The URL can be used to link to this page

Home My WebLink About2008 Budget Book <9 CITY OF STILLWATER, MINNESOTA <9 216 North 4th Street Stillwater, MN 55082 Phone: 651.430.8800 Web Address: www.cLstillwater.mn.us PREPARED BY THE FINANCE DEPARTMENT 2008 BUDGET CITY OF STillWATER, MINNESOTA (9 T ABLE OF CONTENTS (9 2008 BUDGET I. INTRODUCTION City Officials. . ..... . . . . . . . . . . . . . . . . . ... . . . . ..... . . . . . . . . . . . . . . . . . . . . .. . . . . . . . .... . . . . . . . . . . . . . . ... .. . .... . . 3 Mission Statement....................................................................................... 4 Organizational Chart.................................................................................... 5 Certified Levy............................................................................................. 6 Debt Service Levy Obligations......................................................................., 7 Budget Overview. . . . . . . . . . . . . . . . . . .... . . . ..... . . . . . . . . . . . . . . . . . . . . . .. . . . . . .... . . . . . . . . . . . . . . . ... . . . ... . . . 8-10 Property Tax Calculation.............. ... ................................ ................... ..... ...... 11-12 Trend Information: Total Certified Levy (past 10 years). .. ............ .. .. .. .. .. .. .. .. .. .. .... ..... .. .. .. .. .. ..... ... 13 City Tax Rate (past 10 years). .. ..... .. .. .. . .. .. .. .. .. .. ........ ...... .. .. .. .. .. .. .. .... .. .. .. .. .. . 14 Local Govern ment Aid & General Tax Levy (past 1 0 years).... .. .. .. .. .. . .. .. . .. .. .. .. .. . 15 Operating Revenues (past 10 years)............................................................. 16 Operating Expenditures (past 1 0 years).. .. .. . .. .. .. .. .. .. .. .. .. .. .... .. .. ......... .. .. .. .. .. .. . 17 2008 Operating Revenues.................. ...... ........................ .................. ...... ..... 18 2008 Operating Expenditures............... ..... ........................... .... ............. ...... ... 19 II. BUDGET SCHEDULES A. GENERAL FUND General Fund Summary............. ........ ........................ .................. .......... 24-25 Revenues. . . . . . . . . . . . . . . . . ............ . . . . . . . . . . . . . . . . . . . ....... ..... . . . . . . . . . . .. . . . . . ... . . . . . . . . . . . . 27 Expenditures: Mayor and Council............................................................................., 28-29 Elections.......................................................................................... 30-31 MIS Support Services..... ........................ ....... ..................... ................, 32-33 Finance............................................................................................ 34-35 Administration................................................................................... 36-37 Legal/City Attorney. . . . . ...... .... . . . . . . . . . . . . . . . . . . . . . . ..... . ...... . . . . . . . . . . . . . . . . .. . . . . . .. . . . 38-39 Plant/City Hall.................................................................................... 40-41 Community Development..................................................................... 42-43 Police.............................................................................................. 44-45 Fire... . . . . . . . . . . . . . . . . . . . .... . . . .... . . . . . . . . . . . . . . . . . . . . . ...... ...... . . . . . . . . . . . . . . . ..... . . . . . .. . . . . 46-47 Inspections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48-49 Civil Defense..................................................................................... 50-51 Engineering......................................................................................, 52-53 Streets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54-55 Unallocated....................................................................................... 56-57 B. SPECIAL REVENUE FUNDS Special Revenue Funds Summary............................................................ 60-61 Special Events..................................................................................... 62-63 St Croix Valley Rec Center...................................................................... 64-65 Library................................................................................................ 66-67 CITY OF STILLWATER, MINNESOTA (9 T ABLE OF CONTENTS (Continued) B. SPECIAL REVENUE FUNDS (CON'T) Parks................................................................................................. , Washington County Recycling Grant.................. ....... .................... ...... ...... DARE................................................................................................. C. DEBT SERVICE FUNDS Debt Service Funds Summary................................................................. GO Capital Outlay Bonds........................................................................ GO Improvement Bonds........... ................................. .................... ..... .... GO Tax Increment Financing Bonds......................................................... GO Revenue Bonds.. ........ ........................ ......... ..................... .............. Other Long-Term Debt........................................................................... D. CAPITAL PROJECT FUNDS Capital Project Funds Summary............................................................... Tax Increment Financing District #1 .. .. ..... .. .. .. .. .. .. .. .. .. .. .... .. ... .. .. .. .. .. ....... ... Tax Increment Financing District #4.......................................................... Tax Increment Financing District #6.......................................................... Tax Increment Financing District #8............................. ....... ............ ....... ... Tax Increment Financing District #9.......................................................... Tax Increment Financing District #10............................ ..................... .... ... (9 68-69 70-71 72-73 76-77 78-79 80-81 82-83 84-85 86-87 91 92-93 94-95 96-97 98-99 100-101 102-103 E. ENTERPRISE FUNDS Enterprise Funds Summary........................... ........ ..................... ....... ...... 106-107 Sanitary Sewer. ........................... .... ... ......................... ..... .................... 108-109 Storm Sewer............ ......... .......................... ....... ...................... ...... ...... 110-111 Signs & Lighting.......................... ...... .......................... .... ....................., 112-113 Parking. . . . ..... . . .. ... . . . . . . . . . . . . . . . . . . . . . . . .. . ..... .. . . . . . . . . . . . . . . . . . . . . . ..... .... .. . . . . . . . . . . . . .. 114-115 III. OTHER SCHEDULES Capital Outlay............................................................................................. 119-122 Reserves................................................................................................... 123 Interfund Transfers............... ...... .................................. ..................... .......... 125 Benefited Personnel...................................................................................., 127-128 INTRODUCTION CITY OF STILLWATER, MINNESOTA <9 CITY OFFICIALS <9 January 1, 2008 ELECTED OFFICIALS Mayor Ken Harycki Term Expires: January 2011 Council member's Ward 1 Robert Gag Term Expires: January 2011 Ward 2 Adam Nyberg Term Expires: January 2009 Ward 3 Wally Milbrandt Term Expires: January 2009 Ward 4 Mike Polehna Term Expires: January 2011 APPOINTED OFFICIALS Larry D. Hansen, City Administrator/Treasurer David T. Magnuson, City Attorney Sharon Harrison, Finance Director John Gannaway, Police Chief Stuart Glaser, Fire Chief Shawn Sanders, Public Works Director/City Engineer Bill Turnblad, Community Development Director Lynne Bertalmio, Library Director 3 <9 CITY OF STILLWATER, MINNESOTA MISSION STATEMENT To provide the community with a quality living environment and quality public services and facilities while protecting cultural, historical and natural resources through fair and open government, careful planning, effective management and efficient fiscal policy. Adopted by the City Council in 1995 4 (9 1<91 CITY OF STillWATER, MINNESOTA 1<91 ORGANIZATIONAL CHART CITIZENS OF STILLWATER CITY COUNCIL I I BOARDS AND CITY COMMISSIONS ATTORNEY I LIBRARY CITY ADMINISTRATOR! TREASURER I I I I I ADMINISTRATION COMMUNITY FINANCE FIRE POLICE DEVELOPMENT I I I PLANT/CITY HALL ST CROIX VALLEY CIVIL DEFENSE BUILDING PUBLIC RECREATION I INSPECTIONS WORKS CENTER I ELECTIONS I DARE I I I I ENGINEERING STREET PARKS MIS PARKING I I WASHINGTON CO SANITARY SEWER STORM SEWER SIGNS & LIGHTING RECYCLING GRANT 5 1<91 CITY OF STILLWATER, MINNESOTA 2008 CERTIFIED LEVY 1<91 Pursuant to Resolution 2007-251, on December 18, 2007 the City Council adopted the final certified tax levy of certified tax levy of $9,967,967 for taxes collected in the year 2008. This levy consists of the General Operating Levy and the Debt Service Levy. GENERAL OPERATING LEVY The General Operating Levy is levied against all of the taxable properties of the City and is a major funding source for general City operations. The General Operating Levy for taxes collected in the 2008 is $6,775,809 DEBT SERVICE LEVY The Debt Service Levy is levied against all of the taxable properties of the City and provides funding for those bond issues requiring property tax support. The Debt Service Levy for taxes collected in the year 2008 is $3,192,158 and consists of the following Debt Service Obligations: FUND # 304 305 307 315 316 320 323 324 328 340 308 CURRENT REQUIRED LEVY AMOUNT Existinq Debt G.O. Capital Outlay 2004B $ 105,672 G.O. Capital Outlay 2005A 225,934 G. O. Capital Outlay 2007 A 197,433 G.O. Capital Outlay 2005B (Refunding) 276,468 G.O. Capital Outlay 2006A 579,290 G.O. Capital Outlay 2003A 201,718 G.O. Capital Outlay 2002A 808,035 G.O. Capital Outlay 2000C 110,460 G.O. Capital Outlay 1998B 169,701 G.O. Improvement Bonds 2004A 297,447 Subtotal $ 2,972,158 New Debt G.O. Capital Outlay 2008 220,000 TOTAL $ 3,192,158 DEBT SERVICE LEVIES CANCELLED The following debt service levy's were cancelled due to sufficient funding already available: 303 G.O. Capital Outlay 20003HS $ 34,020 321 G.O. Capital Outlay 2005MZ 91,254 381 G.O. Sport Facility Revenue 2000D 187,722 385 G.O. Sports Center 2005C 341,447 6 CITY OF STILLWATER, MINNESOTA <9 LEVY OBLIGATIONS <9 Debt Service Levy Obligations $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 ~<o ~OJ ,,<:) ,," ,,'1.- ,,":> ~ ,,~ "co ~ ,,<0 "OJ r6> a," a,'1.- W n,b' ~ ~ ~ r6> r6> r6> r6> r6> r6> r6> r6> r6> r6> r6> r6> r6> r6> r6> r6> Budget Year D Capital Outlay Bonds . Revenue Bonds D Improvement Bonds The above graph shows the amount of debt service required to be levied for each budget year beginning with 2008. The amount of levy can be reduced or "cancelled" if there are sufficient funds available to pay the required debt service. Capital Outlay Revenue Improvement Year Bonds Bonds Bonds Total 2008 $2,799,986 $529,169 $297,447 $3,626,602 2009 $2,579,429 $532,518 $299,829 $3,411,776 2010 $2,547,010 $529,711 $300,920 $3,377,641 2011 $2,323,109 $425,947 $295,832 $3,044,888 2012 $1,866,072 $424,271 $300,456 $2,590,799 2013 $1 ,623,117 $421,777 $298,696 $2,343,590 2014 $1,396,317 $429,069 $301,398 $2,126,784 2015 $1,186,320 $435,133 $303,109 $1,924,562 2016 $1,176,864 $439,924 $298,761 $1,915,549 2017 $1,160,627 $438,311 $0 $1,598,938 2018 $1,153,834 $188,797 $0 $1,342,631 2019 $1,024,469 $189,033 $0 $1,213,502 2020 $1,004,118 $0 $0 $1,004,118 2021 $714,522 $0 $0 $714,522 2022 $387,450 $0 $0 $387,450 2023 $389,970 $0 $0 $389,970 2024 $391,860 $0 $0 $391,860 2025 $393,120 $0 $0 $393,120 Note: The above levy amounts do not include amounts for any anticipated 2008 bond issues. 7 CITY OF STILLWATER, MINNESOTA (9 BUDGET OVERVIEW (9 General Description and Form of Government The City of Stillwater, incorporated in 1894, is a growing community located on the St Croix River in central Washington County, approximately 20 miles east of Minneapolis/St. Paul metropolitan area. Stillwater encompasses an area of approximately 4,891 acres serves a population of 17,929. The City of Stillwater operates under the "Home Rule Charter" form of government under the provisions of State of Minnesota Law. The Mayor is the president of the Council and together with the four-member City Council comprises the governing body of the City. The City Council is responsible, among other things, for passing ordinances, adopting the budget, appointing committees, and hiring a City Administrator. The City Administrator has the responsibility of carrying out the policies and ordinances of the City Council and of overseeing the day-to-day operations of the City. The Mayor is elected at-large and the Council Members are elected by Wards to serve four-year overlapping terms of office. The City provides a full range of municipal services. These services include: general government, public safety (police & fire), public works (streets & fleet), parks and recreation, public improvements, and providing and maintaining sanitary sewer, storm sewer, signs & lighting and parking infrastructure. Fund Accountino The accounts of the City are organized on the basis of funds, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures/expenses. Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. The budgeted funds of the City are grouped into two broad categories as follows: Governmental Funds - Governmental Funds are used to account for the "governmental-type" activities of the City (e.g. activities that receive a significant portion of their funding from property taxes, state aids, and various grants). The Governmental Funds budgeted for the City are the General Fund, Special Revenue Funds, Debt Service Funds, and Capital Project Funds. Proprietary Funds - Proprietary Funds are used to account for the "business-type" activities of the City (e.g. activities that receive significant portion of their funding through user charges). The Proprietary Funds budgeted by the City are the Enterprise Funds. Basis of Accountino and BudQetinQ The Governmental Funds are budgeted and accounted for on a modified accrual basis. Under this method, revenues are recognized when they are measurable and available. "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter (usually within 60 days after the end of the year) to pay liabilities of the current period. Expenditures are recognized when a transaction is expected to draw upon current spendable resources, rather than future resources. The Proprietary Funds are budgeted and accounted for on a full accrual basis. Under this method, revenues are recorded when earned and expenses are recorded at the time the liabilities are incurred. 8 <9 CITY OF STILLWATER, MINNESOTA BUDGET OVERVIEW <9 (Continued) Budoet Process Section 7.01 of the Stillwater City Charter sets forth the requirement that the City Administrator must prepare and submit an annual budget to the City Council which accurately reflects the financial needs for the City. The City Administrator is also required to enforce the provisions of the budget upon adoption. The budget is prepared on an annual basis and follows the calendar year, January 1st to December 31st. The City Administrator and City staff address the Council's concerns in the preparation of the budget and evaluate the financial costs of the implementation of these policies and include them in the budget where economically feasible. Finance Department begins budget process by preparing projected wages, benefits and insurance costs for the upcoming fiscal budget year. Budget worksheets are distributed to Department Heads/Division Supervisors for completion. The proposed budget calendar, the budget workshop meeting dates, and the date for the adoption of the proposed budget, tax levy and the setting of the truth-n-taxation hearing dates are considered and approved by Council. Completed budget worksheets are due to the Finance Department. The Finance Department assembles the preliminary (requested) budget information. The City Administrator reviews requested budget, meets with Department Heads to review budget requests, and makes recommendations regarding the budget. Finance Department makes adjustments and prepares City Administrator's preliminary proposed budget. August 3 City Administrator's preliminary proposed budget is distributed to the City Council for review. August 7,14 & 28 Council meets during a budget workshop session with the City Administrator and Department Heads to review the City Administrator's proposed budget. August 29 The Finance Department makes budget revisions and prepares the final proposed budget for Council adoption. September 4 Council adopts the proposed budget, the proposed tax levy and sets the Truth-n- Taxation hearing dates. 2007 May June 1 June 5 June 29 July 18 - August 1 August 2 Prior to September 15 November November 28 December 3 December 18 Prior to December 30 2008 Budoet Calendar: State Statutes require that the proposed budget, the proposed property tax levy and the Truth-n- Taxation hearing dates MUST BE certified to the County Auditor no later than September 15, 2006. The County to send out Truth-in-Taxation parcel specific notices based on the proposed budgeVlevy certified to the County Auditor prior to September 15. Notice of the Truth-in-Taxation public hearing date is published. City to hold the Truth-n- Taxation public hearing. City Council adopts final budget and final property tax levy. Finance Department certifies the final property tax levy and the final budget to the County Auditor. NOTE: Minnesota State Statutes require that a preliminary property tax levy resolution be certified to the County Auditor by September 15 of each year. Once the City adopts the proposed tax levy, the final tax levy can ONLY remain the same or be decreased, not increased. 9 CITY OF STILLWATER, MINNESOTA <9 (Continued) <9 BUDGET OVERVIEW Budoeted Funds The City of Stillwater prepares a budget for the General Fund, certain Special Revenue Funds (Special Events Fund, St. Croix Valley Recreation Center Fund, Library Fund, Parks Fund, DARE Fund and the Washington County Recycling Grant Fund), Debt Service Funds, certain Capital Project Funds (TIF Districts) and its Enterprise Funds, but only leqally adopts, by resolution, the budget for the General Fund and the budgets for the Special Revenue Funds. r Revenue Estimation Revenue estimation is a key component in preparing the City's annual budget. The general intent is make conservative and objective projections. The City's approach to estimating revenues is to consider each individual revenue sources' history of predictability, stability or volatility. The estimation methods used are a combination of trend analysis and forecasting from information provided by prior years actuals and City departments. Capital Improvement Prooram The City of Stillwater's Capital Improvement program is intended to provide the City Council and staff with a process for identifying and prioritizing capital projects and capital equipment purchases in order to coordinate the financing and timing of improvements, which maximizes the return to the public. The process enables the City to evaluate long-term cost and benefits of each projecUequipment and uses this information when preparing the annual budget. Property Tax Levy The City of Stillwater levies property taxes for its General Fund operations (General Tax Levy) and certain Debt Service obligations (Debt Service Tax Levy). See 2008 Certified Levy on page 6. The levies are allowed by State Statutes, and are collected from property owners by Washington County and distributed to the City in July, December, and January. Truth-in-Taxation Public Hearino Each year in November and early December, State Statutes require all counties, school districts, and cities with a population over 2,500 hold a public hearing to discuss the proposed budget and property tax levies. As part of this process, each property is sent by the County a Truth-in- Taxation notice, which shows the impacts of the proposed levies on their individual property. The public hearing is set up as a forum for citizens to come and discuss their views on the proposed budget and property tax levies with the public officials of each jurisdiction. Cities are exempt from this public hearing requirement if their property tax levy increase increased by a factor less than the inflation factor within the Levy Limit Law. The City of Stillwater 2008 proposed levy was not exempt from this requirement and held its public hearing on Monday, December 3, 2007 at 7:00 p.m. Questions Any questions regarding the content of the City's budget document can be discussed with the City Administrator or the Finance Director by contacting City Hall at (651) 430-8800. 10 CITY OF STILLWATER, MINNESOTA ~ \i\7 PROPERTY TAX CALCULATION HOW CITY PROPERTY TAXES ARE CALCULATED Step 1. Calculate the City's Property Tax Rate (9 Box 1 Box 4 Total Proposed City Budget City-Wide Assessor's Market Value - minus x times Box 2 All Non-Property Tax Revenues, eg: - State Aid, Fees, etc. Box 5 State Mandated Class Rates = equals = equals Box 3 Property Tax Revenue Needed (Levy)* - Less: Fiscal Disparity Contribution Box 6 divided by Total City-Wide Taxable "Tax Capacity" = equals Box 7 City's Property Tax Rate Boxes 1 - 3 calculates the City Tax Levy Boxes 4 - 6 calculates the City-Wide Taxable Tax Capacity City Tax Levy divided by Taxable Tax Capacity equals the City Tax Rate Calculation of Proposed Payable 2008 City Property Tax Rate: City Budget: Governmental Funds Budget Debt Service Budget ~ Total City Budget ~ Less Non-Property tax revenues Certified Levy Less Fiscal Disparity Contribution IBox 3 ICity Levy $ 15,408,498 3,192,158 18,600,656 8,632,689 9,967,967 909,059 9,058,908 $ $ $ City Taxable Tax Capacity City Tax Rate (Proposed) $ 18,888,149 47.961% 11 CITY OF STILLWATER, MINNESOTA Ir\ \!7 PROPERTY TAX CALCULATION <9 HOW CITY PROPERTY TAXES ARE CALCULATED (Con't) Step 2. Calculate Individual Parcel's City Property Tax Formula: Property's Net Tax Capacity x City Property Tax Rate = Property's City Property Tax Net Tax Capacity The Net Tax Capacity is calculated by multiplying the Taxable Market Value of the parcel by the appropriate assigned Class Rate of the parcel. - the Taxable Market Value (TMV) refers to the amount of value of the parcel that is used in calculating taxes. The TMV is determined by the Washington County Assessor's office. - the Class Rate is based on the assigned use or classification of the parcel. Class Rates are determined by the MN Legislature and are as follows: Property Class Taxable Market Value Residential Homestead First $500,000 of value Over $500,000 of value Residential Non-Homestead Single Unit First $500,000 of value Over $500,000 of value Market-rate Apartments Regular Commercial Industrial First $150,000 of value Over $150,000 of value Payable 2008 1.00% 1.25% 1.00% 1.25% 1.80% 1.50% 2.00% Actual City Property Tax Calculation* Taxable Market Value $100,000 $150,000 $250,000 $500,000 $750,000 Parcel Tax Capacity: First $500,000 @ 1.00% Over $500,000 @ 1.25% Total Tax Capacity: City Tax Rate City Property Tax 1,000 o 1,000 47.961 % $479.61 1,500 o 1,500 47.961% $719.42 2,500 o 2,500 47.961% $1,199.03 5,000 o 5,000 47.961% $2,398.05 5,000 3,125 8,125 47.961% $3,896.83 *Note: Property Tax Calculations do not include reduction for homestead credit. 12 co $10,000,000 $9,000,000 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 CITY OF STILLWATER, MINNESOTA TREND INFORMATION (9 (Past 1 0 Years) TOTAL CERTIFIED LEVY 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 I_ General Tax Levy - Debt Service Tax Levy I The Certified Levy consists of the General Tax Levy (General Fund operations) and the Debt Service Levy (Debt Service obligations). GENERAL DEBT TOTAL TAX SERVICE CERTIFIED Year LEVY LEVY LEVY 1999 $2,737,793 $1,499,592 $4,237,385 2000 $2,794,420 $1,520,689 $4,315,109 2001 $3,098,928 $1,601,657 $4,700,585 2002 $4,034,297 $1,890,540 $5,924,837 2003 $4,261,183 $2,342,774 $6,603,957 2004 $4,713,214 $2,583,083 $7,296,297 2005 $5,579,500 $2,811,379 $8,390,879 2006 $5,580,145 $3,305,610 $8,885,755 2007 $6,102,192 $3,284,439 $9,386,631 2008 $6,775,809 $3,192,158 $9,967,967 13 CITY OF STILLWATER, MINNESOTA (9 (Past 10 Years) (9 TREND INFORMATION CITY TAX RATE 10% 60% 50% 40% 30% 20% 0% 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 TOTAL FISCAL CITY-WIDE CITY CERTIFIED DISPARITY CITY TAXABLE TAX Year LEVY CONTRIBUTION* LEVY TAX CAPACITY RATE 1999 $4,237,385 $631,505 $3,605,880 $9,327,260 38.560% 2000 $4,315,109 $663,188 $3,651,921 $10,215,272 35.750% 2001 $4,700,585 $649,419 $4,051,166 $11,348,752 35.697% 2002** $5,924,837 $658,560 $5,266,277 $9,858,886 53.417% 2003 $6,603,957 $624,031 $5,979,926 $11,334,107 52.761% 2004 $7,296,297 $689,524 $6,606,773 $12,717,343 51.951 % 2005 $8,390,879 $751,237 $7,639,642 $14,797,188 51.629% 2006 $8,885,755 $794,406 $8,091,349 $16,431,705 49.243% 2007 $9,386,631 $819,600 $8,567,031 $18,432,325 46.4 78% 2008 $9,967,967 $909,059 $9,058,908 $18,888,149 47.961% The City Tax Rate is calculated by dividing the City Levy by the City-Wide Taxable Tax Capacity. * The Fiscal Disparity Contribution is the City's contribution to the Metropolitan Fiscal Disparities pool (property tax base sharing program) which in turn reduces the Total Certified Levy. ** The Property Tax Reform of 2001 changed the payable 2002 Class Rates which resulted in a reduction of Taxable Tax Capacity. 14 (9 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 CITY OF STILLWATER, MINNESOTA TREND INFORMATION (9 (Past 10 Years) LOCAL GOVERNMENT AID & GENERAL TAX LEVY $0 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 I_ Local Government Aid. General Tax Levy I Local General Government Tax Year Aid Levy 1999 $2,034,775 $2,737,793 2000 $2,128,009 $2,794,420 2001 $2,135,657 $3,098,928 2002 $1,400,432 $4,034,297 2003 $656,737 $4,261,183 2004 $656,737 $4,713,214 2005 $955,355 $5,579,500 2006 $911,838 $5,601,145 2007 $722,075 $6,102,192 2008 $455,942 $6,775,809 The Property Tax Reform Bill of 2001 shifted the tax burden directly to the property tax levy by reducing State Aids (LGA & HACA) to cities. The above graph shows the direct correlation between the reduction in State Aids and the increase in the General Tax Levy. 15 (9 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 CITY OF STILLWATER, MINNESOTA TREND INFORMATION G) (Past 10 Years) OPERATING REVENUES* $0 ~ (}V PJ"f OjOS " OIQO ~lQo (0<::' oo~ "?-~ R:> "f rf>\::) ~ (}V <;::7 R)<::5 'V ~ ~ '!o..V '!o..V "?-V "?-V ~" ~'1" '1,,<::5 '1,,<::5 ~ (}V ~"f R)\:::! C); ~ (}V ~"f R)\::) 'V ~ ~ "?-v ~~ '1,,<::5 ~ '!o..V "?-V ~ R)<::5 ~ 'V R)\:::! C); . Property Taxes . Franchise Fees . Charges for Services 0 Fines & Forfeits . Licenses/Permits o Miscellaneous . Intergovernmental * Includes the General Fund and budgeted Special Revenue funds. Excludes Capital Outlay bond proceeds and Interfund Transfers. 16 <9 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 I ~ (}.:s PJ'if ~OjOj CITY OF STILLWATER, MINNESOTA TREND INFORMATION (9 (Past 1 0 Years) OPERATING EXPENDITURES* ~ ~ 'roo...:s 'roo...:s ~v ~v ~\:\ ~ ~ rtS rtS 'roo..vflr- 000 ~00 ~v 0(;;'0 ~p~ r:::J\:\\o ~ ~~ :b'if 'l) r:::J\:\ ~c:::J 'l) ~ (}.:s a,'if r:::J\:\ 'l) ~ (}.:s r:,'if r:::J\:\ 'l) ~ 'roo...:s ~v ~~ rtS ~ (}.:s ~'if r:::J\:5 'l) 10 General Government. Public Safety. Public Works. Culture and Recreation I * Includes the General Fund and budgeted Special Revenue funds. Excludes Capital Outlay and Interfund Transfers. 17 CITY OF STILLWATER, MINNESOTA (9 2008 OPERATING REVENUES* (9 Fines & Forfeits 1% Miscellaneous 3% Intergovernmental 13% Revenue Tvpe Property Taxes Franchise Fees Licenses & Permits Intergovernmental Charges for Services Fines & Forfeits Miscellaneous Total: Property Taxes 58% Licenses & Permits 4% Amount $ 6,791,509 423,000 480,059 992,194 2,664,419 120,700 383,000 $ 11,854,881 * Includes the General Fund and budgeted Special Revenue funds. Excludes Capital Outlay bond proceeds and Interfund Transfers. 18 CITY OF STILLWATER, MINNESOTA (9 2008 OPERATING EXPENDITURES* (9 Culture & Recreation 27% Public Works 13% General (Government 25% Public Safety 35% Mayor & City Council $ 146,139 Engineering $ 377,971 Elections 41,009 Streets 1,125,331 MIS Support Services 176,390 Wash Co Recycling Grant 33,378 Finance 416,152 Public Works $ 1,536,680 Administration 598,265 Law/City Attorney 288,148 Special Events $ 87,500 Plant/City Hall 176,902 St Croix Valley Rec Center 1,206,095 Community Development 314,790 Library 1,100,075 Unallocated 711,966 Parks 747,645 General Government $ 2,869,761 Culture & Recreation $ 3,141,315 Police $ 2,674,345 Total Budgeted Expenditures $ 11,603,359 Fire 1,108,401 Inspection 256,996 Civil Defense 12,861 DARE 3,000 Public Safety $ 4,055,603 * Includes the General Fund and budgeted Special Revenues Funds Excludes Capital Outlay and Interfund Transfers 19 THIS PAGE INTENTIALLY LEFT BLANK BUDGET SCHEDULES THIS PAGE INTENTIALLY LEFT BLANK General Fund The General Fund is the general operating fund for the City. It is used to account for all financial resources except those required to be accounted for in another fund. CITY OF STILLWATER, MINNESOTA (9' .. - I .' . '.... GENERAL FUND /.r\ \17 FUNDING SOURCES FOR 2008 OPERATING EXPENDITURES Intergovernmental 9% Charges for F' & F rf 't S' Ines 0 el s ervlces 1 % 12% 0 Miscellaneous 2% Licenses & Permits 5% Franchise Fees 4% Property Taxes 67% 2008 OPERATING EXPENDITURES BY TYPE* Services and Charges 19% Miscellaneous 1% Supplies 5% Personnel Services 75% *Operating Expenditures excludes Capital Outlay and Transfers Out 24 CITY OF STILLWATER, MINNESOTA 1<91 GENERAL FUND 1<91 2007 2008 SUMMARY OF REVENUES 2006 AMENDED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Property Taxes $ 5,415,400 $ 6,122,892 $ 6,791,509 $ 668,617 Franchise Fees 415,143 410,000 423,000 13,000 Licenses & Permits 468,259 851,865 478,559 (373,306) Special Assessments 18,185 4,500 3,500 (1,000) Intergovernmental 1,622,217 1,214,449 958,816 (255,633) Charges for Services 1,121,169 1 ,231 ,284 1,213,502 (17,782) Fines & Forfeits 122,073 100,700 120,700 20,000 Miscellaneous 171,807 164,830 221,000 56,170 Revenue Totals $ 9,354,253 $ 10,100,520 $ 10,210,586 $ 110,066 EXPENDITURES: General Government Mayor & City Council $ 141,191 $ 149,856 $ 146,139 $ (3,717) Elections 40,578 15,347 41,009 25,662 MIS Support Services 181,087 247,437 265,390 17,953 Finance 382,065 420,097 420,652 555 Administration 558,558 613,190 632,865 19,675 Legal/City Attorney 271,506 285,401 288,148 2,747 Plant/City Hall 266,305 328,184 276,902 (51,282) Community Development 311,861 363,990 322,890 (41,100) Unallocated 603,501 652,751 711,966 59,215 General Government Total $ 2,756,651 $ 3,076,253 $ 3,105,961 $ 29,708 Public Safety Police $ 2,543,499 $ 2,753,842 $ 2,969,645 $ 215,803 Fire 1,073,805 1,264,380 1,349,301 84,921 Inspection 270,559 320,182 285,796 (34,386) Civil Defense 2,771 15,066 12,861 (2,205) Public Safety Total $ 3,890,633 $ 4,353,470 $ 4,617,603 $ 264,133 Public Works Engineering $ 343,678 $ 436,199 $ 381,471 $ (54,728) Street 1,275,896 1 ,595,000 1,509,131 (85,869) Public Works Total $ 1,619,574 $ 2,031,199 $ 1,890,602 $ (140,597) Expenditure Totals $ 8,266,859 $ 9,460,922 $ 9,614,166 $ 153,244 Revenues over (under) Expenditures $ 1,087,394 $ 639,598 $ 596,420 $ (43,178) OTHER FINANCING SOURCES (USES): Transfers in $ 598,498 $ 1,073,441 $ 1 ,194,800 $ 121,359 Sale of Property 21,006 12,000 15,000 3,000 Transfers (out): Special Events Fund (17,500) (17,500) (57,500) (40,000) Library Fund (926,447) (1,009,475) (1,028,075) (18,600) Park Fund (654,002) (695,564) (718,145) (22,581) DARE Fund (3,500) (2,500) (2,500) Capital Projects Fund Total Other Financing Sources (Uses) $ (981,944) $ (639,598) $ (596,420) $ 43,178 Net increase in fund balance $ 105,449 $ $ $ Fund Balance - Jan 1 3,669,563 3,775,012 3,775,012 Fund Balance - Dec 31 $ 3,775,012 $ 3,775,012 $ 3,775,012 $ 25 THIS PAGE INTENTIALLY LEFT BLANK CITY OF STILLWATER, MINNESOTA <9 REVENUES Fund: General Fund Number: 100 2007 2008 2006 AMENDED ADOPTED $ Increase SUMMARY OF REVENUES ACTUAL BUDGET BUDGET (Decrease) TAXES: $ 5,415,400 $ 6,122,892 $ 6,791,509 $ 668,617 FRANCHISE FEES: $ 415,143 $ 410,000 $ 423,000 $ 13,000 LICENSES & PERMITS: $ 468,259 $ 851,865 $ 478,559 $ (373,306) SPECIAL ASSESSMENTS: $ 18,185 $ 4,500 $ 3,500 $ (1,000) INTERGOVERNMENTAL: Federal: Miscellaneous $ (3,865) $ 27,500 $ 25,000 $ (2,500) State: Local Government Aid 911,838 722,075 455,942 (266,133) Market Value Homestead Credit 238,146 PERA State Aid 15,874 15,874 15,874 State Grant 2,500 (2,500) Police State Aid 133,605 120,000 133,000 13,000 Police Training Aid 7,959 9,000 8,500 (500) Fire State Aid 163,008 165,000 165,000 MSA 119,782 115,000 120,000 5,000 Local: Highway Aid 4,602 2,500 2,500 Juvenile Officer 31 ,268 35,000 33,000 (2,000) Intergovernmental Total $ 1,622,217 $ 1,214,449 $ 958,816 $ (255,633) CHARGES FOR SERVICE: Fire Contracts $ 263,286 $ 271,200 $ 279,336 $ 8,136 Admin Charges 93,281 96,084 98,966 2,882 Other Fees 764,602 864,000 835,200 (28,800) Charges for Service Total $ 1,121,169 $ 1,231,284 $ 1,213,502 $ (17,782) FINES & FORFEITS: $ 122,073 $ 100,700 $ 120,700 $ 20,000 MISCELLANEOUS: Interest $ 105,642 $ 65,000 $ 135,000 $ 70,000 Other 66,164 99,830 86,000 (13,830) Miscellaneous Total $ 171,806 $ 164,830 $ 221,000 $ 56,170 Total Revenues $ 9,354,252 $ 10,100,520 $ 10,210,586 $ 110,066 27 CITY OF STILLWATER, MINNESOTA MAYOR & CITY COUNCIL (9 Fund: General Account Number: lOO-4000 Department Description: The City Council, which consists of the Mayor and four Council Members, is the governing body responsible for directing the activities of the City. The Council meets in a open forum on the first and third Tuesday of every month. 2008 Staffing Level: I Part-Time (Benefited) 5.0 I Number of Positions 2008 Budaet Impacts: - Personnel costs include a 22% increase in health insurance rates, and a 10% increase in dental insurance rates. - Contractual services consist of contracted lobbyist services. - Memberships & Dues include memberships to the League of MN Cities (LMC), National League of Cities (NLC) and the Greater Area Chamber of Commerce. 28 CITY OF STILLWATER, MINNESOTA <9 MAYOR & CITY COUNCIL Fund: General Account Number: 100-4000 2007 2008 2006 AMENDED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Salaries - Part Time $ 37,801 $ 37,800 $ 37,800 $ Benefits 29,195 30,403 39,425 9,022 Personnel Services Total $ 66,996 $ 68,203 $ 77,225 $ 9,022 SERVICES AND CHARGES: Contractual $ 46,000 $ 46,000 $ 33,500 $ (12,500) Other 11 ,196 17,453 16,264 (1,189) Total Services and Charges $ 57,196 $ 63,453 $ 49,764 $ (13,689) MISCELLANEOUS: Memberships & Dues $ 14,803 13,700 $ 14,650 $ 950 Other 2,196 4,500 4,500 Total Miscellaneous $ 16,999 $ 18,200 $ 19,150 $ 950 Total Expenditures $ 141,191 $ 149,856 $ 146,139 $ (3,717) 29 CITY OF STILLWATER, MINNESOTA ELECTIONS (i) Fund: General Account Number: 100-4010 Department Description: The Elections Department administers required primary, general and special elections held in the City. The Cit y has four (4) wards with nine (9) voting precincts as follows: Number of Ward Voting Precincts 1 2 2 3 3 2 4 2 2008 Staffing Level: I Part Time Seasonal 130.0lNumber of Positions 2008 Budaet Impacts: - 2008 is an election year. - Services and Charges includes maintenance costs with Washington county on the voting machines. 30 CITY OF STILLWATER, MINNESOTA C9 ELECTIONS Fund: General Account Number: 100-4010 2007 2008 2006 AMENDED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Salaries - Full Time $ 820 $ 1,500 $ 1,500 $ Salaries - Part Time 23,501 5,500 28,800 23,300 Benefits 220 630 213 (417) Personnel Services Total $ 24,541 $ 7,630 $ 30,513 $ 22,883 SUPPLIES: $ 698 $ $ 750 $ 750 SERVICE AND CHARGES: $ 4,464 $ 3,267 $ 7,246 $ 3,979 MISCELLANEOUS: $ 4,507 $ 450 $ 2,500 $ 2,050 CAPITAL OU:rLAY: Machinery & Equipment $ 6,368 $ 4,000 $ $ (4,000) Total Capital Outlay $ 6,368 $ 4,000 $ $ (4,000) Total Expenditures $ 40,578 $ 15,347 $ 41,009 $ 25,662 31 CITY OF STILLWATER, MINNESOTA MIS SUPPORT SERVICES C9 Fund: General Account Number: 100-4020 Department Description: MIS Support Services provides the for purchasing, installation, and support of communication and information systems. 2008 Staffing Level: I Full Time 1.8IFTE (Full Time Equivalents) I 2008 Budaet Impacts: - Personnel costs include 3.0% COLA on wages, a 22% increase in health insurance rates, and a 10% increase in dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA. Beginning January 1, 2008, the employers contribution to the plan will increase from 6.25% to 6.50% for the Coordinated Plan. - Professional Services includes $3,000 on site training for Microsoft Office 2007 - Maintenance Agreements include: $3,200 for Arc view Licenses, $1,000 for Quick Access, $1,200 for the firewall, $800 for backup software, $900 for the postage machine and $4,200 for copiers. 32 CITY OF STILLWATER, MINNESOTA (i) MIS SUPPORT SERVICES Fund: General Account Number: 100-4020 2007 2008 2006 AMENDED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Salaries - Full Time $ 58,500 $ 102,300 $ 108,409 $ 6,109 Benefits 27,036 30,598 29,995 (603) Personnel Services Total $ 85,536 $ 132,898 $ 138,404 $ 5,506 SUPPLIES: Software $ 5,992 $ 6,000 $ 5,000 $ (1,000) Other 10,301 4,500 5,500 1,000 Supplies Total $ 16,293 $ 10,500 $ 10,500 $ SERVICES AND CHARGES: Internet $ 5,080 $ 4,800 $ 4,800 $ Professional Services 13,342 10,500 7,000 (3,500) Maintenance Agreements 15,418 11,000 11,300 300 Other 4,958 5,439 4,236 (1,203) Total Services and Charges $ 38,798 $ 31 ,739 $ 27,336 $ (4,403) MISCELLANEOUS: $ 144 $ 100 $ 150 $ 50 CAPITAL OUTLAY: Computer Equipment $ 40,316 $ 72,200 $ 89,000 $ 16,800 Total Capital Outlay $ 40,316 $ 72,200 $ 89,000 $ 16,800 Total Expenditures $ 181,087 $ 247,437 $ 265,390 $ 17,953 33 CITY OF STILLWATER, MINNESOTA FINANCE (9 Fund: General Account Number: 100-4030 Department Description: The Finance Department accounts for the financial operations of the City and assists the City Treasurer with treasury operations and debt management. 2008 Staffing Level: I Full Time 4.5IFTE (Full Time Equivalents) I 2008 BudQet Impacts: - Personnel costs include 3.0% COLA on wages, a 22% increase in health insurance rates, and a 10% increase in dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA. Beginning January 1, 2008, the employers contribution to the plan will increase from 6.25% to 6.50% for the Coordinated Plan. - Maintenance Agreements include: $14,800 for the City's accounting software, $1,000 for Finance's share of the City's record management software and $1,200 for the City's credit card processing and the City's webstore. 34 CITY OF STILLWATER, MINNESOTA C9 FINANCE Fund: General Fund-Department Number: 100-4030 2007 2008 2006 AMENDED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Salaries - Full Time $ 222,652 $ 257,164 $ 271,174 $ 14,010 Benefits 76,614 64,962 72,887 7,925 Personnel Services Total $ 299,265 $ 322,126 $ 344,061 $ 21 ,935 SUPPLIES: $ 7,359 $ 9,500 $ 6,700 $ (2,800) SERVICES AND CHARGES: Auditing $ 28,293 $ 29,700 $ 30,600 $ 900 Professional Services 5,163 7,000 3,000 (4,000) Maintenance Agreements 13,515 15,000 18,000 3,000 Other 15,022 14,221 12,041 (2,180) Total Services and Charges $ 61,992 $ 65,921 $ 63,641 $ (2,280) MISCELLANEOUS: $ 1,765 $ 2,250 $ 1,750 $ ( 500) CAPITAL OUTLAY: Computer Equipment $ 11,683 $ 20,300 $ 4,500 $ (15,800) Total Capital Outlay $ 11,683 $ 20,300 $ 4,500 $ (15,800) Total Expenditures $ 382,065 $ 420,097 $ 420,652 $ 555 35 CITY OF STILLWATER, MINNESOTA ADMINISTRA TION <9 Fund: General Account Number: lOO-4040 Department Description: The Administration Department is responsible for carrying out the policies and actions of the City Council. The City Administrator also acts as the City Treasurer. 2008 Staffing Level: Full Time Part Time 4.9 FTE (Full Time Equivalents) 1.0 Number of Positions 2008 Budaet Impacts: - Personnel costs include 3.0% COLA on wages, a 22% increase in health insurance rates, and a 10% increase in dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA. Beginning January 1, 2008, the employers contribution to the plan will increase from 6.25% to 6.50% for the Coordinated Plan. - Printing and Publishing costs provide for 2 City newsletters. - Assessing costs are property valuation services provided by Washington County. These valuations are then used during the property taxation process. - Professional Services include services fees provided to the City labor relation consultants, Safety Training and the Employee Assistance Program. 36 CITY OF STILLWATER, MINNESOTA ce ADMINISTRATION Fund: General Account Number: lOO-4040 2007 2008 2006 AMENDED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Salaries - Full Time $ 290,256 $ 345,960 $ 353,840 $ 7,880 Salaries - Part Time 1,640 5,500 5,500 Benefits 118,654 81,139 85,153 4,014 Personnel Services Total $ 410,550 $ 432,599 $ 444,493 $ 11,894 SUPPLIES: $ 4,054 $ 6,200 $ 5,700 $ (500) SERVICES AND CHARGES: Assessing $ 80,231 $ 84,242 $ 84,254 $ 12 Professional Services 17,838 20,000 20,000 Printing and Publishing 12,942 13,500 12,200 (1,300) Other 18,564 32,449 26,968 (5,481 ) Total Services and Charges $ 129,575 $ 150,191 $ 143,422 $ (6,769) MISCELLANEOUS: $ 3,237 $ 5,500 $ 4,650 $ (850) CAPITAL OUTLAY: Computer Equipment $ 11 , 143 $ 18,700 $ 34,600 $ 15,900 Total Capital Outlay $ 11 , 143 $ 18,700 $ 34,600 $ 15,900 Total Expenditures $ 558,558 $ 613,190 $ 632,865 $ 19,675 37 CITY OF STILLWATER, MINNESOTA LEGAL/CITY ATTORNEY (i) Fund: General Account Number: lOO-4045 Department Description: The City has on retainer (paid through payroll with PERA benefits deducted) a law firm that provides prosecution services and legal counsel to the City Council and the City Staff for City related issues. 2008 Staffing Level: I Part-Time (Benefited) 1.0lNumber of Positions 2008 Budaet Impacts: - Personnel costs include 3.0% COLA on wages, a 22% increase in health insurance rates, and a 10% increase in dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA. Beginning January 1 , 2008, the employers contribution to the plan will increase from 6.25% to 6.50% for the Coordinated Plan. Notes: - Legal/Prosecution costs are partially recovered through restitution fees. These fees are recorded as Fines and Forfeits-Ordinance Violations in the revenue section of the General Fund. 38 CITY OF STILLWATER, MINNESOTA C9 LEGAL/CITY ATTORNEY Fund: General Account Number: lOO-4045 2007 2008 2006 AMENDED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Retainer $ 93,939 $ 95,634 $ 98,503 $ 2,869 Benefits 20,020 22,327 24,370 2,043 Personnel Services Total $ 113,959 $ 117,961 $ 122,873 $ 4,912 SUPPLIES: $ 3,021 $ 3,600 $ 1,500 $ (2,100) SERVICES AND CHARGES: Legal/Prosecution $ 135,000 $ 145,000 $ 145,000 $ Other 18,522 16,840 16,775 (65) Total Services and Charges $ 153,522 $ 161,840 $ 161,775 $ (65) MISCELLANEOUS: $ 1,004 $ 2,000 $ 2,000 $ Total Expenditures $ 271,506 $ 285,401 $ 288,148 $ 2,747 39 CITY OF STILLWATER, MINNESOTA PLANT/CITY HALL <e Fund: General Account Number: 100-4050 Department Description: Plant/City Hall provides boiler, HV AC, and general building maintenance including janitorial services for City Hall. 2008 Budget Impacts: - Personnel Services reflects a reduction in the workforce. As a cost saving measure, starting in 2008, the City will be contracting out the janitorial services rather than having on-staff personnel. - Professional Services include the contracting of janitorial services. - Maintenance Agreements include: $11,400 for the HVAC system, $800 for boiler maintenance, $400 for fire extinguisher maintenance, $300 for the alarm monitoring system, and $4,600 for the maintenance of City Hall's elevator. 40 CITY OF STILLWATER, MINNESOTA <9 PLANT/CITY HALL Fund: General Account Number: 100-4050 2007 2008 2006 AMENDED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Salaries - Full Time $ 37,166 $ 42,849 $ $ (42,849) Benefits 10,375 6,441 (6,441 ) Personnel Services Total $ 47,541 $ 49,290 $ $ (49,290) SUPPLIES: $ 13,192 $ 24,100 $ 17,000 $ (7,100) SERVICES AND CHARGES: Electricity $ 34,561 $ 35,000 $ 36,750 $ 1,750 Natural Gas 24,519 44,000 35,000 (9,000) Maintenance Agreements 13,963 21 ,000 17,500 (3,500) Other 42,235 55,294 69,402 14,1 08 Total Services and Charges $ 115,279 $ 155,294 $ 158,652 $ 3,358 MISCELLANEOUS: $ 745 $ 2,000 $ 1,250 $ (750) CAPITAL OUTLAY: Improvements $ 89,549 $ 97,500 $ 100,000 $ 2,500 Total Capital Outlay $ 89,549 $ 97,500 $ 100,000 $ 2,500 Total Expenditures $ 266,305 $ 328,184 $ 276,902 $ (51,282) 41 CITY OF STILLWATER, MINNESOTA COMMUNITY DEVELOPMENT (9 Fund: General Account Number: 100-4055 Department Description: The Community Development Department is responsible for zoning administration, comprehensive planning, historic preservation and economic development/redevelopment. The department assists the citizen committees of the Planning Commission, Parks Board, Heritage Preservation Commission, Downtown Parking Commission and Joint Stillwater Township City Planning Board in carrying out their responsibilities. 2008 Staffing Level: Full Time I 2.5 FTE (Full Time Equivalents) Part Time I 0.0 Number of Positions 2008 Budaet Impacts: - Personnel costs include 3.0% COLA on wages, a 22% increase in health insurance rates, and a 10% increase in dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA. Beginning January 1, 2008, the employers contribution to the plan will increase from 6.25% to 6.50% for the Coordinated Plan. - Professional Services includes $60,000 for the Comp Plan update - 2nd half of a two year commitment. State Statutes require that the City's Comp Plan be updated and submitted to Met Council for review by September 2008 and $7,000 for a CLG Grant approved in 2007. - Professional Services - on December 18, 2007, the City Council approved the carry over of the remaining 2007 funds of this account into the 2008 budget. The remaining funds will be in addition to those funds already budgeted for 2008 and will be used for the comprehensive plan update. At the time this book was printed, there was $23,000 remaining is this account. Once the records for 2007 are finalized and audited, the acutal remaining funds will be carried over into the 2008 budget and a budget amendment will be done at that time. 42 CITY OF STILLWATER, MINNESOTA (9 COMMUNITY DEVELOPMENT Fund: General Account Number: 100-4055 2007 2008 2006 AMENDED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Salaries - Full Time $ 173,360 $ 161,884 $ 174,590 $ 12,706 Salaries - Part Time 7,500 (7,500) Benefits 65,573 43,054 45,729 2,675 Personnel Services Total $ 238,933 $ 212,438 $ 220,319 $ 7,881 SUPPLIES: $ 6,716 $ 8,750 $ 9,350 $ 600 SERVICES AND CHARGES: Professional Services $ 43,120 $ 110,000 $ 67,000 $ (43,000) Other 18,143 21,552 16,021 (5,531 ) Total Services and Charges $ 61,263 $ 131,552 $ 83,021 $ (48,531 ) MISCELLANEOUS: $ 3,271 $ 2,550 $ 2,100 $ (450 ) CAPITAL OUTLAY: Machinery & Equipment $ $ $ 1,000 1,000 Computer Equipment 1,678 8,700 7,100 (1,600) Total Capital Outlay $ 1,678 $ 8,700 $ 8,100 $ (600 ) Total Expenditures $ 311,861 $ 363,990 $ 322,890 $ (41 ,1 00) 43 CITY OF STILLWATER, MINNESOTA POLICE <9 Fund: General Account Number: lOO-4060 Department Description: The Police Department provides law enforcement services and education to its citizens. 2008 Staffing Level: Full Time Part Time I I 25.51FTE (Full Time Equivalents) 2.0lNumber of Positions 2008 Budaet Impacts: - Personnel costs include 3.0% COLA on wages, a 22% increase in health insurance rates, and a 10% increase in dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA. Beginning January 1, 2008, the employers contribution to the plan will increase from 6.25% to 6.50% for the Coordinated Plan and from 12.90% to for the Police and Fire Plan. - Salaries - Full Time Salaries include $26,000 for overtime costs associated with the Lumberjack Days festival. - Salaries - Full Time Salaries include $8,500 for overtime costs associated with the Safe & Sober program. These costs are refunded by a federal grant and recorded as Miscellaneous Grants-Federal in the revenue section of the General Fund. - Terminal Access Charge - include costs for access to the County and State record system. - Capital Outlay-Machinery & Equipment includes $70,000 for the implementation of the State-Wide 800 MHz Public Safety Radio system. 44 CITY OF STILLWATER, MINNESOTA G) POLICE Fund: General Account Number: lOO-4060 2007 2008 2006 AMENDED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Salaries - Full Time $ 1,464,316 $ 1 ,694,393 $ 1,752,511 $ 58,118 Salaries - Part Time 31,048 60,000 60,000 Benefits 599,145 482,581 550,539 67,958 Personnel Services Total $ 2,094,509 $ 2,236,974 $ 2,363,050 $ 126,076 SUPPLIES: Automotive Fuel $ 60,045 $ 50,000 $ 65,000 $ 15,000 Other 36,350 34,000 37,000 3,000 Supplies Total $ 96,395 $ 84,000 $ 102,000 $ 18,000 SERVICES AND CHARGES: Terminal Access Charges $ 18,864 $ 26,500 $ 26,500 $ Maintenance Agreements 4,255 12,000 6,000 (6,000) General Insurance 71,559 76,568 76,795 227 Other 62,815 83,500 84,000 500 Total Services and Charges $ 157,493 $ 198,568 $ 193,295 $ (5,273) MISCELLANEOUS: $ 11 ,690 $ 16,000 $ 16,000 $ CAPITAL OUTLAY: Machinery & Equipment $ 32,929 $ 77,000 $ 9,500 $ (67,500) Computer Equipment 26,530 41,300 131,800 90,500 Automotive Equipment 123,953 100,000 154,000 54,000 Total Capital Outlay $ 183,412 $ 218,300 $ 295,300 $ 77,000 Total Expenditures $ 2,543,499 $ 2,753,842 $ 2,969,645 $ 215,803 45 CITY OF STILLWATER, MINNESOTA FIRE (9 Fund: General Account Number: 100-4070 Department Description: The Fire Department provides fire protection services and education to its residents along with Stillwater Township and a portion of the residents of City of Grant and May Township. 2008 Staffing Level: Full Time Part Time 9.5 FTE (Full Time Equivalents) 34.0 Number of Positions 2008 Budaet Impacts: - Personnel costs include 3.0% COLA on wages, a 22% increase in health insurance rates, and a 10% increase in dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA. Beginning January 1 , 2008, the employers contribution to the plan will increase from 6.25% to 6.50% for the Coordinated Plan and from 11.70% to 12.90% for the Police and Fire Plan. - Capital Outlay-Automotive Equipment includes $100,000 for the purchase of a fire engine in or around 2009. These funds will be placed in reserves along with additional funds that were/will be budgeted in 2007 and 2009. Notes: -The Stillwater Fire Department also provides fire protection services to Stillwater Township and to portions of City of Grant and May Township. Reimbursement for these services is provided by a contractual agreement and recorded as Charges for Services-Fire Contracts in the revenue section of the General Fund. 46 CITY OF STILLWATER, MINNESOTA <9 FIRE Fund: General Account Number: lOO-4070 2007 2008 2006 AMENDED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Salaries - Full Time $ 523,053 $ 597,927 $ 619,023 $ 21,096 Salaries - Part Time 88,599 110,000 110,000 Benefits 194,057 188,561 207,776 19,215 Personnel Services Total $ 805,709 $ 896,488 $ 936,799 $ 40,311 SUPPLIES: $ 45,696 $ 48,670 $ 39,770 $ (8,900) SERVICES AND CHARGES: Vehicle Repair Charges $ 13,788 $ 22,500 $ 20,000 $ (2,500) General Insurance 52,378 55,957 59,432 3,475 Other 34,950 44,965 46,050 1,085 Total Services and Charges $ 101,116 $ 123,422 $ 125,482 $ 2,060 MISCELLANEOUS: $ 5,427 $ 6,300 $ 6,350 $ 50 CAPITAL OUTLAY: Improvements $ $ 25,000 $ 40,200 $ 15,200 Machinery & Equipment 25,286 85,500 70,500 (15,000) Computer Equipment 5,816 4,000 30,200 26,200 Automotive Equipment 84,754 75,000 100,000 25,000 Total Capital Outlay $ 115,857 $ 189,500 $ 240,900 $ 51 ,400 Total Expenditures $ 1,073,805 $ 1 ,264,380 $ 1,349,301 $ 84,921 47 CITY OF STILLWATER, MINNESOTA INSPECTIONS C9 Fund: General Account Number: 100-4080 Department Description: The Inspections Department provides technical assistance, plan review services and plumbing, mechanical and building inspections services for code compliance. 2008 Staffing Level: I Full Time 2.5IFTE (Full Time Equivalents) I 2008 Budget Impacts: - Personnel costs include 3.0% COLA on wages, a 22% increase in health insurance rates, and a 10% increase in dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA. Beginning January 1, 2008, the employers contribution to the plan will increase from 6.25% to 6.50% for the Coordinated Plan. - Personnel costs reflect a reduction of the workforce (from 2007 to 2008) by one position. This reduction was a direct result of the projected decrease in Building Permit revenues for 2008. Notes: - The Building Permit Surcharge expenditure line item is the disbursement of the mandatory fees collected with building permits to the State of Minnesota. These fees collected are recorded as Charges for Services-Building Permit Surcharge in the revenue section of the General Fund. 48 CITY OF STILLWATER, MINNESOTA G) INSPECTIONS Fund: General Account Number: 100-4080 2007 2008 2006 AMENDED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Salaries - Full Time $ 154,047 $ 188,706 $ 151,726 $ (36,980) Benefits 64,310 54,666 44,284 (10,382) Personnel Services Total $ 218,357 $ 243,372 $ 196,010 $ (47,362) SUPPLIES: $ 7,517 $ 8,500 $ 8,700 $ 200 SERVICES AND CHARGES: Building Permit Surcharge $ 17,765 $ 15,000 $ 15,000 $ Other 24,848 23,760 22,678 (1,082) Total Services and Charges $ 42,612 $ 38,760 $ 37,678 $ (1,082) MISCELLANEOUS: $ 695 $ 850 $ 14,608 $ 13,758 CAPITAL OUTLAY: Machinery & Equipment $ $ $ 3,300 $ 3,300 Computer Equipment 1,377 28,700 25,500 (3,200) Total Capital Outlay $ 1,377 $ 28,700 $ 28,800 $ 100 Total Expenditures $ 270,559 $ 320,182 $ 285,796 $ (34,386) 49 CITY OF STILLWATER, MINNESOTA CIVIL DEFENSE (t) Fund: General Account Number: 100-4085 Department Description: The Civil Defense Department provides for the maintenance of the City's civil defense warning system. Notes: - The City maintains 5 civil defense sirens located at: (1) 1419 4th Street; (2) 116 Willard Street W; (3) 900 Nightengale Blvd; (4) 2001 Willard Street W; and (5) 13300 McKusick Rd Ln N. 50 CITY OF STILLWATER, MINNESOTA (9 CIVIL DEFENSE Fund: General Account Number: 100-4085 2007 2008 2006 AMENDED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) SUPPLIES: $ $ 50 $ 50 $ SERVICES AND CHARGES: $ 2,539 $ 4,466 $ 5,961 $ 1 ,495 MISCELLANEOUS: $ 232 $ 550 $ 550 $ CAPITAL OUTLAY: $ $ 10,000 $ 6,300 $ (3,700) Total Expenditures $ 2,771 $ 15,066 $ 12,861 $ (2,205) 51 CITY OF STILLWATER, MINNESOTA ENGINEERING ~ Fund: General Account Number: lOO-4090 Department Description: The Engineering Department provides for the coordination, administration, and engineering of the City's transportation and utility infrastructure. The Department is supported by fees charged to developers and City projects. 2008 Staffing Level: I Full Time 3.851FTE (Full Time Equivalents) I 2008 Budaet Impacts: - Personnel costs include 3.0% COLA on wages, a 22% increase in health insurance rates, and a 10% increase in dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA. Beginning January 1, 2008, the employers contribution to the plan will increase from 6.25% to 6.50% for the Coordinated Plan. - Consulting Engineering includes $5,000 for the Washington County Central City Traffic Study. - Myrtle Street Dump - on December 18, 2007, the City Council approved the carry over of the remaining 2007 funds of this account into the 2008 budget. The remaining funds will be used for the clean up of the dump site (redirect runoff form the site into a holding basin and landscaping additions). At the time this book was printed, there was $20,000 remaining is this account. Once the records for 2007 are finalized and audited, the actual remaining funds will be carried over into the 2008 budget and a budget amendment will be done at that time. Notes: - Reimbursement of fees charged to projects are recorded as Engineering Charges in the revenue section of the General Fund. 52 CITY OF STILLWATER, MINNESOTA <9 ENGINEERING Fund: General Account Number: 100-4090 2007 2008 2006 AMENDED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Salaries - Full Time $ 203,629 $ 273,119 $ 258,914 $ (14,205) Salaries - Part Time 7,378 6,000 (6,000) Benefits 80,389 72,132 73,163 1,031 Personnel Services Total $ 291,396 $ 351,251 $ 332,077 $ (19,174) SUPPLIES: $ 9,168 $ 15,900 $ 13,400 $ (2,500) SERVICES AND CHARGES: Consulting Engineer $ 2,600 $ 5,000 $ 5,000 $ General Insurance 13,420 15,398 17,194 1,796 Myrtle Street Dump 20,000 (20,000) Other 9,710 11,200 7,350 (3,850) Services and Charges Total $ 25,730 $ 51,598 $ 29,544 $ (22,054) MISCELLANEOUS: $ 2,488 $ 3,250 $ 2,950 $ (300) CAPITAL OUTLAY: Machinery & Equipment $ 13,276 $ $ $ Computer Equipment 1,621 14,200 3,500 (10,700) Total Capital Outlay $ 14,896 $ 14,200 $ 3,500 $ (10,700) Total Expenditures $ 343,678 $ 436,199 $ 381,471 $ (54,728) 53 CITY OF STILLWATER, MINNESOTA STREETS <9 Fund: General Account Number: 100-4100 Department Description: The Streets Department provides ongoing maintenance of the City's street system and City vehicles and equipment. 2008 Staffing Level: I Full Time 8.00 FTE (Full Time Equivalents) I Part Time (Seasonal) 3.0 Number of Positions 2008 Budaet Impacts: - Personnel costs include 3.0% COLA on wages, a 22% increase in health insurance rates, and 10% increase on dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA. Beginning January 26, 2008, the employers contribution to the plan increase from 6.25% to 6.50% for the Coordinated Plan. - Seal coating/patching of $125,000 will seal coat roughly 6-7 miles of streets. Seal coating is a common preventive maintenance tool that extends the life of the street. The City's goal is to seal coat a street every 7 years. With the City having 80 miles of streets, an estimated 11.5 miles of streets needs to be seal coated every year. The goal of the City Council is to gradually increase the budget amount of seal coating every year to get to the 11.5 miles of seal coating every year. - Contractual of $64,000 includes the following: $28,5000 for street striping, $6,700 for utility locates, $6,000 for cleaning services at the Public Works Building, $7,000 for wireless service, $15,000 for downtown snow removal, $500 for hazardous material disposal, and $300 for fire system inspections. - Maintenance Agreements of $12,300 includes the following agreements: $10,000 for HVAC maintenance, $700 printer maintenance, $200 fire extinguisher maintenance and $1,400 for fleet maintenance software (Cartegraph ). 54 CITY OF STILLWATER, MINNESOTA <9 STREETS Fund: General Account Number: 100-4100 2007 2008 2006 AMENDED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Salaries - Full Time $ 387,849 $ 471,527 $ 404,233 $ (67,294 ) Salaries - Part Time 24,959 21,200 21,200 Benefits 178,057 137,815 135,877 (1,938) Personnel Services Total $ 590,865 $ 630,542 $ 561,310 $ (69,232) SUPPLIES: Asphalt $ 25,257 $ 32,000 $ 35,000 $ 3,000 Salt & Sand 65,234 72,000 72,000 Automotive Fuel 40,628 35,000 38,000 3,000 Equipment Repair Supplies 35,005 28,000 30,000 2,000 Other 49,611 55,000 50,300 (4,700) Supplies Total $ 215,735 $ 222,000 $ 225,300 $ 3,300 SERVICES AND CHARGES: Contractual $ 76,858 $ 30,000 $ 64,000 $ 34,000 General Insurance 49,294 51 ,167 54,621 3,454 Maintenance Agreements 6,451 18,200 12,300 (5,900) Seal coating/Patching 106,580 150,000 125,000 (25,000) Other 52,492 75,450 72,500 (2,950) Total Services and Charges $ 291,676 $ 324,817 $ 328,421 $ 3,604 MISCELLANEOUS: $ 4,304 $ 6,300 $ 10,300 $ 4,000 CAPITAL OUTLAY: Machinery & Equipment $ 3,196 $ 117,541 $ 308,800 $ 191,259 Computer Equipment 3,858 3,800 5,300 1,500 Automotive Equipment 166,263 290,000 69,700 (220,300) Total Capital Outlay $ 173,317 $ 411,341 $ 383,800 $ (27,541 ) Total Expenditures $ 1 ,275,896 $ 1,595,000 $ 1,509,131 $ (85,869) 55 UNALLOCATED G) Fund: General Account Number: 100-4140 Deoartment Descriotion: Unallocated expenditures are those expenditures that can not be specifically assigned to a certain department. 2008 Budaet Imoacts: - Retiree Hospital/Medical benefits include a 22% increase in health insurance rates. - The Fire Relief Association line item expenditure is the disbursement of the State of Minnesota's minimum support rate to the Stillwater Fire Relief Association 's pension plan. Support rates are established by the State Legislature. Receipt of these funds from the State are recorded as Intergovernmental-Fire State Aid in the revenue section of the General Fund. Other Notes: - Miscellaneous includes a $20,000 contribution to the St. Croix Valley Athletic Partnership (Lucy Winten Bell Foundation). This contribution was a four year commitment that was approved by the City Council on December 16, 2003. The contribution began with the budget year 2004 and ended in 2007. The contribution commitment was for $20,000 per year for a total of $80,000. Notes: - Retiree Hospital/Medical benefits are post health care benefits available to employees who were hired prior to December 31, 1988, are eligible for PERA retirement benefits, and have been employed with the City for 10 years or more. 56 CITY OF STILLWATER, MINNESOTA (9 UNALLOCATED Fund: General Account Number: 100-4140 2007 2008 2006 AMENDED ADOPTED $ Increase SUMMARY OF EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) PERSONNEL SERVICES: Retiree Hospital/Medical $ 339,914 $ 380,136 $ 454,716 $ 74,580 COBRA 67 Personnel Services Total $ 339,981 $ 380,136 $ 454,716 $ 74,580 SERVICES AND CHARGES: Community Volunteer Services $ 15,750 $ 15,750 $ 16,250 $ 500 Youth Service Bureau 35,000 35,000 36,000 1,000 Fire Relief Association 163,008 165,000 165,000 Other 4,517 5,000 5,000 Total Services and Charges $ 218,275 $ 220,750 $ 222,250 $ 1,500 MISCELLANEOUS: Contribution to St Croix Valley Athletic Association $ $ 20,000 $ $ (20,000) Other 45,245 31,865 35,000 3,135 Total Miscellaneous $ 45,245 $ 51,865 $ 35,000 $ (16,865) Total Expenditures $ 603,501 $ 652,751 $ 711,966 $ 59,215 57 THIS PAGE INTENTIALLY LEFT BLANK Special Revenue Funds Special Revenue Funds are used by the City to account for revenues derived from specific revenue sources. They are usually required by state statute, charter provisions, or local ordinance to finance particular functions or activities of government. CITY OF STILLWATER, MINNESOTA Ir\ ~ SPECIAL REVENUE FUNDS Ir\ ~ FUNDING SOURCES FOR 2008 OPERATING EXPENDITURES Miscellaneous 6% Transfer In- General Fund 53% Charges for Services 40% Intergovernmental 1% 2008 OPERATING EXPENDITURES BY TYPE* Miscellaneous 4% Personnel Services 43% Services and Charges 43% *Operating Expenditures excludes Capital Outlay and Transfers Out 60 CITY OF STILLWATER, MINNESOTA C9 SPECIAL REVENUE FUNDS C9 2007 2008 SUMMARY OF REVENUES 2006 AMENDED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Licenses & Permits $ 1,712 $ 1,500 $ 1,500 $ Intergovernmental 38,073 33,378 33,378 Charges for Services 1 ,248,628 1,366,500 1,388,200 21,700 Interest Earnings 54,105 25,000 60,000 35,000 Miscellaneous 157,938 168,217 146,217 (22,000) Revenue Totals $ 1,500,457 $ 1 ,594,595 $ 1,629,295 $ 34,700 EXPENDITURES: Public Safety DARE $ 2,536 $ 3,000 $ 3,000 $ Public Works Washington County Recycling Grant $ 32,576 $ 33,378 $ 33,378 $ Culture & Recreation Special Events $ 82,597 $ 62,500 $ 87,500 $ 25,000 St Croix Valley Recreation Center 1 ,086,644 1,346,341 1 ,596,895 250,554 Library 1,052,044 1,116,475 1,182,325 65,850 Parks 998,548 1 ,697,888 949,745 (748,143) Culture & Recreation Total $ 3,219,833 $ 4,223,204 $ 3,816,465 $ (406,739) Total Expenditures $ 3,254,945 $ 4,259,582 $ 3,852,843 $ (406,739) Revenues over (under) Expenditures $ (1,754,489) $ (2,664,987) $ (2,223,548) $ 441 ,439 OTHER FINANCING SOURCES (USES): Transfers in General Fund $ 1 ,705,920 $ 1,725,039 $ 1,806,220 $ 81,181 Capital Outlay Bond Proceeds 347,005 1,165,420 675,150 (490,270) Transfers (out) Debt Service (272,784) (312,876) (454,169) (141,293) Sale of Property 3,050 5,000 (5,000) Other Financing Sources (Uses) Total $ 1,783,191 $ 2,582,583 $ 2,027,201 $ (555,382) Net increase in fund balance $ 28,703 $ (82,404) $ (196,347) $ (113,943) Fund Balance - Jan 1 1,348,389 1,377,092 1,294,688 (82,404) Fund Balance - Dee 31 $ 1,377,092 $ 1 ,294,688 $ 1,098,341 $ (196,347) 61 CITY OF STILLWATER, MINNESOTA SPECIAL EVENTS <9 Fund Type: Special Revenue Fund Fund Number: 200 Fund Description: The Special Events Fund accounts for special events held within the City. Fundina: Primarily financed with donations, reimbursement of services and a transfer (operating) from the General Fund. 2008 Budaet Impacts: - Policing services are services provided by outside Police Departments for major events held within the City limits. These services are sometimes reimbursed by the event holders. - Fireworks consists of a City contribution of $40,000 and contributions from other sources of $10,000. - Contribution is a contribution to the Art Reach program. 62 CITY OF STILLWATER, MINNESOTA C9 SPECIAL EVENTS Fund Type: Special Revenue Fund Fund Number: 200 2007 2008 SUMMARY OF REVENUES 2006 AMENDED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Miscellaneous: Donations $ 35,000 $ 10,000 $ 10,000 $ Refunds & Reimbursements 30,111 35,000 20,000 (15,000) Revenue Total $ 65,111 $ 45,000 $ 30,000 $ (15,000) EXPENDITURES: Services and Charges: Policing/Fire Services $ 30,097 $ 35,000 $ 35,000 $ Other 500 500 500 Services and Charges Total $ 30,597 $ 35,500 $ 35,500 $ Miscellaneous: Fireworks $ 50,000 $ 25,000 $ 50,000 $ 25,000 Contributions 2,000 2,000 2,000 Miscellaneous Total $ 52,000 $ 27,000 $ 52,000 $ 25,000 Total Expenditures $ 82,597 $ 62,500 $ 87,500 $ 25,000 Revenues over (under) expenditures $ (17,486) $ (17,500) $ (57,500) $ (40,000) OTHER FINANCING SOURCES: Transfer In: General Fund $ 17,500 $ 17,500 $ 57,500 $ 40,000 Net increase in fund balance $ 14 $ $ $ Fund Balance - Jan 1 4,782 4,796 4,796 $ Fund Balance - Dee 31 $ 4,796 $ 4,796 $ 4,796 $ 63 CITY OF STILLWATER, MINNESOTA ST CROIX VALLEY RECREATION CENTER <e Fund Type: Special Revenue Fund Fund Number: 202 Fund Description: The 81. Croix Valley Recreation Center provides recreational opportunities for all ages and skill levels to participate in various indoor recreational activities, such as ice skating, hockey and walking. The City contracts with an outside vendor to staff and manage the complex. Fundina: Financing is provided by the fees generated by the facility. Capital Outlay purchases are financed with General Obligation Capital Outlay Bonds. 2008 Budaet Impacts: - All donations and net revenues (revenues less expenditures) are transferred out to the Recreation Center's debt service funds ($2,135,000 GO Rev Bonds, Series 20000 and $2,695,000 GO Rev Bonds, Series 2005C). For 2008 only, the City Council decided to cancel the needed levy (debt service levy) for the bonds and have the 8t Croix Valley Recreation Center's fund balance pay the what would have been levied for the debt service needed on both bonds. - In 2007, the City Council approved a rate increase for the 2007/2008 season at the Recreation Center as follows: $5 per hour for ice time, $10 per hour for field house rental, and $1 per session increase for open skate/open field house. These rates continue to keep the rates at or below the fees charged by other communities in the area for similar facilities. This increase in rates is reflected within the revenue classification of Charges for Services. - Capital Outlay-Improvements includes $60,000 for the purchase of new turf for the field house in 2010. It is estimated that the new turf will cost $300,000. $60,000 was also budgeted and set in reserves in 2006 and 2007. An additional $60,000 will be budgeted for 2009 and 2010. 64 CITY OF STILLWATER, MINNESOTA <9 ST CROIX V ALLEY REc CENTER Fund Type: Special Revenue Fund Fund Number: 202 2007 2008 SUMMARY OF REVENUES 2006 AMENDED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Charges for Service $ 1,231,844 $ 1,350,500 $ 1,341,200 $ (9,300) Interest Earnings 54,105 25,000 60,000 35,000 Donations 66,882 62,717 62,717 Revenue Total $ 1,352,831 $ 1,438,217 $ 1,463,917 $ 25,700 EXPENDITURES: St Croix Vallev Rec Center Supplies $ 117,422 $ 112,500 $ 117,500 $ 5,000 Services & Charges 623,287 572,126 634,446 62,320 Miscellaneous 10,754 18,500 18,500 Capital Outlay 5,822 21,000 44,800 23,800 Rec Center Total $ 757,285 $ 724,126 $ 815,246 $ 91,120 St Croix Vallev Fieldhouse Supplies $ 2,716 $ 6,200 $ 6,200 $ Services & Charges 193,951 239,950 249,721 9,771 Miscellaneous 2,526 3,200 3,200 Capital Outlay 60,000 60,000 Fieldhouse Total $ 199,193 $ 309,350 $ 319,121 $ 9,771 Lilv Lake Ice Arena Supplies $ 5,479 $ 9,700 $ 10,700 $ 1,000 Services & Charges 123,762 162,015 164,678 2,663 Miscellaneous 150 1,150 1,150 Capital Outlay 775 140,000 286,000 146,000 Lily Lake Ice Arena Total $ 130,166 $ 312,865 $ 462,528 $ 149,663 Total Expenditures $ 1,086,644 $ 1 ,346,341 $ 1,596,895 $ 250,554 Revenues over (under) expenditures $ 266,187 $ 91,876 $ (132,978) $ (224,854 ) OTHER FINANCING SOURCES (USES): Transfer In Capital Outlay Bond Proceeds $ 6,597 $ 221,000 $ 390,800 $ 169,800 Transfer (Out) Debt Service (272,784) (312,876) (454,169) (141,293) Other Financing Sources (Uses) Total $ (266,187) $ (91,876) $ (63,369) $ 28,507 Net increase (decrease) in fund balance $ $ $ (196,347) $ (196,347) Fund Balance - Jan 1 935,654 935,654 935,654 Fund Balance - Dec 31 $ 935,654 $ 935,654 $ 739,307 $ (196,347) 65 CITY OF STILLWATER, MINNESOTA LIBRARY <e Fund Type: Special Revenue Fund Fund Number: 230 Fund Description: The Stillwater Public Library provides a wide variety of library services to the City's residents and surrounding communities. This fund accounts for service operations of the library and the maintenance of the library building. 2008 Staffing Level: Full Time 4.20 FTE (Full Time Equivalents) Part Time (Benefited) 6.50 FTE (Full Time Equivalents) Part Time (Non-Benefited) 3.25 FTE (Full Time Equivalents) Fundina: Primarily funded by a transfer (operating) from the General Fund. Capital Outlay purchases are financed primarily with General Obligation Capital Outlay Bonds. 2008 Budaet Impacts: - Personnel costs include 3.05% COLA on wages for the members of the AFSCME labor unit. Wages for all other personnel have been frozen at 2007 levels. The personnel budget also includes a 22% increase in health insurance rates and a 10% increase in dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA. Beginning January 1, 2008, the employers contribution to the plan will increase from 6.25% to 6.50% for the Coordinated Plan. 66 CITY OF STILLWATER, MINNESOTA ce LIBRARY Fund Type: Special Revenue Fund Fund Number: 230 2007 2008 SUMMARY OF REVENUES 2006 AMENDED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Charges for Service $ 5,439 $ 4,000 $ 35,000 $ 31,000 Donations 184 25,000 12,500 (12,500) Miscellaneous 9,777 28,000 24,500 (3,500) Revenue Total $ 15,400 $ 57,000 $ 72,000 $ 15,000 EXPENDITURES: Operations: Personnel Services $ 654,909 $ 732,208 $ 731,166 $ (1,042) Supplies 121,508 118,560 104,640 (13,920) Services & Charges 30,558 34,239 58,556 24,317 Miscellaneous 3,548 3,350 2,750 (600) Capital Outlay 99,497 50,000 65,250 15,250 Operations Total $ 910,020 $ 938,357 $ 962,362 $ 24,005 Plant Personnel Services $ 50,965 $ 77,518 $ 94,775 $ 17,257 Supplies 10,492 7,550 11,800 4,250 Services & Charges 58,290 91 ,050 94,388 3,338 Miscellaneous 1,892 2,000 2,000 Capital Outlay 20,385 17,000 17,000 Plant Total $ 142,024 $ 178,118 $ 219,963 $ 41 ,845 Total Expenditures $ 1,052,044 $ 1,116,475 $ 1,182,325 $ 65,850 Revenues over (under) expenditures $ (1,036,644) $ (1,059,475) $ (1,110,325) $ (50,850) OTHER FINANCING SOURCES: Transfer In: General Fund $ 1,030,918 $ 1,009,475 $ 1,028,075 $ 18,600 Capital Outlay Bond Proceeds 66 50,000 82,250 32,250 Other Financing Sources Total $ 1,030,984 $ 1,059,475 $ 1,110,325 $ 50,850 Net increase in fund balance $ (5,660) $ $ $ Fund Balance - Jan 1 49,867 44,207 44,207 Fund Balance - Dee 31 $ 44,207 $ 44,207 $ 44,207 $ 67 CITY OF STILLWATER, MINNESOTA PARKS <0 Fund Type: Special Revenue Fund Fund Number: 240 Fund Description: The Parks Department/Fund provides for maintenance of City owned parks. 2008 Staffing Level: Full Time Part Time (Seasonal) 7.5 FTE (Full Time Equivalents) 3.0 Number of Positions Fundina: Primarily funded by a transfer (operating) from the General Fund. Capital Outlay purchases are financed with General Obligation Capital Outlay Bonds. 2008 Budaet Impacts: - Personnel costs include 3.0% COLA on wages, a 22% increase in health insurance rates, and a 10% increase in dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA. Beginning January 1, 2008, the employers contribution to the plan will increase from 6.25% to 6.50% for the Coordinated Plan. - Contractual includes weed control services for $10,000. - Other Professional Services include tree inspector services of $15,000. - Tree Removal is for the removal of trees due to Dutch Elm & Oak Wilt diseases. 68 CITY OF STILLWATER, MINNESOTA <9 PARKS Fund Type: Special Revenue Fund Fund Number: 240 2007 2008 SUMMARY OF REVENUES 2006 AMENDED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Licenses and Permits $ 1,712 $ 1,500 $ 1,500 $ Charges for Service 11 ,345 12,000 12,000 Miscellaneous 12,025 7,000 16,000 9,000 Revenue Total $ 25,083 $ 20,500 $ 29,500 $ 9,000 EXPENDITURES: Personnel Services: Salaries - Full Time $ 318,209 $ 372,051 $ 378,189 $ 6,138 Salaries - Part Time 13,630 21,200 21,200 Benefits 140,654 117,186 128,121 10,935 Personnel Services Total $ 472,493 $ 510,437 $ 527,510 $ 17,073 Supplies: $ 61,071 $ 60,200 $ 61,000 $ 800 Services and Charges: Contractual Services $ 15,102 $ 34,000 $ 22,000 $ 12,000 Other Professional Services 8,878 15,000 21,000 (6,000) Tree Removal 9,384 15,000 15,000 General Insurance 29,545 30,577 34,985 (4,408) Other 53,866 50,550 55,950 (5,400) Total Service and Charges $ 116,775 $ 145,127 $ 148,935 $ (3,808) Miscellaneous: $ 7,448 $ 5,300 $ 10,200 $ 4,900 Capital Outlay: Improvements $ 254,899 $ 919,194 $ 164,700 $ (754,494) Machinery & Equipment 18,989 30,130 34,900 4,770 Computer Equipment 1,377 2,500 2,500 Automotive Equipment 65,497 25,000 (25,000) Capital Outlay Total $ 340,762 $ 976,824 $ 202,100 $ (774,724) Total Expenditures $ 998,548 $ 1,697,888 $ 949,745 $ (751,951 ) Revenues over (under) expenditures $ (973,466) $ (1,677,388) $ (920,245) $ 760,951 OTHER FINANCING SOURCES: Transfer In: General Fund $ 654,002 $ 695,564 $ 718,145 $ 22,581 Capital Outlay Bond Proceeds 340,342 894,420 202,100 (692,320) Sale of Property 3,050 5,000 (5,000) Other Financing Sources Total $ 997,394 $ 1 ,594,984 $ 920,245 $ (674,739) Net increase (decrease) in fund balance $ 23,929 $ (82,404 ) $ $ 82,404 Fund Balance - Jan 1 276,201 300,130 217,726 (82,404) Fund Balance - Dec 31 $ 300,130 $ 217,726 $ 217,726 $ 69 CITY OF STILLWATER, MINNESOTA WASHINGTON Co RECYCLING GRANT (i) Fund Type: Special Revenue Fund Fund Number: 255 Fund Description: The Washington County Recycling Grant Fund accounts for the recycling grants received from Washington County. The funds from this grant can only be used for purposes specified by the grant agreement. Fundina: Funded exclusively with grant funds received from Washington County and interest earned on investments (the fund's prorated share). 2008 Budaet Impacts: - Services and Charges costs include updating the Resident Recycling Guide. 70 CITY OF STILLWATER, MINNESOTA C9 WASHINGTON Co RECYCLING GRANT Fund Type: Special Revenue Fund Fund Number: 255 2007 2008 SUMMARY OF REVENUES 2006 AMENDED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Intergovernmental $ 38,073 $ 33,378 $ 33,378 $ Interest 3,537 Revenue Total $ 41,610 $ 33,378 $ 33,378 $ EXPENDITURES: Personnel Services: $ 320 $ $ $ Services and Charges: $ 3,317 $ 10,700 $ 11,000 $ 300 Miscellaneous: $ 28,939 $ 22,678 $ 22,378 $ (300) Total Expenditures $ 32,576 $ 33,378 $ 33,378 $ Net increase in fund balance $ 9,034 $ $ $ Fund Balance - Jan 1 73,222 82,256 82,256 Fund Balance - Dee 31 $ 82,256 $ 82,256 $ 82,256 $ 71 CITY OF STILLWATER, MINNESOTA DARE <e Fund Type: Special Revenue Fund Fund Number: 263 Fund Description: The DARE Fund accounts all receipts and expenditures associated with the drug awareness program. Pursuant to State mandate, funds received for this program are used exclusively for this program. Fundina: Funding is provided by donations and a contribution from the General Fund. 72 CITY OF STILLWATER, MINNESOTA (t) DARE Fund Type: Special Revenue Fund Fund Number: 263 2007 2008 SUMMARY OF REVENUES 2006 AMENDED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Miscellaneous: Donations $ $ 500 $ 500 $ Interest 422 Revenue Total $ 422 $ 500 $ 500 $ EXPENDITURES: Supplies: $ 2,536 $ 3,000 $ 3,000 $ Revenues Over (Under) Expenditures $ (2,114) $ (2,500) $ (2,500) $ OTHER FINANCING SOURCES: Transfer In: General Fund $ 3,500 $ 2,500 $ 2,500 $ Net increase in fund balance $ 1,386 $ $ $ Fund Balance - Jan 1 8,663 10,049 10,049 Fund Balance - Dee 31 $ 10,049 $ 10,049 $ 10,049 $ 73 THIS PAGE INTENTIALLY LEFT BLANK Debt Service Funds Debt Service Funds are used by the City to account for the accumulation of resources and the payment of general obligation debt and other long-term debt. <9 <9 : '. .. DEBT SERVICE FUNDS . ,.. CITY OF STILLWATER, MINNESOTA FUNDING SOURCES FOR 2008 EXPENDITURES St Croix Valley Recreation Center 10% l Property Taxes 71% Tax Increment Financing 10% Special Assessments 5% 2008 EXPENDITURES BY TYPE Other 0% Principal 75% 76 CITY OF STILLWATER, MINNESOTA <D DEBT SERVICE FUNDS <D 2007 2008 SUMMARY OF REVENUES 2006 AMENDED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Property Taxes $ 3,139,041 $ 3,284,439 $ 3,289,967 $ 5,528 Special Assessments: 369,775 265,000 210,000 (55,000) Market Value Homestead Credit 140,947 Interest 294,533 Miscellaneous 431 405 430 25 Revenue Total $ 3,944,727 $ 3,549,439 $ 3,500,397 $ (49,472) EXPENDITURES: Debt Service: Principal $ 9,396,000 $ 3,925,000 $ 3,359,000 $ (566,000) Interest 1,341,006 1,230,685 1,137,252 (93,433) Paying Agent Fees 7,363 7,273 7,183 (90) Professional Services 5,796 3,500 3,500 Other 4,685 Expenditure Total $ 10,754,850 $ 5,162,958 $ 4,506,935 $ (656,023) Revenues over expenditures $ (6,810,123) $ (1,613,519) $ (1,006,538) $ 606,551 OTHER FINANCING SOURCES (USES): Bond Proceeds $ 70,540 $ $ $ Transfer In 8,529,286 965,602 1,116,932 151,330 Transfer Out (6,933,176) Other Financing Sources (Uses) Total $ 1,666,650 $ 965,602 $ 1,116,932 $ 151,330 Net increase in fund balance $ (5,143,473) $ (647,917) $ 110,394 $ 758,311 Fund Balance - Jan 1 11,374,340 6,230,867 5,582,950 (647,917) Fund Balance - Dec 31 $ 6,230,867 $ 5,582,950 $ 5,693,344 $ 110,394 77 CITY OF STILLWATER, MINNESOTA GO CAPITAL OUTLAY BONDS <9 Fund Type: Debt Service Funds Fund Numbers: 300 - 329 Funds Description: These funds record the receipt of property taxes generated by the debt service levy and the payment of principal, interest and paying agent fees for outstanding General Obligation Capital Outlay Bonds (GO CO Bonds issued by the City. Fundina: Primarily financed with property taxes through an annual debt service levy. 2008 Budget Impacts: Balance Principal Interest Levy Amount Fund as of Due in Due in for Payable Number Bond Issue 12/31/07 2008 2008 2008 Existing Debt: 303 $200,000 GO CO Bonds, Series 2003HS $50,000 $30,000 $1,500 Cancelled 304 $755,000 GO CO Bonds, Series 2004B $465,000 $85,000 $11,533 $105,672 305 $1,480,000 GO CO Bonds, Series 2005A $1,165,000 $180,000 $32,875 $225,934 307 $1,290,000 GO CO Bonds, Series 2007A $1,290,000 $165,000 $46,125 $197,433 315 $3,160,000 GO CO Bonds, Series 2005B $2,900,000 $170,000 $95,513 $276,468 316 $6,400,000 GO CO Bonds, Series 2006A $5,990,000 $325,000 $222,799 $579,290 320 $1,345,000 GO CO Bonds, Series 2003A $705,000 $165,000 $19,175 $201,718 321 $260,000 GO CO Bonds, Series 2005MZ $69,000 $69,000 $10,350 Cancelled 323 $7,840,000 GO CO Bonds, Series 2002A $5,650,000 $530,000 $239,495 $808,035 324 $990,000 GO CO Bonds, Series 2000C $295,000 $295,000 $12,699 $110,460 328 $2,500,000 GO CO Bonds, Series 1998B $1,265,000 $105,000 $53,956 $169,701 $57,000 $220,000 II Totals II $2,119,000 II $803,020 II $2,894,711 II '~9nd issue is-set to be calledoiiFebrua'[y- 1-;26'6'8l Notes: - General Obligation Bonds are backed with the full faith and credit, and taxing power of the City. - Fund balance is reserved for debt service payments, both current and future. 78 CITY OF STILLWATER, MINNESOTA G) GO CAPITAL OUTLAY BONDS Fund Type: Debt Service Funds Fund Numbers: 300 - 329 2007 2008 SUMMARY OF REVENUES 2006 AMENDED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Property Taxes: Current $ 2,628,628 $ 2,830,972 $ 2,799,985 $ (30,987) Delinquent 30,231 Market Value Homestead Credit 119,528 Interest 159,706 Revenue Total $ 2,938,093 $ 2,830,972 $ 2,799,985 $ (30,987) EXPENDITURES: Debt Service: Principal $ 4,526,000 $ 1,945,000 $ 1,919,000 $ (26,000) Interest 769,979 789,945 745,660 (44,285) Paying Agent Fees 3,661 4,106 4,630 524 Professional Services 302 Other 3,614 Expenditure Total $ 5,303,556 $ 2,739,051 $ 2,669,290 $ (69,761 ) Revenues over expenditures $ (2,365,463) $ 91,921 $ 130,695 $ 38,774 OTHER FINANCING SOURCES (USES): Bond Proceeds $ 70,540 $ $ $ Transfer In 3,878,996 32,400 (32,400) Transfer Out (3,747,396) Other Financing Sources (Uses) Total $ 202,140 $ 32,400 $ $ (32,400) Net increase in fund balance $ (2,163,323) $ 124,321 $ 130,695 $ 6,374 Fund Balance - Jan 1 5,391,003 3,227,680 3,352,001 124,321 Fund Balance - Dee 31 $ 3,227,680 $ 3,352,001 $ 3,482,696 $ 130,695 79 CITY OF STILLWATER, MINNESOTA GO IMPROVEMENT BONDS <9 Fund Type: Debt Service Funds Fund Numbers: 330 - 359 Funds Description: These funds record the receipt of special assessment payments, property taxes and the payment of principal, interest and paying agent fees for outstanding General Obligation Improvement Bonds (GO Imp Bonds) issued by the City. FundinQ: Primarily financed with special assessments and property taxes when necessary. 2008 Budget Impacts: Fund Number Bond Issue Balance as of 12/31/07 Principal Due in 2008 Interest Due in 2008 Levy Amount for Payable 2008 Existing Debt: 339 $1,390,000 GO 1m Bonds, Series 2000A 340 $4,695,000 GO Imp Bonds, Series 2004A $380,000 $3,845,000 Totals $380,000 $360,000 $740,000 $16,063 $116,530 $132,593 I N/A $297,447 $297,447 I lB,gn..djssue is li,et to b~~lIed Q!l FebruarY 1.1QO~:..J Notes: - General Obligation Bonds are backed with the full faith and credit, and taxing power of the City. - Fund balance is reserved for debt service payments, both current and future. 80 CITY OF STILLWATER, MINNESOTA (9 GO IMPROVEMENT BONDS Fund Type: Debt Service Funds Fund Numbers: 330 - 359 2007 2008 SUMMARY OF REVENUES 2006 AMENDED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Property Taxes $ 280,993 $ 293,805 $ 297,447 $ 3,642 Special Assessments: Current 263,386 265,000 210,000 (55,000) Delinquent 7,122 Prepayments 99,267 Market Value Homestead Credit 12,586 Interest 47,695 Revenue Total $ 711,048 $ 558,805 $ 507,447 $ (51,358) EXPENDITURES: Debt Service: Principal $ 790,000 $ 495,000 $ 490,000 $ (5,000) Interest 166,189 146,564 132,593 (13,971 ) Paying Agent Fees 863 806 860 54 Professional Services 5,494 3,500 3,500 Other 704 Expenditure Total $ 963,249 $ 642,370 $ 626,953 $ (15,417) OTHER FINANCING USES: Operating Transfer Out $ (11,698) $ $ $ Net increase in fund balance $ (263,899) $ (83,565) $ ( 119,506) $ (35,941 ) Fund Balance - Jan 1 1,620,313 1,356,414 1,272,849 (83,565) Fund Balance - Dee 31 $ 1,356,414 $ 1 ,272,849 $ 1,153,343 $ (119,506) 81 CITY OF STILLWATER, MINNESOTA GO TIF BONDS (i) Fund Type: Debt Service Funds Fund Numbers: 360 - 379 Funds Description: These funds record the receipt of tax increment and the payment of principal, interest and paying agent fees for outstanding General Obligation Tax Increment Financing Bonds (GO TIF Bonds) issued by the City. Fundina: Primarily financed with tax increment transferred in from the obligating TIF District.. 2008 Budget Impacts: Fund Number Bond Issue TI F District Obligation Balance as of 12/31/07 Principal Due in 2008 Interest Due in 2008 Existing Debt: 374 $3,435,000 GO TIF Bonds, Series 2003B TIF#4 $2,170,000 $330,000 Totals I $330,000 Notes: - General Obligation Bonds are backed with the full faith and credit, and taxing power of the City. - Fund balance is reserved for debt service payments, both current and future. 82 CITY OF STILLWATER, MINNESOTA <9 GO TIF BONDS Fund Type: Debt Service Funds Fund Numbers: 360 - 379 2007 2008 SUMMARY OF REVENUES 2006 AMENDED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Interest $ 16,335 $ $ $ EXPENDITURES: Debt Service: Principal $ 820,000 $ 850,000 $ 330,000 $ (520,000) Interest 112,224 82,052 62,333 (19,719) Paying Agent Fees 1,199 1,150 430 (720) Expenditure Total $ 933,423 $ 933,202 $ 392,763 $ (540,439) Revenues Over (Under) Expenditures $ (917,088) $ (933,202) $ (392,763) $ 540,439 OTHER FINANCING SOURCES: Transfer In $ 933,424 $ 933,202 . $ 392,763 $ (540,439) Net increase in fund balance $ 16,336 $ $ $ Fund Balance - Jan 1 970,447 986,783 986,783 Fund Balance - Dec 31 $ 986,783 $ 986,783 $ 986,783 $ 83 CITY OF STILLWATER, MINNESOTA GO REVENUE BONDS (9 Fund Type: Debt Service Funds Fund Numbers: 380 - 389 Funds Description: These funds record the revenues received and the payment of principal, interest and paying agent fees for outstanding General Obligation Revenue Bonds (GO Rev Bonds) issued by the City. Fundina: $2,135,000 GO Rev Bonds. Series 2000D Funding is provided by donations and net revenues (revenues less expenditures) from St Croix Valley Recreation Center operations and property taxes (when needed). $2,695.000 GO Rev Bonds, Series 2005C This bond issue is a refunding bond of the $4,610,000 GO Revenue Bonds, Series 1998A. Funding is provided by donations and net revenues (revenues less expenditures) from the St. Croix Valley Recreation Center operations, tax increment from TIF District #4 and property taxes (when needed). 2008 Budget Impacts: Balance Principal Interest Levy Amount Fund as of Due in Due in for Payable Number Bond Issue 12/31/07 2008 2008 2008 Existing Debt: 381 $2,135,000 GO Rev Bonds, Series 2000D $1,665,000 $90,000 $88,408 Cancelled 385 $2,695,000 GO Rev Bonds, Series 2005C $2,435,000 $245,000 $73,373 Cancelled I Totals II $335,000 II $161,781 II $0 I Other Debt: The following bond issue was issued by the City for Board of Water Commissioners. For that reason, accounting of the bond issue is found in the financial statement of the Board of Water Commissioners. Presentation of this bond issue appears here only for informational purposes. Balance Principal Interest Levy Amount Fund as of Due in Due in for Payable Number Bond Issue 12/31/07 2008 2008 2008 380 $1,330,000 GO Rev Bonds, Series 2000B $700,000 $90,000 $34,885 N/A Fundina: $1.330,000 GO Rev Bonds. Series 2000B This bond issue was issued by the City for the Board of Water Commission (City's Component Unit). Funding is provided by the Board of Water Commission through water user fees. Notes: - General Obligation Bonds are backed with the full faith and credit, and taxing power of the City. - Fund balance is reserved for debt service payments, both current and future. 84 CITY OF STILLWATER, MINNESOTA ce GO REVENUE BONDS Fund Type: Debt Service Funds Fund Numbers: 380 - 389 2007 2008 SUMMARY OF REVENUES 2006 AMENDED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Property Taxes: Current $ 194,250 $ 159,662 $ 192,535 $ 32,873 Delinquent 4,939 Market Value Homestead Credit 8,833 Interest 70,798 Miscellaneous 431 405 430 25 Revenue Totals $ 279,251 $ 160,067 $ 192,965 $ 32,898 EXPENDITURES: Debt Service: Principal $ 3,065,000 $ 440,000 $ 425,000 $ (15,000) Interest 292,615 212,124 196,666 (15,458) Paying Agent Fees 1,640 1,211 1,263 52 Other 367 Expenditure Total $ 3,359,622 $ 653,335 $ 622,929 $ (30,406) Revenues Over (Under) Expenditures $ (3,080,372) $ (493,268) $ (429,964) $ 63,304 OTHER FINANCING SOURCES/(USES): Transfers In: St Croix Valley Recreation Center $ 272,784 $ 312,876 $ 454,169 $ 141,293 TIF District #4 75,000 75,000 75,000 Other 3,174,082 Transfers Out (3,174,082) Other Financing Sources/(Uses) Total $ 347,784 $ 387,876 $ 529,169 $ 141,293 Net increase in fund balance $ (2,732,588) $ (105,392) $ 99,205 $ 204,597 Fund Balance - Jan 1 3,509,559 776,972 671,580 (105,392) Fund Balance - Dee 31 $ 776,972 $ 671,580 $ 770,785 $ 99,205 85 CITY OF STILLWATER, MINNESOTA OTHER LONG-TERM DEBT (i) Fund Type: Debt Service Funds Fund Numbers: 390 - 399 Funds Description: These funds record the revenues received and the payment of principal and interest for other outstanding long-term debt issued by the City. Fundina: $1,100,000 State Stream Protection and Imorovement Loan Funding is provided by impact fees paid by developers who develop in the annexation area benefiting from the Trout Stream Mitigation Project. $850,000 State Stream Protection and Imorovement Loan Funding is provided by impact fees paid by developers who develop in the annexation area benefiting from the Trout Stream Mitigation Project. 2008 Budget Impacts: Balance Principal Interest Fund as of Due in Due in Number Bond Issue 12/31/07 2008 2008 Existing Debt: 390 $1,100,000 State Stream Protection & Imp Loan $485,000 $110,000 $0 390 $850,000 State Stream Protection & Imp Loan $467,500 $85,000 $0 I Totals II $195,000 II $0 I Notes: - Fund balance is reserved for debt service payments, both current and future. 86 CITY OF STILLWATER, MINNESOTA G) OTHER LONG-TERM DEBT Fund Type: Debt Service Funds Fund Numbers: 390 - 399 SUMMARY OF REVENUES AND EXPENDITURES EXPENDITURES: Debt Service: Principal 2007 2006 AMENDED ACTUAL BUDGET 2008 ADOPTED BUDGET $ Increase (Decrease) $ 195,000 $ 195,000 $ 195,000 $ OTHER FINANCING SOURCES: Transfers In: Permanent Improvement Fund $ 195,000 $ 195,000 $ 195,000 $ Net increase in fund balance Fund Balance - Jan 1 Fund Balance - Dee 31 $ $ $ $ $ $ $ $ 87 THIS PAGE INTENTIALLY LEFT BLANK Capital Project Funds Capital Project Funds are used by the City to account for the construction/acquisition of capital projects within the City's Tax Increment Financing Districts. THIS PAGE INTENTIALLY LEFT BLANK CITY OF STILLWATER, MINNESOTA C9 CAPITAL PROJECT FUNDS C9 2007 2008 SUMMARY OF REVENUES 2006 AMENDED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Tax Increment $ 1,796,164 $ 2,117,000 $ 3,605,000 $ 1,488,000 Market Value Homestead Credit 14,092 Charges for Services 16,048 Interest 100,923 Other 7,452 Revenue Total $ 1,934,679 $ 2,117,000 $ 3,605,000 $ 1 ,488,000 EXPENDITURES: Contractual $ 1,769,522 $ 219,906 $ 837,282 $ 617,376 Professional Services 1,130 Legal 38,762 Interest on Notes 61,922 61,394 59,778 (1,616) Other 260,759 Expenditure Total $ 2,132,094 $ 281,300 $ 897,060 $ 615,760 Revenues over (under) expenditures $ (197,415) $ 1,835,700 $ 2,707,940 $ 872,240 OTHER FINANCING USES: Transfer Out $ (1,008,424) $ (1,008,202) $ (467,763) $ 540,439 Net increase (decrease) in fund balance $ (1,205,839) $ 827,498 $ 2,240,177 $ 1,412,679 Fund Balance - Jan 1 1,769,522 563,683 1,391,181 827,498 Fund Balance - Dee 31 $ 563,683 $ 1,391,181 $ 3,631,358 $ 2,240,177 91 CITY OF STILLWATER, MINNESOTA TIF DISTRICT #1 (9 Fund Type: Capital Project Fund Fund Number: 461 Fund Description: The City is the administering authority for Development District #1, Tax Increment District #1, Downtown and Industrial Park Scattered Sites (TIF District #1). The district is a redevelopment district established in 1985 and has a 25-year duration upon the receipt of the first tax increment. 1986 was the date of the first tax increment receipt. December 31,2011 is the required date of decertification. 2008 Budaet Impacts: - Transfer Out represents funds transferred to $2,265,000 Tax Increment Refunding Bond, Series 2005 debt service fund for payment of current year debt service obligations. As of December 31,2007 this debt obligation has been paid in full. Proiects/Pav-as-vou-ao Obliaations within this district are as follows' 1st Not to Scheduled Available Exceed a Maximum Expected Development Payment Duration Tax Payment Total Payments 2008 Property Date of Payments Increment* of Obligation to Date Payment ABS Company 1998 Life of District 50% N/A $71,968 $35,101 $14,000 Blichfield Development 1997 Life of District 100% N/A $133,489 $133,489 $0 Desch - Phase I 1992 2007 100% $20,000 $562,139 $442,329 $0 Lumber Baron Hotel 2003 Life of District 50% N/A $835,000 $33,039 $7,000 Mainstream 2001 2011 100% $37,500 $787,800 $319,246 $75,000 Readex 1997 2010 100% $8,600 $172,000 $112,750 $11,000 Schoonover 1997 2003 100% $11,917 $143,000 $72,505 $0 Simonet 1997 2003 N/A $15,750 $189,000 $189,000 $0 UBC 1997 2010 100% $27,138 $560,000 $158,388 $16,000 Obligations have been fulfilled as of December 31,2007. *Available Tax Increment is defined as a percentage of the tax increment derived from the development property less the School District's (District #834) share of the increment. Notes: - Tax Increment is recorded at net of the School District's (District #834) share. The School District's share of the increment is 10.972% of the tax increment collected by the City. This sharing obligation was established at the time of district certification. This City remits this increment directly to the school District by March 31 st following the payable year. 92 CITY OF STILLWATER, MINNESOTA <9 TIF DISTRICT #1 Fund Type: Capital Projects Fund Fund Number: 461 2007 2008 SUMMARY OF REVENUES 2006 AMENDED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Tax Increment $ 610,741 $ 710,000 $ 650,000 $ (60,000) Market Value Homestead Credit 2,988 Interest 40,365 Note Receivable (MN Zephyr) 7,452 Revenue Total $ 661,545 $ 710,000 $ 650,000 $ (60,000) EXPENDITURES: Contractual: Lumber Barons Hotel $ 1,952 $ 2,000 $ 7,000 $ 5,000 Readex 8,197 9,000 11,000 2,000 Mainstream/Maple Island 35,358 40,000 75,000 35,000 Desch Development 18,256 UBC/Lanoga 12,500 13,800 16,000 2,200 ABS Company 3,742 4,200 14,000 9,800 Contractual Total $ 80,004 $ 69,000 $ 123,000 $ 54,000 Legal $ 5,063 $ $ $ Other 6,540 Expenditure Total $ 91,607 $ 69,000 $ 123,000 $ 54,000 Revenues over expenditures $ 569,939 $ 641,000 $ 527,000 $ (114,000) OTHER FINANCING USES: Transfer Out $ (434,509) $ (435,231 ) $ $ 435,231 Net increase in fund balance $ 135,430 $ 205,769 $ 527,000 $ 321,231 Fund Balance - Jan 1 771,977 907,407 1,113,176 205,769 Fund Balance - Dec 31 $ 907,407 $ 1,113,176 $ 1,640,176 $ 527,000 93 CITY OF STILLWATER, MINNESOTA TIF DISTRICT #4 <9 Fund Type: Capital Project Fund Fund Number: 464 Fund Description: The City is the administering authority for Development District #1, Tax Increment District #4, Woodland Lake Project (TIF District #4). The district is a redevelopment district established in 1986 and has a 25- year duration upon the receipt of the first tax increment. 1987 was the date of the first tax increment receipt. December 31,2012 is the required date of decertification. Debt Obliaation: $3,435,000 General Obligation Tax Increment Refunding Bonds, Series 2003B (Original Issue: $4,800,000 General Obligation Tax Increment Bonds, Series 1994C). This debt obligation was issued to: (1) Construct Frontage Road West from Curve Crest Boulevard to Northwestern Avenue; (2) Extend Curve Crest Boulevard from Washington Avenue to County Road 5; and (3) Install stop lights at the intersection of Frontage Road West and Curve Crest Boulevard.. Total amount outstanding as of December 31, 2007: $2,170,000 (see page 82 for more information on the debt service obligation). 2008 Budaet Impacts: - Transfer Out represents funds being transferred out to debt service funds for the payment of current year debt service obligations. These obligations are as follows: (1) $389,493 to $3,435,000 General Obligation Tax Increment Refunding Bond, Series 2003B debt service fund; and (2) $75,000 to $2,695,000 General Obligation Sports Center Refunding Bonds, Series 2005C debt service fund. Proiects/Pav-as-vou-ao Obliaations within this district are as follows: TARGET/SUPERVALU MARKET PLACE This project was a redevelopment of the site into a marketplace with a grocery store and retail shops. No tax increment obligation is due to the developer. Notes: - The $75,000 transfer out to the $3,435,000 General Obligation Tax Increment Refunding Bond, Series 2003B debt service fund was approved by the City Council starting in 1998 through the life of the district. - Tax Increment is recorded at net of the School District's (District #834) share. The School District's share of the increment is 5.486% of the tax increment collected by the City. This sharing obligation was established at the time of district certification. This City remits this increment directly to the School District by March 31st following the payable year. 94 CITY OF STILLWATER, MINNESOTA (9 TIF DISTRICT #4 Fund Type: Capital Projects Fund Fund Number: 464 2007 2008 SUMMARY OF REVENUES 2006 AMENDED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Tax Increment $ 641,559 $ 710,000 $ 700,000 $ (10,000) Interest 48,472 Revenue Total $ 690,031 $ 710,000 $ 700,000 $ (10,000) EXPENDITURES: Other Professional Services $ 640 $ $ $ Expenditures Total $ 640 $ $ $ Revenues over (under) expenditures $ 689,391 $ 710,000 $ 700,000 $ (10,000) OTHER FINANCING USES: Transfer Out $ (465,723) $ (464,943) $ (467,763) $ (2,820) Net increase in fund balance $ 223,668 $ 245,057 $ 232,237 $ (12,820) Fund Balance - Jan 1 1,292,836 1,516,504 1,761,561 245,057 Fund Balance - Dee 31 $ 1,516,504 $ 1,761,561 $ 1,993,798 $ 232,237 95 CITY OF STILLWATER, MINNESOTA TIF DISTRICT #6 Fund Type: Capital Project Fund Fund Number: 466 Fund Description: The City is the administering authority for Development District #1, Tax Increment District #6, Jr. High (TIF District #6). The district is a redevelopment district established in 1993 and has a 25-year duration upon the receipt of the tax increment. 1995 was the date of the first tax increment receipt. December 31, 2019 is the required date of decertification. Debt Obliaation: $1,000,000 General Obligation Tax Increment Refunding Bonds, 1993A. This debt obligation was issued to pay for the construction of the public parking lot. This parking lot is a permit parking lot with revenues going to the Parking Fund. As of December 31,2007 this debt obligation has been paid in full. 2008 Budaet Impacts: - Transfer Out represents funds transferred to $1,000,000 General Obligation Tax Increment Bond, Series 1993A debt service fund for payment of current year debt service obligations Proiects/Pav-as-vou-ao Obliaations within this district are as follows: CUB/Jr Hiqh This project was a redevelopment of the old Stillwater Junior High site into corporate headquarters for CUB Foods and a public parking lot. No tax increment obligation is due to the developer. 96 CITY OF STILLWATER, MINNESOTA TIF DISTRICT #6 Fund Type: Capital Projects Fund Fund Number: 466 2007 2008 SUMMARY OF REVENUES 2006 AMENDED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Tax Increment $ 87,712 $ 90,000 $ 90,000 $ Interest 10,367 Revenue Total $ 98,079 $ 90,000 $ 90,000 $ EXPENDITURES: Other Professional Services $ 490 $ $ $ Expenditures Totals $ 490 $ $ $ Revenues over (under) expenditures $ 97,589 $ 90,000 $ 90,000 $ OTHER FINANCING USES: Transfer Out $ (108,192) $ (108,028) $ $ 108,028 Net increase (decrease) in fund balance $ (10,603) $ (18,028) $ 90,000 $ 108,028 Fund Balance - Jan 1 194,515 183,913 165,885 (18,028) Fund Balance - Dee 31 $ 183,913 $ 165,885 $ 255,885 $ 90,000 97 CITY OF STILLWATER, MINNESOTA TIF DISTRICT #8 Ci) Fund Type: Capital Project Fund Fund Number: 468 Fund Description: The City is the administering authority for Development District #2, Tax Increment District #8, anchobaypro, Inc (TIF District #8). The district is a housing district established in 2000 and has a 25-year duration upon the receipt of the first tax increment. 2002 was the date of the first tax increment receipt. December 31,2027 is the required date of decertification. Proiects/Pav-as-vou-ao Obliaations within this district are as follows: LONG LAKE VILLAS Long Lake Villas is a low to moderate income multifamily housing project. The City entered into any agreement with Long Lake Limited Partnership to aid in financing a portion of tax increment eligible costs of the project. The agreement is special and limited and not a general obligation of the City. Payments are made on the first day of each August and February commencing on August 1, 2002 and ending on February 1,2026. Payments are made solely from Available Tax Increment. Available Tax Increment is defined as 90% of the tax increment derived from the development property (Long Lake Villas). Expected 2008 payment: $ 85,500 98 CITY OF STILLWATER, MINNESOTA (9 TIF DISTRICT #8 Fund Type: Capital Projects Fund Fund Number: 468 2007 2008 SUMMARY OF REVENUES 2006 AMENDED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Tax Increment $ 87,783 $ 97,000 $ 95,000 $ (2,000) Market Value Homestead Credit 5,662 Interest 1,719 Revenue Total $ 95,163 $ 97,000 $ 95,000 $ (2,000) EXPENDITURES: Contractual: Long Lake Villas $ 79,004 $ 87,300 $ 85,500 $ (1,800) Legal 949 City Engineer Charges 2,146 Expenditure Total $ 82,099 $ 87,300 $ 85,500 $ (1,800) Net increase (decrease) in fund balance $ 13,064 $ 9,700 $ 9,500 $ (200) Fund Balance - Jan 1 44,213 57,277 66,977 9,700 Fund Balance - Dee 31 $ 57,277 $ 66,977 $ 76,477 $ 9,500 99 CITY OF STILLWATER, MINNESOTA TIF DISTRICT #9 (9 Fund Type: Capital Project Fund Fund Number: 469 Fund Description: The City is the administering authority for Development District #1, Tax Increment District #9, CUNe Crest Villas (TIF District #9). The district is a housing district established in 2002 and has a 25-year duration upon the receipt of the first tax increment. 2004 was the date of the first increment receipt. December 31,2029 is the required date of decertification. Proiects/Pav-as-vou-ao Obliaations within this district are as follows: CURVE CREST VILLAS Curve Crest Villas is a low to moderate income multifamily rental project. Two (2) notes were issued in the relation to this project to reimburse the developer for tax increment eligible costs. These notes are as follows: Balance Principal Interest Note Issue Date of as of Due in Due in Note Issue Number Amount Issuance 12/31/07 2008 2008 $445,000 TIF Revenue Note R-1 $445,000 06/14/02 $427,500 $10,000 $30,247 $445,000 TIF Revenue Note R-2 $445,000 06/14/02 $427,500 $10,000 $30,247 I Totals II $20,00011 $60,4941 Payments on these notes are payable solely from 1/2 of Available Tax Increment. The City has no obligation to pay principal and interest on these Notes from any other sources than Available Tax Increment. If at any time there is not sufficient available increment to make the principal and interest payments, the remaining funds needed to make the principal and/or interest payments is made by the guarantor (in this case the developer). Available Tax Increment is defined as 90% of the tax increment derived from the development property (Curve Crest Villas) and received by the City in the six months preceding the payment date. 100 CITY OF STILLWATER, MINNESOTA <9 TIF DISTRICT #9 Fund Type: Capital Projects Fund Fund Number: 469 2007 2008 SUMMARY OF REVENUES 2006 AMENDED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Tax Increment $ 68,261 $ 70,000 $ 70,000 $ Interest 6 Total Revenue $ 68,267 $ 70,000 $ 70,000 $ EXPENDITURES: Contractual: Curve Crest Villas $ 5,798 $ 1,606 $ 3,222 $ 1,616 Interest on Notes 61,922 61,394 59,778 (1,616) Other 220 Expenditure Total $ 67,940 $ 63,000 $ 63,000 $ Net increase (decrease) in fund balance $ 328 $ 7,000 $ 7,000 $ Fund Balance - Jan 1 (4,443) (4,115) 2,885 7,000 Fund Balance - Dee 31 $ (4,115) $ 2,885 $ 9,885 $ 7,000 101 CITY OF STILLWATER, MINNESOTA TIF DISTRICT #10 Fund Type: Capital Project Fund Fund Number: 470 Fund Description: The City is the administering authority for Development District #1, Tax Increment District #10, Scattered Site Housing Projects (TIF District #10). The district is a redevelopment district established in 2004 and has a 25-year duration upon the receipt of the first increment. 2005 is the date of the first increment receipt. December 31,2030 is the required date of decertification. Proiects/Pav-as-vou-ao Obliaations within this district are as follows: TERRA SPRINGS Terra Springs is a residential and commercial development project consisting of 5 buildings. Two (2) Tax Increment Revenue Notes were issued in relation to this project to reimburse the developer for tax increment eligible costs. These notes and the buildings they relate to are as follows: Balance Principal Interest Building Issue Date of as of Due in Due in Note Issue Number Amount Issuance 12/31/07 2008 2008 $3,255,000 TIF Revenue Note 1,2,4 $3,255,000 12/10/03 $3,234,000 $49,000 $185,843 $2,923,000 TIF Revenue Note 3,5 $2,923,000 09/15/04 $2,923,000 $43,000 $219,507 I Totals II $92,00011 $405,3501 Payments on these notes are payable solely from of Available Tax Increment. The City has no obligation to pay principal and interest on these Notes from any other sources than Available Tax Increment. Available Tax Increment is defined as 95% of the tax increment derived from the development property (building number of the Terra Springs development) and received by the City in the six months preceding the payment date. LOFTS OF STILLWATER Balance Interest Issue Date of as of Due in Bond Issue Amount Issuance 12/31/07 2008 $2,390,000 TIF Revenue Bonds $2,390,000 07/20/06 $2,390,000 $128,210 Payments on these bonds are payable solely from Available Tax Increment. The City has!!!!... obligation to pay principal and interest on these bonds from any other sources than Available Tax Increment. All available increment is forwarded to a trust account. Funds in the trust are used to make the principal and interest payments on the bonds. Available Tax Increment is defined as 950/0 of the tax increment derived from the development property (Lofts of Stillwater) and received by the City in the six months preceding the payment date. 102 CITY OF STILLWATER, MINNESOTA C9 TIF DISTRICT #10 Fund Type: Capital Projects Fund Fund Number: 470 2007 2008 Budget SUMMARY OF REVENUES 2006 AMENDED ADOPTED $ Increase AND EXPENDITURES ACTUAL BUDGET BUDGET (Decrease) REVENUES: Current Property Taxes $ 300,109 $ 440,000 $ 2,000,000 $ 1,560,000 Delinquent Property Taxes 2,740 Market Value Homestead Credit 5,442 Charges for Services 16,048 Total Revenue $ 324,339 $ 440,000 $ 2,000,000 $ 1,560,000 EXPENDITURES: Contractual: Lofts of Stillwater $ $ 69,500 $ 128,210 $ 58,710 Terra Springs 78,347 62,000 92,000 30,000 Lumber Barons 2,417 Legal Services 32,750 Other 251,853 334,293 405,350 71,057 Expenditure Total $ 365,367 $ 465,793 $ 625,560 $ 159,767 Net increase (decrease) in fund balance $ (41,028) $ (25,793) $ 1,374,440 $ 1,400,233 Fund Balance - Jan 1 (529,577) (570,605) (596,398) (25,793) Fund Balance - Dee 31 $ (570,605) $ (596,398) $ 778,042 $ 1,374,440 103 THIS PAGE INTENTIALLY LEFT BLANK Enterprise Funds Enterprise Funds are used by the City to account for the operations that are financed primarily by user fees. CITY OF STILLWATER, MINNESOTA R\ \1\7 ENTERPRISE FUNDS 2008 REVENUES BY TYPE* Interest Income 4% Miscellaneous 2% Charges For Services 94% *Revenues include Operating and Non-Operating Revenues 2008 OPERATING EXPENSES BY TYPE Services and Charges 63% Supplies 2% Personnel Services 24% Depreciation 10% Miscellaneous 1% 106 <9 CITY OF STILLWATER, MINNESOTA <9 ENTERPRISE FUNDS <9 2007 2008 2006 AMENDED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) OPERATING REVENUES $ 2,715,969 $ 2,792,600 $ 3,023,904 $ 231,304 OPERATING EXPENSES: Personnel Services $ 548,859 $ 589,395 $ 727,007 $ 137,612 Supplies 52,180 57,500 62,000 4,500 Service and Charges 1,755,815 1,898,951 1,955,128 56,177 Miscellaneous 32,986 33,500 37,061 3,561 Depreciation 293,675 256,900 295,900 39,000 Operating Expenses Total $ 2,683,514 $ 2,836,246 $ 3,077,096 $ 240,850 Operating Income $ 32,455 $ (43,646) $ (53,192) $ (9,546) NONOPERATING REVENUES: I nterest Income $ 107,107 $ 65,000 $ 113,000 $ 48,000 Miscellaneous 36,938 70,000 60,000 (10,000) Nonoperating Revenues Total $ 144,044 $ 135,000 $ 173,000 $ 38,000 Net I ncome (Loss) $ 176,499 $ 91,354 $ 119,808 $ 28,454 OTHER INCREASES Capital Contributions $ 47,496 $ $ $ Transfer Out (68,197) (140,000) (218,433) (78,433) Other Increases Total $ (20,701 ) $ (140,000) $ (218,433) $ (78,433) Net increase (decrease) in net assets $ 155,798 $ (48,646) $ (98,625) $ (49,979) Net Assets - Jan 1 9,598,888 9,754,686 9,677,676 (77,010) Net Assets - Dec 31 $ 9,754,686 $ 9,706,040 $ 9,579,051 $ (126,989) 107 CITY OF STILLWATER, MINNESOTA SANITARY SEWER (9 Fund Type: Enterprise Fund Fund Number: 700 Fund Description: The Sanitary Sewer Fund was established to account for the operation and maintenance of the City's sanitary sewer utility system. Fundina Source: Expenses are solely supported by service fees charged to users. Rates: Minimum usaqe charqe: $39.00 (Rate established by Ordinance No. 693, 02/07/1989) Overaqe charae: $3.70 per 1,000 gallons (Rate established by Resolution No. 2006-153,07/11/2006) 2008 Staffing Level: Full Time Part Time 2008 Budaet Impacts: - Personnel costs include 3.0% COLA on wages, a 22% increase in health insurance rates, and a 10% increase in dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA. Beginning January 1, 2008, the employers contribution to the plan will increase from 6.25% to 6.50% for the Coordinated Plan. - Metropolitan Council The Metropolitan Council provides water treatment services for the wastewater collected by the City's sanitary sewer system. - 1/1 Surcharge is a program setup by the Metropolitan Council to cut inflow and Infiltration of clear water into the sanitary sewer system. The Metropolitan Council requires communities with excessive inflow and infiltration inputs into the sanitary sewer system to pay a surcharge. The surcharge will be returned as the City eliminates sources of the excess. The City's surcharge is $84,000 for the next five years (beginning in 2007) for a total cost of $420,000. For 2008, the City expects to appeal for a partial credit against the surcharge by showing that the City is attempting to eliminate some of excess input. Notes: - An annual review of the rates will be done to assure the financial integrity of this fund. 108 CITY OF STillWATER. MINNESOTA <S SANITARY SEWER Fund Type: Enterprise Fund Fund Number: 700 2007 2008 2006 AMENDED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) OPERATING REVENUES: Charges for Services $ 1,862,992 $ 1,901,000 $ 1,900,000 $ (1,000) I & I Surcharge 84,000 (84,000) $ 1,862,992 $ 1,985,000 $ 1,900,000 $ (85,000) OPERATING EXPENSES: Personnel Services: Salaries - Full Time $ 170,594 $ 220,478 $ 227,440 $ 6,962 Salaries - Part Time 8,830 13,800 13,800 Benefits 85,330 73,201 75,978 2,777 Personnel Services Total $ 264,754 $ 307,479 $ 317,218 $ 9,739 Supplies: $ 25.913 $ 24,000 $ 25,000 $ 1,000 Service and Charges: Consulting Engineer $ 3,773 $ 6,000 $ 3,000 $ (3,000) Lift Station Repairs 13,736 40,000 40,000 Sewer Line Repairs 47,436 40,000 45,000 5,000 Metropolitan Council 1,141,050 1,200,000 1,216,527 16,527 I & I Surcharge 15,251 84,000 41,500 (42,500) Other 163,256 174,337 184,596 10,259 Services and Charges Total $ 1 ,384,502 $ 1,544,337 $ 1,530,623 $ (13,714) Miscellaneous: $ 3,756 $ 2,000 $ 2,000 $ Depreciation: $ 262,140 $ 225,000 $ 264,000 $ 39,000 Operating Expenses Total $ 1,941,065 $ 2,102,816 $ 2,138,841 $ 36,025 Operating Loss $ (78,073) $ (117,816) $ (238,841 ) $ (121,025) NONOPERATING REVENUES: Interest Income $ 62,100 $ 40,000 $ 65,000 $ 25,000 Penalty 36,320 33,000 36,000 3,000 Other 618 37,000 24,000 (13,000) Nonoperating Revenues Total $ 99,037 $ 110,000 $ 125,000 $ 15,000 Net Income (Loss) $ 20,964 $ (7,816) $ (113,841) $ (106,025) OTHER INCREASES: Capital Contributions $ 47,496 $ $ $ Transfer (Out) (40,000) (40,000) Other Increases Total $ 47,496 $ (40,000) $ (40,000) $ Net increase (decrease) in net assets $ 68,460 $ (47,816) $ (153,841) $ (106,025) Net Assets - Jan 1 8,286,485 8,354,945 8,307,129 (47,816) Net Assets - Dec 31 $ 8,354,945 $ 8,307,129 $ 8,153,288 $ (153,841 ) 109 CITY OF STILLWATER, MINNESOTA STORM SEWER <9 Fund Type: Enterprise Fund Fund Number: 705 Fund Description: The Storm Sewer Fund was established to account for the operation and maintenance of the City's storm water utility system. This fund was established pursuant to Ordinance #821 on March 21,2006. Fundina Source: Expenses are solely supported by service fees charged to users. Rates (Established by Resolution No. 2007-248,12/18/2007): Sinale-Familv and Duplexes: $10.00 per dwelling Institutional: $60.00 per acre Multi-Familv: $10.00 per unit Commercial/Industrial: $120.00 per acre Active Open Space: $10.00 per acre Central Business District: $160.00 per acre 2008 Staffing Level: I Full Time 2.951FTE (Full Time Equivalents) I 2008 Budaet Impacts: - Personnel costs include 3.0% COLA on wages, a 22% increase in health insurance rates, and a 10% increase in dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA. Beginning January 1, 2008, the employers contribution to the plan will increase from 6.25% to 6.50% for the Coordinated Plan. - Service Charges includes an estimated $264,000 increase from a base rate increase of $5.50 (previous base: $4.50; new base rate: $10.00) that will begin on January 1,2008. The increase in rate is due to mandated requirement for City's to address new state and federal regulations regarding protecting and improving the quality of surface water within the City. The City will also need to continue to address issues regarding existing surface water management problem areas. This revenue source will enable the City to provide improved flood protection, storm water system maintenance and improvements, water quality protection, erosion and sediment control and improved lake water quality. The dedicated funding source allows the City to complete work in many related areas including; street sweeping, repair and maintenance of the existing storm sewers and ponds, replacement of undersized pipes, surface water quality and wetland protection measures. The storm water utility was implemented in 1996 as a dedicated funding source to meet growing storm water management needs. - Consulting Engineer costs include services for the City's Storm Water Management Plan (analyzes the City's needs for storm water management) and the setup the City's Municipal Separated Storm Sewer Service (MS4) permit. - Contractual includes costs for lake treatments and water monitoring. - Pond Maintenance include costs for inspection and maintenance of all ponds within the City limits as required by the MS4 permit. $45,000 of which will be spent on the Oak Glen Trail in 2008. - Membership & Dues is dues to the Middle St Croix WMO for $28,961, $2,000 for East Metro Water Resource Consultant (providing the education portion of the MS4 permit), and $600 to League of Minnesota Cities-Coalition of Metro Cities. - Transfer Out includes $150,000 for the Storm Sewer Fund's share of the current years street project (see CIP). Notes: - An annual review of the rates will be done to assure the financial integrity of this fund. 110 CITY OF STILLWATER, MINNESOTA <e STORM SEWER Fund Type: Enterprise Fund Fund Number: 705 2007 2008 2006 AMENDED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) OPERATING REVENUES: Charges for Services $ 215,911 $ 213,600 $ 485,904 $ 272,304 OPERATING EXPENSES: Personnel Services: Salaries - Full Time $ 71,881 $ 75,881 $ 164,485 $ 88,604 Benefits 25,082 19,057 51,922 32,865 Personnel Services Total $ 96,963 $ 94,938 $ 216,407 $ 121,469 Service and Charges: Consulting Engineer $ 46,622 $ 40,000 $ 15,000 $ (25,000) Contractual 6,357 10,000 25,000 15,000 Storm Sewer Repairs 3,594 10,000 10,000 Pond Maintenance 60,000 60,000 Other 34,671 17,030 18,503 1,473 Services and Charges Total $ 91,244 $ 77,030 $ 128,503 $ 51,473 Miscellaneous: Memberships and Dues $ 24,439 $ 29,000 $ 31,561 $ 2,561 Other 723 1,000 2,000 1,000 Miscellaneous Total $ 25,162 $ 30,000 $ 33,561 $ 3,561 Supplies: $ 749 $ 500 $ 3,000 $ 2,500 Depreciation: $ 1,628 $ 1,600 $ 1,600 $ Operating Expenses Total $ 215,747 $ 204,068 $ 383,071 $ 179,003 Operating Income $ 165 $ 9,532 $ 102,833 $ 93,301 NONOPERATING REVENUES: Interest Income $ 29,527 $ 16,000 $ 32,000 $ 16,000 OTHER INCREASES: Transfer Out $ (63,238) $ (100,000) $ (150,000) $ (50,000) Net Income $ (33,546) $ (74,468) $ (15,167) $ 59,301 Net Assets - Jan 1 641,869 608,323 533,855 (74,468) Net Assets - Dec 31 $ 608,323 $ 533,855 $ 518,688 $ (15,167) 111 CITY OF STILLWATER, MINNESOTA SIGNS & LIGHTING (9 Fund Type: Enterprise Fund Fund Number: 710 Fund Description: The Signs & Lighting Fund was established to account for the operation and maintenance of the City's sign and lighting infrastructure within the entire City. Other Information: The sign and lighting utility fee was approved and enacted by the City Council, pursuant to Ordinance #938, on June 17, 2003. The purpose of this ordinance was to "encourage the installation of street lighting (including signage) throughout the City to promote the general health, safety and welfare of the citizens of the City". Benefits from this system for utility users do not just reside within the general neighborhood of the utility user, but also for the general use of the entire sign and lighting system within the City limits. Fundina Source: Expenses are solely supported by service fees charged to users. Rates (established bv Resolution No. 2003-151. 07/01/2003): Sinqle-Family and Duplexes: $8 per dwelling Multi-Family: $6 per unit Institutional: $24 per acre Commercial: $96 per acre Commercial with System: $128 per acre Active Open Space: $2 per acre Interfund Obliaation On August 5, 2003, Resolution Number 2003-173, the City Council approved the funding of the Industrial Park Lighting Project (Engineering Project #2000-13) by the Sign & Lighting Fund. There were insufficient funds, at that time, in the Sign & Lighting Fund to fund the $265,000 project. The Council authorized an interfund borrowing, pledging future cash to be used to repay the interfund borrowing. In 2004, when the project was complete, the Capital Project fund borrowed $165,470 to the Sign & Lighting Fund to cover the negative cash amount of the fund. The balance of the interfund borrowing is as follows: Original Amount Balance Projected Loan Paid* as of Amount to Interfund Obligation Amount to Date 12/31/07 be Paid in 2008 Due to Capital Proiects Fund $165,470 $75,723 $89,747 $ 28,433 *Yearly payments are not calculated until the closing of the fiscal year. In other words, the annual payment for fiscal year 2008 will not be available until March of 2009. 2008 Staffing Level: I Full Time 1.25IFTE (Full Time Equivalents) I 2008 Budaet Impacts: - Personnel costs include 3.0% COLA on wages, a 22% increase in health insurance rates, and a 10% increase in dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA. Beginning January 1, 2008, the employers contribution to the plan will increase from 6.25% to 6.50% for the Coordinated Plan. Notes: - An annual review of the rates will be done to assure the financial integrity of this fund. 112 CITY OF STILLWATER, MINNESOTA <e SIGNS & LIGHTING Fund Type: Enterprise Fund Fund Number: 710 2007 2008 2006 AMENDED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) OPERATING REVENUES: Charges for Services $ 365,010 $ 362,000 $ 370,000 $ 8,000 OPERATING EXPENSES: Personnel Services: Salaries - Full Time $ 58,451 $ 65,606 $ 67,547 $ 1,941 Benefits 25,423 20,494 22,678 2,184 Personnel Services Total $ 83,874 $ 86,100 $ 90,225 $ 4,125 Supplies: $ 17,966 $ 17,800 $ 18,800 $ 1,000 Service and Charges: Contractual $ 1,825 $ 3,000 $ 1,500 $ (1,500) Electricity 208,547 200,000 200,000 Other 22,577 25,817 30,242 4,425 Services and Charges Total $ 232,948 $ 228,817 $ 231,742 $ 2,925 Depreciation: $ 323 $ 300 $ 300 $ Miscellaneous: $ 42 $ 500 $ 500 $ Operating Expenses Total $ 335,153 $ 333,517 $ 341,567 $ 8,050 Operating Income $ 29,857 $ 28,483 $ 28,433 $ (50) NONOPERATING REVENUES; Interest Income $ 563 $ $ $ Other Decreases: Transfer Out $ (1,233) $ (28,364 ) $ (28,433) $ (69) Operating Income $ 29,186 $ 119 $ $ (119) Net Assets - Jan 1 (110,688) (81,502) (81,383) 119 Net Assets - Dec 31 $ (81,502) $ (81,383) $ (81,383) $ 113 CITY OF STILLWATER, MINNESOTA PARKING Fund Type: Enterprise Fund Fund Number: 720 Fund Description: The Parking Fund was established to account for the operation and maintenance of the City's downtown parking program. The parking program consists of 14 parking lots which include free parking with hour limits, pay parking and permit parking. Fundina Source: Expenses are solely supported by parking fees charged to users. Major revenues include pay parking fees, permit parking fees and parking enforcement fines. 2008 Staffing Level: Full Time Part Time I I 1.101 FTE (Full Time Equivalents) 6.0lNumber of Positions 2008 Budaet Impacts: - Personnel costs include 3.0% COLA on wages, a 22% increase in health insurance rates, and a 10% increase in dental insurance rates. - Personnel costs include a State mandated contribution rate increase to PERA. Beginning January 1 , 2008, the employers contribution to the plan will increase from 6.25% to 6.50% for the Coordinated Plan. Notes: At the recommendation of the Parking Commission, on December 17, 2002, the City Council instituted the City's management of the Downtown Parking program for 2003. Prior to 2003, the City contracted out the management of this program. 114 CITY OF STILLWATER, MINNESOTA (9 PARKING Fund Type: Enterprise Fund Fund Number: 720 2007 2008 2006 AMENDED ADOPTED $ Increase ACTUAL BUDGET BUDGET (Decrease) OPERATING REVENUES: Parking Permits $ 42,938 $ 24,000 $ 40,000 $ 16,000 Parking Meters 143,322 133,000 143,000 10,000 Parking Fines/Tickets 85,632 75,000 85,000 10,000 Operating Revenues Total $ 271,892 $ 232,000 $ 268,000 $ 36,000 OPERATING EXPENSES: Personnel Services: Salaries - Full Time $ 57,684 $ 48,310 $ 49,607 $ 1,297 Salaries - Part Time 27,086 36,000 36,000 Benefits 18,496 16,568 17,550 982 Personnel Services Total $ 103,267 $ 100,878 $ 103,157 $ 2,279 Supplies: $ 7,551 $ 15,200 $ 15,200 $ Service and Charges: $ 47,121 $ 48,767 $ 64,260 $ 15,493 Miscellaneous: $ 4,026 $ 1,000 $ 1,000 $ Depreciation: $ 29,585 $ 30,000 $ 30,000 $ Operating Expenses Total $ 191,549 $ 195,845 $ 213,617 $ 17,772 Operating Income $ 80,343 $ 36,155 $ 54,383 $ 18,228 NONOPERATING REVENUES (EXPENSES): Transfer (Out) $ (3,726) $ $ $ Interest Income 14,917 9,000 16,000 7,000 Sale of Property 164 Nonoperating Revenues Total $ 11,355 $ 9,000 $ 16,000 $ 7,000 Net Income $ 91,698 $ 45,155 $ 70,383 $ 25,228 Net increase in net assets $ 91,698 $ 45,155 $ 70,383 $ 25,228 Net Assets - Jan 1 781,222 872,920 918,075 45,155 Net Assets - Dec 31 $ 872,920 $ 918,075 $ 988,458 $ 70,383 115 THIS PAGE INTENTIALLY LEFT BLANK OTHER SCHEDULES THIS PAGE INTENTIALLY LEFT BLANK CITY OF STILLWATER, MINNESOTA 1<91 2008 CAPITAL OUTLAY 1<91 DEPARTMENT APPROVED GENERAL FUND MIS Network Upgrades (2005 Unspent) Network Infrastructure Upgrade SQL SeNer Software Upgrade SeNers UPS Replacement Mobile Security Software Anti-Virus Software Microsoft Licensing Surf Control Licensing Phone System Upgrade Computer Replacement (1 Computer) ArcView License Total MIS 17,000 24,000 5,000 8,000 1,000 4,000 12,200 3,000 10,000 4,800 89,000 Finance Computer Replacement (3 Computers) Total Finance 4,500 4,500 Administration Website Upgrades (2007 Unspent) Computer Replacement (2 Computers. 1 Laptop) Copier Printer Total Administration 2,800 4,800 25,000 2,000 34,600 Plant/City Hall Waterproofing (2007 Unspent) Slow Speed Buffer Upgrade 3rd Floor Sink Energy Efficiency Upgrades Total Plant/City Hall 69,000 4,500 1,500 25,000 100,000 Community Development Inspections/Planning Software (2007 Unspent) Digital Camera Computer Desk Total Community Development 6,000 1,100 1,000 8,100 Police Less Lethal (2007 Unspent) Computer replacement (3 Computers) MDC Replacement In-Car Video Systems Laserfiche Scanner Audio Recorders Marked Patrol Vehicles (3) Unmarked Police Vehicles (2) 800 MHz Radio System Squad Car Radar Units Lidar Total Police 7,000 4,800 25,000 22,000 6,000 1,500 100,000 54,000 70,000 2,500 2,500 295,300 Fire Machinery & Equipment (2007 Unspent) Improvements (2007 Unspent) Washington County SeNice Access for Emergency Vehicles Computer Replacement (1 Laptop, 1 Computer) 27,500 15,200 13,000 9,500 119 FUNDING SOURCE 2005 CO Bonds 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 2007 CO Bonds 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 2007 CO Bonds 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 2007 CO Bonds 2008 CO Bonds 2008 CO Bonds 2007 CO Bonds 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 2007 CO Bonds 2007 CO Bonds 2008 CO Bonds 2008 CO Bonds ACCOUNT NAME Computer Equipment Computer Equipment Computer Equipment Computer Equipment Computer Equipment Computer Equipment Computer Equipment Computer Equipment Computer Equipment Computer Equipment Computer Equipment Computer Equipment Computer Equipment Computer Equipment Computer Equipment Computer Equipment Computer Equipment Improvements Machinery & Equipment Machinery & Equipment Machinery & Equipment Computer Equipment Computer Equipment Machinery & Equipment Machinery & Equipment Computer Equipment Computer Equipment Computer Equipment Computer Equipment Computer Equipment Automotive Equipment Automotive Equipment Computer Equipment Computer Equipment Machinery & Equipment Machinery & Equipment Improvements Computer Equipment Computer Equipment CITY OF STILLWATER, MINNESOTA 1<91 2008 CAPITAL OUTLAY DEPARTMENT Fire (continued) Firehouse Mobile Minitor V Radio Pagers Turn Out Gear High Pressure Air Compressor Fire Engine Fire Station/Public Safety Facility Total Fire Buildina Inspections Ruggedized Laptop (2005 Unspent) Inspections/Planning Software (2005 Unspent) Ruggedized Laptop (2006 Unspent) Inspections/Planning Software (2007 Unspent) Workstations (1) Total Building Inspections Civil Defense Emergency Operations Center (2005 Unspent) Total Civil Defense Enaineerina AutoCAD Licensing Computer Replacement (1 Computer) Total Engineering Streets Automotive Equipment (2007 Unspent) Machinery & Equipment (2007 Unspent) Time Sheet Software (2007 (Unspent) Switch (2007 Unspent) Computer Replacement (1 Computer) One-Ton Truck with Plow & Sander Loader with Snow Plow Snow Blower Total Streets TOTAL GENERAL FUND ST CROIX VALLEY RECREATION CENTER FUND St Croix Valley Recreation Center Ice Arena Server Upgrades (2007 Unspent) Monitors for Locker Rooms Phone System Upgrade Bobcat Toolcat (for future purchase in 2009) Replace Restroom Partitions Total St Croix Valley Recreation Center Ice Arena St Croix Valley Recreation Center Dome New Turf for Field House in 2010 Lily Lake Parking Lot Overlay Parking Lot Overlay (additional funds needed) Replace Doors Furnace Replacement-Locker Room (2) Louver Replacement Refrigeration Retrofit (for future purchase in 2010) Total Lily Lake TOTAL ST CROIX VALLEY RECREATION CENTER (Continued) APPROVED 4,000 3,700 8,000 35,000 100,000 25,000 240,900 5,000 13,500 1,000 6,000 3,300 28,800 6,300 6,300 2,000 1,500 3,500 19,700 28,800 2,500 1,300 1,500 50,000 155,000 125,000 383,800 $ 1,194,800 1,200 5,600 8,000 20,000 10,000 44,800 60,000 140,000 60,000 20,000 5,000 1,000 60,000 286,000 $ 390,800 120 FUNDING SOURCE 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 2005 CO Bonds 2005 CO Bonds 2006 CO Bonds 2007 CO Bonds 2008 CO Bonds 2005 CO Bonds 2008 CO Bonds 2008 CO Bonds 2007 CO Bonds 2007 CO Bonds 2007 CO Bonds 2007 CO Bonds 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 2007 CO Bonds 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 2006 CO Bonds/Storm Sewer 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 2008 CO Bonds 1<91 ACCOUNT NAME Computer Equipment Computer Equipment Machinery & Equipment Machinery & Equipment Automotive Equipment Improvements Computer Equipment Computer Equipment Computer Equipment Computer Equipment Machinery & Equipment Computer Equipment Computer Equipment Computer Equipment Automotive Equipment Machinery & Equipment Computer Equipment Computer Equipment Computer Equipment Automotive Equipment Machinery & Equipment Machinery & Equipment Computer Equipment Computer Equipment Computer Equipment Machinery & Equipment Improvements Improvements Improvements Improvements Improvements Improvements Improvements Machinery & Equipment CITY OF STILLWATER, MINNESOTA 1<91 (Continued) I eel 2008 CAPITAL OUTLAY DEPARTMENT LIBRARY FUND Ooerations Audiovisual Equipment (2007 Unspent) Children's Program Equipment (2007 Unspent) Children's Homework Center (2007 Unspent) 3M Staff RFID Pad Computer Replacement Network Switch Print Management System Printer Shelving-Juvenile Nonfiction books Program Equipment Total Library Operations Plant Building Monitoring Equipment Roof-Trash Room Total Library Plant TOTAL LIBRARY FUND PARKS Trail Improvements (2006 Unspent) Park Equipment (2006 Unspent) Browns Creek Park (aka Munkelwitz) Park Improvements (2007 Unspent) Park Improvements (2007 Unspent) Time Sheet Software (2007 Unspent) Utility Vehicle (Field Grooming) Park Improvements (Various) Annual Trail Improvements TOTAL PARKS FUND SANITARY SEWER FUND Lift Station Improvements (2004 Unspent) Lift Station Improvements (2005 Unspent) Reline Sanitary Trunk Sewer (2007 Unspent) Time Sheet Software (2007 Unspent) Computer Replacement Lift Station Improvements Reline Sanitary Trunk Lines Flow Meters Sewer Televising Van SRX-C Easement Sewer Cleaner TOTAL SANITARY SEWER FUND UNBONDED) SIGNS & LIGHTING FUND Time Sheet Software (2007 Unspent) TOTAL PARKING FUND (UNBONDED) PARKING FUND Parking Enforcement Vehicle TOTAL PARKING FUND (UN BONDED) TOTAL 2008 CAPITAL OUTLAY APPROVED ACCOUNT NAME FUNDING SOURCE 8,000 2007 CO Bonds Machinery & Equipment 4,000 2007 CO Bonds Machinery & Equipment 7,000 2007 CO Bonds Machinery & Equipment 3,750 2008 CO Bonds Computer Equipment 19,000 2008 CO Bonds Computer Equipment 8,000 2008 CO Bonds Computer Equipment 5,000 2008 CO Bonds Computer Equipment 3,000 2008 CO Bonds Computer Equipment 4,500 2008 CO Bonds Machinery & Equipment 3,000 2008 CO Bonds Computer Equipment 65,250 2,000 2008 CO Bonds Computer Equipment 15,000 2008 CO Bonds Improvements 17,000 $ 82,250 2,700 2006 CO Bonds Improvements 8,900 2006 CO Bonds Machinery & Equipment 32,200 2007 CO Bonds Improvements 29,800 2007 CO Bonds Improvements 2,500 2007 CO Bonds Computer Equipment 26,000 2008 CO Bonds Machinery & Equipment 75,000 2008 CO Bonds Improvements 25,000 2008 CO Bonds Improvements $ 202,100 107,000 10,500 200,000 2,500 3,500 60,000 200,000 50,000 90,000 15,000 Sanitary Sewer Fund Sanitary Sewer Fund Sanitary Sewer Fund Sanitary Sewer Fund Sanitary Sewer Fund Sanitary Sewer Fund Sanitary Sewer Fund Sanitary Sewer Fund Sanitary Sewer Fund Sanitary Sewer Fund Improvements Improvements Improvements Computer Equipment Computer Equipment Improvements Improvements Machinery & Equipment Automotive Equipment Machinery & Equipment $ 738,500 2,500 Signs & Lighting Fund Computer Equipment $ 2,500 28,000 Parking Fund Automotive Equipment $ 28,000 $ 2,638,950 121 CITY OF STILLWATER, MINNESOTA 1<91 Financing 1<9[ 2008 CAPITAL OUTLAY FINANCING for Capital Outlay: Bonded GO Capital Outlay (2008 Bond Issue): General Fund St Croix Valley Recreation Center Fund Library Fund Parks Fund Total GO Capital Outlay (2008 Bond Issue) 966,200 249,600 63,250 126,000 1,405,050 Bonded GO Capital Outlay (2007 Bond Issue): General Fund St Croix Valley Recreation Center Fund Library Fund Parks Fund Total GO Capital Outlay (2007 Bond Issue) 185,800 1,200 19,000 64,500 270,500 Bonded GO Capital Outlay (2006 Bond Issue): General Fund St Croix Valley Recreation Center Fund Parks Fund Total GO Capital Outlay (2006 Bond Issue) 1,000 105,000 11,600 117,600 Bonded GO Capital Outlay (2005 Bond Issue): General Fund Total GO Capital Outlay (2005 Bond Issue) 41,800 41,800 Total Bonded Capital Outlay 1,834,950 Non-Bonded Capital Outlay Sanitary Sewer Fund Storm Sewer Fund Signs & Lighting Fund Parking Fund Total Non-Bonded Capital Outlay: 738,500 35,000 2,500 28,000 804,000 TOTAL BONDED AND NON-BONDED CAPITAL OUTLA~ $ 2,638,950 122 CITY OF STILLWATER, MINNESOTA <9 2008 RESERVES <9 The City funds its capital purchases with capital outlay bond proceeds which are issued annually and repaid through the debt service tax levy. The City's policy is to maintain a level debt service (bond principal and interest). This level debt service, in turn, provides for a level debt service levy. As part of the City's planning process, the City's policy is to budget and fund (using capital outlay bond proceeds) for larger projects over multiple years to reduce the impact on the bond issuance for any given budget year. Below is a list of capital projects/funds that already have been budgeted and bonded for, and that have been set aside (reserved) for future purchase (beyond 2008): EXPECTED BUDGET AMOUNT YEAR OF PROJECT DESCRIPTION YEAR IN RESERVES FUNDING SOURCE FUND PURCHASE Lowell Park Improvement 2001 $180,000 2001 CO Bonds 423 2009 Lowell Park Improvement 2002 $175,000 2002 CO Bonds 423 2009 Lowell Park Improvement 2003 $165,000 2003 CO Bonds 420 2009 Fire Engine* 2007 $75,000 2007 CO Bonds 407 2009 Pedestrian Plaza 2005 $375,000 2005 CO Bonds 405 2009 Soccer Field Turf* 2006 $60,000 2006 CO Bonds 416 2010 Soccer Field Turf* 2007 $60,000 2007 CO Bonds 407 2010 *Projects that also have funding included in the 2008 Capital Outlay. See pages 119-122. 123 THIS PAGE INTENTIALLY LEFT BLANK CITY OF STilLWATER, MINNESOTA 1$1 2008 INTERFUND TRANSFERS 1<91 TRANSFERS TRANSFERS Fund OPERATING TRANSFERS IN OUT General Operating Transfers 100 General Fund $ 1 ,806,220 200 Special Events Fund $ 57,500 230 Library Fund 1,028,075 240 Park Fund 718,145 263 DARE Fund 2,500 Debt Service Transfers 202 St Croix Valley Rec Center $ 454,169 381 $2,135,000 2000D GO Bonds $ 187,722 385 $2715 Sports Ctr 2005C 266,447 451 Permanent Improvement Fund $ 195,000 390 Program Loans $ 195,000 464 TIF District #4 $ 467,763 374 $3,435,000 Tax Increment 2003B $ 392,763 382 $4,610,000 1998A Sports Arena Bonds 75,000 Other Transfers 700 Sewer Fund $ 40,000 705 Storm Sewer Fund 150,000 710 Signs & Lighting Fund 28,433 202 St. Croix Valley Recreation Center Fund $ 35,000 451 Permanent Improvement Fund 183,433 CAP IT Al OUTLAY TRANSFERS 405 2005 Capital Outlay 41 ,800 416 2006 Capital Outlay 117,600 407 2007 Capital Outlay 270,500 408 2008 Capital Outlay 1 ,405,050 100 General Fund $ 1,194,800 202 St Croix Valley Recreation Center Fund 355,800 230 Library Fund 82,250 240 Park Fund 202,100 125 THIS PAGE INTENTIALLY LEFT BLANK CITY OF STILLWATER, MINNESOTA 1<91 2008 BENEFITED PERSONNEL DEPARTMENT/Position Title General Government Mavor and Citv Council Mayor* Councilmembers* Total Mayor and City Council MIS MIS Specialist PC Technician Total MIS Finance Finance Director Accountant Senior Account Clerk Payroll/HR Technician Total Finance Administration City Administrator Director of Administration City Clerk Secretary Total Administration Leaal/Citv Attornev City Attorney* Total Legal/City Attorney Plant/Citv Hall Building Maintenance" Total Plant/City Hall Communitv Deve/ooment Community Development Director Planner II Secretary Total Community Development Total General Government Public Safety Police Police Chief Police Captain Police Sergeant Investigator Police Officers Community Service Officer SecretarylDispatcher I Total Police FTE DEPARTMENT/Position Title GENERAL FUND Public Safetv (Con't) Fire 1.00 Fire Chief 4.00 Deputy Fire Chief 5.00 Fire Captain Fire-Engineer Firefighter-Engineer 1.00 SecretarylDispatcher I 0.80 Total Fire 1.80 Buildina Insoection Building Official 1.00 Building Inspector 1.00 Secretary 1.50 Total Building Inspection 1.00 4.50 Total Public Safety Public Works 1.00 Enaineerina 1.00 City Engineer/Public Works Director 1.00 Assistant City Engineer 1.90 Project Coordinator 4.90 Engineering Technician "I Secretary Total Engineering 1.00 1.00 Streets Public Works Superintendent Assistant Public Works Super Maintenance Worker IV Maintenance Worker I" Maintenance Worker" Chief Mechanic 1.00 Total Streets 1.00 0.50 Total Public Works 2.50 TOTAL GENERAL FUND 19.70 1.00 1.00 4.00 3.00 14.00 1.00 1.50 25.50 127 1<91 FTE 1.00 1.00 3.00 2.00 2.00 0.50 9.50 1.00 1.00 0.50 2.50 37.50 0.75 0.50 0.50 1.60 0.50 3.85 0.50 0.25 3.00 1.25 2.00 1.00 8.00 11.85 69.05 *Part-time positions receiving full-time benefits. <0 CITY OF STILLWATER, MINNESOTA 2008 BENEFITED PERSONNEL DEPARTMENT/Position Title Librarv Operations Library Director Secretary Library Assistant I PC Technician Assistant Library Director Supervisory Librarian Library Assistant II Library Assistant I Librarian Librarian Associate Total Library Operations PARKS FUND Public Works Superintendent Lead Worker Maintenance Worker IV Maintenance Worker III Secretary TOTAL PARKS FUND STORM SEWER FUND Assistant City Engineer Assistant Public Works Superintendent Project Coordinator Engineering Tech III Maintenance Worker IV Maintenance Worker III Senior Account Clerk TOTAL STORM SEWER FUND PARKING Community Service Officer Secretary TOTAL PARKING FUND GRAND TOTAL (Continued) FTE DEPARTMENT/Position Title LIBRARY FUND Library Plant Building Maintenance Janitor Total Library Plant 1.00 1.00 1.00 0.20 0.75 1.625 0.50 1.30 0.70 1.00 9.08 TOTAL LIBRARY FUND SANITARY SEWER FUND 0.50 City Engineer/Public Works Director 1.00 Assistant City Engineer 1.00 Assistant Public Works Superintendent 4.50 Lead Worker 0.50 Maintenance Worker IV 7.50 Senior Account Clerk TOTAL SANITARY SEWER FUND SIGNS & LIGHTING FUND 0.25 Assistant Public Works Superintendent 0.25 Engineering Tech III 0.50 Maintenance Worker IV 0.25 Senior Account Clerk 1.30 TOTAL SIGNS & LIGHTING FUND 0.25 0.15 2.95 1.00 0.10 1.10 96.50 <9 FTE 1.00 0.625 1.63 10.70 0.25 0.25 0.25 1.00 2.00 0.20 3.95 0.25 0.15 0.70 0.15 1.25 *Part-time positions receiving full-time benefits. 128