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HomeMy WebLinkAbout1997-03-18 CC MIN . r (' c CITY OF STILLWATER CITY COUNCIL MEETING NO. 97-8 MARCH 18, 1997 SPECIAL MEETING 4:30 P.M. The meeting was called to order by Mayor Kimble at 4:30 p.m. Present: Councilmembers Bealka, Cummings, Thole, Zoller, and Mayor Kimble Also Present: City Coordinator Kriesel City Attorney Magnuson Finance Director Deblon City Engineer Eckles Community Development Director Russell City Clerk Weldon Press: Julie Kink, The Courier Mike Marsnik, Stillwater Gazette I. Update on Hotel Prison Development. Community Development Director Russell presented status update on the development of the Stillwater Radisson Hotel & Suites at the territorial prison site. He reported the City had just today received approval from Mn/Dot for the land swap by which Mn/Dot will release the highway easement over the site. He also provided Council with a letter from John Lang requested a 60-day extension of the closing date of March 31, 1997, stating the loan application process could not proceed until Mn/Dot and the City had reached an agreement regarding the easement. Motion by Councilmember Zoller, seconded by Councilmember Thole, approving 60-day extension of the March 31, 1997, closing date for sale of old territorial prison site for hotel development. Ayes: Councilmember Cummings, Thole, Zoller, Mayor Kimble Nays: Councilmember Bealka 2. WorkshQp: Downtown Parkinlll Commission Karl Ranum presented results of the downtown parking survey (conducted during the summer of 1996) and the Downtown Parking Improvement Program proposed by the Downtown Parking Commission. He requested Council adopt the Downtown Parking Improvement Program and fIrst year (1997) implementation. Also present were Parking Commission members Kevin 1 (" o r Stillwater City Council Minutes 97-8 March 18, 1997 LaCasse, Richard Chilson, James Laskin, Connie Adams, Dave Swanson, and Parking Enforcement Officer Pasket. Motion by Councilmember Thole, seconded by Councilmember Cummings approving Downtown Parking Improvement Program and directing staff and Downtown Parking Commission (DTPC) to submit proposal for Council review and approval to establish a pay parking program for the South Main and River lots for 1997 parking season and directing DTPC to obtain additional information on cost, method of construction and method of payment for construction ofUBC lot for 1997 parking season. All in favor. 3. St. Croix Vallev Hockey Association - ReQllest for lonll-term lease ofLilv LRIc" Arena. Tom McGJinch, representing the St. Croix Valley Hockey Association (SCVHA), presented request for a long-term lease of Lily Lake Arena by the SCVHA. Also present were SCVHA members Mike Polehna and Troy Pearson. Motion by Councilmember Thole, seconded by Councilmember Cummings directing staff to work with St. Croix Valley Hockey Association regarding request for long-term lease of Lily Lake Arena and report back to Council. Ayes: Nays: Absent: Councilmembers Thole, Cummings, Zoller, Mayor Kimble None Councilmember Bealka Motion by Councilmember Thole, seconded by Councilmember Cummings to recess at 6 p.m. ~ Attest: IY(f!rI fA ~ (1 )~ Mr~ 2 r r (' \ Stillwater City Council Minutes 97-8 March 18, 1997 CITY OF STILLWATER CITY COUNCIL MEETING NO. 97-8 MARCH 18, 1997 REGULAR MEETING 7:00P.M. The meeting was called to order by Mayor Kimble at 7:00 p.m. Present: Councilmembers Bealka, Cummings, Thole, Zoller, and Mayor Kimble Also Present: City Coordinator Kriesel Finance Director Deblon City Attorney Magnuson Police Chief Beberg City Engineer Eckles Community Development Director Russell City Clerk Weldon Press: Julie Kink, The Courier Mike Marsnik, Stillwater Gazette APPROVAL OF MINUTES Motion by Councilmember Zoller, seconded by Councilmember Bealka to approve the March 4, 1997, Regular Meeting minutes. All in favor. PETITIONS. INDIVIDUALS. DELEOA TIONS & COMMENDATIONS 1. River Town Restoration. lnc to discuss matters on Historic Lift Bridie Amy Scott, President of River Town Restoration, Inc., and Brent Banchy presented letter to Council requesting the City demand a hearing within the applicable 30-day period running from February 25,1997, on Minnesota DNR permit #96-6165 for construction of the new St. Croix crossing. R TR expressed concern that the permit included the condition the Stillwater Lift Bridge be removed within 10 years of completion of the new crossing. Councilmember Zoller stated the language had been amended to require review of the lift bridge as an historic structure. City Attorney Magnuson also stated the lift bridge would fall under historical guidelines and linking the two issues by requesting a public hearing would not be prudent. Council discussion followed. 3 " r (' , Stillwater City Council Minutes 97-8 March 18, 1997 Motion by Councilmember Thole, seconded by Councilmember Cummings directing staff to file request for public hearing on Minnesota DNR permit #96-6165 for construction of the St. Croix interstate bridge. Ayes: Councilmembers Cummings, Thole and Mayor Kimble Nays: Councilmembers Zoller, Bealka CONSENT AGENDA Motion by Councilmember Thole, seconded by Councilmember Zoller approving consent agenda. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller, Mayor Kimble Nays: None I. Resolution No. 97-67: Directing Payment of Bills 2. Accepting Annual Financial Report - Water Board 3. Request to purchase Infield Grooming machine - Parks Dept. 4. Resolution No. 97-68: Approval of Proposal Request No. 26 and Change Order 5. Contractor License - Stiglich Construction, lnc.(new); Bill Jackson Construction (new); Kraus-Anderson Construction Company (renewal) 6. Resolution 97-69: Employment of John D. Zizzo as full-time police officer 7. Resolution 97-70: Employment of John E. Engle as part-time police officer 8. Hang banner August 25-Sept. 8, 1997 - St. Mary's Wild Rice Festival STAFF REPORTS Community Development Director Russell reported that, per direction of Council, all downtown businesses and property owners will receive notice that all "sandwich boards" must be removed from downtown by April I, 1997, and the sign ordinance will be enforced after that time. City Engineer Eckles presented update on potential spring flooding and requested authorization to make necessary preparations for flood control. Council directed City Engineer Eckles prepare for building of dikes if necessary and follow procedures currently under way. They also directed City labor costs related to flood control be recorded. City Coordinator Kriesel reported a meeting will be held with Downtown businesspeople at 7 p.m. on March 31 at the Margaret Rivers Room of the Library to discuss flood preparation. 4 (". r ("- , Stillwater City Council Minutes 97-8 March 18, 1997 Motion by Councilmember Cummings, seconded by Councilmember Zoller directing City Engineer to make necessary preparations for flood control. All in favor. PUBLIC HEARINGS 1. 1997 Street Improvements Job. No. 9716. This is the day and time for the public hearing to consider the making of street, sidewalk, water, storm and sanitary sewer improvements to South 2nd Street between Willard and Orleans, Marsh, Burlington, and Hancock Streets, all between Third and First Streets, pursuant to Minnesota Statutes, Section 429.011 to 429.111. Notice of the hearing was placed in the Stillwater Gazette on February 28 and March 12, 1997, and notices mailed to affected property owners. City Engineer Eckles summarized the proposed project and answered general questions regarding the phasing of the project and the assessment formula. The Mayor opened the public hearing. Jim Almendinger, 1018 S. First St, Hancock Condominiums, asked how assessments would be calculated for a multiple unit building. Eckles stated the formula had not yet been determined. He offered to discuss it with Mr. Almendinger during a break in the meeting. Kim Barnhardt, 1103 S. 2nd St., asked if residents replacing watermain from street to their houses must hire own contractor. Eckles explained it was not mandatory for residents to replace watermain, but if they chose to do so, would need to use own contractor. He also suggested residents having problems with sanitary sewer line to their houses might want to consider having it replaced at the same time. Ken Carlson, 117 E. Burlington, asked if street could be made narrower so boulevard could be larger, or parking on one side only to allow for wider boulevard. Eckles reported the state regulates the width of the street. Corey Mohan, 1112 S. 2nd St., requested 2nd St. be retained at same width to preserve the trees and install signage for parking on one side only. Pete Strong, 1218 S. 2nd, expressed support for the project. He also requested 2nd Street not be widened because the narrower street promoted a neighborhood feeling. Jeanette Nelson, 822 S. 2nd St., also supported the project but did not want a new sidewalk as stated in her letter. 5 r (' r\ Stillwater City Council Minutes 97-8 March 18, 1997 Dave Stepan, 915 S. 2nd St., questioned the width of streets and depth of sewer and water lines. He also preferred concrete aprons. Lori Bieging, 905 S. 2nd Street, preferred narrower streets because of the safety of wider boulevards, even though parking becomes a problem in the winter. She also requested information on the width of sidewalks. Eckles stated the standard width is 5 feet. Katie Cartony, 1302 S. 1st Street, asked if there would be any blasting. Eckles stated there was the possibility blasting would be necessary. Arlys Melheim, 201 Burlington, also supported retaining the current width of 2nd Street. John McLean, 1219 S. 2nd Street, also supported the project and retaining the current narrow width and trees. Councilmember Thole stated it appeared retaining a narrow street was the request of most appearing at the meeting and several residents had suggested parking on one side only. He asked the residents if they had a preference of which side of the street should be signed as no parking and the residents indicated either side was acceptable. Mark Brown, 1103 S. 3rd Street, stated retaining a narrow width promoted neighborhood feeling and therefore increased property value. Adam Nelson, 205 E. Marsh, asked if the City had a preventive maintenance plan. Eckles stated the City has a pavement management program in place and streets are seal coated according to the plan (approximately every 8 years) Louis Hoffman, 1226 1st St. S., asked if utility lines could be buried. Eckles reported NSP will not bury existing lines at NSP cost. However, the City can require NSP bury lines on new area installations. Hoffman also asked if any paver bricks found under the road would be salvaged. He also expressed support for the project and thanks for the time and effort put into the project. Mark Willis, 807 S. 2nd Street, also supported a narrower street and requested corrections be made to prevent water from flooding his yard after storms. Eckles stated storm sewer would be reconfigured in that area. Mayor closed the public hearing. Council directed streets be maintained at the current width wherever possible, while maintaining safety standards. 6 (" (' (' " Stillwater City Council Minutes 97-8 March 18, 1997 Motion by Councilmember Thole, seconded by Councilmember Bealka adopting Resolution No. 97-72, Ordering improvement and preparation of plans and specifications for 1997 Street Improvements, Job. No. 9716. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller, Mayor Kimble Nays: None Mayor Kimble recessed the meeting at 9:05 p.m. and reconvened at 9:20 p.m. UNFINISHED BUSINESS I. Amendin~ budiets for tax increment financini Districts Nos. 1-6. Finance Director Deblon explained this amendment would be a formality for reallocating expenditures to reflect Council action, with an effective date of December 31, 1996. Motion by Councilmember Thole, seconded by Councilmember Bealka, adopting Resolution 97-73. Amending the Budgets for Tax Increment Financing Districts Nos. 1 through 6, Development District No. 1 for the year ended December 31, 1996. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller, Mayor Kimble Nays: None 2. Approval of Aifeement for Expansion Area Studies. City Coordinator Kriesel presented a proposed cost sharing agreement for studies necessary to proceed with the development of the newly annexed lands. This agreement was the result of meetings with developers and staff; it provides for cost sharing based on developable area and the City paying costs that benefit lands other than that of the Phase I developers. The City share will be passed on to other developers in the future. Motion by Councilmember Thole, seconded by Councilmember Cummings adopting Resolution 97 -74, Approving cost sharing agreement for studies related to development of newly annexed areas. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller, Mayor Kimble Nays: None 3. Conservation Easement (Stillwater Dental Associates) City Attorney Magnuson reported this conservation easement was negotiated as part of the 7 (". (' ("". , Stillwater City Council Minutes 97-8 March 18, 1997 development review for the Stillwater Dental Lab and must be approved by the City before it is filed with the County Recorder. City Attorney Magnuson presented a brief overview of the concept of conservation easements, and will prepare a more complete report for Council on the benefits to landholders to have conservation easements to protect property. Motion by Councilmember Thole, seconded by Councilmember Bealka adopting Resolution 97- 75, Approving Conservation Easement between Stillwater Dental Associates, LLC. and City of Stillwater. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller, Mayor Kimble Nays: None NEW BUSINESS 1. Renewal of Dock Permit for St. Croix Boat & Packet Conwany Councilmember Kriesel reported the Stillwater Port Authority Commission met March 12, 1997, and recommended the renewal of the dock permit at a fee of $1 000 per vessel/structure, for a total of $6000. Council directed a public walk-on in No. lObe added to comply with state regulations. Motion by Councilmember Thole, seconded by Councilmember Cummings adopting Resolution 97-76, Approving renewal of Dock Permit for St. Croix Boat & Packet Company for the period Jan I, 1997 through December 31, 1997. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller, Mayor Kimble Nays: None 2. Interim Waterfront Usa~e Policy Motion by Councilmember Bealka, seconded by Councilmember Thole adopting Resolution 97- 77, Adopting interim waterfront usage policy for 1997. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller, Mayor Kimble Nays: None 8 r " \ c Stillwater City Council Minutes 97-8 March 18, 1997 3. Mn/DOT PlIr"ha~e oflancl (Hi~wav 36/County Road 5 lll\provements) City Engineer Eckles reported Mn/DOT needs the City to participate in the cost of storm sewer and curb and gutter improvements along the frontage road (city cost $7,277); also, the State needs to acquire easements from city property bordering the project. Motion by Councilmember Thole, seconded by Councilmember Zoller adopting Resolution 97- 78, Authorizing execution of Mn/DOT easement agreements and approving cost sharing for construction of certain improvements on Co. Rd. 5, TH 36 overpass reconstruction project. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller, Mayor Kimble Nays: None 4. Oak Glen DeJinQJlencies and Deficiencies Finance Director Deblon and City Attorney Magnuson reported a distribution from the bankruptcy proceedings ofO. Walter Johnson related to o. Walter Johnson's guaranty of the Oak Glen Development Co. had been received. This distribution was a result of the City's claim for the estimated deficiency related to special assessments for Oak Glen. Magnuson explained there are several others that made personal guarantees for the proj ect, and since the City's claim was upheld and paid in the bankruptcy court, the Council should consider pursuing the other developers that made guarantees to reduce the need for a future tax levy. Motion by Councilmember Cummings, seconded by Councilmember Thole directing City Attorney pursue guarantors of Oak Glen Development Co. All in favor. 5. StaffReQJlest. Plannini/Enllineerini/Buildinfi - Plain Pl\per Fax Machine Motion by Councilmember Bealka, seconded by Councilmember Thole authorizing purchase of plain paper fax machine. All in favor. 6. Staff ReQuest. PlanniDll/Buildin~ - Lasetiet Printer Motion by Councilmember Bealka, seconded by Councilmember Thole authorizing purchase of Laserjet Printer. All in favor. 7. Approval for On-Site S~tic Sy~tem - 500 W. PQplar Street. Motion by Councilmember Thole, seconded by Councilmember Cummings approving On-Site Septic System at 500 W. Poplar Street, contingent upon receipt of signed protest waiver for paying costs offuture sewer service extension to area. All in favor. 9 o (". c Stillwater City Council Minutes 97-8 March 18, 1997 COMMUNICA TIONS/REOUESTS I. Motorcvcle Parade Permit for July 12. 1997 City Coordinator Kriesel reported a request had been made to have a motorcycle parade through the City on July 12, 1997, at 9:30 p.m. Captain Bell has reviewed and approved the route. Motion by Councilmember Bealka, seconded by Councilmember Thole approving Minnesota Wings motorcycle light parade July 12, 1997. All in favor. 2. Sports Complex Fundraisinli - March Activity Schedule (Compass) Council received a memo from Robert Ballintine on next month's activity schedule for consultant services for sports facility fundraising. Council took no action. 3. Thom"~ C. Pc:pin - Request for fundinli Council received a request from Thomas Pepin requesting funds for an Eagle Scout Service Project to place bat houses on DNR Trails. Because the trails were outside the City of Stillwater, Council took no action. 4. St. Croix River Crossinli For information only, Council received a copy of a resolution before the Minnesota Legislature regarding funding and mediation for the St. Croix River crossing. COUNCIL REOUEST ITEMS Councilmember Bealka reported some of the Lily Lake residents had expressed dissatisfaction with the progress of the water quality project. He requested the City bond for improvements in 1997 and pay with storm water utility fund. Mayor Kimble stated that projects have been prioritized for funding according to available funds. No action taken. Motion by Councilmember Thole, seconded by Bealka to recess at 10:05 p.m. to Executive Session to discuss Junker Landfill. All in favor. Mayor Kimble reconvened the regular meeting at 10:35 p.m. 10 o 0- \. {' Stillwater City Council Minutes 97-8 March 18, 1997 Motion by Councilmember Thole, seconded by Councilmember Bealka adopting Resolution 97- 71, Approving settlement of Junker Landfill litigation. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller, Mayor Kimble Nays: None ADJOURNMENT Motion by Councilmember Thole, seconded by Councilmember Bealka to adjourn at 10:40 p.m. All in favor. ~ Attest: Resolution No. 97-67: Directing Payment of Bills (Resolution No. 97-(7) Resolution No. 97-68: Approval of Proposal Request No. 26 and Change Order Resolution 97-69: Employment of John D. Zizzo as full-time police officer Resolution 97-70: Employment of John E. Engle as part-time police officer Resolution No. 97-71, Approving Settlement of the Junker Landfill Resolution No. 97-72, Ordering improvement and preparation of plans and specifications for 1997 Street Improvements, Job. No. 9716. Resolution 97-73. Amending the Budgets for Tax Increment Financing Districts Nos. 1 through 6, Development District No.1 for the year ended December 31, 1996. Resolution 97 -74, Approving cost sharing agreement for studies related to development of newly annexed areas. Resolution 97-75, Approving Conservation Easement between Stillwater Dental Associates, LLC. and City of Stillwater. Resolution 97-76, Approving renewal of Dock Permit for St. Croix Boat & Packet Company for the period Jan I, 1997 through December 31, 1997. Resolution 97-77, Adopting interim waterfront usage policy for 1997. Resolution 97-78, Authorizing exe.cution ofMn/DOT easement agreements and approving cost sharing for construction of certain improvements on Co. Rd. 5, TH 36 overpass reconstruction project. 11 I ..J