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Home My WebLink About1997-09-02 CC MIN "I. r CITY OF STILLWATER CITY COUNCIL MEETING NO. 97-22 September 2, 1997 REGULAR MEETING 4:30 P.M. The meeting was called to order by Councilmember Cummings at 4:30 p.m. Present: Absent: Councilmembers Bealka, Cummings, Thole and Zoller Kimble, Thole (arrived at 4:43 p.m.) Also Present: City Coordinator Kriesel Asst. City Attorney Allen Finance Director Deblon Captain Bell Community Development Director Russell Civil Engineer Sanders Parks Director Thomsen Building Inspector Zepper City Clerk Weldon Press: Julie Kink, Courier Mike Marsnik, Stillwater Gazette ,r". \. STAFF REPORTS 1. Finance Director Deblon reported Washington County has provided the City with "very preliminary" numbers for payable 1998 taxes and they are subject to change. Due to the elimination of the preferred rate limit of one parcel for the C/I parcels, the State has extended the September 1 deadline for the County to complete valuations to October 1; therefore, the County will not have revised numbers prior to the City's September 15 certification deadline. Because an accurate projection is not possible without hard numbers from the County, she recommended the Council set the levy at the 5% increase (as discussed at budget workshops). The Council can always reduce the tax levy at the Truth in Taxation hearing, but they can't raise the tax levy. Finance Director Deblon also reported that she and the City Attorney had met and reviewed the proposals received for Bond Counsel Requests for Proposals (RFP's). The following fmns submitted proposals: Best & Flanagan; Dorsey & Whitney; Faegre & Benson; Kennedy & Graven & Leonard; and Street & Deinard. She asked if Council would like to individually review the proposals prior to having a staff recommendation for Council at the September 16 meeting. (" Finance Director Deb10n next discussed the financing of the City share of the following projects: 1.1. 321, Hazel Street; 1.1. 328,1997 Streets; and 1.1. 331, Croixwood Boulevard. She recornmeded a permanent transfer of $756,000 from the capital project fund #550 to finance the City share of 1.1. 321,1.1. 328, and 1.1. 331, and an advance of$83,51O from the same fund to be reimbursed when bonds are sold in 1998. She also recommended approving the IRS reimbursement resolution for 1.1. 331. 1 p <'." I City Council Meeting No. 97-22 September 2, 1997 (" Motion by Councilmember Zoller, seconded by Councilmember Cummings approving permanent transfer of $756,000 from the capital project fund #550 to fmance the City share of 1.1. 321,1.1. 328, and 1.1. 331, and an advance of $83,51 0 from the same fund to be reimbursed when bonds are sold in 1998. All in favor. Councilmember Thole arrived at 4:43 p.m. Finance Director Deblon also reported Washington County has submitted the final billing for the reconstruction of McKusick Road and Neal Avenue (Agreement with County made in 1992) The County is requesting an additional $34,704.67 because project estimate was too low. She stated there is approximately $16,000 left in this project fund. The fmal County billing is for $34,704.67, leaving $18,704 unfunded. She recommended transferring the $18,704 from the capital project fund #550 should Council approve paying the additional cost. Motion by Councilmember Zoller, seconded by Councilmember Bealka authorizing transfer of$18,704 from the capital project fund #550 for the reconstruction of McKusick Road and Neal Avenue final payment to Washington County. Ayes: Councilmembers Zoller, Thole and Bealka Nays: Councilmember Cummings (" Absent: Mayor Kimble 2. Captain Bell was available to answer questions regarding the memo included in Council packet from CSO Jacobson regarding the monitoring of noise levels as follow-up on complaints of excessive noise caused by the Market Car Wash at 1732 Market Drive, PD Pappys at 422 Mulberry Street, E., and the Andiamo boats on the St. Croix River. A decimeter was borrowed from the Minnesota Pollution Control Agency and the MPCA assisted in interpreting the results. The complainant regarding the Andiamo Boats stated it was not a regular problem; the boats sometimes have bands that are loud. CSO Jacobson was unable to monitor because there is no set schedule when the excessive noise occurs. The monitored levels of the car wash fell below the daytime limits for noise. No cars used the carwash in the evening, so she was unable to monitor night levels. However, traffic alone exceeded the night limit of 50 decibels. CSO Jacobson monitored PD Pappy's from Pioneer Park. The noise levels ranged from 52-76 decibels. She monitored after 10 p.m., which has a L50 standard of 50 decibels. Based on the band down time readings and the playing readings, the band exceeded the limit. Council suggested the Police Department consider purchasing a decimeter. Jurisdiction of activities on waterways was discussed. (" 3. Parks & Recreation Director Thomsen reported the City advertised for bids and only one bid was received for the Lily Lake Arena roof repair (Durand Builders Service, Inc.). He requested approval to hire Matt Carlson as a temporary laborer. He stated the installation of picnic shelters at Ramsey Park was included in the budget. (Action on consent agenda) 2 .0 ". City Council Meeting No. 97-22 September 2, 1997 r 4. Civil Engineer Sanders reported the bids were received for the Fourth St. Ravine project. However, bids came in $40,000 over engineering estimates. The project will be scaled down to more closely meet the estimates. M.J. Raleigh Truckin', Inc. was the low bidder. He also updated Council on the striping of city streets. OTHER BUSINESS 1. Mainstream Development Partnership: Request for assistance for Maple Island market/grocery store project. Community Development Director Russell reviewed the Phase II plans for the reuse of the south portion of the Maple Island plant building. This phase includes a 20,000 sq. ft. grocery store on the Main Street level and a second level of20,000 sq. ft. of office space. Mainstream Development Partnership is requesting the City improve the existing gravel lot east of the building and reconfigure the public Maple Island lot to provide a pedestrian connection between Main Street and Lowell Park (eliminates 13 parking spaces). The parking requirement for the proposal is 167 spaces; 117 are provided in the gravel lot area. There would be some complimentery parking use of the office use and other downtown uses during the peak downtown demand Friday evening through Sunday. He stated the parking lot plan is consistent with the Lowell Park Plan and the purpose of the land purchase from the railroad. r Community Development Director Russell explained it is envisioned the tax increment generated by the project would be used to improve the Water Street parking lot. In order to determine the TlF revenues generated by the project and costs of the parking lot, plans would need to be prepared and a project value established. A parking use agreement would have to be worked out with the grocery store. He reported the reuse plan is being reviewed for planning permits by the Downtown Parking Commission, Heritage Preservation Commission and Planning Commission. Community Development Director Russell stated Vern Stefan and Tim Stefan, Mainstream Development Partnership; Joel Ahlstrom, Riverside Market (retailer); and Ron Klehr, Store Development Manager for Nash Finch Company (wholesaler) were in attendance to speak to the project. Vern Stefan presented background information on Phase I and requests for assistance for Phase II. Tim Stefan, architect for the project, provided proposed Phase II building design elements. Joel Ahlstrom explained the store will be designed for convenience of the shopper and concem for excellent service to the customer. C' Community Development Director Russell recommended Council review the Phase II developers plan and direct staff to prepare parking lot plan/cost estimates and estimate of resulting TIF revenues. 3 . ". City Council Meeting No. 97-22 September 2, 1997 r Motion by Councilmember Zoller, seconded by Councilmember Cummings directing staff to continue to work with Mainstream Development Partnership to prepare parking lot plan/cost estimates and estimate of resulting TlF revenues for Maple Island market/grocery store project. All in favor. 3. Randall Raduenz - Art work for City Hall City Coordinator Kriesel reported art work was needed for the Council Chambers and other locations within City Hall. He had spoken with Randall Raduenz regarding the possibility of purchasing Mr. Raduenz' "Hometown Collection", a seven print collection depicting various aspects of the City. Mr. Raduenz presented his work. He stated the cost for seven framed prints was $1520, plus mounting charges. Motion by Councilmember Bealka, seconded by Councilmember Cummings authorizing purchase of "Hometown Collection" by Randall Raduenz for City Hall Building Project. All in favor. Motion by Councilmember Zoller, seconded by Councilmember Bealka to recess at 6:10 p.m. All in favor. Attest: rr; ~ ~: . L, 11 Q.{/ Lf'rI, City Clerk r c 4 r (" , C" City Council Meeting No. 97-22 September 2, 1997 CITY OF STILLWATER CITY COUNCIL MEETING NO. 97-22 September 2, 1997 RECESSED MEETING 7:00 P.M. The Meeting was called to order by Mayor Kimble at 7:00 p.m. Present: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Also Present: City Coordinator Kriesel Asst. City Attorney Allen Community Development Director Russell City Engineer Sanders Planning Commission Chair Fontaine City Clerk Weldon Press: Julie Kink, Courier APPROVAL OF MlNlJTES Motion by Councilmember Thole, seconded by Councilmember Zoller approving minutes of August 19, Regular meeting. All in favor. PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS 1. Presentation: Commending Monroe "Woody" Wood for over 24 years of service to the City. Mayor Kimble and City Coordinator Kriesel presented Monroe "Woody" Wood with a plaque in appreciation of his services to the City. Mr. Wood, Chief Mechanic, retired August 29,1997, after over twenty four years of public service. CONSENT AGENDA. Motion by Councilmember Thole, seconded by Councilmember Zoller approving the consent agenda. Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble. Nays: None. 1. Resolution 97-191 Directing Payment of Bills 2. Resolution 97-192: Accepting bid and awarding contract to Durand Builders Service, Inc. for Lily Lake Arena roof repair 3. Resolution 97-193: Employment of Matthew Carlson as Temporary Laborer - Parks Dept 4. Authorizing advertisement for bids for installation of basketball court at Staples Park 5. Resolution 97-194: Promotion of Nick Chavez to Licensed Sewer Maintenance Worker 6. Purchase of video tape duplicating machine - Police Dept. 5 (" o c City Council Meeting No. 97-22 September 2, 1997 7. Resolution 97-195: Accepting quotes and awarding contract to Stripe-A-Lot for the striping of the downtown area. 8. Setting special meeting for September 9, 1997, at 4:30 p.m. at City Hall to adopt budget and tax levy and set elate for truth in taxation hearing 9. Resolution 97-196: Financing of Certain proposed projects to be undertaken by the City establishing compliance with reimbursement bond regulations under the Internal Revenue Code. 10. Use of park dedication funds for Ramsey Park improvements 11. Resolution 97-197: Accepting quote and awarding contract to Bailey Construction to install two picnic shelters at Ramsey Park 12. Resolution 97-198: Declaring cost to be assessed, and ordering preparation of proposed assessment for Hazel Street Ravine Storm Sewer (Job No. 9610,1.1. 321) 13. Resolution 97-199: Declaring cost to be assessed and ordering preparation of proposed assessment for 1997 Street Improvements (South 2nd Street and Surrounding areas) (Job no. 9716, L.I. 328) 14. Resolution 97-200: Declaring cost to be assessed, and ordering preparation of proposed assessment for Croixwood Boulevard Street Rehabilitation (Project No. 9724, 1.1. 331) 15. Resolution 97-201: Declaring cost to be assessed, and ordering preparation of proposed assessment for 4th Street Ravine Storm Sewer (Job No 9726, 1.1. 330) 16. Resolution 97-202: Calling for hearing on proposed assessment for the Hazel Street Ravine Storm Sewer Improvement (Job No. 9610, 1.1. 321) 17. Resolution 97-203: Calling for hearing on proposed assessment for 1997 Street Improvements (South 2nd Street and Surrounding Areas) (Job No. 9716,1.1. 328) 18. Resolution 97-204: Calling for hearing on proposed assessment for Croixwood Boulevard Street Rehabilitation (Job No. 9724, 1.1. 331) 19. Resolution 97-205: Calling for hearing on proposed assessment for the 4th Street Ravine Storm Sewer Improvement (Job No. 9726, 1.1. 330) 20. Resolution 97-206: Permanent employment of Marcy Cordes as Administrative Assistant 21. Resolution 97-207: Approving Salary and Longevity Pay Schedules for Administrative Assistant 22. Resolution 97-208: Approval of Proposal Request No. 37 City Hall Building Project and Change Order No.5 for A VI (Audio Visual Equipment). PUBLIC HEARINGS 1. Case No. ZAM/97-1. This is the day and time for the public hearing to consider a request from John Roettger for a zoning map amendment from RA, One Family to RB Duplex residential at 713 County Road 5 in the RA, One Family Residential District. John Roettger, applicant. Notice of the hearing was placed in the Stillwater Gazette on August 22, 1997, and notices mailed to affected property owners. Community Development Director Russell reported Mr. Roettger has requested the rezoning to allow the St. Croix Valley Life Care Center to purchase the home for use as the Life Care Center's crisis pregnancy counseling center. Jerry Fontaine, Planning Commission Chair, stated the Commission had moved to approve the zoning change and approve the special use permit as conditioned, with a deed restriction recorded that the property revert back to residential use if and when the Life Care Center vacates the property. The Commission also added the condition the proposed parking be modified to accommodate two cars as a turn-around. 6 . ' City Council Meeting No. 97-22 September 2, 1997 r The Mayor opened the public hearing. John Roettger answered questions regarding parking. He stated he planned to move the walkway through Auturnnwood to the south side of the building. Mary Lou Junker, St. Croix Valley Life Care Center administrator, stated two staff members would be on site and clients were served on an appointment basis. She expected approximately three cars to be at the location at anyone time, with the exception of a monthly board meeting. The Mayor closed the public hearing. Council determined neighborhood concerns had been addressed at the Planning Commission hearing and appropriate conditions of approval applied to resolve the concerns. Motion by Councilmember Thole, seconded by Councilmember Cummings to have first reading of ordinance approving zoning map amendment from RA, One Family to RB Duplex residential at 713 . County Road 5 in the RA, One Family Residential District. Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble. Nays: None. UNFINISHED BUSINESS ("\ 1. Adopting Finding of Fact: William C. Messner application for variance to Shoreland Ordinance at 2318 Boom Road. At the August 19, 1997, meeting, Council directed City Attorney Magnuson to prepare Findings of Fact, Conclusions of Law and Order consistent with staff and Planning Commission r~ommendations, granting William Messner application for a variance to Shoreland Ordinance at 2318 Boom Road. Motion by Councilmember Cqmrnings, seconded by Councilmember Bealka to adopt Resolution 97- 212 Findings of Fact, Conclusions of Law and Order, granting William Messner application for a variance to Shoreland Ordinance at 2318 Boom Road. Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble. Nays: None. 2. Second reading of the Ordinance amending Ordinance Number 695 - Hospital/Medical Insurance for Retirees. City Coordinator Kriesel presented the proposed ordinance amending Ordinance No. 695 that would change the years of service requirement to 10 years from the present 15 years. This change would make the requirement consistent with contract language and standardize the benefit. r Motion by Councilmember Thole, seconded by Councilmember Bealka to have second reading of Ordinance No. 844, Amending Ordinance No. 695 - Hospital/Medical Insurance for Retirees. 7 City Council Meeting No. 97.22 September 2, 1997 r Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble. Nays: None. 3. Accepting bid and awarding contract for 4th Street Ravine Storm Sewer Project. Project No. 97-26. Civil Engineer Sanders reported bids were received and opened at 1 p.m., September 2. Bids were received from MJ. Raleigh Truckin' Inc.; Jay Bros: Inc., Glenn Rehbein Excavating, Inc.; Penn Contracting, Inc.; and CCS Contracting. MJ. Raleigh Truckin', Inc. of Stillwater was the low bidder. Motion by Councilmember Thole, seconded by Councilmember Zoller adopting Resolution 97-209 accepting bid and awarding contract to MJ. Raleigh Truckin', Inc., for 4th Street Ravine Storm Sewer Project. Project No. 97-26. Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble. Nays: None. NEW BUSINESS I. Appointment to Stillwater Planning Commission City Clerk Weldon reported a vacancy was created by the resignation of David Charpentier (Ward 4); his term would expire December 31, 1998. The following have applied to fill the unexpired portion of the term: Russell Hultman (Ward 1); James Nelson (Ward 2); Terese Koenig (Ward 3). The (" vacancy was advertised as required by the City Charter. Motion by Councilmember Zoller, seconded by Councilmember Cummings to adopt Resolution 97- 210 approving appointment of Russell Hultman to Planning Commission for a term ending 12/31/98. Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble. Nays: None. 2. Appointments to Stillwater Human Rights Commission City Clerk Weldon reported the terms of the following members expired June 20,1997, and they are not seeking reappointment: Mary Louise Menikheim, Zbigniew Wieckowski, Karen Bergren, Anita Braunstein, and Pat Hanson. In addition, Steve Bloom resigned, leaving vacant the unexpired portion of his term ending August 20,1998. Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution 97-211 appointing Denise Carlson, Heidi Presslein, Peggy Perry, Bill Kimker, Annette Tryon to the Stillwater Human Rights Commission for two-year terms ending June 20, 1999, and Mary Peroceschi to fill an unexpired term ending August 20, 1998. Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble. r Nays: None. 8 r (" r City Council Meeting No. 97-22 September 2, 1997 STAFF REPORTS (continued) City Coordinator Kriesel noted the Minnesota Board of Water and Soil Resources will hold a public hearing on the Brown's Creek Watershed District Establishment at 10 a.m. on September 17 at Stillwater City Hall. ADJOURNMENT Motion by Councilmember Thole, seconded by Councilmember Bealka to adjourn at 7:35 p.m. All in favor. Attest: ----% 1A.J16n Ctty Clerk Resolution 97-191: Directing Payment of Bills Resolution 97-192: Accepting bid and awarding contract to Durand Builders Service, Inc. for Lily Lake Arena roof repair Resolution 97-193: Employment of Matthew Carlson as Temporary Laborer - Parks Dept Resolution 97-194: Promotion of Nick Chavez to Licensed Sewer Maintenance Worker Resolution 97-195: Accepting quotes and awarding contract to Stripe-A-Lot for the striping of the downtown area. Resolution 97-196: Financing of Certain proposed projects to be undertaken by the City establishing compliance with reimbursement bond regulations under the Internal Revenue Code. Resolution 97-197: Accepting bid and awarding contract to Bailey Construction. to install two picnic shelters at Ramsey PlIlk Resolution 97-198: Declaring cost to be assessed, and ordering preparation of proposed assessment for Hazel Street Ravine Storm Sewer (Job No. 9610, L.J. 321) Resolntlon 97-199: Declaring cost to be assessed and ordering preparation of proposed assessment for 1997 Street Improvements (South 2nd Street and Surrounding areas) (Job no. 9716, L.J. 328) Resolution 97-200: Declaring cost to be assessed, and ordering preparation of proposed assessment for Croixwood Boulevard Street Rehabilitation (Project No. 9724, L.J. 331) Resolution 97-201: Declaring cost to be assessed, and ordering preparation of proposed assessment for 4th Street Ravine Storm Sewer (Job No 9726, L.J. 330) Resolution 97-202: Calling for hearing on proposed assessment for the Hazel Street Ravine Stonn Sewer Improvement (Job No. 9610, L.I. 321) Resolution 97-203: Calling for hearing on proposed assessment for 1997 Street Improvements (South 2nd Street and Surrounding Areas) (Job No. 9716, L.J. 328) Resolution 97-204: Calling for hearing on proposed assessment for Croixwood Boulevard Street Rehabilitation (Job No. 9724, L.I. 331) Resolution 97.205: Calling for hearing on proposed assessment for the 4th Street Ravine Storm Sewer Improvement (Job No. 9726, L.J. 330) Resolution 97-206: Permanent employment of Marcy Cordes as Administrative Assistant Resolution 97-207: Approving Salary and Longevity Pay Schedules for Administrative Assistant Resolution 97-208: Approval of Proposal Request No. 37 City Hall Building Project and Change Order No.5 for A VI (Audio Visual Equipment). Resolution 97-209: Accepting bid and awarding contract to M.J. Raleigh Truckin', Inc. For 4th Street Ravine Storm Sewer Project. Project No. 97-26. Resolution 97-210: Approving appointment of Russell Hultman to Planning Commission for a tenn ending 12.31.98. Resolution 97-211: Appointing Denise Carlson, Heidi Presslein, Peggy Perry, Bill Kimker, AllI)ette Tryon to the Stillwater Human Rights Commission for two-year tenns ending June 20, 1999, and Mary Peroceschi to fill an unexpired term ending August 20, 1998. Resolution 97-212: Adopting Findings of Fact, Conclusions of Law and Order, granting WiUiam Messner application for a variance to Shoreland Ordinance at 2318 Boom Road. 9