The URL can be used to link to this page

Home My WebLink About2013 Budget BookCITY OF • I I A BEA(/p�GR AUj /� G -S3 n`� ��'�s • a3N� North 216 4th Street Stillwater, MN 1: • - 651.430.8800 -• Address: 0 10] CITY OF STILLWATER, MINNESOTA B. EA'llp,�G ��A'�S • M3 ��} .aJ��S b3 N�'� 2013 BUDGET CityOfficials .................................................................................. ............................... 3 MissionStatement ............................................................................ ............................... 4 OrganizationalChart .......................................................................... ............................... 5 CertifiedLevy ................................................................................... ............................... 6 Debt Service Levy Obligations ............................................................. ............................... 7 BudgetOverview .............................................................................. ............................... 8 -10 Property Tax Calculation .................................................................... ............................... 11 -13 Trend Information: Total Certified Levy (Past 10 years) ....................................................... ............................... 16 City Tax Rate (past 10 years) ........................................................... ............................... 17 General Tax Levy and Levy Limits (past 10 years) ................................ ............................... 18 Local Government Aid & General Tax Levy (past 10 years) .................... ............................... 19 Bond Rating (Past 10 years) ............................................................. ............................... 20 II. BUDGET SCHEDULES A. GENERAL FUND General Fund Summary .............................................................. ............................... 24 -25 Revenues................................................................................. ............................... 27 Expenditures: Mayorand Council .................................................................. ............................... 28 -29 Elections............................................................................... ............................... 30 -31 MISSupport Services .............................................................. ............................... 32 -33 Finance................................................................................ ............................... 34 -35 Administration........................................................................ ............................... 36 -37 Legal /City Attorney .................................................................. ............................... 38 -39 Plant/City Hall ........................................................................ ............................... 40 -41 Community Development .......................................................... ............................... 42 -43 Police................................................................................... ............................... 44 -45 Fire...................................................................................... ............................... 46 -47 Inspections............................................................................ ............................... 48 -49 CivilDefense ......................................................................... ............................... 50 -51 Engineering........................................................................... ............................... 52 -53 Streets.................................................................................. ............................... 54 -55 Unallocated........................................................................... ............................... 56 -57 B. SPECIAL REVENUE FUNDS Special Revenue Funds Summary ................................................. ............................... 60 -61 SpecialEvents .......................................................................... ............................... 62 -63 St Croix Valley Recreation Center ................................................. ............................... 64 -65 Library..................................................................................... ............................... 66 -67 Parks...................................................................................... ............................... 68 -69 Downtown Beautification ............................................................. ............................... 70 -71 Washington County Recycling Grant ............................................. ............................... 72 -73 DARE...................................................................................... ............................... 74 -75 CITY OF STILLWATER, MINNESOTA SEA Ur /c z. a TABLE F CONTENTS E BEAU/ /r NHS a3n�� N /s• Bang C. DEBT SERVICE FUNDS Debt Service Funds Summary ...................................................... ............................... 78 -79 GOCapital Outlay Bonds ............................................................ ............................... 80 -81 GO Improvement Bonds .............................................................. ............................... 82 -73 GO Tax Increment Financing Bonds .............................................. ............................... 84 -85 GORevenue Bonds ................................................................... ............................... 86 -87 OtherLong -Term Debt ................................................................ ............................... 88 -89 D. CAPITAL PROJECT FUNDS Capital Project Funds Summary .................................................... ............................... 93 Tax Increment Financing District # 4 ............................................... ............................... 94 -95 Tax Increment Financing District # 6 ............................................... ............................... 96 -97 Tax Increment Financing District #8 .. ............................................. ............................... 98 -99 Tax Increment Financing District # 9 ............................................... ............................... 100 -101 Tax Increment Financing District # 10 ............................................. ............................... 102 -103 E. ENTERPRISE FUNDS Enterprise Funds Summary .......................................................... ............................... 106 -107 SanitarySewer .......................................................................... ............................... 108 -109 StormSewer ............................................................................. ............................... 110 -111 Signs & Lighting ................................... ............................... 112 -113 Parking.................................................................................... ............................... 114 -115 ParkingRamp ........................................................................... ............................... 116 -117 III. OTHER SCHEDULES CapitalOutlay .................................................................................. ............................... 121 -123 Reserves BondProceeds .............................................................................. ............................... 124 IV. APPENDIX Glossa................................. ............................... 127 -133 { '� � a January 1, 2013 ELECTED OFFICIALS Mayor Ken Harycki Term Expires: January 2015 Councilmernber's Ward 1 Doug Menikheim Term Expires: January 2015 1A/.q rrl 9 Micky Cook Term Expires: January 2013 Ted Kozlowski will take office January 8, 2013 Ward 3 Jim Roush Term Expires: January 2013 Tom Wiedner will tak office January 8, 2013 Ward 4 Mike Polehna Term Expires: January 2015 Larry D. Hansen, City Administrator /Treasurer David T. Magnuson, City Attorney Shawn Sanders, Public Works Director /City Engineer Bill Turnblad, Community Development Director Sharon Harrison, Finance Director John Gannaway, Police Chief Stuart Glaser, Fire Chief Lynne Bertalmio, Library Director 3 CITY OF STILLWATER, MINNESOTA ��E��eeyyBEAI�T��, MISSION STATEMENT To provide the community with a quality living environment and quality public services and facilities while protecting cultural, historical and natural resources through fair and open government, careful planning, effective management and efficient fiscal policy. Adopted by the City Council in 1995 GITT OF _ iTWINESOTA C BEAU,,, ,E BEAt . ORGANIZATIONAL v Program Types: General Government Public Safety Public Works Culture and Recreation Proprietary CITY ATTORNEY CITIZENS OF STILLWATER MAYOR & CITY COUNCIL DOWNTOWN BOARDS AND BEAUTIFICATION COMMISSIONS ELECTIONS COMMUNITY DEVELOPMENT MIS BUILDING INSPECTIONS ADMINISTRATION ENGINEERING PLANT /CITY HALL WASHINGTON CO SANITARY SEWER RECYCLING GRANT CITY ADMINISTRATOR/ TREASURER FINANCE PUBLIC WORKS STREETS HERITAGE PRESERVATION COMMISSION PLANNING COMMISSION PARKS BOARD JOINT CABLE COMMISSION HUMAN RIGHTS COMMISSION LIBRARY LIBRARY BOARD FIRE POLICE ST CROIX VALLEY CIVIL DEFENSE RECREATION CENTER DARE PARKS PARKING STORM SEWER I SIGNS & LIGHTING PARKING RAMP 5 BEA(/Tj�, 8"EiAUT'k v O N�Sa3N� 4i7l13�� Pursuant to Resolution 2012 -197, on December 4, 2012 the City Council adopted the final certified tax levy of $10,406,507 for taxes collected in the year 2013. This levy consists of the General Operating Levy and Special Levys. GENERAL OPERATING LEVY: The General Operating Levy is levied against all of the taxable properties of the City and is a major funding source for general City operations. Fund # Amount 100 General Operating Levy $ 7,435,010 SPECIAL LEVYS: Debt Service Levv The Debt Service Levy is levied against all of the taxable properties of the City and provides funding for those bond issues requiring property tax support. The Debt Service Levy for taxes collected in the year 2013 is $2,971,497 and consists of the following Debt Service Obligations: Fund # Required Levy for 2012 Amount 307 G.O. Capital Outlay 2007A $ 192,741 308 G.O. Capital Outlay 2008A 219,306 309 G.O. Capital Outlay 2009A 218,820 312 G.O. Capital Outlay 2012A 556,905 315 G.O. Capital Outlay 2005B 274,877 316 G.O. Capital Outlay 2006A 571,612 319 G.O. Capital Outlay 2009B 137,996 329 G.O. Capital Outlay 2009D 400,641 385 G.O. Sports Center 2005C 232,769 389 G.O. Sport Facility Revenue 2009C 80,830 324 GO Capital Outlay 2012 (Armory) 85,000 TOTAL $ 2,971,497 Debt Service Levys Reduced The following debt service levy was reduced due to other funding already available: 389 G.O. Sport Facility Revenue 2009C CITY OF STILLWATER, MINNESOTA fat BEAU, BEq�T� rr��yy G low C. $ LEvYUBLIGATIONS � k $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 - TOTAL CERTIFIED LEVY $500,000 - i-- 5 I y, $ _ _ -_ _— 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 ❑ Capital Outlay Bonds ❑ Revenue Bonds The above graph shows the amount of debt service required to be levied for each budget year beginning with 2012. The amount of levy can be reduced or "cancelled" if there are sufficient funds available to pay the required debt service. Year (;apital Outlay Bonds Revenue Bonds Total 2013 $2,657,898 $407,200 $3,065,098 2014 $2,436,704 $412,997 $2,849,701 2015 $2,210,883 $423,313 $2,634,196 2016 $1,970,919 $426,778 $2,397,697 2017 $1,384,823 $424,237 $1,809,060 2018 $1,349,060 $174,326 $1,523,386 2019 $1,242,753 $173,880 $1,416,633 2020 $1,054,995 $0 $1,054,995 2021 $758,446 $0 $758,446 2022 $455,955 $0 $455,955 2023 $373,559 $0 $373,559 2024 $370,319 $0 $370,319 2025 $371,850 $0 $371,850 Note: The above levy amounts do not include amounts for any anticipated bond issues for 2013 and beyond. 7 i. , t AU.ZIF+ o / sE?V h General Description and Form of Government The City of Stillwater, incorporated in 1894, is a growing community located on the St Croix River in central Washington County, approximately 20 miles east of Minneapolis /St. Paul metropolitan area. Stillwater encompasses an area of approximately 4,891 acres serves a population of 18,225. The City of Stillwater operates under the "Home Rule Charter" form of government under the provisions of State of Minnesota Law. The Mayor is the president of the Council and together with the four - member City Council comprises the governing body of the City. The City Council is responsible, among other things, for passing ordinances, adopting the budget, appointing committees, and hiring a City Administrator. The City Administrator has the responsibility of carrying out the policies and ordinances of the City Council and of overseeing the day -to -day operations of the City. The Mayor is elected at -large and the Council Members are elected by Wards to serve four -year overlapping terms of office. The City provides a full range of municipal services. These services include: general government, public safety (police & fire), public works (streets & fleet), parks and recreation, public improvements, and providing and maintaining sanitary sewer, storm sewer, signs & lighting and parking infrastructure. Fund Accounting The accounts of the City are organized on the basis of funds, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self - balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures /expenses. Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities The budgeted funds of the City are grouped into two broad categories as follows: Governmental Funds - Governmental Funds are used to account for the "governmental- type" activities of the City (e.g. activities that receive a significant portion of their funding from property taxes, state aids, and various grants). The Governmental Funds budgeted for the City are the General Fund, Special Revenue Funds, Debt Service Funds, and Capital Project Funds. Proprietary Funds - Proprietary Funds are used to account for the "business- type" activities of the City (e.g. activities that receive significant portion of their funding through user charges). The Proprietary Funds budgeted by the City are the Enterprise Funds. Basis of Accounting and Budgeting The Governmental Funds are budgeted and accounted for on a modified accrual basis. Under this method, revenues are recognized when they are measurable and available. "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter (usually within 60 days after the end of the year) to pay liabilities of the current period. Expenditures are recognized when a transaction is expected to draw upon current spendable resources, rather than future resources. The Proprietary Funds are budgeted and accounted for on a full accrual basis. Under this method, revenues are recorded when earned and expenses are recorded at the time the liabilities are incurred. UTY OF SMLWATER, MINNESOTA EgUT �yF 4�E A aI% (Continued) Budget Process Section 7.01 of the Stillwater City Charter sets forth the requirement that the City Administrator must prepare and submit an annual budget to the City Council which accurately reflects the financial needs for the City. The City Administrator is also required to enforce the provisions of the budget upon adoption. The budget is prepared on an annual basis and follows the calendar year, January 1 st to December 31 st. The City Administrator and City staff address the Council's concerns in the preparation of the budget and evaluate the financial costs of the implementation of these policies and include them in the budget where economically feasible. 2013 Budget Calendar: 2012 April Finance Department begins budget process by preparing projected wages, benefits and insurance costs for the upcoming fiscal budget year. May 1 The proposed budget calendar, the budget workshop meeting dates, and the date for the adoption of the proposed budget, tax levy and the setting of the truth -n- taxation hearing dates are May 11 Budget workshop for Council to set priorities for the 2012 Budget. May 21 Budget worksheets are distributed to Department Heads /Division Supervisors for completion. June 8 Completed budget worksheets are due to the Finance Department. The Finance Department assembles the preliminary (requested) budget information. June 23 - July 25 The City Administrator reviews requested budget, meets with Department Heads to review budget requests, and makes recommendations regarding the budget. July 26 - August 22 Finance Department makes adjustments and prepares City Administrator's preliminary proposed budget. August 22 City Administrator's preliminary proposed budget is distributed to the City Council for review. July 31 and Council meets during a budget workshop session with the City Administrator and Department August 28 Heads to review the City Administrator's proposed budget. August 29 - The Finance Department makes budget revisions and prepares the final proposed budget for Setpember 4 Council adoption. September 4 Council adopts the proposed budget, the proposed tax levy and sets the Truth -n- Taxation hearing Prior to State Statutes require that the proposed budget, the proposed property tax levy and the Truth -n- September 15 Taxation hearing dates MUST BE certified to the County Auditor no later than September 15, 2010. November The County to send out Truth -in- Taxation parcel specific notices based on the proposed budget/levy certified to the County Auditor prior to September 15. November 13 Notice of 2012 T -N -T Budget meeting announced. December 4 City to hold the Truth -n- Taxation meeting. Council adopts final budget and final property tax levy. Prior to December 30 Finance Department certifies the final property tax levy and the final budget to the County Auditor. NOTE: Minnesota State Statutes require that a preliminary property tax levy resolution be certified to the County Auditor by September 15 of each year. Once the City adopts the proposed tax levy, the final tax levy can ONLY remain the same or be decreased, not increased. o RUDGETOVERVIEW o Budgeted Funds The City of Stillwater prepares a budget for the General Fund, certain Special Revenue Funds (Special Events Fund, St. Croix Valley Recreation Center Fund, Library Fund, Parks Fund, DARE Fund and the Washington County Recycling Grant Fund), Debt Service Funds, certain Capital Project Funds (TIF Districts) and its Enterprise Funds, but only legally adopts, by resolution, the budget for the General Fund and the budgets for the Special Revenue Funds. Revenue Estimation Revenue estimation is a key component in preparing the City's annual budget. The general intent is make conservative and objective projections. The City's approach to estimating revenues is to consider each individual revenue sources' history of predictability, stability or volatility. The estimation methods used are a combination of trend analysis and forecasting from information provided by prior years actuals and City departments. Capital Improvement Program The City of Stillwater's Capital Improvement program is intended to provide the City Council and staff with a process for identifying and prioritizing capital projects and capital equipment purchases in order to coordinate the financing and timing of improvements, which maximizes the return to the public. The process enables the City to evaluate long -term cost and benefits of each project/equipment and uses this information when preparing the annual budget. Property Tax Levy The City of Stillwater levies property taxes for its General Fund operations (General Operating Levy) and certain Special Levys (Debt Service Tax Levy for Debt Service obligations and PERA Employer Contribution Rate Increase Levy) . See Certified Levy on page 6. The levies are allowed by State Statutes, and are collected from property owners by Washington County and distributed to the City in July, December, and January. Truth -in- Taxation Public Bearing Each year in November and early December, State Statutes require all counties, school districts, and cities with a population over 2,500 hold a public meeting to discuss the proposed budget and property tax levies. As part of this process, each property is sent by the County a Truth -in- Taxation notice, which shows the impacts of the proposed levies on their individual property. The public meeting is set up as a forum for citizens to come and discuss their views on the proposed budget and property tax levies with the public officials of each jurisdiction. The City of Stillwater held its public meeting on Tuesday, December 4, 2012 at 7:00 p.m. Questions Any questions regarding the content of the City's budget document can be discussed with the City Administrator or the Finance Director by contacting City Hall at (651) 430 -8800. 10 CITY OF STILLWATER, MINNESOTA p � p IMPORTANT PROPERTY TAX LAW CHANGE The 2011 Legislature repealed the Homestead Market Value Credit and replaced it with a new program called Homestead Market Value Exclusion. This change is impacting the property taxes on all homesteaded and non - homesteaded property for property taxes payable in 2012 Old Law: All homesteaded property under $413,800 in property value received a Homestead Residential Market Value Credit. This credit reduced the amount of property taxes paid. The credit was equal to 0.4% of the first $76,000 in market value. If the value of the home was above $76,000, the credit was reduced by 0.09% of the market value over $76,000. Homes valued at $413,800 and above received no homestead credit. The chart below gives examples of the amount of credit on various valued homes: Estimated Market Value Taxable Market Value Homestead Residential Market Value Credit $76,000 $76,000 $304.00 $150,000 $150,000 $237.40 $250,000 $250,000 $147.40 $350,000 $350,000 $57.40 $400,000 $400,000 $12.40 $425,000 $425,000 $0.00 Under the old law, the State was reducing the taxes paid by homesteaded property and then in turn the State promised to pay that portion (Homestead Residential Market Value Credit) of the tax to the local taxing districts out the of State's budget. However, due to the large budget deficits facing the State's budget in the past seven to eight years, the State unalloted much the the Homestead Residential Market Value Credits owed to the local governments. This left a significant shortfall in the City's budget. New Law: All homesteaded property under $413,800 in property vlaue will receive a Homestead Market Value Exclusion. The homesteaded property no longer receves a credit that reduces the properyt taxes paid. Instead, a portion of the property's vlue will be excluded from taxation. The Homestead Market Value Excludes from taxation 40% of the value on the first $76,000 of a perty's value. The amount excluded is reduced as the value rises over $76,000 (the exclusion reduction is equal to 9% of the value over $76,000). Homesteads that $413,800 in value will receive no homestead exclusion. The chart below gives examples of the exclusion amount on various value homes: Estimated Market Value Taxable Market Value Taxable Market Value (after Exclusion) $76,000 $30,400 $45,600 $150,000 $23,740 $126,260 $250,000 $14,740 $235,260 $350,000 $5,740 $344,260 $400,000 $1,240 $398,760 $425,000 $0 $425,000 This new law eliminates the state providing a homestead credit but in turn reduces the taxable value of the City. This reduction in taxable value increases the tax rate as there is less taxable value to spread the tax levy over. 11 CITY OF STILLWATER, MINNESOTA lN�..yyBEA�r�F X111A1k1 3 HOW CITY PROPERTY TAXES ARE CALCULATED Step 1. Calculate the City Property Tax Rate Box 1 Total Proposed City Budget - minus Box 2 All Non - Property Tax Revenues, e.g.: - State Aid, Fees, etc. Box 3 Property Tax Revenue Needed (Levy)* Less Fiscal Disparity Contribution Box 4 City -Wide Assessor's Maket Value Less Market Value Exclusion x times Box 5 State State Mandated Class Rates = equals Box 6 divided by Total City -Wide Taxable "Tax Capacity" = equals Box 7 City's Property Tax Rate Boxes 1 - 3 calculates the City Tax Levy Boxes 4 -6 calculates the City -Wide Taxable Tax Capacity City Tax Levy divided by the Taxable Tax Capacity equals the City Tax Rate CALCULATION OF PAYABLE 2013 CITY PROPERTY TAX RATE (ESTIMATED): City Budget Governmental Funds Budget $ 11,973,291 Debt Service Budget 3,557,394 Total City Budget Box 1 Less Non - Property tax revenues Box 2 ICertified Levy Less Fiscal Disparity Contribution Box 3 City Levy Box 4- City Taxable Tax Capacity Box 7 City Tax Rate (estimated) 12 $ 15,530,685 5,124,178 $ 10,406,507 1,035,673 $ 9,370,834 $ 15,331,664 61.121% CITY OF STILLWATER, MINNESOTA BEA&I�� PROPERTY T AX i IS. VA HOW CITY PROPERTY TAXES ARE CALCULATED Step 2. Calculate Individual Parcels City Property Tax Formula: Property's Net Tax Capacity x City Property Tax Rate = Property's City Property Tax NET TAX CAPACITY The Net Tax Capacity is calculated by multiplying the Taxable Market Value less the Market Value Exclusion of the parcel by the appropriate assigned Class Rate of the parcel. - the Taxable Market Value (TMV) refers to the amount of value of the parcel that is used in calculating taxes. The TMV is determined by Washington County Assessor's office and then reduced by the Market Value Exclusion. - the Class Rate is based on the assigned use or classification of the parcel. Class Rates are determined by the MN Legislature and a portion of the rates are as follows: Property Class Taxable Market Value Payable 2013 Residential Homestead 4,250 First $500,000 of value 1.00% Over $500,000 of value 1.25% Residential Non- Homestead 61.121% Single Unit $771.96 First $500,000 of value 1.00% Over $500,000 of value 1.25% Market Rate Apartments Regular 1.80% Commercial Industrial First $150,000 of value 1.50% Over $150,000 of value 2.00% ACTUAL CITY PROPERTY TAX CALCULATION (Property Class: Residential Homestead) Market Value Exclusion Taxable Market Value (after exclusion) Parcel Tax Capacity First $500,000 @ 1.00% Over $500,000 @ 1.25% Total Tax Capacity City Tax Rate City Property Tax Taxable Market Value $76,000 $150,000 $250,000 $425,000 $750,000 $30,400 $23,740 $14,740 $0 $0 $45,600 $126,260 $235,260 $425,000 $750,000 456 1,263 2,353 4,250 5,000 0 0 0 0 0 456 1,263 2,353 4,250 5,000 61.121% 61.121% 61.121% 61.121% 61.121% $278.71 $771.96 $1,438.18 $2,597.64 $3,056.05 13 ,� `} °' i i � � � � � � I � � �. i i i I � I � r_ �. i i '� CITY OF STILLWATER, MINNESOTA RBEAU.0 B , , , , . , EgVTA (Past io Years) O $12,000,000 $10,000,000 $8,000,000 TOTAL CERTIFIED LEVY 2013 The Certified Levy consists of the General Tax Levy (General Fund operations), the Debt Service Special Levy (Debt Service obligations), the PERA Employer Contribution Rate Increase Special Levy` and the Unalloted Aids and Credit Special Levy. Beginning with payable 2009, the City certified a special levy for PERA Employer Contribution Rate Increase. See the Appendix for a definition of what this special levy is. Prior to 2009, the PERA Employer Contribution Rate Increase Levy was included with the General Operating Levy. M Special Levys ----- - - - - -- - - ; A niati9 ®ec,i+ Oeh.t Sery Credits Total Certified Levy Year enera ax Levy 2004 $4,713,214 $2,583,083 $0 $0 $7,296,297 2005 $5,579,500 $2,811,379 $0 $0 $8,390,879 2006 $5,580,145 $3,305,610 $0 $0 $8,885,755 2007 $6,102,192 $3,284,430 $0 $0 $9,386,622 2008 $6,775,809 $3,192,158 $0 $0 $9,967,967 2009 $6,652,408 $3,286,539 $160,822 $0 $10,099,769 2010 $6,479,727 $3,385,158 $163,351 $81,954 $10,110,190 2011 $6,523,288 $3,215,195 $171,974 $247,910 $10,158,367 2012 $6,963,509 $3,110,066 $173,022 $0 $10,246,597 2013 $7,261,468 $2,971,497 $173,542 $0 $10,406,507 Beginning with payable 2009, the City certified a special levy for PERA Employer Contribution Rate Increase. See the Appendix for a definition of what this special levy is. Prior to 2009, the PERA Employer Contribution Rate Increase Levy was included with the General Operating Levy. M CITY OF STILLWATER, MINNESOTA G TRENDINFORMATION 6 ' /S-air'\(Past ..o Years) 70% 60% i 50% 40% 30% 20% - 10% - CITY TAX RATE 0% . I -- 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 Year Total Certified Levy Fiscal Disparity Contribution City Levy City -Wide Taxable Tax Capacity 2004 $7,296,297 $689,524 $6,606,773 $12,717,343 51.951% 2005 $8,390,879 $751,237 $7,639,642 $14,797,188 51.629% 2006 $8,885,755 $794,406 $8,091,349 $16,431,705 49.243% 2007 $9,386,631 $819,600 $8,567,031 $18,432,325 46.478% 2008 $9,967,967 $909,059 $9,058,908 $18,888,149 47.961% 2009 $10,099,769 $1,094,815 $9,004,954 $18,817,309 47.855% 2010 $10,110,190 $1,090,126 $9,020,064 $18,225,056 49.493% 2011 $10,158,367 $1,167,099 $8,991,268 $17,095,522 52.594% 2012 $10,246,597 $1,122,580 $9,124,017 $16,688,107 54.674% —2013T$10,406,507 $1,035,673 $9,370,834 $15,331,6641 61.121% The City Tax Rate is calculated by dividing the City Levy by the City -Wide Taxable Tax Capacity. * The Fiscal Disparity Contribution is the City's contribution to the Metropolitan Fiscal Disparities pool (property tax base sharing program) which in turn reduces the Total Certified Levy. 17 BEA(/T�.c �E BEAO,/ 2 G� ~ �G TRENDINFORMATION His a3n� GENERAL TAX LEVY AND LEVIT LIMITS $8,000,000 The above graph depicts how the General Tax Levy (the amount subject to the levy limit) compares to the Levy Limit in place for that given year. Some years (such as 2005, 2006, 2007, 2008 and 2012) there were no levy limits in effect. Year enera Tax Levy Levy Limit 2004 $4,713,214 $4,713,214 2005 $5,579,500 Not Applicable 2006 $5,580,145 Not Applicable 2007 $6,102,192 Not Applicable 2008 $6,775,809 Not Applicable 2009 $6,652,408 $6,668,408 2010 $6,479,727 $6,479,727 2011 $6,523,288 $6,523,288 2012 $7,136,531 Not Applicable 2013 $7,435,010 Not Applicable 18 t�E BEALr /.r 0 TRENDINFORMATION (Past io F$8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 2004 LOCAL GOVERNMENT AID & GENERAL TAX LEVY 2005 2006 2007 2008 2009 2010 2011 2012 2013* ® LGA (Received) ❑ LGA (Unalloted) 0 General Tax Levy Year =" Total Certified LGA 2004 $656,737 $0 $656,737 2005 $955,355 $0 $955,355 2006 $911,838 $0 $911,838 2007 $722,075 $0 $722,075 2008 $227,971 $227,971 $455,942 2009 $389,836 $359,402 $749,238 2010 $174,580 $837,994 $1,012,574 2011 $174,850 $999,053 $1,173,903 2012 $174,580 $0 $174,580 2013* $0 $174,580 $174,580 General Tax Levy $4,713,214 $5,579,500 $5,601,145 $6,102,192 $6,775,809 $6,813,230 $6,725,032 $6,943,172 $7,136,531 $7,435,010 LGA (Received) - Amount of LGA the City actually received. LGA (Unalloted) - Amount of LGA (of the Certified LGA amount) that was retained by the State. Total Certified LGA - Total amount of Local Government Aid certified by the Department of Revenue that the City can expect to receive during a given tax year. *For 2013, it is expected that all of the LGA alloted to the City will be unalloted due to the large deficit facing the State 19 CITY OF STILLWATER, MINNESOTA 1�,E BEAUTj�, .�F BEAUT "a. TRENDINFORMATION ✓DNS a3Ns y� "'s 83n\�+ YEARLY BOND RATINGS Each year the City must borrow money on the open market for various types of projects /acquisitions. The better the City's bond rating, the lower the interest costs the City pays on its debt obligations. The City receives its bond ratings from Moody's Investor Services'. Below are the City's bond rating for the past 10 years: Year Rating Year Rating 2012 Aa2 2006 Aa3 2010 Aa2 2005 Al 2009 Aa3 2004 Al 2008 Aa3 2003 Al 2007 Aa3 2002 Al NOTE:" April 21, 2010, Moody's upgraded the City's bond rating even though there were no bonds issued during 2010. * Moody's Investor Services municipal bond ratings are defined as follows: There are nine basic rating categories for long -term obligations. They range from Aaa (highest quality) to C (lowest quality). Moody's applies numerical modifiers 1, 2, and 3 in each generic rating classification from Aa to Caa. The Modifier 1 indicates that the issue ranks in the higher end of its generic rating category; the modifier 2 indicates a mid- range ranking; and the modifier 3 indicates that the issue ranks in the lower end of its generic category. (Note: for ease of presentation, only a portion of the nine categories is presented). Aaa Bonds that are rated Aaa are judged to be of the highest quality, with minimal credit risk. Aa Bonds that are rated Aa are judged to be of high quality and are subject to very low credit risk. A Bonds that are rated A are considered upper- medium grade and are subject to low credit risk. Baa Bonds that are rated Baa are subject to moderate credit risk. They are considered medium grade and as such may possess certain speculative characteristics. Ba Bonds that are rated Ba are judged to have speculative elements and are subject to substantial credit risk. B Bonds that are rated B are considered speculative and are subject to high credit risk. Caa Bonds that are rated Caa are judged to be of poor standing and are subject to very high credit risk. Ca Bonds that are rated Ca are highly speculative and are likely in, or very near, default, with some prospect of recovery of principal and interest. C Bonds that are rated C are the lowest rated class and are typically in default, with little prospect for recovery of principal or interest. Source: Moody's Investor Services website (www.moody's.com) 01411 5 LJ L T The General Fund serves as the chief operating fund for the City. It is used to account for all financial resources except those required to be accounted for in another fund. y! �\L �J!Z•' i' �IAAl1` /G \la:�P111►I ►I�•'i�Jlt. ti�*t 9 EAUT�FG mw, *Operating Expenditures excludes Capital Outlay and Transfers Out. 24 CITY OF STILLWATER, MINNESOTA SUMMARY OF REVENUES AND EXPENDITURES REVENUES: Taxes Franchise Fees Licenses & Permits Special Assessments Intergovernmental Charges for Services Fines & Forfeits Miscellaneous Revenue Totals EXPENDITURES: General Government Mayor & City Council Elections MIS Support Services Finance Administration Legal /City Attorney Plant/City Hall Community Development Unallocated General Government Total Public Safety Police Fire Inspections Civil Defense Public Safety Total Public Works Engineering Street Public Works Total Expenditure Totals Revenues over (under) Expenditures OTHER FINANCING SOURCES (USES): Transfers in: Bond Proceeds Miscellaneous Grant Fund Capital Projects Fund Transfers (out): Library Fund Sale of Property Total Other Financing Sources (Uses) Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 2012 2013 2011 ADOPTED ADOPTED ACTUAL BUDGET BUDGET i / /.c $Increase (Decrease) $ 4,982,511 $ 5,546,333 $ 5,811,991 $ 265,658 431,579 426,000 430,000 4,000 473,538 387,350 395,390 8,040 15,334 10,000 10,000 - 862,462 487,374 472,874 (14,500) 919,298 929,429 848,698 (80,731) 110,929 100,100 110,100 10,000 267,810 144,000 139,200 (4,800) $ 8,063,461 $ 8,030,586 $ 8,218,253 $ 187,667 $ 96,331 $ 104,359 $ 128,447 $ 24,088 12,240 41,159 4,700 (36,459) 209,761 260,100 256,426 (3,674) 366,672 435,943 418,923 (17,020) 444,108 458,690 460,428 1,738 271,330 277,253 287,594 10,341 151,636 309,141 163,923 (145,218) 257,461 269,951 303,778 33,827 905,487 836,734 931,178 94,444 $ 2,715,026 $ 2,993,330 $ 2,955,397 $ (37,933) $ 2,780,805 $ 2,902,913 $ 2,861,452 $ (41,461) 1,467,126 1,352,010 1,311,104 (40,906) 248,086 251,540 271,372 19,832 5,680 5,941 6,193 252 $ 4,501,697 $ 4,512,404 $ 4,450,121 $ (62,283) $ 335,352 $ 376,958 $ 318,185 $ (58,773) 1,020,225 998,505 938,530 (59,975) $ 1,355,577 $ 1,375,463 $ 1,256,715 $ (118,748) $ 8,572,300 $ 8,881,197 $ 8,662,233 $ (218,964) $ (508,839) $ (850,611) $ (443,980) $ 406,631 492,185 $ 840,611 $ 411,375 $ (429,236) - - 14,605 14,605 8,000 8,000 (9,959) - _ _ 43,875 10,000 10,000 $ 526,101 $ 850,611 $ 443,980 $ (406,631) $ 17,262 $ - $ _ $ 4,150,936 4,168,198 4,168,198 - $ 4,168,198 $ 4,168,198 $ 4,168,198 $ - 25 SUMMARY OF REVENUES TAXES: Property Taxes All Other Taxes Taxes Total FRANCHISE FEES: LICENSES & PERMITS: SPECIAL ASSESSMENTS: INTERGOVERNMENTAL: Federal: Miscellaneous State: Local Government Aid Market Value Homestead Credit PERA State Aid Police State Aid Police Training Aid Fire State Aid MSA Other Local: Highway Aid Juvenile Officer Aid Miscellaneous Intergovernmental Total CHARGES FOR SERVICE: Fire Contracts Admin Charges Other Fees Charges for Services Total FINES & FORFEITS: MISCELLANEOUS: Interest Property Rental Other Miscellaneous Total Total Revenues IN I_ I I 2, `ti 2011 ACTUAL $ 4,756,640 $ $ 3,525 $ 174,580 698 15,874 141,562 7,575 106,348 166,356 211,021 3,896 29,657 1,370 2012 ADOPTED BUDGET REVENUES Fund: General Fund Number: ioo 2013 ADOPTED BUDGET $ Increase (Decrease) 5,396,333 225,871 $ _ 4,982,511 $ $ 431,579 $ $ 473,538 $ $ 15,334 $ $ 3,525 $ 174,580 698 15,874 141,562 7,575 106,348 166,356 211,021 3,896 29,657 1,370 2012 ADOPTED BUDGET REVENUES Fund: General Fund Number: ioo 2013 ADOPTED BUDGET $ Increase (Decrease) 5,396,333 $ 5,641,991 $ 245,658 150,000 150,000 170,000 (10,000) 20,000 5,546,333 $ 5,811,991 $ 265,658 426,000 $ 430,000 $ 4,000 387,350 $ 395,390 $ 8,040 10;000 $ 10,000 $ - 10,000 $ 5,000 $ (5,000) 15,874 15,874 - 150,000 140,000 (10,000) 9,000 8,000 (1,000) 100,000 105,000 5,000 165,000 165,000 - 3,500 34,000 862,462 $ 487,374 $ 4,000 500 30,000 (4,000) 472,874 $ (14,500) $ 195,002 $ 301,279 $ 310,318 $ 9,039 102,000 102,000 103,030 1,030 622,296 526,150 435,350 (90,800) $ 919,298 $ 929,429 $ 848,698 $ (80,731) $ 110,929 $ 100,100 $ 110,100 $ 10,000 $ 39,260 $ 50,000 $ 40,000 $ (10,000) 25,899 25,000 25,000 - 202,651 69,000 74,200 5,200 $ 267,810 $ 144,000 $ 139,200 $ (4,800) $ 8,063,461 $ 8,030,586 $ 8,218,253 $ 187,667 27 CffY OF STILLWATER, MINNESOTA MAYOR& CETYCOUNCEL Fund: General Account Number: 100 -4000 Department Description: The City Council, which consists of the Mayor and four Council Members, is the governing body responsible for directing the activities of the City. The Council meets in open forum on the first and third Tuesday of every month. 2013 Staffing Level: P11 Benefitted 5.0 Number of Positions 2013 Budget Impacts: - Personnel costs include 1 % COLA on wages and a 10% increase in dental insurance rates. - Contractual services consist of contracted lobbyist services. - Memberships & Dues include memberships to the League of MN Cities (LMC) and the Greater Area Chamber of Commerce. 28 QTY OF STILLWATER, MINNESOT1,6 (D Fund: General Account Number: 100 -4000 2012 2013 2011 ADOPTED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Salaries - Part Time $ 37,800 $ 37,800 $ 37,800 $ - Benefits 19,448 19,826 46,162 26,336 Personnel Services Total $ 57,248 $ 57,626 $ 83,962 $ 26,336 SERVICES AND CHARGES: Contractual $ 13,500 $ 18,000 $ 17,000 $ (1,000) Other 10,048 4,113 2,785 (1,328) Total Services and Charges $ 23,548 $ 22,113 $ 19,785 $ (2,328) MISCELLANEOUS: Memberships & Dues $ 13,908 $ 17,020 $ 20,700 $ 3,680 Other 1,627 2,000 4,000 2,000 Total Miscellaneous $ 15,535 $ 19,020 $ 24,700 $ 5,680 CAPITAL OUTLAY: Computer Equipment - 5,600 - (5,600) Total Capital Outlay $ - $ 5,600 $ - $ (5,600) Total Expenditures $ 96,331 $ 104,359 $ 128,447 $ 24,088 29 ELECTIONS Fund: General Account Number: 100 -4010 Department Description: The Elections Department administers required primary, general and special elections held in the City. The City has four (4) wards with nine (9) voting precincts as follows: Number of Ward Voting Precincts 1 2 2 2 3 1 4 2 Total 7 2013 Budget Impacts: - 2013 is not an election year. - Services and Charges includes maintenance costs with Washington County on voting machines. 30 SUMMARY OF EXPENDITURES PERSONNEL SERVICES: Salaries - Full Time Salaries - Part Time Benefits Personnel Services Total SUPPLIES: SERVICES AND CHARGES: MISCELLANEOUS: Total Expenditures CFY OF STLLWATER, MINNESOTA $ ELECTIONS Fund: General Account Number: 100 -4010 31 2012 2013 2011 ADOPTED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) - $ 1,600 $ - $ (1,600) 7,303 25,500 - (25,500) 24 1,696 - (1,696) 7,327 $ 28,796 $ - $ (28,796) 28 $ 750 $ $ (750) 4,817 $ 9,113 $ 4,700 $ (4,413) 68 $ 2,500 $ - $ (2,500) 12,240 $ 41,159 $ 4,700 $ (36,459) 31 UTY OF STILL WATER, MHNNESOTA MIS r ATP G T° S,ERVECIES Fund: General Account Number: 100 -4020 Department Description: MIS Support Services provides the for purchasing, installation, and support of communication and information systems. 2013 Staffing Level: Full -Time (Benefitted ) 1.8 FTE (Full Time Equivalents 2013 Budget Impacts: - Personnel costs include 1 % COLA on wages and a 10% increase in dental insurance rates. - Maintenance Agreements include: Arc View Licenses, Quick Access, firewall, SALSA, postage machine, copiers, backup exec and diskkeeper for servers. 32 CITY OF STILLWATER, WHNNESOTA 33 MIS SUPPORT SERVICES Fund: General Account Number: 100 -4020 2012 2013 2011 ADOPTED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Salaries - Full Time $ 117,842 $ 118,646 $ 120,535 $ 1,889 Benefits 31,069 31,753 31,780 27 Personnel Services Total $ 148,911 $ 150,399 $ 152,315 $ 1,916 SUPPLIES: Software $ 3,288 $ 1,500 $ 1,500 $ - Other 2,079 4,300 2,800 (1,500) Total Suppplies $ 5,367 $ 5,800 $ 4,300 $ (1,500) SERVICES AND CHARGES: Internet $ 3,766 $ 4,500 $ 4,500 $ - Professional Services 1,033 2,500 3,000 500 Maintenance Agreements 17,882 19,500 21,000 1,500 Other 2,354 7,050 7,511 461 Total Services and Charges $ 25,035 $ 33,550 $ 36,011 $ 2,461 CAPITAL OUTLAY: Computer Equipment $ 30,448 $ 70,351 $ 63,800 $ (6,551) Total Capital Outlay $ 30,448 $ 70,351 $ 63,800 $ (6,551) Total Expenditures $ 209,761 $ 260,100 $ 256,426 $ (3,674) 33 f 50 FINAN Fund: General Account Number: 100 -4030 Department Description: The Finance Department accounts for the financial operations of the City and assists the City Treasurer with treasury operations and debt management. 2013 Staffing Level: Full -Time (Benefitted) 3.5 FTE (Full Time Equivalents) 2013 Budget Impacts: - Personnel costs include 1 % COLA on wages and a 10% increase in dental insurance rates. - Maintenance Agreements include: City's accounting software, credit card processing and the City's webstore. 34 CITY OF STILLWATER, MINNESOTA ° FEA Ci`vVE Fund: General Account Number: 100-4030 2012 2013 2011 ADOPTED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Salaries - Full Time $ 210,832 $ 234,193 $ 231,966 $ (2,227) Benefits 64,650 71,518 63,982 (7,536) Personnel Services Total $ 275,482 $ 305,711 $ 295,948 $ (9,763) SUPPLIES: $ 2,229 $ 3,650 $ 3,450 $ (200) SERVICES AND CHARGES: Auditing $ 32,767 $ 33,000 $ 34,000 $ 1,000 Professional Services 28,541 6,000 6,000 - Maintenance Agreements 18,812 22,500 22,500 - Other 5,950 7,932 7,165 (767) Total Services and Charges $ 86,070 $ 69,432 $ 69,665 $ 233 MISCELLANEOUS: $ 2,891 $ 2,150 $ 2,360 $ 210 CAPITAL OUTLAY: Computer Equipment $ - $ 55,000 $ 47,500 $ (7,500) Total Capital Outlay $ - $ 55,000 $ 47,500 $ (7,500) Total Expenditures $ 366,672 $ 435,943 $ 418,923 $ (17,020) 35 ADIV INE, STRATI EGN Fund: General Account Number: 100 -4040 Department Description: The Administration Department is responsible for carrying out the policies and actions of the City Council. The City Administrator also acts as the City Treasurer. 2013 Staffing Level: Full -Time Benefitted 3.4 FTE (Full Time Equivalents) Part-Time Non - Benefitted 1.0 1 Number of Postions 2013 Budget lmpacts: - Personnel costs include 1 % COLA on wages and a 10% increase in dental insurance rates. - Assessing costs are property valuation services provided by Washington County. These valuations are then used during the property taxation process. - Professional Services include services fees provided to the City labor relation consultants, Safety Training and the Employee Assistance Program. 36 SUMMARY OF EXPENDITURES PERSONNEL SERVICES: Salaries - Full Time Salaries - Part Time Benefits Personnel Services Total SUPPLIES: SERVICES AND CHARGES: Assessing Professional Services Printing and Publishing Other Total Services and Charges MISCELLANEOUS: CAPITAL OUTLAY: Computer Equipment Total Capital Outlay Total Expenditures CITY OF STVLL ATER, NNNESOTA ADMINISTRATION Fund: General Account Number: 100 -4040 2012 2013 2011 ADOPTED ADOPTED ACTUAL BUDGET BUDGET $ 231,110 $ 226,941 $ 231,347 $ 25,007 25,726 26,856 65,739 65,753 66,304 _ $ 321,856 $ 318,420 $ 324,507 $ $ Increase ;Decrease) 4,406 1,130 551 6,087 $ 2,583 $ 4,500 $ 4,500 $ - $ 90,354 $ 91,800 $ 96,000 $ 4,200 6,021 10,000 5,000 (5,000) 7,956 5,000 5,000 - 11,440 24,720 21,171 (3,549) $ 115,771 $ 131,520 $ 127,171 $ (4,349) $ 2,303 $ 2,250 $ 2,250 - $ 1,595 $ 2,000 $ 2,000 $ - $ 1,595 $ 2,000 $ 2,000 $ - $ 458,690 $ 460,428 $ 444,108 $ 1,738 37 WIN O 1 v,r v : Fund: General Account Number: 100 -4045 Department Description: The City has on retainer (paid through payroll with PERA benefits deducted) a law firm that provides prosecution services and legal counsel to the City Council and the City Staff for City related issues. 2013 Staffing Level: Part -Time Non- Benefitted 10 Number of Postions 2013 Budget Impacts: - Personnel costs include 1 % COLA on wages and a 10% increase in dental insurance rates. Notes: - Legal /Prosecution costs are partially recovered through restitution fees. These fees are recorded as Fines and Forfeits - Ordinance Violations in the revenue section of the General Fund. 38 CITY OF STiLLWATER, MINNESOTA 39 GAL /CF LY TG, RNEY Fund: General Account Number: 100 -4045 2012 2013 2011 ADOPTED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Retainer $ 98,503 $ 101,585 $ 99,488 $ (2,097) Benefits 27,742 29,152 28,835 (317) Personnel Services Total $ 126,245 $ 130,737 $ 128,323 $ (2,414) SUPPLIES: $ 2,900 $ 1,500 $ 1,500 $ - SERVICES AND CHARGES: Legal /Prosecution $ 136,996 $ 137,000 $ 140,000 $ 3,000 Other 5,189 7,916 17,571 9,755 Total Services and Charges $ 142,185 $ 144,916 $ 157,671 $ 12,755 MISCELLANEOUS: $ - $ 100 $ 100 $ - Total Expenditures $ 271,330 $ 277,253 $ 287,594 $ 10,341 39 PIANT/CIT YHALL Fund: General Account Number: 100 -4050. Department Description: Plant/City Hall provides boiler, HVAC, and general building maintenance including janitorial services for City Hall, 2013 Budget Impacts: - Professional Services include the contracting of janitorial services. - Maintenance Agreements include: HVAC system, boiler maintenance, fire extinguisher maintenance, alarm monitoring system, and elevator maintenance. 40 OC Y OF STi 9LLWAA R, MlIN NESOTA Y ICI PLANT/CITYEALL Fund: General Account Number: 100-4050 2012 2013 2011 ADOPTED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) SUPPLIES: $ 8,825 $ 12,000. $ 12,000 $ - SERVICES AND CHARGES: Contractual $ 25,372 $ 25,000 $ 25,000 $ - Other Professional Services 5,239 5,000 5,000 - Telephone 3,171 6,000 6,000 - Electricity 41,807 35,500 36,000 500 Natural Gas 18,342 20,000 20,000 - Maintenance Agreements 6,780 15,000 15,000 - Other 25,649 15,061 20,223 5,162 Total Services and Charges $ 126,360 $ 121,561 $ 127,223 $ 5,662 MISCELLANEOUS: $ 5,341 $ 700 $ 800 $ 100 CAPITAL OUTLAY: Improvements $ - $ 24,880 $ 18,900 $ (5,980) Machinery & Equipment 11,110 150,000 5,000 (145,000) Total Capital Outlay $ 11,110 $ 174,880 $ 23,900 $ (150,980) Total Expenditures $ 151,636 $ 309,141 $ 163,923 $ (145,218) ICI CFY OF _ NNNESOTA COMMUNETY 13EVIELGPM E NT klii t', , *&-I� Fund: General Account Number: w o 100-4055 Department Description: The Community Development Department is responsible for zoning administration, comprehensive planning, historic preservation and economic development/redevelopment. The department assists the citizen committees of the Planning Commission, Parks Board, Heritage Preservation Commission, Downtown Parking Commission and Joint Stillwater Township City Planning Board in carrying out their responsibilities. 2013 Staffing Level: Full -Time Benefitted 2.5 FTE (Full Time Equivalents 2013 Budget Impacts: - Personnel costs include 1 % COLA on wages and a 10% increase in dental insurance rates. - Professional Services includes funds for the City's matching portion of SHIPO grants and the first half of the downtown chapter of the Complan (consists mostly of traff ice engineering). Completion of the chapter is expected to cost $75,000. 42 CITY O i 1 t W A } r., MINNESOTA DI O YlbV UNI 13 , BWELOPMENT Fund: General Account Nuinber: 100 -4055 2012 2013 2011 ADOPTED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Salaries - Full Time $ 184,981 $ 185,385 $ 187,199 $ 1,814 Benefits 52,459 54,386 53,745 (641) Personnel Services Total $ 237,440 $ 239,771 $ 240,944 $ 1,173 SUPPLIES: $ 3,412 $ 5,600 $ 4,600 $ (1,000) SERVICES AND CHARGES: Other Professional Services $ 100 $ 8,000 $ 41,000 $ 33,000 Other 12,705 12,780 13,534 754 Total Services and Charges $ 12,805 $ 20,780 $ 54,534 $ 33,754 MISCELLANEOUS: $ 2,388 $ 3,800 $ 3,700 $ (100) CAPITAL OUTLAY: Computer Equipment $ 1,416 $ - $ - $ - Total Capital Outlay $ 1,416 $ - $ - $ - Total Expenditures $ 257,461 $ 269,951 $ 303,778 $ 33,827 43 POLICE Fund: General Account Number: 100-4o6o Department Description: The Police Department provides law enforcement services and education to its citizens. 2013 Staffing Level: Full -Time (Benefitted) 23.75 FTE (Full Time Equivalents) Part -Time (Non - Benefitted) 1 2.001 Number of Positions 2013 Budget Impacts: - Personnel costs include 1 % COLA on wages and a 10% increase in dental insurance rates. - Terminal Access Charge - include costs for access to the County and State record system. - 800 Mhz Radio Service - is a new mandatory radio service implemented by Washington County. - General Insurance includes insurance costs for worker's compensation, property and general liability insurance for the department. 44 LICIE Fund: General Account Number: loo -4o6o 45 2012 2013 2011 ADOPTED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Salaries - Full Time $ 1,646,543 $ 1,615,361 $ 1,634,355 $ 18,994 Overtime - Full -Time 124,060 95,000 95,000 - Salaries - Part Time 42,118 40,000 40,000 - Benefits 600,298 619,996 616,239 (3,757) Personnel Services Total $ 2,413,019 $ 2,370,357 $ 2,385,594 $ 15,237 SUPPLIES: Automotive Fuel $ 83,007 $ 80,000 $ 80,000 $ - Other 31,061 34,000 36,500 2,500 Total Supplies $ 114,068 $ 114,000 $ 116,500 $ 2,500 SERVICES AND CHARGES: 800 Mhz Radio Service Fee $ 25,188 $ 15,000 $ 20,000 $ 5,000 Terminal Access Charges 18,922 26,500 26,500 - Generallnsurance 82,645 89,876 94,408 4,532 Vehicle Repair Charges 49,498 22,000 28,000 6,000 Maintenance Agreements 3,508 6,000 6,000 - Other 40,575 51,500 49,450 (2,050) Total Services and Charges $ 220,336 $ 210,876 $ 224,358 $ 13,482 MISCELLANEOUS: $ 18,886 $ 13,000 $ 13,000 $ - CAPITAL OUTLAY: Computer Equipment $ 9,265 $ 61,680 $ 48,000 $ (13,680) Automotive Equipment 5,231 133,000 74,000 (59,000) Total Capital Outlay $ 14,496 $ 194,680 $ 122,000 $ (72,680) Total Expenditures $ 2,780,805 $ 2,902,913 $ 27861,452 $ (41,461) 45 FIRE Fund: General Account Number: 100-4070 Department Description: The Fire Department provides fire protection services and education to its residents along with Stillwater Township and a portion of the residents of City of Grant and May Township. 2013 Staffing Level: Full -Time Benefitted) I 9.25 FTE Full Time Equivalents Part -Time Non - Benefitted 1 33.001 Number of Postions 2013 Budget Impacts: - Personnel costs include 1 % COLA on wages and a 10% increase in dental insurance rates. - 800 Mhz Radio Service - is a new mandatory radio service implemented by Washington County. - General Insurance includes insurance costs for worker's compensation, property and general liability insurance for the department. Notes: -The Stillwater Fire Department also provides fire protection services to Stillwater Township and to portions of City of Grant and May Township. Reimbursement for these services is provided by a contractual agreement and recorded as Charges for Services -Fire Contracts in the revenue section of the General Fund. SUMMARY OF EXPENDITURES PERSONNEL SERVICES: Salaries - Full Time Overtime - Full -Time Salaries - Part Time Benefits Personnel Services Total SUPPLIES: Automotive Fuel Other Total Supplies SERVICES AND CHARGES: 800 Mhz Radio Service Fee General Insurance Vehicle Repair Charges Other Total Services and Charges MISCELLANEOUS: CAPITAL OUTLAY: Improvements Machinery & Equipment Computer Equipment Automotive Equipment Total Capital Outlay Total Expenditures FIRE Fund: General Account Number: 100 -4070 SO 13,764 $ 17,000 $ 16,243 17,850 _ 30,007 $ 34,850 $ 17,000 $ 20,950 _ 37,950 $ 3,100 3,100 $ 2012 2013 18,250 2011 ADOPTED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) 76,586 11,871 $ 546,952 $ 582,668 $ 587,781 $ 5,113 46,463 49,028 49,388 360 86,508 110,000 110,000 - 215,964 252,599 243,674 (8,925) $ 895,887 $ 994,295 $ 990,843 $ (3,452) SO 13,764 $ 17,000 $ 16,243 17,850 _ 30,007 $ 34,850 $ 17,000 $ 20,950 _ 37,950 $ 3,100 3,100 $ 16,972 $ 18,250 $ 19,350 $ 1,100 64,231 64,715 76,586 11,871 27,662 20,000 23,000 3,000 25,926 50,950 58,850 7,900 $ 134,791 $ 153,915 $ 177,786 $ 23,871 $ 4,086 $ 4,350 $ 6,550 $ 2,200 $ 4,875 $ 12,200 $ 12,200 $ - 18,463 14,000 56,375 42,375 2,435 13,400 29,400 16,000 376,582 125,000 - (125,000) $ 402,355 $ 164,600 $ 97,975 $ (66,625) $ 1,467,126 $ 1,352,010 $ 1,311,104 $ (40,906) 47 CITY OF ST11LL fiVATER, FANNESOTA INSPECTHONS Fund: General I Account Number: 10O -4080 Department Description: The Inspections Department provides technical assistance, plan review services and plumbing, mechanical and building inspections services for code compliance. 2013 Staffing Level: Full -Time Benefitted 2.51 FTE (Full Time Equivalents 2013 Budget Impacts: - Personnel costs include 1 % COLA on wages and a 10% increase in dental insurance rates. Notes: - The Building Permit Surcharge expenditure line item is the disbursement of the mandatory fees collected with building permits to the State of Minnesota. These fees collected are recorded as Charges for Services- Building Permit Surcharge in the revenue section of the General Fund. 48 MY OF STILLWATER, MINNESOTA .. ENSPEC E ST Fund: General Account Number: 100-4080 2012 2013 2011 ADOPTED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Salaries - Full Time $ 159,609 $ 158,844 $ 160,740 $ 1,896 Overtime - Full -Time 10,630 - - - Benefits 50,145 49,665 49,737 72 Personnel Services Total $ 220,384 $ 208,509 $ 210,477 $ 1,968 SUPPLIES: $ 4,580 $ 7,200 $ 7,000 $ (200) SERVICES AND CHARGES: Building Permit Surcharge $ 15,902 $ 15,000 $ 15,000 $ - Other 6,895 15,481 15,995 514 Total Services and Charges $ 22,797 $ 30,481 $ 30,995 $ 514 MISCELLANEOUS: $ 325 $ 850 $ 900 $ 50 CAPITAL OUTLAY: Machinery & Equipment $ - $ 4,500 $ - $ (4,500) Automotive Equipment - - 22,000 22,000 Total Capital Outlay $ - $ 4,500 $ 22,000 $ 17,500 Total Expenditures $ 248,086 $ 251,540 $ 271,372 $ 19,832 .. LIIIVIL D EFEE, Fund: General Account Number: 100 -4085 Department Description: The Civil Defense Department provides for the maintenance of the City's civil defense warning system. Notes: - The City maintains 5 civil defense sirens located at: (1) 1419 4th Street; (2) 116 Willard Street W; (3) 900 Nightengale Blvd; (4) 2001 Willard Street W; and (5) 13300 McKusick Rd Ln N. 50 MINIBOOM— t BJrOM— M� 51 EI F7 E D rt F ei e.A W S E Fund: General Account Number: 100 -4085 2012 2013 2011 ADOPTED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) SUPPLIES: $ - $ - $ 250 $ 250 SERVICES AND CHARGES: $ 2,595 $ 3,958 $ 3,960 $ 2 K ISCELLANEOUS: $ 3,085 $ 1,983 $ 1,983 $ - Total Expenditures $ 5,680 $ 51941 $ 6,193 $ 252 51 Fund: General Account Number: ioo -z Department Description: EAITi b✓ �;O The Engineering Department provides for the coordination, administration, and engineering of the City's transportation and utility infrastructure. The Department is supported by fees charged to developers and City projects. 2013 Staffing Level: Full -Time Benefitted 3.35 FTE (Full Time Equivalents 2013 Budget impacts: - Personnel costs include 1% COLA on wages and a 10% increase in dental insurance rates. - Personnel costs include a part -time seasonal intern to work the summer months. - General Insurance includes insurance costs for worker's compensation, property and general liability insurance for the department. Notes: - Reimbursement of fees charged to projects are recorded as Engineering Charges in the revenue section of the General Fund. 52 2012 2011 ADOPTED SUMMARY OF EXPENDITURES ACTUAL BUDGET PERSONNEL SERVICES: Salaries - Full Time Overtime - Full -Time Salaries - Part Time Benefits Personnel Services Total SUPPLIES: Automotive Fuel Hydrants Other Total Supplies SERVICES AND CHARGES: Consulting Engineer General Insurance Other Total Services and Charges MISCELLANEOUS: CAPITAL OUTLAY: Improvements Computer Equipment Total Capital Outlay Total Expenditures E T E IEERIN Fund: General Account Number: 100 -4090 2013 ADOPTED BUDGET $ Increase ( Decrease; $ 217,834 $ 236,664 $ 183,662 $ (53,002) 8,428 2,000 2,000 - 9,001 - 6,700 6,700 73,972 79,702 63,878 (15,824) $ 309,235 $ 318,366 $ 256,240 $ (62,126) $ 2,553 $ 3,600 $ 4,000 $ 400 2,546 3,800 3,800 - 695 1,400 1,400 - $ 5,794 $ 8,800 $ 9,200 $ 400 $ 510 $ - $ 2,000 $ 2,000 11,729 17,142 15,995 (1,147) 5,680 5,400 7,500 2,100 $ 17,919 $ 22,542 $ 25,495 $ 2,953 $ 254 $ 1,050 $ 1,050 $ - $ - $ 25,000 $ 25,000 $ - 2,150 1,200 1,200 - $ 2,150 $ 26,200 $ 26,200 $ - $ 376,958 $ 318,185 $ 335,352 $ (58,773) 53 STREETS Fund: General Account Number: 100 -4100 Department Description: The Streets Department provides ongoing maintenance of the City's street system and City vehicles and equipment. 2013 Staffing Level: Full -Time Benefitted) I 6.75 FTE Full Time Equivalents 2013 Budget Impacts: - Personnel costs include 1 % COLA on wages, a 0% increase in health insurance rates, and a 10% increase in dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA . Beginning January 1, 2011, the employers contribution to the plan will increase from 7.0% to 7.25% for the Coordinated Plan. - Contractual includes the following: utility locates, cleaning services at the Public Works Building, wireless service, downtown snow removal, hazardous material disposal, and fire system inspections. - General Insurance includes insurance costs for worker's compensation, property and general liability insurance for the department. - Maintenance Agreements includes the following agreements: HVAC maintenance, printer maintenance, fire extinguisher maintenance and fleet maintenance software (CaHegraph ). 54 MY OF STLLWATER, MINNESOTA 55 STREETS Fund: General Account Number: 100 -4100 2012 2013 2011 ADOPTED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Salaries - Full Time $ 501,371 $ 339,348 $ 346,562 $ 7,214 Overtime - Full -Time 11,768 8,000 8,000 - Salaries - Part Time - - 24,001 24,001 Benefits 124,367 136,200 139,969 3,769 Personnel Services Total $ 637,506 $ 483,548 $ 518,532 $ 34,984 SUPPLIES: Asphalt $ 47,248 $ 35,000 $ 35,000 $ - Sand & Salt 50,045 70,000 70,000 - Automotive Fuel 53,498 75,000 75,000 - Equipment Repair Supplies 31,926 30,000 30,000 - Other 24,644 30,300 30,300 - Total Supplies $ 207,361 $ 240,300 $ 240,300 $ - SERVICES AND CHARGES: Contractual $ 10,087 $ 20,000 $ 20,000 $ - Generallnsurance 47,483 46,257 60,848 14,591 Maintenance Agreements 7,033 7,000 7,000 - Patching - - 15,000 15,000 Other 48,368 51,300 63,550 12,250 Total Services and Charges $ 112,971 $ 124,557 $ 166,398 $ 41,841 MISCELLANEOUS: $ 4,368 $ 7,300 $ 7,300 $ - CAPITAL OUTLAY: Machinery & Equipment $ 57,010 $ 37,600 $ - $ (37,600) Computer Equipment 1,009 7,200 6,000 Automotive Equipment - 98,000 - (98,000) Total Capital Outlay $ 58,019 $ 142,800 $ 6,000 $ (135,600) Total Expenditures $ 1,020,225 $ 998,505 $ 938,530 $ (58,775) 55 r ME-- 1. 1 d W. 0� UN.ALLO CAT FED Fund: General Account Number: 100 -4140 Department Description: Unallocated expenditures are those expenditures that can not be specifically assigned to a certain department. 2013 Budget impacts: - Retiree Hospital /Medical benefits include a 14.3% increase in health insurance rates. - The Fire Relief Association line item expenditure is the disbursement of the State of Minnesota's minimum support rate to the Stillwater Fire Relief Association's pension plan. Support rates are established by the State Legislature. Receipt of these funds from the State are recorded as Intergovernmental -Fire State Aid in the revenue section of the General Fund. Notes: - Retiree Hospital /Medical benefits are post health care benefits available to employees who were hired prior to December 31, 1988, are eligible for PERA retirement benefits, and been emplyed with the City fo 10 years or more. At the end of 2011, there were 46 participants and 10 employees currently employed and eligible for the benefit. ce Lai T A , , =. � /- t 1. _ UNALLGCATED J Fund: General Account Number: 100 -4140 2011 SUMMARY OF EXPENDITURES ACTUAL PERSONNEL SERVICES: 15,275 $ - Retiree Hospital /Medical $ 641,948 $ SERVICES AND CHARGES: 100,000 - Community Thread (aka CVS) $ - $ Youth Service Bureau - Fire Relief Association 142,695 Other 454 Total Services and Charges _ $ 143,149 $ MISCELLANEOUS: 2012 2013 ADOPTED ADOPTED $ Increase BUDGET BUDGET (Decrease) 641,778 $ 724,624 $ 82,846 15,275 $ 15,275 $ - 10,000 10,000 100,000 100,000 - 4,350 9,850 5,500 129,625 $ 135,125 $ 5,500 Contingency $ - $ 1,000 $ 1,000 $ - Clean Up Services /Nuisance Properties 7,552 25,000 25,000 - Other 112,838 39,331 45,429 6,098 $ 120,390 $ 65,331 $ 71,429 $ 6,098 Total Expenditures $ 905,487 $ 836,734 $ 931,178 $ 94,444 57 AdENIL M Special k Special Revenue Funds are used by the City to account for revenues derived from specific revenue sources. They are usually required by state statute, charter provisions, local ordinances to finance particular functions or activities of a government. CITY OF STILLWATER, MINNESOIA o o 'fix J'Y14" d 3 FUNDING SOURCES FOR 2013 OPERATING EXPEL T TUREV Intergovernmental 1% A 55% Charges for Services 42% neous *Operating Expenditures excludes Capital Outlay and Transfers Out. .E 61 S'• .. :• E 1. .. FUNDS .� ..._ �. n 61 2012 2013 SUMMARY OF REVENUES 2011 ADOPTED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Taxes $ 1,733,880 $ 1,740,198 $ 1,793,019 $ 52,821 Licenses & Permits 1,209 1,000 1,000 - Intergovernmental 34,192 34,192 37,740 3,548 Charges for Services 1,582,236 1,420,650 1,390,000 (30,650) Interest Earnings 12,372 16,200 9,350 (6,850) Miscellaneous 84,068 80,810 56,560 (24,250) Revenue Totals $ 3,447,957 $ 3,293,050 $ 3,287,669 $ (5,381) EXPENDITURES: Public Safetv DARE $ 5,119 $ 1,800 $ 1,800 $ - Public Works Washington County Recycling Grant $ 37,592 $ 34,192 $ 37,740 $ 3,548 Culture & Recreation Special Events $ 57,950 $ 96,250 $ 37,060 $ (59,190) St Croix Valley Recreation Center 1,312,936 1,644,064 1,248,299 (395,765) Library 1,162,817 1,176,681 1,204,413 27,732 Parks 864,434 978,739 766,746 (211,993) Downtown Beautification 10,211 15,000 15,000 - Culture & Recreation Total $ 3,408,348 $ 3,910,734 $ 3,271,518 $ (639,216) Total Expenditures $ 3,451,059 $ 3,946,726 $ 3,311,058 $ (635,668) Revenues over (under) Expenditures $ (3,102) $ (653,676) $ (23,389) $ 630,287 OTHER FINANCING SOURCES (USES): Transfers in: Capital Outlay Bond Proceeds $ 287,267 $ 716,298 $ 125,800 $ (590,498) Other 3,313 - - - Transfers (out): Debt Service (213,751) (79,944) (93,601) (13,657) Other Financing Sources (Uses) Total $ 86,788 $ 636,354 $ 32,199 $ (604,155) Net increase in fund balance $ 83,686 $ (17,322) $ 8,810 $ 26,132 Fund Balance - Jan 1 1,547,738 1,631,424 1,614,102 (17,322) Fund Balance - Dec 31 $ 1,631,424 $ 1,614,102 $ 1,622,912 $ 8,810 61 C!r�'rFIrl_ I `�1rii�iTPIIII�,12JE•Yr�1 SPECTIAL EVEENT S Fund Type: Special Revenue Fund Fund Number: 200 Fund Description: The Special Events Fund accounts for special events held within the City. Funding: Primarily financed with donations, reimbursement of services and property taxes from the General Tax Levy. 2013 Budget Impacts: - Fireworks consists of a City contribution of $25,000 and contributions from other sources of $10,000. - A "Lumberjack Day Festival" is not expected in 2013. 62 CITY OF STILL WATER, MINNESOTA SUMMARY OF REVENUES 2011 ARID EXPENDITURES ACTUAL REVENUES: Taxes: Property Taxes Charges for Services: Ticket Sales (LJD) Miscellaneous: Donations Refunds & Reimbursements Interest Earnings Other Miscellaneous Total Revenue Total EXPENDITURES: Services and Charges: Policing /Fire Services Other Services and Charges Total Miscellaneous: Fireworks Other Miscellaneous Total Total Expenditures Revenues over (under) expenditures Net decrease in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 Total Revenues Transfers in: General Fund $ 18,300 $ PEciAL EVENTS Fund Type: Special Revenue Fund Fund Number: 200 2012 2013 ADOPTED ADOPTED $ Increase BUDGET BUDGET (Decrease) 26,250 $ 27,060 $ 810 $ 30,146 $ 35,000 $ - $ (35,000) $ 5,000 $ 15,000 $ 10,000 $ (5,000) 22,068 20,000 - (20,000) 121 - - - $ 27,189 $ 35,000 $ 10,000 $ (25,000) $ 96,250 $ (60,000) $ 75,635 $ 37,060 $ 12,253 $ 40,000 $ - $ (40,000) 697 250 1,060 810 $ 12,950 $ 40,250 $ 1,060 $ (39,190) $ 45,000 $ 55,000 $ 35,000 $ (20,000) - 1,000 1,000 - $ 45,000 $ 56,000 $ 36,000 $ (20,000) $ 96,250 $ 37,060 $ (59,190) $ 57,950 $ 17,685 $ - $ - $ (810) $ 17,685 $ - $ - $ - 22,407 40,092 40,092 - $ 40,092 $ 40,092 $ 40,092 $ - $ 75,635 $ 96,250 $ 37,060 18,300 26,250 27,060 63 CITY OF STILLWATER, MINNESOTA T CROIX VALLEY REC CENTER Fund Type: Special Revenue Fund Fund Number: 202 Fund Description: The St. Croix Valley Recreation Center provides recreational opportunities for all ages and skill levels to participate in various indoor recreational activities, such as ice skating, hockey and walking. The City contracts with an outside vendor to staff and manage the complex. Funding: Financing is provided by the fees generated by the facility. Capital Outlay purchases are financed with General Obligation Capital Outlay Bonds. 2013 Budget Impacts: - On May 24, 2010 the Park and Recreation Board approved an increase in rates for the 2010/2011. These rates have been extended into the 2011/2012 season. The rates reflect a $5 /Hour increase in ice rental times and a $10 /Hour increase in field house rentals. The rates for the 2011/2012 season are as follows: Hourly Rates: Prime Time Non Prime Time Summer Ice Rec Center Ice $175 /hour $150 /hour $150 /hour Lily Lake Ice $155 /hour $150 /hour $150 /hour Full Field Hours $250 /hour $190 /hour $190 /hour Half Field House $150 /hour $135 /hour $135 /hour - Commitment -St Croix Soccer Club - On April 6, 2010 the City Council authorized the replacement of the turf in the St Croix Valley Recereation Center fieldhouse. The Council authorized a City contribution of $240,000 (set aside in reserves) towards the replacement with the St Croix Soccer Club commiting to paying the balance of the cost over a ten year period. With the first commitment payment being paid in 2010, the amount in the 2011 budget of $18,310 represents the 2nd commitment payment out of 10. - Net Increase (decrease) in Fund Balance will be used to repay the St Croix Valley Recreation Center's fund balance which was used to pay for the advancement of funds needed for the 10 year commitment of the St. Croix Soccer Club and a portion of the capital outlay purchases (printer replacement and video cameras) for 2013. 64 St Croix Vallev Fieldhouse Supplies $ b�T PGEX VA LUEY LIEC CENTER Fund Type: Special Revenue Fund Fund Number: 202 $ 8,400 2012 2013 $ SUMMARY OF REVENUES 2011 ADOPTED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: 2,702 3,200 Charges for Service $ 1,465,469 $ 1,290,500 $ 1,295,500 $ 5,000 Interest Earnings 8,259 11,000 7,000 (4,000) Commitment -St Croix Soccer Club 18,310 18,310 18,310 - Miscellaneous 782 - - 257,310 Revenue Total $ 1,492,820 $ 1,319,810 $ 1,320,810 $ 1,000 EXPENDITURES: St Croix Valley Rec Center Supplies $ 15,284 $ Supplies $ 118,708 $ 103,500 $ 98,500 $ (5,000) Services & Charges 678,057 640,831 634,825 (6,006) Miscellaneous 9,097 17,500 12,500 (5,000) Capital Outlay 7,768 112,198 36,400 (75,798) Rec Center Total $ 813,630 $ 874,029 $ 782,225 $ (91,804) St Croix Vallev Fieldhouse Supplies $ 29,455 $ 8,400 $ 8,400 $ - Services & Charges 188,998 264,196 245,210 (18,986) Miscellaneous 2,702 3,200 3,700 500 Capital Outlay 74,813 - - - Fieldhouse Total $ 295,968 $ 275,796 $ 257,310 $ (18,486) Lily Lake Ice Arena Supplies $ 15,284 $ 11,700 $ 10,800 $ (900) Services & Charges 184,560 189,889 194,314 4,425 Miscellaneous 161 650 650 - CapitalOutlay 3,333 292,000 3,000 (289,000) Lily Lake Ice Arena Total $ 203,338 $ 494,239 $ 208,764 $ (285,475) Total Expenditures $ 1,312,936 $ 1,644,064 $ 1,248,299 $ (395,765) Revenues over (under) expenditures $ 179,884 $ (324,254) $ 72,511 $ 396,765 OTHER FINANCING SOURCES (USES): Transfer In Capital Outlay Bond Proceeds Transfer (Out) Debt Service Other Financing Sources (Uses) Total Net increase (decrease) in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 $ 85,915 $ 404,198 $ 31,700 $ (372,498) (213,751) (79,944) (93,601) (13,657) $ (127,836) $ 324,254 $ (61,901) $ (386,155) $ 52,048 $ - $ 10,610 $ 10,610 1,008,014 1,060,062 1,060,062 - $ 1,060,062 $ 1,060,062 $ 1,070,672 $ 10,610 [6=1 LIBRARY Fund Type: Special Revenue Fund Fund Number: 230 ID Fund Description: The Stillwater Public Library provides a wide variety of library services to the City's residents and surrounding communities. This fund accounts for service operations of the library and the maintenance of the library building. 2013 Staffing Level: Full Time I 4.00 FTE (Full Time Equivalents) Part Time (Benefited) I 5.50 FTE (Full Time Equivalents) Part Time (Non- Benefited) I 4.50 FTE (Full Time Equivalents) Funding: Primarily funded by property taxes from the General Tax Levy. Capital Outlay purchases are financed primarily with General Obligation Capital Outlay Bonds. 2013 Budget Impacts: - Personnel costs include 1 % COLA on wages and a 10% increase in dental insurance rates. 4. �� ' ��F ;TIC � -T•� � , �.IBRARY Fund Type: Special Revenue Fund Fund Number: 230 2012 2013 SUMMARY OF REVENUES 2011 ADOPTED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Taxes: Property Taxes $ 1,020,909 $ 1,020,909 $ 1,068,813 $ 47,904 Charges for Services: Meeting Room Rental Fees $ 59,508 $ 69,750 $ 70,000 $ 250 Other 7,406 8,000 7,500 (500) Charges for Services Total $ 66,914 $ 77,750 $ 77,500 $ (250) Miscellaneous: Interest Earnings $ 639 $ 1,200 $ 850 $ (350) Processing Fees 11,424 10,500 11,500 1,000 Registration - 4,000 4,000 - Other 15,685 13,000 62,750 (250) Miscellaneous Total $ 27,748 $ 28,700 $ 25,100 $ 400 Revenue Total $ 1,115,571 $ 1,127,359 $ 1,175,413 $ 150 EXPENDITURES: Operations: Personnel Services $ 756,767 $ 765,698 $ 784,187 $ 18,489 Supplies 91,322 98,941 102,336 3,395 Services & Charges 55,394 59,231 58,753 (478) Miscellaneous 2,124 2,025 2,025 - CapitalOutlay 21,484 25,500 17,000 (8,500) Operations Total $ 927,091 $ 951,395 $ 964,301 $ 12,906 Plant Personnel Services $ 115,677 $ 100,578 $ 109,117 $ 8,539 Supplies 9,340 10,825 10,825 - Services & Charges 102,370 104,583 107,170 2,587 Miscellaneous 1,020 1,000 1,000 - CapitalOutlay 7,320 8,300 12,000 3,700 Plant Total $ 235,726 $ 225,286 $ 240,112 $ 14,826 Total Expenditures $ 1,162,817 $ 1,176,681 $ 1,204,413 $ 27,732 Revenues over (under) expenditures $ (47,246) $ (49,322) $ (29,000) $ (27,582) OTHER FINANCING SOURCES: Transfer In: General Fund $ 9,959 $ - $ - $ _ Library Fund Raiser 3,313 - - - Capital Outlay Bond Proceeds 28,804 33,800 29,000 (4,800) Other Financing Sources Total $ 42,076 $ 33,800 $ 29,000 $ (4,800) Net increase (decrease) in fund balance $ (5,170) $ (15,522) $ - $ 15,522 Fund Balance - Jan 1 57,747 52,577 37,055 (15,522) Fund Balance - Dec 31 $ 52,577 $ 37,055 $ 37,055 $ - 67 Fund Type: Special Revenue Fund Fund Number: 240 311 Fund Description: The Parks Department/Fund provides for maintenance of City owned parks. 201 Staffing Level: Full Time 1 6.25 FTE (Full Time Equivalents) Part Time (Seasonal) 1 8.001 Number of Positions Funding: Primarily funded by property taxes from the General Tax Levy. Capital Outlay purchases are financed with General Obligation Capital Outlay Bonds. 2013 Budget Impacts: - Personnel costs include 1% COLA on wages and a 10% increase in dental insurance rates. - Other Professional Services include tree inspector services of $2,400. - Tree Removal is for the removal of trees due to Dutch Elm & Oak Wilt diseases. .: EXPENDITURES: $ 2,172 A '� Fund Type: Special Revenue Fund Fund Number: 240 2,250 $ 2012 2013 SUMMARY OF REVENUES 2011 ADOPTED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: 2,500 Salaries - Full Time $ Taxes $ 679,635 $ 678,039 $ 682,146 $ 4,107 Licenses and Permits 1,209 1,000 1,000 - Charges for Service 19,707 17,400 17,000 (400) Interest Earnings 2,247 4,000 1,500 (2,500) Miscellaneous 10,799 - - Revenue Total $ 713,597 $ 700,439 $ 701,646 $ 1,207 EXPENDITURES: $ 2,172 $ 2,250 $ 2,250 $ - Personnel Services: 4,555 5,500 8,000 2,500 Salaries - Full Time $ 343,249 $ 311,942 $ 321,857 $ 9,915 Overtime - Full Time 11,057 6,000 6,000 - Salaries - Part Time - 48,000 24,000 (24,000) Benefits $ 120,148 $ 127,234 $ 121,309 $ (5,925) Personnel Services Total $ 474,454 $ 493,176 $ 473,166 $ (20,010) Supplies: Automotive Fuel $ 18,532 $ 22,000 $ 22,000 $ - Other 64,696 62,900 66,400 3,500 Supplies Total $ 83,228 $ 84,900 $ 88,400 $ 3,500 Services and Charges: Contractual Services $ 2,172 $ 2,250 $ 2,250 $ - Tree Removal 4,555 5,500 8,000 2,500 Other Professional Services 6,233 5,000 5,000 - Generallnsurance 57,830 58,013 62,440 4,427 Other 41,947 40,600 47,390 6,790 Total Service and Charges $ 112,737 $ 111,363 $ 125,080 $ 13,717 Miscellaneous: $ 19,467 $ 11,000 $ 15,000 $ 4,000 Capital Outlay: Improvements $ 109,693 $ 275,000 $ $ (275,000) Machinery & Equipment 62,792 - 63,900 63,900 Computer Equipment - 3,300 1,200 (2,100) Automotive Equipment 2,063 - - - Capital Outlay Total $ 174,548 $ 278,300 $ 65,100 $ (213,200) Total Expenditures $ 864,434 $ 978,739 $ 766,746 $ (225,710) Revenues over (under) expenditures $ (150,837) $ (278,300) $ (65,100) $ 226,917 OTHER FINANCING SOURCES: Transfer In: Capital Outlay Bond Proceeds $ 172,548 $ 278,300 $ 65,100 $ (213,200) Net increase (decrease) in fund balance $ 21,711 $ - $ o $ _ Fund Balance - Jan 1 292,768 314,479 314,479 - Fund Balance - Dec 31 $ 314,479 $ 314,479 $ 314,479 $ - .• CITY OF STILLWATER, MINNESOTA DOWN O . . l�E,�BEAUT�F J, ji�;�n Fund Type: Special Revenue Fund �� _ o Number: Fund �N S a3n`L Fund Description: The Downtown Beautification fund was established by Resolution 2011 -07 (dated January 4, 2011) and it accounts for funds related to the downtown beautification. Funding: Funded primarily with property taxes from the General Tax Levy. Donations to the fund are anticipated. 2013 Budget Impacts: - all expenditures of the fund are subject to approval by the City Council in its annual "Downtown Beautification Work Program ". As of this writing the work program for 2013 has not yet been established. 70 CITY OF STILLW4TER, MINNESOTA DOWNTOWN BEAUTE ICATI ®N Fund Type: Special Revenue Fund Fund Number: 251 SUMMARY OF REVENUES AND EXPENDITURES REVENUES: Taxes EXPENDITURES: Supplies Net decrease in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 2011 ACTUAL 15,036 $ 2012 ADOPTED BUDGET 15,000 $ 2013 ,ADOPTED $ Increase BUDGET (Decrease) 15,000 $ - $ 10,211 $ 15,000 $ 15,000 $ - $ 4,825 $ - $ - $ - - 4,825 4,025 - $ 4,825 $ 4,825 $ 4,825 $ - 71 T r 4 It'll Fund T�Tpe: Special Revenue Fund Fund Number: ��yis a3n�> Fund Description: The Washington County Recycling Grant Fund accounts for the recycling grants received from Washington County. The funds from this grant can only be used for purposes specified by the grant agreement. Funding: Funded exclusively with grant funds received from Washington County and interest earned on investments (the fund's prorated share). 2013 Budget Impacts: - Services and Charges costs include education services and materials. 72 BSA axo- Fund T O N!sa3' p' ' • Revenue • Number: SUMMARY OF REVENUES AND EXPENDITURES REVENUES: Intergovernmental Interest Revenue Total EXPENDITURES: Services and Charges: Miscellaneous: Expenditure Total Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 73 2012 2013 2011 ADOPTED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) $ 34,192 $ 34,192 $ 37,740 $ 3,548 1,026 - - - $ 35,218 $ 34,192 $ 37,740 $ 3,548 $ 15,040 $ 22,692 $ 21,192 $ (1,500) $ 22,552 $ 11,500 $ 16,548 $ 5,048 $ 37,592 $ 3,548 $ 34,192 $ 37,740 $ (2,374) $ - $ - $ - 153,560 151,186 151,186 - $ 151,186 $ 151,186 $ 151,186 $ - 73 Fund Type: Special Revenue Fund Fund Number: 263 Fund Description: The DARE Fund accounts all receipts and expenditures associated with the drug awareness program. Pursuant to State mandate, funds received for this program are used exclusively for this program. Funding: Funding is provided by donations and /or a contribution from the General Fund (when needed). 74 SUMMARY OF REVENUES AND EXPENDITURES REVENUES: Miscellaneous: Interest Revenue Total EXPENDITURES: Supplies: Revenues Over (Under) Expenditures Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 DARE Fund Type: Special Revenue Fund Fund Number: 263 2012 2013 2011 ADOPTED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) $ 80 $ - $ - $ - $ 80 $ - $ - $ - $ 5,119 $ 1,800 $ 1,800 $ - $ (5,039) $ (1,800) $ (1,800) $ - $ (5,039) $ (1,800) $ (1,800) $ - 13,242 8,203 6,403 (1,800) $ 8,203 $ 6,403 $ 4,603 $ (1,800) 10 4 Debt Service Funds are used by the City to account for the accumulation of resources and the payment of general obligation debt and other long -term debt. • RIVEN 19 ZM ITI I W Rl • ,`�E BEAUT /F E yy�B DEBT SER $ T N •f . q F ni m o S 83A FUNDING SOURCES FOR 2012 EXPENDITURES Other 1% Special Assessments 0% / Tax Increment Financing 10% St uroix vauey Recreation Center 3% Property Taxes 86% 78 O DEBT 2F-,<nvEcE FUNDS w ' 135,287 80,000 - '4 a i SUMMARY OF REVENUES AND EXPENDITURES REVENUES: Property Taxes Special Assessments Market Value Homestead Credit Interest Miscellaneous Revenue Total EXPENDITURES: Debt Service: Principal Interest Paying Agent Fees Other Expenditure Total Revenues over expenditures OTHER FINANCING SOURCES (USES): Transfer In St Croix Valley Recreation Center TIF Districts (Tax Increment Financing) Other Transfer Out Other Financing Sources (Uses) Total Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 Revenue Totals (Info only) Expenditure Totals (Info only) 2012 2013 2011 ADOPTED ADOPTED ACTUAL BUDGET BUDGET $Increase (Decrease) $ 3,106,053 $ 3,110,066 $ 2,971,497 $ (138,569) 135,287 80,000 - (80,000) 351 - 31,333 - - 16,927 12,562 11,927 (635) $ 3,289,951 $ 3,202,628 $ 2,983,424 $ (219,204) $ 4,389,731 $ 3,075,238 $ 2,803,275 $ (271,963) 952,508 835,161 753,254 (81,907) 5,915 5,995 865 (5,130) 7,216 2,800 - (2,800) $ 5,355,370 $ 3,919,194 $ 3,557,394 $ (361,800) $ (2,065,419) $ (716,566) $ (573,970) $ 142,596 $ 213,751 $ 254,348 $ 93,601 $ (160,747) 1,408,355 322,310 332,393 10,083 140,000 85,000 42,500 (42,500) (196,445) (85,000) (85,000) - $ 1,565,661 $ 1,872,403 $ 383,494 $ (1,295,745) $ (499,758) $ 1,155,837 $ (190,476) $ (1,346,313) 5,986,523 5,486,765 6,642,602 1,155,837 $ 5,486,765 $ 6,642,602 $ 6,452,126 $ (190,476) 79 CITY OF STILLWATER, MINNESOTA GO CAPITAL OUTLAY BONDS Fund Type: Debt Service Fund Fund Numbers: 300 - 32 Funds Description: These funds record the receipt of property taxes generated by the debt service levy and the payment of principal, interest and paying agent fees for outstanding General Obligation Capital Outlay Bonds (GO CO Bonds) issued by the City. Purpose of Debt: Proceeds from GO CO Bonds are used to finance the purchase /construction of capital outlay /major capital construction projects where property taxes are the main funding source. Funding: Primarily financed with property taxes through an annual debt service levy. 2013 Budget Impacts: Fund Number Bond Issue Purpose Balance as of 12/31/12 Principal Due in 2013 Interest Due in 2013 Levy Amount for Payable 2013 Existing Debt: 305 $1,480,000 GO CO Bonds, Series 2005A 2005 CO $210,000 $210,000 $3,360 $0 307 $1,290,000 GO CO Bonds, Series 2007A 2007 CO $515,000 $165,000 $16,759 $192,741 308 $1,445,000 GO CO Bonds, Series 2008A 2008 CO $780,000 $185,000 $21,638 $219,306 309 $1,455,000 GO CO Bonds, Series 2009A 2009 CO $960,000 $180,000 $26,100 $218,820 312. $1,610,000 GO CO Bonds, Series 2012A 2012 CO $1,610,000 $180,000 $33,400 $191,940 312 $4,475,000 GO CO Bonds, Series 2012A Refunding $4,475,000 Escrow $16,100 $364,965 315 $3,160,000 GO CO Bonds, Series 2005B Refunding $2,020,000 $190,000 $69,828 $274,877 316 $6,400,000 GO CO Bonds, Series 2006A 2006 CO/Library $4,250,000 $380,000 $156,518 $571,612 319 $1,005,000 GO CO Bonds, Series 2009B Refunding $680,000 $115,000 $17,863 $137,996 329 $4,095,000 GO CO Bonds, Series 2009D lRefunding $2,875,000 $310,000 $85,438 1 $400,641 New Debt: 324 J$927,000 GO CO Capital Outlay Armo Land $85,000 Totals $1,915,000 $447,004 $2,657,898 Refunding Bonds: 312 During 2012, the City issued $6,355,000 Gneral Obligation Bonds, Series 2012A to finance 2012 Capital Outlay purchases and to refinance (advanced) existing debt: (1) GO Improvement Bonds, Series 2004A (callable on February 1, 2014), and (2) GO Capital Outlay Bonds, Series 2006A (callable on February 1, 2015). 315 During 2005, the City issued advanced refunding $3,160,000 General Obligation Capital Outlay Refunding Bonds, Series 2005B to refinance existing debt issued in 1996, $5.530,000 General Obligation Capital Outlay Bonds, Series 1996A, to save on interest costs. The Series 1996A Bonds were issued to finance the remodeling of City Hall. 319 During 2009, the City issued current refunding $1,005,000 General Obligation Capital Outlay Refunding Bonds, Series 2009B to refinance existing debt issued in 1998, $2,500,000 General Obligation Capital Outlay Bonds Series 1998B, to save on interest costs. The Series 1998B Bonds were issued to finance Capital Outlay purchases for 1998 and 1999. 329 During 2009, the City issued crossover refunding $4,095,000 General Obligation Capital Outlay Refunding Bonds, Series 2009D to refinance existing debt issued in 2002, $7,840,000 General Obligation Capital Outlay Bonds Series 2002A, to save on interest costs. The Series 2002A Bonds were issued to finance the construction of the City's Public Works Facility. Notes: - General Obligation Bonds are backed with the full faith and credit, and taxing power of the City. - Fund balance is reserved for debt service payments, both current and future. SI 4 CAPE, T AL OUTLAY H , ONDS Fund Type: Debt Sei -Ndce Fund Fund Numbers: 300 - 329 SUMMARY OF REVENUES AND EXPENDITURES REVENUES: Property Taxes: Current Delinquent Market Value Homestead Credit Interest Donations Revenue Total EXPENDITURES: Debt Service: Principal Interest Paying Agent Fees Professional Services Other Expenditure Total Revenues over expenditures OTHER FINANCING SOURCES (USES): Bond Proceeds Transfer Out Other Financing Sources (Uses) Total Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 2012 2011 ADOPTED A(1-ri IAI 01 Irl r�CT $ 2,614,802 $ 2,553,012 89,461 - 303 - 21,041 5,000 - $ 2,730,607 $ 2,553,012 2013 ADOPTED $ Increase BUDGET (Decrease) $ 2,657,898 $ 104,886 $ 2,657,898 $ 104,886 $ 2,220,000 $ 2,095,000 $ 1,915,000 $ (180,000) 523,543 456,936 447,004 (9,932) 3,799 3,860 440 (3,420) 1,854 800 - (800) 2,712 1,000 - (1,000) $ 2,751,908 $ 2,557,596 $ 2,362,444 $ (195,152) $ (21,301) $ - (4,584) $ 295,454 $ 300,038 $ - $ 1,295,745 $ - $ (1,295,745) (196,445) (85,000) (85,000) $ (196,445) $ 1,210,745 $ (85,000) $ (1,295,745j- $ (217,746) $ 1,206,161 $ 210,454 $ (995,707) 4,002,069 3,784,323 4,990,484 1,206,161 $ 3,784,323 $ 4,990,484 $ 5,200,938 $ 210,454 !- CITY OF SMLWATER, MINNESOTA BEI 1 BONDS �( k n • •' D'• • o Fund Numbers: 330 - 359 Funds Description: These funds record the receipt of special assessment payments, property taxes and the payment of principal, interest and paying agent fees for outstanding General Obligation Improvement Bonds (GO Imp Bonds) issued by the City. Purpose of Debt: Proceeds from GO Improvement Bonds are used to finance capital improvement projects (i.e. street improvement projects, sidewalk projects, etc.) where special assessments and property taxes are the primary funding sources. Funding: Primarily financed with special assessments and property taxes through an annual debt service levy when necessary. 2013 Budget Impacts: R Fund i Number Bond Issue Balance as of 12/31/12 Principal Due in 2013 J Interest Levy Amount Due in for Payable 2013 2013 Existing Debt: 340 1$4,695,000 GO Improvement Bonds, Series 2004A $2,000,000 1 $385,000 1 $35,750 1 $0 Totals $385,000 $35,750 $0 Note: During 2012, the City issued $6,355,000 Gneral Obligation Bonds, Series 2012A to finance 2012 Capital Outlay purchases and to refinance (advanced) existing debt: (1) GO Improvement Bonds, Series 2004A (callable on February 1, 2014), and (2) GO Capital Outlay Bonds, Series 2006A (callable on February 1, 2015). Notes: - General Obligation Bonds are backed with the full faith and credit, and taxing power of the City. - Fund balance is reserved for debt service payments, both current and future. RVA EXPENDITURES: ErVEPROVEMENT BOND Fund Type: Debt Sendce Fund Fund Numbers: 330 - 359 2012 2013 SUMMARY OF REVENUES 2011 ADOPTED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Principal Property Taxes: 375,000 $ 375,000 Current $ 276,292 $ 300,456 $ - $ (300,456) Delinquent 8,977 - - - Special Assessments 135,287 80,000 - (80,000) Market Value Homestead Credit 31 - - - Interest 5,237 - - - Revenue Total $ 425,824 $ 380,456 $ - $ (380,456) EXPENDITURES: Debt Service: Principal $ 375,000 $ 375,000 $ 385,000 $ 10,000 Interest 88,562 77,313 35,750 (41,563) Paying Agent Fees 431 440 - (440) Other 456 200 - (200) Expenditure Total $ 464,449 $ 452,953 $ 420,750 $ (32,203) Revenues over expenditures $ (38,625) $ (72,497) $ (420,750) $ (348,253) Net increase in fund balance $ (38,625) $ (72,497) $ (420,750) $ (348,253) Fund Balance - Jan 1 864,027 825,402 752,905 (72,497) Fund Balance - Dec 31 $ 825,402 $ 752,905 $ 332,155 $ (420,750) 83 GGTEFBONDS Fund Type: Debt Service Fund Fund Numbers: 360 -379 Funds Description: These funds record the receipt of tax increment and the payment of principal, interest and paying agent fees for outstanding General Obligation Tax Increment Financing Bonds (GO TIF Bonds) issued by the City. Purpose of Debt: Proceeds from GO TIF Bonds are used to finance TIF eligible capital improvement projects where TIF is the main funding source. Funding: Primarily financed with tax increment transferred in from the obligating TIF District 2013 Budget Impacts: Fund Number Bond Issue TIF District Obligation Balance as of 12/31/12 Principal Due in 2013 Interest Due in 2013 Existing Debt: 370 1$5,300,000 GO TIF Bonds, Series 2008B TIF #10 $4,790,000 $135,000 $196,968 Totals � $135,000 � $196,968 Notes: - General Obligation Bonds are backed with the full faith and credit, and taxing power of the City. - Fund balance is reserved for debt service payments, both current and future. 84 GOT BONDS Fund Type: Debt Sen4ce Fund Fund Numbers: 360 -379 2012 2013 SUMMARY OF REVENUES 2011 ADOPTED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) EXPENDITURES: Debt Service: Principal $ 1,250,000 $ 120,000 $ 135,000 $ 15,000 Interest 247,061 201,685 196,968 (4,717) Paying Agent Fees 857 425 425 - Other 1,662 200 - (200) Expenditure Total $ 1,499,580 $ 322,310 $ 332,393 $ 10,083 Revenues over expenditures $ (1,499,580) $ (322,310) $ (332,393) $ (10,083) OTHER FINANCING SOURCES (USES): Transfer In $ 1,333,355 $ 322,310 $ 332,393 $ 10,083 Other Financing Sources (Uses) Total $ 1,333,355 $ 322,310 $ 332,393 $ 10,083 Net increase in fund balance $ (166,225) $ - $ - $ - Fund Balance - Jan 1 174,030 7,805 7,805 - Fund Balance - Dec 31 $ 7,805 $ 7,805 $ 7,805 $ - 85 CITY OF STILLWATER, MINNESOTA Fund Type: Debt Service Fund Fund Numbers: 380 - 389 ,��E BEAUTj�, (� o ��s a3n�w Funds Description: These funds record the revenues received and the payment of principal, interest and paying agent fees for outstanding General Obligation Revenue Bonds (GO Revenue Bonds) issued by the City. Purpose of Debt: Proceeds from GO Revenue Bonds are used to finance capital projects where the debt is primarily financed through revenues generated by the project. Funding: $1,420.000 GO Revenue Bonds, Series 2009C Funding is provided by donations and net revenues (revenues less expenditures) from St Croix Valley Recreation Center operations and property taxes (when needed). $2,695,000 GO Revenue Bonds, Series 2005C This bond issue is a refunding bond of the $4,610,000 GO Revenue Bonds, Series 1998A. Funding is provided by donations and net revenues (revenues less expenditures) from the St. Croix Valley Recreation Center operations, tax increment from TIF District #4 and property taxes (when needed). 2013 Budget Impacts: Fund Number Bond Issue Balance as of 12/31/12 Principal Due in 2013 Interest Due in 2013 Levy Amount for Payable 2013 Existing Debt: 385 $2,695,000 GO Revenue Bonds, Series 2005C $1,225,000 $180,000 $39,565 $232,769 389 1$1,420,000 GO Revenue Bonds, Series 2009C $1,165,000 $135,000 $32,813 $80,830 Totals $315,000 $72,378 $313,599 Refunding Bonds: 385 During 2005, the City issued advanced refunding $2,695,000 General Obligation Revenue Refunding Bonds, Series 2005C to refinnance existing debt issued in 1998, $4,610,000 General Obligation Revenue Bonds Series 1998A, to save on interest costs. The Series 1998A Bonds were issued to finance the construction of the City's St Croix Valley Recreation Center. 389 During 2009, the City issued crossover refunding $1,420,000 General Obligation Revenue Refunding Bonds, Series 2009C to refinnance existing debt issued in 2000, $2,135,000 General Obligation Revenue Bonds Series 2000D, to save on interest costs. The Series 2000D Bonds were issued to finance the construction of a second sheet of ice at the City's St Croix Valley Recreation Center. Notes: - General Obligation Bonds are backed with the full faith and credit, and taxing power of the City. - Fund balance is reserved for debt service payments, both current and future. L.M. SUMMARY OF REVENUES AND EXPENDITURES REVENUES: Property Taxes: Current Delinquent Market Value Homestead Credit Interest Miscllaneous Revenue Total EXPENDITURES: Debt Service: Principal Interest Paying Agent Fees Other Expenditure Total Revenues over expenditures OTHER FINANCING SOURCES (USES): Transfer In: St Croix Valley Recreation Center TIF District #4 Other Financing Sources (Uses) Total Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 Ga R, , EVENuE BONDS Fund Type: Debt Service Fund Fund Numbers: 38o - 389 2011 ACTUAL $ 112,986 $ 3,535 17 5,046 $ 121,584 $ 2012 ADOPTED BUDGET 2013 ADOPTED BUDGET $ Increase (Decrease) 256,598 $ 313,599 $ 57,001 635 - (635) 257,233 $ 313,599 $ 56,366 $ 395,000 $ 390,000 $ 315,000 $ (75,000) 91,145 97,538 72,378 (25,160) 828 1,270 - (1,270) 532 600 - (600) $ 487,505 $ 489,408 $ 387,378 $ (102,030) $ (365,921) $ (232,175) $ (73,779) $ 158,396 $ 213,751 $ 254,348 $ 93,601 $ (160,747) 75,000 - - - $ 288,751 $ 254,348 $ 93,601 $ - $ (77,170) $ 22,173 $ 1 9,822 $ (2,351) 945,893 868,723 890,896 22,173 $ 868,723 $ 890,896 $ 910,718 $ 19,822 87 OTHER I, '$ �SEq�F p2 ry�j� Fund •' Debt Senice Fund p Fund • ' • • • �4 3J;^ Funds Description: These funds record the revenues received and the payment of principal and interest for other outstanding long -term debt issued by the City. Purpose of Debt: $850, 000 State Stream Protection and Improvement Loan Proceeds from the $850, 000 State Stream Protection and Improvement Loan were used for the construction of the McKusick Lake Diversion Project. Major components of this project consisted of: (1) Modify the McKusick Lake outlet to handle increased storm water flow; (2) Upgrade the storm water conveyance system from McKusick Lake through McKusick Ravines to the St Croix River; (3) Construct a diversion structure at the Zephyr Railroad; (4) Construct McKusick Lake wetland and lake control structures. Capital Lease - Outdoor Lighting (at St Croix Valley Recreation Center) Proceeds form the Capital Lease - Outdoor Lighting were used to purchase outdoor lighting for the St Croix Valley Recreation Center's outdoor ice rink. A pledge was made by the Stillwater Hockey Association to reimburse the City for this purchase. Funding: $850,000 State Stream Protection and Improvement Loan Funding is provided by impact fees paid by developers who develop in the annexation area benefiting from, the Trout Stream Mitigation Project. Capital Lease - Outdoor Lighting (at St Croix Valley Recreation Center) Funding is provided by the Stillwater Hockey Association. 2013 Budget Impacts: Fund Number Bond Issue Balance as of 12/31/12 Principal Due in 2013 Interest Due in 2013 Existing Debt: 390 1 $850,000 State Stream Protection & Imp Loan $42,500 $42,500 $0 3 95 Capital Lease - Outdoor Lighting $22,108 $10,775 $1,154 Totals $53,275 $1,154 Notes: - Fund balance is reserved for debt service payments, both current and future. :: .A �� ®TERM DEBT Fund Type: Debt Service Fund Fund Numbers: 390 - 399 2012 2013 SUMMARY OF REVENUES 2011 ADOPTED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET _ (Decrease) REVENUES: Interest 9 - _ Refunds & Reimbursements $ 11,927 $ 11,927 $ 11,927 $ - Revenue Total $ 11,936 $ 11,927 $ 11,927 $ - EXPENDITURES: Debt Service: Principal $ 149,731 $ 95,238 $ 53,275 $ (41,963) Interest 2,197 1,689 1,154 (535) Expenditure Total $ 151,928 $ 96,927 $ 54,429 $ (42,498) Revenues over expenditures $ (139,992) $ (85,000) $ (42,502) $ 42,498 OTHER FINANCING SOURCES (USES): Transfer In $ 140,000 $ 85,000 $ 42,500 $ (42,500) Other Financing Sources (Uses) Total $ 140,000 $ 85,000 $ 42,500 $ (42,500) Net increase in fund balance $ 8 $ - $ (2) $ (2) Fund Balance - Jan 1 504 512 512 - Fund Balance - Dec 31 $ 512 $ 512 $ 510 $ (2) :• b t �� e k i' eP As Capital Project Funds are used by the City to account for the constructions /acquisition of capital projects /assets with the City's Tax Increment Financing Districts. SUMMARY OF REVENUES AND EXPENDITURES REVENUES: Tax Increment Market Value Homestead Credit Interest Revenue Total EXPENDITURES: Contractual Pedestrain Plaza Fapade Program Legal Other Expenditure Total Revenues over expenditures OTHER FINANCING SOURCES (USES): Transfer Out Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 Revenue Totals (Info only) Expenditure Totals (Info only) UAPETAL PROJECT FUNDS a3� SUMMARY OF REVENUES AND EXPENDITURES REVENUES: Tax Increment Market Value Homestead Credit Interest Revenue Total EXPENDITURES: Contractual Pedestrain Plaza Fapade Program Legal Other Expenditure Total Revenues over expenditures OTHER FINANCING SOURCES (USES): Transfer Out Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 Revenue Totals (Info only) Expenditure Totals (Info only) $ 1,887,058 $ (555,350) $ 1,437,200 $ 1,109,000 $ (2,408,355) $ (75,000) $ (332,393) $ (257,393) $ 478,703 $ (630,350) $ 1,104,807 $ 1,735,157 7,483,495 7,962,198 7,331,848 (630,350) $ 7,962,198 $ 7,331,848 $ 8,436,655 $ 1,104,807 SW 2012 2013 2011 ADOPTED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) $ 3,165,218 $ 2,088,000 $ 2,247,000 $ 159,000 26,799 - - - 46,590 - - - $ 3,238,607 $ 2,088,000 $ 2,247,000 $ 159,000 $ 910,376 $ 743,350 $ 809,800 $ 66,450 174,288 950,000 - - 141,508 - - - 7,535 - - - 117,842 950,000 - (950,000) $ 1,351,549 $ 2,643,350 $ 809,800 $ (950,000) $ 1,887,058 $ (555,350) $ 1,437,200 $ 1,109,000 $ (2,408,355) $ (75,000) $ (332,393) $ (257,393) $ 478,703 $ (630,350) $ 1,104,807 $ 1,735,157 7,483,495 7,962,198 7,331,848 (630,350) $ 7,962,198 $ 7,331,848 $ 8,436,655 $ 1,104,807 SW _ ii 11 rr n � a r... l� 1 I I l_ I_ t li L i r d TIF DISTRICT #4 Fund T3Te: Capital Projects Fund Fund Number: 464 1Z) Fund Description: The City is the administering authority for Development District #1, Tax Increment District #4, Woodland Lake Project (TIF District #4). The district is a redevelopment district established in 1986 and has a 25 -year duration upon the receipt of the first tax increment. 1988 was the date of the first tax increment receipt and December 31, 2013 is the required date of decertification. Proiects /Pay -as- you -qo Obligations within this district are as follows: TARGET /SUPERVALU MARKET PLACE This project was a redevelopment of the site into a marketplace with a grocery store and retail shops. No tax increment obligation is due to the developer. 94 T . o f s i I Fund Number: 464 L Fund Type: Capital Projects Fund SUMMARY OF REVENUES AND EXPENDITURES REVENUES: Tax Increment Interest Revenue Total EXPENDITURES: Other Expenditure Total Revenues over expenditures OTHER FINANCING SOURCES (USES): Transfer Out Other Financing Sources (Uses) Total Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 $ 2,235,166 $ 2,810,166 $ 3,610,166 $ 800,000 95 2012 2013 2011 ADOPTED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) $ 808,797 $ 650,000 $ 800,000 $ 150,000 15,858 - - - $ 824,655 $ 650,000 $ 800,000 $ 150,000 $ 843 $ - $ - $ - $ 843 $ - $ - $ - $ 823,812 $ 650,000 $ 800,000 $ 150,000 $ (1,097,082) $ (75,000) $ - $ 75,000 $ (1,097,082) $ (75,000) $ - $ - $ (273,270) $ 575,000 $ 800,000 $ 225,000 2,508,436 2,235,166 2,810,166 575,000 $ 2,235,166 $ 2,810,166 $ 3,610,166 $ 800,000 95 !111WIM UNIT Mi. • ? 1 � z 'F TIF DISTRICT *6 Fund Type: Capital Projects Fund Fund Number: 466 Fund Description: The City is the administering authority for Development District #1, Tax Increment District #6, Jr. High (TIF District #6). The district is a redevelopment district established in 1993 and has a 25 -year duration upon the receipt of the tax increment. 1995 was the date of the first tax increment receipt and December 31, 2019 is the required date of decertification. Projects /Pay -as- you -go Obligations within this district are as follows: CUB /Jr High This project was a redevelopment of the old Stillwater Junior High site into corporate headquarters for CUB Foods and a public parking lot. No tax increment obligation is due to the developer. ., B �s n� MY OF SMLWATER, MINNESOTA TEFDISTRICT *6 Fund Type: Capital Projects Fund Fund Number: 466 SUMMARY OF REVENUES AND EXPENDITURES REVENUES: Tax Increment Interest Revenue Total EXPENDITURES: Other Expenditure Total Revenues over expenditures Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 2011 ACTUAL $ 69,890 $ 4,012 _ $ 73,902 $ 2012 20'13 ADOPTED ADOPTED $ Increase BUDGET BUDGET (Decrease) 255 90,000 $ 75,000 $ (15,000) 90,000 $ 75,000 $ (15,000) 97 255 $ 255 $ - $ - $ - $ 73,647 $ 90,000 $ 75,000 $ (15,000) $ 73,647 $ 90,000 $ 75,000 $ (15,000) 593,748 667,395 757,395 90,000 $ 667,395 $ 757,395 $ 832,395 $ 75,000 97 1`iIt % 0411 Te; TIFDISTRICT Fund Type: Capital Projects Fund Fund Number: 468 Fund Description: The City is the administering authority for Development District #2, Tax Increment District #8, Anchobaypro, Inc (TIF District #8). The district is a housing district established in 2000 and has a 25 -year duration upon the receipt of the first tax increment. 2002 was the date of the first tax increment receipt and December 31, 2027 is the required date of decertification. Projects /Pay -as- you -qo Obligations within this district are as follows: LONG LAKE VILLAS Long Lake Villas is a low to moderate income multifamily housing project. The City entered into any agreement with Long Lake Limited Partnership to aid in financing a portion of tax increment eligible costs of the project. The agreement is not a general obligation of the City . Payments are made on the first day of each August and February commencing on August 1, 2002 and ending on February 1, 2026 are made solely from Available Tax Increment. Available Tax Increment is defined as 90% of the tax increment derived from the development property (Long Lake Villas). 1st Not to Scheduled Available Exceed a Maximum Payments Expected Development Payment Duration Tax Payment Total to Date 2012 Property Date of Payments Increment* of Obligation 12/31112 Payment Long Lake Villas 2002 Life of District 90% N/A $1,284,038 $796,7361 $82,800 CITY OF STILL WATER, MINNESOTA 4 TIF DISTRICT *8 Fund Type: Capital Projects Fetid Fund Number: 468 2012 2013 SUMMARY OF REVENUES 2011 ADOPTED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Tax Increment $ 91,186 $ 83,000 $ 92,000 $ 9,000 Market Value Homestead Credit 5,855 - - - Interest 552 - - - Revenue Total $ 97,593 $ 83,000 $ 92,000 $ 9,000 EXPENDITURES: Contractual: Long lake Villas $ 86,512 $ 74,700 $ 82,800 $ 8,100 Contractual Total $ 86,512 $ 74,700 $ 82,800 $ 8,100 Other 3,054 - - - Expenditure Total $ 89,566 $ 747700 $ 82,800 $ 8,100 Revenues over expenditures $ 8,027 $ 8,300 $ 9,200 $ 900 Net increase in fund balance $ 8,027 $ 8,300 $ 9,200 $ 900 Fund Balance - Jan 1 112,455 120,482 128,782 8,300 Fund Balance - Dec 31 $ 120,482 $ 128,782 $ 137,982 $ 9,200 •• ♦ �.. 4 4 _ 1 RBEA& � Fund Type: • • - : • -• Fund Description: The City is the administering authority for Development District #9, Tax Increment District #9, Curve Crest Villas (TIF District #9). The district is a housing district established in 2002 and has a 25 -year duration upon the receipt of the first tax increment. 2004 was the date of the first increment receipt and December 31, 2029 is the required date of decertification. Projects /Pay -as- you -go Obligations within this district are as follows: CURVE CREST VILLAS Curve Crest Villas is a low to moderate income multifamily rental project. Two (2) notes were issued in the relation to this project to reimburse the developer for tax increment eligible costs. These notes are as follows: Note Issue Note Number Issue Amount Date of Issuance Balance as of 12/31/12 Principal Interest Due in Due in 2013 2013 $445,000 TIF Revenue Note R -1 $445,000 06/14/02 $375,0-00r $12,500 $22,586 $445,000 TIF Revenue Note R -2 $445,000 06/14/02 $375,0001111 2,500 $22,586 Totals $25,0001L $45,172 Payments on these notes are payable solely from 1/2 of Available Tax Increment. The City has no obligation to pay principal and interest on these Notes from any other sources than Available Tax Increment. If at any time there is not sufficient available increment to make the principal and interest payments, the remaining funds needed to make the principal and /or interest payments is made by the guarantor (in this case the developer). Available Tax Increment is defined as 90% of the tax increment derived from the development property (Curve Crest Villas) and received by the City in the six months preceding the payment date. 100 101 TIF DISTMCT *9 Fund Type: Capital Projects Fund Fund Number: 46 2012 2013 SUMMARY OF REVENUES 2011 ADOPTED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Tax Increment $ 77,671 $ 65,000 $ 80,000 $ 15,000 Interest 148 - - - Revenue Total $ 77,819 $ 65,000 $ 80,000 $ 15,000 EXPENDITURES: Contractual: Curve Crest Villas 68,112 58,500 72,000 13,500 Miscellaneous 485 - - - Contractual Total $ 68,597 $ 58,500 $ 72,000 $ 13,500 Expenditure Total $ 68,597 $ 58,500 $ 72,000 $ 13,500 Revenues over expenditures $ 9,222 $ 6,500 $ 8,000 $ 1,500 Net increase in fund balance $ 9,222 $ 6,500 $ 8,000 $ 1,500 Fund Balance - Jan 1 49,116 58,338 64,838 6,500 Fund Balance - Dec 31 $ 58,338 $ 64,838 $ 72,838 $ 8,000 101 TEFDE STEUCT G Fund Type: Capital Projects Fund Fund Number: 470 Fund Description: The City is the administering authority for Development District #1, Tax Increment District #10, Scattered Site Housing Projects (TIF District #10). The district is a redevelopment district established in 2004 and has a 25 -year duration upon the receipt of the first increment. 2005 is the date of the first increment receipt and December 31, 2030 is the required date of decertification. Debt Obligation: $5,300,000 General Obligation Tax Increment Bonds, Series 2008B. This debt obligation was issued to contruct a municipal parking ramp. Net revenues from this distict are its funding source. Total amount outstaning as of December 31, 2012: $4,790,000 (see page 34 for more information on the debt service obligation). Projects /Pay -as- you -go Obligations within this district are as follows: LOFTS OF STILLWATER Lofts of Stillwater is a residential and commercial development project consisting of 1 building. Payments on these bonds are payable solely from Available Tax Increment. The City has no obligation to pay principal and interest on these bonds from any other sources than Available Tax Increment. If the available tax increment is not sufficient to pay the Note payments in full, the guarantor of the Notes pay the remaining amount. All available increment is forwarded to a trust account. Funds in the trust are used to make the principal and interest payments on the bonds. Available Tax Increment is defined as 95% of the tax increment derived from the development property (Lofts of Stillwater) and received by the City in the six months preceding the payment date. TERRA SPRINGS Terra Springs is a residential and commercial development project consisting of 5 buildings. Two (2) Tax Increment Revenue Notes were issued in relation to this project to reimburse the developer for tax increment eligible costs. These notes and the buildings they relate to are as follows: Note Issue Building Number Issue Amount Balance Principal Interest $3,255,000 TIF Revenue Note Issue Date of as of Due in Due in Bond Issue Amount Issuance 12/31/12 2013 2013 $2,390,000 TIF Revenue Bonds $2,390,000 07/20/06 $2,060,000 $95,000 $109,750 Payments on these bonds are payable solely from Available Tax Increment. The City has no obligation to pay principal and interest on these bonds from any other sources than Available Tax Increment. If the available tax increment is not sufficient to pay the Note payments in full, the guarantor of the Notes pay the remaining amount. All available increment is forwarded to a trust account. Funds in the trust are used to make the principal and interest payments on the bonds. Available Tax Increment is defined as 95% of the tax increment derived from the development property (Lofts of Stillwater) and received by the City in the six months preceding the payment date. TERRA SPRINGS Terra Springs is a residential and commercial development project consisting of 5 buildings. Two (2) Tax Increment Revenue Notes were issued in relation to this project to reimburse the developer for tax increment eligible costs. These notes and the buildings they relate to are as follows: Note Issue Building Number Issue Amount Date of Issuance Balance as of 12/31/11 Principal Interest Due in Due in 2012 2012 $3,255,000 TIF Revenue Note 1,2,4 $3,255,000 12/10/03 $2,923,000 $81,000 $166,895 $2,923,000 TIF Revenue Note 3,5 $2,923,000 09/15/04 $2,636,000 $71,000 $157,110 Totals $152,000 $324,005 Payments on these notes are payable solely from of Available Tax Increment. The City has no obligation to pay principal and interest on these Notes from any other sources than Available Tax Increment. If the available tax increment is not sufficient to pay the Note payments in full, the guarantor of the Notes pay the remaining amount. Available Tax Increment is defined as 95% of the tax increment derived from the development property (building number of the Terra Springs development) and received by the City in the six months preceding the payment date. 102 CFY OF S .. I I._ Y A 1- ,7 MINNESOTA TUDISTRICT *1(a �i W o • •- : Capital Projects Fun• Fund •- • SUMMARY OF REVENUES AND EXPENDITURES REVENUES: Tax Increment Market Value Homestead Credit Interest Other Revenue Total EXPENDITURES: Contractual: Lofts of Stillwater Terra Springs Lumber Barons Contractual Total 2012 2013 2011 ADOPTED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) $ 1,103,294 $ 1,200,000 $ 1,200,000 $ 17,743 - - 83 - - - $ 1,121,120 $ 1,200,000 $ 1,200,000 $ - $ 253,596 $ 250,000 $ 250,000 $ - 418,912 350,000 405,000 55,000 4,562 4,500 - (4,500) $ 677,070 $ 604,500 $ 655,000 $ 50,500 Parking Ramp $ - $ - $ - $ - Legal 7,535 - - - Other 13,042 - - - Expenditure Total $ 697,647 $ 604,500 $ 655,000 $ 50,500 Revenues over expenditures $ 423,473 $ 595,500 $ 545,000 $ (50,500) OTHER FINANCING SOURCES (USES): Transfer In 1,000,000 - - - Transfer Out $ (311,273) $ - $ (332,393) $ (332,393) Other Financing Sources (Uses) Total $ 688,727 $ - $ (332,393) $ - Net increase in fund balance $ 1,112,200 $ 595,500 $ 212,607 $ (382,893) Fund Balance - Jan 1 (199,381) 912,819 1,508,319 595,500 Fund Balance - Dec 31 $ 912,819 $ 1,508,319 $ 1,720,926 $ 212,607 103 Enterpr'ise Funds Enterprise Funds ar used by the City to account for the operations that are financed primarily by userfees. CITY OF STILLWATER, MINNESOTA �� T RP 4 , o� aE BEA � 'Revenues include Operating and Non - Operating Revenues 2012 OPERATING EXPENSES BY TYPE Depreciation 11% Miscellaneous - Personnel Services 1% — — - - - - 21% Services and Charges 64% 1i Supplies 3% 6 A(U�F 2013 ENE BEAUT 2011 AMENDED ADOPTED Ali SUMMARY OF REVENUES AND EXPENSES OPERATING REVENUES OPERATING EXPENSES: Personnel Services Supplies Service and Charges Miscellaneous Depreciation Operating Expenses Total Operating Income NONOPERATING REVENUES: Interest Income Miscellaneous Nonoperating Revenues Total Net Income (Loss) OTHERINCREASES(DECREASES) Capital Contributions Trasnferin Transfer (Out) Other Increases Total Net increase (decrease) in net assets Net Assets - Jan 1 Net Assets - Dec 31 2012 2013 2,357,383 2011 AMENDED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) $ 2,999,640 $ 3,023,000 $ 3,009,250 $ (13,750) $ 817,050 $ 803,050 $ 68,807 104,893 2,126,354 2,309,559 88,803 49,500 430,469 322,000 $ 3,531,483 $ 3,589,002 $ 761,347 $ (41,703) 102,700 (2,193) 2,357,383 47,824 49,145 (355) 428,000 106,000 3,698,575 $ 109,573 $ (531,843) $ (566,002) $ (689,325) $ (123,323) $ 34,042 $ 30,500 $ 29,000 $ (1,500) 366,236 58,000 56,000 (2,000) $ 400,278 $ 88,500 $ 85,000 $ (3,500) $ (131,565) $ (477,502) $ (604,325) $ (126,823) $ 43,337 $ - $ _ $ _ 74,404 (312,959) - (8,119) (8,119) $ (195,218) $ - $ (8,119) $ (8,119) $ (326,783) $ (477,502) $ (612,444) $ (134,942) 15,461,620 15,134,837 14,657,335 (477,502) $ 15,134,837 $ 14,657,335 $ 14,044,891 $ (612,444) 107 SANITARY SEWER Fund Type: Enterprise Fund Fund Number: 7oo Fund Description: The Sanitary Sewer Fund was established to account for the operation and maintenance of the City's sanitary sewer utility system. Funding Source: Expenses are solely supported by service fees charged to users. Rates: Minimum usage charge: $39.00 (Rate established by Ordinance No. 693, 02/07/1989) Overage charge: $3.70 per 1,000 gallons (Rate established by Resolution No. 2006 -153, 07/1112006) 2013 Staffing Level: Full -Time Benefitted 3.95 FTE Full Time Equivalents Part -Time Non - Benefitted 2.01 Number of Positions 2013 Budget Impacts: - Personnel costs include 1% COLA on wages and a 10% increase in dental insurance rates. - Metropolitan Council provides water treatment services for the wastewater collected by the City's sanitary sewer system. Notes: - A review of the rates is done annually to assure the financial integrity of this fund. 108 SUMMARY OF REVENUES AND EXPENSES OPERATING REVENUES: Charges for Services OPERATING EXPENSES: Personnel Services: Salaries - Full Time Overtime - Full -time Salaries - Part Time Benefits Personnel Services Total Service and Charges: Consulting Engineer Lift Station Repairs Sewer Line Repairs Metropolitan Council Other Services and Charges Total Miscellaneous: Depreciation: Operating Expenses Total Income (Loss) from Operations NONOPERATING REVENUES (EXPENSES): Interest Income Penalty Other Nonoperating Revenues Total Net Income (Loss) OTHER INCREASES: Capital Contributions Transfer (Out) Other Increases Total Change in Net Assets Net Assets - Jan 1 Net Assets - Dec 31 SEY SEWER Fund Type: Enterprise Fund Fund Number: 700 2012 2011 ADOPTED ACTUAL BUDGET 2013 ADOPTED $ Increase BUDGET (Decrease) $ 1,864,032 $ 1,900,000 $ 1,900,000 - $ 215,007 $ 8,219 20,415 98,812 228,916 $ 9,120 13,950 85,497 342,453 $ 337,483 $ 23,200 $ 41,100 $ 228,509 (407) 9,120 - 13,000 (950) 85,218 (279) 335,847 (1,636) 40,100 (1,000) $ - $ 1,000 $ 1,000 - 53,844 35,000 50,000 15,000 7,710 15,000 15,000 - 1,430,891 1,520,000 1,520,000 - 196,941 213,086 223,508 10,422 $ 1,689,386 $ 1,784,086 $ 1,809,508 25,422 $ 5,056 $ 4,000 $ 4,000 - $ 282,562 $ 140,000 $ 284,000 144,000 $ 2,342,657 $ 2,306,669 $ 2,473,455 166,786 $ (478,625) $ (406,669) $ (573,455) (166,786) $ 28,577 $ 25,000 $ 25,000 - 45,740 44,000 42,000 (2,000) 284,067 14,000 14,000 - $ 358,384 $ 83,000 $ 81,000 (2,000) $ (120,241) $ (323,669) $ (492,455) (168,786) $ 43,337 $ - $ (51,840) - e $ (8,503) $ $ - $ (128,744) $ (323,669) $ (492,455) (168,786) 7,989,414 7,860,670 7,537,001 (323,669) $ 7,860,670 $ 7,537,001 $ 7,044,546 (492,455) 109 CITY OF STLLWATER, Nd9NNESOTA STORM SEWER 1115,17- 1 TF G� M � n Fund Type: Enterprise Fund F• - • Fund Description: The Storm Sewer Fund was established to account for the operation and maintenance of the City's storm water utility system. This fund was established pursuant to Ordinance #821 on March 21, 2006. Funding Source: Expenses are solely supported by service fees charged to users. Rates (Established by Resolution No. 2007 - 248,12/18/2007): Single - Family and Duplexes: $10.00 per dwelling Institutional: $60.00 per acre Multi - Family: $10.00 per unit Commercial /Industrial: $120.00 per acre Active Open Space: $10.00 per acre Central Business District: $160.00 per acre 2013 Staffing Level: Full Time TI 2.85 FTE (Full Time Equivalents) 2013 Budget Impacts: - Personnel costs include 1 % COLA on wages and a 10% increase in dental insurance rates. - Membership & Dues is dues to the Middle St Croix WMO and the East Metro Water Resource Consultant (providing the education portion of the MS4 permit), and League of Minnesota Cities - Coalition of Metro Cities. Notes: - A review of the rates is done annually to assure the financial integrity of this fund. 110 COTY OF ST9fl LWATER, MINNESOTA STORM EWE �m Fund Type: Enterprise Fund Fund Number 70� SUMMARY OF REVENUES AND EXPENSES OPERATING REVENUES: Charges for Services OPERATING EXPENSES: Personnel Services: Salaries - Full Time Overtime - Full -Time Salaries - Part Time Benefits Personnel Services Total Supplies: Service and Charges: Consulting Engineer Contractual Storm Sewer Repairs Pond Maintenance Other Services and Charges Total Miscellaneous: Memberships and Dues Other Miscellaneous Total Depreciation: Operating Expenses Total Income (Loss) from Operations NONOPERATING REVENUES: Interest Income Other Nonoperating Revenues Total OTHER INCREASES (DECREASES): Transfer Out Change in Net Assets Net Assets - Jan 1 Net Assets - Dec 31 2011 ACTUAL $ 491,917 2012 2013 AMENDED ADOPTED BUDGET BUDGET $ 490,000 $ 496,000 195,057 $ 176,769 $ 4,178 5,350 4,500 - 56,025 72,399 _ 259,760 $ 254,518 $ $ 7,593 $ 18,750 $ $ 453 $ 8,938 67,478 $ Increase (Decrease) $ 6,000 170,248 $ (6,521) 5,350 62,536 (9,863) 238,134 $ (16,384) 18,750 $ 20,500 $ 20,500 $ - 3,400 3,400 - 20,000 20,000 - 40,000 40,000 - 73,958 76,786 2,828 157,858 $ 160,686 $ 2,828 $ 34,471 $ 37,000 $ 36,645 $ (355) 36,667 5,500 5,500 - $ 71,138 $ 42,500 $ 42,145 $ (355) $ 23,419 $ 24,000 $ 24,000 $ - $ 438,779 $ 483,715 $ 497,626 $ (13,911) $ 53,138 $ (7,626) $ 12,285 $ $ 2,669 $ 36,429 2,000 $ 2,000 $ - 2,000 $ 2,000 $ - $ (1 86,715) $ - $ _ $ - $ (94,479) $ (5,626) $ 14,285 $ 19,911 462,574 368,095 362,469 (5,626) $ 368,095 $ 362,469 $ 376,754 $ 14,285 111 CITY OF STILLWATER, MINNESOTA SIGNS • LIGHTING Fund •' : Enterprise Fund o Fund •' • 'yis•a3t�'� Fund Description: The Signs & Lighting Fund was established to account for the operation and maintenance of the City's sign and lighting infrastructure within the entire City. Other Information: The sign and lighting utility fee was approved and enacted by the City Council, pursuant to Ordinance #938, on June 17, 2003. The purpose of this ordinance was to "encourage the installation of street lighting (including signage) throughout the City to promote the general health, safety and welfare of the citizens of the City ". Benefits from this system for utility users do not just reside within the general neighborhood of the utility user, but also for the general use of the entire sign and lighting system within the City limits. Funding Source: Expenses are solely supported by service fees charged to users. Rates (established by Resolution No. 2003 -151, 07/01/2003): Single- Family and Duplexes: $8 per dwelling Commercial: $96 per acre Multi - Family: $6 per unit Commercial with System: $128 per acre Institutional: $24 per acre Active Open Space: $2 per acre Interfund Obligation * On August 5, 2003, Resolution Number 2003 -173, the City Council approved the funding of the Industrial Park Lighting Project (Engineering Project #2000 -13) by the Sign & Lighting Fund. There were insufficient funds, at that time, in the Sign & Lighting Fund to fund the $265,000 project. The Council authorized an interfund borrowing, pledging future cash to be used to repay the interfund borrowing. In 2004, when the project was complete, the Capital Project fund borrowed $165,470 to the Sign & Lighting Fund to cover the negative cash amount of the fund. ** ** As part of the feasibility report for the 2006 Street Improvement Project (Forest Hills), Council authorized $40,000 of funding from the Signs & Lighting Fund to cover costs associated with installation of street lights in the project. The existing lights in the project area were estimated to be over 40 years old. Another interfund borrowing from the Capital Projects Fund was done to cover the deficit in the Signs and Lighting Fund. Future cash is pledged for the repayment of the interfund borrowing. The balance of the interfund borrowings is as follows: lnterfund Obligation Original Loan Amount Amount Paid * ** to Date Balance as of 12/31/11 Projected Amount to be Paid in 2013 Due to Capital Projects Fund $165,470 $77,694 $87,776 $8,119 Due to Capital Projects Fund $17,630 $0 $17,630 $0 Total $183,100 $77,694 $105,406 i $8,119 ** *Yearly payments are not calculated until the closing of the fiscal year. In other words, the annual payment for fiscal year 2012 will not be available until March of 2013. 2013 Staffing Level: Full Time 1 0.95 FTE (Full Time Equivalents) 2013 Budget Impacts: - Personnel costs include 1 % COLA on wages and a 10% increase in dental insurance rates. Notes: - An annual review of the rates will be done to assure the financial integrity of this fund. 112 I-.. 411r, SIGNS & DIGHTING Fund T)Te: Enterprise Fund • • Fund Number: 710 SUMMARY OF REVENUES AND EXPENSES OPERATING REVENUES: Charges for Services OPERATING EXPENSES: Personnel Services: Salaries - Full Time Overtime - Full -Time Benefits Personnel Services Total Supplies: Service and Charges: Contractual Electricity Other Services and Charges Total Miscellaneous: Depreciation: Operating Expenses Total Income (Loss) from Operations NONOPERATING REVENUES; Interest Income Other Decreases: Transfer (Out) Change in Net Assets Net Assets - Jan 1 Net Assets - Dec 31 2011 $ 381,980 $ 2012 AMENDED BUDGET _ 378,000 $ 2013 ADOPTED $ Increase BUDGET (Decrease) 378,250 $ 250 $ 79,928 $ 70,724 $ 51,228 $ (19,496) 2,296 2,000 2,000 - 27,891 30,408 22,641 (7,767) $ 110,115 $ 103,132 $ 75,869 $ (27,263) $ 19,822 $ 21,700 $ 21,750 $ 50 $ - $ 600 $ 600 $ - 235,652 230,000 242,000 12,000 29,082 29,927 29,159 (768) $ 264,734 $ 260,527 $ 271,759 $ 11,232 $ 141 $ 1,000 $ 1,000 $ - $ 372 $ - $ $ _ $ 395,184 $ 370,378 $ 386,359 $ (15,981) $ (13,204) $ (8,359) $ 7,872 $ 16,231 $ 25 $ - $ - $ - $ - $ - $ (8,119) $ (8,119) $ (13,179) $ (8,359) $ (247) $ 8,112 (90,863) (104,042) (112,401) (8,359) $ (104,042) $ (112,401) $ (112,648) $ (247) 113 mown ARICNG Fund Type: Enterprise Fund Fund Number: 720 Fund Description: The Parking Fund was established to account for the operation and maintenance of the City's downtown parking program. The parking program consists of 15 parking lots which include free parking with hour limits, pay parking and permit parking. Funding Source: Expenses are solely supported by parking fees charged to users. Major revenues include pay parking fees, permit parking fees and parking enforcement fines. 2013 Staffing Level: Full Time 1.10 FTE (Full Time Equivalents) Part Time 1 6-01 Number of Positions 2013 Budget Impacts: - Personnel costs include 1 % COLA on wages and a 10% increase in dental insurance rates. Notes At the recommendation of the Parking Commission, on December 17, 2002, the City Council instituted the City's management of the Downtown Pay Parking program for 2003. Prior to 2003, the City contracted out the management of this program. The Pay Parking Program consists of Lots #1 (South Main St Lot) and Lot #2 (River Lot). 114 wkzw"�._11'4 t .i .M i" 4t, e r r T i SUMMARY OF REVENUES AND EXPENSES OPERATING REVENUES: Parking Permits Parking Meters Parking Fines /Tickets Operating Revenues Total OPERATING EXPENSES: Personnel Services: Salaries - Full Time Overtime - Full Time Salaries - Part Time Benefits Personnel Services Total Supplies: Service and Charges: Miscellaneous: Depreciation: Operating Expenses Total Income (Loss) from Operations NONOPERATING REVENUES (EXPENSES): Interest Income Other Decreases: Transfer (Out) Change in Net Assets Net Assets - Jan 1 Net Assets - Dec 31 2011 $ 37,894 $ 128,632 39,278 $ 205,804 $ PARKING Fund Type: Enterprise Fund Fund Number: 720 2012 2013 $ AMENDED ADOPTED $ Increase BUDGET BUDGET (Decrease) 27,000 $ 27,000 $ - 125,000 115,000 (10,000) 31,000 35,000 4,000 183,000 $ 177,000 $ (6,000) $ 53,780 $ 48,998 $ 49,708 $ 710 3,811 3,000 3,000 - 29,321 36,000 36,000 - 17,810 19,919 19,882 (37) $ 104,722 $ 107,917 $ 108,590 $ 673 $ 14,793 $ 16,543 $ 18,100 $ 1,557 $ 45,062 $ 61,196 $ 61,362 $ 166 $ 10,694 $ 1,000 $ 1,000 $ - $ 35,048 $ 38,000 $ 30,000 $ (8,000) $ 210,319 $ 219,052 $ (5,604) $ 224,656 $ (4,515) $ (41,656) $ (42,052) $ (396) $ 2,771 $ 3,500 $ 2,000 $ (1,500) $ (74,404) $ - $ _ $ _ $ (76,148) $ (38,156) $ (40,052) $ (1,896) 924,920 848,772 810,616 (38,156) $ 848,772 $ 810,616 $ 770,564 $ (40,052) 115 UTY OF STILLWATER, MHNNESOTA PARKII R Fund Type: Enterprise Fund Fund Number: 725 Fund Description: The Parking Ramp Fund was established to account for the operation and maintenance of the City's parking ramp. The parking ramp consists of 239 pay parking spaces and 29 free parking spaces. The Parking Ramp is located on 2nd Street North. Funding Source: Expenses are solely supported by parking fees charged to users. Notes: For budgeting purposes, the Parking Ramp Fund is separate from the Parking Fund. For financial statement purposes the parking ramp fund is combined with the Parking Fund. 116 CITY OF STILLWATER, MINNESOTA ,n 03 l r SUMMARY OF REVENUES AND EXPENSES OPERATING REVENUES: Parking Permits OPERATING EXPENSES: Supplies: Service and Charges: Miscellaneous: Depreciation: Operating Expenses Total Income (Loss) from Operations OTHER INCREASES (DECREASES): Transfer In Change in Net Assets Net Assets - Jan 1 Net Assets - Dec 31 ARKS Fund Type: Enterprise Fund Fund Number: 72 �, 117 2012 20'13 2011 AMENDED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) $ 55,907 $ 72,000 $ 58,000 $ (14,000) $ 3,399 $ 6,800 $ 4,000 $ (2,800) $ 50,303 $ 45,892 $ 54,068 $ 8,176 $ 1,774 $ 1,000 $ 1,000 $ - $ 89,068 $ 120,000 $ 90,000 $ (30,000) $ 144,544 $ 173,692 $ 151,975 $ (21,717) $ (88,637) $ (101,692) $ (93,975) $ 7,717 $ 74,404 $ - $ v $ - $ (14,233) $ (101,692) $ (93,975) $ 7,717 6,175,575 6,161,342 6,059,650 (101,692) $ 6,161,342 $ 6,059,650 $ 5,965,675 $ (93,975) 117 RCHEnULER CITY OF STILL WATFR M1WW1:GnTA t BEAU 7 2013 CAPITAL OUTLAY DEPARTMENT ADOPTED Account Name GENERALFUND 23,000 Computer Equipment MIS 15,000 Computer Equipment Network Equipment (Rollover request) 31,400 Computer Equipment Anti -Virus Software 5,200 Computer Equipment Web & Email Filtering 5,200 Computer Equipment Microsoft Licensing 13,000 Computer Equipment Computer Replacement (10) 9,000 Computer F:q =,nipment Total MIS 63,800 Machinery & Equipmerri Finance 12,200 Improvements Springhrook Upgrade (Rollover request) 47,500 Computer Equipment Total Finance 47,500 Machinery & Equipment Administration 10,000 Machinery & Equipment Computer Equipment (Rollover request) 2,000 Computer Equipment Total Administration 2,000 Plant improvements, (Rollover request) 131,000 Computer Equipment Fire Station Roof Repair 1,800 Improvements Machinery & Equipment 5,000 Machinery & Equipment Improvements 4,100 Improvements Total Plant 23,900 Improvements Police Computer Lquipment (Rollover request) 10.060 Computer Equipment Toughbooks for MDC Replacement 23,000 Computer Equipment In Car Video 15,000 Computer Equipment Three (3) Squad Cars (Two (2) Dodge Chargers and One (1) Ford Police Package SUV) 74,000 Automotive Total Police 122,000 Fire Computer Equipment (Rollover request) 6,400 Computer F:q =,nipment Machinery & Equipment (Rollover request) 13,200 Machinery & Equipmerri Improvements (Rollover request) 12,200 Improvements Emergency Response Vehicle Computer Systems 23,000 Computer Equipment Minitor Radio Pagers 4,500 Machinery & Equipment Bunker Gear Replacement 10,000 Machinery & Equipment Hydraulic Rescue Tool Replacement 28,675 Machinery & Equipment Total Fire 97,975 Buildinq Inspections New Inspection Truck 22,000 Automotive Total Building Inspections 22,000 Engineering Computer Equipment (Rollover request) 1,200 Computer Equipment Improvements (Rollover request) 25,000 Improvements Total Engineering 26,200 Streets 121 CITY OF STILLWATER, MINNESOTA TOTAL GENERAL FUND $ 411,375 ST CROIX VALLEY RECREATION CENTER FUND St Croix Valley Recreation Center Ice Arena Computer Equipment (Rollover request) 6,700 Computer Equipment Repair /Replace Roof Membrane on the Building 25,000 Improvements Printer Replacement 1,700 Computer Equipment Video Cameras 3,000 Computer Equipment Total St Croix Valley Recreation Center Ice Arena 36,400 LiIV Lake Video Cameras 3,000 Computer Equipment Total Lily Lake 3,000 TOTAL ST CROIX VALLEY RECREATION CENTER $ 39,400 LIBRARY FUND Operations AV Equipment (Rollover request) 3,500 Machinery & Equipment Building Monitoring Equipment (Rollover request) 3,000 Machinery & Equipment Conference Room White Board ( Rollover request) 1,500 Machinery & Equipment Computers 9,000 Computer Equipment Total Library Operations 17,000 Plant Building Repairs /Improvements 8,000 Improvements Painting 2,000 Improvements Grill Over Window Well 2,000 Improvements Total Library Plant 12,000 TOTAL LIBRARY FUND $ 29,000 PARKS Computer Equipment (Rollover request) 1,200 Computer Equipment Machinery & Equipment (Rollover request) 63,900 Machinery & Equipment TOTAL PARKS FUND $ 65,100 SANITARY SEWER Computer Equipment (Rollover request) 1,200 Computer Equipment Improvements (Rollover request) 450,000 Improvements Machinery & Equipment (Rollover request) 270,000 Machinery & Equipment Portable Tablet 1,200 Computer Equipment TOTAL SANITARY SEWER FUND $ 722,400 PARKING Parking Module for Springbrook 17,000 Computer Equipment 122 CITY OF • 2013 CAPITAL OUMAY mat BEAUTiF = G DEPARTMENT ADOPTED TOTAL PARKING FUND $ 17,000 TOTAL 2013 CAPITAL OUTLAY $ 1,284,275 Capital Outlay Requests prior to 12/18/12 cc Meeting $ 315,375 ROLLOVER REQUESTS (12/18/12) CC Meeting MIS 113,600 Plant /City Hall 13,000 Fire 25,400 Engineering 25,000 Library 8,000 Parka 63,900 Sanitary Sofa g 720,000 Subtotal: $ 968,900 Account Name t�k BEAUl��, 2 efi •p .+ c3e j Fire 125,000 See Reserves TOTAL ROLLOVER REQUESTS: $ 1,093,900 Funding for 2013 Capital Outlay will be bond proceeds from prior years bond issues. A capital outlay bond to fund these (above) purchases will NOT be issued in 2013. — ADOPTED includes carry over requests made on 12118/12— 123 The City funds its capital purchases with capital outlay bond proceeds which are issued annually and repaid through the debt service tax levy. The City's policy is to maintain a level debt service (bond principal and interest). This level debt service, in turn, provides for a level debt service levy. As part of the City's planning process, the City's policy is to budget and fund (using capital outlay bond proceeds) for larger projects over multiple years to reduce the impact on the bond issuance for any given budget year. Below is a list of capital projects /funds that already have been budgeted and bonded for, and that have been set aside (reserved) for future purchase (beyond 2013): PROJECT DESCRIPTION Lowell Park Improvement Lowell Park Improvement Lowell Park Improvement Pedestrian Plaza Insulation Fire Apparatus Replacement BUDGET AMOUNT yr AM ear Pe rr.e —r.al- 2001 2002 2003 2005 2009 2012 EXPECTED YEAR OF FUNDING SOURCE FUND PURCHASE $5,000 2001 CO Bonds $175,000 2002 CO Bonds $165,000 2003 CO Bonds $72,330 $70,000 $125,000 124 423 2014 423 2014 420 2014 2005 CO Bonds 405 2014 2009 CO Bonds 409 2014 2012 CO Bonds 412 2014 C��. CITY OF _ NE BQ,ZieG! SSE BEAUT /c obi ?, GLOSSARY OFTERMS y�5•b3�� LW-Init'lu Adopted Budget The financial plan of revenues and expenditures for a fiscal year as adopted by the City Council. Appropriation An authorization made by the legislative body of a government, which permits officials to incur obligations against and to make expenditures of governmental resources. Appropriations are usually made for fixed amounts and are typically granted for a one -year period. Advanced Transaction in which new debt is issued to refinance existing debt (old debt), but the proceeds Refunding must be placed in escrow pending call date or maturity (refunding in advance of redemption) Department An organizational unit of the City that manages an operation of related operations within a functional area. Balanced Budget A budget in which planned funds equal planned expenditures. Bond A written promise to pay (debt) a specified sum of money (principal or face value) at a specific future date (maturity date) along with periodic interest paid at a specified percentage of the principal (interest rate). Bonds are typically used for long -term debt. Bond Rating A rating from a schedule of grades indicating the probability of timely repayment of principal and interest on bonds issued by the rating entity (the City). Bonded Outstanding debt by issuance of bonds, which are repaid with property taxes, special Indebtedness assessments, tax increment, or other revenue. Budget A financial plan that presents proposed expenditures (both operating and capital) for a fiscal year and estimates of revenue to finance those expenditures. Capital Assets Assets of the City (buildings, vehicles, land, infrastructure) with an expected life of more than two years and a unit cost of $1,000 and greater. Capital Assets are sometimes referred to as fixed assets. Capital A 5 -year plan that identifies priorities and a timeframe for undertaking capital projects and Improvement Plan provides a financing plan for those projects. (CIP) Capital Outlay A level of budgetary appropriations that include expenses for the addition of capital assets such as land, building, machinery & equipment. Certified Property Total tax levy of a jurisdiction which is certified to the County. Tax Levy Charges for Consists of a wide variety of fees for services charged by City agencies. Services Class Rates The percent of market value set by state law that establishes the property's tax capacity subject to the property tax. COLA Cost of Living Adjustment Contingency An appropriation of funds to cover unforeseen events that occur during the fiscal year. Contingency appropriations for the City of Stillwater are found under Mayor & City Council and the Unallocated departments of the General Fund. 127 CITY OF STILLWATER C) LOSSARY OF TERMS Culture and For reporting purposes only, this program category are expenditures related to cultural and Recreation recreational activities maintained by the city for the benefit of residents and visitors. They include, but are not limited to Special Events, St Croix Valley Recreation Center, Library, and Parks. Current Refunding Refunding transaction in which the proceeds of the refunding debt are applied immediately to redeem the debt to be refunded. Date Due The final date that the amount due can be paid before late fees begin to incur. Debt Limit The maximum amount of gross or net debt that is legally permitted. Debt Margin The amount of available debt that be issued by a governmental unit before reaching its debt limit. Debt Service Payment of interest and repayment of principal to holders of a government's debt instruments. Deferred Payment postponed until a future time, by resolution of a taxing authority. Deficit The excess of an entity's liabilities over its assets, or the excess of expenditures or expenses over revenues during a single accounting period. Department Basic organizational unit of government responsible for carrying out related functions. Depreciation The systematic allocation of the cost of an asset over its useful life. For the City of Stillwater, depreciation is only expensed in it's enterprise funds (Sanitary Sewer, Storm Sewer, Signs & Lighting. and Parking) Estimated Market An assessor's estimate of what property would be worth on the open market if sold. The market Value value is set on Jan. 2 of the year before taxes are payable. Equalization The process undertaken by different government bodies to ensure that all property under its jurisdiction is equitably assessed in terms of uniformity and consistency. Washington County holds a "Board of Review" during the month of May. Fines & Forfeits Receipts from penalties imposed for violation of laws or regulations, or neglect of duty. Fiscal Disparities Cities in the seven - county (Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, Washington) metropolitan area and in the Taconite Area (portions of St. Louis, Itasca, Crow Wing, and Aitkin counties, and all of Lake and Cook counties) participate in a program to share property tax base known as the "fiscal disparities program." The metropolitan -area program began in 1975 while the program for the Taconite Area began in 1998. Each year, 40 percent of the growth in commercial, industrial, and public - utility tax capacity in each city since the base year of 1971 for the metro and 1995 for the Taconite Area is contributed to a shared pool. Participating cities receive a tax capacity distribution from this pool that is determined by comparing each city's market value per capita to the average market value per capita. Each city's distribution levy is generated by applying the local tax rate to the distribution tax capacity. Fiscal Disparities The tax capacity contributed to the Metropolitan and Iron Range fiscal disparities programs. Cities Tax Capacity in Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, Washington, Lake, and Cook counties and Contribution portions of St. Louis, Itasca, Crow Wing, Aitkin, and Koochiching counties are affected by these programs. 128 CITY OF _ EL9"*V1M3t1'_U Romil-, GLOSSARY OFTERMS Fiscal Disparity The tax capacity received from the fiscal disparities programs. Only cities located within the Twin Distribution Cities metropolitan area and the Taconite Relief Area are affected by these programs. Fiscal Year Any period of 12 consecutive moths designated as the budget year (or financial reporting year). The City of Stillwater budgets on an annual basis with the fiscal year beginning on January 1 and ending on December 31. Franchise Fees Fee imposed on local sales of public utility services which in turn grants "blanket" access to City right -a -way to install /repair public utility services. The City of Stillwater imposes a franchise fee on gas and electric utility services. Full -Time A unit for measuring staffing levels equal to one position working 40 hours per week for an entire Equivalent (FTE) year (2,080 hours per year). Fund An independent fiscal accounting entity with a self - balancing set of accounts recording cash and for other financial resources, together with all related liabilities and residual or equities, which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitations. Full Faith and Credit Fund Balance GASB (Government Accounting Standards Board) GAAP (General Accepted Accounting Principles) A pledge of the general taxing power of the City to repay debt obligations. The cumulative excess of revenues over expenditures in a fund at the end of a fiscal year for governmental funds. An organization whose main purpose is to improve and create accounting reporting standards or generally accepted accounting principles (GAAP). These standards make it easier for users to understand and use the financial records of both state and local governments Conventions, rules and procedures that serve as the norm for the fair presentation of financial statements. General For reporting purposes only, this program category refers to those expenditures that are related to Government the programs and services that are associated with general centralized City functions. They include, but are not limited to, Administration, Legal, Finance, Elections, Community Development, and City Council. General Insurance For the City of Stillwater, this consists of worker's compensation insurance and Property & general liability insurance. Currently, the City purchases its insurance through the League of Minnesota Cities Insurance Trust, Homestead For property tax purposes, this classification is a tax benefit granted to property owners or qualifying relatives who are Minnesota residents and who own and occupy their homes as their primary places of residence. Homestead Market This program provides a tax reduction to all homesteads valued below $413,800 by directly Value Exclusion reducing the Taxable Tax Capacity of a property. (MVEx) 129 CITY OF STILLWATER BEgUL NHS• a3N'� �tiis. a3n`'�� Interest Earnings Used to describe all revenues received in a period from investment earnings and penalties & interest imposed on delinquent property taxes and special assessments. Interfund Transfers Flows of assets (such as cash or goods) between funds without equivalent flows of assets in return and without requirement for repayment. Intergovernmental Revenues from other governments in the form of grants, entitlements or shared revenues. Does Revenue not include charges for services provided by a city fund to another government. Legal Description This may be an abbreviated method of geographically identifying a parcel of land for tax purposes. The county recorder maintains the recorded legal description, which is acceptable in a court of law. Levy To impose taxes, special assessments, or service charges for the support of governmental activities, Levy Limit The maximum amount which is permitted to be levied by a taxing jurisdiction as established by Minnesota Statutes. For budget years 2009, 2010 and 2011, levy limits are in effect for City's with a population of over 5,000. Licenses and Revenues derived from the issuance of local licenses and permits including liquor and Permits occupational licenses, building permits, and other miscellaneous permits. Local Government An intergovernmental revenue from the State of Minnesota and recorded as LGA in the revenue Aid (LGA) section of the General Fund. The amount of Local Government Aid given to a particular City is based on a formula approved by the State Legislature. Components of the formula include (but not limited to) vehicle accidents, population, housing units, etc. This aid originally was designed to provide tax relief and equalization among cities. During the 2008 (for budget year 2009) legislative session, the distribution formula changed yet again. LGA payments are made in two equal installments on or around July 21 and December 26 of each year, Local Tax Rate The rate used to compute taxes for each parcel of property. Local tax rate is computed by dividing the certified levy (after reduction for fiscal disparities distribution levy and disparity reduction) by the taxable tax capacity. Market Value A State run program designed to provide state -paid property tax relief to owners of certain Homestead Credit qualified homestead property. Qualifying homeowners do not have to apply for this credit -it is (MVHC) automatically applied to the owner's property taxes. The State then reimburses the City for the value of the credit. MVHC payments are disbursed to Cities on or around Oct 31 and Dec 26. This program was repealed with the 2011 Omnibus Tax Act and was replaced with the Homestead Market Value Exclusion program. Miscellaneous Revenues not properly classified as taxes, licenses and permits, intergovernmental revenues, Revenues charges for services, or fines and forfeits. 130 CITY OF STILLWATER _ E G 11,S B• 0m, OFTERMS � Municipal State Aid The Minnesota Constitution requires that state gasoline taxes and motor vehicle registration fees (MSA) provide funding for certain city, county and state roads. These revenues are distributed through the highway user distribution fund. This fund is distributed by the Department of Transportation for state trunk highways and for certain county and city roads through the county state highway (CSAH) and municipal state aid (MSA) programs. Twenty -nine percent of the fund is dedicated for certain county roads and highways. Nine percent is dedicated to cities with populations of over 5,000. The remaining 62 percent is dedicated to State trunk highway system. Certain construction standards must be adhered to before a rood can be designated as an city MSA street. The City of Stillwater does have some roads within the city limits designated as MSA streets. This revenue sources is recorded in the revenue section of the General Fund, Other Financing Increase in current financial resources that is reported separately from revenues to avoid Sources distorting revenues trends. GAAP provide for the use of the other financing sources category in five specific instances: (1) Issuance of Debt; (2) Interfund transfers; (3) Proceeds of the sale of capital assets; (4) Insurance Proceeds; and (5) Payments on demand bonds. Other Financing Decrease in current financial resources that is reported separately from expenditures to avoid Uses distorting expenditure trends. GAAP provide for the use of other financing uses category in four specific instances: (1) Issuance Discounts on long -term debt; (2) Refunding transactions; (3) Interfund Transfers; and (4) Reclassification of demand bonds. Parcel Number A unique number used as the identifier of each parcel. It is sometimes referred to as the parcel identification number (PIN) and a format as follows (x being a number): xx.xxx.xx.xx.xxxx. PERA Public Employees Retirement Association of Minnesota. Established in 1931, PERA administers three statewide retirement plans providing defined benefit plan coverage to employees of local governments and school districts, and one statewide retirement plan providing defined contribution (DCP) coverage to elected officials and medical personnel. All four retirement plans are qualified retirement plans under Section 401(a) of the Internal Revenue Code. Personnel Services A level of budgetary appropriations that include expenses for wages, employee benefits and required employment taxes. Program A group of related activities performed by one or more organizations units for the purpose of accomplishing a function for which the City is responsible (General Government, Public Safety, Culture and Recreation etc.). Property Class The statutory classification assigned to each parcel of property based on the use of the property. For example, owner- occupied residential property is classified as homestead. Property Tax In general, a tax levied on any kind of property; that is, real, personal, or a mobile /manufactured home. The amount of the tax is dependent on the value and property tax classification of the property. Property Tax Levy The tax imposed by a local unit of government. The tax is established on or around Dec. 28 of the year preceding the year the levy will be paid by taxpayers. For the City of Stillwater, the tax levy consists of a General Tax Levy (funds used for basic operations of the City) and a Debt Service Levy (funds needed for the repayment of certain bond issues) Property Taxes Used to describe all revenues received in a period from current taxes and delinquent taxes. Property taxes are levied on both real and personal property according to the property's valuation and tax rate. 131 CITY OF •. ��E�SEAUT��G OIIE p GLOSSARY OFTERMS Nis. a3 n�� N Public Safety For reporting purpose only, this program category are expenditures related to protection of persons and property. They include, but not limited to, Police, Fire, Civil Defense, and Building Inspections. Public Employee All full -time and certain part -time employees of the City of Stillwater are covered by defined Retirement benefit pension plans administered by the Public Employees Retirement Association of Association Minnesota (PERA). PERA administers the Public Employees Retirement Fund (PERF) and the (PERA) Public Employees Police and Fire Fund (PEPFF) which are cost - sharing, multiple- employer retirement plans. This plan is established and administered in accordance with Minnesota Statutes, Chapter 353 and 356. PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan members are covered by Social Security and Basic Plan members are not. All new members must participate in the Coordinated Plan. All police officers, firefighters and peace officers who qualify for membership by statute are covered by the PEPFF. Public Works For reporting purposes only, this program category are expenditures related to the maintenance and enhancement of the City's infrastructure. They include, but are not limited to, Engineering and Streets. Some of the City's enterprise funds (such as Sanitary Sewer, Storm Sewer and Signs & Lighting) along with the parks department fall under the City departmental organizational chart as public works. For reporting purposes, these expenditures /expenses are not categorized as public works expenditures /expenses. Reserve An account used for recording a portion of the fund balance which must be segregated for some future use and which is, therefore, not available for further appropriation or expenditure. Resolution A special or temporary order requiring less legal formality than an ordinance or statute of a legislative body. Services & A level of budgetary appropriations which include expenses for outside professional services, Charges advertising, insurance etc. Special A levy made against certain properties to defray part or all of the cost of a specific improvement Assessment or service which is presumed to be of general benefit. Funds are collected by the County with other property taxes and then disbursed to the local government. Special Principal amount due to pay off the assessment in full. Assessment Balance Due Special Levy -Debt A special levy used specifically for the payment of bonds requiring property tax support. Service Tax Levy Special Levy -PERA A special levy specifically used to pay the increased cost of required employer contribution to the Employer regular plan of the Public Employees Retirement Association (PERA) due to rate increase that Contribution Rate were effective on or after January 1, 2002. For the coordinated Fund, the employer rate increase Increase from 5.18% to 7.5% of total salary for payable 2012. For the Police and Fire Fund, the employer rate increase from 9.3% to 14.7% of total salary. Prior to 2009, the PERA Employer Contribution Rate Increase Levy was included with the General Operating Levy. Supplies A level of budgetary appropriations which include expenses for commodities that are used. e.g. office supplies, repair and maintenance supplies etc. 132 CITY OF STILLWATER BEAUT /o o` G! Q-9-19, E BEg GLOSSARY OFTERMS o n Tax Capacity The valuation of property based on market value and statutory class rates. The property tax for each parcel is based on its tax capacity. Tax Capacity Rate Tax rate applied to the tax capacity to generate property tax revenue. The rate is obtained by dividing the property tax levy (of the City) by the total (of the City) tax capacity. Tax Roll The official list of each taxpayer subject to a property tax, together with the amount of the assessment and the amount of taxes due, It is also known as the tax book that lists the names of the owners or those taxpayers that receive the tax statement. Tax Increment A district created by local governments under State of Minnesota Statues whereby public District improvement expenditures within the district are financed by the tax levy on the incremental increase in property values. Taxes A mandatory contribution of money collected by the government, according to law, for the general support of the government and for the maintenance of public services, whether federal, state, or local. Taxable Market This is the value of the parcel that the taxes are actually based on (after all reductions, limitations, Value exemptions and deferrals). This value along with the class rate and the budgets of the local governments the parcel is located in, determines the amount of property taxes owed. Total Tax Capacity The amount computed by first totaling the tax capacities of all parcels of property within a city. Adjustments for fiscal disparities, tax increment and a portion of the power line value are made to this total since not all tax capacity is available for general tax purposes. Truth -in- Taxation The "taxation and notification law" requires local governments to set estimated levies, inform taxpayers about the impacts, and hold a separate hearing to take taxpayer input. Truth -in- Taxation A notice mailed to property owners in November showing what the assessed value of the property Notice will be for the following year and giving a preliminary estimate of the property tax amount for the following year. The amount is based on preliminary levies submitted by Anoka County, your city or township, your school district, and other taxing authorities. Dates and times are given for upcoming public meetings with all those bodies at which objections to the levy amounts may be expressed. This notice does not include amounts for waste management fees, special assessments, or school district referenda subsequently approved. Waste A charge levied against all improved County properties. Revenues from which are used to Management Fee protect our public health, land, air and water through waste -to- energy conversion, extensive recycling efforts, household hazardous waste collection, yard waste composting, public information and waste reduction. 133 ,f4,t,EE U 'rG CITY OF STILLWATER ':? ER' NOTES a f�sn� tips. a3� "`