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2009 Budget Book
♦�F BEAUTir E BEAUTf�G r3J ��o MINNESOTA 216 North 4th Street Stillwater, MN 55082 Phone: 651.430.8800 Web Address: www.ci.stillwater.mn.us PREPARED BY THE FINANCE DEPARTMENT 2009 BUDGET CITY OF STILLWATER. MINNESOTA F oy w ■ J �7 ■ J d 2009 BUDGET INTRODUCTION ............................... 30 -31 CityOfficials ..................................................................... ............................... 3 MissionStatement ............................................................. ............................... 4 Organizational Chart .......................................................... ............................... 5 CertifiedLevy ................................................................... ............................... 6 Debt Service Levy Obligations .............................................. ............................... 7 BudgetOverview ............................................................... ............................... 8 -10 Property Tax Calculation ..................................................... ............................... 11 -12 Where does the money go? ................................................................ ............................... 13 2009 Operating Revenues ................................................... ............................... 14 2009 Operating Expenditures ............................................... ............................... 15 Trend Information: ............................... 50 -51 Total Certified Levy (past 10 years) ..................................... ............................... 16 General Operating Levy and Levy Limits (past 10 years) ......... ............................... 17 City Tax Rate (past 10 years) ............................................ ............................... 18 Local Government Aid & General Tax Levy (past 10 years) ..... ............................... 19 Operating Revenues (past 10 years) ................................... ............................... 20 Property Tax Collections (past 10 years) .............................. ............................... 21 Special Assessment Collections (past 10 years) .................... ............................... 22 Operating Expenditures (past 10 years) ............................... ............................... 23 General Fund Balance as compared to General Fund Operating Expenditures (past 10 years) .......................................... ............................... 24 Legal Debt Margin (past 10 years) ...................................... ............................... 25 Bond Rating (past 10 years) .............................................. ............................... 26 II. BUDGET SCHEDULES A. GENERAL FUND General Fund Summary ................................................ ............................... 30 -31 Revenues.................................................................. ............................... 33 Expenditures: Mayorand Council .................................................... ............................... 34 -35 Elections................................................................. ............................... 36 -37 MIS Support Services ................................................ ............................... 38 -39 Finance.................................................................. ............................... 40 -41 Administration.......................................................... ............................... 42 -43 Legal /City Attorney .................................................... ............................... 44 -45 Plant /City Hall .......................................................... ............................... 46 -47 Community Development ........................................... ............................... 48 -49 Police..................................................................... ............................... 50 -51 Fire........................................................................ ............................... 52 -53 Inspections.............................................................. ............................... 54 -55 CivilDefense ........................................................... ............................... 56 -57 Engineering............................................................. ............................... 58 -59 Streets................................................................... ............................... 60 -61 CITY OF STILLWATER. MINNESOTA xm�,V,! 4H AY,.; TABLE OF CONTENTS N B. SPECIAL REVENUE FUNDS 82 -83 Special Revenue Funds Summary .................................. ............................... 66 -67 SpecialEvents ............................................................ ............................... 68 -69 St Croix Valley Recreation Center ................................... ............................... 70 -71 Library...................................................................... ............................... 72 -73 Parks........................................................................ ............................... 74 -75 Washington County Recycling Grant ............................... ............................... 76 -77 DARE....................................................................... ............................... 78 -79 C. DEBT SERVICE FUNDS Debt Service Funds Summary ........................................ ............................... 82 -83 GO Capital Outlay Bonds .............................................. ............................... 84 -85 GO Improvement Bonds ............................................... ............................... 86 -87 GO Tax Increment Financing Bonds ................................ ............................... 88 -89 GORevenue Bonds ..................................................... ............................... 90 -91 Other Long -Term Debt ................................................. ............................... 92 -93 G 11111111111081il a11 r_l0aWom ME" i10J0I10 Capital Project Funds Summary ..................................... ............................... 97 Tax Increment Financing District # 1 ................................ ............................... 98 -99 Tax Increment Financing District # 4 ................................ ............................... 100 -101 Tax Increment Financing District # 8 ................................ ............................... 102 -103 Tax Increment Financing District # 9 ................................ ............................... 104 -105 Tax Increment Financing District # 10 ............................... ............................... 106 -107 Enterprise Funds Summary ........................................... ............................... 110 -111 SanitarySewer ........................................................... ............................... 112 -113 StormSewer .............................................................. ............................... 114 -115 Signs & Lighting .......................................................... ............................... 116 -117 Parking..................................................................... ............................... 118 -119 III. OTHER SCHEDULES CapitalOutlay ................................................................... ............................... 123 -126 Reserves CapitalReserves ............................................................ ............................... 127 BondProceeds ............................................................... ............................... 128 Interfund Transfers ............................................................ ............................... 129 Benefited Personnel ........................................................... ............................... 131 -132 IV. APPENDIX Glossary.......................................................................... ............................... 135 -141 CityMap .......................................................................... ............................... 143 ElectionMap .................................................................... ............................... 145 TIFMap .......................................................................... ............................... 147 INTRODUCTION CITY OF STILLWATER, MINNESOTA BEAUjJf �tE SEAUjir CITY OFFICIALS P Y �J'v�5.713 h��� �j'v�5 • y 3 M1��� January 7, 2009 ELECTED OFFICIALS Mayor Ken Harycki Term Expires: January 2011 Councilmember's Ward 1 Robert Gag Term Expires: January 2011 Ward 2 Micky Cook Term Expires: January 2013 Ward 3 Jim Roush Term Expires: January 2013 Ward 4 Mike Polehna Term Expires: January 2011 APPOINTED OFFICIALS Larry D. Hansen, City Administrator/Treasurer David T. Magnuson, City Attorney Sharon Harrison, Finance Director John Gannaway, Police Chief Stuart Glaser, Fire Chief Shawn Sanders, Public Works Director /City Engineer Bill Turnblad, Community Development Director Lynne Bertalmio, Library Director 3 CITY OF STILLWATER, MINNESOTA SEA& o MISSION STATEMENT m3 To provide the community with a quality living environment and quality public services and facilities while protecting cultural, historical and natural resources through fair and open government, careful planning, effective management and efficient fiscal policy. Adopted by the City Council in 1995 4 CITY OF STILLWATER, MINNESOTA BEA�r�F ��t SEA, GN ORGANIZATIONAL CHART o` .a � o Program Types: General Government Public Safety Public Works Culture and Recreation Proprietary CITY ATTORNEY CITIZENS OF STILLWATER MAYOR & CITY COUNCIL BOARDS AND COMMISSIONS CITY ADMINISTRATOR/ TREASURER ELECTIONS COMMUNITY FINANCE I DEVELOPMENT L MIS BUILDING PUBLIC INSPECTIONS WORKS ADMINISTRATION ENGINEERING PLANT /CITY HALL STREETS HERITAGE PRESERVATION COMMISSION PLANNING COMMISSION PARKS BOARD JOINT CABLE COMMISSION HUMAN RIGHTS COMMISSION LI BRARY LI BRARY BOARD k I FIRE POLICE ST CROIX VALLEY CIVIL DEFENSE RECREATION CENTER DARE PARKS PARKING WASHINGTON CO SANITARY SEWER I STORM SEWER I SIGNS & LIGHTI RECYCLING GRANT 5 T OF STILL n. r �� • 9E purrs ,t;�,E s €AUr,, 2 C 2 G� O 6 2009CERTIFIED LEVY Jyrs - a 3 M1�� Jyr� � b 3 M1t� Pursuant to Resolution 2008 -192, on December 16, 2008 the City Council adopted the final certified tax levy of $10,099,769 for taxes collected in the year 2009. This levy consists of the General Operating Levy and Special Levys. GENERAL OPERATING LEVY: The General Operating Levy is levied against all of the taxable properties of the City and is a major funding source for general City operations. Fund # Amount 100 General Operating Levy $ 6,652,408 SPECIAL LEVYS: Debt Service Levv The Debt Service Levy is levied against all of the taxable properties of the City and provides funding for those bond issues requiring property tax support. The Debt Service Levy for taxes collected in the year 2008 is $3,289,539 and consists of the following Debt Service Obligations: Fund # Current Required Levv Amount Existinq Debt 304 G.O. Capital Outlay 2004B $ 103,404 305 G.O. Capital Outlay 2005A 225,356 307 G.O. Capital Outlay 2007A 196,973 308 G.O. Capital Outlay 2008A 220,356 315 G.O. Capital Outlay 2005B 282,148 316 G.O. Capital Outlay 2006A 581,850 320 G.O. Capital Outlay 2003A 201,456 323 G.O. Capital Outlay 2002A 801,105 328 G.O. Capital Outlay 1998B 154,062 340 G.O. Improvement Bonds 2004A 299,829 Subtotal $ 3,066,539 New Debt 308 G.O. Capital Outlay 2008 220,000 TOTAL $ 3,286,539 Debt Service Levvs Cancelled The following debt service levy's were cancelled due to sufficient funding already available: 303 G.O. Capital Outlay 20003HS $ 33,075 381 G.O. Sport Facility Revenue 2000D 187,800 385 G.O. Sports Center 2005C 344,718 PERA EmDlover Contribution Rate Increase Lev The PERA Employer Contribution Rate Increase special levy is to pay the increased cost of required employer contribution to the regular plan of the Public Employees Retirement Association (PERA) due to rate increases effective on or after January 1, 2002. For the Coordinated Fund, the employer rate increase form 5.18% prior to January 1, 2002 to 6.75% of total salary for payable 2009. For the Police and Fire Fund, the employer rate increased form 9.3% to 14.1 % of total salary. Prior to 2009, the PERA Employer Contribution rate increase was included with the General Operating Levy Fund # Amount 100 PERA Employer Contribution Rate Increase Levy $ 160,822 6 CITY OF STILLWATER, MINNESOTA ��E SEgUff�' ��E SEA�jrfF G G LEVY OBLIGATIONS Debt Service Levy Obligations $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 f Budget Year ❑Capital Outlay Bonds ❑Revenue Bonds ❑Improvement Bonds The above graph shows the amount of debt service required to be levied for each budget year beginning with 2009. The amount of levy can be reduced or "cancelled" if there are sufficient funds available to pay the required debt service. Year Capital Outlay Bonds Revenue Bonds Improvement Bonds Total 2009 $2,799,785 $532,518 $299,829 $3,632,132 2010 $2,762,011 $529,711 $300,920 $3,592,642 2011 $2,538,005 $425,947 $295,832 $3,259,784 2012 $2,085,955 $424,271 $300,456 $2,810,682 2013 $1,842,423 $421,777 $298,696 $2,562,896 2014 $1,620,138 $429,069 $301,398 $2,350,605 2015 $1,408,566 $435,133 $303,109 $2,146,808 2016 $1,176,864 $439,924 $298,761 $1,915,549 2017 $1,160,627 $438,311 $0 $1,598,938 2018 $1,153,834 $188,797 $0 $1,342,631 2019 $1,024,469 $189,033 $0 $1,213,502 2020 $1,004,118 $0 $0 $1,004,118 2021 $714,522 $0 $0 $714,522 2022 $387,450 $0 $0 $387,450 2023 $389,970 $0 $0 $389,970 2024 $391,860 $0 $0 $391,860 2025 $393,120 $0 $0 $393,120 Note: The above levy amounts do not include amounts for any anticipated 2009 bond issues. 7 CITY OF STILLWATER, MINNESOTA BUDGET / • �2 . h aE SERIIpJ,c G r .ate r o General Description and Form of Government The City of Stillwater, incorporated in 1894, is a growing community located on the St Croix River in central Washington County, approximately 20 miles east of Minneapolis /St. Paul metropolitan area. Stillwater encompasses an area of approximately 4,891 acres serves a population of 17,959. The City of Stillwater operates under the "Home Rule Charter" form of government under the provisions of State of Minnesota Law. The Mayor is the president of the Council and together with the four - member City Council comprises the governing body of the City. The City Council is responsible, among other things, for passing ordinances, adopting the budget, appointing committees, and hiring a City Administrator. The City Administrator has the responsibility of carrying out the policies and ordinances of the City Council and of overseeing the day -to -day operations of the City. The Mayor is elected at -large and the Council Members are elected by Wards to serve four -year overlapping terms of office. The City provides a full range of municipal services. These services include: general government, public safety (police & fire), public works (streets & fleet), parks and recreation, public improvements, and providing and maintaining sanitary sewer, storm sewer, signs & lighting and parking infrastructure. Fund Accounting The accounts of the City are organized on the basis of funds, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self - balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures /expenses. Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. The budgeted funds of the City are grouped into two broad categories as follows: Governmental Funds - Governmental Funds are used to account for the "governmental- type" activities of the City (e.g. activities that receive a significant portion of their funding from property taxes, state aids, and various grants). The Governmental Funds budgeted for the City are the General Fund, Special Revenue Funds, Debt Service Funds, and Capital Project Funds. Proprietary Funds - Proprietary Funds are used to account for the "business- type" activities of the City (e.g. activities that receive significant portion of their funding through user charges). The Proprietary Funds budgeted by the City are the Enterprise Funds. Basis of Accounting and Budgeting The Governmental Funds are budgeted and accounted for on a modified accrual basis. Under this method, revenues are recognized when they are measurable and available. "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter (usually within 60 days after the end of the year) to pay liabilities of the current period. Expenditures are recognized when a transaction is expected to draw upon current spendable resources, rather than future resources. The Proprietary Funds are budgeted and accounted for on a full accrual basis. Under this method, revenues are recorded when earned and expenses are recorded at the time the liabilities are incurred. M 15Ii1e- rl=&A010syA /!r0=1.-MAI ILI ILI IXT @lV ,��r,E 6EAUpfr h�E SERIIpJ,c ,i BUDGET / • A o � o Budget Process Section 7.01 of the Stillwater City Charter sets forth the requirement that the City Administrator must prepare and submit an annual budget to the City Council which accurately reflects the financial needs for the City. The City Administrator is also required to enforce the provisions of the budget upon adoption. The budget is prepared on an annual basis and follows the calendar year, January 1 st to December 31st. The City Administrator and City staff address the Council's concerns in the preparation of the budget and evaluate the financial costs of the implementation of these policies and include them in the budget where economically feasible. 2009 Budget Calendar: 2008 April Finance Department begins budget process by preparing projected wages, benefits and insurance costs for the upcoming fiscal budget year. April 15 The proposed budget calendar, the budget workshop meeting dates, and the date for the adoption of the proposed budget, tax levy and the setting of the truth -n- taxation hearing dates are considered and approved by Council. April 25 Budget workshop for Council to set priorities for the 2009 Budget. May 1 Budget worksheets are distributed to Department Heads /Division Supervisors for completion. May 23 Completed budget worksheets are due to the Finance Department. The Finance Department assembles the preliminary (requested) budget information. June 12 - June 27 The City Administrator reviews requested budget, meets with Department Heads to review budget p requests, and makes recommendations regarding the budget. June 30 - July 10 Finance Department makes adjustments and prepares City Administrator's preliminary proposed budget. July 11 City Administrator's preliminary proposed budget is distributed to the City Council for review. July 15 & 22 Council meets during a budget workshop session with the City Administrator and Department Heads to review the City Administrator's proposed budget. July 23 The Finance Department makes budget revisions and prepares the final proposed budget for Council adoption. September 2 Council adopts the proposed budget, the proposed tax levy and sets the Truth -n- Taxation hearing dates. Prior to State Statutes require that the proposed budget, the proposed property tax levy and the Truth -n- September 15 Taxation hearing dates MUST BE certified to the County Auditor no later than September 15, 2006. November The County to send out Truth -in- Taxation parcel specific notices based on the proposed budget /levy certified to the County Auditor prior to September 15. November 24 Notice of the Truth -in- Taxation public hearing date is published. December 1 City to hold the Truth -n- Taxation public hearing. December 16 City Council adopts final budget and final property tax levy. Prior to December 30 Finance Department certifies the final property tax levy and the final budget to the County Auditor. NOTE: Minnesota State Statutes require that a preliminary property tax levy resolution be certified to the County Auditor by September 15 of each year. Once the City adopts the proposed tax levy, the final tax levy can ONLY remain the same or be decreased, not increased. p 15Ii1e erl=&A0 10 s /A /!r0d:mAI ILI ILI IXT @lV tiY,E aEaur,F ��E EEauTIF BUDGET / • Budgeted Funds The City of Stillwater prepares a budget for the General Fund, certain Special Revenue Funds (Special Events Fund, St. Croix Valley Recreation Center Fund, Library Fund, Parks Fund, DARE Fund and the Washington County Recycling Grant Fund), Debt Service Funds, certain Capital Project Funds (TIF Districts) and its Enterprise Funds, but only legally adopts, by resolution, the budget for the General Fund and the budgets for the Special Revenue Funds. Revenue Estimation Revenue estimation is a key component in preparing the City's annual budget. The general intent is make conservative and objective projections. The City's approach to estimating revenues is to consider each individual revenue sources' history of predictability, stability or volatility. The estimation methods used are a combination of trend analysis and forecasting from information provided by prior years actuals and City departments. Capital Improvement Program The City of Stillwater's Capital Improvement program is intended to provide the City Council and staff with a process for identifying and prioritizing capital projects and capital equipment purchases in order to coordinate the financing and timing of improvements, which maximizes the return to the public. The process enables the City to evaluate long -term cost and benefits of each project/equipment and uses this information when preparing the annual budget. Property Tax Levy The City of Stillwater levies property taxes for its General Fund operations (General Operating Levy ) and certain Special Levys (Debt Service Tax Levy for Debt Service obligations and PERA Employer Contribution Rate Increase Levy) . See 2009 Certified Levy on page 6. The levies are allowed by State Statutes, and are collected from property owners by Washington County and distributed to the City in July, December, and January. Truth -in- Taxation Public Hearing Each year in November and early December, State Statutes require all counties, school districts, and cities with a population over 2,500 hold a public hearing to discuss the proposed budget and property tax levies. As part of this process, each property is sent by the County a Truth -in- Taxation notice, which shows the impacts of the proposed levies on their individual property. The public hearing is set up as a forum for citizens to come and discuss their views on the proposed budget and property tax levies with the public officials of each jurisdiction. Cities are exempt from this public hearing requirement if their property tax levy increase increased by a factor less than the inflation factor within the Levy Limit Law. The City of Stillwater 2009 proposed levy was not exempt from this requirement and held its public hearing on Monday, December 1, 2008 at 7:00 p.m. Questions Any questions regarding the content of the City's budget document can be discussed with the City Administrator or the Finance Director by contacting City Hall at (651) 430 -8800. 10 CITY OF STILLWATER, MINNESOTA cw' PROPERTY TAX CALCULATION y�S HOW CITY PROPERTY TAXES ARE CALCULATED Step 1. Calculate the City's Property Tax Rate Box 1 Total Proposed City Budget - minus Box 2 All Non - Property Tax Revenues, eg: - State Aid, Fees, etc. = equals Box 3 Property Tax Revenue Needed (Levy)* - Less: Fiscal Disparity Contribution divided by = equals Box 7 City's Property Tax Rate Box 4 City -Wide Assessor's Market Value x times Box 6 State Mandated Class Rates = equals Box 6 Total City -Wide Taxable "Tax Capacity" Boxes 1 - 3 calculates the City Tax Levy Boxes 4 - 6 calculates the City -Wide Taxable Tax Capacity City Tax Levy divided by Taxable Tax Capacity equals the City Tax Rate Calculation of Proaosed Pavable 2009 Citv Property Tax Rate: City Budget: Governmental Funds Budget* $ 15,829,646 Debt Service Budget 3,286,539 Box 1 Total City Budget $ 19,116,185 Box 2 Less Non - Property tax revenues 9,016,416 Certified Levy $ 10,099,769 Less Fiscal Disparity Contribution 1,094,815 Box 3 City Levy $ 9,004,954 Box 4-6 City Taxable Tax Capacity $ 18,817,309 Box 7 City Tax Rate (Proposed) 47.855% Includes the PERA Employer Contribution Rate Increase Levy 11 CITY OF STILLWATER, MINNESOTA 8EAV PROPERTYTAX CALCULATION HOW CITY PROPERTY TAXES ARE CALCULATED (Con't) Step 2. Calculate Individual Parcel's City Property Tax Formula: Property's Net Tax Capacity x City Property Tax Rate = Property's City Property Tax Net Tax Capacity The Net Tax Capacity is calculated by multiplying the Taxable Market Value of the parcel by the appropriate assigned Class Rate of the parcel. - the Taxable Market Value (TMW refers to the amount of value of the parcel that is used in calculating taxes. The TMV is determined by the Washington County Assessor's office. - the Class Rate is based on the assigned use or classification of the parcel. Class Rates are determined by the MN Legislature and are as follows: Property Class Payable Taxable Market Value 2009 Residential Homestead First $500,000 of value 1.00% Over $500,000 of value 1.25% Residential Non - Homestead $260,000 Single Unit $760,000 First $500,000 of value 1.00% Over $500,000 of value 1.25% Market -rate Apartments Regular 1.80% Commercial Industrial 2,500 First $150,000 of value 1.50% Over $150,000 of value 2.00% Actual City Property Tax Calculation* *Note: Property Tax Calculations do not include reduction for homestead credit. 12 Taxable Market Value $100,000 $160,000 $260,000 $600,000 $760,000 Parcel Tax Capacity: First $500,000 @ 1.00% 1,000 1,500 2,500 5,000 5,000 Over $500,000 @ 1.25% 0 0 0 0 3,125 Total Tax Capacity: 1,000 1,600 2,600 6,000 8,126 City Tax Rate 47.866% 47.866% 47.866% 47.866% 47.866% City Property Tax $478.66 $717.83 $1,196.38 $2,392.76 $3,888.22 *Note: Property Tax Calculations do not include reduction for homestead credit. 12 CITY OF STILLWATER, MINNESOTA IN , SEA 9EAU�� P l DOES THE IVIONEY GO? '�y /s • �3P�� '�'�° /S• ti3��� On average, 510 of your proproerty tax dollar goes to the City of Stillwater for City services and Debt Service (payment of debit). The other 49¢ goes to other taxing Jurisdictions such as Washington County, School District, Watershed District, etc. Other Taxing Jurisdictions City Services 13 CITY OF STILLWATER, MINNESOTA RLE � & aEnvrrs o r Gr I I / • ro� 1 r � o Miscellaneous Property Taxes 3% 56% Fines & Forfeits 1% Charges for Services 23% Franchise Fees Intergovernmental 4% 13% Licenses & Permits 4% Revenue Type Property Taxes Franchise Fees Licenses & Permits Intergovernmental Charges for Services Fines & Forfeits Miscellaneous Total: Amount $ 6,888,230 430,000 494,125 1,267,162 2,673,103 120,900 390,500 $ 12,264,020 * Includes the General Fund and budgeted Special Revenue funds. Excludes Capital Outlay bond proceeds and Interfund Transfers. 14 CITY OF STILLWATER, MINNESOTA ,�E eE 2009OPERATINGEXPENDITURES* o np 'VA S �S•831!i Culture & Recreation 28 %_ General Government 23% Public Works 13% Mayor & City Council Elections MIS Support Services Finance Administration Law /City Attorney Plant /City Hall Community Development Unallocated General Government Police Fire Inspection Civil Defense DARE Public Safety Public Safety 36% $ 165,277 Engineering $ 364,865 4,230 Streets 1,100,243 181,570 Wash Co Recycling Grant 34,050 433,925 Public Works $ 1,499,158 513,285 286,317 Special Events $ 92,500 163,807 St Croix Valley Rec Center 1,274,748 280,090 Library 1,191,193 771,490 Parks 773,567 $ 2,799,991 Culture & Recreation $ 3,332,008 $ 2,874,202 Total Budgeted Expenditures $ 11,948,168 1,177, 832 255,412 6,565 3,000 $ 4,317,011 * Includes the General Fund and budgeted Special Revenues Funds Excludes Capital Outlay and Other Financing Sources Ii CITY OF STILLWATER, MINNESOTA W%E TREND INFORMATION (Past 10 Years) � � E � BEpUTfo G1 r 0 aNS� a3N�� $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $U TOTAL CERTIFIED LEVY 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 ■ General Tax Levy []Debt Service Special Levy OPERAS Levy The Certified Levy consists of the General Tax Levy (General Fund operations), the Debt Service Special Levy (Debt Service obligations) and the PERA Employer Contribution Rate Increase Special Levy *. Year GENERAL TAX LEVY DEBT SERVICE SPECIAL LEVY PERA SPECIAL LEVY TOTAL CERTIFIED LEVY 2000 $2,794,420 $1,520,689 $0 $4,315,109 2001 3,098,9281 $1,601,657 $0 $4,700,585 2002 4,034,2971 $1,890,540 $0 $5,924,837 2003 $4,261,183 $2,342,774 $0 $6,603,957 2004 $4,713,214 $2,583,083 $0 $7,296,297 2005 $5,579,500 $2,811,379 $0 $8,390,879 2006 $5,580,145 $3,305,610 $0 $8,885,755 2007 $6,102,192 $37284,439 $0 $973867631 2008 $677757809 $371927158 $0 $979677967 2009 $676527408 $372867539 $160,822 $1070997769 * Beginning with payable 2009, the City certified a special levy for PERA Employer Contribution Rate Increase. See page 6 for a definition of what this special levy is. Prior to 2009, the PERA Employer Contribution Rate Increase Levy was included with the General Operating Levy. 111[:1 CITY OF STILLWATER, MINNESOTA !�,j BEAOT t�E BEp�rr{ 2 �r 2 �r m �7 TREND INFORMATION $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 Cr]=1101=11:10 We] »:7_llIIL1141I VY&IL1Iolq;&Vyfi41LVAIkK r 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009* ■ General Operating Levy ■ Levy Lmit The above graph depicts how the General Operating Levy (the amount subject to the levy limit) compares to the Levy Limit in place for that given year. Some years (such as 2001, 2005, 2006, 2007 and 2008) there were no levy limits in effect. Year General Operating Levy Levy Limit 2000 2,794,420 2,794,420 2001 3,098,928 Not Applicable 2002 4,034,297 4,034,297 2003 4,261,183 4,261,183 2004 4,713,214 4,713,214 2005 5,579,500 Not Applicable 2006 5,580,145 Not Applicable 2007 6,102,192 Not Applicable 2008 6,775,809 Not Applicable ` FA CITY OF STILLWATER, MINNESOTA �i 6EaU7rc �E BEAU7rr TREND INFORMATION ti!= 6 1,1P (Past 10 Years) S, tl3h� YES. 83h!� CITY TAX RATE Year TOTAL CERTIFIED LEVY FISCAL DISPARITY CONTRIBUTION* CITY LEVY CITY -WIDE TAXABLE TAX CAPACITY CITY TAX RATE 2000 $4,315,109 $663,188 $3,651,921 $10,215,272 35.750% 2001 $4,700,585 $649,419 $4,051,166 $11,348,752 35.697% 2002 ** $5,924,837 $658,560 $5,266,277 $9,858,886 53.417% 2003 $6,603,957 $624,031 $5,979,926 $11,334,107 52.761% 2004 $7,296,297 $689,524 $6,606,773 $12,717,343 51.951% 2005 $8,390,879 $751,237 $7,639,642 $14,797,188 51.629% 2006 $8,885,755 $794,406 $8,091,349 $16,431,705 49.243% 2007 $9,386,631 $819,600 $8,567,031 $18,432,325 46.478% 2008 $9,967,967 $909,059 $9,058,908 $18,888,149 47.961% 2009 $10,099,769 $1,094,815 $9,004,954 $18,817,309 47.855% The City Tax Rate is calculated by dividing the City Levy by the City -Wide Taxable Tax Capacity. * The Fiscal Disparity Contribution is the City's contribution to the Metropolitan Fiscal Disparities pool (property tax base sharing program) which in turn reduces the Total Certified Levy. ** The Property Tax Reform of 2001 changed the payable 2002 Class Rates which resulted in a reduction of Taxable Tax Capacity. Ii P-1 CITY OF STILLWATER, MINNESOTA %EAGS TREND INFORMATION I LOCAL GOVERNMENT AID & GENERAL TAX LEVY ' 111 111 ' • 1 1 1 1 1 1 '�` ' 111 111 ' 111 111 ' 111 111 ' 1 111 11 11 11 11� 11 11• 11 11: 11• Year Local Government Aid General Tax Levy 2000 $2,128,009 $2,794,420 2001 $2,135,657 $3,098,928 2002 $1,400,432 $4,034,297 2003 $656,737 $4,261,183 2004 $656,737 $4,713,214 2005 $955,355 $5,579,500 2006 $911,838 $5,601,145 2007 $722,075 $6,102,192 2008 $455,942 $6,775,809 2009 $749,238 $6,813,230 * For payable 2009, the General Tax Levy includes the special levy for PERA. In prior years the PERA employer rate increase was included in the general tax levy. Ii CITY OF STILLWATER, MINNESOTA SSE 9EAVrf� lei aFA�TJ� �• G G 2 r z r TREND INFORMATION . r'f F 16 J O JAS 83P�� E (Past I $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 OPERATING REVENUES* a a a a a a a a Za Za OOPG�J O ^PG�J O�'PG�� OOPG�O O�`PG�O O PG�J OA �o oR)b �000P f ❑ Property Taxes ■ Franchise Fees ❑ Licenses /Permits M Intergovernmental ■ Charges for Services ❑ Fines & Forfeits ❑ Miscellaneous * Includes the General Fund and budgeted Special Revenue funds. Excludes Other Financing Sources. 20 CITY OF STILLWATER, MINNESOTA SSE BEA(irf� Sdk BEAUT,r G r G i. TREND INFORMATION la� e_ is 8IN\ NIS 83tl� 2007 2006 2005 2004 2003 2002 2001 2000 1999 1998 PROPERTY TAX COLLECTIONS 96% 97% 98% 99% 100% M Current Years Collection ■ Collections in Susequent Years ❑ Abatements to Levy ■ Outstanding Taxes (Delinquent) Current Years Collection - Taxes collected during the current year (of the levy). Collections in Subsequent Years - Taxes collected after the current year (of levy). Abatements to Levy - Reductions to the levy as a result of valuation appeals. Outstanding Taxes - Taxes that remain unpaid at the end of 2007. The above graphs depicts the the City's rate of collections on property taxes. On average, the City of Stillwater collects 98.3% of its property taxes during the current year of the levy. This rate of payment allows the City to use those resources for current year operations without having to borrow funds for operations. 21 CITY OF STILLWATER, MINNESOTA BEgUTj� i�E BEAUTi, 2 Cif � Gr TREND INFORMATION 'y+'S b 3 n�� 2007 2006 2005 2004 2003 2002 2001 2000 1999 1998 SPECIAL ASSESSMENT COLLECTIONS 85% 90% 95% 100% M Current Years Collection ■ Collections in Susequent Years ❑ Abatements /Adjustments ■ Outstanding Special Assessments (Delinquent) Current Years Collection - Special assessments collected during the current year (of the levy). Collections in Subsequent Years - Special assessments collected after the current year (of levy). Abatements /Adjustments - Reductions to the special assessment levy due to prepayments (adjustments) and /or in rare cases actual removal (abatements) of the special assessment from the proptery tax statement. Outstanding Special Assessments - Special Assessments that remain unpaid at the end of 2007. The above graphs depicts the the City's rate of collections on special assessments. On average, the City of Stillwater collects 94.5% of its special assessments during the current year of the levy. 22 CITY OF STILLWATER, MINNESOTA z t�E BEA &,/ r f BE'°ur' °Gr TREND INFORMATION m IJ�s OPERATING EXPENDITURES* $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 �000P �ooNP �oo�P �oo�P ❑General Government ■Public Safety ❑Public Works ❑Culture and Recreation * Includes the General Fund and budgeted Special Revenue funds. Excludes Capital Outlay and Interfund Transfers. 23 CITY OF STILLWATER, MINNESOTA � E 7Eq�jr�� ENE BEA&& TREND INFORMATION -'- r GENERAL FUND BLANCE as compared to GENERAL FUND OPERATING EXPENDITURES 52 50% 48% 46% 44% 42% 40% 38% 1999 2000 2001 2002 2003 2004 2005 2006 2007 City Goal State Auditor Recommendation Actual General Fund Balance The General Fund does not receive over 60% of its operating revenues until July of the current fiscal year. The General Fund Balance provides the cash flow until those revenues are received. Fund Balance reserves (fund balance as compared to operating expenditures) as recommend by the State Auditor's Office is 45 %, while the City's internal policy is 50 %. 24 CITY OF STILLWATER, MINNESOTA 9EAUr�� INFORMATION TREND MSS t13P�� Fl! LEGAL DEBT MARGIN Pursuant to Minnesota State Statues, a City's net debt (legal debt margin) cannot exceed 2 percent of the City's estimated market value (debt limit). In addition, the City of Stillwater's internal management policy is to maintain a minimum debt limit reserve level of 20 %. Below is the City's legal debt limit, legal debt margin and the minimum debt limit reserve level for the past ten years. In other words, the City's Legal Debt Margin should be between the Debt Limit (legally required) and the Recommended Minimum Reserve Level (City's goal). 50,000,000 45, 000, 000 40,000,000 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 10, 000, 000 5,000,000 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 —Legal Debt Limit —Legal Debt Margin — Reserve Level 25 Estimated Debt Legal Recommended Margin Market Debt Applicable Debt Minimum over Year Value Limit to Limit Margin Reserve Level Minimum 1999 744,080,200 14,881,604 8,585,000 6,296,604 2,976,321 3,320,283 2000 813,878,600 16,277,572 9,190,000 7,087,572 3,255,514 3,832,058 2001 894,392,100 17,887,842 8,261,665 9,626,177 3,577,568 6,048,609 2002 1,035,746,600 20,714,932 15,258,332 5,456,600 4,142,986 1,313,614 2003 1,216,418,000 24,328,360 15,890,000 8,438,360 4,865,672 3,572,688 2004 1,381,096,600 27,621,932 15,480,000 12,141,932 5,524,386 6,617,546 2005 1,657,407,200 33,148,144 18,625,000 14,523,144 6,629,629 7,893,515 2006 1,844,459,300 36,889,186 20,499,000 16,390,186 7,377,837 9,012,349 2007 2,050,383,000 41,007,660 19,844,000 21,163,660 8,201,532 12,962,128 2008 2,152,996,700 43,059,934 19,170,000 23,889,934 8,611,987 15,277,947 25 CITY OF STILLWATER, MINNESOTA �ZE SEpUI /f �E BEAUTIc m A TREND INFORMATION �J. J �*O �J J �❑ �S•a3n >�' I tis•a3n�� YEARLY BOND RATINGS Each year the City must borrow money on the open market for various types of projects /acquisitions. The better the City's bond rating, the lower the interest costs the City pays on its debt obligations. The City receives its bond ratings from Moody's Investor Services *. Below are the City's bond ratings for the past 10 years: Year Rating 2008 Aa3 2007 Aa3 2006 Aa3 2005 Al 2004 Al Year Rating 2003 Al 2002 Al 2001 Al 2000 A2 1999 A2 *Moody's Investor Services municipal bond ratings are defined as follows: There are nine basic rating categories for long -term obligations. They range from Aaa (highest quality) to C (lowest quality). Moody's applies numerical modifiers 1, 2, and 3 in each generic rating classification from Aa to Caa. The Modifier 1 indicates that the issue ranks in the higher end of its generic rating category; the modifier 2 indicates a mid- range ranking; and the modifier 3 indicates that the issue ranks in the lower end of its generic category. (Note: for ease of presentation, only a portion of the nine categories is presented) Aaa Bonds that are rated Aaa are judged to be of the best quality. They carry the smallest degree of investment risk and are generally referred to as "gilt edge." Interest payments are protected by a large or by an exceptionally stable margin and principal is secure. While the various protective elements are likely to change, such changes as can be visualized are most unlikely to impair the fundamentally strong position of such issues. Aa Bonds that are rated Aa are judged to be of high quality by all standards. Together with the Aaa group they comprise what are generally known as high grade bonds. They are rated lower than the best bonds because margins of protection may not be as large as in Aaa securities or fluctuation of protective elements may be of greater amplitude or there may be other elements present that make the long -term risks appear somewhat larger than in Aaa securities. A Bonds that are rated A possess many favorable investment attributes and are to be considered as upper medium grade obligations. Factors giving security to principal and interest are considered adequate, but elements may be present that suggest a susceptibility to impairment some time in the future. Baa Bonds that are rated Baa are considered as medium grade obligations, i.e., they are neither highly protected nor poorly secured. Interest payments and principal security appear adequate for the present but certain protective elements may be lacking or may be characteristically unreliable over any great length of time. Such bonds lack outstanding investment characteristics and in fact have speculative characteristics as well Source: Moody's Investor Services website (www.moody's.com) 41.1 General Fund The General Fund is the general operating fund for the City. It is used to account for all financial resources except those required to be accounted for in another fund. CITY OF STILLWATER, MINNESOTA �aE $EAUr�R ��E BEA �T�F GENERALFUND m FUNDING SOURCES FOR 2009 OPERATING EXPENDITURES Charges for Fines & Forfeits Miscellaneous Services 1 % 2% 10% Intergovernmental 12% Licenses & Permits 5% Property Taxes Franchise Fees 66% 4% 2009 OPERATING EXPENDITURES BY TYPE* Services and Miscellaneous Charges 1 % 18% Supplies 7% Personnel Services 74% *Operating Expenditures excludes Capital Outlay and Transfers Out 19181 CITY OF STILLWATER, MINNESOTA tit 6fAUp�t. S�,E BEAfII�o GENERALFUND o v 2008 SUMMARY OF REVENUES 2007 AMENDED AND EXPENDITURES ACTUAL BUDGET REVENUES: Property Taxes Franchise Fees Licenses & Permits Special Assessments Intergovernmental Charges for Services Fines & Forfeits Miscellaneous Revenue Totals EXPENDITURES: General Government Mayor & City Council Elections MIS Support Services Finance Administration Legal /City Attorney Plant/City Hall Community Development Unallocated General Government Total Public Safety Police Fire Inspection Civil Defense Public Safety Total Public Works Engineering Street Public Works Total Expenditure Totals Revenues over (under) Expenditures OTHER FINANCING SOURCES (USES): Transfers in Sale of Property Transfers (out): Special Events Fund Library Fund Park Fund DARE Fund Capital Projects Fund Total Other Financing Sources (Uses) Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 2009 ADOPTED BUDGET $ Increase (Decrease) $ 5,852,468 $ 6,791,509 $ 6,888,230 $ 96,721 423,938 423,000 430,000 7,000 602,557 478,559 493,125 14,566 8,340 3,500 6,000 2,500 1,467,053 958,816 1,233,112 274,296 1,117,616 1,213,502 1,115,503 (97,999) 97,778 120,700 120,900 200 195,351 221,000 179,000 (42,000) $ 9,765,101 $ 10,210,586 $ 10,465,870 $ 255,284 $ 147,129 $ 146,139 $ 165,277 $ 19,138 18,566 41,009 4,230 (36,779) 204,590 265,390 301,670 36,280 412,869 420,652 436,325 15,673 553,424 632,865 528,585 (104,280) 279,646 288,148 286,317 (1,831) 200,165 276,902 232,807 (44,095) 334,392 364,479 285,290 (79,189) 678,797 711,966 771,490 59,524 $ 2,829,578 $ 3,147,550 $ 3,011,991 $ (135,559) $ 2,646,222 $ 2,969,645 $ 3,102,002 $ 132,357 (695,564) 1,113, 810 (745,567) 1,349,301 (2,500) 1,456,432 (2,500) 107,131 (22, 666) 275,538 - 285,796 $ (933,849) $ 286,912 (841,860) $ 1,116 33,941 12,861 8,565 (4,296) $ 4,069,511 $ 4,617,603 $ 4,853,911 $ 236,308 $ 393,766 $ 392,548 $ 367,265 $ (25,283) 1,542,652 1,509,131 1,390,843 (118,288) $ 1,936,418 $ 1,901,679 $ 1,758,108 $ (143,571) $ 8,835,507 $ 9,666,832 $ 9,624,010 $ (42,822) $ 929,594 $ 543,754 $ 841,860 $ 298,106 $ 787,161 $ 1,247,466 $ 1,044,900 $ (202,566) 32,732 15,000 20,000 5,000 (23,537) (57,500) (32,500) 25,000 (1,009,475) (1,028,075) (1,126,193) (98,118) (695,564) (718,145) (745,567) (27,422) (2,500) (2,500) (2,500) - (22, 666) - - - $ (933,849) $ (543,754) $ (841,860) $ (298,106) $ (4,255) $ - $ - 3,775,012 3,770,757 3,770,757 $ 3,770,757 $ 3,770,757 $ 3,770,757 31 THIS PAGE INTENTIALLY LEFT BLANK SUMMARY OF REVENUES TAXES: FRANCHISE FEES: LICENSES & PERMITS: SPECIAL ASSESSMENTS: INTERGOVERNMENTAL: Federal: Miscellaneous State: Local Government Aid Market Value Homestead Credit PERA State Aid State Grant Police State Aid Police Training Aid Fire State Aid MSA Local: Highway Aid Juvenile Officer Intergovernmental Total CHARGES FOR SERVICE: Fire Contracts Admin Charges Other Fees Charges for Service Total FINES & FORFEITS: MISCELLANEOUS: Interest Other Miscellaneous Total Total Revenues CITY OF STILLWATER, MINNESOTA REVENUES Fund: General Fund Number: 100 $ 24,241 2008 25,000 2009 2,000 $ 2007 AMENDED ADOPTED $ Increase ACTUAL 293,296 BUDGET 229,060 BUDGET - (Decrease) $ 5,852,468 $ 6,791,509 $ 6,888,230 $ 96,721 $ 423,938 $ 423,000 $ 430,000 $ 7,000 $ 602,557 $ 478,559 $ 493,125 $ 14,566 $ 8,340 $ 3,500 $ 6,000 $ 2,500 $ 24,241 $ 25,000 $ 2,000 $ (23,000) 722,075 455,942 749,238 293,296 229,060 - - - 15,874 15,874 15,874 - 159,930 133,000 155,000 22,000 8,844 8,500 8,500 - 142,540 165,000 140,000 (25,000) 128,913 120,000 125,000 5,000 3,073 2,500 3,500 1,000 32,503 33,000 34,000 1,000 $ 1,467,053 $ 958,816 $ 1,233,112 $ 274,296 $ 271,184 $ 279,336 $ 313,903 $ 34,567 96,084 98,966 102,000 3,034 750,348 835,200 699,600 (135,600) $ 1,117,616 $ 1,213,502 $ 1,115,503 $ (97,999) $ 97,778 $ 120,700 $ 120,900 $ 200 $ 108,811 $ 135,000 $ 110,000 $ (25,000) 86,540 86,000 69,000 (17,000) $ 195,351 $ 221,000 $ 179,000 $ (42,000) $ 9,765,101 $ 10,210,586 $ 10,465,870 $ 255,284 33 CITY OF STILLWATER, MINNESOTA MAYOR & CITY COUNCIL Fund: General Account Number: 100 -4000 Department Description: The City Council, which consists of the Mayor and four Council Members, is the governing body responsible for directing the activities of the City. The Council meets in a open forum on the first and third Tuesday of every month. 2009 Staffina Level: I Part -Time (Benefited) 1 5.01 Number of Positions I 2009 Budget Impacts: - Personnel costs include a 15% increase in health insurance rates, and a 7% increase in dental insurance rates. - Contractual services consist of contracted lobbyist services. - Memberships & Dues include memberships to the League of MN Cities (LMC), Association of Metropolitan Municipalities ( "Metro Cities') and the Greater Area Chamber of Commerce. 34 CITY OF STILLWATER, MINNESOTA MAYOR & CITY COUNCIL + Fund: General Account Number: 100 -4000 2008 2009 2007 AMENDED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Salaries - Part Time Benefits Personnel Services Total SERVICES AND CHARGES: Contractual Other Total Services and Charges MISCELLANEOUS: Memberships & Dues Other Total Miscellaneous Total Expenditures $ 36,070 $ 37,800 $ 37,800 $ - 30,984 39,425 53,042 13,617 $ 67,054 $ 77,225 $ 90,842 $ 13,617 $ 46,000 $ 33,500 $ 33,500 $ - 15,325 16,264 15,960 (304) $ 61,325 $ 49,764 $ 49,460 $ (304) $ 14,160 $ 14,650 $ 19,975 $ 5,325 4,590 4,500 5,000 500 $ 18,750 $ 19,150 $ 24,975 $ 5,825 $ 147,129 $ 146,139 $ 165,277 $ 19,138 01 CITY OF STILLWATER, MINNESOTA ELECTIONS Fund: General Account Number: 100 -4010 Department Description: The Elections Department administers required primary, general and special elections held in the City. The Cit y has four (4) wards with nine (9) voting precincts as follows: Number of Ward Voting Precincts 1 2 2 3 3 2 4 2 Total 9 2000 Staffing Level: Part Time Seasonal 0.0 1 Number of Positions 2009 Budget Impacts: - 2009 is not an election year. - Services and Charges includes maintenance costs with Washington county on the voting machines. I< 1-1 CITY OF STILLWATER, MINNESOTA ELECTIONS Fund: General Account Number: 100 -4010 2008 2009 2007 AMENDED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Salaries - Full Time Salaries - Part Time Benefits Personnel Services Total SUPPLIES: SERVICE AND CHARGES: MISCELLANEOUS: CAPITAL OUTLAY: Machinery & Equipment Total Capital Outlay Total Expenditures $ 804 $ 1,500 $ - $ (1,500) 10,101 28,800 - (28,800) 212 213 - (213) $ 11,117 $ 30,513 $ - $ (30,513) $ - $ 750 $ - $ (750) $ 3,550 $ 7,246 $ 4,230 $ (3,016) $ - $ 2,500 $ - $ (2,500) $ 3,899 $ - $ - $ - $ 3,899 $ - $ - $ - $ 18,566 $ 41,009 $ 4,230 7--(36,779) 37 CITY OF STILLWATER, MINNESOTA MIS SUPPORT SERVICES Fund: General `k ; Account Number: 100 -4020 Department Description: MIS Support Services provides the for purchasing, installation, and support of communication and information systems. 2009 Staffing Level: Full Time I 1.8 FTE (Full Time Equivalents) 2009 Budget Impacts: - Personnel costs include 3.0% (on January 1) and .25% (on July 1) COLA on wages, a 15% increase in health insurance rates, and a 7% increase in dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA . Beginning January 1, 2009, the employers contribution to the plan will increase from 6.50% to 6.75% for the Coordinated Plan. - Maintenance Agreements include: $2,400 for Arc view Licenses, $1,000 for Quick Access, $2,800 for the firewall, $1,500 for SALSA, $900 for the postage machine and $6,800 for copiers. K %3 CITY OF STILLWATER, MINNESOTA � MIS SUPPORT SERVICES Fund: General Account Number: 100 -4020 2008 2009 2007 AMENDED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Salaries - Full Time $ 92,765 $ 108,409 $ 114,549 $ 6,140 Benefits 22,466 29,995 29,343 (652) Personnel Services Total $ 115,231 $ 138,404 $ 143,892 $ 5,488 SUPPLIES: Software $ 6,212 $ 5,000 $ 4,000 $ (1,000) Other 5,411 5,500 5,500 - Supplies Total $ 11,623 $ 10,500 $ 9,500 $ (1,000) SERVICES AND CHARGES: Internet $ 2,648 $ 4,800 $ 3,000 $ (1,800) Professional Services 3,424 7,000 4,500 (2,500) Maintenance Agreements 10,868 11,300 15,400 4,100 Other 5,412 4,236 5,128 892 Total Services and Charges $ 22,352 $ 27,336 $ 28,028 $ 692 MISCELLANEOUS: $ 256 $ 150 $ 150 $ - CAPITAL OUTLAY: Computer Equipment $ 55,128 $ 89,000 $ 120,100 $ 31,100 Total Capital Outlay $ 55,128 $ 89,000 $ 120,100 $ 31,100 Total Expenditures $ 204,590 $ 265,390 $ 301,670 $ 36,280 Me] CITY OF STILLWATER, MINNESOTA FINANCE Fund: General . Account Number: 100 -4030 Department Description: The Finance Department accounts for the financial operations of the City and assists the City Treasurer with treasury operations and debt management. 2009 Staffing Level: Full Time I 4.5 FTE (Full Time Equivalents) 2009 Budget Impacts: - Personnel costs include 3.0% (on January 1) and .25% (on July 1) COLA on wages, a 15% increase in health insurance rates, and a 7% increase in dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA . Beginning January 1, 2009, the employers contribution to the plan will increase from 6.50% to 6.75% for the Coordinated Plan. - Maintenance Agreements include: $16,730 for the City's accounting software, $1,030 for Finance's share of the City's record management software and $1,240 for the City's credit card processing and the City's webstore. HQ CITY OF STILLWATER, MINNESOTA 4� FINANCE Fund: General Fund - Department Number: 100 -4030 2007 SUMMARY OF EXPENDITURES ACTUAL PERSONNEL SERVICES: Salaries - Full Time Benefits Personnel Services Total SUPPLIES: SERVICES AND CHARGES: Auditing Professional Services Maintenance Agreements Other Total Services and Charges MISCELLANEOUS: CAPITAL OUTLAY: Computer Equipment Total Capital Outlay Total Expenditures 2008 AMENDED BUDGET 2009 ADOPTED BUDGET $ Increase (Decrease) $ 260,060 $ 271,174 $ 281,781 $ 10,607 64,317 72,887 77,213 4,326 $ 324,377 $ 344,061 $ 358,994 $ 14,933 $ 6,170 $ 6,700 $ 6,700 $ - $ 29,685 $ 30,600 $ 32,000 $ 1,400 9,513 3,000 3,000 - 17,637 18,000 19,000 1,000 14,750 12,041 12,631 590 $ 71,585 $ 63,641 $ 66,631 $ 2,990 $ 1,188 $ 1,750 $ 1,600 $ (150) $ 9,549 $ $ 9,549 $ 4,500 $ 4,500 $ 2,400 $ (2,100) 2,400 $ (2,100) $ 412,869 $ 420,652 $ 436,325 $ 15,673 41 CITY OF STILLWATER, MINNESOTA ADMINISTRATION Fund: General Account Number: 100 -4040 Department Description: The Administration Department is responsible for carrying out the policies and actions of the City Council. The City Administrator also acts as the City Treasurer. 2009 Staffing Level: Full Time I 3.9 FTE (Full Time Equivalents) Part Time 1 1.01 Number of Positions 2009 Budget Impacts: - Personnel costs include 3.0% (on January 1) and .25% (on July 1) COLA on wages, a 15% increase in health insurance rates, and a 7% increase in dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA . Beginning January 1, 2009, the employers contribution to the plan will increase from 6.50% to 6.75% for the Coordinated Plan. - Personnel Services Full -Time Salaries includes a reduction of one FTE from 2008 - Printing and Publishing costs provide for 2 City newsletters. - Assessing costs are property valuation services provided by Washington County. These valuations are then used during the property taxation process. - Professional Services include services fees provided to the City labor relation consultants, Safety Training and the Employee Assistance Program. Cy: CITY OF STILLWATER, MINNESOTA SEA GTjF ADMINISTRATION Fund: n co n �o J��S.213A�j Account 2007 SUMMARY OF EXPENDITURES ACTUAL PERSONNEL SERVICES: 2008 AMENDED BUDGET 2009 ADOPTED BUDGET $ Increase (Decrease) Salaries - Full Time $ 324,619 $ 353,840 $ 278,877 $ (74,963) Salaries - Part Time 3,227 5,500 6,500 1,000 Benefits 72,429 85,153 68,248 (16,905) Personnel Services Total $ 400,275 $ 444,493 $ 353,625 $ (90,868) SUPPLIES: $ 4,222 $ 5,700 $ 5,500 $ (200) SERVICES AND CHARGES: Assessing $ 84,242 $ 84,254 $ 86,957 $ 2,703 Professional Services 15,628 20,000 25,000 5,000 Printing and Publishing 9,506 12,200 12,200 - Other 20,279 26,968 26,353 (615) Total Services and Charges $ 129,655 $ 143,422 $ 150,510 $ 7,088 MISCELLANEOUS: $ 3,433 $ 4,650 $ 3,650 $ (1,000) CAPITAL OUTLAY: Computer Equipment $ 15,839 $ 34,600 $ 15,300 $ (19,300) Total Capital Outlay $ 15,839 $ 34,600 $ 15,300 $ (19,300) Total Expenditures $ 553,424 $ 632,865 $ 528,585 $ (104,280) E, 191 CITY OF STILLWATER, MINNESOTA LEGAL /CITY ATTORNEY Fund: General `k ; Account Number: 100 -4045 Department Description: The City has on retainer (paid through payroll with PERA benefits deducted) a law firm that provides prosecution services and legal counsel to the City Council and the City Staff for City related issues. 2009 Staffing Level: Part -Time (Benefited) 1 1.01 Number of Positions 2009 Budget Impacts: - Personnel costs include 3.0% (on January 1) and .25% (on July 1) COLA on wages, a 15% increase in health insurance rates, and a 7% increase in dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA . Beginning January 1, 2009, the employers contribution to the plan will increase from 6.50% to 6.75% for the Coordinated Plan. Notes: - Legal /Prosecution costs are partially recovered through restitution fees. These fees are recorded as Fines and Forfeits- Ordinance Violations in the revenue section of the General Fund. 44 CITY OF STILLWATER, MINNESOTA L, LEGAL /CITY ATTORNEY Fund: General Account Number: 100 -4045 2008 2009 2007 AMENDED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Retainer $ 95,011 $ 98,503 $ 101,585 $ 3,082 Benefits 21,774 24,370 26,224 1,854 Personnel Services Total $ 116,785 $ 122,873 $ 127,809 $ 4,936 SUPPLIES: $ 2,916 $ 1,500 $ 1,500 $ - SERVICES AND CHARGES: Legal /Prosecution $ 145,000 $ 145,000 $ 145,000 $ - Other 10,880 16,775 12,008 (4,767) Total Services and Charges $ 155,880 $ 161,775 $ 157,008 $ (4,767) MISCELLANEOUS: $ 4,065 $ 2,000 $ - $ (2,000) Total Expenditures $ 279,646 $ 288,148 $ 286,317 $ (1,831) [30 CITY OF STILLWATER, MINNESOTA PLANT /CITY HALL Fund: General Account Number: 100 -4050 Department Description: Plant /City Hall provides boiler, HVAC, and general building maintenance including janitorial services for City Hall. 2009 Budget Impacts: - Professional Services include the contracting of janitorial services. - Maintenance Agreements include: $11,400 for the HVAC system, $800 for boiler maintenance, $400 for fire extinguisher maintenance, $300 for the alarm monitoring system, and $4,600 for the maintenance of City Hall's elevator. C[:1 CITY OF STILLWATER, MINNESOTA PLANT /CITY HALL + Fund: General Account Number: 100 -4050 2007 SUMMARY OF EXPENDITURES ACTUAL PERSONNEL SERVICES: Salaries - Full Time Benefits Personnel Services Total SUPPLIES: SERVICES AND CHARGES: Contractual Other Professional Services Telephone Electricity Natural Gas Maintenance Agreements Other Total Services and Charges MISCELLANEOUS: CAPITAL OUTLAY: Improvements Machinery & Equipment Total Capital Outlay Total Expenditures 2008 2009 AMENDED ADOPTED $ Increase BUDGET BUDGET (Decrease) $ 27,608 $ - $ - $ - 4,085 - - - $ 31,693 $ - $ - $ - $ 16,341 $ 17,000 $ 10,500 $ (6,500) $ - $ 25,000 $ 25,000 $ - 10,667 5,100 12,000 6,900 13,755 14,000 14,000 - 36,257 36,750 36,750 - 23,469 35,000 30,000 (5,000) 17,412 17,500 17,500 - 21,181 25,302 17,757 (7,545) $ 122,741 $ 158,652 $ 153,007 $ (5,645) $ 1,032 $ 1,250 $ 300 $ (950) $ 28,358 $ 69,000 $ 69,000 $ - - 31,000 - (31,000) $ 28,358 $ 100,000 $ 69,000 $ (31,000) $ 232,807 $ (44,095) $ 200,165 $ 276,902 CIII CITY OF STILLWATER, MINNESOTA 415i COMMUNITY DEVELOPMENT Fund: General Account Number: 100 -4055 Department Description: The Community Development Department is responsible for zoning administration, comprehensive planning, historic preservation and economic development /redevelopment. The department assists the citizen committees of the Planning Commission, Parks Board, Heritage Preservation Commission, Downtown Parking Commission and Joint Stillwater Township City Planning Board in carrying out their responsibilities. zvvu zaarnng Level: Full Time I 2.5 FTE (Full Time Equivalents) Part Time 1 0.01 Number of Positions 2009 Budget Impacts: - Personnel costs include 3.0% (on January 1) and .25% (on July 1) COLA on wages, a 15% increase in health insurance rates, and a 7% increase in dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA . Beginning January 1, 2009, the employers contribution to the plan will increase from 6.50% to 6.75% for the Coordinated Plan. - Professional Services includes $10,000 for a traffic management study (in 2010 an additional $10,000 will be budgeted) and $7,500 for SHPO (State Historic Preservation Office) — matching money for a grant awarded to the Heritage Preservation Commission for consultant work. 11M CITY OF STILLWATER, MINNESOTA COMMUNITY DEVELOPMENT Fund: General Account Number: 100 -4055 2008 2009 2007 AMENDED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Salaries - Full Time Salaries - Part Time Benefits Personnel Services Total SUPPLIES: SERVICES AND CHARGES: Professional Services Other Total Services and Charges MISCELLANEOUS: CAPITAL OUTLAY: Machinery & Equipment Computer Equipment Total Capital Outlay Total Expenditures $ 166,675 $ 175,590 $ 183,941 $ 8,351 4,202 - - - 40,174 44,729 48,850 4,121 $ 211,051 $ 220,319 $ 232,791 $ 12,472 $ 4,862 $ 9,350 $ 8,700 $ (650) $ 98,411 $ 14,911 _ $ 113,322 $ $ 1,440 $ $ 1,031 $ 2,686 $ 3,717 $ 108,589 $ 17,500 $ 16,021 18,099 124,610 $ _ 35,599 $ 2,100 $ 3,000 $ 1,000 $ 7,100 8,100 $ (91,089) 2,078 (89, 011) ME - (1,000) 5,200 (1,900) 5,200 $ (2,900) $ 334,392 $ 364,479 $ 285,290 $ (79,189) 1101 CITY OF STILLWATER, MINNESOTA POLICE Fund: General Account Number: 100 -4060 Department Description: The Police Department provides law enforcement services and education to its citizens. 2009 Staffing Level: Full Time I 25.5 FTE (Full Time Equivalents) Part Time 1 2.01 Number of Positions 2009 Budget Impacts: - Personnel costs include 3.0% (on January 1) and .25% (on July 1) COLA on wages, a 15% increase in health insurance rates, and a 7% increase in dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA . Beginning January 1, 2009, the employers contribution to the plan will increase from 6.50% to 6.75% for the Coordinated Plan and from 12.90% to 14.10% for the Police and Fire Plan. - Terminal Access Charge - include costs for access to the County and State record system. - Automotive Fuel - the large increase in fuel costs is due the significant increase in fuel costs per gallon over the last year - 800 Mhz Radio Service - is a new mandatory radio service implemented by Washington County. The new service was slated to begin in 2008, but was postponed to 2009. The fee is $400 per radio per year. 6181 CITY OF STILLWATER, MINNESOTA POLICE � Fund: General Account Number: 100 -4060 2008 2009 2007 AMENDED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Salaries - Full Time Salaries - Part Time Benefits Personnel Services Total SUPPLIES: Automotive Fuel Other Supplies Total SERVICES AND CHARGES: 800 Mhz Radio Service Fee Terminal Access Charges General Insurance Maintenance Agreements Other Total Services and Charges MISCELLANEOUS: CAPITAL OUTLAY: Machinery & Equipment Computer Equipment Automotive Equipment Total Capital Outlay Total Expenditures $ 1,534,992 $ 1,752,511 $ 1,808,363 $ 55,852 41,734 60,000 60,000 - 581,897 550,539 619,504 68,965 $ 2,158,623 $ 2,363,050 $ 2,487,867 $ 124,817 $ 68,475 $ 65,000 $ 125,000 $ 60,000 33,601 37,000 38,000 1,000 $ 102,076 $ 102,000 $ 163,000 $ 61,000 $ - $ 11,000 $ 15,000 $ 4,000 16,947 26,500 26,500 - 68,909 76,795 88,335 11,540 558 6,000 6,000 - 73,527 73,000 73,000 - $ 159,941 $ 193,295 $ 208,835 $ 15,540 $ 20,418 $ 16,000 $ 14,500 $ (1,500) $ 79,396 $ 9,500 $ 21,500 $ 12,000 35,462 131,800 79,300 (52,500) 90,306 154,000 127,000 (27,000) $ 205,164 $ 295,300 $ 227,800 $ (67,500) $ 2,646,222 $ 2,969,645 $ 3,102,002 $ 132,357 51 CITY OF STILLWATER, MINNESOTA %IRE Fund: General Account Number: 100 -4070 Department Description: The Fire Department provides fire protection services and education to its residents along with Stillwater Township and a portion of the residents of City of Grant and May Township. 2009 Staffing Level: Full Time I 9.5 FTE (Full Time Equivalents) Part Time 1 33.01 Number of Positions 2009 Budget Impacts: - Personnel costs include 3.0% (on January 1) and .25% (on July 1) COLA on wages, a 15% increase in health insurance rates, and a 7% increase in dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA . Beginning January 1, 2009, the employers contribution to the plan will increase from 6.50% to 6.75% for the Coordinated Plan and from 12.90% to 14.10% for the Police and Fire Plan. - Automotive Fuel - the large increase in fuel costs is due the significant increase in fuel costs per gallon over the last year - 800 Mhz Radio Service - is a new mandatory radio service implemented by Washington County. The new service was slated to begin in 2008, but was postponed to 2009. The fee is $400 per radio per year. - Capital Outlay- Automotive Equipment includes $100,000 for the purchase of a fire engine in or around 2009. These funds will be placed in reserves along with additional funds that were /will be budgeted in 2007, 2008 and 2010. Notes: -The Stillwater Fire Department also provides fire protection services to Stillwater Township and to portions of City of Grant and May Township. Reimbursement for these services is provided by a contractual agreement and recorded as Charges for Services -Fire Contracts in the revenue section of the General Fund. 6Yi CITY OF STILLWATER, MINNESOTA %IRE � Fund: General Account Number: 100 -4070 2007 SUMMARY OF EXPENDITURES ACTUAL PERSONNEL SERVICES: Salaries - Full Time Salaries - Part Time Benefits Personnel Services Total SUPPLIES: Automotive Fuel Other Supplies Total SERVICES AND CHARGES: General Insurance Vehicle Repair Charges Other Total Services and Charges MISCELLANEOUS: CAPITAL OUTLAY: Improvements Machinery & Equipment Computer Equipment Automotive Equipment Total Capital Outlay Total Expenditures 2008 AMENDED BUDGET 2009 ADOPTED BUDGET $ Increase (Decrease) $ 602,714 $ 619,023 $ 642,168 $ 23,145 100,041 110,000 110,000 - 176,479 207,776 232,781 25,005 $ 879,234 $ 936,799 $ 984,949 $ 48,150 $ 12,899 $ 12,000 $ 25,000 $ 13,000 34,231 27,770 27,770 - $ 47,130 $ 39,770 $ 52,770 $ 13,000 $ 57,044 $ 59,432 $ 63,212 $ 3,780 17,633 20,000 20,000 - 30,952 46,050 50,551 4,501 $ 105,629 $ 125,482 $ 133,763 $ 8,281 $ 6,628 $ 6,350 $ 6,350 $ - $ 9,777 $ 40,200 $ 50,700 $ 10,500 61,721 70,500 53,300 (17,200) 3,691 30,200 34,600 4,400 - 100,000 140,000 40,000 $ 75,189 $ 240,900 $ 278,600 $ 37,700 $ 1,456,432 $ 107,131 $ 1,113,810 $ 1,349,301 67M CITY OF STILLWATER, MINNESOTA INSPECTIONS Fund: General Account Number: 100 -4080 Department Description: The Inspections Department provides technical assistance, plan review services and plumbing, mechanical and building inspections services for code compliance. 2009 Staffing Level: Full Time I 2.5 FTE (Full Time Equivalents) 2009 Budget Impacts: - Personnel costs include 3.0% (on January 1) and .25% (on July 1) COLA on wages, a 15% increase in health insurance rates, and a 7% increase in dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA . Beginning January 1, 2009, the employers contribution to the plan will increase from 6.50% to 6.75% for the Coordinated Plan. Notes - The Building Permit Surcharge expenditure line item is the disbursement of the mandatory fees collected with building permits to the State of Minnesota. These fees collected are recorded as Charges for Services- Building Permit Surcharge in the revenue section of the General Fund. 54 CITY OF STILLWATER, MINNESOTA INSPECTIONS + Fund: General Account Number: 100 -4080 2007 SUMMARY OF EXPENDITURES ACTUAL PERSONNEL SERVICES: Salaries - Full Time Benefits Personnel Services Total SUPPLIES: SERVICES AND CHARGES: Building Permit Surcharge Other Total Services and Charges MISCELLANEOUS: CAPITAL OUTLAY: Machinery & Equipment Computer Equipment Total Capital Outlay Total Expenditures 2008 2009 AMENDED ADOPTED $ Increase BUDGET BUDGET (Decrease) $ 184,351 $ 153,226 $ 159,488 $ 6,262 48,459 42,784 45,111 2,327 $ 232,810 $ 196,010 $ 204,599 $ 8,589 $ 6,384 $ 8,700 $ 11,200 $ 2,500 $ 18,282 $ 15,000 $ 15,000 $ - 10,453 22,678 22,963 285 $ 28,735 $ 37,678 $ 37,963 $ 285 $ 4,397 $ 14,608 $ 1,650 $ (12,958) $ - $ 3,300 $ 9,000 $ 5,700 3,212 25,500 22,500 (3,000) $ 3,212 $ 28,800 $ 31,500 $ 2,700 $ 275,538 $ 285,796 $ 286,912 $ 1,116 54 CITY OF STILLWATER, MINNESOTA CIVIL DEFENSE Fund: General Account Number: 100 -4085 Department Description: The Civil Defense Department provides for the maintenance of the City's civil defense warning system. Notes: - The City maintains 5 civil defense sirens located at: (1) 1419 4th Street; (2) 116 Willard Street W; (3) 900 Nightengale Blvd; (4) 2001 Willard Street W; and (5) 13300 McKusick Rd Ln N. l+Y1.1 CITY OF STILLWATER, MINNESOTA 2007 SUMMARY OF EXPENDITURES ACTUAL SUPPLIES: SERVICES AND CHARGES: MISCELLANEOUS: CAPITAL OUTLAY: Machinery & Equipment Computer Equipment Total Capital Outlay Total Expenditures CIVIL DEFENSE Fund: General Account Number: 100 -4085 2008 AMENDED BUDGET $ 1,949 $ 50 $ $ 1,801 $ 5,961 $ $ 4,532 $ 550 $ $ 24,355 $ - $ 1,304 6,300 $ 25,659 $ 6,300 $ $ 33,941 $ 61FA 2009 ADOPTED $ Increase BUDGET (Decrease) 50 $ - 5,965 $ 4 550 $ - 2,000 _ 2,000 $ (4,300) (4,300) 12,861 $ 8,565 $ (4,296) CITY OF STILLWATER, MINNESOTA ENGINEERING 415i Fund: General Account Number: 100 -4090 Department Description: The Engineering Department provides for the coordination, administration, and engineering of the City's transportation and utility infrastructure. The Department is supported by fees charged to developers and City projects. 2009 Staffina Level: I Full Time 1 3.351FTE (Full Time Equivalents) I 2008 Budget Impacts: - Personnel costs include 3.0% (on January 1) and .25% (on July 1) COLA on wages, a 15% increase in health insurance rates, and a 7% increase in dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA . Beginning January 1, 2009, the employers contribution to the plan will increase from 6.50% to 6.75% for the Coordinated Plan. - Personnel costs include a reduction of the workforce by .5 FTE. Notes: - Reimbursement of fees charged to projects are recorded as Engineering Charges in the revenue section of the General Fund. M-1 CITY OF STILLWATER, MINNESOTA ENGINEERING r Fund: General Account Number: 100 -4090 2008 2007 AMENDED SUMMARY OF EXPENDITURES ACTUAL BUDGET PERSONNEL SERVICES: Salaries - Full Time Salaries - Part Time Benefits Personnel Services Total SUPPLIES: Automotive Fuel Hydrants Other Supplies Total SERVICES AND CHARGES: Consulting Engineer General Insurance Myrtle Street Dump Other Services and Charges Total MISCELLANEOUS: CAPITAL OUTLAY: Computer Equipment Total Capital Outlay Total Expenditures 2009 ADOPTED $ Increase BUDGET (Decrease) $ 241,065 $ 259,414 $ 235,831 $ (23,583) 6,922 - - - 63,542 72,663 78,592 5,929 $ 311,529 $ 332,077 $ 314,423 $ (17,654) $ 3,061 $ 3,200 $ 6,400 $ 3,200 25,180 3,000 6,400 3,400 5,381 7,200 5,900 (1,300) $ 33,622 $ 13,400 $ 18,700 $ 5,300 $ 6,484 $ 5,000 $ 3,000 $ (2,000) 10,921 17,194 16,842 (352) 8,924 11,077 - (11,077) 7,957 7,350 9,150 1,800. $ 34,286 $ 40,621 $ 28,992 $ (11,629) $ 2,411 $ 2,950 $ 2,750 $ (200) $ 11,918 $ 3,500 $ 2,400 $ (1,100) $ 11,918 $ 3,500 $ 2,400 $ (1,100) $ 393,766 $ 367,265 $ (25,283) $ 392,548 Wee CITY OF STILLWATER, MINNESOTA STREETS Fund: General `k ; Account Number: 100 -4100 Department Description: The Streets Department provides ongoing maintenance of the City's street system and City vehicles and equipment. ,duuu zaarnng Level: Full Time I 6.75 FTE (Full Time Equivalents) Part Time (Seasonal) 1 3.01 Number of Positions 2009 Budget Impacts: - Personnel costs include 3.0% (on January 1) and .25% (on July 1) COLA on wages, a 15% increase in health insurance rates, and a 7% increase in dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA . Beginning January 1, 2009, the employers contribution to the plan will increase from 6.50% to 6.75% for the Coordinated Plan. - Personnel costs include a reduction of the workforce by 1.25 FTE. - Automotive Fuel - the large increase in fuel costs is due the significant increase in fuel costs per gallon over the last year - Seal coating /patching of $125,000 will seal coat roughly 6 -7 miles of streets. Seal coating is a common preventive maintenance tool that extends the life of the street. The City's goal is to seal coat a street every 7 years. With the City having 80 miles of streets, an estimated 11.5 miles of streets needs to be seal coated every year. The goal of the City Council is to gradually increase the budget amount of seal coating every year to get to the 11.5 miles of seal coating every year. - Contractual of $43,000 includes the following: $13,500 for street striping, $6,700 for utility locates, $6,000 for cleaning services at the Public Works Building, $6,000 for wireless service, $10,000 for downtown snow removal, $500 for hazardous material disposal, and $300 for fire system inspections. - Maintenance Agreements of $13,000 includes the following agreements: $10,000 for HVAC maintenance, $700 printer maintenance, $200 fire extinguisher maintenance and $1,400 for fleet maintenance software (Cartegraph ). 1:181 CITY OF STILLWATER, MINNESOTA STREETS + Fund: General Account Number: 100 -4100 2007 SUMMARY OF EXPENDITURES ACTUAL PERSONNEL SERVICES: Salaries - Full Time Salaries - Part Time Benefits Personnel Services Total SUPPLIES: Asphalt Salt & Sand Automotive Fuel Equipment Repair Supplies Other Supplies Total SERVICES AND CHARGES: Contractual General Insurance Maintenance Agreements Seal coating /Patching Other Total Services and Charges MISCELLANEOUS: CAPITAL OUTLAY: Machinery & Equipment Computer Equipment Automotive Equipment Total Capital Outlay Total Expenditures 2008 AMENDED BUDGET 2009 ADOPTED BUDGET $ Increase (Decrease) $ 461,681 $ 396,733 $ 354,019 $ (42,714) 13,000 20,705 125,000 21,200 54,852 21,200 72,500 - 328,421 $ 146,893 143,377 120,751 (22,626) $ 629,279 $ 561,310 $ 495,970 $ (65,340) $ 26,177 $ 35,000 $ 35,000 $ - 59,323 72,000 72,000 - 54,583 38,000 100,000 62,000 34,765 30,000 30,000 - 60,388 50,300 50,000 (300) $ 235,236 $ 225,300 $ 287,000 $ 61,700 $ 71,983 $ 64,000 $ 43,000 $ 54,178 54,621 53,473 8,041 12,300 13,000 149,220 125,000 125,000 54,852 72,500 72,500 $ 338,274 $ 328,421 $ _ 306,973 $ (21,000) (1,148) 700 (21,448) $ 10,158 $ 10,300 $ 10,300 $ - $ 98,517 $ 308,800 $ 286,600 $ (22,200) - 5,300 4,000 (1,300) 231,188 69,700 - (69,700) $ 329,705 $ 383,800 $ 290,600 $ (93,200) $ 1,542,652 $ 1,509,131 $ 1,390,843 $ (118,288) • UNALLOCATED Fund: General ti Account Number: 100 -4140 Department Description: Unallocated expenditures are those expenditures that can not be specifically assigned to a certain department. 2009 Budget Impacts: - Retiree Hospital /Medical benefits include a 15% increase in health insurance rates. - The Fire Relief Association line item expenditure is the disbursement of the State of Minnesota's minimum support rate to the Stillwater Fire Relief Association's pension plan. Support rates are established by the State Legislature. Receipt of these funds from the State are recorded as Intergovernmental -Fire State Aid in the revenue section of the General Fund. - Miscellaneous includes a $5,000 contribution to the St. Croix Valley Athletic Partnership (Lucy Winten Bell Foundation). Notes: - Retiree Hospital /Medical benefits are post health care benefits available to employees who were hired prior to December 31, 1988, are eligible for PERA retirement benefits, and have been employed with the City for 10 years or more. At the end of 2008, there were 43 participants. 10% CITY OF STILLWATER, MINNESOTA UNALLOCATED + Fund: General Account Number: 100 -4140 C:1`c3 2008 2009 2007 AMENDED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Retiree Hospital /Medical $ 398,501 $ 454,716 $ 535,440 $ 80,724 COBRA 87 - - - Personnel Services Total $ 398,588 $ 454,716 $ 535,440 $ 80,724 SERVICES AND CHARGES: Community Volunteer Services $ 15,750 $ 16,250 $ 16,250 $ - Youth Service Bureau 35,000 36,000 40,000 4,000 Fire Relief Association 142,540 165,000 140,000 (25,000) Other 3,707 5,000 4,800 (200) Total Services and Charges $ 196,997 $ 222,250 $ 201,050 $ (21,200) MISCELLANEOUS: Contribution to St Croix Valley Athletic Association $ 20,000 $ - $ 5,000 $ 5,000 School Playground Contribution 10,000 - - - Other 53,212 35,000 30,000 (5,000) Total Miscellaneous $ 83,212 $ 35,000 $ 35,000 $ - Total Expenditures $ 678,797 $ 711,966 $ 771,490 $ 59,524 C:1`c3 CITY OF STILLWATER, MINNESOTA aFa�l�� REERQ r AD , -4- N�S -a3n'a Nis -a3r'r Special Revenue Funds Special Revenue Funds are used by the City to account for revenues derived from specific revenue sources. They are usually required by state statute, charter provisions, or local ordinance to finance particular functions or activities of government. CITY OF STILLWATER. MINNESOTA SEA Urf� E SEA(U/ G � G a SPECIAL FUNDS z `v�s•a3N\ Charges Service 42 FUNDING SOURCES FOR 2009 OPERATING Miscellaneous EXPENDITURES 6% Transfer In- General Fund 51% Intergovernmental 1% 2009 OPERATING EXPENDITURES BY TYPE* Miscellaneous 3% Personnel Services Services and 42% Charges 44% Supplies 11% *Operating Expenditures excludes Capital Outlay and Transfers Out 1:1;:1 CITY OF STILLWATER, MINNESOTA s EAUT � MAI/ SPECIALREVENUEFUNDS r ♦ O r O ��s • as �'� ��s • �� ��� SUMMARY OF REVENUES AND EXPENDITURES REVENUES: Licenses & Permits Intergovernmental Charges for Services Interest Earnings Miscellaneous Revenue Totals EXPENDITURES: Public Safety DARE Public Works Washington County Recycling Grant Culture & Recreation Special Events St Croix Valley Recreation Center Library Parks Culture & Recreation Total Total Expenditures Revenues over (under) Expenditures OTHER FINANCING SOURCES (USES): Transfers in: General Fund Capital Outlay Bond Proceeds Transfers (out): Debt Service Sale of Property Other Financing Sources (Uses) Total Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 $ 1,204 2008 2009 $ - 2007 AMENDED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) $ 999 $ 1,500 $ 1,000 $ (500) 33,378 33,378 34,050 672 1,638,258 1,389,200 1,557,600 168,400 61,837 60,000 85,000 25,000 142,456 145,217 120,500 (24,717) $ 1,876,928 $ 1,629,295 $ 1,798,150 $ 168,855 $ 1,204 $ 3,000 $ 3,000 $ - $ 16,557 $ 33,378 $ 34,050 $ 672 $ 58,334 $ 87,500 $ 92,500 $ 5,000 1,077,671 1,596,895 1,728,248 131,353 1,095,879 1,182,325 1,254,693 72,368 988,150 949,745 1,027,567 77,822 $ 3,220,034 $ 3,816,465 $ 4,103,008 $ 286,543 $ 3,237,795 $ 3,852,843 $ 4,140,058 $ 287,215 $ (1,360,867) $ (2,223,548) $ (2,341,908) $ (118,360) $ 1,731,076 $ 1,806,220 $ 1,906,760 $ 100,540 288,589 675,150 771,000 114,600 (332,856) (454,169) (457,518) (3,349) 945 - - - $ 1,687,754 $ 2,027,201 $ 2,220,242 $ 211,791 $ 326,887 $ (196,347) $ (121,666) $ 74,681 1,377,092 1,703,979 1,507,632 (196,347) $ 1,703,979 $ 1,507,632 $ 1,385,966 $ (121,666) 0:111 CITY OF STILLWATER, MINNESOTA SPECIAL EVENTS Fund Type: Special Revenue Fund Fund Numbers 200 Fund Description: The Special Events Fund accounts for special events held within the City. Funding: Primarily financed with donations, reimbursement of services and a transfer (operating) from the General Fund. 2009 Budget Impacts: - Ticket Sales - In order to defray costs associated with the Lumberjack Days Event, an access ticket charge was implemented with the 2008 -2012 Lumberjack Days Agreement (refer to section 5.h. of the agreement for further details) that provides the City with 35% of the gross ticket sales. This agreement was approved by the City Council on December 3, 2007 by resolution ( #2007 -232). - Fireworks consists of a City contribution of $40,000 and contributions from other sources of $10,000. - Contribution is a contribution to the Art Reach program. - Policing services are services provided by outside Police Departments for major events held within the City limits. These services are sometimes reimbursed by the event holders. C: Q CITY OF STILLWATER, MINNESOTA + SPECIAL EVENTS Fund Type: Special Revenue Fund Fund Number: 200 2008 2009 SUMMARY OF REVENUES 2007 AMENDED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Charges for Services: Ticket Sales (LJD) $ - $ - $ 30,000 $ 30,000 Miscellaneous: Donations $ 5,000 $ 10,000 $ 10,000 $ - Refunds & Reimbursements 25,000 20,000 20,000 - Other 1 - - - Miscellaneous Total $ 30,001 $ 30,000 $ 30,000 $ - Revenue Total $ 30,001 $ 30,000 $ 60,000 $ 30,000 EXPENDITURES: Services and Charges: Policing /Fire Services $ 35,370 $ 35,000 $ 40,000 $ 5,000 Other 964 500 500 - Services and Charges Total $ 36,334 $ 35,500 $ 40,500 $ 5,000 Miscellaneous: Fireworks $ 20,000 $ 50,000 $ 50,000 $ - Contributions 2,000 2,000 2,000 - Miscellaneous Total $ 22,000 $ 52,000 $ 52,000 $ - Total Expenditures $ 58,334 $ 87,500 $ 92,500 $ 5,000 Revenues over (under) expenditures $ (28,333) $ (57,500) $ (32,500) $ 25,000 OTHER FINANCING SOURCES: Transfer In: General Fund $ 23,537 $ 57,500 $ 32,500 $ (25,000) Net increase in fund balance $ (4,796) $ - $ - $ - Fund Balance - Jan 1 4,796 - - $ - Fund Balance - Dec 31 $ - $ - $ - $ - We] CITY OF STILLWATER, MINNESOTA ST CROIX VALLEY RECREATION CENTER IL Fund Type: Special Revenue Fund Fund Number: 202 Fund Description: The St. Croix Valley Recreation Center provides recreational opportunities for all ages and skill levels to participate in various indoor recreational activities, such as ice skating, hockey and walking. The City contracts with an outside vendor to staff and manage the complex. Funding: Financing is provided by the fees generated by the facility. Capital Outlay purchases are financed with General Obligation Capital Outlay Bonds. 2009 Budget Impacts: - All donations and net revenues (revenues less expenditures) are transferred out to the Recreation Center's debt service funds ($2,135,000 GO Rev Bonds, Series 2000D and $2,695,000 GO Rev Bonds, Series - On October 7, 2008 (Resolution #2008 -128), the City Council approved a rate increase for the 2008/2009 season. The new rates continue to keep the rates at or below the fees charged by other communities in the area for similar facilities. This increase in rates is reflected within the revenue classification of Charges for Services for the St Croix Valeey Recreation Center. The new rates are as follows: Hourly Rates: Prime Time Non Prime Time Summer Ice Rec Center Ice $160 /hour $140 /hour $145 /hour Lily Lake Ice $155 /hour $140 /hour $145 /hour I Full Field Hours $220 /hour $160 /hour $160 /hour Half Field House $125 /hour $85 /hour $85 /hour Other Rates: Open Skating $3.00 /child $4.00 /adult $7.00 /family Open Field $3.00 /child $4.00 /adult $7.00 /family For reference, the 2007/2008 season rates were: Hourly Rates: Prime Time Non Prime Time Rec Center Ice $155 /hour $140 /hour Lily Lake Ice $150 /hour $140 /hour Full Field Hours $210 /hour $155 /hour Half Field House $120 /hour $85 /hour Other Rates: Open Skating $3.00 /child $4.00 /adult Open Field $3.00 /child $4.00 /adult - Capital Outlay- Improvements includes $60,000 for the purchase of new turf for the field house in 2010. It is estimated that the new turf will cost $300,000. $60,000 was also budgeted and set in reserves in 2006, 2007 and 2008. An additional $60,000 will be budgeted for 2010. - Capital Outlay- Machinery & Equipment includes $90,000 for the purchase of an Ice Resurface Machine in 2010. It is estimated that the new Ice Resurface Machine will cost $180,000. An additional $90,000 will be budgeted for 2010. I� CITY OF STILLWATER, MINNESOTA ST CROIX VALLEY REC CENTER Fund Type: Special Revenue Fund Fund Number: 202 SUMMARY OF REVENUES AND EXPENDITURES REVENUES: Charges for Service Interest Earnings Donations Miscellaneous Revenue Total EXPENDITURES: St Croix Valley Rec Center Supplies Services & Charges Miscellaneous Capital Outlay Rec Center Total St Croix Valley Fieldhouse Supplies Services & Charges Miscellaneous Capital Outlay Fieldhouse Total Lily Lake Ice Arena Supplies Services & Charges Miscellaneous Capital Outlay Lily Lake Ice Arena Total Total Expenditures Revenues over (under) expenditures OTHER FINANCING SOURCES (USES): Transfer In Capital Outlay Bond Proceeds Transfer (Out) Debt Service Other Financing Sources (Uses) Total Net increase (decrease) in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 $ 2008 2009 117,500 2007 AMENDED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) $ 1,616,153 $ 1,342,200 $ 1,480,600 $ 138,400 61,837 60,000 55,000 (5,000) 64,646 61,717 45,000 (16,717) 2,145 - - - $ 1,744,781 $ 1,463,917 $ 1,580,600 $ 116,683 $ 132,227 $ 117,500 $ 126,500 $ 9,000 586,102 634,446 649,945 15,499 $ 8,346 $ 18,500 $ 18,500 $ - $ 22,701 $ 44,800 $ 155,500 $ 110,700 $ 749,376 $ 815,246 $ 950,445 $ 135,199 $ 5,976 $ 6,200 $ 8,400 $ 2,200 178,211 249,721 275,994 26,273 2,761 3,200 3,200 - - 60,000 130,000 70,000 $ 186,948 $ 319,121 $ 417,594 $ 98,473 $ 1,719 $ 10,700 $ 10,700 $ - 139,628 164,678 180,859 16,181 - 1,150 650 (500) - 286,000 168,000 (118,000) $ 141,347 $ 462,528 $ 360,209 $ (102,319) $ 1,077,671 $ 1,596,895 $ 1,728,248 $ 131,353 $ 667,110 $ (132,978) $ (147,648) $ (14,670) $ 22,701 $ 390,800 $ 453,500 $ 62,700 (312,876) (454,169) (457,518) (3,349) $ (290,175) $ (63,369) $ (4,018) $ 59,351 $ 376,935 $ (196,347) $ (151,666) $ 44,681 935,654 1,312,589 1,116,242 (196,347) $ 1,312,589 $ 1,116,242 $ 964,576 $ (151,666) 71 CITY OF STILLWATER, MINNESOTA LIBRARY A N. Fund Type: Special Revenue Fund Fund Number: 230 Fund Description: The Stillwater Public Library provides a wide variety of library services to the City's residents and surrounding communities. This fund accounts for service operations of the library and the maintenance of the library building. 2009 Staffing Level: Full Time 4.20 FTE (Full Time Equivalents) Part Time (Benefited) 6.73 FTE (Full Time Equivalents) Part Time (Non- Benefited) 3.97 FTE (Full Time Equivalents) Funding: Primarily funded by a transfer (operating) from the General Fund. Capital Outlay purchases are financed primarily with General Obligation Capital Outlay Bonds. 2009 Budget Impacts: - Personnel costs include 3.0% (on January 1) and .25% (on July 1) COLA on wages, a 15% increase in health insurance rates, and a 7% increase in dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA . Beginning January 1, 2009, the employers contribution to the plan will increase from 6.50% to 6.75% for the Coordinated Plan. - Personnel costs include the repopening of the Sundays in 2009. In 2008, the Library closed on Sundays due to decreased funding. Maintenance of Effort - Pursuant to Minnesota State Statutes, Section 134.34, the City must provide a minimum level of financial support. This financial support will provide for the operating expenditures of the public library service and the eligibility to participate in the regional public library system programs. For 2009, the minimum level of support certified by the Minnesota Department of Education was $954,454. The City met this level of support (see Transfer In- General Fund) for 2009. r0: CITY OF STILLWATER, MINNESOTA LIBRARY �+ Fund Type: Special Revenue Fund Fund Number: 230 SUMMARY OF REVENUES 2007 AND EXPENDITURES ACTUAL REVENUES: Charges for Service Gifts Miscellaneous Revenue Total EXPENDITURES: Operations: Personnel Services Supplies Services & Charges Miscellaneous Capital Outlay Operations Total Plant Personnel Services Supplies Services & Charges Miscellaneous Capital Outlay Plant Total Total Expenditures Revenues over (under) expenditures OTHER FINANCING SOURCES: Transfer In: General Fund Capital Outlay Bond Proceeds Sale of Property Other Financing Sources Total Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 2008 AMENDED BUDGET 2009 ADOPTED $ Increase BUDGET (Decrease) $ 10,777 $ 35,000 $ 9,401 12,500 18,838 24,500 _ $ 39,016 $ 72,000 $ 35,000 $ - 12,500 - 17,500 (7,000) 65,000 $ (7,000) $ 733,725 $ 731,166 $ 787,593 $ 56,427 109,582 104,640 104,440 (200) 25,445 58,556 61,157 2,601 2,874 2,750 2,750 - 28,373 65,250 61,500 (3,750) $ 899,999 $ 962,362 $ 1,017,440 $ 55,078 $ 83,065 $ 94,775 $ 102,376 $ 7,601 10,340 11,800 11,800 - 98,825 94,388 119,077 24,689 3,650 2,000 2,000 - - 17,000 2,000 (15,000) $ 195,880 $ 219,963 $ 237,253 $ 17,290 $ 1,095,879 $ 1,182,325 $ 1,254,693 $ 72,368 $(1,056,863) $(1,110,325) $(1,189,693) $ (79,368) $ 1,009,475 $ 1,028,075 $ 1,126,193 $ 98,118 31,956 82,250 63,500 945 - - - $ 1,042,376 $ 1,110,325 $ 1,189,693 $ 98,118 $ (14,487) $ - $ - $ - 44,208 29,721 29,721 - $ 29,721 $ 29,721 $ 29,721 $ - 1091 CITY OF STILLWATER, MINNESOTA PARKS Fund Type: Special Revenue Fund Fund Number: 240 1Z) Fund Description: The Parks Department /Fund provides for maintenance of City owned parks. zuuy starring Levei: Full Time I 7.25 FTE (Full Time Equivalents) Part Time (Seasonal) 1 3.001 Number of Positions Funding: Primarily funded by a transfer (operating) from the General Fund. Capital Outlay purchases are financed with General Obligation Capital Outlay Bonds. 2009 Budget Impacts: - Personnel costs include 3.0% (on January 1) and .25% (on July 1) COLA on wages, a 15% increase in health insurance rates, and a 7% increase in dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA . Beginning January 1, 2009, the employers contribution to the plan will increase from 6.50% to 6.75% for the Coordinated Plan. - Automotive Fuel - the large increase in fuel costs is due the significant increase in fuel costs per gallon over the last year - Contractual includes weed control services for $10,000. - Other Professional Services include tree inspector services of $10,000. - Tree Removal is for the removal of trees due to Dutch Elm & Oak Wilt diseases. - Capital Outlay- Improvements includes $5,000 for the purchase of new turf for Taddy Bear Park in 2011. These funds will be placed in reserves along with additional funds that will be budgeted in 2010 and 2011. 74 CITY OF STILLWATER, MINNESOTA EXPENDITURES: $ 1,526 $ PARKS $ 22,000 $ Fund Type: Special Revenue Fund 19,923 15,000 Fund Number: 240 15,000 2008 2009 SUMMARY OF REVENUES 2007 AMENDED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: 14,262 Licenses and Permits $ 999 $ 1,500 $ 1,000 $ (500) Charges for Service 11,328 12,000 12,000 - Miscellaneous 12,216 16,000 15,000 (1,000) Revenue Total $ 24,543 $ 29,500 $ 28,000 $ (1,500) EXPENDITURES: $ 1,526 $ 22,000 $ 22,000 $ - Personnel Services: 19,923 15,000 15,000 - Salaries - Full Time $ 381,040 $ 378,189 $ 380,864 $ 2,675 Salaries - Part Time 14,262 21,200 21,200 - Benefits 105,313 128,121 121,485 (6,636) Personnel Services Total $ 500,615 $ 527,510 $ 523,549 $ (3,961) Supplies: $ 2,325 $ 10,200 $ 10,200 $ - Automotive Fuel $ 20,786 $ 16,000 $ 41,500 $ 25,500 Other $ 53,089 $ 45,000 $ 44,800 $ (200) Supplies Total $ 73,875 $ 61,000 $ 86,300 $ 25,300 Services and Charges: Contractual Services $ 1,526 $ 22,000 $ 22,000 $ - Tree Removal 19,923 15,000 15,000 - Other Professional Services 5,753 21,000 16,000 (5,000) General Insurance 36,359 34,985 40,068 5,083 Other 64,046 55,950 60,450 4,500 Total Service and Charges $ 127,607 $ 148,935 $ 153,518 $ 4,583 Miscellaneous: $ 2,325 $ 10,200 $ 10,200 $ - Capital Outlay: Improvements $ 214,970 $ 164,700 $ 195,500 $ 30,800 Machinery & Equipment 46,717 34,900 57,200 22,300 Computer Equipment - 2,500 1,300 (1,200) Automotive Equipment 22,041 - - - Capital Outlay Total $ 283,728 $ 202,100 $ 254,000 $ 51,900 Total Expenditures $ 988,150 $ 949,745 $ 1,027,567 $ 73,239 Revenues over (under) expenditures $ (963,607) $ (920,245) $ (999,567) $ (74,739) OTHER FINANCING SOURCES: Transfer In: General Fund $ 695,564 $ 718,145 $ 745,567 $ 27,422 Capital Outlay Bond Proceeds 233,932 202,100 254,000 51,900 Transfer Out (19,980) - - - Other Financing Sources Total $ 909,516 $ 920,245 $ 999,567 $ 79,322 Net increase (decrease) in fund balance $ (54,091) $ - $ - $ - Fund Balance - Jan 1 300,130 246,039 246,039 - Fund Balance - Dec 31 $ 246,039 $ 246,039 $ 246,039 $ - 75 CITY OF STILLWATER, MINNESOTA IL WASHINGTON CO RECYCLING GRANT Fund Type: Special Revenue Fund Fund Number: 255 Fund Description: The Washington County Recycling Grant Fund accounts for the recycling grants received from Washington County. The funds from this grant can only be used for purposes specified by the grant agreement. Funding: Funded exclusively with grant funds received from Washington County and interest earned on investments (the fund's prorated share). 2009 Budget Impacts: - Services and Charges costs include education services and materials. 101 CITY OF STILLWATER, MINNESOTA WASHINGTON CO RECYCLING G RANT + Fund Type: Special Revenue Fund Fund Number: 255 SUMMARY OF REVENUES AND EXPENDITURES REVENUES: Intergovernmental Interest Revenue Total EXPENDITURES: Services and Charges: Miscellaneous: Total Expenditures Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 $ 1,135 $ 11,000 $ 11,300 $ $ 15,422 $ 22,378 $ 22,750 $ $ 16,557 $ 33,378 $ 34,050 $ $ 21,541 $ - $ - $ 82,256 103,797 103,797 $ 103,797 $ 103,797 $ 103,797 $ rrA 300 372 672 2008 2009 2007 AMENDED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) $ 33,378 $ 33,378 $ 34,050 $ 672 4,720 - - - $ 38,098 $ 33,378 $ 34,050 $ 672 $ 1,135 $ 11,000 $ 11,300 $ $ 15,422 $ 22,378 $ 22,750 $ $ 16,557 $ 33,378 $ 34,050 $ $ 21,541 $ - $ - $ 82,256 103,797 103,797 $ 103,797 $ 103,797 $ 103,797 $ rrA 300 372 672 CITY OF STILLWATER, MINNESOTA DARE Fund Type: Special Revenue Fund Fund Number: 263 Fund Description: The DARE Fund accounts all receipts and expenditures associated with the drug awareness program. Pursuant to State mandate, funds received for this program are used exclusively for this program. Funding: Funding is provided by donations and a contribution from the General Fund. IFAN CITY OF STILLWATER, MINNESOTA DARE �+ Fund Type: Special Revenue Fund Fund Number: 263 SUMMARY OF REVENUES AND EXPENDITURES REVENUES: Miscellaneous: Donations Interest Revenue Total EXPENDITURES: Supplies: Revenues Over (Under) Expenditures OTHER FINANCING SOURCES: Transfer In: General Fund Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 79 2008 2009 2007 AMENDED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) $ - $ 500 $ 500 $ - 489 - - - $ 489 $ 500 $ 500 $ - $ 1,204 $ 3,000 $ 3,000 $ - $ (715) $ (2,500) $ (2,500) $ - $ 2,500 $ 2,500 $ 2,500 $ - $ 1,785 $ - $ - $ - 10,048 11,833 11,833 - $ 11,833 $ 11,833 $ 11,833 $ - 79 CITY OF STILLWATER, MINNESOTA aFa�l�� REERQ r AD , -4- N�S -a3n'a Nis -a3r'r Debt Service Funds Debt Service Funds are used by the City to account for the accumulation of resources and the payment of general obligation debt and other long -term debt. CITY OF STILLWATER, MINNESOTA BEAUir.� ti BEA�T�F DEBT 1n FUNDING SOURCES FOR 2009 EXPENDITURES St Croix Valley Recreation Center 9% Other �4% Tax Increment Financing 18% Property Taxes Special 66% Assessments 3% 2009 EXPENDITURES BY TYPE Other 0% Interest 28% Principal 72% MA CITY OF STILLWATER, MINNESOTA E BEAUp/ 1ZE BEAUtl c DEBT SERVICEFUNDS SUMMARY OF REVENUES AND EXPENDITURES REVENUES: Property Taxes Special Assessments Market Value Homestead Credit Interest Miscellaneous Revenue Total EXPENDITURES: Debt Service: Principal Interest Paying Agent Fees Professional Services Other Expenditure Total $ 3,673,946 $ 3,015,718 $ 3,405,539 $ 389,821 $ 3,835,000 $ 2,975,000 $ 3,385,000 $ 410,000 1,181,782 1,063,255 1,282,009 218,754 7,565 5,893 6,423 530 7,804 - - - 2,908 300 300 - $ 5,035,059 $ 4,044,448 $ 4,673,732 $ 629,284 Revenues over expenditures 2008 2009 $ 2007 AMENDED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) $ 3,135,856 $ 2,895,718 $ 3,286,539 $ 390,821 243,603 120,000 119,000 (1,000) 123,275 - - - 171,212 - - - $ 3,673,946 $ 3,015,718 $ 3,405,539 $ 389,821 $ 3,835,000 $ 2,975,000 $ 3,385,000 $ 410,000 1,181,782 1,063,255 1,282,009 218,754 7,565 5,893 6,423 530 7,804 - - - 2,908 300 300 - $ 5,035,059 $ 4,044,448 $ 4,673,732 $ 629,284 Revenues over expenditures $ (1,361,113) $ (1,028,730) $ (1,268,193) $ (239,463) OTHER FINANCING SOURCES (USES): Bond Proceeds $ 13,126 $ - $ - $ - Transfer In: St Croix Valley Recreation Center 312,876 454,169 457,518 3,349 TIF Districts (Tax Increment Financing) 464,943 467,763 917,174 449,411 Other 227,400 195,000 215,600 20,600 Transfer Out (277,651) - - - Other Financing Sources (Uses) Total $ 740,694 $ 1,116,932 $ 1,590,292 $ 473,360 Net increase in fund balance $ (620,419) $ 88,202 $ 322,099 $ 233,897 Fund Balance - Jan 1 6,359,652 5,739,233 5,827,435 88,202 Fund Balance - Dec 31 $ 5,739,233 $ 5,827,435 $ 6,149,534 $ 322,099 83 CITY OF STILLWATER, MINNESOTA GO CAPITAL OUTLAY BONDS Fund Type: Debt Service Funds Fund Numbers: 300 - 329 ID Funds Description: These funds record the receipt of property taxes generated by the debt service levy and the payment of principal, interest and paying agent fees for outstanding General Obligation Capital Outlay Bonds (GO CO Bonds issued by the City. Funding: Primarily financed with property taxes through an annual debt service levy. 2009 Budget Impacts: Fund Number Bond Issue Balance as of 12/31/08 Principal Due in 2009 Interest Due in 2009 Levy Amount for Payable 2009 Existing Debt: 303 $200,000 GO CO Bonds, Series 2003HS $20,000 $20,000 $600 Cancelled 304 $755,000 GO CO Bonds, Series 2004B $380,000 $90,000 $9,560 $103,404 305 $1,480,000 GO CO Bonds, Series 2005A $985,000 $185,000 $27,400 $225,356 307 $1,290,000 GO CO Bonds, Series 2007A $1,125,000 $145,000 $40,313 $196,973 308 $1,445,000 GO CO Bonds, Series 2008A $1,445,000 $150,000 $42,113 $220,356 315 $3,160,000 GO CO Bonds, Series 2005B $2,730,000 $170,000 $91,008 $282,148 316 $6,400,000 GO CO Bonds, Series 2006A $5,665,000 $335,000 $210,424 $581,850 320 $1,345,000 GO CO Bonds, Series 2003A $540,000 $175,000 $14,488 $201,456 323 1$7,840,000 GO CO Bonds, Series 2002A 1 $5,120,000 $540,000 $218,758 $801,105 328 1$2,500,000 GO CO Bonds, Series 19988 1 $1,160,000 $110,000 $49,173 $154,062 New Debt: 309 IGO CO Bonds of 2009 $33,000 $220,000 Totals $1,920,000 $736,837 j $2,986,710 Notes: - General Obligation Bonds are backed with the full faith and credit, and taxing power of the City. - Fund balance is reserved for debt service payments, both current and future. E:i! CITY OF STILLWATER, MINNESOTA GO CAPITAL OUTLAY BONDS Fund Type: Debt Service Funds Fund Numbers: 300 - 329 2008 2009 SUMMARY OF REVENUES 2007 AMENDED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Property Taxes: Current Delinquent Market Value Homestead Credit Interest Revenue Total EXPENDITURES: Debt Service: Principal Interest Paying Agent Fees Professional Services Other Expenditure Total Revenues over expenditures OTHER FINANCING SOURCES (USES): Bond Proceeds Transfer In Other Financing Sources (Uses) Total Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 $ 2,666,525 $ 2,598,271 $ 2,986,710 $ 388,439 35,333 - - - 106,247 - - - 85,890 - - - $ 2,893,995 $ 2,598,271 $ 2,986,710 $ 388,439 $ 1,945,000 $ 1,755,000 $ 1,920,000 $ 165,000 $ 3,431,093 $ 3,547,553 $ 3,893,806 $ 346,253 1:1+'1 780,451 722,611 736,837 14,226 3,765 4,200 4,220 20 4,383 - - - 2,507 - - - $ 2,736,106 $ 2,481,811 $ 2,661,057 $ 179,246 $ 157,889 $ 116,460 $ 325,653 $ 209,193 $ 13,126 $ - $ - $ - 32,400 - 20,600 20,600 $ 45,526 $ - $ 20,600 $ 20,600 $ 203,415 $ 116,460 $ 346,253 $ 229,793 3,227,678 3,431,093 3,547,553 116,460 $ 3,431,093 $ 3,547,553 $ 3,893,806 $ 346,253 1:1+'1 CITY OF STILLWATER, MINNESOTA GO IMPROVEMENT BONDS Fund Type: Debt Service Funds Fund Numbers: 330 - 359 Funds Description: These funds record the receipt of special assessment payments, property taxes and the payment of principal, interest and paying agent fees for outstanding General Obligation Improvement Bonds (GO Imp Bonds) issued by the City. Funding: Primarily financed with special assessments and property taxes when necessary. 2009 Budget Impacts: Fund Number Bond Issue Balance as of 12/31/08 Principal Due in 2009 Interest Due in 2009 Levy Amount for Payable 2009 Existing Debt: 340 1$4,695,000 GO Imp Bonds, Series 2004A L$3,485,000 $365,000 $108,370 $299,829 Totals $365,000 $108,370 j $299,829 Notes: - General Obligation Bonds are backed with the full faith and credit, and taxing power of the City. - Fund balance is reserved for debt service payments, both current and future. :. CITY OF STILLWATER, MINNESOTA GO IMPROVEMENT BONDS + Fund Type: Debt Service Funds Fund Numbers: 330 - 359 SUMMARY OF REVENUES AND EXPENDITURES REVENUES: Property Taxes Special Assessments: Current Delinquent Prepayments Market Value Homestead Credit Interest Revenue Total EXPENDITURES: Debt Service: Principal Interest Paying Agent Fees Professional Services Other Expenditure Total Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 2008 2009 Wrl 2007 AMENDED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) $ 280,619 $ 297,447 $ 299,829 $ 2,382 204,674 120,000 119,000 (1,000) 6,350 - - - 32,579 - - - 11,030 - - - 47,357 - - - $ 582,609 $ 417,447 $ 418,829 $ 1,382 $ 495,000 $ 360,000 $ 365,000 $ 5,000 146,564 116,530 108,370 (8,160) 862 430 450 20 3,421 - - - 260 300 300 - $ 646,107 $ 477,260 $ 474,120 $ (3,140) $ (63,498) $ (59,813) $ (55,291) $ 4,522 1,356,413 1,292,915 1,233,102 (59,813) $ 1,292,915 $ 1,233,102 $ 1,177,811 $ (55,291) Wrl CITY OF STILLWATER, MINNESOTA GO TIF BONDS Fund Type: Debt Service Funds ; Fund Numbers- 360 - 379 Funds Description: These funds record the receipt of tax increment and the payment of principal, interest and paying agent fees for outstanding General Obligation Tax Increment Financing Bonds (GO TIF Bonds) issued by the City. Funding: Primarily financed with tax increment transferred in from the obligating TIF District.. 2009 Budget Impacts: Fund Number Bond Issue TIF District Obligation Balance as of 12/31/08 Principal Due in 2009 Interest Due in 2009 Existing Debt: 370 1$5,300,000 GO TIF Bonds, Series 2008B TIF #10 $5,300,000 $210,000 $232,645 374 1$3,435,000 GO TIF Bonds, Series 2003B TIF #4 $1,840,000 $345,000 $53,629 Totals 1$555,000 j $286,274 Notes: - General Obligation Bonds are backed with the full faith and credit, and taxing power of the City. - Fund balance is reserved for debt service payments, both current and future. 0.1 CITY OF STILLWATER, MINNESOTA • GO TIF BONDS Fund Type: Debt Service Funds Fund Numbers: 360 - 379 2008 2009 SUMMARY OF REVENUES 2007 AMENDED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Interest $ 1,234 $ - $ - $ - EXPENDITURES: Debt Service: Principal $ 850,000 $ 330,000 $ 555,000 $ 225,000 Interest 82,051 62,333 286,274 223,941 Paying Agent Fees 2,105 430 900 470 Expenditure Total $ 934,156 $ 392,763 $ 842,174 $ 449,411 Revenues Over (Under) Expenditures $ (932,922) $ (392,763) $ (842,174) $ (449,411) OTHER FINANCING SOURCES (USES): Transfer In $ 389,943 $ 392,763 $ 842,174 $ 449,411 Transfer Out (277,651) - - - Other Financing Sources (Uses) Total $ 112,292 $ 392,763 $ 842,174 $ 449,411 Net increase in fund balance $ (820,630) $ - $ - $ - Fund Balance - Jan 1 986,782 166,152 166,152 - Fund Balance - Dec 31 $ 166,152 $ 166,152 $ 166,152 $ - • CITY OF STILLWATER, MINNESOTA GO REVENUE BONDS Fund Type: Debt Service Funds ; Fund Numbers- 380 - 389 Funds Description: These funds record the revenues received and the payment of principal, interest and paying agent fees for outstanding General Obligation Revenue Bonds (GO Rev Bonds) issued by the City. Funding: $2,135,000 GO Rev Bonds, Series 2000D Funding is provided by donations and net revenues (revenues less expenditures) from St Croix Valley Recreation Center operations and property taxes (when needed). $2,695,000 GO Rev Bonds, Series 2005C This bond issue is a refunding bond of the $4,610,000 GO Revenue Bonds, Series 1998A. Funding is provided by donations and net revenues (revenues less expenditures) from the St. Croix Valley Recreation Center operations, tax increment from TIF District #4 and property taxes (when needed). 2009 Budget Impacts: Fund Number Bond Issue Balance as of 12/31/08 Principal Due in 2009 Interest Due in 2009 Levy Amount for Payable 2009 Existing Debt: $90,000 1 $30,318 N/A 381 1$2,135,000 GO Rev Bonds, Series 2000D $1,575,000 $95,000 $83,783 Cancelled 385 1$2,695,000 GO Rev Bonds, Series 2005C $2,190,000 $255,000 $66,745 Cancelled Totaalsj $350,000 $150,528 $0 Other Debt: The following bond issue was issued by the City for Board of Water Commissioners. For that reason, accounting of the bond issue is found in the financial statement of the Board of Water Commissioners. Presentation of this bond issue appears here only for informational purposes. Fund Number Bond Issue Balance as of 12/31/08 Principal Due in 2009 Interest Due in 1 2009 Levy Amount for Payable 2009 380 1$1,330,000 GO Rev Bonds, Series 2000B $610,000 $90,000 1 $30,318 N/A Funding: $1,330,000 GO Rev Bonds, Series 2000B This bond issue was issued by the City for the Board of Water Commission (City's Component Unit). Funding is provided by the Board of Water Commission through water user fees. Notes: - General Obligation Bonds are backed with the full faith and credit, and taxing power of the City. - Fund balance is reserved for debt service payments, both current and future. 0'Z1] CITY OF STILLWATER, MINNESOTA [2SI GO REVENUE BONDS Fund Type: Debt Service Funds Fund Numbers: 380 - 389 2008 2009 SUMMARY OF REVENUES 2007 AMENDED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Property Taxes: Current $ 150,351 $ - $ - $ - Delinquent 3,028 - - - Market Value Homestead Credit 5,998 - - - Interest 36,731 - - - Revenue Totals $ 196,108 $ - $ - $ - EXPENDITURES: Debt Service: Principal $ 350,000 $ 335,000 $ 350,000 $ 15,000 Interest 172,716 161,781 150,528 (11,253) Paying Agent Fees 833 833 853 20 Other 141 - - - Expenditure Total $ 523,690 $ 497,614 $ 501,381 $ 3,767 Revenues Over (Under) Expenditures $ (327,582) $ (497,614) $ (501,381) $ (3,767) OTHER FINANCING SOURCES (USES): Transfers In: St Croix Valley Recreation Center $ 312,876 $ 454,169 $ 457,518 $ 3,349 TIF District #4 75,000 75,000 75,000 - Other Financing Sources (Uses) Total $ 387,876 $ 529,169 $ 532,518 $ 3,349 Net increase in fund balance $ 60,294 $ 31,555 $ 31,137 $ (418) Fund Balance - Jan 1 788,779 849,073 880,628 31,555 Fund Balance - Dec 31 $ 849,073 $ 880,628 $ 911,765 $ 31,137 [2SI CITY OF STILLWATER, MINNESOTA OTHER LONG -TERM DEBT Fund Type: Debt Service Funds Fund Numbers: 390 - 399 Funds Description: These funds record the revenues received and the payment of principal and interest for other outstanding long -term debt issued by the City. Funding: $1,100,000 State Stream Protection and Improvement Loan Funding is provided by impact fees paid by developers who develop in the annexation area benefiting from the Trout Stream Mitigation Project. $850,000 State Stream Protection and Improvement Loan Funding is provided by impact fees paid by developers who develop in the annexation area benefiting from the Trout Stream Mitigation Project. 2009 Budget Impacts: Fund Number Bond Issue Balance as of 12/31/08 Principal Due in 2009 Interest Due in 2009 Existing Debt: 390 1$1,100,000 State Stream Protection & Imp Loan $275,000 $110,000 1 $0 390 J$850,000 State Stream Protection & Imp Loan $382,500 $85,000 1 $0 Totals $195,000 $0 Notes: - Fund balance is reserved for debt service payments, both current and future. 1061A CITY OF STILLWATER, MINNESOTA -' OTHER LONG -TERM DEBT Fund Type: Debt Service Funds Fund Numbers: 390 - 399 2008 2009 SUMMARY OF REVENUES 2007 AMENDED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) EXPENDITURES: Debt Service: Principal OTHER FINANCING SOURCES: Transfers In: Permanent Improvement Fund Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 $ 195,000 $ 195,000 $ 195,000 $ $ 195,000 $ 195,000 $ 195,000 $ &W CITY OF STILLWATER, MINNESOTA aFa�l�� REERQ r AD , -4- N�S -a3n'a Nis -a3r'r Capital Project Funds Capital Project Funds are used by the City to account for the construction /acquisition of capital projects within the City's Tax Increment Financing Districts. THIS PAGE INTENTIALLY LEFT BLANK CITY OF STILLWATER, MINNESOTA 9E4UTjFG 4 9E4UT /FG CAPITAL PROJECTFUNDS co co r J Q r J Q SUMMARY OF REVENUES 2007 AND EXPENDITURES ACTUAL REVENUES: Tax Increment Market Value Homestead Credit Charges for Services Interest Other Revenue Total EXPENDITURES: Contractual Professional Services Legal Other Expenditure Total Revenues over (under) expenditures $ 2,655,638 19,453 11,081 137,985 58,600 $ 2,882,757 2008 AMENDED BUDGET $ 3,605,000 2009 ADOPTED BUDGET $ 3,240,000 $ 3,605,000 $ 3,240,000 $ 855,076 $ 897,060 14,831 - 35,686 - 30,074 - $ Increase (Decrease) $ (365,000) $ (365,000) $ 900,500 $ 3,440 $ 935,667 $ 897,060 $ 900,500 $ 3,440 $ 1,947,090 $ 2,707,940 $ 2,339,500 $ (368,440) OTHER FINANCING SOURCES (USES): Transfer In $ 277,651 $ - $ - $ - Transfer Out (464,943) (467,763) (474,079) (6,316) Other Financing Sources (Uses) Total $ (187,292) $ (467,763) $ (474,079) $ (6,316) Net increase (decrease) in fund balance $ 1,759,798 $ 2,240,177 $ 1,865,421 $ (374,756) Fund Balance - Jan 1 1,769,522 3,529,320 5,769,497 2,240,177 Fund Balance - Dec 31 $ 3,529,320 $ 5,769,497 $ 7,634,918 $ 1,865,421 I;'fl CITY OF STILLWATER, MINNESOTA TIF DISTRICT #1 r Fund Type: Capital Project Fund Fund Number: 461 Fund Description: The City is the administering authority for Development District #1, Tax Increment District #1, Downtown and Industrial Park Scattered Sites (TIF District #1). The district is a redevelopment district established in 1985 and has a 25 -year duration upon the receipt of the first tax increment. 1986 was the date of the first tax increment receipt. December 31, 2011 is the required date of decertification. 2009 Budget Impacts: - Transfer Out represents funds transferred to $2,265,000 Tax Increment Refunding Bond, Series 2005 debt service fund for payment of current year debt service obligations. As of December 31, 2007 this debt obligation has been paid in full. Projects /Pay -as- you -go Obligations within this district are as follows: Development Property 1st Scheduled Payment Date Duration of Payments Available Tax Increment* Not to Exceed a Payment of Maximum Total Obligation Payments to Date Expected 2009 Payment ABS Company 1998 Life of District 50% N/A $71,968 $42,887 $15,000 Blichfield Development Life of District N/A $133,489 $133,489 Desch - Phase 1 1992 2007 $20,000 $562,139 $442,329 Lumber Baron Hotel 2003 Life of District 50% N/A $835,000 $43,243 $10,000 Mainstream 2001 2011 100% $37,500 $787,800 $340,488 $44,000 Readex 1997 2010 100% $8,600 $172,000 $122,865 $11,000 Schoonover 200;, $11,917 $143,000 $72,505 $C Simonet 2003 $15,750 $189,000 $189,000 $C UBC 1997 2010 100% $27,138 $560,000 $173,199 $16,000 Obligations have been fulfilled as of December 31, 2007. *Available Tax Increment is defined as a percentage of the tax increment derived from the development property less the School District's (District #834) share of the increment. Notes -Tax Increment is recorded at net of the School District's (District #834) share. The School District's share of the increment is 10.972% of the tax increment collected by the City. This sharing obligation was established at the time of district certification. This City remits this increment directly to the school District by March 31st following the payable year. b" CITY OF STILLWATER, MINNESOTA ti• TIF DISTRICT #1 Fund Type: Capital Projects Fund Fund Number: 461 2008 2009 SUMMARY OF REVENUES 2007 AMENDED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Tax Increment $ 860,815 $ 650,000 $ 850,000 $ 200,000 Market Value Homestead Credit 3,330 - - - Interest 61,514 - - - Note Receivable (MN Zephyr) 58,600 - - - Revenue Total $ 984,259 $ 650,000 $ 850,000 $ 200,000 EXPENDITURES: Contractual: Lumber Barons Hotel $ 6,176 $ 7,000 $ 10,000 $ 3,000 Readex 10,106 11,000 11,000 - Mainstream /Maple Island 74,073 75,000 44,000 (31,000) UBC /Lanoga 15,392 16,000 16,000 - ABS Company 6,254 14,000 15,000 1,000 Contractual Total $ 112,001 $ 123,000 $ 96,000 $ (27,000) Legal $ 4,499 $ - $ - $ - Other 3,684 - - - Expenditure Total $ 120,184 $ 123,000 $ 96,000 $ (27,000) Revenues over expenditures $ 864,075 $ 527,000 $ 754,000 $ 227,000 OTHER FINANCING SOURCES (USES): Transfer In $ 212,630 $ - $ - $ - Net increase in fund balance $ 1,076,705 $ 527,000 $ 754,000 $ 227,000 Fund Balance - Jan 1 771,977 1,848,682 2,375,682 527,000 Fund Balance - Dec 31 $ 1,848,682 $ 2,375,682 $ 3,129,682 $ 754,000 ti• CITY OF STILLWATER, MINNESOTA TIF DISTRICT #4 Fund Type: Capital Project Fund Fund Number 464 Fund Description: The City is the administering authority for Development District #1, Tax Increment District #4, Woodland Lake Project (TIF District #4). The district is a redevelopment district established in 1986 and has a 25- year duration upon the receipt of the first tax increment. 1987 was the date of the first tax increment receipt. December 31, 2012 is the required date of decertification. Debt Obligation: $3,435,000 General Obligation Tax Increment Refunding Bonds, Series 2003B (Original Issue: $4,800,000 General Obligation Tax Increment Bonds, Series 1994C). This debt obligation was issued to: (1) Construct Frontage Road West from Curve Crest Boulevard to Northwestern Avenue; (2) Extend Curve Crest Boulevard from Washington Avenue to County Road 5; and (3) Install stop lights at the intersection of Frontage Road West and Curve Crest Boulevard.. Total amount outstanding as of December 31, 2007: $1,840,000 (see page 82 for more information on the debt service obligation). 2009 Budget Impacts: - Transfer Out represents funds being transferred out to debt service funds for the payment of current year debt service obligations. These obligations are as follows: (1) $399,079 to $3,435,000 General Obligation Tax Increment Refunding Bond, Series 2003B debt service fund ; and (2) $75,000 to $2,695, 000 General Obligation Sports Center Refunding Bonds, Series 2005C debt service fund. Projects /Pay -as- you -go Obligations within this district are as follows: TARGET /SUPERVALU MARKET PLACE This project was a redevelopment of the site into a marketplace with a grocery store and retail shops. No tax increment obligation is due to the developer. Notes: - The $75,000 transfer out to the $3,435,000 General Obligation Tax Increment Refunding Bond, Series 2003B debt service fund was approved by the City Council starting in 1998 through the life of the district. -Tax Increment is recorded at net of the School District's (District #834) share. The School District's share of the increment is 5.486% of the tax increment collected by the City. This sharing obligation was established at the time of district certification. This City remits this increment directly to the School District by March 31 st following the payable year. `[Bill CITY OF STILLWATER, MINNESOTA TIF DISTRICT #4 C, L, Fund Type: Capital Projects Fund Fund Number: 464 SUMMARY OF REVENUES AND EXPENDITURES REVENUES: Tax Increment Interest Revenue Total EXPENDITURES: Other Professional Services Expenditures Total Revenues over (under) expenditures OTHER FINANCING USES: Transfer Out Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dec 31 $ 1,581,494 $ 1,813,731 $ 2,064,652 $ 250,921 `[III 2008 2009 2007 AMENDED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) $ 693,891 $ 700,000 $ 725,000 $ 25,000 60,613 - - - $ 754,504 $ 700,000 $ 725,000 $ 25,000 $ 903 $ - $ - $ - $ 903 $ - $ - $ - $ 753,601 $ 700,000 $ 725,000 $ 25,000 $ (464,943) $ (467,763) $ (474,079) $ (6,316) $ 288,658 $ 232,237 $ 250,921 $ 18,684 1,292,836 1,581,494 1,813,731 232,237 $ 1,581,494 $ 1,813,731 $ 2,064,652 $ 250,921 `[III CITY OF STILLWATER, MINNESOTA TIF DISTRICT #8 Fund Type: Capital Project Fund Fund Number: 468 Fund Description: The City is the administering authority for Development District #2, Tax Increment District #8, anchobaypro, Inc (TIF District #8). The district is a housing district established in 2000 and has a 25- year duration upon the receipt of the first tax increment. 2002 was the date of the first tax increment receipt. December 31, 2027 is the required date of decertification. Projects /Pay -as- you -go Obligations within this district are as follows: LONG LAKE VILLAS Long Lake Villas is a low to moderate income multifamily housing project. The City entered into any agreement with Long Lake Limited Partnership to aid in financing a portion of tax increment eligible costs of the project. The agreement is special and limited and not a general obligation of the City. Payments are made on the first day of each August and February commencing on August 1, 2002 and ending on February 1, 2026. Payments are made solely from Available Tax Increment. Available Tax Increment is defined as 90% of the tax increment derived from the development property (Long Lake Villas). Expected 2008 payment: $ 85,500 `18% CITY OF STILLWATER, MINNESOTA + TIF DISTRICT #8 Fund Type: Capital Projects Fund Fund Number: 468 2008 2009 SUMMARY OF REVENUES 2007 AMENDED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Tax Increment $ 90,130 $ 95,000 $ 95,000 $ - Market Value Homestead Credit 5,515 - - Interest 2,404 - - - Revenue Total $ 98,049 $ 95,000 $ 95,000 $ - EXPENDITURES: Contractual: Long Lake Villas $ 104,921 $ 85,500 $ 85,500 $ - Other 1,058 - - - Expenditure Total $ 105,979 $ 85,500 $ 85,500 $ - Net increase (decrease) in fund balance $ (7,930) $ 9,500 $ 9,500 $ - Fund Balance - Jan 1 44,213 36,283 45,783 9,500 Fund Balance - Dec 31 $ 36,283 $ 45,783 $ 55,283 $ 9,500 `"3 CITY OF STILLWATER, MINNESOTA TIF DISTRICT #9 Fund Type: Capital Project Fund Fund Number: 469 Fund Description: The City is the administering authority for Development District #1, Tax Increment District #9, Curve Crest Villas (TIF District #9). The district is a housing district established in 2002 and has a 25 -year duration upon the receipt of the first tax increment. 2004 was the date of the first increment receipt. December 31, 2029 is the required date of decertification. Projects /Pay -as- you -qo Obligations within this district are as follows: CURVE CREST VILLAS Curve Crest Villas is a low to moderate income multifamily rental project. Two (2) notes were issued in the relation to this project to reimburse the developer for tax increment eligible costs. These notes are as follows: Note Note Issue Number Issue Amount Date of Issuance Balance as of 12/31/08 Principal Due in 2009 Interest Due in 2009 $445,000 TIF Revenue Note R -1 $445,000 06/14/02 $412,500 $10,000 $29,097 $445,000 TIF Revenue Note I R -2 1 $445,000 06/14/02 $412,5001 $10,0001 $29,097 Totals $20,000 $58,194 Payments on these notes are payable solely from 1/2 of Available Tax Increment. The City has no obligation to pay principal and interest on these Notes from any other sources than Available Tax Increment. If at any time there is not sufficient available increment to make the principal and interest payments, the remaining funds needed to make the principal and /or interest payments is made by the guarantor (in this case the developer). Available Tax Increment is defined as 90% of the tax increment derived from the development property (Curve Crest Villas) and received by the City in the six months preceding the payment date. MIZ111 CITY OF STILLWATER, MINNESOTA + TIF DISTRICT #9 Fund Type: Capital Projects Fund Fund Number: 469 2008 2009 SUMMARY OF REVENUES 2007 AMENDED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Tax Increment $ 66,006 $ 70,000 $ 70,000 $ Interest 33 - - - Total Revenue $ 66,039 $ 70,000 $ 70,000 $ - EXPENDITURES: Contractual: Curve Crest Villas $ 60,639 $ 63,000 $ 63,000 $ - Legal 2,250 - - - Other 234 - - - Expenditure Total $ 63,123 $ 63,000 $ 63,000 $ - Net increase (decrease) in fund balance $ 2,916 $ 7,000 $ 7,000 $ - Fund Balance - Jan 1 (4,442) (1,526) 5,474 7,000 Fund Balance - Dec 31 $ (1,526) $ 5,474 $ 12,474 $ 7,000 `"81 CITY OF STILLWATER, MINNESOTA TIF DISTRICT #10 Fund Type: Capital Project Fund 1z) Fund Number: 470 Fund Description: The City is the administering authority for Development District #1, Tax Increment District #10, Scattered Site Housing Projects (TIF District #10). The district is a redevelopment district established in 2004 and has a 25 -year duration upon the receipt of the first increment. 2005 is the date of the first increment receipt. December 31, 2030 is the required date of decertification. Debt Obligation: $5,300,000 General Obligation Tax Increment Bonds, Series 2008B. This debt obligation was issued to contruct a municipal parking ramp. Net revenues from this distict are its funding source. Total amount outstaning as of December 31, 2008: $5,300,000 (see page for more information on the debt service obligation). Projects /Pay -as- you -qo Obligations within this district are as follows: LOFTS OF STILLWATER Payments on these bonds are payable solely from Available Tax Increment. The City has no obligation to pay principal and interest on these bonds from any other sources than Available Tax Increment. All available increment is forwarded to a trust account. Funds in the trust are used to make the principal and interest payments on the bonds. Available Tax Increment is defined as 95% of the tax increment derived from the development property (Lofts of Stillwater) and received by the City in the six months preceding the payment date. TERRA SPRINGS Terra Springs is a residential and commercial development project consisting of 5 buildings. Two (2) Tax Increment Revenue Notes were issued in relation to this project to reimburse the developer for tax increment eligible costs. These notes and the buildings they relate to are as follows: Building Note Issue Number Issue Date of Amount Issuance Balance as of 12/31/08 Balance Principal Interest $3,255,000 12/10/03 Issue Date of as of Due in Due in Bond Issue Amount Issuance 12/31/08 2009 2008 $2,390,000 TIF Revenue Bonds $2,390,000 07/20/06 $2,390,000 $75,000 $128,210 Payments on these bonds are payable solely from Available Tax Increment. The City has no obligation to pay principal and interest on these bonds from any other sources than Available Tax Increment. All available increment is forwarded to a trust account. Funds in the trust are used to make the principal and interest payments on the bonds. Available Tax Increment is defined as 95% of the tax increment derived from the development property (Lofts of Stillwater) and received by the City in the six months preceding the payment date. TERRA SPRINGS Terra Springs is a residential and commercial development project consisting of 5 buildings. Two (2) Tax Increment Revenue Notes were issued in relation to this project to reimburse the developer for tax increment eligible costs. These notes and the buildings they relate to are as follows: Building Note Issue Number Issue Date of Amount Issuance Balance as of 12/31/08 Principal Due in 2009 Interest Due in 2009 $3,255,000 TIF Revenue Note 1,2,4 $3,255,000 12/10/03 $3,142,000 $58,000 $180,777 $2,923,000 TIF Revenue Note 3,5 $2,923,000 09/15/04 $2,861,000 $50,000 $207,650 Totals $108,000 $388,427 Payments on these notes are payable solely from of Available Tax Increment. The City has no obligation to pay principal and interest on these Notes from any other sources than Available Tax Increment. Available Tax Increment is defined as 95% of the tax increment derived from the development property (building number of the Terra Springs development) and received by the City in the six months preceding the payment date. `111:1 CITY OF STILLWATER, MINNESOTA SUMMARY OF REVENUES AND EXPENDITURES REVENUES: Tax Increment Market Value Homestead Credit Charges for Services Total Revenue EXPENDITURES: Contractual: Lofts of Stillwater Terra Springs Lumber Barons Parking Ramp Legal Services Other Expenditure Total OTHER FINANCING USES Transfer Out TIF DISTRICT #10 Fund Type: Capital Projects Fund Fund Number: 470 $ 172,028 $ 128,210 $ 240,000 $ 111,790 401,195 497,350 416,000 (81,350) 4,292 - - - 13,674 28,937 - - - Net increase (decrease) in fund balance 2008 2009 Budget 2007 AMENDED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) $ 853,015 $ 2,000,000 $ 1,500,000 $ (500,000) 10,608 - - - $ 172,028 $ 128,210 $ 240,000 $ 111,790 401,195 497,350 416,000 (81,350) 4,292 - - - 13,674 28,937 - - - Net increase (decrease) in fund balance $ 229,480 $ 1,374,440 $ 400,905 $ (530,440) Fund Balance - Jan 1 (529,577) (300,097) 1,074,343 1,374,440 Fund Balance - Dec 31 $ (300,097) $ 1,074,343 $ 1,475,248 $ 844,000 1110YA CITY OF STILLWATER, MINNESOTA aFa�l�� REERQ r AD , -4- N�S -a3n'a Nis -a3r'r Enterprise Funds Enterprise Funds are used by the City to account for the operations that are financed primarily by user fees. CITY OF STILLWATER, MINNESOTA �aE $EAUr�R ��E BEA �T�F 1:4 ENTERPRISEFUNDS 2008 REVENUES BY TYPE* Miscellaneous Interest Income 2% 3% Charges For Services 95% *Revenues include Operating and Non - Operating Revenues 2008 OPERATING EXPENSES BY TYPE Services and Charges 64% Supplies 3% - -- -- Personnel Services 23% Depreciation Miscellaneous 9% 1% "[17 CITY OF STILLWATER, MINNESOTA sEAUp /mac. $EAvi/ ENTERPRISEFUNDS OPERATING REVENUES OPERATING EXPENSES: Personnel Services Supplies Service and Charges Miscellaneous Depreciation Operating Expenses Total Operating Income NONOPERATING REVENUES: Interest Income Miscellaneous Nonoperating Revenues Total Net Income (Loss) OTHER INCREASES Capital Contributions Transfer Out Other Increases Total Net increase (decrease) in net assets Net Assets - Jan 1 Net Assets - Dec 31 2008 2009 2007 AMENDED ADOPTED ACTUAL BUDGET BUDGET $ 2,775,958 $ 3,023,904 $ 3,002,000 $ Increase (Decrease) $ (21,904) $ 616,093 $ 727,007 $ 757,718 $ 30,711 60,866 72,000 96,200 24,200 1,867,803 1,925,128 2,095,648 170,520 43,938 37,061 39,492 2,431 306,817 295,900 308,700 12,800 $ 2,895,517 $ 3,057,096 $ 3,297,758 $ 240,662 $ (119,559) $ (33,192) $ (295,758) $ (262,566) $ 117,402 $ 113,000 $ 105,000 $ (8,000) 73,302 60,000 56,000 (4,000) $ 190,704 $ 173,000 $ 161,000 $ (12,000) $ 71,145 $ 139,808 $ (134,758) $ (274,566) $ 19,235 $ - $ - $ - (194,104) (190,000) (135,000) 55,000 $ (174,869) $ (190,000) $ (135,000) $ 55,000 $ (103,724) $ (50,192) $ (269,758) $ (219,566) 9,598,888 9,628,962 9,550,337 (78,625) $ 9,495,164 $ 9,578,770 $ 9,280,579 $ (298,191) 111 CITY OF STILLWATER, MINNESOTA SANITARY SEWER Fund Type: Enterprise Fund Fund Number: 700 1Z) Fund Description: The Sanitary Sewer Fund was established to account for the operation and maintenance of the City's sanitary sewer utility system. Funding Source: Expenses are solely supported by service fees charged to users. Rates: Minimum usage charge: $39.00 (Rate established by Ordinance No. 693, 02/07/1989) Overage charge: $3.70 per 1,000 gallons (Rate established by Resolution No. 2006 -153, 07/11/2006) zuuu starring Levei: Full Time I 3.95 FTE (Full Time Equivalents) Part Time I 2.0 Number of Positions 2009 Budget Impacts: - Personnel costs include 3.0% (on January 1) and .25% (on July 1) COLA on wages, a 15% increase in health insurance rates, and a 7% increase in dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA . Beginning January 1, 2009, the employers contribution to the plan will increase from 6.50% to 6.75% for the Coordinated Plan. - Metropolitan Council The Metropolitan Council provides water treatment services for the wastewater collected by the City's sanitary sewer system. - 1/1 Surcharge is a program setup by the Metropolitan Council to cut inflow and Infiltration of clear water into the sanitary sewer system. The Metropolitan Council requires communities with excessive inflow and infiltration inputs into the sanitary sewer system to pay a surcharge. The surcharge will be returned as the City eliminates sources of the excess. The City's surcharge is $84,000 for the next five years (beginning in 2007) for a total cost of $420,000. For 2009, the City expects to appeal for a partial credit against the surcharge by showing that the City is attempting to eliminate some of excess input. - Transfer Out includes $40,000 for the Sanitary Sewer Fund's share of the current years street project (see CIP). Notes: - An annual review of the rates will be done to assure the financial integrity of this fund. 112 OPERATING REVENUES: Charges for Services I & I Surcharge OPERATING EXPENSES: Personnel Services: Salaries - Full Time Salaries - Part Time Benefits Personnel Services Total Supplies: Service and Charges: Consulting Engineer Lift Station Repairs Sewer Line Repairs Metropolitan Council I & I Surcharge Other Services and Charges Total Miscellaneous: Depreciation: Operating Expenses Total Operating Loss NONOPERATING REVENUES: Interest Income Penalty Other Nonoperating Revenues Total Net Income (Loss) OTHER INCREASES: Capital Contributions Transfer (Out) Other Increases Total Net increase (decrease) in net assets Net Assets - Jan 1 Net Assets - Dec 31 CITY OF STILLWATER, MINNESOTA SANITARY SEWER Fund Type: Enterprise Fund Fund Number: 700 2008 2009 2007 AMENDED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) $ 1,935,870 $ 1,900,000 $ 1,900,000 $ - $ 1,935,870 $ 1,900,000 $ 1,900,000 $ - $ 230,185 $ 232,315 $ 237,164 $ 4,849 14,278 13,800 13,800 - 62,686 71,103 75,737 4,634 $ 307,149 $ 317,218 $ 326,701 $ 9,483 $ 34,882 $ 35,000 $ 48,300 $ 13,300 $ 3,779 $ 3,000 $ 3,000 $ - 7,422 40,000 20,000 (20,000) 36,934 45,000 60,000 15,000 1,146,069 1,216,527 1,277,000 60,473 199,939 196,096 238,858 42,762 $ 1,394,143 $ 1,500,623 $ 1,598,858 $ 98,235 $ 6,134 $ 2,000 $ 4,500 $ 2,500 $ 271,521 $ 264,000 $ 272,000 $ 8,000 $ (77,959) $ (218,841) $ (350,359) $ (131,518) $ 70,823 $ 65,000 $ 65,000 $ - 38,080 36,000 38,000 2,000 19,978 24,000 18,000 (6,000) $ 128,881 $ 125,000 $ 121,000 $ (4,000) $ 50,922 $ (93,841) $ (229,359) $ (135,518) $ 19,235 $ - $ - $ - (22,000) (40,000) (40,000) - $ (2,765) $ (40,000) $ (40,000) $ - $ 48,157 $ (133,841) $ (269,359) $ (135,518) 8,354,944 8,403,101 8,269,260 (133,841) $ 8,403,101 $ 8,269,260 $ 7,999,901 $ (269,359) 113 CITY OF STILLWATER, MINNESOTA STORM SEWER Fund Type: Enterprise Fund Fund Number: 705 Fund Description: The Storm Sewer Fund was established to account for the operation and maintenance of the City's storm water utility system. This fund was established pursuant to Ordinance #821 on March 21, 2006. Funding Source: Expenses are solely supported by service fees charged to users. Rates (Established by Resolution No. 2007 - 248,12/18/2007): Single - Family and Duplexes: $10.00 per dwelling Institutional: $60.00 per acre Multi - Family: $10.00 per unit Active Open Space: $10.00 per acre Commercial /Industrial: $120.00 per acre Central Business District: $160.00 per acre 2009 Staffing Level: Full Time I 2.95 FTE (Full Time Equivalents) 2009 Budget Impacts: - Personnel costs include 3.0% (on January 1) and .25% (on July 1) COLA on wages, a 15% increase in health insurance rates, and a 7% increase in dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA . Beginning January 1, 2009, the employers contribution to the plan will increase from - Consulting Engineer costs include services for the City's Storm Water Management Plan (analyzes the City's needs for storm water management) and the setup the City's Municipal Separated Storm Sewer Service (MS4) permit. - Contractual includes costs for lake treatments and water monitoring. - Membership & Dues is dues to the Middle St Croix WMO for $27,792, $2,100 for East Metro Water Resource Consultant (providing the education portion of the MS4 permit), and $600 to League of Minnesota Cities - Coalition of Metro Cities. - Transfer Out includes $95,000 for the Storm Sewer Fund's share of the current years street project (see CIP). Notes: - An annual review of the rates will be done to assure the financial integrity of this fund. 114 CITY OF STILLWATER, MINNESOTA STORM SEWER C) Fund Type: Enterprise Fund Fund Number: 705 OPERATING REVENUES: Charges for Services OPERATING EXPENSES: Personnel Services: Salaries - Full Time Benefits Personnel Services Total Supplies: Service and Charges: Consulting Engineer Contractual Storm Sewer Repairs Pond Maintenance Other Services and Charges Total Miscellaneous: Memberships and Dues Other Miscellaneous Total Depreciation: Operating Expenses Total Operating Income NONOPERATING REVENUES: Interest Income Other Nonoperating Revenues Total OTHERINCREASES: Transfer Out Net Income Net Assets - Jan 1 Net Assets - Dec 31 2008 2009 $ 2007 AMENDED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) $ 218,307 $ 485,904 $ 485,000 $ (904) $ 105,306 $ 168,491 $ 176,672 $ 8,181 23,595 47,916 51,852 3,936 $ 128,901 $ 216,407 $ 228,524 $ 12,117 $ 882 $ 3,000 $ 9,900 $ 6,900 $ 62,313 $ 15,000 $ 20,000 $ 5,000 $ 1,060 $ 25,000 $ 5,000 $ (20,000) $ 5,794 $ 10,000 $ - $ (10,000) - 60,000 - (60,000) $ 106,680 $ 18,503 $ 137,718 $ 119,215 $ 175,847 $ 128,503 $ 162,718 $ 34,215 $ 28,927 $ 31,561 $ 30,492 $ (1,069) 1,927 2,000 3,000 1,000 $ 30,854 $ 33,561 $ 33,492 $ (69) $ 1,621 $ 1,600 $ 1,600 $ - $ 338,105 $ 383,071 $ 436,234 $ 53,163 $ (119,798) $ 102,833 $ 48,766 $ (54,067) $ 26,275 $ 32,000 $ 22,000 $ (10,000) 15,244 - - - $ 41,519 $ 32,000 $ 22,000 $ (10,000) $ (154,104) $ (150,000) $ (95,000) $ 55,000 $ (232,383) $ (15,167) $ (24,234) $ (9,067) 608,323 375,940 360,773 (15,167) $ 375,940 $ 360,773 $ 336,539 $ (24,234) `sM CITY OF STILLWATER, MINNESOTA SIGNS & LIGHTING Fund Type: Enterprise Fund u Fund Number: 710 Fund Description: The Signs & Lighting Fund was established to account for the operation and maintenance of the City's sign and lighting infrastructure within the entire City. Other Information: The sign and lighting utility fee was approved and enacted by the City Council, pursuant to Ordinance #938, on June 17, 2003. The purpose of this ordinance was to "encourage the installation of street lighting (including signage) throughout the City to promote the general health, safety and welfare of the citizens of the City ". Benefits from this system for utility users do not just reside within the general neighborhood of the utility user, but also for the general use of the entire sign and lighting system within the City limits. Funding Source: Expenses are solely supported by service fees charged to users. Rates (established by Resolution No. 2003 -151, 07/01/2003): Single- Family and Duplexes: $8 per dwelling Commercial: $96 per acre Multi - Family: $6 per unit Commercial with System: $128 per acre Institutional: $24 per acre Active Open Space: $2 per acre Interfund Obligation On August 5, 2003, Resolution Number 2003 -173, the City Council approved the funding of thelndustrial Park Lighting Project (Engineering Project #2000 -13) by the Sign & Lighting Fund. There were insufficient funds, at that time, in the Sign & Lighting Fund to fund the $265,000 project. The Council authorized an interfund borrowing, pledging future cash to be used to repay the interfund borrowing. In 2004, when the project was complete, the Capital Project fund borrowed $165,470 to the Sign & Lighting Fund to cover the negative cash amount of the fund. As part of the feasibility report for the 2006 Street Improvement Project (Forest Hills), Council authorized $40,000 of funding from the Signs & Lighting Fund to cover costs associated with installation of street lights in the project. The existing lights in the project area were estimated to be over 40 years old. Another interfund borrowing from the Capital Projects Fund was done to cover the deficit in the Signs and Lighting Fund. Future cash is pledged for the repayment of the interfund borrowing. The balance of the interfund borrowings is as follows: *Yearly payments are not calculated until the closing of the fiscal year. In other words, the annual payment for fiscal year 2008 will not be available until March of 2009. 2009 Staffing Level: Full Time 1.25 FTE (Full Time Equivalents) 2009 Budget Impacts: - Personnel costs include 3.0% (on January 1) and .25% (on July 1) COLA on wages, a 15% increase in health insurance rates, and a 7% increase in dental insurance rates. -Personnel costs include a State mandated contribution rate increase to PERA . Beginning January 1, 2009, the employers contribution to the plan will increase from 6.50% to 6.75% for the Coordinated Plan. Notes: - An annual review of the rates will be done to assure the financial integrity of this fund. 116 Original Amount Balance Projected Loan Paid* as of Amount to Interfund Obligation Amount to Date 12131107 be Paid in 2009 Due to Capital Projects Fund $165,470 $98,094 $67,376 $0 Due to Capital Projects Fund $40,000 $0 $40,000 $0 *Yearly payments are not calculated until the closing of the fiscal year. In other words, the annual payment for fiscal year 2008 will not be available until March of 2009. 2009 Staffing Level: Full Time 1.25 FTE (Full Time Equivalents) 2009 Budget Impacts: - Personnel costs include 3.0% (on January 1) and .25% (on July 1) COLA on wages, a 15% increase in health insurance rates, and a 7% increase in dental insurance rates. -Personnel costs include a State mandated contribution rate increase to PERA . Beginning January 1, 2009, the employers contribution to the plan will increase from 6.50% to 6.75% for the Coordinated Plan. Notes: - An annual review of the rates will be done to assure the financial integrity of this fund. 116 CITY OF STILLWATER, MINNESOTA SIGNS & LIGHTING �P Fund Type: Enterprise Fund Fund Number: 710 OPERATING REVENUES: Charges for Services OPERATING EXPENSES: Personnel Services: Salaries - Full Time Benefits Personnel Services Total Supplies: Service and Charges: Contractual Electricity Other Services and Charges Total Miscellaneous: Depreciation: Operating Expenses Total Operating Income NONOPERATING REVENUES; Interest Income Other Decreases: Transfer Out Operating Income Net Assets - Jan 1 Net Assets - Dec 31 $ (40,000) $ (28,433) $ - $ 28,433 $ (23,587) $ - $ (13,354) $ (13,354) (81,502) (105,089) (105,089) - $ (105,089) $ (105,089) $ (118,443) $ (13,354) `srl 2008 2009 2007 AMENDED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) $ 369,325 $ 370,000 $ 370,000 $ - $ 70,145 $ 67,547 $ 71,529 $ 3,982 20,956 22,678 24,189 1,511 $ 91,101 $ 90,225 $ 95,718 $ 5,493 $ 16,061 $ 18,800 $ 22,800 $ 4,000 $ 4,872 $ 1,500 $ 1,500 $ - 214,390 200,000 230,000 30,000 25,249 30,242 32,736 2,494 $ 244,511 $ 231,742 $ 264,236 $ 32,494 $ 1,316 $ 500 $ 500 $ - $ 131 $ 300 $ 100 $ (200) $ 353,120 $ 41,787 $ 341,567 $ 383,354 $ 16,205 $ 28,433 $ (13,354) $ (41,787) $ 208 $ - $ - $ - $ (40,000) $ (28,433) $ - $ 28,433 $ (23,587) $ - $ (13,354) $ (13,354) (81,502) (105,089) (105,089) - $ (105,089) $ (105,089) $ (118,443) $ (13,354) `srl CITY OF STILLWATER, MINNESOTA PARKING Fund Type: Enterprise Fund Fund Number: 720 Fund Description: The Parking Fund was established to account for the operation and maintenance of the City's downtown parking program. The parking program consists of 14 parking lots which include free parking with hour limits, pay parking and permit parking. Funding Source: Expenses are solely supported by parking fees charged to users. Major revenues include pay parking fees, permit parking fees and parking enforcement fines. zuuu siaffing Level: Full Time I 1.10 FTE (Full Time Equivalents) Part Time 1 6.01 Number of Positions 2009 Budget Impacts: - Personnel costs include 3.0% (on January 1) and .25% (on July 1) COLA on wages, a 15% increase in health insurance rates, and a 7% increase in dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA . Beginning January 1, 2009, the employers contribution to the plan will increase from 6.50% to 6.75% for the Coordinated Plan. Notes: At the recommendation of the Parking Commission, on December 17, 2002, the City Council instituted the City's management of the Downtown Parking program for 2003. Prior to 2003, the City contracted out the management of this program. `§P-1 CITY OF STILLWATER, MINNESOTA _ a PARKING ¢� Fund Type: Enterprise Fund Fund Number: 720 2008 2009 2007 AMENDED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) OPERATING REVENUES: Parking Permits $ 41,658 $ 40,000 $ 40,000 $ - Parking Meters 132,102 143,000 132,000 (11,000) Parking Fines /Tickets 78,696 85,000 75,000 (10,000) Operating Revenues Total $ 252,456 $ 268,000 $ 247,000 $ (21,000) OPERATING EXPENSES: Personnel Services: Salaries - Full Time $ 49,714 $ 49,607 $ 51,720 $ 2,113 Salaries - Part Time 24,567 36,000 36,000 - Benefits 14,661 17,550 19,055 1,505 Personnel Services Total $ 88,942 $ 103,157 $ 106,775 $ 3,618 Supplies: $ 9,041 $ 15,200 $ 15,200 $ - Service and Charges: $ 53,302 $ 64,260 $ 69,836 $ 5,576 Miscellaneous: $ 5,634 $ 1,000 $ 1,000 $ - Depreciation: $ 33,544 $ 30,000 $ 35,000 $ 5,000 Operating Expenses Total $ 190,463 $ 213,617 $ 227,811 $ 14,194 Operating Income $ 61,993 $ 54,383 $ 19,189 $ (35,194) NONOPERATING REVENUES (EXPENSES): Transfer (Out) $ - $ - $ - $ - Interest Income 20,096 16,000 18,000 2,000 Sale of Property - - - - Nonoperating Revenues Total $ 20,096 $ 16,000 $ 18,000 $ 2,000 Net Income $ 82,089 $ 70,383 $ 37,189 $ (33,194) Net increase in net assets $ 82,089 $ 70,383 $ 37,189 $ (33,194) Net Assets - Jan 1 872,921 955,010 1,025,393 70,383 Net Assets - Dec 31 $ 955,010 $ 1,025,393 $ 1,062,582 $ 37,189 119 CITY OF STILLWATER, MINNESOTA aFa�l�� REERQ r AD , -4- N�S -a3n'a Nis -a3r'r SCHEDULES THIS PAGE INTENTIALLY LEFT BLANK CITY OF STILLWATER, MINNESOTA r �N 2009CAPITAL r Gr q r O DEPARTMENT APPROVED FUNDING SOURCE ACCOUNT NAME GENERALFUND MIS Computer Equipment (2008 Unspent) 27,500 2008 Bonds Computer Equipment Network Backup Solution 12,000 2009 Bonds Computer Equipment Recabling of City Hall 25,000 2009 Bonds Computer Equipment Servers 7,000 2009 Bonds Computer Equipment Network Infrastructure Upgrade 20,000 2009 Bonds Computer Equipment Computer Replacement (1) 1,200 2009 Bonds Computer Equipment Anti -virus Software 4,200 2009 Bonds Computer Equipment Microsoft Licensing 12,200 2009 Bonds Computer Equipment Surf Control Licensing 4,000 2009 Bonds Computer Equipment Phone System Upgrade 7,000 2009 Bonds Computer Equipment Total MIS 120,100 Finance Computer Replacement (2) 2,400 2009 Bonds Computer Equipment Total Finance 2,400 Administration Computer Equipment (2007 Unspent) 2,800 2007 Bonds Computer Equipment Computer Equipment (2008 Unspent) 2,900 2008 Bonds Computer Equipment Computer Replacement (2) 2,400 2009 Bonds Computer Equipment Portable Projector 1,200 2009 Bonds Computer Equipment Postage Machine 6,000 2009 Bonds Computer Equipment Total Administration 15,300 Plant /City Hall Building Upgrades (2007 Unspent) 69,000 2007 CO Bonds Improvements Total Plant/City Hall 69,000 CommunitV Development Computer Replacement (1 Computer, 1 Laptop) 2,700 2009 Bonds Computer Equipment ArcView Spactial Analyst Software 2,500 2009 Bonds Computer Equipment Total Community Development 5,200 Police Computer Equipment (2008 Unspent) 37,600 2008 Bonds Computer Equipment Computer Replacement (2) 2,400 2009 Bonds Computer Equipment MDC Replacement 20,000 2009 Bonds Computer Equipment In -Car Video Systems 15,000 2009 Bonds Computer Equipment Laserfiche 2,500 2009 Bonds Computer Equipment Projector 1,800 2009 Bonds Computer Equipment Marked Patrol Vehicles (3) 100,000 2009 Bonds Automotive Equipment Unmarked Police Vehicle (1) 27,000 2009 Bonds Automotive Equipment Radar Units 2,500 2009 Bonds Machinery & Equipment Handguns 15,000 2009 Bonds Machinery & Equipment Tasers 4,000 2009 Bonds Machinery & Equipment Total Police 227,800 Fire Station Improvements (2007 Unspent) 15,200 2007 Bonds Improvements Machinery & Equipment (2007 Unspent) 27,500 2007 Bonds Machinery & Equipment Station Improvements (2008 Unspent) 25,000 2008 Bonds Improvements Machinery & Equipment (2008 Unspent) 7,300 2008 Bonds Machinery & Equipment Computer Equipment (2008 unspent) 25,400 2008 Bonds Computer Equipment GPS Units 2,000 2009 Bonds Computer Equipment 123 CITY OF STILLWATER, MINNESOTA c c a r 2009CAPITAL z r O r O DEPARTMENT APPROVED FUNDING SOURCE ACCOUNT NAME Fire (continued) Computer Replacement (Laptop) 5,200 2009 Bonds Computer Equipment Smart Board 2,000 2009 Bonds Computer Equipment Turn Out Gear 8,500 2009 Bonds Machinery & Equipment Fire Engine Replacement (for future purchase) 100,000 2009 Bonds Automotive Equipment Fire Safety /Public Safety Concept Site Plan & Design Development - 2009 Bonds Improvements Fire Hose & Gear Dryer 10,000 2009 Bonds Machinery & Equipment Paint Apparatus Bay 10,500 2009 Bonds Improvements Chief Response /Command Vehicle 40,000 2009 Bonds Automotive Equipment Total Fire 278,600 Building Inspections Computer Equipment (2005 Unspent) 18,500 2005 Bonds Computer Equipment Computer Equipment (2007 Unspent) 4,000 2007 Bonds Computer Equipment Workstation Replacement (2) 9,000 2009 Bonds Machinery & Equipment Total Building Inspections 31,500 Civil Defense Smart Board 2,000 2009 Bonds Computer Equipment Total Civil Defense 2,000 Engineering Computer Replacement (2) 2,400 2009 Bonds Computer Equipment Total Engineering 2,400 Streets Switch (2007 Unspent) 2,800 2007 Bonds Computer Equipment Machinery & Equipment (2008 Unspent) 65,100 2008 Bonds Machinery & Equipment Computer Replacement (1) 1,200 2009 Bonds Computer Equipment Asphalt Roller Trailer 7,500 2009 Bonds Machinery & Equipment Grader or Loader 155,000 2009 Bonds Machinery & Equipment Asphalt Hot Box 24,000 2009 Bonds Machinery & Equipment Wood Chipper 35,000 2009 Bonds Machinery & Equipment Total Streets 290,600 TOTAL GENERAL FUND $ 1,044,900 ST CROIX VALLEY RECREATION CENTER FUND St Croix Valley Recreation Center Ice Arena Computer Equipment (2008 Unspent) 5,600 2008 Bonds Computer Equipment Bobcat Toolcat (2008 Unspent) (112) 20,000 2008 Bonds Machinery & Equipment Replace Restroom Partitions (2008 Unspent) 10,000 2008 Bonds Improvements Computer Replacement (2) 2,400 2009 Bonds Computer Equipment POS Terminal 2,500 2009 Bonds Computer Equipment Bobcat Toolcat 25,000 2009 Bonds Machinery & Equipment Ice Resurface Machine (1/2) 90,000 2009 Bonds Machinery & Equipment Total St Croix Valley Recreation Center Ice Arena 155,500 St Croix Valley Recreation Center Fieldhouse Insulation 70,000 2009 Bonds Improvements New Turf for Field House in 2010 60,000 2009 Bonds Improvements Total St Croix Valley Recreation Center Fireldhouse 130,000 Lily Lake Refrigeration Retrofit (for future purchase in 2010) 168,000 2009 Bonds Improvements Total Lily Lake 168,000 TOTAL ST CROIX VALLEY RECREATION CENTER $ 453,500 124 CITY OF STILLWATER, MINNESOTA r �N 2009CAPITAL r Gr q r O DFPARTMFNT LIBRARY FUND Operations Computer Replacement Program Printer Replacement Cabling Laptop Computers SelfCheck System Software Public Computer Stations Audiovisual Equipment Total Library Operations Plant Building Monitoring Improvement Total Library Plant TOTAL LIBRARY FUND PARKS Machinery & Equipment (2006 Unspent) Computer Equipment (2007 Unspent) Machinery & Equipment (2008 Unspent) Trail Improvements Park Improvements Trail Improvements Millbrook Park Lawn Tractor Trurf Replacement -Teddy Bear Park (2011 Purchase) TOTAL PARKS FUND SANITARY SEWER FUND Lift Station Improvements (2004 Unspent) Sewer Lining (2007 Unspent) Sewer Lining (2008 Unspent) Lift Station Upgrades (2008 Unspent) Computer Replacement (2008 Unspent) Sewer Van (2008 Unspent) Sewer Camera (2008 Unspent) Telementry Workstation Lift Station Upgrades Reline Sanitary Trunk Sewers TOTAL SANITARY SEWER FUND UNBONDED) STORM SEWER FUND Surface Water Manpment (MS4) Street Sweeper TOTAL STORM SEWER FUND (UNBONDED) TOTAL 2009 CAPITAL OUTLAY COMPUTER EQUIPMENT requested by MIS APPROVED FUNDING SOURCE ACCOUNT NAME 23,000 2009 Bonds Computer Equipment 3,000 2009 Bonds Computer Equipment 1,000 2009 Bonds Computer Equipment 2,000 2009 Bonds Computer Equipment 24,000 2009 Bonds Machinery & Equipment 1,000 2009 Bonds Computer Equipment 5,000 2009 Bonds Computer Equipment 2,500 2009 Bonds Machinery & Equipment 61,500 Machinery & Equipment 7,000 Sanitary Sewer Fund Computer Equipment 2,000 2009 Bonds Computer Equipment 2,000 63.500 8,900 2006 Bonds Machinery & Equipment 1,300 2007 Bonds Computer Equipment 3,300 2008 Bonds Machinery & Equipment 18,000 2008 Bonds Improvements 80,000 2009 Bonds Improvements 25,000 2009 Bonds Improvements 67,500 2009 Bonds Improvements 45,000 2009 Bonds Machinery & Equipment 5,000 2009 Bonds Improvements $ 254,000 63,375 Sanitary Sewer Fund Improvements 200,000 Sanitary Sewer Fund Improvements 200,000 Sanitary Sewer Fund Improvements 60,000 Sanitary Sewer Fund Improvements 1,200 Sanitary Sewer Fund Computer Equipment 58,387 Sanitary Sewer Fund Automotive Equipment 4,172 Sanitary Sewer Fund Machinery & Equipment 7,000 Sanitary Sewer Fund Computer Equipment 60,000 Sanitary Sewer Fund Improvements 200,000 Sanitary Sewer Fund Improvements $ 854,134 185,000 Storm Sewer Fund Machinery & Equipment $ 185,000 $ 2,855,034 $ 176,200 125 CITY OF STILLWATER, MINNESOTA G G z r 1 � r 0 H �� 4 _ o Financing FINANCING: Bonded GO Capital Outlay (2009 Bond Issue): General Fund 714,300 St Croix Valley Recreation Center Fund 417,900 Library Fund 63,500 Parks Fund 222,500 Total GO Capital Outlay (2009 Bond Issue) 1,418,200 Bonded GO Capital Outlay (2008 Bond Issue): General Fund 190,800 St Croix Valley Recreation Center Fund 35,600 Parks Fund 21,300 Total GO Capital Outlay (2008 Bond Issue) 247,700 Bonded GO Capital Outlay (2007 Bond Issue): General Fund 121,300 Parks Fund 1,300 Total GO Capital Outlay (2007 Bond Issue) 122,600 Bonded GO Capital Outlay (2006 Bond Issue): Parks Fund 8,900 Total GO Capital Outlay (2006 Bond Issue) 8,900 Bonded GO Capital Outlay (2005 Bond Issue): General Fund 18,500 Total GO Capital Outlay (2005 Bond Issue) 18,500 Total Bonded Capital Outlay 1,815,900 Non - Bonded Capital Outlay Sanitary Sewer Fund 854,134 Storm Sewer Fund 185,000 Total Non - Bonded Capital Outlay: 1,039,134 TOTAL BONDED AND NON - BONDED CAPITAL OUTLAY $ 2,855,034 126 CITY OF STILLWATER, MINNESOTA `HE BEAU,,/ 2009 RESERVES BEAUfJa v "VYS . 63 M16 � Reserves) A3h�'a The City has set aside Capital reserves which have been used mainly for the City's share of a major project. These funds come mainly from the early retirement of debt where there is no future commitment of these funds and unexpected income where, again, there is no future commitment of these funds. Committed and expected use of those funds are as follows: Balance of Capital Reserves as of 12131107: 2008 Commitments approved and in progress: 2007 Street Improvement Project 2007 Sidewalk Rehabilitation Project 2008 Street Improvement Project 2008 Sidewalk Rehabilitation Project Driving Park Ravine Project (part of the Lily Lake Parking Lot project) 2009 Expected Future Commitments (from 2009 -2013 CIP): 2009 Street Improvement Project 2009 Sidewalk Rehabilitation Project Trail Connection 2010 Expected Future Commitments (from 2009 -2013 CIP): 2010 Street Improvement Project 2010 Sidewalk Rehabilitation Project TH 36 Improvements /Bridge Project 2011 Expected Future Commitments (from 2009 -2013 CIP): 2011 Street Improvement Project 2011 Sidewalk Rehabilitation Project 2012 Expected Future Commitments (from 2009 -2013 CIP): 2012 Street Improvement Project 2012 Sidewalk Rehabilitation Project 2013 Expected Future Commitments (from 2009 -2013 CIP): 2013 Street Improvement Project 2013 Sidewalk Rehabilitation Project $ 8,079,566 (724,671) (20,087) (715,300) (24,676) (37,000) (490,510) (25,000) (62,500) (570,780) (25,000) (50,000) (816,858) (25,000) (911,794) (25,000) (957,384) (25,000) Expected Balance less approved and future commitments 2,573,006 Less Capital Reserve amount be be retained* (2,000,000) Expected Available Balance as of 12131113: $ 573,006 *Recommended amount to be retained to cover any significant unforseen projects /expenditures. 127 CITY OF STILLWATER, MINNESOTA `HE BEAU,,/ 2009 RESERVES BEAUfJa v /S 83 83 r6 (Bond Preceeds) A3h�'a The City funds its capital purchases with capital outlay bond proceeds which are issued annually and repaid through the debt service tax levy. The City's policy is to maintain a level debt service (bond principal and interest). This level debt service, in turn, provides for a level debt service levy. As part of the City's planning process, the City's policy is to budget and fund (using capital outlay bond proceeds) for larger projects over multiple years to reduce the impact on the bond issuance for any given budget year. Below is a list of capital projects /funds that already have been budgeted and bonded for, and that have been set aside (reserved) for future purchase (beyond 2009): *Projects that also have funding included in the 2009 Capital Outlay. See pages 123 -125 128 EXPECTED BUDGET AMOUNT YEAR OF PROJECT DESCRIPTION YEAR IN RESERVES FUNDING SOURCE FUND PURCHASE Lowell Park Improvement 2001 $180,000 2001 CO Bonds 423 2010 Lowell Park Improvement 2002 $175,000 2002 CO Bonds 423 2010 Lowell Park Improvement 2003 $165,000 2003 CO Bonds 420 2010 Fire Engine* 2007 $75,000 2007 CO Bonds 407 2010 Fire Engine* 2008 $100,000 2008 CO Bonds 408 2010 Pedestrian Plaza 2005 $375,000 2005 CO Bonds 405 2011 Refrigeration Retrofit* 2008 $60,000 2008 CO Bonds 408 2010 Soccer Field Turf* 2006 $60,000 2006 CO Bonds 416 2010 Soccer Field Turf* 2007 $60,000 2007 CO Bonds 407 2010 Soccer Field Turf* 2008 $60,000 2008 CO Bonds 408 2010 *Projects that also have funding included in the 2009 Capital Outlay. See pages 123 -125 128 CITY OF STILLWATER, MINNESOTA ong SEA& ,,, I I ' his aan�� Fund INTERFUND TRANSFERS General Operating Transfers 100 General Fund 200 Special Events Fund 230 Library Fund 240 Park Fund 263 DARE Fund Debt Service Transfers 202 St Croix Valley Rec Center 381 $2,135,000 GO Sports Facility, Series 2000D 385 $2,715,000 GO Sports Center, Series 2005C 420 2003 Bond Proceeds 303 $200,000 CO GO Bonds, Series 2003HS 451 Permanent Improvement Fund 390 Program Loans 464 TI District #4 374 $3,435,000 GO Tax Increment, Series 2003B 385 $2,715,000 GO Sports Center, Series 2005C 470 TI District #10 370 $5300,000 GO Tax Increment, Series 2008B Other Transfers 700 Sewer Fund 705 Storm Sewer Fund 451 Permanent Improvement Fund Bond Proceed Transfers 409 2009 Capital Outlay 408 2008 Capital Outlay 407 2007 Capital Outlay 416 2006 Capital Outlay 405 2005 Capital Outlay 100 General Fund 202 St Croix Valley Recreation Center Fund 230 Library Fund 240 Park Fund 129 TRANSFERS TRANSFERS IN OUT $ 1,906,760 $ 32,500 1,126,193 745,567 2,500 $ 457,518 $ 187,800 269,718 $ 20,600 $ 20,600 $ 195,000 $ 195,000 $ 474,079 $ 399,079 75,000 $ 443,095 $ 443,095 $ 40,000 100,000 $ 140,000 $ 1,418,200 247,700 122,600 8,900 18,500 $ 1,044,900 453,500 63,500 254,000 THIS PAGE INTENTIALLY LEFT BLANK ('ITV Q1: CTII I WATER MIr\Ir\IFCr1TA 1�'E BEgUrfF 1�F BE po',,I I 1 o i 1 ' 1 �����s. a DEPARTMENT /Position Title FTE DEPARTMENT /Position Title FTE GENERALFUND General Government Public Safety (Con't) Mayor and City Council Fire Mayor* 1.00 Fire Chief 1.00 Councilmembers* 4.00 Deputy Fire Chief 1.00 Total Mayor and City Council 5.00 Fire Captain 3.00 Firefighter- Engineer 4.00 MIS Secretary /Dispatcher 1 0.50 MIS Specialist 1.00 Total Fire 9.50 PC Technician 0.80 Total MIS 1.80 Building Inspection Building Official 1.00 Finance Building Inspector 1.00 Finance Director 1.00 Secretary 0.50 Accountant 1.00 Total Building Inspection 2.50 Senior Account Clerk 1.50 Payroll /HR Technician 1.00 Total Public Safety 37.50 Total Finance 4.50 Public Works Administration Engineering City Administrator 1.00 City Engineer /Public Works Director 0.75 City Clerk 1.00 Assistant City Engineer 0.50 Secretary 1.90 Engineering Technician 111 1.60 Total Administration 3.90 Secretary 0.50 Total Engineering 3.35 Legal /City Attorney City Attorney* 1.00 Streets Total Legal /City Attorney 1.00 Assistant Public Works Super 0.50 Maintenance Worker IV 3.00 Community Development Maintenance Worker 111 3.25 Community Development Director 1.00 Chief Mechanic 1.00 Planner 11 1.00 Total Streets 7.75 Secretary 0.50 Total Community Development 2.50 Total Public Works 11.10 Total General Government 18.70 TOTAL GENERAL FUND 67.30 Public Safety Police Police Chief 1.00 Police Captain 1.00 Police Sergeant 4.00 Investigator 2.00 Police Officers 15.00 Community Service Officer 1.00 Secretary /Dispatcher 1 1.50 Total Police 25.50 131 *Part -time positions receiving full -time benefits. f ilhW AUil��d10R U► /Ardd!,MMI1\I\I=Lq-iltOil BEq BEpruPJF v N ry 2009 o h, ■� BENEFITED PERSONNEL a � o ��JNS a3n` }'NS.a3h �} DEPARTMENT /Position Title FTE DEPARTMENT /Position Title FTE LIBRARY FUND Library Operations Library Plant Library Director 1.00 Building Maintenance 1.00 Assistant Library Director 0.85 Janitor 0.63 Supervisory Librarian 1.65 Total Library Plant 1.63 Librarian 0.70 Librarian Associate 0.65 TOTAL LIBRARY FUND 10.93 PC Technician 0.20 Library Assistant II 0.50 Library Assistant 1 2.35 Secretary 1.00 Aide 0.40 Total Library Operations 9.30 PARKS FUND SANITARY SEWER FUND Ass't Public Works Superintendent 0.25 City Engineer /Public Works Director 0.25 Lead Worker 1.00 Assistant City Engineer 0.25 Maintenance Worker IV 3.00 Assistant Public Works Superintendent 0.25 Maintenance Worker 111 2.50 Lead Worker 1.00 Secretary 0.50 Maintenance Worker IV 2.00 TOTAL PARKS FUND 7.25 Senior Account Clerk 0.20 TOTAL SANITARY SEWER FUND 3.95 STORM SEWER FUND SIGNS & LIGHTING FUND Assistant City Engineer 0.25 Assistant Public Works Superintendent 0.25 Assistant Public Works Superintendent 0.25 Engineering Tech 111 0.15 Project Coordinator 0.50 Maintenance Worker IV 0.70 Engineering Tech 111 0.25 Senior Account Clerk 0.15 Maintenance Worker IV 1.30 TOTAL SIGNS & LIGHTING FUND 1.25 Maintenance Worker 111 0.25 Senior Account Clerk 0.15 TOTAL STORM SEWER FUND 2.95 PARKING Community Service Officer Secretary TOTAL PARKING FUND GRAND TOTAL 1.00 0.10 1.10 94.73 132 *Part -time positions receiving full -time benefits. THIS PAGE INTENTIALLY LEFT BLANK CITY OF STILLWATER, MINNESOTA ��� BEAITri: 4�E B €AUTi.�- 2 r GLOSSARY OFTERMS N1s • s3 n�� �'�s a3nts Adopted Budget The financial plan of revenues and expenditures for a fiscal year as adopted by the City Council. Appropriation An authorization made by the legislative body of a government, which permits officials to incur obligations against and to make expenditures of governmental resources. Appropriations are usually made for fixed amounts and are typically granted for a one - year period. Department An organizational unit of the City that manages an operation of related operations within a functional area. Balanced Budget A budget in which planned funds equal planned expenditures. Bond A written promise to pay (debt) a specified sum of money (principal or face value) at a specific future date (maturity date) along with periodic interest paid at a specified percentage of the principal (interest rate). Bonds are typically used for long -term debt. Bond Rating A rating from a schedule of grades indicating the probability of timely repayment of principal and interest on bonds issued by the rating entity (the City). Bonded Outstanding debt by issuance of bonds, which are repaid with property taxes, special Indebtedness assessments, tax increment, or other revenue. Budget A financial plan that presents proposed expenditures (both operating and capital) for a fiscal year and estimates of revenue to finance those expenditures. Capital Assets Assets of the City (buildings, vehicles, land, infrastructure) with an expected life of more than two years and a unit cost of $1,000 and greater. Capital Assets are sometimes called fixed assets. Capital A 5 -year plan that identifies priorities and a timeframe for undertaking capital projects Improvement Plan and provides a financing plan for those projects. (CIP) Capital Outlay A level of budgetary appropriations that include expenses for the addition of capital assets such as land, building, machinery & equipment. Certified Property Total tax levy of a jurisdiction which is certified to the County. Tax Levy Charges for Consists of a wide variety of fees for services charged by City agencies. Services Class Rates The percent of market value set by state law that establishes the property's tax capacity subject to the property tax. 135 CITY OF STILLWATER, MINNESOTA ��E BFAUTT� GLOSSARY OFTERMS mq�, N Contingency An appropriation of funds to cover unforeseen events that occur during the fiscal year. Contingency appropriations for the City of Stillwater are found under Mayor & City Council and the Unallocated departments of the General Fund. Culture and For reporting purposes only, this program category are expenditures related to cultural Recreation and recreational activities maintained by the city for the benefit of residents and visitors. They include, but are not limited to Special Events, St Croix Valley Recreation Center, Library, and Parks. Date Due The final date that the amount due can be paid before late fees begin to incur. Debt Limit The maximum amount of gross or net debt that is legally permitted. Debt Margin The amount of available debt that be issued by a governmental unit before reaching its debt limit. Debt Service Payment of interest and repayment of principal to holders of a government's debt instruments. Deferred Payment postponed until a future time, by resolution of a taxing authority. Deficit The excess of an entity's liabilities over its assets, or the excess of expenditures or expenses over revenues during a single accounting period. Department Basic organizational unit of government responsible for carrying out related functions. Depreciation The systematic allocation of the cost of an asset over its useful life. For the City of Stillwater, depreciation is only expensed in it's enterprise funds (Sanitary Sewer, Storm Sewer, Signs & Lighting. and Parking) Estimated Market An assessor's estimate of what property would be worth on the open market if sold. The Value market value is set on Jan. 2 of the year before taxes are payable. Equalization The process undertaken by different government bodies to ensure that all property under its jurisdiction is equitably assessed in terms of uniformity and consistency. Washington County holds a "Board of Review" during the month of May. Fines & Forfeits Receipts from penalties imposed for violation of laws or regulations, or neglect of duty. Fiscal Disparities Cities in the seven - county (Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, Washington) metropolitan area and in the Taconite Area (portions of St. Louis, Itasca, Crow Wing, and Aitkin counties, and all of Lake and Cook counties) participate in a program to share property tax base known as the "fiscal disparities program." The metropolitan -area program began in 1975 while the program for the Taconite Area began in 1998. Each year, 40 percent of the growth in commercial, industrial, and public - utility tax capacity in each city since the base year of 1971 for the metro and 1995 for the Taconite Area is contributed to a shared pool. Participating cities receive a tax capacity distribution from this pool that is determined by comparing each city's market value per capita to the average market value per capita. Each city's distribution levy is generated by applying the local tax rate to the distribution tax capacity. 136 CITY OF STILLWATER, MINNESOTA ��E BFAUTi.� , B €AUTT�. 2 Gr 2 Gr N, o GLOSSARY , • o Fiscal Disparities The tax capacity contributed to the Metropolitan and Iron Range fiscal disparities Tax Capacity programs. Cities in Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, Washington, Contribution Lake, and Cook counties and portions of St. Louis, Itasca, Crow Wing, Aitkin, and Koochiching counties are affected by these programs. Fiscal Disparity The tax capacity received from the fiscal disparities programs. Only cities located within Distribution the Twin Cities metropolitan area and the Taconite Relief Area are affected by these programs. Fiscal Year Any period of 12 consecutive moths designated as the budget year (or financial reporting year). The City of Stillwater budgets on an annual basis with the fiscal year beginning on January 1 and ending on December 31. Franchise Fees Fee imposed on local sales of public utility services which in turn grants "blanket' access to City right -a -way to install /repair public utility services. The City of Stillwater imposes a franchise fee on gas and electric utility services. Full -Time A unit for measuring staffing levels equal to one position working 40 hours per week for Equivalent (FTE) an entire year (2,080 hours per year). Fund An independent fiscal accounting entity with a self - balancing set of accounts recording cash and for other financial resources, together with all related liabilities and residual or equities, which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitations. Full Faith and A pledge of the general taxing power of the City to repay debt obligations. Credit Fund Balance The cumulative excess of revenues over expenditures in a fund at the end of a fiscal year for governmental funds. GAAP (General Conventions, rules and procedures that serve as the norm for the fair presentation of Accepted financial statements. Accounting Principles) General For reporting purposes only, this program category refers to those expenditures that are Government related to the programs and services that are associated with general centralized City functions. They include, but are not limited to, Administration, Legal, Finance, Elections, Community Development, and City Council. Homestead For property tax purposes, this classification is a tax benefit granted to property owners or qualifying relatives who are Minnesota residents and who own and occupy their homes as their primary places of residence. Interest Earnings Used to describe all revenues received in a period from investment earnings and penalties & interest imposed on delinquent property taxes and special assessments. 137 CITY OF STILLWATER, MINNESOTA ��� BEAITri: 4�E B €AUTi.�_ r GLOSSARY OFTERMS �J, 'b3!1 Interfund Flows of assets (such as cash or goods) between funds without equivalent flows of Transfers assets in return and without requirement for repayment. Intergovernmental Revenues from other governments in the form of grants, entitlements or shared Revenue revenues. Does not include charges for services provided by a city fund to another Legal Description This may be an abbreviated method of geographically identifying a parcel of land for tax purposes. The county recorder maintains the recorded legal description, which is acceptable in a court of law. Levy To impose taxes, special assessments, or service charges for the support of governmental activities. Levy Limit The maximum amount which is permitted to be levied by a taxing jurisdiction as established by Minnesota Statutes. For budget years 2009, 2010 and 2011, levy limits are in effect for City's with a population of over 5,000. Licenses and Revenues derived from the issuance of local licenses and permits including liquor and Permits occupational licenses, building permits, and other miscellaneous permits. Local Government An intergovernmental revenue from the State of Minnesota and recorded as LGA in the Aid (LGA) revenue section of the General Fund. The amount of Local Government Aid given to a particular City is based on a formula approved by the State Legislature. Components of the formula include (but not limited to) vehicle accidents, population, housing units, etc. This aid originally was designed to provide tax relief and equalization among cities. During the 2008 (for budget year 2009) legislative session, the distribution formula changed yet again. LGA payments are made in two equal installments on or around July 21 and December 26 of each year. Local Tax Rate The rate used to compute taxes for each parcel of property. Local tax rate is computed by dividing the certified levy (after reduction for fiscal disparities distribution levy and disparity reduction) by the taxable tax capacity. Market Value A State run program designed to provide state -paid property tax relief to owners of Homestead Credit certain qualified homestead property. Qualifying homeowners do not have to apply for (MVHC) this credit -it is automatically applied to the owner's property taxes. The State then reimburses the City for the value of the credit. MVHC payments are disbursed to Cities on or around Oct 31 and Dec 26. Miscellaneous Revenues not properly classified as taxes, licenses and permits, intergovernmental Revenues revenues, charges for services, or fines and forfeits. 138 CITY OF STILLWATER, MINNESOTA a;2E BE+M1IIT /r. 4,�ti BEAUTif- G! $ �� GLOSSARY OF TERMS �JNEs 83 ��J, '3!I Municipal State The Minnesota Constitution requires that state gasoline taxes and motor vehicle Aid registration fees provide funding for certain city, county and state roads. These revenues are distributed through the highway user distribution fund. This fund is distributed by the Department of Transportation for state trunk highways and for certain county and city roads through the county state highway (CSAH) and municipal state aid (MSA) programs. Twenty -nine percent of the fund is dedicated for certain county roads and highways. Nine percent is dedicated to cities with populations of over 5,000. The remaining 62 percent is dedicated to State trunk highway system. Certain construction standards must be adhered to before a rood can be designated as an city MSA street. The City of Stillwater does have some roads within the city limits designated as MSA streets. This revenue sources is recorded in the revenue section of the General Fund. Other Financing Increase in current financial resources that is reported separately from revenues to avoid Sources distorting revenues trends. GAAP provide for the use of the other financing sources category in five specific instances: (1) Issuance of Debt; (2) Interfund transfers; (3) Proceeds of the sale of capital assets; (4) Insurance Proceeds; and (5) Payments on demand bonds. Other Financing Decrease in current financial resources that is reported separately from expenditures to Uses avoid distorting expenditure trends. GAAP provide for the use of other financing uses category in four specific instances: (1) Issuance Discounts on long -term debt; (2) Refunding transactions; (3) Interfund Transfers; and (4) Reclassification of demand Parcel Number A unique number used as the identifier of each parcel. It is sometimes referred to as the parcel identification number (PIN) and a format as follows (x being a number): xx.xxx.xx.xx.xxxx. PERA Public Employees Retirement Association of Minnesota. Established in 1931, PERA administers three statewide retirement plans providing defined benefit plan coverage to employees of local governments and school districts, and one statewide retirement plan providing defined contribution (DCP) coverage to elected officials and medical personnel. All four retirement plans are qualified retirement plans under Section 401(a) of the Internal Revenue Code. Personnel A level of budgetary appropriations that include expenses for wages, employee benefits Services and required employment taxes. Program A group of related activities performed by one or more organizations units for the purpose of accomplishing a function for which the City is responsible (General Government, Public Safety, Culture and Recreation etc.). Property Class The statutory classification assigned to each parcel of property based on the use of the property. For example, owner - occupied residential property is classified as homestead. Property Tax In general, a tax levied on any kind of property; that is, real, personal, or a mobile /manufactured home. The amount of the tax is dependent on the value and property tax classification of the property. 139 CITY OF STILLWATER, MINNESOTA a;2E BE+M1IIT /r. 4,�ti BEAUTif- G! $ �� GLOSSARY OF TERMS �JNEs 8 ��JIS a3nt�� Property Tax Levy The tax imposed by a local unit of government. The tax is established on or around Dec. 28 of the year preceding the year the levy will be paid by taxpayers. For the City of Stillwater, the tax levy consists of a General Tax Levy (funds used for basic operations of the City) and a Debt Service Levy (funds needed for the repayment of certain bond issues) Property Taxes Used to describe all revenues received in a period from current taxes and delinquent taxes. Property taxes are levied on both real and personal property according to the property's valuation and tax rate. Public Safety For reporting purpose only, this program category are expenditures related to protection of persons and property. They include, but not limited to, Police, Fire, Civil Defense, and Building Inspections. Public Employee All full -time and certain part -time employees of the City of Stillwater are covered by Retirement defined benefit pension plans administered by the Public Employees Retirement Association Association of Minnesota (PERA). PERA administers the Public Employees Retirement (PERA) Fund (PERF) and the Public Employees Police and Fire Fund (PEPFF) which are cost - sharing, multiple - employer retirement plans. This plan is established and administered in accordance with Minnesota Statutes, Chapter 353 and 356. PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan members are covered by Social Security and Basic Plan members are not. All new members must participate in the Coordinated Plan. All police officers, firefighters and peace officers who qualify for membership by statute are covered by the PEPFF. Public Works For reporting purposes only, this program category are expenditures related to the 140 maintenance and enhancement of the City's infrastructure. They include, but are not limited to, Engineering and Streets. Some of the City's enterprise funds (such as Sanitary Sewer, Storm Sewer and Signs & Lighting) along with the parks department fall under the City departmental organizational chart as public works. For reporting purposes, these expenditures /expenses are not categorized as public works Reserve An account used for recording a portion of the fund balance which must be segregated for some future use and which is, therefore, not available for further appropriation or expenditure. Resolution A special or temporary order requiring less legal formality than an ordinance or statute of a legislative body. Services & A level of budgetary appropriations which include expenses for outside professional Charges services, advertising, insurance etc. Special A levy made against certain properties to defray part or all of the cost of a specific Assessment improvement or service which is presumed to be of general benefit. Funds are collected by the County with other property taxes and then disbursed to the local government. Special Principal amount due to pay off the assessment in full. Assessment Balance Due 140 CITY OF STILLWATER, MINNESOTA ��E BFAUTT� GLOSSARY OFTERMS Hq�, N Supplies A level of budgetary appropriations which include expenses for commodities that are used. e.g. office supplies, repair and maintenance supplies etc. Tax Capacity The valuation of property based on market value and statutory class rates. The property tax for each parcel is based on its tax capacity. Tax Capacity Rate Tax rate applied to the tax capacity to generate property tax revenue. The rate is obtained by dividing the property tax levy (of the City) by the total (of the City) tax Tax Roll The official list of each taxpayer subject to a property tax, together with the amount of the assessment and the amount of taxes due. It is also known as the tax book that lists the names of the owners or those taxpayers that receive the tax statement. Tax Increment A district created by local governments under State of Minnesota Statues whereby public District improvement expenditures within the district are financed by the tax levy on the incremental increase in property values. Taxes A mandatory contribution of money collected by the government, according to law, for the general support of the government and for the maintenance of public services, whether federal, state, or local. Taxable Market This is the value of the parcel that the taxes are actually based on (after all reductions, Value limitations, exemptions and deferrals). This value along with the class rate and the budgets of the local governments the parcel is located in, determines the amount of property taxes owed. Total Tax Capacity The amount computed by first totaling the tax capacities of all parcels of property within a city. Adjustments for fiscal disparities, tax increment and a portion of the power line value are made to this total since not all tax capacity is available for general tax Truth -in- Taxation The "taxation and notification law" requires local governments to set estimated levies, inform taxpayers about the impacts, and hold a separate hearing to take taxpayer input. Truth -in- Taxation A notice mailed to property owners in November showing what the assessed value of the Notice property will be for the following year and giving a preliminary estimate of the property tax amount for the following year. The amount is based on preliminary levies submitted by Anoka County, your city or township, your school district, and other taxing authorities. Dates and times are given for upcoming public meetings with all those bodies at which objections to the levy amounts may be expressed. This notice does not include amounts for waste management fees, special assessments, or school district referenda subsequently approved. Waste A charge levied against all improved County properties. Revenues from which are used Management Fee to protect our public health, land, air and water through waste -to- energy conversion, extensive recycling efforts, household hazardous waste collection, yard waste composting, public information and waste reduction. 141 CITY OF STILLWATER, MINNESOTA aFa�l�� REERQ r AD , -4- N�S -a3n'a Nis -a3r'r t a� Q- ��•• O V` j} C:�) Q) 5,y�iP 'toms dN j Lao Y d Is ILLS >o� x w ' w ' w s N'3ntlN3ao 4 1S 4 ' -N WWH 3 r c 16g 13121HtlH a '1S a w 3; d aHl is i�aa3 s 3001H y 3 '-LS # N is a 'is YM -nim ,S r 30aw '} is 3 1i33Ha N s A 5; ; ! 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