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Home My WebLink About1995-12-19 CC MIN 9S ~<{ I , () STILLWATER CITY COUNCIL MINUTES Special Meeting December 19, 1995 4:30 p.m. The Meeting was called to order by Mayor Kimble. Present: Councilmembers Bea1ka, Cummings, Thole, Zoller and Mayor Kimble Absent: None Also Present: City Coordinator Kriesel City Attorney Magnuson Community Development Director Russell City Engineer Eckles Consulting Engineer Moore Consulting Engineer Johnson City Clerk Weldon . Press: Julie Kink, The Courier 1. Worhhon: Di~cussion of Elements ofCoo~rative Orderly Annexation FrllrDework. Mayor Kimble gave an overview of the framework developed by David Johnson and David Francis of the Stillwater Township Board and Councilmember Zoller and Mayor Kimble. An agreement has not been drafted, but a framework has been established. Once drafted, the agreement will be reviewed by planning and legal counsel of both the City and Township before it is brought to the Council and Town Board for fina1 approval. Community Development Director Russell will submit the Comprehensive Plan to the Metropolitan Council the week of December 18. The Metropolitan Council has a 60-day review period. Council directed Mayor Kimble and Councilmember Zoller to continue meeting with Mr. Johnson and Mr. Francis. City Coordinator Kriesel requested joint maintenance of Boutwell Road be considered in negotiations. n RECESS Motion by Councilmernber Thole, seconded by Councilmember Bealka to recess the meeting at 5:45 p.m. All in favor. () ATTEST: rr;~I:.lf ),.t/~ CITY CLERK n STILL WATER CITY COUNCIL MINUTES Regular Meeting December 19, 1995 7:00 p.m. The Meeting was called to order by Mayor Kimble. Present: Councilmernbers Bea1ka, Cummings, Thole, Zoller and Mayor Kimble Absent: None Also Present: City Coordinator Kriesel City Attorney Magnuson Community Development Director Russell City Engineer Eckles Consulting Engineer Moore City Clerk Weldon Press: Julie Kink, The Courier Rod Amland, Stillwater Gazette APPROVAL OF MINUTES r Motion by Councilmember Thole, seconded by Councilmember Bea1ka to approve the minutes of the December 5, 1995 Regular and Recessed Meetings and the December 12, 1995 Special Meeting. All in favor. Mayor Kimble thanked the Council and staff for their work in 1995. Mayor Kimble noted the death of James Schultz, Port Authority member. NEW BUSINESS 1. Acc~t"nce of iift of land to Ci~ from Shel)'l and Michael Ml:yer. Community Development Director Russell reported on an offer of Y:z acre site located north of Ferry Falls Road, as a gift from Sheryl and Michael Meyers, with covenant stating the property will be used as open space. Motion by Councilmember Thole, seconded by Councilmember Bea1ka to accept an offer of land, PID 09021-0252, from Sheryl and Michael Meyers, and direct staff to prepare the necessary transfer of title. All in favor. CONSENT AGENDA C' Motion by Councilmember Thole, seconded by Councilmember Bea1ka to approve the Consent Agenda of December 19, 1995, including the following: All in favor. n Stillwater City Council Minutes Regular Meeting December 19, 1995 1. Resolution 95-284 - Directing Payment of Bills. 2. Change Order No. 37950-1, UBC. 3. Resolution 95-285 - Purchase of playground equipment from ST. CroixRecreationn. 4. Resolution 95-286 - Part-time temporary employment of Dean Carlstrom and Chris Diethert as warming house attendants. STAFF REPORTS 1. Citv Fnfineer - City Engineer Eckles updated Council on the levee wall project. He requested direction on including installation of pavers in the plan at this time. Council directed pavers should be added in later phase. PlffiLIC HEARINGS r I. Case No. V /95-87. This is the day and time for the public hearing to consider a variance to the Flood Plain elevation requirements for a historic hotel, bar, restaurant and meeting facility in the Central Business District, CBD, Flood Plain, FP, District located at 127 South Water Street, Lumber Baron's Hotel. Notice of the hearing was placed in the Stillwater Gazette on December 8, 1995, and notices mailed to affected property owners. City Attorney Magnuson explained the City's Flood Plain Ordinance and his opinion that the addition to the Lumberman's Building (Lumber Baron's Hotel) was in compliance. The ordinance authorizes nonconforming use of a structure lawful before the passage of the Ordinance to continue and allows alteration of an "historic structure" if alteration will not preclude continued designation as an historic structure. He has determined that the new construction did not expand nonconformity beyond that which existed. It is his opinion that the Lumber Baron's Hotel, including the renovated portion and the new attached addition, have been lawfully constructed and are in conformance with City Flood Plain Ordinance provided owners submit to the City an evacuation plan demonstrating that all materials and equipment in the basement and in first floor elevation be readily removable from the area within the time available for flood warning. Mayor Kimble opened the public hearing. Jim Huntsman, South 4th Street, asked if flood plain variances should be heard by the Planning Commission. Mr. Magnuson responded that Flood Plain variances are required to go to Council. r 2 n Stillwater City Council Minutes Regular Meeting December 19, 1995 Mayor Kimble closed the public hearing. Based on the opinion by the City Attorney that no variance is required, no action was necessary . UNFINISHED BUSINESS 1. Request for fee waiver - Community Volunteer Services. Community Development Director Russell presented a request by community Volunteer Services for a waiver of the $70 application fee for a sign variance because CVS is a nonprofit agency serving the residents of the Stillwater area. Motion by Councilmember Cummings, seconded by Councilmember Zoller to approve the waiver to Community Volunteer Services for sign variance application fee. All in favor. 2. Resolution ACCl:Ptini Work and Annrovini Final Payment to Aero A~phalt. West Orleans Street Improvement. 1.1. 290. n City Engineer Eckles reported that the contractor is requesting final payment of$5,910.09.1 He stated an inadequate fmishingjob on the wear course has not been corrected by the contractor; therefore, he recommended authorizing fmal payment to Aero Asphalt for the completion ofL.1. 290, West Orleans Street Improvements in the amount of $5,910.09 minus a withholding of $5,258.83 for cost of surface treatments the city will incur. Motion by Councilmember Thole, seconded by Councilmember Bealka to adopt the appropriate reosltuion accepting the work and approving fmal payment in the amount of$5,910.09 minus a withholding of $5,258.83 for cost of surface treatments the city will incur to Aero Asphalt, West Orleans Street Improvement, 1.1. 290. (Resolution 95-287) Ayes- Councilmembers Bea1ka, Cummings, Thole, Zoller and Mayor Kimble Nays - None NEW BUSINESS (continued) 2. 1\pnrovini resuhdivision of lots 2. 3. 4. 5. "nd 6 Block 1. Stillwater Marketplace. Case SUB/95-86. Community Development Director Russell reviewed the request to resubdivide parts of r, 3 n Stillwater City Council Minutes Regular Meeting December 19,1995 Marketplace Second Addition to create Marketplace Third Addition, Lots 1,2, and 3. Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt the appropriate resolution approving the resubdivision oflots 2,3,4,5, and 6, Block 1, Stillwater Marketplace, Case SUB/95-86. (Resolution 95-288) Ayes- Councilmembers Bea1ka, Cummings, Thole, Zoller and Mayor Kimble Nays - None 3. Request for No Parkin~ siifiS - Salem Evanllelica1 Lutheran Church and School. City Engineer Eckles will prepare a report for the January 2 meeting. Motion by Councilmember Thole, seconded by Councilmernber Zoller to continue the request by Salern Evangelical Lutheran Church for No parking signs to the January 2 meeting. All in favor. 4. ReqJ1est by Ci~ of Stillwater Chamber of Commerce for downtown benr.hes and trash recentacles. f" James Laskin, representing the City Chamber, presented the request for three additional park benches and 15 additional trash receptacles. The Chamber will pay for the planters at $200 each, upkeep and planting. Total cost to the City would be $13,051.30 and the City will be responsible for trash removal. Council requested a report from the Finance Director on possible funding. Motion by Councilmember Cummings, seconded by Councilmember Zoller to continue the request by the City of Stillwater Chamber of Commerce for downtown benches and trash receptacles to the meeting of January 2, 1996. All in favor. 5. Autbori7.ini the City to act as fiscal aient for !!ports facilities funds. Motion by Councilmember Thole, seconded by Councilmember Bea1ka to adopt the appropriate resolution authorizing the City of Stillwater to act as fiscal agent for the St. Croix Valley Sports Facility Commission. (Resolution 95-289) Ayes- Councilmembers Bea1ka, Cummings, Thole, Zoller and Mayor Kimble Nays - None f', 4 . ,/ Stillwater City Council Minutes Regular Meeting December 19, 1995 (" 6. Recommendation to pllrcha~e UBC stofaie lot for nublic parkinlllot. Motion by Councilmember Thole, seconded by Councilmember Bealka to authorize staff to complete negotiations with NSP regarding purchase ofUBC storage site with TIF funds, and to sign all required documents for purchase of the site from UBC. All in favor. (Council recessed at 8:40 p.m. and reconvened at 8:50 p.m.) 7. Assessment reannortionment of Outlot A. Stillwater IndlL'l1rial Park (JJBC site). Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt the appropriate resolution approving the assessment reapportionment of Outlot A, Stillwater Industrial Park (UBC site). (Resolution 95-290) Ayes- Councilmembers Bea1ka, Cummings, Thole, Zoller and Mayor Kimble Nays - None 8. 1996 Lellal New~n&ner. n Motion by Councilmember Thole, seconded by Councilmember Zoller to approve the continuation of 1995 agreements for division of legal publication contracts, with the Courier to publish meeting minutes and Gazette to publish legal notices. All in favor. Motion by Councilmember Thole, seconded by Councilmember Bea1ka to direct the City Coordinator to negotiate the 1996 rates and return to Council at the January 2, 1996 meeting. All in favor. COMMlJNICA TIONSIREOUESTS 1. John CAlk-ins - Letter in resnnn~ to adontion of the Demolition Ordinance. No action required. 2. Lee Miller _ Letter in resnonse to consideration of development of Lonll Lake watershed. No action required. 3. ISD No. 834 _ Letter of apnreciation for Darade and recOlmition of Stillwater Area Hillh School Ponies Athletes. o 5 r Stillwater City Council Minutes Regular Meeting December 19, 1995 No action required. 4. Ci~ of Stillwater Chamber of Commerce - Orllanizational meetin,. for Taste of Stillwater. The City of Stillwater Chamber of Commerce requested that a city representative attend the meeting for the proposed "Taste of Stillwater" event to be held June 21-23 at Lowell Park parking lot. Council took no action. Mayor Kimble invited any interested Council or staff person to attend. COUNCIL REOlJEST ITEMS Mayor Kimble stated the report "Bluff City Site Design Guidelines" for the downtown UBC storage site prepared by Mark Balay Architects with input from the Historic Preservation Commission is available to potential developers of the site. (' Ci~ Coordinator's Compensation- Council recommended that the City Coordinator receive an increase in compensation to a base salary of $59,000 and also receive a lump sum payment of three percent of his base salary for year end December 31, 1995. Motion by Councilmember Cummings, seconded by Councilmember Bea1ka to adopt the appropriate resolution approving the compensation for the City Coordinator as recommended. (Resolution 95-291) Ayes- Councilmembers Bea1ka, Cummings, Thole, Zoller and Mayor Kimble Nays - None STAFF REPORTS (Continued) 1. Ci~ Coordinator - City Coordinator Kriesel presented the final form of the contract with Audiovisual Inc., for A V services for City Hall Renovation Project. Mr. Kriesel reported on existing vacancies and upcoming expiring terms on City Boards and Commissions. C' 6 ... ., n n C? Stillwater City Council Minutes Regular Meeting December 19,1995 Motion by Councilmernber Thole, seconded by Councilmember Bea1ka to authorize staff to advertise vacancies on City Boards and Commissions, with consideration of ward balance. All in favor. Mr. Kriesel requested direction on waiver of permit fees for City Hall Renovation project. Motion by Councilmember Thole, seconded by Councilmember Cummings to approve the waiver of permit fees for the City Hall Renovation Project. All in favor. ADJOI TRNMENT Motion by Councilmember Thole, seconded by Councilmember Zoller to adjourn the meeting at 9:10 p.m. All in favor. #~ ATTEST: fYJ ~ 1: ((.), rJ L,......" , CITY CLERK Resolutions: No. 95-284 - Directing payment of bills No. 95-285 _ Purchase of playground equipment from St. Croix Recreation No. 95-286 _ PIT temporary ernployment of Dean Carlstrom and Christ Diethert as warming house attendants No. 95-287 _ Accepting work and approving fina1 payment to Aero Asphalt, East Orleans Street Improvement, 1.1. 290 No. 95-288 _ Approving the resubdivision oflots 2,3,4,5, and 6, Block 1, Stillwater Marketplace, Case SUB/95-86 No. 95-289 _ Authorizing City of Stillwater to act as fiscal agent for St. Croix Valley Sports Facility Commission No. 95-290 _ Approving assessment reapportionment of Outlot A, Stillwater Industrial Park (UBC site) No. 95-291 - Approving compensation for City Coordinator 7 --":r~':~; , -