTUAL 2015 ADOPTED BUDGET 2016 ADOPTED BUDGET $Increase (Decrease) PERSONNEL SERVICES: Salaries - Full Time $ 1,547 $ - $ 1,800 $ 1,800 Salaries - Part Time 20,318 - 23,750 23,750 Benefits 445 - 550 550 Personnel Services Total $ 22,310 $ - $ 26,100 $ 26,100 SUPPLIES: $ 189 $ - $ 600 $ 600 SERVICES AND CHARGES: $ 5,172 $ 4,643 $ 8,925 $ 4,282 MISCELLANEOUS: $ 1,821 $ - $ 1,200 $ 1,200 Total Expenditures $ 29,492 $ 4,643 $ 36,825 $ 32,182 33 CITY OF STILLWATER. MINNESOTA MIS SUPPORT SERVICES Fund: General Department Description: MIS Support Services provides the for purchasing, installation, and support of communication and information systems. 2016 Staffing Level: Full -Time Benefitted 2.8 FTE Full Time E uivalents 2016 Budget Impacts: - Personnel costs include 3% COLA on wages - Personnel costs include $20 per month increase in medical insurance contributions and a 5% increase in dental insurance rates - Maintenance Agreements include: Am View Licenses, Quick Access, firewall, SALSA, postage machine, copiers, backup exec and Diskeeper for servers. 34 CITY OF STILLWATER, MINNESOTA 35 MIS SUPPORT SERVICES Fund: General Account Number: 100-4020 2015 2016 2014 ADOPTED ADOPTED $Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Salaries - Full Time $ 124,628 $ 178,308 $ 199,727 $ 21,419 Benefits 33,605 56,191 56,057 (134) Personnel Services Total $ 158,233 $ 234,499 $ 255,784 $ 21,285 SUPPLIES: Software $ 663 $ 1,000 $ 1,000 $ - Other 4,352 4,300 4,300 - Total Suppplies $ 5,015 $ 5,300 $ 5,300 $ - SERVICES AND CHARGES: Internet $ 4,349 $ 9,000 $ 9,000 $ - Professional Services 7,681 5,000 8,000 3,000 Maintenance Agreements 27,581 30,350 36,600 6,250 Other 4,550 9,504 10,242 738 Total Services and Charges $ 44,161 $ 53,854 $ 63,842 $ 9,988 MISCELLANEOUS: $ 315 $ - $ - $ - CAPITAL OUTLAY: Computer Equipment $ 79,617 $ 140,800 $ 143,565 $ 2,765 Total Capital Outlay $ 79,617 $ 140,800 $ 143,565 $ 2,765 Total Expenditures $ 287,341 $ 434,453 $ 466,491 $ 34,038 35 A FINANCE Fund: General Account Number: m Department Description: The Finance Department accounts for the financial operations of the City and assists the City Treasurer with treasury operations and debt management. 2016 Staffing Level: Full -Time Benefitted 3.7 FTE Full Time E uivalents 2016 Budget Impacts: - Personnel costs include 3% COLA on wages. - Personnel costs include $20 per month increase in medical insurance contributions and a 5% increase in dental insurance rates - Maintenance Agreements include: Citys accounting software, credit card processing and the City's webstore. - Computer Software includes funding for performance measure software. Strategic Plan Element(sl: - Includes funding for performance measure software for implementing a Performance Management Plan (Develop Organization Excellence) 36 CITY OF STILLWATER. MINNESOTA FINANCE Fund: General SUPPLIES Computer Software $ 2015 2016 - $ 2014 ADOPTED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) 4,600 (1,050) $ PERSONNEL SERVICES: $ 5,650 $ 7,050 Salaries - Full Time $ 244,594 $ 259,446 $ 287,136 $ 27,690 Benefits 66,200 69,875 76,829 6,954 Personnel Services Total $ 310,794 $ 329,321 $ 363,965 $ 34,644 SUPPLIES Computer Software $ - $ - $ 2,450 $ 2,450 Other 1,442 5,650 4,600 (1,050) $ 1,442 $ 5,650 $ 7,050 $ 1,400 SERVICES AND CHARGES: Auditing $ 32,912 $ 33,800 $ 34,000 $ 200 Professional Services 6,675 3,000 3,000 - Maintenance Agreements 21,931 25,000 26,000 1,000 Other 4,404 6,205 5,949 (256) Total Services and Charges $ 65,922 $ 68,005 $ 68,949 $ 944 MISCELLANEOUS: $ 3,703 $ 2,300 $ 2,300 $ - CAPITAL OUTLAY: Computer Equipment $ 15,431 $ 29,014 $ 20,800 $ (8,214) Total Capital Outlay $ 15,431 $ 29,014 $ 20,800 $ (8,214) Total Expenditures $ 397,292 $ 434,290 $ 463,064 $ 28,774 37 ADMINISTRATION Fund: General Account Number: ioo-aoao Department Description: The Administration Department is responsible for carrying out the policies and actions of the City Council. The City Administrator also acts as the City Treasurer. 2016 Staffing Level: Full-Time(Benefitted)4.6 FTE Full Time E uivalents Part -Time Non -Benefitted 1.0 Number of Positions 2016 Budget Impacts: - Personnel costs include 3% COLA on wages. - Personnel costs include $20 per month increase in medical insurance contributions and a 5% increase in dental insurance rates - Personnel costs include an increase in FTE for a Human Resources Manager to start April 1, 2016 -Assessing costs are property valuation services provided by Washington County. These valuations are then used during the property taxation process. - Professional Services include services fees provided to the City labor relation consultants (all City labor contracts expire on December 31, 2016), Safety Training and the Employee Assistance Program. -Professional Services includes $25,000 for a comp class study to be preformed for all positions, including the Library and the Board of Water Commissioners positions. Strategic Plan Element(s): - Increase in FTE -Human Resources Manager (Develop Organization Excellence) - Comp class study (Develop Organization Excellence) 38 CITY OF STILLWATER, MINNESOTA SERVICES AND CHARGES Assessing $ 96,160 $ 97,000 ADMINISTRATION Fund: General Account Number: 100-4040 100,000 $ 3,000 Professional Services 2015 2016 25,000 2014 50,000 ADOPTED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: - Other 16,047 Salaries - Full Time $ 301,748 $ 246,989 $ 378,863 $ 131,874 Salaries - Part Time $ 31,189 $ 33,870 4,000 (29,870) Benefits $ 78,248 MISCELLANEOUS: 71,359 111,914 40,555 Personnel Services Total $ 411,185 $ 352,218 $ 494,777 $ 142,559 SUPPLIES: $ 2,803 $ 4,500 $ 5,250 $ 750 SERVICES AND CHARGES Assessing $ 96,160 $ 97,000 $ 100,000 $ 3,000 Professional Services 22,489 25,000 50,000 25,000 Printing and Publishing 6,122 5,000 5,000 - Other 16,047 22,566 24,241 1,675 Total Services and Charges $ 140,818 $ 149,566 $ 179,241 $ 29,675 MISCELLANEOUS: $ 9,070 $ 8,550 $ 3,200 $ (5,350) CAPITAL OUTLAY: Computer Equipment $ - $ 10,750 $ 67,800 $ 57,050 Total Capital Outlay $ - $ 10,750 $ 67,800 $ 57,050 Total Expenditures $ 563,876 $ 525,584 $ 750,268 $ 224,684 39 CIN OF LEGAL/CITYATORNEY Fund: General Account Number 100-4045 Department Description: The City has on retainer (paid through payroll with PERA benefits deducted) a law firm that provides prosecution services and legal counsel to the City Council and the City Staff for City related issues. 2016 Staffing Level: Part -Time Non -Benefitted 1.0 Number of Positions 2016 Budaet Impacts: - Personnel costs include 3% COLA on wages. - Personnel costs include $20 per month increase in medical insurance contributions and a 5% increase in dental insurance rates Notes: - Legal/Prosecution costs are partially recovered through restitution fees. These fees are recorded as Fines and Forfeits -Ordinance Violations in the revenue section of the General Fund. 40 R, MINNESOTA LEGAL/CITYATORNEY Fund: General SUMMARY OF EXPENDITURES 2014 ACTUAL 2015 ADOPTED BUDGET 2016 ADOPTED BUDGET $ Increase (Decrease) PERSONNEL SERVICES: Retainer $ 102,877 $ 105,557 $ 108,724 $ 3,167 Benefits 28,589 30,491 30,941 450 Personnel Services Total $ 131,466 $ 136,048 $ 139,665 $ 3,617 SUPPLIES: $ 2,900 $ - $ 1,200 $ 1,200 SERVICES AND CHARGES: Legal/Prosecution $ 148,300 $ 147,084 $ 152,231 $ 5,147 Annexation 3,550 10,000 - (10,000) Other 5,326 1,521 4,463 2,962 Total Services and Charges $ 157,176 $ 158,605 $ 156,714 $ (1,891) MISCELLANEOUS: $ 180 $ - $ - $ _ Total Expenditures $ 291,722 $ 294,653 $ 297,579 $ 2,926 41 CITY OF STILLWATER, MINNESOTA PLANT/CITYHALL Fund: General Department Description: Plant/City Hall provides boiler, HVAC, and general building maintenance including janitorial services for City Hall. 2016 Budget Impacts: - Professional Services include the contracting of janitorial services. - Maintenance Agreements include: HVAC system, boiler maintenance, fire extinguisher maintenance, alar monitoring system, and elevator maintenance. -The City will be doing a Request for Proposals (RFP) for cleaning services in 2016. - Gas & Electric include a 2% Increase. 42 SUMMARY OF EXPENDITURES SUPPLIES: SERVICES AND CHARGES: Contractual Other Professional Services Telephone Electricity Natural Gas Maintenance Agreements Other Total Services and Charges MISCELLANEOUS: CAPITAL OUTLAY: Improvements Machinery & Equipment Total Capital Outlay Total Expenditures CITY OF 2014 ACTUAL $ 9,090 $ t, MINNESOTA PLANT/CITY HALL Fund: General Account Number: loo -4050 2015 2016 ADOPTED ADOPTED $ Increase BUDGET BUDGET (Decrease) 10,000 $ 10,000 $ - $ 22,555 $ 26,500 $ 20,000 $ (6,500) 15,000 - 15,000 2,500 $ 2,500 66,900 - 66,900 5,496 6,000 6,000 - $ 41,926 206,211 47,000 200,941 47,900 900 22,486 20,000 20,400 400 9,404 8,000 8,000 - 10,779 17,311 17,241 (70) $ 112,646 $ 127,311 $ 122,041 $ (5,270) $ 2,975 $ 2,000 $ 2,000 $ - $ - $ 51,900 $ 51,900 $ - - 15,000 15,000 - $ 5,000 $ 66,900 $ 66,900 $ - $ 129,711 $ 206,211 7 200,941 43 CITY OF COMMUNITY DEVELOPMENT Fund: General Account Number: 10o-4055 Department Description: The Community Development Department is responsible for zoning administration, comprehensive planning, historic preservation and economic developmentlredevelopment. The department assists the citizen committees of the Planning Commission, Parks Board, Heritage Preservation Commission, Downtown Parking Commission and Joint Stillwater Township City Planning Board in carrying out their responsibilities. 2016 Staffing Level: Full -Time Benefitted 2.5 FTE Full Time E uivalents 2016 Budget Impacts: - Personnel costs include 3% COLA on wages. - Personnel costs include $20 per month increase in medical insurance contributions and a 5%u increase in dental insurance rates - Professional Services has a 2016 budgeted amount of $165,900 of which $145,900 has been rolled over from prior years. The spending of these funds are allocated as follows: Downtown Plan $ 110,000 Heritage Preservation Studies 23,000 On-line Property Information Programming 15,000 Miscellaneous Studies 17,900 Total $ 165,900 44 CITY OF STILLWATER, MINNESOTA :NdJYC\�•141A_\r Machinery & Equipment $ COMMUNITY DEVELOPMENT $ - $ 3,500 $ Fund: General Computer Equipment SUPPLIES: $ 3,748 Account Number loo -405 5,100 $ 3,650 $ (1,450) SERVICES AND CHARGES: 2015 2016 2014 ADOPTED ADOPTED $Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) $ 145,900 $ 165,900 PERSONNEL SERVICES: 20,000 Other 452,797 Salaries - Full Time $ 162,811 $ 166,397 $ 175,857 $ 9,460 Salaries - Part Time 19,586 21,336 23,310 1,974 Benefits 63,659 51,850 53,915 2,065 Personnel Services Total $ 246 056 $ 239 583 $ 253 082 $ 13 499 :NdJYC\�•141A_\r Machinery & Equipment $ - $ - $ 3,500 $ 3,500 Computer Equipment SUPPLIES: $ 3,748 $ 5,100 $ 3,650 $ (1,450) SERVICES AND CHARGES: - Total Capital Outlay $ 36,826 Other Professional Services $ 5,250 $ 145,900 $ 165,900 $ 20,000 Other 452,797 9,704 40,311 14,403 15,265 862 Total Services and Charges $ 14,954 $ 160,303 $ 181,165 $ 20,862 MISCELLANEOUS: $ 6,947 $ 6,600 $ 6,800 $ 200 :NdJYC\�•141A_\r Machinery & Equipment $ - $ - $ 3,500 $ 3,500 Computer Equipment 7,574 900 4,600 3,700 Automotive Equipment 29,252 - Total Capital Outlay $ 36,826 $ 900 $ 8,100 $ 7,200 Total Expenditures $ 308,531 $ 412,486 $ 452,797 $ 40,311 45 Fund: General Account Number: 100-4060 Department Description: The Police Department provides law enforcement services and education to its citizens. 2016 Staffing Level: Full -Time Beneftted 24.75 FTE Full Time Equivalents Part -Time Non -Benefitted 2.00 Number of Positions 2016 Budget Impacts: - Personnel costs include 3% COLA on wages. -Personnel costs include $20 per month increase in medical insurance contributions and a 5% increase in dental insurance rates - Terminal Access Charge - include costs for access to the County and State record system. - 800 Mhz Radio Service - is a mandatory radio service implemented by Washington County. - General Insurance includes insurance costs for worker's compensation, property and general liability insurance for the department. - Education program is a restart of a program that was in place before 2009. In 2009 the program was ended due to severe budget cuts caused by the downturn of the economy. Strategic Plan Elementlsl: - Restart Education program (Develop Organization Excellence) 46 POLICE Fund: General SUMMARY OF EXPENDITURES 2014 ACTUAL 2015 ADOPTED BUDGET 2016 ADOPTED BUDGET $Increase (Decrease) PERSONNEL SERVICES: Salaries - Full Time $ 1,716,885 $ 1,850,716 $ 1,841,096 $ (9,620) Overtime - Full -Time 84,384 95,000 95,000 - Salaries - Part Time 17,584 40,000 - (40,000) Benefits 672,174 645,272 735,235 89,963 Personnel Services Total $ 2,491,027 $ 2,630,988 $ 2,671,331 $ 40,343 SUPPLIES: Automotive Fuel $ 61,852 $ 80,000 $ 70,000 $ (10,000) Other 22,991 33,755 33,050 (705) Total Supplies $ 84,843 $ 113,755 $ 103,050 $ (10,705) SERVICES AND CHARGES: 800 Mhz Radio Service Fee $ - $ 19,000 $ 19,000 $ - Terminal Access Charges 46,384 26,500 26,500 - Training 15,748 18,000 18,000 - Education - - 4,000 4,000 General Insurance 108,118 117,842 120,169 2,327 Vehicle Repair Charges 61,486 32,000 35,000 3,000 Maintenance Agreements 4,226 6,000 7,300 1,300 Other 23,320 29,300 33,300 4,000 Total Services and Charges $ 259,282 $ 248,642 $ 263,269 $ 14,627 MISCELLANEOUS: $ 17,907 $ 14,000 $ 14,400 $ 400 CAPITAL OUTLAY: Machinery & Equipment $ 1,745 $ 33,170 $ 26,870 $ (6,300) Computer Equipment 1,555 19,000 50,660 31,660 Automotive Equipment 175,517 150,000 142,800 (7,200) Total Capital Outlay $ 178,817 $ 202,170 $ 220,330 $ 18,160 Total Expenditures $ 3,031,876 $ 3,209,555 $ 3,272,380 T-62,825 47 FIRE Fund: General Department Description: The Fire Department provides fire protection services and education to its residents along with Stillwater Township and a portion of the residents of City of Grant and May Township. 2016 Staffing Level: Full -Time Benefitted 11.25 FTE Full Time Equivalents) Part -Time Non -Benefitted 33.00 Number of Postions 2016 Budaet Impacts: - Personnel costs include 3% COLA on wages. - Personnel costs include $20 per month increase in medical insurance contributions and a 5% increase in dental insurance rates - 800 Mhz Radio Service - is a mandatory radio service implemented by Washington County. - Electricity & Natural Gas includes additional funding for the new Fire Station which opened in late 2015. - General Insurance includes insurance costs for worker's compensation, property and general liability insurance for the department. Notes: -The Stillwater Fire Department also provides fire protection services to Stillwater Township and to portions of City of Grant and May Township. Reimbursement for these services is provided by a contractual agreement and recorded as Charges for Services -Fire Contracts in the revenue section of the General Fund. 48 CITY OF STILLWATER, MINNESOTA MI FIRE Fund: General Account Number: 100-4070 2015 2016 2014 ADOPTED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Salaries- Full Time $ 745,615 $ 770,848 $ 767,601 $ (3,247) Overtime -Full-Time 85,839 66,113 67,343 1,230 Salaries - Part Time 74,407 90,000 90,000 - Benefits 284,764 285,414 315,887 30,473 Personnel Services Total $ 1,170,625 $ 1,212,375 $ 1,240,831 $ 28,456 SUPPLIES: Automotive Fuel $ 14,180 $ 17,000 $ 17,000 $ - Other 21,223 22,950 30,960 8,000 Total Supplies $ 35,403 $ 39,950 $ 47,950 $ 8,000 SERVICES AND CHARGES: 800 Mhz Radio Service Fee $ 17,003 $ 20,000 $ 20,000 $ - General Insurance 74,726 76,445 82,872 6,427 Electricity - - 11,000 11,000 Natural Gas - - 11,000 11,000 Vehicle Repair Charges 28,557 26,000 26,000 - Other 34,627 56,000 58,020 2,020 Total Services and Charges $ 154,913 $ 178,445 $ 208,892 $ 30,447 MISCELLANEOUS: $ 7,273 $ 11,650 $ 12,600 $ 950 CAPITAL OUTLAY: Improvements $ - $ 12,200 $ 12,200 $ - Machinery & Equipment 70,257 52,203 75,700 23,497 Computer Equipment 2,397 87,602 18,400 (69,202) Automotive Equipment 12,291 314,320 282,400 (31,920) Total Capital Outlay $ 84,945 $ 466,325 $ 388,700 $ (77,625) Total Expenditures $ 1,453,159 $ 1,908,745 $ 1,898,973 MI CITY OF STILLWATER. MINNESOTA INSPECTIONS Fund: General Department Description: The Inspections Department provides technical assistance, plan review services and plumbing, mechanical and building inspections services for code compliance. 2016 Staffing Level: Full -Time Benefitted 3.5 FTE Full Time E uivalents 2016 Budget Impacts: - Personnel costs include 3% COLA on wages. - Personnel costs include $20 per month increase in medical insurance contribu0ons and a 5% increase in dental insurance rates. - Personnel costs include a part-time building inspector to start April 1, 2016. Notes: - The Building Permit Surcharge expenditure line item is the disbursement of the mandatory fees collected with building permits to the State of Minnesota. These fees collected are recorded as Charges for Services -Building Permit Surcharge in the revenue section of the General Fund. CITY OF STILLWATER, MINNESOTA INSPECTIONS Fund: General Acenunt Nnmhar mn_nnRn SUMMARY OF EXPENDITURES $ 2014 ACTUAL $ 2015 ADOPTED BUDGET $ 2016 ADOPTED BUDGET $ $ Increase (Decrease) PERSONNEL SERVICES: 19,337 15,000 15,000 - Salaries- Full Time $ 191,904 $ 195,132 $ 203,472 $ 8,340 Overtime - Full Time $ 18,956 $ - $ _ $ _ Salaries - Part Time $ - $ - $ 19,701 $ 19,701 Benefits 75,963 60,663 73,037 12,374 Personnel Services Total $ 286,823 $ 255,795 $ 296,210 $ 40,415 SUPPLIES: $ 5,140 $ 6,800 $ 7,000 $ 200 A g [\rl CN *71:1 s1 is 0*1 * : Contractual $ - $ 20,000 $ - $ (20,000) Building Permit Surcharge 19,337 15,000 15,000 - Other 24,772 18,095 20,047 1,952 Total Services and Charges $ 44,109 $ 53,095 $ 35,047 $ (18,048) MISCELLANEOUS: $ 1,003 $ 1,200 $ 1,750 $ 550 CAPITAL OUTLAY: Machinery & Equipment $ 14,902 $ - $ - $ - Computer Equipment 8,267 10,383 13,900 3,517 Automotive Equipment 25,000 (25,000) Total Capital Outlay $ 23,169 $ 35,383 $ 13,900 $ (21,483) Total Expenditures $ 360,244 $ 352,273 $ 353,907 $-1,634 51 CITY OF STILLWATER, MINNESOTA CIVIL DEFENSE Fund: General Account Number: 100-4085 Department Description: The Civil Defense Department provides for the maintenance of the City's civil defense warning system. Notes: -The City maintains 5 civil defense sirens located at: (1) 1419 4th Street; (2)116 Willard Street W; (3) 900 Nightengale Blvd; (4) 2001 Willard Street W; and (5) 13300 McKusick Rd Ln N. 52 SUMMARY OF EXPENDITURES SUPPLIES: SERVICES AND CHARGES: MISCELLANEOUS: CAPITAL OUTLAY: Machinery & Equipment Total Capital Outlay Total Expenditures CITY OF CIVIL DEFENSE Fund: General 2014 ACTUAL - $ 2015 ADOPTED BUDGET $ - $ 1,500 $ $ 343 $ 4,020 $ $ 1,060 $ 1,800 $ 2016 ADOPTED $ Increase BUDGET (Decrease) 1,600 $ - 4,025 $ 5 2,760 $ 960 $ - $ 22,000 $ 22,000 $ $ - $ 22,000 $ 22,000 $ - $ 1,403 $ 29,320 $ 30,285 $ 965 53 CITY OF STILLWATER, MINNESOTA ENGINEERING Fund: General Account Number: ioo-4ogo Department Description: The Engineering Department provides for the coordination, administration, and engineering of the City's transportation and utility infrastructure. The Department is supported by fees charged to developers and City projects. 2016 Staffing Level: Full -Time Benefitted 2.75 FTE Full Time Equivalents) 2016 Budget Impacts: - Personnel costs include 3% COLA on wages. - Personnel costs include $20 per month increase in medical insurance contributions and a 5% increase in dental insurance rates -Personnel costs include a part-time seasonal intern to work the summer months. - General Insurance includes insurance costs for worker's compensation, property and general liability insurance for the department. Notes: - Reimbursement of fees charged to projects are recorded as Engineering Charges in the revenue section of the General Fund. 54 SUMMARY OF EXPENDITURES PERSONNEL SERVICES: Salaries - Full Time Overtime - Full -Time Salaries - Part Time Benefits Personnel Services Total SUPPLIES: Automotive Fuel Other Total Supplies SERVICES AND CHARGES: Consulting Engineer General Insurance Other Total Services and Charges MISCELLANEOUS: CAPITAL OUTLAY: Computer Equipment Automotive Equipment Total Capital Outlay Total Expenditures CITY OF 2014 ACTUAL SER, MINNESOTA $ ENGINEERING $ Fund: General $ Account Number: roo-4o90 2015 2016 ADOPTED ADOPTED $ Increase BUDGET BUDGET (Decrease) $ 187,421 $ 193,543 $ 203,158 $ 9,615 $ 2,004 $ 3,000 $ 3,000 $ - $ 5,727 $ 7,500 $ 7,500 $ - 56,623 59,008 66,103 7,095 $ 251,775 $ 263,051 $ 279,761 $ 16,710 $ 1,504 $ 3,500 $ 2,750 $ (750) 1,667 1,400 5,425 4,025 $ 3,171 $ 4,900 $ 8,175 $ 3,275 $ - $ 3,000 $ 3,000 $ - 2,531 12,683 13,982 1,299 3,893 9,100 10,700 1,600 $ 6,424 $ 24,783 It 27,682 $ 2,899 $ 1,029 $ 1,300 $ 1,500 $ 200 $ 7,318 $ 1,200 $ 900 $ (300) $ 7,318 $ 1,200 $ 900 $ (300) $ 269,717 $ 295,234 $ 318,018 $ 22,784 55 CITY OF STILLWATER, MINNESOTA STREETS Fund: General Account Number: ioo-41oo TO Department Description: The Streets Department provides ongoing maintenance of the City's street system and City vehicles and equipment. 2016 Staffing Level: Full -Time Benefitted 6.75 FTE Full Time E uivalents 2016 Budget Impacts: - Personnel costs include 3% COLA on wages. - Personnel costs include $20 per month increase in medical insurance contributions and a 5% increase in dental insurance rates - Contractual includes the following: utility locates, cleaning services at the Public Works Building, wireless service, downtown snow removal, hazardous material disposal, and fire system inspections. - General Insurance includes insurance costs for worker's compensation, property and general liability insurance for the department. - Maintenance Agreements includes the following agreements: HVAC maintenance, printer maintenance, fire extinguisher maintenance and Fleet maintenance software (Cartegraph ). 56 CITY OF STILLWATER. MINNESOTA STREETS Fund: General SUMMARY OF EXPENDITURES $ 2014 ACTUAL $ 2015 ADOPTED BUDGET $ 2016 ADOPTED BUDGET $ $Increase (Decrease) PERSONNEL SERVICES: 44,195 48,743 51,357 2,614 Salaries - Full Time $ 375,740 $ 385,616 $ 395,608 $ 9,892 Overtime -Full-Time 10,332 10,000 12,000 2,000 Salaries - Part Time 12,215 24,000 24,000 - Benefits $ 144,158 $ 150,686 $ 155,233 $ 4,547 Personnel Services Total $ 542,445 $ 570,302 $ 586,741 $ 16,439 SUPPLIES: Asphalt $ 73,598 $ 55,000 $ 55,000 $ - Sand & Salt $ 92,185 $ 85,000 $ 89,000 $ 4,000 Automotive Fuel 77,263 82,000 85,000 3,000 Equipment Repair Supplies 62,787 35,000 40,000 5,000 Other $ 32,135 $ 38,650 $ 36,200 $ (2,450) Total Supplies $ 337,968 $ 295,650 $ 305,200 $ 9,550 SERVICES AND CHARGES Contractual $ 26,655 $ 15,000 $ 15,000 $ - General Insurance 44,195 48,743 51,357 2,614 Maintenance Agreements 9,588 7,500 8,000 500 Patching 20,102 25,000 25,000 - Other 50,468 85,300 89,100 3,800 Total Services and Charges $ 151,008 $ 181,543 $ 188,457 $ 6,914 MISCELLANEOUS: $ 5,295 $ 7,800 $ 7,800 $ - CAPITAL OUTLAY: Improvements $ - $ - $ 16,000 $ 16,000 Machinery & Equipment $ 78,671 $ 177,906 $ 417,200 $ 239,294 Computer Equipment 32,450 3,643 36,440 32,797 Automotive Equipment - 68,000 (68,000) Total Capital Outlay $ 111,121 $ 249,549 $ 469,640 $ 220,091 Total Expenditures $ 1,147,837 $ 1,304,844 $ 1,557,838 $ 252,994 57 CITY OF STILLWATER. MINNESOTA UNALLOCATED Fund: General Department Description: Unallocated expenditures are those expenditures that can not be specifically assigned to a certain department. 2016 Budget Impacts: - Retiree Hospital/Medical benefits include a 15% increase in health insurance rates for 48 participants. - The Fire Relief Association line item expenditure is the disbursement of the State of Minnesota's minimum support rate to the Stillwater Fire Relief Association's pension plan. Support rates are established by the State Legislature. Receipt of these funds from the State are recorded as Intergovernmental -Fire State Aid in the revenue section of the General Fund. Notes: - Retiree Hospital/Medical benefits are post health care benefits available to employees who were hired prior to December 31, 1988, are eligible for PERA retirement benefits, and been emplyed with the City to 10 years or more. At the end of 2011, there were 46 participants and 10 employees currently employed and eligible for the benefit. 58 Cm OF SUMMARY OF EXPENDITURES PERSONNEL SERVICES: Retiree Hospital/Medical $ SERVICES AND CHARGES: UNALLOCATED Fund: General Account Nnmiwn inn-mnn Community Thread (aka CVS) 2015 2016 $ 2014 ADOPTED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) 10,000 10,000 726,955 $ 696,474 $ 759,731 $ 63,257 Community Thread (aka CVS) $ 15,275 $ 15,275 $ 15,275 $ - Youth Service Bureau 10,000 10,000 10,000 $ - Fire Relief Association 902,749 187,613 971,955 100,000 69,206 120,000 20,000 Other 8,002 7,500 7,600 100 Total Services and Charges $ 220,890 $ 132,775 $ 152,875 $ 20,100 MISCELLANEOUS: Contingency $ - $ 1,000 $ - $ (1,000) Clean Up Services/Nuisance Properties 9,626 40,000 12,500 (27,500) Other 108,620 32,500 46,849 14 349 Total Expenditures $ 118,246 $ 73,500 $ 59,349 $ (14,151) $ 11066,091 $ 902,749 $ 971,955 $ 69,206 59 m Special Revenue Funds Special Revenue Funds are used by the City to account for revenues derived from specific revenue sources. They are usually required by state statute, charter provisions, local ordinances to finance particular functions or activities of a government. ff i r t 1 r Ar FUNDING SOURCES FOR 2016 OPERATING EXPENDITURES* Intergovernmental 1% Charges for Services 41% qProp.T..es Miscellaneous 56% 2% *Operating Expenditures excludes Capital Outlay and Transfers Out. 62 CITY OF STILLWATER, MINNESOTA SPECIAL REVENUE FUNDS EXPENDITURES: Public Works Washington County Recycling Grant Culture & Recreation Special Events St Croix Valley Recreation Center Library Parks Community Beautification Culture & Recreation Total Total Expenditures Revenues over (under) Expenditures OTHER FINANCING SOURCES (USES): Transfers in: Capital Outlay Bond Proceeds Transfers (out): Debt Service Other Financing Sources (Uses) Total Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 48,712 $ 34,392 $ 34,618 $ 226 $ 90,463 $ 57,250 2015 2016 1,184,608 SUMMARY OF REVENUES 2014 ADOPTED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: 12,864 15,000 15,000 - Taxes $ 1,913,720 $ 1,985,149 $ 2,041,571 $ 56,422 Licenses & Permits 1,122 1,000 1,000 - Intergovernmental 34,392 34,392 34,618 226 Charges for Services 1,630,365 1,428,900 1,525,700 96,800 Investment Income 86,958 1,850 11,500 9,650 Miscellaneous 129,408 55,860 52,610 (3,250) Revenue Totals $ 3,795,965 $ 3,507,151 $ 3,666,999 $ 159,848 EXPENDITURES: Public Works Washington County Recycling Grant Culture & Recreation Special Events St Croix Valley Recreation Center Library Parks Community Beautification Culture & Recreation Total Total Expenditures Revenues over (under) Expenditures OTHER FINANCING SOURCES (USES): Transfers in: Capital Outlay Bond Proceeds Transfers (out): Debt Service Other Financing Sources (Uses) Total Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 48,712 $ 34,392 $ 34,618 $ 226 $ 90,463 $ 57,250 $ 58,958 $ 1,708 1,184,608 1,453,553 1,513,251 59,698 1,332,661 1,283,332 1,378,525 95,193 1,232,891 959,311 2,380,688 1,421,377 12,864 15,000 15,000 - $ 3,853,487 $ 3,768,446 $ 5,346,422 $ 1,577,976 $ 3,902,199 $ 3,802,838 $ 5,381,040 $ 1,578,202 $ (106,234) $ (295,687) $(1,714,041) $ (1,418,354) 619,175 $ 413,944 $ 1,904,800 $ 1,490,856 (80,783) (99,947) . (172,449) (72,502) $ 561,948 $ 313,997 $ 1,732,351 $ 1,418,354 $ 455,714 $ 18,310 $ 18,310 $ - 2,208,679 2,664,393 2,682,703 18,310 $ 2,664,393 $ 2,682,703 $ 2,701,013 $ 18,310 63 CITY OF MINNESOTA SPECIAL EVENTS f Fund Type: Special Revenue Fund Fund Number: 200 Fund Description: The Special Events Fund accounts for special events held within the City. Funding: Primarily financed with donations, reimbursement of services and property taxes from the General Tax Levy, 2016 Budget Impacts: - Fireworks consists of a City contribution of $51,000 and contributions from other sources of $10,000. - Professional Services provides funding for an Event Coordinator. Strategic Plan Element(s): - Update Events Strategy (Develop Community) 64 CITY OF STILLWATER, MINNESOTA SPECIAL EVENTS Fund 1ype: Special Revenue Fund a) Fund Nnmh, qnn Miscellaneous: Fireworks Other Miscellaneous Total Total Expenditures Revenues over (under) expenditures Net decrease in fund balance Fund Balance -Jan 1 Fund Balance - Dec 31 $ 42,000 $ 42,000 2015 51,000 2016 9,000 SUMMARY OF REVENUES 2014 ADOPTED ADOPTED $ $ Increase AND EXPENDITURES 47,000 ACTUAL 56,000 BUDGET 9,000 BUDGET (Decrease) REVENUES: $ 90,463 $ 57,250 Taxes: 58,958 $ 1,708 $ (28,132) $ - $ Property Taxes $ 61,245 $ 45,250 $ 48,958 $ 3,708 Miscellaneous: $ (28,132) $ - $ - $ Donations $ 25 $ 12,000 $ 10,000 $ (2,000) Investment Income (4,228) 1,061 (4,228) - (4,228) $ - Miscellaneous Total $ 11086 $ 12,000 $ 10,000 $ (2,000) Revenue Total $ 62,331 $ 67,250 $ 58,958 $ (2,000) EXPENDITURES: Services and Charges: Professional Services $ 46,420 $ 10,000 $ 2,500 $ (7,500) Other 487 250 458 208 Services and Charges Total $ 46,907 $ 10,250 $ 2,958 $ (7,292) Miscellaneous: Fireworks Other Miscellaneous Total Total Expenditures Revenues over (under) expenditures Net decrease in fund balance Fund Balance -Jan 1 Fund Balance - Dec 31 $ 42,000 $ 42,000 $ 51,000 $ 9,000 1,556 5,000 5,000 $ 43,556 $ 47,000 $ 56,000 $ 9,000 $ 90,463 $ 57,250 $ 58,958 $ 1,708 $ (28,132) $ - $ - $ (3,708) $ (28,132) $ - $ - $ - 23,904 (4,228) (4,228) $ (4,228) $ (4,228) $ (4,228) $ - 65 CITY OF STILLWATER. MINNESOTA ST CROIX VALLEY REC CENTER Fund Type: Special Revenue Fund Fund Description: The St. Croix Valley Recreation Center provides recreational opportunities for all ages and skill levels to participate in various indoor recreational activities, such as ice skating, hockey and walking. The City contracts with an outside vendor to staff and manage the complex. Funding: Financing is provided by the fees generated by the facility. Capital Outlay purchases are financed with General Obligation Capital Outlay Bonds. 2016 Budget Impacts: - On March 25, 2013 the Park and Recreation Board approved an increase in rates for the 2013/2014. The rates for the 2013/2014 and the 2014/2015 season are as follows: Hour Rec Center Ice I $185/hour $160/hour I $160/hour Lily Lake Ice I $180/hour I $160/hour I $160/hour Full Field Hours I $270/hour I $200/hour I $150/hour Half Field House I $170/hour I $150/hour I $1501hour Other Rates: O en Skating $4.00/child I $5.00/adult ]Open Field I $4.00/child I $5.00/adult - Commitment -St Croix Soccer Club - On April 6, 2010 the City Council authorized the replacement of the turf in the St Croix Valley Recreation Center fieldhouse. The Council authorized a City contribution of $240,000 (set aside in reserves) towards the replacement with the St Croix Soccer Club committing to paying the balance of the cost over a ten year period. With the first commitment payment being paid in 2010, the amount in the 2015 budget of $18,310 represents the 8th commitment payment out of 10. - Net Increase in Fund Balance will be used to repay the St Croix Valley Recreation Centers fund balance which was used to pay for the advancement of funds needed for the 10 year commitment of the St. Croix Soccer Club. Debt Service Contribution When a contribution is made by the St Croix Valley Recreation Center fund towards debt service payments, the result is a decrease in the required debt service levy which then in return reduce property taxes. The following information indicates the St Croix Valley Recreation Fund's contribution to debt service for the past ten 10 years: Debt Service Contributions $500,000 $400,000 $300,00 $200,000 $100,0$0 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 M CITY OF STILLWATER, MINNESOTA EXPENDITURES: ST CROIX VALLEY REC CENTER Fund Type: Special Revenue Fund Fund Number: 202 2015 2016 SUMMARY OF REVENUES 2014 ADOPTED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Charges for Service $ 1,544,235 $ 1,326,000 $ 1,426,000 $ 100,000 Investment Income 61,042 - - - Commitment -St Croix Soccer Club 18,310 18,310 18,310 Revenue Total $ 1,623,587 $ 1,344,310 $ 1,444,310 $ 100,000 EXPENDITURES: St Croix Valley Rec Center Supplies $ 114,969 $ 110,500 $ 140,500 $ 30,000 Services & Charges 604,587 639,202 679,421 40,219 Miscellaneous 11,304 12,500 11,000 (1,500) Capital Outlay 73,036 67,500 159,700 92,200 Rec Center Total $ 803,896 $ 829,702 $ 990,621 $ 160,919 St Croix Valley Fieldhouse Supplies $ 22,895 $ 12,400 $ 13,400 $ 1,000 Services & Charges 189,188 228,625 212,559 (16,066) Miscellaneous 1,976 3,700 5,500 1,800 Capital Outlay 100,000 100,000 Fieldhouse Total $ 214,059 $ 344,725 $ 331,459 $ (13,266) Lily Lake Ice Arena Supplies $ 10,241 $ 18,700 $ 18,700 $ - Services & Charges 153,918 199,776 171,321 (28,455) Miscellaneous 1,144 650 1,150 500 Capital Outlay 1,350 60,000 (60,000) Lily Lake Ice Arena Total $ 166,653 $ 279,126 $ 191,171 $ (87,955) Total Expenditures $ 1,184,608 $ 1,453,553 $ 1,513,251 $ 59,698 Revenues over (under) expenditures $ 438,979 $ (109,243) $ (68,941) $ 40,302 OTHER FINANCING SOURCES (USES): Transfer In Capital Outlay Bond Proceeds $ 54,524 $ 227,500 $ 259,700 $ 32,200 Transfer (Out) Debt Service (80,783) (99,947) (172,449) (72,502) Other Financing Sources (Uses) Total $ (26,259) $ 127,553 $ 87,251 $ (40,302) Net increase (decrease) in fund balance $ 412,720 $ 18,310 $ 18,310 $ - Fund Balance - Jan 1 1,606,871 2,019,591 2,037,901 18,310 Fund Balance - Dec 31 $ 2,019,591 $ 2,037,901 $ 2,056,211 $ 18,310 67 OF STILLWATER. MINNESOTA LIBRARY Fund Type: Special Revenue Fund Fund Description: The Stillwater Public Library provides a wide variety of library services to the City's residents and surrounding communities. This fund accounts for service operations of the library and the maintenance of the library building. 2016 Staffing Level: Full Time 3.20 FTE (Full Time Equivalents) Part Time (Benefited) 7.50 FTE (Full Time Equivalents) Part Time (Non -Benefited) I 2.33 FTE (Full Time Equivalents) Fundina: Primarily funded by property taxes from the General Tax Levy. Capital Outlay purchases are financed primarily with General Obligation Capital Outlay Bonds. General Tax Lew (Property Taxes) - Last Ten Years: $1,200,W0 $1,150,WO $1,100p00 $ poo 950 $1,000,oxi $9so,o90 $900,Ooo — 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2016 Budget Impacts: - Personnel costs include 3% COLA on wages. - Personnel costs include $20 per month increase in medical insurance contributions and a 5% increase in dental insurance rates W CITY OF STILLWATER, MINNESOTA LIBPU xy Fund Type: Special Revenue Fund a) Fund Number. 2zn Plant 2015 2016 SUMMARY OF REVENUES $ 2014 $ ADOPTED $ ADOPTED $ $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: 108,557 111,332 107,127 (4,205) Taxes: 1,489 1,200 1,100 (100) Property Taxes $ 1,104,101 $ 1,125,957 $ 1,171,625 $ 45,668 Charges for Services: $ 245,573 $ 255,980 $ 284,797 $ 28,817 Meeting Room Rental Fees $ 64,275 $ 74,000 $ 70,000 $ (4,000) Other $ 6,099 $ 6,900 $ 6,700 $ (200) Charges for Services Total $ 70,374 $ 80,900 $ 76,700 $ (4,200) Miscellaneous: Investment Income $ 3,686 $ 850 $ 1,500 $ 650 Processing Fees $ 8,259 $ 7,000 $ 8,200 $ 1,200 Registration $ 239 $ - $ - $ - Other 23,727 18,550 16,100 (2,450) Miscellaneous Total $ 35,911 $ 26,400 $ 25,800 $ (600) Revenue Total $ 1,210,386 $ 1,233,257 $ 1,274,125 $ (4,800) EXPENDITURES: Operations: Personnel Services $ 791,971 $ 825,948 $ 869,774 $ 43,826 Supplies 96,602 110,475 112,415 1,940 Services & Charges 59,123 66,341 52,714 (3,627) Miscellaneous 3,194 2,550 2,525 (25) Capital Outlay 136,198 32,038 56,300 24,262 Operations Total $ 1,087,088 $ 1,027,352 $ 1,093,728 $ 66,376 Plant Personnel Services $ 113,707 $ 117,011 $ 121,170 $ 4,159 Supplies 7,123 8,400 7,300 (1,100) Services & Charges 108,557 111,332 107,127 (4,205) Miscellaneous 1,489 1,200 1,100 (100) Capital Outlay 14,697 18,037 48,100 30,063 Plant Total $ 245,573 $ 255,980 $ 284,797 $ 28,817 Total Expenditures $ 1,332,661 $ 1,283,332 $ 1,378,525 $ 95,193 Revenues over (under) expenditures $ (122,275) $ (50,075) $ (104,400) $ (99,993) OTHER FINANCING SOURCES: Transfer In: Capital Outlay Bond Proceeds 150,895 50,075 104,400 54,325 Other Financing Sources Total $ 150,895 $ 50,075 $ 104,400 $ 54,325 Net increase (decrease) in fund balance $ 28,620 $ - $ - $ - Fund Balance -Jan 1 84,775 113,395 113,395 - FundBalance - Dec 31 $ 113,395 $ 113,395 $ 113,395 $ [a CITY OF STILLWATER, MINNESOTA PARKS Fund Type: Special Revenue Fund Fund Description: The Parks Department/Fund provides for maintenance of City owned parks. 2016 Staffing Level: Full Tints)me 6.25 FTE (Full Time Equivale Part Time (Seasonal) 8.00 Number of Positions Funding: Primarily funded by property taxes from the General Tax Levy. Capital Outlay purchases are financed with General Obligation Capital Outlay Bonds. tyre< 71 2016 Budget Impacts: - Personnel costs include 3% COLA on wages. - Personnel costs include $20 per month increase in medical insurance contributions and a 5% increase in dental insurance rates - Other Professional Services include forestry management consultant services of $4,000. -Tree Removal is for the removal of trees due to Dutch Elm & Oak Wilt diseases. 70 Fund Type: Special Revenue Fund 71 2015 2016 SUMMARY OF REVENUES 2014 ADOPTED ADOPTED $Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Taxes $ 733,374 $ 798,942 $ 805,988 $ 7,046 Licenses and Permits 1,122 1,000 1,000 - Charges for Service 15,756 22,000 23,000 1,000 Investment Income 14,684 1,000 10,000 9,000 Miscellaneous 75,348 Revenue Total $ 840,284 $ 822,942 $ 839,988 $ 17,046 EXPENDITURES: Personnel Services: Salaries - Full Time $ 326,656 $ 341,120 $ 348,722 $ 7,602 Overtime - Full Time 13,014 10,000 12,000 2,000 Salaries - Part Time 21,408 24,000 24,000 - Benefits 129,787 136,764 142,829 6,065 Personnel Services Total $ 490,865 $ 511,884 $ 527,551 $ 15,667 Supplies: Automotive Fuel $ 18,537 $ 25,000 $ 21,000 $ (4,000) Other 61,006 98,400 100,600 2,200 Supplies Total $ 79,543 $ 123,400 $ 121,600 $ (1,800) Services and Charges: Contractual Services $ - $ 2,300 $ 7,500 $ 5,200 Tree Removal 11,840 15,000 12,000 (3,000) Other Professional Services 11,035 7,500 7,500 - General Insurance 54,928 58,108 57,787 (321) Other 48,026 65,750 61,050 (4,700) Total Service and Charges $ 125,829 $ 148,658 $ 145,837 $ (2,821) Miscellaneous: $ 37,798 $ 39,000 $ 45,000 $ 6,000 Capital Outlay: Land $ - $ - $ 1,125,000 $ 1,125,000 Improvements 284,706 35,000 388,960 353,960 Machinery & Equipment 146,078 97,726 17,000 (80,726) Computer Equipment 11,321 3,643 9,740 6.097 Automotive Equipment 56,751 Capital Outlay Total $ 498,856 $ 136,369 $ 1,540,700 $ 1,404,331 Total Expenditures $ 1,232,891 $ 959,311 E 2,380,688 $ 1,424,198 Revenues over (under) expenditures $ (392,607) $ (136,369) $ (1,540,700) $ (1,407,152) OTHER FINANCING SOURCES: Transfer In: Capital Outlay Bond Proceeds $ 413,756 $ 136,369 $ 1,540,700 $ 1,404,331 Sale of Property 23,556 Other Financing Sources Total $ 437,312 $ 136,369 E 1,540,700 $ 1,404,331 Net increase (decrease) in fund balance $ 44,705 $ - $ - $ - Fund Balance - Jan 1 320,741 365,446 365,446 Fund Balance - Dec 31 $ 365,446 $ 365,446 $ 365,446 $ - 71 CITY OF STILLWATER, MINNESOTA COMMUNITY BEAUTIFICATION Fund Type: Special Revenue Fund Fund Number: 251 0 Fund Description: The Downtown Beautification fund was established by Resolution 2011-07 (dated January 4, 2011) and it accounts for funds related to the downtown beautification. The name change to Community Beautification (per resolution Number 2013-162) at the September 17, 2013 City Council meeting. Funding: Funded primarily with property taxes from the General Tax Levy. Donations to the fund are anticipated. 72 COMMUNITY BEAUTIFICATION Fund Type: Special Revenue Fund 0 Fund Number: z51 2015 2016 SUMMARY OF REVENUES 2014 ADOPTED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Taxes $ 15,000 $ 15,000 $ 15,000 $ - Investment Income 377 - - - Donations 3,500 - $ 18,877 $ 15,000 $ 15,000 $ - �:19�:P7YiU:7X=: Supplies $ 8,022 $ 15,000 $ 15,000 $ - Services & Charges 4,842 - Expenditure Total $ 12,864 $ 15,000 $ 15,000 $ - Net decrease in fund balance $ 6,013 $ - $ - $ - Fund Balance - Jan 1 7,840 13,853 13,853 Fund Balance - Dec 31 $ 13,853 $ 13,853 $ 13,853 $ 73 WASHINGTON CO RECYCLING GRANT Fund Type: Special Revenue Fund Fund Description: The Washington County Recycling Grant Fund accounts for the recycling grants received from Washington County. The funds from this grant can only be used for purposes specified by the grant agreement. Fundina, Funded exclusively with grant funds received from Washington County and interest earned on investments (the fund's prorated share). 2016 Budget Impacts: - Services and Charges costs include education services and materials. 74 WASHINGTON CO RECYCLING GRANT Fund Type: Special Revenue Fund EXPENDITURES: Services and Charges: Miscellaneous: Capital Outlay Expenditure Total Net increase in fund balance Fund Balance -Jan 1 Fund Balance - Dec 31 $ - $ 19,144 $ 22,644 $ 3,500 27,532 15,248 11,974 (3,274) 21,180 $ 48,712 $ 34,392 $ 34,618 $ 226 $ (8,212) $ - $ - $ 172,388 164,176 164,176 $ 164,176 $ 164,176 $ 164,176 $ - 75 2015 2016 SUMMARY OF REVENUES 2014 ADOPTED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Intergovernmental $ 34,392 $ 34,392 $ 34,618 $ 226 Investment Income 6,108 Revenue Total $ 40,500 $ 34,392 $ 34,618 $ 226 EXPENDITURES: Services and Charges: Miscellaneous: Capital Outlay Expenditure Total Net increase in fund balance Fund Balance -Jan 1 Fund Balance - Dec 31 $ - $ 19,144 $ 22,644 $ 3,500 27,532 15,248 11,974 (3,274) 21,180 $ 48,712 $ 34,392 $ 34,618 $ 226 $ (8,212) $ - $ - $ 172,388 164,176 164,176 $ 164,176 $ 164,176 $ 164,176 $ - 75 76 Debt Service Funds Debt Service Funds are used by the City to account for the accumulation of resources and the payment of general obligation debt and other long-term debt. h�cN]*.Y 11/4�791�:�PJ I:I.I�ai.iC ►t�DEBT SERVICEFUNDS" FUNDING SOURCES FOR 2016 EXPENDITURES Property Taxes 87% Tax Increment Financing 9% St Croix Valley Recreation Center 4% 78 9YiI OF S iI LUATEX11111 I YOS�a F BF9/, �i ' SUMMARY OF REVENUES AND EXPENDITURES REVENUES: Property Taxes Special Assessments Investment Income Miscellaneous Revenue Total EXPENDITURES: Debt Service: Principal Interest Paying Agent Fees Other Expenditure Total Revenues over expenditures OTHER FINANCING SOURCES (USES): Transfer In St Croix Valley Recreation Center TIF Districts (Tax Increment Financing) Other Transfer Out Other Financing Sources (Uses) Total Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 Revenue Totals (Info only) Expenditure Totals (Info only) $ 3,023,650 $ 3,264,468 $ 3,665,145 $ 400,677 65,359 - 138,817 - - - 11,927 11,927 (11,927) $ 3,239,753 $ 3,276,395 $ 3,665,145 $ 388,750 $ 2,638,835 $ 5,726,335 $ 2,815,000 $ (2,911,335) 726,448 950,157 724,853 (225,304) 5,250 4,643 4,225 (418) 2,731 $ 3,373,264 $ 6,681,135 $ 3,544,078 $ (3,137,057) $ (133,511) $ (3,404,740) $ 121,067 $ 3,525,807 $ 80,783 2015 2016 $ 72,502 2014 ADOPTED ADOPTED $Increase ACTUAL BUDGET BUDGET (Decrease) $ 3,023,650 $ 3,264,468 $ 3,665,145 $ 400,677 65,359 - 138,817 - - - 11,927 11,927 (11,927) $ 3,239,753 $ 3,276,395 $ 3,665,145 $ 388,750 $ 2,638,835 $ 5,726,335 $ 2,815,000 $ (2,911,335) 726,448 950,157 724,853 (225,304) 5,250 4,643 4,225 (418) 2,731 $ 3,373,264 $ 6,681,135 $ 3,544,078 $ (3,137,057) $ (133,511) $ (3,404,740) $ 121,067 $ 3,525,807 $ 80,783 $ 99,947 $ 172,449 $ 72,502 346,795 360,195 367,160 6,965 42,500 3,245,000 - (3,245,000) (86,006) (85,000) (85,000) 9,425,431 $ 384,072 $ 3,620,142 $ 454,609 $ (3,165,533) $ 250,561 $ 215,402 $ 575,676 $ 360,274 8,383,792 8,634,353 8,849,755 215,402 $ 8,634,353 $ 8,849,755 $ 9,425,431 $ 575,676 79 CITY OF STILLWA GO CAPITALOUTLAY BONDS Fund Type: Debt Service Fund Funds Description: These funds record the receipt of property taxes generated by the debt service levy and the payment of principal, interest and paying agent fees for outstanding General Obligation Capital Outlay Bonds (GO CO Bonds) issued by the City. Purpose of Debt: Proceeds from GO CO Bonds are used to finance the purchase/construction of capital outlay/major capital construction projects where property taxes are the main funding source. Funding: Primarily financed with property taxes through an annual debt service levy, 2016 Budget Impacts: Fund Number 6ondlssue Purpose Balance as of 1 12/31/15 Principal Due in 2016 Interest Due in 2016 Levy Amount for Payable 2016 Existing Debt: 308 $1,445,000 GO CO Bonds, Series 2008A 2008 CO $205,000 $205,000 $3,331 $0 309 $1,455,000 GO CO Bonds, Series 2009A 2009 CO $405,000 $200,000 $9,150 $221,708 312 $1,610,000 GO CO Bonds, Series 2012A 2012 CO $810,000 $170,000 $22,330 $192,045 312 $4,475,000 GO CO Bonds, Series 2012A Refunding $4,345,000 $685,000 $78,373 $724,120 314 $9,215,000 GO CO Bonds, Series 2014A 2014 CO/Fire St $9,215,000 $420,000 $270,841 $720,973 315 $3,160,000 GO CO Bonds, Series 2005B Refunding $1,425,000 $215,000 $49,450 $284,222 319 $1,005,000 GO CO Bonds, Series 20096 Refunding $365,000 $85,000 $10,150 $103,819 329 $4,095,000 GO CO Bonds, Series 2009D Refunding $1,965,000 $290,000 $62,213 $360,006 324 $927,000 GO CO Capital Outlay Armory Land $783,244 $0 $0 $85,000 New Debt: 326 IGO CO Bonds, Series 2015 2015/2016 CO I$600,000 Refunding Bonds: ng 2012 the CIN issued $6.355.000 Choral Obligation Bands, series 2012A to finance 2012 Capital Outlay purchases and to mins nce (advanced) ling debt (1) GO lmpmvement Bonds, Series 2004A (.enable on February 1, 2014) that were issued for the Citys share of the Nodi, Hint Pa ect, (2) GO Capital Outlay Bonds. Series 2006A (callable on February 1, 2015) that were issued to finance the Llbrerys remodel/addition. ng 2005, the CIN Issued advanced refunding $3,160.000 General Obligation Capital Outlay Refunding Bonds, series 20050 W refinance existing sound n 1996, $5.530.000 General Obligation Capital Outlay Bores, Sanas 19961 to save on interest costs. The sans 199M Bonds were .During 2009. the CIN issued current refunding $1.005,000 Consist Obligation Capital Outlay Refunding Bontls, Series 20098 to refinance existing debt sued In 199$ $2,500,000 General Obligation Capital Outlay Bonds Series 19988, to save on interest costa. The Series 19988 Bonds were issued W finance Capital Got, purchases for 1998 and 1999. Duda, 2009, the City issued crossover refunding $4,095,000 General Obligatian Capital Outlay Refunding Bonds, Series 2009D or refinance existing debt Issued In 2002, $7,840,000 General Obligation Capital Outlay acnes Serks 2002A, W save on interest costs. The Series NO2A Bonds were sued to finance the construction of Ne Ot/s Public Works Fai . Notes: - General Obligation Bonds are backed with the full faith and credit, and taxing power of the City. - Fund balance is reserved for debt service payments, both current and future. ET7 GO CAPITAL OUTLAY BONDS Fund Type: Debt Service Fund 0 Fund Numbers: 300 - 320 EXPENDITURES: Debt Service: Principal Interest Paying Agent Fees Professional Services Expenditure Total Revenues over expenditures OTHER FINANCING SOURCES (USES): Transfer In Transfer Out Other Financing Sources (Uses) Total Net increase in fund balance Fund Balance -Jan 1 Fund Balance - Dec 31 $ 2,110,000 $ 5,205,000 $ 2,270,000 $ (2,935,000) 471,415 711,552 505,838 (205,714) 3,925 3,390 2,900 (490) 2,174 - $ 2,587,514 $ 5,919,942 $ 2,778,738 $ (3,141,204) $ 280,975 $ (2,978,840) $ 513,155 $ 3,491,995 $ - $ 3,245,000 $ $ (3,245,000) (86,006) (85,000) (85,000) - $ (86,006) $ 3,160,000 $ (85,000) $ (3,245,000) $ 194,969 2015 2016 $ SUMMARY OF REVENUES 2014 ADOPTED ADOPTED $Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: $ 7,676,966 $ 7,858,126 Property Taxes: 8,286,281 $ 428,155 Current $ 2,654,090 $ 2,940,677 $ 3,291,893 $ 351,216 Delinquent 37,635 425 - (425) Special Assessments 65,359 - - Investment Income 111,405 - Revenue Total $ 2,868,489 $ 2,941,102 $ 3,291,893 $ 350,791 EXPENDITURES: Debt Service: Principal Interest Paying Agent Fees Professional Services Expenditure Total Revenues over expenditures OTHER FINANCING SOURCES (USES): Transfer In Transfer Out Other Financing Sources (Uses) Total Net increase in fund balance Fund Balance -Jan 1 Fund Balance - Dec 31 $ 2,110,000 $ 5,205,000 $ 2,270,000 $ (2,935,000) 471,415 711,552 505,838 (205,714) 3,925 3,390 2,900 (490) 2,174 - $ 2,587,514 $ 5,919,942 $ 2,778,738 $ (3,141,204) $ 280,975 $ (2,978,840) $ 513,155 $ 3,491,995 $ - $ 3,245,000 $ $ (3,245,000) (86,006) (85,000) (85,000) - $ (86,006) $ 3,160,000 $ (85,000) $ (3,245,000) $ 194,969 $ 181,160 $ 428,155 $ 246,995 7,481,997 7,676,966 7,858,126 181,160 $ 7,676,966 $ 7,858,126 $ 8,286,281 $ 428,155 81 CITY OF STILLWATER. MINNESOTA GO IMPROVEMENT BONDS Fund Type: Debt Service Fund Fund Numbers: rxzo-q6o Funds Description: These funds record the receipt of special assessment payments, property taxes and the payment of principal, interest and paying agent fees for outstanding General Obligation Improvement Bonds (GO Imp Bonds) issued by the City. Purpose of Debt: Proceeds from GO Improvement Bonds are used to finance capital improvement projects (i.e. street improvement projects, sidewalk projects, etc.) where special assessments and property taxes are the primary funding sources. Fundin : Primarily financed with property taxes through an annual debt service levy. 2016 Budget Impacts: Beginning with fiscal year 2016, the City will be bonding for the City's share of the annual smset/sidewalk projects. The bands will have a 10 yearterm and will befinanced with the annual debt Fundas Number Bond Issue Purpose Balance of 12/31/15 Principal Due m 1 2016 I Interest Due in 2016 Levy Amount for Payable 2016 ExisUn Debt: 336 $770,000 GO Improvement Bonds. Series 2016 2018 StreetelSidewalks 1 $0 1 $0 1 $0 1 $125,000 Notes: General Obligation Bonds are backed with the full faith and credit, and taxing power of the City. - Fund balance is reserved for debt service payments, both current and future. 82 GO IMPROVEMENT BONDS Fund Type: Debt Service Fund 0 Fund Numbers: azo - ato 2015 2016 SUMMARY OF REVENUES 2014 ADOPTED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Property Taxes: Current $ - $ - $ 125,000 $ 125,000 Revenue Total $ - $ - $ 125,000 $ 125,000 Revenues over expenditures $ $ - $ 125,000 $ 125,000 Net increase in fund balance $ - $ - $ 125,000 $ 125,000 Fund Balance -Jan 1 - - FundBalance - Dec 31 $ - $ - E 125,000 $ 125,000 83 GO TIF BONDS Fund Type: Debt Service Fund Fund Numbers: 36o-379 0 Funds Description: These funds record the receipt of tax increment and the payment of principal, interest and paying agent fees for outstanding General Obligation Tax Increment Financing Bonds (GO TIF Bonds) issued by the City. Purpose of Debt: Proceeds from GO TIF Bonds are used to finance TIF eligible capital improvement projects where TIF is the main funding source. Funding: Primarily financed with tax increment transferred in from the obligating TIF District 2016 Budget Impacts: Fund Number Bond Issue Purpose TIF District I Obligation Balance as of 12/31/15 Principal Due in 2016 Interest I Due in 2016 Existing Debt: 370 1$5,300,000 GO TIF Bonds, Series 20088 IParking Ramp I TIF #10 1 $4,325,000 $190,000 1$176,710 Totals $190,000 $176,710 Notes: - General Obligation Bonds are backed with the full faith and credit, and taxing power of the City. - Fund balance is reserved for debt service payments, both current and future. 84 CITY OF STILLWATER, MINNESOTA GO TIF BONDS Fund Type: Debt Service Fund Revenues over expenditures $ (347,006) $ (360,195) $ (367,160) $ (6,965) OTHER FINANCING SOURCES (USES) Transfer In $ 2015 2016 360,195 SUMMARY OF REVENUES 2014 ADOPTED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) EXPENDITURES: Net increase in fund balance $ (211) $ Debt Service: $ - $ - Fund Balance - Jan 1 Principal $ 155,000 $ 175,000 $ 190,000 $ 15,000 Investment Income 191,370 184,770 176,710 (8,060) Paying Agent Fees 450 425 450 25 Other 186 - Expenditure Total $ 347,006 $ 360,195 $ 367,160 $ 6,965 Revenues over expenditures $ (347,006) $ (360,195) $ (367,160) $ (6,965) OTHER FINANCING SOURCES (USES) Transfer In $ 346,795 $ 360,195 $ 367,160 $ 6,965 Other Financing Sources (Uses) Total $ 346,795 $ 360,195 $ 367,160 $ 6,965 Net increase in fund balance $ (211) $ - $ - $ - Fund Balance - Jan 1 7,620 7,409 7,409 - Fund Balance - Dec 31 $ 7,409 $ 7,409 $ 7,409 $ - 85 CITY OF STILLWATER. MINNESOTA GO REVENUE BONDS Fund Type: Debt Service Fund Funds Description: These funds record the revenues received and the payment of principal, interest and paying agent fees for outstanding General Obligation Revenue Bonds (GO Revenue Bonds) issued by the City. Purpose of Debt: Proceeds from GO Revenue Bonds are used to finance capital projects where the debt is primarily financed through revenues generated by the project. Funding: $1.420.000 GO Revenue Bonds, Series 2009C Funding is provided by donations and net revenues (revenues less expenditures) from St Croix Valley Recreation Center operations and property taxes (when needed). 52.695.000 GO Revenue Bonds, Series 2005C This bond issue is a refunding bond of the $4,610,000 GO Revenue Bonds, Series 1998A. Funding is provided by donations and net revenues (revenues less expenditures) from the St. Croix Valley Recreation Center operations, tax increment from TIF District #4 and property taxes (when needed). 2016 Budget Impacts: Fund as of Due in Due in for Number Band Issue 1 12/31/15 1 2016 1 2016 Refunding Bonds: During 2005, the City issued advanced refunding $2,695,000 General Obligation Revenue Refunding Bonds, Series 2005C to refnnance existing debt issued in 1998, $4,610,000 General Obligation Revenue Bonds Series 1998A, to save on interest costs. The Series 1998A Bonds were issued to finance the construction of the City's St Croix Valley Recreation Center. During 2009, the City issued crossover refunding $1,420,000 General Obligation Revenue Refunding Bonds, Series 2009C to refinnance existing debt issued in 2000, $2,135,000 General Obligation Revenue Bonds Series 2000D, to save on interest costs. The Series 2000D Bonds were issued to finance the construction of a second sheet of ice at the City's St Croix Valley Recreation Center. Other Debt: The following bond issue was issued by the City for Board of Water Commissioners. For that reason, accounting of the bond issue is found in the financial statement of the Board of Water Commissioners. Presentation of this bond issue aooears here only for informational Dumoses. Fundino: 51.425.000 GO Water Rev Bonds, Series 2013A This bond issue was issued by the City for the Board of Water Commission (City's Component Unit) to install new water meters throughout the City. Funding is provided by the Board of Water Commission through water user fees. Notes: - General Obligation Bonds are backed with the full faith and credit, and taxing power of the City. - Fund balance is reserved for debt service payments, both current and future. 0 Balance Principal Interest Fund as of Due in Due in Number Bond Issue 12/31/15 2016 2016 383 $1,425,000 GO Water Rev Bonds, Series 2013A $1,345,000 $80,000 $37,775 Fundino: 51.425.000 GO Water Rev Bonds, Series 2013A This bond issue was issued by the City for the Board of Water Commission (City's Component Unit) to install new water meters throughout the City. Funding is provided by the Board of Water Commission through water user fees. Notes: - General Obligation Bonds are backed with the full faith and credit, and taxing power of the City. - Fund balance is reserved for debt service payments, both current and future. 0 CITY OF STILLWATER, MINNESOTA GO REVENUE BONDS Fund Type: Debt Service Fund Fund Numbers: z8o - 28o EXPENDITURES: 2015 2016 SUMMARY OF REVENUES 2014 ADOPTED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Principal $ Property Taxes: $ 335,000 $ 355,000 Current $ 328,612 $ 323,366 $ 248,252 $ (75,114) Delinquent 3,313 - - - Investment Income 27,412 875 Revenue Total $ 359,337 $ 323,366 $ 248,252 $ (75,114) EXPENDITURES: Debt Service: Principal $ 320,000 $ 335,000 $ 355,000 $ 20,000 Interest 63,071 53,243 42,305 (10,938) Paying Agent Fees 875 828 875 47 Professional Services 371 - - - Expenditure Total $ 384,317 $ 389,071 $ 398,1 B0 $ 9,109 Revenues over expenditures $ (24,980) $ (65,705) $ (149,928) $ (84,223) OTHER FINANCING SOURCES (USES): Transferin: St Croix Valley Recreation Center $ 80,783 $ 99,947 $ 172,449 $ 72,502 Other Financing Sources (Uses) Total $ 80,783 $ 99,947 $ 172,449 $ 72,502 Net increase in fund balance $ 55,803 $ 34,242 $ 22,521 $ (11,721) Fund Balance - Jan 1 893,688 949,491 983,733 34,242 Fund Balance - Dec 31 $ 949,491 $ 983,733 $ 1,006,254 $ 22,521 87 88 Capital Project Funds Capital Project Funds are used by the City to account for the constructions/acquisition of capital projects/assets within the City CAPITAL PROJECT FUNDS SUMMARY OF REVENUES AND EXPENDITURES 2014 ACTUAL 2015 ADOPTED BUDGET 2016 ADOPTED BUDGET $ Increase (Decrease) REVENUES: Tax Increment $ 1,328,951 $ 1,405,000 $ 1,365,000 $ (40,000) Special Assessments 799,163 - 1,400,000 1,400,000 Intergovernmental 504,905 - 600,000 600,000 Charges for Services 16,409 - - Investment Income 336,586 - - - Other 17,351 - 1,050,000 1,050,000 Revenue Total $ 3,003,365 $ 1,405,000 $ 4,415,000 $ 3,010,000 EXPENDITURES: Capital Improvement Projects $ 4,899,369 $ - $ 4,978,500 $ 4,978,500 Contractual (TIF) 1,060,962 782,026 838,576 56,550 Parking Ramp 28,292 - - - Other 229,580 Expenditure Total $ 6,218,183 $ 782,026 $ 5,817,076 $ 5,035,050 Revenues over expenditures $ (3,214,818) $ 622,974 $ (1,402,076) $ (2,025,050) OTHER FINANCING SOURCES (USES): Bond Proceeds $ 7,650,000 $ - $ 1,841,000 $ 1,841,000 Premium Issued on Debt 148,379 - - - Transfer In 476,230 - 87,500 87,500 Transfer Out (346,795) (346,795) (346,795) - Other Financing Sources (Uses) Total $ 7,927,814 $ (346,795) $ 1,581,705 $ 1,928,500 Net increase in fund balance $ 4,712,996 $ 276,179 $ 179,629 $ (96,550) Fund Balance - Jan 1 10,079,248 14,792,244 15,068,423 276,179 Fund Balance - Dec 31 $ 14,792,244 $ 15,068,423 $ 15,248,052 $ 179,629 91 CITY OF STILLWATER, MINNESOTA PERMANENT IMPROVEMENT Fund Type: Capital Project Fund Fund Description: This fund is used to account for the financial resources that are used for the construction of major capital projects within in the Funding: Funding for major capital projects comes from many various sources. Funding examples include, grant funds, developer fees, special assessments, bond proceeds, state aid, etc. 2016 Budget Impacts: Project Name Project Number on Proceeds' pec a State Aid Assessments Total rojec TAF— Cost CR 5 Pedestrian Safety Improvements 4520 $420 000 $420,000 CR 12 SafetyImprovements 4519 $100,000 $400,000 $500,000 Neal Avenue Improvements 4518 1 $170,0001 sim000l $300,0001 $650,000 $1,300,000 2016 Street Im rovement Project 4518 1 $537,5001 1 $1,050,0001 $1,587,500 2016 Sidewalk Project 4517 1 $50,0001 1 $50,0001 $100,000 City Hall Renovations: City Hall Access Control System 4521 1 $50,000 $50,000 Recablin IT for Cil Hall 4521 $40,000 $40,000 Emergency Generator Code Updates 1 4521 $6,0001 1 $6,000 City Hall ning for NW Entrance 1 4521 $15,0001 1$15,000 Update Office Cubicles 3rd Floor 4521 1 $20,0001 1 1 1 $20,000 Police Department Remodelin : Design Develomant 4521 $200,000 $200,000 Phase I Remodel 1 4521 1 $740,0001 1 $740,000 Totals $1,928,500 $600,000 $1,400,000 $1,050,000 $4,978,500 'Bond Proceeds will come from GO Bonds issued in 2016 - Transportation Adequacy Fees (TAF) - fees collected from developers (per resolution number 2005-163) F.L. PERMANENTIMPROVEMENT Fund Type: Capital Project Fund Fund Number: 4sl EXPENDITURES Capital Improvement Projects $ 2015 2016 $ - SUMMARY OF REVENUES 2014 ADOPTED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: - Current $ 769,081 $ - $ 1,400,000 $ 1,400,000 Delinquent 8,276 - - - Intergovernmental $ (3,714,783) $ - State Aid 504,905 - 600,000 600,000 Charges for Services 16,409 - - - Miscellaneous Investment Income 66,484 - - - Transportation Adequacy Funds - - 1,050,000 1,050,000 Other 12,957 388,730 Revenue Total $ 1,378,112 $ - $ 3,050,000 $ 3,050,000 EXPENDITURES Capital Improvement Projects $ 4,899,369 $ - $ 4,978,500 $ 4,978,500 Other 193,526 - Expenditure Total $ 5,092,895 $ - $ 4,978,500 $ 4,978,500 Revenues over expenditures $ (3,714,783) $ - $ (1,928,500) $ (1,928,500) OTHER FINANCING SOURCES (USES): Bond Proceeds $ 7,650,000 $ - $ 1,841,000 $ 1,841,000 Transfer In 388,730 87,500 87,500 Other Financing Sources Total $ 8,187,109 $ - $ 1,928,500 $ 1,928,500 Net increase in fund balance $ 4,472,326 $ - $ - $ - Fund Balance - Jan 1 1,418,665 5,890,991 5,890,991 - FundBalance - Dec 31 $ 5,890,991 $ 5,890,991 $ 51890,991 $ - Revenue Totals (Info only) Expenditure Totals (Info only) 93 TIF DISTRICT #6 Fund Type: Capital Projects Fund Fund Description: The City is the administering authority for Development District #1, Tax Increment District #6, Jr. High (TIF District #6). The district is a redevelopment district established in 1993 and has a 25 -year duration upon the receipt of the tax increment. 1995 was the date of the first tax increment receipt and December 31, 2020 is the required date of decertification. Proiects/Pay-as-you-go Obligations within this district are as follows: CUB/Jr High This project was a redevelopment of the old Stillwater Junior High site into corporate headquarters for CUB Foods and a public parking lot. No tax increment obligation is due to the developer. 94 TIF DISTRICT #6 Fund Type: Capital Projects Fund 0 Fund Number: 466 EXPENDITURES: Other 21 Expenditure Total $ 21 $ - $ - $ - Revenues over expenditures $ 85,924 $ 65,000 $ 65,000 $ - Net increase in fund balance $ 2015 2016 SUMMARY OF REVENUES 2014 ADOPTED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: 872,744 937,744 Tax Increment $ 58,716 $ 65,000 $ 65,000 $ - Investment Income 27,229 - $ Revenue Total $ 85,945 $ 65,000 $ 65,000 $ - EXPENDITURES: Other 21 Expenditure Total $ 21 $ - $ - $ - Revenues over expenditures $ 85,924 $ 65,000 $ 65,000 $ - Net increase in fund balance $ 85,924 $ 65,000 $ 65,000 $ - Fund Balance - Jan 1 786,820 872,744 937,744 65,000 Fund Balance - Dec 31 $ 872,744 $ 937,744 $ 1,002,744 $ 65,000 96 TIF DISTRICT *8 Fund Type: Capital Projects Fund Fund Description: The City is the administering authority for Development District #2, Tax Increment District #8, Anchobaypro, Inc (TIF District #8). The district is a housing district established in 2000 and has a 25 -year duration upon the receipt of the first tax increment. 2002 was the date of the first tax increment receipt and December 31, 2027 is the required date of decertlficefion. Projects/Pay-as-you-go Obligations within this district are as follows: LONG LAKE VILLAS Long Lake Villas is a low to moderate income multifamily housing project. The City entered into any agreement with Long Lake Limited Partnership to aid in financing a portion of tax increment eligible costs of the project. The agreement is not a general obligation of the City . Payments are made on the first day of each August and February commencing on August 1, 2002 and ending on February 1, 2026 are made solely from Available Tax Increment. Available Tax Increment is defined as 90% of the tax increment derived from the development property (Long Lake Villas). M 1stNot to Scheduled I Available Exceed a Maximum Payments Expected Development Payment Duration Tax Payment Total to Date 2015 Property Date of Payments Increment* of Obligation i 12131115 Payment Long Lake Villas 1 2002 Life of District 1 90% 1 N/Al $1,284,0381 $1,031,373 $76,500 M TIF DISTRICT #8 Fund Type: Capital Projects Fund 0 Fund Number: 468 SUMMARY OF REVENUES AND EXPENDITURES 2014 ACTUAL 2015 ADOPTED BUDGET 2016 ADOPTED BUDGET $ Increase (Decrease) REVENUES: Tax Increment $ 86,315 $ 85,000 S 85,000 $ - Interest 3,456 - Revenue Total $ 89,771 $ 85,000 $ 85,000 $ - EXPENDITURES: Contractual: Long lake Villas $ 115,936 $ 76,500 $ 76,500 $ - Miscellaneous 904 - Expenditure Total $ 116,840 $ 76,500 $ 76,500 $ - Revenues over expenditures $ (27,069) $ 8,500 $ 8,500 $ - Net increase in fund balance $ (27,069) $ 8,500 $ 81500 $ - Fund Balance - Jan 1 132,603 105,534 114,034 8,500 Fund Balance - Dec 31 $ 105,534 $ 114,034 $ 122,534 $ 8,500 Eji TIF DISTRICT #9 Fund Type: Capital Projects Fund Fund Number: 469 Fund Description: The City is the administering authority for Development District #1, Tax Increment District 49, Curve Crest Villas (TIF District #9). The district is a housing district established in 2002 and has a 25 -year duration upon the receipt of the first tax increment. 2004 was the date of the first increment receipt and December 31, 2029 is the required date of decertifica0on. PromctslPav-as-voubo Obliaations within this district are as follows: CURVE CREST VILLAS Curve Crest Villas is a low to moderate income multifamily rental project. Two (2) notes were issued in the relation to this project to reimburse the developer for tax increment eligible costs. These notes are as follows: Note Note Issue Number Issue Amount Date of Issuance Balance as of 12/31/15 I Principal I Due in 2016 Interest Due in 2016 $445,000 TIF Revenue Note R-1 $445,000 06/14/02 $332,500 $15,000 $20,055 $445,000 TIF Revenue Note R-2 $445,000 06/14/02 $332,500 $15,000 $20,055 Totals $30,000 $40,110 Payments on these notes are payable solely from 1/2 of Available Tax Increment. The City has no obligation to pay principal and interest on these Notes from any other sources than Available Tax Increment. If at any time there is not sufficient available increment to make the principal and interest payments, the remaining funds needed to make the principal and/or interest payments is made by the guarantor (in this case the developer). Available Tax Increment is defined as 90% of the tax increment derived from the development property (Curve Crest Villas) and received by the City in the six months preceding the payment date. M TIF DISTRICT #9 (D Fund Type: Capital Pmjeets Fund Fund Number: 460 EXPENDITURES: Contractual: Curve Crest Villas Miscellaneous Contractual Total Expenditure Total Revenues over expenditures Net increase in fund balance Fund Balance -Jan 1 Fund Balance - Dec 31 $ 109,965 2015 2016 SUMMARY OF REVENUES 2014 ADOPTED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Tax Increment $ 85,459 $ 85,000 $ 85,000 $ - Interest 1,494 $ - Other Revenue Total $ 86,953 $ 85,000 $ 85,000 $ - EXPENDITURES: Contractual: Curve Crest Villas Miscellaneous Contractual Total Expenditure Total Revenues over expenditures Net increase in fund balance Fund Balance -Jan 1 Fund Balance - Dec 31 $ 109,965 $ 71,826 $ 70,110 $ (1,716) 241 $ 110,206 $ 71,826 $ 70,110 $ $ 110,206 $ 71,826 $ 70,110 $ (1,716) $ (23,253) $ 13,174 $ 14,890 $ 1,716 $ (23,253) $ 13,174 $ 14,890 $ 1,716 82,206 58,953 72,127 13,174 $ 58,953 $ 72,127 $ 87,017 $ 14,890 m TIF DISTRICT #lo Fund Type: Capital Projects Fund Fund Description: The City is the administering authority for Development District #1, Tax Increment District #10, Scattered Site Housing Projects (TIF District #10). The district is a redevelopment district established in 2003 and has a 25 -year duration upon the receipt of the first increment. 2004 is the date of the first increment receipt and December 31, 2029 is the required date of decertification. Debt Obligation: $5,300,000 General Obligation Tax Increment Bonds, Series 20086. This debt obligation was issued to contruct a municipal parking ramp. Net revenues from this distict are its funding source. Total amount outstaning as of December 31, 2015: $4,325,000 (see page 80 for more information on the debt service obligation). Projects/Pay-as-you-go Obligations within this district are as follows: LOFTS OF STILLWATER Lofts of Stillwater is a residential and commercial development project consisting of 1 building. Payments on these bonds are payable solely from Available Tax Increment. The City has no obligation to pay principal and interest on these bonds from any other sources than Available Tax Increment. If the available tax increment is not sufficient to pay the Note payments in full, the guarantor of the Notes pay the remaining amount. All available increment is forwarded to a trust account. Funds in the trust are used to make the principal and interest payments on the bonds. Available Tax Increment is defined as 95% of the tax increment derived from the development property (Lofts of Stillwater) and received by the City in the six months preceding the payment date. TERRA SPRINGS Terra Springs is a residential and commercial development project consisting of 5 buildings. Two (2) Tax Increment Revenue Notes were issued in relation to this project to reimburse the developer for tax increment eligible costs. These notes and the buildings they relate to are as follows: Building Note Issue Number Issue Amount Date of Issuance Balance Principal Interest $3,255,000 TIF Revenue No 1,2,4 Issue Date of as of Due in Due in Bond Issue Amount Issuance 12/31/15 2016 2016 $2,390,000 TIF Revenue Bonds $2,390,000 07/20/06 $1,765,000 $110,0001 $93,840 Payments on these bonds are payable solely from Available Tax Increment. The City has no obligation to pay principal and interest on these bonds from any other sources than Available Tax Increment. If the available tax increment is not sufficient to pay the Note payments in full, the guarantor of the Notes pay the remaining amount. All available increment is forwarded to a trust account. Funds in the trust are used to make the principal and interest payments on the bonds. Available Tax Increment is defined as 95% of the tax increment derived from the development property (Lofts of Stillwater) and received by the City in the six months preceding the payment date. TERRA SPRINGS Terra Springs is a residential and commercial development project consisting of 5 buildings. Two (2) Tax Increment Revenue Notes were issued in relation to this project to reimburse the developer for tax increment eligible costs. These notes and the buildings they relate to are as follows: Building Note Issue Number Issue Amount Date of Issuance Balance as of 12/31/15 Principal Due in 2016 Interest Due in 2016 $3,255,000 TIF Revenue No 1,2,4 1$3,255,0001 12/10/03 $2,623,000 $104,000 $149,356 $2,923,000 TIP Revenue Note 1 3,5 1 $2,923,000 09/15/04 $2,402,000 $92,000 $142,770 Totals $196,00011 $292,126 Payments on these notes are payable solely from of Available Tax Increment. The City has no obligation to pay principal and interest on these Notes from any other sources than Available Tax Increment. If the available tax increment is not sufficient to pay the Note payments in full, the guarantor of the Notes pay the remaining amount. Available Tax Increment is defined as 95% of the tax increment derived from the development property (building number of the Terra Springs development) and received by the City in the six months preceding the payment date. 100 101 TIF DISTRICT #lo Fund Type: Capital Projects Fund Fund Number: 470 2015 2016 SUMMARY OF REVENUES 2014 ADOPTED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Tax Increment $ 1,155,646 $ 1,170,000 $ 1,130,000 $ (40,000) Interest 25,321 Revenue Total $ 1,180,967 $ 1,170,000 $ 1,130,000 $ (40,000) EXPENDITURES: Contractual: Lofts of Stillwater $ 340,954 $ 206,700 $ 203,840 $ (2,860) Tema Springs 494,107 427,000 488,126 61,126 Contractual Total 835,061 633,700 691,966 68,266 Parking Ramp 28,292 - - - Other 12,887 Expenditure Total $ 876,240 $ 633,700 $ 691,966 $ 58,266 Revenues over expenditures $ 304,727 $ 536,300 $ 438,034 $ (98,266) OTHER FINANCING SOURCES (USES): Transfer Out $ (346,795) $ (360,195) $ (367,160) $ (6,965) Other Financing Sources (Uses) Total $ (346,795) $ (360,195) $ (367,160) $ - Net increase in fund balance $ (42,068) $ 176,105 $ 70,874 $ (105,231) Fund Balance -Jan 1 1,198,278 1,156,210 1,332,315 176,105 Fund Balance - Dec 31 $ 1,156,210 $ 1,332,315 $ 1,403,189 $ 70,874 101 TIF DISTRICT #11 Fund Type: Capital Projects Fund Fund Description: The City is the administering authority for Development District #1, Tax Increment District #11 (County District#85), Stillwater Caves. The district is a redevelopment district established in 2014 and has a 25 -year duration upon the receipt of the tax increment. 2016 was the date of the first tax increment receipt and December 31, 2041 is the required date of decertification. 2016 Budget Impacts: Currently there are no projects in this district. 102 (D[ TIF DISTRICT #11 Fund Type: Capital Projects Fund Fund Number: 471 2015 2016 SUMMARY OF REVENUES 2014 ADOPTED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Tax Increment $ $ - $ 210 $ 210 Revenue Total $ - $ - $ 210 $ 210 EXPENDITURES: Miscellaneous $ 19,139 $ - $ $ Expenditure Total $ 19,139 $ - $ - $ - Revenues over expenditures $ (19,139) $ $ 210 $ 210 Net increase in fund balance $ (19,139) $ - $ 210 $ 210 Fund Balance -Jan 1 - (19,139) (19,139) - FundBalance - Dec 31 $ (19,139) $ (19,139) $ (18,929) $ 210 103 104 Enterprise Funds Enterprise Funds are used by the City to account for the operations that are financed primarily by userfees. L r CITY OF STILLWATER, MINNESOTA tL F 100 S 3 2016 REVENUES BY TYPE* 95% 'Revenues include Operating and Non -Operating Revenues :as 106 CYC OF STILLIZATER, 1111AAESICITA f B y SUMMARY OF REVENUES AND EXPENSES 2014 ACTUAL 2015 AMENDED BUDGET 2016 ADOPTED BUDGET $ Increase (Decrease) OPERATING REVENUES $ 3,491,647 $ 3,530,500 $ 3,573,000 $ 42,500 OPERATING EXPENSES: Personnel Services $ 832,514 $ 799,007 $ 814,556 $ 15,549 Supplies 69,312 104,400 103,750 (650) Service and Charges 2,327,471 2,807,029 2,506,102 (300,927) Miscellaneous 70,792 48,050 61,282 13,232 Depreciation 450,166 456,306 453,306 (3,000) Operating Expenses Total $ 3,750,255 $ 4,214,792 $ 3,938,996 $ (275,796) Income (Loss) from Operations $ (258,608) $ (684,292) $ (365,996) $ 318,296 NONOPERATING REVENUES: Investment Income $ 63,278 $ 10,200 $ 37,000 $ 26,800 Property Taxes - 31,600 41,800 10,200 Miscellaneous 138,625 136,600 149,300 12,700 Nonoperating Revenues Total $ 201,903 $ 178,400 $ 228,100 $ 49,700 Income (Loss) before Other Increases (Decreases) $ (56,705) $ (505,892) $ (137,896) $ 367,996 OTHERINCREASES(DECREASES) Transfer (Out) (121,624) (72,500) (87,500) (15,000) Other Increases Total $ (121,624) $ (72,500) $ (87,500) $ (15,000) Change in Net Position $ (178,329) $ (578,392) $ (225,396) $ 352,996 Net Assets -Jan 1 14,323,710 14,145,381 13,535,389 (609,992) Net Assets - Dec 31 $ 14,145,381 $ 13,566,989 $ 13,309,993 $ (256,996) 107 SANITARY SEWER Fund Type: Enterprise Fund Fund Number: 700 Fund Description: The Sanitary Sewer Fund was established to account for the operation and maintenance of the City's sanitary sewer utility system. Funding Source: Expenses are solely supported by service fees charged to users. Rates: Minimum usaae charge: $42.00 (Rate established by Resolution No. 2013-139, 08/20/2013) Overage charge: $4.80 per 1,000 gallons (Rate established by Resolution No. 2013-139, 08/20/2013) 2016 Staffing Level: Full -Time Benefitted 3.95 FTE Full Time Equivalents Part -Time Non -Benefitted 2.0 Number of Positions 2016 Budget Impacts: - Personnel costs include 3% COLA on wages. - Personnel costs include $20 per month increase in medical Insurance contributions and a 5% increase in dental insurance rates - Metropolitan Council provides water treatment services for the wastewater collected by the City's sanitary sewer system. Notes: -A review of the rates is done annually to assure the financial integrity of this fund. 108 CITY OF STILLWATER, MINNESOTA SANITARY SEWER Fund Type: Enterprise Fund 109 2015 2016 SUMMARY OF REVENUES 2014 ADOPTED ADOPTED $ Increase AND EXPENSES ACTUAL BUDGET BUDGET (Decrease) OPERATING REVENUES: Charges for Services $ 2,219,641 $ 2,300,000 $ 2,300,000 - OPERATING EXPENSES: Personnel Services: Salaries - Full Time $ 244,629 $ 246,729 $ 244,803 (1,926) Overtime - Full-time 13,360 10,000 12,000 2,000 Salaries - Part Time 10,111 13,000 13,000 - Benefts 104,754 87,325 89,892 2,567 Personnel Services Total $ 372,853 $ 357,054 $ 359,695 2,641 Supplies: $ 18,990 $ 45,600 $ 47,100 1,500 Service and Charges: Consulting Engineer $ 45 $ 1,000 $ 1,000 - Lift Station Repairs 32,595 60,000 60,000 - Sewer Line Repairs 40,964 20,000 20,000 - Metropolitan Council 1,508,711 1,850,000 1,594,933 (255,067) Other 220,143 243,984 246,101 2,117 Services and Charges Total $ 1,802,458 $ 2,174,984 $ 1,922,034 (252,950) Miscellaneous: $ 9,995 $ 5,500 $ 5,500 - Depreciation: $ 309,138 $ 305,000 $ 311,000 6,000 Operating Expenses Total $ 2,513,434 $ 2,888,138 $ 2,645,329 (242,809) Income (Loss) from Operations $ (293,793) $ (588,138) $ (345,329) 242,809 NONOPERATING REVENUES (EXPENSES): Investment Income $ 29,901 $ 7,000 $ 15,000 8,000 Penalty 107,535 90,000 90,000 - Other 17,303 15,000 17,500 2,500 Nonoperating Revenues Total $ 154,739 $ 112,000 $ 122,600 10,500 Change in Net Position $ (149,619) $ (476,138) $ (222,829) 253,309 Net Assets - Jan 1 6,941,858 6,792,239 6,316,101 (476,138) Net Assets- Dec 31 $ 6,792,239 $ 6,316,101 $ 6,093,272 (222,829) 109 STILLWATER, MINNESOTA STORM SEWER K Fund Type: Fund Number: r, Fund Description: The Storm Sewer Fund was established to account for the operation and maintenance of the City's storm water utility system. This fund was established pursuant to Ordinance #821 on March 21, 2006. Funding Source: Expenses are solely supported by service fees charged to users. Rates (Established by Resolution No. 2014-087,05/20/2014): Council authorized an increase in the base rate from $10.00 to $11.75 to help off -set the funding of the curb and gutter portion of street improvement projects. The new rates are as follows: Single -Family and Duplexes: $11.75 per dwelling Institutional: $70.5 per acre Multi -Family: $11.75 per unit Commercial/Industrial: $141.00 per acre Active Open Space: $11.75 per acre Central Business District: $188.00 per acre 2016 Staffing Level: Full Time 1 2.851FTE (Full Time Equivalents) 2016 Budget Impacts: - Personnel costs include 3% COLA on wages. - Personnel costs include $20 per month increase in medical insurance contributions and a 5% increase in dental insurance rates - Membership 8 Dues is dues to the Middle St Croix WMO and the East Metro Water Resource Consultant (providing the education portion of the MS4 permit), and League of Minnesota Cities -Coalition of Metro Cities. - Transfer Out - funds to off -set the funding of the curb and gutter portion of 2016 Street Improvement Project. (See Rates) Notes: -A review of the rates is done annually to assure the financial integrity of this fund. 110 111 STORM SEWER Fund Type: Enterprise Fund Fund Number: 705- 2015 2016 SUMMARY OF REVENUES 2014 AMENDED ADOPTED $ Increase AND EXPENSES ACTUAL BUDGET BUDGET (Decrease) OPERATING REVENUES: Charges for Services $ 554,528 $ 587,500 $ 587,000 $ (500) OPERATING EXPENSES: Personnel Services: Salaries- Full Time $ 205,684 $ 178,869 $ 183,414 $ 4,545 Overtime -Full-Time 4,061 4,000 4,000 - Benefits 61,405 64,776 67,941 3,165 Personnel Services Total $ 271,150 $ 247,645 $ 255,355 $ 7,710 Supplies: $ 12,928 $ 21,500 $ 22,000 $ 500 Service and Charges: Consulting Engineer $ 4,940 $ 25,000 $ 20,000 $ (5,000) Contractual 10,231 10,000 10,000 - Storm Sewer Repairs 111,913 99,000 70,000 (29,000) Pond Maintenance 8,317 40,000 40,000 - Other 41,840 67,479 67,470 (9) Services and Charges Total $ 177,241 $ 241,479 $ 207,470 $ (34,009) Miscellaneous: Memberships and Dues $ 36,074 $ 37,500 $ 44,482 $ 6,982 Other 1,427 3,500 9,500 6,000 Miscellaneous Total $ 37,501 $ 41,000 $ 53,982 $ 12,982 Depreciation: $ 22,019 $ 22,000 $ 22,000 $ - Operating Expenses Total $ 520,839 $ 573,624 $ 660,807 $ (12,817) Income (Loss) from Operations $ 33,689 $ 13,876 $ 26,193 $ 12,317 NONOPERATING REVENUES: Investment Income $ 17,328 $ 1,500 $ 15,000 $ 13,500 Property Taxes - 31,600 41,800 $ 10,200 Gain (Loss) on disposal of capital asets 13,787 - - NonoperatingRevenuesTotal $ 31,115 $ 33,100 $ 56,800 $ 23,700 Income (Loss) before Other Increases (Decreases) $ 64,804 $ 46,976 $ 82,993 $ 36,017 OTHERINCREASES(DECREASES): Transfer Out $ - $ (72,500) $ (87,500) $ (15,000) Other Increases (Decreases) Total $ - $ (72,500) $ (87,500) $ (15,000) Change in Net Position $ 64,804 $ (25,524) $ (4,507) $ 21,017 Net Assets - Jan 1 556,956 621,760 596,236 (25,524) Net Assets - Dec 31 $ 621,760 $ 596,236 $ 591,729 $ (4,507) 111 SIGNS & LIGHTING Fund Type: Enterprise Fund Fund Description: The Signs & Lighting Fund was established to account for the operation and maintenance of the City's sign and lighting infrastructure within the entire City. Other Information: The sign and lighting utility fee was approved and enacted by the City Council, pursuant to Ordinance #938, on June 17, 2003. The purpose of this ordinance was to "encourage the installation of street lighting (Including signage) throughout the City to promote the general health, safety and welfare of the citizens of the City". Benefits from this system for utility users do not just reside within the general neighborhood of the utility user, but also for the general use of the entire sign and lighting system within the City limits. Funding Source: Expenses are solely supported by service fees charged to users. Rates (established by Resolution No. 2003-151.07101/20031: Single -Family and Duplexes: $8 per dwelling Commercial: $96 per acre Multi -Family: $6 per unit Commercial with System: $128 per acre Institutional: $24 per acre Active Open Space: $2 per acre Interfund Obligation On August 5, 2003, Resolution Number 2003-173, the City Council approved the funding of the Industrial Park Lighting Project (Engineering Project #2000-13) by the Sign & Lighting Fund. There were insufficient funds, at that time, in the Sign & Lighting Fund to fund the $265,000 project. The Council authorized an interfund borrowing, pledging future cash to be used to repay the interfund borrowing. In 2004, when the project was complete, the Capital Project fund borrowed $165,470 to the Sign & Lighting Fund to cover the negative cash amount of the fund. '" As part of the feasibility report for the 2006 Street Improvement Project (Forest Hills), Council authorized $40,000 of funding from the Signs & Lighting Fund to cover costs associated with installation of street lights in the project. The existing lights in the project area were estimated to be over 40 years old. Another interfund borrowing from the Capital Projects Fund was done to cover the deficit in the Signs and Lighting Fund. Future cash is pledged for the repayment of the interfund borrowing. The balance of the interfund borrowings is as follows: Interfund Obligation Original Loan Amount Amount Paid- to Date Balance as of 12/31/14 Projected Amount to be Paid in 2016 Due to Capital Projects Fund $165,470 $126,281 $39,189 1 $1,883 Due to Capital Projects Fund 1 $17,630 1 $0 $17,630 1 $0 Total $183,100 $126,281 $56,819 $1,883 `"Nearly payments are not calculated until the closing of the fiscal year. In other words, the annual payment for fiscal year 2016 will not be available until March of 2017. 2016 Staffing Level: Full Time 1 0.95 FTE (Full Time Equivalents) 2016 Budget Impacts: - Personnel costs include 3% COLA on wages. - Personnel costs include $20 per month increase in medical insurance contributions and a 5% increase in dental insurance rates Notes: -An annual review of the rates will be done to assure the financial integrity of this fund. 112 CITY OF STILLWATER, MINNESOTA SIGNS & LIGHTING Fund Type: Enterprise Fund Fund Number: 71n Other Decreases Transfer (Out) $ (11,059) $ - $ - $ - Change in Net Position $ 18,862 $ (6,450) $ 1,893 $ 8,343 Net Assets - Jan 1 (96,495) (77,633) (84,083) (6,450) Net Assets - Dec 31 $ (77,633) $ (84,083) $ (82,190) $ 1,893 113 2015 2016 SUMMARY OF REVENUES 2014 AMENDED ADOPTED $ Increase AND EXPENSES ACTUAL BUDGET BUDGET (Decrease) OPERATING REVENUES: Charges for Services $ 382,758 $ 380,000 $ 387,000 $ 7,000 OPERATING EXPENSES: Personnel Services: Salaries - Full Time $ 58,787 $ 54,393 $ 56,025 $ 1,632 Overtime - Full -Time 1,549 2,500 2,500 - Benefits 21,205 22,032 22,507 475 Personnel Services Total $ 81,641 $ 78,925 $ 81,032 $ 2,107 Supplies: $ 16,275 $ 21,800 $ 19,900 $ (1,900) Service and Charges: Electricity $ 224,044 $ 251,000 $ 244,000 $ (7,000) Other 28,832 32,669 37,869 5,200 Services and Charges Total $ 252,876 $ 283,669 $ 281,869 $ (1,800) Miscellaneous: $ 983 $ 750 $ 1,000 $ 250 Depreciation: $ 1,306 $ 1,306 $ 1,306 $ - Operating Expenses Total $ 352,981 $ 386,450 $ 385,107 $ (1,343) Income (Loss) from Operations $ 29,777 $ (6,450) $ 1,893 $ 8,343 NONOPERATING REVENUES; Investment Income $ 144 $ - $ $ Total Nonopera8ng Revenues $ 144 $ - $ - $ - Income (Loss) before Other Increases (Decreases) $ 29,921 $ (6,450) $ 1,893 $ 8,343 Other Decreases Transfer (Out) $ (11,059) $ - $ - $ - Change in Net Position $ 18,862 $ (6,450) $ 1,893 $ 8,343 Net Assets - Jan 1 (96,495) (77,633) (84,083) (6,450) Net Assets - Dec 31 $ (77,633) $ (84,083) $ (82,190) $ 1,893 113 PARKING Fund Type: Enterprise Fund Fund Description: The Parking Fund was established to account for the operation and maintenance of the City's downtown parking program. The parking program consists of 15 parking lots which include free parking with hour limits, pay parking and permit parking. Funding Source: Expenses are solely supported by parking fees charged to users. Major revenues include pay parking fees, permit parking fees and parking enforcement fines. 2016 Staffing Level: Full Time 1.10 FTE (Full Time Equivalents) Part Time 6.0 Number of Positions 2016 Budget Impacts: - Personnel costs include 3% COLA on wages. - Personnel costs include $20 per month increase in medical insurance contributions and a 5% increase in dental insurance rates Notes: At the recommendation of the Parking Commission, on December 17, 2002, the City Council instituted the City's management of the Downtown Pay Parking program for 2003. Prior to 2003, the City contracted out the management of this program. The Pay Parking Program consists of Lots #1 (South Main St Lot) and Lot #2 (River Lot). 114 PARKING Fund Type: Enterprise Fund NONOPERATING REVENUES (EXPENSES): Investment Income Nonopera0ng Revenues Total Income (Loss) before Other Increases (Decreases) Other Decreases: Transfer (Out) Change in Net Assets Net Assets - Jan 1 Net Assets - Dec 31 $ 15,905 $ 1,700 $ 7,000 $ 5,300 $ 15,905 $ 1,700 $ 7,000 $ 5,300 $ 75,063 $ 681 $ 63,703 $ 63,022 $ (100,000) $ - $ - $ - $ (24,937) $ 681 $ 63,703 $ 63,022 859,345 834,408 835,089 681 $ 834,408 $ 835,089 $ 898,792 $ 63,703 115 2015 2016 SUMMARY OF REVENUES 2014 AMENDED ADOPTED $ Increase AND EXPENSES ACTUAL BUDGET BUDGET (Decrease) OPERATING REVENUES: Parking Permits $ 45,767 $ 34,000 $ 39,000 $ 5,000 Parking Meters 187,442 140,000 170,000 30,000 Parking Fines/Tickets 38,079 35,000 35,000 Operating Revenues Total $ 271,268 $ 209,000 $ 244,000 $ 35,000 OPERATING EXPENSES: Personnel Services: Salaries - Full Time $ 59,624 $ 52,704 $ 54,443 $ 1,739 Overtime - Full Time 3,227 3,000 3,000 - Salaries - Part Time 23,799 36,000 36,000 - Benefts 20,320 20,772 22,124 1,352 Personnel Services Total $ 106,970 $ 112,476 $ 115,567 $ 3,091 Supplies: $ 18,357 $ 12,500 $ 12,500 $ - Service and Charges: $ 43,032 $ 52,043 $ 35,230 $ (16,813) Miscellaneous: $ 20,294 $ - $ - $ - Depreciation: $ 23,477 $ 33,000 $ 24,000 $ (9,000) Operating Expenses Total $ 212,131 $ 210,019 $ 187,297 $ (22,722) Income (Loss) from Operations $ 59,158 $ (1,019) $ 56,703 $ 57,722 NONOPERATING REVENUES (EXPENSES): Investment Income Nonopera0ng Revenues Total Income (Loss) before Other Increases (Decreases) Other Decreases: Transfer (Out) Change in Net Assets Net Assets - Jan 1 Net Assets - Dec 31 $ 15,905 $ 1,700 $ 7,000 $ 5,300 $ 15,905 $ 1,700 $ 7,000 $ 5,300 $ 75,063 $ 681 $ 63,703 $ 63,022 $ (100,000) $ - $ - $ - $ (24,937) $ 681 $ 63,703 $ 63,022 859,345 834,408 835,089 681 $ 834,408 $ 835,089 $ 898,792 $ 63,703 115 PARKING RAMP Fund Type: Enterprise Fund Fund Description: The Parking Ramp Fund was established to account for the operation and maintenance of the City's parking ramp. The parking ramp consists of 239 pay parking spaces and 29 free parking spaces. The Parking Ramp is located on 2nd Street North. Funding Source: Expenses are solely supported by parking fees charged to users. Notes: For budgeting purposes, the Parking Ramp Fund is separate from the Parking Fund. For financial statement purposes the parking ramp fund is combined with the Parking Fund. 116 PARKING RAMP Fund Type: Enterprise Fund 0 Fund Number: 72c SUMMARY OF REVENUES AND EXPENSES 2014 ACTUAL 2015 AMENDED BUDGET 2016 ADOPTED BUDGET $ Increase (Decrease) OPERATING REVENUES: Parking Permits $ 63,432 $ 54,000 $ 55,000 $ 1,000 OPERATING EXPENSES: Supplies: $ 2,762 $ 3,000 $ 2,250 $ (750) Service and Charges: $ 51,864 $ 54,854 $ 59,499 $ 4,645 Miscellaneous: $ 2,019 $ 800 $ 800 $ - Capital Outlay $ - $ - $ 5,000 $ 5,000 Depreciation: $ 94,226 $ 95,000 $ 95,000 $ - Operating Expenses Total $ 150,871 $ 156,561 $ 165,456 $ 3,895 Income (Loss) from Operations $ (87,439) $ (102,561) $ (110,456) $ (7,895) Change in Net Assets $ (87,439) $ (102,561) $ (110,456) $ (7,895) Net Assets - Jan 1 6,062,046 5,974,607 5,872,046 (102,561) Net Assets - Dec 31 $ 5,974,607 $ 5,872,046 $ 5,761,590 $ (110,456) 117 118 OTHER SCHEDULES CITY OF STILLWATER, MINNESOTA 2016 CAPITAL OUTLAY DEPARTMENT ADOPTED Account Name Funding Source GENERAL FUND Mayor & City Council Replacament/New!Pads (2) 900 Computer Equipment 2016 C/O Bonds Total Mayor & City Council 900 MIS Network Infrastructure (Rollover request) 44,700 Computer Equipment 2016 C/O Bonds Microsoft Licensing 30,125 Computer Equipment 2016 C/O Bonds New Host for Virtual Network (2) 15,900 Computer Equipment 2016 C/O Bonds Fast Storage w/Shelf for Network SAN 17,400 Computer Equipment 2016 C/O Bonds Switches (Replace tat Floor and Server Room) 9,740 Computer Equipment 2016 C/O Bonds Lync Server (New Server) 10,000 Computer Equipment 2016 C/O Bonds Pad/Tablet Replacement 700 Computer Equipment 2016 C/O Bonds Replace Back -Up Solution 15,000 Computer Equipment 2016 C/O Bonds Total MIS 143,565 Finance Printer/Software Upgrades (Rollover request) 16,800 Computer Equipment 2016 C/O Bonds Printer 2,000 Computer Equipment 2016 C/O Bonds Scanner 2,000 Computer Equipment 2016 C/O Bonds Total Finance 20,800 Administration Laserfche Upgrade to Avante 25,000 Computer Equipment 2016 C/O Bonds Computer Replacement (2) 2,400 Computer Equipment 2016 C/O Bonds Council Chamber Upgrades 20,000 Computer Equipment 2016 C/O Bonds Copier Replacement 16,000 Computer Equipment 2016 C/O Bonds IPad Replacement 900 Computer Equipment 2016 C/O Bonds Human Resource Position Desk 3,500 Machinery & Equipment 2016 C/O Bonds Total Administration 67,800 Plant Improvements (Rollover request) 51,900 Improvement 2016 C/O Bonds Machinery &Equipment (Rollover request) 15,000 Machinery & Equipment 2016 C/O Bonds Total Plant 66,900 Community Development Computer Replacement (Laptop & 2 Desktop) 3,000 Computer Equipment 2016 C/O Bonds iPadRablet Replacement 1,600 Computer Equipment 2016 C/O Bonds Zoning Administrator Office Furniture 3,500 Machinery & Equipment 2016 C/O Bonds Total Community Development 8,100 Police Recorder Upgrades (Rollover request) 5,260 Computer Equipment 2016 C/O Bonds Teach A Bodies Doll (Rollover request) 500 Machinery& Equipment 2016 C/O Bonds Pole Camera (Rollover request) 6,770 Machinery & Equipment 2016 C/O Bonds Lease Payments for Six (6) Unmarked Squad Cars 22,800 Automotive 2016 C/O Bands Three (3) Marked Patrol Vehicles 120,000 Automotive 2016 C/O Bonds Woggroup Laser Printer Replacement 2,000 Computer Equipment 2016 C/O Bonds Computer Replacement (3) 2,400 Computer Equipment 2016 C/O Bonds Document imaging System - Lasertche 3,000 Computer Equipment 2016 C/O Bonds Five (5) iPads/Tablets 3,500 Computer Equipment 2016 C/O Bonds Squad Printers (E -Tickets) 5,000 Computer Equipment 2016 C/O Bonds Emergency Vehicle MOC's (1) 6,000 Computer Equipment 2016 C/O Bonds Squad In Car Video 6,000 Computer Equipment 2016 C/O Bonds Copier Replacement 7,000 Computer Equipment 2016 C/O Bonds Dictation Device Replacement (21) 10,500 Computer Equipment 2016 C/O Bonds Replace Three (3) Tasers 6,100 Machinery & Equipment 2016 C/O Bonds Handguns 13,500 Machinery & Equipment 2016 C/O Bonds Total Police 220,330 121 CITY OF STILLWATER, MINNESOTA 2016 CAPITAL OUTLAY Continued DEPARTMENT Fire Automotive Equipment (Rollover request) Improvements (Rollover request) Machinery & Equipment (Rollover request) Fire Engine Lease Payments for Two (2) Vehicles Pada/Tablets(2) Computer Replacements (1 Laptop & 2 Computers) Emergency Vehicle MDC's Copier Replacement Moator Pagers 800 MHz Radio Replacement/Pagers SCBA Replacement Firefighter Turnout Gear Total Fire Building Inspections Online Permitting/Tablets (Rollover request) Permilworks Remote Access Total Building Inspections Civil Defense Downtown Siren (Rollover request) Total Civil Defense Enoineerfna Computer Replacement Total Engineering Streets Scanner -Shared Cost (Rollover request) Machinery & Equipment (Rollover request) iPad/rablet for Use W/Cartegraph Mobile Computer Replacements (2) Server Replacement (1/4 Sewer, 1/4 Signs, 1/4 Parks, 1/4 Streets) Cartegraph Mobile (1/4 Sewer, 1/4 Signs, 1/4 Parks, 1/4 Streets) Fuel System Upgrade Garage Doors Shop Welder Salt Brine Equipment 25'12 Ton Trailer 1 Ton W/Dump Box, Controls, and GPS Tandem Truck W/Plow Package & Rolloff Total Streets TOTAL GENERAL FUND ST CROIX VALLEY RECREATION CENTER FUND St Croix Valley Recreation Center Ice Arena POS Terminal (Rollover request) Roof Top Units (Rollover request) Dehumidifier (Rollover request) Make-up Air Units (Rollover request) Machinery & Equipment (Rollover request) Computer Replacement (1) Workgroup Laser Printer Replacement Building Surveillance Camara Replacement Phase III Point of Sale Software System Compress Rebuild Top End Kits Roof Top Units Tyro (2) Make -Up Air Unit 122 ADOPTED Account Name Fundina Source 62,400 Automotive 2016 C/O Bonds 12,200 Improvement 2016 C/O Bonds 38,700 Machinery & Equipment 2016 C/O Bonds 200,000 Automotive 2016 C/O Bonds Automotive 2016 C/O Bonds 1,400 Computer Equipment 2016 C/O Bonds 3,000 Computer Equipment 2016 C/O Bonds 6,000 Computer Equipment 2016 C/O Bonds 8,000 Computer Equipment 2016 C/O Bonds 4,500 Machinery & Equipment 2016 C/O Bonds 10,000 Machinery & Equipment 2016 C/O Bonds 10,000 Machinery & Equipment 2016 C/O Bonds 12,500 Machinery & Equipment 2016 C/O Bonds 388,700 10,400 Computer Equipment 2016 C/O Bonds 3,500 Computer Equipment 2016 C/O Bonds 13,900 22,000 Machinery & Equipment 2016 C/O Bonds 22,000 900 Computer Equipment 2016 C/O Bonds 900 1,840 Computer Equipment 2016 C/O Bonds 206,700 Machinery & Equipment 2016 C/O Bonds 800 Computer Equipment 2016 C/O Bonds 1,800 Computer Equipment 2016 C/O Bonds 2,000 Computer Equipment 2016 C/O Bonds 5,000 Computer Equipment 2016 C/O Bonds 25,000 Computer Equipment 2016 C/O Bonds 16,000 Improvement 2016 C/O Bonds 5,000 Machinery& Equipment 2016 C/O Bonds 7,500 Machinery & Equipment 2016 C/O Bonds 10,000 Machinery & Equipment 2016 C/O Bonds 38,000 Machinery & Equipment 2016 C/O Bonds 150,000 Machinery& Equipment 2016 C/O Bonds 469,640 $ 1,423,535 1,300 Computer Equipment 2016 C/O Bonds 15,000 Improvement 2016 C/O Bonds 15,000 Machinery & Equipment 2016 C/O Bonds 15,000 Machinery& Equipment 2016 C/O Bonds 10,500 Machinery & Equipment 2016 C/O Bonds 900 Computer Equipment 2016 C/O Bonds 2,000 Computer Equipment 2016 C/O Bonds 5,000 Computer Equipment 2016 C/O Bonds 15,000 Computer Equipment 2016 C/O Bonds 5,000 Improvement 2016 C/O Bonds 15,000 Improvement 2016 C/O Bonds 30,000 Improvement 2016 C/O Bonds CITY OF STILLWATER, MINNESOTA 2016 CAPITAL OUTLAY (Continued) DEPARTMENT St Croix Valley Recreation Center Ice Arena (continued) Kia Vac Lobby Furniture Total St Croix Valley Recreation Center Ice Arena St Croix Valley Recreation Center Dome Dome Fabric Total St Croix Valley Recreation Center Dome TOTAL ST CROIX VALLEY RECREATION CENTER FUND LIBRARY FUND Operations Machinery & Equipment (Rollover request) Upgrade Public Access Computers New Printers for Circulation and Tech Services Microfilm Re oder/Scanner Laptop Computer Data Projector for Margaret Rivers Room Transfer Telephone System to City of Stillwater Total Library Operations Plant Building Improvements Improvements (Rollover request) Building Reconfiguration Major Building Repairs and Improvements Total Library Plant TOTAL LIBRARY FUND PARKS Computer/Scanner-Shared Cost (Rollover request) Improvements (Rollover request) Server Replacement (1/4 Sewer, 1/4 Signs, 1/4 Parks, 1/4 Streets) Cartegraph Mobile (1/4 Sewer, 1/4 Signs, 1/4 Parks, 1/4 Streets) Hardcourt Rehabilitation FencirlgBackstop at Lily Lake Trail Improvements Browns Creek Parking Lot Concrete Stairs Rehabilitation River Walk Pedestrian Lighting Park Land (Aiple) 72" Exmark Zero Turn Mower V Plow for Skidsteer TOTAL PARKS FUND PERMANENT IMPROVEMENT FUND City Hall RenovationlPolice Dept Remodeling City Hall Renovations: City Hall Access Control System (Including Public Works) Rambling (IT) for City Hall Emergency Generator Code Updates City Hall Awning for NW Entrance Update Office Cubicles (3rd Floor) Police Department Remodeling Design Development Phase l Remodel Total City Hall RenovationlPolice Dept Remodeling ADOPTED Account Name Foram, Source 10,000 Machinery & Equipment 2016 C/O Bonds 20,000 Machinery & Equipment 2016 C/O Bonds 159,700 100,000 Improvement 2016 C/O Bonds 100,000 $ 259,700 9,400 Computer Equipment 2016 C/O Bonds 13,000 Computer Equipment 2016 C/O Bonds 1,200 Computer Equipment 2016 C/O Bonds 10,000 Computer Equipment 2016 C/O Bonds 1,200 Computer Equipment 2016 C/O Bonds 1,500 Computer Equipment 2016 C/O Bonds 20,000 Computer Equipment 2016 C/O Bonds 56,300 18,100 Improvement 2016 C/O Bonds 25,000 Improvement 2016 C/O Bonds 5,000 Improvement 2016 C/O Bonds 48,100 Improvement 2016 C/O Bonds $ 104,400 2,740 Computer Equipment 2016 C/O Bonds 38,960 Improvement 2016 C/O Bonds 2,000 Computer Equipment 2016 C/O Bonds 5,000 Computer Equipment 2016 C/O Bonds 25,000 Improvement 2016 C/O Bonds 35,000 Improvement 2016 C/O Bonds 40,000 Improvement 2016 C/O Bonds 75,000 Improvement 2016 C/O Bonds 75,000 Improvement 2016 C/O Bonds 100,000 Improvement 2016 C/O Bonds 1,125,000 Land 2016 C/O Bonds 5,000 Machinery & Equipment 2016 C/O Bonds 12,000 Machinery & Equipment 2016 C/O Bonds $ 1,540,700 50,000 Improvement 2016 C/O Bonds 40,000 Improvement 2016 C/O Bonds 6,000 Improvement 2016 C/O Bonds 15,000 Improvement 2016 C/O Bonds 20,000 Improvement 2016 C/O Bonds 200,000 Improvement 2016 C/O Bonds 740,000 Improvement 2016 C/O Bonds 1,071,000 TOTAL PERMANENT IMPROVEMENT FUND $ 1,071,000 123 CITY OF STILLWATER, MINNESOTA 0 2016 CAPTTAL OUTLAY (Coattvnml DEPARTMENT 44,700 ADOPTED Account Name Funding Source SANITARY SEWER 2016 C/O Bonds Plant/City Hall 66,900 Automotive Equipment (Rollover request) C/O Bonds 65,000 Automotive Sanitary Sewer Fund TableUScanner-Shared Cost (Rollover request) Fire 3,300 Computer Equipment Sanitary Sewer Fund Improvements (Rollover request) 10,400 224,700 Improvement Sanitary Sewer Fund Machinery & Equipment (Rollover request) 2016 381,340 Machinery & Equipment Sanitary Sewer Fund Paull -Tablet for Use W/Cartegraph Mobile CIO Bonds 800 Computer Equipment Sanitary Sewer Fund Server Replacement (1/4 Sewer, 1/4 Signs, 1/4 Parks, 114 Streets) Library 2,000 Computer Equipment Sanitary Sewer Fund Cmmg.ph Mobile (1/4 Sewer, 114 Signs, 1/4 Parks, 1/4 Streets) 41,700 5,000 Computer Equipment Sanitary Sewer Fund Sewer Camera/Software Upgrade 2016 25,000 Computer Equipment Sanitary Sewer Fund Sewer Interceptor Manhole Repair C/O Bonds 25,000 Improvement Sanitary Sewer Fund Lift Station Upgrades TOTAL ROLLOVER REQUESTS: 100,000 Improvement Sanitary Sewer Fund Generator BUDGET includes carry over request approved by Council on 26,000 Machinery & Equipment Sanitary Sewer Fund TOTAL SANITARY SEWER FUND $ 857,140 SIGNS & LIGHTING Computer (Rollover request) 1,000 Computer Equipment Signs & Lighting Fund Server Replacement (1/4 Sewer, 1/4 Signs, 1/4 Parks, 1/4 Streets) 2,000 Computer Equipment Signs & Lighting Fund Sign Shop Printm/Cutter and Software 17,000 Computer Equipment Signs It Lighting Fund Computer Replacement 900 Computer Equipment Signs & Lighting Fund Cartegraph Mobile (1/4 Sewer, 1/4 Signs, 1/4 Parks, 1/4 Streets) 5,000 Computer Equipment Signs & Lighting Fund iPadrfablet for Use W/Cartegraph Mobile 800 Computer Equipment Signs & Lighting Fund TOTAL SIGNS & LIGHTING FUND $ 26,700 PARKING FUND General Parkin, Proaram New Ticketing Software (Rollover request) 17,000 Computer Equipment Parking Fund Lease Payments for Parking Enforcement Vehicle 4,050 Automotive Parking Fund Total General Parking Program 21,050 Parkina Ramp Skin Coat Sections of 4M Level Deck 5,000 Improvement Parking Ramp Fund Total Parking Ramp 5,000 TOTAL PARKING FUND $ 26,050 TOTAL 2016 CAPITAL OUTLAY $ 5,309,225 Caoiud Oullav Total by Type Automotive 494,250 Computer Equipment 524,505 Improvement 2.107,860 Land 1,125,000 Machinery & Equipment 1,057,610 Total: $ 5,309,225 MIS 44,700 2016 C/O Bonds Finance 16,800 2016 C/O Bonds Plant/City Hall 66,900 2016 C/O Bonds Police 12,530 2016 CIO Bonds Fire 133,300 2016 C/O Bonds Building Inspections 10,400 2016 CIO Bonds Civil Defense 22,000 2016 C/0 Bands Streets 208,540 2016 CIO Bonds St Croix Valley Recrealion Center 56,800 2016 C/O Bonds Library 27,500 2016 CIO Bonds Parks 41,700 2016 C/O Bonds Sanitary $ewer 674,340 2016 C/O Bonds Signs & Lighting 1,000 2016 C/O Bonds Parking 17,000 2016 C/O Bonds TOTAL ROLLOVER REQUESTS: $ 1,333,510 -ADOPTED BUDGET includes carry over request approved by Council on 12115/15" 124 2o16 CnrrrALOunAy FINANCING: Bonded GO Capital Outlay Bonds (Current Year) General Fund 908,365 XXX-XXXX-3910-0426 St Cmix Valley Recreation Center Fund 202,900 XXX-XXXX-39100426 Library Fund 76,900 XXX-XXXX-3910-0426 Parks Fund 1,499,000 XXX-XXXXJ910-0426 Permanent Improvement Fund 1,071,000 XXX-XXXX-3910-0426 Total Bonded GO Capital Outlay Bonds (Current Year) 3,758,165 Rollover Requests (funded by bonds):— General Fund St Croix Valley Recreation Center Fund Library Fund Parks Fund Total Rollover Requests Sanitary Sewer Fund Storm Sewer Signs & Lighting Fund Parking Fund TOTAL FINANCING: 515,170 XXX4XXX-3910-0426 56,800 XXX-XXXX-3910-0426 27,500 XXX-XXXX-3910.0426 41,700 XXX-XXXX-3910-0426 641,170 857,140 26,700 26,050 $ 5,309,225 "Rollover requests are funds approved in the prior year's budget and are being "rolled" to current year (2016) budget because the funds remained unspent at the end of 2015. Funding for some of these requests will be with current years (2016) GO CO Bonds as funding for 2015 Capital Outlay did not occur in 2015. Funding for 2015 & 2016 Capital Outlay will be bonded together and issued in 2016. Also, some of the rollover requests that were originally funded with prior year's (2014 and earlier) will be funded with prior year's bond Issue where applicable. 125 CITY OF STILLWATER. MINNESOTA (Bond Proceeds) The City funds its capital purchases with capital outlay bond proceeds which are issued every other and repaid through the debt service tax levy. The City's policy is to maintain a level debt service (bond principal and interest). This level debt service, in tum, provides for a level debt service levy. As part of the City's planning process, the City's policy is to budget and fund (using capital outlay bond proceeds) for larger projects over multiple years to reduce the impact on the bond issuance for any given budget year. Below is a list of capital projects/funds that already have been budgeted and bonded for, and that have been set aside (reserved) for future purchase (beyond 2016): PROJECT DESCRIPTION EXPECTED BUDGET AMOUNT YEAR OF YEAR IN RESERVES FUNDING SOURCE FUND PURCHASE St Coix Valley Recreation Center Dome Fabric 2014 $100,000 Dome Fabric 2015 $100,000 Ice Resurfacer 2014 $60,000 Ice Resurfacer 2015 $60,000 126 2014 Bonds 314 2017 2015 Bonds 326 2017 2014 Bonds 314 2017 2015 Bonds 326 2017 CITY OF STILLWATER RAW, �V FUND IN OUT Administrative Transfers 100 General Fund $114,500 700 Sewer Fund $59,680 705 Storm Sewer Fund $16,070 710 Signs & Lighting Fund $16,070 720 Parking Fund $19,680 725 Parking Ramp Fund $3,000 Debt Service Transfers 370 $5,300,000 GO TIF Bonds, Series 20088 $367,160 470 TIF District#10 $367,160 389 $1,420,000 GO Sports Facility Revenue Bonds, Series 2009C $172,449 202 St Croix Valley Recreation Center Fund $172,449 Rollover Transfers (Prior Year) -Operating 100 General Fund $145,900 490 Capital Projects Fund $145,900 Repayment of Interfund Debt (Armory Land) 490 Capital Projects Fund $85,000 324 CO Armory $85,000 Capital Outlay Transfers 100 General Fund $1,423,535 202 St Croix Valley Recreation Center Fund $259,700 230 Library Fund $104,400 240 Parks Fund $1,540,700 426 2016 Capital Acquisition Fund $3,328,335 Project Funding 451 Permanent Improvement Fund $87,500 705 Storm Sewer Fund $87,500 127 2016 BENEFITED PERSONNEL DEPARTMENT/Position Title TF.� os on Title Ell GENERALFUND General Government Public Safety Mayor and City Council Police Mayor' 1.00 Police Chief 1.00 Council Members" 4.00 Police Captain 1.00 Total Mayor and Council 5.00 Police Sergeant 5.00 Investigator 3.00 MIS Police Officers 11.00 IS Manager 1.00 Community Service Officer 1.00 MIS Specialist 1.00 Community Resource Officer 1.00 IS Technician 0.80 Secretary/Dispatch 1.75 Total MIS 2.60 Total Police 24.75 Finance Fire Finance Director 1.00 Fire Chief 1.00 Assistant Finance Director 1.00 Deputy Fire Chief 1.00 Payroll/HR Technician 1.00 Fire Captain 3.00 Senior Account Clerk 0.50 Fire -Engineer 6.00 Secretary 0.20 Secretary/Dispatcher 0.25 Total Finance 3.70 Total Fire 11.25 Administration Building Inspection City Administrator 1.00 Building Official 1.00 City Clerk 1.00 Building Inspector 1.50 Human Resources Manager 1.00 Building Permit Technician 1.00 Secretary 1.60 Total Building Inspection 3.50 Total Administration 4.60 Total Public Safety 39.50 Legal/CiNAttomev City Attorney" 1.00 Public Works Total Legal/City Attorney 1.00 Engineering City Engineer/Public Works Director 0.50 Plant/City Hall Engineering Tech IV 1.00 Building Maintenance It 0.00 Engineering Tech III 0.75 Total Plant/City Hall 0.00 Secretary 0.50 Total Engineering 2.75 Community Development Community Development Director 1.00 Streets Planner II 1.00 Public Works Superintendent 0.25 Secretary 0.50 Assistant Public Works Superintendent 0.50 Total Community Development 2.50 Maintenance Worker IV 2.25 Maintenance Worker III 1.50 Total General Government 19.60 Lead Worker 1.25 Chief Mechanic 1.00 Total Streets 6.75 Total Public Works 9.50 " Part-time positions receiving full-time benefits TOTAL GENERAL FUND 68.60 126 2016 BENEFITED PERSONNEL DEPARTMENT/Pos'Con T'tle EM DEPARTMENT/Position TitleEIE LIBRARY FUND SANITARY SEWER FUND Library Operations City Engineer/Public Works Director 0.25 Library Director 1.00 Public Works Superintendent 0.25 Assistant Library Director 0.75 Assistant Public Works Superintendent 0.25 Supervisory Librarian 1.75 Maintenance Worker IV 2.75 IS Technician 0.20 Maintenance Worker 111 0.25 Library Assistant l 2.85 Senior Account Clerk 0.20 Library Assistant It 1.00 TOTAL SANITARY SEWER FUND 3.95 Librarian 1 0.60 Library Associate 1.65 STORM SEWER FUND Aide 0.90 City Engineer/Public Works Director 0.25 Total Library Operations 10.70 Public Works Superintendent 0.25 Assistant Public Works Superintendent 0.15 Library Plant Lead Worker 0.30 Custodian 1 1.00 Maintenance Worker IV 1.00 Custodian 11 0.60 Maintenance Worker III 0.50 Total Library Plant 1.60 Senior Account Clerk 0.15 Engineering Tech 111 0.25 TOTAL LIBRARY FUND 12.30 TOTAL STORM SEWER FUND 2.85 PARKS FUND SIGNS 8 LIGHTING FUND Public Works Superintendent 0.25 Assistant Public Works Superintendent 0.10 Lead Worker 1.00 Lead Worker 0.45 Maintenance Worker IV 1.75 Maintenance Worker IV 0.25 Maintenance Worker 111 2.75 Senior Account Clerk 0.15 Secretary 0.50 TOTAL SIGNS 8 LIGHTING FUND 0.96 TOTAL PARKS FUND 625 PARKING FUND Community Service Officer 1.00 Secretary 0.10 TOTAL PARKING FUND -7-10- Part-time positions receiving full-time benefits 129 130 APPENDIX GLOSSARY OF TERMS Adopted Budget The financial plan of revenues and expenditures for a fiscal year as adopted by the City Council Appropriation An authorization made by the legislative body of a government, which permits officials to incur 133 obligations against and to make expenditures of governmental resources. Appropriations are usually made for fixed amounts and are typically granted for a one-year period. Advanced Transaction in which new debt is issued to refinance existing debt (old debt), but the proceeds Refunding must be placed in escrow pending call date or maturity (refunding in advance of redemption) Department An organizational unit of the City that manages an operation of related operations within a functional area. Balanced Budget A budget in which planned funds equal planned expenditures. Bond A written promise to pay (debt) a specified sum of money (principal or face value) at a specific future date (maturity date) along with periodic interest paid at a specified percentage of the principal (interest rate). Bonds are typically used for long-term debt. Bond Rating A rating from a schedule of grades indicating the probability of timely repayment of principal and interest on bonds issued by the rating entity (the City). Bonded Outstanding debt by issuance of bonds, which are repaid with property taxes, special Indebtedness assessments, tax increment, or other revenue. Budget A financial plan that presents proposed expenditures (both operating and capital) for a fiscal year and estimates of revenue to finance those expenditures. Capital Assets Assets of the City (buildings, vehicles, land, infrastructure) with an expected life of more than two years and a unit cost of $1,000 and greater. Capital Assets are sometimes referred to as fixed assets. Capital A 5 -year plan that identifies priorities and a timeframe for undertaking capital projects and Improvement Plan provides a financing plan for those projects. (CIP) Capital Outlay A level of budgetary appropriations that include expenses for the addition of capital assets such (C/O) as land, building, machinery & equipment. Certified Property Total tax levy of a jurisdiction which is certified to the County. Tax Levy Charges for Consists of a wide variety of fees for services charged by City agencies. Services Class Rates The percent of market value set by state law that establishes the property's tax capacity subject to the property tax. COLA Cost of Living Adjustment Contingency An appropriation of funds to cover unforeseen events that occur during the fiscal year. Contingency appropriations for the City of Stillwater are found under Mayor & City Council and the Unallocated departments of the General Fund. 133 CITY OF STILLWATER t BE `l GLOSSARY r ,FTERms Culture and For reporting purposes only, this program category are expenditures related to cultural and Recreation recreational activities maintained by the city for the benefit of residents and visitors. They include, but are not limited to Special Events, St Croix Valley Recreation Center, Library, and Parks. Current Refunding Refunding transaction in which the proceeds of the refunding debt are applied immediately to redeem the debt to be refunded. Date Due The final date that the amount due can be paid before late fees begin to incur. Debt Limit The maximum amount of gross or net debt that is legally permitted. Debt Margin The amount of available debt that be issued by a governmental unit before reaching its debt limit. Debt Service Payment of interest and repayment of principal to holders of a government's debt instruments. Deferred Payment postponed until a future time, by resolution of a taxing authority. Deficit The excess of an entity's liabilities over its assets, or the excess of expenditures or expenses over revenues during a single accounting period. Department Basic organizational unit of government responsible for carrying out related functions. Depreciation The systematic allocation of the cost of an asset over its useful life. For the City of Stillwater, depreciation is only expensed in it's enterprise funds (Sanitary Sewer, Stonn Sewer, Signs & Lighting. and Parking) Estimated Market An assessor's estimate of what property would be worth on the open market if sold. The market Value value is set on Jan. 2 of the year before taxes are payable. Equalization The process undertaken by different government bodies to ensure that all property under its jurisdiction is equitably assessed in terms of uniformity and consistency. Washington County holds a "Board of Review" during the month of May. Fines & Forfeits Receipts from penalties imposed for violation of laws or regulations, or neglect of duty. Fiscal Disparities Cities in the seven -county (Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, Washington) metropolitan area and in the Taconite Area (portions of St. Louis, Itasca, Crow Wing, and Atkin counties, and all of Lake and Cook counties) participate in a program to share property tax base known as the "fiscal disparities program.'The metropolitan -area program began in 1975 while the program for the Taconite Area began in 1998. Each year, 40 percent of the growth in commercial, industrial, and public -utility tax capacity in each city since the base year of 1971 for the metro and 1995 for the Taconite Area is contributed to a shared pool. Participating cities receive a tax capacity distribution from this pool that is determined by comparing each city's market value per capita to the average market value per capita. Each city's distribution levy is generated by applying the local tax rate to the distribution tax capacity. Fiscal Disparities The tax capacity contributed to the Metropolitan and Iron Range fiscal disparities programs. Cities Tax Capacity in Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, Washington, Lake, and Cook counties and Contribution portions of St. Louis, Itasca, Crow Wing, Aitkin, and Koochiching counties are affected by these programs. 134 CITY OF STILLWATER GLOSSARY OF TERMS Fiscal Disparity The tax capacity received from the fiscal disparities programs. Only cities located within the Twin Distribution Cities metropolitan area and the Taconite Relief Area are affected by these programs. Fiscal Year Any period of 12 consecutive moths designated as the budget year (or financial reporting year). The City of Stillwater budgets on an annual basis with the fiscal year beginning on January 1 and ending on December 31. Franchise Fees Fee imposed on local sales of public utility services which in tum grants "blanket" access to City righta-way to installfrepair public utility services. The City of Stillwater imposes a franchise fee on gas and electric utility services. Full -Time A unit for measuring staffing levels equal to one position working 40 hours per week for an entire Equivalent (FTE) year (2,080 hours per year). Fund An independent fiscal accounting entity with a self -balancing set of accounts recording cash and for other financial resources, together with all related liabilities and residual or equities, which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitations. Full Faith and A pledge of the general taxing power of the City to repay debt obligations. Credit Fund Balance The cumulative excess of revenues over expenditures in a fund at the end of a fiscal year for governmental funds. GASB An organization whose main purpose Is to improve and create accounting reporting standards or Lovernment generally accepted accounting principles (GAAP). These standards make it easier for users to Accounting understand and use the financial records of both state and local governments Standards Board) GAAP (General Conventions, rules and procedures that serve as the norm for the fair presentation of financial Accepted statements. Accounting Principles) General For reporting purposes only, this program category refers to those expenditures that are related to Government the programs and services that am associated with general centralized City functions. They include, but are not limited to, Administration, Legal, Finance, Elections, Community Development, and City Council, General Insurance For the City of Stillwater, this consists of worker's compensation insurance and Property & general liability insurance. Currently, the City purchases its insurance through the League of Minnesota Cities Insurance Trust. Homestead For property tax purposes, this classification is a tax benefit granted to property owners or qualifying relatives who are Minnesota residents and who own and occupy their homes as their primary places of residence. Homestead Market This program provides a tax reduction to all homesteads valued below $413,800 by directly Value Exclusion reducing the Taxable Tax Capacity of a property. (MVEx) 135 CITY GLOSSARY OF TERMS Interest Earnings Used to describe all revenues received in a period from investment earnings and penalties & 136 interest imposed on delinquent property taxes and special assessments. Interfund Transfers Flows of assets (such as cash or goods) between funds without equivalent flows of assets in return and without requirement for repayment. Intergovernmental Revenues from other governments in the form of grants, entitlements or shared revenues. Does Revenue not include charges for services provided by a city fund to another government. Legal Description This may be an abbreviated method of geographically identifying a parcel of land for tax purposes. The county recorder maintains the recorded legal description, which is acceptable in a court of law. Levy To impose taxes, special assessments, or service charges for the support of governmental activities. Levy Limit The maximum amount which is permitted to be levied by a taxing jurisdiction as established by Minnesota Statutes. For budget years 2009, 2010 and 2011, levy limits are in effect for City's with a population of over 5,000. Licenses and Revenues derived from the issuance of local licenses and permits including liquor and Permits occupational licenses, building permits, and other miscellaneous permits. Local Government An intergovernmental revenue from the State of Minnesota and recorded as LGA in the revenue Aid (LGA) section of the General Fund. The amount of Local Government Aid given to a particular City is based on a formula approved by the State Legislature. Components of the formula include (but not limited to) vehicle accidents, population, housing units, etc. This aid originally was designed to provide tax relief and equalization among cities. During the 2008 (for budget year 2009) legislative session, the distribution formula changed yet again. LGA payments are made in two equal installments on or around July 21 and December 26 of each year. Local Tax Rate The rate used to compute taxes for each parcel of property. Local tax rate is computed by dividing the certified levy (after reduction for fiscal disparities distribution levy and disparity reduction) by the taxable tax capacity. Market Value A State run program designed to provide state -paid property tax relief to owners of certain Homestead Credit qualified homestead property. Qualifying homeowners do not have to apply for this credit -it is (MVHC) automatically applied to the owner's property taxes. The State then reimburses the City for the value of the credit. MVHC payments are disbursed to Cities on or around Oct 31 and Dec 26. This program was repealed with the 2011 Omnibus Tax Act and was replaced with the Homestead Market Value Exclusion program. Miscellaneous Revenues not properly classified as taxes, licenses and permits, intergovernmental revenues, Revenues charges for services, or fines and forfeits. 136 CITY OF STILLWATER MAIN GLOSSARY ,MS ryt� Municipal State Aid The Minnesota Constitution requires that state gasoline taxes and motor vehicle registration fees (MSA) provide funding for certain city, county and state roads. These revenues are distributed through the highway user distribution fund. This fund is distributed by the Department of Transportation for state trunk highways and for certain county and city roads through the county state highway (CSAH) and municipal state aid (MSA) programs. Twenty-nine percent of the fund is dedicated for certain county roads and highways. Nine percent is dedicated to cities with populations of over 5,000. The remaining 62 percent is dedicated to State trunk highway system. Certain construction standards must be adhered to before a rood can be designated as an city MSA street. The City of Stillwater does have some roads within the city limits designated as MSA streets. This revenue sources is recorded in the revenue section of the General Fund. Other Financing Increase in current financial resources that is reported separately from revenues to avoid Sources distorting revenues trends. GAAP provide for the use of the other financing sources category in five specific instances: (1) Issuance of Debt; (2) Intedund transfers; (3) Proceeds of the sale of capital assets; (4) Insurance Proceeds; and (5) Payments on demand bonds. Other Financing Decrease in current financial resources that is reported separately from expenditures to avoid Uses distorting expenditure trends. GAAP provide for the use of other financing uses category in four specific instances: (1) Issuance Discounts on long-term debt; (2) Refunding transactions; (3) Interfund Transfers; and (4) Reclassification of demand bonds. Parcel Number A unique number used as the identifier of each parcel. It is sometimes referred to as the parcel identification number (PIN) and a format as follows (x being a number): xx.xxx.xx.xx.xxxx. PERA Public Employees Retirement Association of Minnesota. Established in 1931, PERA administers three statewide retirement plans providing defined benefit plan coverage to employees of local governments and school districts, and one statewide retirement plan providing defined contribution (DCP) coverage to elected officials and medical personnel. All four retirement plans are qualified retirement plans under Section 401(x) of the Internal Revenue Code. Personnel Services A level of budgetary appropriations that include expenses for wages, employee benefits and required employment taxes. Program A group of related activities performed by one or more organizations units for the purpose of accomplishing a function for which the City is responsible (General Government, Public Safety, Culture and Recreation etc.). Property Class The statutory classification assigned to each parcel of property based on the use of the property. For example, owner -occupied residential property is classified as homestead. Property Tax In general, a tax levied on any kind of property; that is, real, personal, or a mobile/manufactured home. The amount of the tax is dependent on the value and property tax classification of the property. Property Tax Levy The tax imposed by a local unit of government. The tax is established on or around Dec. 28 of the year preceding the year the levy will be paid by taxpayers. For the City of Stillwater, the tax levy consists of a General Tax Levy (funds used for basic operations of the City) and a Debt Service Levy (funds needed for the repayment of certain bond issues) Property Taxes Used to describe all revenues received in a period from current taxes and delinquent taxes. Property taxes are levied on both real and personal property according to the property's valuation and tax rate. 137 CITY OF STILLWATER GLOSSARY OF TERMS Public Safety For reporting purpose only, this program category are expenditures related to protection of Public Works For reporting purposes only, this program category are expenditures related to the maintenance persons and property. They include, but not limited to, Police, Fire, Civil Defense, and Building Inspections. Public Employee All full-time and certain part-time employees of the City of Stillwater are covered by defined Retirement benefit pension plans administered by the Public Employees Retirement Association of Association Minnesota (PERA). PERA administers the Public Employees Retirement Fund (PERF) and the (PERA) Public Employees Police and Fire Fund (PEPFF) which are cost-sharing, multiple -employer retirement plans. This plan is established and administered in accordance with Minnesota Resolution Statutes, Chapter 353 and 356. PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan members are covered by Social Security and Basic Plan members Services & are not. All new members must participate in the Coordinated Plan. All police officers, Charges firefighters and peace officers who qualify for membership by statute are covered by the PEPFF. Public Works For reporting purposes only, this program category are expenditures related to the maintenance 138 and enhancement of the City's infrastructure. They include, but are not limited to, Engineering and Streets. Some of the City's enterprise funds (such as Sanitary Sewer, Storm Sewer and Signs & Lighting) along with the parks department fall under the City departmental organizational chart as public works. For reporting purposes, these expenditures/expenses are not categorized as public works expenditures/expenses. Reserve An account used for recording a portion of the fund balance which must be segregated for some future use and which is, therefore, not available for further appropriation or expenditure. Resolution A special or temporary order requiring less legal formality than an ordinance or statute of a legislative body. Services & A level of budgetary appropriations which include expenses for outside professional services, Charges advertising, insurance etc. Special A levy made against certain properties to defray part or all of the cost of a specific improvement Assessment or service which is presumed to be of general benefit. Funds are collected by the County with other property taxes and then disbursed to the local government. Special Principal amount due to pay off the assessment in full. Assessment Balance Due Special Levy -Debt A special levy used specifically for the payment of bonds requiring property tax support. Service Tax Levy Special Levy-PERA A special levy specifically used to pay the increased cost of required employer contribution to the Employer regular plan of the Public Employees Retirement Association (PERA) due to rate increase that Contribution Rate were effective on or after January 1, 2002. For the coordinated Fund, the employer rate increase Increase from 5.18% to 7.5°k of total salary for payable 2012. For the Police and Fire Fund, the employer rate increase from 9.3% to 14.7% of total salary. Prior to 2009, the PERA Employer Contribution Rate Increase Levy was included with the General Operating Levy. Supplies A level of budgetary appropriations which include expenses for commodities that are used. e.g. office supplies, repair and maintenance supplies etc. 138 CITY OF STILLWATER 0 GLOSSARY OF TERMS 0 Tax Capacity The valuation of property based on market value and statutory class rates. The property tax for each parcel is based on its tax capacity. Tax Capacity Rate Tax rate applied to the tax capacity to generate property tax revenue. The rate is obtained by dividing the property tax levy (of the City) by the total (of the City) tax capacity. Tax Roll The official list of each taxpayer subject to a property tax, together with the amount of the assessment and the amount of taxes due. It is also known as the tax book that lists the names of the owners or those taxpayers that receive the tax statement. Tax Increment A district created by local governments under State of Minnesota Statues whereby public District improvement expenditures within the district are financed by the tax levy on the incremental increase in property values. Taxes A mandatory contribution of money collected by the government, according to law, for the general support of the government and for the maintenance of public services, whether federal, state, or local. Taxable Market This is the value of the parcel that the taxes are actually based on (after all reductions, limitations, Value exemptions and deferrals). This value along with the Gass rate and the budgets of the local governments the parcel is located in, determines the amount of property taxes owed. Total Tax Capacity The amount computed by first totaling the tax capacities of all parcels of property within a city. Adjustments for fiscal disparities, tax increment and a portion of the power line value are made to this total since not all tax capacity is available for general tax purposes. Truth -in -Taxation The "taxation and notification law' requires local governments to set estimated levies, inform taxpayers about the impacts, and hold a separate hearing/meeting to take taxpayer input. Truth -in -Taxation A notice mailed to property owners in November showing what the assessed value of the property Notice will be for the following year and giving a preliminary estimate of the property tax amount for the following year. The amount is based on preliminary levies submitted by Anoka County, your city or township, your school district, and other taxing authorities. Dates and times are given for upcoming public meetings with all those bodies at which objections to the levy amounts may be expressed. This notice does not include amounts for waste management fees, special assessments, or school district referenda subsequently approved. Waste A charge levied against all improved County properties. Revenues from which are used to Management Fee protect our public health, land, air and water through waste -to -energy conversion, extensive recycling efforts, household hazardous waste collection, yard waste composting, public information and waste reduction. 139