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HomeMy WebLinkAbout1997-04-15 CC MIN ~ {' r (' ,. . . CITY OF STILLWATER CITY COUNCIL MEETING NO. 97-10 April 15, 1997 SPECIAL MEETING 4:30 P.M. The meeting was called to order by Vice Mayor Thole at 4:30 p.m. Present: Councilmembers Bealka, Thole and Zoller Absent: Mayor Kimble (arrived 5:10 p.m.) and Councilmember Cummings (arrived 4:55 p.m.) , Also Present: City Coordinator Kriesel City Attorney Magnuson Finance Director Deblon City Engineer Eckles Fire Chief Ness Police ChiefBeberg Parks Director Thomsen Community Development Director Russell Building Inspector Zepper Public Works Director Junker Consulting Engineer Hahn City Clerk Weldon Press: Julie Kink, The Courier Mike Marsnik, Stillwater Gazette 1. Workshop: Five Year ClP (including discussion of refurbishing Pumper No. 6107) City Coordinator Kriesel presented an overview of the proposed five-year operation capital improvement program. Mr. Kriesel explained that the five-year ClP contained two parts - an operations budget and a potential projects budget. Only the operations budget was being presented for Council adoption at this time. Council confirmed the ClP was only a planning tool and final approval of individual items would still be necessary, as in past policy. Motion by Councilmember Thole, seconded by Councilmember Bealka to adopt Resolution No. 97-92 adopting the 5-year annual operations ClP. I '. . !' r (" City Council Meeting No. 97-10 April 15, 1997 Ayes: Councilmembers Zoller, Bealka, Thole and Mayor Kimble Nays: None The request for the purchase of a new pumper and various financing options were discussed. Council expressed concern regarding available funding. Motion by Councilmember Thole, seconded by Councilmember Cummings approving the purchase of a pumper truck for the fire department. 2-3 (Bealka, Cummings, Zoller nay) Motion defeated. 2. Other Business City Attorney Magnuson presented Council with an addendum to the Compass Development Services clarifying contact terms by adding after the sentence" A $10,000 down payment is due at execution of this contract" the following: "The down payment (original retainer) will be deducted from the final billing". Motion by Councilmember Thole, seconded by Councilmernber BeaJka to approve Resolution No. 97-93 approving addendum to contract with Compass Development Services, clarifying contract terms. Ayes: Councilmembers Cummings, Zoller, Bealka, Thole and Mayor Kimble Nays: None City Administrator Kriesel requested Council approve the purchase of a 4 door utility vehicle for Public Works at an estimated cost of $25,000. He explained that a used vehicle at the approximate cost of $15,000 had been requested due to budgetary constraints, but he felt a used vehicle would be substandard. Motion by Councilmember Bealka, seconded by Councilmember Zoller approving the purchase of a 4 door utility vehicle for Public Works at an estimated cost of $25,000. All in favor. City Administrator Kriesel also reported the Stillwater Area Chamber of Commerce All- Cities Banquet will be held April 29 at the Grand Banquet Hall. Wisconsin Governor Thompson and Minnesota Governor Carlson are the keynote speakers. 2 .. . (' {' (' City Council Meeting No. 97-10 April 15, 1997 Motion by Councilmember Cummings, seconded by Councilmember Thole directing City Coordinator to reserve sponsor tables at the StiUwater Area Chamber AU-Cities Banquet. All in favor. City Administrator Kriesel reported a request has been received from John Roettger for a workshop to discuss the proposed development of the old UBC and 2nd/Olive sites. Motion by Councilmember Bealka, seconded by Councilmember ZoUer setting a workshop for April 29 at 4:00 p.m. with John Roettger to discuss proposed development of the old UBC and 2nd/Olive sites. AU in favor. Councilmember Thole reported Bruce and Connie Shalles had requested reconsideration of the reduction of assessments on PID 9028-2320. Motion by Councilmember Cummings, seconded by Councilmember Bealka, directing Finance Director to work with Bruce and Connie Shalles regarding request for reconsideration of reduction of assessments on PID 9028-2320. All in favor. Motion by Councilmember Cummings, seconded by Councilmember Thole to recess at 6: I 0 p.m. All in favor. Attest: 11'11 J~ '. 1-tJ, J~-",-- City Clerk 3 (' (". ("". City Council Meeting No. 97-10 April 15, 1997 CITY OF STILLWATER CITY COUNCIL MEETING NO. 97-10 April 15, 1997 REGULAR MEETING 7:00 P.M. The meeting was called to order by Mayor Kimble at 7:00 p.m. Present: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Also Present: City Coordinator Kriesel City Attorney Magnuson City Engineer Eckles Community Development Director Russell Police Chief Beberg Consulting Engineer D. Moore City Clerk Weldon Press: Julie Kink, The Courier Mike Marsnik, Stillwater Gazette APPROVAL OF MINUTES - Motion by Councilmember Bealka, seconded by Councilmember Cummings to approve the minutes of April 1, 1997, Regular and Recessed Meetings. All in favor. PETITIONS. INDIVIDUALS. DEI.EGATIONS & COMMENDATIONS Mayor expressed thanks to community members and staff for the extraordinary efforts and assistance in the building of the dike and flood control. CONSENT AGENDA. Motion by Councilmember Thole, seconded by Councilmember Bealka approving consent agenda. Ayes: Councilmembers Zoller, Bealka, Thole and Mayor Kimble Nays: None 4 (\ (' (' City Council Meeting No. 97-10 April 15, 1997 1. Resolution No. 97-87: Directing Payment of Bills. 2. Purchase of camera equipment - Police Dept. 3. Contractors Licenses: Adolfson & Peterson, Mpls.; Gen. Contractor (New); Custom Drywall, North St. Paul (New); Belair Excavating, New Brighton (New) 4. Purchase of computer program Arch View upgrade - Planning Dept. 5. Resolution No. 97-88: Approving grant application for 4th Street Ravine Project 6. Upgrade power panels for ballfields and tennis courts at Lily Lake 7. Purchase of truck - Parks Dept. 8. Resolution 97-89: Proposal Requests Nos. 27, 28, and 30 - City Hall Project 9. Resolution 97-90:Amended AFSCME salary and longevity schedule for Civil Engineer 10. Utility Bill adjustments 11. Resolution 97-91 :Extending Fire Protection Contracts STAFF REPORTS 1. Police Chief Beberg explained the requested authorization to purchase a 35mm camera and related equipment for an approximate cost of$I,370. He reported this was the best price of three quotes and funds would come from the drug forfeiture account. Action taken on consent agenda. 2. Community Dev. Director Russell reported good progress is being made on the AUAR and a final report is expected to be completed shortly. 3. City Engineer Eckles updated Council on flood control activities. 4. City Clerk Weldon reminded Council the Board of Review will be held Wednesday, April 16, from 4-6 p.m. at the Stillwater Library. PUBLIC HEARINGS 1. Job. No. 9623, Oak Glen Addition to Stillwater Detention Pond No.3 Storm Outlet. This is the day and time for the public hearing to consider storm sewer improvements for the Oak Glen Addition to Stillwater Detention Pond No.3 Emergency High Water Overflow, pursuant to Minnesota Statutes, Section 429.0 II to 429.111., within the following described boundary: the north boundary is Browns Creek; the east boundary is a line 1000 feet east of County Rd 5; the south boundary is West Sycamore Street and Amundson Drive; the west boundary is a line 500 feet west of Amundson Lane and Johnson Drive. Notice of the hearing was placed in 5 ,. I' . r (" f". City Council Meeting No. 97-10 April 15, 1997 the Stillwater Gazette on April 2, 1997 and April II , 1997, and notices mailed to affected property owners. Consulting Engineer Moore presented an overview of the technical aspects of the project; City Engineer Eckles presented the financial aspects. The Mayor opened the public hearing. 1. Burton Dvergsdal, 1001 N. Everett St. Comments were intended for 4th and Elm Street Ravine public hearing and he reserved his comments until that time. 2. Tom Thiets, 1701 Johnson Drive, stated the problem is between the builder and the property owner; the neighbors should not be responsible for paying to correct a problem originated by the builder. He also stated Oak Glen's eighth fairway contributes to the problem. 3. Peter Beyers, 1615 Johnson Drive (owner of the lot that floods) explained he received a permit and the builder said his plan was buildable for the lot. He also felt it was a neighborhood issue because the drainage came from all their homes. 4. Don Schoff, 212 W. Maple St., felt the developer should have been forced to build an outlet at the time of development. 5. Bud Lanning, 1725 Johnson Drive, stated his lots adjoins the pond and, even after heavy rains, the pond had never overflowed; the only problem was on the Beyers property. 6. Michele Bachmann, 1801 Johnson Court Drive, stated the installation of proper storm sewers was the responsibility of the developer; the property owners paid their share when they purchased the lot. She suggested the City attempt to charge the Johnson estate for the storm sewer improvements that the property owners had expected as part of their purchase. Magnuson explained the City had already pursued the option without success. 7. Dick Edstrom, Stillwater Country Club, stated the Stillwater Country Club did not contribute to the runoff problem. 8. Roger Schinstine, 1605 Johnson Drive, suggested the City purchase the tax forfeit parcels on Johnson Drive, sell them, and use the profit to pay for the storm sewer improvements. 6 (\ o , '" City Council Meeting No. 97-10 April 15, 1997 City Coordinator Kriesel explained it would not be legal for the City to resell the property; it must be for public use only, such as parks or drainage areas. 9. Zach Fore, 1800 Johnson Drive, stated payments for improvements should be made when the property is purchased, not at some unknown date. The Mayor closed the public hearing. Motion by Councilmember Thole, seconded by Councilmember Cummings denying improvement and preparation of plans and specifications, Oak Glen Addition to Stillwater Detention Pond No.3 Emergency High Water Overflow Storm Sewer Improvements (Job No. 9623) All in favor. Council directed staff to work with Mr. Beyers regarding mitigation of drainage issues on his property. Recessed at 8:40 p.m. Reconvened at 8:50 p.m. Job No. 9606-1, 4th and Elm Street Ravine Storm Sewer Improvements. This is the day and time for the public hearing to consider storm sewer improvements for what is know as the 4th and Elm Street Ravine, pursuant to Minnesota Statutes, Section 429.011 to 429.111, within the following described boundary: the north boundary is West Wi1kins Street; the east boundary is North 2nd Street; the south boundary is West Laurel Street; the west boundary is North Owens Street. Notice of the hearing was placed in the Stillwater Gazette on April 2, 1997, and April 11 , 1997, and notices mailed to affected property owners. Consulting Engineer Moore presented an overview of the design and technical aspects of the project; Eckles presented the financial aspects. The mayor opened the public hearing. I. Burton Dvergsdal, 1001 N. Everett St., stated he objected to improving the property of others at his expense; all improvements should come out of City funds. If assessed, he endorsed having a higher assessment for those with greater benefit. 2. Don Schoff, 212 W. Maple St, expressed concern with how much fill would be used, how many trees would be removed, and the route and use of trucks and equipment in the ravine. 7 (\ (' r'. City Council Meeting No. 97-10 April 15, 1997 3. Karen Underhill, 620 W. Maple, requested the City preserve, not just fill the ravine, and invest in natural plants for restoration, not just grass. She also agreed the exposed sewer pipe needs to be fixed. She suggested forming a neighborhood committee to work with the City on the design of the ravine. 4. Vernon Kumerow, 309 W. Laurel, reported a portion of his property drained in two directions. 5. John Ludwig, 722 N. 3rd Street, expressed concerns with the loss of trees and resulting erosion. He suggested trees be replanted where removed. He stated he had already stabilized his property on the ravine, and the project would be a loss to him, not a benefit. 6. Tim Stefan, 809 N. 4th Street, requested the City look at overland solutions to the drainage in order to use surface water as an amenity. He also requested the 4th Street catch basin by the telephone pole be included in the project. He asked if the City would be acquiring walkway easements in the ravines. Eckles stated the easements would be for drainage and repair. Stefan also stated the City should hold to the same standards for historical preservation as it requires of developers. 7. Chuck Logan, 713 N. 4th Street, expressed concern the leveled area could become a park. He also stated the roots of trees hold the sides of ravine and will weaken the ravine if removed. He suggested hardening the sides of the sanitary sewer pipe rather than covering it. 8. John Sutherland, 902 N. 2nd Street, agreed it was necessary to fix the exposed sanitary sewer pipe, but felt the other part was not necessary; the ravine should be left wild. 9. Chris Lentz, 718 N. 3rd Street, was concerned with the amount offill to be used and the damage to slopes from the road that will be needed for trucks to pass through the bottom of the ravine. 10. Elwood Johnson, Seventh-day Adventist Church, 5th and Laurel, requested clarification on the condition of the stone culvert, pipe sizing, erosion mats, and other options available. He congratulated the City on the plan and the attempt to spread the cost. 11. Scott Thorson, 703 N. 4th Street, asked if the design was adequate for the long-term. He also asked if 4th Street could be included in the project and if the exposed sanitary sewer pipe could be left exposed by using stronger pipe. Consulting Engineer Moore stated the project was designed for the long-term, and an exposed pipe would eventually settle and have joint 8 f' (' (". City Council Meeting No. 97-10 April 15, 1997 problems. 12. Jason Rudie, 602 N. 5th St., stated the engineers were only looking at one issue...engineering, and not considering nature. The Mayor closed the public hearing. Recessed at 10:30 p.m. Reconvened at 10:40 p.m. Motion by Councilmember Cummings, seconded by Councilmember Thole adopting Resolution No. 97-94 ordering improvement and preparation of plans and specifications, for the 4th Street and Elm Street Ravine Storm Sewer Improvements and authorizing City Attorney to begin eminent domain proceedings for the acquisition of easements (Job No. 9626, formerly 9606-1). Ayes: Councilmembers Zoller, Bealka, Thole and Mayor Kimble Nays: None Council directed the engineers consider the views expressed regarding alternatives and the preservation trees and of the natural character of the ravine. UNFINISHF.O BUSINESS 1. Update: Meadowlark Park improvement Community Development Director Russell reported on the meeting held March 27, 1997, with neighbors, Jim Peterson of Trailhead Development, and Park Director Thomsen regarding drainage improvements to Meadowlark Park. Park and Planning staff will meet with neighbors and Park Board members on developing a redesign plan for use of the park. Staff will return to Council with a recommendation for a contract for grading and a park improvement plan. Councilmember Bealka asked to be notified of next meeting. No action necessary. 2. Follow-up to parking complaint for Valley Preschool. Community Development Director Russell reported a neighborhood meeting was held March 19,1997, at Valley Preschool with neighbors, Board members of the Preschool, Officer Dauffenbach, and Councilmember Cummings. Various parking alternatives, including 9 '" ("" (\. City Council Meeting No. 97-10 April 15, 1997 possible leasing neighbor driveway space for off-street employee parking, were discussed. He stated Valley Preschool comes under the same parking regulations as other resident parkers in the area and will abide by those regulations. No action necessary. NEW BUSINESS 1. Purchase of fax machine - Administration City Coordinator Kriesel reported the administration fax machine is out of order and too old to be serviced. He requested authorization to purchase a new fax machine. Motion by Councilmember Thole, seconded by Councilmember Cummings authorizing purchase of a fax machine for theAdministration Department. All in favor. STAFF REPORTS (continued) City Attorney Magnuson reported on the construction of the holding pond at the Colonial Craft site, and requested Council direction on the advance of funds to Colonial Craft for soil correction. Motion by Councilmember Cummings, seconded by Councilmember Thole to adopt Resolution No. 97-95 approving advancement of funds to Colonial Craft for soil correction. All in favor. Community Development Director Russell reported a meeting with DTED and the financial consultant will.be held at I :30 Thursday, March 17, at Colonial Craft. He requested a representative of the City be present. City Attorney Magnuson requested Council appoint Shawn Sanders as alternate representative to the Middle River Watershed Management Organization. Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution No. 97-96 appointing Shawn Sanders as alternate representative to Middle River Watershed Management Organization. All in favor. City Coordinator Kriesel requested authorization for payment of $1 0,000 Compass Development and $20,000 to St. Croix Events (Lumberjack Days Festival Association). Motion by Councilmember Cummings, seconded by Councilmember Thole authorizing addition of the following to list of bills for payment: $10,000 Compass Development and $20,000 to St. Croix Events. All in favor. 10 . . (\ r (\ . City Council Meeting No. 97-10 April 15, 1997 City Coordinator Kriesel requested that the City Enginner determine method and to dispose of flood control salvage materials. Motion by Councilmember Thole, seconded by Councilmember Cummings authorizing City Engineer to determine method and to dispose of flood control salvage materials. All in favor. City Coordinator Kriesel requested setting up a workshop with the Charter Commission for May 6,1997 at 4:30 p.m. Motion by Councilmember Cummings, seconded by Councilmember Thole setting a workshop with the Charter Commission for May 6, 1997 at 4:30 p.m. All in favor. Motion by Councilmember Cummings, seconded by Councilmember Thole to adjourn at 11 :00 p.m. All in favor. Attest: ~U~ 11 .' r. .. . . r. (' ("'. City Council Meeting No. 97-10 April 15, 1997 Resolution No. 97-87: Directing Payment of Bills Resolution No. 97-88: Approving grant application for 4th Street Ravine Project Resolution No. 97-89: Proposal Requests Nos. 27, 28, and 30 - City Hall Project Resolution No. 97-90: Amended AFSCME salary and longevity schedule for Civil Engineer Resolution No. 97-91: Extending Fire Protection Contracts Resolution No. 97- 92: Adopting the 5-year ClP as a planning tool. Resolution No. 97-93: Approving Addendum to Contract with Compass Development Services, clarifying contract terms. Resolution No. 97-94 ordering improvement and preparation of plans and specifications, for the 4th Street and Elm Street Ravine Storm Sewer Improvements and authorizing City Attorney to begin eminent domain proceedings for the acquisition of easements (Job No. 9626, formerly 9606-1). Resolution No. 97-95 approving advancement of funds to Colonial Craft for soil correction. Resolution No. 97-96 appointing Shawn Sanders as alternate representative to Middle River Watershed Management Organization. All in favor. 12