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HomeMy WebLinkAbout1997-09-16 CC MIN . . r r (" , ,<~ CITY OF STILLWATER CITY COUNCIL MEETING NO. 97-24 September 16, 1997 REGULAR MEETING 7:00 P.M. The meeting was called to order by Mayor Kimble at 7:00 p.m. Present: Councilmembers Bealka, Cummings, Zoller and Mayor Kimble Absent: Councilmember Thole (arrived at 7:15 p.m.) Also present: City Coordinator Kriesel City Attorney Magnuson City Engineer Eckles Administrative Assistant Cordes City Clerk Weldon Press: Julie Kink, Courier Mike Marsnik, Gazette APPROVAL OF MINUTES Motion by Councilmember Zoller, seconded by Councilmember Cummings approving minutes of September 2, 1997 Regular and Recessed Meetings. All in favor. CONSENT AGENDA. Motion by Councilmember Bealka, seconded by Councilmember Cummings approving the consent agenda. Ayes: Councilmembers Zoller, Cummings, Bealka and Mayor Kimble. Nays: None. 1. Resolution 97-218: Directing Payment of Bills 2. Resolution 97-219: Employment of Michael Caouette as temporary laborer - Parks Dept. 3. Utility bill adjustments 4. Advertise for bids for one ton truck 5. Contractors Licenses: Morcon Construction Inc., Golden Valley (new); Ritzer Excavating Inc., Stillwater (renewal); Central Roofing Company, Minneapolis (new) 6. Purchase of waste oil tank - Public Works 7. Purchase of replacement hydraulic jack - Public Works 8. Purchase of replacement civil defense siren 9. Resolution 97-220: Awarding contract for janitorial services for City Hall to H.C. Cleaning Councilmember Thole arrived. STAFF REPORTS I. Administrative Assistant Cordes reported on the outcome of the bidding for the purchase of equipment and software for the Local area Network. Due in part to the low level of bidder 1 City Council Meeting No. 97-24 September 16, 1997 r participation in the process, the bids received exceeded the estimated total provided to Council and staff by our consultant in July. However, both bids were basically in conformance with or below the state contract prices, with the exception of the prices for the additional.workstations required for the LAN. As an alternative, Cordes solicited a quote for the same workstations from Gateway, Inc. of $22,282.00, excluding sales tax. City Attorney Magnuson has advised staff that the purchase of Gateway workstations outside of the bidding process will not violate the Uniform Contracting Laws. The total cost of the Gateway equipment is beneath the $25,000 ceiling established by statutes. Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution 97-221 accepting bids and awarding contract for Purchase of Hardware and Software for the Local Area Network to Ultimate Data, rejecting their bid for computer workstations. Ayes: Councilmember Zoller, Thole, Cummings, Bealka and Mayor Kimble Nays: None Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution 97-222 accepting quote and awarding contract for the purchase of computer workstations for the Local Area Network to Gateway 2000, Inc. Ayes: Councilmember Zoller, Thole, Cummings, Bealka and Mayor Kimble Nays: None r 2. City Clerk Weldon presented Council with the following draft policies: 1) Stillwater City Hall Meeting Room Usage and 2) Posting of Public Information in Stillwater City Hall. Weldon asked that Council review and adopt both policies. City Coordinator Kriesel informed Council of a request by the University of Wisconsin-River Falls to use the Fire/Training Room for classes. Council approved the use on a trial basis, with a minimal fee to be charged, and directed the policy include such use. Motion by Councilmember Thole, seconded by Councilmember Bealka adopting the Stillwater City Hall Meeting Usage Policy. All in favor. Motion by Councilmember Thole, seconded by Councilmember Bealka adopting the Posting of Public Information in Stillwater City Hall Policy. All in favor. Clerk Weldon also informed Council state law prohibits Council from meeting between 6 p.m. and 8 p.m. on election day, November 4, 1997. Motion by Councilmember Zoller, seconded by Councilmember Cummings rescheduling time of regular Council meeting of November 4, 1997, to 8 p.m. All in favor. r 3. City Coordinator Kriesel reported that he was advised by the City's Loss Risk Control specialist that the City should not allow the skateboarding at the Laurel and Owens Street parking lot to continue. The Capital outlay budget for 1998 includes $8000 for skateboarding. It is anticipated that the money would be used to blacktop some area(s) and to purchase some equipment. Staffwill be meeting or corresponding with ISD 834 officials over the new few months to try to establish sites for 2 City Council Meeting No. 97-24 September 16, 1997 skateboarding. r City Coordinator Kriesel also reported the City needs to dispose of 1680 lbs. of freon from Lily Lake Ice Arena and has determined from a list obtained from the EP A's Stratospheric Protection Division that Appliance Recycling Centers of America, Inc., is only one certified refrigerant reclaimer in Minnesota. Motion by Councilmember, seconded by Councilmember Cummings approving sale offreon.from Lily Lake Ice Arena to Appliance Recycling Centers of America, Inc. All in favor. UNFINISHED BUSINESS 1. Possible second reading of ordinance approving zoning map amendment from RA, One Family to RB Duplex residential at 713 County Road 5 in the RA, One Family Residential District. (first reading September 2, 1997) Motion by Councilmember Thole, seconded by Councilmember Zoller to have the second reading of ordinance approving zoning map amendment from RA, One Family to RB Duplex residential at 713 County Road 5 in the RA, One Family Residential District. Ayes: Nays: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble None NEW BUSINESS r 1. Awarding contract for Bond Counsel Mayor Kimble requested this item be tabled to allow time for Council to review the proposals. Motion by Councilmember Cummings, seconded by Councilmember Thole to table discussion of awarding contract for Bond Counsel to October 7,1997 meeting. All in favor. 2. Consideration of shared public safety facility City Coordinator Kriesel reported several Washington County communities and Washington County have formed a committee to explore the possibility of jointly constructing and operating a Public Safety Training facility within the County. The committee is requesting the City of Stillwater share in the cost of the feasibility study which will cost approximately $50,000. The City's share would be approximately $5800. Motion by Councilmember Cummings, seconded by Councilmember Thole approving City participation in feasibility study for proposed Public Safety Training Facility, at a city share ofapproximately $5800. All in favor. 3. Possible first reading of zoning ordinance amendments: r a) regulating the placement and design of transmission antennas and towers throughout the City, Case ZAT/97-3. 3 City Council Meeting No. 97-24 September 16, 1997 Motion by Councilmember Zoller, seconded by Councilmember Thole to have the fIrst reading of ordinance regulating the placement and design of transmission antennas and towers throughout the City. r Ayes: Nays: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble None. b) changing the zoning designation for 610 North Main Street (land in front of old territorial prison) from RB, Duplex Residential to CBD, Central Business District, Case ZAM/97-2 Motion by Councilmember Zoller, seconded by Councilmember Thole to read the first reading of Zoning Map Amendment rezoning Front Portion of Prison Site from RB to CBD. Ayes: Nays: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble None. c) allowing detached accessory units in the RB Duplex Residential District, Case ZAT/97-1. Motion by Councilmember Zoller, seconded by Councilmember Thole to read the first reading of ordinance on Zoning Amendment allowing Detached Accessory Unites in the RB Duplex Residential District. r Ayes: Nays: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble None. 4. Lily Lake Ice Arena Lease City Coordinator Kriesel presented the proposed ice arena management agreement between the City of Stillwater and St. Croix Boat and Packet Co. for the 1997-98 season. The agreement is the same as last year including the rental fees of $12,000. According to Mr. Anderson the operations incurred a $2000-$3000 loss last year (financial statements for the 96-97 season will be presented to the City in October) City Coordinator Kriesel recommended Council approve the Lily Lake Arena Management agreement with St. Croix Boat and Packet. Motion by Councilmember Bealka, seconded by Councilmember Cummings approving Lily Lake Arena Management Agreement for 1997-1998 season with St. Croix Catering, Inc., contingent upon approval by the Park and Recreation Board. All in favor. 5. Lily Lake water treatment r City Coordinator Kriesel reported that for the last three years the City has paid 60% of the costs for weed/algae treatment of Lily Lake. The rationale for City participation is that Lily Lake is a recreational lake and is available to the public and not just adjacent property owners. The homeowners are requesting the City pay $1208.09, (60% of the total cost of$2013.48) The City will pay the City share only and the homeowners will pay the rest of the bill directly. City Coordinator Kriesel recommended that Council consider participating in the treatment costs for Lily Lake. 4 . City Council Meeting No. 97-24 September 16, 1997 Motion by Councilmember Thole, seconded by Councilmember Bealka approving participation in treatment costs for Lily Lake in the amount of$1208.09: All in favor. r 6. Main Street Steps railing repair City Engineer Eckles reported that the contractor has completed the Main Street Steps repair project. However, the elevation of the steps was raised by three inches; therefore the railing must be raised by 3-6 inches in order to provide proper safety height at an approximate cost of $4500. The railing repair will exceed the $20,000 budget for the Main Street step repair. However, these repairs are mandatory. Motion by Councilmember Thole, seconded by Councilmember Cummings approving repair of the railing on the Main Street Steps. All in favor. 7. City position on creation of Browns Creek Watershed District r Mayor Kimble summarized the comments prepared by staff which included the following: I) the district would be too small. The City recommends combining this with another district or another WMO be further explored; 2) the City will pay a disproportionate cost for the operation and maintenance of the district. The City has already dealt with most water problems within city boundaries, and most issues faced by the proposed watershed district would come from outside the City. It would be imperative that the cost of studies and improvements for any area or problem be charged to those directly benefitting from the improvements; 3) Stillwater would not support a district unless representation was based on relative tax base and/or population, i.e. if the board were to contain five people, it would be expected three come from the City of Stillwater; and 4) the City has completed significant studies and analysis of drainage systems such as Long Lake and AUAR trout stream mitigation plan which will benefit the other communities. The City would anticipate these efforts be recognized and the district take a leadership role in implementation. Motion by Councilmember Thole, seconded by Councilmember Cummings approving written response to City position on creation of Browns Creek WatershedOistrict and directing staff to submit comments to Minnesota Board of Water and Soil Resources for public hearing on September 17,1997. All in favor. 8. Authorize request for quotes - Hazel Street Ravine Storm Sewer Restoration Project 9610 City Engineer Eckles reported that all of the grading and sewer work has been completed on the Hazel Street Ravine Storm Sewer Restoration project. There will be a number of expenditures necessary to complete the cleanup and restoration work. It is estimated that each of these activities will have an expenditure between $1000-$2000. Staff will be obtaining quotes from contractors for the work in question and is requesting that Council give staff the authority to complete these activities at a cost not to exceed $15,000 without having to return to Council to review each bid for each item. (' Motion by Councilmember Thole, seconded by Councilmember Bealka authorizing the obtaining of quotes for the cleanup and restoration work at a cost not to exceed $15,000. All in favor. 5 City Council Meeting No. 97-24 September 16, 1997 Recessed at 8:15 p.m. Reconvened at 8:29 p.m. r Councilmember Bealka left the meeting at 8:15 p.m. COMMIJNICA TIONS/REOUESTS 1. City of Stillwater Chamber of Commerce: Request for assistance in receiving a copy of maintenance schedule for work on Historic Lift Bridge from MN Dept. of Transportation City Coordinator Kriesel reported that the Stillwater Chamber of Commerce is requesting that the City Council request a copy of the maintenance schedule for work on Historic Lift Bridge from MN Dept of Transportation. He stated MnDOT was contacted and a schedule will be developed and made available in approximately two weeks. 2. Laurence Rumpf - Request for water installation. City Coordinator Kriesel reported he had met with Mr. Rumpf regarding the failed well. Mr. Rumpf is requesting a private line be extended to his property and would be willing to pay the full cost. Council determined they would approve the extension at this meeting if Mr. Rumpf signs a waiver of appeal and agrees to pay 100% of the cost. Ifhe is not willing to pay the full amount, the issue is to be brought back at a later meeting. ("' Motion by Councilmember Thole, seconded by Councilmember Zoller approving request for extension of water service to 2009 Lake Street, contingent upon property owner signing waiver of appeal and paying 100% of cost. All in favor. 3. Department of Transportation - Response to request for Stillwater National Historic signage. Mayor Kimble reported a letter was received from MNDOT denying the request made by the City, Heritage Preservation Commission, and City of Stillwater Chamber of Commerce for directional signage to the historic district on the basis not all buildings in the district are historic; therefore, historic district signs would be ambiguous to motorists. 4. City of Lake St. Croix Beach - Request for attendance at Lower St. Croix Planning Task Force. Mayor Kimble requested Mr. Russell attend and encouraged Council members to attend also. COUNCIL REOUEST ITEMS Councilmember Thole requested the regular Council meeting of October 21, 1997, be rescheduled for October 28, 1997, because three Council members would be unable to attend on Oct. 21. Motion by Councilmember Cummings, seconded by Councilmember Zoller to reschedule October 21, ("' 1997 regular Council meeting to October 28,1997. All in favor. 6 City Council Meeting No. 97-24 September 16, 1997 STAFF REPORTS (continued) (" City Attorney Magnuson reported Lametti had requested final payment for the Stillwater Yacht Club Dredging. However, the Yacht Club had signed an assessment waiver for $68,000 and the fmal cost was $71,628. Finance Director Deblon was requesting a waiver be signed to include the full amount plus 5% for legal and administrative fees. The Yacht Club will not agree to the. additional 5%. In the meantime, Lametti is unable to be paid for work completed. He requested Council direction. Motion by Councilmember Thole, seconded by Councilmember Zoller approving final payment to Lametti & Sons for Yacht Club Dredging and adding to list of bills. All in favor. City Attorney Magnuson also reported it is necessary to negotiate with Burlington Northern/Santa Fe Railway Co. for the Right of Entry to remove the sand pile stored between the Desch Building and Yacht Club for use in the Mulberry Point Overburdening Project. After negotiations with the Railroad and the Corps, an occupancy Permit was drafted. He presented the draft Occupancy Permit for Council consideration. In addition to the responsibilities contained in the Permit, it would be necessary to pay $500 permit fee to Burlington Northern/Santa Fe. Motion by Councilmember Thole, seconded by Councilmember Cummings approving Temporary Occupancy Permit (Right of Entry) with Burlington Northern/Santa Fe Railroad Co. for removal of sand from area behind Desch Building and Yacht Club and authorizing payment of$500 fee. All in favor. ADJOURNMENT (". Motion by Councilmember Thole, seconded by Councilmember Zoller to adjourn at 8:45 p.m. All in favor. Attest:~M~" /1 J,P1rv- City Clerk Resolution 97-218: Directing payment of Bills Resolution 97-219: Employment of Michael Caouette as temporary laborer - Parks Dept. Resolution 97-220: Awarding contract for janitorial services for City Hall to H.C. Cleaning. Resolution 97-221: Accepting bids and awarding contract for Purchase of Hardware and Software for the Local Area Network to Ultimate Data, rejecting their bid for computer workstations. Resolution 97-222: Accepting quote and awarding contract for the purchase of computer workstations r for the Local Area Network to Gateway 2000, Inc. 7