HomeMy WebLinkAbout2014 Budget BookCITY OF STILLWATER
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GUITY , STILLWATERMINNESOTA
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216 4th Street North
Stillwater, MN 55082
Phone: 651.430.8800
Web Address: www.ci.stillwater.mn.us
PREPARED BY THE FINANCE DEPARTMENT
2014 BUDGET
CITY OF STILLWATER, MINNESOTA
TABLE OF CONTENTS
2014 BUDGET
I. INTRODUCTION
CityOfficials................................................................................................................. 3
MissionStatement............................................................................................................ 4
OrganizationalChart ......................................................................................................... 5
CertifiedLevy.................................................................................................................. 6
Debt Service Levy Obligations............................................................................................ 7
BudgetOverview............................................................................................................. 8-10
Property Tax Calculation................................................................................................... 11-13
Trend Information:
Total Certified Levy (past 10 years)...................................................................................... 16
City Tax Rate (past 10 years).......................................................................................... 17
General Tax Levy and Levy Limits (past 10 years)............................................................... 18
Local Government Aid & General Tax Levy (past 10 years) ................................................... 19
Bond Rating (past 10 years)............................................................................................ 20
II. BUDGET SCHEDULES
A. GENERAL FUND
General Fund Summary .............................................................................................
24-25
Revenues...............................................................................................................
27
Expenditures:
Mayorand Council.................................................................................................
28-29
Elections..............................................................................................................
30-31
MISSupport Services.............................................................................................
32-33
Finance...............................................................................................................
34-35
Administration.......................................................................................................
36-37
Legal/City Attorney.................................................................................................
38-39
Plant/City Hall.......................................................................................................
40-41
Community Development.........................................................................................
42-43
Police..................................................................................................................
44-45
Fire.....................................................................................................................
46-47
Inspections...........................................................................................................
48-49
CivilDefense........................................................................................................
50-51
Engineering..........................................................................................................
52-53
Streets.................................................................................................................
54-55
Unallocated..........................................................................................................
56-57
B. SPECIAL REVENUE FUNDS
Special Revenue Funds Summary ................................................................................
60-61
SpecialEvents.........................................................................................................
62-63
St Croix Valley Recreation Center................................................................................
64-65
Library....................................................................................................................
66-67
Parks.....................................................................................................................
68-69
Downtown Beautification............................................................................................
70-71
Washington County Recycling Grant.............................................................................
72-73
DARE.....................................................................................................................
74-75
CITY OF STILLWATER. MINNESOTA
BEATABLE OF CONTENTS
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(Continued)
C. DEBT SERVICE FUNDS
Debt Service Funds Summary ..................................................................................... 78-79
GOCapital Outlay Bonds........................................................................................... 80-81
GO Improvement Bonds............................................................................................. 82-73
GO Tax Increment Financing Bonds............................................................................. 84-85
GORevenue Bonds.................................................................................................. 86-87
OtherLong -Term Debt............................................................................................... 88-89
D. CAPITAL PROJECT FUNDS
Capital Project Funds Summary ................................................................................... 93
Tax Increment Financing District#6.............................................................................. 96-97
Tax Increment Financing District#8.............................................................................. 98-99
Tax Increment Financing District#9.............................................................................. 100-101
Tax Increment Financing District#10............................................................................ 102-103
E. ENTERPRISE FUNDS
Enterprise Funds Summary ......................................................................................... 104-105
SanitarySewer......................................................................................................... 106-107
StormSewer............................................................................................................ 108-109
Signs& Lighting....................................................................................................... 110-111
Parking................................................................................................................... 112-113
ParkingRamp.......................................................................................................... 114-115
III. OTHER SCHEDULES
CapitalOutlay................................................................................................................. 119-123
Reserves
CapitalReserves.......................................................................................................... 125
BondProceeds............................................................................................................. 126
IV. APPENDIX
Glossary........................................................................................................................ 129-135
k"i ti 0',
CITY OF STILLWATER, MINNESOTA
BEAUlE BEAUl/'
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OFFICIALS � ✓�---moo
January 1, 2014
ELECTED OFFICIALS
Mayor
Ken Harycki
Term Expires: January 2015
Councilmember's
Ward 1
Doug Menikheim
Term Expires: January 2015
Ward 2
Ted Kozlowski
Term Expires: January 2017
Ward 3
Tom Weidner
Term Expires: January 2017
Ward 4
Mike Polehna
Term Expires: January 2015
APPOINTED OFFICIALS
Larry D. Hansen, City Administrator/Treasurer
David T. Magnuson, City Attorney
Shawn Sanders, Public Works Director/City Engineer
Bill Turnblad, Community Development Director
Sharon Harrison, Finance Director
John Gannaway, Police Chief
Stuart Glaser, Fire Chief
Lynne Bertalmio, Library Director
3
Ul I Y Ur J I ILLVVA I ttK, IVIIIVIVtJU I A
BEAUTSNE BEAUI�.c
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o .. ;jMISSION STATEMENT
..
To provide the community with a quality living
environment and quality public services and facilities
while protecting cultural, historical and natural
resources through fair and open government, careful
planning, effective management and efficient fiscal policy.
Adopted by the City Council in 1995
Pra rpp Types:
General Government
Culture and Recreation
CITY OF STILLWATER, MINNESOTA
ORGANIZATIONAL CHART
CITY
ATTORNEY
CITIZENS OF STILLWATER
o
DOWNTOWN BOARDS AND
BEAUTFICATION�-H COMMISSIONS
CITY
ADMINISTRATOR/
TREASURER
ELECTIONS
COM'MUNI"E"YFINS
�+?'�CE'
�
DEVELOPMENT
L
MIS
PUBLIC
WORKS
AOMINISTRATION
PLANTIC ITY'HALL
SPECIAL EVENTS
SA�gIITA � � I '
T I E
5
HERITAGE PRESERVATION
COMMISSION
PLANNING
COMMISSION
PARKS
BOARD
JOINT CABLE
COMMISSION
HUMAN RIGHTS
COMMISSION
LIBRARY LIBRARY
BOARD 4
ST CROiX VALLEY
RECREATION
ENTER
PARKS
CITY OF STILLWATER, MINNESOTA
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Pursuant to Resolution 2013-201, on December 3, 2013 the City Council adopted the final certified tax levy of
$10,624,986 for taxes collected in the year 2014. This levy consists of the General Operating Levy and Special
Levy(s).
GENERAL OPERATING LEVY:
The General Operating Levy is levied against all of the taxable properties of the City and is a major funding source for
general City operations.
Fund # Amount
100 General Operating Levy $ 7,606,066
SPECIAL LEVY(S):
Debt Service Lew
The Debt Service Levy is levied against all of the taxable properties of the City and provides funding for those bond
issues requiring property tax support. The Debt Service Levy for taxes collected in the year 2013 is $2,971,497 and
consists of the following Debt Service Obligations:
Fund #
Required Lew for 2012
Amount
307
G.O. Capital Outlay 2007A
196,324
308
G.O. Capital Outlay 2008A
223,821
309
G.O. Capital Outlay 2009A
218,243
312
G.O. Capital Outlay 2012A
550,395
315
G.O. Capital Outlay 20056
283,870
316
G.O. Capital Outlay 2006A
382,809
319
G.O. Capital Outlay 20096
103,478
324
G.O. Capital Outlay 2014 (Armory)
85,000
329
G.O. Capital Outlay 2009D
392,766
385
G.O. Sports Center 2005C
242,109
389
G.O. Sports Facility Revenue 2009C
90,105
Subtotal
$ 2,768,920
New Debt
314
G.O. Capital Outlay 2014
250,000
Total Debt Service Tax Levy $ 3,018,920
Debt Service Lews Reduced
Due to other available funding already available, the following debt service levy was reduced:
389 G.O. Sport Facility Revenue 2009C
O LEvY/ • , `p O
J T
TOTAL CERTIFIED LEVY
The above graph shows the amount of debt service required to be levied for each budget year beginning with 2012.
The amount of levy can be reduced or "cancelled" if there are sufficient funds available to pay the required debt
service.
Year
2014
rcFp-F a 10 u 'yk0ve�
$2,686,704
Iuiue
&,xnds
$412,997
Total
$3,099,701
2015
$2,210,883
$423,313
$2,634,196
2016
$1,970,919
$426,778
$2,397,697
2017
$1,384,823
$424,237
$1,809,060
2018
$1,349,060
$174,326
$1,523,387
2019
$1,242,753
$173,880
$1,416,633
2020
$1,054,995
$0
$1,054,995
2021
$758,446
$0
$758,446
2022
$455,955
$0
$455,955
2023
$373,559
$0
$373,559
2024
$370,319
$0
$370,319
2025
$371,850
$0
$371,850
Note: The above levy amounts do not include amounts for any anticipated bond issues for 2013 and beyond.
1
CITY OF STILLWATER, MINNESOTA
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General Description and Form of Government
The City of Stillwater, incorporated in 1894, is a growing community located on the St Croix River in central Washington
County, approximately 20 miles east of Minneapolis/St. Paul metropolitan area. Stillwater encompasses an area of
approximately 4,891 acres serves a population of 18,638.
The City of Stillwater operates under the "Home Rule Charter" form of government under the provisions of State of
Minnesota Law. The Mayor is the president of the Council and together with the four -member City Council comprises
the governing body of the City. The City Council is responsible, among other things, for passing ordinances, adopting
the budget, appointing committees, and hiring a City Administrator. The City Administrator has the responsibility of
carrying out the policies and ordinances of the City Council and of overseeing the day-to-day operations of the City.
The Mayor is elected at -large and the Council Members are elected by Wards to serve four-year overlapping terms of
The City provides a full range of municipal services. These services include: general government, public safety (police
& fire), public works (streets & fleet), parks and recreation, public improvements, and providing and maintaining sanitary
sewer, storm sewer, signs & lighting and parking infrastructure.
Fund Accounting
The accounts of the City are organized on the basis of funds, each of which is considered a separate accounting entity.
The operations of each fund are accounted for with a separate set of self -balancing accounts that comprise its assets,
liabilities, fund equity, revenues and expenditures/expenses. Government resources are allocated to and accounted for
in individual funds based upon the purposes for which they are to be spent and the means by which spending activities
The budgeted funds of the City are grouped into two broad categories as follows:
Governmental Funds - Governmental Funds are used to account for the "governmental -type" activities of the
City (e.g. activities that receive a significant portion of their funding from property taxes, state aids, and various
grants). The Governmental Funds budgeted for the City are the General Fund, Special Revenue Funds, Debt
Service Funds, and Capital Project Funds.
Proprietary Funds - Proprietary Funds are used to account for the "business -type" activities of the City (e.g.
activities that receive significant portion of their funding through user charges). The Proprietary Funds budgeted
by the City are the Enterprise Funds.
Basis of Accounting and Budgeting
The Governmental Funds are budgeted and accounted for on a modified accrual basis. Under this method, revenues
are recognized when they are measurable and available. "Measurable" means the amount of the transaction can be
determined and "available" means collectible within the current period or soon enough thereafter (usually within 60 days
after the end of the year) to pay liabilities of the current period. Expenditures are recognized when a transaction is
expected to draw upon current spendable resources, rather than future resources.
The Proprietary Funds are budgeted and accounted for on a full accrual basis. Under this method, revenues are
recorded when earned and expenses are recorded at the time the liabilities are incurred.
(_ITV ng: CTII I WATER MIAINFSfITA
BEAUr�F QIIPIgw�
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BUDGETOVERVIEW
'm
Budget Process
Section 7.01 of the Stillwater City Charter sets forth the requirement that the City Administrator must prepare and submit
an annual budget to the City Council which accurately reflects the financial needs for the City. The City Administrator is
also required to enforce the provisions of the budget upon adoption.
The budget is prepared on an annual basis and follows the calendar year, January 1 st to December 31 st.
The City Administrator and City staff address the Council's concerns in the preparation of the budget and evaluate the
financial costs of the implementation of these policies and include them in the budget where economically feasible.
2014 Budaet Calendar:
2013
April Finance Department begins budget process by preparing projected wages, benefits and insurance
costs for the upcoming fiscal budget year.
May 1 The proposed budget calendar, the budget workshop meeting dates, and the date for the adoption
of the proposed budget, tax levy and the setting of the truth- n -taxation hearing dates are
May 23 Budget worksheets are distributed to Department Heads/Division Supervisors for completion.
June 14 Completed budget worksheets are due to the Finance Department. The Finance Department
assembles the preliminary (requested) budget information.
July 11 -August 9 The City Administrator reviews requested budget, meets with Department Heads to review budget
requests, and makes recommendations regarding the budget.
August 10 -14
Finance Department makes adjustments and prepares City Administrator's preliminary proposed
budget.
August 16
City Administrator's preliminary proposed budget is distributed to the City Council for review.
August 20 & 27
Council meets during a budget workshop session with the City Administrator and Department
August 28 - 30
The Finance Department makes budget revisions and prepares the final proposed budget for
September 3
Council adopts the proposed budget, the proposed tax levy and sets the Truth -n -Taxation meeting
dates.
Prior to
State Statutes require that the proposed budget, the proposed property tax levy and the Truth -n -
September 15
Taxation meeting dates MUST BE certified to the County Auditor no later than September 15.
November
The County to send out Truth -in -Taxation parcel specific notices based on the proposed
budget/levy certified to the County Auditor prior to September 15.
November 19
Notice of 2014 T -N -T Budget meeting announced.
December 3
City to hold the Truth -n -Taxation meeting. Council adopts final budget and final property tax levy.
Prior to
Finance Department certifies the final property tax levy and the final budget to the County Auditor
December 30
and the MN Department of Revenue.
NOTE: Minnesota State Statutes require that a preliminary property tax levy resolution be certified to the
County Auditor by September 15 of each year. Once the City adopts the proposed tax levy, the final tax levy can
ONLY remain the same or be decreased, not increased.
N
CITY OF STILLWATER, MINNESOTA
SSE BEAUT�F ,��,E BEA�r�F
/ / , i�U n
mVERVIEW
afl (Continued)
Budgeted Funds
The City of Stillwater prepares a budget for the General Fund, certain Special Revenue Funds (Special Events Fund, St.
Croix Valley Recreation Center Fund, Library Fund, Parks Fund, DARE Fund and the Washington County Recycling
Grant Fund), Debt Service Funds, certain Capital Project Funds (TIF Districts) and its Enterprise Funds, but only legally
adopts, by resolution, the budget for the General Fund and the budgets for the Special Revenue Funds.
Revenue Estimation
Revenue estimation is a key component in preparing the City's annual budget. The general intent is make conservative
and objective projections. The City's approach to estimating revenues is to consider each individual revenue sources'
history of predictability, stability or volatility. The estimation methods used are a combination of trend analysis and
forecasting from information provided by prior years actuals and City departments.
Capital Improvement Program
The City of Stillwater's Capital Improvement program is intended to provide the City Council and staff with a process for
identifying and prioritizing capital projects and capital equipment purchases in order to coordinate the financing and
timing of improvements, which maximizes the return to the public. The process enables the City to evaluate long-term
cost and benefits of each project/equipment and uses this information when preparing the annual budget.
Property Tax Levy
The City of Stillwater levies property taxes for its General Fund operations (General Operating Levy) and certain
Special Levys (Debt Service Tax Levy for Debt Service obligations and PERA Employer Contribution Rate Increase
Levy) . See Certified Levy on page 6. The levies are allowed by State Statutes, and are collected from property owners
by Washington County and distributed to the City in July, December, and January.
Truth -in -Taxation Public Hearing
Each year in November and early December, State Statutes require all counties, school districts, and cities with a
population over 2,500 hold a public meeting to discuss the proposed budget and property tax levies. As part of this
process, each property is sent by the County a Truth -in -Taxation notice, which shows the impacts of the proposed levies
on their individual property. The public meeting is set up as a forum for citizens to come and discuss their views on the
proposed budget and property tax levies with the public officials of each jurisdiction. The City of Stillwater held its public
meeting on Tuesday, December 3, 2013 at 7:00 p.m.
Questions
Any questions regarding the content of the City's budget document can be discussed with the City Administrator or the
Finance Director by contacting City Hall at (651) 430-8800.
10
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' ,PERTY AX 1 CULATION
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MARKET VLAUE EXCLUSION
All homesteaded property under $413,800 in property value will receive a Homestead Market Value Exclusion. The
homesteaded property no longer receives a credit that reduces the property taxes paid. Instead, a portion of the
property's value will be excluded from taxation. The Homestead Market Value Excludes from taxation 40% of the value
on the first $76,000 of a property's value. The amount excluded is reduced as the value rises over $76,000 (the
exclusion reduction is equal to 9% of the value over $76,000). Homesteads that $413,800 in value will receive no
homestead exclusion. The chart below gives examples of the exclusion amount on various value homes:
Estimated Market
Value
Taxable Market
Value
Taxable Market
Value (after
Exclusion)
$76,000
$30,400
$45,600
$150,000
$23,740
$126,260
$250,000
$14,740
$235,260
$350,000
$5,740
$344,260
$400,000
$1,240
$398,760
$425,000
$0
$425,000
HOW CITY PROPERTY TAXES ARE CALCULATED
Step 1. Calculate the City Property Tax Rate
Box 1
Total Proposed
City Budget
- minus
Box 2
All Non -Property
Tax Revenues, e.g.:
- State Aid, Fees, etc.
Property Tax Revenue
Needed (Levy)*
Less Fiscal
Disparity Contribution
divided by
= equals
Box 7
City's
Property Tax
Rate
Box 4
City -Wide Assessor's
Market Value Less
Market Value Exclusion
x times
Box 5
State
State Mandated
Class Rates
Box 6
Total City -Wide
Taxable
"Tax Capacity"
11
�t. BEAupic ,� sea�r�PROPERTYTAX CALCULATION
CALCULATION OF PAYABLE 2014 CITY PROPERTY TAX RATE (ESTIMATED):
City Budget
Governmental Funds Budget $ 13,884,862
Debt Service Budget 4,994,549
Total City Budget $ 18,879,411
Box 1 Less Non -Property tax revenues 8,254,425
Box 2 Certified Levy $ 10,624,986
Less Fiscal Disparity Contribution 1,212,159
Box 3 City Levy $ 9,412,827
Box 4- City Taxable Tax Capacity $ 16,168,840
Box 7 City Tax Rate (estimated) 58.216%
HOW CITY PROPERTY TAXES ARE CALCULATED
Step 2. Calculate Individual Parcels City Property Tax
��0111o1111A ass Il rl)Perty,sJltjlet, 1aX ��r 7' i1 II altCy1,�RgE!Y V`a '', �.ri
NET TAX CAPACITY
The Net Tax Capacity is calculated by multiplying the Taxable Market Value less the Market Value Exclusion of the parcel by
the appropriate assigned Class Rate of the parcel.
- the Taxable Market Value (TMV) refers to the amount of value of the parcel that is used in calculating taxes. The TMV is
determined by Washington County Assessor's office and then reduced by the Market Value Exclusion.
- the Class Rate is based on the assigned use or classification of the parcel.
Class Rates are determined by the MN Legislature and a
portion of the rates are as follows:
Property Class
Taxable Market Value
Payable
2014
Residential Homestead
First $500,000 of value
1.00%
Over $500,000 of value
1.25%
Residential Non -Homestead
1.50%
Single Unit
2.00%
First $500,000 of value
1.00%
Over $500,000 of value
1.25%
Property Class
Taxable Market Value
Payable
2014
Market Rate Apartments
Regular
1.80%
Commercial Industrial
$150,000
First $150,000 of value
1.50%
Over $150,000 of value
2.00%
ACTUAL CITY PROPERTY TAX CALCULATION
(Property Class: Residential Homestead)
12
Taxable Market Value
$76,000
$150,000
$250,000
$425,000
$750,000
Market Value Exclusion
$30,400
$23,740
$14,740
$0
$0
Taxable Market Value (after exclusion)
$45,600
$126,260
$235,260
$425,000
$750,000
Parcel Tax Capacity
First $500,000 @ 1.00%
456
1,263
2,353
4,250
5,000
Over $500,000 @ 1.25%
0
0
0
0
3,125
Total Tax Capacity
456
1,263
2,353
4,250
8,125
City Tax Rate
58.216%
58.216%
58.216%
58.216%
58.216%
City Property Tax
$265.46
$735.27
$1,369.82
$2,474.18
$4,730.05
12
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TRENDINFORMATION
�
TOTAL CERTIFIED LEVY
The Certified Levy consists of the General Tax Levy (General Fund operations), the Debt Service Special Levy (Debt
Service obligations), the PERA Employer Contribution Rate Increase Special Levy* and the Unalloted Aids and Credit
Special Levy.
Special Lews
Year
Genera"Nx
evy
------------------------------------r-------------------
; UnaHoted Aids
)ebt So, rOce ,* & (�.recfits
Total Certified
Levy
2005
$5,579,500
$2,811,379
$0
$0
$8,390,879
2006
$5,580,145
$3,305,610
$0
$0
$8,885,755
2007
$6,102,192
$3,284,430
$0
$0
$9,386,622
2008
$6,775,809
$3,192,158
$0
$0
$9,967,967
2009
$6,652,408
$3,286,539
$160,822
$0
$10,099,769
2010
$6,479,727
$3,385,158
$163,351
$81,954
$10,110,190
2011
$6,523,288
$3,215,195
$171,974
$247,910
$10,158,367
2012
$6,963,509
$3,110,066
$173,022
$0
$10,246,597
2013
$7,261,468
$2,971,497
$173,542
$0
$10,406,507
2014
$7,606,066
$3,018,920
$0
$10,624,986
* Beginning with payable 2009, the City certified a special levy for PERA Employer Contribution Rate Increase. See the
Appendix for a definition of what this special levy is. Prior to 2009, the PERA Employer Contribution Rate Increase
Levy was included with the General Operating Levy. For payable 2014, the PERA Exclusion Special Levy was not
allowed (per State Statutes).
W,
CITY nF STII I WATFR MINNFSnTA
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TRENDINFORMATION
0
(Past io Years)
q_.
70%
60%
50%
40%
30%
20%
10%
0%
2005 2006 2007 2008 2009 2010 2011 2012** 2013 2014°'°'*
CITY TAX RATE
Year
Total
Certified
Levy
Fiscal
Disparity
Contribution
City Levy
City -Wide
Taxable Tax
Capacity
City "'i'°&K
Rate
2005
$8,390,879
$751,237
$7,639,642
$14,797,188
51.629%
2006
$8,885,755
$794,406
$8,091,349
$16,431,705
49.243%
2007
$9,386,631
$819,600
$8,567,031
$18,432,325
46.478%
2008
$9,967,967
$909,059
$9,058,908
$18,888,149
47.961%
2009
$10,099,769
$1,094,815
$9,004,954
$18,817,309
47.855%
2010
$10,110,190
$1,090,126
$9,020,064
$18,225,056
49.493%
2011
$10,158,367
$1,167,099
$8,991,268
$17,095,522
52.594%
2012*"
$10,246,597
$1,122,580
$9,124,017
$16,688,107
54.674%
2013 1
$10,406,507
$1,035,673
$9,370,834
$15,331,664
61.121%
12014--1
$10,624,986
$1,212,159
$9,412,827
$16,168,840
58.216%
i i rr:;a� iidI�tIII �I i thie itt, i v°.t 'Ili the, (ity V'ki i 1 �� bl l 'i Ill t ap rt ff
�t 'SII -I, duµ art � M�, IW". "',,;�''tllll .mpt t��l� �'��
* The Fiscal Disparity Contribution is the City's contribution to the Metropolitan Fiscal Disparities pool (property tax
base sharing program) which in turn reduces the Total Certified Levy.
** For payable 2012, the City -Wide Taxable Tax Capacity includes those properties that were included in Tax Increment
Financing District #1 as this district was decertified on December 31, 2011. For payable
2014, the City -Wide Taxable Tax Capacity includes those properties that were included in Tax Increment Financing
District #4 as this district was decertified on December 31, 2013.
iN
CITY (1F CTII I WATER MINNFCnTA
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BEAU,TRENDINFORM�� �� BEq Uri
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m
(Past io Years)
GENERAL TAX LEVY AND LEVIT LIMITS
The above graph depicts how the General Tax Levy (the amount subject to the levy limit) compares to the Levy Limit
in place for that given year. Some years (such as 2005, 2006, 2007, 2008, 2012 and 2013) there were no levy limits
in effect.
Year
Geneirall
I ax L, evy
I,..evy I Iirinft
2005
$5,579,500
Not Applicable
2006
$5,580,145
Not Applicable
2007
$6,102,192
Not Applicable
2008
$6,775,809
Not Applicable
2009
$6,652,408
$6,668,408
2010
$6,479,727
$6,479,727
2011
$6,523,288
$6,523,288
2012
$7,136,531
Not Applicable
2013
$7,435,010
Not Applicable
2014
$7,606,066
$10,406,507
f3
CITY OF STILLWATER, MINNESOTA
BEAUI�,�� BEAUT
A
(Past io Years)
LOCAL GOVERNMENT AID & GENERAL TAX LEVY
Year
LGA
e cr , v ed,
�...(1;A
(I,,J ru,,i Il od, ed)
Total
Certified
LGA
2005
$955,355
$0
$955,355
2006
$911,838
$0
$911,838
2007
$722,075
$0
$722,075
2008
$227,971
$227,971
$455,942
2009
$389,836
$359,402
$749,238
2010
$174,580
$837,994
$1,012,574
2011
$174,850
$999,053
$1,173,903
2012
$174,580
$0
$174,580
2013
1 $174,580
$0
$174,580
2014
$568,591
$0
$568,591
LGA (Received) - Amount of LGA the City actually received or expected to receive.
LGA (Unalloted) - Amount of LGA (of the Certified LGA amount) that was retained or expected to be retained by the
State.
Total Certified LGA - Total amount of Local Government Aid certified by the Department of Revenue that the City can
expect to receive during a given tax year.
y1\"telZ•'i11\\'J/_\Ia:�l'111►1►1�'ia]I_
�l%
G.
(PastTRENDINFORMATION
YEARLY BOND RATINGS
Each year the City must borrow money on the open market for various types of projects/acquisitions. The better the
City's bond rating, the lower the interest costs the City pays on its debt obligations. The City receives its bond ratings
from Moody's Investor Services*.
Below are the City's bond rating for the past 10 years:
Year
Ratjnq
Year
Rating
2013
Aa2
2007
Aa3
2012
Aa2
2006
Aa3
2010 *'
Aa2
2005
Al
2009
Aa3
2004
Al
2008
Aa3
2003
Al
**For the fiscal year 2010, on April 21, 2010, Moody's upgraded the City's bond rating even though there were no
bonds issued during 2010. For the fiscal year 2013, the City issued bonds only for its componenent unit, the Board of
Water Commissioners.
*Moody's Investor Services municipal bond ratings are defined as follows:
There are nine basic rating categories for long-term obligations. They range from Aaa (highest quality) to C (lowest
quality). Moody's applies numerical modifiers 1, 2, and 3 in each generic rating classification from Aa to Caa. The
Modifier 1 indicates that the issue ranks in the higher end of its generic rating category; the modifier 2 indicates a mid-
range ranking; and the modifier 3 indicates that the issue ranks in the lower end of its generic category. (Note: for
ease of presentation, only a portion of the nine categories is presented).
Aaa Bonds that are rated Aaa are judged to be of the highest quality, with minimal credit risk.
Aa Bonds that are rated Aa are judged to be of high quality and are subject to very low credit risk.
A Bonds that are rated A are considered upper -medium grade and are subject to low credit risk.
Baa Bonds that are rated Baa are subject to moderate credit risk. They are considered medium grade and as such
may possess certain speculative characteristics.
Ba Bonds that are rated Ba are judged to have speculative elements and are subject to substantial credit risk.
B Bonds that are rated B are considered speculative and are subject to high credit risk.
Caa Bonds that are rated Caa are judged to be of poor standing and are subject to very high credit risk.
Ca Bonds that are rated Ca are highly speculative and are likely in, or very near, default, with some prospect of
recovery of principal and interest.
C Bonds that are rated C are the lowest rated class and are typically in default, with little prospect for recovery of
principal or interest.
Source: Moody's Investor Services website (www.moody's.com)
ME
1
I,l
The General Fund serves as the chief operating fund for the City. It is used to account for all
financial resources except those required to be accounted for in another fund.
f_ITY nF CTII I WATER 11AIAIMI=QnTA
'�F B:EAUr/,r �E BEAU,/
GENERALFUND
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m �o � >
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"Operating Expenditures excludes Capital Outlay and Transfers Out.
M
SUMMARY OF REVENUES
AND EXPENDITURES
REVENUES:
Taxes
Franchise Fees
Licenses & Permits
Special Assessments
Intergovernmental
Charges for Services
Fines & Forfeits
Miscellaneous
Revenue Totals
EXPENDITURES:
General Government
Mayor & City Council
Elections
MIS Support Services
Finance
Administration
Legal/City Attorney
Plant/City Hall
Community Development
Unallocated
General Government Total
Public Safety
Police
Fire
Inspections
Civil Defense
Public Safety Total
Public Works
Engineering
Street
Public Works Total
Expenditure Totals
Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES):
Transfers in:
Bond Proceeds
Miscellaneous Grant Fund
Capital Projects Fund
Transfers (out):
Capital Projects Fund
Sale of Property
Total Other Financing Sources (Uses)
Net increase in fund balance
Fund Balance - Jan 1
Fund Balance - Dec 31
2013
2012 ADOPTED
ACTUAL BUDGET
$ 5,378,336 $ 5,811,991
437,774
430,000
407,447
395,390
17,216
10,000
696,504
472,874
837,178
848,698
103,368
110,100
270,717
139,200
$ 8,148,540 $ 8,218,253
2014
ADOPTED $ Increase
BUDGET (Decrease)
$ 5,868,591 $ 56,600
430,000 -
430,662 35,272
12,000 2,000
1,048,465 575,591
857,391 8,693
110,100 -
97,500 (41,700)
$ 8,854,709 $ 636,456
$ 98,304
$ 128,447
$ 175,506
33,801
4,700
38,532
249,682
256,426
356,912
377,914
418,923
412,863
455,815
460,428
474,556
272,911
287,594
292,566
2 30, 482
163,923
179,628
257,757
303,778
338,829
810,811
931,178
938,715
Q 7 7R7 A77
G 7 QFr '2Q7
@ Z ono 4n7
$ 2,815,215 $ 2,861,452
1,172, 534 1,311,104
272,206 271,372
21,883 6,193
G d 7R1 RQR T d Arn 171
$ 47,059
33,832
100,486
(6,060)
14,128
4,972
15,705
35,051
7 FQ7
$ 252,710
$ 3,046,203 $ 184,751
1,721,389 410,285
325,590 54,218
27,370 21,177
it S 17n GG7 Q a70 A41
$ 316,083 $ 318,185 $ 310,032 $ (8,153)
1,202,126 938,530 1,272,398 333,868
$ 1,518,209 $ 1,256,715 $ 1,582,430 $ 325,715
$ 8,587,524 $ 8,662,233 $ 9,911,089 $ 1,248,856
$ (438,984) $ (443,980) $ (1,056,380) $ (612,400)
$ 653,588 $ 411,375 $ 1,013,480 $ 602,105
- 14,605 - (14,605)
8,000 32,900 24,900
(182, 580) - - -
61,728 10,000 10,000 -
$ 532,736 $ 443,980 $ 1,056,380 $ 612,400
$ 93,752 $ - $ - $ -
4,168,198 4,261,950 4,261,950 -
$ 4,261,950 $ 4,261,950 $ 4,261,950 $ -
25
CITY OF STILLWATER, MINNESOTA
SUMMARY OF REVENUES
TAXES:
Property Taxes
All Other Taxes
Taxes Total
FRANCHISE FEES:
LICENSES & PERMITS:
SPECIAL ASSESSMENTS:
INTERGOVERNMENTAL:
Federal:
Miscellaneous
State:
Local Government Aid
Market Value Homestead Credit
PERA State Aid
Police State Aid
Police Training Aid
Fire State Aid
MSA
Other
Local:
Highway Aid
Juvenile Officer Aid
Miscellaneous
Intergovernmental Total
CHARGES FOR SERVICE:
Fire Contracts
Admin Charges
Other Fees
Charges for Services Total
FINES & FORFEITS:
MISCELLANEOUS:
Interest
Property Rental
Other
Miscellaneous Total
Total Revenues
REVENUES
Fund: General
Fund Number: loo
2013 2014
2012 ADOPTED ADOPTED
ACTUAL BUDGET BUDGET
$ 5,250,908
$
5,641,991 $
127,428
$
170,000
$ 5,378,336
$
_
5,811,991 $
$ 437,774
$
430,000 $
$ 407,447
$
395,390 $
$ 17,216
$
10,000 $
$ Increase
(Decrease)
5,698,591
$
56,600
170,000
$
-
5,868,591
$
56,600
430,000
$
-
430,662
$
35,272
12,000
$
2,000
$
15,981
$
5,000
$
5,000
$
-
174,580
-
568,591
568,591
133
-
-
-
15,874
15,874
15,874
-
134,844
140,000
140,000
-
-
8,000
8,000
-
109,904
105,000
100,000
(5,000)
174,471
165,000
172,000
7,000
4,500
-
-
-
2,588
4,000
3,000
(1,000)
29,815
30,000
30,000
-
33,814
-
6,000
6,000
$
696,504
$
472,874
$
1,048,465
$
575,591
$
301,269
$
310,318
$
319,600
$
9,282
102,000
103,030
105,091
2,061
433,909
435,350
432,700
(2,650)
$
837,178
$
848,698
$
857,391
$
8,693
$
103,368
$
110,100
$
110,100
$
-
$
30,391
$
40,000
$
30,000
$
(10,000)
36,210
40,500
16,000
(24,500)
204,116
58,700
51,500
(7,200)
$
270,717
$
139,200
$
97,500
$
(41,700)
$
8,148,540
$
8,218,253
$
8,854,709
$
636,456
M
CITY OF STILLWATER, MINNESOTA
MAYOR & CITY COUNCIL
Fund: General
Account Number: 100-4000
Department Description:
The City Council, which consists of the Mayor and four Council Members, is the governing body responsible for
directing the activities of the City. The Council meets in open forum on the first and third Tuesday of every month.
2014 Staffing Level:
Part -Time (Benefitted) 5.0 1 Number of Positions
2014 Budget Impacts:
- Personnel costs include 2% COLA on wages, $20 per month increase in medical insurance contributions, and a
10% increase in dental insurance rates
- Personnel costs include an employer increase for eligible employees in Coordinated PERA Plan (from 7.25% to
7.38%) that was anticipated to begin on July 1, 2014 but this increase probably will not occur now until 2015.
- Memberships & Dues include memberships to the League of MN Cities (LMC) and the Greater Area Chamber of
Commerce.
- Miscellaneous Charges includes $50,000 towards economic development.
W
CITY OF STILLWATER, MINNESOTA
2012
SUMMARY OF EXPENDITURES ACTUAL
PERSONNEL SERVICES:
Salaries - Part Time
Benefits
Personnel Services Total
SERVICES AND CHARGES:
Contractual
Other
Total Services and Charges
MISCELLANEOUS:
Memberships & Dues
Economic Development
Other
Total Miscellaneous
CAPITAL OUTLAY:
Computer Equipment
Total Capital Outlay
Total Expenditures
MAYOR & CITY COUNCIL
Fund: General
Account Number: ioo-4000
2013
ADOPTED
BUDGET
2014
ADOPTED
BUDGET
$ Increase
(Decrease)
37,801 $ 37,800 $ 37,800 $ -
19,388 46,162 49,162 3,000
57,189 $ 83,962 $ 86,962 $ 3,000
$ 4,500 $ 17,000 $
2,505 2,785 _
$ 7,005 $ 19,785 $
$
17,566 $
11,033
$
_
28,599 $
5,511
$
_
5,511 $
$
98,304 $
W
20,700 $
4,000
24,700 $
128,447 $
- $ (17,000)
10,744 7,959
10,744 $ (9,041)
22,000 $ 1,300
50,000 50,000
4,000 -
76,000 $ 51,300
1,800
1,800
1,800 $ 1,800
175,506 $ 47,059
CITY OF STILLWATER, MINNESOTA
ELECTIONS
Fund: General
Account Number: 100-4010
Department Description:
The Elections Department administers required primary, general and special elections held in the City. The City has
four (4) wards with nine (9) voting precincts as follows:
Number of
Ward Voting Precincts
1 2
2
3
4
Total
2014 Budget Impacts:
- Services and Charges includes maintenance costs with Washington County on voting machines.
- 2014 is an election year for the City's mayor and two councilmembers from Wards 1 & 4. Also, all of Minnesota's
executive officers (including the Governor) are up for election as well as all the seats in the Minnesota House of
Representatives, a United States Senate seat, and all of Minnesota's eight seats in the United States House of
- Personnel costs include an employer increase for eligible employees in Coordinated PERA Plan (from 7.25% to
7.38%) that was anticipated to begin on July 1, 2014 but this increase probably will not occur now until 2015.
RR
SUMMARY OF EXPENDITURES
PERSONNEL SERVICES:
Salaries - Full Time
Salaries - Part Time
Benefits
Personnel Services Total
SUPPLIES:
SERVICES AND CHARGES:
MISCELLANEOUS:
Total Expenditures
CITY OF STILLWATER, MINNESOTA
2012
ACTUAL
$ 1,415 $
22,035
461
$
23,911 $
$
433 $
$
8,377 $
$
1,080 $
$
33,801 $
0
2013
ADOPTED
BUDGET
ELECTIONS
Fund: General
Account Number: 100-4010
2014
2,033
ADOPTED
$ Increase
BUDGET
(Decrease)
- $
2,033
$
2,033
-
23,014
23,014
-
2,103
2,103
- $
27,150
$
27,150
- $
550
$
550
4,700 $
9,332
$
4,632
- $
1,500
$
1,500
4,700 $
38,532
$
33,832
CITY OF STILLWATER, MINNESOTA
MIS SUPPORT SERVICES
Fund: General
Account Number: 100-4020
Department Description:
MIS Support Services provides the for purchasing, installation, and support of communication and information
systems.
2014 Staffing Level:
Full -Time (Benefitted) 1.8 1 FTE (Full Time Equivalents)
2014 Budget Impacts:
- Personnel costs include 2% COLA on wages, $20 per month increase in medical insurance contributions, and a
10% increase in dental insurance rates
- Personnel costs include a State mandated employer contribution rate increase in Police & Fire PERA Plan from
14.4% to 15.3% beginning January 1, 2014. Also included, is a employer increase in Coordinated PERA Plan (from
7.25% to 7.35%) that was anticipated to begin on July 1, 2014 but this increase probably will not occur until 2015.
- Maintenance Agreements include: Arc View Licenses, Quick Access, firewall, SALSA, postage machine, copiers,
backup exec and Diskeeper for servers.
CITY OF STILLWATER, MINNESOTA
KKI
MIS SUPPORT SERVICES
Fund: General
Account Number: 100-4020
2013
2014
2012
ADOPTED
ADOPTED
$ Increase
SUMMARY OF EXPENDITURES
ACTUAL
BUDGET
BUDGET
(Decrease)
PERSONNEL SERVICES:
Salaries - Full Time
$
119,230
$
120,535
$
124,051
$
3,516
Benefits
31,079
31,780
33,970
2,190
Personnel Services Total
$
150,309
$
152,315
$
158,021
$
5,706
SUPPLIES:
Software
$
865
$
1,500
$
1,000
$
(500)
Other
3,492
2,800
4,300
1,500
Total Suppplies
$
4,357
$
4,300
$
5,300
$
1,000
SERVICES AND CHARGES:
Internet
$
3,478
$
4,500
$
4,000
$
(500)
Professional Services
3,454
3,000
24,000
21,000
Maintenance Agreements
17,100
21,000
28,100
7,100
Other
7,868
7,511
8,716
1,205
Total Services and Charges
$
31,900
$
36,011
$
64,816
$
28,805
MISCELLANEOUS:
$
260
$
-
$
-
$
-
CAPITAL OUTLAY:
Computer Equipment
$
62,856
$
63,800
$
128,775
$
64,975
Total Capital Outlay
$
62,856
$
63,800
$
128,775
$
64,975
Total Expenditures
$
249,682
$
256,426
$
356,912
$
100,486
KKI
CITY OF STILLWATER, MINNESOTA
FINANCE
Fund: General
Account Number: 100-4030
Department Description:
The Finance Department accounts for the financial operations of the City and assists the City Treasurer with treasury
operations and debt management.
2014 Staffing Level:
Full -Time (Benefitted) 3.5 FTE (Full Time Equivalents)
2014 Budget Impacts:
- Personnel costs include 2% COLA on wages, $20 per month increase in medical insurance contributions, and a
10% increase in dental insurance rates
- Personnel costs include an employer increase for eligible employees in Coordinated PERA Plan (from 7.25% to
7.38%) that was anticipated to begin on July 1, 2014 but this increase probably will not occur now until 2015.
- Maintenance Agreements include: City's accounting software, credit card processing and the City's webstore.
CITY OF STILLWATER, MINNESOTA
35
FINANCE
Fund: General
Account Number: 100-4030
2013
2014
2012
ADOPTED
ADOPTED
$ Increase
SUMMARY OF EXPENDITURES
ACTUAL
BUDGET
BUDGET
(Decrease)
PERSONNEL SERVICES:
Salaries - Full Time
$
231,944
$
231,966
$
243,171
$ 11,205
Benefits
63,676
63,982
67,132
3,150
Personnel Services Total
$
295,620
$
295,948
$
310,303
$ 14,355
SUPPLIES:
$
1,672
$
3,450
$
3,300
$ (150)
SERVICES AND CHARGES:
Auditing
$
32,586
$
34,000
$
33,500
$ (500)
Professional Services
10,013
6,000
3,000
(3,000)
Maintenance Agreements
19,753
22,500
23,350
850
Other
8,059
7,165
6,165
(1,000)
Total Services and Charges
$
70,411
$
69,665
$
66,015
$ (3,650)
MISCELLANEOUS:
$
2,711
$
2,360
$
2,800
$ 440
CAPITAL OUTLAY:
Computer Equipment
$
7,500
$
47,500
$
30,445
$ (17,055)
Total Capital Outlay
$
7,500
$
47,500
$
30,445
$ (17,055)
Total Expenditures
$
377,914
$
418,923
$
412,863
$ (6,060)
35
CITY OF STILLWATER, MINNESOTA
ADMINISTRATION
Fund: General
Account Number: 100-4040
Department Description:
The Administration Department is responsible for carrying out the policies and actions of the City Council. The City
Administrator also acts as the City Treasurer.
2014 Staffing Level:
Full -Time (Benefitted) 3.4 FTE (Full Time Equivalents)
Part -Time (Non -Benefitted) 1.0 1 Number of Postions
2014 Budget Impacts:
- Personnel costs include 2% COLA on wages, $20 per month increase in medical insurance contributions, and a
10% increase in dental insurance rates
- Personnel costs include an employer increase for eligible employees in Coordinated PERA Plan (from 7.25% to
7.38%) that was anticipated to begin on July 1, 2014 but this increase probably will not occur now until 2015.
- Assessing costs are property valuation services provided by Washington County. These valuations are then used
during the property taxation process.
- Professional Services include services fees provided to the City labor relation consultants (all labor contracts
expire on December 31, 2014), Safety Training and the Employee Assistance Program.
SUMMARY OF EXPENDITURES
PERSONNEL SERVICES:
Salaries - Full Time
Salaries - Part Time
Benefits
Personnel Services Total
SUPPLIES:
SERVICES AND CHARGES:
Assessing
Professional Services
Printing and Publishing
Other
Total Services and Charges
MISCELLANEOUS:
CAPITAL OUTLAY:
Computer Equipment
Total Capital Outlay
Total Expenditures
CITY OF STILLWATER, MINNESOTA
ADMINISTRATION
Fund: General
Account Number: 100-4040
2013 2014
2012 ADOPTED ADOPTED
ACTUAL BUDGET BUDGET
$ 233,467 $ 231,347 $
25,262 26,856
66,223 66,304 _
$ 324,952 $ 324,507 $
$ 2,743 $ 4,500 $
$ 92,940 $
9,152
7,801
15,901 _
$ 125,794 $
$ 2,326 $
96,000 $
5,000
5,000
21,171
127,171 $
$ Increase
(Decrease)
238,874 $
7,527
27,856
1,000
69,736
3,432
336,466 $
11,959
4,500 $
-
97,000 $ 1,000
5,000 -
5,000 -
20,590 (581)
127,590 $ 419
2,250 $ 2,250
$ - $
2,000
$
3,750
$
1,750
$ - $
2,000
$
3,750
$
1,750
460,428
$ 455,815 $
$
474,556
$
14,128
E
CITY OF STILLWATER, MINNESOTA
LEGAL/CITYATORNEY
Fund: General
Account Number: 100-4045
Department Description:
The City has on retainer (paid through payroll with PERA benefits deducted) a law firm that provides prosecution
services and legal counsel to the City Council and the City Staff for City related issues.
2014 Staffing Level:
Part -Time (Non -Benefitted) 1.0 1 Number of Postions
2014 Budget Impacts:
- Personnel costs include 2% COLA on wages, $20 per month increase in medical insurance contributions, and a
10% increase in dental insurance rates
- Personnel costs include an employer increase for eligible employees in Coordinated PERA Plan (from 7.25% to
7.38%) that was anticipated to begin on July 1, 2014 but this increase probably will not occur now until 2015.
Notes:
- Legal/Prosecution costs are partially recovered through restitution fees. These fees are recorded as Fines and
Forfeits -Ordinance Violations in the revenue section of the General Fund.
W
CITY OF STILLWATER, MINNESOTA
2012
SUMMARY OF EXPENDITURES ACTUAL
PERSONNEL SERVICES:
Retainer
Benefits
Personnel Services Total
SUPPLIES:
SERVICES AND CHARGES:
Legal/Prosecution
Other
Total Services and Charges
MISCELLANEOUS:
Total Expenditures
$ 98,882 $
27,849 _
$ 126,731 $
$ 2,779 $
LEGAL/CITYATORNEY
Fund: General
Account Number: 100-4045
2013
2014
$
ADOPTED
ADOPTED
$ Increase
BUDGET
BUDGET
(Decrease)
5,807
17,671
99,488
$ 102,483
$ 2,995
28,835
29,652
817
128,323
$ 132,135
$ 3,812
1,500
$ 3,000
$ 1,500
$
137,000
$
140,000
$
142,800
$
2,800
5,807
17,671
14,131
(3,540)
$
142,807
$
157,671
$
156,931
$
(740)
$
594
$
100
$
500
$
400
$
272,911
$
287,594
$
292,566
$
4,972
RN
CITY OF STILLWATER, MINNESOTA
PLANT/CITY HALL
Fund: General
Account Number: 100-4050
Department Description:
Plant/City Hall provides boiler, HVAC, and general building maintenance including janitorial services for City Hall.
2014 Budget Impacts:
- Professional Services include the contracting of janitorial services.
- Maintenance Agreements include: HVAC system, boiler maintenance, fire extinguisher maintenance, alarm
monitoring system, and elevator maintenance.
Me
CITY OF STILLWATER, MINNESOTA
2012
SUMMARY OF EXPENDITURES ACTUAL
SUPPLIES:
SERVICES AND CHARGES:
Contractual
Other Professional Services
Telephone
Electricity
Natural Gas
Maintenance Agreements
Other
Total Services and Charges
MISCELLANEOUS:
CAPITAL OUTLAY:
Improvements
Machinery & Equipment
Total Capital Outlay
Total Expenditures
PLANT/CITY HALL
Fund: General
Account Number: 100-400
2013
ADOPTED
BUDGET
2014
ADOPTED
BUDGET
$ Increase
(Decrease)
$
8,352
$
12,000
$
11,000
$
(1,000)
$
26,240
$
25,000
$
25,500
$
500
620
5,000
5,000
-
5,892
6,000
6,000
-
42,392
36,000
36,000
-
11,088
20,000
20,000
-
2,757
15,000
15,000
-
11,234
20,223
17,228
(2,995)
$
100,223
$
127,223
$
124,728
$
(2,495)
$
1,749
$
800
$
2,000
$
1,200
$
-
$
18,900
$
26,900
$
8,000
120,158
5,000
15,000
10,000
$
120,158
$
23,900
$
41,900
$
18,000
$
163,923
$
179,628
$
15,705
$
230,482
CITY OF STILLWATER, MINNESOTA
COMMUNITY DEVELOPMENT
Fund: General
Account Number: 100-4055
Department Description:
The Community Development Department is responsible for zoning administration, comprehensive planning, historic
preservation and economic development/redevelopment. The department assists the citizen committees of the
Planning Commission, Parks Board, Heritage Preservation Commission, Downtown Parking Commission and Joint
Stillwater Township City Planning Board in carrying out their responsibilities.
2014 Staffing Level:
Full -Time (Benefitted) 2.5 FTE (Full Time Equivalents)
2014 Budget Impacts:
- Personnel costs include 2% COLA on wages, $20 per month increase in medical insurance contributions, and a
10% increase in dental insurance rates
- Personnel costs include an employer increase for eligible employees in Coordinated PERA Plan (from 7.25% to
7.38%) that was anticipated to begin on July 1, 2014 but this increase probably will not occur now until 2015.
- Professional Services includes funds for:
Complan update of the Downtown Chapter
$25,000
CLG Projects
$15,000
Miscellaneous projects
$3,000
and also includes a rollover (from 2013) request of $32,900:
Complan update of the Downtown Chapter
$25,000
Hisorical Studies
$3,000
Miscellaneous projects
$4,900
Total:
$75,900
EK
SUMMARY OF EXPENDITURES
PERSONNEL SERVICES:
Salaries - Full Time
Salaries - Part Time
Benefits
Personnel Services Total
SUPPLIES:
SERVICES AND CHARGES:
Other Professional Services
Other
Total Services and Charges
MISCELLANEOUS:
CAPITAL OUTLAY:
Computer Equipment
Total Capital Outlay
Total Expenditures
CITY OF STILLWATER, MINNESOTA
OMMUNITY DEVELOPMENT
Fund: General
Account Number: 100-4055
43
2013
2014
2012
ADOPTED
ADOPTED
$ Increase
ACTUAL
BUDGET
BUDGET
(Decrease)
-
$
185,510
$
187,199
$
158,549
$
(28,650)
1,044
-
20,088
20,088
52,392
53,745
56,780
3,035
$
238,946
$
240,944
$
235,417
$
(5,527)
$
5,200
$
4,600
$
4,650
$
50
$
-
$
41,000
$
75,900
$
34,900
10,468
13,534
12,462
(1,072)
$
10,468
$
54,534
$
88,362
$
33,828
$
3,143
$
3,700
$
3,350
$
(350)
$
-
$
-
$
7,050
$
7,050
$
-
$
-
$
7,050
$
7,050
$
338,829
$
35,051
$
257,757
$
303,778
43
CITY OF STILLWATER, MINNESOTA
POLICE
Fund: General
Account Number: 100-4o6o
Department Description:
The Police Department provides law enforcement services and education to its citizens.
2014 Staffing Level:
Full -Time (Benefitted) 23.75 FTE (Full Time Equivalents)
Part -Time (Non -Benefitted) 2.00 1 Number of Positions
2014 Budget Impacts:
- Personnel costs include 2% COLA on wages for Sergeants & Administration, 3% COLA on wages for Patrol &
Investigators, $20 per month increase in medical insurance contributions for Patrol & Investigators, and a 10%
increase in dental insurance rates
- Personnel costs include a State mandated employer contribution rate increase in Police & Fire PERA Plan from
14.4% to 15.3% beginning January 1, 2014. Also included, is an employer increase in Coordinated PERA Plan (from
7.25% to 7.35%) that was anticipated to begin on July 1, 2014 but this increase probably will not occur until 2015.
- Terminal Access Charge - include costs for access to the County and State record system.
- 800 Mhz Radio Service - is a mandatory radio service implemented by Washington County.
- General Insurance includes insurance costs for worker's compensation, property and general liability insurance for
the department.
44
SUMMARY OF EXPENDITURES
PERSONNEL SERVICES:
Salaries - Full Time
Overtime - Full -Time
Salaries - Part Time
Benefits
Personnel Services Total
SUPPLIES:
Automotive Fuel
Other
Total Supplies
SERVICES AND CHARGES:
800 Mhz Radio Service Fee
Terminal Access Charges
General Insurance
Vehicle Repair Charges
Maintenance Agreements
Other
Total Services and Charges
MISCELLANEOUS:
CAPITAL OUTLAY:
Machinery & Equipment
Computer Equipment
Automotive Equipment
Total Capital Outlay
Total Expenditures
CITY OF STILLWATER, MINNESOTA
POLICE
Fund: General
Account Number: 100-4o6o
2013 2014
2012 ADOPTED ADOPTED
ACTUAL BUDGET BUDGET
$ Increase
(Decrease)
-
$
1,572,911
$
1,709,681
$
1,756,753
$
47,072
106,716
95,000
95,000
-
45,689
40,000
40,000
-
579,788
540,913
591,973
51,060
$
2,305,104
$
2,385,594
$
2,483,726
$
98,132
$
81,620
$
80,000
$
83,000
$
3,000
25,521
36,500
35,800
(700)
$
107,141
$
116,500
$
118,800
$
2,300
$
42,109
$
20,000
$
22,000
$
2,000
1,080
26,500
26,500
-
87,632
94,408
127,827
33,419
49,766
28,000
32,000
4,000
3,730
6,000
6,000
-
36,381
49,450
48,250
(1,200)
$
220,698
$
224,358
$
262,577
$
38,219
$
23,101
$
13,000
$
13,700
$
700
$
8,641
$
-
$
15,000
$
15,000
35,187
48,000
32,400
(15,600)
115,343
74,000
120,000
46,000
$
159,171
$
122,000
$
167,400
$
45,400
$
184,751
$
3,046,203
$
2,861,452
$
2,815,215
EN
CITY OF STILLWATER, MINNESOTA
FTx-E
Fund: General
Account Number: 100-4070
Department Description:
The Fire Department provides fire protection services and education to its residents along with Stillwater Township
and a portion of the residents of City of Grant and May Township.
2014 Staffing Level:
Full -Time (Benefitted) 1 11.25 FTE (Full Time Equivalents)
Part -Time (Non -Benefitted) 1 33.00 1 Number of Postions
2014 Budget Impacts:
- Personnel costs include 2% COLA on wages, $20 per month increase in medical insurance contributions, and a
10% increase in dental insurance rates
- Personnel costs include a State mandated employer contribution rate increase in Police & Fire PERA Plan from
14.4% to 15.3% beginning January 1, 2014. Also included, is an employer increase in Coordinated PERA Plan (from
7.25% to 7.35%) that was anticipated to begin on July 1, 2014 but this increase probably will not occur until 2015.
- Personnel costs include an two additional firefight positions that were approved at the City Council meeting of July
2, 2013. The hiring of these two postions has in turn reduced the need in part-time salaries
- 800 Mhz Radio Service - is a mandatory radio service implemented by Washington County.
- General Insurance includes insurance costs for worker's compensation, property and general liability insurance for
the department.
Notes:
-The Stillwater Fire Department also provides fire protection services to Stillwater Township and to portions of City of
Grant and May Township. Reimbursement for these services is provided by a contractual agreement and recorded
as Charges for Services -Fire Contracts in the revenue section of the General Fund.
46
CITY OF STILLWATER, MINNESOTA
2012
SUMMARY OF EXPENDITURES ACTUAL
PERSONNEL SERVICES:
Salaries - Full Time
Overtime - Full -Time
Salaries - Part Time
Benefits
Personnel Services Total
SUPPLIES:
Automotive Fuel
Other
Total Supplies
SERVICES AND CHARGES:
800 Mhz Radio Service Fee
General Insurance
Vehicle Repair Charges
Other
Total Services and Charges
MISCELLANEOUS:
CAPITAL OUTLAY:
Improvements
Machinery & Equipment
Computer Equipment
Automotive Equipment
Total Capital Outlay
Total Expenditures
$ 598,597 $
53,804
76,110
221,464 _
$ 949,975 $
$ 16,869 $
21,875
$ 38,744 $
2013
ADOPTED
BUDGET
587,781 $
49,388
110,000
243,674
FIRE
Fund: General
Account Number: 100-4070
2014
17,307
ADOPTED
$ Increase
BUDGET
(Decrease)
743,001
$ 155,220
63,770
14,382
90,000
(20,000)
282,756
39,082
990,843 $ 1,179,527 $ 188,684
17,000 $ 17,000 $ -
20,950 20,950 -
37,950 $ 37,950 $ -
$
17,307
$
19,350
$
19,350 $
74,966
76,586
88,652
30,007
23,000
26,000
45,366
58,850
56,100
$
167,646
$
177,786
$
_
190,102 $
$
5,921
$
6,550
$
6,650 $
$
-
$
12,200
$
12,200 $
738
56,375
82,960
9,510
29,400
12,000
-
-
200,000
$
10,248
$
97,975
$
_
307,160 $
$
1,311,104
$
1,721,389 $
$
1,172,534
47
12,066
3,000
(2,750
12,316
100
26,585
(17,400)
200,000
209,185
410,285
CITY OF STILLWATER, MINNESOTA
INSPECTIONS
Fund: General
Account Number: 100-4o8o
Department Description:
The Inspections Department provides technical assistance, plan review services and plumbing, mechanical and
building inspections services for code compliance.
2014 Staffing Level:
Full -Time (Benefitted) 3.0 1 FTE (Full Time Equivalents)
2014 Budget Impacts:
- Personnel costs include 2% COLA on wages, $20 per month increase in medical insurance contributions, and a
10% increase in dental insurance rates
- Personnel costs include a State mandated contribution rate increase to PERA . Beginning July 1, 2014, the
employers contribution to the plan will increase from 7.25% to 7.38% for the Coordinated Plan and from 14.4% to
15.3% for the Police and Fire Plan on January 1 st, 2014.
- Personnel costs include an .5 additional FTE that will be combined with an existing .5 FTE (secretary) to be
replaced with one Building Permit Technician FTE. This additional staffing reduces the need for additional overtime
Notes:
- The Building Permit Surcharge expenditure line item is the disbursement of the mandatory fees collected with
building permits to the State of Minnesota. These fees collected are recorded as Charges for Services -Building Permit
Surcharge in the revenue section of the General Fund.
48
CITY OF STILLWATER, MINNESOTA
•
INSPECTIONS
Fund: General
Account Number: 100-408o
2013
2014
2012
ADOPTED
ADOPTED
$ Increase
SUMMARY OF EXPENDITURES
ACTUAL
BUDGET
BUDGET
(Decrease)
PERSONNEL SERVICES:
Salaries - Full Time
$
163,408
$
160,740
$
185,152
$ 24,412
Overtime - Full -Time
18,861
-
-
-
Benefits
51,233
49,737
64,916
15,179
Personnel Services Total
$
233,502
$
210,477
$
250,068
$ 39,591
SUPPLIES:
$
7,020
$
7,000
$
5,800
$ (1,200)
SERVICES AND CHARGES:
Building Permit Surcharge
$
13,374
$
15,000
$
15,000
$ -
Other
13,279
15,995
15,872
(123)
Total Services and Charges
$
26,653
$
30,995
$
30,872
$ (123)
MISCELLANEOUS:
$
962
$
900
$
1,200
$ 300
CAPITAL OUTLAY:
Improvements
$
-
$
-
$
15,000
$ 15,000
Machinery & Equipment
4,069
-
4,000
4,000
Computer Equipment
-
-
18,650
18,650
Automotive Equipment
-
22,000
-
(22,000)
Total Capital Outlay
$
4,069
$
22,000
$
37,650
$ 15,650
Total Expenditures
$
272,206
$
271,372
$
325,590
$ 54,218
•
CITY OF STILLWATER, MINNESOTA
CIVIL DEFENSE
Fund: General
Account Number: 100-4085
Department Description:
The Civil Defense Department provides for the maintenance of the City's civil defense warning system.
Notes:
- The City maintains 5 civil defense sirens located at: (1) 1419 4th Street; (2) 116 Willard Street W; (3) 900
Nightengale Blvd; (4) 2001 Willard Street W; and (5) 13300 McKusick Rd Ln N.
50
SUMMARY OF EXPENDITURES
SUPPLIES:
SERVICES AND CHARGES
MISCELLANEOUS:
CAPITAL OUTLAY:
Machinery & Equipment
Total Capital Outlay
Total Expenditures
CITY OF STILLWATER, MINNESOTA
2012
ACTUAL
1,456 $
2,585 $
17,842 $
CIVIL DEFENSE
Fund: General
Account Number: 100-4o85
2013
ADOPTED
BUDGET
250 $
3,960 $
1,983 $
2014
ADOPTED $ Increase
BUDGET (Decrease)
250 $ -
3,320 $ (640)
1,800 $ (183)
22,000 $ 22,000
22,000 $ 22,000
$ 21,883 $ 6,193 $ 27,370 $
RE
21,177
CITY OF STILLWATER, MINNESOTA
ENGINEERING
Fund: General
Account Number: 100-4000
Department Description:
The Engineering Department provides for the coordination, administration, and engineering of the City's
transportation and utility infrastructure. The Department is supported by fees charged to developers and City
projects.
2014 Staffing Level:
Full -Time (Benefitted) 3.35 1 FTE (Full Time Equivalents)
2014 Budget Impacts:
- Personnel costs include 2% COLA on wages, $20 per month increase in medical insurance contributions, and a
10% increase in dental insurance rates
- Personnel costs include an employer increase for eligible employees in Coordinated PERA Plan (from 7.25% to
7.38%) that was anticipated to begin on July 1, 2014 but this increase probably will not occur now until 2015.
- Personnel costs include a part-time seasonal intern to work the summer months.
- General Insurance includes insurance costs for worker's compensation, property and general liability insurance for
the department.
- Starting with 2014, the Board of Water Commissioners will provide the maintenance on all City hydrants.
Notes:
- Reimbursement of fees charged to projects are recorded as Engineering Charges in the revenue section of the
General Fund.
Nva
SUMMARY OF EXPENDITURES
PERSONNEL SERVICES:
Salaries - Full Time
Overtime - Full -Time
Salaries - Part Time
Benefits
Personnel Services Total
SUPPLIES:
Automotive Fuel
Hydrants
Other
Total Supplies
SERVICES AND CHARGES:
Consulting Engineer
General Insurance
Other
Total Services and Charges
MISCELLANEOUS:
CAPITAL OUTLAY:
Improvements
Computer Equipment
Total Capital Outlay
Total Expenditures
CITY OF STILLWATER, MINNESOTA
ENGINEERING
Fund: General
Account Number: 100-4090
99
2013
2014
2012
ADOPTED
ADOPTED
$ Increase
ACTUAL
BUDGET
BUDGET
(Decrease)
$
203,691
$
183,662
$
192,471
$
8,809
3,456
2,000
3,000
1,000
16,852
6,700
7,500
800
70,923
63,878
66,265
2,387
$
294,922
$
256,240
$
269,236
$
12,996
$
2,296
$
4,000
$
3,500
$
(500)
2,101
3,800
-
(3,800)
773
1,400
1,400
-
$
5,170
$
9,200
$
4,900
$
(4,300)
$
-
$
2,000
$
3,000
$
1,000
11,617
15,995
16,746
751
3,644
7,500
7,900
400
$
15,261
$
25,495
$
27,646
$
2,151
$
730
$
1,050
$
800
$
(250)
$
-
$
25,000
$
-
$
(25,000)
-
1,200
7,450
6,250
$
-
$
26,200
$
7,450
$
(18,750)
$
(8,153)
$
318,185
$
310,032
$
316,083
99
CITY OF STILLWATER, MINNESOTA
STREETS
Fund: General
Account Number: 100-4100
Department Description:
The Streets Department provides ongoing maintenance of the City's street system and City vehicles and equipment.
2014 Staffing Level:
Full -Time (Benefitted) I 6.75 FTE (Full Time Equivalents)
2014 Budget Impacts:
- Personnel costs include 2% COLA on wages, $20 per month increase in medical insurance contributions, and a
10% increase in dental insurance rates
- Personnel costs include an employer increase for eligible employees in Coordinated PERA Plan (from 7.25% to
7.38%) that was anticipated to begin on July 1, 2014 but this increase probably will not occur now until 2015.
- Contractual includes the following: utility locates, cleaning services at the Public Works Building, wireless service,
downtown snow removal, hazardous material disposal, and fire system inspections.
- General Insurance includes insurance costs for worker's compensation, property and general liability insurance for
the department.
- Maintenance Agreements includes the following agreements: HVAC maintenance, printer maintenance, fire
extinguisher maintenance and fleet maintenance software (Cartegraph ).
M]
CITY OF STILLWATER, MINNESOTA
SUPPLIES:
Asphalt
Sand & Salt
Automotive Fuel
Equipment Repair Supplies
Other
Total Supplies
SERVICES AND CHARGES:
Contractual
General Insurance
Maintenance Agreements
Patching
Other
Total Services and Charges
MISCELLANEOUS:
CAPITAL OUTLAY:
Machinery & Equipment
Computer Equipment
Automotive Equipment
Total Capital Outlay
Total Expenditures
$
39,432
$
35,000
(STREETS
Fund: General
Account Number: 100-4100
45,000
$
2013
2014
70,100
2012
ADOPTED
ADOPTED $ Increase
SUMMARY OF EXPENDITURES
ACTUAL
BUDGET
BUDGET (Decrease)
PERSONNEL SERVICES:
75,000
Salaries - Full Time
$ 353,020
$ 346,562
$ 368,160 $ 21,598
Overtime - Full -Time
9,625
8,000
10,000 2,000
Salaries - Part Time
9,465
24,001
24,000 (1)
Benefits
132,045
139,969
150,423 10,454
Personnel Services Total
$ 504,155
$ 518,532
$ 552,583 $ 34,051
SUPPLIES:
Asphalt
Sand & Salt
Automotive Fuel
Equipment Repair Supplies
Other
Total Supplies
SERVICES AND CHARGES:
Contractual
General Insurance
Maintenance Agreements
Patching
Other
Total Services and Charges
MISCELLANEOUS:
CAPITAL OUTLAY:
Machinery & Equipment
Computer Equipment
Automotive Equipment
Total Capital Outlay
Total Expenditures
$
39,432
$
35,000
$
45,000
$
10,000
70,100
70,000
75,000
5,000
58,947
75,000
77,000
2,000
26,864
30,000
31,000
1,000
27,630
30,300
35,858
5,558
$
222,973
$
240,300
$
263,858
$
23,558
$
12,792
$
20,000
$
20,000
$
-
53,859
60,848
56,035
(4,813)
5,891
7,000
7,200
200
-
15,000
25,000
10,000
43,780
63,550
81,822
18,272
$
116,322
$
166,398
$
190,057
$
23,659
$
4,200
$
7,300
$
7,800
$
500
$
293,926
$
-
$
250,000
$
250,000
-
6,000
8,100
2,100
60,550
-
-
-
$
354,476
$
6,000
$
258,100
$
252,100
$
1,272,398
$
333,868
$
1,202,126
$
938,530
RR
CITY OF STILLWATER, MINNESOTA
UNALLOCATED
�E BEd UTiF
Fund:
Account Number: 100-4140
Department Description:
Unallocated expenditures are those expenditures that can not be specifically assigned to a certain department.
2014 Budget Impacts:
- Retiree Hospital/Medical benefits include a 0% increase in health insurance rates.
- The Fire Relief Association line item expenditure is the disbursement of the State of Minnesota's minimum
support rate to the Stillwater Fire Relief Association's pension plan. Support rates are established by the State
Legislature. Receipt of these funds from the State are recorded as Intergovernmental -Fire State Aid in the revenue
section of the General Fund.
Notes:
- Retiree Hospital/Medical benefits are post health care benefits available to employees who were hired prior to
December 31, 1988, are eligible for PERA retirement benefits, and been emplyed with the City fo 10 years or more.
At the end of 2011, there were 46 participants and 10 employees currently employed and eligible for the benefit.
56
CITY OF STILLWATER, MINNESOTA
2012
SUMMARY OF EXPENDITURES ACTUAL
PERSONNEL SERVICES:
2013
ADOPTED
BUDGET
UNALLOCATED
Fund: General
Account Number: 100-4140
2014
ADOPTED $ Increase
BUDGET (Decrease)
Retiree Hospital/Medical
$
623,249
$
724,624
$
732,840
$
8,216
SERVICES AND CHARGES:
Community Thread (aka CVS)
$
15,275
$
15,275
$
15,275
$
-
Youth Service Bureau
10,000
10,000
10,000
-
Fire Relief Association
73,122
100,000
100,000
-
Other
3,753
9,850
6,600
(3,250)
Total Services and Charges
$
102,150
$
135,125
$
131,875
$
(3,250)
MISCELLANEOUS:
Contingency
$
250
$
1,000
$
1,000
$
-
Clean Up Services/Nuisance Properties
31,239
25,000
25,000
-
Other
53,923
45,429
48,000
2,571
$
85,412
$
71,429
$
74,000
$
2,571
Total Expenditures
$
810,811
$
931,178
$
938,715
$
7,537
57
J-6'mpeci'al
Special Revenue Funds are used by the City to account for revenues derived from specific
revenue sources. They are usually required by state statute, charter provisions, local ordinances
to finance particular functions or activities of a government.
CITY OF STILLWATER, MINNESOTA
l�E BEA UTir ,�� BEAUTir
= G G
SPECUL , m
O �O
Personnel Services
43%
2014 OPERATING EXPENDITURES* BY TYPE
Supplies
11%
3%
*Operating Expenditures excludes Capital Outlay and Transfers Out.
arvices and Charges
43%
CITY OF STILLWATER, MINNESOTA
G✓SPECIAL � ,,..yy N
o t ,
EVENUEFUNDS
SUMMARY OF REVENUES
AND EXPENDITURES
REVENUES:
Taxes
Licenses & Permits
Intergovernmental
Charges for Services
Interest Earnings
Miscellaneous
Revenue Totals
EXPENDITURES:
Public Safety
DARE
Public Works
Washington County Recycling Grant
Culture & Recreation
Special Events
St Croix Valley Recreation Center
Library
Parks
Downtown Beautification
Culture & Recreation Total
Total Expenditures
Revenues over (under) Expenditures
OTHER FINANCING SOURCES (USES):
Transfers in:
Capital Outlay Bond Proceeds
Other
Transfers (out):
Debt Service
Other Financing Sources (Uses) Total
Net increase in fund balance
Fund Balance - Jan 1
Fund Balance - Dec 31
$ 3,525,834 $ 3,287,669 $ 3,393,996 $ 106,327
2013
2014
$
2012
ADOPTED
ADOPTED
$ Increase
ACTUAL
BUDGET
BUDGET
(Decrease)
$ 1,740,198
$ 1,793,019
$ 1,907,475
$ 114,456
1,093
1,000
1,000
-
34,192
37,740
37,740
-
1,551,411
1,390,000
1,388,250
(1,750)
7,044
9,350
7,471
(1,879)
191,896
56,560
52,060
(4,500)
$ 3,525,834 $ 3,287,669 $ 3,393,996 $ 106,327
$ 4,292,167 $ 3,271,518 $ 3,935,533 $ 664,015
$ 4,321,849
$
3,309,258
$
$ 29,683
$ 37,740
$ 38,240 $
500
$ 36,472
$ 37,060
$ 67,121 $
30,061
1,701,888
1,248,299
1,429,517
181,218
1,137,530
1,204,413
1,374,221
169,808
1,405,244
766,746
1,049,674
282,928
11,033
15,000
15,000
-
$ 4,292,167 $ 3,271,518 $ 3,935,533 $ 664,015
$ 4,321,849
$
3,309,258
$
3,973,773
$
664,515
$ (796,016)
$
(21,589)
$
(579,777)
$
(558,188)
$ 1,300,086 $ 125,800 $ 663,370 $ 537,570
2,657 - - -
(79,944)
(93,601)
(80,783)
12,818
$ 1,242,799 $
32,199
$ 582,587 $
550,388
$ 446,784 $
10,610
$ 2,810 $
(7,800)
1,633,441
2,080,225
2,090,835
10,610
$ 2,080,225 $ 2,090,835 $ 2,093,645 $ 2,810
RI
CITY OF STILLWATER, MINNESOTA
SPEciALEVENTS
Fund Type: Special Revenue Fund
Fund Number: 200 (Z)
Fund Description:
The Special Events Fund accounts for special events held within the City.
Funding:
Primarily financed with donations, reimbursement of services and property taxes from the General Tax Levy.
2014 Budget Impacts:
- Fireworks consists of a City contribution of $30,000 and contributions from other sources of $12,000.
- At the City's November 7, 2013 council meeting, the Council concurred and directed staff to work with the "The
Locals" to provide a community event during the summer of 2014.
- Contractual Services provides funding for an Event Coordinator.
CITY OF STILLWATER, MINNESOTA
SPECIAL EVENTS
Fund Type: Special Revenue Fund
a) Fund Number: 200
2013
SUMMARY OF REVENUES 2012 ADOPTED
AND EXPENDITURES ACTUAL BUDGET
REVENUES:
Taxes:
2014
ADOPTED $ Increase
BUDGET (Decrease)
Property Taxes $ 26,250 $ 27,060 $ 55,000 $ 27,940
Miscellaneous:
Donations $ 12,000 $ 10,000 $
Interest Earnings 159 - _
Miscellaneous Total $ 12,158 $ 10,000 $
Revenue Total $ 38,408 $ 37,060 $
EXPENDITURES:
Services and Charges:
12,000 $ 2,000
121 121
12,121 $ 2,121
67,121 $ 2,121
Contractual
$
-
$
-
$
20,000
$
20,000
Other
307
1,060
121
(939)
Services and Charges Total
$
307
$
1,060
$
20,121
$
19,061
Miscellaneous:
Fireworks
$
35,764
$
35,000
$
42,000
$
7,000
Other
401
1,000
5,000
4,000
Miscellaneous Total
$
36,165
$
36,000
$
47,000
$
11,000
Total Expenditures
$
$
30,061
$
67,121
$
37,060
36,472
Revenues over (under) expenditures
$
1,937
$
-
$
-
$
(27,940)
Net decrease in fund balance
$
1,937
$
-
$
-
$
-
Fund Balance - Jan 1
55,138
57,075
57,075
-
Fund Balance - Dec 31
$
57,075
$
57,075
$
57,075
$
-
Total Revenues
Transfers in:
General Fund
$ 38,408 $ 37,060 $ 67,121
26,250
am]
27,060 55,000
CITY OF STILLWATER, MINNESOTA
ST CROIX VALLEY REC CENTER
Fund Type: Special Revenue Fund
Fund Number: 202 -a)
Fund Description:
The St. Croix Valley Recreation Center provides recreational opportunities for all ages and skill levels to participate in
various indoor recreational activities, such as ice skating, hockey and walking. The City contracts with an outside
vendor to staff and manage the complex.
Funding:
Financing is provided by the fees generated by the facility. Capital Outlay purchases are financed with General
Obligation Capital Outlay Bonds.
2014 Budget Impacts:
- On March 25, 2013 the Park and Recreation Board approved an increase in rates for the 2013/2014. The rates for
the 2013/2014 season are as follows:
Hourly Raiff,
Pr�nn% „`
Non,,7,, ,.,,1'
Spm l
Rec Center Ice
$185/hour
$160/hour
$150/hour
Lily Lake Ice
$180/hour
$160/hour
$150/hour
Full Field Hours
$270/hour
$200/hour
$200/hour
Half Field House
$'170/hour
$150/hour
$150/hour
- Commitment -St Croix Soccer Club - On April 6, 2010 the City Council authorized the replacement of the turf in
the St Croix Valley Recereation Center fieldhouse. The Council authorized a City contribution of $240,000 (set aside
in reserves) towards the replacement with the St Croix Soccer Club commiting to paying the balance of the cost over
a ten year period. With the first commitment payment being paid in 2010, the amount in the 2014 budget of $18,310
represents the 5th commitment payment out of 10.
- Net Increase (decrease) in Fund Balance will be used to repay the St Croix Valley Recreation Center's fund
balance which was used to pay for the advancement of funds needed for the 10 year commitment of the St. Croix
Soccer Club and a portion of the capital outlay purchases (floor scrubber and video cameras) for 2014.
CITY OF STILLWATER, MINNESOTA
ST CROIX VALLEY REC CENTER
Fund Type: Special Revenue Fund
a, ) Fund Number: 202
SUMMARY OF REVENUES
AND EXPENDITURES
REVENUES:
Charges for Service
Interest Earnings
Commitment -St Croix Soccer Club
Miscellaneous
Revenue Total
EXPENDITURES:
St Croix Valley Rec Center
Supplies
Services & Charges
Miscellaneous
Capital Outlay
Rec Center Total
St Croix Valley Fieldhouse
Supplies
Services & Charges
Miscellaneous
Capital Outlay
Fieldhouse Total
Lily Lake Ice Arena
Supplies
Services & Charges
Miscellaneous
Capital Outlay
Lily Lake Ice Arena Total
Total Expenditures
Revenues over (under) expenditures
OTHER FINANCING SOURCES (USES):
Transfer In
Capital Outlay Bond Proceeds
Transfer (Out)
Debt Service
Sale of Property
Other Financing Sources (Uses) Total
Net increase (decrease) in fund balance
Fund Balance - Jan 1
Fund Balance - Dec 31
$
2013
2014
98,500
2012
ADOPTED
ADOPTED
$ Increase
ACTUAL
BUDGET
BUDGET
(Decrease)
$ 1,459,569
$ 1,295,500
$ 1,289,000
$ (6,500)
4,845
7,000
5,000
(2,000)
18,310
18,310
18,310
-
11,555
-
-
-
$ 1,494,279
$ 1,320,810
$ 1,312,310
$ (8,500)
$
96,422
$
98,500
$
106,500
$
8,000
20,000
632,114
-
634,825
$ 550,056 $
646,004
120,017 $
11,179
$ 342,447 $
17,254
2,810 $
12,500
1,060,061
12,500
1,413,118
-
96,364
36,400
50,800
14,400
$
842,154
$
782,225
$
815,804
$
33,579
$
8,807
$
8,400
$
10,400
$
2,000
139,551
245,210
226,488
(18,722)
2,850
3,700
3,700
-
-
-
100,000
100,000
$
151,208
$
257,310
$
340,588
$
83,278
$
21,491
$
10,800
$
10,800
$
-
162,312
194,314
196,175
1,861
328
650
650
-
524,395
3,000
65,500
62,500
$
708,526
$
208,764
$
273,125
$
64,361
$ (207,609) $ 72,511 $ (117,207) $ (189,718)
$ 610,000 $
31,700 $
200,800 $
169,100
(79,944)
(93,601)
(80,783)
12,818
20,000
-
-
-
$ 550,056 $
(61,901) $
120,017 $
181,918
$ 342,447 $
10,610 $
2,810 $
(7,800)
1,060,061
1,402,508
1,413,118
10,610
$ 1,402,508 $ 1,413,118 $ 1,415,928 $ 2,810
m
CITY OF STILLWATER, MINNESOTA
LIBRARY
Fund Type: Special Revenue Fund
Fund Number: 230
Fund Description:
The Stillwater Public Library provides a wide variety of library services to the City's residents and surrounding
communities. This fund accounts for service operations of the library and the maintenance of the library building.
2014 Staffing Level:
Full Time 4.00 FTE (Full Time Equivalents)
Part Time (Benefited) 5.50 FTE (Full Time Equivalents)
Part Time (Non -Benefited) 4.50 FTE (Full Time Equivalents)
Funding:
Primarily funded by property taxes from the General Tax Levy. Capital Outlay purchases are financed primarily with
General Obligation Capital Outlay Bonds.
2014 Budget Impacts:
- Personnel costs include 2% COLA on wages, an increase in medical insurance contributions to match the City's
contribution rate, and a 10% increase in dental insurance rates
CITY OF STILLWATER, MINNESOTA
Miscellaneous:
Interest Earnings
$
426
LIBRARY
Fund Type: Special Revenue Fund
Fund Number: 230
850
$
2013
2014
SUMMARY OF REVENUES
2012
ADOPTED
ADOPTED $ Increase
AND EXPENDITURES
ACTUAL
BUDGET
BUDGET (Decrease)
REVENUES:
(4,500)
Registration
Taxes:
4,000
Property Taxes
$ 1,020,909
$ 1,068,813
$ 1,104,101 $ 35,288
Charges for Services:
26,195
12,750
Meeting Room Rental Fees
$ 67,189
$ 70,000
$ 70,000 $ -
Other
5,705
7,500
7,250 (250)
Charges for Services Total
$ 72,894
$ 77,500
$ 77,250 $ (250)
Miscellaneous:
Interest Earnings
$
426
$
850
$
850
$
-
Processing Fees
6,909
11,500
7,000
(4,500)
Registration
-
4,000
-
(4,000)
Other
26,195
12,750
14,750
2,000
Miscellaneous Total
$
33,530
$
29,100
$
22,600
$
(6,500)
Revenue Total
$
1,127,333
$
1,175,413
$
1,203,951
$
(6,750)
EXPENDITURES:
Operations:
Personnel Services
$
758,072
$
784,187
$
800,954
$
16,767
Supplies
93,929
102,336
102,675
339
Services & Charges
52,799
58,753
65,181
6,428
Miscellaneous
2,783
2,025
2,025
-
Capital Outlay
13,775
17,000
141,270
124,270
Operations Total
$
921,358
$
964,301
$
1,112,105
$
147,804
Plant
Personnel Services
$
103,868
$
109,117
$
113,057
$
3,940
Supplies
8,371
10,825
10,925
100
Services & Charges
92,946
107,170
107,934
764
Miscellaneous
1,053
1,000
1,200
200
Capital Outlay
9,934
12,000
29,000
17,000
Plant Total
$
216,172
$
240,112
$
262,116
$
22,004
Total Expenditures
$
1,137,530
$
1,204,413
$
1,374,221
$
169,808
Revenues over (under) expenditures
$
(10,197)
$
(29,000)
$
(170,270)
$
(176,558)
OTHER FINANCING SOURCES:
Transfer In:
Library Fund Raiser
$
2,657
$
-
$
-
$
-
Capital Outlay Bond Proceeds
23,709
29,000
170,270
141,270
Other Financing Sources Total
$
26,366
$
29,000
$
170,270
$
141,270
Net increase (decrease) in fund balance
$
16,169
$
-
$
-
$
-
Fund Balance - Jan 1
52,577
68,746
68,746
-
Fund Balance - Dec 31
$
68,746
$
68,746
$
68,746
$
-
M
CITY OF STILLWATER, MINNESOTA
PARKCs
Fund Type: Special Revenue Fund
Fund Number: 240 a)
Fund Description:
The Parks Department/Fund provides for maintenance of City owned parks,.
2014 Staffing Level:
Full Time 6.25 FTE (Full Time Equivalents)
Part Time (Seasonal) 8.00 1 Number of Positions
Funding:
Primarily funded by property taxes from the General Tax Levy. Capital Outlay purchases are
financed with General Obligation Capital Outlay Bonds.
2014 Budaet Impacts:
- Personnel costs include 2% COLA on wages, $20 per month increase in medical insurance contributions, and a
10% increase in dental insurance rates
- Other Professional Services include forestry management consultant services of $4,000.
- Tree Removal is for the removal of trees due to Dutch Elm & Oak Wilt diseases.
R
CITY OF STILLWATER, MINNESOTA
SUMMARY OF REVENUES
AND EXPENDITURES
REVENUES:
Taxes
Licenses and Permits
Charges for Service
Interest Earnings
Miscellaneous
Revenue Total
EXPENDITURES:
Personnel Services:
Salaries - Full Time
Overtime - Full Time
Salaries - Part Time
Benefits
Personnel Services Total
Supplies:
Automotive Fuel
Other
Supplies Total
Services and Charges:
Contractual Services
Tree Removal
Other Professional Services
General Insurance
Other
Total Service and Charges
Miscellaneous:
Capital Outlay:
Improvements
Machinery & Equipment
Computer Equipment
Automotive Equipment
Capital Outlay Total
Total Expenditures
Revenues over (under) expenditures
OTHER FINANCING SOURCES:
Transfer In:
Capital Outlay Bond Proceeds
Net increase (decrease) in fund balance
Fund Balance - Jan 1
Fund Balance - Dec 31
PARKS
Fund Type: Special Revenue Fund
Fund Number: 240
$
2013
2014
321,857
2012
ADOPTED
ADOPTED
$ Increase
ACTUAL
BUDGET
BUDGET
(Decrease)
678,039
$ 682,146
$ 733,374
$ 51,228
1,093
1,000
1,000
-
18,948
17,000
22,000
5,000
964
1,500
1,000
(500)
116,927
-
-
-
815,971
$ 701,646
$ 757,374
$ 55,728
$
313,357
$
321,857
$
329,269
$
7,412
10,535
6,000
10,000
4,000
21,375
24,000
24,000
-
116,706
121,309
133,554
12,245
$
461,973
$
473,166
$
496,823
$
23,657
$
20,314
$
22,000
$
25,000
$
3,000
60,851
66,400
80,300
13,900
$
81,165
$
88,400
$
105,300
$
16,900
$
2,385
$
2,250
$
2,300
$
50
10,372
8,000
12,000
4,000
6,175
5,000
5,000
-
59,169
62,440
60,501
(1,939)
41,110
47,390
52,950
5,560
$
119,211
$
125,080
$
132,751
$
7,671
$
16,518
$
15,000
$
22,500
$
7,500
$
726,377
$
-
$
170,000
$
170,000
-
63,900
68,200
4,300
-
1,200
8,100
6,900
-
-
46,000
46,000
$
726,377
$
65,100
$
292,300
$
227,200
$ (589,273) $ (65,100) $ (292,300) $ (219,529)
$ 666,377 $ 65,100 $ 292,300 $ 227,200
$ 77,104 $ - $ - $ -
314,479 391,583 391,583 -
$ 391,583 $ 391,583 $ 391,583 $ -
69
CITY OF STILLWATER, MINNESOTA
COMMUNITY BEAUTIFICATION
Fund Type: Special Revenue Fund
Fund Number: 251 C)
Fund Description:
The Downtown Beautification fund was established by Resolution 2011-07 (dated January 4, 2011) and it accounts
for funds related to the downtown beautification. The name change to Community Beautification (per resolution
Number 2013-162) at the September 17, 2013 City Council meeting.
Funding:
Funded primarily with property taxes from the General Tax Levy. Donations to the fund are anticipated..
EK
CITY OF STILLWATER, MINNESOTA
COMMUNITY BEAUTIFICATION
Fund Type: Special Revenue Fund
Fund Number: 251
SUMMARY OF REVENUES
AND EXPENDITURES
REVENUES:
Taxes
Interest
EXPENDITURES:
2013
2012 ADOPTED
ACTUAL BUDGET
$ 15,000 $ 15,000 $
43 -
2014
ADOPTED $ Increase
BUDGET (Decrease)
15,000 $ -
$ 15,043 $ 15,000 $ 15,000 $
Supplies $ 11,033 $ 15,000 $ 15,000 $ -
Net decrease in fund balance $ 4,010 $ - $ - $ -
Fund Balance - Jan 1 - 4,010 4,010 -
Fund Balance - Dec 31 $ 4,010 $ 4,010 $ 4,010 $ -
71
CITY OF STILLWATER, MINNESOTA
WASHINGTON CO RECYCLING GRANT
Fund Type: Special Revenue Fund
Fund Number: 255 a)
Fund Description:
The Washington County Recycling Grant Fund accounts for the recycling grants received from Washington County.
The funds from this grant can only be used for purposes specified by the grant agreement.
Funding:
Funded exclusively with grant funds received from Washington County and interest earned on investments (the
fund's prorated share).
2014 Budget Impacts:
- Services and Charges costs include education services and materials.
EM
CITY OF STILLWATER, MINNESOTA
WASHINGTON CO RECYCLING GRANT
Fund Type: Special Revenue Fund
Fund Number: 255
SUMMARY OF REVENUES
REVENUES:
Intergovernmental
Interest
Revenue Total
EXPENDITURES:
Services and Charges:
Miscellaneous:
Expenditure Total
Net increase in fund balance
Fund Balance - Jan 1
Fund Balance - Dec 31
m
2013
2014
2012
ADOPTED
ADOPTED
$ Increase
ACTUAL
BUDGET
BUDGET
(Decrease)
$
34,192
$
37,740
$
37,740
$
-
608
-
500
500
$
34,800
$
3040
$
38,240
$
500
$
22,331
$
21,192
$
22,692
$
1,500
$
7,351
$
16,548
$
15,548
$
(1,000)
$
29,683
$
37,740
$
38,240
$
500
$
5,117
$
-
$
-
$
-
151,186
156,303
156,303
-
$
156,303
$
156,303
$
156,303
$
-
m
. zT0;; •21
A Mb
rr,
Debt Service Funds are used by the City to account for the accumulation of resources and the
payment of general obligation debt and other long-term debt.
y1\"L�]Z+'i�lA�'�`/_\Ia:�l`111►1►1�+'i�]IG
EEAU,,
DEBT SERVICEFUNDSn
o o
2014 EXPENDITURES BY TYPE
Principal
84
0%
• •
DEBTSERVICEFUNDS
� o
m a
�JN�S a 3 fA�\
a3n
SUMMARY OF REVENUES
AND EXPENDITURES
REVENUES:
Property Taxes
Special Assessments
Market Value Homestead Credit
Interest
Miscellaneous
Revenue Total
EXPENDITURES:
Debt Service:
Principal
Interest
Paying Agent Fees
Other
Expenditure Total
Revenues over expenditures
OTHER FINANCING SOURCES (USES):
Transfer In
St Croix Valley Recreation Center
TIF Districts (Tax Increment Financing)
Other
Transfer Out
Other Financing Sources (Uses) Total
Net increase in fund balance
Fund Balance - Jan 1
Fund Balance - Dec 31
Revenue Totals (Info only)
Expenditure Totals (Info only)
$ 2,990,238 $ 2,803,275 $ 4,211,335 $ 1,408,060
818,860 753,254 778,518 25,264
5,051 865 4,696 3,831
50,266 - - -
$ 3,864,415 $ 3,557,394 $ 4,994,549 $ 1,437,155
$ (650,041) $ (573,970) $ (1,963,702) $ (1,389,732)
$ 79,944 $
2013
2014
2012
ADOPTED
ADOPTED $ Increase
ACTUAL
BUDGET
BUDGET (Decrease)
—
$ 3,095,109
$ 2,971,497
$ 3,018,920 $ 47,423
82,617
-
- -
24,721
-
- -
$ 2,990,238 $ 2,803,275 $ 4,211,335 $ 1,408,060
818,860 753,254 778,518 25,264
5,051 865 4,696 3,831
50,266 - - -
$ 3,864,415 $ 3,557,394 $ 4,994,549 $ 1,437,155
$ (650,041) $ (573,970) $ (1,963,702) $ (1,389,732)
$ 79,944 $
93,601 $
80,783 $ (12,818)
397,310
332,393
346,795 14,402
85,000
42,500
- (42,500)
(13,473)
(85,000)
(85,000) -
$ 5,535,758 $
383,494 $
342,578 $ -
$ 4,885,717 $ (190,476) $ (1,621,124) $ (1,430,648)
5,486,765 10,372,482 10,182,006 (190,476)
$ 10,372,482 $ 10,182,006 $ 8,560,882 $ (1,621,124)
Wo
CITY OF STILLWATER, MINNESOTA
GO CAPITAL OUTLAY BONDS
Fund Type: Debt Service Fund
Fund Numbers: 300 - 329 a)
Funds Description:
These funds record the receipt of property taxes generated by the debt service levy and the payment of principal,
interest and paying agent fees for outstanding General Obligation Capital Outlay Bonds (GO CO Bonds) issued by
the City.
Purpose of Debt:
Proceeds from GO CO Bonds are used to finance the purchase/construction of capital outlay/major capital
construction projects where property taxes are the main funding source.
Funding:
Primarily financed with property taxes through an annual debt service levy.
2014 Budget Impacts:
Fund
Number
Bond Issue
Purpose
Balance
as of
12/31/13
Principal
Due in
2014
Interest
Due in
2014
Levy Amount
for Payable
2014
Existing Debt:
307
$1,290,000 GO CO Bonds, Series 2007A
2007 CO
$350,000
$170,000
$10,269
$196,324
308
$1,445,000 GO CO Bonds, Series 2008A
2008 CO
$595,000
$190,000
$16,013
$223,821
309
$1,455,000 GO CO Bonds, Series 2009A
2009 CO
$780,000
$185,000
$20,625
$218,243
$1,610,000 GO CO Bonds, Series 2012A
2012 CO
$1,430,000
$160,000
$93,953
$193,830
$4,475,000 GO CO Bonds, Series 2012A
Refunding
$4,745,000
$400,000
$32,200
$356,565
$3,160,000 GO CO Bonds, Series 2005B
Refunding
$1,830,000
$195,000
$63,570
$283,870
316
$6,400,000 GO CO Bonds, Series 2006A
2006 CO/Library
$3,870,000
$395,000
$141,986
$382,809
',,,VF
$1,005,000 GO CO Bonds, Series 2009B
Refunding
$565,000
$115,000
$14,988
$103,478
$4,095,000 GO CO Bonds, Series 2009D
Refunding
$2,565,000
$300,000
$77,813
$392,766
324
$927,000 GO CO Capital Outlay
Armory Land
$85,000
New Debt:
314
IGO CO Bonds, Series 2014
12014 CO
$ 250,000
IL Totals $2,110,000 $471,417 $2,686,706
Refunding Bonds:
During 2012, the City issued $6,355,000 Gneral Obligation Bonds, Series 2012A to finance 2012 Capital Outlay purchases and to refinance (advanced)
existing debt: (1) GO Improvement Bonds, Series 2004A (callable on February 1, 2014), and (2) GO Capital Outlay Bonds, Series 2006A (callable on
�3February 1, 2015).
During 2005, the City issued advanced refunding $3,160,000 General Obligation Capital Outlay Refunding Bonds, Series 2005B to refinance existing
" debt issued in 1996, $5,530,000 General Obligation Capital Outlay Bonds, Series 1996A, to save on interest costs. The Series 1996A Bonds were
issued to finance the remodeling of City Hall.
During 2009, the City issued current refunding $1,005,000 General Obligation Capital Outlay Refunding Bonds, Series 2009B to refinance existing debt
issued in 1998, $2,500,000 General Obligation Capital Outlay Bonds Series 19988, to save on interest costs. The Series 1998B Bonds were issued to
finance Capital Outlay purchases for 1998 and 1999.
During 2009, the City issued crossover refunding $4,095,000 General Obligation Capital Outlay Refunding Bonds, Series 2009D to refinance existing
debt issued in 2002, $7,840,000 General Obligation Capital Outlay Bonds Series 2002A, to save on interest costs. The Series 2002A Bonds were
issued to finance the construction of the City's Public Works Facility.
Notes:
- General Obligation Bonds are backed with the full faith and credit, and taxing power of the City.
- Fund balance is reserved for debt service payments, both current and future.
W
CITY OF STILLWATER, MINNESOTA
ID
GO
CAPITAL OUTLAY BONDS
Fund Type: Debt Service Fund
Fund Numbers: 300 - 329
2013
2014
SUMMARY OF REVENUES
2012
ADOPTED
ADOPTED
$ Increase
AND EXPENDITURES
ACTUAL
BUDGET
BUDGET
(Decrease)
REVENUES:
Property Taxes:
Current
$
2,501,701
$
2,657,898
$ 2,686,706
$ 28,808
Delinquent
40,935
-
-
-
Market Value Homestead Credit
-
-
-
-
Interest
16,897
-
-
-
Donations
-
-
-
-
Revenue Total
$
2,559,533
$
2,657,898
$ 2,686,706
$ 28,808
EXPENDITURES:
Debt Service:
Principal
$
2,095,000
$
1,915,000
$ 2,110,000
$ 195,000
Interest
456,934
447,004
471,417
24,413
Paying Agent Fees
3,368
440
3,415
2,975
Professional Services
47,380
-
-
-
Other
2,440
-
-
-
Expenditure Total
$
2,605,122
$
2,362,444
$ 2,584,832
$ 222,388
Revenues over expenditures
$
(45,589)
$
295,454
$ 101,874
$ (193,580)
OTHER FINANCING SOURCES (USES):
Bond Proceeds
$
4,986,977
$
-
$ -
$ -
Transfer Out
(13,473)
(85,000)
(85,000)
-
Other Financing Sources (Uses) Total
$
4,973,504
$
(85,000)
$ (85,000)
$ -
Net increase in fund balance
$
4,927,915
$
210,454
$ 16,874
$ (193,580)
Fund Balance - Jan 1
3,784,323
8,712,238
8,922,692
210,454
Fund Balance - Dec 31
$
8,712,238
$
8,922,692
$ 8,939,566
$ 16,874
LA
CITY OF STILLWATER, MINNESOTA
GO IMPROVEMENT BONDS
Fund Type: Debt Service Fund
Fund Numbers: 330 - 359
. ID
Funds Description:
These funds record the receipt of special assessment payments, property taxes and the payment of principal,
interest and paying agent fees for outstanding General Obligation Improvement Bonds (GO Imp Bonds) issued
by the City.
Purpose of Debt:
Proceeds from GO Improvement Bonds are used to finance capital improvement projects (i.e. street
improvement projects, sidewalk projects, etc.) where special assessments and property taxes are the primary
funding sources.
Funding:
Primarily financed with special assessments and property taxes through an annual debt service levy when
necessary.
2014 Budget Impacts:
Fund
Number
Bond Issue
Balance
as of
12/31/13
Principal
Due in
2014
Interest
Due in
2014
Existing Debt:
340 1$4,695,000 GO Improvement Bonds, Series 2004A
$2,000,000
$1,615,000
$52,068
11 Totals 11 $1,615,000 $52,068
Note: During 2012, the City issued $6,355,000 Gneral Obligation Bonds, Series 2012A to finance 2012 Capital Outlay purchases and to refinance
(advanced) existing debt: (1) GO Improvement Bonds, Series 2004A (callable on February 1, 2014), and (2) GO Capital Outlay Bonds, Series
2006A (callable on February 1, 2015).
Notes:
- General Obligation Bonds are backed with the full faith and credit, and taxing power of the City.
- Fund balance is reserved for debt service payments, both current and future.
82
CITY OF STILLWATER, MINNESOTA
ID
GO IMPROVEMENT BONDS
Fund Type: Debt Service Fund
Fund Numbers: 330 - 359
2013
2014
SUMMARY OF REVENUES
2012
ADOPTED
ADOPTED
$ Increase
AND EXPENDITURES
ACTUAL
BUDGET
BUDGET
(Decrease)
REVENUES:
Property Taxes:
Current
$
294,140
$
-
$ -
$ -
Delinquent
4,431
-
-
-
Special Assessments
82,617
-
-
-
Market Value Homestead Credit
-
-
-
-
Interest
4,421
-
-
-
Revenue Total
$
385,609
$
-
$ -
$ -
EXPENDITURES:
Debt Service:
Principal
$
375,000
$
385,000
$ 1,615,000
$ 1,230,000
Interest
77,313
35,750
52,068
16,318
Paying Agent Fees
431
-
431
431
Other
272
-
-
-
Expenditure Total
$
453,016
$
420,750
$ 1,667,499
$ 1,246,749
Revenues over expenditures
$
(67,407)
$
(420,750)
$ (1,667,499)
$ (1,246,749)
Net increase in fund balance
$
(67,407)
$
(420,750)
$ (1,667,499)
$ (1,246,749)
Fund Balance - Jan 1
825,402
757,995
337,245
(420,750)
Fund Balance - Dec 31
$
757,995
$
337,245
$ (1,330,254)
$ (1,667,499)
CITY OF STILLWATER, MINNESOTA
GO TIF BONDS
Fund Type: Debt Service Fund
Fund Numbers: 36o-379 ID
Funds Description:
These funds record the receipt of tax increment and the payment of principal, interest and paying agent fees for
outstanding General Obligation Tax Increment Financing Bonds (GO TIF Bonds) issued by the City.
Purpose of Debt:
Proceeds from GO TIF Bonds are used to finance TIF eligible capital improvement projects where TIF is the main
funding source.
Funding:
Primarily financed with tax increment transferred in from the obligating TIF District
2014 Budget Impacts:
Notes:
- General Obligation Bonds are backed with the full faith and credit, and taxing power of the City.
- Fund balance is reserved for debt service payments, both current and future.
Balance
Principal
Interest
Fund
TIF District
as of
1
Due in
1 1
Due in
Number
Bond Issue
Purpose
Obligation
12/31/13
2014
2014
Notes:
- General Obligation Bonds are backed with the full faith and credit, and taxing power of the City.
- Fund balance is reserved for debt service payments, both current and future.
CITY OF STILLWATER, MINNESOTA
GO TIF BONDS
Fund Type: Debt Service Fund
Fund Numbers: 36o-379
2013 2014
SUMMARY OF REVENUES 2012 ADOPTED ADOPTED $ Increase
AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease)
EXPENDITURES:
Debt Service:
Principal
Interest
Paying Agent Fees
Other
Expenditure Total
Revenues over expenditures
OTHER FINANCING SOURCES (USES):
Transfer In
Other Financing Sources (Uses) Total
Net increase in fund balance
Fund Balance - Jan 1
Fund Balance - Dec 31
$
120,000
$
135,000
$
155,000
$
20,000
201,685
196,968
191,370
(5,598)
425
425
425
-
$
322,110
$
332,393
$
346,795
$
14,402
$
(322,110)
$
(332,393)
$
(346,795)
$
(14,402)
$
322,310
$
332,393
$
346,795
$
14,402
$
322,310
$
332,393
$
346,795
$
14,402
$
200
$
-
$
-
$
-
7,805
8,005
8,005
-
$
8,005
$
8,005
$
8,005
$
-
l7
CITY OF STILLWATER, MINNESOTA
GO REVENUE BONDS
Fund Type: Debt Service Fund
Fund Numbers: 38o - 389 ID
Funds Description:
These funds record the revenues received and the payment of principal, interest and paying agent fees for
outstanding General Obligation Revenue Bonds (GO Revenue Bonds) issued by the City.
Purpose of Debt:
Proceeds from GO Revenue Bonds are used to finance capital projects where the debt is primarily financed through
revenues generated by the project.
Funding:
$1,420.000 GO Revenue Bonds, Series 2009C
Funding is provided by donations and net revenues (revenues less expenditures) from St Croix Valley Recreation
Center operations and property taxes (when needed).
$2,695,000 GO Revenue Bonds, Series 2005C
This bond issue is a refunding bond of the $4,610,000 GO Revenue Bonds, Series 1998A. Funding is provided by
donations and net revenues (revenues less expenditures) from the St. Croix Valley Recreation Center operations,
tax increment from TIF District #4 and property taxes (when needed).
2014 Budget Impacts:
Fund
Number
Bond Issue
Balance
as of
12/31/13
Principal
Due in
2014
Interest
Due in
2014
Levy Amount
for Payable
2014
Existing Debt:
Bond Issue
12/31/13 2014 2014
383
$1,425,000 GO Water Rev Bonds, Series 2013A
$1,425,000 $0 $22,969
$2,695,000 GO Revenue Bonds, Series 2005C
$1,045,000
$185,000
$33,633
1 $242,109
$1,420,000 GO Revenue Bonds, Series 2009C
$1,030,000
$135,000
$29,438
$90,105
11 Totals 11 $320,000L_1§1,071 JI $332,214 1
Refunding Bonds:
During 2005, the City issued advanced refunding $2,695,000 General Obligation Revenue Refunding Bonds,
Series 2005C to refinnance existing debt issued in 1998, $4,610,000 General Obligation Revenue Bonds
Series 1998A, to save on interest costs. The Series 1998A Bonds were issued to finance the construction of
the City's St Croix Valley Recreation Center.
During 2009, the City issued crossover refunding $1,420,000 General Obligation Revenue Refunding Bonds,
Series 2009C to refinnance existing debt issued in 2000, $2,135,000 General Obligation Revenue Bonds
Series 2000D, to save on interest costs. The Series 2000D Bonds were issued to finance the construction of
a second sheet of ice at the City's St Croix Valley Recreation Center.
Other Debt:
The following bond issue was issued by the City for Board of Water Commissioners. For that reason, accounting of the
bond issue is found in the financial statement of the Board of Water Commissioners. Presentation of this bond issue
aooears here oniv for informational purposes.
Funding:
$1,425,000 GO Water Rev Bonds, Series 2013A
This bond issue was issued by the City for the Board of Water Commission (City's Component Unit) to install new
water meters throughout the City. Funding is provided by the Board of Water Commission through water user fees.
Notes:
- General Obligation Bonds are backed with the full faith and credit, and taxing power of the City.
- Fund balance is reserved for debt service payments, both current and future.
Balance Principal Interest
Fund
as of Due in Due in
Number
Bond Issue
12/31/13 2014 2014
383
$1,425,000 GO Water Rev Bonds, Series 2013A
$1,425,000 $0 $22,969
Funding:
$1,425,000 GO Water Rev Bonds, Series 2013A
This bond issue was issued by the City for the Board of Water Commission (City's Component Unit) to install new
water meters throughout the City. Funding is provided by the Board of Water Commission through water user fees.
Notes:
- General Obligation Bonds are backed with the full faith and credit, and taxing power of the City.
- Fund balance is reserved for debt service payments, both current and future.
CITY OF STILLWATER, MINNESOTA
RE
GO
REVENUE BONDS
Fund Type: Debt Service Fund
Fund Numbers: 380 - 389
2013
2014
SUMMARY OF REVENUES
2012
ADOPTED
ADOPTED
$ Increase
AND EXPENDITURES
ACTUAL
BUDGET
BUDGET
(Decrease)
REVENUES:
Property Taxes:
Current
$
251,978
$
313,599
$ 332,214
$ 18,615
Delinquent
1,924
-
-
-
Market Value Homestead Credit
-
-
-
-
Interest
3,396
-
-
-
Miscllaneous
-
-
-
-
Revenue Total
$
257,298
$
313,599
$ 332,214
$ 18,615
EXPENDITURES:
Debt Service:
Principal
$
305,000
$
315,000
$ 320,000
$ 5,000
Interest
81,239
72,378
63,071
(9,307)
Paying Agent Fees
827
-
425
425
Other
174
-
-
-
Expenditure Total
$
387,240
$
387,378
$ 383,496
$ (3,882)
Revenues over expenditures
$
(129,942)
$
(73,779)
$ (51,282)
$ 22,497
OTHER FINANCING SOURCES (USES):
Transfer In:
St Croix Valley Recreation Center
$
79,944
$
93,601
$ 80,783
$ (12,818)
TIF District #4
75,000
-
-
-
Other Financing Sources (Uses) Total
$
154,944
$
93,601
$ 80,783
$ -
Net increase in fund balance
$
25,002
$
19,822
$ 29,501
$ 9,679
Fund Balance - Jan 1
868,723
893,725
913,547
19,822
Fund Balance - Dec 31
$
893,725
$
913,547
$ 943,048
$ 29,501
RE
CITY OF STILLWATER, MINNESOTA
OTHER LONG-TERM DEBT
Fund Type: Debt Service Fund
Fund Numbers: 390 - 399 ID
Funds Description:
These funds record the revenues received and the payment of principal and interest for other outstanding long-term
debt issued by the City.
Purpose of Debt:
Capital Lease -Outdoor Lightinq (at St Croix Valley Recreation Center)
Proceeds form the Capital Lease -Outdoor Lighting were used to purchase outdoor lighting for the St Croix Valley
Recreation Center's outdoor ice rink. A pledge was made by the Stillwater Hockey Association to reimburse the
City for this purchase.
Funding:
Capital Lease -Outdoor Lighting (at St Croix Valley Recreation Center)
Funding is provided by the Stillwater Hockey Association.
Notes:
- Fund balance is reserved for debt service payments, both current and future.
M.
CITY OF STILLWATER, MINNESOTA
•
OTHER
LONG-TERM DEBT
Fund Type: Debt Service Fund
Fund Numbers: 390 - 399
2013
2014
SUMMARY OF REVENUES
2012
ADOPTED
ADOPTED
$ Increase
AND EXPENDITURES
ACTUAL
BUDGET
BUDGET
(Decrease)
REVENUES:
Interest
7
-
-
-
Refunds & Reimbursements
$
11,927
$
11,927
$ 11,927
$ -
Revenue Total
$
11,934
$
11,927
$ 11,927
$ -
EXPENDITURES:
Debt Service:
Principal
$
95,238
$
53,275
$ 11,335
$ (41,940)
Interest
1,689
1,154
592
(562)
Expenditure Total
$
96,927
$
54,429
$ 11,927
$ (42,502)
Revenues over expenditures
$
(84,993)
$
(42,502)
$ -
$ 42,502
OTHER FINANCING SOURCES (USES):
Transfer In
$
85,000
$
42,500
$ -
$ (42,500)
Other Financing Sources (Uses) Total
$
85,000
$
42,500
$ -
$ (42,500)
Net increase in fund balance
$
7
$
(2)
$ -
$ 2
Fund Balance - Jan 1
512
519
517
(2)
Fund Balance - Dec 31
$
519
$
517
$ 517
$ -
•
Capital Project Funds are used by the City to account for the constructions/acquisition of capital
projects/assets with the City's Tax Increment Financing Districts.
CITY OF STILLWATER. MINNESOTA
BEAUT��BEq %UT��,
G G
o CAPITALPR, ,
I Is 63r,�
SUMMARY OF REVENUES
AND EXPENDITURES
REVENUES:
Tax Increment
Market Value Homestead Credit
Interest
Revenue Total
EXPENDITURES:
Contractual
Pedestrain Plaza
Fagade Program
Legal
Other
Expenditure Total
Revenues over expenditures
OTHER FINANCING SOURCES (USES):
Transfer Out
Net increase in fund balance
Fund Balance -Jan 1
Fund Balance - Dec 31
Revenue Totals (Info only)
Expenditure Totals (Info only)
M
2013
2014
2012
ADOPTED
ADOPTED
$ Increase
ACTUAL
BUDGET
BUDGET
(Decrease)
—
$
2,224,672
$
2,247,000
$
1,455,000
$
(792,000)
31,669
-
-
-
$
2,256,341
$
2,247,000
$
1,455,000
$
(792,000)
$
744,956
$
809,800
$
871,460
$
61,660
3,063
-
-
-
868,969
-
-
-
$
1,619,565
$
809,800
$
871,460
$
-
$
636,776
$
1,437,200
$
583,540
$
(792,000)
$
(503,497)
$
(332,393)
$
(346,795)
$
(14,402)
$
133,279
$
1,104,807
$
236,745
$
(868,062)
7,962,198
8,095,477
9,200,284
1,104,807
$
8,095,477
$
9,200,284
$
9,437,029
$
236,745
M
CITY OF STILLWATER, MINNESOTA
TIF DISTRICT # 6
Fund Type: Capital Projects Fund
Fund Number: 466
Fund Description:
The City is the administering authority for Development District #1, Tax Increment District #6, Jr. High (TIF District
#6). The district is a redevelopment district established in 1993 and has a 25 -year duration upon the receipt of the
tax increment. 1995 was the date of the first tax increment receipt and December 31, 2019 is the required date of
decertification.
Projects/Pay-as-you-qo Obligations within this district are as follows:
CUB/Jr High
This project was a redevelopment of the old Stillwater Junior High site into corporate headquarters for CUB Foods
and a public parking lot. No tax increment obligation is due to the developer.
Ism
CITY OF STILLWATER, MINNESOTA
TIF DISTRICT * 6
Fund Type: Capital Projects Fund
Fund Number: 466
SUMMARY OF REVENUES
AND EXPENDITURES
REVENUES:
Tax Increment
Interest
Revenue Total
EXPENDITURES:
Other
Expenditure Total
Revenues over expenditures
Net increase in fund balance
Fund Balance - Jan 1
Fund Balance - Dec 31
503
$ 503 $ - $
65,000 $ (10,000)
$ 76,759 $
2013
2014
(10,000)
2012
ADOPTED
ADOPTED
$ Increase
ACTUAL
BUDGET
BUDGET
(Decrease)
$ 74,297
$ 75,000
$ 65,000
$ (10,000)
2,965
-
-
-
$ 77,262
$ 75,000
$ 65,000
$ (10,000)
503
$ 503 $ - $
65,000 $ (10,000)
$ 76,759 $
75,000 $
65,000 $
(10,000)
667,395
744,154
819,154
75,000
$ 744,154 $
819,154 $
884,154 $
65,000
w
CITY OF STILLWATER, MINNESOTA
TIF DISTRICT * 8
Fund Type: Capital Projects Fund
Fund Number: 468
Fund Description:
The City is the administering authority for Development District #2, Tax Increment District #8, Anchobaypro, Inc (TIF
District #8). The district is a housing district established in 2000 and has a 25 -year duration upon the receipt of the first
tax increment. 2002 was the date of the first tax increment receipt and December 31, 2027 is the required date of
decertification.
P roe ects/Pay-as-you-qo Obligations within this district are as follows:
LONG LAKE VILLAS
Long Lake Villas is a low to moderate income multifamily housing project. The City entered into any agreement
with Long Lake Limited Partnership to aid in financing a portion of tax increment eligible costs of the project. The
agreement is not a general obligation of the City . Payments are made on the first day of each August and
February commencing on August 1, 2002 and ending on February 1, 2026 are made solely from Available Tax
Increment. Available Tax Increment is defined as 90% of the tax increment derived from the development
property (Long Lake Villas).
9.9
1st
Not to
Scheduled
Available
Exceed a
Maximum
Payments
Expected
Development
Payment
Duration
Tax
Payment
Total
to Date
2014
Property
Date
of Payments
Increment"
of
Obligation
12/31/13
Payment
Long Lake Villas
2002
Life of District
90%
N/A
$1,284,038
$873,255
$76,500
9.9
CITY OF STILLWATER, MINNESOTA
TIF DISTRICT *8
Fund Type: Capital Projects Fund
Fund Number: 468
SUMMARY OF REVENUES
AND EXPENDITURES
REVENUES:
Tax Increment
Interest
Revenue Total
EXPENDITURES:
Contractual:
Long lake Villas
Contractual Total
Other
Expenditure Total
Revenues over expenditures
Net increase in fund balance
Fund Balance - Jan 1
Fund Balance - Dec 31
$
2013
2014
82,800
2012
ADOPTED
ADOPTED
$ Increase
ACTUAL
BUDGET
BUDGET
(Decrease)
$ 85,572
$ 92,000
$ 85,000
$ (7,000)
376
-
-
-
$ 85,948
$ 92,000
$ 85,000
$ (7,000)
$
79,262
$
82,800
$
76,500
$
(6,300)
$
79,262
$
82,800
$
76,500
$
(6,300)
890
-
-
-
$
80,152
$
82,800
$
76,500
$
(6,300)
$
5,796
$
9,200
$
8,500
$
(700)
$
5,796
$
9,200
$
8,500
$
(700)
120,482
126,278
135,478
9,200
$
126,278
$
135,478
$
143,978
$
8,500
M
CITY OF STILLWATER, MINNESOTA
TIF DISTRICT #9
Fund Type: Capital Projects Fund
Fund Number: 469
Fund Description:
The City is the administering authority for Development District #1, Tax Increment District #9, Curve Crest Villas (TIF
District #9). The district is a housing district established in 2002 and has a 25 -year duration upon the receipt of the
first tax increment. 2004 was the date of the first increment receipt and December 31, 2029 is the required date of
decertification.
Projects/Pay-as-you-qo Obligations within this district are as follows:
CURVE CREST VILLAS
Curve Crest Villas is a low to moderate income multifamily rental project. Two (2) notes were issued in the relation
to this project to reimburse the developer for tax increment eligible costs. These notes are as follows:
11 Totals 11 $30,00011 $43,65211
Payments on these notes are payable solely from 1/2 of Available Tax Increment. The City has no obligation to pay
principal and interest on these Notes from any other sources than Available Tax Increment. If at any time there is not
sufficient available increment to make the principal and interest payments, the remaining funds needed to make the
principal and/or interest payments is made by the guarantor (in this case the developer). Available Tax Increment is
defined as 90% of the tax increment derived from the development property (Curve Crest Villas) and received by the
City in the six months preceding the payment date.
Balance
Principal
Interest
Note
Issue
Date of
as of
Due in
Due in
Note Issue
Number
Amount
Issuance
12/31/13
2014
2014
$445,000 TIF Revenue Note
R-1
$445,000
06/14/02
$362,500
$15,000
$21,826
$445,000 TIF Revenue Note
R-2
$445,000
06/14/02
$362,500
$15,000
$21,826
11 Totals 11 $30,00011 $43,65211
Payments on these notes are payable solely from 1/2 of Available Tax Increment. The City has no obligation to pay
principal and interest on these Notes from any other sources than Available Tax Increment. If at any time there is not
sufficient available increment to make the principal and interest payments, the remaining funds needed to make the
principal and/or interest payments is made by the guarantor (in this case the developer). Available Tax Increment is
defined as 90% of the tax increment derived from the development property (Curve Crest Villas) and received by the
City in the six months preceding the payment date.
CITY OF STILLWATER, MINNESOTA
907
TIF DISTRICT #9
Fund Type: Capital Projects Fund
Fund Number: 469
2013
2014
SUMMARY OF REVENUES
2012
ADOPTED
ADOPTED $ Increase
AND EXPENDITURES
ACTUAL
BUDGET
BUDGET (Decrease)
REVENUES:
Tax Increment
$
82,825
$
80,000
$ 85,000 $ 5,000
Interest
127
-
- -
Revenue Total
$
82,952
$
80,000
$ 85,000 $ 5,000
EXPENDITURES:
Contractual:
Curve Crest Villas
75,256
72,000
76,500 4,500
Miscellaneous
1,250
-
- -
Contractual Total
$
76,506
$
72,000
$ 76,500 $ 4,500
Expenditure Total
$
76,506
$
72,000
$ 76,500 $ 4,500
Revenues over expenditures
$
6,446
$
8,000
$ 8,500 $ 500
Net increase in fund balance
$
6,446
$
8,000
$ 8,500 $ 500
Fund Balance - Jan 1
58,338
64,784
72,784 8,000
Fund Balance - Dec 31
$
64,784
$
72,784
$ 81,284 $ 8,500
907
CITY OF STILLWATER, MINNESOTA
TIF DISTRICT #10
Fund Type: Capital Projects Fund
Fund Number: 470 (D
Fund Description:
The City is the administering authority for Development District #1, Tax Increment District #10, Scattered Site
Housing Projects (TIF District #10). The district is a redevelopment district established in 2004 and has a 25 -year
duration upon the receipt of the first increment. 2005 is the date of the first increment receipt and December 31, 2030
is the required date of decertification.
Debt Obligation:
$5,300,000 General Obligation Tax Increment Bonds, Series 2008B. This debt obligation was issued to contruct a
municipal parking ramp. Net revenues from this distict are its funding source.
Total amount outstaning as of December 31, 2013: $4,790,000 (see page 84 for more information on the
debt service obligation).
Projects/Pay-as-you-go Obligations within this district are as follows:
LOFTS OF STILLWATER
Lofts of Stillwater is a residential and commercial development project consisting of 1 building.
Payments on these bonds are payable solely from Available Tax Increment. The City has no obligation to pay
principal and interest on these bonds from any other sources than Available Tax Increment. If the available tax
increment is not sufficient to pay the Note payments in full, the guarantor of the Notes pay the remaining amount. All
available increment is forwarded to a trust account. Funds in the trust are used to make the principal and interest
payments on the bonds. Available Tax Increment is defined as 95% of the tax increment derived from the
development property (Lofts of Stillwater) and received by the City in the six months preceding the payment date.
TERRA SPRINGS
Terra Springs is a residential and commercial development project consisting of 5 buildings. Two (2) Tax Increment
Revenue Notes were issued in relation to this project to reimburse the developer for tax increment eligible costs.
These notes and the buildings they relate to are as follows:
Balance Principal
Interest
Principal
Issue
Date of as of Due in
Due in
Bond Issue
Amount
Issuance 12/31/13 2014
2014
$2,390,000 TIF Revenue Bonds
$2,390,000
07/20/06 $1,965,000 $95,000
$104,630
Payments on these bonds are payable solely from Available Tax Increment. The City has no obligation to pay
principal and interest on these bonds from any other sources than Available Tax Increment. If the available tax
increment is not sufficient to pay the Note payments in full, the guarantor of the Notes pay the remaining amount. All
available increment is forwarded to a trust account. Funds in the trust are used to make the principal and interest
payments on the bonds. Available Tax Increment is defined as 95% of the tax increment derived from the
development property (Lofts of Stillwater) and received by the City in the six months preceding the payment date.
TERRA SPRINGS
Terra Springs is a residential and commercial development project consisting of 5 buildings. Two (2) Tax Increment
Revenue Notes were issued in relation to this project to reimburse the developer for tax increment eligible costs.
These notes and the buildings they relate to are as follows:
Totals $165,000 $372.090
Payments on these notes are payable solely from of Available Tax Increment. The City has no obligation to pay
principal and interest on these Notes from any other sources than Available Tax Increment. If the available tax
increment is not sufficient to pay the Note payments in full, the guarantor of the Notes pay the remaining amount.
Available Tax Increment is defined as 95% of the tax increment derived from the development property (building
number of the Terra Springs development) and received by the City in the six months preceding the payment date.
100
Balance
Principal
Interest
Building
Issue
Date of
as of
Due in
Due in
Note Issue Number
Amount
Issuance
12/31/13
2014
2014
$3,255,000 TIF Revenue Note 1,2,4
$3,255,000
12/10/03
$2,805,000
$87,000
$195,948
$2,923,000 TIF Revenue Note 3,5
$2,923,000
09/15/04
$2,565,000
$78,000
$176,142
Totals $165,000 $372.090
Payments on these notes are payable solely from of Available Tax Increment. The City has no obligation to pay
principal and interest on these Notes from any other sources than Available Tax Increment. If the available tax
increment is not sufficient to pay the Note payments in full, the guarantor of the Notes pay the remaining amount.
Available Tax Increment is defined as 95% of the tax increment derived from the development property (building
number of the Terra Springs development) and received by the City in the six months preceding the payment date.
100
CITY OF STILLWATER, MINNESOTA
TIF DISTRICT *10
Fund Type: Capital Projects Fund
Fund Number: 470
2013 2014
SUMMARY OF REVENUES 2012 ADOPTED ADOPTED $ Increase
AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease)
REVENUES:
Tax Increment $ 1,154,868 $ 1,200,000 $ 1,220,000 $ 20,000
Interest 2,266 - - -
Revenue Total $ 1,157,134 $ 1,200,000 $ 1,220,000 $ 20,000
EXPENDITURES:
$
(322,310)
$
(332,393)
$
(346,795)
$
(14,402)
Contractual:
$
(322,310)
$
(332,393)
$
(346,795)
$
-
Lofts of Stillwater
$
183,234
$
250,000
$
346,370
$
96,370
Terra Springs
404,698
405,000
372,090
(32,910)
Lumber Barons
$
1,256
$
-
$
-
$
-
Contractual Total
$
589,188
$
655,000
$
718,460
$
63,460
Parking Ramp
$
2,577
$
-
-
$
-
Legal
3,063
-
-
-
Other
30,669
-
-
-
Expenditure Total
$
625,497
$
655,000
$
718,460
$
63,460
Revenues over expenditures
$
531,637
$
545,000
$
501,540
$
(43,460)
OTHER FINANCING SOURCES (USES):
Transfer Out
$
(322,310)
$
(332,393)
$
(346,795)
$
(14,402)
Other Financing Sources (Uses) Total
$
(322,310)
$
(332,393)
$
(346,795)
$
-
Net increase in fund balance
$
209,327
$
212,607
$
154,745
$
(57,862)
Fund Balance - Jan 1
912,819
1,122,146
1,334,753
212,607
Fund Balance - Dec 31
$
1,122,146
$
1,334,753
$
1,489,498
$
154,745
101
Enterprise Funds
Enterprise Funds are used by the City to account for the operations that are financed primarily by
userfees.
2014 OPERATING EXPENSES BY TYPE
Depreciation
1196 . ._
Services and Charges
ml
upp|ies
3%
CITY OF STILLWATER, MINNESOTA
ENTERPRISE FUNDS
2013 2014
SUMMARY OF REVENUES 2012 AMENDED ADOPTED $ Increase
AND EXPENSES ACTUAL BUDGET BUDGET (Decrease)
OPERATING REVENUES $ 3,038,161 $ 3,009,250 $ 3,355,000 $ 345,750
OPERATING EXPENSES:
Personnel Services
Supplies
Service and Charges
Miscellaneous
Depreciation
Operating Expenses Total
Income (Loss) from Operations
NONOPERATING REVENUES:
Interest Income
Miscellaneous
Nonoperating Revenues Total
Income (Loss) before Other
Increases (Decreases)
OTHERINCREASES(DECREASES)
Transferin
Transfer (Out)
Other Increases Total
Change in Net Position
Net Assets - Jan 1
Net Assets - Dec 31
$ 779,477 $
761,347 $
781,064 $
71,637
102,700
105,850
2,062,484
2,357,383
2,361,125
60,381
49,145
50,700
448,117
428,000
413,306
$ 3,422,096 $
3,698,575 $
_
3,712,045 $
$ (383,935) $
(689,325) $
(357,045) $
$ 27,334 $ 29,000 $
47,650 56,000
74,984 $ 85,000 $
19,717
3,150
3,742
1,555
(14, 694)
13,470
27,200 $ (1,800)
94,000 38,000
121,200 $ 36,200
$ (308,951) $ (604,325) $ (235,845) $ 368,480
$ 106,187 $ - $ - $ -
- (8,119) - 8,119
$ 106,187 $ (8,119) $ - $ 8,119
$ (202,764) $ (612,444) $ (235,845) $ 376,599
15,134,837 14,932,073 14,319,629 (612,444)
$ 14,932,073 $ 14,319,629 $ 14,083,784 $ (235,845)
im
CITY OF STILLWATER, MINNESOTA
►SANITARY SEWER
Fund Type: Enterprise Fund
Fund Number: 700 a)
Fund Description:
The Sanitary Sewer Fund was established to account for the operation and maintenance of the City's sanitary sewer
utility system.
Funding Source:
Expenses are solely supported by service fees charged to users.
Rates:
Minimum usage charge: $42.00 (Rate established by Resolution No. 2013-139, 08/20/2013)
Overage charge: $4.80 per 1,000 gallons (Rate established by Resolution No. 2013-139, 08/20/2013)
2014 Staffing Level:
Full -Time (Benefitted) I 3.95 FTE (Full Time Equivalents)
Part -Time (Non -Benefitted) 1 2.0 1 Number of Positions
2014 Budget Impacts:
- Personnel costs include 2% COLA on wages, $20 per month increase in medical insurance contributions, and a
10% increase in dental insurance rates
- Personnel costs include a State mandated contribution rate increase to PERA . Beginning July 1, 2014, the
employers contribution to the plan will increase from 7.25% to 7.38% for the Coordinated Plan and from 14.4% to
15.3% for the Police and Fire Plan on January 1 st, 2014.
- Metropolitan Council provides water treatment services for the wastewater collected by the City's sanitary sewer
system.
Notes:
- A review of the rates is done annually to assure the financial integrity of this fund.
CITY OF STILLWATER, MINNESOTA
SUMMARY OF REVENUES
AND EXPENSES
OPERATING REVENUES:
Charges for Services
OPERATING EXPENSES:
Personnel Services:
Salaries - Full Time
Overtime - Full-time
Salaries - Part Time
Benefits
Personnel Services Total
Supplies:
Service and Charges:
Consulting Engineer
Lift Station Repairs
Sewer Line Repairs
Metropolitan Council
Other
Services and Charges Total
Miscellaneous:
Depreciation:
Operating Expenses Total
Income (Loss) from Operations
NONOPERATING REVENUES (EXPENSES):
Interest Income
Penalty
Other
Nonoperating Revenues Total
Change in Net Position
Net Assets - Jan 1
Net Assets - Dec 31
SANITARY SEWER
Fund Type: Enterprise Fund
Fund Number: 700
2013 2014
2012 ADOPTED ADOPTED $ Increase
ACTUAL BUDGET BUDGET (Decrease)
$ 1,905,730 $ 1,900,000 $ 2,217,000 317,000
$
203,181
$
228,509
$
236,865
8,356
2,329
9,120
10,000
880
21,184
13,000
13,000
-
89,279
85,218
86,899
1,681
$
315,973
$
335,847
$
346,764
10,917
$
24,654
$
40,100
$
49,100
9,000
$
-
$
1,000
$
1,000
-
16,421
50,000
55,000
5,000
2,362
15,000
15,000
-
1,425,808
1,520,000
1,511,803
(8,197)
196,727
223,508
232,849
9,341
$
1,641,318
$
1,809,508
$
1,815,652
6,144
$
6,192
$
4,000
$
5,500
1,500
$
299,319
$
284,000
$
300,000
16,000
$
2,287,456
43,561
$
2,517,016
$
2,473,455
$
(381,726)
$
(573,455)
$
(300,016)
273,439
$
24,000
$
25,000
$
24,000
(1,000)
43,780
42,000
80,000
38,000
3,870
14,000
14,000
-
$
71,650
$
81,000
$
118,000
37,000
$
(310,076)
$
(492,455)
$
(182,016)
310,439
7,860,670
7,550,594
7,058,139
(492,455)
$
7,550,594
$
7,058,139
$
6,876,123
(182,016)
i
CITY OF STILLWATER, MINNESOTA
STORM SEWER
Fund Type: Enterprise Fund
Fund Number: 705 C)
Fund Description:
The Storm Sewer Fund was established to account for the operation and maintenance of the City's storm water utility
system. This fund was established pursuant to Ordinance #821 on March 21, 2006.
Funding Source:
Expenses are solely supported by service fees charged to users.
Rates (Established by Resolution No. 2007-248,12/18/2007):
Single -Family and Duplexes: $10.00 per dwelling Institutional: $60.00 per acre
Multi -Family: $10.00 per unit Commercial/Industrial: $120.00 per acre
Active Open Space: $10.00 per acre Central Business District: $160.00 per acre
2014 Staffing Level:
Full Time I 2.85 FTE (Full Time Equivalents)
2014 Budget Impacts:
- Personnel costs include 2% COLA on wages, $20 per month increase in medical insurance
contributions, and a 10% increase in dental insurance rates
- Personnel costs include a State mandated contribution rate increase to PERA . Beginning July 1,
2014, the employers contribution to the plan will increase from 7.25% to 7.38% for the Coordinated
Plan and from 14.4% to 15.3% for the Police and Fire Plan on January 1 st, 2014.
- Membership & Dues is dues to the Middle St Croix WMO and the East Metro Water Resource Consultant
(providing the education portion of the MS4 permit), and League of Minnesota Cities -Coalition of Metro Cities.
Notes:
- A review of the rates is done annually to assure the financial integrity of this fund.
108
CITY OF STILLWATER, MINNESOTA
STORM SEWER
Fund Type: Enterprise Fund
C, ) Fund Number: 705
SUMMARY OF REVENUES 2012
AND EXPENSES ACTUAL
OPERATING REVENUES:
Charges for Services
OPERATING EXPENSES:
Personnel Services:
Salaries - Full Time
Overtime - Full -Time
Salaries - Part Time
Benefits
Personnel Services Total
Supplies:
Service and Charges:
Consulting Engineer
Contractual
Storm Sewer Repairs
Pond Maintenance
Other
Services and Charges Total
Miscellaneous:
Memberships and Dues
Other
Miscellaneous Total
Depreciation:
Operating Expenses Total
Income (Loss) from Operations
NONOPERATING REVENUES:
Interest Income
Nonoperating Revenues Total
Change in Net Position
Net Assets - Jan 1
Net Assets - Dec 31
$ 494,910 $
2013
AMENDED
BUDGET
496,000 $
2014
ADOPTED $ Increase
BUDGET (Decrease)
496,000 $ -
$
173,291
$
170,248
$
172,685
$
2,437
1,085
5,350
4,000
(1,350)
8,426
-
-
-
60,580
62,536
66,885
4,349
$
243,382
$
238,134
$
243,570
$
5,436
$
18,479
$
18,750
$
12,750
$
(6,000)
$
19,796
$
20,500
$
20,000
$
(500)
-
3,400
9,200
5,800
3,562
20,000
20,000
-
591
40,000
40,000
-
47,440
76,786
70,810
(5,976)
$
71,389
$
160,686
$
160,010
$
(676)
$
34,616
$
36,645
$
37,200
$
555
550
5,500
5,500
-
$
35,166
$
42,145
$
42,700
$
555
$
22,330
$
24,000
$
22,000
$
(2,000)
$
390,746
$
483,715
$
(2,685)
$
481,030
$
104,164
$
12,285
$
14,970
$
2,685
$
1,587
$
2,000
$
1,500
$
(500)
$
1,587
$
2,000
$
1,500
$
(500)
$
105,751
$
14,285
$
16,470
$
2,185
368,095
473,846
488,131
14,285
$
473,846
$
488,131
$
504,601
$
16,470
WE
CITY OF STILLWATER, MINNESOTA
SIGNS & LIGHTING
Fund Type: Enterprise Fund
Fund Number: 710 (Z)
Fund Description:
The Signs & Lighting Fund was established to account for the operation and maintenance of the City's sign and
lighting infrastructure within the entire City.
Other Information:
The sign and lighting utility fee was approved and enacted by the City Council, pursuant to Ordinance #938, on June
17, 2003. The purpose of this ordinance was to "encourage the installation of street lighting (including signage)
throughout the City to promote the general health, safety and welfare of the citizens of the City". Benefits from this
system for utility users do not just reside within the general neighborhood of the utility user, but also for the general
use of the entire sign and lighting system within the City limits.
Funding Source:
Expenses are solely supported by service fees charged to users.
Rates (established by Resolution No. 2003-151, 07/01/2003):
Single -Family and Duplexes: $8 per dwelling Commercial: $96 per acre
Multi -Family: $6 per unit Commercial with System: $128 per acre
Institutional: $24 per acre Active Open Space: $2 per acre
Interfund Obligation
* On August 5, 2003, Resolution Number 2003-173, the City Council approved the funding of the Industrial Park
Lighting Project (Engineering Project #2000-13) by the Sign & Lighting Fund. There were insufficient funds, at that
time, in the Sign & Lighting Fund to fund the $265,000 project. The Council authorized an interfund borrowing,
pledging future cash to be used to repay the interfund borrowing. In 2004, when the project was complete, the
Capital Project fund borrowed $165,470 to the Sign & Lighting Fund to cover the negative cash amount of the fund.
** As part of the feasibility report for the 2006 Street Improvement Project (Forest Hills), Council authorized $40,000 of
funding from the Signs & Lighting Fund to cover costs associated with installation of street lights in the project. The
existing lights in the project area were estimated to be over 40 years old. Another interfund borrowing from the
Capital Projects Fund was done to cover the deficit in the Signs and Lighting Fund. Future cash is pledged for the
repayment of the interfund borrowing.
**
The balance of the interfund borrowings is as follows:
Interfund Obligation
Original
Loan
Amount
Amount
Paid***
to Date
Balance
as of
12/31/11
Projected
Amount to
be Paid in 2013
Due to Capital Projects Fund
$165,470
$77,694
$87,776
$8,119
Due to Capital Projects Fund
$17,630
$0
$17,630
$0
Total
$183,100
$77,694J
$105,406
$8,119
***Yearly payments are not calculated until the closing of the fiscal year. In other words, the annual payment for fiscal
year 2012 will not be available until March of 2013.
2014 Staffing Level:
Full Time I 0.951FTE (Full Time Equivalents)
2014 Budget Impacts:
- Personnel costs include 2% COLA on wages, $20 per month
increase in medical insurance contributions, and a 10% increase in
- Personnel costs include a State mandated contribution rate increase
to PERA . Beginning July 1, 2014, the employers contribution to the
plan will increase from 7.25% to 7.38% for the Coordinated Plan and
Notes:
- An annual review of the rates will be done to assure the financial integrity of this fund.
110
CITY OF STILLWATER, MINNESOTA
SUMMARY OF REVENUES
AND EXPENSES
OPERATING REVENUES:
Charges for Services
OPERATING EXPENSES:
Personnel Services:
Salaries - Full Time
Overtime - Full -Time
Benefits
Personnel Services Total
Supplies:
Service and Charges:
Contractual
Electricity
Other
Services and Charges Total
Miscellaneous:
Depreciation:
Operating Expenses Total
Income (Loss) from Operations
Other Decreases:
Transfer (Out)
Change in Net Position
Net Assets - Jan 1
Net Assets - Dec 31
SIGNS & LIGHTING
Fund Type: Enterprise Fund
Fund Number: 710
2013
2012 AMENDED
ACTUAL BUDGET
$ 379,471 $ 378,250 $
2014
ADOPTED $ Increase
BUDGET (Decrease)
377,000 $ (1,250)
$
93,568
$
51,228
$
52,517
$
1,289
1,485
2,000
2,500
500
29,728
22,641
21,516
(1,125)
$
124,781
$
75,869
$
76,533
$
664
$
14,953
$
21,750
$
22,100
$
350
$
-
$
600
$
600
$
-
224,519
242,000
242,000
-
30,328
29,159
31,473
2,314
$
254,847
$
271,759
$
274,073
$
2,314
$
219
$
1,000
$
500
$
(500)
$
1,306
$
-
$
1,306
$
1,306
$
396,106
$
4,134
$
370,378
$
374,512
$
(16,635)
$
7,872
$
2,488
$
(5,384)
$
-
$
(8,119)
$
-
$
8,119
$
(16,635)
$
(247)
$
2,488
$
2,735
(104,042)
(120,677)
(120,924)
(247)
$
(120,677)
$
(120,924)
$
(118,436)
$
2,488
ifs
CITY OF STILLWATER, MINNESOTA
PARKING
Fund Type: Enterprise Fund
Fund Number: 720
Fund Description:
The Parking Fund was established to account for the operation and maintenance of the City's downtown parking
program. The parking program consists of 15 parking lots which include free parking with hour limits, pay parking and
permit parking.
Funding Source:
Expenses are solely supported by parking fees charged to users. Major revenues include pay parking fees, permit
parking fees and parking enforcement fines.
2013 Staffing Level:
Full Time I 1.10 FTE (Full Time Equivalents)
Part Time 1 6.01 Number of Positions
2014 Budget Impacts:
- Personnel costs include 2% COLA on wages, $20 per month increase in medical insurance contributions, and a
10% increase in dental insurance rates
- Personnel costs include a State mandated contribution rate increase to PERA . Beginning July 1, 2014, the
employers contribution to the plan will increase from 7.25% to 7.38% for the Coordinated Plan and from 14.4% to
15.3% for the Police and Fire Plan on January 1 st, 2014.
Notes:
At the recommendation of the Parking Commission, on December 17, 2002, the City Council instituted the City's
management of the Downtown Pay Parking program for 2003. Prior to 2003, the City contracted out the management
of this program. The Pay Parking Program consists of Lots #1 (South Main St Lot) and Lot #2 (River Lot).
112
CITY OF STILLWATER, MINNESOTA
SUMMARY OF REVENUES
AND EXPENSES
OPERATING REVENUES:
Parking Permits
Parking Meters
Parking Fines/Tickets
Operating Revenues Total
OPERATING EXPENSES:
Personnel Services:
Salaries - Full Time
Overtime - Full Time
Salaries - Part Time
Benefits
Personnel Services Total
Supplies:
Service and Charges:
Miscellaneous:
Depreciation:
Operating Expenses Total
Income (Loss) from Operations
NONOPERATING REVENUES (EXPENSES):
Interest Income
Sale of Property
Nonoperating Revenues Total
Change in Net Assets
Net Assets - Jan 1
Net Assets - Dec 31
PARKING
Fund Type: Enterprise Fund
Fund Number: 720
2013
2012 AMENDED
ACTUAL BUDGET
$ 35,890 $ 27,000 $
152,656 115,000
22,111 35,000 _
$ 210,657 $ 177,000 $
2014
50,036
ADOPTED
$ Increase
BUDGET
(Decrease)
40,000
$ 13,000
140,000
25,000
25,000
(10,000)
205,000
$ 28,000
$
50,036
$
49,708
$
51,151
$
1,443
3,379
3,000
3,000
-
25,054
36,000
36,000
-
16,872
19,882
21,139
1,257
$
95,341
$
108,590
$
111,290
$
2,700
$
11,321
$
18,100
$
18,100
$
-
$
47,879
$
61,362
$
58,492
$
(2,870)
$
17,631
$
1,000
$
1,000
$
-
$
32,629
$
30,000
$
-
$
(30,000)
$
204,801
$
(30,170)
$
219,052
$
188,882
$
5,856
$
(42,052)
$
16,118
$
58,170
$
1,747
$
2,000
$
1,700
$
(300)
$
1,747
$
(300)
$
2,000
$
1,700
$
7,603
$
(40,052)
$
17,818
$
57,870
848,772
856,375
816,323
(40,052)
$
856,375
$
816,323
$
834,141
$
17,818
WE
CITY OF STILLWATER, MINNESOTA
PARKING RAMP
Fund Type: Enterprise Fund
Fund Number: 725 a)
Fund Description:
The Parking Ramp Fund was established to account for the operation and maintenance of the City's parking ramp.
The parking ramp consists of 239 pay parking spaces and 29 free parking spaces. The Parking Ramp is located on
2nd Street North.
Funding Source:
Expenses are solely supported by parking fees charged to users.
Notes:
For budgeting purposes, the Parking Ramp Fund is separate from the Parking Fund. For financial statement
purposes the parking ramp fund is combined with the Parking Fund.
114
CITY OF STILLWATER, MINNESOTA
PARKING RAMP
Fund Type: Enterprise Fund
Fund Number: 725
2013
SUMMARY OF REVENUES 2012 AMENDED
AND EXPENSES ACTUAL BUDGET
OPERATING REVENUES:
Parking Permits
OPERATING EXPENSES:
Supplies:
Service and Charges:
Miscellaneous:
Depreciation:
Operating Expenses Total
Income (Loss) from Operations
OTHERINCREASES(DECREASES):
Transfer In
Total Other Increases (Decreases)
Change in Net Assets
Net Assets - Jan 1
Net Assets - Dec 31
$ 47,393 $ 58,000 $
2014
ADOPTED $ Increase
BUDGET (Decrease)
60,000 $ 2,000
$
2,230
$
4,000
$
3,800
$
(200)
$
47,051
$
54,068
$
52,898
$
(1,170)
$
1,173
$
1,000
$
1,000
$
-
$
92,533
$
90,000
$
90,000
$
-
$
142,987
$
151,975
$
(1,370)
$
150,605
$
(95,594)
$
(93,975)
$
(90,605)
$
3,370
$
106,187
$
-
$
-
$
-
$
106,187
$
-
$
-
$
-
$
10,593
$
(93,975)
$
(90,605)
$
3,370
6,161,342
6,171,935
6,077,960
(93,975)
$ 6,171,935 $ 6,077,960 $ 5,987,355 $ (90,605)
115
r���
CITY OF STILLWATER, MINNESOTA
t BEA�r� � ^EAUI�G
, CAPITAL OUTLAY I
�1
DEPARTMENT
GENERAL FUND
Mayor & Cify Council
Replacement/New iPads
Total Mayor & City Council
ADOPTED Account Name
1,800 Computer Equipment
1,800
Funding Source
2014 Bonds
Network. infrastructure (IR(flllloveir° request)
44,,200
Computer Equipment
2012 III': and s
Anti Virus Software
5,200
Computer Equipment
2014
Bonds
Email Filtering
4,000
Computer Equipment
2014
Bonds
Microsoft Licensing
30,175
Computer Equipment
2014
Bonds
Host and SAN Storage
22,000
Computer Equipment
2014
Bonds
Portable PA System
2,500
Computer Equipment
2014
Bonds
New UPS
2,500
Computer Equipment
2014
Bonds
Switches (Server Room, 3rd Floor)
3,000
Computer Equipment
2014
Bonds
ID Printer
3,800
Computer Equipment
2014
Bonds
Computer
2,400
Computer Equipment
2014
Bonds
Firewall
9,000
Computer Equipment
2014
Bonds
Total MIS
128,775
Finance
Springbrook. Upgrade (Roiloveir request)
23,345
Computer Equipment
2012
Bonds,
Computer Replacement
4,400
Computer Equipment
2014
Bonds
Scanner
1,500
Computer Equipment
2014
Bonds
Printer
1,200
Computer Equipment
2014
Bonds
Total Finance
30,445
Administration
Additional Laserfiche Licenses
3,750
Computer Equipment
2014
Bonds
Total Administration
3,750
Plant
Irnprovevnents (I'tollr.)vu.u,. u.equuest)
18,900
Improvement
2012
Iltonds
Awning over Back Door
8,000
Improvement
2014
Bonds
Increase Machinery & Equipment Fund
15,000
Machinery & Equipment
2014
Bonds
Total Plant
41,900
Communitv Development
Large Format Plotter/Scanner
3,400 Computer Equipment 2014 Bonds
Replace 3rd Floor Copier
2,850 Computer Equipment 2014 Bonds
Replace Secretary Computer
800 Computer Equipment 2014 Bonds
Total Community Development
7,050
Police
Computer IE.quupmeint (Rollover request)
Computer Equipment
Three (3) Patrol Vehicles
120,000
Automotive
2014 Bonds
One (1) Unmarked Vehicle
-
Automotive
Pole Camera
9,000
Machinery & Equipment
2014 Bonds
Rifle Equipment
5,000
Machinery & Equipment
2014 Bonds
Redman Training Suit
1,000
Machinery & Equipment
2014 Bonds
Computers
800
Computer Equipment
2014 Bonds
Toughbooks for MDC Replacement
9,000
Computer Equipment
2014 Bonds
In Car Video
15,000
Computer Equipment
2014 Bonds
Recorder Replacement
6,000
Computer Equipment
2014 Bonds
Wireless Access Point
1,600
Computer Equipment
2014 Bonds
Total Police
167,400
119
CITY OF STILLWATER, MINNESOTA
rl201.4 CAPITAL OUTLAY
�Gj
a;
DEPARTMENT
ADOPTED Account Name
Funding Source
GENERAL FUND (Continued)
1,200
Computer Equipment
2014 Bonds
Fire
3,400
Computer Equipment
2014 Bonds
Igachi n e;y &, @:''''*niinment (114t"6l1over urmquest)
19,960
Machinery & Equipment
2012 Bonds
Iornprovemients )II'toflover request)
'12,,200
Improvement
2012 Boiinuds
Minitor Radio Pagers
4,500
Machinery & Equipment
2014 Bonds
Bunker Gear Replacement
10,000
Machinery & Equipment
2014 Bonds
Self Contained Breathing Apparatus (SCBA's) 4 Units
36,000
Machinery & Equipment
2014 Bonds
Apparatus Replacement
200,000
Automotive
2014 Bonds
Thermal Imaging Camera Replacement
12,500
Machinery & Equipment
2014 Bonds
Emergency Response Vehicle Computer System
6,000
Computer Equipment
2014 Bonds
Printer Replacement
1,000
Computer Equipment
2014 Bonds
Copier
5,000
Computer Equipment
2014 Bonds
Total Fire
307,160
Computer Equipment
2014 Bonds
Building Inspections
1,000
Computer Equipment
2014 Bonds
Permit Tech/Sec Workstation
4,000
Machinery & Equipment
2014 Bonds
Remodel to create Building/Planning
1,000
Computer Equipment
2014 Bonds
Reception Window
15,000
Improvement
2014 Bonds
Interface/Programmimg for On-line Permitting
9,000
Computer Equipment
2014 Bonds
iPads or Similar for Mobile Inspection Application
1,800
Computer Equipment
2014 Bonds
Replace Building Official and Inspector Computers
1,600
Computer Equipment
2014 Bonds
Large Format Plotter/Scanner
3,400
Computer Equipment
2014 Bonds
Replace 3rd Floor Copier
2,850
Computer Equipment
2014 Bonds
Total Building Inspections
37,650
Civil Defense
Downtown Warning Siren
22,000
Machinery & Equipment
2014 Bonds
Total Civil Defense
22,000
Computers
1,200
Computer Equipment
2014 Bonds
Large Format Plotter/Scanner
3,400
Computer Equipment
2014 Bonds
Replace 3rd Floor Copier
2,850
Computer Equipment
2014 Bonds
Total Engineering
7,450
Streets
Tandem Hook Truck Plow
125,000
Machinery & Equipment
2014 Bonds
Roller/Compacter
30,000
Machinery & Equipment
2014 Bonds
2 Salt Sander Units
15,000
Machinery & Equipment
2014 Bonds
Skidsteer w/Attachments
45,000
Machinery & Equipment
2014 Bonds
GPS
25,000
Machinery & Equipment
2014 Bonds
Loader Arm Scale
6,500
Machinery & Equipment
2014 Bonds
3000 Gallon Tank for Storage of Salt Brine
3,500
Machinery & Equipment
2014 Bonds
Computer
1,600
Computer Equipment
2014 Bonds
Scanner
1,000
Computer Equipment
2014 Bonds
Switch
750
Computer Equipment
2014 Bonds
Firewall
1,000
Computer Equipment
2014 Bonds
Fiber to Public Works
3,750
Computer Equipment
2014 Bonds
Total Streets
258,100
TOTAL GENERAL FUND
$ 1,013.480
iju
CITY OF STILLWATER, MINNESOTA
BEAUrF � BEgU
1
DEPARTMENT
ADOPTED
Account Name
Funding Source
ST CROIX VALLEY RECREATION CENTER FUND
34,600
Machinery & Equipment
2012 Il;tonds
St Croix Vallev Recreation Center lce Arena
55,000
Improvement
2014 Bonds
Roof (R.o lover request)
25,000
Improvement
20,12 IIFtonds
Coirnp uter egarllurnent (1"tdkwer request)
5,900
Computer Equipment
2012 Bonds
Floor Scrubber'
10,000
Machinery & Equipment
SCVRC II'"u.und
Spectator Netting
5,000
Machinery & Equipment
2014 Bonds
Outdoor Sign
15,000
Improvement
2014 Bonds
Computer
800
Computer Equipment
2014 Bonds
Server
8,000
Computer Equipment
2014 Bonds
Video Cameraa
5,500
Computer Equipment
2014 Bonds
Copier
5,000
Computer Equipment
2014 Bonds
UPS
1,500
Computer Equipment
2014 Bonds
Total St Croix Valley Recreation Center Ice Arena
81,700
Dome
Dome Fabric
100,000
Improvement
2014 Bonds
Total Lily Lake
100,000
Lily Lake
Computer equ.uipfinent (1' ollruurer request)
3,0110
Computer Equipment
2012 Bonds
Ice Resurfacer
60,000
Machinery & Equipment
2014 Bonds
Vliideuu t'':uurnumua
5,500
Computer Equipment
SCVRC Fund
Total Lily Lake
68,500
TOTAL ST CROIX VALLEY RECREATION CENTER
$ 250,200
LIBRARY FUND
Operations
Cr°uinputer, t!: qurlipimeir t (Rolloverirruu:piOB,rtj
3,270
Computer Equipment
2012 B!)n ds
SmartCheck
125,000
Machinery & Equipment
2014 Bonds
Computer Equipment
6,000
Computer Equipment
2014 Bonds
Copier for Administration
7,000
Machinery & Equipment
2014 Bonds
Total Library Operations
141,270
Plant
Bt llding Irnpuurovements
5,000
Improvement
2012 Bonds
Fiber Optic
5„0110
Improvement
2012 Bonds
Major Building Repairs & Improvements
9,000
Improvement
2014 Bonds
Wireless System Replacement
10,000
Machinery & Equipment
2014 Bonds
Total Library Plant
29,000
TOTAL LIBRARY FUND $ 170,270
PARKS
Machinery & Equipment (Roilover request)
34,600
Machinery & Equipment
2012 Il;tonds
Legends Play Structure
55,000
Improvement
2014 Bonds
Teddy Bear Park Play Surface & Turf Replacement
40,000
Improvement
2014 Bonds
72" Zero Turn Mower
15,000
Machinery & Equipment
2014 Bonds
18 HP Tractor w/Cab Mower & Blower
18,600
Machinery & Equipment
2014 Bonds
1 Ton Crew Cab Pick -Up w/Sander & Plows
46,000
Automotive
2014 Bonds
Storage Building
75,000
Improvement
2014 Bonds
Computer
1,600
Computer Equipment
2014 Bonds
Scanner
1,000
Computer Equipment
2014 Bonds
Switch
750
Computer Equipment
2014 Bonds
Firewall
1,000
Computer Equipment
2014 Bonds
Fiber to Public Works
3,750
Computer Equipment
2014 Bonds
TOTAL PARKS FUND $ 292,300
121
CITY OF STILLWATER, MINNESOTA
2014 CAPITAL OUTLAY
-a) (Contined)
DEPARTMENT
SANITARY SEWER
Coirriputer Equilpmernt (lR6over' request)
Irrnpnrovnuninermts (Ro lover irr°Mmtuest.
Machin evy & Equipment (I'lolloveur request)
(3) Generators for Lift Stations: Aiple, Nelson, & Brick
1 Ton Pick -Up w/Tool Box & Crane
Switch
Portable Tablet
Scanner
Firewall
Fiber to Public Works
Computer
TOTAL SANITARY SEWER FUND
ADOPTED
Account Name
Fundinq Source
1,,100,
Computer Equipment
Sanitary Sewer Fund
372,700
Improvement
Sanitary Sewer Fund
2.38,800
Machinery & Equipment
Sanitary Sewer Fund
145,000
Machinery & Equipment
Sanitary Sewer Fund
65,000
Automotive
Sanitary Sewer Fund
750
Computer Equipment
Sanitary Sewer Fund
1,200
Computer Equipment
Sanitary Sewer Fund
1,000
Computer Equipment
Sanitary Sewer Fund
1,000
Computer Equipment
Sanitary Sewer Fund
3,750
Computer Equipment
Sanitary Sewer Fund
800
Computer Equipment
Sanitary Sewer Fund
STORM SEWER
Mechanical Sweeper 170,000 Machinery & Equipment Storm Sewer Fund
TOTAL STORM SEWER FUND $ 170,000
SIGNS & LIGHTING
IS
Speed Sign
7,000
Machinery & Equipment
Signs & Lighting Fund
Scanner
1,000
Computer Equipment
Signs & Lighting Fund
Switch
750
Computer Equipment
Signs & Lighting Fund
Firewall
1,000
Computer Equipment
Signs & Lighting Fund
Fiber to Public Works
3,750
Computer Equipment
Signs & Lighting Fund
TOTAL SIGNS & LIGHTING FUND
PARKING
Computer Equlprnent (Rollover equest)
TOTAL PARKING FUND
TOTAL 2014 CAPITAL OUTLAY
$ 13,500
17,000 Computer Equipment Parking Fund
$ 17,000
$ 2,757,850
ROLLOVER REQUESTS (12/17413 CC eetirncg)
IS
441,2010
2012 Bonds
Finance
23,345
2012 Bonds
Plant/City IHall
18,900
2012 Bonds
Fire
32.„160
2012 Bonds
St Croix Valley Recreation Centeir.
33,900
20,12 Bounds
Library
13,270
2012 Bonds
Parks
34,600
2012 Bonds
Sanitary Sewer
612,600
2012 Bonds
Parking
17,000
2012 Bonds
TOTAL ROLLOVER REQUESTS:
$ 824,975
***ADOPTED BUDGETincludes caw°ryn over requests made on 12/17/13***
Total by Type
Automotive 431,000
Computer Equipment 336,090
Improvement 755,800
Machinery & Equipment 1,234,960
122
Totals:
$ 2,757,850
CITY OF STILLWATER, MINNESOTA
mow"2014 CAPITAL OUTLAY
Financing
IJ��
im
ADOPTED
Account
Fundina Source
2014 Bonded GO C/O Bonds
General Fund
894,875
XXX-XXXX-3910-0414
2014 Bonds
St Croix Valley Recreation Center Fund
200,800
XXX-XXXX-3910-0414
2014 Bonds
Library Fund
157,000
XXX-XXXX-3910-0414
2014 Bonds
Parks Fund
257,700
XXX-XXXX-3910-0414
2014 Bonds
Total 2°014 Bonded O C/O Bonds
1,510,375
hGH
'� ren ��1 rid M1�I'�MM C10_(EC ���s
�....
General Fund
118,005
XXX-XXXX-39,10-0412
20,12 IBoirnds
St Croix Valley Recreation Center Fund
33,900
X:X.X.X.X:X.XW39,10-0412
2012 IBonds
Library Fund
13,270
X.XX-XXXX-3910-0412
2012 Bonds
Parks Fund
34,600
X.X:X XXXX-39111•.11412
20,12 Bonds
Total IBornn;led GOA C/O IBoirnds (PHor Years)
200,375
St Croi°br. Val1ey 1'~lecreabon Center Fund
15,500
1".umn�d (Balance
Sanitary Sewer Fund
831,100
Storm Sewer
170,000
Signs & Lighting Fund
13,500
Parking Fund
17,000
TOTAL FINANCING:
$ 2,757,850
im
CITY OF
"k,EAUT T
BEAU /
�
��. / IR RVES
n n
(Capital Reserves)
The City has set aside Capital reserves which have been used mainly for the City's share of a major project.
These funds come mainly from the early retirement of debt where there is no future commitment of these
funds and unexpected income where, again, there is no future commitment of these funds. Committed and
expected use of those funds are as follows:
Balance of Capital Reserves as of 12/31/13:
2014
Commitments approved and in progress:
2014 Street Improvement Project
Loan Repayment on Amory Land
Expected Balance less approved and future
comm itments/additions:
Less Capital Reserve amount be be retained*
Expected Available Balance as of 12/31/14:
*Assuming a 98% collection rate on the debt service levy.
WW
$ 2,080,856
(28,847)
83,300
2,135,309
(2,000,000)
$ 135,309
CITY OF STILLWATER, MINNESOTA
14RESERVES
n / _, n
(Bond Proceeds)
The City funds its capital purchases with capital outlay bond proceeds which are issued every other and
repaid through the debt service tax levy. The City's policy is to maintain a level debt service (bond principal
and interest). This level debt service, in turn, provides for a level debt service levy. As part of the City's
planning process, the City's policy is to budget and fund (using capital outlay bond proceeds) for larger
projects over multiple years to reduce the impact on the bond issuance for any given budget year. Below is a
list of capital projects/funds that already have been budgeted and bonded for, and that have been set aside
(reserved) for future purchase (beyond 2014):
PROJECT DESCRIPTION
Lowell Park Improvement
Lowell Park Improvement
Fire Apparatus Replacement
EXPECTED
BUDGET
AMOUNT
YEAR OF
YEAR
IN RESERVES
FUNDING SOURCE
FUND
PURCHASE
2002
$158,916
2002 CO Bonds
423
2014
2003
$165,000
2003 CO Bonds
420
2014
2012
$125,000
2012 CO Bonds
412
2015
' „� r�� ,�; III'
I.
GLOSSARY OFTERMS
OHM
Adopted Budget The financial plan of revenues and expenditures for a fiscal year as adopted by the City Council.
Appropriation An authorization made by the legislative body of a government, which permits officials to incur
obligations against and to make expenditures of governmental resources. Appropriations are
usually made for fixed amounts and are typically granted for a one-year period.
Advanced Transaction in which new debt is issued to refinance existing debt (old debt), but the proceeds
Refunding must be placed in escrow pending call date or maturity (refunding in advance of redemption)
Department An organizational unit of the City that manages an operation of related operations within a
functional area.
Balanced Budget A budget in which planned funds equal planned expenditures.
Bond A written promise to pay (debt) a specified sum of money (principal or face value) at a specific
future date (maturity date) along with periodic interest paid at a specified percentage of the
principal (interest rate). Bonds are typically used for long-term debt.
Bond Rating A rating from a schedule of grades indicating the probability of timely repayment of principal and
interest on bonds issued by the rating entity (the City).
Bonded Outstanding debt by issuance of bonds, which are repaid with property taxes, special
Indebtedness assessments, tax increment, or other revenue.
Budget A financial plan that presents proposed expenditures (both operating and capital) for a fiscal year
and estimates of revenue to finance those expenditures.
Capital Assets Assets of the City (buildings, vehicles, land, infrastructure) with an expected life of more than two
years and a unit cost of $1,000 and greater. Capital Assets are sometimes referred to as fixed
assets.
Capital A 5 -year plan that identifies priorities and a timeframe for undertaking capital projects and
Improvement Plan provides a financing plan for those projects.
(CIP)
Capital Outlay A level of budgetary appropriations that include expenses for the addition of capital assets such
(C/O) as land, building, machinery & equipment.
Certified Property Total tax levy of a jurisdiction which is certified to the County.
Tax Levy
Charges for Consists of a wide variety of fees for services charged by City agencies.
Services
Class Rates The percent of market value set by state law that establishes the property's tax capacity subject
to the property tax.
COLA Cost of Living Adjustment
Contingency An appropriation of funds to cover unforeseen events that occur during the fiscal year.
Contingency appropriations for the City of Stillwater are found under Mayor & City Council and
the Unallocated departments of the General Fund.
129
di�l NE BEAUT/.r
GLOSSAR
Culture and For reporting purposes only, this program category are expenditures related to cultural and
Recreation recreational activities maintained by the city for the benefit of residents and visitors. They
include, but are not limited to Special Events, St Croix Valley Recreation Center, Library, and
Parks.
Current Refunding Refunding transaction in which the proceeds of the refunding debt are applied immediately to
redeem the debt to be refunded.
Date Due The final date that the amount due can be paid before late fees begin to incur.
Debt Limit The maximum amount of gross or net debt that is legally permitted.
Debt Margin The amount of available debt that be issued by a governmental unit before reaching its debt limit.
Debt Service Payment of interest and repayment of principal to holders of a government's debt instruments.
Deferred Payment postponed until a future time, by resolution of a taxing authority.
Deficit The excess of an entity's liabilities over its assets, or the excess of expenditures or expenses
over revenues during a single accounting period.
Department Basic organizational unit of government responsible for carrying out related functions.
Depreciation The systematic allocation of the cost of an asset over its useful life. For the City of Stillwater,
depreciation is only expensed in it's enterprise funds (Sanitary Sewer, Storm Sewer, Signs &
Lighting. and Parking)
Estimated Market
An assessor's estimate of what property would be worth on the open market if sold. The market
Value
value is set on Jan. 2 of the year before taxes are payable.
Equalization
The process undertaken by different government bodies to ensure that all property under its
jurisdiction is equitably assessed in terms of uniformity and consistency. Washington County
holds a "Board of Review" during the month of May.
Fines & Forfeits
Receipts from penalties imposed for violation of laws or regulations, or neglect of duty.
Fiscal Disparities
Cities in the seven -county (Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, Washington)
metropolitan area and in the Taconite Area (portions of St. Louis, Itasca, Crow Wing, and Aitkin
counties, and all of Lake and Cook counties) participate in a program to share property tax base
known as the "fiscal disparities program." The metropolitan -area program began in 1975 while the
program for the Taconite Area began in 1998. Each year, 40 percent of the growth in commercial,
industrial, and public -utility tax capacity in each city since the base year of 1971 for the metro and
1995 for the Taconite Area is contributed to a shared pool. Participating cities receive a tax
capacity distribution from this pool that is determined by comparing each city's market value per
capita to the average market value per capita. Each city's distribution levy is generated by
applying the local tax rate to the distribution tax capacity.
Fiscal Disparities The tax capacity contributed to the Metropolitan and Iron Range fiscal disparities programs. Cities
Tax Capacity in Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, Washington, Lake, and Cook counties and
Contribution portions of St. Louis, Itasca, Crow Wing, Aitkin, and Koochiching counties are affected by these
programs.
Lin Was]
`t E. gEAUTir 4`iNt. BEAUT/.r
GLOSSARY OFTERMS
Fiscal Disparity The tax capacity received from the fiscal disparities programs. Only cities located within the Twin
Distribution Cities metropolitan area and the Taconite Relief Area are affected by these programs.
Fiscal Year Any period of 12 consecutive moths designated as the budget year (or financial reporting year).
The City of Stillwater budgets on an annual basis with the fiscal year beginning on January 1 and
ending on December 31.
Franchise Fees Fee imposed on local sales of public utility services which in turn grants "blanket" access to City
right -a -way to install/repair public utility services. The City of Stillwater imposes a franchise fee
on gas and electric utility services.
Full -Time A unit for measuring staffing levels equal to one position working 40 hours per week for an entire
Equivalent (FTE) year (2,080 hours per year).
Fund An independent fiscal accounting entity with a self -balancing set of accounts recording cash and
for other financial resources, together with all related liabilities and residual or equities, which are
segregated for the purpose of carrying on specific activities or attaining certain objectives in
accordance with special regulations, restrictions or limitations.
Full Faith and
Credit
Fund Balance
GASB
(Government
Accounting
Standards Board)
GAAP (General
Accepted
Accounting
Principles)
A pledge of the general taxing power of the City to repay debt obligations.
The cumulative excess of revenues over expenditures in a fund at the end of a fiscal year for
governmental funds.
An organization whose main purpose is to improve and create accounting reporting standards or
generally accepted accounting principles (GAAP). These standards make it easier for users to
understand and use the financial records of both state and local governments
Conventions, rules and procedures that serve as the norm for the fair presentation of financial
statements.
General For reporting purposes only, this program category refers to those expenditures that are related to
Government the programs and services that are associated with general centralized City functions. They
include, but are not limited to, Administration, Legal, Finance, Elections, Community
Development, and City Council.
General Insurance For the City of Stillwater, this consists of worker's compensation insurance and Property &
general liability insurance. Currently, the City purchases its insurance through the League of
Minnesota Cities Insurance Trust.
Homestead For property tax purposes, this classification is a tax benefit granted to property owners or
qualifying relatives who are Minnesota residents and who own and occupy their homes as their
primary places of residence.
Homestead Market This program provides a tax reduction to all homesteads valued below $413,800 by directly
Value Exclusion reducing the Taxable Tax Capacity of a property.
(MVEx)
131
go
EAUTir ,vt
Fk',
O
Interest Earnings Used to describe all revenues received in a period from investment earnings and penalties &
interest imposed on delinquent property taxes and special assessments.
Interfund Transfers Flows of assets (such as cash or goods) between funds without equivalent flows of assets in
return and without requirement for repayment.
Intergovernmental Revenues from other governments in the form of grants, entitlements or shared revenues. Does
Revenue not include charges for services provided by a city fund to another government.
Legal Description This may be an abbreviated method of geographically identifying a parcel of land for tax
purposes. The county recorder maintains the recorded legal description, which is acceptable in a
court of law.
Levy To impose taxes, special assessments, or service charges for the support of governmental
activities.
Levy Limit The maximum amount which is permitted to be levied by a taxing jurisdiction as established by
Minnesota Statutes. For budget years 2009, 2010 and 2011, levy limits are in effect for City's
with a population of over 5,000.
Licenses and Revenues derived from the issuance of local licenses and permits including liquor and
Permits occupational licenses, building permits, and other miscellaneous permits.
Local Government An intergovernmental revenue from the State of Minnesota and recorded as LGA in the revenue
Aid (LGA) section of the General Fund. The amount of Local Government Aid given to a particular City is
based on a formula approved by the State Legislature. Components of the formula include (but
not limited to) vehicle accidents, population, housing units, etc. This aid originally was designed
to provide tax relief and equalization among cities. During the 2008 (for budget year 2009)
legislative session, the distribution formula changed yet again. LGA payments are made in two
equal installments on or around July 21 and December 26 of each year.
Local Tax Rate The rate used to compute taxes for each parcel of property. Local tax rate is computed by dividing
the certified levy (after reduction for fiscal disparities distribution levy and disparity reduction) by
the taxable tax capacity.
Market Value A State run program designed to provide state -paid property tax relief to owners of certain
Homestead Credit qualified homestead property. Qualifying homeowners do not have to apply for this credit -it is
(MVHC) automatically applied to the owner's property taxes. The State then reimburses the City for the
value of the credit. MVHC payments are disbursed to Cities on or around Oct 31 and Dec 26.
This program was repealed with the 2011 Omnibus Tax Act and was replaced with the
Homestead Market Value Exclusion program.
Miscellaneous Revenues not properly classified as taxes, licenses and permits, intergovernmental revenues,
Revenues charges for services, or fines and forfeits.
132
S
ro",4UGLOSSARY'
Municipal State Aid The Minnesota Constitution requires that state gasoline taxes and motor vehicle registration fees
(MSA) provide funding for certain city, county and state roads. These revenues are distributed through
the highway user distribution fund. This fund is distributed by the Department of Transportation
for state trunk highways and for certain county and city roads through the county state highway
(CSAH) and municipal state aid (MSA) programs. Twenty-nine percent of the fund is dedicated
for certain county roads and highways. Nine percent is dedicated to cities with populations of
over 5,000. The remaining 62 percent is dedicated to State trunk highway system. Certain
construction standards must be adhered to before a rood can be designated as an city MSA
street. The City of Stillwater does have some roads within the city limits designated as MSA
streets. This revenue sources is recorded in the revenue section of the General Fund.
Other Financing Increase in current financial resources that is reported separately from revenues to avoid
Sources distorting revenues trends. GAAP provide for the use of the other financing sources category in
five specific instances: (1) Issuance of Debt; (2) Interfund transfers; (3) Proceeds of the sale of
capital assets; (4) Insurance Proceeds; and (5) Payments on demand bonds.
Other Financing Decrease in current financial resources that is reported separately from expenditures to avoid
Uses distorting expenditure trends. GAAP provide for the use of other financing uses category in four
specific instances: (1) Issuance Discounts on long-term debt; (2) Refunding transactions; (3)
Interfund Transfers; and (4) Reclassification of demand bonds.
Parcel Number A unique number used as the identifier of each parcel. It is sometimes referred to as the parcel
identification number (PIN) and a format as follows (x being a number): xx.xxx.xx.xx.xxxx.
PERA Public Employees Retirement Association of Minnesota. Established in 1931, PERA administers
three statewide retirement plans providing defined benefit plan coverage to employees of local
governments and school districts, and one statewide retirement plan providing defined
contribution (DCP) coverage to elected officials and medical personnel. All four retirement plans
are qualified retirement plans under Section 401(a) of the Internal Revenue Code.
Personnel Services A level of budgetary appropriations that include expenses for wages, employee benefits and
required employment taxes.
Program A group of related activities performed by one or more organizations units for the purpose of
accomplishing a function for which the City is responsible (General Government, Public Safety,
Culture and Recreation etc.).
Property Class The statutory classification assigned to each parcel of property based on the use of the property.
For example, owner -occupied residential property is classified as homestead.
Property Tax In general, a tax levied on any kind of property; that is, real, personal, or a mobile/manufactured
home. The amount of the tax is dependent on the value and property tax classification of the
property.
Property Tax Levy The tax imposed by a local unit of government. The tax is established on or around Dec. 28 of the
year preceding the year the levy will be paid by taxpayers. For the City of Stillwater, the tax levy
consists of a General Tax Levy (funds used for basic operations of the City) and a Debt Service
Levy (funds needed for the repayment of certain bond issues)
Property Taxes Used to describe all revenues received in a period from current taxes and delinquent taxes.
Property taxes are levied on both real and personal property according to the property's valuation
and tax rate.
133
1t�F' BEAUT/,r �r�- BEAUr/,c
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o
GLOSSARY OFTERMSs
Public Safety For reporting purpose only, this program category are expenditures related to protection of
persons and property. They include, but not limited to, Police, Fire, Civil Defense, and Building
Inspections.
Public Employee All full-time and certain part-time employees of the City of Stillwater are covered by defined
Retirement benefit pension plans administered by the Public Employees Retirement Association of
Association Minnesota (PERA). PERA administers the Public Employees Retirement Fund (PERF) and the
(PERA) Public Employees Police and Fire Fund (PEPFF) which are cost-sharing, multiple -employer
retirement plans. This plan is established and administered in accordance with Minnesota
Statutes, Chapter 353 and 356. PERF members belong to either the Coordinated Plan or the
Basic Plan. Coordinated Plan members are covered by Social Security and Basic Plan members
are not. All new members must participate in the Coordinated Plan. All police officers,
firefighters and peace officers who qualify for membership by statute are covered by the PEPFF.
Public Works For reporting purposes only, this program category are expenditures related to the maintenance
and enhancement of the City's infrastructure. They include, but are not limited to, Engineering
and Streets. Some of the City's enterprise funds (such as Sanitary Sewer, Storm Sewer and
Signs & Lighting) along with the parks department fall under the City departmental organizational
chart as public works. For reporting purposes, these expenditures/expenses are not categorized
as public works expenditures/expenses.
Reserve An account used for recording a portion of the fund balance which must be segregated for some
future use and which is, therefore, not available for further appropriation or expenditure.
Resolution A special or temporary order requiring less legal formality than an ordinance or statute of a
legislative body.
Services & A level of budgetary appropriations which include expenses for outside professional services,
Charges advertising, insurance etc.
Special A levy made against certain properties to defray part or all of the cost of a specific improvement
Assessment or service which is presumed to be of general benefit. Funds are collected by the County with
other property taxes and then disbursed to the local government.
Special Principal amount due to pay off the assessment in full.
Assessment
Balance Due
Special Levy -Debt A special levy used specifically for the payment of bonds requiring property tax support.
Service Tax Levy
Special Levy-PERA A special levy specifically used to pay the increased cost of required employer contribution to the
Employer regular plan of the Public Employees Retirement Association (PERA) due to rate increase that
Contribution Rate were effective on or after January 1, 2002. For the coordinated Fund, the employer rate increase
Increase from 5.18% to 7.5% of total salary for payable 2012. For the Police and Fire Fund, the employer
rate increase from 9.3% to 14.7% of total salary. Prior to 2009, the PERA Employer Contribution
Rate Increase Levy was included with the General Operating Levy.
Supplies A level of budgetary appropriations which include expenses for commodities that are used. e.g.
office supplies, repair and maintenance supplies etc.
CITY OF STILLWATER
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ltG
CGLOSSARY OFTERMS
Tax Capacity The valuation of property based on market value and statutory class rates. The property tax for
each parcel is based on its tax capacity.
Tax Capacity Rate Tax rate applied to the tax capacity to generate property tax revenue. The rate is obtained by
dividing the property tax levy (of the City) by the total (of the City) tax capacity.
Tax Roll The official list of each taxpayer subject to a property tax, together with the amount of the
assessment and the amount of taxes due. It is also known as the tax book that lists the names of
the owners or those taxpayers that receive the tax statement.
Tax Increment A district created by local governments under State of Minnesota Statues whereby public
District improvement expenditures within the district are financed by the tax levy on the incremental
increase in property values.
Taxes A mandatory contribution of money collected by the government, according to law, for the general
support of the government and for the maintenance of public services, whether federal, state, or
local.
Taxable Market This is the value of the parcel that the taxes are actually based on (after all reductions, limitations,
Value exemptions and deferrals). This value along with the class rate and the budgets of the local
governments the parcel is located in, determines the amount of property taxes owed.
Total Tax Capacity The amount computed by first totaling the tax capacities of all parcels of property within a city.
Adjustments for fiscal disparities, tax increment and a portion of the power line value are made to
this total since not all tax capacity is available for general tax purposes.
Truth -in -Taxation The "taxation and notification law" requires local governments to set estimated levies, inform
taxpayers about the impacts, and hold a separate hearing/meeting to take taxpayer input.
Truth -in -Taxation A notice mailed to property owners in November showing what the assessed value of the property
Notice will be for the following year and giving a preliminary estimate of the property tax amount for the
following year. The amount is based on preliminary levies submitted by Anoka County, your city
or township, your school district, and other taxing authorities. Dates and times are given for
upcoming public meetings with all those bodies at which objections to the levy amounts may be
expressed. This notice does not include amounts for waste management fees, special
assessments, or school district referenda subsequently approved.
Waste A charge levied against all improved County properties. Revenues from which are used to
Management Fee protect our public health, land, air and water through waste -to -energy conversion, extensive
recycling efforts, household hazardous waste collection, yard waste composting, public
information and waste reduction.
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