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Home My WebLink About2015 Budget BookCITY OF STILLWATER �F BEA(�J ATE, r BEAUJ/,r 2 G� _ � CITY OF STILLWG �I. .J 0 S MINNESOTA yr 216 4th Street North Stillwater, MN 55082 Phone: 651.430.8800 Web Address: www.ci.stillwater.mn.us PREPARED BY THE FINANCE DEPARTMENT 2015 BUDGET CITY OF STILLWATER, MINNESOTA �E BEAUT�� BEAVT�� MTABLE 2015 BUDGET I. INTRODUCTION 24-25 CityOfficials................................................................................................................. 3 MissionStatement............................................................................................................ 4 OrganizationalChart......................................................................................................... 5 CertifiedLevy.................................................................................................................. 6 Debt Service Levy Obligations............................................................................................ 7 BudgetOverview............................................................................................................. 8-10 Property Tax Calculation................................................................................................... 11-12 Trend Information: 38-39 Total Certified Levy (past 10 years)...................................................................................... 15 City Taxable Tax Capacity (past 10 years)........................................................................... 16 City Tax Rate (past 10 years). ......................................................................................... 17 General Tax Levy and Levy Limits (past 10 years)............................................................... 18 Local Government Aid & General Tax Levy (past 10 years) ................................................... 19 Bond Rating (past 10 years)............................................................................................ 20 II. BUDGET SCHEDULES A. GENERAL FUND General Fund Summary ............................................................................................. 24-25 Revenues................................................................................................................ 27 Expenditures: 64-65 Mayorand Council................................................................................................. 28-29 Elections. ...................................................................................................... ....... 30-31 MISSupport Services............................................................................................. 32-33 Finance............................................................................................................... 34-35 Administration....................................................................................................... 36-37 Legal/City Attorney................................................................................................. 38-39 Plant/City Hall....................................................................................................... 40-41 Community Development......................................................................................... 42-43 Police.................................................................................................................. 44-45 Fire..................................................................................................................... 46-47 Inspections........................................................................................................... 48-49 CivilDefense........................................................................................................ 50-51 Engineering.......................................................................................................... 52-53 Streets................................................................................................................. 54-55 Unallocated.......................................................................................................... 56-57 B. SPECIAL REVENUE FUNDS Special Revenue Funds Summary ................................................................................ 60-61 SpecialEvents......................................................................................................... 62-63 St Croix Valley Recreation Center................................................................................ 64-65 Library.................................................................................................................... 66-67 Parks..................................................................................................................... 68-69 Downtown Beautification............................................................................................ 70-71 Washington County Recycling Grant............................................................................. 72-73 CITY OF STILLWATER, MINNESOTA �E BEAJi,, r� BEAUT- 41G TABLE C. DEBT SERVICE FUNDS Debt Service Funds Summary ..................................................................................... 76-77 GO Capital Outlay Bonds........................................................................................... 78-79 GO Tax Increment Financing Bonds............................................................................. 80-81 GORevenue Bonds.................................................................................................. 82-83 D. CAPITAL PROJECT FUNDS Capital Project Funds Summary ................................................................................... 87 Tax Increment Financing District#6.............................................................................. 88-89 Tax Increment Financing District#8.............................................................................. 90-91 Tax Increment Financing District#9.............................................................................. 92-93 Tax Increment Financing District#10............................................................................ 94-95 E. ENTERPRISE FUNDS Enterprise Funds Summary ......................................................................................... 98-99 SanitarySewer......................................................................................................... 100-101 StormSewer............................................................................................................ 102-103 Signs& Lighting....................................................................................................... 104-105 Parking................................................................................................................... 106-107 ParkingRamp.......................................................................................................... 108-109 III. OTHER SCHEDULES CapitalOutlay................................................................................................................. 113-116 Reserves CapitalReserves.......................................................................................................... 117 BondProceeds............................................................................................................. 118 InterfundTransfers........................................................................................................... 119 Benefited Personnel......................................................................................................... 120-121 IV. APPENDIX Glossary........................................................................................................................ 125-131 INTRODUCTION CITY OF • BEAUj�c BEAUj/F 2 n r )CITY OFFICIALS�� r,► January 1, 2015 ELECTED OFFICIALS Mayor Ted Kozlowski Term Expires: January 2019 Councilmember's Ward 1 Doug Menikheim Term Expires: January 2019 Ward 2 Dave Junker Term Expires: January 2017 Ward 3 Tom Weidner Term Expires: January 2017 Ward 4 Mike Polehna Term Expires: January 2019 APPOINTED OFFICIALS Larry D. Hansen, City Administrator/Treasurer David T. Magnuson, City Attorney Shawn Sanders, Public Works Director/City Engineer Bill Turnblad, Community Development Director Sharon Harrison, Finance Director John Gannaway, Police Chief Stuart Glaser, Fire Chief Lynne Bertalmio, Library Director 3 CITY OF STILLWATER, MINNESOTA �F BEA(�T�F ' NF BEAUT�.r O MISSION STATEMENT 5_ O z To provide the community with a quality living environment and quality public services and facilities while protecting cultural, historical and natural resources through fair and open government, careful planning, effective management and efficient fiscal policy. Adopted by the City Council in 1995 4 Program Types: General Government Public Safety Public Works Culture and Recreation Proprietary Component Unit CITY OF STILLWATER, MINNESOTA ORGANIZATIONAL CHART CITY ATTORNEY CITIZENS OF STILLWATER MAYOR & CITY COUNCIL COMMUNITY BOARDS AND BEAUTFICATION COMMISSIONS ELECTIONS COMMUNITY DEVELOPMENT MIS P UILDING PECTIONS ADMINISTRATION ENGINEERING PLANT/CITY HALL SPECIAL EVENTS SANITARY SEWER WASHINGTON CO, RECYCLING' GRANT CITY ADMINISTRATOR/ heasurer(Appoint< TREASURER LIBRARY BOARD HERITAGE PRESERVATION COMMISSION PLANNING COMMISSION PARKS BOARD JOINT CABLE COMMISSION HUMAN RIGHTS COMMISSION BOARD OF WATER COMMISSIONERS 1ILIBRARY FINANCEFI IRE I POLICE ST CROIX VALLEY CIVIL DEFENSE PUBLIC RECREATION WORKS CENTER PARKING S-fREETS PARKS PARKING RAMP STORM SEWER 1 I SIGNS & LIGHTING 5 CITTOF STILL �E BEAUTir. ��` BEAUTY 2015 CERTIFEDLEvy x Pursuant to Resolution 2014-195, on December 2, 2014 the City Council adopted the final certified city-wide tax levy of $11,339,653 and an additional taxing district levy of $31,600 for a total tax levy of $11,371,253 for taxes collected in the year 2015. This levy consists of the General Revenue Tax Levy, the Debt Service Tax Levy, and the W MO Levy and is as follows: CITY-WIDE LEVYS General Revenue Tax Lew The General Operating Levy is levied against all of the taxable properties of the City and is a major funding source for general City operations. Fund # 100 General Operating Levy Amount $ 7,825,610 Debt Service Tax Lew The Debt Service Levy is levied against all of the taxable properties of the City and provides funding for those bond issues requiring property tax support. The Debt Service Levy for taxes collected in the year 2013 is $2,971,497 and consists of the following Debt Service Obligations: Fund # Required Levy for 2015 Amount 308 G.O. Capital Outlay 2008A 222,246 309 G.O. Capital Outlay 2009A 222,758 312 G.O. Capital Outlay 2012A 923,620 314 G.O. Capital Outlay 2014A 729,793 315 G.O. Capital Outlay 2005B 281,623 319 G.O. Capital Outlay 2009B 101,246 324 G.O. Capital Outlay 2014 (Armory) 85,000 329 G.O. Capital Outlay 2009D 374,391 385 G.O. Sports Center 2005C 245,469 389 G.O. Sports Facility Revenue 2009C 77,897 Subtotal $ 3,264,043 New Debt 315 G.O. Capital Outlay 2015 250,000 Total Debt Service Tax Levy $ 3,514,043 Debt Service Tax Levv(s) Reduced Due to other available funding already available, the following debt service levy was reduced: 389 G.O. Sports Facility Revenue 2009C MTY nF STII I WATFR MINNFSnTA ��>E BEAU7i�, �E BE46p�F. � a O. TOTAL CERTIFIED LEVY $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 yh y(o y1 y'b y�i 10 1y yL L3 LN lh l�0 11 y� loi �O �-N �1, �3 sia 55 eco .11 ,LO 10 ,10 y0 10 y0 10 y0 y0 y0 10 y0 10 y ,LO "P LO 10 P ,y0 -0 .y0 -P 0 10 ■Capital Outlay Bonds ®Revenue Bonds The above graph shows the amount of debt service required to be levied for each budget year beginning with 2012. The amount of levy can be reduced or "cancelled" if there are sufficient funds available to pay the required debt service. Year Capital Outlay Bonds Revenue Bonds Total 2015 $2,940,677 $423,313 $3,363,990 2016 $2,691,892 $426,778 $3,118,670 2017 $2,102,226 $424,237 $2,526,463 2018 $2,057,538 $174,326 $2,231,864 2019 $1,952,806 $173,880 $2,126,686 2020 $1,766,413 $0 $1,766,413 2021 $1,471,019 $0 $1,471,019 2022 $1,159,446 $0 $1,159,446 2023 $852,560 $0 $852,560 2024 $846,379 $0 $846,379 2025 $850,063 $0 $850,063 2026 $474,801 $0 $474,801 2027 $476,4811 $0 $476,481 2028 $477,846 $0 $477,846 2029 $473,646 $0 $473,646 VA yl\L�7�•'�II�Ah'/G\Ia:�P111►1►1�•'i�ll_ `BUDGETOVERVIEW a� BEAUr/�. �yy � [.y� M M General Description and Form of Government The City of Stillwater, incorporated in 1894, is a growing community located on the St Croix River in central Washington County, approximately 20 miles east of Minneapolis/St. Paul metropolitan area. Stillwater encompasses an area of approximately 4,891 acres serves a population of 18,638. The City of Stillwater operates under the "Home Rule Charter" form of government under the provisions of State of Minnesota Law. The Mayor is the president of the Council and together with the four -member City Council comprises the governing body of the City. The City Council is responsible, among other things, for passing ordinances, adopting the budget, appointing committees, and hiring a City Administrator. The City Administrator has the responsibility of carrying out the policies and ordinances of the City Council and of overseeing the day-to-day operations of the City. The Mayor is elected at -large and the Council Members are elected by Wards to serve four-year overlapping terms of The City provides a full range of municipal services. These services include: general government, public safety (police & fire), public works (streets & fleet), parks and recreation, public improvements, and providing and maintaining sanitary sewer, storm sewer, signs & lighting and parking infrastructure. Fund Accounting The accounts of the City are organized on the basis of funds, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self -balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures/expenses. Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities The budgeted funds of the City are grouped into two broad categories as follows: Governmental Funds - Governmental Funds are used to account for the "governmental -type" activities of the City (e.g. activities that receive a significant portion of their funding from property taxes, state aids, and various grants). The Governmental Funds budgeted for the City are the General Fund, Special Revenue Funds, Debt Service Funds, and Capital Project Funds. Proprietary Funds - Proprietary Funds are used to account for the "business -type" activities of the City (e.g. activities that receive significant portion of their funding through user charges). The Proprietary Funds budgeted by the City are the Enterprise Funds. Basis of Accounting and Budgeting The Governmental Funds are budgeted and accounted for on a modified accrual basis. Under this method, revenues are recognized when they are measurable and available. "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter (usually within 60 days after the end of the year) to pay liabilities of the current period. Expenditures are recognized when a transaction is expected to draw upon current spendable resources, rather than future resources. The Proprietary Funds are budgeted and accounted for on a full accrual basis. Under this method, revenues are recorded when earned and expenses are recorded at the time the liabilities are incurred. 8 yl\'L�l�•'i11A�'1'/_\Ia:�■1'111►1►1�•'i�]I_ BEAUI/.r Xxv 1 , "J, Budget Process Section 7.01 of the Stillwater City Charter sets forth the requirement that the City Administrator must prepare and submit an annual budget to the City Council which accurately reflects the financial needs for the City. The City Administrator is also required to enforce the provisions of the budget upon adoption. The budget is prepared on an annual basis and follows the calendar year, January 1st to December 31st. The City Administrator and City staff address the Council's concerns in the preparation of the budget and evaluate the financial costs of the implementation of these policies and include them in the budget where economically feasible. 2015 Budaet Calendar: 2014 April Finance Department begins budget process by preparing projected wages, benefits and insurance costs for the upcoming fiscal budget year. June 4 Budget worksheets are distributed to Department Heads/Division Supervisors for completion. June 20 Completed budget worksheets are due to the Finance Department. The Finance Department assembles the preliminary (requested) budget information. July 10 - August 8 The City Administrator reviews requested budget, meets with Department Heads to review budget requests, and makes recommendations regarding the budget. August 11 - 15 Finance Department makes adjustments and prepares City Administrator's preliminary proposed budget. August 19 City Administrator's preliminary proposed budget is distributed to the City Council for review. August 19 & 26 Council meets during a budget workshop session with the City Administrator and Department August 27 - 29 The Finance Department makes budget revisions and prepares the final proposed budget for October 7 Council adopts the proposed budget, the proposed tax levy and sets the Truth -n -Taxation meeting dates. Prior to State Statutes require that the proposed budget, the proposed property tax levy and the Truth -n - September 30 Taxation meeting dates is REQUIRED to be certified to the County Auditor no later than September 30. November The County to send out Truth -in -Taxation parcel specific notices based on the proposed budget/levy certified to the County Auditor prior to September 30. November 18 Notice of 2015 T -N -T Budget meeting announced. December 2 City to hold the Truth -n -Taxation meeting. Council adopts final budget and final property tax levy. Prior to Finance Department certifies the final property tax levy and the final budget to the County Auditor December 29 and the MN Department of Revenue. NOTE: Minnesota State Statutes require that a preliminary property tax levy resolution be certified to the County Auditor by September 30 of each year. Once the City adopts the proposed tax levy, the final tax levy can ONLY remain the same or be decreased, not increased. Budgeted Funds The City of Stillwater prepares a budget for the General Fund, certain Special Revenue Funds (Special Events Fund, St. Croix Valley Recreation Center Fund, Library Fund, Parks Fund, DARE Fund and the Washington County Recycling Grant Fund), Debt Service Funds, certain Capital Project Funds (TIF Districts) and its Enterprise Funds, but only legally adopts, by resolution, the budget for the General Fund and the budgets for the Special Revenue Funds. Revenue Estimation Revenue estimation is a key component in preparing the City's annual budget. The general intent is make conservative and objective projections. The City's approach to estimating revenues is to consider each individual revenue sources' history of predictability, stability or volatility. The estimation methods used are a combination of trend analysis and forecasting from information provided by prior years actuals and City departments. Capital Improvement Program The City of Stillwater's Capital Improvement program is intended to provide the City Council and staff with a process for identifying and prioritizing capital projects and capital equipment purchases in order to coordinate the financing and timing of improvements, which maximizes the return to the public. The process enables the City to evaluate long-term cost and benefits of each project/equipment and uses this information when preparing the annual budget. Property Tax Lew The City of Stillwater levies property taxes for its General Fund operations (General Operating Levy) and certain Special Levys (Debt Service Tax Levy for Debt Service obligations and PERA Employer Contribution Rate Increase Levy) . See Certified Levy on page 6. The levies are allowed by State Statutes, and are collected from property owners by Washington County and distributed to the City in July, December, and January. Truth -in -Taxation Public Hearing Each year in November and early December, State Statutes require all counties, school districts, and cities with a population over 2,500 hold a public meeting to discuss the proposed budget and property tax levies. As part of this process, each property is sent by the County a Truth -in -Taxation notice, which shows the impacts of the proposed levies on their individual property. The public meeting is set up as a forum for citizens to come and discuss their views on the proposed budget and property tax levies with the public officials of each jurisdiction. The City of Stillwater held its public meeting on Tuesday, December 2, 2014 at 7:00 p.m. Questions Any questions regarding the content of the City's budget document can be discussed with the City Administrator or the Finance Director by contacting City Hall at (651) 430-8800. 10 U I Y Ut- , I ILLWA I LK, IVIINNtJU I A gonif';,"4uio o, , , , CALCULATION w x i, a3��t MARKET VALUE EXCLUSION All homesteaded property under $413,800 in property value will receive a Homestead Market Value Exclusion. The homesteaded property no longer receives a credit that reduces the property taxes paid. Instead, a portion of the property's value will be excluded from taxation. The Homestead Market Value Excludes from taxation 40% of the value on the first $76,000 of a property's value. The amount excluded is reduced as the value rises over $76,000 (the exclusion reduction is equal to 9% of the value over $76,000). Homesteads that $413,800 in value will receive no homestead exclusion. The chart below gives examples of the exclusion amount on various value homes: Estimated Market Value Taxable Market Value Taxable Market Value (after Exclusion) $76,000 $30,400 $45,600 $150,000 $23,740 $126,260 $250,000 $14,740 $235,260 $350,000 $5,740 $344,260 $400,000 $1,240 $398,760 $425,000 $0 $425,000 HOW CITY PROPERTY TAXES ARE CALCULATED Step 1. Calculate the City Property Tax Rate Box 1 Total Proposed City Budget - minus Box 2 All Non -Property Tax Revenues, e.g.: - State Aid, Fees, etc. Box 3 Property Tax Revenue Needed (Levy)* Less Fiscal Disparity Contribution Box 4 City -Wide Assessor's Market Value Less Market Value Exclusion x times Box 5 State State Mandated Class Rates = equals Box 6 divided by Total City -Wide Taxable "Tax Capacity" = equals Box 7 City's Property Tax Rate Boxes 1 - 3 calculates the City Tax Levy Boxes 4 -6 calculates the City -Wide Taxable Tax Capacity City Tax Levy divided by the Taxable Tax Capacity equals the City Tax Rate 11 CITY OF STILLWATER, MINNESOTA ,E eEaurF. �� sEaur��, PROPERTYTAx CALCULATION �J CALCULATION OF PAYABLE 2014 CITY PROPERTY TAX RATE (ESTIMATED): City Budget Governmental Funds Budget $ 14,279,682 Debt Service Budget 6,669,208 Total City Budget $ 20,948,890 Box 1 Less Non -Property tax revenues 9,609,237 Box 2 I Certified Levy (City -Wide Tax Levy Only) $ 11,339,653 Less Fiscal Disparity Contribution 1,184,086 Box 3 City Levy $ 10,155,567 Box 4- City Taxable Tax Capacity $ 18,523,641 Box 7 City Tax Rate (estimated) 54.825% HOW CITY PROPERTY TAXES ARE CALCULATED Step 2. Calculate Individual Parcels City Property Tax Formula: Property's Net Tax Capacity x City Property Tax Rate = Property's City Property Tax NET TAX CAPACITY The Net Tax Capacity is calculated by multiplying the Taxable Market Value less the Market Value Exclusion of the parcel by the appropriate assigned Class Rate of the parcel. - the Taxable Market Value (TIVIV) refers to the amount of value of the parcel that is used in calculating taxes. The TMV is determined by Washington County Assessor's office and then reduced by the Market Value Exclusion. - the Class Rate is based on the assigned use or classification of the parcel. Class Rates are determined by the MN Legislature and a portion of the rates are as follows: Property Class Payable Property Class Payable Taxable Market Value 2015 Taxable Market Value 2015 Residential Homestead $425,000 Market Rate Apartments Market Value Exclusion First $500,000 of value 1.00% Regular 1.80% Over $500,000 of value 1.25% Commercial Industrial $126,260 Residential Non -Homestead $425,000 First $150,000 of value 1.50% Single Unit Over $150,000 of value 2.00% First $500,000 of value 1.00% 456 1,263 Over $500,000 of value 1.25% 5,000 Over $500,000 @ 1.25% ACTUAL CITY PROPERTY TAX CALCULATION (Property Class: Residential Homestead) 12 Taxable Market Value $76,000 $150,000 $250,000 $425,000 $750,000 Market Value Exclusion $30,400 $23,740 $14,740 $0 $0 Taxable Market Value (after exclusion) $45,600 $126,260 $235,260 $425,000 $750,000 Parcel Tax Capacity First $500,000 @ 1.00% 456 1,263 2,353 4,250 5,000 Over $500,000 @ 1.25% 0 0 0 0 3,125 Total Tax Capacity 456 1,263 2,353 4,250 8,125 City Tax Rate 54.825% 54.825% 54.825% 54.825% 54.825% City Property Tax $250.00 $692.44 $1,290.03 $2,330.06 $4,454.53 12 Trend Information yl\t]Z+'i11AA9`/G\Ia:�■P111►1►1�+'i�]I_ �E aEaurF tat. eEqur,�, TRENDINFORM yA •TION A (Past io Years) TOTAL CERTIFIED LEVY The Certified Levy consists of the General Tax Levy (General Fund operations), the Debt Service Special Levy (Debt Service obligations), the PERA Employer Contribution Rate Increase Special Levy* and the Unalloted Aids and Credit Special Levy. Special Levys Year General Tax Levy ------------------------------------r------------------- Debt Service ; Unalloted Aids =°EF & Credits Total Certified Levy 2006 $5,580,145 $3,305,610 $0 $0 $8,885,755 2007 $6,102,192 $3,284,430 $0 $0 $9,386,622 2008 $6,775,809 $3,192,158 $0 $0 $9,967,967 2009 $6,652,408 $3,286,539 $160,822 $0 $10,099,769 2010 $6,479,727 $3,385,158 $163,351 $81,954 $10,110,190 2011 $6,523,288 $3,215,195 $171,974 $247,910 $10,158,367 2012 $6,963,509 $3,110,066 $173,022 $0 $10,246,597 2013 $7,261,468 $2,971,497 $173,542 $0 $10,406,507 2014 $7,606,066 $3,018,920 $0 $10,624,986 2015** 1 $7,825,610 $3,514,0431A $0 $11,339,653 * Beginning with payable 2009, the City certified a special levy for PERA Employer Contribution Rate Increase. See the Appendix for a definition of what this special levy is. Prior to 2009, the PERA Employer Contribution Rate Increase Levy was included with the General Operating Levy. For payable 2014, the PERA Exclusion Special Levy was not allowed (per State Statutes). ** Payable 2015 levy does NOT inclue the WMO levy. 15 CITY OF STILLWATER, MINNESOTA E5_"' R D OA O CITY TAXABLE TAX CAPACITY Year City -Wide Taxable Tax Capacity 2006 $16,431,705 2007 $18,424,538 2008 $18,864,893 2009 $18,787,816 2010 $18,225,056 2011 $17,113,385 2012* $16,688,107 2013 $15,236,458 2014** $16,129,096 2015 $18,523,641 ** For payable 2012, the City -Wide Taxable Tax Capacity includes those properties that were included in Tax Increment Financing District #1 as this district was decertified on December 31, 2011. ** For payable 2014, the City -Wide Taxable Tax Capacity includes those properties that were included in Tax Increment Financing District #4 as this district was decertified on December 31, 2013. Final Tax Taxable Tax Capacity Estimated Taxable Tax Capacity 16 y1\"L�]Z+'i�IAA'1'/G\�a:�P111►1►1�+'i�IIG 61^ R D , , • , P A (Past io Years) O CITY TAX RATE Year Total Certified Levy Fiscal (1) Disparity Contribution City Levy City -Wide Taxable Tax Capacity City Tax Rate 2006 $8,885,755 $794,406 $8,091,349 $16,431,705 49.243% 2007 $9,386,631 $819,600 $8,567,031 $18,424,538 46.498% 2008 $9,967,967 $909,059 $9,058,908 $18,864,893 48.020% 2009 $10,099,769 $1,094,815 $9,004,954 $18,787,816 47.930% 2010 $10,110,190 $1,090,126 $9,020,064 $18,225,056 49.493% 2011 $10,158,367 $1,167,099 $8,991,268 $17,113,385 52.539% 2012 $10,246,597 $1,122,580 $9,124,017 $16,688,107 54.674% 2013 $10,406,507 $1,035,673 $9,370,834 $15,236,458 61.503% 2014 $10,624,986 $1,212,159 $9,412,827 $16,129,096 58.359% 2015** $11,339,653 $1,184,086 $10,155,567 $18,523,641 54.8259/6 The City Tax Rate is calculated by dividing the City Levy by the City -Wide Taxable Tax Capacity. (1) The Fiscal Disparity Contribution is the City's contribution to the Metropolitan Fiscal Disparities pool (property tax base sharing program) which in turn reduces the Total Certified Levy. ** For payable 2015, the total certified levey DOES NOT inclued the WMO Levy. Final Tax Rate Proposed Tax Rate 17 U I Y OF 51 ILLINA I LK, MINNtSU I A ,0E BEAUTY METRENDINFORMATION L}(Past io Years) GENERAL TAX LEVY AND LEVIT LIMITS The above graph depicts how the General Tax Levy (the amount subject to the levy limit) compares to the Levy Limit in place for that given year. Some years (such as 2005, 2006, 2007, 2008, 2012 and 2013) there were no levy limits in effect. Year General Tax Levy Levy Limit 2006 $5,580,145 Not Applicable 2007 $6,102,192 Not Applicable 2008 $6,775,809 Not Applicable 2009 $6,652,408 $6,668,408 2010 $6,479,727 $6,479,727 2011 $6,523,288 $6,523,288 2012 $7,136,531 Not Applicable 2013 J$7,435,010 Not Applicable 2014 J$7,606,066 $10,406,507 2015 J$7,825,610 Not Applicable 18 yl\L�]�'i11A�'�`/_\Ia:�■1`111►1►1�'i�]IG �E BEAUTY ,� BEAUT TRENDINFORMATION o pis a3 N�(Past io $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 2006 LOCAL GOVERNMENT AID & GENERAL TAX LEVY 2007 2008 2009 2010 2011 2012 2013 2014 2015 ■ LGA (Received) ® LGA (Unalloted) IN General Tax Levy Year LGA Received or Certified to be Received) LGA (Unalloted) Total Certified LGA 2006 $911,838 $0 $911,838 2007 $722,075 $0 $722,075 2008 227,9711 $227,971 $455,942 2009 $389,836 $359,402 $749,238 2010 $174,580 $837,994 $1,012,574 2011 $174,850 $999,053 $1,173,903 2012 $174,580 $0 $174,580 2013 $174,580 $0 $174,580 2014 $568,591 $0 $568,591 2015 $629,046 $0 $629,046 LGA (Received) - Amount of LGA the City actually received or expected (certified to received) to receive. LGA (Unalloted) - Amount of LGA (of the Certified LGA amount) that was retained or expected to be retained by the State. Total Certified LGA - Total amount of Local Government Aid certified by the Department of Revenue that the City can expect to receive during a given tax year. 19 CITY OF STILLWATER, MINNESOTA .�� BEApTj H TRENDINFORMATION h�s.da��(Past io Years) YEARLY BOND RATINGS Each year the City must borrow money on the open market for various types of projects/acquisitions. The better the City's bond rating, the lower the interest costs the City pays on its debt obligations. The City receives its bond ratings from Moody's Investor Services*. Below are the City's bond rating for the past 10 years: Year Rating Year Ratinq 2014 Aa2 2008 Aa3 2013 Aa2 2007 Aa3 2012 Aa2 2006 Aa3 2010 Aa2 2005 Al 2009 Aa3 2004 Al **For the fiscal year 2010, on April 21, 2010, Moody's upgraded the City's bond rating even though there were no bonds issued during 2010. For the fiscal year 2013, the City issued bonds only for its componenent unit, the Board of Water Commissioners. *Moody's Investor Services municipal bond ratings are defined as follows: There are nine basic rating categories for long-term obligations. They range from Aaa (highest quality) to C (lowest quality). Moody's applies numerical modifiers 1, 2, and 3 in each generic rating classification from Aa to Caa. The Modifier 1 indicates that the issue ranks in the higher end of its generic rating category; the modifier 2 indicates a mid- range ranking; and the modifier 3 indicates that the issue ranks in the lower end of its generic category. (Note: for ease of presentation, only a portion of the nine categories is presented). Aaa Bonds that are rated Aaa are judged to be of the highest quality, with minimal credit risk. Aa Bonds that are rated Aa are judged to be of high quality and are subject to very low credit risk. A Bonds that are rated A are considered upper -medium grade and are subject to low credit risk. Baa Bonds that are rated Baa are subject to moderate credit risk. They are considered medium grade and as such may possess certain speculative characteristics. Ba Bonds that are rated Ba are judged to have speculative elements and are subject to substantial credit risk. B Bonds that are rated B are considered speculative and are subject to high credit risk. Caa Bonds that are rated Caa are judged to be of poor standing and are subject to very high credit risk. Ca Bonds that are rated Ca are highly speculative and are likely in, or very near, default, with some prospect of recovery of principal and interest. C Bonds that are rated C are the lowest rated class and are typically in default, with little prospect for recovery of principal or interest. Source: Moody's Investor Services website (www.moody's.com) 20 BUDGET SCHEDULES General Fund The General Fund serves as the chief operating fund for the City. It is used to account for all financial resources except those required to be accounted for in another fund. U I Y Ur 5 1 ILLWAI tK, MINNtSU IA = i - ;,�� m x • , � z u 43, FUNDING SOURCES FOR 2015 OPERATING EXPENDITURES* Franchise Fees 5% Licenses & Permits 5% Intergovernmental 12% Charges for Services 9% Fines & Forfeits 1% Property Taxes Miscellaneous 66% 2% 2015 OPERATING EXPENDITURES* BY TYPE Personnel Services 76% Supplies 5% Services and Charges Miscellaneous 17% 2% *Operating Expenditures excludes Capital Outlay and Transfers Out. 24 ylt T OF STILArJATEI:H►r]lRlAl 'iOTA �t Bf4V�� r� BFgVTi H. n -213 i, Nl EXPENDITURES: General Government Mayor & City Council Elections MIS Support Services Finance Administration Legal/City Attorney Plant/City Hall Community Development Unallocated General Government Total Public Safety Police Fire Inspections Civil Defense Public Safety Total Public Works Engineering Street Public Works Total Expenditure Totals Revenues over (under) Expenditures OTHER FINANCING SOURCES (USES): Transfers in: Bond Proceeds Capital Projects Fund Transfers (out): Capital Projects Fund Sale of Property Total Other Financing Sources (Uses) Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 2015 ADOPTED BUDGET $ Increase (Decrease) 2014 SUMMARY OF REVENUES 2013 ADOPTED AND EXPENDITURES ACTUAL BUDGET REVENUES: 1,113,920 65,455 Taxes $ 5,670,526 $ 5,868,591 Franchise Fees 441,958 430,000 Licenses & Permits 411,128 430,662 Special Assessments 14,054 12,000 Intergovernmental 734,997 1,048,465 Charges for Services 759,439 857,391 Fines & Forfeits 106,638 110,100 Miscellaneous 121,940 97,500 Revenue Totals $ 8,260,680 $ 8,854,709 EXPENDITURES: General Government Mayor & City Council Elections MIS Support Services Finance Administration Legal/City Attorney Plant/City Hall Community Development Unallocated General Government Total Public Safety Police Fire Inspections Civil Defense Public Safety Total Public Works Engineering Street Public Works Total Expenditure Totals Revenues over (under) Expenditures OTHER FINANCING SOURCES (USES): Transfers in: Bond Proceeds Capital Projects Fund Transfers (out): Capital Projects Fund Sale of Property Total Other Financing Sources (Uses) Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 2015 ADOPTED BUDGET $ Increase (Decrease) $ 6,005,461 $ 136,870 440,000 10,000 467,622 36,960 11,000 (1,000) 1,113,920 65,455 858,570 1,179 110,600 500 148,300 50,800 $ 9,155,473 $ 300,764 $ 116,456 $ 175,506 $ 153,124 $ (22,382) 14,643 38,532 4,643 (33,889) 277,400 356,912 434,453 77,541 408,178 412,863 434,290 21,427 502,173 474,556 525,584 51,028 282,656 292,566 294,653 2,087 123,097 179,628 206,211 26,583 250,559 338,829 412,486 73,657 893,870 938,715 902,749 (35,966) $ 2,869,032 $ 3,208,107 $ 3,368,193 $ 160,086 $ 2,879,860 $ 3,046,203 $ 3,209,555 $ 163,352 1,296,927 1,721,389 1,908,745 187,356 295,320 325,590 352,273 26,683 2,340 27,370 29,320 1,950 $ 4,474,447 $ 5,120,552 $ 5,499,893 $ 379,341 $ 295,666 $ 310,032 $ 295,234 $ (14,798) 981,098 1,272,398 1,304,844 32,446 $ 1,276,764 $ 1,582,430 $ 1,600,078 $ 17,648 $ 8,620,243 $ 9,911,089 $ 10,468,164 $ 557,075 $ (359,563) $ (1,056,380) $ (1,312,691) $ (256,311) $ 25,857 $ 1,013,480 $ 1,226,791 $ 213,311 8,000 32,900 75,900 43,000 (55,081) - - - 14,148 10,000 10,000 - $ (7,076) $ 1,056,380 $ 1,312,691 $ 256,311 $ (366,639) $ - $ - $ - 4,261,950 3,895,311 3,895,311 - $ 3,895,311 $ 3,895,311 $ 3,895,311 $ - 25 26 SUMMARY OF REVENUES TAXES: CITY OF STILLWATER, MINNESOTA REVENUES Fund: General Fund Number: loo 2014 2015 2013 ADOPTED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) Property Taxes $ 5,499,955 $ 5,698,591 $ 5,840,461 $ 141,870 All Other Taxes 170,571 170,000 165,000 (5,000) Taxes Total $ 5,670,526 $ 5,868,591 $ 6,005,461 $ 136,870 FRANCHISE FEES: $ 441,958 $ 430,000 $ 440,000 $ 10,000 LICENSES & PERMITS: $ 411,128 $ 430,662 $ 467,622 $ 36,960 SPECIAL ASSESSMENTS: $ 14,054 $ 12,000 $ 11,000 $ (1,000) INTERGOVERNMENTAL: Federal: Miscellaneous $ 15,661 $ 5,000 $ 5,000 $ - State: Local Government Aid 174,580 568,591 629,046 60,455 PERA State Aid 15,874 15,874 15,874 - Police State Aid 186,181 140,000 140,000 - Police Training Aid 6,835 8,000 7,000 (1,000) Fire State Aid 119,645 100,000 100,000 - MSA 172,183 172,000 175,000 3,000 Local: Highway Aid 6,144 3,000 5,000 2,000 Juvenile Officer Aid 30,318 30,000 31,000 1,000 Miscellaneous 7,576 6,000 6,000 - Intergovernmental Total $ 734,997 $ 1,048,465 $ 1,113,920 $ 65,455 CHARGES FOR SERVICE: Fire Contracts $ 310,318 $ 319,600 $ 370,630 $ 51,030 Admin Charges 102,000 105,091 108,240 3,149 Other Fees 347,121 432,700 379,700 (53,000) Charges for Services Total $ 759,439 $ 857,391 $ 858,570 $ 1,179 FINES & FORFEITS: $ 106,638 $ 110,100 $ 110,600 $ 500 MISCELLANEOUS: Interest $ 17,019 $ 30,000 $ 30,000 $ - Property Rental 14,145 - - - Other 90,776 67,500 118,300 50,800 Miscellaneous Total $ 121,940 $ 97,500 $ 148,300 $ 50,800 Total Revenues $ 8,260,680 $ 8,854,709 $ 9,155,473 $ 300,764 27 CITY OF STILLWATER, MINNESOTA MAYOR & CITY COUNCIL Fund: General Account Number: 100-4000 Department Description: The City Council, which consists of the Mayor and four Council Members, is the governing body responsible for directing the activities of the City. The Council meets in open forum on the first and third Tuesday of every month. 2015 Staffing Level: Part -Time (Benefitted) 5.0 1 Number of Positions 2015 Budget Impacts: - Personnel costs include $20 per month increase in medical insurance contributions, and a 10% increase in dental insurance rates - Personnel costs include an employer increase for eligible employees in Coordinated PERA Plan (from 7.25% to 7.50%) to begin on January 1, 2015 - Memberships & Dues include memberships to the League of MN Cities (LMC) and the Greater Area Chamber of Commerce. - Miscellaneous Charges includes $25,000 towards economic development. 28 CITY OF STILLWATER, MINNESOTA 29 MAYOR & CITY COUNCIL Fund: General Account Number: 100-4000 2014 2015 2013 ADOPTED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Salaries - Part Time $ 37,995 $ 37,800 $ 37,800 $ - Benefits 47,298 49,162 48,860 (302) Personnel Services Total $ 85,293 $ 86,962 $ 86,660 $ (302) SERVICES AND CHARGES: Contractual $ - $ - $ 2,000 $ 2,000 Other 9,547 10,744 11,264 520 Total Services and Charges $ 9,547 $ 10,744 $ 13,264 $ 2,520 MISCELLANEOUS: Memberships & Dues $ 14,976 $ 22,000 $ 22,400 $ 400 Economic Development - 50,000 25,000 (25,000) Other 6,640 4,000 4,000 - Total Miscellaneous $ 21,616 $ 76,000 $ 51,400 $ (24,600) CAPITAL OUTLAY: Computer Equipment - 1,800 1,800 - Total Capital Outlay $ - $ 1,800 $ 1,800 $ - Total Expenditures $ 116,456 $ 175,506 $ 153,124 $ (22,382) 29 CITY OF STILLWATER, MINNESOTA ELECTIONS Fund: General Account Number: 100-4010 Department Description: The Elections Department administers required primary, general and special elections held in the City. The City has four (4) wards with nine (9) voting precincts as follows: Number of Ward Voting Precincts 1 2 2 2 3 1 4 2 Total 7 2015 Budget Impacts: - Services and Charges includes maintenance costs with Washington County on voting machines. - 2015 is a non -election year. 30 SUMMARY OF EXPENDITURES PERSONNEL SERVICES: Salaries - Full Time Salaries - Part Time Benefits Personnel Services Total SUPPLIES: SERVICES AND CHARGES: MISCELLANEOUS: Total Expenditures CITY OF STILLWATER, MINNESOTA 2013 ACTUAL 2014 ADOPTED BUDGET ELECTIONS Fund: General Account Number: 100-4010 2015 ADOPTED BUDGET $ Increase (Decrease) $ 442 $ 2,033 $ - $ (2,033) 8,086 23,014 - (23,014) 103 2,103 - (2,103) $ 8,631 $ 27,150 $ - $ (27,150) $ - $ 550 $ - $ (550) $ 4,360 $ 9,332 $ 4,643 $ (4,689) $ 1,652 $ 1,500 $ - $ (1,500) (33,889) $ 14,643 $ 38,532 $ 4,643 $ 31 CITY OF STILLWATER, MINNESOTA MIS SUPPORT SERVICES Fund: General Account Number: 100-4020 Department Description: MIS Support Services provides the for purchasing, installation, and support of communication and information systems. 2015 Staffing Level: Full -Time (Benefitted) 2.8 FTE Full Time Equivalents 2015 Budget Impacts: - Personnel costs include 3% COLA on wages and an additioanl FTE. - Personnel costs include an employer increase for eligible employees in Coordinated PERA Plan (from 7.25% to 7.50%) to begin on January 1, 2015 - Maintenance Agreements include: Arc View Licenses, Quick Access, firewall, SALSA, postage machine, copiers, backup exec and Diskeeper for servers. 32 CITY OF STILLWATER, MINNESOTA MIS SUPPORT SERVICES Fund: General Account Number: 100-4020 2014 2015 2013 ADOPTED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Salaries - Full Time Benefits Personnel Services Total SUPPLIES: Software Other Total Suppplies SERVICES AND CHARGES: Internet Professional Services Maintenance Agreements Other Total Services and Charges MISCELLANEOUS: CAPITAL OUTLAY: Computer Equipment Total Capital Outlay Total Expenditures $ 122,184 $ 124,051 $ 178,308 $ 54,257 33,277 33,970 56,191 22,221 $ 155,461 $ 158,021 $ 234,499 $ 76,478 $ - $ 1,000 $ 1,000 $ - 1,379 4,300 4,300 - $ 1,379 $ 5,300 $ 5,300 $ - $ 3,343 $ 4,000 $ 9,000 $ 5,000 3,695 24,000 5,000 (19,000) 29,545 28,100 30,350 2,250 6,466 8,716 9,504 788 $ 43,049 $ 64,816 $ 53,854 $ (10,962) $ 18 $ - $ - $ - $ 77,493 $ 128,775 $ 140,800 $ 12,025 $ 77,493 $ 128,775 $ 140,800 $ 12,025 $ 277,400 $ 356,912 $ 434,453 $ 77,541 33 CITY OF STILLWATER, MINNESOTA FINANCE Fund: General Account Number: 100-4030 Department Description: The Finance Department accounts for the financial operations of the City and assists the City Treasurer with treasury operations and debt management. 2015 Staffing Level: Full -Time (Benefitted) 3.5 FTE (Full Time Equivalents 2015 Budget Impacts: - Personnel costs include 3% COLA on wages. - Personnel costs include an employer increase for eligible employees in Coordinated PERA Plan (from 7.25% to 7.50%) to begin on January 1, 2015 - Maintenance Agreements include: City's accounting software, credit card processing and the City's webstore. 34 SUMMARY OF EXPENDITURES PERSONNEL SERVICES: Salaries - Full Time Benefits Personnel Services Total SUPPLIES: SERVICES AND CHARGES: Auditing Professional Services Maintenance Agreements Other Total Services and Charges MISCELLANEOUS: CAPITAL OUTLAY: Computer Equipment Total Capital Outlay Total Expenditures CITY OF STILLWATER, MINNESOTA 2013 ACTUAL 2014 ADOPTED BUDGET FINANCE Fund: General Account Number: loo-4oRo 2015 ADOPTED BUDGET $ Increase (Decrease) $ 236,978 $ 243,171 $ 259,446 $ 16,275 64,628 67,132 69,875 2,743 $ 301,606 $ 310,303 $ 329,321 $ 19,018 $ 2,671 $ 3,300 $ 5,650 $ 2,350 $ 32,586 $ 33,500 $ 33,800 $ 300 3,741 3,000 3,000 - 21,026 23,350 25,000 1,650 4,077 6,165 6,205 40 $ 61,430 $ 66,015 $ 68,005 $ 1,990 $ 2,575 $ 2,800 $ 2,300 $ (500) $ 39,896 $ 30,445 $ 29,014 $ (1,431) $ 39,896 $ 30,445 $ 29,014 $ (1,431) $ 408,178 $ 412,863 $ 434,290 $ 21,427 35 CITY OF STILLWATER, MINNESOTA ADMINISTRATION Fund: General Account Number: 100-4040 Department Description: The Administration Department is responsible for carrying out the policies and actions of the City Council. The City Administrator also acts as the City Treasurer. cu-io oxamng Level: Full -Time (Benefitted) 3.6 FTE (Full Time Equivalents) Part -Time (Non -Benefitted) 1.0 Number of Postions 2015 Budget Impacts: - Personnel costs include 3% COLA on wages. - Personnel costs include an employer increase for eligible employees in Coordinated PERA Plan (from 7.25% to 7.50%) to begin on January 1, 2015 - Assessing costs are property valuation services provided by Washington County. These valuations are then used during the property taxation process. - Professional Services include services fees provided to the City labor relation consultants (all labor contracts expire on December 31, 2014), Safety Training and the Employee Assistance Program. 36 CITY OF STILLWATER, MINNESOTA 37 ADMINISTRATION Fund: General Account Number: 100-4040 2014 2015 2013 ADOPTED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Salaries - Full Time $ 236,090 $ 238,874 $ 246,989 $ 8,115 Salaries - Part Time 29,905 27,856 33,870 6,014 Benefits 71,468 69,736 71,359 1,623 Personnel Services Total $ 337,463 $ 336,466 $ 352,218 $ 15,752 SUPPLIES: $ 2,082 $ 4,500 $ 4,500 $ - SERVICES AND CHARGES: Assessing $ 94,108 $ 97,000 $ 97,000 $ - Professional Services 34,955 5,000 25,000 20,000 Printing and Publishing 5,330 5,000 5,000 - Other 17,250 20,590 22,566 1,976 Total Services and Charges $ 151,643 $ 127,590 $ 149,566 $ 21,976 MISCELLANEOUS: $ 8,772 $ 2,250 $ 8,550 6,300 CAPITAL OUTLAY: Computer Equipment $ 2,213 $ 3,750 $ 10,750 $ 7,000 Total Capital Outlay $ 2,213 $ 3,750 $ 10,750 $ 7,000 Total Expenditures $ 502,173 $ 474,556 $ 525,584 $ 51,028 37 CITY OF STILLWATER, MINNESOTA LEGAL/CITYATORNEY Fund: General Account Number: 100-4045 Department Description: The City has on retainer (paid through payroll with PERA benefits deducted) a law firm that provides prosecution services and legal counsel to the City Council and the City Staff for City related issues. 2015 Staffing Level: Part -Time (Non -Benefitted) 1.0 1 Number of Positions 2015 Budget Impacts: - Personnel costs include 3% COLA on wages. - Personnel costs include an employer increase for eligible employees in Coordinated PERA Plan (from 7.25% to 7.50%) to begin on January 1, 2015 - Annexation costs (legal) associated with the annexation of the remaining parcels to be annexed into the City pursuant to the Orderly Annexation Agreement. Notes: - Legal/Prosecution costs are partially recovered through restitution fees. These fees are recorded as Fines and Forfeits -Ordinance Violations in the revenue section of the General Fund. 38 CITY OF STILLWATER, MINNESOTA LEGAL/CITYATORNEY Fund: General Account Number: 1oo-4045 2014 2015 2013 ADOPTED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Retainer $ 100,860 $ 102,483 $ 105,557 $ 3,074 Benefits 28,198 29,652 30,491 839 Personnel Services Total $ 129,058 $ 132,135 $ 136,048 $ 3,913 SUPPLIES: $ 3,021 $ 3,000 $ - $ (3,000) SERVICES AND CHARGES: Legal/Prosecution $ 145,492 $ 142,800 $ 147,084 $ 4,284 Annexation 250 5,000 10,000 5,000 Other 4,445 9,131 1,521 (7,610) Total Services and Charges $ 150,187 $ 156,931 $ 158,605 $ 1,674 MISCELLANEOUS: $ 390 $ 500 $ - $ (500) Total Expenditures $ 282,656 $ 292,566 $ 294,653 $ 2,087 CITY OF STILLWATER, MINNESOTA PLANT/CITY HALL Fund: General Account Number: 100-4050 Department Description: Plant/City Hall provides boiler, HVAC, and general building maintenance including janitorial services for City Hall. 2015 Budget Impacts: - Professional Services include the contracting of janitorial services. - Maintenance Agreements include: HVAC system, boiler maintenance, fire extinguisher maintenance, alarm monitoring system, and elevator maintenance. 40 CITY OF STILLWATER, MINNESOTA 41 PLANT/CITY HALL Fund: General Account Number: 100-4050 2014 2015 2013 ADOPTED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) SUPPLIES: $ 7,631 $ 11,000 $ 10,000 $ (1,000) SERVICES AND CHARGES: Contractual $ 28,463 $ 25,500 $ 26,500 $ 1,000 Other Professional Services 666 5,000 2,500 (2,500) Telephone 4,022 6,000 6,000 - Electricity 47,671 36,000 47,000 11,000 Natural Gas 17,981 20,000 20,000 - Maintenance Agreements 2,952 15,000 8,000 (7,000) Other 12,258 17,228 17,311 83 Total Services and Charges $ 114,013 $ 124,728 $ 127,311 $ 2,583 MISCELLANEOUS: $ 1,453 $ 2,000 $ 2,000 $ - CAPITAL OUTLAY: Improvements $ - $ 26,900 $ 51,900 $ 25,000 Machinery & Equipment -15,000 15,000 - Total Capital Outlay $ - $ 41,900 $ 66,900 $ 25,000 Total Expenditures $ 123,097 $ 179,628 $ 206,211 $ 26,583 41 CITY OF STILLWATER, MINNESOTA COMMUNITY DEVELOPMENT Fund: General Account Number: 100-4055 Department Description: The Community Development Department is responsible for zoning administration, comprehensive planning, historic preservation and economic development/redevelopment. The department assists the citizen committees of the Planning Commission, Parks Board, Heritage Preservation Commission, Downtown Parking Commission and Joint Stillwater Township City Planning Board in carrying out their responsibilities. 2015 Staffing Level: Full -Time (Benefitted) 2.5 FTE(Full Time Equivalents) 2015 Budget Impacts: - Personnel costs include 3% COLA on wages. - Personnel costs include an employer increase for eligible employees in Coordinated PERA Plan (from 7.25% to 7.50%) to begin on January 1, 2015 - Professional Services has a 2015 budgeted amount of $145,900 of which $75,900 has been rolled over from prior years. The spending of these funds are allocated as follows: Downtown Plan $110,000 Heritage Preservation Studies 18,000 Miscellaneous Studies 17,900 Total $145,900 42 SUMMARY OF EXPENDITURES PERSONNEL SERVICES: Salaries - Full Time Salaries - Part Time Benefits Personnel Services Total SUPPLIES: SERVICES AND CHARGES: Other Professional Services Other Total Services and Charges MISCELLANEOUS: CAPITAL OUTLAY: Computer Equipment Total Capital Outlay Total Expenditures CITY OF STILLWATER, MINNESOTA COMMUNITY DEVELOPMENT Fund: General Account Number: 100-4055 2013 ACTUAL $ 167,678 $ 10,875 49,449 _ $ 228,002 $ $ 3,081 $ 2014 ADOPTED BUDGET 158,249 $ 20,088 57,080 235,417 $ 4,650 $ 2015 8,173 ADOPTED $ Increase BUDGET (Decrease) 166,397 $ 8,148 21,336 1,248 51,850 (5,230) 239,583 $ 4,166 5,100 $ 450 $ 8,173 $ 75,900 $ 145,900 $ 70,000 8,231 12,462 14,403 1,941 $ 16,404 $ 88,362 $ 160,303 $ 71,941 $ 3,072 $ 3,350 $ 6,600 $ 3,250 $ - $ 7,050 $ 900 $ (6,150) $ - $ 7,050 $ 900 $ (6,150) $ 250,559 $ 338,829 $ 412,486 $ 73,657 43 CITY OF STILLWATER, MINNESOTA POLICE Fund: General Account Number: 100-4060 Department Description: The Police Department provides law enforcement services and education to its citizens. zuia ataning Level: Full -Time (Benefitted) 24.75 FTE (Full Time Equivalents) Part -Time (Non -Benefitted) 2.00 1 Number of Positions 2015 Budget Impacts: - Personnel costs include 3% COLA on wages. - Personnel costs include a State mandated employer contribution rate increase in Police & Fire PERA Plan from 15.3% to 16.2% beginning January 1, 2015. Also included, is an employer increase in Coordinated PERA Plan (from 7.25% to 7.50%) to begin on January 1, 2015. - Terminal Access Charge - include costs for access to the County and State record system. - 800 Mhz Radio Service - is a mandatory radio service implemented by Washington County. - General Insurance includes insurance costs for worker's compensation, property and general liability insurance for the department. 44 CITY OF STILLWATER, MINNESOTA 45 POLICE Fund: General Account Number: 100-4o6o 2014 2015 2013 ADOPTED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Salaries - Full Time $ 1,745,786 $ 1,755,253 $ 1,850,716 $ 95,463 Overtime - Full -Time 77,161 95,000 95,000 - Salaries - Part Time 47,336 40,000 40,000 - Benefits 558,167 593,473 645,272 51,799 Personnel Services Total $ 2,428,450 $ 2,483,726 $ 2,630,988 $ 147,262 SUPPLIES: Automotive Fuel $ 67,503 $ 83,000 $ 80,000 $ (3,000) Other 38,401 35,800 33,755 (2,045) Total Supplies $ 105,904 $ 118,800 $ 113,755 $ (5,045) SERVICES AND CHARGES: 800 Mhz Radio Service Fee $ 29,714 $ 22,000 $ 19,000 $ (3,000) Terminal Access Charges 14,281 26,500 26,500 - General Insurance 94,277 127,827 117,842 (9,985) Vehicle Repair Charges 45,218 32,000 32,000 - Maintenance Agreements 3,205 6,000 6,000 - Other 47,645 48,250 47,300 (950) Total Services and Charges $ 234,340 $ 262,577 $ 248,642 $ (13,935) MISCELLANEOUS: $ 15,294 $ 13,700 $ 14,000 $ 300 CAPITAL OUTLAY: Machinery & Equipment $ - $ 15,000 $ 33,170 $ 18,170 Computer Equipment 27,790 32,400 19,000 (13,400) Automotive Equipment 68,082 120,000 150,000 30,000 Total Capital Outlay $ 95,872 $ 167,400 $ 202,170 $ 34,770 Total Expenditures $ 2,879,860 $ 3,046,203 $ 3,209,555 $ 163,352 45 CITY OF STILLWATER, MINNESOTA FIRE Fund: General Account Number: 100-4070 Department Description: The Fire Department provides fire protection services and education to its residents along with Stillwater Township and a portion of the residents of City of Grant and May Township. zu-ia marring Level: Full -Time (Benefitted) 11.25 FTE (Full Time Equivalents) Part -Time (Non -Benefitted) I 33.00 Number of Postions 2015 Budget Impacts: - Personnel costs include 3% COLA on wages. - Personnel costs include a State mandated employer contribution rate increase in Police & Fire PERA Plan from 15.3% to 16.2% beginning January 1, 2015. Also included, is an employer increase in Coordinated PERA Plan (from 7.25% to 7.50%) to begin on January 1, 2015. - 800 Mhz Radio Service - is a mandatory radio service implemented by Washington County. - General Insurance includes insurance costs for worker's compensation, property and general liability insurance for the department. Notes: -The Stillwater Fire Department also provides fire protection services to Stillwater Township and to portions of City of Grant and May Township. Reimbursement for these services is provided by a contractual agreement and recorded as Charges for Services -Fire Contracts in the revenue section of the General Fund. 46 SUMMARY OF EXPENDITURES PERSONNEL SERVICES: Salaries - Full Time Overtime - Full -Time Salaries - Part Time Benefits Personnel Services Total SUPPLIES: Automotive Fuel Other Total Supplies SERVICES AND CHARGES: 800 Mhz Radio Service Fee General Insurance Vehicle Repair Charges Other Total Services and Charges MISCELLANEOUS: CAPITAL OUTLAY: Improvements Machinery & Equipment Computer Equipment Automotive Equipment Total Capital Outlay Total Expenditures CITY OF STILLWATER, MINNESOTA FIS Fund: General Account Number: 100-4070 $ 14,117 $ 21,149 _ $ 35,266 $ $ 16,929 $ 70,557 40,549 48,123 _ $ 176,158 $ $ 6,192 $ 17,000 $ 17,000 $ 20,950 22,950 _ 37,950 $ 39,950 $ 19,350 $ 88,652 26,000 56,100 190,102 $ 6,650 $ 2,000 2,000 20,000 $ 2014 2015 (12,207) 2013 ADOPTED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) 1,499 200,000 314,320 114,320 $ 661,737 $ 741,001 $ 770,848 $ 29,847 63,631 63,770 66,113 2,343 83,179 90,000 90,000 - 227,520 284,756 285,414 658 $ 1,036,067 $ 1,179,527 $ 1,212,375 $ 32,848 $ 14,117 $ 21,149 _ $ 35,266 $ $ 16,929 $ 70,557 40,549 48,123 _ $ 176,158 $ $ 6,192 $ 17,000 $ 17,000 $ 20,950 22,950 _ 37,950 $ 39,950 $ 19,350 $ 88,652 26,000 56,100 190,102 $ 6,650 $ 2,000 2,000 20,000 $ 650 76,445 (12,207) 26,000 - 56,000 (100) 178,445 $ (11,657) 11,650 $ 5,000 $ - $ 12,200 $ 12,200 $ - 36,414 82,960 52,203 (30,757) 5,331 12,000 87,602 75,602 1,499 200,000 314,320 114,320 $ 43,244 $ 307,160 $ 466,325 $ 159,165 $ 1,296,927 $ 1,721,389 $ 1,908,745 $ 187,356 47 CITY OF STILLWATER, MINNESOTA INSPECTIONS Fund: General Account Number: 100-4o8o Department Description: The Inspections Department provides technical assistance, plan review services and plumbing, mechanical and building inspections services for code compliance. 2015 Staffing Level: Full -Time (Benefitted) 3.0FTE (Full Time Equivalents) 2015 Budget Impacts: - Personnel costs include 3% COLA on wages. - Personnel costs include an employer increase for eligible employees in Coordinated PERA Plan (from 7.25% to 7.50°/x) to begin on January 1, 2015 - Contractual include costs for when plan reviews need to be contracted out. Notes: - The Building Permit Surcharge expenditure line item is the disbursement of the mandatory fees collected with building permits to the State of Minnesota. These fees collected are recorded as Charges for Services -Building Permit Surcharge in the revenue section of the General Fund. 48 CITY OF STILLWATER, MINNESOTA 49 INSPECTIONS Fund: General Account Number: 100-4080 2014 2015 2013 ADOPTED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Salaries - Full Time $ 167,121 $ 184,852 $ 195,132 $ 10,280 Overtime - Full -Time 18,095 - - - Benefits 53,490 65,216 60,663 (4,553) Personnel Services Total $ 238,706 $ 250,068 $ 255,795 $ 5,727 SUPPLIES: $ 5,542 $ 5,800 $ 6,800 $ 1,000 SERVICES AND CHARGES: Contractual $ - $ - $ 20,000 $ 20,000 Building Permit Surcharge 12,239 15,000 15,000 - Other 14,647 15,872 18,095 2,223 Total Services and Charges $ 26,886 $ 30,872 $ 53,095 $ 22,223 MISCELLANEOUS: $ 778 $ 1,200 $ 1,200 $ - CAPITAL OUTLAY: Improvements $ - $ 15,000 $ - $ (15,000) Machinery & Equipment - 4,000 - (4,000) Computer Equipment - 18,650 10,383 (8,267) Automotive Equipment 23,408 - 253000 25,000 Total Capital Outlay $ 23,408 $ 37,650 $ 35,383 $ (2,267) Total Expenditures $ 295,320 $ 325,590 $ 352,273 $ 26,683 49 CITY OF STILLWATER, MINNESOTA CIVIL DEFENSE Fund: General Account Number: 100-4085 Department Description: The Civil Defense Department provides for the maintenance of the City's civil defense warning system. Notes: - The City maintains 5 civil defense sirens located at: (1) 1419 4th Street; (2) 116 Willard Street W; (3) 900 Nightengale Blvd; (4) 2001 Willard Street W; and (5) 13300 McKusick Rd Ln N. FX CITY OF STILLWATER, MINNESOTA 51 CIVIL DEFENSE Fund: General Account Number: 100-4o8 2014 2015 2013 ADOPTED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) SUPPLIES: $ 440 $ 250 $ 1,500 $ 1,250 SERVICES AND CHARGES: $ 1,800 $ 3,320 $ 4,020 $ 700 MISCELLANEOUS: $ 100 $ 1,800 $ 1,800 $ - CAPITAL OUTLAY: Machinery & Equipment $ - $ 22,000 $ 22,000 $ - Total Capital Outlay $ - $ 22,000 $ 22,000 $ - Total Expenditures $ 2,340 $ 27,370 $ 29,320 $ 1,950 51 CITY OF STILLWATER, MINNESOTA ENGINEERING Fund: General Account Number: 100-4090 Department Description: The Engineering Department provides for the coordination, administration, and engineering of the City's transportation and utility infrastructure. The Department is supported by fees charged to developers and City projects. 2015 Staffing Level: Full -Time (Benefitted) I 2.75 FTE (Full Time Equivalents) 2015 Budget Impacts: - Personnel costs include 3% COLA on wages. - Personnel costs include an employer increase for eligible employees in Coordinated PERA Plan (from 7.25% to 7.50%) to begin on January 1, 2015 - Personnel costs include a part-time seasonal intern to work the summer months. - General Insurance includes insurance costs for worker's compensation, property and general liability insurance for the department. Notes: - Reimbursement of fees charged to projects are recorded as Engineering Charges in the revenue section of the General Fund. 52 CITY OF STILLWATER, MINNESOTA 2014 2013 ADOPTED SUMMARY OF EXPENDITURES ACTUAL BUDGET PERSONNEL SERVICES: Salaries - Full Time Overtime - Full -Time Salaries - Part Time Benefits Personnel Services Total SUPPLIES: Automotive Fuel Other Total Supplies SERVICES AND CHARGES: Consulting Engineer General Insurance Other Total Services and Charges MISCELLANEOUS: CAPITAL OUTLAY: Computer Equipment Automotive Equipment Total Capital Outlay Total Expenditures ENGINEERING Fund: General Account Number: 100-4090 2015 ADOPTED $ Increase BUDGET (Decrease) $ 177,923 $ 192,271 $ 193,543 $ 1,272 5,456 3,000 3,000 - 6,357 7,500 7,500 - 59,444 66,465 59,008 (7,457) $ 249,180 $ 269,236 $ 263,051 $ (6,185) $ 2,196 $ 3,500 $ 3,500 $ - 789 1,400 1,400 - $ 2,985 $ 4,900 $ 4,900 $ - $ 4,000 $ 3,000 $ 3,000 $ - 6,964 16,746 12,683 (4,063) 6,956 7,900 9,100 1,200 $ 17,920 $ 27,646 $ 24,783 $ (2,863) $ 1,134 $ 800 $ 1,300 $ 500 $ 1,283 $ 7,450 $ 1,200 $ (6,250) 23,164 - - - $ 24,447 $ 7,450 $ 1,200 $ (6,250) $ 295,234 $ (14,798) $ 310,032 $ 295,666 53 CITY OF STILLWATER, MINNESOTA STREETS Fund: General Account Number: 100-4100 Department Description: The Streets Department provides ongoing maintenance of the City's street system and City vehicles and equipment. 2015 Staffing Level: Full -Time (Benefitted) I 6.75 FTE (Full Time Equivalents 2015 Budget Impacts: - Personnel costs include 3% COLA on wages. - Personnel costs include an employer increase for eligible employees in Coordinated PERA Plan (from 7.25% to 7.50%) to begin on January 1, 2015 - Contractual includes the following: utility locates, cleaning services at the Public Works Building, wireless service, downtown snow removal, hazardous material disposal, and fire system inspections. - General Insurance includes insurance costs for worker's compensation, property and general liability insurance for the department. - Maintenance Agreements includes the following agreements: HVAC maintenance, printer maintenance, fire extinguisher maintenance and fleet maintenance software (Cartegraph ). 54 SUMMARY OF EXPENDITURES PERSONNEL SERVICES: CITY OF STILLWATER, MINNESOTA 2013 ACTUAL 2014 ADOPTED BUDGET STREETS Fund: General Account Number: 100-4100 2015 ADOPTED BUDGET $ Increase (Decrease) Salaries - Full Time $ 355,298 $ 372,460 $ 385,616 $ 13,156 Overtime - Full -Time 9,606 10,000 10,000 - Salaries - Part Time 14,697 24,000 24,000 - Benefits 139,694 146,123 150,686 4,563 Personnel Services Total $ 519,295 $ 552,583 $ 570,302 $ 17,719 SUPPLIES: Asphalt $ 67,218 $ 45,000 $ 55,000 $ 10,000 Sand & Salt 87,010 75,000 85,000 10,000 Automotive Fuel 70,346 77,000 82,000 5,000 Equipment Repair Supplies 43,453 31,000 35,000 4,000 Other 40,686 35,858 38,650 2,792 Total Supplies $ 308,713 $ 263,858 $ 295,650 $ 31,792 SERVICES AND CHARGES: Contractual $ 6,798 $ 20,000 $ 15,000 $ (5,000) General Insurance 37,601 56,035 48,743 (7,292) Maintenance Agreements 7,510 7,200 7,500 300 Patching 7,271 25,000 25,000 - Other 70,584 81,822 85,300 3,478 Total Services and Charges $ 129,764 $ 190,057 $ 181,543 $ (8,514) MISCELLANEOUS: $ 8,313 $ 7,800 $ 7,800 $ - CAPITAL OUTLAY: Machinery & Equipment $ 8,782 $ 250,000 $ 177,906 $ (72,094) Computer Equipment 6,231 8,100 3,643 (4,457) Automotive Equipment - - 68,000 68,000 Total Capital Outlay $ 15,013 $ 258,100 $ 249,549 $ (8,551) Total Expenditures $ 981,098 $ 1,272,398 $ 1,304,844 $ 32,446 55 CITY OF STILLWATER, MINNESOTA UNALLOCATED Fund: General Account Number: 100-4140 Department Description: Unallocated expenditures are those expenditures that can not be specifically assigned to a certain department. 2015 Budget Impacts: - Retiree Hospital/Medical benefits include a 0% increase in health insurance rates. - The Fire Relief Association line item expenditure is the disbursement of the State of Minnesota's minimum support rate to the Stillwater Fire Relief Association's pension plan. Support rates are established by the State Legislature. Receipt of these funds from the State are recorded as Intergovernmental -Fire State Aid in the revenue section of the General Fund. Notes: - Retiree Hospital/Medical benefits are post health care benefits available to employees who were hired prior to December 31, 1988, are eligible for PERA retirement benefits, and been emplyed with the City fo 10 years or more. At the end of 2011, there were 46 participants and 10 employees currently employed and eligible for the benefit. 61-0 SUMMARY OF EXPENDITURES PERSONNEL SERVICES: CITY OF STILLWATER, MINNESOTA 2014 2013 ADOPTED ACTUAL BUDGET UNALLOCATED Fund: General Account Number: 100-4140 2015 $ ADOPTED $ Increase BUDGET (Decrease) Retiree Hospital/Medical $ 698,892 $ 732,840 $ 696,474 $ (36,366) SERVICES AND CHARGES: Community Thread (aka CVS) $ 15,275 $ 15,275 $ 15,275 $ - Youth Service Bureau 10,000 10,000 10,000 - Fire Relief Association 119,645 100,000 100,000 - Other 5,537 6,600 7,500 900 Total Services and Charges $ 150,457 $ 131,875 $ 132,775 $ 900 MISCELLANEOUS: Contingency $ - $ 1,000 $ 1,000 $ - Clean Up Services/Nuisance Properties 1,000 25,000 40,000 15,000 Other 43,521 48,000 32,500 (15,500) $ 44,521 $ 74,000 $ 73,500 $ (500) Total Expenditures $ 938,715 $ 902,749 $ 893,870 $ (35,966) 57 -M Special Revenue Funds Special Revenue Funds are used by the City to account for revenues derived from specific revenue sources. They are usually required by state statute, charter provisions, local ordinances to finance particular functions or activities of a government. r1TV t'1F CT11 1 WATER M1K1K11=CnTA E BEAUT BEAUT SPEciALREVENUEFUNDS FUNDING SOURCES FOR 2015 OPERATING EXPENDITURES* Intergovernmental 1% Charges for Services 41% .r Property Taxes Miscellaneous 56% 2% *Operating Expenditures excludes Capital Outlay and Transfers Out. .E CITY OF STILLWATER, MINNESOTA NE BEAUT�� ElilSPEciAL� SUMMARY OF REVENUES AND EXPENDITURES REVENUES: Taxes Licenses & Permits Intergovernmental Charges for Services Interest Earnings Miscellaneous Revenue Totals EXPENDITURES: Public Works Washington County Recycling Grant Culture & Recreation Special Events St Croix Valley Recreation Center Library Parks Downtown Beautification Culture & Recreation Total Total Expenditures Revenues over (under) Expenditures OTHER FINANCING SOURCES (USES): Transfers in: Capital Outlay Bond Proceeds Other Transfers (out): Debt Service Other Financing Sources (Uses) Total Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 $ 14,184 2014 2015 (3,848) 2013 ADOPTED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) 1,793,019 $ 1,907,475 $ 1,985,149 $ 77,674 1,370 1,000 1,000 - 34,192 37,740 34,392 (3,348) 1,589,128 1,388,250 1,428,900 40,650 (54,901) 7,471 1,850 (5,621) 51,990 52,060 55,860 3,800 3,414,798 $ 3,393,996 $ 3,507,151 $ 113,155 $ 14,184 $ 38,240 $ 34,392 $ (3,848) $ 64,540 $ 87,121 $ 57,250 $ (29,871) 1,183,400 1,463,417 1,453,553 (9,864) 1,199,266 1,369,221 1,292,012 (77,209) 885,405 1,049,674 959,311 (90,363) 15,759 15,000 15,000 - $ 3,348,370 $ 3,984,433 $ 3,777,126 $ (207,307) $ 3,362,554 $ 4,022,673 $ 3,811,518 $ (211,155) $ 52,244 $ (628,677) $ (304,367) $ 324,310 $ 139,490 $ 692,270 $ 422,624 $ (269,646) 1,155 - - - (93,601) (80,783) (99,947) (19,164) $ 99,225 $ 611,487 $ 322,677 $ (288,810) $ 151,469 $ (17,190) $ 18,310 $ 35,500 2,076,215 2,227,684 2,210,494 (17,190) $ 2,227,684 $ 2,210,494 $ 2,228,804 $ 18,310 61 CITY OF STILLWATER, MINNESOTA SPECIAL EVENTS Fund Type: Special Revenue Fund Fund Number: 200 Fund Description: The Special Events Fund accounts for special events held within the City. Funding: Primarily financed with donations, reimbursement of services and property taxes from the General Tax Levy. 2015 Budget Impacts: - Fireworks consists of a City contribution of $30,000 and contributions from other sources of $12,000. - At the City's November 7, 2013 council meeting, the Council concurred and directed staff to work with the "The Locals" to provide a community event during the summer of 2014. - Professional Services provides funding for an Event Coordinator. 62 CITY OF STILLWATER, MINNESOTA SUMMARY OF REVENUES AND EXPENDITURES REVENUES: Taxes: Property Taxes Miscellaneous: Donations Interest Earnings Miscellaneous Total Revenue Total EXPENDITURES: Services and Charges: Professional Services Other Services and Charges Total Miscellaneous: Fireworks Other Miscellaneous Total Total Expenditures Revenues over (under) expenditures Net decrease in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 2013 ACTUAL SPECIAL EVENTS Fund Type: Special Revenue Fund Fund Number: 200 2014 ADOPTED BUDGET 2015 ADOPTED BUDGET $ Increase (Decrease) $ 27,060 $ 55,000 $ 45,250 $ (9,750) $ 5,050 $ 12,000 $ 12,000 $ - (741) 121 - (121) $ 4,309 $ 12,121 $ 12,000 $ (121) $ 31,369 $ 67,121 $ 57,250 $ (121) $ - $ 20,000 $ 10,000 $ (10,000) 240 20,121 250 (19,871) $ 240 $ 40,121 $ 10,250 $ (29,871) $ 42,280 $ 42,000 $ 42,000 $ - 22,020 5,000 5,000 - $ 64,300 $ 47,000 $ 47,000 $ - $ 57,250 $ (29,871) $ 64,540 $ 87,121 $ (33,171) $ (20,000) $ - $ 29,750 $ (33,171) $ (20,000) $ - $ 20,000 57,075 23,904 3,904 (20,000) $ 23,904 $ 3,904 $ 3,904 $ - 63 CITY OF STILLWATER, MINNESOTA ST CROIX VALLEY REC CENTER Fund Type: Special Revenue Fund Fund Number: 202 C) Fund Description: The St. Croix Valley Recreation Center provides recreational opportunities for all ages and skill levels to participate in various indoor recreational activities, such as ice skating, hockey and walking. The City contracts with an outside vendor to staff and manage the complex. Funding: Financing is provided by the fees generated by the facility. Capital Outlay purchases are financed with General Obligation Capital Outlay Bonds. 2015 Budget Impacts: - On March 25, 2013 the Park and Recreation Board approved an increase in rates for the 2013/2014. The rates for the 2013/2014 and the 2014/2015 season are as follows: Hourly Ra,;'_ Pri Non PH222,Sum Rec Center Ice $185/hour $160/hour $160/hour Lily Lake Ice $180/hour $160/hour $160/hour Full Field Hours $270/hour $200/hour $150/hour Half Field House $170/hour $150/hour $150/hour Other Rates: Open Skating $4.00/child $5.00/adult Open Field $4.00/child $5.00/adult - Commitment -St Croix Soccer Club - On April 6, 2010 the City Council authorized the replacement of the turf in the St Croix Valley Recereation Center fieldhouse. The Council authorized a City contribution of $240,000 (set aside in reserves) towards the replacement with the St Croix Soccer Club commiting to paying the balance of the cost over a ten year period. With the first commitment payment being paid in 2010, the amount in the 2015 budget of $18,310 represents the 6th commitment payment out of 10. - Net Increase (decrease) in Fund Balance will be used to repay the St Croix Valley Recreation Center's fund balance which was used to pay for the advancement of funds needed for the 10 year commitment of the St. Croix Soccer Club. 64 CITY OF STILLWATER, MINNESOTA ST CROIX VALLEY REC CENTER Fund Type: Special Revenue Fund Fund Number: 202 2014 2015 SUMMARY OF REVENUES 2013 ADOPTED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Charges for Service $ 1,483,265 $ 1,289,000 $ 1,326,000 $ 37,000 Interest Earnings (37,896) 5,000 - (5,000) Commitment -St Croix Soccer Club 18,310 18,310 18,310 - Revenue Total $ 1,463,679 $ 1,312,310 $ 1,344,310 $ 32,000 EXPENDITURES: $ 17,255 $ 10,400 $ 12,400 $ 2,000 Services & Charges St Croix Valley Rec Center 226,488 228,625 2,137 Miscellaneous 1,873 Supplies $ 136,636 $ 106,500 $ 110,500 $ 4,000 Services & Charges 594,975 646,004 639,202 (6,802) Miscellaneous 9,671 12,500 12,500 650 Capital Outlay 57,306 81,700 67,500 (14,200) Rec Center Total $ 798,588 $ 846,704 $ 829,702 $ (17,002) St Croix Vallev Fieldhouse Supplies $ 17,255 $ 10,400 $ 12,400 $ 2,000 Services & Charges 158,527 226,488 228,625 2,137 Miscellaneous 1,873 3,700 3,700 - CapitalOutlay - 100,000 100,000 - Fieldhouse Total $ 177,655 $ 340,588 $ 344,725 $ 4,137 Lilv Lake Ice Arena Supplies $ 22,707 $ 10,800 $ 18,700 $ 7,900 Services & Charges 180,818 196,175 199,776 3,601 Miscellaneous 1,083 650 650 - CapitalOutlay 2,549 68,500 60,000 (8,500) Lily Lake Ice Arena Total $ 207,157 $ 276,125 $ 279,126 $ 3,001 Total Expenditures $ 1,183,400 $ 1,463,417 $ 1,453,553 $ (9,864) Revenues over (under) expenditures $ 280,279 $ (151,107) $ (109,243) $ 41,864 OTHER FINANCING SOURCES (USES): Transfer In Capital Outlay Bond Proceeds $ 17,685 $ 234,700 $ 227,500 $ (7,200) Transfer (Out) Debt Service (93,601) (80,783) (99,947) (19,164) Sale of Property 20,000 - - - Other Financing Sources (Uses) Total $ (55,916) $ 153,917 $ 127,553 $ (26,364) Net increase (decrease) in fund balance $ 224,363 $ 2,810 $ 18,310 $ 15,500 Fund Balance - Jan 1 1,402,508 1,626,871 1,629,681 2,810 Fund Balance - Dec 31 $ 1,626,871 $ 1,629,681 $ 1,647,991 $ 18,310 65 CITY OF STILLWATER, MINNESOTA LIBRARY Fund Type: Special Revenue Fund Fund Number: 230 C) Fund Description: The Stillwater Public Library provides a wide variety of library services to the City's residents and surrounding communities. This fund accounts for service operations of the library and the maintenance of the library building. 2015 Staffing Level: Full Time 4.85 FTE (Full Time Equivalents) Part Time (Benefited) 7.25 FTE (Full Time Equivalents) Part Time (Non -Benefited) 2.28 FTE (Full Time Equivalents) Funding: Primarily funded by property taxes from the General Tax Levy. Capital Outlay purchases are financed primarily with General Obligation Capital Outlay Bonds. 2015 Budget Impacts: - Personnel costs include 3% COLA on wages. - Personnel costs include an employer increase for eligible employees in Coordinated PERA Plan (from 7.25% to 7.50°/x) to begin on January 1, 2015 M. CITY OF STILLWATER, MINNESOTA Miscellaneous: Interest Earnings $ (2,304) LIBRARY Fund Type: Special Revenue Fund Fund Number: 230 850 $ 850 75284-4127 - Processing Fees 2014 2015 SUMMARY OF REVENUES 2013 ADOPTED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: - Taxes: - Other Property Taxes $ 1,068,813 $ 1,104,101 $ 1,125,957 $ 21,856 Charges for Services: 18,550 3,800 Meeting Room Rental Fees $ 77,619 $ 70,000 $ 74,000 $ 4,000 Other 6,419 7,250 6,900 (350) Charges for Services Total $ 84,038 $ 77,250 $ 80,900 $ 3,650 Miscellaneous: Interest Earnings $ (2,304) $ 850 $ 850 $ - Processing Fees 5,245 7,000 7,000 - Registration 606 - - - Other 19,661 14,750 18,550 3,800 Miscellaneous Total $ 23,208 $ 22,600 $ 26,400 $ 3,800 Revenue Total $ 1,176,059 $ 1,203,951 $ 1,233,257 $ 7,450 EXPENDITURES: Operations: Personnel Services $ 798,521 $ 800,954 $ 825,948 $ 24,994 Supplies 101,756 102,675 110,475 7,800 Services & Charges 60,466 65,181 56,341 (8,840) Miscellaneous 2,467 2,025 2,550 525 Capital Outlay 91125 141,270 32,038 (109,232) Operations Total $ 972,335 $ 1,112,105 $ 1,027,352 $ (84,753) Plant Personnel Services $ 109,241 $ 113,057 $ 117,011 $ 3,954 Supplies 7,205 10,925 8,400 (2,525) Services & Charges 102,609 107,934 111,332 3,398 Miscellaneous 1,101 1,200 1,200 - CapitalOutlay 6,775 24,000 26,717 2,717 Plant Total $ 226,931 $ 257,116 $ 264,660 $ 7,544 Total Expenditures $ 1,199,266 $ 1,369,221 $ 1,292,012 $ (77,209) Revenues over (under) expenditures $ (23,207) $ (165,270) $ (58,755) $ 84,659 OTHER FINANCING SOURCES: Transfer In: General Fund $ 22,181 $ - $ - $ - Library Fund Raiser 1,155 - - - Capital Outlay Bond Proceeds 15,900 165,270 58,755 (106,515) Other Financing Sources Total $ 39,236 $ 165,270 $ 58,755 $ (106,515) Net increase (decrease) in fund balance $ 16,029 $ - $ - $ - Fund Balance - Jan 1 68,746 84,775 84,775 - Fund Balance - Dec 31 $ 84,775 $ 84,775 $ 84,775 $ - 67 CITY OF STILLWATER, MINNESOTA PARKS Fund Type: Special Revenue Fund Fund Number: 240 C) Fund Description: The Parks Department/Fund provides for maintenance of City owned parks. cuia marring Level: Full Time I 6.25 FTE (Full Time Equivalents) Part Time (Seasonal) 1 8.00 1 Number of Positions Funding: Primarily funded by property taxes from the General Tax Levy. Capital Outlay purchases are financed with General Obligation Capital Outlay Bonds. 2015 Budget Impacts: - Personnel costs include 3% COLA on wages. - Personnel costs include an employer increase for eligible employees in Coordinated PERA Plan (from 7.25% to 7.50%) to begin on January 1, 2015 - Other Professional Services include forestry management consultant services of $4,000. - Tree Removal is for the removal of trees due to Dutch Elm & Oak Wilt diseases. CITY OF STILLWATER, MINNESOTA SUMMARY OF REVENUES AND EXPENDITURES REVENUES: Taxes Licenses and Permits Charges for Service Interest Earnings Miscellaneous Revenue Total EXPENDITURES: Personnel Services: Salaries - Full Time Overtime - Full Time Salaries - Part Time Benefits Personnel Services Total Supplies: Automotive Fuel Other Supplies Total Services and Charges: Contractual Services Tree Removal Other Professional Services General Insurance Other Total Service and Charges Miscellaneous: Capital Outlay: Improvements Machinery & Equipment Computer Equipment Automotive Equipment Capital Outlay Total Total Expenditures Revenues over (under) expenditures OTHER FINANCING SOURCES: Transfer In: Capital Outlay Bond Proceeds Sale of Property Other Financing Sources Total Net increase (decrease) in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 PARKS Fund Type: Special Revenue Fund Fund Number: 240 $ 2014 2015 329,269 2013 ADOPTED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) $ 682,146 $ 733,374 $ 798,942 $ 65,568 1,370 1,000 1,000 - 21,825 22,000 22,000 - (9,801) 1,000 1,000 - 3,118 - - - $ 698,658 $ 757,374 $ 822,942 $ 65,568 $ 324,391 $ 329,269 $ 341,120 $ 11,851 10,000 9,601 - 10,000 - 10,000 $ - $ 24,915 $ 24,000 $ (155,931) 24,000 (70,842) - - 127,823 - 133,554 136,764 3,210 $ 486,730 $ 496,823 $ 511,884 $ 15,061 $ 19,899 $ 25,000 $ 25,000 $ - 70,948 80,300 98,400 18,100 $ 90,847 $ 105,300 $ 123,400 $ 18,100 $ 100 $ 2,300 $ 2,300 $ - 6,107 12,000 15,000 3,000 3,564 5,000 7,500 2,500 62,464 60,501 58,108 (2,393) 51,900 52,950 65,750 12,800 $ 124,135 $ 132,751 $ 148,658 $ 15,907 $ 8,772 $ 22,500 $ 39,000 $ 16,500 $ 152,064 $ 170,000 $ 35,000 $ (135,000) 21,927 68,200 97,726 29,526 930 8,100 3,643 (4,457) - 46,000 - (46,000) $ 174,921 $ 292,300 $ 136,369 $ (155,931) $ 885,405 $ 1,049,674 $ 959,311 $ (106,270) $ (186,747) $ (292,300) $ (136,369) $ 171,838 $ 105,905 $ 292,300 $ 136,369 $ (155,931) 10,000 - - - $ 115,905 $ 292,300 $ 136,369 $ (155,931) $ (70,842) $ - $ - $ - 391,583 320,741 320,741 - $ 320,741 $ 320,741 $ 320,741 $ - 69 CITY OF STILLWATER, MINNESOTA COMMUNITY BEAUTIFICATION Fund Type: Special Revenue Fund Fund Number: 251 C) Fund Description: The Downtown Beautification fund was established by Resolution 2011-07 (dated January 4, 2011) and it accounts for funds related to the downtown beautification. The name change to Community Beautification (per resolution Number 2013-162) at the September 17, 2013 City Council meeting. Funding: Funded primarily with property taxes from the General Tax Levy. Donations to the fund are anticipated. 70 CITY OF STILLWATER, MINNESOTA 71 COMMUNITY BEAUTIFICATION Fund Type: Special Revenue Fund Fund Number: 251 2014 2015 SUMMARY OF REVENUES 2013 ADOPTED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Taxes $ 15,000 $ 15,000 $ 15,000 $ - Interest (236) - - - $ 14,764 $ 15,000 $ 15,000 $ - EXPENDITURES: Supplies $ 15,759 $ 15,000 $ 15,000 $ - Net decrease in fund balance $ (995) $ - $ - $ - Fund Balance - Jan 1 8,835 7,840 7,840 - Fund Balance - Dec 31 $ 7,840 $ 7,840 $ 7,840 $ - 71 CITY OF STILLWATER, MINNESOTA WASHINGTON CO RECYCLING GRANT Fund Type: Special Revenue Fund Fund Number: 255 C) Fund Description: The Washington County Recycling Grant Fund accounts for the recycling grants received from Washington County. The funds from this grant can only be used for purposes specified by the grant agreement. Funding: Funded exclusively with grant funds received from Washington County and interest earned on investments (the fund's prorated share). 2015 Budget Impacts: - Services and Charges costs include education services and materials. 72 CITY OF STILLWATER, MINNESOTA WASHINGTON CO RECYCLING GRANT Fund Type: Special Revenue Fund C) Fund Number: 255 SUMMARY OF REVENUES AND EXPENDITURES REVENUES: Intergovernmental Interest Revenue Total EXPENDITURES: Services and Charges: Miscellaneous: Expenditure Total Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 $ 2014 2015 10,603 $ 2013 ADOPTED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) $ 34,192 $ 37,740 $ 34,392 $ (3,348) (3,923) 500 - (500) $ 30,269 $ 38,240 $ 34,392 $ (3,848) $ 3,581 $ $ 10,603 $ $ 14,184 $ $ 16,085 $ 38,240 156,303 $ 172,388 $ 73 22,692 $ 19,144 $ (3,548) 15,548 $ 15,248 $ (300) 38,240 $ 34,392 $ (3,848) 172,388 172,388 - 172,388 $ 172,388 $ 74 Debt Service Funds Debt Service Funds are used by the City to account for the accumulation of resources and the payment of general obligation debt and other long-term debt. rITV (lF CTII I WATER MINAIFCCITA �E BEAUp� �E BEAUT�.r, DEBT , , 1 x c FUNDING SOURCES FOR 2015 EXPENDITURES Other 0% Special Assessments 0% Property Taxes 88% Tax Increment Financing 9°% St Croix Valley Recreation Center 3% 2015 EXPENDITURES BY TYPE Principal 86% 0% 76 (A I Y OF 51 ILLWA I tK, MINNhbU I A BEAU?,F ` i 2 Ger �� 1 1 w y + SUMMARY OF REVENUES AAIn GYDr-Nn1T1IDFC REVENUES: Property Taxes Special Assessments Interest Miscellaneous Revenue Total EXPENDITURES: Debt Service: Principal Interest Paying Agent Fees Other Expenditure Total Revenues over expenditures OTHER FINANCING SOURCES (USES): Transfer In St Croix Valley Recreation Center TIF Districts (Tax Increment Financing) Other Transfer Out Other Financing Sources (Uses) Total Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 Revenue Totals (Info only) Expenditure Totals (Info only) 2013 ArTl I01 2014 ADOPTED BUDGET 2015 ADOPTED BUDGET $ Increase (Decrease) $ 2,790,846 $ 2,822,596 $ 3,514,468 $ 691,872 78,502 - - - (68,831) - - - 11,927 11,927 - (11,927) $ 2,812,444 $ 2,834,523 $ 3,514,468 $ 679,945 $ 4,418,835 $ 4,211,335 $ 5,715,000 $ 1,503,665 752,692 778,518 949,565 171,047 4,212 5,524 4,643 (881) 4,338 - - - $ 5,180,077 $ 4,995,377 $ 6,669,208 $ 1,673,831 $ (2,367,633) $ (2,160,854) $ (3,154,740) $ (993,886) $ 93,601 $ 90,105 $ 99,947 $ 9,842 407,393 346,795 360,195 13,400 2,070,494 - - - (539,363) (85,000) (85,000) - $ 2,032,125 $ 351,900 $ 375,142 $ - $ (335,508) $ (1,808,954) $ (2,779,598) $ (970,644) 5,486,765 5,151,257 3,342,303 (1,808,954) $ 5,151,257 $ 3,342,303 $ 562,705 $ (2,779,598) 77 CITY OF STILLWATER, MINNESOTA GO CAPITAL OUTLAY BONDS Fund Type: Debt Service Fund Fund Numbers: 300 - 329 C) Funds Description: These funds record the receipt of property taxes generated by the debt service levy and the payment of principal, interest and paying agent fees for outstanding General Obligation Capital Outlay Bonds (GO CO Bonds) issued by the City. Purpose of Debt: Proceeds from GO CO Bonds are used to finance the purchase/construction of capital outlay/major capital construction projects where property taxes are the main funding source. Funding: Primarily financed with property taxes through an annual debt service levy. 2015 Budget Impacts: Fund Number Bond Issue Purpose Balance as of 12/31/14 Principal Due in 2015 Interest Due in 2015 Levy Amount for Payable 2015 Existing Debt: 307 $1,290,000 GO CO Bonds, Series 2007A 2007 CO $180,000 $180,000 $3,488 $0 308 $1,445,000 GO CO Bonds, Series 2008A 2008 CO $405,000 $200,000 $9,913 $222,246 309 $1,455,000 GO CO Bonds, Series 2009A 2009 CO $595,000 $190,000 $15,000 $222,758 312 $1,610,000 GO CO Bonds, Series 2012A 2012 CO $1,270,000 $165,000 $17,950 $195,615 312 $4,475,000 GO CO Bonds, Series 2012A Refunding $4,345,000 $400,000 $96,953 $728,005 314 $9,215,000 GO CO Bonds, Series 2014A 2014 CO/Fire St $9,215,000 $0 $361,374 $729,793 315 $3,160,000 GO CO Bonds, Series 2005B Refunding $1,635,000 $210,000 $56,783 $281,623 316 $6,400,000 GO CO Bonds, Series 2006A 2006 CO/Library $3,475,000 $3,475,000 $67,290 $0 319 $1,005,000 GO CO Bonds, Series 2009B Refunding $450,000 $85,000 $12,488 $101,246 329 $4,095,000 GO CO Bonds, Series 2009D Refunding 1$2,265,000 1 $300,000 1 $70,313 $374,391 324 $927,000 GO CO Capital Outlay Armory Land 1 $85,000 New Debt: 305 IGO CO Bonds, Series 2015 12015 CO 1 $250,000 Totals $5,205,000 $711,552 $3,190,677 Refunding Bonds: During 2012, the City issued $6,355,000 Gneral Obligation Bonds, Series 2012A to finance 2012 Capital Outlay purchases and to refinance (advanced) existing debt: (1) GO Improvement Bonds, Series 2004A (callable on February 1, 2014), and (2) GO Capital Outlay Bonds, Series 2006A (callable on February 1, 2015). During 2005, the City issued advanced refunding $3,160,000 General Obligation Capital Outlay Refunding Bonds, Series 20058 to refinance existing debt issued in 1996, $5,530,000 General Obligation Capital Outlay Bonds, Series 1996A, to save on interest costs. The Series 1996A Bonds were issued to finance the remodeling of City Hall. During 2009, the City issued current refunding $1,005,000 General Obligation Capital Outlay Refunding Bonds, Series 20098 to refinance existing debt issued in 1998, $2,500,000 General Obligation Capital Outlay Bonds Series 19988, to save on interest costs. The Series 1998B Bonds were issued to finance Capital Outlay purchases for 1998 and 1999. During 2009, the City issued crossover refunding $4,095,000 General Obligation Capital Outlay Refunding Bonds, Series 2009D to refinance existing debt issued in 2002, $7,840,000 General Obligation Capital Outlay Bonds Series 2002A, to save on interest costs. The Series 2002A Bonds were issued to finance the construction of the City's Public Works Facility. Notes: - General Obligation Bonds are backed with the full faith and credit, and taxing power of the City. - Fund balance is reserved for debt service payments, both current and future. I&AR CITY OF STILLWATER, MINNESOTA EXPENDITURES: Debt Service: Principal Interest Paying Agent Fees Professional Services Other Expenditure Total Revenues over expenditures OTHER FINANCING SOURCES (USES): Transfer In Transfer Out Other Financing Sources (Uses) Total Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 $ 1,915,000 $ 2,110,000 $ 5,205,000 $ 3,095,000 447,004 471,417 711,552 240,135 2,959 3,840 3,390 (450) 772 - - - 1,962 - - - $ 2,367,697 $ 2,585,257 $ 5,919,942 $ 3,334,685 $ 61,286 $ (94,875) $ (2,728,840) $ (2,633,965) $ 412,994 $ - $ - $ - (126,369) (85,000) (85,000) - $ 286,625 $ (85,000) $ (85,000) $ - $ 347,911 $ (179,875) $ (2,813,840) $ (2,633,965) 3,784,323 4,132,234 3,952,359 (179,875) $ 4,132,234 $ 3,952,359 $ 1,138,519 $ (2,813,840) rT GO CAPITAL OUTLAY BONDS Fund Type: Debt Service Fund Fund Numbers: 300 - 329 2014 2015 SUMMARY OF REVENUES 2013 ADOPTED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Property Taxes: Current $ 2,418,401 $ 2,490,382 $ 3,190,677 $ 700,295 Delinquent 54,257 - 425 425 Interest (43,675) - - - Revenue Total $ 2,428,983 $ 2,490,382 $ 3,191,102 $ 700,720 EXPENDITURES: Debt Service: Principal Interest Paying Agent Fees Professional Services Other Expenditure Total Revenues over expenditures OTHER FINANCING SOURCES (USES): Transfer In Transfer Out Other Financing Sources (Uses) Total Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 $ 1,915,000 $ 2,110,000 $ 5,205,000 $ 3,095,000 447,004 471,417 711,552 240,135 2,959 3,840 3,390 (450) 772 - - - 1,962 - - - $ 2,367,697 $ 2,585,257 $ 5,919,942 $ 3,334,685 $ 61,286 $ (94,875) $ (2,728,840) $ (2,633,965) $ 412,994 $ - $ - $ - (126,369) (85,000) (85,000) - $ 286,625 $ (85,000) $ (85,000) $ - $ 347,911 $ (179,875) $ (2,813,840) $ (2,633,965) 3,784,323 4,132,234 3,952,359 (179,875) $ 4,132,234 $ 3,952,359 $ 1,138,519 $ (2,813,840) rT CITY OF STILLWATER, MINNESOTA GO TIF BONDS Fund Type: Debt Service Fund Fund Numbers: 36o-379 ID Funds Description: These funds record the receipt of tax increment and the payment of principal, interest and paying agent fees for outstanding General Obligation Tax Increment Financing Bonds (GO TIF Bonds) issued by the City. Purpose of Debt: Proceeds from GO TIF Bonds are used to finance TIF eligible capital improvement projects where TIF is the main funding source. Funding: Primarily financed with tax increment transferred in from the obligating TIF District 2n1d Rudaet Imnacts: Fund Number Bond Issue Purpose TIF District Obligation Balance I as of 12/31/14 Principal Due in 2015 Interest Due in 2015 Existing Debt: 370 1$5,300,000 GO TIF Bonds, Series 2008B I Parking Ramp I TIF #10 1 $4,500,000 J$175,000 J$184,770 Totals $175.000 $184.770 Notes: - General Obligation Bonds are backed with the full faith and credit, and taxing power of the City. - Fund balance is reserved for debt service payments, both current and future. E CITY OF STILLWATER, MINNESOTA GO TIF BONDS Fund Type: Debt Service Fund Fund Numbers: 360-379 2014 2015 SUMMARY OF REVENUES 2013 ADOPTED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) EXPENDITURES: Debt Service: Principal Interest Paying Agent Fees Other Expenditure Total Revenues over expenditures OTHER FINANCING SOURCES (USES): Transfer In Other Financing Sources (Uses) Total Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 $ 135,000 $ 155,000 $ 175,000 $ 20,000 196,968 191,370 184,770 (6,600) 425 425 425 - $ (332,778) $ (346,795) $ (360,195) $ (13,400) $ 332,393 $ 346,795 $ 360,195 $ 13,400 $ 332,393 $ 346,795 $ 360,195 $ 13,400 $ (385) $ - $ - $ - 7,805 7,420 7,420 - $ 7,420 $ 7,420 $ 7,420 $ - 81 CITY OF STILLWATER, MINNESOTA GO REVENUE BONDS Fund Type: Debt Service Fund Fund Numbers: 380 - 389 Funds Description: These funds record the revenues received and the payment of principal, interest and paying agent fees for outstanding General Obligation Revenue Bonds (GO Revenue Bonds) issued by the City. Purpose of Debt: Proceeds from GO Revenue Bonds are used to finance capital projects where the debt is primarily financed through revenues generated by the project. Funding: $1,420,000 GO Revenue Bonds, Series 2009C Funding is provided by donations and net revenues (revenues less expenditures) from St Croix Valley Recreation Center operations and property taxes (when needed). $2,695,000 GO Revenue Bonds, Series 2005C This bond issue is a refunding bond of the $4,610,000 GO Revenue Bonds, Series 1998A. Funding is provided by donations and net revenues (revenues less expenditures) from the St. Croix Valley Recreation Center operations, tax increment from TIF District #4 and property taxes (when needed). 2014 Budget Impacts: Fund Number Bond Issue Balance as of 12/31/14 Principal Due in 2015 Interest Due in 2015 Levy Amount for Payable 2015 Existing Debt: as of Due in Due in Number 385 1$2,695,000 GO Revenue Bonds, Series 2005C $860,000 $200,000 1 $27,180 $245,469 389 1$1,420,000 GO Revenue Bonds, Series 2009C $895,000 $135,000 1 $26,063 $77,897 11 Totals 11 $335,000 I $53,243 1 $323,366-11 Refunding Bonds: 385 During 2005, the City issued advanced refunding $2,695,000 General Obligation Revenue Refunding Bonds, Series 2005C to refinnance existing debt issued in 1998, $4,610,000 General Obligation Revenue Bonds Series 1998A, to save on interest costs. The Series 1998A Bonds were issued to finance the construction of the City's St Croix Valley Recreation Center. 389 During 2009, the City issued crossover refunding $1,420,000 General Obligation Revenue Refunding Bonds, Series 2009C to refinnance existing debt issued in 2000, $2,135,000 General Obligation Revenue Bonds Series 2000D, to save on interest costs. The Series 2000D Bonds were issued to finance the construction of a second sheet of ice at the City's St Croix Valley Recreation Center. Other Debt: The following bond issue was issued by the City for Board of Water Commissioners. For that reason, accounting of the bond issue is found in the financial statement of the Board of Water Commissioners. Presentation of this bond issue appears here only for informational purposes. Funding: $1,425, 000 GO Water Rev Bonds, Series 2013A This bond issue was issued by the City for the Board of Water Commission (City's Component Unit) to install new water meters throughout the City. Funding is provided by the Board of Water Commission through water user fees. Notes: - General Obligation Bonds are backed with the full faith and credit, and taxing power of the City. - Fund balance is reserved for debt service payments, both current and future. 82 Balance Principal Interest Fund as of Due in Due in Number Bond Issue 12/31/13 2014 2014 383 $1,425,000 GO Water Rev Bonds, Series 2013A $1,425,000 $80,000 $39,375 Funding: $1,425, 000 GO Water Rev Bonds, Series 2013A This bond issue was issued by the City for the Board of Water Commission (City's Component Unit) to install new water meters throughout the City. Funding is provided by the Board of Water Commission through water user fees. Notes: - General Obligation Bonds are backed with the full faith and credit, and taxing power of the City. - Fund balance is reserved for debt service payments, both current and future. 82 CITY OF STILLWATER, MINNESOTA GO REVENUE BONDS Fund Type: Debt Service Fund Fund Numbers: q8o - .q8c1 2014 SUMMARY OF REVENUES 2013 ADOPTED AND EXPENDITURES ACTUAL BUDGET REVENUES: Property Taxes: Current Delinquent Interest Revenue Total EXPENDITURES: Debt Service: Principal Interest Paying Agent Fees Professional Services Other Expenditure Total Revenues over expenditures OTHER FINANCING SOURCES (USES): Transfer In: St Croix Valley Recreation Center TIF District #4 Other Financing Sources (Uses) Total Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 2015 ADOPTED $ Increase BUDGET (Decrease) $ 308,298 $ 332,214 $ 323,366 $ (8,848) 3,623 - - - (16,463) - - - $ 295,458 $ 332,214 $ 323,366 $ (8,848) $ 315,000 $ 320,000 $ 335,000 $ 15,000 72,378 63,071 53,243 (9,828) 828 828 828 - 772 - - - 120 - - - $ 389,098 $ 383,899 $ 389,071 $ 5,172 $ (93,640) $ (51,685) $ (65,705) $ (14,020) $ 93,601 $ 90,105 $ 99,947 $ 9,842 75,000 - - - $ 168,601 $ 90,105 $ 99,947 $ - $ 74,961 $ 38,420 $ 34,242 $ (4,178) 868,723 943,684 982,104 38,420 $ 943,684 $ 982,104 $ 1,016,346 $ 34,242 83 84 Capital Project Funds Capital Project Funds are used by the City to account for the constructions/acquisition of capital projects/assets with the City's Tax Increment Financing Districts. rITV 01= CTII I WATER MINNF.q[1TA r� BEAUT�F/CAPITALPROJECTFUNDS ,`Z,t. BEq UT�FG s p O SUMMARY OF REVENUES AND EXPENDITURES REVENUES: Tax Increment Interest Revenue Total EXPENDITURES: Contractual Other Expenditure Total Revenues over expenditures OTHER FINANCING SOURCES (USES): Transfer Out Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 Revenue Totals (Info only) Expenditure Totals (Info only) $ 848,239 $ 871,460 $ 782,026 $ (89,434) 414,995 - - - $ 1,287,136 $ 871,460 $ 782,026 $ - $ 897,499 $ 583,540 $ 622,974 $ (50,000) $ (332,393) $ (346,795) $ (346,795) $ - $ 565,106 $ 236,745 $ 276,179 $ 39,434 8,095,477 8,660,583 8,897,328 236,745 $ 8,660,583 $ 8,897,328 $ 9,173,507 $ 276,179 87 2014 2015 2013 ADOPTED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) $ 2,334,508 $ 1,455,000 $ 1,405,000 $ (50,000) (172,166) - - - $ 2,184,635 $ 1,455,000 $ 1,405,000 $ (50,000) $ 848,239 $ 871,460 $ 782,026 $ (89,434) 414,995 - - - $ 1,287,136 $ 871,460 $ 782,026 $ - $ 897,499 $ 583,540 $ 622,974 $ (50,000) $ (332,393) $ (346,795) $ (346,795) $ - $ 565,106 $ 236,745 $ 276,179 $ 39,434 8,095,477 8,660,583 8,897,328 236,745 $ 8,660,583 $ 8,897,328 $ 9,173,507 $ 276,179 87 CITY OF STILLWATER, MINNESOTA TIF DISTRICT *6 Fund Type: Capital Projects Fund Fund Number: 466 C) Fund Description: The City is the administering authority for Development District #1, Tax Increment District #6, Jr. High (TIF District #6). The district is a redevelopment district established in 1993 and has a 25 -year duration upon the receipt of the tax increment. 1995 was the date of the first tax increment receipt and December 31, 2020 is the required date of decertification. Projects/Pay-as-you-go Obligations within this district are as follows: CUB/Jr High This project was a redevelopment of the old Stillwater Junior High site into corporate headquarters for CUB Foods and a public parking lot. No tax increment obligation is due to the developer. CITY OF STILLWATER, MINNESOTA TIF DISTRICT * 6 Fund Type: Capital Projects Fund Fund Number: 466 2014 2015 SUMMARY OF REVENUES 2013 ADOPTED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Tax Increment $ 60,403 $ 65,000 $ 65,000 $ - Interest (17,103) - - - Revenue Total $ 43,300 $ 65,000 $ 65,000 $ - EXPENDITURES: Other 634 - - - Expenditure Total $ 634 $ - $ - $ - Revenues over expenditures $ 42,666 $ 65,000 $ 65,000 $ - Net increase in fund balance $ 42,666 $ 65,000 $ 65,000 $ - Fund Balance - Jan 1 744,154 786,820 851,820 65,000 Fund Balance - Dec 31 $ 786,820 $ 851,820 $ 916,820 $ 65,000 CITY OF STILLWATER, MINNESOTA TIF DISTRICT *8 Fund Type: Capital Projects Fund Fund Number: 468 C) Fund Description: The City is the administering authority for Development District #2, Tax Increment District #8, Anchobaypro, Inc (TIF District #8). The district is a housing district established in 2000 and has a 25 -year duration upon the receipt of the first tax increment. 2002 was the date of the first tax increment receipt and December 31, 2027 is the required date of decertification. Projects/Pay-as-you-qo Obligations within this district are as follows: LONG LAKE VILLAS Long Lake Villas is a low to moderate income multifamily housing project. The City entered into any agreement with Long Lake Limited Partnership to aid in financing a portion of tax increment eligible costs of the project. The agreement is not a general obligation of the City . Payments are made on the first day of each August and February commencing on August 1, 2002 and ending on February 1, 2026 are made solely from Available Tax Increment. Available Tax Increment is defined as 90% of the tax increment derived from the development property (Long Lake Villas). 1st Not to Scheduled Available Exceed a Maximum Payments Expected Development Payment Duration Tax Payment Total to Date 2015 Property Date of Payments Increment* of Obligation 12/31/14 Payment Long Lake Villas 2002 Life of District 90% N/A $1,284,038 $950,287 $76,500 CITY OF STILLWATER, MINNESOTA TIF DISTRICT *8 Fund Type: Capital Projects Fund Fund Number: 468 SUMMARY OF REVENUES AND EXPENDITURES REVENUES: Tax Increment Interest Revenue Total EXPENDITURES: Contractual: Long lake Villas Contractual Total Other Expenditure Total Revenues over expenditures Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 2014 2013 ADOPTED $ 85,930 $ 85,000 $ (2,170) - _ $ 83,760 $ 85,000 $ 2015 ADOPTED $ Increase BUDGET (Decrease) 85,000 $ - 85,000 $ - $ 76,519 $ 76,500 $ 76,500 $ - $ 76,519 $ 76,500 $ 76,500 $ - 916 - - - $ 77,435 $ 76,500 $ 76,500 $ - $ 6,325 $ 8,500 $ 8,500 $ - $ 6,325 $ 8,500 $ 8,500 $ - 126,278 132,603 141,103 8,500 $ 132,603 $ 141,103 $ 149,603 $ 8,500 91 CITY OF STILLWATER, MINNESOTA TIF DISTRICT *9 Fund Type: Capital Projects Fund Fund Number: 469 Fund Description: The City is the administering authority for Development District #1, Tax Increment District #9, Curve Crest Villas (TIF District #9). The district is a housing district established in 2002 and has a 25 -year duration upon the receipt of the first tax increment. 2004 was the date of the first increment receipt and December 31, 2029 is the required date of decertification. Projects/Pay-as-you-qo Obligations within this district are as follows: CURVE CREST VILLAS Curve Crest Villas is a low to moderate income multifamily rental project. Two (2) notes were issued in the relation to this project to reimburse the developer for tax increment eligible costs. These notes are as follows: Note Issue Note Number Issue Amount Date of Issuance Balance as of 12/31/14 Principal Due in 2015 Interest Due in 2015 $445,000 TIF Revenue Note R-1 $445,000 06/14/02 $347,500 $15,000 $20,913 $445,000 TIF Revenue Note R-2 $445,000 06/14/02 $347,500 $15,000 $20,913 11 Totals $30,0001 $41,826 Payments on these notes are payable solely from 1/2 of Available Tax Increment. The City has no obligation to pay principal and interest on these Notes from any other sources than Available Tax Increment. If at any time there is not sufficient available increment to make the principal and interest payments, the remaining funds needed to make the principal and/or interest payments is made by the guarantor (in this case the developer). Available Tax Increment is defined as 90% of the tax increment derived from the development property (Curve Crest Villas) and received by the City in the six months preceding the payment date. CITY OF STILLWATER, MINNESOTA TIF DISTRICT #9 Fund Type: Capital Projects Fund C) Fund Number: 469 SUMMARY OF REVENUES 2013 AND EXPENDITURES ACTUAL REVENUES: Tax Increment Interest Revenue Total EXPENDITURES: Contractual: Curve Crest Villas Miscellaneous Contractual Total Expenditure Total Revenues over expenditures Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 $ 87,872 $ (881) _ $ 86,991 $ 2014 ADOPTED BUDGET 85,000 $ 85,000 $ 2015 ADOPTED $ Increase BUDGET (Decrease) 85,000 $ - 85,000 $ - 93 69,268 76,500 71,826 (4,674) 301 - - - $ 69,569 $ 76,500 $ 71,826 $ (4,674) $ 69,569 $ 76,500 $ 71,826 $ (4,674) $ 17,422 $ 8,500 $ 13,174 $ 4,674 $ 17,422 $ 8,500 $ 13,174 $ 4,674 64,784 82,206 90,706 8,500 $ 82,206 $ 90,706 $ 103,880 $ 13,174 93 CITY OF STILLWATER, MINNESOTA TIF DISTRICT *10 Fund Type: Capital Projects Fund Fund Number: 470 C) Fund Description: The City is the administering authority for Development District #1, Tax Increment District #10, Scattered Site Housing Projects (TIF District #10). The district is a redevelopment district established in 2003 and has a 25 -year duration upon the receipt of the first increment. 2004 is the date of the first increment receipt and December 31, 2029 is the required date of decertification. Debt Obligation: $5,300,000 General Obligation Tax Increment Bonds, Series 2008B. This debt obligation was issued to contruct a municipal parking ramp. Net revenues from this distict are its funding source. Total amount outstaning as of December 31, 2014: $4,500,000 (see page 80 for more information on the debt service obligation). Proiects/Pay-as-you-qo Obligations within this district are as follows: LOFTS OF STILLWATER Lofts of Stillwater is a residential and commercial development project consisting of 1 building. Balance Principal Interest Issue Date of as of Due in Due in Bond Issue Amount Issuance 12/31/14 2015 2015 $2,390,000 TIF Revenue Bonds $2,390,000 07/20/06 $1,870,000 $110,000 $96,700 Payments on these bonds are payable solely from Available Tax Increment. The City has no obligation to pay principal and interest on these bonds from any other sources than Available Tax Increment. If the available tax increment is not sufficient to pay the Note payments in full, the guarantor of the Notes pay the remaining amount. All available increment is forwarded to a trust account. Funds in the trust are used to make the principal and interest payments on the bonds. Available Tax Increment is defined as 95% of the tax increment derived from the development property (Lofts of Stillwater) and received by the City in the six months preceding the payment date. TERRA SPRINGS Terra Springs is a residential and commercial development project consisting of 5 buildings. Two (2) Tax Increment Revenue Notes were issued in relation to this project to reimburse the developer for tax increment eligible costs. These notes and the buildings they relate to are as follows: Note Issue Building Issue Date of Number Amount Issuance Balance as of 12/31/14 Principal Due in 2014 Interest Due in 2014 $3,255,000 TIF Revenue Note 1,2,4 $3,255,000 12/10/03 $2,718,000 $95,000 $188,679 $2,923,000 TIF Revenue Note 3,5 $2,923,000 09/15/04 $2,487,000 $75,000 $169,687 Totals $170,000 $-3--5-8-,3-6-611 Payments on these notes are payable solely from of Available Tax Increment. The City has no obligation to pay principal and interest on these Notes from any other sources than Available Tax Increment. If the available tax increment is not sufficient to pay the Note payments in full, the guarantor of the Notes pay the remaining amount. Available Tax Increment is defined as 95% of the tax increment derived from the development property (building number of the Terra Springs development) and received by the City in the six months preceding the payment date. 94 CITY OF STILLWATER, MINNESOTA SUMMARY OF REVENUES AND EXPENDITURES REVENUES: Tax Increment Interest Revenue Total EXPENDITURES: Contractual: Lofts of Stillwater Terra Springs Contractual Total Parking Ramp Other Expenditure Total Revenues over expenditures OTHER FINANCING SOURCES (USES): Transfer Out Other Financing Sources (Uses) Total Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 TIF DISTRICT *10 Fund Type: Capital Projects Fund Fund Number: 470 $ 2014 2015 346,370 $ 2013 ADOPTED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) $ 1,162,947 $ 1,220,000 $ 1,170,000 $ (50,000) (15,986) - - - $ 1,146,961 $ 1,220,000 $ 1,170,000 $ (50,000) $ 245,219 $ 346,370 $ 206,700 $ (139,670) 456,932 372,090 427,000 54,910 $ 702,151 $ 718,460 $ 633,700 $ (84,760) $ 23,902 $ - - $ - 12,383 - - - $ 738,436 $ 718,460 $ 633,700 $ (84,760) $ (332,393) $ (346,795) $ (346,795) $ - $ (332,393) $ (346,795) $ (346,795) $ - $ 76,132 $ 154,745 $ 189,505 $ 34,760 1,122,146 1,198,278 1,353,023 154,745 $ 1,198,278 $ 1,353,023 $ 1,542,528 $ 189,505 W M Enterprise Funds Enterprise Funds are used by the City to account for the operations that are financed primarily by userfees. CITY OF • ,E BEAUr,F NE BEAUTiF ENTERPRISEFUNDS = G 2015 REVENUES BY TYPE* 97% *Revenues include Operating and Non -Operating Revenues 2015 OPERATING EXPENSES BY TYPE Depreciation Miscellaneous 11% Personnel Services 1% 19% Supplies 2% Services and Charges 67% CITY OF STILLWATER, MINNESOTA BEQur, FG .� M DI ti U 2 / , w o SUMMARY OF REVENUES AND EXPENSES OPERATING REVENUES OPERATING EXPENSES: Personnel Services Supplies Service and Charges Miscellaneous Depreciation Operating Expenses Total Income (Loss) from Operations NONOPERATING REVENUES: Interest Income Miscellaneous Nonoperating Revenues Total Income (Loss) before Other Increases (Decreases) OTHERINCREASES(DECREASES) Transfer (Out) Other Increases Total Change in Net Position Net Assets -Jan 1 Net Assets - Dec 31 2014 2015 2013 AMENDED ADOPTED ACTUAL BUDGET BUDGET $ 3,059,177 $ 3,355,000 $ 3,530,500 $ Increase (Decrease) $ 175,500 $ 713,453 $ 781,064 $ 799,007 $ 17,943 76,839 105,850 104,400 (1,450) 2,412,871 2,361,125 2,807,029 445,904 60,420 50,700 48,050 (2,650) 452,645 413,306 456,306 43,000 $ 3,716,228 $ 3,712,045 $ 4,214,792 $ 502,747 $ (657,051) $ (357,045) $ (684,292) $ (327,247) $ (13,461) $ 27,200 $ 62,149 94,000 _ $ 48,688 $ 121,200 $ 10,200 $ (17,000) 105,000 11,000 115,200 $ (6,000) $ (608,363) $ (235,845) $ (569,092) $ (333,247) (8,119) (72,500) (64,381) $ - $ (8,119) $ (72,500) $ (64,381) $ (608,363) $ (243,964) $ (641,592) $ (397,628) 14,932,073 14,323,710 14,079,746 (243,964) $ 14,323,710 $ 14,079,746 $ 13,438,154 $ (641,592) CITY OF STILLWATER, MINNESOTA SANITARY SEWER Fund Type: Enterprise Fund Fund Number: 700 C) Fund Description: The Sanitary Sewer Fund was established to account for the operation and maintenance of the City's sanitary sewer utility system. Funding Source: Expenses are solely supported by service fees charged to users. Rates: Minimum usage charge: $42.00 (Rate established by Resolution No. 2013-139, 08/20/2013) Overage charge: $4.80 per 1,000 gallons (Rate established by Resolution No. 2013-139, 08/20/2013) 2015 Staffing Level: Full -Time (Benefitted) 3.95 FTE (Full Time Equivalents) Part -Time (Non -Benefitted) 2.0 Number of Positions 2015 Budget Impacts: - Personnel costs include 3% COLA on wages. - Personnel costs include an employer increase for eligible employees in Coordinated PERA Plan (from 7.25% to 7.50%) to begin on January 1, 2015 - Metropolitan Council provides water treatment services for the wastewater collected by the City's sanitary sewer system. Notes: - A review of the rates is done annually to assure the financial integrity of this fund. 100 CITY OF STILLWATER, MINNESOTA SUMMARY OF REVENUES AND EXPENSES OPERATING REVENUES: Charges for Services OPERATING EXPENSES: Personnel Services: Salaries - Full Time Overtime - Full-time Salaries - Part Time Benefits Personnel Services Total Supplies: Service and Charges: Consulting Engineer Lift Station Repairs Sewer Line Repairs Metropolitan Council Other Services and Charges Total Miscellaneous: Depreciation: Operating Expenses Total Income (Loss) from Operations NONOPERATING REVENUES (EXPENSES): Interest Income Penalty Other Nonoperating Revenues Total Change in Net Position Net Assets - Jan 1 Net Assets - Dec 31 SANITARY SEWER Fund Type: Enterprise Fund Fund Number: 700 2014 2015 2013 ADOPTED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) $ 1,896,179 $ 2,217,000 $ 2,300,000 83,000 $ 230,598 $ 236,865 $ 246,729 9,864 6,204 10,000 10,000 - 7,515 13,000 13,000 - 96,381 86,899 87,325 426 $ 340,698 $ 346,764 $ 357,054 10,290 $ 29,805 $ 49,100 $ 45,600 (3,500) $ - $ 1,000 $ 1,000 - 54,843 55,000 60,000 5,000 12,381 15,000 20,000 5,000 1,608,411 1,511,803 1,850,000 338,197 220,789 232,849 243,984 11,135 $ 1,896,424 $ 1,815,652 $ 2,174,984 359,332 $ 5,400 $ 5,500 $ 5,500 - $ 302,466 $ 300,000 $ 305,000 5,000 $ 2,574,793 371,122 $ 2,517,016 $ 2,888,138 $ (678,614) $ (300,016) $ (588,138) (288,122) $ 7,729 $ 24,000 $ 7,000 (17,000) 61,604 80,000 90,000 10,000 545 14,000 15,000 1,000 $ 69,878 $ 118,000 $ 112,000 (6,000) $ (608,736) $ (182,016) $ (476,138) (294,122) 7,550,594 6,941,858 6,759,842 (182,016) $ 6,941,858 $ 6,759,842 $ 6,283,704 (476,138) 101 CITY OF STILLWATER, MINNESOTA STORM SEWER Fund Type: Enterprise Fund Fund Number: 705 C) Fund Description: The Storm Sewer Fund was established to account for the operation and maintenance of the City's storm water utility system. This fund was established pursuant to Ordinance #821 on March 21, 2006. Funding Source: Expenses are solely supported by service fees charged to users. Rates (Established by Resolution No. 2014-087,05/20/2014): Council authorized an increase in the base rate from $10.00 to $11.75 to help help off -set the funding of the curb and gutter portion of street improvement projects. The new rates are as follows: Single -Family and Duplexes: $11.75 per dwelling Institutional: $70.5 per acre Multi -Family: $11.75 per unit Commercial/Industrial: $141.00 per acre Active Open Space: $11.75 per acre Central Business District: $188.00 per acre 2015 Staffing Level: Full Time I 2.85 FTE (Full Time Equivalents) 2015 Budget Impacts: - Personnel costs include 3% COLA on wages. - Personnel costs include an employer increase for eligible employees in Coordinated PERA Plan (from 7.25% to 7.50°/x) to begin on January 1, 2015 - Membership & Dues is dues to the Middle St Croix WMO and the East Metro Water Resource Consultant (providing the education portion of the MS4 permit), and League of Minnesota Cities -Coalition of Metro Cities. Notes: - A review of the rates is done annually to assure the financial integrity of this fund. 102 CITY OF STILLWATER, MINNESOTA SUMMARY OF REVENUES AND EXPENSES OPERATING REVENUES: Charges for Services OPERATING EXPENSES: Personnel Services: Salaries - Full Time Overtime - Full -Time Benefits Personnel Services Total Supplies: Service and Charges: Consulting Engineer Contractual Storm Sewer Repairs Pond Maintenance Other Services and Charges Total Miscellaneous: Memberships and Dues Other Miscellaneous Total Depreciation: Operating Expenses Total Income (Loss) from Operations NONOPERATING REVENUES: Interest Income Nonoperating Revenues Total Change in Net Position Net Assets -Jan 1 Net Assets - Dec 31 STORM SEWER Fund Type: Enterprise Fund Fund Number: 705 2014 2015 2013 AMENDED ADOPTED ACTUAL BUDGET BUDGET $ 511,498 $ 496,000 $ 587,500 $ Increase (Decrease) $ 91,500 $ 144,240 $ 172,685 $ 178,869 $ 6,184 1,838 4,000 4,000 - 51,851 66,885 64,776 (2,109) $ 197,929 $ 243,570 $ 247,645 $ 4,075 $ 22,412 $ 12,750 $ 21,500 $ 8,750 $ 9,316 $ 20,000 $ 25,000 $ 5,000 3,096 9,200 10,000 800 77,339 20,000 99,000 79,000 3,624 40,000 40,000 - 43,120 70,810 67,479 (3,331) $ 136,495 $ 160,010 $ 241,479 $ 81,469 $ 36,630 $ 37,200 $ 37,500 $ 300 1,589 5,500 3,500 (2,000) $ 38,219 $ 42,700 $ 41,000 $ (1,700) $ 22,018 $ 22,000 $ 22,000 $ - $ 417,073 $ 573,624 $ 92,594 $ 481,030 $ 94,425 $ 14,970 $ 13,876 $ (1,094) $ (11,315) $ 1,500 $ 1,500 $ - $ (11,315) $ 1,500 $ 1,500 $ - $ 83,110 $ 16,470 $ (57,124) $ (73,594) 473,846 556,956 573,426 16,470 $ 556,956 $ 573,426 $ 516,302 $ (57,124) 103 CITY OF STILLWATER, MINNESOTA SIGNS & LIGHTING Fund Type: Enterprise Fund Fund Number: bio Fund Description: The Signs & Lighting Fund was established to account for the operation and maintenance of the City's sign and lighting infrastructure within the entire City. Other Information: The sign and lighting utility fee was approved and enacted by the City Council, pursuant to Ordinance #938, on June 17, 2003. The purpose of this ordinance was to "encourage the installation of street lighting (including signage) throughout the City to promote the general health, safety and welfare of the citizens of the City". Benefits from this system for utility users do not just reside within the general neighborhood of the utility user, but also for the general use of the entire sign and lighting system within the City limits. Funding Source: Expenses are solely supported by service fees charged to users. Rates (established by Resolution No. 2003-151, 07/01/2003): Single -Family and Duplexes: $8 per dwelling Commercial: $96 per acre Multi -Family: $6 per unit Commercial with System: $128 per acre Institutional: $24 per acre Active Open Space: $2 per acre Interfund Obligation * On August 5, 2003, Resolution Number 2003-173, the City Council approved the funding of the Industrial Park Lighting Project (Engineering Project #2000-13) by the Sign & Lighting Fund. There were insufficient funds, at that time, in the Sign & Lighting Fund to fund the $265,000 project. The Council authorized an interfund borrowing, pledging future cash to be used to repay the interfund borrowing. In 2004, when the project was complete, the Capital Project fund borrowed $165,470 to the Sign & Lighting Fund to cover the negative cash amount of the fund. ** As part of the feasibility report for the 2006 Street Improvement Project (Forest Hills), Council authorized $40,000 of funding from the Signs & Lighting Fund to cover costs associated with installation of street lights in the project. The existing lights in the project area were estimated to be over 40 years old. Another interfund borrowing from the Capital Projects Fund was done to cover the deficit in the Signs and Lighting Fund. Future cash is pledged for the repayment of the interfund borrowing. ** The balance of the interfund borrowings is as follows: Interfund Obligation Original Loan Amount Amount Paid*** to Date Balance as of 12/31/13 Projected Amount to be Paid in 2014 Due to Capital Projects Fund $165,470 $85,610 $79,860 $2,488 Due to Capital Projects Fund $17,630 $0 $17,630 $0 Total 5183,100 $85,610 $97,4901 $2,488 ***Yearly payments are not calculated until the closing of the fiscal year. In other words, the annual payment for fiscal year 2013 will not be available until March of 2014. 2015 Staffing Level: Full Time 0.95 1 FTE (Full Time Equivalents) 2015 Budget Impacts: - Personnel costs include 3% COLA on wages. - Personnel costs include an employer increase for eligible employees in Coordinated PERA Plan (from 7.25% to 7.50%) to begin on January 1, 2015 Notes: - An annual review of the rates will be done to assure the financial integrity of this fund. 104 CITY OF STILLWATER, MINNESOTA SUMMARY OF REVENUES AND EXPENSES OPERATING REVENUES: Charges for Services OPERATING EXPENSES: Personnel Services: Salaries - Full Time Overtime - Full -Time Benefits Personnel Services Total Supplies: Service and Charges: Contractual Electricity Other Services and Charges Total Miscellaneous: Depreciation: Operating Expenses Total Income (Loss) from Operations Other Decreases: Transfer (Out) Change in Net Position Net Assets - Jan 1 Net Assets - Dec 31 SIGNS & LIGHTING Fund Type: Enterprise Fund Fund Number: 710 2014 2013 AMENDED ACTUAL BUDGET $ 380,579 $ 377,000 $ 2015 ADOPTED $ Increase BUDGET (Decrease) 380,000 $ 3,000 $ 49,166 $ 52,517 $ 54,393 $ 865 2,500 2,500 21,119 21,516 22,032 _ $ 71,150 $ 76,533 $ 78,925 $ $ 13,293 $ 22,100 $ 21,800 $ 239,788 30,016 _ $ 269,804 $ 600 $ 242,000 31,473 _ 274,073 $ 251,000 32,669 1,876 516 2,392 (300) (600) 9,000 283,669 $ 9,596 $ 843 $ 500 $ 750 $ 250 $ 1,307 $ 1,306 $ 1,306 $ - $ 356,397 $ 374,512 $ 11,938 $ 386,450 $ 24,182 $ 2,488 $ (6,450) $ (8,938) $ - $ (8,119) $ - $ 8,119 $ 24,182 $ (5,631) $ (6,450) $ (819) (120,677) (96,495) (102,126) (5,631) $ (96,495) $ (102,126) $ (108,576) $ (6,450) `[416'1 CITY OF STILLWATER, MINNESOTA PARKING Fund Type: Enterprise Fund Fund Number: 720 Fund Description: The Parking Fund was established to account for the operation and maintenance of the City's downtown parking program. The parking program consists of 15 parking lots which include free parking with hour limits, pay parking and permit parking. Funding Source: Expenses are solely supported by parking fees charged to users. Major revenues include pay parking fees, permit parking fees and parking enforcement fines. 2015 Staffing Level: Full Time I 1.10 FTE (Full Time Equivalents) Part Time 1 6.0 1 Number of Positions 2015 Budget Impacts: - Personnel costs include 3% COLA on wages. - Personnel costs include an employer increase for eligible employees in Coordinated PERA Plan (from 7.25% to 7.50%) to begin on January 1, 2015 Notes: At the recommendation of the Parking Commission, on December 17, 2002, the City Council instituted the City's management of the Downtown Pay Parking program for 2003. Prior to 2003, the City contracted out the management of this program. The Pay Parking Program consists of Lots #1 (South Main St Lot) and Lot #2 (River Lot). 106 CITY OF STILLWATER, MINNESOTA SUMMARY OF REVENUES AND EXPENSES OPERATING REVENUES: Parking Permits Parking Meters Parking Fines/Tickets Operating Revenues Total OPERATING EXPENSES: Personnel Services: Salaries - Full Time Overtime - Full Time Salaries - Part Time Benefits Personnel Services Total Supplies: Service and Charges: Miscellaneous: Depreciation: Operating Expenses Total Income (Loss) from Operations NONOPERATING REVENUES (EXPENSES): Interest Income Nonoperating Revenues Total Change in Net Assets Net Assets - Jan 1 Net Assets - Dec 31 PARKING Fund Type: Enterprise Fund Fund Number: 720 $ 2014 2015 51,151 2013 AMENDED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) 1,700 3,000 37,649 $ 40,000 $ 34,000 $ (6,000) 144,361 140,000 140,000 - 41,203 25,000 35,000 10,000 223,213 $ 205,000 $ 209,000 $ 4,000 $ 58,192 $ 51,151 $ 52,704 $ 1,553 (9,875) 1,957 1,700 3,000 1,700 3,000 - 21,390 $ 36,000 $ 36,000 $ - $ (17,137) 19,483 856,375 21,139 859,346 20,772 877,164 (367) $ 101,022 $ 111,290 $ 112,476 $ 1,186 $ 9,277 $ 18,100 $ 12,500 $ (5,600) $ 52,726 $ 58,492 $ 52,043 $ (6,449) $ 14,713 $ 1,000 $ - $ (1,000) $ 32,629 $ - $ 33,000 $ 33,000 $ 210,367 $ $ 12,846 $ 188,882 $ 210,019 $ 21,137 16,118 $ (1,019) $ (17,137) $ (9,875) $ 1,700 $ 1,700 $ - $ (9,875) $ 1,700 $ 1,700 $ - $ 2,971 $ 17,818 $ 681 $ (17,137) 856,375 859,346 877,164 17,818 $ 859,346 $ 877,164 $ 877,845 $ 681 107 CITY OF STILLWATER, MINNESOTA 1 AMUNGRAmp H,�,-W' Fund Type: Enterprise Fund Fund Number: 725 Fund Description: The Parking Ramp Fund was established to account for the operation and maintenance of the City's parking ramp. The parking ramp consists of 239 pay parking spaces and 29 free parking spaces. The Parking Ramp is located on 2nd Street North. Funding Source: Expenses are solely supported by parking fees charged to users. Notes: For budgeting purposes, the Parking Ramp Fund is separate from the Parking Fund. For financial statement purposes the parking ramp fund is combined with the Parking Fund. 108 CITY OF STILLWATER, MINNESOTA SUMMARY OF REVENUES 2013 AND EXPENSES ACTUAL OPERATING REVENUES: Parking Permits OPERATING EXPENSES: Supplies: Service and Charges: Miscellaneous: Depreciation: Operating Expenses Total Income (Loss) from Operations Change in Net Assets Net Assets - Jan 1 Net Assets - Dec 31 PARKING RAMP Fund Type: Enterprise Fund Fund Number: 725 2014 AMENDED BUDGET $ 47,708 $ 60,000 $ 2015 ADOPTED $ Increase BUDGET (Decrease) 54,000 $ (6,000) $ 2,052 $ 3,800 $ 3,000 $ (800) $ 57,422 $ 52,898 $ 54,854 $ 1,956 $ 1,245 $ 1,000 $ 800 $ (200) $ 94,225 $ 90,000 $ 95,000 $ 5,000 $ 157,598 $ 5,956 $ 150,605 $ 156,561 $ (109,890) $ (90,605) $ (102,561) $ (11,956) $ (109,890) $ (90,605) $ (102,561) $ (11,956) 6,171,935 6,062,045 5,971,440 (90,605) $ 6,062,045 $ 5,971,440 $ 5,868,879 $ (102,561) 109 110 OTHER SCHEDULES CITY OF STILLWATER, MINNESOTA 2015 CAPITAL OUTLAY DEPARTMENT ADOPTED Account Name Funding Source GENERALFUND Mayor & City Council (Pads (Rollover request) 1,800 Computer Equipment 2014 Bonds Total Mayor & City Council 1,800 MIS Network Hardware (Rollover request) 43,904 Computer Equipment 2014 Bonds Netwrok Hardware/Software (Rollover request) 1,526 Computer Equipment 2014 Bonds Network Hardware/Software (Rollover request) 15,845 Computer Equipment 2014 Bonds Anti Virus Software 5,200 Computer Equipment 2015 Bonds Email Filtering 4,200 Computer Equipment 2015 Bonds Microsoft Licensing 30,125 Computer Equipment 2015 Bonds New Core Switches for City Hall 20,000 Computer Equipment 2015 Bonds New UPS 2,500 Computer Equipment 2015 Bonds Computers 1,800 Computer Equipment 2015 Bonds Network Fax Machine 1,000 Computer Equipment 2015 Bonds Upgrade Wireless 8,000 Computer Equipment 2015 Bonds Replace Switch on 3rd Floor 6,700 Computer Equipment 2015 Bonds Total MIS 140,800 Finance Computer Equipment (Rollover request) 15,014 Computer Equipment 2014 Bonds License and Permit Module 10,000 Computer Equipment 2015 Bonds Scanner 4,000 Computer Equipment 2015 Bonds Total Finance 29,014 Administration Laserfische Licenses (Rollover request) 3,750 Computer Equipment 2014 Bonds Scanner 4,000 Computer Equipment 2015 Bonds Website Upgrade 3,000 Computer Equipment 2015 Bonds Total Administration 10,750 Plant Improvements (Rollover request) 26,900 Improvement 2014 Bonds Machinery/Equipment (Rollover request) 15,000 Machinery & Equipment 2014 Bonds Misc Building Improvements 25,000 Improvement 2015 Bonds Total Plant 66,900 Community Development Computer 900 Computer Equipment 2015 Bonds Total Community Development 900 Police Pole Camera (Rollover request) 9,000 Machinery & Equipment 2014 Bonds Rifle Equipment (Rollover request) 5,000 Machinery & Equipment 2014 Bonds Three (3) Patrol Vehicles 125,000 Automotive 2015 Bonds Lease Payments for Five (5) Unmarked Squad Cars 25,000 Automotive 2015 Bonds Mobile Device Forensic Software 3,500 Machinery & Equipment 2015 Bonds Replace Squad Digital Cameras 1,500 Machinery & Equipment 2015 Bonds Replace Tasers 6,000 Machinery & Equipment 2015 Bonds Ballistic Shield (Replace 8 Yr Old) 2,175 Machinery & Equipment 2015 Bonds Night Vision Device (Replace 14 Yr Old) 3,795 Machinery & Equipment 2015 Bonds Upgrade Investigator Camera 1,200 Machinery & Equipment 2015 Bonds Teach A Bodies Dolls 500 Machinery & Equipment 2015 Bonds Power Point Projector 500 Machinery & Equipment 2015 Bonds Toughbooks for MDC Replacement 6,000 Computer Equipment 2015 Bonds In Car Video 6,000 Computer Equipment 2015 Bonds Recorder Replacement 2,000 Computer Equipment 2015 Bonds Switch 5,000 Computer Equipment 2015 Bonds Total Police 202,170 113 CITY OF STILLWATER, MINNESOTA 2015 CAPITAL OUTLAY (Continued) DEPARTMENT Fire Automotive Equipment (Rollover request) Machinery & Equipment (Rollover request) Improvements (Rollover request) Copier/Printer (Rollover request) Rad 57 Carbon Monoxide Pulsoximeter 800 MHz Radio Replacement/Pagers Firefighter Turnout Gear Apparatus Replacement Fiber to New Fire Station Cabling for New Fire Station Network Equipment for New Fire Station Total Fire Buildinq Inspections On-line Permitting/IPads (Rollover request) Replacement Vehicle for Inspector Total Building Inspections Civil Defense Downtown Siren (Rollover request) Total Civil Defense Engineering Computers Total Engineering Streets Scanner (Rollover request) Machinery & Equipment (Rollover request) Replace Front Plow and Wings on (2) Loaders and (1) Plow Truck Computer Total Streets TOTAL GENERAL FUND ST CROIX VALLEY RECREATION CENTER FUND St Croix Valley Recreation Center Ice Arena Spectator Netting (Rollover request) Roof Top Units Dehumidifier Make -Up Air Unit Computer Video Cameras POS Terminal Total St Croix Valley Recreation Center Ice Arena Dome Dome Fabric Total Lily Lake Lily Lake Ice Resurfacer Total Lily Lake ADOPTED Account Name Funding Source 189,320 Automotive 2014 Bonds 12,703 Machinery & Equipment 2014 Bonds 12,200 Improvement 2014 Bonds 9,602 Computer Equipment 2014 Bonds 4,500 Machinery & Equipment 2015 Bonds 25,000 Machinery & Equipment 2015 Bonds 10,000 Machinery & Equipment 2015 Bonds 125,000 Automotive 2015 Bonds 28,000 Computer Equipment 2015 Bonds 30,000 Computer Equipment 2015 Bonds 20,000 Computer Equipment 2015 Bonds 466,325 10,383 Computer Equipment 2014 Bonds 25,000 Automotive 2015 Bonds 35,383 22,000 Machinery & Equipment 2014 Bonds 22,000 1,200 Computer Equipment 2015 Bonds 1,200 1,843 Computer Equipment 2014 Bonds 177,906 Machinery & Equipment 2014 Bonds 68,000 Automotive 2015 Bonds 1,800 Computer Equipment 2015 Bonds 249,549 $ 1,226,791 5,000 Machinery & Equipment 2014 Bonds 15,000 Improvement 2015 Bonds 15,000 Machinery & Equipment 2015 Bonds 15,000 Improvement 2015 Bonds 1,200 Computer Equipment 2015 Bonds 15,000 Computer Equipment 2015 Bonds 1,300 Computer Equipment 2015 Bonds 67,500 100,000 Improvement 2015 Bonds 100,000 60,000 Machinery & Equipment 2015 Bonds 60,000 TOTAL ST CROIX VALLEY RECREATION CENTER $ 227,500 114 CITY OF STILLWATER, MINNESOTA <D 2015 CAPITAL OUTLAY (Continued) DEPARTMENT LIBRARY FUND Operations Improvements (Rollover request) Computer Equipment Failsafe Fiber Connection RFID Pad Replacement Total Library Operations Plant Improvements (Rollover request) Portable Data Projector for Margaret Rivers A Major Building Repairs and Improvements Total Library Plant TOTAL LIBRARY FUND PARKS Computer Equipment (Rollover request) Machinery & Equipment (Rollover request) Rehab Interior Lily Lake Restrooms Landscaping Lowel Park Broom Attachment for John Deere Tractor Computer TOTALPARKSFUND SANITARY SEWER Tablet & Scanner (Rollover request) Improvements (Rollover request) Machinery & Equipment (Rollover request) Automotive Equipment (Rollover request) Computer TOTAL SANITARY SEWER FUND SIGNS & LIGHTING Scanner (Rollover request) Computer TOTAL SIGNS & LIGHTING FUND PARKING Springbrook Parking Module (Rollover request) TOTAL PARKING FUND ADOPTED Account Name Funding Source 15,338 Improvement 2014 Bonds 13,000 Computer Equipment 2015 Bonds 1,200 Computer Equipment 2015 Bonds 2,500 Computer Equipment 2015 Bonds 32,038 Computer Equipment 2015 Bonds 12,717 Improvement 2015 Bonds 2,000 Computer Equipment 2015 Bonds 12,000 Improvement 2015 Bonds 26,717 $ 58,755 1,843 Computer Equipment 2014 Bonds 93,526 Machinery & Equipment 2014 Bonds 25,000 Improvement 2015 Bonds 10,000 Improvement 2015 Bonds 4,200 Machinery & Equipment 2015 Bonds 1,800 Computer Equipment 2015 Bonds $ 136,369 3,300 Computer Equipment Sanitary Sewer Fund 372,700 Improvement Sanitary Sewer Fund 381,344 Machinery & Equipment Sanitary Sewer Fund 65,000 Automotive Sanitary Sewer Fund 900 Computer Equipment Sanitary Sewer Fund $ 823,244 1,000 Computer Equipment Signs & Lighting Fund 900 Computer Equipment Signs & Lighting Fund $ 1,900 17,000 Computer Equipment $ 17,000 TOTAL 2015 CAPITAL OUTLAY $ 2,491,559 115 Parking Fund CITY OF STILLWATER, MINNESOTA (D 2015 CAPITAL OUTLAY (Continued) 0 DEPARTMENT ADOPTED Funding Source ROLLOVER REQUESTS (12116/14) CC Meeting: Improvement 641,855 Mayor & City Council 1,800 2014 Bonds MIS 43,904 2014 Bonds Finance 15,014 2014 Bonds Administration 3,750 2014 Bonds Plant/City Hall 41,900 2014 Bonds Police 29,845 2014 Bonds Fire 223,825 2014 Bonds Building Inspections 10,383 2014 Bonds Civil Defense 22,000 2014 Bonds Streets 179,749 2014 Bonds St Croix Valley Recreation Center 6,526 2014 Bonds Library 28,055 2014 Bonds Parks 95,369 2014 Bonds Sanitary Sewer 822,344 2014 Bonds Signs & Lighting 1,000 2014 Bonds Parking 17,000 2014 Bonds TOTAL ROLLOVER REQUESTS: 1,542,464 *ADOPTED BUDGET includes carry over requests made on 12/16/14" Capital Outlav Total by Type Automotive 622,320 Computer Equipment 368,035 Improvement 641,855 Machinery & Equipment 859,349 Total: $ 2,491,559 FINANCING: Bonded GO Capital Outlay Bonds (Current Year) General Fund 654,621 XXX-XXXX-3910-0405 St Croix Valley Recreation Center Fund 220,974 XXX-XXXX-3910-0405 Library Fund 30,700 XXX-XXXX-3910-0405 Parks Fund 41,000 XXX-XXXX-3910-0405 Total Bonded GO Capital Outlay Bonds (Current Year) 947,295 Bonded GO Capital Outlay Bonds (Prior Years) General Fund 572,170 XXX-XXXX-3910-0414 St Croix Valley Recreation Center Fund 6,526 XXX-XXXX-3910-0414 Library Fund 28,055 XXX-XXXX-3910-0414 Parks Fund 95,369 XXX-XXXX-3910-0414 Total Bonded GO Capital Outlay Bonds (Prior Years) 702,120 Sanitary Sewer Fund 823,244 Signs & Lighting Fund 1,900 Parking Fund 17,000 TOTAL FINANCING: $ 2,491,559 CITY OF STILLWATER F�BEAUT�F tE(�BEAUr/F 20 15 RiuSERVES 0 0 (Capital Reserves) The City has set aside Capital reserves which have been used mainly for the City's share of a major project. These funds come mainly from the early retirement of debt where there is no future commitment of these funds and unexpected income where, again, there is no future commitment of these funds. Committed and expected use of those funds are as follows: Balance of Capital Reserves as of 12/31/13: 2015 Commitments approved and in progress: OPH Street Improvement Project Loan Repayment on Amory Land Expected Balance less approved and future commitments/additions: Less Capital Reserve amount be be retained* Expected Available Balance as of 12/31/15: *Assuming a 98% collection rate on the debt service levy. 117 1,889,663 (74,589) 83,300 1,898,374 (2,000,000) $ (101,626) CITY OF STILLWATER, MINNESOTA BEAUT o F.rBEA(lp✓r ' , ,VES ,J (Bond Proceeds) m o The City funds its capital purchases with capital outlay bond proceeds which are issued every other and repaid through the debt service tax levy. The City's policy is to maintain a level debt service (bond principal and interest). This level debt service, in turn, provides for a level debt service levy. As part of the City's planning process, the City's policy is to budget and fund (using capital outlay bond proceeds) for larger projects over multiple years to reduce the impact on the bond issuance for any given budget year. Below is a list of capital projects/funds that already have been budgeted and bonded for, and that have been set aside (reserved) for future purchase (beyond 2014): 118 EXPECTED BUDGET AMOUNT YEAR OF PROJECT DESCRIPTION YEAR IN RESERVES FUNDING SOURCE FUND PURCHASE Lowell Park Improvement 2002 $158,916 2002 CO Bonds 423 2014 Lowell Park Improvement 2003 $165,000 2003 CO Bonds 420 2014 Fire Apparatus Replacement 2012 $125,000 2012 CO Bonds 412 2015 118 CITY OF STILLWATER �F BEAUji� rF 6Egijl�� o. FUND IN OUT 119 Administrative Transfers 100 General Fund $108,240 700 Sewer Fund $57,940 705 Storm Sewer Fund $15,600 710 Signs & Lighting Fund $15,600 720 Parking Fund $19,100 Debt Service Transfers 512 Refunding Escrow Account $3,245,000 316 $6,400,000 GO Capital Outlay Bonds, Series 2006A $3,245,000 370 $5,300,000 GO TIF Bonds, Series 2008B $360,195 470 TIF District #10 $360,195 389 $1,420,000 GO Sports Facility Revenue Bonds, Series 2009C $74,947 202 St Croix Valley Recreation Center Fund $74,947 Rollover Transfers (Prior Year) -Operating 100 General Fund $75,900 490 Capital Projects Fund $75,900 Repayment of Interfund Debt (Armory Land) 490 Capital Projects Fund $85,000 324 CO Armory $85,000 Capital Outlay Transfers 100 General Fund $1,226,791 202 St Croix Valley Recreation Center Fund $227,500 230 Library Fund $50,075 240 Parks Fund $136,369 414 2014 Capital Acquisition Fund $693,440 415 2015 Capital Acquisition Fund $947,295 119 CITY OF STILLWATER 0i. �/11, R, - t F NNEL `3' ".``.�. DEPARTMENT/Position Title FTE DEPARTMENT/Position Title FTE GENERALFUND General Government Public Safety Mayor and City Council Police Mayor* 1.00 Police Chief 1.00 Council Members* 4.00 Police Captain 1.00 Total Mayor and Council 5.00 Police Sergeant 5.00 Investigator 3.00 MIS Police Officers 11.00 IS Manager 1.00 Community Service Officer 1.00 IS Technician 1.80 Community Resource Officer 1.00 Total MIS 2.80 Secretary/Dispatch 1.75 Total Police 24.75 Finance Finance Director 1.00 Fire Assistant Finance Director 1.00 Fire Chief 1.00 Senior Account Clerk 0.50 Deputy Fire Chief 1.00 Payroll/HR Technician 1.00 Fire Captain 3.00 Total Finance 3.50 Fire - Engineer 6.00 Secretary/Dispatcher 0.25 Administration Total Fire 11.25 City Administrator 1.00 City Clerk 1.00 Building Inspection Secretary 1.60 Building Official 1.00 Total Administration 3.60 Building Inspector 1.00 Building Permit Technician 1.00 Legal/City Attorney Total Building Inspection 3.00 City Attorney* 1.00 Total Legal/City Attorney 1.00 Total Public Safety 39.00 Plant/City Hall Public Works Building Maintenance II 0.00 Engineering Total Plant/City Hall 0.00 City Engineer/Public Works Director 0.50 Engineering Tech IV 1.00 Community Development Engineering Tech III 0.75 Community Development Director 1.00 Secretary 0.50 Planner II 1.00 Total Engineering 2.75 Secretary 0.50 Total Community Development 2.50 Streets Public Works Superintendent 0.25 Total General Government 18.40 Assistant Public Works Superintendent 0.50 Maintenance Worker IV 2.25 Maintenance Worker III 1.50 Lead Worker 1.25 Chief Mechanic 1.00 Total Streets 6.75 Total Public Works 9.50 TOTAL GENERAL FUND 66.90 * Part-time positions receiving full-time benefits 120 CITY OF STILLWATER __ it BEAU) tit BEAUr/ 2015 BENEFITED aj dip DEPARTMENT/Position Title FTE DEPARTMENT/Position Title FTE LIBRARY FUND SANITARY SEWER FUND Library Operations City Engineer/Public Works Director 0.25 Library Director 1.00 Public Works Superintendent 0.25 Assistant Library Director 0.75 Assistant Public Works Superintendent 0.25 Supervisory Librarian 1.65 Maintenance Worker IV 2.75 IS Technician 0.20 Maintenance Worker III 0.25 Library Assistant 1 2.85 Senior Account Clerk 0.20 Library Assistant II 1.00 TOTAL SANITARY SEWER FUND 3.95 Librarian 1 0.60 Library Associate 1.55 STORM SEWER FUND Aide 0.90 City Engineer/Public Works Director 0.25 Total Library Operations 10.50 Public Works Superintendent 0.25 Assistant Public Works Superintendent 0.15 Library Plant Lead Worker 0.30 Custodian 1 1.00 Maintenance Worker IV 1.00 Custodian II 0.60 Maintenance Worker III 0.50 Total Library Plant 1.60 Senior Account Clerk 0.15 Engineering Tech III 0.25 TOTAL LIBRARY FUND 12.10 TOTAL STORM SEWER FUND 2.85 PARKS FUND SIGNS & LIGHTING FUND Public Works Superintendent 0.25 Assistant Public Works Superintendent 0.10 Lead Worker 1.00 Lead Worker 0.45 Maintenance Worker IV 1.75 Maintenance Worker IV 0.25 Maintenance Worker III 2.75 Senior Account Clerk 0.15 Secretary 0.50 TOTAL SIGNS & LIGHTING FUND 0.95 TOTAL PARKS FUND 6.25 PARKING FUND Community Service Officer 1.00 Secretary 0.10 TOTAL PARKING FUND 1.10 * Part-time positions receiving full-time benefits 121 122 APPENDIX I III • H1,i • ''�S,n` Adopted Budget The financial plan of revenues and expenditures for a fiscal year as adopted by the City Council. Appropriation An authorization made by the legislative body of a government, which permits officials to incur obligations against and to make expenditures of governmental resources. Appropriations are usually made for fixed amounts and are typically granted for a one-year period. Advanced Transaction in which new debt is issued to refinance existing debt (old debt), but the proceeds Refunding must be placed in escrow pending call date or maturity (refunding in advance of redemption) Department An organizational unit of the City that manages an operation of related operations within a functional area. Balanced Budget A budget in which planned funds equal planned expenditures. Bond A written promise to pay (debt) a specified sum of money (principal or face value) at a specific future date (maturity date) along with periodic interest paid at a specified percentage of the principal (interest rate). Bonds are typically used for long-term debt. Bond Rating A rating from a schedule of grades indicating the probability of timely repayment of principal and interest on bonds issued by the rating entity (the City). Bonded Outstanding debt by issuance of bonds, which are repaid with property taxes, special Indebtedness assessments, tax increment, or other revenue. Budget A financial plan that presents proposed expenditures (both operating and capital) for a fiscal year and estimates of revenue to finance those expenditures. Capital Assets Assets of the City (buildings, vehicles, land, infrastructure) with an expected life of more than two years and a unit cost of $1,000 and greater. Capital Assets are sometimes referred to as fixed assets. Capital A 5 -year plan that identifies priorities and a timeframe for undertaking capital projects and Improvement Plan provides a financing plan for those projects. (CIP) Capital Outlay A level of budgetary appropriations that include expenses for the addition of capital assets such (C/O) as land, building, machinery & equipment. Certified Property Total tax levy of a jurisdiction which is certified to the County. Tax Levy Charges for Consists of a wide variety of fees for services charged by City agencies. Services Class Rates The percent of market value set by state law that establishes the property's tax capacity subject to the property tax. COLA Cost of Living Adjustment Contingency An appropriation of funds to cover unforeseen events that occur during the fiscal year. Contingency appropriations for the City of Stillwater are found under Mayor & City Council and the Unallocated departments of the General Fund. 125 CITY OF STILLWATER X11"A~�` BEgUT�FIGLOSSARY OFTERMS Culture and For reporting purposes only, this program category are expenditures related to cultural and Recreation recreational activities maintained by the city for the benefit of residents and visitors. They include, but are not limited to Special Events, St Croix Valley Recreation Center, Library, and Parks. Current Refunding Refunding transaction in which the proceeds of the refunding debt are applied immediately to redeem the debt to be refunded. Date Due The final date that the amount due can be paid before late fees begin to incur. Debt Limit The maximum amount of gross or net debt that is legally permitted. Debt Margin The amount of available debt that be issued by a governmental unit before reaching its debt limit. Debt Service Payment of interest and repayment of principal to holders of a government's debt instruments. Deferred Payment postponed until a future time, by resolution of a taxing authority. Deficit The excess of an entity's liabilities over its assets, or the excess of expenditures or expenses over revenues during a single accounting period. Department Basic organizational unit of government responsible for carrying out related functions. Depreciation The systematic allocation of the cost of an asset over its useful life. For the City of Stillwater, depreciation is only expensed in it's enterprise funds (Sanitary Sewer, Storm Sewer, Signs & Lighting. and Parking) Estimated Market An assessor's estimate of what property would be worth on the open market if sold. The market Value value is set on Jan. 2 of the year before taxes are payable. Equalization The process undertaken by different government bodies to ensure that all property under its jurisdiction is equitably assessed in terms of uniformity and consistency. Washington County holds a "Board of Review" during the month of May. Fines & Forfeits Receipts from penalties imposed for violation of laws or regulations, or neglect of duty. Fiscal Disparities Cities in the seven -county (Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, Washington) metropolitan area and in the Taconite Area (portions of St. Louis, Itasca, Crow Wing, and Aitkin counties, and all of Lake and Cook counties) participate in a program to share property tax base known as the "fiscal disparities program." The metropolitan -area program began in 1975 while the program for the Taconite Area began in 1998. Each year, 40 percent of the growth in commercial, industrial, and public -utility tax capacity in each city since the base year of 1971 for the metro and 1995 for the Taconite Area is contributed to a shared pool. Participating cities receive a tax capacity distribution from this pool that is determined by comparing each city's market value per capita to the average market value per capita. Each city's distribution levy is generated by applying the local tax rate to the distribution tax capacity. Fiscal Disparities The tax capacity contributed to the Metropolitan and Iron Range fiscal disparities programs. Cities Tax Capacity in Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, Washington, Lake, and Cook counties and Contribution portions of St. Louis, Itasca, Crow Wing, Aitkin, and Koochiching counties are affected by these programs. 126 CITY OF XBEAUi, iBEAUTYGLOSSARY OFTERMS Fiscal Disparity The tax capacity received from the fiscal disparities programs. Only cities located within the Twin Distribution Cities metropolitan area and the Taconite Relief Area are affected by these programs. Fiscal Year Any period of 12 consecutive moths designated as the budget year (or financial reporting year). The City of Stillwater budgets on an annual basis with the fiscal year beginning on January 1 and ending on December 31. Franchise Fees Fee imposed on local sales of public utility services which in turn grants "blanket" access to City right -a -way to install/repair public utility services. The City of Stillwater imposes a franchise fee on gas and electric utility services. Full -Time A unit for measuring staffing levels equal to one position working 40 hours per week for an entire Equivalent (FTE) year (2,080 hours per year). Fund An independent fiscal accounting entity with a self -balancing set of accounts recording cash and for other financial resources, together with all related liabilities and residual or equities, which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitations. Full Faith and A pledge of the general taxing power of the City to repay debt obligations. Credit Fund Balance The cumulative excess of revenues over expenditures in a fund at the end of a fiscal year for governmental funds. GASB An organization whose main purpose is to improve and create accounting reporting standards or (Government generally accepted accounting principles (GAAP). These standards make it easier for users to Accounting understand and use the financial records of both state and local governments Standards Board) GAAP (General Conventions, rules and procedures that serve as the norm for the fair presentation of financial Accepted statements. Accounting Principles) General For reporting purposes only, this program category refers to those expenditures that are related to Government the programs and services that are associated with general centralized City functions. They include, but are not limited to, Administration, Legal, Finance, Elections, Community Development, and City Council. General Insurance For the City of Stillwater, this consists of worker's compensation insurance and Property & general liability insurance. Currently, the City purchases its insurance through the League of Minnesota Cities Insurance Trust. Homestead For property tax purposes, this classification is a tax benefit granted to property owners or qualifying relatives who are Minnesota residents and who own and occupy their homes as their primary places of residence. Homestead Market This program provides a tax reduction to all homesteads valued below $413,800 by directly Value Exclusion reducing the Taxable Tax Capacity of a property. (MVEx) 127 CITY OF STILLWATER �G BEAUT�a �,F, BEAOl��, 2 :? o Interest Earnings Used to describe all revenues received in a period from investment earnings and penalties & interest imposed on delinquent property taxes and special assessments. Interfund Transfers Flows of assets (such as cash or goods) between funds without equivalent flows of assets in return and without requirement for repayment. Intergovernmental Revenues from other governments in the form of grants, entitlements or shared revenues. Does Revenue not include charges for services provided by a city fund to another government. Legal Description This may be an abbreviated method of geographically identifying a parcel of land for tax purposes. The county recorder maintains the recorded legal description, which is acceptable in a court of law. Levy To impose taxes, special assessments, or service charges for the support of governmental activities. Levy Limit The maximum amount which is permitted to be levied by a taxing jurisdiction as established by Minnesota Statutes. For budget years 2009, 2010 and 2011, levy limits are in effect for City's with a population of over 5,000. Licenses and Revenues derived from the issuance of local licenses and permits including liquor and Permits occupational licenses, building permits, and other miscellaneous permits. Local Government An intergovernmental revenue from the State of Minnesota and recorded as LGA in the revenue Aid (LGA) section of the General Fund. The amount of Local Government Aid given to a particular City is based on a formula approved by the State Legislature. Components of the formula include (but not limited to) vehicle accidents, population, housing units, etc. This aid originally was designed to provide tax relief and equalization among cities. During the 2008 (for budget year 2009) legislative session, the distribution formula changed yet again. LGA payments are made in two equal installments on or around July 21 and December 26 of each year. Local Tax Rate The rate used to compute taxes for each parcel of property. Local tax rate is computed by dividing the certified levy (after reduction for fiscal disparities distribution levy and disparity reduction) by the taxable tax capacity. Market Value A State run program designed to provide state -paid property tax relief to owners of certain Homestead Credit qualified homestead property. Qualifying homeowners do not have to apply for this credit -it is (MVHC) automatically applied to the owner's property taxes. The State then reimburses the City for the value of the credit. MVHC payments are disbursed to Cities on or around Oct 31 and Dec 26. This program was repealed with the 2011 Omnibus Tax Act and was replaced with the Homestead Market Value Exclusion program. Miscellaneous Revenues not properly classified as taxes, licenses and permits, intergovernmental revenues, Revenues charges for services, or fines and forfeits. 128 CITY OF STILLWATER �E BEAUT/.r, tirF. BEgUTjF. 2 � GLOSSARY •. , ,MS c � " s 83t, 3, V, 83NS' Municipal State Aid The Minnesota Constitution requires that state gasoline taxes and motor vehicle registration fees (MSA) provide funding for certain city, county and state roads. These revenues are distributed through the highway user distribution fund. This fund is distributed by the Department of Transportation for state trunk highways and for certain county and city roads through the county state highway (CSAH) and municipal state aid (MSA) programs. Twenty-nine percent of the fund is dedicated for certain county roads and highways. Nine percent is dedicated to cities with populations of over 5,000. The remaining 62 percent is dedicated to State trunk highway system. Certain construction standards must be adhered to before a rood can be designated as an city MSA street. The City of Stillwater does have some roads within the city limits designated as MSA streets. This revenue sources is recorded in the revenue section of the General Fund. Other Financing Increase in current financial resources that is reported separately from revenues to avoid Sources distorting revenues trends. GAAP provide for the use of the other financing sources category in five specific instances: (1) Issuance of Debt; (2) Interfund transfers; (3) Proceeds of the sale of capital assets; (4) Insurance Proceeds; and (5) Payments on demand bonds. Other Financing Decrease in current financial resources that is reported separately from expenditures to avoid Uses distorting expenditure trends. GAAP provide for the use of other financing uses category in four specific instances: (1) Issuance Discounts on long-term debt; (2) Refunding transactions; (3) Interfund Transfers; and (4) Reclassification of demand bonds. Parcel Number A unique number used as the identifier of each parcel. It is sometimes referred to as the parcel identification number (PIN) and a format as follows (x being a number): xx.xxx.xx.xx.xxxx. PERA Public Employees Retirement Association of Minnesota. Established in 1931, PERA administers three statewide retirement plans providing defined benefit plan coverage to employees of local governments and school districts, and one statewide retirement plan providing defined contribution (DCP) coverage to elected officials and medical personnel. All four retirement plans are qualified retirement plans under Section 401(a) of the Internal Revenue Code. Personnel Services A level of budgetary appropriations that include expenses for wages, employee benefits and required employment taxes. Program A group of related activities performed by one or more organizations units for the purpose of accomplishing a function for which the City is responsible (General Government, Public Safety, Culture and Recreation etc.). Property Class The statutory classification assigned to each parcel of property based on the use of the property. For example, owner -occupied residential property is classified as homestead. Property Tax In general, a tax levied on any kind of property; that is, real, personal, or a mobile/manufactured home. The amount of the tax is dependent on the value and property tax classification of the property. Property Tax Levy The tax imposed by a local unit of government. The tax is established on or around Dec. 28 of the year preceding the year the levy will be paid by taxpayers. For the City of Stillwater, the tax levy consists of a General Tax Levy (funds used for basic operations of the City) and a Debt Service Levy (funds needed for the repayment of certain bond issues) Property Taxes Used to describe all revenues received in a period from current taxes and delinquent taxes. Property taxes are levied on both real and personal property according to the property's valuation and tax rate. 129 CITY OF �E 8E4pT�� ox E01%. Public Safety For reporting purpose only, this program category are expenditures related to protection of persons and property. They include, but not limited to, Police, Fire, Civil Defense, and Building Inspections. Public Employee All full-time and certain part-time employees of the City of Stillwater are covered by defined Retirement benefit pension plans administered by the Public Employees Retirement Association of Association Minnesota (PERA). PERA administers the Public Employees Retirement Fund (PERF) and the (PERA) Public Employees Police and Fire Fund (PEPFF) which are cost-sharing, multiple -employer retirement plans. This plan is established and administered in accordance with Minnesota Statutes, Chapter 353 and 356. PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan members are covered by Social Security and Basic Plan members are not. All new members must participate in the Coordinated Plan. All police officers, firefighters and peace officers who qualify for membership by statute are covered by the PEPFF. Public Works For reporting purposes only, this program category are expenditures related to the maintenance and enhancement of the City's infrastructure. They include, but are not limited to, Engineering and Streets. Some of the City's enterprise funds (such as Sanitary Sewer, Storm Sewer and Signs & Lighting) along with the parks department fall under the City departmental organizational chart as public works. For reporting purposes, these expenditures/expenses are not categorized as public works expenditures/expenses. Reserve An account used for recording a portion of the fund balance which must be segregated for some future use and which is, therefore, not available for further appropriation or expenditure. Resolution A special or temporary order requiring less legal formality than an ordinance or statute of a legislative body. Services & A level of budgetary appropriations which include expenses for outside professional services, Charges advertising, insurance etc. Special A levy made against certain properties to defray part or all of the cost of a specific improvement Assessment or service which is presumed to be of general benefit. Funds are collected by the County with other property taxes and then disbursed to the local government. Special Principal amount due to pay off the assessment in full. Assessment Balance Due Special Levy -Debt A special levy used specifically for the payment of bonds requiring property tax support. Service Tax Levy Special Levy-PERA A special levy specifically used to pay the increased cost of required employer contribution to the Employer regular plan of the Public Employees Retirement Association (PERA) due to rate increase that Contribution Rate were effective on or after January 1, 2002. For the coordinated Fund, the employer rate increase Increase from 5.18% to 7.5% of total salary for payable 2012. For the Police and Fire Fund, the employer rate increase from 9.3% to 14.7% of total salary. Prior to 2009, the PERA Employer Contribution Rate Increase Levy was included with the General Operating Levy. Supplies A level of budgetary appropriations which include expenses for commodities that are used. e.g. office supplies, repair and maintenance supplies etc. 130 •GLOSSARY OFTERMS Tax Capacity The valuation of property based on market value and statutory class rates. The property tax for each parcel is based on its tax capacity. Tax Capacity Rate Tax rate applied to the tax capacity to generate property tax revenue. The rate is obtained by dividing the property tax levy (of the City) by the total (of the City) tax capacity. Tax Roll The official list of each taxpayer subject to a property tax, together with the amount of the assessment and the amount of taxes due. It is also known as the tax book that lists the names of the owners or those taxpayers that receive the tax statement. Tax Increment A district created by local governments under State of Minnesota Statues whereby public District improvement expenditures within the district are financed by the tax levy on the incremental increase in property values. Taxes A mandatory contribution of money collected by the government, according to law, for the general support of the government and for the maintenance of public services, whether federal, state, or local. Taxable Market This is the value of the parcel that the taxes are actually based on (after all reductions, limitations, Value exemptions and deferrals). This value along with the class rate and the budgets of the local governments the parcel is located in, determines the amount of property taxes owed. Total Tax Capacity The amount computed by first totaling the tax capacities of all parcels of property within a city. Adjustments for fiscal disparities, tax increment and a portion of the power line value are made to this total since not all tax capacity is available for general tax purposes. Truth -in -Taxation The "taxation and notification law" requires local governments to set estimated levies, inform taxpayers about the impacts, and hold a separate hearing/meeting to take taxpayer input. Truth -in -Taxation A notice mailed to property owners in November showing what the assessed value of the property Notice will be for the following year and giving a preliminary estimate of the property tax amount for the following year. The amount is based on preliminary levies submitted by Anoka County, your city or township, your school district, and other taxing authorities. Dates and times are given for upcoming public meetings with all those bodies at which objections to the levy amounts may be expressed. This notice does not include amounts for waste management fees, special assessments, or school district referenda subsequently approved. Waste A charge levied against all improved County properties. Revenues from which are used to Management Fee protect our public health, land, air and water through waste -to -energy conversion, extensive recycling efforts, household hazardous waste collection, yard waste composting, public information and waste reduction. 131 M�ir�l R� ,� try !s, CITY OF STILLWATER