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Home My WebLink About1997-08-05 CC MIN ~ (\ CITY OF STILLWATER CITY COUNCIL MEETING NO. 97-18 August 5, 1997 REGULAR MEETING 4:30 P.M. The meeting was called to order by Mayor Kimble at 4:30 p.m. Present: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Also present: City Coordinator Kriesel City Attorney Magnuson Finance Director Deblon Police Chief Beberg Parks Director Thomsen City Engineer Eckles Building Inspector Zepper Planner Fitzgerald City Clerk Weldon Press: Julie Kink, Courier Mike Marsnik, Stillwater Gazette o STAFF REPORTS I. Finance Director Deblon reported the Finance Department has compiled the 1998 budget requests from all departments and assembled the preliminary 1998 Budget. She requested Council set workshop format meetings for the initial budget review. Motion by Councilmember Cummings, seconded by Councilmember Thole setting budget workshop special meetings for August 13 at 4:30 p.m. and August 14 at 5:30 p.m. at City Hall. All in favor. Finance Director Deblon also informed Council the City has received a check from Berkeley Administrators in the amount of $28,203 due the City under the Optional Refund Plan for its workers' compensation coverage for the period January I, 1986 - January I, 1997. 2. Police Chief Beberg reported Officer Leslie Wardell will be leaving the juvenile officer position and returning to uniformed patrol effective September I, 1997; he requested Christopher Felsch be promoted to this position. In addition, he requested approval of the employment of Jason Lindner as part-time patrol officer. (action on consent agenda) He requested authorization to purchase three computer printers and night vision equipment. (action on consent agenda) o He also reported I) the police department has applied for a "Clinton 'Cops' Grant for 1998 for one officer. The grant request can be cancelled if no officer is added in 1998, 2) Officer I City Council Meeting No. 97-18 August 5, 1997 (" Carla Cincotta will be attending DAR.E. School in September, and 3) the total Police Department cost (overtime and vehicle/equipment cost) for Lumberjack Days was $13,500. 3. Community Development Director City Planner Fitzgerald reported the Long Lake Surface Use Study will be addressed at the August 19,1997 meeting. 4. Parks Director Thomsen reported the Lily Lake arena roof is in serious need of repair at an estimated cost of $30,000 - $40,000. He requested authorization to advertise for bids. He stated $50,000 was budgeted in 1997 for the McKusick Lake walking trail; the trail is in the planning stage this year and construction will probably not start until 1998 or 1999. He requested the funds be used for the arena roof repair and the $50,000 be put back into the 1998 budget for the McKusick path. Motion by Councilmember Thole, seconded by Councilmember Cummings directing advertisement for bids for Lily Lake Arena roof repair. All in favor. He also requested authorization to purchase picnic tables for Benson Park, using funds remaining from the installation of the privacy fence at Benson Park. (action on consent (" agenda) 5. City Engineer Eckles reported an invoice from EFH for finished construction of the shared pond near the Colonial Craft site was included in the list of bills. The City had entered into a joint agreement with EFH and Lakeview Hospital for construction of a common pond. The City's share was estimated to be just under $25,000 but increased due to special design features needed by Colonial Craft; the changes were previously approved by Council. He recommended Council approve the payment to EFH. (action on consent agenda) City Engineer Eckles informed Council the $20,000 for repair of the main street stairs was not included in the 1997 budget as had been erroneously reported at the July 15 meeting. However, funds were budgeted for sealcoating in 1997 and no sealcoating will be done in 1997. He suggested these funds could be used for the Main Street stair repairs. Council determined the funds remaining from the 1997 repair of Lily Lake Arena roof should be used to fund the Main Street stairs repair; if additional funds are needed, the funds remaining from the 1997 Seal coat budget should be used. Council directed Finance Director to make the necessary adjustments. (" City Engineer Eckles also reported on additional costs of work needed to complete Phase II evaluation of the former Myrtle Street dump (monitoring well/deep soil boring/groundwater sampling). He requested approval of an additional $23,939.29 for the evaluation. Motion by Councilmember Thole, seconded by Councilmember Zoller approving additional 2 , ' r (" ("' City Council Meeting No. 97-18 August 5, 1997 funding of $23,939.20 for Phase II evaluation of the former Myrtle Street dump (monitoring well/deep soil boring/groundwater sampling). All in favor. City Engineer Eckles presented proposal from Markhurd for surveying services for annexation area for topographic mapping of project area described by Bonestroo Rosene Anderlik & Assoc. (BRA). Motion by Councilmember Zoller, seconded by Councilmember Thole adopting Resolution 97- 180 approving the contract with Markhurd for topographic mapping services. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays: None 6. City Coordinator Kriesel reported staff (City Coordinator, Finance Director, and City Attorney) had, as directed by Council, investigated the possibility of contracting with an individual to provide property assessment services. (This discussion was initiated by the appearance of Patrick Poshek at the July 15 Council meeting to request Council consideration of his services.) Staff met with Scott Hovet, Washington County Assessor and other County staff and also Mr. Poshek. He stated staff believes the County, due to available resources, past performance, and the fact that the County has already performed about 25% - 30% of the work for the current appraisal period ending January 2, 1998, should continue to provide assessment services to the City. Motion by Councilmember Cummings, seconded by Councilmember Bealka acknowledging the retention of Washington County Assessor to continue to provide assessment services for the City of Stillwater. 4-0-1 (Thole abstain) Motion by Councilmember Bealka, seconded by Councilmember Cummings to recess at 5:30 p.m. All in favor. ~~ A-~t;,l.l~ Clerk 3 City Council Meeting No. 97-18 August 5, 1997 (" CITY OF STILLWATER CITY COUNCIL MEETING NO. 97-18 August 5, 1997 RECESSED MEETING 7:00 P.M. The meeting was called to order by Mayor Kimble at 7:00 p.m. Present: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Also Present: City Coordinator Kriesel City Attorney Magnuson City Engineer Eckles City Clerk Weldon Press: Julie Kink, Courier Mike Marsnik, Stillwater Gazette APPROVAL OF MINUTES Motion by Councilmember Bealka, seconded by Councilmember Thole approving minutes of r July 15, 1997, Special and Regular Meetings. All in favor. OPEN FORUM James McKinney and Kathy Oertel expressed concerns with excessive noise created by City Hall air exchange system. Mayor Kimble stated corrective work had been done today. He stated that if this work does not sufficiently reduce the noise problem, additional measures will be taken until a solution is found. CONSENT AGENDA. Motion by Councilmember Thole, seconded by Counci1member Cummings removing payment of$15,381 to Conrad Mechanical from list of bills. All in favor. Motion by Councilmember Thole, seconded by Councilmember Cummings approving the consent agenda, as amended. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays: None r I. Resolution 97-167: Directing Payment of Bills 2. Purchase of jackhammer - Street Dept. 3. Purchase of two sanders - Street Dept. 4. Resolution 97-168: Promoting Steve Zoller to firefighter/engineer 4 City Council Meeting No. 97-18 August 5, 1997 ("! 5. Utility bill adjustments 6. Resolution 97-169: Employment of Leslie Wardell as patrol officer 7. Resolution 97-170: Employment of Christopher Felsch as juvenile officer 8. Conveyance of Outlot A, Highlands of Stillwater 6th Addition to Highlands of Stillwater Homeowners Association 9. Purchase of computer printer - Administration 10. Purchase of 3 cOlpputer printers - Police Dept. II. Purchase of nigh~ scope - Police Dept. 12. Purchase of picnic tables - Benson Park 13. Resolution 97-171: Seasonal Employment of Tricia Markfort -Parks Dept. 14. Taxi License - A-Taxi/Stillwater Taxi (2 vehicles) IS. Resolution 97-172: Employment of Jason Lindner as part-time patrol officer 16. Resolution 97-173: Proposal Requests Nos. 33, 34, 35, and 36, City Hall Building Project UNFINISHED BUSINESS 1. Accepting bid and awarding contract - Croixwood Boulevard Reconstruction Projects, Job No. 9724 City Engineer Eckles reported the following three bids were received: Ashbach Construction Co., $92,002.49 (low bid); Vi-Con, In., $92,686.80; and Tower Asphalt, Inc., $93,462.75. (' Motion by Councilmember Thole, seconded by Councilmember Cummings adopting Resolution 97-174 accepting bid and awarding contract for Croixwood Boulevard Street Rehabilitation, Project No. 9724 to Ashback Construction Company. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays: None 2. Accepting proposal for Hazel Street Ravine repair City Engineer Eckles reported staff had finalized a repair solution, completed plans and specifications, and obtained quotes for emergency repairs on the Hazel Street Ravine, as directed by Council on July IS. Three quotations were received: Glenn Rehbein Excavating, Inc.; Miller Excavating, Inc.; C.W.Houle, Inc. The Rehbein quote was the lowest for completing the majority of the work. Motion by Councilmember Bealka, seconded by Councilmember Cummings adopting Resolution 97-175 approving plans and specifications for emergency repairs for Hazel Street Ravine, Project No. 9610. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays: None r Motion by Councilmember Bealka, seconded by Councilmember Cummings adopting Resolution 97-176 approving bid and awarding contract to Glenn Rehbein Excavating Inc., for 5 City Council Meeting No. 97-18 August 5, 1997 r emergency repairs for Hazel Street Ravine, Project No. 9610, contingent upon receiving necessary rights of entry. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays: None NEW BUSINESS I. Purchase Agreement with Burlington Northern and Santa Fe Railroad Company for Lowell Park Parking Lot City Attorney Magnuson reported that, pursuant to Council direction, staff negotiated for the purchase of the Lowell Park parking lot from the Burlington Northern and Santa Fe Railway Company for the sale price of$127,500 with $12,500 in earnest money. He had reviewed the proposed Purchase Agreement, prepared by the Railway Company, and found it consistent with the Council's direction and in proper form for execution by the City should Council choose to go ahead with this purchase. . Motion by Councilmember Thole, seconded by Councilmember Cummings adopting Resolution 97-177 approving Real Estate Purchase and Sale Agreement with Burlington Northern and Santa Fe Railroad Company for Lowell Park parking lot and authorizing payment of deposit. r Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays: None 2. Agreement with NSP for installation of lights on levee City Engineer Eckles reported Phase I of the installation of historical type lighting by NSP in Lowell park is nearing completion. In order to have NSP complete the installation and accept maintenance responsibility, the City must enter into an Agreement with NSP (included in packet). Motion by Councilmember Cummings, seconded by Councilmember Thole adopting Resolution 97-178 approving agreement with Northern States Power Company for installation and maintenance of lighting in Lowell Park. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays: None 3. First reading of ordinance amending Ordinance No. 695, Establishing HospitallMedical insurance for retired city employees. Mayor Kimble requested this item be tabled at the request of City Coordinator. ~ Motion by Councilmember Thole, seconded by Councilmember Zoller to table discussion of amending Ordinance No. 695, Establishing HospitallMedical insurance for retired city 6 .. '. City Council Meeting No. 97-18 August 5, 1997 r employees. All in favor. r (' 4. Approving plans and specifications and ordering advertisement for bids - 4th Street Ravine Storm Sewer, Project No. 9726 City Engineer Eckles reported the plans and specifications are near completion. If approved at this meeting, advertisement for bids could be placed August 8; this would allow for bids to be presented to Council for award at the September 2 Council meeting. Motion by Councilmember Bea1ka, seconded by Councilmember Thole adopting Resolution 97- 179 approving plans and specifications and ordering advertisement for bids - 4th Street Ravine Storm Sewer, Project No. 9726, contingent upon receiving all necessary rights of entry and easements. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Nays: None '--/ ADJOURNMENT Motion by Councilmember Bealka, seconded by Councilmember Thole to adjourn to executive session at 7:55 p.m. Possible adjournment to Executive Session to discuss assessment appeal. Attest: ~ -1.1 ), Od.KY- City Clerk Resolution 97-167: Directing Payment of Bills Resolution 97-168: Promoting Steve Zoller to firefighter/engineer Resolution 97-169: Employment of Leslie Wardell as patrol officer Resolution 97-170: Employment of Christopher Felsch as juvenile officer Resolution 97-171: Seasonal Employment of Tricia Markfort -Parks Dep!. Resolution 97-172: Employment of Jason Lindner as part-time patrol officer Resolution 97-173: Proposal Requests Nos. 33, 34, 35, and 36, City Hall Building Project Resolution 97-174: Accepting bid and awarding contract for Croixwood Boulevard Street Rehabilitation, Project No. 9724) to Ashback Construction Company. Resolution 97-175: Approving plans and specifications for emergency repairs for Hazel Street Ravine, Project No. 9610. Resolution 97-176: Approving bid and awarding contract to Glenn Rehbein Excavating Inc., for emergency repairs for Hazel Street Ravine, Project No. 9610, contingent upon receiving necessary rights of entry. Resolution 97-177: APl?roving Real Estate Purchase and Sale Agreement with Burlington Norther and Santa Fe Railroad Company for Lowell Park parking lot and authorizing payment of deposit. Re.olution 97-178: Appfoving agreement with Northern States Power Company for installation and maintenance of lighting in Lowell Park. Resolution 97-179: Approving plans and specifications and ordering advertisement for bids - 4th Street Ravine Stonn Sewer, Project No. 9726, contingent upon receiving all necessary rights of entry and easement. Resolution 97-180: Approving the contract with Markhurd for topographic mapping services. 7