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Home My WebLink About1997-01-21 CC MIN . ~ c r, ~ r \ ~ d CITY OF STILLWATER CITY COUNCIL MEETING NO. 97-3 January 21, 1997 SPECIAL MEETING 4:00 P.M. The Meeting was called to order by Acting Mayor Thole at 4:30 p.m. (waited for quorum) Present: Councilmembers Thole, Bealka, Zoller Absent: Councilmember Cummings, Mayor Kimble (Kimble arrived at 4:40 p.m.) Also Present: City Coordinator Kriesel City Attomey Magnuson Community Development Director Deblon City Engineer Eckles Finance Director Deblon City Clerk Weldon Consulting Engineer D. Moore Consulting Engineer HaIm Press: Julie Kink, The Courier Mike Marsnik, Stillwater Gazette 1. Workshon: Utilities in annexation area City Engineer Eckles provided background information regarding various proposals for utilities. He noted developers, representatives of the Lily Lake Homeowners group and School District 834 were present. Consulting Engineer Moore presented various options for development of utilities as shown in the comprehensive sewer plan update. He distributed handouts showing the pros and cons of two options for sewer service to the annexation area: Gravity flow (north), and Alternate A (south). He requested Council direction. City Engineer Eckles stated the southern option was easier to implement quickly, but felt the northern gravity system was better in the long run due to less maintenance and lower total outlay costs. Lee Miller, Long Lake Homeowners group, expressed concern that a route along the lake would 1) damage vegetation and tree cover and 2) a break could result in pollution of the lake. Daniel Herbst, Pemtom Land Co., questioned what upgrade costs had already been paid. Motion by Councilmember Thole, seconded by Councilmember Zoller directing SEH to proceed with the development of the Gravity Flow North option for providing sewer service to the annexation area. All in favor. (Cummings absent) " r' c January 21,1997 City Council Meeting No. 97-3 2. United Waste - yard waste nrQPosal City Coordinator Kriesel presented information regarding proposal from United Waste for use of biodegradable paper bags for the disposal of yard waste. Vince Vanella, United Waste, showed Council the type of bag that would be used and explained it would be both environmentally sound and more economical than the current system. United Waste would provide the bags at no cost to City residents. Action taken at 7 p.m. meeting. Attest: 119' !/) (.t. ), ()d-tfY) City Clerk Recessed the meeting at 6 p.m. 2 January 21,1997 City Council Meeting No. 97-3 r CITY OF STILLWATER CITY COUNCIL MEETING NO. 97-3 January 21, 1997 REGULAR MEETING 7:00 P.M. The Meeting was called to order by Mayor Kimble. Present: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Also present: City Coordinator Kriesel City Attorney Magnuson Finance Director Deblon Community Development Director Russell City Engineer Eckles Ed Cain, Legislative Associates City Clerk Modi Weldon Press: Mike Marsnik, Stillwater Gazette Julie Kink, The Courier APPROVAL OF MINUTES {' Motion by Councilmember Bealka, seconded by Councilmember Thole to approve the minutes of January 7, 1997, Regular and Recessed Meetings. PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS Recognition of retiring Water Board Commissioner Mayor Kimble presented John Jewell with a resolution commending him for 9.5 years of service as a member to the Stillwater Board of Water Commissioners. Motion by Councilmember Bealka, seconded by Councilmember Thole, adopting Resolution 97-25: commending John Jewell for 9.5 years of service as a member to the Stillwater Board of Water Commissioners. All in favor. Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble Nays: None. OPEN FORUM r Dan Herbst, Pemtom Land Co., referred to his January 21 memo to Council regarding the proposed agreement for reimbursement to the City for expenses incurred relating to planning, engineering, and environmental studies in the annexation area and requested reimbursement to the City be made by deferred assessment of the full annexation area. 3 ('" r r January 21,1997 City Council Meeting No. 97-3 James Bradshaw stated he had already escrowed "up-front" costs and should be given credit for that amount when dividing the costs to be charged to the developers. Motion by Councilmember Thole, seconded by Councilmember Cummings directing staff to continue to study the issue of reimbursement to the City for expenses incurred relating to planning, engineering, and environmental studies in the annexation area and return with recommendations at February 4 meeting. All in favor. CONSENT AGENDA. Motion by Councilmember Thole, seconded by Councilmember Zoller to approve consent agenda. All in favor. I. Directing Payment of Bills. (Resolution No. 97-20) 2. Purchase of Base Station radio - Fire Department 3. Purchase of computer, scanner, and accessories - Fire Department 4. Purchase of file cabinet - Engineering Department 5. Tobacco License, Gerard Busman dba Tobacco City, 2040 Market Drive (Resolution No. 97-21) 6. Permanent employment of Diane Ward as secretary (Resolution No. 97-22) 7. Contractors License Renewals: Wallmaster Home Improvements; Suburban Lighting Inc.; Stocker Excavating Co.; 3M 8. Accepting Project and authorizing fmal payment to Bailey Construction - 1.1. 310, 1995 Sidewalk Project (Resolution No. 97-23) 9. Accepting Project and authorizing final payment to Tower Asphalt - 1.1. 312, 1995 Street Projects (Resolution No. 97-24) 10. Approving attendance at Clerks and Finance Officers conference - City Clerk 11. Accepting Project and authorizing final payment to Volk Sewer and Water - L.I. 306, Highlands Sixth Addition (Resolution No. 97-26) 12. Purchase of computer and accessories - Planning Department 13. Approval of Service Agreement - Copy Duplicating Services 14. Application for MN lawful gambling premise permit, BPO Elks #179, Madcapper Saloon & Eatery (Resolution No. 97-27) Taken out of order 3. Discussion of Oak Park Heiilhts reauest to mediate bridlle issue. Mayor Kimble noted that Mayor Schaaf, Oak Park Heights, and several other interested parties were in attendance. He explained Mayor Schaaf had requested the City consider passing a resolution acknowledging the request of Oak Park Heights and agreeing to participate in mediation as conducted by the Federal Mediation and Conciliation Service. Mayor Kimble cited several reasons why mediation would delay the construction of a new bridge and negatively impact the financing. He also stated the City had filed pleadings in the Federal Court asking for intervention in the bridge litigation. No action was taken. 4 (' r r , I , January 21, 1997 City Council Meeting No. 97-3 STAFF REPORTS Item No.3. Unfinished Business. taken at this time. The Mayor recessed the meeting at 8 p.m. Reconvened at 8:10 p.m. 1. Finance Director Finance Director Deblon reported that, as directed by Council, staff had researched the policy used by other cities for the treatment of "snowbirds" (residents that leave during the winter) regarding utility services. Staff contacted seven comparable sized cities in the area and found they all handled "snowbirds" in a similar manner for utility charges. No action taken. 2. Community Dev. Director Community Development Director Russell reported the Stillwater City and Town Joint Board will be meeting at the Stillwater Fire Department meeting room on Wednesday, January 19, 1997. 3. City Enllineer City Engineer Eckles updated Council on the progress of the AUAR. 4. City Coordinator City Coordinator Kriesel summarized the information regarding the proposal from United Waste for use of biodegradable paper bags for the disposal of yard waste. Motion by Councilmember Thole, seconded by Councilmember Cummings first reading of ordinance amending Chapter 30 of the City Code entitled Garbage and Rubbish. (use of biodegradable bags for yard waste) Ayes: Councilmembers Bealka, Thole, Zoller, Cummings and Mayor Kimble Nays: None UNFINISHED BUSINESS 1. Update: St. Croix Valley Sports Complex Community Development Director Russell presented proposals from for survey and environmental services required as part of the project design and development process for the St. Croix Valley sports complex. Motion by Councilmember Thole, seconded by Councilmember Cummings accepting proposal from SEH for professional services for preparation ofEA W for proposed St. Croix Valley Sports Facility and directing staff to work with SEH to prepare portions of the EA W in-house. All in favor. 5 ". January 21, 1997 City Council Meeting No. 97-3 Motion by Councilmember Thole, seconded by Councilmember Cummings adopting Resolution 97-33 accepting proposal and approving entering into contract with Egan, Field & Nowak, Inc., for predesign survey and final plat for proposed St. Croix Valley Sports Complex. All in favor. ,-.. Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble Nays: None. Tim Stefan, architect for the proposed sports complex, presented the master plan for the site. He requested Council schedule a special meeting for a workshop to discuss budget and design issues. Council set a special meeting for 7 p.m. Tuesday, January 28, 1997, to hold a workshop to discuss the proposed St. Croix Valley Sports Complex. 2. Possible lUU)ointment to Water Board Three applications were received for the vacancy created by the retirement of John Jewell. The appointment would be for the unexpired portion of the term ending June 30, 1999. Motion by Councilmember Bealka, seconded by Councilmember Zoller appointing Dennis Yon to the Stillwater Water Board. Motion failed. Ayes: Councilmembers Bealka and Zoller Nays: Councilmembers Cummings, Thole and Mayor Kimble r Motion by Councilmember Cummings, seconded by Councilmember Thole adopting Resolution 97-28 appointing Gary Funke to the Stillwater Water Board for a term to expire June 30,1999. Ayes: Councilmembers Cummings, Thole and Mayor Kimble Nays: Councilmember Bealka and Zoller NEW BUSINESS 1. Transfer of On-sale Liquor License & Tobacco License - JEMA Pub, Inc., dba Wildriver/Orleans Cafe Motion by Councilmember Thole, seconded by Councilmember Zoller adopting Resolution 97-29 approving license to sell tobacco products at retail to JEMA Pub, Inc. dba Wildriver/Orleans Cafe. Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble Nays: None. Motion by Councilmember Cummings, seconded by Councilmember Thole adopting Resolution 97-30 approving on-sale liquor license to JEMA Pub, Inc. dba Wildriver/Orleans Cafe. Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble (' Nays: None. 6 .' January 21, 1997 City Council Meeting No. 97-3 2. Reapportionment of Assessments - 1.1. 251 - Parcels #9033-2125 (Parcel A) #9033-2120 (Parcel B) r Motion by Councilmember Cummings, seconded by Councilmember Thole adopting Resolution 97-31 approving reapportionment of assessments for 1.1. 251 for Parcels #9033-2125 (Parcel A) #9033-2120 (Parcel B). Ayes: Councilmembers Zoller, Thole, Cummings, 8ealka and Mayor Kimble Nays: None. 3. 1996 Transfers of funds Finance Director Deblon recommended the transfer of funds from the Dutch Elm Fund to cover deficits in the following funds: Special Events, Middle River, Parks. Motion by Councilmember Thole, seconded by Councilmember Bealka approving transfer of funds from the Dutch Elm Fund to the following funds: Special Events, Middle River, Parks. All in favor. 4. Employee Assistance Program Motion by Councilmember Thole, seconded by Councilmember Zoller adopting Resolution 97-32 approving contract with Sand Creek Group, Ltd, to provide Employee Assistance Program. Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble Nays: None. f' STAFF REPORTS (continued) Councilmember Thole requested Council reconsider, based on concerns expressed by Dan Herbst during open forum, the decision to direct SEH to proceed with the northern gravity flow option for utilities to the annexation area. He suggested temporarily putting the project on hold. Motion by Councilmember Thole, seconded by Councilmember Bealka directing staff to notify SEH not to proceed with further work on the northern gravity flow option for utilities to the annexation area until further notice. All in favor. Councilmember Cummings noted the City of Stillwater Chamber of Commerce is taking reservations for "A Gathering Under the Blue Moon" Council members are to contact City Coordinator if interested in attending. Councilmember Bealka expressed concerns regarding lack of snow removal on sidewalks near the Ann Bodlovick Apartments and senior center. Council directed the City Coordinator contact the property manager and the HRA to remind them it is the abutting property owners responsibility to clear sidewalks of snow. r 7 .... . , . January 21, 1997 City Council Meeting No. 97-3 ADJOURNMENT: r Motion by Council member Thole, seconded by Councilmember Bealka to adjourn to executive session at 9 p.m. All in favor. Attest: rr; M~: /, J, M.n:] City Clerk r Resolution 97-20: Directing Payment of Bills. Resolution 97-21: Tobacco License, Gerard Busman dba Tobacco City, 2040 Market Drive. Resolution 97-22: Permanent employment of Diane Ward as secretary. Resolution 97-23: Accepting Project and authorizing final payment to Bailey Construction - 1.1. 310, 1995 Sidewalk Project. Resolution 97-24: Accepting Project and authorizing fmal payment to Tower Asphalt - 1.1. 312, 1995 Street Projects. Resolution 97-25: Commending John Jewell for 9.5 years of service as a member to the Stillwater Board of Water Commissioners. Resolution 97-26: Accepting Project and authorizing final payment to Volk Sewer and Water - 1.1. 306, Highlands Sixth Addition. Resolution 97-27: Application for MN lawful gambling premise permit, BPO Elks #179, Madcapper Saloon & Eatery. Resolution 97-28: Appointing Gary Funke to the Stillwater Water Board for a term to expire June 30, 1999. Resolution 97-29: Approving license to sell tobacco products at retail to JEMA Pub, Inc. dba Wildriver/Orleans Cafe. Resolution 97-30: Approving on-sale liquor license to JEMA Pub, Inc. dba Wildriver/Orleans Cafe. Resolution 97-31: Approving reapportionment of assessments - 1.1. 251 - Parcels #9033-2125 (Parcel A) #9033-2120 (Parcel B). Resolution 97-32: Approving contract with Sand Creek Group, Ltd, to provide Employee Assistance Program. Resolution 97-33: Accepting proposal and approving entering into contract with Egan, Field & Nowak, Inc., for predesign survey and final plat for proposed St. Croix Valley Sports Complex. (' 8