HomeMy WebLinkAbout2021-01-05 CC Agenda PacketJanuary 5, 2021 City Council Zoom 4:30 pm Meeting
January 5, 2021 City Council Zoom 7 pm Meeting
216 4th Street N, Stillwater, MN 55082
651-430-8800
www.ci.stillwater.mn.us
PLEASE NOTE: City Council meetings are streamed live on the city website and available to view on
Channel 16. Public can participate in the meeting by logging in online at www.zoomgov.com/join or
by calling 1-646-828-7666 and enter the meeting ID number: 161 843 8759
Public comments can be emailed to stillwater@ci.stillwater.mn.us
REVISED AGENDA
CITY COUNCIL MEETING
January 5, 2021
REGULAR MEETING 4:30 P.M.
I. CALL TO ORDER
II. ROLL CALL
III. OTHER BUSINESS
1. St. Croix Curling Center
IV. STAFF REPORTS
2. Public Works Director
3. Police Chief
4. Fire Chief
5. Finance Director
6. Community Development Director
7. City Clerk
8. City Attorney
9. City Administrator
10. Library Director
V. RECESS
RECESSED MEETING 7:00 P.M.
VI. CALL TO ORDER
VII. SWEARING IN CEREMONY FOR COUNCILMEMBERS DAVE JUNKER AND LARRY ODEBRECHT
VIII. ROLL CALL
IX. PLEDGE OF ALLEGIANCE
X. RECOGNITIONS OR PRESENTATIONS
11. Adoption and presentation of Resolution 2021‐001, commending Tom Weidner for his 8 years of
service as Ward 3 Councilmember
12. Acknowledging Promotion of Hunter Julien to Sergeant
13. Life Saving Award to Sergeant Dan Young, Officer Michael Mallet and Officer Brian Tennessen
XI. OPEN FORUM – the open forum allows the public to address council on subjects which are not a part of the meeting.
Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less.
XII. CONSENT AGENDA – these items are considered routine and will be enacted by one motion with no discussion. A
council member or citizen may request an item to be removed from the consent agenda and considered separately.
14. December 15, 2020 regular meeting minutes
15. Payment of Bills
16. 2021 Fee Schedule
17. Biercycle Adventures License Renewal – Resolution
Page 2 of 2
City Council Meeting Agenda
January 5, 2021
18. Amending Stillwater City Code Sec 33-1 Subd. 6, Adopting the State Building Code Time Limits –
Ordinance 2nd Reading
19. Brian’s Bocce Ball Event
20. Designating a Responsible Authority in accordance with the State Data Practices Statute – Resolution
21. Designating the Authority to Make Electronic Funds Transfers – Resolution
22. Designation of Depositories for 2021 – Resolution
23. Hauer Residence at 313 W Pine St Denied Variance – Resolution
24. Medicare Part B Premium and Deductible Reimbursement – Resolution
25. Rec Center Camera Contract Amendment for St. Croix Soccer Club
26. Sanitary Sewer Adjustments
27. 2021‐2022 Labor Agreement between City of Stillwater and Firefighter’s Local 1049 – Resolution
XIII. PUBLIC HEARINGS ‐ when addressing Council please limit your comments to 10 minutes or less.
28. CPC Case No. 2020-54 to consider a request by Jon and Ann Whitcomb, property owner, for the
consideration of a Zoning Map Amendment, Preliminary Plat, and associated Variances for a proposed
subdivision to be known as White Pine Ridge. Property located at 12950 75th Street North. Notices
were mailed to affected property owners and published in the Stillwater Gazette on Friday, December
18th – Resolution and Ordinance 1st reading
XIV. UNFINISHED BUSINESS – None
XV. NEW BUSINESS
29. Designation of Vice Mayor – Resolution
30. Council Representative Appointments to Boards and Commissions – Resolution
31. Enacting City Code Chapter 34 Utilities Commission – Ordinance 1st Reading
32. Downtown Ice Rink Event ‐ Resolution
XVI. COUNCIL REQUEST ITEMS
XVII. ADJOURNMENT
Page 1
CITY OF STILLWATER LIST OF BILLS
3SI Security Systems Tracking service 228.00
A&K Construction City Hall steps 10,439.00
Advance Auto Parts Equipment repair supplies 841.35
Advanced Graphix Inc.Graphics 314.50
Advanced Sportswear Uniforms 1,332.00
Amdahl Locksmith Inc Chris Locksmith service 271.90
Anchobaypro Inc Curve Crest Villas 32,522.22
Armor Security Inc.Quarterly Monitoring Service 84.00
Aspen Mills Uniform - Peltier 186.85
AT&T Mobility Cell phone 68.49
Boyer Trucks Equipment repair supplies 386.08
Bryan Rock Products Inc.Field supplies 779.99
Buberl Black Dirt Inc.Black dirt 210.00
CBL Floors Police floor project 735.00
CDW Government Inc.Equipment 1,351.53
Century Link Election phone line 10.45
Cintas Corporation Uniform & mat cleaning service 2,026.31
City View Electric Inc.Alarm monitoring 288.00
Clareys Safety Equipment COVID supplies 1,025.86
Collaborative Design Group Inc.Lowell Park Pavilion 1,281.25
Comcast TV Internet & Voice 1,132.50
Corval Constructors Equipment repair 4,092.19
Coulee Bank Crosby Hotel - Tif Collection 79,062.55
Curb Masters Inc.2018 Street Project 56,236.05
Dalco Supplies 865.55
Darlings Sales & Service Company Equipment repair 261.00
Dell Marketing L.P.Computer equipment 1,602.48
DVS Renewal Registration for 2020 HLMK TRL - 000123 23.25
ECM Publishers Case # 2020-54 - White Pine Ridge 28.50
Elevage Hotel Group LLC Tax Increment 54,799.42
Environmental Systems Research ArcGIS 2,222.00
FleetPride Equipment repair supplies 1,013.69
Flexible Pipe Tool Co.Equipment repair supplies 410.60
Foundation Technologies VMware Workspace 3,028.20
Frontier Ag & Turf Hydraulic pump 1,997.26
Fury Motors Equipment repair supplies 126.40
Galls LLC Water proof jacket - Wellness program 63.00
Golden Expert Services Janitor Service 3,700.00
Graci Leadership Solutions LLC Supervision Fundamentals - 3 1,250.00
Grainger Supplies 372.26
Group 41 UB Refund 204.59
Group Medicareblue RX Water Retiree Prescription Ins 169.00
Guardian Supply Uniforms 4,716.85
Holiday Credit Office Fuel 98.43
International Code Council Code 423.70
Page 2
IState Truck Center Equipment repair supplies 201.19
J.H. Larson Company Equipment repair supplies 289.20
J.P. Cooke Co.Tags 61.50
Jefferson Fire and Safety Inc.Equipment repair charges 2,108.63
Kirvida Fire Inc.Vehicle repair charges 321.23
Kraus-Anderson Dome Project 4,790.09
Lawson Products Equipment repair supplies 423.91
Leadership Growth Group LLC 2021 Leadership Growth Group Series 600.00
LeadsOnline LLC LeadsOnline Total Track 2,395.00
Lee's Commercial Weather Meteorological services 770.00
Lemoine Chyrisse Reimburse for binoculars 63.62
Lindstrom Solar LLC Solar Energy 3,973.32
Loffler Companies Firewall Renewal 848.00
Mansfield Oil Company Fuel 3,402.81
Martin-McAllister Consulting Personnel evaluation 6,400.00
Menards Supplies 1,649.48
Metropolitan Council Wastewater Charge 169,535.87
Metropolitan Mechanical Contractors Service 1,338.88
MHSRC/Range Training 890.00
Mid-States Organized Crime Info Center Membership 150.00
Miller Excavating Street sweepings 632.15
MJs Contract Appliance Inc Microwave & trim kit 389.00
MN Chiefs of Police Assoc.Membership renewal 172.00
MN Dept of Agriculture Noncommercial pesticide applicator renewal 10.00
MN Ice Arena Mgr Assoc Arena membership 200.00
MN State Fire Chiefs Assn Membership 280.00
Modern Heating & Air Event room heat 288.50
Motorola Solutions Inc.Office Radio System 15,367.25
Nuss Truck & Equipment Equipment repair supplies 285.11
Oneill Electric Light pole receptacles 8,580.00
Performance Plus LLC Medical exam 4,723.00
Peterson Austin Reimburse for expenses 391.23
Pierson Lauren Park refund 85.00
Quadient Leasing Brush and sponge kit 20.00
Quill Corporation Office supplies 256.23
Riedell Shoes Inc.Skates 764.87
Sand Creek Group LTD Annual EAP billing 2,273.88
SESAC Performance License Music License 483.00
Siegfried Construction Company Curb repair 4,537.71
Sports Engine SportsEngine HQ 1,049.00
Springbrook Software Annual Maint 2021 35,550.00
St. Croix Boat and Packet Co.Ramp cleaning 4,860.00
Stillwater Collision and Mechanical Vehicle Repair 5,949.60
Stillwater Motor Company Equipment repair supplies 114.75
Symbolarts Pins 2,604.75
T.A. Schifsky and Sons 2020 Street Project 111,983.63
Triple Valley Ironworks Bench 9,126.00
Page 3
Tri-State Bobcat Equipment repair supplies 68.54
Uline Inc Supplies 911.60
Valley Trophy Inc.Name plate 33.00
Verizon Wireless Wireless Service 3,017.60
Vinco Inc Equipment repair charges 1,812.00
Washington County Info Tech Dept.Citrix License 350.00
Washington County Public Safety Radio 800 Radio user fees 10,268.72
Washington County Sheriffs Office Mobile field force munitions 2,836.47
Xcel Energy Energy 31,394.17
Zee Medical Service First aid supplies 136.90
ZetX Inc TraX software access 1,800.00
Zoom Video Communications Zoom meetings 14.99
LIBRARY
16 Wins Website Design & Development 8,280.00
Ace Hardware Janitorial Supplies 34.00
Amazon Business Materials & supplies 2,543.91
Bibliotheca LLC 2021 Service Agreement 8,419.10
Brodart Co Materials 3,433.64
Dalco Janitorial Supplies 471.40
Demco Inc.Library Equipment 2,542.56
Faurot Kimberly Staff Reimbursement 187.89
Kjelshus Framing Framing/Matting of Jo Lutz Rollins Paintings 306.26
Koegel Christian M Cataloging/Processing - 12/9/2020 112.00
Midwest Tape Materials 3,062.53
Minitex RFID Tags 1,197.00
Office of MN IT Services Phone - November 143.70
Otis Elevator Company Elevator Repairs 585.00
Petrie Angela Staff Reimbursement 21.95
Pollinator Friendly Alliance Programs - Adult (SPLF)50.00
Quill Corporation Supplies 262.91
Roden Netanya Staff Reimbursement 56.54
Rodriguez Lolita Rose Oyamot Programs - Juv 485.47
Scholastic Inc Materials - Juv 287.75
SOS Office Furniture PS Desk Tall Chair 341.95
Viking Auto Sprinkler Co.Annual Inspection 9,805.00
TOTAL 778,746.19
Adopted by the Stillwater City Council this
5th day of January, 2021
Mayor Ted Kozlowski
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AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT (“Agreement”) is made and executed this 5th day of January 2021, by and
between the City of Stillwater, 216 North Fourth Street, Stillwater, Minnesota 55082, (“City”) and
Itasca Marketing LLC, 3033 Excelsior Boulevard, Suite 305, Minneapolis, Minnesota, 55416
(“Consultant”).
WHEREAS, the City has accepted the proposal of the Consultant for certain professional Services;
and
WHEREAS, Consultant desires to perform the Services for the City under the terms and conditions
set forth in this Agreement.
NOW THEREFORE, in consideration of the mutual consideration contained herein, it is hereby
agreed as follows:
1. SERVICES.
a. City agrees to engage Consultant as an independent contractor for the purpose of
performing certain professional Services (“Services”) relating to the installation,
operation and management of automated live streaming cameras at the St. Croix
Valley Recreation Center Fieldhouse, 1675 Market Drive, Stillwater, Minnesota,
55082, and as defined in the following documents:
i. A proposal dated December 15, 2020, incorporated herein as Exhibit A;
b. Consultant covenants and agrees to provide Services to the satisfaction of the City
in a timely fashion, as set forth in Exhibit A, and subject to Section 7 of this
Agreement.
2. PAYMENT.
a. Consultant agrees to share with City the pay-per-view receipts from regular
sporting events and other sponsored tournaments as set forth in Exhibit A.
b. Any changes in the revenue sharing allocations or the scope of the Services shall
require prior written approval by the authorized representative of the City or by the
City Council. The City will not provide any additional compensation for Services
that do not have prior written authorization.
c. City shall not be responsible for any costs associated with the purchase or
installation of the equipment necessary to fulfill the provisions of this Agreement.
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Consultant is solely responsible for bearing the costs of executing the purchase of
the equipment set forth in Exhibit A.
3. TERM. The term of this Agreement is identified in Exhibit A. This Agreement may be
extended upon the written mutual consent of the parties for such additional period as they
deem appropriate, and upon the same terms and conditions as herein stated.
4. TERMINATION.
a. Termination by Either Party. This Agreement may be terminated by either party
upon 30 days’ written notice delivered to the other party to the addresses listed in
Section 13 of this Agreement. Upon termination under this provision, City shall be
paid for all the outstanding revenue received until the effective date of termination.
b. Termination Due to Default. This Agreement may be terminated by either party upon
written notice in the event of substantial failure by the other party to perform in
accordance with the terms of this Agreement. The non-performing party shall have
fifteen (15) calendar days from the date of the termination notice to cure or to submit
a plan for cure that is acceptable to the other party.
5. SUBCONTRACTORS. Consultant shall not enter into subcontracts for any of the Services
provided for in this Agreement without the express written consent of the City, unless
specifically provided for in Exhibit A. The Consultant shall pay any subcontractor involved
in the performance of this Agreement within the ten (10) days of the Consultant’s receipt
of payment by the City for undisputed services provided by the subcontractor.
6. STANDARD OF CARE. In performing its Services, Consultant will use that degree of
care and skill ordinarily exercised, under similar circumstances, by reputable members of
its profession in the same locality at the time the Services are provided. No warranty,
express or implied, is made or intended by Consultant’s undertaking herein or its
performance of Services. Consultant shall not use or operate any equipment in violation of
any state law, statute, ordinance, code, rule or regulation.
7. DELAY IN PERFORMANCE. Neither City nor Consultant shall be considered in default of
this Agreement for delays in performance caused by circumstances beyond the reasonable
control of the nonperforming party. For purposes of this Agreement, such circumstances
include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire;
epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and
other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses
or authorizations from any local, state, or federal agency for any of the supplies, materials,
accesses, or services required to be provided by either City or Consultant under this
Agreement. If such circumstances occur, the nonperforming party shall, within a reasonable
time of being prevented from performing, give written notice to the other party describing the
circumstances preventing continued performance and the efforts being made to resume
3
performance of this Agreement. Consultant will be entitled to payment for its reasonable
additional charges, if any, due to the delay.
8. CITY’S REPRESENTATIVE. The City has designated City Administrator Tom McCarty
to act as the City’s representative with respect to the Services to be performed under this
Agreement. He shall have complete authority to transmit instructions, receive information,
interpret, and define the City’s policy and decisions with respect to the Services covered
by this Agreement.
9. PROJECT MANAGER AND STAFFING. The Consultant has designated Michael Gaard
to be the primary contact for the City in the performance of the Services. He shall be
assisted by other staff members as necessary to facilitate the completion of the Services in
accordance with the terms established herein. Consultant may not remove or replace these
designated staff without the approval of the City.
10. INDEMNIFICATION.
a. Consultant and City each agree to indemnify, and hold harmless each other, its agents
and employees, from and against legal liability for all claims, losses, damages, and
expenses to the extent such claims, losses, damages, or expenses are caused by its
negligent acts, errors, or omissions. In the event claims, losses, damages, or expenses
are caused by the joint or concurrent negligence of Consultant and City, they shall be
borne by each party in proportion to its own negligence.
b. Consultant shall indemnify City against legal liability for damages arising out of
claims by Consultant’s employees. City shall indemnify Consultant against legal
liability for damages arising out of claims by City’s employees.
c. Consultant shall indemnify and hold harmless the City, it agents and employees,
from and against any legal liability for infringement of any copyright or software
license by reason of the use or adoption of any software, designs, drawings or
specifications supplied by Consultant and any loss or damages resulting therefrom.
11. MAINTENANCE OF EQUIPMENT.
a. Consultant shall keep and maintain the equipment outlined in Exhibit A in good
operating condition and will provide all maintenance and repairs necessary for such
purpose.
b. City shall have no liability nor be responsible for any costs associated with
maintaining the equipment or costs associated with the replacement of damaged,
stolen or lost equipment.
4
12. INSURANCE. During the performance of the Services under this Agreement, Consultant
shall maintain the following insurance:
a. General Liability Insurance, with a limit of $1,000,000 for any number of claims
arising out of a single occurrence;
b. Workers’ Compensation Insurance in accordance with statutory requirements.
c. Automobile Liability Insurance, with a combined single limit of $300,000 for each
person.
Consultant shall furnish the City with certificates of insurance, which shall include a
provision that such insurance shall not be canceled without written notice to the City. The
City shall be named as an additional insured on the General Liability Insurance policy.
13. OWNERSHIP OF DOCUMENTS. Professional documents, drawings, and specifications
prepared by the Consultant as part of the Services shall become the property of the City
when Consultant has been compensated for all Services rendered, provided, however, that
Consultant shall have the unrestricted right to their use. Consultant shall retain its rights in
its standard drawing details, specifications, databases, computer software, and other
proprietary property. Rights to proprietary intellectual property developed, utilized, or
modified in the performance of the Services shall remain the property of the Consultant.
14. NOTICES. Notices shall be communicated to the following addresses:
If to City: City of Stillwater
216 North Fourth Street
Stillwater, MN 55082
Attention: City Administrator
Or e-mailed: tmccarty@ci.stillwater.mn.us
If to Consultant: Itasca Marketing LLC
3033 Excelsior Boulevard
Suite 305
Minneapolis, MN 55416
Attention: Michael Gaard
Or emailed: mike@itascadigital.com
15. INDEPENDENT CONTRACTOR STATUS. All services provided by Consultant, its
officers, agents and employees pursuant to this Agreement shall be provided as employees
of Consultant or as independent contractors of Consultant and not as employees of the City
for any purpose.
5
16. GENERAL PROVISIONS.
a. Assignment. This Agreement is not assignable without the mutual written
agreement of the parties.
b. Waiver. A waiver by either City or Consultant of any breach of this Agreement shall
be in writing. Such a waiver shall not affect the waiving party’s rights with respect to
any other or further breach.
c. Governing Law. This Agreement shall be construed in accordance with the laws
of the State of Minnesota and any action must be venued in Washington County
District Court.
d. Severability. If any term of this Agreement is found be void or invalid, such
invalidity shall not affect the remaining terms of this Agreement, which shall
continue in full force and effect.
e. Entire Agreement. This Agreement constitutes the entire agreement of the parties
and supersedes all prior communications, understandings and agreements relating
to the subject matter hereof, whether oral or written.
CITY OF STILLWATER
By:
Ted Kozlowski, Mayor
By:
Beth Wolf, City Clerk
Date:
ITASCA MARKETING LLC
By:
Michael Gaard, CEO
Date:
6
EXHIBIT A
PROFESSIONAL SCOPE OF SERVICES
OVERVIEW
This agreement provides the business terms between Itasca Marketing LLC and the City of
Stillwater to manage, install, and operate an automated live streaming camera in the St. Croix
Valley Recreation Center Dome. This agreement covers the period of three (3) calendar soccer
seasons beginning on January 1st, 2021 and running through December 31st, 2023.
GOALS
The implementation of an automated camera system and the related management services provided
by Itasca’s video production company, MNSPORTS.TV, will support the following goals:
1. Deliver live streaming services of designated youth, high school and college games in the
dome.
2. Interface with a coaching tool and support for coaches’ use of the service.
SPECIFICATIONS
Itasca Marketing will complete and execute the purchase of one automated camera system to be
installed overlooking the soccer mid field area.
VIEWING COMPONENTS
MNSPORTS.TV will schedule the games selected by the club scheduler onto the automated
streaming platform to provide streaming services for the following events:
1. Pay per view (PPV) for soccer related events including weekday and weekend games and
weekend tournaments
2. Video access for youth and high school coaching sessions.
PAY PER VIEW PPV PROGRAM
A pay per view amount for a season pass, tournament pass, and per game pass will be made
available on a pay wall created by Itasca Marketing. The service will feature an exclusive St.
Croix Soccer Club live streaming portal and video platform that can be shared on all St. Croix
youth soccer websites and social media. Itasca Marketing will also have all games available on
their live streaming site – MNSPORTS.TV. Subscription fees will be mutually arranged each
season.
REVENUE SHARE AND AD SHARE
Itasca Marketing will share revenue with the St. Croix Soccer Club and the City of Stillwater as
follows:
1. 25% of PPV receipts for regular games and sponsored tournament events will be paid to
the St. Croix Soccer Club.
2. 25% of PPV receipts for regular games and sponsored tournament events will be paid to
the City of Stillwater.
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3. 50% of PPV receipts will be paid to Itasca Marketing for all St. Croix Valley Recreation
Center related events.
4. St. Croix Soccer Club will be provided up to 25% of the available ad time on live stream
events.
ITASCA MARKETING SERVICES INCLUDE:
1. Live streaming video portal
2. E-Commerce platform for customer purchases of packages
3. Video embed codes from the portal to all St. Croix Soccer Club websites
4. Schedule management in the portal and communications with the game scheduler
5. Marketing of games, tournaments, and events
6. Customer support for viewers
7. 3-year limited hardware warranty covered by Itasca Marketing
8. Camera installation in the dome
TO: Mayor and City Council Members
FROM: Tom McCarty, City Administrator
Donna Robole, Human Resources Manager
DATE: January 5, 2021
SUBJECT: 2021-2022 Labor Agreement between City of Stillwater and Firefighters Local 1049
BACKGROUND
The City of Stillwater and Firefighter’s Local 1049 have concluded negotiations for a successor labor agreement
for 2021 and 2022 and the Firefighter’s Local 1049 has voted to approve the agreement. Changes in the contract
language include:
Contract Duration – 2 year agreement, January 1, 2021 through December 31, 2022
Wages – General Wage Increase: 2.0% increase effective January 1, 2021; 2.0% increase effective
January 1, 2022.
Health Insurance – Employer contribution to $1,246.86 per month per member toward group health
insurance effective January 1, 2021, and increase employer contribution to $1,261.86 per month per
member toward group health insurance effective January 1, 2022.
Vacation – On an annual basis, employees may voluntarily elect to cash-out vacation in excess of 80
hours or proportionately equivalent shifts. The written election is irrevocable in nature and must be
made on or before December 15 in the calendar year prior to the cash-out taking place.
Severance – Memorandum of Agreement for 2021 and 2022 to direct 100 percent of the severance
benefit to the employee’s Post Employment Health Care Savings Plan upon separation of employment.
Notice: When the normal payday falls on a Federal Reserve holiday, the pay date shall be the previous non-
Federal Reserve holiday. When the pay date falls on New Year’s Day (January 1), to avoid tax-related
problems, the pay date will be the next business “bank” day following the New Year’s holiday.
RECOMMENDATION
The proposed Labor Agreement between the City of Stillwater and Firefighters Local 1049 is consistent with
direction from City Council for labor negotiations. Firefighters Local 1049 membership has approved the 2021-
2022 City settlement proposal. Increased contract costs are included in the proposed 2021 budget. Therefore, staff
recommends adoption of the resolution entitled “Approving the 2021-2022 Labor Agreement between the City
of Stillwater and Firefighters Local 1049.”
City of Stillwater
Washington County, Minnesota
RESOLUTION 2021‐
APPROVING THE 2021‐2022 LABOR AGREEMENT BETWEEN THE
CITY OF STILLWATER AND FIREFIGHTERS LOCAL 1049
BE IT RESOLVED, by the City Council of Stillwater, Minnesota, that the 2021-2022 Labor
Agreement between the City of Stillwater and Firefighters Local 1049, as on file with the City
Clerk, is hereby approved with the following changes:
Contract Duration – 2 year agreement, January 1, 2021 through December 31, 2022
Wages – General Wage Increase: 2.0% increase effective January 1, 2021; 2.0% increase
effective January 1, 2022
Health Insurance – Employer contribution to $1,246.86 per month per member toward
group health insurance effective January 1, 2021, and increase employer contribution to
$1,261.86 per month per member toward group health insurance effective January 1,
2022
Vacation – On an annual basis, employees may voluntarily elect to cash out up to 40
hours of vacation in excess of 80 hours or proportionately equivalent shifts. The
written election is irrevocable in nature and must be made on or before December 15 in
the calendar year prior to the cash-out taking place.
Severance – Memorandum of Agreement to direct 100 percent of the severance benefit
to the employee’s Post Employment Health Care Savings Plan upon separation of
employment.
Notice - When the normal payday falls on a Federal Reserve holiday, the pay date shall
be the previous non-Federal Reserve holiday. When the pay date falls on New Year’s
Day (January 1), to avoid tax-related problems, the pay date will be the next business
“bank” day following the New Year’s holiday.
BE IT FURTHER RESOLVED that the Stillwater City Council authorizes the Mayor and
City Clerk to sign the agreement.
Adopted by the Stillwater City Council this 5th day of January, 2021.
Ted Kozlowski, Mayor
Attest:
Beth Wolf, City Clerk
ORDINANCE NO.
AN ORDINANCE ENACTING CHAPTER 34 OF THE CITY CODE OF THE CITY OF
STILLWATER REGARDING THE ESTABLISHMENT OF A UTILITIES
COMMISSION
WHEREAS, the City of Stillwater had a Water Board that governed its water utility; and
WHEREAS, the City recently adopted new ordinances to incorporate its water utility into
the City’s other utility services, such as sanitary sewer the utility; and
WHEREAS, the City has a need for a new commission to review these utilities and make
recommendations to the Council.
The City Council of the City of Stillwater does ordain:
SECTION 1. ENACTMENT. Chapter 34, Section 1 of the City Code, regarding the
establishment of the Utilities Commission is hereby enacted as follows:
Sec. 34-1. Utilities Commission.
Subd. 1. Establishment of Commission. The City of Stillwater, as authorized by Minnesota
Statutes, sections 412.331 to 412.391, which sections are hereby accepted,
establishes a Utilities Commission with the powers and duties set forth in this
Section.
Subd. 2. Jurisdiction. The following public utilities shall be within the jurisdiction of the
Utilities Commission:
(1) The city water system;
(2) The city sanitary sewer system;
collectively referred to as “public utility” or “public utilities” for purposes of this
Section.
Subd. 3. Purpose. The Utilities Commission is established to aid and make
recommendations to the city council on the city’s public water system and the
public sanitary sewer system, while promoting conservation and responsible
management of resources.
Subd. 4. Membership. The composition of the membership of the Utilities Commission shall
consist of five (5) members, appointed by the city council, serving staggered terms
of three (3) years. A city council representative and the Public Works director or
designee shall be ex officio, nonvoting members of the Utilities Commission.
Voting members of the Utilities Commission shall be residents of the city. Any
vacancy in the Utilities Commission shall be filled according to Chapter 22, Section
22-8. Each appointed member of the Utilities Commission shall, before entering
upon the discharge of their duties, sign an oath that they will faithfully discharge
the duties of the office and shall serve without compensation.
Subd. 5. Duties and responsibilities. In furtherance of the purpose set forth in Subdivision
3, the Utilities Commission shall have the following duties and responsibilities over
the public utilities of the city:
(1) To review all proposed future comprehensive planning in the city including
residential, industrial and commercial in nature and make recommendations, as
part of that review process, to the city planning commission on the proposed
future comprehensive planning as it relates to the needs of the community in all
areas of the city’s public utilities.
(2) At least once annually, or more frequently if deemed necessary, the Utilities
Commission shall review all user fees, connection charges and other associated
forms of revenue of the public utilities and present recommendations to the city
council regarding these fees. Recommendations for adding or deleting any such
fees shall also be determined through this process.
(3) Review and recommend maintenance plans and policies for the public utilities
to be submitted to the city council for approval and implementation.
(4) Review private land development proposals for conformance with public utility
plans, policies, and standards and make recommendations to city staff for
incorporation in reports to the planning commission and city council as
necessary.
(5) Recommend public utility system improvement and maintenance projects to the
Public Works director for inclusion in the proposed capital improvement and
city budgets for city council approval.
(6) Review and make recommendations regarding utility service policies and
procedures for consideration by city council as needed.
(7) Review public utility system reports for city council approval as required by
regulatory and funding agencies.
(8) Attempt to resolve, within its authority, any grievance involving public utility
bills within the city and make all appropriate reports to the city council.
(9) Perform such other functions concerning public utilities as the city council may
from time to time direct.
Subd. 6. Commission Administration. Administration of the Utilities Commission is
according to Chapter 22, Section 22-8.
SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in
the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance
is available without cost at the office of the City Clerk, the following summary is approved by the
City Council and shall be published in lieu of publishing the entire document:
The ordinance enacts the Utilities Commission to transition the responsibilities of the
Water Board by establishing the jurisdiction, purpose, membership and duties of the
Utilities Commission.
SECTION 3. EFFECTIVE DATE. This Ordinance shall be effective upon passage and
publication according to law.
Approved this _________ day of ___________________, 2021.
______________________________
Ted Kozlowski, Mayor
Attest:
_______________________________
Beth Wolf, City Clerk
DATE: January 5, 2021
TO: Mayor & City Council
FROM: Beth Wolf, City Clerk
SUBJECT: Downtown Ice Rink
Summer Tuesdays/Water Street Inn has applied for an special event permit to install a public
ice rink downtown Stillwater in parking lot 4 (eastside of Water St Inn). This rink would be a
part of the Wintertime in Stillwater event that has been developed to assist the local businesses
during the pandemic by creating winter activities in Stillwater.
The proposed Ice Rink will be installed by IceTime MN as soon as it is approved and be
removed starting March 18th. The rink will be open to use from 8 am to 10 pm. When the rink
is not being used for events it will be open for public skating. Currently events that are
planning to use the rink is Stillwater Pond Hockey – January 29-31, Frozen Flannel Curling &
Bonspiel – February 13-14 and Winterfest – February 26-28.
The organizer is requesting the use of Parking Lot 4, help with removal of snow piles from
outside of the rink, extension of Water Street Inn’s On-Sale liquor license over city parking lot 4,
picnic tables and benches, trash receptacles, water to flood the rink, possible power usage and
waive any associated city costs and fees.
Due to the timing of this request, the application is not able to be reviewed by the Downtown
Parking Commission or Utilities Commission therefore brought directly to City Council for
review. This is a multiple day event, therefore an event contract is required and staff will bring
that back to Council for review at next meeting.
STAFF RECOMMENDATION
In the event of a fire at the Water Street Inn, the Fire Department will not have access to two
sides of the building due to the ice rink in parking lot 4 and the arch and christmas tree on
Chestnut Street. Stillwater Fire Department recommends Myrtle Street from Water Street to
the gazebo be completely unobstructed go they have access to the fire hydrant near the gazebo.
Staff recommends no parking be permitted on the east side of Water Street from Chestnut to
Myrtle and along the south side of Myrtle from Water Street to the gazebo. See attached map
showing a yellow line where fire trucks need access.
Although the rink will only use a portion of Parking Lot 4, staff recommends the parking lot be
completely blocked off to avoid cars not having enough space in the lot to turn around and
cause congestion.
The only caveat that would allow Water Street Inn to expand their liquor sales over Parking Lot
4 during this event would be through the use of a Temporary Outdoor Use Sales Permit. Last
summer Water Street Inn received permission to extend their food and liquor sales to two
parking spaces on Chestnut Street. Since then, the use of Chestnut Street has changed to
accommodate the Wintertime Events. Staff suggests amending Water Street Inn’s Temporary
Outdoor Use Sales Permit to include the use of Parking Lot 4 with the following conditions.
1. Permittee must follow all Governor’s current executive orders. If the Governors orders
are lifted prior to March 17th, the temporary outdoor use sales must cease.
2. Any conditions found necessary by the Stillwater Fire Department, Minnesota AGED,
Washington County Public Health & Environment, and the City Building Official must be
satisfied.
Staff also recommends the organizer must submit the required liquor and liablity insurance as
listed in the City’s event policy and liquor license code; and name the City of Stillwater as an
additional insurer prior to any construction of ice rink.
ACTION REQUIRED
Council shall review and determine if event should be permitted, if any associated fees shall be
waived, approve amendment to liquor license for additional temporary license premises in
parking lot 4 and any other conditions for the event contract to be approved at the next council
meeting.
City of Stillwater
Washington County, Minnesota
RESOLUTION 2020‐
RESOLUTION APPROVING AMENDMENT TO LIQUOR
LICENSE FOR ADDITIONAL TEMPORARY LICENSE PREMISES
WHEREAS, a request from the Water Street Inn has been received to add temporary
outside seating adjacent to their building in city parking lot 4 as an amendment to their
liquor license premises; and
WHEREAS, the additional outside seating area is temporary and will only be permitted
during COVID-19 as executed by Governor Walz; and
WHEREAS, the request meets State Statute restrictions that the premises must be
“compact and contiguous”; and
WHEREAS, adding the additional space to their licensed premises would allow the
business to expand their establishment and provide safe distancing while dining during the
COVID-19 social distancing requirements.
BE IT RESOLVED, that the Stillwater City Council hereby approves the additional licensed
premises, conditioned upon the following:
1. Approvals from the Community Development Department, Building Department,
Fire Department, Police Department, Minnesota AGED and Washington County
Public Health & Environment (if applicable) are received.
2. Business must adhere to all Executive Orders issued by the Governor during this
pandemic.
3. Upon expiration of the COVID-19 Governors Executive Orders or the special event
which ever occurs first, serving liquor to the temporary outside seating area in
parking lot 4 must cease.
THEREFORE BE IT FURTHER RESOLVED, that the Stillwater City Council of Stillwater
Minnesota hereby approves the additional licensed premise for Water Street Inn as
contingent above:
Adopted by the Stillwater City Council this 2nd day of June 2020.
___________________________________________
Ted Kozlowski, Mayor
ATTEST:
________________________________________
Beth Wolf, City Clerk
Ice Rink on Parking Lot #4
Michelle Margo and I have been working on getting an Ice Rink installed
downtown to be a part of Wintertime in Stillwater. Michelle is also planning on
moving Frozen Flannel to this downtown rink. We are in talks with other
organizations about using this rink (Sara J aspersen; Pond Hockey, Jim Honsvall;
St. Croix Curling, Judd Sather; Winterfest, and Chamber of Commerce; Fire &
Ice).
When the rink is not being used for events it will be open for public skating. We
are hoping to find some way to do skate rental.
Water Street Inn and a few others (we would cover the entire cost but a few others
have stepped up and want to sponsor also. This town is great!!) will pay the cost to
install a 40' X 100' rink on Parking Lot #4. We will also provide:
• The cost of the up-keep.
• All insurance coverage that is required
• Public bathrooms (in the hotel)
• When there are events going on rink, our ballroom area can be used as a
warming space and team meeting area.
• We will also have heaters going on our outdoor patio space and in our
covered patio.
What we would need from the City is:
• Approval to use lot #4 from now until March 17th
• Extension of our liquor license over Lot #4
• To move some benches/ tables around the rink.
• Use of city fire hydrant for the first flood (will use water from hotel after
that)
• Help with removal of the snow piles from outside the rink area should they
become a problem.
• Waiving of all City Fees associated with this request
EVENTS PERMIT APPLICATION
216 North 4th Street., Stillwater., MN 55082
Telephone: 651.-430-8837 Fax-: 651.-430-8810
Incomplete applications or applications received after deadline will not be
accepted. See Event Instructions for application deadline and fees.
Date of Application: _1_14_1 ... _"1 __________ _
Event Information
Title/Name of Event Public Hockey Rink City Parking Lot #4
Event Date/Time: Set up: Date 1/6/21-1/10/21
Actual Event: Date 1/10/21-3/17 /21
Clean up: Date TBD
Location (Address) of Event: Parking Lot #4 (If in Lowell Park please specify north or south Lowell park)
Office Use Onlv
Date Application Received ------
Type: Event Special Event Event w/ Contract
Time to
Time 8am to 10pm
Time to
(Events after 10:00 p.m. require a variance from Cit\' Council
Description of Event (please be specific· this information will be used to promote the event on the City of Stillwater website)
Install 40' x 100' ice rink on parking lot #4 for events and public skating
Estimated Attendance (participants and spectators): unknown (events may vary)
Applicant Information (Person/Group Responsible)
Sponsoring Organization Name: Water Street Inn/ Summer Tuesday Inc.
Mailing Address: 101 Water Street S.
City, State, Zip Code: Stillwater, MN, 55082
Primary Contact/Applicant Name: Chuck Dougherty
Phone Number: 651-439-6000 Fax: 651-430-9393 Cell Phone: 612-414-0865
Email Address: chuck@waterstreetinn.us
Website Address: https://www.discoverstillwater.com/coming-soon-wintertime-in-stillwater/
Name of contact person during event: Chuck Dougherty Cell Phone: 612-414-0865
Alternate contact during event: Michelle Margo Cell Phone: 612-250-4701
Refer media or citizens inquires to: Chuck Dougherty Phone: 612-414-0865
Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents,
fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk,
please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route
direction with arrows.
Event Features
Will any signs/banners be put up No D Yes I&] Number and size:
TBD, attached to rink boards
' Will there be any inflatables? No I&] Yes D Insurance certificate from rental vendor is required
Will there be entertainment? No l&J Yes D What type: Fees for electricity may
apply see Instructions
Will sound amplification be used? No I&] Yes D Hours and Type:
Will a stage or tent(s) be set up? No l&J Yes D Dimensions:
Will there be temporary fencing? No I&] Yes D
Will merchandise/food items be sold? No !&I Yes D How many Fees for electricity may
vendors expected: apply see Instructions
Will food be prepared on site? No l&J Yes D Contact Washington County Health Department, 651-430-6655
Will cooking operations be conducted? No l&J Yes D Contact St/I/water Fire Department, 351-4950
Will alcohol be served but not sold? No I&] Yes D See Alcohol Regulations in the Instructions
Will alcohol be sold? No D Yes I&] See'//h1~egulationsln thelnstru~ d Vi, -~ -·-~ / I/, .e;',!? /e,JL_ u I 'ti, nv-, Ti' rT::/
Will there be a fireworks display? No I&] Yes D Permit required, contact Stillwater Fire Department, 651-351-4950
Describe power needs and location of power source.
none
Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available
Through Discover Stillwater (social media)
City Services (After reviewing the event application, City services may be requried for the event.)
Will event use, close or block any of the following: If yes specify location on site map.
City Streets or Right-of-way No l&J Yes D Start/End Time: Date:
City Sidewalks or Trails No I&] Yes D Start/End Time: Date:
Public Parking Lots or Spaces No D Yes I&] Start/End Time: 2417 Date: 1/6-3/17
Will event need barricade(s)? No IKI Yes D Number needed: Fees may apply
see Instructions
' Fees may apply Will extra picnic tables be needed? No D Yes [ZJ Number needed: 6 see Instructions
Will portable restrooms be needed? No IZl Yes D Number needed: Fees may apply
see Instructions
Will extra trash receptacles be needed? No D Yes ~ Number needed: 4 Fees may apply
see Instructions
Describe trash removal and cleanup plan during and after event:
Water Street Inn staff will be taking care of clean up and Water Street Inn dumpsters will be used.
Will event need traffic control? No (ZJ Yes D Contact Stillwater Po/ice Department for assistance, 651-351-4900
Describe crowd control procedure to ensure the safety of participants and spectators:
each event will apply for their own use permit
Will "No Parking Signs" be needed? No I&] Yes D Number needed:
Fees may apply see Instructions
Show location(s) on site map
Will event need security? No jg] Yes D If event is overnight, security will be required.
If using private secruity, list Security Company and Contact Information:
Will event need EMS services? No I&] Yes D Contact Lakeview EMS, 651-430-4621
Describe plans to provide first aid, if needed:
First aid kits available at Water Street Inn
Describe the emergency action plan if severe weather should arise:
Water Street Inn available as emergency shelter if needed
List any other pertinent information:
This is a general permit for the installation of the rink in lot #4. Individual events that will use the rink will apply for their own use permits.
When not used for events, the rink will be open for public skating. We are asking the city to waive any fees associated with this.
We would also ask the city to extend the liquor license of Water Street Inn over parking lot #4.
The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to
persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a
"Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the
statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to
name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify
that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the
information provided in this app/kmtoJ1: I realize mys~bmittal of this application request constitutes a contract between myself and the
City of ~ti/Iwate, and t, o, !3• o{LioMlty. ~ ! /.
0?-/ L+-/ ZL)
(Signature r'1'.\ oifzed Agent Date
Stillwater Community Skating / Curling Rink Proposal
Community Skating and Curling Rink Rental - 32’ x 88’
2020 Complete Setup Costs
Rink Board System and Options
***Includes – delivery and full install and teardown in spring
Community Skating and Curling Rink - 32’ x 88’ $3,500.00
- Iron Sleek Bright White Poly Board System Rink
o 20” Boards All Sides and Ends
o Blue Powder Coated Steel Brackets
o Blue Top Rail Trim
o Yellow Kickplate - installed after liner goes in to be able to trim access liner clean
o 6 mil white on white plastic liner – installed day of filling
o Initial Flood of rink using city fire hydrant
- Optional Netting
o Puck Stop Netting System on Across Each End with $500.00
Black Coated Steel Poles w/ Steel Braided Cable
- Ice Maintenance per Rink – Season $1,200.00
Service Schedule Season Jan 15th to Feb 28th (weather permitting)
o Ice Maintenance Services (2 times per week average)
o Snow removal of rink and entrance area beside rink
o Flood coat treatment with Ice Resurfacer rake – Water must be accessible within 75ft of rink
o Use Ice Edger to shave ice down to maintain proper ice level and evenness - when needed
o IceTimeMN will remove snow days they are scheduled to arrive. A set schedule will be established.
City responsible to remove snow on all other days as per there normal snow maintenance plan for
streets.
--------------------------------------------------------------------------------------------------------------------------------------------------------------
Total Cost $5,200.00
----------------------------------------------------------------------------------------------------------------------------------------------
- Curling Rocks and Houses
o 16 Rink Rocks – 8 Red and 8 Blue - $100 each (normally $125 each $1,600.00
o 6 Mesh Curling Houses – 8ft diameter - $150.00 each end $900.00
- Rental Rink Rock Set – Per Event – 4 Red and 4 Blue $250.00
Phone: 612-968-4302 - Email: IceTimeMN@gmail.com - Website: IceTimeMN.com
Stillwater Community Skating / Curling Rink Proposal
Community Rink – With Blue and Yellow Trim and Black Posts
Netting
Example
Water Street Inn05/30/2020
Rink Board System and Options
***Includes – delivery and full install and removal in spring
Community Skating, curling & event rink - 40' x 100'
•Iron Sleek Bright White Poly Board System Rink
o 40” Boards All Sides and Ends
o Polywhite boards
o 6 mil white on white plastic liner – installed day of filling
o Initial flood of rink using city fire hydrant - City water truck
•Optional Netting
o Puck Stop Netting System on Across Each End with Black Coated Steel Poles w/ Steel Braided Cable to keep all balls/pucks in
play and provide for additional lighting
•Ice Maintenance per Rink
•Service Schedule Season approximately: Jan 15th to March (weather permitting)
o Ice Maintenance Services (2 times per week average)
o Snow removal of rink and entrance area beside rink
o Flood coat treatment with Ice Resurfacer rake – Water must be accessible within 75ft of rink
o Use Ice Edger to shave ice down to maintain proper ice level and evenness - when needed
o IceTimeMN will remove snow days they are scheduled to arrive. A set schedule will be established. City responsible to
remove snow on all other days as per there normal snow maintenance plan for streets.
•Events to date:
o January 29-31, 2021 - Stillwater Pond Hockey - the teams will play on the downtown rink and Lily Lake FIRE & ICE Event
o February 13 (& possibly 14) - Frozen Flannel Outdoor Curling & Bonspiel
o February 26-28 - WINTERFEST
•Potential Opportunities: St. Croix Curling Center Sunday leagues, Boot Hockey and/or Broomball Tourney's
site map and images not to scale
40x100
•garbage cans
•picnic tables
•doors to enter/exit rink
•parking lot barricades - keep out cars
except event/ice maintenance vehicles
BOARD AGENDA
Board of Commissioners
Fran Miron, Chair, District 1
Stan Karwoski, District 2
Gary Kriesel, District 3
Wayne A. Johnson, District 4
Lisa Weik, District 5
January 5, 2021 - 9:00 AM
Assistive listening devices are available for use in the County Board Room
If you need assistance due to disability or language barrier, please call (651) 430-6000
Washington County is an equal opportunity organization and employer
Because of the COVID-19 Pandemic and Emergency Declaration declared by the Governor of the State of
Minnesota and Declaration of Local Emergency issued by the Washington County Board of Commissioners on
March 17, 2020, some or all of the county board members may participate by video conference, telephone or other
electronic means and the Board meeting will be conducted pursuant to and in compliance with Minnesota Statute
13D.021. The County Board meeting will be conducted at the regular meeting location of the Board Room,
Washington County Government Center, 14949 62nd Street North, Stillwater, MN. Members of the public can
attend the meeting in person, or view/monitor the meeting electronically from a remote location via live web
stream.
Members of the public who wish to share their comments or concerns on any issue that is the responsibility or
function of Washington County Government, including the items that are listed on this agenda, may provide that
comment via email at administration@co.washington.mn.us, or by telephone at 651-430-6001. Any comments of
concerns shared, either prior to or during the board meeting, will be provided to each county commissioner.
1.9:00 Oaths of Office
A.Oaths of Office to be Administered to the following Elected County Officials:
- County Commissioner District 1, Fran Miron
- County Commissioner District 3, Gary Kriesel
- County Commissioner District 5, Lisa Weik
2.9:15 Roll Call
Pledge of Allegiance
3.9:15 Election of 2021 County Board Chair
4.9:20 Election of 2021 County Board Vice Chair
5.9:25 Recognition of the Outgoing 2020 Board Chair
6.9:45 Set Board Meeting Dates for 2021
A.Approval of 2021 County Board Meeting Dates.
7.9:50 Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue
is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board
Clerk or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your
comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual
Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit
an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's
responsibilities.
Assistive listening devices are available for use in the County Board Room
If you need assistance due to disability or language barrier, please call (651) 430-6000
Washington County is an equal opportunity organization and employer
8.10:00 Consent Calendar - Roll Call Vote
Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to
pull a Consent Calendar item(s) for discussion and/or separate action.
A.Approval of the December 15, 2020, County Board meeting minutes.
B.Approve Memorial Day appropriations of $100 each, upon request, in 2021 for military service
organizations.
C.Approve Satellite Tracking of People LLC (STOP) Contract No. 13853, for the term through
December 31, 2021.
D.Approve Tubman Contract No. 13859, for the term through December 31, 2021.
E.Approve Youth Service Bureau (YSB) Contract No. 13852, for the term through December 31,
2021.
F.Approve an agreement between Community Services and the Washington County Community
Development Agency for the Bridges II program in the amount of $222,336 for the period of
January 1, 2021, through December 31, 2022.
G.Approve the tentative agreement for 2021 Collective Bargaining Agreement with Law
Enforcement Labor Services (LELS) Local #372 Essential Captain/Commander Unit.
H.Adopt a resolution certifying to the county auditor special assessments for Property Assessed
Clean Energy (PACE) projects and order the county auditor to extend the assessments plus
interest upon the property listed.
I.Approve Contract No. 13856 with Washington Conservation District in the amount of
$300,000, for the period of January 1, 2021, through December 31, 2021.
J.Approve Agreement No. 13784 with the City of Mahtomedi for the transfer of Mahtomedi
Avenue between County State Aid Highway (CSAH) 12 (Stillwater Road) and MnDOT Trunk
Highway (TH) 244 (Mahtomedi Avenue) from Washington County to the City of Mahtomedi.
K.Approval of Change Order No. 10 in the amount of $174,582.66 with S.M. Hentges & Sons,
Inc. for the County State Aid Highway (CSAH) 18 Improvement Project (RB-2512).
L.Approve Lease Agreement No. 13854 with Valley Tours, Inc. for office space at the
Washington County Historic Courthouse.
Washington
% -~County
Assistive listening devices are available for use in the County Board Room
If you need assistance due to disability or language barrier, please call (651) 430-6000
Washington County is an equal opportunity organization and employer
M.Adopt a resolution of support for Washington County’s application to the Huelsmann
Foundation to pursue a grant for funds in the amount of $40,000 for addition of storm windows
for preservation of windows located at the Historic Courthouse.
N.Approval of Change Order No. 1 in the amount of $20,359.46 with Fahrner Asphalt Sealers for
the County State Aid Highway (CSAH) 15 Joint Sealing Project (RB-2204).
O.Approve Amendment No. 1 to Grant Agreement No. 13058 with the Minnesota Department of
Public Safety to add funding in the amount of $90,000, extend the term of the agreement to
December 31, 2021, and authorize its execution pursuant to Minn. Stat. 373.02.
P.Adopt a resolution authorizing the County Sheriff to enter into Agreement No. 13847 between
Washington County and Visual Labs, Inc. regarding software subscription services for body
worn cameras.
&RQVHQW&DOHQGDUFRQWLQXHG
9. 10:00 Public Health and Environment - Lowell Johnson, Director
A. Recognition of Public Health and Environment Managers receiving Local Public Health
Association (LPHA) of Minnesota Awards.
10. 10:10 General Administration - Kevin Corbid, County Administrator
A.Adoption of Washington County 2021 Legislative Agenda.
B. Consideration and adoption of resolution establishing county relief grants program and
adopting program guidelines.
C. Approval of resolution continuing COVID-19 pandemic related sheltering and rental assistance
funding.
11. 11:30 Commissioner Reports - Comments - Questions
This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and
information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of
discussion will be scheduled for a future board meeting.
12.Board Correspondence
13. 11:45 Adjourn
Washington
% -~County
216 4th Street N, Stillwater, MN 55082
651-430-8800
www.ci.stillwater.mn.us
PLEASE NOTE: City Council meetings are streamed live on the city website and available to view on
Channel 16. Public can participate in the meeting by logging in online at www.zoomgov.com/join or
by calling 1-646-828-7666 and enter the meeting ID number: 161 843 8759
Public comments can be emailed to stillwater@ci.stillwater.mn.us
AGENDA
CITY COUNCIL MEETING
January 5, 2021
REGULAR MEETING 4:30 P.M.
I. CALL TO ORDER
II. ROLL CALL
III. OTHER BUSINESS
1. St. Croix Curling Center
IV. STAFF REPORTS
2. Public Works Director
3. Police Chief
4. Fire Chief
5. Finance Director
6. Community Development Director
7. City Clerk
8. City Attorney
9. City Administrator
10. Library Director
V. RECESS
RECESSED MEETING 7:00 P.M.
VI. CALL TO ORDER
VII. SWEARING IN CEREMONY FOR COUNCILMEMBERS DAVE JUNKER AND LARRY ODEBRECHT
VIII. ROLL CALL
IX. PLEDGE OF ALLEGIANCE
X. RECOGNITIONS OR PRESENTATIONS
11. Adoption and presentation of Resolution 2021‐001, commending Tom Weidner for his 8 years of
service as Ward 3 Councilmember
12. Acknowledging Promotion of Hunter Julien to Sergeant
13. Life Saving Award to Sergeant Dan Young, Officer Michael Mallet and Officer Brian Tennessen
XI. OPEN FORUM – the open forum allows the public to address council on subjects which are not a part of the meeting.
Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less.
XII. CONSENT AGENDA – these items are considered routine and will be enacted by one motion with no discussion. A
council member or citizen may request an item to be removed from the consent agenda and considered separately.
14. December 15, 2020 regular meeting minutes
15. Payment of Bills – available Tuesday
16. 2021 Fee Schedule
17. Biercycle Adventures License Renewal – Resolution
Page 2 of 2
City Council Meeting Agenda
January 5, 2021
18. Amending Stillwater City Code Sec 33-1 Subd. 6, Adopting the State Building Code Time Limits –
Ordinance 2nd Reading
19. Brian’s Bocce Ball Event
20. Designating a Responsible Authority in accordance with the State Data Practices Statute – Resolution
21. Designating the Authority to Make Electronic Funds Transfers – Resolution
22. Designation of Depositories for 2021 – Resolution
23. Hauer Residence at 313 W Pine St Denied Variance – Resolution
24. Medicare Part B Premium and Deductible Reimbursement – Resolution
25. Rec Center Camera Contract Amendment for St. Croix Soccer Club – Available Tuesday
26. Sanitary Sewer Adjustments
XIII. PUBLIC HEARINGS ‐ when addressing Council please limit your comments to 10 minutes or less.
27. CPC Case No. 2020-54 to consider a request by Jon and Ann Whitcomb, property owner, for the
consideration of a Zoning Map Amendment, Preliminary Plat, and associated Variances for a proposed
subdivision to be known as White Pine Ridge. Property located at 12950 75th Street North. Notices were
mailed to affected property owners and published in the Stillwater Gazette on Friday, December 18th –
Resolution and Ordiance 1st reading
XIV. UNFINISHED BUSINESS – None
XV. NEW BUSINESS
28. Designation of Vice Mayor – Resolution
29. Council Representative Appointments to Boards and Commissions – Resolution
30. Enacting City Code Chapter 34 Utilities Commission – Ordinance 1st Reading – Available Tuesday
XVI. COUNCIL REQUEST ITEMS
XVII. ADJOURNMENT
STCROIXCURLINGCENTER.ORGProgress Meeting Tuesday, January 5, 2021
•After three successful seasons renting at St. Mary’s Point, SCCC is seeking a permanent and dedicated facility•Exploring options led SCCC to consider collaboration with the City of Stillwater and the St. Croix Valley Rec Center•Discussions with key stakeholders shifted the concept from a stand-alone curling center to a connected curling center•Primary Goal: Build on the successful public/private partnership that created the St. Croix Valley Rec Center in the early 90’sSt. Croix Curling Center – RefresherTuesday, May 5, 2020 City Council approved Resolution 2020-41, further encouraging SCCC to locate at the St. Croix Valley Rec CenterTuesday, June 16, 2020 City Council reviewed and encouraged an addition connecting to the St. Croix Valley Rec CenterSaturday, December 19, 2020SCCC passes resolution in support of a public/private partnership with the City and the St. Croix Valley Rec Center
Where are we today?•Collaboration is key!⎻More partners equals a stronger project⎻Shared amenities benefit all users⎻Revenue generating activities support St. Croix Valley Rec Center⎻Creates a winter destination in Stillwater•Boost economic development and tourism•Establish long-term economic benefit for the community•Foundation of the collaboration and concept are soundsEnhanced EntranceEnhanced Primary EntranceEnhanced Entrance
Where do we go from here?Conceptual Design RevisionFormalizationof ProcessDevelopCapital CampaignCurrent design and budget require revisionBalance needs versus wantsAdditional stakeholder and community inputRequires a project team•Architect and engineering•Ice design•Project budget and constructability expertiseEstablish a memorandum of understanding (MOU)•Formalize relationship and processSCCC proposes the City lead and oversee the design process•City owned and managed property and facility•Public/private partnership to fund the facilityWith a formalized process, a revised design concept and a revised budget, project partners can develop a capital campaign strategy for fundraising.
Key Questions•Is the Council supportive of exploring this further? •Can the Council allocate City staff to guide the next steps? •Is the Council willing to lead a design and budget revision?•How can all the interested stakeholders participate and provide design input and support fundraising?
City of
Stillwater, Minnesota
RESOLUTION 2021‐001
Tom Weidner
WHEREAS, Tom Weidner has served on the Stillwater City
Council for eight years; and
WHEREAS, Tom Weidner is to be commended for his faithful
and dedicated service to the City of Stillwater.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF STILLWATER, that for his dedicated service to the City as
Councilmember Tom Weidner is hereby commended; that
recognition be given to the fact that for the four years he has
served the City, Tom Weidner provided exemplary leadership.
The Council further extends to him its best wishes for the future.
BE IT FURTHER RESOLVED, that the City Clerk is hereby
authorized and directed to record this resolution in the official
record of proceedings of the Council and to deliver a certified
copy thereof to Tom Weidner.
Adopted by the City Council this 5th day of January, 2021.
Mayor
City of Stillwater
POLICE DEPARTMENT
Life Saving
The Awards and Commendations Board of the Stillwater Police Department recognizes that
JDfficer Brian Tennessen
I -.. "~· ·.·, ... ,.. •.··· .
pertorme_d in such a manner as to reflect credi t_upon the professionalism of the ' . Stillwater Polrce Department and its members.
On 11/02/2020, Officer Mallet was dispatched to call of a possible suicidal male who may have already injured himself within the city. To save valuable time, Officer
Mallet immediately spoke to the complainant via phone to collect the necessary information. She told him that her husband had become suicidal due to their marital
issues and left in her car. Soon after, her husband sent her a picture of his wrist which appeared to have a large laceration, possibly down to the bone. Officer Mallet
believed the wound to be life threatening and requested dispatch conduct and emergency locate of the victim's phone. Up1m learning the possible location of the victim
in downtown Stillwater, Officer Tennessen searched and discovered the vehicle. Officers Mallet and Tennessen then tactically approached the vehicle and found the
, victi!"' unconscious inside and could see a large amount of blood around him. The Officers could not initially see any weapons in the vehicle. They opened the vehicle
door as Sergeant Young arnved to assist. The victim was still unresponsive, Sergeant Young and Officer Mallet got him out of the vehicle for life saving measures and
·Sc!rgeant Young applied a tourniquet to the victim's arm and kept pressure on the wound. Officer Mallet used his mask and bag to assist the victim in breathing while
SergeantYoung kept pressure on the wound until medics arrives on scene and assumed care. The victim was transported to Regions hospital and survived his injuries.
After transport, a large knife was located in the vehicle. It is likely that without responding officer's quick and decisive actions, the victim would have succumbed to his
Injury. The Stillwater Police Department recognizes Officers Mallet, Tennessen and Sergeant Young for their efforts with the Life Saving Award.
fa~
December 14. 2020
Date
City of Stillwater
POLICE DEPARTMENT
Life Saving
The Awards and Commendations Board of the Stillwater Police Department recognizes that
Sergeant Dan Young
p-erfo.rmed in su~h-a 'm,~mrier "iis to reflect credit upon the professionalism of the
Stillwater Police Department and its members.
On 11/02/2020, Officer Mallet was dispatched to call of a possible suicidal male who may have already injured himself within the city. To save valuable time, Officer
Mallet immediately spoke to the complainant via phone to collect the necessary information. She told him that her husband had become suicidal due to their marital
issues and left in her c'ar. Soon after, her husband sent her a picture of his wrist which appeared to have a large laceration, possibly down to the bone. Officer Mallet
believed the wound to be life threatening ·and requested dispatch conduct and emergency locate ofthe victim's phone. Upon learning the possible location of the victim
in downtown Stillwater, Officer Tennessen searched and discovered the vehicle. Officers Mallet and Tennessen then tactically approached the vehicle and found the
victim unconscious inside and could see a large amount of blood around him. The Officers could not initially see any weapons in the vehicle. They opened the vehicle
door as Sergeant Young arrived to assist. The victim was still unresponsive, Sergeant Young and Officer Mallet got him out of the vehicle for life saving measures and
Sergeant Young applied a tourniquet to the victim's arm and kept press _ure on the wound. Officer Mallet used his mask and bag to assist the victim in breathing while
Sergeant Young kept pressure on the wound until medics arrives on scene and assumed care . The victim was transported to Regions hospital and survived his injuries.
After transport, a large knife was located in the vehicle. It is likely that without responding officer's quick and decisive actions, the victim would have succumbed to his
injury. The Stillwater Police Department recognizes Officers Mallet, Tennessen and Sergeant Young for their efforts with the Life Saving Award.
December 14, 2020
Date
// v
' I ; 1,/",
City of Stillwater
POLICE DEPARTMENT
Life Saving
The Awards and Commendations Board of the Stillwater Police Department recognizes that
~ Office r Michael Mallet
., performed in such a ma nner as to 'reflect credit upon the professionalism of the
Stillwater Police Departmenf and its members.
On 11/02/2020, Officer Mallet was dispatched to call of a possible suicidal male who may have already injured himself within the city. To save valuable time, Officer
Mallet immediately spoke to the complainant via phone to collect the necessary information. She told him that her husband had become suicidal due to their marital
issues and left in her car. Soon after, her husband sent her a picture of his wrist which appeared to have a large laceration, possibly down to the bone. Officer Mallet
believed the wound to be life threatening and requested dispatch conduct and emergency locate of the victim's phone, Upon learning the possible location of the victim
in downtown Stillwater, Officer Tennessen searched and discovered the vehicle. Officers Mallet and Tennessen ,then tactically ·approached the vehicle and found the
victim unconscious inside and could see a large amount of blood around him. The Officers could not Initially see any weapons in the vehicle . They opened the vehicle
door as Sergeant Young arrived to assist. The victim was still unresponsive, 'Sergeant Young and Officer Mallet got him out of the vehicle for life saving measures and
Sergeant Young .applied a tourniquet to the victim's arm and kept pressure on the wound. Officer Mallet used his mask and bag to assist the victim in breathing while
Sergeant Young kept pressure on the wound until medics arrives on scene and assumed ca re. The victim was transported to Regions hospital and survived his injuries.
After transport, a large knife was located in the vehicle. It is likely that without responding officer's quick and decisive actions, the victim would have succumbed to his
injury. The Stillwater Police Department recognizes Officers Mallet, Tennessen and Sergeant Young for their efforts w ith the Life Saving Award.
December 14, 2020
Date
216 4th Street N, Stillwater, MN 55082
651-430-8800
www.ci.stillwater.mn.us
CITY COUNCIL MEETING MINUTES
December 15, 2020
REGULAR MEETING 7:00 P.M.
Mayor Kozlowski called the meeting to order via Zoom at 7:02 p.m.
Present: Mayor Kozlowski, Councilmembers Collins, Junker, Polehna and Weidner
Absent: None
Staff present: City Administrator McCarty
City Attorney Land
City Clerk Wolf
Community Development Director Turnblad
Finance Director Provos
Fire Chief Glaser
Interim Police Chief Jacobson
Public Works Director Sanders
PLEDGE OF ALLEGIANCE
Mayor Kozlowski led the Council and audience in the Pledge of Allegiance.
RECOGNITIONS OR PRESENTATIONS
Moment of Silence
Councilmember Polehna sadly noted the passing of attorney Ed Simonet.
Certificates of Appreciation - Scott Adamson, Linda Amrein, Mark Keliher, Lisa Howe
Mayor Kozlowski recognized Scott Adamson for two years of service on the Joint Cable
Commission; Linda Amrein for over 23 years of service on the Parks Commission; Mark
Keliher for nine years of service on the Library Board; and Lisa Howe for three years of
service on the Library Board.
Resolution 2020‐115, resolution Recognizing the History of the Board of Water
Commissioners and Thanking Stillwater Community Members for their Service as Members of
the Water Board and Water Department Staff
Mayor Kozlowski and the Council acknowledged the dedication and contributions of many
generations of Stillwater community members who served as Water Board Commissioners
or employees from 1911 to present.
Motion by Councilmember Polehna, seconded by Councilmember Collins, to adopt Resolution
2020‐115, resolution Recognizing the History of the Board of Water Commissioners and
Thanking Stillwater Community Members for their Service as Members of the Water Board and
Water Department Staff. All in favor.
Water Board Chairman Steve Speedling thanked the Council for the recognition.
City Council Meeting December 15, 2020
Page 2 of 11
Certificate of Appreciation - George Dierberger
Mayor Kozlowski thanked George Dierberger for generously volunteering time and
resources to facilitate the community work group resulting in the establishment and
funding of the Wintertime in Stillwater events, festivities and light displays for the 2020-
2021 winter season.
Certificate of Appreciation – Wintertime in Stillwater Event Volunteers, Donors and Building
Owners
For support of the Wintertime in Stillwater events, Mayor Kozlowski thanked Cub Foods; T-
Mobile; Mark Lambert and Stillwater Commons; Calyssa Hall, Chico Rouse and Zephyr
Theatre; John Koch, Portside and River Exchange Building; Mark Desch and Student
Assurance Services; Hotel Crosby; Brad Glynn and Lift Bridge Brewery; Michelle Stober,
Senior Care Solutions; Brian Posch, Posch Builders; Christie Rosckes and Discover
Stillwater; Lee J. and Dorothy Whitson Fund; Mainstreet Independent Business Association;
Eckberg Lammers Law Firm; Jim Herbert, Mortgages Unlimited; RBC Wealth Management;
Kelli and Paul Kaufer; Smith & Trade Mercantile; Action Rental; Anne Anderson; Edina
Realty; First State Bank; Sara Jespersen, The Lumberjack; Brian Asmus; Mike and Joni
Polehna; Tom and Tracey Weidner; Chuck Dougherty, Water Street Inn; Virginia and Dell
Zehm; Paul Larson, Quickfire Pizza; Alchemy Sound and Vision; Taylor Electric; Summer
Tuesdays; JG Hause Construction; Greg Gardner; Cory & Naashom Buettner, Leo’s Grill and
Malt Shop; Minnesota Department of Transportation; Jon Whitcomb; Metro East
Commercial; Michael Russ; Doug Menikheim; Jason Augustine; Jennifer Eggers; Molly and
Reggie Krakowski; Main Street Building Owners and Businesses; Kevin Polski, Holiday
Lighting and Design; the City of Stillwater Council and Staff; Wintertime in Stillwater
Committee; Robin Anthony and Greater Stillwater Chamber of Commerce; Richard
McDonough, RM Realty; Judd Sather, JX Event Center.
OPEN FORUM
Todd Moss thanked the City for the good water the City provides. He asked if the Council
would consider allowing accessory dwelling units in RA Districts; and Mayor Kozlowski
responded that the Council will revisit this issue in the future.
STAFF REPORTS
Public Works Director Sanders stated Chestnut Street west of Main to Union Alley has
reopened.
Interim Police Chief Jacobson credited Officers Austin Peterson, Keith Frank and their team
for saving a life after a car accident. He reported the passing of former K9 Officer Buzz. The
Department is working with incoming Chief Mueller toward a smooth transition.
Fire Chief Glaser reported that there were 43 fire-related deaths in Minnesota this year. He
urged caution during the holiday season. He noted that two people went through the thin
ice on South Twin Lake. Also the new fire engine #3 was delivered.
City Clerk Wolf stated there will be new Zoom meeting ID numbers for 2021.
City Administrator McCarty stated that the Public Works/Water Board Transition Team is
preparing for the January 1 transition. The Allen S. King Plant Future Land Use Advisory
City Council Meeting December 15, 2020
Page 3 of 11
Panel continues to meet. Union contract negotiations are underway. He applauded all staff
for working through the unique challenges of 2020.
CONSENT AGENDA
November 30, 2020 special meeting with Planning Commission meeting minutes
December 1, 2020 regular and recessed meeting minutes
Payment of Bills
Resolution 2020‐116, Resolution Accepting Cash Donations in 2020
Animal Humane Society Impound Housing Services Agreement
Cares Act Funding Report
Cellars Wine and Spirits Off-Sale & Tobacco License for New Owners
Utilities Commission and Library Board Trustee Appointments
Resolution 2020‐117, a resolution authorizing the City of Stillwater to Declare and
Dispose of Surplus Equipment according to law
Resolution 2020‐118, approving Solid Waste, Recycling and/or Roll-Off Hauler
License
Resolution 2020‐119, approving the 2021-22 Labor Agreement between the City of
Stillwater and AFSCME Council 5 Local 517
Resolution 2020‐120, Designating the Stillwater Gazette and St. Paul Pioneer Press as
the City’s 2021 Legal Publications and approving their respective Agreements
Resolution 2020‐121, Liquor and Tobacco License Renewals for 2021
Resolution 2020‐122, resolution approving the addition of additional License
Premises Owned by Restaurant 232 LLC dba Match Stick
MS4 Part II Application for Reauthorization Service Contract
Resolution 2020‐123, approving Liquor License Name Change from Muddy Paw Café
to Coffee Paw Café
Regions Hospital EMS Education Agreement
Sanitary Sewer Utility Bill Adjustments
Stillwater Proper New On-Sale with Sunday Sales Liquor License
Resolution 2020‐124, resolution designating use of TIF District #6 Increment for
costs of eligible infrastructure improvements within TIF District #6
Resolution 2020‐125, approving Liquor License Business Name Change from Ziggy’s
West to Ziggy’s on Main
Temporary Liquor License for Fire and Ice Event
Resolution 2020‐128, approving City Contribution to Health Savings Account
effective January 1, 2021
Resolution 2020‐129, approving the 2021-22 Labor Agreement between the City of
Stillwater and Minnesota Public Employees Association (Public Managers)
Motion by Councilmember Weidner, seconded by Councilmember Junker, to adopt the Consent
Agenda. All in favor.
City Council Meeting December 15, 2020
Page 4 of 11
PUBLIC HEARINGS
CPC Case No. 2020‐59 to consider an appeal request by Chad and Krista Thomas for the
reconsideration of the CPC’s approval of Case No. 2020-57, variances to allow a second story
addition to the garage on the property located at 313 Pine St W.
Community Development Director Turnblad decribed that on a split vote of the Planning
Commission, Matt and Jenn Hauer received variances to add a deck and porch on the rear of
their property at 313 Pine Street West, as well as a master bedroom suite above the existing
garage and closing in the breezeway attached to the house. The existing garage and the
addition above it are only 1.1 foot from the side property line. The Thomases, the neighbors
at 504 5th St South, appealed the Planning Commission’s decision, voicing concern about
how close the addition would be to their property line. They are concerned about future
maintenance of the building, which would require encroachment onto their property, and
about drainage, although the roof will be pitched towards the Hauers’ yard. Staff finds the
proposed addition meets the standards set forth for the issuance of a variance, as long as a
maintenance agreement is granted by the Thomases. However, the neighbors do not
approve of the second story addition flush with the existing garage wall, and declined to
grant the maintenance agreement. Therefore, staff recommends denial of the variances as
requested. If the second story addition were set back five feet from the property line, staff
would support the project. This option would eliminate the need for a setback variance on
the garage side of the house, but would still require a variance to the combined side yard
setback total.
Mayor Kozlowski opened the public hearing.
Chad Thomas, 504 5th St South, offered to answer questions. They are not comfortable
having a permanent easement on their property. It also has come to light that the garage is
not structurally sound enough to support a second story, so he understands that the
applicants are planning to tear down the garage and reconstruct it. They have discussed
moving it over to conform to code, eliminating the need for the easement.
Mayor Kozlowski closed the public hearing.
Motion by Councilmember Collins, seconded by Councilmember Weidner, to approve the
appeal, thereby denying the variances for a second story addition to the garage on the property
located at 313 Pine St W.
Councilmember Junker remarked that a one foot setback is never good in any situation.
All in favor.
CPC Case 2020‐40 to consider granting an estimated property tax abatement of $3-5 million
for property located at 5757, 5775 and 5651 Manning Ave.
Community Development Director Turnblad explained that Central Commons, LLC is
developing the 35.3-acre property at the southeast quadrant of Manning Avenue and State
Highway 36 as a mixed use Planned Unit Development (PUD) project over several phases.
The first phase will be synchronized with the construction of the new grade separated
interchange at Highway 36 and Manning Avenue. The City Council approved the final plat
and final PUD for Phase 1 on November 17, 2020. Still remaining to be approved for Phase
City Council Meeting December 15, 2020
Page 5 of 11
1 are: 1) a Development Agreement, 2) a Tax Abatement Agreement, and 3) an Assessment
Agreement. A number of public improvements are necessary for the development to occur:
Manning Avenue interchanges with Highway 36, the frontage road to connect St. Croix Trail
to Manning Avenue, oversizing of the stormwater treatment pond, extension of City trunk
sewer and water from Curve Crest across Lakeview Property and under Highway 36. Each
of these improvements include costs that normally are not borne by the developer. In a pre-
annexation agreement, the Council agreed to consider tax abatement and waivers to offset
those costs. Staff believes abatement is reasonable for a number of reasons: the sewer and
water extension will also benefit the Lakeview Hospital site, Central Commons will spur
urban development on property that previously was not in the City thereby generating new
tax dollars. Approximately $4.9 million could be considered eligible for abatement or
waivers.
Mayor Kozlowski requested that the costs that the developer is paying for be added to the
report, so it does not look like the City is trying to offset all development costs.
Mr. Turnblad stated a draft tax abatement agreement will be brought back for discussion
with total costs identified. Staff recommends waiving $372,000 of the standard
development fees, making the development responsible for $572,000 instead of $944,000.
Regarding how to pay for public services, the City department heads determined that
providing police, fire and public works services to the site would cost about $67,000/year.
Therefore, staff feels that the tax abatement agreement will have to indicate that about
$67,000 would remain available to the City in taxes and would not be abated. Four of the
seven lots are completed and could generate more than $67,000 in taxes. Offsetting the $4.9
million improvement costs that are eligible for tax abatement by the $372,000 reduction in
development fees eligible to be waived leaves $4.5 million in potential tax abatements.
Mikaela Huot, Director, BakerTilly, gave a presentation on the tax generation potential of
the development. The value of the apartment units, grocery store and convenience store in
Phase 1 will total about $30.8 million. If all three taxing entities participate in abatement,
the maximum term is 15 years. If two out of three entities participate and there is written
denial from the third entity, the term will be up to 20 years. Considering the current City tax
rate, based on the estimated value of $30.8 million for Phase 1, there is a range of estimated
taxes of $5.4-6.3 million with three entities participating for 15 years. The present value of
those dollars is $4-4.6 million. If only the City and County abate taxes for a full 20 years, the
estimated total revenues for those two entities over 20 years ranges from $6.1-7.6 million
with a present value of $4.2-5 million.
Councilmember Junker asked what the undeveloped land, with market value of roughly $2
million, currently generates per year in County taxes; and Ms. Huot answered that if the
current value is $2 million, it would generate roughly $40,000 of property taxes.
Mayor Kozlowski opened the public hearing.
Mark Lambert, Central Commons, summarized the history of the project. To answer
Councilmember Junker’s question about the property tax, he stated the current value of the
property is $2,079,700 and it is residential non-homestead so he paid $19,554 taxes this
year. He reminded the Council this is likely to be at least a $100 million development which
will benefit the City by getting the interchange done and also the east-west completion of
Manning to Memorial Drive. There will be at least 120 full time jobs and 300 full time
City Council Meeting December 15, 2020
Page 6 of 11
equivalent jobs in Phase 1. He reminded the Council that it will be 2022 before water and
sewer are extended and maybe 2024 before the apartments are built, so it will be an
extended process. The development is a “but-for” meaning that without the $4.8 million in
improvements, Central Commons would not be built. It is hard to guess at Phase 2 costs.
This is true economic development. He encouraged the Council to move forward and
complete the development agreement, abatement and annexation agreements.
Jim Casserly, attorney and consultant for the project, concurred with the numbers provided
by Ms. Huot. He added that as this project develops, there will be a lot of taxes generated
and the community will get an excellent return for its investment.
Mayor Kozlowski closed the public hearing. He noted that the public hearing was not
correctly noticed so the proposal will need to be brought back for another public hearing on
January 19. He asked if it would help the City if the County were to abate its portion of taxes.
Ms. Huot replied based on current assumptions for Phase 1, it would require both City and
County participate to meet the full tax abatement request, but she has not factored in any
additional development on that site, or escalated values from what is known today. If either
the City or the County does not participate, that would result in a projection of less revenue
available than what was requested. The $4.5-4.8 million assumes the County will participate
as well.
Mayor Kozlowski asked if the calculations include the entire utility extension from the
Bradshaw property to this site; and Mr. Turnblad replied the per acre charge will be divided
up depending on the size of the properties to be developed. The cost will be split and the
hospital and Central Commons will both be assessed for sewer and water. Once it gets to the
edge of Central Commons, then the per acre calculation stops.
Public Works Director Sanders added that the estimated cost to extend sewer and water is
$2.4 million. Based on acreage, the Central Commons share is about $1.3 million and the
hospital share is about $1.1 million.
Mayor Kozlowski pointed out that these numbers could change. He asked how it could be
reconciled if the development agreement has a specific number; and Mr. Turnblad
responded if the costs are radically different, the agreement could be amended.
Mayor Kozlowski inquired how long the assessment period is; and Mr. Sanders replied that
the assessment period would be outlined in the developers or assessment agreement.
Mayor Kozlowski questioned if the assessments would get paid if the development does not
occur and the property goes into tax forfeiture; and Mr. Lambert replied he is assuming the
risk, if does not get developed, that he will have to pay $5 million worth of assessments.
Councilmember Junker commented he views this as a $30.8 million project with roughly $5
million in abatement.
Mayor Kozlowski asked how this process usually works; and Mr. Turnblad explained on
larger projects like Liberty on the Lake, the City extended sewer and water, borrowing
money out of other funds and paying it back over time through assessments.
Mr. Sanders added for Millbrook, the City extended utilities to the site, and the developer
was responsible for all internal utilities. On the Bradshaw property, the developer paid
100% of the cost of utility extension and streets.
City Council Meeting December 15, 2020
Page 7 of 11
Councilmember Weidner noted that he will not be voting at the next meeting because
Councilmember elect Odebrecht will be seated. He asked what can be accomplished tonight.
Mr. Turnblad replied if the Council provides direction, staff can draft an abatement
agreement to bring back for later action. Staff is looking for guidance tonight whether the
Council thinks the $4.5-4.8 million in tax abatement and waiving half of the fees is
reasonable.
Councilmember Weidner pointed out that as an outgoing member of the Council, it puts the
present Council in an awkward position to openly negotiate this with Mr. Lambert at this
time.
Mayor Kozlowski suggested that a couple Councilmembers work with Mr. Turnblad and Mr.
McCarty to analyze each point and determine how the City will fund the costs, what the City
liability is, look at the question of County participation and how to make accurate
assumptions, the timeline of assessments relative to the abatement timeline, and whether
to include any other properties in potential abatement so it might be a quicker return for
the City. He would like to see some incentive to further develop the parcels to pay down the
costs faster.
Councilmember Polehna offered to meet with the City Attorney and Administrator, Mr.
Lambert, and Washington County to come up with a solid plan for the whole Council to
consider.
Mayor Kozlowski stated he also would like to have an idea what the value of this
development is to Stillwater and how to weigh that against a potential abatement.
Councilmember Weidner acknowledged it is a difficult decision for fellow Councilmembers
and staff on how to potentially finance this proposal. He suggested reviewing what the City
has invested in the past in the development of jobs in the community.
Mr. Lambert pointed out this is not an “ask” to pay for jobs. He feels this is a clever plan
because it takes taxes from a piece of ground that was not in the City before, and uses that
money to pay for improvements to bring that property into the tax base for the City. To
Councilmember Junker, he noted an apartment building he built in Forest Lake last year is
valued at $180,000 per unit. Based on that, the 200 units in this project, alone, could be
valued at $36 million, therefore he takes issue with the idea that it’s a $30 million project.
City Administrator McCarty indicated that he will convene a committee to review the
proposal in depth and work toward having another public hearing the second meeting in
January.
CPC Case No. 2019‐25 to consider amending the City’s sign regulations (City Code Ch 31) by
allowing electric message center signage to some areas of the City, by addressing content
neutrality and commercial speech concerns, by re-organizing the regulations to improve
understandability, and other organizational and clerical changes.
Community Development Director Turnblad explained that the sign regulations need
revision for several reasons. Additionally, the City has received several requests to allow
digital signage. He presented a draft zoning code amendment that allows digital signage on
Highway 36 in the area now zoned BP-C. It cannot be a freestanding sign that is nothing but
a big monitor, but may only be half of the freestanding sign sp ace. There also are restrictions
City Council Meeting December 15, 2020
Page 8 of 11
on how often the message may change. The institutional zoning district and parks districts
allow digital signage as long as there is no direct line of sight to homes. The Planning
Commission and City staff recommend approval of digital signage for the area along
Highway 36 and along Market Drive to Curve Crest.
Councilmember Weidner pointed out that the area along Highway 5 past the Rec Center
seems to be within sight of a residential area; and Mr. Turnblad responded that yes, some of
those areas are near residential areas but if the signage is located properly, it will not be
seen from a home.
Councilmember Weidner remarked that these types of signs are very tacky and that is why
they are usually relegated to highways and interstates. The entire area would be cheapened
by having digital signs, but if they are permitted, why not expand it to the entire City and let
everybody be exposed to the tackiness?
Councilmember Collins stated he is not a big fan of digital signs. He feels there is not enough
signage for Valley Ridge Mall, so having digital signage makes sense there but does not look
good for most of the rest of the Highway 36 corridor.
Mayor Kozlowski agreed that digital signs are tacky, however he does not feel that digital
signage would detract from the Valley Ridge Mall sign as long as it’s incorporated into a
traditional sign.
Councilmember Weidner noted he owns a building within the nearby zone adjacent to the
Highway 36 area. If digital signs are allowed along Highway 36, they should be allowed
elsewhere too.
Mayor Kozlowski stated he is OK with allowing digital signage in other areas with certain
restrictions.
Councilmember Junker stated he would like more restrictions placed on digital signs on the
Highway corridor, and would not extend digital signs to the adjacent areas. He is more in
favor of allowing digital signs on the high speed Highway 36 ar ea where it is more beneficial,
rather than on the slower inner streets.
Councilmember Weidner reiterated that he feels digital signs are garish and should not be
allowed, but if allowed for some, they should be allowed for all.
Mayor Kozlowski remarked that all businesses are struggling right now. He would like to
help the business owners whose needs outweigh what he would agree is tacky. He would
like to give Stillwater business owners some tools to be competitive with businesses across
Highway 36. There are not that many properties along this corridor that would qualify for
digital signs under the proposed restrictions.
Mayor Kozlowski opened the public hearing. There were no public comments. The public
hearing was closed.
Motion by Councilmember Junker, seconded by Councilmember Polehna, to adopt first reading
of a an ordinance amending Stillwater City Code Chapter 31-101 regarding zoning definitions
as presented. Motion failed 2-3.
Ayes: Councilmembers Junker and Polehna
Nays: Councilmembers Collins, Weidner and Mayor Kozlowski
City Council Meeting December 15, 2020
Page 9 of 11
Mr. Turnblad stated there are still some housekeeping parts of the ordinance that he would
like to see changed. He will bring this subject back at a future meeting.
UNFINISHED BUSINESS
There was no unfinished business.
NEW BUSINESS
Central Commons – Development Agreement, Tax Abatement Agreement and Assessment
Agreement
Community Development Director Turnblad reviewed the Development Agreement
proposed by Central Commons, LLC for the 35.3-acre property at the southeast quadrant of
Manning Avenue and State Highway 36. The proposed Agreement identifies the
responsibilities associated with improvement construction. It is found acceptable to the City
Attorney and the developer and is consistent with the conditions of approval attached to the
PUD by the City Council. The single unresolved issue is the financial structure for those
improvements. This is tied closely to Tax Abatement and Assessment agreements that are
not yet ready for Council approval. Therefore, staff recommends that the Council table
action on the Development Agreement until those agreements are drafted.
Mayor Kozlowski tabled the Development Agreement, Tax Abatement Agreement and
Assessment Agreement for Central Commons, LLC.
Amending Stillwater City Code Sec 33-1 Subd. 6, Adopting the State Building Code Time Limits
City Clerk Wolf informed the Council that the City Code is in need of updating the code to
reflect the current Minnesota State Building Code time limits.
Motion by Councilmember Collins, seconded by Councilmember Weidner, to adopt first reading
of an ordinance amending Sec. 33-1 Subd. 6 adopting the State Building Code time limits of the
City Code of the City of Stillwater. All in favor.
City Meeting Date Changes for 2021
City Clerk Wolf summarized the proposed meeting date changes for 2021.
Motion by Councilmember Junker, seconded by Councilmember Polehna, to adopt Resolution
2020‐127, adoption of 2021 City Council and Boards/Commissions Meeting Calendar. Motion
passed 4-1
Ayes: Councilmembers Collins, Junker, Polehna and Mayor Kozlowski
Nays: Councilmember Weidner
United Way Donation Request
City Administrator McCarty stated that the City received a request from United Way of
Washington County for a $10,000 grant to support basic needs funding in the community
due to COVID-19 pandemic challenges. The City has not historically provided direct funding
to United Way although City employees have the option to individually contribute to United
Way and its funding campaigns. The adopted City budget does not include a discretionary
City Council Meeting December 15, 2020
Page 10 of 11
line item for general grant awards to community agencies. Staff recommends the Council
respectfully deny the funding request.
Councilmembers concurred with the staff recommendation, and encouraged staff and
community members to donate.
COUNCIL REQUEST ITEMS
Mayor’s Declaration
Mayor Kozlowski presented an unofficial Yard Parking Ordinance in honor of
Councilmember Weidner.
Councilmember Weidner thanked the Council, staff and the community for the opportunity
to serve the City for eight years as a Councilmember.
ADJOURNMENT
Motion by Councilmember Weidner, seconded by Councilmember Polehna, to adjourn. Motion
passed 4-1.
Ayes: Councilmembers Collins, Junker, Weidner and Polehna
Nays: Mayor Kozlowski
The meeting was adjourned at 9:40 p.m.
Ted Kozlowski, Mayor
ATTEST:
Beth Wolf, City Clerk
Resolution 2020‐115, resolution Recognizing the History of the Board of Water
Commissioners and Thanking Stillwater Community Members for their Service
as Members of the Water Board and Water Department Staff
Resolution 2020‐116, Resolution Accepting Cash Donations in 2020
Resolution 2020‐117, a resolution authorizing the City of Stillwater to Declare and
Dispose of Surplus Equipment according to law
Resolution 2020‐118, approving Solid Waste, Recycling and/or Roll-Off Hauler
License
Resolution 2020‐119, approving the 2021-22 Labor Agreement between the City of
Stillwater and AFSCME Council 5 Local 517
Resolution 2020‐120, Designating the Stillwater Gazette and St. Paul Pioneer Press as
the City’s 2021 Legal Publications and approving their respective Agreements
Resolution 2020‐121, Liquor and Tobacco License Renewals for 2021
Resolution 2020‐122, resolution approving the addition of additional License
Premises Owned by Restaurant 232 LLC dba Match Stick
Resolution 2020‐123, approving Liquor License Name Change from Muddy Paw Café
to Coffee Paw Café
City Council Meeting December 15, 2020
Page 11 of 11
Resolution 2020‐124, resolution designating use of TIF District #6 Increment for
costs of eligible infrastructure improvements within TIF District #6
Resolution 2020‐125, approving Liquor License Business Name Change from Ziggy’s
West to Ziggy’s on Main
Resolution 2020‐127, adoption of 2021 City Council and Boards/Commissions
Meeting Calendar
Resolution 2020‐128, approving City Contribution to Health Savings Account
effective January 1, 2021
Resolution 2020‐129, approving the 2021-22 Labor Agreement between the City of
Stillwater and Minnesota Public Employees Association (Public Managers)
TO: Mayor and City Council Members
FROM: Beth Wolf, City Clerk
DATE: December 22, 2020
SUBJECT: 2021 Fee Schedule
DISCUSSION
City Council each year, reviews the City’s Fee Schedule for the next year. Attached is the
proposed 2021 Fee Schedule. The proposed adjustments include minor language cleanup,
seperation of fees for clarity and changes done administratively in regards to permitting.
The proposed changed are in red for easier viewing. The 2021 Fee Schedule would be
effective January 1, 2021.
RECOMMENDATION
Staff requests that Council review and approve the proposed 2021 Fee Schedule.
ACTION REQUIRED
If Council concurs with the changes to the Fee Schedule they should adopt a resolution
approving the 2021 Fee Schedule.
City of Stillwater
Washington County, Minnesota
RESOLUTION 2021‐
RESOLUTION APPROVING THE CITY OF STILLWATER
2021 FEE SCHEDULE
WHEREAS, the City Council wishes to establish fees and charges for 2021; and
WHEREAS, the 2021 Fee Schedule lists fees and charges for Administrative, Building,
Developments, Engineering, Events, Environmental, Financial, Fire, Heritage Preservation,
Parking, Parks and Recreation, Planning, and Police, along with code enformecment
violations; and
NOW THEREFORE BE IT RESOLVED, by the City Council of Stillwater, Minnesota,
hereby approves the attached 2021 Fee Schedule, effective January 1, 2021.
Adopted by the Stillwater City Council this 5th day of January, 2021.
____________________________________
Ted Kozlowski, Mayor
ATTEST:
__________________________________
Beth Wolf, City Clerk
City of Stillwater
216 4th Street N, Stillwater, MN 55082
651-430-8800
www.ci.stillwater.mn.us
2021 FEE SCHEDULE
I. COMMUNITY DEVELOPMENT FEES: Fee Escrow
Planning Fees And Escrows
The following fees are applicable for all requests submitted to the Downtown Parking Commission, Heritage
Preservation Commission, Planning Commission and/or City Council.
Technology Fee $25
Appeals $50
County Filing Fee $501
1The County recording fee applies to any request that requires a document(s) to be recorded at Washington
County, ie, easements, resolutions, deeds, agreements, variances, use permits, etc. This recording fee does not
apply to land subdivision or land development requests since an escrow is collected to cover that cost.
Pre‐Development Applications
For applications for Joint Board approval, the escrow amount will be dependent on project location, site
condition and type of development. Escrow amounts listed herein are minimum requirements.
Annexation Permit 0-10 acres $1,000
10+ acres $2,000
Comp Plan Amend 0-5 acres $1,000 $500
6-40 acres $2,500 $5,000
41-80 acres $5,000 $5,000
over 80 acres $7,500 $20,000
Lot Line Adjustment $25 $50
Planned Unit Development (PUD)
Concept Plan 0-5 acres $3,000 $5,000
6-40 acres $5,000 $5,000
41-80 acres $7,500 $10,000
over 80 acres $10,000 $10,000
Final 0-5 acres $1,000
6-40 acres $2,000
41-80 acres $3,000
over 80 acres $5,000
Subdivision
Preliminary Plat 0-5 acres $500 + $100 per lot $2,500
6-40 acres $1,000 + $100 per lot $5,000
41-80 acres $2,000 + $100 per lot $7,500
over 80 acres $5,000 + $100 per lot $10,000
Final Plat 0-5 acres $500
6-40 acres $1,000
41-80 acres $2,000
over 80 acres $5,000
Resubdivision $250 $200
Administrative Subdivision $50 $100
Tax Increment Financing App. Fee $5,000
2021 Fee Schedule Page 2 of 12 12/22/2020
Planning and Zoning Use Permit Applications Fee Escrow
For applications requiring an escrow, escrow amounts are dependent on project location, site condition and
type of development. This is noted as ‘TBD,’ below.
Zoning Amendment (text or map) 0-5 acres $500 $500
6-40 acres $2,500 $2,500
41-80 acres $5,000 $5,000
over 80 acres $7,500 $10,000
Beekeeping Permit (2 year permit) $50 – Renewals without
changes have no fee
Chicken Keeping Permit (2 year permit) $50 – Renewals without
changes have no fee
Conditional/Special Use Permit – Residential $150
– Non-Residential $450 TBD
Home Occupations – Type 1 $25
– Type II & Type III $200
Seasonal Outdoor Sales $250$50
Renewal with no changes $25
Renewal with changes $250$50
Misc. Planning and Zoning Permit Applications
Fence Permit $25
Sign Permit $50
Variance - Residential $200$150
- Non-Residential $500$450 TBD
Zoning Letter $100
Bed & Breakfast Inspection $100
Certification of Compliance $100
Use Determination $500
Legal Non-conforming Use Change $500
Tree Cutting Permit $25
Short Term Home Rental License (valid 3 years) $300
Additional Inspection
(1st inspection included in licensen fee) $150 each
Encroachment Permit $50
Heritage Preservation Commission Applications
Design Review Permit $25
Site Alteration Permit $25
Building Demolition Permit $150
Infill Design Permit $150
Designation Study NA $5,000
II. BUILDING FEES: Fee
Contractor License (per year) $100
Contractor License Verification $5
Lead Certification/Verification $5
2021 Fee Schedule Page 3 of 12 12/22/2020
III. ENGINEERING FEES:
An Escrow shall be established as indicated above to cover engineering and legal fees incurred by the City as
part of the plan review. This is noted as ‘TBD,’ below.
1) The fee shall be doubled for after‐the‐fact permit applications.
2) The Uniform Building Code establishes a fee schedule for grading permits.
Engineering Development Fees Fee
AUAR
Single Family $4,553.87/acre
Multi-family/Commercial $9,107.75/acre
Trunk Sewer and Water
Phase III Annexation $18,546.66/acre
Long Lake East $10,423.72/acre
Long Lake West $15,719.13/acre
Middle Trunk A $6,625.08/acre
Boutwell East $14,775.29/acre
Boutwell West $11,417.18/acre
Park & Trail Fee See Ordinance 963
Engineering Permits
Grading Permit - Residential $150 $1,500
- Non-Residential $500 $5,000
Obstruction Permit (for two week period) $90
Right-of-Way Permit Fee
Hole: $150.00 per hole
Trench: $150.00 plus $0.40 per lineal foot of trench
Boring: $150.00 plus $0.40 per lineal foot of boring
Non-excavation (Obstruction): $50.00 plus $0.06 per lineal foot
Extension: $25.00 plus $25.00 per week of extension
Penalty: 2 times the amount of standard permit
Degradation: To be calculated by City (see below for estimates)
Degradation fees – homeowners are exempt on repairs to existing sewer and water services in the right-of-way.
Degradation Fee Estimates For Bituminous Street:
New Street - 0 to 5 years $4.00 per square foot
Existing Street $2.00 per square foot
Street to be reconstructed in next 5 years $1.00 per square foot
Degradation Fee Estimates For Bituminous Pathway:
New Path - 0 to 5 years $1.50 x path width x length
Existing Path - 5 years old to 5 year plan $1.00 x path width x length
Path to be reconstructed in next 5 years $0.50 x path width x length
Additional Engineering Charges Fee Escrow
Sewer & Water Hookup
Sanitary Sewer $4,488.28/unit
Water $4,488.28/unit
Public ROW or Pubic Easement Vacation $350
Small Wireless Facility $50/device $5,000
2021 Fee Schedule Page 4 of 12 12/22/2020
IV. FINANCE FEES: Fee
Assessment Searches $25
Assessment Roll Copy (each) $25
Mowing & Snow Removal Services In addition to contractual services.
One time service call or
first reoccurring service call
$100
Second service call and each additional
reoccurring service calls
$50
NSF Checks or denial of ACH Fee Maximum allowed by law.
Sanitary Sewer Rates - Per Quarter
First Minimum Charge $54
Overage Charge $7
Penalty/Late Fee $25
Sign and Lighting - Per Quarter
Residential $8
Non-Residential Based on acreage.
Storm Sewer Rate - Per Quarter $11.75
V. FIRE INSPECTION: Fee
Annual license for retail sales of consumer fireworks $100
Fireworks Display Permit (Pyrotechnics) (Ord. 943) $100
Automatic fire extinguishing systems 1.2% of value,
$100 minimum
Fire alarm systems 1.2% of value,
$100 minimum
Open burning permit $20
Residential daycare and foster care inspection $50
Tank removal permit $75
Yearly nuisance/false alarm fees* – Residential $0 1-2
$75 3-4
$150 5-6
$300 7-8
$400 9 +
Yearly nuisance/false alarm fees* – Commercial $0 1-2
$90 3-4
$180 5-6
$360 7-8
$425 9 +
*False alarm fees based on calendar year and per call basis.
VI. MISC. ADMIN FEES: Fee
Prepared Maps ‐ Black/White/Blue Line
As-built Drawings (11 x 17) $10 minimum or $3 per page
City Map (8.5 x 11) $2
City Map (11 x 17) $2
Land Use Map (11 x 17) $4
Zoning (8.5 x 11) $2
Zoning (11 x 17) $4
2021 Fee Schedule Page 5 of 12 12/22/2020
Color Fee
City Map (8.5 x 11) $2
City Map (11 x 17) $2
Land Use Map (11 x 17) $7
Parcel Map Available through Washington County
Topographic Maps Available through Washington County
Zoning (8.5 x 11) $5
Zoning (11 x 17) $7
Data Practices Requests
Electronic Transmittal, 100 or fewer pages of letter
or legal size
25¢ per page
Paper Copies (black and white), 100 or fewer
pages letter or legal size
25¢ for a one-sided copy
50¢ for a two-sided copy
Paper Copies (color/prints) per side
8.5 x 11 (1-5 pages) $2.00
8.5 x 11 (6-50 pages) $1.75
8.5 x 14 (1-5 pages) $2.50
8.5 x 14 (6-50 pages) $2.25
11 x 17 (1-5 pages) $3.00
11 x 17 (6-50 pages) $2.75
Data on CD/DVD/Flash Drive (this does not include
copy costs)
$15.00
Data Practices Research Deposit $300.00
Copies or Electronic Transmittal of more than 100 pages or Other Types of Copies = Actual
cost
The charge for most other types of copies, when a charge is not set by statute or rule, is the actual cost of
searching for and retrieving the data, and making the copies or electronically transmitting the data (e.g.
sending the data by email or via Dropbox or similar program).
In determining the actual cost of making copies, we factor in employee time, the cost of the materials onto
which we are copying the data (paper, CD, DVD, Flash Drive, etc.), and mailing costs (if any). If your
request is for copies of data that we cannot reproduce ourselves, such as photographs, we will charge you
the actual cost we must pay an outside vendor for the copies.
The cost of employee time to search for data, retrieve data, and make copies is the current year
Administration Secretary hourly rate. If, because of the subject matter of your request, we find it
necessary for a higher-paid employee (Department Heads, Managers) to search for and retrieve the data ,
we will calculate the search and retrieval portion at their rate.
Note: Fee must be paid before sending any electronic data information.
Publications/Minutes/Agendas Fee
Budget Book $25
City Code Book Unbound $100
City Code Book Bound $125
Comprehensive Plan printed & bound $75
Comprehensive Plan CD $15
Design Manual $5
Downtown Plan $10
Financial Report $50
2021 Fee Schedule Page 6 of 12 12/22/2020
Fee
Mailed agendas – per year $20 + Postage
Mailed minutes – per year $60 + Postage
Zoning Book $25
Other Services
Copies (B/W) per side
(8.5 x 11) .25¢
(8.5 x 14) .50¢
(11 x 17) .75¢
Copies (Color/Prints) per side
(8.5 x 11) (1-5 pages) $2
(8.5 x 11) (6-50 pages) $1.75
(8.5 x 14) (1-5 pages) $2.50
(8.5 x 14) (6-50 pages) $2.25
(11 x 17) (1-5 pages) $3
(11 x 17) (6-50 pages) $2.75
Data on CD/DVD/Flash Drive copies $15
City meetings available on DVD through Valley Access Channels at 651‐430‐2921
Solid Waste, Recycling and/or Roll‐off Hauler License Fee Per Year
Commercial Property (including roll-off) $300
Residential Property (including roll-off) $300
Roll-off Only $50
Liquor & Tobacco Licenses Fee Per Year
On-Sale $2,887.50
On-Sale Club $446.25
On-Sale Sunday $200
Off-Sale $200
On-Sale Wine $315
On-Sale Wine w/Strong Beer $477.75
On-Sale 3.2% Malt Liquor $162.75
Off-Sale 3.2% Malt Liquor $57.25
Brewer Tap Room $500
Brewer Off-Sale $200
Brewers Tap Room On-sale Sunday $200
Consumption & Display $250 initial + $250 Payable to AGED
2 A.M. On-Sale $200 initial + $200 Payable to AGED
Micro Distiller Cocktail Room $2,887.50
Micro Distiller Off-Sale $200
Permit to Consume $35 per day
Temporary Liquor License Fee (12/year on-sale) $25 per day
Temporary Liquor License Fee (3.2% unlimited) $25 per day
Annual Investigation (Liquor & Tobacco) $150
Initial Liquor Investigation Fee $300
Initial Tobacco Investigation Fee $250
Tobacco License $250 per year
Liquor & Tobacco License Violation Appeal $100 + Hearing Officer Fee ($90 hr)
2021 Fee Schedule Page 7 of 12 12/22/2020
Pawn Broker Fee $5,000 + $200 monthly fee for
computer access charges
VII. STILLWATER PARK FEES: Fee
Park Facilities (Picnic Shelters, Gazebos, Pergolas)
$100 refundable damage deposit plus one of the following fees:
$50/day for Stillwater city resident or $100/day for non-Stillwater city resident.
Ball fields (for tournaments): $300 fee & refundable damage deposit $150
Preparation of Ball fields
Lower Lily Lake field $20/game
Upper Lily Lake field $15/game
Public Works Field $15/game
Lacrosse $20/application
Football $25/application
Soccer $20/application
Baseball & Softball $15/game
(All City Fields with the exception of Lower Lily Lake field which is $20/game)
Park Open Space
A $100 refundable damage deposit (i.e. weddings) - Non-Resident Fee of $50
Pioneer Park Bandshell and Lowell Park Amphitheater
$100 refundable damage deposit and $125/day fee for residents and nonresidents.
All groups, including not‐for‐profit groups and educational institutions must pay to use the Bandshell and
Lowell Park Amphitheater (anytime).
Teddy Bear Park Building Rate Schedule
A $100 refundable damage deposit per floor is required plus the following:
Mon‐Thurs Resident Non-Resident Non-profit Group For-Profit Group
First 3 hrs. (1st floor) $50 $80 $50 $80
Add’l hour (1st floor) $15 $25 $15 $25
First 3 hrs. (2nd floor) $40 $60 $40 / $10* $60
Add’l hour (2nd floor) $10 $15 $10 / $5* $15
*Rate based on a minimum of 10 meetings per year with no food at the meeting.
Fri‐Sun Resident Non-Resident Non-profit Group For-Profit Group
First 3 hrs. (1st floor) $90 $160 $90 $160
Add’l hour (1st floor) $25 $45 $25 $45
First 3 hrs. (2nd floor) $70 $125 $70 $125
Add’l hour (2nd floor) $20 $35 $20 $35
Tree Contractor License Fee $100/year
Events & Special Events
All groups, including not‐for‐profit groups and educational institutions must pay deposits and rental of amenities when
holding any event. Event permit fees for city services will be limited to the city’s out‐of‐pocket expenses attributable to
the event. Out‐of‐pocket expenses include such things as overtime pay for city employees, equipment that the city would
need to rent for the event, office supplies, any contracted services and extraordinary use of city equipment for the event.
Event Application Fee $0
Special Event Application Fee $50
Special Event with Contract Application Fee $100
2021 Fee Schedule Page 8 of 12 12/22/2020
Event Application - Late Fee $100
Event Fees (Defined):
Event Special Event Special Event With Contract
No event base fee required $500 per day* Base Fee $500 per day* - subject to negotiated
contract provisions.
Events with Routes – No
participant fee required
Events with Routes – $1
per registered participant
Events with Routes – $1 per
registered participant
$100 refundable damage
deposit if using a park
$1,000 Security Deposit $1,000 Security Deposit subject to
negotiated contract provisions.
*Per Day includes each day of event. Separate load‐in day fee of $500/day will apply.
Police Services Fee
Police Dept. Personnel/Officers Overtime Rate – 2 hr. Minimum
Police Reserves $15 per hour – 2 hr. Minimum
Fire Department Personnel Overtime Rate – 2 hr. Minimum
Fire Department On-Call Personnel $15 per hour – 2 hr. Minimum
Materials
Barricade 4’ to 12’ Saw Horse (No Flasher) $2/barricade/each day of event
Barricade 4’ to 12’ Saw Horse (With
Flasher)
$5/barricade/each day of event
Type III Barricades $5/barricade/each day of event
Drums $1/drum/each day of event
Electrical use (Lowell Park) $20/per elec. box/each day of event
Electrical use (Parks, except Lowell Park) $10/each day of event
PD No Parking Signs $3/sign/each day of event plus labor
if after normal business hours
Picnic Tables $10/table/each day of event
Portable toilet – Handicapped $150/event/unit
Portable toilets $60/event/unit
Additional Service $25/unit/service
Reflective Cones $1/cone/each day of event
Refuse Collection Cost of staff time.
Traffic Sign on stand $2/sign/each day of event
Trash Containers $8/container/each day of event
VIII. PARKING FEES:
Downtown Parking Rental Rates ‐ Peak Season (May through October)
Weekday1 Weekend1
Lot 1 $15/day/space2 $15/day/space2
Lot 2 $9/day/space3 $9/day/space3
Other paved city lots $1.50/day/space4 $3/day/space4
Unpaved city lots $1/day/space4 $1.50/day/space4
On-street parking (except on Main St5) $9/day/space $9/day/space
Downtown Parking Rental Rates ‐ Off Season (November Through April)
Weekday6 Weekend6
All lots: 3 hours or less Free - must be approved by
Parking Commission
Free - must be approved by
Parking Commission
All lots : > 3 hours $1.50/day/space $1.50/day/space
On-street parking (except on Main St. 5) $3/day/space $3/day/space
2021 Fee Schedule Page 9 of 12 12/22/2020
1 Peak season weekday = Monday through Wednesday; Peak season weekend = Thursday through Sunday
2 Partial day use (or reservation) will incur only a partial day fee as follows: 0-4 hours = $5; >4 but <8 hours = $10; more than 8
hours = $15
3 Partial day use (or reservation) will incur only a partial day fee as follows: 0-4 hours = $3; >4 but <8 hours = $6; more than 8
hours = $9
4 This rate applies whether the space is used (or reserved) for a partial or full day.
5 On-street parking spaces cannot be reserved on Main Street.
6 Off season weekday = Monday through Thursday; off season weekend = Friday through Sunday
Surface Lots Permit Parking: Fee
Downtown Residental Permit parking per vehicle (24/7) $20/month
Downtown Business Permit parking per vehicle (no overnight parking) $20/month
Parking Ramp:
Hourly Parking (Available daily, except during events)
Weekday (Mon to Thurs 5 pm) $3/day
Weekend (Thurs 5 pm to Sunday 11:59 pm) $5/day
Business Permits
Standard permit: weekdays 6 am to 6 pm (after 6 pm hourly rates apply) $20/month
Extended Hours permit: weekdays to 9 pm (after 9 pm hourly rates apply) $25/month
Hospitality Industry permit: valid to 6 am next morning $30/month
Residential Permits
8 permits for Rivertown Commons residents $25/month
17 permits for other Stillwater residents $35/month
Event Parking – Special Events: all day $10/day
Parking Violations:
Any violation not preceded by another parking violation the prior 90 days $25
Any violation preceded by one parking violation within prior 90 days $20
Any violation preceded by two parking violations within prior 90 days $30
Added to fine if not paid within 10 business days of issuance $25
IX. POLICE FEES: Fee
Audio Copy $15
Bicycle License $1
Annual Dog Pass – Resident $0
Annual Dog Pass – Non-Resident $10
Dog License or Pass Replacement Tag $5
Dog License - 3 year license $35
3 year license microchipped only $25
3 year license sterilized only $15
3 year license microchipped and sterlized $5
Dog License - Lifetime license $105
Lifetime license microchipped only $75
Lifetime license sterilized only $45
Lifetime license microchipped and sterlized $15
Lifetime licesensee holders must provide a copy of rabies vaccination every 3 years
to the City of Stillwater
Dog License - Potentially Dangerous $200
Dangerous $400
Dog Impound $50
Kennel $250
2021 Fee Schedule Page 10 of 12 12/22/2020
Fee
In-house statistical computer run $25
Peddler Background Check per each individual or representative $15
Police Reports $0
Special vehicle license $100
State Accident Reports $0
Video Copy $40
Police Services that DO NOT fall under Events
Off-Duty Police Officers (paid directly to Officers) 3 hr minimum $50/hr
Police Reserves (paid directly to Reserves) 3 hr minimum $20/hr
X. VIOLATIONS: Fine Stillwater City Code
Administrative Citations
Animal – Wild or Dangerous Dog $200 Sec. 27-5
Animal violations $50 Sec. 27-5
Automobile fenders $60 Minn. Stat. §169.734
Auxiliary lights $60 Minn. Stat. §169.56
Bee Keeping violations $50 Sec. 27-3
Brakes $60 Minn. Stat. §169.67
Building Demolition violations $100/day Sec. 34-8
Bumpers, safeguards $60 Minn. Stat. §169.73
Certain lights permitted on old motor vehicles $60 Minn. Stat. §169.62
Chicken keeping violations $50 Sec. 31-514 (6)
Clearance and marker lamps $60 Minn. Stat. §169.51
Composite beam $60 Minn. Stat. §169.61
Conducted on licensed premises/disorderly
conduct, disorderly house, alcohol, etc.
$50 Sec. 43-1
Minn. Stat. §609.72
Curfew $50 52-11
Disposal of flammable waste into sewer system $100/day Sec. 29-8
Disposal of liquid waste into sewer system $100/day Sec. 29-7
Distribution of light $60 Minn. Stat. §169.60
Disturbing the peace $150 Sec. 52-1
Electronic sound system/audio equipment $100 Sec. 38-3
Fail to stop at a stop sign/line $60 Minn. Stat. §169.30(b)
Failure to obtain a license/registration (contractor,
peddler, permit to consume (in parks), towing, seasonal
outdoor sales, or short term home rental)
$25/day Sec. 41-1, 41-4(3); 48-4; 41-6;
41-7, 41-8(3)
Failure to obtain a liquor or tobacco license $100/day Sec. 41-2 (3)
Flares, flags, or reflectors required $60 Minn. Stat. §169.75
Garbage & Rubbish – failure to abide ordinance $25/day Sec. 30-1-5
Garbage & Rubbish – improper storage $25/day Sec. 30-1-5
Headlamps $60 Minn. Stat. §169.49
Horn, siren $60 Minn. Stat. §169.68
Identification lamps $60 Minn. Stat. §169.58
Lights for parked vehicles $60 Minn. Stat. §169.53
Lights on all vehicles $60 Minn. Stat. §169.55
Method of parking $50 Sec. 51-2
Motor vehicle noise limits $60 Minn. Stat. §169.693
Muffler $60 Minn. Stat. §169.69
2021 Fee Schedule Page 11 of 12 12/22/2020
Fine Stillwater City Code
Noise, noisy parties or gatherings $100 Sec. 38-2
Number of lamps $60 Minn. Stat. §169.63
Open burning or leaves $100 Sec. 23-1, subd. 10
Possession of alcohol in public $75 Sec. 52-15
Prohibited lights; exceptions $60 Minn. Stat. §169.64
Prohibition; operating automobile with unsafe tires $60 Minn. Stat. §169.724
Projecting load; light or flag $60 Minn. Stat. §169.52
Public nuisance defined $75 Sec. 38-1, subd. 2
Public nuisances affecting health $75 Sec. 38-1, subd. 2(1)
Public nuisances affecting peace and safety $75 Sec. 38-1, subd. 2(2)
Public parks: hours of operation, permitted
activities
$50 Sec. 48-5
Public parks: prohibited acts $50 Sec. 48-2
Public urination $50 Sec. 52-18 (Ord 1065)
Rear lamps $60 Minn. Stat. §169.50
Rearview mirror $60 Minn. Stat. §169.70
Recreational vehicles violation $50 Sec. 51-7
Roller skates; skateboards $50 Sec. 51-8
Safety glass $60 Minn. Stat. §169.74
Short Term Home Rental 1st verified complaint $250 Sec. 41-8
Short Term Home Rental 2nd Verified complaint $1,000 Sec. 41-8
Short Term Home Rental 3rd verified complaint $2,000 Sec. 41-8
Sign violations $75 Sec. 31-509
Slow-moving vehicle, sign required $60 Minn. Stat. §169.522
Snowmobiles $70 Sec. 51-6
Special & Conditional Use Permit violations $250/day Sec. 31-207
Specifications for lighting and other devices $60 Minn. Stat. §169.65
Speeding (1–9 mph over limit) $60 Minn. Stat. §169.14
State Building Code violations $100/day Sec. 33-1-4
Subdivision Ordinance violations $100 Sec. 32-1
Swimming Pool violations $100/day Sec. 33-2
Tire surface; metal studs $60 Minn. Stat. §169.72
Unreasonable acceleration/exhibition of speed $60 Sec. 51-3 (2)
Vehicle signals $60 Minn. Stat. §169.57
Warning lights $60 Minn. Stat. §169.59
Wheel flaps on truck and trailer $60 Minn. Stat. §169.733
Windshield $60 Minn. Stat. §169.71
Winter parking; snow emergencies $50 Sec. 51-5
Zoning Ordinance violations $100/day Sec. 30-102
Alcohol or Gambling Violations *Look back period for multiple offenses is no more than 5 years
1st Offense 2nd Offense 3rd Offense* 4th Offense
After hours display or consumption of
alcoholic beverages
3 day
Suspension
6 day
Suspension
9 day
Suspension
Revocation
After hours sales of alcoholic
beverages
3 day
Suspension
6 day
Suspension
9 day
Suspension
Revocation
Commission of a felony related to the
licensed activity
Revocation N/A N/A N/A
2021 Fee Schedule Page 12 of 12 12/22/2020
1st Offense 2nd Offense 3rd Offense* 4th Offense
Failure to take reasonable steps to stop
person from leaving premises with
alcoholic beverages
3 day
Suspension
6 day
Suspension
9 day
Suspension
Revocation
Illegal gambling on premises 3 day
Suspension
6 day
Suspension
9 day
Suspension
Revocation
Refusal to allow City Inspectors or
Police admission to inspect premises
5 day
Suspension
15 day
Suspension
Revocation N/A
Sale of Alcoholic Beverages while
license is under suspension
Revocation N/A N/A N/A
Sale/purchase of alcoholic beverages
to/by underage person
$500 $750 + 3 day
Suspension
$1,000 + 9 day
Suspension
Revocation
Sales of alcoholic beverage to
obviously intoxicated person
$500 $750 + 3 day
Suspension
$1,000 + 9 day
Suspension
Revocation
Tobacco Violations *Same licensed premises within 24 month period.
1st Offense 2nd Offense* 3rd Offense*
Refusal to allow City Inspectors &
Police admission to inspect premises
$75 $200 $250 and Revocation
Sale/purchase to/by underage person $75 $200 $250 and Revocation
Unlawful Self Service Sale $75 $200 $250 and Revocation
Unlawful Vending Machine $75 $200 $250 and Revocation
All other tobacco violations $75 $200 $250 and Revocation
XI. ST. CROIX VALLEY RECREATION CENTER RATES:
Hourly Rates: Prime Time Non‐Prime Time Summer Ice
Rec Center Ice $215/hour $165/hour $165/hour
Lily Lake Ice $210/hour $165/hour $165/hour
Full Field Hours $310/hour $260/hour $165/hour
Half Field House $210/hour $190/hour $165/hour
Outdoor Field $20/hour $20/hour $20/hour
Other Rates:
Open Skating $5/child $6/adult
Open Field $5/child $6/adult
RESOLUTION NO. 2021 -
RESOLUTION GRANTING LICENSE TO PATRICIA WOLF
FOR THE OPERATION OF MULTI-PERSON CYCLE TOURS
ON CITY STREETS IN 2021
AND RESCINDING RESOLUTION 2019-148
WHEREAS, Patricia Wolf has made a request to renew her license to operate BierCycle
Adventures, a multiple-person tour cycle, on City roadways downtown; and
WHEREAS, the City Council of the City of Stillwater approved Resolution 2019-148 on
December 17, 2019 for a license to operate the tour cycle business in 2020; and
WHEREAS, the business will operate in substantially the same manner in 2021.
NOW THEREFORE BE IT RESOLVED that the Stillwater City Council hereby
grants license to Patricia Wolf to operate multi-person cycle tours on City roadways subject to
the following conditions:
1. Upon review and approval of the license request by the Police Department and the
Public Works Department, the City Clerk is authorized to issue a license to Patricia
Wolf for the multiple-person tour cycle business.
2. Patricia Wolf may operate one multiple-person tour cycle in Stillwater. An increase
in the number of cycles will require an amendment to this Resolution of Approval.
3. A license must be applied for annually from the City Clerk. The license is valid
through December 31 of the year issued.
4. No license will be issued or renewed without proof of general liability insurance in
the minimum amount of $1,500,000 per occurrence.
5. Operating restrictions and conditions:
a. No multiple-purpose tour cycle may be operated upon a public sidewalk.
b. No multiple-purpose tour cycle may use any public street or other public
property as a waiting area unless such area is a legal motor vehicle parking
area.
c. Public safety is paramount in the operation of any multiple-purpose tour cycle.
Consequently, each multiple-purpose tour cycle must be equipped with the
following:
i. Front and rear turn signals
ii. Head lights
iii. Tail lights
iv. A hydraulic disc braking system
v. An emergency brake in addition to a disc braking system
vi. Any other equipment required to comply with applicable federal and
state laws
d. All multiple-purpose tour cycles are, at all reasonable times, subject to
inspection by the City of Stillwater.
e. Multiple-purpose tour cycle operators must have in their possession a valid
driver's license while in control of any multiple-purpose tour cycle, and shall
operate the tour cycle in compliance with all applicable federal, state, and
local traffic laws, and in a manner so as to assure the safety of persons and
property.
f. Whenever alcohol is being served on a tour, the patrons who are legally
allowed to drink alcoholic beverages must wear a colored wristband.
g. All multiple-purpose tour cycle operators must obey and comply with any
lawful order or direction of any police officer, traffic control agent, or
regulatory services inspector.
h. The City reserves the right to alter or limit multi-purpose tour cycle operations
to specified routes and streets if required for public safety reasons.
i. If Sam Bloomer Way or Mulberry Point should be limited to pedestrian traffic
only, the City reserves the right to eliminate the multi-person tour bikes access
to these areas.
j. The City reserves the right to require that any idle multi-purpose tour cycle be
parked in a specified location while idle or waiting for customers.
k. Upon receipt of any serious substantiated complaints, as determined to be
serious and substantiated by the City Administrator, the license will be placed
on the next available City Council agenda for review.
6. During periods of flooding, the City uses Water Street as a staging area and therefore
during these times the tours will not be allowed to operate from this location.
7. The rate for the reserved on-street parking space on Water Street is $3 per day. The fee
for 2021 will be $606 for the entire season. This must be paid by April 30th. The rate is
subject to review and possible increase by the City Council annually.
Adopted by the Stillwater City Council this 5th day of January, 2021.
_____________________________
Ted Kozlowski, Mayor
ATTEST:
__________________________
Beth Wolf, City Clerk
City of Stillwater
Washington County, Minnesota
ORDINANCE 1157
AN ORDINANCE AMENDING SEC 33-1 SUBD. 6
ADOPTING THE STATE BUILDING CODE TIME LIMITS
OF THE CITY CODE OF THE CITY OF STILLWATER
The City Council of the City of Stillwater, Washington County, Minnesota, does ordain:
1. Amending. Chapter 33-1, Subd. 6 of the City Code, Time limits, is hereby amended as
follows:
(1) All residential structures shall have the exterior finished within 120 days of the
date their permit was issued
(2) Every permit of any kind issued by the building official shall expire by limitation
and become null and void if the building or work authorized by such permit is not
commenced within 180 days from the date of such permit or if the building or work
authorized by such permit is suspended or abandoned at any time after the work is
commenced for a period of 180 days. Before such work can be recommenced, a new
permit shall be first obtained to do so, and the fee shall be one-half of the amount
required for a new permit for such work, provided no changes have been made or will be
made in the original plans and specifications for such work; and provided further that
such suspension or abandonment has not exceeded one year.
(3) Any permittee holding an unexpired permit may apply for an extension of the
time within which he may commence work under that permit when he is unable to
commence work within the time required by this section for good and satisfactory
reasons. The building official may extend the time for action by the permittee for a period
not exceeding 180 days upon written request by the permittee showing that
circumstances beyond the control of the permittee have prevented action from being
taken. No permit shall be extended more than once
2. Saving. In all other ways the Stillwater City Code shall remain in full force and effect.
3. Effective Date. This Ordinance shall be effective after its passage and publication
according to law.
Adopted by the City Council this 5th day of January, 2021.
CITY OF STILLWATER
___________________
Ted Kozlowski, Mayor
ATTEST:
Beth Wolf, City Clerk
DATE: December 23, 2020
TO: Mayor & Council
FROM: Beth Wolf, City Clerk
SUBJECT: 2021 Brian’s Bocce Ball Tournament
Attached is a special event application for the annual Brian’s Bocce Ball tournament. This
year’s event will be held on Saturday, February 27th. The event is planned to be the same
as previous years using the parking lot behind their establishment and in Parking Lot 3. Set
up occurs on the day of the event however the Friday before sand is delivered and four
parking spaces are needed. Cleanup takes place the morning after and complete by 10 am.
The Downtown Parking Commission reviewed the application and recommends approval
to use lot 3 in its entirety (33 spaces) for Sat 2/27 and Sun 2/28, as well as four spaces in
lot 3 on Fri 2/26 for sand delivery. Public Works will drop off barricades for the lot closure
and organizer will fence around the perimeter of the event. Alcohol will be consumed on
the public parking lot therefore a consumption permit will be needed and one officer is
required during the alcohol service. Alcohol sales will occur from inside their
establishment.
All services, permits, parking spaces, and materials will be charged according to the fee
schedule and due to the City by February 5, 2020.
ACTION REQUESTED
If Council wishes to approve the special event and allow the use of the City lot for this event
a motion to approve is needed.
Attachment: 2021 Event Application
City of Stillwater
From Brian's Bar & Restaurant
219 Main St. South
11/10/20
RECEIVED
NOV 12 2020
City of Stillwater
Administration
This letter is to request permission from the city of Stillwater for Brian's upcoming 3rd
Annual Brian's Bar Tundra Bocce Tournament. The date is set for Sat. Feb 27, 2021 from 10:00
am. -10 :00 pm. As last year we would like to use the parking lots in back of our location
between Water St. and the Freight House (please see attached map). The area in use will be
completely enclosed by snow fencing with two controlled entry points. We will be providing
our own security for the entry points and enclosed area. A port-a-pot will be on sight and all
clean up will be done on Sunday Feb. 28 am. If there are any questions please contact Todd
Nelson at 612-803-1818. We would like to thank the city of Stillwater and our surrounding
neighbors for past and future cooperation on said event.
Thank you.
Todd Nelson
TN[ lllf"PLAC£ O f M I NNtlOJA
EVENTS PERMIT APPLICATION
21.6 North 4th Street, Stillwater, MN 55082
Telephone: 651.-430-8837 Fax: 651.-430-881.0
Office Use Only Incomplete applications or applications received after deadline will not be
accepted. See Event Instructions for app/icat" n deadlin e and fees.
Date of Application : J J/J O '20? 0
Date Application Received ------
Type: Event Special Event Event w/ Contract
Event Information
812 IA/If_£ Boct:? ff,; t-c-
~
Title/Name of Event I ov 12.A,J ~nc· ;,rr
Event Date/Time : Set up: Date 2 /2 '7/202..1 Time G .' o o .,?y,1 to g'/()(2_ Ar,
Actual Event: Date 2 .h 1/z o2-1 Time /0 I oo IJ,,. to 10 :00 f};,
'
Clean up: Date 2 /2 fl /2(}2) Time bf O() /))'}1 to /0/0J t?m
(Events after 10:00 p.m . require a variance from City Council
Location (Address) of Event:
(If in Lowell Park please specify north or south Lowell park)
Description of Event (please be specific -_this information will be used t~ promote the event on the ~f Stillwater websitej
I3f2-iP-rrl-5 ' /3/dfl. ~SM ./Jtvf-.ll/lfJL {tJpJ7'C!/2 'i)cc.;e e~vv / &~ µl_,..J .,0 .,....,e; r;-
Estimated Attendance (participants and spectators):
Applicant Information (Person/Group Responsible)
Sponsoring Organization Name: &/(.);v~_i: }SA IZ / IJ·s-;-c;,12.trv /VI
Mailing Address: 2/°1 f'14,1rv --<;'-; s
City, State, Zip Code : .S71 t-C {;d ,t) 71:.-~ I P')N ... <~a&-2.
/V Jctt:.
I
Primary Contact/Applicant Name: Ooo B/5
Phone Number: 6J'r-_5; /-_:]}32 Fax: Cell Phone: t5J-LJoZ -l/SJt/
Email Address : /v ,c ~(ci:; 17,,,1; /Jr7&<./~ I tJ/Vl~}176/2tJi/P,. C 0/?\
Website Address: !Jrz_ i /J.n/S f?/dtz. -t-b,e 1 £-e--s;:.,_1 u w r., 7~ 1 /J11 /ll'rc~-;-.19
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Name of contact person during event: N 1c.1< D 0t166 Cell Phone: 6i'!-Yo2r YS1 l/
Alternate contact during event: -N GcS-o,,v Cell Phone: I O/ln) 612..-;iu:J -1 s /13
Refer media or citizens inquires to: N;c,~ Ooot16 Phone: 6~ I -Cf 02. -'/~/C/
Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents,
fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk,
please attach a route map highlighting route . Include rest stop stations, crossings, signage and indicate route
direction with arrows.
Event Features
Will any signs/banners be put up No D Yes 00 Number and size: I --4x /o {)/L} Ovf/'! /?ll/,£ k?1!V6
Will there be any inflatables? No JXJ Yes D Insurance certificate from rental vendor is required
Will there be entertainment? No ~ Yes D What type: Fees for electricity may
apply see Instructions
Will sound amplification be used? No D Yes ~ Hours and Type: f {J/l)c?!'},,.,,-j(J:oo r,y,,, /11.JPo +
(l/1;_s,· 1 C
Will a stage or tent(s) be set up? No D Yes Jg) Oimensions: 2-/();< 10
Will there be temporary fencing? No D Yes 1:81
Will merchandise/food items be sold? No ~ Yes D How many Fees for electricity may
vendors expected: apply see Instructions
Will food be prepared on site? No ~ Yes D Contact Washington County Health Department, 651-430-6655
Will cooking operations be conducted? No lZl Yes D Contact Stillwater Fire Department, 351-4950
Will alcohol be served but not sold? No D Yes ~ See Alcohol Regulations in the Instructions
Will alcohol be sold? No ~ Yes D See Alcohol Regulations in the Instructions
Will there be a fireworks display? No ['.XJ Yes D Permit required, contact Stillwater Fire Department, 651-351-4950
Describe power needs and location of power source .
Describe level of advertisement (ie, radio, flyers, ads , tv, press release). Attach sample if available
City Services (After reviewing the event application, City services may be requried for the event.)
Will event use, close or block any of the following: If yes specify location on site map .
City Streets or Right-of-way No D Yes [Kl Start/End Time: GlOO~ -/2 P.f>t Date: 2h1!2oz1
City Sidewalks or Trails No IX] Yes D Start/End Time: Date:
Public Parking Lots or Spaces No D Yes ~ Start/End Time: 6:ov rJrn -}2.1)1>? Date: 2./2-? / 2-02('
Will event need barricade(s)? No D Yes [Kl Number needed: 1!11 6" Fees may apply
see Instructions
Will extra picnic tables be needed? No ~ Yes D Number needed : Fees moy apply
see Instructions
Will portable restrooms be needed? No 0 Yes [RI Number needed: 2 Fees may apply
see lnstructians
Will extra trash receptacles be needed? No ~ Yes D Number needed: Fees may apply
see Instructions
Describe trash removal and cleanup plan during and after event:
Btz/!}tv'S ~ ();1.J S/ 7 C'1' OvnAs·rere
Will event need traffic control? No .lR:l Yes D Can tact Stillwater Police Department for assistance, 651-351-4900
Describe crowd control procedure to ensure the. safety of participants and spectators :
~/\ICG-L) JrJ ,1)!2GA ) 0/J ¢(,'J76 --~T t ?c--,;_,ri!~ ~ {Yr-1ce,(Z
Will "No Parking Signs" be needed? No D Yes )El Number needed: 31 t:6 Fees may apply see Instructions
Show location(s) on site map
Will event need security? No D Yes lXJ If event is overnight, security will be required.
If using private secruity, list Security Company and Contact Information:
Will event need EMS services? No ® Yes D Contact Lakeview EMS, 651-430-4621
Describe plans to provide first aid, if needed :
q n
Describe the emergency" action plan if severe weather should arise:
List any other pertinent information:
The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to
persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a
"Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the
statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to
name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify
that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the
information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the
City of Stillwater and is a release of Liability. 7 ---~ ,,,;..---------;:;..,-v-~;.""' ~--:·:-~~~
Signature of Applicant or Authorized Agent
11 /;0!2 02-0
Date
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City of Stillwater
Washington County, Minnesota
RESOLUTION 2021‐
DESIGNATING A RESPONSIBLE AUTHORITY AND
ASSIGNING DUTIES IN ACCORDANCE WITH THE
STATE OF MINNESOTA DATA PRACTICES STATUTE
WHEREAS; Minnesota Statutes, Section 13.02, Subd. 16, as amended, requires that
the City of Stillwater appoint one person as the Responsible Authority to administer the
requirements for collection, storage, use and dissemination of data on individuals, with the
City; and
WHEREAS, the Stillwater City Council shares concern expressed by the Legislature
on the responsible use of all City data and wishes to satisfy this concern; and
WHEREAS, the City Council has appointed an administratively qualified Responsible
Authority as required by the statute in the past; and
WHEREAS, the Stillwater City Council wishes to update the appointment for 2021.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater
appoints J. Thomas McCarty, City Administrator, as the Responsible Authority for the
purposes of meeting all requirements of Minnesota Statutes, Chapter 13, as amended, and
with rules as lawfully promulgated by the Commissioner of Administration as published in
the State Register.
BE IT FURTHER RESOLVED, as follows:
1. To ensure that all individual data is available to the Responsible Authority and
Data Compliance Officer all personnel, background investigation (raw and
summary data), training, disciplinary and medical files shall be retained in a
secure location as deemed appropriate by the Responsible Authority (City
Administrator) and Data Compliance Officer (City Clerk).
2. That the Responsible Authority shall require the requesting party to pay the actual
cost of making, certifying and compiling copies and of preparing summary data.
Adopted by the Stillwater City Council this 5th day of January 2021.
Ted Kozlowski, Mayor
ATTEST:
Beth Wolf, City Clerk
City of Stillwater
Washington County, Minnesota
RESOLUTION 2021‐
A RESOLUTION APPROVING THE
FOLLOWING CITY EMPLOYEES AS THE OFFCIAL DESIGNATED CITY
AUTHORITY TO MAKE ELECTRONIC FUNDS TRANSFERS
WHEREAS, on an annual basis, the governing body must delegate to a
designated business administrator the authority to make electronic funds transfers.
This requirement is mandatory for local government entities. Statutes governing
electronic funds transfers include §471.38 and §471.381.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of
Stillwater, Minnesota, that the following employees, Sharon Provos, Samuel
Magureanu, Sarah Erenberg, Kathy Berwald, and Tanya Batchelor, are appointed as
official designated authority to make electronic funds transfers.
Adopted by the City Council this 5th day of January 2021.
Ted Kozlowski, Mayor
ATTEST:
Beth Wolf, City Clerk
City of Stillwater
Washington County, Minnesota
RESOLUTION 2021‐
DESIGNATION OF DEPOSITORIES FOR 2021
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota,
that the following is hereby designated as an City depositories for the year 2021:
Edward Jones
First State Bank and Trust Bayport
Lake Elmo Bank
MidWest One
Minnesota 4-M Investment Fund
Oppenheimer
Raymond James
U.S. Bank
Wells Fargo Advisors
Wells Fargo Securities
Adopted by the Stillwater City Council this 5th day of January, 2021.
Ted Kozlowski, Mayor
Attest:
Beth Wolf, City Clerk
RESOLUTION NO.
CITY OF STILLWATER
CITY COUNCIL
RESOLUTION ADOPTING WRITTEN STATEMENT OF REASONS FOR
DENIAL PURSUANT TO MINNESOTA STATUTES, § 15.99, SUBD. 2, FOR A
SIDE YARD SETBACK VARIANCE TO ALLOW CONSTRUCTION OF AN
ADDITION ON THE PROPERTY LOCATED AT 313 PINE STREET WEST
PLANNING CASE NO. 2020-59
WHEREAS, Matt and Jenn Hauer own the property at 313 Pine Street West and
the existing house on the property has only a 1.1-foot east side lot line setback (a
minimum of 5 feet is required) and a combined setback distance from both the east and
west lot lines of only 7.7 feet (a minimum of 15 feet combined is required); therefore the
house is considered non-conforming and cannot be expanded unless variances from these
existing setback deficiencies are granted; and
WHEREAS, Matt and Jenn Hauer want to build a second story addition over
their garage, which is set only 1.1 foot from the east lot line, and therefore submitted a
request on October 16, 2020 for the Planning Commission to grant variances to both the
east side setback and the combined side setback distances (Planning Case 2020-57); and
WHEREAS, on November 19, 2020 the Planning Commission on a 4-2 vote
granted the two variances; and
WHEREAS, on November 23, 2020 the City of Stillwater received an appeal
request from Chad and Krista Thomas at 504 5th Street South (Planning Case 2020-59),
the property owners abutting the Hauer property on its east, to deny the east side lot line
setback approved by the Planning Commission; and
WHEREAS, the City Council reviewed the variance request and appeal and
considered the public testimony given at the City Council meeting on December 15,
2020; and
WHEREAS, the City Council found that they could not support the east side yard
setback variance, and on a 5-0 vote denied it; and
WHEREAS, the Minnesota Statutes, § 15.99, Subd. 2(c), provides that “[i]f a
multimember governing body denies a request, it must state the reasons for denial on the
record and provide the applicant in writing a statement of the reasons for the denial. If the
written statement is not adopted at the same time as the denial, it must be adopted at the
next meeting following the denial of the request but before the expiration of the time
allowed for making a decision under this section. The written statement must be consistent
with the reasons stated in the record at the time of the denial. The written statement must
be provided to the applicant upon adoption.”
NOW THEREFORE BE IT RESOLVED that the City Council of the City of
Stillwater hereby adopts the following written statement of the reasons stated for the
December 15, 2020 variance denial:
1. The east facing wall of the proposed second story addition would only be 1.1
feet from the subject east lot line.
2. Given the very minimal setback, in order to maintain the east wall of the
second story addition, either the Hauers would have to trespass on the abutting
property, or the abutting property owners to the east would need to grant an
easement for maintenance purposes.
3. The neighbors to the east do not support the variance or the necessary
easement.
4. The City Council will not approve a variance where the only building
maintenance option is trespassing.
Adopted by the City Council of the City of Stillwater this 4th day of January, 2021.
____________________________
Ted Kozlowski, Mayor
Attest:
____________________________
Beth Wolf, City Clerk
TO: Mayor and City Council Members
FROM: Tom McCarty, City Administrator
DATE: December 30, 2020
SUBJECT: Medicare Part B Premium and Deductible Reimbursement
BACKGROUND
In October, the City of Stillwater (City) modified its retiree health insurance ordinance to bring
City Code in to compliance with state law. By law, if the City promises to provide retiree health
care benefits, the City must provide for coverage to be coordinated with the benefits provided
through Medicare. The City will continue to honor its promise to ensure eligible retired city
employees receive full medical coverage at the City’s expense and will reimburse retirees for their
Medicare Part B premiums.
The City has notified all eligible retired city employees and related members on their plans that
they will be required to enroll in Medicare Part A and B when they are eligible to do so. The City
will provide Medicare supplemental hospital/medical and prescription drug insurance in tandem
with Medicare Parts A and B. The City will reimburse eligible retired city employees and related
family members for Medicare Part B premiums and deductibles.
Payments by the City for Medicare insurance reimbursement to retirees may be excluded from
gross income under Internal Revenue Code Section 106. To qualify for reimbursed Medicare Part
B premiums, the City must ensure that payments are for actual premiums paid. The City will
reimburse Medicare Part B premiums and Medicare Part B deductibles to eligible retirees who
provide proof of premium; and Human Resources will maintain the list of eligible retiree Medicare
Part B reimbursement recipients as part of health information protected under Minnesota law.
The City is prepared to move forward with Medicare Part B insurance reimbursement as described
above. The plan to continue retiree health care benefits in tandem with Medicare Parts A and B
reduces the cost to the City taxpayers substantially while providing the same or better coverage
because it coordinates with Medicare benefits.
RECOMMENDATION
Staff recommends adoption of the resolution entitled, “Approving Medicare Part B Premium and
Deductible Reimbursement.”
City of Stillwater
Washington County, Minnesota
RESOLUTION 2021‐
APPROVING MEDICARE PART B PREMIUM AND DEDUCTIBLE
REIMBURSEMENT AS APPROVED BY HUMAN RESOURCES
WHEREAS, the City of Stillwater, as an employer, offers hospital/medical insurance for
eligible retired city employees; and
WHEREAS, the City of Stillwater (City) has updated its process to provide medical benefits
to retirees; and
WHEREAS, pursuant to Minnesota Statutes Section 471.611, Subdivision 2, the
retiree/hospital/medical insurance benefits offered by the City shall be coordinated with
applicable Medicare benefits pursuant to City ordinance No. 1155; and
WHEREAS, eligible retired city employees and dependents must enroll in Medicare Parts A
and B to be eligible for continued retiree hospital/medical insurance benefits; and
WHEREAS, the City will reimburse eligible retired city employees and dependents for
Medicare Part B premiums and deductibles; and
WHEREAS, payments by the City for Medicare insurance reimbursement to retirees may be
excluded from gross income under Internal Revenue Code Section 106; and
WHEREAS, for retirees to qualify for reimbursed Medicare Part B premiums to be excluded
from their income, the City must ensure that payments are for actual premiums paid; and
WHEREAS, the City will reimburse Medicare Part B premiums and Medicare Part B
deductibles to eligible retirees who provide proof of premium; and Human Resources will
maintain the list of eligible retiree Medicare Part B reimbursement recipients as part of
health information protected under Minnesota law;
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Stillwater, that:
1. Medicare Part B premium and Part B deductible reimbursement for eligible retired city
employees (“Deductible Reimbursements”) are approved pursuant to Ordinance 1155.
2. The appropriate City officials are authorized and directed to make Deductible
Reimbursements upon receipt of proof of actual premiums paid.
Adopted by the Stillwater City Council this 5th day of January 2021.
Ted Kozlowski, Mayor
ATTEST:
Beth Wolf, City Clerk
DATE:
TO:
December 28, 2020
Mayor and City Council
Memo
FROM: Sharon Provos, Finance Director
RE: Sanitary Sewer Adjustments
BACKGROUND:
During the course of any given year, sanitary sewer rate adjustment recommendations come before
Council. These adjustments are mainly due to leaks found during the course of the year, but often stand
out more during the readings during the 1st quarter of every year. For residential properties, sanitary
sewer billing rates are set during the 2nd quarter of every year using the water consumption (obtained
from the Water Board) from the 1st quarter of the year. This rate is then used for the next 4 billing
cycles (quarters) until the rates are reset again the following year.
As mentioned before, occasionally there are some properties that have experienced increased water
usage during the 1st quarter of the year due to some unforeseen circumstances (e.g. leaky toilet, water
softener issues, pipe issues, etc.). This increased water usage naturally in turn increases their sanitary
sewer billing rate for the next 4 billing cycles (quarters). These residents/owners will then call the City
to explain their individual circumstance . We (Finance) then review consumption rates from
prior/current quarters to see if we can determine the duration/termination of the leak based on the
information provided to us by the water department and the resident/owner. This information then is
used to provide Council with new billing rate recommendations for upcoming billing periods (until the
new rates are reset the following year).
This practice has been used by the City for many years, and has been proven to be a fair and accurate
way for property owners to pay their fair share of the use of the sanitary sewer system.
RECOMMENDATION:
Attached are staff recommendations for sanitary sewer rate adjustments currently requested by property
owners. These adjustments are expressed in gallons ( of consumption), based on the average
consumption of the prior 3 years, and converted to the new billing rate using the most current billing
rates approved by Council. These adjustments will begin with the next billing cycle (3rd quarter billing).
In other words, staff is recommending to Council that the property owner at least pay the increased
sanitary sewer rate for the billing period in which the leak occurred.
COUNCIL ACTION:
If Council agrees with Staffs recommendation, Council needs to approve staff recommendations as
listed on the attached Exhibit A.
Description of
Circumstance
1 Outside water usage
2
CITY OF STILLWATER
EXHIBIT A
Winter Average
From
To
From
To
Gallons
45,000
14,000
Billing Quarter
Adjustment fo r
1st
1st
Planning Report
MEMO DATE: December 29, 2020 CASE NO.: 2020-54
MEETING DATES: Park Commission October 26, 2020
Planning Commission November 19, 2020
City Council January 5, 2020
LANDOWNER: Jon and Ann Whitcomb
Robert G. and Mary K. Lohmer Trust
DEVELOPER: Jon Whitcomb of Browns Creek West LLC
REQUEST: 1) Rezoning from AP, Agricultural Preserve to TR, Traditional Residential
2) Preliminary Plat approval of White Pine Ridge, a 14 lot Single Family
Residential Subdivision
LOCATION: 12950 75th Street North
COMPREHENSIVE PLAN: Low Density Residential
ZONING: Base Zoning: AP, Agricultural Preservation
Overlay Zoning: Shoreland District for Brown’s Creek Tributary
REVIEWERS: City Engineer Shawn Sanders, City Natural Resources Technician Taylor
Stockert, Deputy Fire Chief Tom Ballis, Browns Creek Watershed District,
Washington County Public Works, Stillwater Park and Recreation Commission
REPORT BY: Abbi Jo Wittman, City Planner
INTRODUCTION
Jon Whitcomb of Browns Creek West LLC has submitted an application for rezoning, preliminary plat and
associated variance approval of a 14-lot single family development to be known as White Pine Ridge. The site is
located at 12950 75th Street North and contains 8.81 acres owns by Whitcomb and .24 acres (10,264 square feet)
of property owned by the Lohmer Trust. The smaller parcel of land, located directly to the east, is proposed to
be used exclusively as right-of-way.
SPECIFIC REQUEST
In order to develop the property as proposed, the applicant has requested approval of the following:
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1. Rezoning of the property from AP, Agricultural Preserve, to TR, Traditional Residential
2. Preliminary Plat known as White Pine Ridge for 14 single family lots
3. Variance to:
• A 25’ variance to the 100’ setback from CR 12 for Lot 1, Block 1; and
• A 250’ variance to the 600’ maximum cul-de-sac length
EVALUATION OF REQUEST
I. REZONING
The applicant has requested the property be
zoned TR, Traditional Residential. It is
currently zoned AP, Agricultural Preservation,
which is the temporary zoning classification
assigned by the Minnesota Municipal Board
when the area was annexed. The expectation is
that when development occurs, the property
would be rezoned to a classification that is
consistent with the City’s Comprehensive Plan.
The requested TR zoning is consistent with the
Comprehensive Plan, which guides
development of the site and neighborhood as
Low Density Residential (1-4.4 units per acre).
Rezoning shall not become effective until after
approval of the Final Plat.
The request for rezoning was heard by the
Planning Commission in November, 2020.
The Commission recommended approval on a
7-0 vote.
II. PRELIMINARY PLAT
This development is proposed to create 14
single family home sites on +10,000 square
foot lots, one of which would contain
Whitcomb’s single family residence. The plan would also to extend infrastructure to allow for future
development of surrounding properties. Sewer and water will be extended from both the north and south
property lines; and will be stubbed for future development to the east. The road layout, with an intersection on
County Road 12/75th Street North, lines up reasonably well with Northland Avenue. The right-of-way will
curve to the west with all new lots accessed off of a cul-de-sac. Road access to future development to the east
will be provided. No sidewalk or trail improvements are proposed for the property.
A. Minimum Dimensional Standards: Traditional Residential (TR) District
Standard Minimum Proposed
Lot area 10,000 sf 11,629 – 51,586 s.f.
Subject Properties
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Lot width1 65’ 65’+
Lot frontage on public road 35’ 34’+2
Front setback
House
Garage3
20’
20’-27’
20’
Side setback
Interior4
Exterior5
3’-10’
15-20’
At least 10’
Rear yard setback 25’ >25’
County Rd. 12 100’ 75’6
Maximum lot coverage, Lots 1-9 25% TBD
Maximum lot coverage, all other lots N/A TBD
Impervious Surface Coverage Analysis
The TR zoning district does not indicate a maximum lot coverage. However, Lots 1-9, Block 1 are in the
Shoreland Overlay District of the Brown’s Creek tributary that flows just west of the property; this can be seen in
pink to the right. Only 25% impervious surface coverage is allowed in the overlay district. The remainder of the
lots would be allowed to develop to the maximum threshold allowed.
However, in lieu of having a base zoning district maximum coverage established, the City could take one of
several approaches:
Require all lots in the development to have the same coverage
limitation. This would impose the City’s maximum restriction on all
the lots in the development. Since greater than 50% (64%) of the lots
are restricted to 25%, it is reasonable to require the entire development
to meet the overlay requirement. However, one challenge is the lots not
located in the overlay district are smaller than those in the overlay.
This would result in the development likely having different sized
homes along the same street frontage. This could affect the overall
character of this development.
Look to other TR-zoned lands to determine what is a reasonable
coverage limitation. Within the more-recent past, the City has
approved three developments with TR-zoned lands: Browns Creek
Cove (2015), Browns Creek Preserve (2013), and Nottingham Village
(2018). While the two former plats were approved with no maximum
1 Width is measured between side lot lines at right angles to lot depth at a point midway between front and rear lot lines
2 Lot 10, Block 1 does not meet this requirement though in conformance with subdivision standards which require width at the
front lot line to be 30’. Either Lot 10’s driveway will need to be combined with Lot 11’s driveway or the frontage at the
property line will need to be increased. This has been incorporated as a recommended condition of approval.
3 Front-facing garages must be setback 27’ whereas side-loaded garages may be set back 20’
4 The house must be 10’ from the property line but the garage may be set back 5’ (3’ if located in the rear of the yard)
5 The house must be 15’ from the property line but garage must be set back 20’
6 A 25’ variance to the 100’ County Road 12 setback was requested by the developer. At the Planning Commission’s
November public hearing, the Planning Commission denied the variance on the basis practical difficulty had not been
established. The developer has advised minor amendment to the lot line, conforming to the City Code requirements, will
accommodate all proposed lots.
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impervious surface coverage, Nottingham Village was approved with a (Browns Creek Watershed District-
approved) maximum 35% total lot coverage restriction.
Assign coverage limitations similar to other Low Density Residential development within the vicinity of the
project site. As the development to the northwest, West Ridge, also has split coverage limitations, it would be
most consistent to allow for the lots on the east side of the right-of-way to have a greater maximum coverage
limitation. However, that should not exceed 30%, consistent with the RA zoning district found to the
northwest and in Croixwood, on the south side of CR 12. This Planning Commission determined this is the
most appropriate and equitable option.
It should be noted the actual coverage for the lots has yet to be determined because specific homes have not been
designed for the lots. The typical footprints shown meet the coverage standards. Care will have to be taken when
buildings are designed for these lots.
B. Creek Overlay District Standards
The property lies partially within the Shoreland overlay district for a tributary of Brown’s Creek. Therefore, the
following additional standards need to be met.
1. 150’ setback from creek for structures
o This setback does not impact any building pads in the project.
2. 100’ no disturbance buffer from centerline of creek
o This does not impact any of the property.
3. 25% maximum impervious cover on lots in the overlay district
o This impacts Lots 1-9, Block 1.
4. Steep slopes are protected.
o In the Shoreland Overlay District, a steep slope is one that has a grade of 12% or more7. There is a small
area of land on Lots 8 and 9 that meet the definition of a slope in a Shoreland Overlay District. The steep
slope will not be disturbed for the construction of the residences. However, the building envelopes on
Lots 8 and 9 are situated directly at top of the steep slope area. While this is not an encroachment, care
will have to be taken when buildings are designed for these lots so that future variances are not
requested.
5. Bluff setback of 40 feet.
o Where bluffs exist in a Shoreland District8, structures must maintain a 40 foot setback from the top of
the bluff. The setback is met by all future building pad areas shown on the site plan.
o The developer is proposing to constructing an infiltration basin in the steep slope setback area.
However, infiltration basins are not subject to the setback requirements.
C. Civil Engineering
The City Engineer has reviewed the plans and made the following comments.
1. Northland Avenue will need to be renamed to reduce street-addressing confusion as Northland Avenue, to
the south of CR 12, is not ‘South Northland Avenue’.
2. The water main will need to be looped to the existing waterman on the south side County Road 12.
3. Storm water runoff east of the development shall be accounted for in the storm sewer calculations for the
development.
7 See definition for steep slope in City Code Section 31 -101 (152).
8 See definition in City Code Section 31-101 (19).
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4. Sewer and water mains shall be stubbed in for future development to the east.
5. Storm water calculations shall be submitted for review.
6. Soil investigation report, specifically for the
infiltration areas, shall be submitted for review.
7. The existing driveway easement, shown cross-
hatched to the right, shall be vacated where new
right of way is platted. If applicable, a new shared
driveway easement agreement will be required to
be submitted at the time of final plat.
Washington County Public Works has reviewed the
development and concept plans. While the County’s
comments are attached, they are summarized as
follows:
1. A Washington County access permit will be
necessary for the extension of Northland
Avenue.
2. A Washington County Right-of-Way permit
will be required for any work in the CSAH 12
right of way as it relates to this development.
3. Washington County does not support cul-de-
sacs served only off of a County Road.
Northland Avenue should be extended to the
north property line.
4. The drainage report and calculations must be submitted to Washington County for review of
downstream impacts to the county drainage system.
5. The developer should assess the CR 12 noise impacts and take action outside of the County right-of-
way deemed necessary to minimize the impact of any highway noise.
With the exception of the Northland Avenue extension to the north property line, addressed in the Future
Development section later in this report, all Washington County Public Works comments are proposed as
conditions of approval of the Preliminary Plat.
Cul-de-Sac Variance
The developer proposed a cul-de-sac that is greater than 600’ in length and as requested a 245’ variance to this
requirement. The City of Stillwater has adopted the MN State Fire Code including Appendix D which allows
greater distance though end access roads can’t be longer than 750’ without special approval. While the 845’ cul-
de-sac’s length exceeds 600’ from CR 12, it will not exceed 600’ from the future right-of-way that will extend to
the east in the future. Assistant Fire Chief Tom Ballis has indicated that in this case where future development
will occur, the longer cul-de-sac is permissible at this time. At the Planning Commission’s November public
hearing, the Planning Commission approved the variance with the caveat the preliminary plat is approved by the
Fire Department or the new homes will contain fire suppression systems.
D. Park, Trail and Sidewalk Improvements
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Upon review of the City’s Trails and Sidewalks plan, two trails are shown adjacent to the subject property:
1. One trail is proposed to extend from Northland Avenue, on the south of the highway where there is
existing sidewalk on both sides of Northland Avenue. This is the only location Washington County
Public Works will permit as an intersection with Co Rd 12 between Maryknoll Drive and Minar Avenue.
2. The other trail is proposed to run parallel to the north side of the highway, on the south edge of this
development.
Extending sidewalk/trail across Co Rd 12 is appropriate. However, no through road is proposed at this time.
Therefore, right-of-way or easement acquisition must occur for the future development of the off-street trail or
sidewalk that will service this subdivision, connecting it to its neighbors and the trail systems upon build out.
This will need to occur on, at a minimum, the east side of the proposed Northland Avenue extension and on the
south side of the subject property. However, the east side of the extended right-of-way is not proposed to be
included in this development. As such, the easement should only be required for the south side of Lot 1 at this
time. This, in combination with acceptance of fees in lieu of land dedication, was recommended by the City’s
Park and Recreation Commission.
E. Environmental Issues
Browns Creek Watershed District – A permit will be required from the Brown’s Creek Watershed District.
The permit application has been submitted but has not yet been reviewed or approved. BCWD’s primary
concerns stem around the proposed infiltration basin on the northwest corner of the site and its location in
relationship to the steep slope as well as the ability to meet requirements with the ponds near the southwest
corner of the site. The Subdivision Code requires the design of new developments to reflect all necessary
measures of protection to ensure against adverse impact to protected areas.9 The developer must show the all
stormwater requirements can be met onsite. It is not uncommon for the City to approve a preliminary plat for
a development that has not yet met watershed requirements. As such, a condition of approval is
recommended that Browns Creek Watershed District approval is required prior to the submittal of Final Plat
to the City of Stillwater.
Tree Preservation & Landscaping - The City’s Natural Resources Technician Taylor Stockert has reviewed
the tree preservation plan and tree replacement plans and provides these comments. Two development standards
exist for trees: 1) street trees and 2) tree preservation.
1. Street Trees: The subdivision code requires an average of three trees per lot along the street, though they are
to be planted outside of the platted right-of-way. The landscape plan shows a total of three trees for each lot
for a total of 42 trees.
2. Tree preservation: The City’s tree and protection ordinance allows 35% of the tree stock to be taken down.
Since 42% is being removed, replacement is required. If greater than 35% of significant trees are removed
in development, they must be replaced on a 1:1 basis. There are 300 trees total in the development, according
to the tree inventory provided. All are deemed significant as defined in Stillwater City Code § 31-101, with
125 proposed for removal. The 35% removal threshold represents 105 trees, requiring a net replacement of
20 trees.
9 Areas deemed environmentally sensitive due to the existence of wetlands, drainageways, watercourses, floodable areas,
steep slopes, or other environmental features.
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With 55 trees currently scheduled for planting, 7 additional trees must be added to the landscaping plan to meet
the development’s net requirement of 62 trees. The subdivision code allows a tree replacement fee to be paid if
they cannot be planted on site. The fee would be based upon the retail cost of a 2” DBH deciduous tree. If the
developer proposes that the builder or owner will plant these, the City will need a guarantee that this will be done.
The amount of assurance will need to be discussed at the time the final plat is considered by the City Council.
And the obligation amount will be included in the Development Agreement.
While Stillwater has no species selection or diversity requirements, it is strongly suggested the current planting
schedule be retooled to better fit future diversity goals. While the six species currently listed in the development
project are chosen regularly because they are proven and popular, all of them except northern red oak are already
the most abundant species in Stillwater. To avoid repeating the possibility of a species extinction trend, greater
diversity must be emphasized. It is for that reason recommendation is made to replace the species selected in
consultation and review with City’s Natural Resource staff.
Final Plat plans will need to include an updated landscape plan, identification of tree protection zones and the
treatment method, and make sure materials should not be stored in critical root zones of trees to be saved. These
recommendations are incorporated as recommended conditions of Preliminary Plat approval
F. Future Development
The City’s Subdivision Code, requires “provisions for future [street] extensions or connections to adjacent land”
and states that “proposed subdivisions must be coordinated with existing nearby …. neighborhoods so that the
community as a whole may develop harmoniously” 10, 11. In practice these future development provisions
compel City officials and developers to consider how properties abutting proposed land subdivisions could
reasonably develop in the future and to coordinate the construction of infrastructure, so that if feasible, abutting
properties are not landlocked.
The developer of White Pine Ridge would be responsible for constructing infrastructure improvements on his
property only. Though, he would also be responsible for extending infrastructure to his property lines in such a
manner as would be “harmonious” with future development in the neighborhood. To that end, a potential street
layout has been offered by the developer; the proposed street alignment is consistent with what was submitted
and reviewed at the time West Ridge, to the northwest of the site, was platted.
The conceptual neighborhood road network shown by the developer represents a potential alignment. It is not
intended to be an absolute alignment and it does not obligate development of the other properties to occur as
conceptually shown here. What it does show is that, if the proposed subdivision is approved, it would not
preclude reasonable development of surrounding properties. Staff has assessed the conceptual roadway plan and
notes the following comments:
Regional transportation planning efforts historically desired a north/south connection from Northland
Avenue to Neal Avenue, classified as a collector by Washington County. This was to support
continuous north/southern collector routes through the center of the community. While the City’s
subdivision regulations require local street development to conform to the state road and county highway
plans, the city has determined this is not as significant of a connection point since Maryknoll, a signaled
10 Section 32-1, Subd 5 (8)(c) Streets
11 Section 32-1, Subd 6 (2)(d)
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intersection. was extended across CR 12/75th Street North. The City would rather, if traffic were to
transverse through this (and connecting) neighborhood(s), that it would do slow at a slower speed than
what would occur on a collector roadway.
Washington County asserts that in
lieu of a direct north/south
connection on this site, traffic will
be pushed to Maryknoll or Minar
Avenue, reducing the traffic
volume at the Northland
intersection. They have indicated
they cannot assure the City they
will be able to put a traffic signal
in this location if traffic volumes
do not warrant one in the future.
The conceptual eastbound
roadway cuts in between two
wetlands located on the adjacent
property. However, wetland
buffers will be required on both
and the construction of roadways
in buffer areas is not permissible.
If it is determined both wetlands
are of a high quality or ground-water dependent, then a 100’ buffer would be required. Under this
scenario, no roadway would be able to be placed in this location. However, the roadway could be placed
between the two easterly wetlands, even if the maximum (100’) buffer is imposed. Analysis of both
possibly roadway connections allow for future development of these parcels consistent with the
Comprehensive Plan’s future land use of Low/Medium Density Residential development.
Concern has been raised that the connection of public roadway to the rear access to the Stillwater Fire
Department (FD) will enable cut-through traffic in this area. However, even at the time of development
of the fire station, it was contemplated that this CR 12 access point could become a right-in/right-out for
development west of the FD. At the time the property at 13055 75th Street North develops, the City will
work with the FD to ensure access is designed to prohibit cut-through traffic.
G. Development Fees
The property consists of 9.05 acres. However, excluding the 51,586 sf of land area proposed to be retained by
the developer for their homesite, the net developable acreage is 7.87 acres. The developer will be responsible for
paying development impact fees based upon the net developable acreage. These fees will be due prior to release
of the final plat for recording with Washington County. The fees, represented in 2020 dollars and subject to
annual increases, are summarized as:
1. Trout Stream Mitigation Fee of $4,553.87 per acre (for a total of $35,838.96) is required.
2. The trunk sewer and water fees of $15,379.57 per acre (for a total of $121,037.21) is required.
Proposed Future Transportation Plan
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i. The existing home will be required to hook up to sewer and water. The fee for each of
these is $4,488 for a total of $8,976.
3. Park and trail fees will be due in lieu of land dedication, if the Planning Commission and City
Council are agreeable to the Park and Recreation Commission’s recommendation. This will
apply to all lots minus one for the existing home site. $2,000 per lot for park fees. $500 per lot
for trail fees. Therefore, a total of $32,500 will be required to be paid.
ALTERNATIVES
A. Approval. If the City Council finds the project satisfactory, or conditionally satisfactory, then the
following actions would be appropriate:
1) Approve the Rezoning request by approving the first reading of the attached Rezoning Ordinance.
2) Approve the Preliminary Plat for Central Commons Addition by adopting the attached Resolution.
B. Table. If the City Council finds the development materials to be incomplete, the City Council could table
the review for additional information.
C. Denial. If the City Council finds the development to be inconsistent with development codes or to be
unsatisfactory for other reasons, the City Council could deny the requests. With a recommendation of
denial, the basis of the recommendation should be given.
RECOMMENDATION
Planning Commission
The Planning Commission recommended condition approval on a 7-0 vote.
Park and Recreation Commission
The Park and Recreation Commission recommended on a 6-1 vote to accept park and trail dedication fees, and
an easement on Lot 1, in lieu of public land and improvements pursuant to Ordinance 963.
City staff
City staff finds the proposal to be substantially consistent with the Stillwater Comprehensive Plan, the plans of
jurisdictions with standing, and with the City’s development standards and therefore recommends conditional
approval per Alternative A above. The following conditions are recommended:
1. The site shall be developed in substantial conformance with the following plans on file with the
Community Development Department, except as may be modified by the conditions herein:
Preliminary Plat Dated 9/25/2020
Overall Site Plan (Sheet C000) Dated 9/25/2020
Preliminary Sanitary Sewer and Watermain Plan (Sheet C100) Dated 9/25/2020
Preliminary Street and Storm Sewer Profile (Sheet C200) Dated 9/25/2020
Preliminary Grading Plan (Sheet C300) Dated 9/25/2020
Preliminary Erosion Control Plan (Sheet C400) Dated 9/25/2020
Tree Preservation and Removal Plan (Sheet L200) Dated 10/2/2020
2. Rezoning shall not become effective until after Final Plat approval by the Stillwater City Council.
3. All civil engineering plans shall be found satisfactory to the City Engineer, or revised to his
satisfaction, prior to approval of the final plat.
4. Lots 1-9 are subject to a 25% maximum impervious surface coverage restriction.
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5. Lots 10-14 are subject to a 30% maximum impervious surface coverage restriction.
6. Lots 8 and 9 shall be developed in conformance with the City Code; all improvements shall be
located outside of the steep slope and setback areas.
7. Northland Avenue will need to be renamed on the Final Plat.
8. The water main will need to be looped to the existing waterman on the south side County Road 12.
9. The existing driveway easement, shown cross-hatched to the right, shall be vacated where new right
of way is platted. If applicable, a new shared driveway easement agreement will be required to be
submitted at the time of final plat.
10. Storm water runoff east of the development shall be accounted for in the storm sewer calculations
for the development.
11. Sewer and water mains shall be stubbed in for future development to the east.
12. Storm water calculations shall be submitted for review.
13. Soil investigation report, specifically for the infiltration areas, shall be submitted for review.
14. The cul-de-sac at the end of the road shall be no less than 96-foot diameter.
15. Washington County access and right-of-way permits shall be obtained at the time of development.
16. The developer shall assess the CR 12 noise impacts and take action outside of the County right-of-
way deemed necessary to minimize the impact of any highway noise on future homeowners.
17. The developer shall be responsible for paying all applicable development fees including Trout
Stream Mitigation, trunk sewer and water, and park and trail dedication based on 7.87 developable
acres. All land development fees are subject to annual increases. If payment is not made in 2020,
the fee shall be adjusted according to future rates.
18. A 20’ trail easement bordering the southern property line shall be submitted to the City at the time
of Final Plat submittal.
19. The developer must show all stormwater requirements can be met onsite.
20. All grading and stormwwater management plans shall be submitted for review and approval to
Browns Creek Watershed District prior to the submittal of Final Plat to the City of Stillwater.
21. All electrical and communications utility lines shall be buried. This shall be specified in the
plans submitted for final plat approval.
22. An additional seven (7) trees much be shown on the landscaping plans submitted to the City
together with the Final Plat.
23. The developer shall work with the City’s Natural Resources technician to ensure species
diversity is achieved onsite. An updated landscaping plan shall be submitted to the City together
with the Final Plat.
24. Details of how the tree protection zone will be managed must be submitted at the time of Final
Plat application.
25. Materials may not be stored in the critical root zone of trees to be saved, nor may equipment
or materials be leaned or stacked against trunks of trees identified to be saved.
26. To guarantee all trees will be planted updated and approved planting schedule, the builder will be
required to escrow the cost of all trees. The amount of that escrow will need to be discussed at the
time the final plat is considered by the City Council. And the escrow obligation and amount will
be included in the Development Agreement.
27. If the Developer desires to have a neighborhood entrance monument for the subdivision, plans
for it must be included within the final plat application materials. Otherwise, such a sign will
not be permitted in the future.
28. A Development Agreement found satisfactory to the City Attorney and City Engineer must be
approved by the City Council prior to commencing any tree removal or grading on the site, and
prior to holding a pre-construction meeting with the City Engineer for the project.
29. The Lohmer Trust property shall be split prior to the approval of the White Pine Ridge final plat.
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30. The width of Lot 10 shall be amended to 35’.
31. The plans shall either obtain Fire Department approval or structures will need to meet fire
suppression requirements.
Attachments: Rezoning Ordinance
Preliminary Plat Resolution
Site Location Map
Development Plans
Natural Resources Comments
Washington County Comments
cc Jon and Ann Whitcomb
Bob and Mary Lohmer
ORDINANCE NO.
AN ORDINANCE AMENDING THE STILLWATER CITY CODE
SECTION 31-300 ENTITLED ESTABLISHMENT OF DISTRICTS
BY REZONING APPROXIMATELY NINE ACRES TO
TR, TRADITIONAL RESIDENTIAL
Case No. 2020-54
The City Council of the City of Stillwater, Washington County, Minnesota, does ordain:
Section 1. The zoning of the following property, visually represented in Exhibit A is hereby
amended to TR, Traditional Residential:
The south 1373.77 feet of the East Half of the East Half of the Northeast Quarter of Section 30,
Township 30, Range 20, Washington County, Minnesota; excepting therefrom the north 58.61
feet of the west 268.95 feet of the south 1373.77 feet thereof; also excepting therefrom the west
80.00 feet of the south 720.00 feet thereof; also excepting therefrom the east 245.00 feet thereof;
and also excepting therefrom all that part which lies southerly of "line 3" as described as follows:
"Line 3" is 75.00 feet northerly of and parallel with the following described centerline:
Commencing at the Southwest corner of said Northeast Quarter; thence North 01°04'48" West,
assumed bearing, along the north-south quarter line of said Section 30 a distance of 38.03 feet to
the beginning of said centerline; thence North 81°50'36" East, a distance of 1,395.68 feet; thence
Easterly a distance of 1,279.97 feet along a tangential curve concave to the South, having a radius
of 5,729.58 feet and a central angle of 12°47'59" and a chord bearing of North 88°14'36" East to a
point on the East line of said Section 30, said point being 262.54 feet Northerly of the east quarter
corner of said Section 30, and said centerline terminating at said point
Section 2. This Ordinance shall be in full force and effect from and after publication
according to law.
Section 3. This Ordinance shall not be published until the Final Plat for White Pine Ridge is
approved by the City Council.
Section 4. In all other ways the Stillwater City Code shall remain in full force and effect.
Adopted by the City Council this 5th of January, 2020.
CITY OF STILLWATER
Ted Kozlowski, Mayor
ATTEST:
Beth Wolf, City Clerk
Exhibit A
RESOLUTION NO. 2021
CITY OF STILLWATER
WASHINGTON COUNTY, MINNESOTA
A RESOLUTION APPROVING
A PRELIMINARY PLAT FOR
WHITE PINE RIDGE
CASE NO. 2020-54
WHEREAS, Jon and Ann Whitcomb and Robert G. and Mary K. Lohmer Trust has
submitted an application for approval of:
1) Rezoning from AP, Agricultural Preserve to TR, Traditional Residential
2) Preliminary Plat approval of White Pine Ridge, a 14 lot Single Family Residential
Subdivision
WHEREAS, the property subject to the terms of this Resolution is shown in Exhibit A;
and
WHEREAS, on November 19, 2020 the Planning Commission for the City of Stillwater
held a public hearing on the preliminary plat and rezoning requests for White Pine Ridge and upon
hearing testimony from the public voted 7-0 to recommend approval to the City Council with
conditions; and
WHEREAS, on January 5, 2021 the City Council held a public hearing on the requests
and found them to be substantially consistent with City development standards, the Stillwater
Comprehensive Plan and the Comprehensive Plans of all surrounding jurisdictions.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater
hereby approves the requests for Central Commons Addition with the following conditions:
1. The site shall be developed in substantial conformance with the following plans on file
with the Community Development Department, except as may be modified by the
conditions herein:
Preliminary Plat Dated 9/25/2020
Overall Site Plan (Sheet C000) Dated 9/25/2020
Prelim. Sanitary Sewer/Watermain Plan (Sheet C100) Dated 9/25/2020
Prelim. Street and Storm Sewer Profile (Sheet C200) Dated 9/25/2020
Preliminary Grading Plan (Sheet C300) Dated 9/25/2020
Preliminary Erosion Control Plan (Sheet C400) Dated 9/25/2020
Tree Preservation and Removal Plan (Sheet L200) Dated 10/2/2020
2. Rezoning shall not become effective until after Final Plat approval by the Stillwater City
Council.
3. All civil engineering plans shall be found satisfactory to the City Engineer, or revised to his
satisfaction, prior to approval of the final plat.
4. Lots 1-9 are subject to a 25% maximum impervious surface coverage restriction.
5. Lots 10-14 are subject to a 30% maximum impervious surface coverage restriction.
6. Lots 8 and 9 shall be developed in conformance with the City Code; all improvements shall
be located outside of the steep slope and setback areas.
7. Northland Avenue will need to be renamed on the Final Plat.
8. The water main will need to be looped to the existing waterman on the south side County
Road 12.
9. The existing driveway easement, shown cross-hatched to the right, shall be vacated where
new right of way is platted. If applicable, a new shared driveway easement agreement will
be required to be submitted at the time of final plat.
10. Storm water runoff east of the development shall be accounted for in the storm sewer
calculations for the development.
11. Sewer and water mains shall be stubbed in for future development to the east.
12. Storm water calculations shall be submitted for review.
13. Soil investigation report, specifically for the infiltration areas, shall be submitted for review.
14. The cul-de-sac at the end of the road shall be no less than 96-foot diameter.
15. Washington County access and right-of-way permits shall be obtained at the time of
development.
16. The developer shall assess the CR 12 noise impacts and take action outside of the County
right-of-way deemed necessary to minimize the impact of any highway noise on future
homeowners.
17. The developer shall be responsible for paying all applicable development fees including
Trout Stream Mitigation, trunk sewer and water, and park and trail dedication based on 7.87
developable acres. All land development fees are subject to annual increases. If payment is
not made in 2020, the fee shall be adjusted according to future rates.
18. A 20’ trail easement bordering the southern property line shall be submitted to the City at
the time of Final Plat submittal.
19. The developer must show all stormwater requirements can be met onsite.
20. All grading and stormwwater management plans shall be submitted for review and approval
to Browns Creek Watershed District prior to the submittal of Final Plat to the City of
Stillwater.
21. All electrical and communications utility lines shall be buried. This shall be specified in
the plans submitted for final plat approval.
22. An additional seven (7) trees much be shown on the landscaping plans submitted to the
City together with the Final Plat.
23. The developer shall work with the City’s Natural Resources technician to ensure species
diversity is achieved onsite. An updated landscaping plan shall be submitted to the City
together with the Final Plat.
24. Details of how the tree protection zone will be managed must be submitted at the time of
Final Plat application.
25. Materials may not be stored in the critical root zone of trees to be saved, nor may
equipment or materials be leaned or stacked against trunks of trees identified to be
saved.
26. To guarantee all trees will be planted updated and approved planting schedule, the builder
will be required to escrow the cost of all trees. The amount of that escrow will need to be
discussed at the time the final plat is considered by the City Council. And the escrow
obligation and amount will be included in the Development Agreement.
27. If the Developer desires to have a neighborhood entrance monument for the
subdivision, plans for it must be included within the final plat application materials.
Otherwise, such a sign will not be permitted in the future.
28. A Development Agreement found satisfactory to the City Attorney and City Engineer
must be approved by the City Council prior to commencing any tree removal or grading
on the site, and prior to holding a pre-construction meeting with the City Engineer for the
project.
29. The Lohmer Trust property shall be split prior to the approval of the White Pine Ridge
final plat.
30. The width of Lot 10 shall be amended to 35’.
Enacted by the City Council of the City of Stillwater, Minnesota this 4th day of August, 2020.
CITY OF STILLWATER
Ted Kozlowski, Mayor
ATTEST:
Beth Wolf, City Clerk
Exhibit A
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µ
0 920 1,840460Feet
General Site Location
Site Location Map12950 75th Street North
Subject Property
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CALL BEFORE YOU DIG!TWIN CITY AREA:TOLL FREE:1-800-252-1166651-454-0002Gopher State One CallLEGAL DESCRIPTION:1. BEARINGS ARE BASED ON COORDINATES SUPPLIED BY THEWASHINGTON COUNTY SURVEYORS OFFICE. NAD 832. UNDERGROUND UTILITIES SHOWN PER GOPHER ONELOCATES AND AS-BUILTS PLANS PROVIDED BY THE CITY OFSTILLWATER PUBLIC WORKS DEPARTMENT.3. THERE MAY SOME UNDERGROUND UTILITIES, GAS,ELECTRIC, ETC. NOT SHOWN OR LOCATED.4. SUPPLEMENTAL 2 FOOT CONTOURS OUTSIDE OF THEPARCEL AND ON STEEPS SLOPES PER LIDAR DATA OBTAINEDFROM THE DNR MNTOPO WEBSITE. NOT FIELD VERIFED.SURVEY NOTES:TITLE NOTES:0NORTH501001.DECLARATION OF PROTECTIVE COVENANTS FILED ASDOCUMENT NUMBER 618656.2.SUBJECT TO ROAD(S) AS SHOWN BY AVAILABLE MAPS.3.INGRESS AND EGRESS EASEMENT FILED AS DOCUMENTNUMBER 618656.LEGENDUNDERGROUND ELECTRICUNDERGROUND CABLE TVUNDERGROUND FIBER OPTICUNDERGROUND TELEPHONEOVERHEAD UTILITYUNDERGROUND GASSANITARY SEWERSTORM SEWERWATERMAINFENCECURB [TYPICAL]CONTOURSFOUND MONUMENT 1/2" IPMARKED RLS 15480SET 1/2" IRON PIPEMARKED RLS NO. 25718CABLE TV PEDESTALAIR CONDITIONERELECTRIC MANHOLEELECTRIC METERELECTRIC PEDESTALELECTRIC TRANSFORMERLIGHT POLEGUY WIREPOWER POLEGAS MANHOLEGAS METERTELEPHONE MANHOLETELEPHONE PEDESTALSANITARY CLEANOUTSANITARY MANHOLECATCH BASINSTORM DRAINFLARED END SECTIONSTORM MANHOLEFIRE DEPT. CONNECTIONHYDRANTCURB STOPWATER WELLWATER MANHOLEWATER METERPOST INDICATOR VALVEWATER VALVEBOLLARDFLAG POLEMAIL BOXTRAFFIC SIGNUNKNOWN MANHOLESOIL BORINGSPOT ELEVATIONTRAFFIC SIGNALCONIFEROUS TREEDECIDUOUS TREEAREA:EXISTING PARCEL 1 (WHITCOMB) = 383,700 SQ.FT. / 8.81 ACRESEXISTING PARCEL 2 (LOHMER) = 10,264 SQ.FT. / 0.24 ACRESTOTAL AREA = 393,964 SQ.FT. / 9.05DENOTES EXISTINGACCESS CONTROL ASSHOWN ON RECORDPLATPID#3003020140012CONTACT:Jon WhitcombPresident / BrokerMetro East Commercial Real Estate651-351-5005 Office651-283-4884 Cell1950 Northwestern Ave. #101Stillwater, MN. 55082JW19050SURVJW50EXISITINGCONDITIONSCOUNTY/CITY:REVISIONS:PROJECT LOCATION:LAND SURVEYING, INC.CORNERSTONESuite #2001970 Northwestern Ave.Stillwater, MN 55082Phone 651.275.8969dan@cssurvey.netDATEREVISIONPROJECT NO.FILE NAME1295075TH ST. N.CITY OF STILLWATERWASHINGTONCOUNTY9-25-20PRELIMINARY PLATCERTIFICATION:I hereby certify that this plan was prepared byme, or under my direct supervision, and that I ama duly Licensed Land Surveyor under the laws ofthe state of Minnesota.Daniel L. Thurmes Registration Number: 25718Date:__________________BUILDING LINEBITUMINOUS SURFACECONCRETE SURFACE8-21-17SEPTICAPPROXIMATE SEPTIC ARE IS SHOWN ON SURVEYWHITEPINEPARCEL 1 -(Whitcomb)The south 1373.77 feet of the East Half of the East Half of the Northeast Quarter of Section 30, Township 30, Range 20, WashingtonCounty, Minnesota; excepting therefrom the north 58.61 feet of the west 268.95 feet of the south 1373.77 feet thereof; alsoexcepting therefrom the west 80.00 feet of the south 720.00 feet thereof; also excepting therefrom the east 245.00 feet thereof; andalso excepting therefrom all that part which lies southerly of "line 3" as described as follows:"Line 3" is 75.00 feet northerly of and parallel with the following described centerline: Commencing at the Southwest corner ofsaid Northeast Quarter; thence North 01°04'48" West, assumed bearing, along the north-south quarter line of said Section 30 adistance of 38.03 feet to the beginning of said centerline; thence North 81°50'36" East, a distance of 1,395.68 feet; thenceEasterly a distance of 1,279.97 feet along a tangential curve concave to the South, having a radius of 5,729.58 feet and a centralangle of 12°47'59" and a chord bearing of North 88°14'36" East to a point on the East line of said Section 30, said point being262.54 feet Northerly of the east quarter corner of said Section 30, and said centerline terminating at said point.PARCEL 2 (Part of (Lohmer)That part of the east 245.00 feet of the south 1,373.77 feet of the East Half of the East Half of the Northeast Quarter of Section 30,Township 30, Range 20 West, Washington County, Minnesota, which lies Northerly of the Northerly right-of-way line of County StateAid Highway 12, as described above, described as follows:COMMENCING at the northwest corner of said east 245.00 feet of the south 1,373.77 feet of the East Half of the East Half of theNortheast Quarter; thence on an assumed bearing of South 00 degrees 05 minutes 14 seconds West along the west line of saideast 245.00 feet a distance of 639.45 feet to the POINT OF BEGINNING; thence southeasterly 126.57 feet along a non-tangentialcurve concave to the west having a radius of 261.83 feet a central angle of 27 degrees 41 minutes 48 seconds a chord whichbears South 13 degrees 45 minutes 40 seconds East a chord of 125.34 feet; thence South 00 degrees 05 minutes 14 secondsWest a distance of 260.82 feet; thence westerly 30.04 feet along a non-tangential curve concave to the south having a radius of5,804.58 feet and a central angle of 00 degrees 17 minutes 48 seconds and a chord which bears North 86 degrees 53 minutes 00seconds West to the said west line of the east 245.00 feet; thence North 00 degrees 05 minutes 14 seconds East a distance of380.92 feet; to the POINT OF BEGINNING.RIDGEPID#3003020140013ROBERT G & MARY K LOHMER12960 75TH ST NPART OF
Δ150'LOT 5LOT 6LOT 7LOT 8LOT 9LOT 10LOT 11LOT 12LOT 13LOT 14LOT 1LOT 2LOT 4LOT 3FUTURE
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SIDE YARD LINE SIDE YARD LINESIDE YARDLINEREAR YARD LINEREAR YARD LINESIDE YARDLINEREAR YARDLINESIDE YARDLINE150'50.0'24.8'312.48
115.68L=310.85 152.41313.48
80.2588.14306.67
55.0017.25L=73.9499.11153.37117.47
68.03L=45.5445.68L=61.14
248.11
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92.00L=94.39L=14.40228.80
92.00L=9.8067.80211.76137.92L=24.51L=22.86L=67.38237.1697.56L=46.3546.3831.80102.79L=33.61 150.5338.72L=47.17119.53 158.99L=34.76L=20.64L=37.83132.94 90.00L=9.1067.80L=13.11 90.00132.36
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UDEVELOPMENT DATA:EXISTING PARCEL 1 (WHITCOMB) = 383,700 SQ.FT. / 8.81 ACRESEXISTING PARCEL 2 (LOHMER) = 10,264 SQ.FT. / 0.24 ACRESTOTAL AREA = 393,964 SQ.FT. / 9.05PROPOSED LOTS: (ALL IN BOCK 1)LOT 1 = 41,237 SQ.FT.LOT 2 = 26,186 SQ.FT.LOT 3 = 22,660 SQ.FT.LOT 4 = 23,266 SQ.FT.LOT 5 = 51,586 SQ.FT.LOT 6 = 21,704 SQ.FT.LOT 7 = 21,063 SQ.FT.LOT 8 = 26,173 SQ.FT.LOT 9 = 27,153 SQ.FT.LOT 10 = 18,639 SQ.FT.LOT 11 = 14,651 SQ.FT.LOT 12 = 11,629 SQ.FT.LOT 13 = 11,952 SQ.FT.LOT 14 = 19,826 SQ.FT.ROADWAY = 56,239 SQ.FT.PRELIMINARYPLAT1010ARE SHOWN AS THUS:DRAINAGE AND UTILITY EASEMENTS(NOT TO SCALE)55BEING 10 FEET IN WIDTH AND ADJOININGSTREET LINES, REAR LOT LINES ANDBOUNDARY LINES AND BEING 5 FEET INWIDTH AND ADJOINING LOT LINES UNLESSOTHERWISE SHOWN ON THE PLAT.PROPOSEDDENOTES PROPOSEDDRAINAGE ANDUTILITY EASEMENTD+UZONING INFORMATION:SUBJECT PROPERTY IS CURRENTLY ZONED A-P,AGRICULTURAL PRESERVATION PER CITY OF STILLWATERZONING MAP.SUBJECT PROPERTY IS PROPOSED TO BE ZONED TR,TRADITIONAL RESIDENTIAL DISTRICT.PROPOSED SETBACKS(PER CITY OF STILLWATER ZONING ORDINANCE):HOUSE20 FEETGARAGE (FRONT FACING) 227 FEETGARAGE (SIDE FACING)20 FEETSIDE YARD SETBACKINTERIORHOUSE10 FEETGARAGE5 FEET, 3 FEET IF IN REAR YARDCORNERHOUSE15 FEETGARAGE20 FEETREAR YARD SETBACKHOUSE25 FEETGARAGE3 FEETCALL BEFORE YOU DIG!TWIN CITY AREA:TOLL FREE:1-800-252-1166651-454-0002Gopher State One CallLEGAL DESCRIPTION:1. BEARINGS ARE BASED ON COORDINATES SUPPLIED BY THEWASHINGTON COUNTY SURVEYORS OFFICE. NAD 832. UNDERGROUND UTILITIES SHOWN PER GOPHER ONELOCATES AND AS-BUILTS PLANS PROVIDED BY THE CITY OFSTILLWATER PUBLIC WORKS DEPARTMENT.3. THERE MAY SOME UNDERGROUND UTILITIES, GAS,ELECTRIC, ETC. NOT SHOWN OR LOCATED.4. SUPPLEMENTAL 2 FOOT CONTOURS OUTSIDE OF THEPARCEL AND ON STEEPS SLOPES PER LIDAR DATA OBTAINEDFROM THE DNR MNTOPO WEBSITE. NOT FIELD VERIFED.SURVEY NOTES:TITLE NOTES:0NORTH501001.DECLARATION OF PROTECTIVE COVENANTS FILED ASDOCUMENT NUMBER 618656.2.SUBJECT TO ROAD(S) AS SHOWN BY AVAILABLE MAPS.3.INGRESS AND EGRESS EASEMENT FILED AS DOCUMENTNUMBER 618656.LEGENDUNDERGROUND ELECTRICUNDERGROUND CABLE TVUNDERGROUND FIBER OPTICUNDERGROUND TELEPHONEOVERHEAD UTILITYUNDERGROUND GASSANITARY SEWERSTORM SEWERWATERMAINFENCECURB [TYPICAL]CONTOURSFOUND MONUMENT 1/2" IPMARKED RLS 15480SET 1/2" IRON PIPEMARKED RLS NO. 25718CABLE TV PEDESTALAIR CONDITIONERELECTRIC MANHOLEELECTRIC METERELECTRIC PEDESTALELECTRIC TRANSFORMERLIGHT POLEGUY WIREPOWER POLEGAS MANHOLEGAS METERTELEPHONE MANHOLETELEPHONE PEDESTALSANITARY CLEANOUTSANITARY MANHOLECATCH BASINSTORM DRAINFLARED END SECTIONSTORM MANHOLEFIRE DEPT. CONNECTIONHYDRANTCURB STOPWATER WELLWATER MANHOLEWATER METERPOST INDICATOR VALVEWATER VALVEBOLLARDFLAG POLEMAIL BOXTRAFFIC SIGNUNKNOWN MANHOLESOIL BORINGSPOT ELEVATIONTRAFFIC SIGNALCONIFEROUS TREEDECIDUOUS TREEDENOTES EXISTINGACCESS CONTROL ASSHOWN ON RECORDPLATPID#3003020140012CONTACT:Jon WhitcombPresident / BrokerMetro East Commercial Real Estate651-351-5005 Office651-283-4884 Cell1950 Northwestern Ave. #101Stillwater, MN. 55082JW19050SURVJW50COUNTY/CITY:REVISIONS:PROJECT LOCATION:LAND SURVEYING, INC.CORNERSTONESuite #2001970 Northwestern Ave.Stillwater, MN 55082Phone 651.275.8969dan@cssurvey.netDATEREVISIONPROJECT NO.FILE NAME1295075TH ST. N.CITY OF STILLWATERWASHINGTONCOUNTY9-25-20PRELIMINARY PLATCERTIFICATION:I hereby certify that this plan was prepared byme, or under my direct supervision, and that I ama duly Licensed Land Surveyor under the laws ofthe state of Minnesota.Daniel L. Thurmes Registration Number: 25718Date:__________________BUILDING LINEBITUMINOUS SURFACECONCRETE SURFACE8-21-17WHITEPINEPARCEL 1 -(Whitcomb)The south 1373.77 feet of the East Half of the East Half of the Northeast Quarter of Section 30, Township 30, Range 20, WashingtonCounty, Minnesota; excepting therefrom the north 58.61 feet of the west 268.95 feet of the south 1373.77 feet thereof; alsoexcepting therefrom the west 80.00 feet of the south 720.00 feet thereof; also excepting therefrom the east 245.00 feet thereof; andalso excepting therefrom all that part which lies southerly of "line 3" as described as follows:"Line 3" is 75.00 feet northerly of and parallel with the following described centerline: Commencing at the Southwest corner ofsaid Northeast Quarter; thence North 01°04'48" West, assumed bearing, along the north-south quarter line of said Section 30 adistance of 38.03 feet to the beginning of said centerline; thence North 81°50'36" East, a distance of 1,395.68 feet; thenceEasterly a distance of 1,279.97 feet along a tangential curve concave to the South, having a radius of 5,729.58 feet and a centralangle of 12°47'59" and a chord bearing of North 88°14'36" East to a point on the East line of said Section 30, said point being262.54 feet Northerly of the east quarter corner of said Section 30, and said centerline terminating at said point.PARCEL 2 (Part of (Lohmer)That part of the east 245.00 feet of the south 1,373.77 feet of the East Half of the East Half of the Northeast Quarter of Section 30,Township 30, Range 20 West, Washington County, Minnesota, which lies Northerly of the Northerly right-of-way line of County StateAid Highway 12, as described above, described as follows:COMMENCING at the northwest corner of said east 245.00 feet of the south 1,373.77 feet of the East Half of the East Half of theNortheast Quarter; thence on an assumed bearing of South 00 degrees 05 minutes 14 seconds West along the west line of saideast 245.00 feet a distance of 639.45 feet to the POINT OF BEGINNING; thence southeasterly 126.57 feet along a non-tangentialcurve concave to the west having a radius of 261.83 feet a central angle of 27 degrees 41 minutes 48 seconds a chord whichbears South 13 degrees 45 minutes 40 seconds East a chord of 125.34 feet; thence South 00 degrees 05 minutes 14 secondsWest a distance of 260.82 feet; thence westerly 30.04 feet along a non-tangential curve concave to the south having a radius of5,804.58 feet and a central angle of 00 degrees 17 minutes 48 seconds and a chord which bears North 86 degrees 53 minutes 00seconds West to the said west line of the east 245.00 feet; thence North 00 degrees 05 minutes 14 seconds East a distance of380.92 feet; to the POINT OF BEGINNING.RIDGEPID#3003020140013ROBERT G & MARY K LOHMER12960 75TH ST NPART OF
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LOT 10LOT 118" PVC8" DIP150' SETBACKTOP OF12% SLOPETOP OF12% SLOPE60'60'28'28'R41'150'40'40'50' STREAMSIDEBUFFER100'50'DescriptionRev.DateWHITE PINE RIDGERESIDENTIAL DEVELOPMENT12950 75TH STREET NORTHSTILLWATER, MN 55082Sheet Title:Project #:Drawn By:Checked By:Issue Date:12196152.000TJRMJW09.25.20203524 Labore RoadWhite Bear Lake, MN 55110651.481.9120 (f) 651.481.9201www.larsonengr.comC 2020 Larson Engineering, Inc. All rights reserved.P:\Projects\Projects - 2019\12196152 - White Pine Ridge Residential Development (Stillwater)\C. Design\Drawing Files\12196152 C000 - Overall Site Plan.dwg3524 Labore RoadWhite Bear Lake, MN 55110651.481.9120 (f) 651.481.9201www.larsonengr.comLarsonEngineering, Inc.Project Title:METRO EAST COMMERCIALREAL ESTATE1950 NORTHWESTERN AVENUESTILLWATER, MN 55082Client:First M. Last, P.E.Date: Lic. No.:09.25.20I hereby certify that this plan,specifications or report was preparedby me or under my direct supervisionand that I am a duly licensedProfessional Engineer under the lawsof the state of Minnesota.PRELIMINARY NOT FOR CONSTRUCTION0NORTH2550100Sheet:41885OVERALL SITEPLANC000
LOT 1LOT 3LOT 4LOT 5LOT12LOT 13LOT 14LOT 2LOT 6LOT 7LOT 8LOT
9
LOT 10LOT 118" PVC8" DIPSAN MH-1RIM = 916.50INV = 886.5640 LF 8" PVCSDR 26 @ 0.4%SAN MH-2RIM = 921.20INV = 887.36SAN MH-3RIM = 918.47INV = 887.92109 LF 8" PVCSDR 26 @ 0.4%SAN MH-4RIM = 916.13INV = 888.36SAN MH-6RIM = 906.96INV = 889.50SAN MH-7RIM = 906.29INV = 890.1033 LF 8" PVCSDR 35 @ 0.4%8" PVC CAPINV = 996.638" DIP WM8" DIP WM8" DIP WMCONNECT TOEXISTINGWATERMAIN6" HYDRANT6" HYDRANT6" HYDRANTCONNECT TOEXISTINGWATERMAIN150 LF 8" PVCSDR 26 @ 0.4%140 LF 8" PVCSDR 26 @ 0.4%200 LF 8" PVCSDR 26 @ 0.4%147 LF 8" PVCSDR 26 @ 0.4%SAN MH-5RIM = 909.25INV = 888.95138 LF 8" PVCSDR 26 @ 0.4%8" CAPDescriptionRev.DateWHITE PINE RIDGERESIDENTIAL DEVELOPMENT12950 75TH STREET NORTHSTILLWATER, MN 55082Sheet Title:Project #:Drawn By:Checked By:Issue Date:12196152.000TJRMJW09.25.20203524 Labore RoadWhite Bear Lake, MN 55110651.481.9120 (f) 651.481.9201www.larsonengr.comC 2020 Larson Engineering, Inc. All rights reserved.P:\Projects\Projects - 2019\12196152 - White Pine Ridge Residential Development (Stillwater)\C. Design\Drawing Files\12196152 C100 - Sanitary And Watermain Plan.dwg3524 Labore RoadWhite Bear Lake, MN 55110651.481.9120 (f) 651.481.9201www.larsonengr.comLarsonEngineering, Inc.Project Title:METRO EAST COMMERCIALREAL ESTATE1950 NORTHWESTERN AVENUESTILLWATER, MN 55082Client:First M. Last, P.E.Date: Lic. No.:09.25.20I hereby certify that this plan,specifications or report was preparedby me or under my direct supervisionand that I am a duly licensedProfessional Engineer under the lawsof the state of Minnesota.PRELIMINARY NOT FOR CONSTRUCTION0NORTH2550100Sheet:41885PRELIMINARYSANITARY SEWERAND WATERMAINPLANC100CABLE UNDERGROUND LINEFIBER OPTIC UNDERGROUND LINEELECTRIC UNDERGROUND LINEELECTRIC OVERHEAD LINETELEPHONE UNDERGROUND LINESTORM SEWER PIPESANITARY SEWER PIPENATURAL GAS UNDERGROUND LINEWATERMAIN PIPELIGHT POLESTORM MANHOLEFLARED ENDCURB INLETCATCH BASINWATER SHUTOFFGATE VALVE & BOXHYDRANTSANITARY MANHOLEDRAINTILE PIPELEGENDUTILITY NOTES1.It is the responsibility of the contractor to perform or coordinate all necessary utility connections andrelocations from existing utility locations to the proposed building, as well as to all onsite amenities.These connections include but are not limited to water, sanitary sewer, cable TV, telephone, gas,electric, site lighting, etc.2.All service connections shall be performed in accordance with state and local standardspecifications for construction. Utility connections (sanitary sewer, watermain, and storm sewer)may require a permit from the City.3.The contractor shall verify the elevations at proposed connections to existing utilities prior to anydemolition or excavation.4.The contractor shall notify all appropriate engineering departments and utility companies 72 hoursprior to construction. All necessary precautions shall be made to avoid damage to existing utilities.5.Storm sewer requires testing in accordance with Minnesota plumbing code 4714.1109 wherelocated within 10 feet of waterlines or the building.6.HDPE storm sewer piping shall meet ASTM F2306 and fittings shall meet ASTM D3212 jointpressure test. Installation shall meet ASTM C2321.7.All RCP pipe shown on the plans shall be MN/DOT class 3.8.Maintain a minimum of 7 ½' of cover over all water lines and sanitary sewer lines. Where 7 ½' ofcover is not provided, install 2” rigid polystyrene insulation (MN/DOT 3760) with a thermalresistance of at least 5 and a compressive strength of at least 25 psi. Insulation shall be 8' wide,centered over pipe with 6” sand cushion between pipe and insulation. Where depth is less than 5',use 4” of insulation.9.Install water lines 12” above sewers. Where the sewer is less than 12" below the water line (orabove), install sewer piping of materials approved for inside building use for 10 feet on each side ofthe crossing.10.All watermain piping shall be class 52 ductile iron pipe unless noted otherwise.11.See Project Specifications for bedding requirements.12.Pressure test and disinfect all new watermains in accordance with state and local requirements.13.Sanitary sewer piping shall be PVC, SDR-35 for depths less than 12', PVC SDR-26 for depthsbetween 12' and 26', and class 52 D.I.P. for depths of 26' or more.14.A structure adjustment shall include removing and salvaging the existing casting assembly,removing existing concrete rings to the precast section. Install new rings and salvaged casting toproposed grades, cleaning casting flange by mechanical means to insure a sound surface andinstall an external chimney seal from casting to precast section. Chimney seals shall be Infi-ShieldUni-Band or an approved equal.
8" PVC8" DIPLOT 1LOT 3LOT 4LOT 5LOT12LOT 13LOT 14LOT 2LOT 6LOT 7LOT 8LOT
9
LOT 10LOT 11OUTLETCONTROL STRUCTURERIM = 899.00INV = 896.5028 LF 12" HDPE @ 1.8%FESINV = 896.00FESINV = 899.50120 LF 27" RCP @ 0.41%CBRIM = 903.83INV = 901.00 (E)INV = 900.25 (N)INV = 900.00 (W)298 LF 24" RCP @ 0.48%CBRIM = 913.20INV = 908.10177 LF 15" RCP @ 3.2%CBRIM = 906.83INV = 902.44 (N/E)INV = 901.69 (S)CBRIM = 913.20INV = 908.66CBRIM = 906.83INV = 903.00CBRIM = 903.83INV = 901.5628 LF 15" RCP @ 2.0%28 LF 15" RCP @ 2.0%28 LF 15" RCP @ 2.0%RETAINING WALLDescriptionRev.DateWHITE PINE RIDGERESIDENTIAL DEVELOPMENT12950 75TH STREET NORTHSTILLWATER, MN 55082Sheet Title:Project #:Drawn By:Checked By:Issue Date:12196152.000TJRMJW09.25.20203524 Labore RoadWhite Bear Lake, MN 55110651.481.9120 (f) 651.481.9201www.larsonengr.comC 2020 Larson Engineering, Inc. All rights reserved.P:\Projects\Projects - 2019\12196152 - White Pine Ridge Residential Development (Stillwater)\C. Design\Drawing Files\12196152 C200 - Street And Storm Sewer Plan.dwg3524 Labore RoadWhite Bear Lake, MN 55110651.481.9120 (f) 651.481.9201www.larsonengr.comLarsonEngineering, Inc.Project Title:METRO EAST COMMERCIALREAL ESTATE1950 NORTHWESTERN AVENUESTILLWATER, MN 55082Client:First M. Last, P.E.Date: Lic. No.:09.25.20I hereby certify that this plan,specifications or report was preparedby me or under my direct supervisionand that I am a duly licensedProfessional Engineer under the lawsof the state of Minnesota.PRELIMINARY NOT FOR CONSTRUCTION0NORTH2550100Sheet:41885NEW BITUMINOUS PAVEMENTSEE DETAILSYMBOL LEGENDPRELIMINARYSTREET ANDSTORM SEWERPLANC2001'2.0%R/WCENTERLINE30'1.5" BIT. WEARING COURSE (SPWEA330C)BITUMINOUS TACK COAT2" BIT. NON-WEARING COURSE (SPWEB330C)6" AGGREGATE BASE CLASS 6, RECYCLED12" SELECT GRANULAR BORROW (SPEC 3149.B)SUBGRADE TESTED AND APPROVED IN ACCORDANCE WITH CITY STANDARD SPECIFICATIONS14'14'16'VARIESD412 CONCRETECURB & GUTTERBOULEVARD RESTORATION,4" TOPSOIL AND SEEDNOTE:1.TACK FACE OF GUTTER PRIOR TO BOTH LIFTS OF BITUMINOUS.30'R/W2.0%1'VARIES NOT TO SCALETYPICAL SECTIONNEW DEVELOPMENT ROADWAY1C2004" PERF PE DRAINTILE(WRAPPED IN SOCK)16'
LOT 1LOT 3LOT 4LOT 5LOT12LOT 13LOT 14LOT 2LOT 6LOT 7LOT 8LOT
9
LOT 10LOT 11INFILTRATION BASIN100-YR HWL = 899.79BOT = 897.202.0%GF = 910.00FF = 912.25LF = 902.25GF = 910.75FF = 912.25LF = 902.25GF = 910.75FF = 912.25LF = 902.25GF = 912.50FF = 914.00LF = 904.00GF = 922.00FF = 925.00LF = 915.00GF = 923.00FF = 925.00LF = 915.00GF = 923.50FF = 925.00LF = 915.00GF =
9
2
4.
5
0
FF =
9
2
6.
0
0
LF =
9
1
6.
0
0
GF = 924.50FF = 926.00LF = 916.00GF = 920.00FF = 921.00LF = 911.00GF = 922.50FF = 924.00LF = 914.00GF = 923.50FF = 925.00LF = 915.00GF = 924.00FF = 925.00LF = 915.00923.00 HP896898897899900900898899906901907908905907907908910912914916918920
922 9229159239159239249159229149149129109089069129059109029109029072.41%6.00%2.00%1.75%904.80 GL*902.90 GL*907.50 EOF904.50 EOF898.75899.75INFILTRATION BASIN100-YR HWL = 904.82BOT = 903.50INFILTRATION BASIN100-YR HWL = 907.85BOT = 906.50903.85 B*PRE-TREATMENT FOREBAY100-YR HWL = 899.79NWL = 899.00903.72 LP907.63 HP906.87 LP8" PVC8" DIPSB-8SB-7SB-10SB-9SB-12SB-11SB-6SB-5SB-4SB-2SB-3SB-1DescriptionRev.DateWHITE PINE RIDGERESIDENTIAL DEVELOPMENT12950 75TH STREET NORTHSTILLWATER, MN 55082Sheet Title:Project #:Drawn By:Checked By:Issue Date:12196152.000TJRMJW09.25.20203524 Labore RoadWhite Bear Lake, MN 55110651.481.9120 (f) 651.481.9201www.larsonengr.comC 2020 Larson Engineering, Inc. All rights reserved.P:\Projects\Projects - 2019\12196152 - White Pine Ridge Residential Development (Stillwater)\C. Design\Drawing Files\12196152 C300 - Grading Plan.dwg3524 Labore RoadWhite Bear Lake, MN 55110651.481.9120 (f) 651.481.9201www.larsonengr.comLarsonEngineering, Inc.Project Title:METRO EAST COMMERCIALREAL ESTATE1950 NORTHWESTERN AVENUESTILLWATER, MN 55082Client:First M. Last, P.E.Date: Lic. No.:09.25.20I hereby certify that this plan,specifications or report was preparedby me or under my direct supervisionand that I am a duly licensedProfessional Engineer under the lawsof the state of Minnesota.PRELIMINARY NOT FOR CONSTRUCTION0NORTH2550100Sheet:41885PRELIMINARYGRADING PLANC300PROPOSED CONTOURS - MAJOR INTERVALGRADE BREAK LINEPROPOSED CONTOURS - MINOR INTERVAL949950950EXISTING CONTOURS2.0%950.00 TC949.50 GLGRADE SLOPESPOT ABBREVIATIONS:TC - TOP OF CURBGL - GUTTER LINEB - BITUMUNOUSC - CONCRETEEO - EMERGENCY OVERFLOWTW - TOP OF WALLBW - BOTTOM OF WALL (F/G)(*) - EXISTING TO BE VERIFIEDLEGENDGRADING NOTES1.Tree protection consisting of snow fence or safety fence installed at thedrip line shall be in place prior to beginning any grading or demolitionwork at the site.2.All elevations with an asterisk (*) shall be field verified. If elevationsvary significantly, notify the Engineer for further instructions.3.Grades shown in paved areas represent finish elevation.4.Restore all disturbed areas with 4” of good quality topsoil and seed.5.All construction shall be performed in accordance with state and localstandard specifications for construction.
LOT 1LOT 3LOT 4LOT 5LOT12LOT 13LOT 14LOT 2LOT 6LOT 7LOT 8LOT
9
LOT 10LOT 11896898897899900900898899906901907908905907907908910912914916918920
922 9229159239159239249159229149149129109089069129059109029109029078" PVC8" DIPSILT FENCE, TYPSILT FENCE, TYPSILT FENCE, TYPSILT FENCE, TYPRIP RAPRIP RAPRIP RAPROCKCONSTRUCTIONENTRANCEINLET PROTECTION, TYPINLET PROTECTION, TYPINLET PROTECTION, TYPDescriptionRev.DateWHITE PINE RIDGERESIDENTIAL DEVELOPMENT12950 75TH STREET NORTHSTILLWATER, MN 55082Sheet Title:Project #:Drawn By:Checked By:Issue Date:12196152.000TJRMJW09.25.20203524 Labore RoadWhite Bear Lake, MN 55110651.481.9120 (f) 651.481.9201www.larsonengr.comC 2020 Larson Engineering, Inc. All rights reserved.P:\Projects\Projects - 2019\12196152 - White Pine Ridge Residential Development (Stillwater)\C. Design\Drawing Files\12196152 C400 - Erosion Control Plan.dwg3524 Labore RoadWhite Bear Lake, MN 55110651.481.9120 (f) 651.481.9201www.larsonengr.comLarsonEngineering, Inc.Project Title:METRO EAST COMMERCIALREAL ESTATE1950 NORTHWESTERN AVENUESTILLWATER, MN 55082Client:First M. Last, P.E.Date: Lic. No.:09.25.20I hereby certify that this plan,specifications or report was preparedby me or under my direct supervisionand that I am a duly licensedProfessional Engineer under the lawsof the state of Minnesota.PRELIMINARY NOT FOR CONSTRUCTION0NORTH2550100Sheet:41885PRELIMINARYEROSION CONTROLPLANC400SILT FENCERIP-RAP / ROCK CONST. ENTRANCEINLET PROTECTIONCONCRETE WASHOUT STATION(TO BE DETERMINED)LEGEND1.Owner and Contractor shall obtain MPCA-NPDES permit. Contractor shall be responsible for allfees pertaining to this permit. The SWPPP shall be kept onsite at all times.2.Install temporary erosion control measures (inlet protection, silt fence, and rock constructionentrances) prior to beginning any excavation or demolition work at the site.3.Erosion control measures shown on the erosion control plan are the absolute minimum. Thecontractor shall install temporary earth dikes, sediment traps or basins, additional siltation fencing,and/or disk the soil parallel to the contours as deemed necessary to further control erosion. Allchanges shall be recorded in the SWPPP.4.All construction site entrances shall be surfaced with crushed rock across the entire width of theentrance and from the entrance to a point 50' into the construction zone.5.The toe of the silt fence shall be trenched in a minimum of 6”. The trench backfill shall becompacted with a vibratory plate compactor.6.All grading operations shall be conducted in a manner to minimize the potential for site erosion.Sediment control practices must be established on all down gradient perimeters before any upgradient land disturbing activities begin.7.All exposed soil areas must be stabilized as soon as possible to limit soil erosion but in no caselater than 14 days after the construction activity in that portion of the site has temporarily orpermanently ceased. Temporary stockpiles without significant silt, clay or organic components(e.g., clean aggregate stockpiles, demolition concrete stockpiles, sand stockpiles) and theconstructed base components of roads, parking lots and similar surfaces are exempt from thisrequirement.8.The normal wetted perimeter of any temporary or permanent drainage ditch or swale that drainswater from any portion of the construction site, or diverts water around the site, must be stabilizedwithin 200 lineal feet from the property edge, or from the point of discharge into any surface water.Stabilization of the last 200 lineal feet must be completed within 24 hours after connecting to asurface water. Stabilization of the remaining portions of any temporary or permanent ditches orswales must be complete within 14 days after connecting to a surface water and construction inthat portion of the ditch has temporarily or permanently ceased.9.Pipe outlets must be provided with energy dissipation within 24 hours of connection to surfacewater.10.All riprap shall be installed with a filter material or soil separation fabric and comply with theMinnesota Department of Transportation Standard Specifications.11.All storm sewers discharging into wetlands or water bodies shall outlet at or below the normal waterlevel of the respective wetland or water body at an elevation where the downstream slope is 1percent or flatter. The normal water level shall be the invert elevation of the outlet of the wetland orwater body.12.All storm sewer catch basins not needed for site drainage during construction shall be covered toprevent runoff from entering the storm sewer system. Catch basins necessary for site drainageduring construction shall be provided with inlet protection.13.In areas where concentrated flows occur (such as swales and areas in front of storm catch basinsand intakes) the erosion control facilities shall be backed by stabilization structure to protect thosefacilities from the concentrated flows.14.Inspect the construction site once every seven days during active construction and within 24 hoursafter a rainfall event greater than 0.5 inches in 24 hours. All inspections shall be recorded in theSWPPP.15.All silt fences must be repaired, replaced, or supplemented when they become nonfunctional or thesediment reaches 1/3 of the height of the fence. These repairs must be made within 24 hours ofdiscovery, or as soon as field conditions allow access. All repairs shall be recorded in the SWPPP.16.If sediment escapes the construction site, off-site accumulations of sediment must be removed in amanner and at a frequency sufficient to minimize off-site impacts.17.All soils tracked onto pavement shall be removed daily.18.All infiltration areas must be inspected to ensure that no sediment from ongoing constructionactivity is reaching the infiltration area and these areas are protected from compaction due toconstruction equipment driving across the infiltration area.19.Temporary soil stockpiles must have silt fence or other effective sediment controls, and cannot beplaced in surface waters, including stormwater conveyances such as curb and gutter systems, orconduits and ditches unless there is a bypass in place for the stormwater.20.Collected sediment, asphalt and concrete millings, floating debris, paper, plastic, fabric,construction and demolition debris and other wastes must be disposed of properly and must complywith MPCA disposal requirements.21.Oil, gasoline, paint and any hazardous substances must be properly stored, including secondarycontainment, to prevent spills, leaks or other discharge. Restricted access to storage areas mustbe provided to prevent vandalism. Storage and disposal of hazardous waste must be incompliance with MPCA regulations.22.External washing of trucks and other construction vehicles must be limited to a defined area of thesite. Runoff must be contained and waste properly disposed of. No engine degreasing is allowedonsite.23.All liquid and solid wastes generated by concrete washout operations must be contained in aleak-proof containment facility or impermeable liner. A compacted clay liner that does not allowwashout liquids to enter ground water is considered an impermeable liner. The liquid and solidwastes must not contact the ground, and there must not be runoff from the concrete washoutoperations or areas. Liquid and solid wastes must be disposed of properly and in compliance withMPCA regulations. A sign must be installed adjacent to each washout facility to inform concreteequipment operators to utilize the proper facilities.24.Upon completion of the project and stabilization of all graded areas, all temporary erosion controlfacilities (silt fences, hay bales, etc.) shall be removed from the site.25.All permanent sedimentation basins must be restored to their design condition immediatelyfollowing stabilization of the site.26.Contractor shall submit Notice of Termination for MPCA-NPDES permit within 30 days after FinalStabilization.EROSION CONTROL NOTES
8" PVC8" DIPLOT 1LOT 3LOT 4LOT 5LOT12LOT 13LOT 14LOT 2LOT 6LOT 7LOT 8LOT
9
LOT 10LOT 11906907908905907907908910912914916918920
922 922915923915923924915922914914912910908906912905910902910902907901900900900898896914913912911910909908907907908908907906905904903902901900899898904905905DescriptionRev.DateWHITE PINE RIDGERESIDENTIAL DEVELOPMENT12950 75TH STREET NORTHSTILLWATER, MN 55082Sheet Title:Project #:Drawn By:Checked By:Issue Date:12196152.000TJRMJW10.02.20203524 Labore RoadWhite Bear Lake, MN 55110651.481.9120 (f) 651.481.9201www.larsonengr.comC 2020 Larson Engineering, Inc. All rights reserved.P:\Projects\Projects - 2019\12196152 - White Pine Ridge Residential Development (Stillwater)\C. Design\Drawing Files\12196152 L200 - Tree Preservation Plan.dwg3524 Labore RoadWhite Bear Lake, MN 55110651.481.9120 (f) 651.481.9201www.larsonengr.comLarsonEngineering, Inc.Project Title:METRO EAST COMMERCIALREAL ESTATE1950 NORTHWESTERN AVENUESTILLWATER, MN 55082Client:First M. Last, P.E.Date: Lic. No.:10.02.20I hereby certify that this plan,specifications or report was preparedby me or under my direct supervisionand that I am a duly licensedProfessional Engineer under the lawsof the state of Minnesota.PRELIMINARY NOT FOR CONSTRUCTION0NORTH2550100Sheet:41885TREEPRESERVATION ANDREMOVAL PLANL200EXISTING TREE TO BE PRESERVEDSYMBOL LEGENDEXISTING TREE TO BE REMOVEDTREE PROTECTION NOTES1.Tree protection consisting of snow fence or safety fence installed at thedrip line shall be in place prior to beginning any grading or demolitionwork at the site.TREES WITHIN 30' OF GRADING LIMITSNOTES: TREE PROTECTION1. REFER TO STANDARDS IN GENERAL SPECIFICATIONS FOR TREE PROTECTION.2. DIAMETER OF PROTECTION ZONE SHOULD BE ONE FOOT FOR EACH INCH OF TRUNK DIAMETERBREAST HEIGHT OR 1/2 HEIGHT OF TREE, WHICHEVER IS GREATER. FOR 2-INCH CALIPER TREESOR SMALLER, THE PROTECTION ZONE SHALL BE 6 FOOT MINIMUM DIAMETER.3. TEMPORARY FENCING (6 FT HIGH) SHALL BE PLACED AT THE DRIPLINE OF THE TREE TO BESAVED. FENCE SHALL COMPLETELY ENCIRCLE THE TREE(S). TO INSTALL FENCE POSTS, AVOIDDRIVING POSTS OR STAKES INTO MAJOR ROOTS.4. DEAD TREES, SCRUB, OR UNDERGROWTH SHALL BE CUT FLUSH WITH ADJACENT GRADE.THERE WILL BE NO SOIL DISTURBANCE UNDER THE DRIP LINE OF TREES TO BE PRESERVED.5. PLACE 6 INCHES OF BARK MULCH AT AREAS NOT PROTECTED BY BARRIER.6. TREATMENT OF ROOTS EXPOSED DURING CONSTRUCTION: FOR ROOTS OVER 1 INCH INDIAMETER DAMAGED DURING CONSTRUCTION, MAKE A CLEAN STRAIGHT CUT TO REMOVEDAMAGED PORTION OF ROOT. ALL EXPOSED ROOTS SHOULD BE TEMPORARILY COVERED WITHDAMP BURLAP AND COVERED WITH SOIL OR MULCH AS SOON AS POSSIBLE TO PREVENT DRYING.7. FOR PRUNING GUIDELINES, SEE ANSI #300.8. NO EQUIPMENT OR MACHINERY SHALL BE USED WITHIN THE PROTECTION FENCE. WORK WITHINTHE PROTECTION ZONE SHALL BE DONE MANUALLY.9. NO STOCKPILING OF MATERIALS, VEHICULAR TRAFFIC, OR STORAGE IS ALLOWED WITHIN THELIMIT OF THE FENCING.BEYOND DRIPLINE6 FOOT MINNOT TO SCALETREE PROTECTION1L200
Date: October 21, 2020
To: Abbi Wittman – City Planner, Stillwater, MN
From: Taylor Stockert – Natural Resources Technician, Stillwater, MN
Re: White Pine Ridge Development Tree Replacement and Species Diversity Comments
_____________________________________________________________________________________
The following comments are regarding the tree preservation and removal plan as well as the landscape
plan for the proposed White Pine Ridge Residential Development. Upon review, based on Stillwater city
tree ordinance requirements, the preservation and removal plan will require additional trees to be
added to the landscape plan planting schedule. Additionally, there are comments regarding the trees
selected in the landscape plan and the importance of species diversity.
With 55 trees currently scheduled for planting, 7 additional trees must be added to the landscaping plan
to meet the development’s net requirement of 62 trees. Stillwater has two ordinances with tree
planting requirements as it pertains to this development. The first, contained within the subdivision
ordinance, requires three street trees be planted per lot, yielding a net requirement of 42 trees. The
second, contained within the tree and forest protection ordinance, says if greater than 35% of significant
trees are removed in development, they must be replaced on a 1:1 basis. There are 300 trees total in the
development, according to the tree inventory provided. All are deemed significant as defined in
Stillwater city code § 31-101, with 125 proposed for removal. The 35% removal threshold represents
105 trees, requiring a net replacement of 20 trees.
While Stillwater has no species selection or diversity requirements, it is strongly suggested the current
planting schedule be retooled to better fit future diversity goals. The “30-20-10 rule” is the most
commonly followed guideline of the past 30 years. It suggests a local tree canopy should consist of no
more than 30% of one plant family, 20% of one genus, and 10% of one species. While this rule has
enjoyed extreme popularity because of its elegance and simplicity, it does not reflect reality. In the past
100 years, there have been three functional extinctions of tree genera due to exotic pests and
pathogens. By adhering to the 30-20-10 rule, it means possibly accepting 20% mortality of the urban
forest any time a new disease is introduced.
While the six species currently listed in the development project are chosen regularly because they are
proven and popular, all of them except northern red oak are already the most abundant species in
Stillwater. To avoid repeating the possibility of a species extinction trend, greater diversity must be
emphasized. It is for that reason I would recommend replacing the species selected in consultation and
review with the city forester. A selection of possible substitutions is listed below.
Large Street Trees Small Trees Conifers
Northern catalpa Cherry (Amur or Canada red) Concolor (white) fir
Kentucky coffeetree Ironwood Rocky Mountain juniper
Elm (DED-resistant varieties) Amur maackia Norway spruce
‘Prairie Horizon’ Alder Japanese pagodatree Swiss stone pine
Amur corktree (seedless male) Serviceberry Northern white cedar
River birch (single stem) Eastern redbud
Buckeye Japanese tree lilac
October 7, 2020
Abbi Whitman
City Planner
City of Stillwater
216 North 4th Street
Stillwater MN 55082
Public Works Department
Donald J. Theise n, P.E.
Director
Wayne H. Sandberg, P.E.
Deputy Dire ctor/County Engineer
RE: Washington County comments on the Preliminary Plat of White Pine Ridge
Dear Abbi,
Thank you for providing Washington County with the Preliminary Plat of White Pine Ridge in City of
Stillwater dated 9-25-20. The project consists of 14 residential lots on a 9 acre parcel north of County
State Aid Highway (CSAH) 12/75th Street North and Northland Avenue. Based on the plan provided, we
have the following comments:
• The Functional Classification of CSAH 12 is an "A" Minor Arterial Roadway, expander
category. The right-of-way requirement for this section of roadway is 150 feet, 75 feet of
dedicated right-of-way from the center line. Currently, there is adequate, 150 feet of
dedicated right-of-way.
• The Average Daily Traffic (ADT) volume on CSAH 12 east of the CSAH 15/Manning Avenue
intersection is 7500 and is 5200 on CSAH 12/Myrtle Street approaching the CSAH
5/0wens Street intersection, according to the Washington County 2019 Traffic Volume
Map. The Washington County Traffic Study prepared for the 2040 Washington County
Comprehensive Plan has estimated that traffic on CSAH 12 east of the CSAH 15 will
increase to 10,300 trips per day by 2040.
• The access point on CSAH 12 is acceptable to the County and will be an extension of
Northland Avenue to the south. Washington County provided a right-turn lane and a center
left-turn lane at CSAH 12 at this location in 2016 as part of the CSAH 12 construction
project. A Washington County access permit will be necessary for the extension of
Northland Avenue.
• Washington County supports interconnected development and does not support cul-de -
sacs served only off a county road. These connections are important for emergency
re sponse and give drivers access to controlled intersections. The preliminary plat does not
extend Northland Avenue to the north property line. This is not acceptable to County. The
roadway should eventually connect to the Westridge Plat and the right-of-way identified as
Trolley Drive to Creekside Crossing and eventually, to Boutwell Road North. This local street
system is critical since the County has provided the turn lane infrastructure on CSAH 12.
• The developer or the City must submit the drainage report and calculations to our office
for review of any downstream impacts to the county drainage syst em. Along with the
11660 Myeron Road North , Stillwater. Minnesota 55082 -9573
Phone : 651 -430-4 300 • Fax : 651 -430-4350 • TIY : 651 -430 -6246
www.co .washington.mn .us
Equal Employment Opp ortunity/ Affirmativ e A ction
October 7, 2020
Wh ite Pine Ridge
Page 2 of 2
dra inage ca lcu lations, we w ill request writt en co nclus ions that the vo lum e and rate of
stormwater run-off into the coun ty r ight-of way wi ll not in crease as part of the project.
• Wash ington County's policy is to ass i st loca l governments in promoting compatibility
betw een land use and highways . Resident i al uses l ocated adj acent to highways often
resu lt in complaints about traffic noise. Traffic noise from th is highway cou ld exceed
no ise standards established by the Minnesota Pollution Control Agency (MP CA), t h e U.S .
Depa rtment of Hous i ng and Urba n Deve lopment, and the U.S. Department of
Tr ansportation . Minnesota Ru le 7 0 30.0030 states that mun icipalities are respons ible for
taki ng all rea sonable measures to prevent land use act ivities listed in the MPCA's Noise
Area Class ification (NAC) where the estab li shment of the land use wou ld resu lt i n
violations of established noise standards. Minnesota Statute 116.07, Subpart 2a exempts
County Roads and County Sta te Aid Highways from no ise thresho lds. Co unty policy
regard i ng deve lopment adjacent to ex isting highways prohibits the expend iture of
highway funds for noise m itigation measures in such areas . The developer shou ld assess
the no ise situation and take any action outside of County rig ht-of-way deemed necessary
t o m i ni mize the impact of any highway noise.
• A Right-of-Way Perm it wi ll be requ ired for any work in the CSAH 12 r ight of way as it
relates to the deve lo pment. A p lan set is required w ith the app li cation and include any
gradi ng, installation of cu lverts, installation of water and sewer services, signing and any
la ndscap ing and other improvements within County r ight-of-way.
• A ll utility connections for t h e development require Washington County Right-of-Way
Perm its. Typic a ll y, these are the respons ibi lity of the utility co mpanies.
Thank you for the opportunity to comment on th is pre liminary plat. If you h ave any questions, p lease
co ntact me at 651-430-4362 or ann .pung-terwedo@co.washington .mn .us. For permit app l ication s,
p lease contact Caro l Hanson at Ca rol.hanson@co .washington.mn .us .
Regards, ~
~Terw~
Senior Planner
C: Caro l Hanson, Offic e Spec ia li st
R/Plat Reviews/C ity of Stillwater/White Pine Ridge
To: Mayor and City Council
From: Beth Wolf, City Clerk
Date: December 22, 2020
Subject: 2021 Vice Mayor Appointment
DISCUSSION:
As required by City Charter, Article VI, Section 6.02, the Council must elect one of the members
to be vice mayor who will act as Mayor Pro Tempore during the temporary absence or disability
of the Mayor.
ACTION REQUIRED:
Elect a vice mayor and adopt a resolution entitled “DESIGNATING COUNCIL VICE‐MAYOR
FOR 2021.”
City of Stillwater
Washington County, Minnesota
RESOLUTION 2021‐
DESIGNATING COUNCIL VICE MAYOR FOR 2021
WHEREAS, Article VI, Section 6.02 of the Stillwater City Charter states the Council
shall elect one of its members to be vice-mayor; and
WHEREAS, on January 5, 2021 the Council held such an election; and
WHEREAS, Councilmember Michael Polehna was elected by unanimous vote as Vice
Mayor.
BE IT RESOLVED by the City Council of Stillwater, Minnesota, that Councilmember
Michael Polehna is hereby designated a Council Vice Mayor.
Adopted by the Stillwater City Council this 5th day of January, 2021.
Ted Kozlowski, Mayor
ATTEST:
Beth Wolf, City Clerk
To: Mayor and City Council
From: Beth Wolf, City Clerk
Date: December 22, 2020
Subject: 2021 Council Representative Appointments
Each year the Council reviews and appoints a Council representative(s) to various boards
and commissions. Listed below are the following 2020 representatives.
BOARD/COMMISSION COUNCILMEMBER
Convention & Visitors Bureau Councilmember Polehna
Downtown Parking Councilmember Junker
Fire Relief Association Councilmember Weidner
Councilmember Polehna
Heritage Preservation Councilmember Junker
Human Rights Councilmember Polehna
Joint Board Mayor Kozlowski
Councilmember Weidner
Joint Cable Councilmember Weidner
Library Board Councilmember Collins
Middle St. Croix Watershed Management Councilmember Collins
Alternate: Councilmember Polehna
Park & Recreation Councilmember Polehna
Planning Councilmember Collins
Water Board Councilmember Polehna
ACTION REQUIRED:
Determine 2021 assignments for members of Council and once determined, Council should
pass a motion to adopt a resolution entitled “Designation of Council Representatives for
2021 Boards and Commissions.
City of Stillwater
Washington County, Minnesota
RESOLUTION 2021‐
DESIGNATION OF COUNCIL REPRESENTATIVES
FOR 2021 BOARDS AND COMMISSIONS
NOW THEREFORE, BE IT RESOLVED by the Stillwater City Council that the 2021
Council Representatives/Liaison for City Boards and Commissions are as follows:
BOARD/COMMISSION COUNCILMEMBER
Convention & Visitors Bureau Councilmember Polehna
Downtown Parking Councilmember Junker
Fire Relief Association Councilmember Odebrecht
Councilmember Polehna
Heritage Preservation Councilmember Junker
Human Rights Councilmember Polehna
Joint Board Mayor Kozlowski
Councilmember Odebrecht
Joint Cable Councilmember Odebrecht
Library Board of Trustees Councilmember Collins
Middle St. Croix Watershed Management Councilmember Collins
Alternate: Councilmember Polehna
Parks & Recreation Councilmember Polehna
Planning Councilmember Collins
Utilities (formerly Water Board) Councilmember Polehna
Adopted by the Stillwater City Council this 5th day of January, 2021.
Ted Kozlowski, Mayor
ATTEST:
______________ _________________
Beth Wolf, City Clerk
BOARD WORKSHOPS
Board of Commissioners
Fran Miron, Chair, District 1
Stan Karwoski, District 2
Gary Kriesel, District 3
Wayne A. Johnson, District 4
Lisa Weik, District 5
December 22, 2020 - 9:00 AM
Assistive listening devices are available for use in the County Board Room
If you need assistance due to disability or language barrier, please call (651) 430-6000
Washington County is an equal opportunity organization and employer
1. 9:00 Board Workshops with Public Works
9:00-9:20 A. Review Mutual Aid Agreements.
9:20-9:55 B. Update on the progress of the Trunk Highway (TH) 36 Corridor Transit Feasibility Study.
2. 10:00 Board Workshops with Administration
10:00-11:00 A. Review Washington County's draft 2021 legislative priorities.
11:00-12:00 B. State COVID-19 Business Relief Funds
12:00-12:30 C. Discuss a potential Land and Water Legacy Program protection project in May Township.
* Please note: No official county business or votes will take place during Workshop Only meetings.
STILLWATER TOWN BOARD MEETING
December 10, 2020 Via Zoom 7:00 P.M.
PRESENT: Chairperson Sheila-Marie Untiedt, Supervisors Rod Hunter, Bonnie Haines,
Tim Sinclair and Mike McMahon, Clerk Kathy Schmoeckel, Deputy Clerk Barb
Riehle, Treasurer Marsha Olson, Chief of Police Steve Nelson, Recycling
Coordinator Kimberly Cole and Robert Geisen.
1. AGENDA – M/S/P McMahon/Sinclair moved to adopt the agenda as written. (4 ayes)
2. MINUTES – M/S/P Haines/McMahon moved to approve the November 12, 2020
Regular Meeting minutes, November 11, 2020 CARES Act Meeting minutes and the
November 18, 2020 Town Clerk Interview Meeting minutes. (4 ayes)
3. INSURANCE LIABILITY WAIVER – M/S/P McMahon/Haines moved to authorize the
Chair to sign the Liability Coverage Waiver Form. (4 ayes)
(Rod Hunter arrived.)
4. TREASURER –
a. Report given.
b. Budget Meeting – The Budget Meeting will be held on Wednesday, December 16,
2020 at 7:00 p.m. The Treasurer will send out materials beforehand.
c. Checks and Claims – Claims and Checks #23381 through #23412 were
approved for payment.
5. PARK COMMITTEE RE-APPOINTMENT – M/S/P Sinclair/Haines moved to re-appoint
Vanessa Barvels to another 3 year term on the Park Committee. (5 ayes) Michael
Ranalla has chosen not to renew his appointment to the Park Committee and was
thanked for his service.
6. PLANNING COMMISSION RE-APPOINTMENT – The term for Carole Yoho has expired,
and she has decided to not renew her appointment. She was thanked for her many
years of service.
7. COMMUNICATION COMMITTEE – They will be meeting again in January.
8. DOMAIN/WEBSITE – Mike Mahon reviewed his research on the Township’s
Domain/Website. We plan to start our own domain and set up emails. Deputy Clerk
Barb Riehle will check with Bob Ranalla to discuss the transfer to our own server. More
discussion at the Budget meeting.
Stillwater Town Board Mtg. – 12/10/20 Page 2
9. CHIEF OF POLICE –
a. Report given. Eight burning permits were issued in November. No dogs were
impounded.
b. Resolution Naming a Community Service Department – M/S/P McMahon/Sinclair
moved to approve the Resolution Naming the Department of the Community
Service Officer. (5 ayes)
c. Bruette Roofing – Steve Nelson had stopped at this site to check on progress
and it has been cleaned up. Mr. Bruette was present and said he will to better
going forward and he apologized for letting it slide. He was asked if he intends to
continue there and he was unsure, maybe for a few more years.
d. Midwest Excavating – Steve Nelson had checked on this property which is south
of Highway 36 and still part of Stillwater Township. He found no machinery
remains and there were about 10 dump truck loads of dirt there. He believes that
the work that the inspector found was part of a parcel that is in Oak Park Heights.
e. Arcola Heights Park – Most of the repairs have been addressed: 30 mph sign
has been repaired, graffiti is gone, no passing and no motorized vehicle signs have
been replaced. Other signs have been ordered and will be installed.
10. LAST REGULAR MEETING FOR ROD HUNTER AND KATHY SCHMOECKEL – This is the
last regular meeting for Rod Hunter and Kathy Schmoeckel. They were thanked for
their service. Trees will be planted in the spring in honor of Rod, Kathy, Michael Ranalla
and Carole Yoho.
11. RESOLUTION NAMING POLLING PLACE – M/S/P McMahon/Hunter moved to approve
the Resolution naming the Stillwater Town Hall as the Stillwater Township polling place.
(5 ayes)
12. IDEAS FOR RECYLING PROJECTS – Recycling Coordinator Kimberly Cole was
present to discuss the recycling grant application which is due after the first of the year.
The funds can be used for our spring clean-up, communication (newsletter, social
media, etc.) and marketing. She will check into whether an electronic element can be
included as part of our spring clean-up.
13. LEAGUE OF MINNESOTA CITIES EDUCATION PROGRAMS – New Board Member
Robert Geisen and new Town Clerk Barb Riehle were encouraged to take advantage of
these programs.
14. TOWN HALL FILES – The files in the basement of the town hall have been there for
23 years. We should look into removing what we can. Treasurer Marsha Olson will send
information on what other communities are doing. More discussion at the Budget
Meeting.
15. ADJOURNMENT – The meeting was adjourned at 8:20 p.m.
Stillwater Town Board Mtg. – 12/10/20 Page 3
Clerk______________________________________
Chairperson_________________________________
Approved___________________________________