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HomeMy WebLinkAbout1997-07-01 CC MIN (1 r r City Council Meeting No. 97-16 July 1, 1997 CITY OF STILLWATER CITY COUNCIL MEETING NO. 97-16 July 1, 1997 REGULAR MEETING 4:30 P,M. The meeting was called to order by Vice-Mayor Thole at 4:30 p.m. Present: Councilmembers Bealka, Cummings, Thole, Zoller Absent: Mayor Kimble (arrived 4:50 p.m.) Also Present: City Coordinator Kriesel Assistant City Attorney Allen City Engineer Eckles Police Chief Beberg Community Development Director Russell Parks Director Thomsen Fire Chief Ness Public Works Director Junker City Clerk Weldon Press: Mike Marsnik, Stillwater Gazette Sharon Baker, Courier I. Discussion of Co. Rd. 15 extension project - Don Theisen, Washington County Public Works Don Theisen and Sandy Cullen presented information regarding the Manning Avenue Connection (County State Aid Highway 15) Corridor Study and reviewed the alternative alignments for the proposed Manning Avenue connection. Motion by Councilmember Cummings, seconded by Councilmember Zoller supporting the completion by Washington County of the full study and preparation of build alternatives for Manning Avenue Connection (CSAH 15). 4-1 (Bealka nay) 2. Discussion of St. Croix Valley Sports Complex Community Development Director Russell presented additional information regarding a new option to reduce costs to address the funding gap for the sports complex: The ice arena would be constructed without the fieldhouse as the first phase, 600 seats would be removed from the arena, landscaping would be done by volunteers. He requested Council decision on the first phase project, direction to develop strategy for planning and funding Phase II community I City Council Meeting No. 97-16 July 1, 1997 r center\training center; and direction to have a proforma with approval of schedule (Attachment "D") and management study prepared for the ice arena. He also requested direction regarding discussing participation with Mahtomedi. Tom McGlinch and Bonnie Vogel, representing the Hockey Association, stated their main concerns were available ice time at a reasonable cost and the opportunity to recover investment, such as concession stands. Motion by Councilmember Thole, seconded by Councilmember Bealka directing proforma be prepared by Ron Langness, Springsted, Inc.; authorizing preparation of plans and specifications; directing staff to investigate additional cost alternatives; and approval of schedule (Attachment "D"). All in favor. Recess at 6:10 p.m. Attest: rrr~:J{I)'O~ City Clerk ~/~ Mayor (' r 2 City Council Meeting No. 97-16 July I, 1997 (". CITY OF STILLWATER CITY COUNCIL MEETING NO. 97-16 JULY 1, 1997 RECESSED MEETING 7:00 P.M. The meeting was called to order by Mayor Kimber at 7:00 p.m. Present: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Also Present: City Coordinator Kriesel Assistant City Attorney Allen Community Development Director Russell City Engineer Eckles Police Chief Beberg City Clerk Weldon Planning Commission Member Valsvik Press: Sharon Baker, The Courier Mike Marsnik, Stillwater Gazette (". APPROVAL OF MINUTES Motion by Council member Thole, seconded by Councilmember Cummings approving the June 17,1997 Special and Regular meeting. All in favor. PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1. Patrick Poshek offered his proposal for services as assessor for the City. Motion by Councilmember Zoller, seconded by Councilmember Cummings directing Finance Director Deblon and City Coordinator Kriesel to review the proposal of Patrick Poschek for assessing services and return with report and recommendation. 4-0-1 (Thole abstain) CONSENT AGENDA. Motion by Councilmember Thole, seconded by Councilmember Bealka approving the consent agenda. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays: None (' I. 2. Resolution 97-146: Directing Payment of Bills Approval to attend National Preservation Conference, Oct 14-19, 1997 - City Planner 3 r 3. 4. 5. 6. 7. City Council Meeting No. 97-16 July 1, 1997 Peddlers Permit - David and Mary Jordan (ice cream truck) Approve payment - Firefighter turnout gear Contractors License Renewals: Nordquist Sign Co., Mpls; A-I Paint Works & Roofing, Stillwater Resolution 97-147: Authorizing entering into Grant Agreement with MN Dept. of Public Safety, for Safe and Sober Communities project. Resolution 97-148: Memorandum of Understanding - Rate adjustment for Rivertown Commons STAFF REPORTS 1. Police Chief Beberg reported Dave Knefelkamp will be retiring from the State Crime Bureau. He stated Knefelkamp began his career in law enforcement as a member of the City's civil defense unit and served several years as police officer, attaining the rank ofInvestigative Sergeant before resigning. Motion by Councilmember Zoller, seconded by Councilmember Thole, adopting Resolution 97- 149 commending David Knefelkamp for years of public service. Ayes: Councilmember Bealka, Cummings, Thole, Zoller and Mayor Kimble. Nays: None (' Police Chief Beberg presented information regarding control of beer gardens from the League of Minnesota Cities, and discussions with the City Attorney and Captain Bell. He suggested the following rules be put into effect to help control beer sales and reduce liability to the City: limit size to an area of 150' by 150', which is largest area that would be easy to control; all openings be of a size that one person could control and check ID's; only beer would be dispensed and consumed inside, no under age allowed in this area; no one working the beer garden should consume or have consumed alcohol; and if any rules broken, the Police Dept. could shut down the beer garden or take over control of security and bill the sponsor for these services. Council directed staff to continue work on development of policy for control of beer gardens. City Coordinator Kriesel reported staff will be meeting with Dave Eckberg (LumbeIjack Days) next week regarding control of beer gardens and arrangements will also be made for Music on the Waterfront. 2. Community Dev. Director Russell presented quotes from Safety Signs and W.L. Traffic Supply for installation of downtown parking signs at a cost of 891 plus 200 contingency. He stated MnDOT might install the signs, but if they are not able to do so in a timely manner, ("' he recommended Council proceed with awarding the contract to Safety Signs. Motion by Councilmember Cummings, seconded by Councilmember Thole accepting quote and 4 City Council Meeting No. 97-16 July I, 1997 r awarding contract to Safety Signs for installation of downtown parking signs if MnDOT is not able to install signage in timely manner. All in favor. 3. Parks & Recreation (report given by City Coordinator Kriesel at end of meeting) 4. City Engineer Eckles reported that additional information is needed to complete the Long Lake Study and the feasibility report on the Mitigation Plan. He presented proposals from BRA and SEH for additional survey work around Long Lake and requested approval to purchase two foot contour data. Motion by Councilmember Thole, seconded by Councilmember Zoller adopting Resolution 97- 156 accepting proposals from SEH and BRA for additional survey work in annexation area and directing staff to proceed with survey work. Ayes: Councilmember Bealka, Cummings, Thole, Zoller and Mayor Kimble. Nays: None City Engineer Eckles also reported Monroe Wood would be retiring August 29, 1997, and requested authorization to begin the application process for filling the mechanics position. (" Motion by Councilmember Bealka, seconded by Councilmember Thole authorizing City Engineer to begin the application process for filling mechanics position. All in favor. City Engineer Eckles requested Council authorization to advertise for bids for the Croixwood Boulevard reconstruction project. He explained the public hearing would be held July 15, but he felt the best bids would be received if advertisement for bids was placed as soon as possible. If Council voted against the project at the public hearing, the advertisement would be removed. Motion by Councilmember Zoller, seconded by Councilmember Thole authorizing City Engineer to advertise for bids for Croixwood Boulevard reconstruction. All in favor. He also informed Council Shawn Sanders had written and submitted a grant application for erosion control of the Fourth Street Ravine; the City was awarded a $30,000 grant. PUBLIC HEARINGS 1. Case No. SUPN /97 -24. This is the day and time for the public hearing to consider an appeal of the Planning Commission from Jon Whitcomb for a special use permit for residential use and variance to parking requirements, 18 provided, 42 required, for the renovation of 6500 sq. ft. commercial space and addition of a new second and third floor (11 housing units) at 124 Second St. in the CBD, Central Business District. Notice of the hearing was placed in the l Stillwater Gazette on June 20, 1997, and notices mailed to affected property owners. Community Development Director Russell reviewed the case. Don Valsvik explained the 5 City Council Meeting No. 97-16 July 1, 1997 r Planning Commission denial, stating the main concern was the variance for parking. (' r The Mayor opened the public hearing. Jon Whitcomb presented his request. He stated he felt the project fits the development plans of the City and the parking problem in the area would not be increased by any measurable degree. He stated below level parking was not economically feasible. Adjoining property owner Wayne Wohlers, Kinsel Liquors, 118 E. Chestnut, stated the building was outstanding, but the shortage of parking would add to the existing parking problems. Dave Brooks, partner in the project, stated 15 minute meters on the street would alleviate parking problems for businesses located near their proposed project. The Mayor closed the public hearing. Motion by Councilmember Zoller, seconded by Councilmember Bealka denying appeal of the Planning Commission decision from Jon Whitcomb for a special use permit for residential use and variance to parking requirements, 18 provided, 42 required, for the renovation of 6500 sq. ft. commercial space and addition of a new second and third floor (II housing units) at 124 Second St. in the CBD, Central Business District. Case No. SUPN/97-24. All in favor. Recess at 8:05 p.m. Reconvene at 8:15 p.m. 2. Case No. PUD/97-34. This is the day and time for the public hearing to consider a request for a planned unit development for the construction of seven single family, two-story homes with shared driveways at 1303 - 1373 S. Fifth St., in the RB, Two-Family Residential District. John Roettger, applicant. Notice of the hearing was placed in the Stillwater Gazette on June 20, 1997, and notices mailed to affected property owners. Community Development Director Russell reviewed the proposed development. The Mayor opened the public hearing. John Roettger presented his request. Allen Okerman, 1301 S. 5th Street, expressed concerns regarding excavation and drainage plans. The Mayor closed the public hearing. Motion by Councilmember Thole, seconded by Councilmember Bealka adopting Resolution 97- 150 approving planned unit development for the construction of six single family, two-story homes at 1303 - 1373 S. Fifth St., in the RB, Two-Family Residential District, as conditioned. 6 City Council Meeting No. 97-16 July 1, 1997 r Case No. PUD/97-34. John Roettger, applicant. Ayes: Councilmember Bealka, Cummings, Thole, Zoller and Mayor Kimble. Nays: None 3. Case No. SUB/97-35. This is the day and time for the public hearing to consider a request for a resubdivision for Lots 16 through 22, Block I, Churchill's Second Addition and the north 30 ft of Lot 15, Block I, and the south 27 feet of Lot 23, Block I, Churchill's Second Addition into seven single family lots at 1303 - 1373 S. Fifth St. in the RB, Two-family Residential District. John Roettger, applicant. Notice of the hearing was placed in the Stillwater Gazette on June 20, 1997, and notices mailed to affected property owners. Community Development Director Russell reviewed the request for subdivision. The Mayor opened the public hearing. There were no requests to be heard. The Mayor closed the public hearing. r" Motion by Councilmember Thole, seconded by Councilmember Cummings adopting Resolution 97-151 approving resubdivision for Lots 16 through 22, Block 1, Churchill's Second Addition and the north 30 ft of Lot 15, Block 1, and the south 27 feet of Lot 23, Block 1, Churchill's Second Addition into six single family lots at 1303 - 1373 S. Fifth St. in the RB, Two-family Residential District. Case No. SUB/97-35. John Roettger, applicant. Ayes: Councilmember Bealka, Cummings, Thole, Zoller and Mayor Kimble. Nays: None 4. Case No. DR/97-9. This is the day and time for the public hearing to consider an appeal from the Heritage Preservation Commission from David 1. Paradeau for design review of exterior signage for the Stillwater Depot at 601 N. Main St. in the CBD, Central Business District. Notice of the hearing was placed in the Stillwater Gazette on June 20,1997, and notices mailed to affected property owners. Community Development Director Russell reviewed the case and reason for denial by the Heritage Preservation Commission. He stated the proposed sign was originally planned to be internally illuminated, which is not permitted in the CBD under the City Code. In addition, banners that have advertisement on them are prohibited according to the sign ordinance. He reported Mr. Paradeau has now agreed to have the sign externally illuminated. The Mayor opened the public hearing. David Paradeau presented his request. He stated the signage and banners were necessary due r to location of the business at the north end of town. The Mayor closed the public hearing. 7 City Council Meeting No. 97-16 July I, 1997 (' Motion by Councilmember Cummings, seconded by Councilmember Bealka approving exterior signage for the Stillwater Depot at 601 N. Main St. and a two-season approval for the hanging of banners, with review of banner use in July 1998. All in favor. Recessed at 9 p.m. Reconvened at 9:05 p.m. 5. Case No. ZAT/97-1. This is the day and time for the public hearing to consider a request for an amendment to the Zoning Ordinance regarding zoning for newly annexed land. Agricultural Preservation, AP Land. City of Stillwater, applicant. Notice of the hearing was placed in the Stillwater Gazette on June 20, 1997, and notices mailed to affected property owners. Community Development Director Russell reported a condition of annexation of expansion area land, when first annexed to the City, is zoned agricultural preservation, AP. The land will then be rezoned to a district consistent with the Comprehensive Plan. The proposed language has been approved by the Joint City/Town Planning board. The Mayor opened the public hearing. There were not requests to be heard. The Mayor closed the public hearing. r Motion by Councilmember Thole, seconded by Councilmember Cummings fIrst reading of ordinance amending Zoning Ordinance regarding zoning for newly annexed land. All in favor. 6. Case No. V /97-28. This is the day and time for the public hearing to consider a request for a variance to the front yard setback (30 feet required, 15'3" requested) for construction of a two story, 2000 sq. ft. addition to an existing single family residence at 2318 Boom Road in the RA, One Family Residential District and Bluffland/Shoreland Overlay District. William C. Messner, applicant. Notice of the hearing was placed in the Stillwater Gazette on June 20, 1997, and notices mailed to affected property owners. Community Development Director Russell reported the applicant has requested the public hearing be continued to July 15, 1997, to allow time for preparation of response to Minnesota Department of Natural Resources concerns. Motion by Councilmember Thole, seconded by Councilmember Zoller continuing public hearing, Case No. V /97-28, for variance to the front yard setback at 2318 Boom Road to July 15, 1997. All in favor. UNFINISHED BUSINESS I. Receiving Bids and Award Contract - Pioneer Park Wall Reconstruction C' City Engineer Eckles presented bid results for Alternate A, concrete formlined wall; and Alternate B, quarry stone wall. 8 City Council Meeting No. 97-16 July I, 1997 (". Motion by Councilmember Thole, seconded by Councilmember Bealka adopting Resolution 97- 152 accepting bid and awarding contract to Jay Bros. Inc., for Alternate B, quarry stone wall, for Pioneer Park Wall Reconstruction, Job No. 9720. Ayes: Council member Bealka, Cummings, Thole, Zoller and Mayor Kimble. Nays: None 2. Receiving Bids and Awarding Contract - 1997 Street Projects City Engineer Eckles presented bid results from June 30 bid opening. Council directed street widths be maintained at 32 feet due to access needs for snow and emergency vehicles. Motion by Counci1member Thole, seconded by Councilmember Zoller adopting Resolution 97- 153 Accepting bid and awarding contract to Tower Asphalt, Inc. for 1997 Street Projects Job No. 9716. Ayes: Councilmember Bealka, Cummings, Thole, Zoller and Mayor Kimble. Nays: None r 3. Receiving proposals and Awarding Contract - Reconstruction of Main Street steps. City Engineer Eckles reported the City received proposals from Bailey Construction for $20,000 and Jay Brothers for $31,450. Motion by Councilmember Thole, seconded by Councilmember Zoller adopting Resolution 97- 154 accepting bid and awarding contraCt to Bailey Construction for reconstruction of Main Street steps, Job No. 9727, for a cost not to exceed $20,000. Ayes: Councilmember Bealka, Cummings, Thole, Zoller and Mayor Kimble. Nays: None NEW BUSINESS 1. Re-appointrnent of James O'Brien to Board of Water Commissioners. Motion by Councilmember Bealka, seconded by Councilmember Thole adopting Resolution 97- 155 re-appointing James O'Brien to Board of Water Commissioners. Ayes: Councilmember Bealka, Cummings, Thole, Zoller and Mayor Kimble. Nays: None r 2. Additional survey work for annexation area. 9 City Council Meeting No. 97-16 July 1, 1997 . r Action taken during staff reports. COMMlJN1CA TIONS/REOlJESTS I. Friends of Long Lake Homeowner's Association - Request for moratorium on development No action taken. STAFF REPORTS (continued) City Coordinator Kriesel reported the Park Board had approved a park plan developed for Ramsey Grove Park for an approximate cost of $78,000. He stated $38,000 of Capital outlay money is available for use in this park and requested authorization to use $40,000 of Park Dedication Funds to complete the project. Motion by Councilmember Cummings, seconded by Councilmember Thole authorizing use $40,0000 of Park Dedication Funds to complete the Ramsey Grove Park project. AU in favor. (' He also reported the R-12 freon system for Lily Lake Arena is required by law to be changed this fall. He stated Parks Director Thomsen had given him an update on cost of $6500 - 9000 (lower than in packet memo). This was not included in the 1997 budget. He requested Council direction. Motion by Councilmember Thole, seconded by Councilmember Bealka approving expenditure of up to $9000 for change of freon system at Lily Lake Ice Arena. All in favor. City Coordinator Kriesel reported the Park and Recreation Board is recommending the City acquire the parcel ofland the Water Board wiU be selling (appraised value of $44,000). He reported on various options for the City to acquire the parcel at no cost if the property is for public use. Motion by Councilmember Thole, seconded by Councilmember Cummings directing City Coordinator Kriesel to meet with Water Board regarding possible City acquisition of parcel of land owned by Water Board. All in favor. City Coordinator Kriesel requested Council set a special meeting for 4:30 p.m. July 15 to discuss Local Access Network and the 5 year ClP. Motion by Councilmember Bealka, seconded by Councilmember ZoUer setting a special meeting for 4:30 p.m. July 15 to discuss local access network and the 5-year ClP. All in favor. ADJOURNMENT r Motion by Councilmember Bealka, seconded by Councilmember Cummings to adjourn to Executive Session at 9:35 p.m. to discuss labor contract negotiations. All in favor. 10 . r (' r City Council Meeting No. 97-16 July I, 1997 ~if' Attest: f1.~d}JL/ ~ ~"-.. Clerk Resolution 97-146: Directing Payment of Bills. Resolution 97-147: Authorizing entering into Grant Agreement with MN Dept. of Public. Safety, for Safe and Sober Communities project. Resolution 97-148: Memorandum of Understanding - Rate adjustment for Rivertown Commons. Resolution 97-149: Commending David Knefelkamp for years of public service. Resolution 97-150: Approving planned unit development for the construction of six single family, two-story homes at 1303 - 1373 S. Fifth St., in the RB, Two-Family Residential District, as conditioned. Case No. PUD/97-34. Resolution 97-151: Approving resubdivision for Lots 16 through 22, Block 1, Churchill's Second Addition and the north 30 ft of Lot 15, Block 1, and the south 27 feet of Lot 23, Block I, ChurchilJ's Second Addition into six single family lots at 1303 - 1373 S. Fifth St. in the RB, Two-family Residential District. Case No. SUB/97-35. Resolution 97-152: Accepting bid and awarding contract to Jay Bros. Inc., for Alternate B, quarry stone wall, for Pioneer Park Wall Reconstruction, Job No. 9720. Resolution 97-153: Accepting bid and awarding contract to Tower Asphalt, Inc. for 1997 Street Projects Job No. 9716. Resolution 97-154: Accepting bid and awarding contract to Bailey Construction for reconstruction of Main Street steps, Job No. 9727, for a cost not to exceed $20,000. Resolution 97-155: Re-appointing James O'Brien to Board of Water Commissioners. Resolution 97-156: Accepting proposals from SEH and BRA for additional survey work in annexation area and directing staff to proceed with survey work. 11