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Home My WebLink About1997-03-04 CC MIN . o CITY OF STILLWATER CITY COUNCIL MEETING NO. 97-7 March 4, 1997 r r REGULAR MEETING 7:00 P.M. The meeting was called to order by Mayor Kimble at 7:00 p.m. Present: Councilmembers Bealka, Zoller and Mayor Kimble Absent: Councilmembers Thole and Cummings Also present: City Coordinator Kriesel City Attorney Magnuson Community Development Director Russell City Engineer Eckles City Clerk Weldon Others: Press: Ed Cain, Legislative Associates, Inc. Julie Kink, The Courier Mike Marsnik, Stillwater Gazette APPROVAL OF MINUTES Motion by Councilmember Bealka, seconded by Councilmember Zoller to approve the January 14,1997, Special Meeting; February 18, 1997, Regular and Recessed Meeting; February 18, 1997, Executive Session; January 28,1997 Special Meeting. All in favor. PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1. Commending Fred Kalinofffor service on the Library Board Motion by Councilmember Zoller, seconded by Councilmember Bealka to adopt Resolution 97- 55, commending Fred Kalinoff for nine years of service on the Library Board. Ayes: Councilmembers Zoller, Bealka and Mayor Kimble Nays: None Absent: Councilmembers Cummings and Thole 2. Commending Mary Ann Sandeen for service on the Library Board 1 -- " (' (' J March 4, 1997 Stillwater Council Meeting 97-7 Motion by Councilmember Zoller, seconded by Councilmember Bealka to adopt Resolution 97- 56, commending Mary Ann Sandeen for eight years of service on the Library Board. Ayes: Councilmembers Zoller, Bealka and Mayor Kimble Nays: None Absent: Councilmembers Cummings and Thole 3. Proclamation: Volunteers of America Week, March 2-9, 1997. Mayor Kimble proclaimed March 2-9, 1997, as Volunteers of America Week in the City of Stillwater. CONSENT AGENDA. Motion by Councilmember Bealka, seconded by Councilmember Zoller to approve consent agenda. Ayes: Councilmembers Bealka, Zoller and Mayor Kimble Nays: None Absent: Councilmembers Cummings and Thole 1. Directing Payment of Bills. (Resolution 97-54) 2. Purchase of six mobile video recording systems. 3. Contractors License: Gabler Bros. Painting (renewal); Donahue Roofing, Inc.(renewal); Brite Image, Sign erection (new). 4. Upgrade of computer - Administration. 5. Approving employment of Shawn Sanders as civil engineer. (Resolution 97-57) STAFF REPORTS Community Development Director Russell presented update on continuing discussions with owners of Valley Preschool, neighbors of the school, and police regarding parking issues. He will be returning with report at a later meeting. No action necessary. Ed Cain, Legislative Associates, Inc., updated Council on the status of the proposed Interstate Bridge. No action necessary. 2 ~ r".. (". (" March 4, 1997 Stillwater Council Meeting 97-7 OPEN FORUM Paul Dahlen, 501 W. Laurel, presented petition of over 100 signature from neighborhood residents requesting snowmobiles be banned on city streets. Sandra Hudson, corner of Mulberry and Everett, expressed support for the ban of snowmobiles, explaining her children playing in their yard have almost been hit by snowmobiles cutting across the comer lot. Motion by Councilmember Bealka, seconded by Zoller, directing letter and petition requesting a ban on snowmobiles on city streets be directed to City Attorney and Police Chief for review and recommendation to Council. All in favor. Karl Ranum, representing Wolf Marine, requested to be heard regarding the Hazel Street Ravine Drainage Project. His comments were heard during Item 3, Unfinished Business: Financing storm water projects. UNFINISHED BUSINESS . 1. Annexation area deposit and financing (continued from February 18 meeting) City Coordinator Kriesel presented update on discussions with staff and developers. Homer Tompkins, CPDC, offered a deposit of$50,000 for the feasibility study for utilities in the annexation area to allow the study to progress in a timely manner. Motion by Councilmember Bealka, seconded by Councilmember Zoller approving Long Lake, Phase 1 and AUAR studies, subject to receiving deposits and signed agreements from affected parties based on cost allocation concept presented by staff. All in favor. 2. Status report on AUAR City Engineer Eckles presented status report on the Alternative Urban Areawide Review (AUAR) for the annexation area. Bob Schunicht, Sherry Buss, and Tony Demars of Bonestroo Rosene Anderlik & Associates (BRA) presented an updated cost estimate and project update. The revised estimate is $98,850; the original proposal estimated $65,000 to $75,000. BRA has also requested the proposed start of the AUAR be changed to April I, 1997. 3 o r (' March 4, 1997 Stillwater Council Meeting 97-7 Motion by Councilmember Zoller, seconded by Councilmember Bealka adopting Resolution 97- 58 approving revised work plan and cost estimate for Stil1water Alternative Urban Areawide Review (AUAR) for the annexation area, subject to all stipulations and conditions of original contract with Bonestroo Rosene Anderlik & Associates. Ayes: Councilmembers Zoller, Bealka and Mayor Kimble Nays: None Absent: Councilmembers Thole and Cummings Mayor recessed the meeting at 8:30 p.m. and reconvened at 8:45 p.m. 3. Report: Financing storm water projects City Engineer Eckles presented update and funding options for the following three storm water improvement projects proposed for 1997 construction: I) Lily Lake Pump Station and Treatment Options, 2) Fourth Street Ravine Project, and 3) Oak Glen Pond Outlet Project. Council directed staff to prepare amendments to the Fourth Street Ravine and Oak Glen Pond Feasibility Reports to include language regarding assessments. Motion by Councilmember Zoller, seconded by Councilmember Bealka adopting Resolution 97- 59, receiving amended report and ordering public hearing for Fourth Street Ravine Project (Job No. 9606-1) for April 15, 1997. Ayes: Councilmembers Zoller, Bealka and Mayor Kimble Nays: None Absent: Councilmembers Cummings and Thole Motion by Councilmember Zoller, seconded by Councilmember Bealka adopting Resolution 97- 60, receiving amended report and ordering public hearing for Oak Glen Pond Project (Job No. 9623) for April 15, 1997. Ayes: Councilmembers Zoller, Bealka and Mayor Kimble Nays: None Absent: Councilmembers Cummings and Thole Karl Ranum, representing Wolf Marine, requested the feasibility study for the Hazel Street Ravine Drainage Project (Job No. 9610) be revised to include remediation of erosion and 4 " , r' (' March 4, 1997 Stillwater Council Meeting 97-7 accumulation of silt at the mouth of Brown's Creek and at Wolf Marine; commence the project in 1997; and direct the engineer to implement interim repairs and installations while long term solutions are being prepared. Council directed City Engineer Eckles to investigate the issues of concern to Mr. Ranum and report back to Council with recommendations and funding options. Mayor recessed the meeting at 9:25 p.m. and reconvened at 9:35 p.m. Mayor took the following items out of order. NEW BUSINESS I. Final Plat approval for Interlachen Hills Fourth Addition, located east and north of the east end ofInterlachen Drive in the RA Single Family Residential District. Trailhead Development Applicant. SOO/97-1 (Resolution) Community Development Director Russell reported the final plan is consistent with the approved preliminary plat and meets the conditions of approval. Motion by Councilmember Zoller, seconded by Councilmember Bealka adopting Resolution 97- 62, approving Final Plat approval for Interlachen Hills Fourth Addition. Ayes: Councilmembers Zoller, Bealka and Mayor Kimble Nays: None Absent: Councilmembers Cummings and Thole 2. Request to increase lease payments for Desch parking lot. Community Development Director Russell presented request from Mark Desch for an increase in monthly payments for the lease of 80 parking spaces due to increased maintenance costs. According to the parking agreement with Mr. Desch, the City is to pay 30 percent of maintenance costs. Motion by Councilmember Zoller, seconded by Mayor Kimble adopting Resolution 97-61, approving adjustment to lease rate for public use of Desch Parking Lot to $979.65 per month. 5 r r (\ March 4, 1997 Stillwater Council Meeting 97-7 Ayes: Councilmembers Zoller, Bealka and Mayor Kimble Nays: None Absent: Councilmembers Cummings and Thole UNFINISHED BUSINESS (continued) 4. Colonial Craft Site Grading Expenses City Attorney Magnuson presented request from Colonial Craft to use the regional ponding work being done on the site for soil exchange of good soil for some poor soil in the footprint area of their proposed building. Motion by Councilmember Bealka, seconded by Councilmember Zoller directing staff to continue working with Colonial Craft regarding site grading. All in favor. 5. Update: Sports/Community Center Community Development Director Russell presented update on the proposed St. Croix Sports/Community Center. He stated the City should have additional information within the month regarding National Guard interest and ability to proceed with a coordinated training and community facility. No action necessary. NEW BUSINESS (continued) 2. Accepting proposal to complete subsurface investigation - Pioneer Park City Engineer Eckles reported the following two quotations were received for subsurface soil testing required for the design of the new Pioneer Park Retaining Wall: 1) American Engineering and Testing, Inc., $1500; and 2) Maxim Technologies, $1750. Motion by Councilmember Bealka, seconded by Councilmember Zoller adopting Resolution 97- 63, accepting proposal and approving contract with American Engineering and Testing, Inc. (AET) for completion of subsurface soil testing for Pioneer Park retaining wall at a cost of $1500. Ayes: Nays: Absent: Councilmembers Zoller, Bealka and Mayor Kimble None Councilmembers Cummings and Thole 6 ('. (' r March 4, 1997 Stillwater Council Meeting 97-7 3. Final Plat approval for Territorial Prison site Community Development Director Russell reported the final plan is consistent with the approved preliminary plat and is now in proper form for recording. Motion by Councilmember Zoller, seconded by Councilmember Bealka adopting Resolution 97- 64, approving Final Plat approval for Territorial Prison site. Ayes: Councilmembers Zoller, Bea1ka and Mayor Kimble Nays: None Absent: Councilmembers Cummings and Thole 4. Approving 1997 Memorandum of Agreement for Drop Off Center Recycling Grant Distribution City Coordinator Kriesel presented the agreement with Washington County for County coordination of the joint drop-off recycling program for the Cities of Bayport, Oak Park Heights and Stillwater. Motion by Councilmember Bealka, seconded by Councilmember Zoller adopting Resolution 97- 65, approving 1997 Memorandum of Agreement for Drop Off Center Recycling Grant Distribution. Ayes: Councilmembers Zoller, Bealka and Mayor Kimble Nays: None Absent: Councilmembers Cummings and Thole 5. Designating extension of Curve Crest as MSA street City Engineer Eckles explained that as part of the annexation process, the City has a conceptual plan for an extension of Curve Crest from Co. Rd. 5 to Co. Rd. 15. He recommended Council designate it as an MSA street to allow the City to collect MSA money in 1997. Motion by Councilmember Zoller, seconded by Councilmember Bealka, directing staff to make request to Mn/DOT, Department of State Aid, to approve designation of Curve Crest extended westward to Co. Rd. 15 as an MSA street. All in favor. 7 (' r' (\ March 4, 1997 Stillwater Council Meeting 97-7 6. Approving Joint Powers Agreement with Town of May for maintenance offire hydrant. City Coordinator Kriesel presented a revised contract for the maintenance of the fire hydrant that was installed in the Town in cooperation with the City fire department. Motion by Councilmember Bealka, seconded by Councilmember Zoller adopting Resolution 97- 66, approving Joint Powers Agreement with Town of May for fire hydrant maintenance. Ayes: Nays: Absent: Councilmembers Zoller, Bealka and Mayor Kimble None Councilmembers Cummings and Thole STAFF REPORTS (continued) City Coordinator Kriesel requested Council reschedule the workshop with the Downtown Parking Commission. Motion by Councilmember Zoller, seconded by Councilmember Bealka rescheduling workshop with Downtown Parking Commission for 4:30 p.m., March 18, 1997. All in favor. ADJ01JRNMENT Motion by Councilmember Bealka, seconded by Councilmember Zoller to adjourn at 10.10 p.m. All in favor. ~~~ Attest: -'4.A41 '. (, )~ J +"'-_ City Clerk 8 . (\ (', (' March 4, 1997 Stillwater Council Meeting 97-7 Resolution 97-54: Directing Payment of Bills. Resolution 97-55: Commending Fred Kalinofffor service on the Library Board. Resolution 97-56: Commending Mary Ann Sandeen for service on the Library Board. Resolution 97-57: Approving employment of Shawn Sanders as civil engineer. Resolution 97-58: Approving revised work plan and cost estimate for Stillwater Alternative Urban Areawide Review (AUAR) for the annexation area, subject to all stipulations and conditions of original contract with Bonestroo Rosene Anderlik & Associates. Resolution 97-59: Receiving amended report and ordering public hearing for Fourth Street Ravine Project (Job No. 9606-1) for April 15, 1997. Resolution 97-60: Receiving amended report and ordering public hearing for Oak Glen Pond Project (Job No. 9623) for April 15, 1997. Resolution 97-61: Approving adjustment to lease rate for public use of Desch Parking Lot to $979.65 per month. Resolution 97-62: Approving Final Plat approval for Interlachen Hills Fourth Addition. Resolution 97-63: Accepting proposal and approving contract with American Engineering and Testing, Inc. (AET) for completion of subsurface soil testing for Pioneer Park retaining wall at a cost of $1500. Resolution 97-64: Approving Final Plat approval for Territorial Prison site. Resolution 97-65: Approving 1997 Memorandum of Agreement for Drop Off Center Recycling Grant Distribution. Resolution 97-66: Approving Joint Powers Agreement with Town of May for fire hydrant maintenance. 9