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HomeMy WebLinkAbout1997-11-18 CC MIN .,. {'. CITY OF STILLWATER CITY COUNCIL MEETING NO. 97-29 November 18, 1997 REGULAR MEETING 7:00 P.M. The meeting was called to order by Mayor Kimble at 7:00 p.m. Present: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble Also present: City Coordinator Kriesel City Attorney Magnuson Finanace Director Deblon City Engineer Eckles Community Development Director Russell Administrative Assistant Cordes City Clerk Weldon Ron Langness, Springsted, Inc. Press: Julie Kink, Courier Mike Marsnik, Stillwater Gazette RIBBON CUTTING AND DEDICATION OF CITY HALL {' Mayor Kimble and Council, along with representatives of BWBR Architects, the Stillwater Area Chamber of Commerce, and the City of Stillwater Chamber of Commerce, cut the ceremonial ribbon dedicating the newly renovated City Hall. Mayor Kimble thanked the architects, construction manager GWO Construction and the Chambefs of Commerce. He also stated his appreciation to City staff for working in the building during the entire construction process. APPROVAL OF MINUTES Motion by Councilmember Thole, seconded by Councilmember Bealka approving minutes of November 4, 1997 Regular Meeting. All in favor. CONSENT AGENDA Motion by Councilmember Bealka, seconded by Councilmember Thole approving the consent agenda. Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble. Nays: None. 1. Resolution 97-266: Directing Payment of Bills. (":. Purchase of software for laptop computer - Police Dept. 3. Resolution 97-267: Change Order Nos. 6 and 7, AV systems, City Hall Building Project. 4. Resolution 97-268: Traffic Control Agreement No. 75823M, Co. Rd. 5 and Highway 36. 5. Resolution 97-269: Approving Sub-Grant Agreement with State of Minnesota for Federal Assistance (FEMA 1175DR-MN). , ~ity'Council Meeting No. 97-29 November 18, 1997 6. Contractors License: Bjorkman Excavating (renewal). 7. Request from Stillwater Elks Club for use of tennis courts on Greeley St. for sale of Christmas trees. ("STAFF REPORTS Community Development Director Russell presented an update on the construction of the sports facility. He stated grading is on schedule, footings and retaining wall are started. He also reported Ankeny Kell had requested soil and construction testing. Braun Intertec had submitted a quote and staff recommended approval. Motion by Councilmember Cummings, seconded by Councilmember Thole to adopt Resolution 97-271 accepting quote and approving contract with Braun Intertec for soil and construction testing for St. Croix Valley Sports Facility. Councilmember Cummings reported Anderson Foundation has increased its donation for the sports facility by $50,000. City Coordinator Kriesel presented a request received by Chief Beberg from the construction company that will be renovating the old Maple Island building. The company is requesting to block off Water Street for a "staging" area and to locate their cranes there during the renovation for a period of approximately two months. Chief Beberg had consulted with the Acting Fire Chief, Public Works Director, and City Coordinator. They recommended the street be closed on the south end of the Maple Island Building so the city parking lot on Main Street is kept open and closing the north end of the street at the south side of Mulberry Street. The area would be properly barricaded and signed. {' Motion by Councilmember Thole, seconded by Councilmember Bealka approving request of construction company to block portions of Water Street during renovation of the old Maple Island Building. All in favor. UNFINISHED BUSINESS 1. Update: Territorial Coalition Inc. Community Development Director Russell reported a letter had been received from John Lang, Territorial Coalition, Inc., stating they are close to being in a position to close on the property except for the fInal documentation and approval of the Historical Preservation Certitication Application - Part 2. He explained part of their fInancing includes the sale of the federal tax credits to a third party, and one of the contingencies on that sale is to have Part 2 of the Historic Preservation Certification application approved by the National Park Service. That approval is expected within 30 days. Based on that timing, their financing capital provider, Mr. Avi Lebor, ofM.K.D. Capital Corporation, requested a closing date be set for January 30, 1998. Mr. Lang requested Council extend the closing deadline to January 30, 1998. Motion by Councilmember Thole, seconded by Councilmember Cummings approving the extension of the ~Iosing date for the sale of the territorial prison site to Territorial Coalition, Inc., to January 30, 1998. All in ~ avor. 2. Consideration of Public Safety Director/Fire Chief positions. City Coordinator Kriesel requested Council once again consider establishing the position of Public Safety 2 ~ity'Council Meeting No. 97-29 November 18, 1997 Director. The issue had been discussed at the last meeting but no fInal action taken. He strongly recommended creating the position; however, if Council determines this position should not be r established, he requested they determine what option should be used to fill the Fire Chief position. He offered the following options: 1) permanently appoint Robert Barthol (currently Acting Fire Chiet), 2) post the position internally and interview/select applicants from the current full time and part time employee force, or 3) post the position internally, advertise externally and interview/select applicants from outside of the departments as well as from current employees. Motion by Councilmember Thole, seconded by Councilmember Cummings approving the creation of Public Safety Director position. Ayes: Nays: Abstain: Councilmembers Thole and Cummings Councilmembers Zoller and Bealka Mayor Kimble Motion by Councilmember Zoller, seconded by Councilmember Bealka to maintain the position of Fire Chief and of Police Chief. Ayes: Councilmembers Zoller, Bealka and Mayor Kimble Nays: Councilmembers Thole and Cummings Discussion followed regarding filling the position of Fire Chief. Kimble expressed opposition to advertising externally, stating he felt the best candidates would be found among the current employees. 0...otion by Councilmember Zoller, seconded by Councilmember Thole directing staff to develop current job description for position of Fire Chief and to post the position internally, advertise externally and interview/select applicants from outside of the department as well as from current employees. Ayes: Councilmember Zoller, Thole, Cummings and Bealka Nays: Mayor Kimble NEW BUSINESS 1. Recommendation and Resolution Authorizing issuance and sale of $4,610,000 General Obligation Sports Center bonds, Series 1998A Ron Langness, Springsted, Inc., reported bids would be received at 11 a.m. December 16, 1997,with award by Council at 7 p.m. the same day. Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution 97-270 authorizing issuance and sale of $4,610,000 General Obligation Sports Center Bonds, Series 1998A. Ayes: Councilmember Zoller, Thole, Cummings, Bealka and Mayor Kimble Nays: None Ge Mayor recessed the meeting at 8 p.m. and reconvened at 8:20 p.m. 2. Update on Feasibility Study for McKusick Lake Diversion and Storm Water Mitigation Plan for the annexation area, Project 9626C. 3 , ~ity Council Meeting No. 97-29 November 18, 1997 (' Sherry Buss and Eric Peters, Bonestroo Rosene Anderlik & Associates, presented Council with an update on the feasibility study for the AUAR storm water mitigation plan. They discussed diversion structure design, and lake levels. She stated meetings will be held with McKusick Lake homeowners on December 3 and with Long Lake homeowners on December 11. The fmal report will be presented to Council on December 16, 1997. City Engineer Eckles reported SEH was preparing the design for trunk utilities for the expansion area. Financing options were being discussed with developers and would also be presented. He requested authorization to commence discussion and negotiations with property owners for easements and acquisitions before the plans were completed. This would allow changes to be made in the plans as indicated by the discussion with property owners. Motion by Councilmember Thole, seconded by Councilmember Bealka directing staff to commence easement acquisition necessary for trunk utilities in expansion area. All in favor. 3. Order feasibility reports a) Street rehabilitation of Curve Crest Boulevard b) Reconstruction of S. First Street (1998 Street hnprovements) City Engineer Eckles reported staff had begun planning projects for the 1998 construction season. He requested Council consideration of two projects: 1) Curve Crest Boulevard street rehabilitation from Greeley Street to Washington Avenue and 2) 1998 Street hnprovements - 1" Street between Orleans Street and Willard Street; Willard Street from 1" Street to 3rd Street; and Hancock, Marsh, and Burlington Streets between 1" Street and 6'" Avenue. (' Council requested a walkway along Curvecrest be included in the feasibility report. They also requested consideration of the installation of sidewalk on Marsh near the Junior High School be included in the 1998 Street hnprovements report. Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution 97-272 ordering preparation of report for 1998 Street hnprovements (1" Street) (Project 9802). Ayes: Councilmember Zoller, Thole, Cummings, Bealka and Mayor Kimble Nays: None Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution 97-273 ordering preparation of report on Curve Crest Boulevard Street Rehabilitation hnprovement (Project 9803). Ayes: Councilmember Zoller, Thole, Cummings, Bealka and Mayor Kimble Nays: None 4. Watermain Extension - Lakeside Drive, Project 9734 r City Engineer Eckles reported four quotes were received for the extension of the water main along Lakeside Drive to the Lawrence Rumpf property at 2009 Lake Street with Jay Brothers of Forest Lake, MN submitting the low bid of $22,380. Staff met with Mr. and Mrs. Rumpf to explain the project, costs and possible fmancing options. The approximate cost to the Rumpfs would be $13,328.50. They have agreed to the project and agreed to their share of the project costs. 4 :City Council Meeting No. 97-29 November 18, 1997 City Engineer Eckles recommended this project be added by change order to the Jay Brothers Contract for the Pioneer Park Project No. 9720. (Motion by Councilmember Bealka, seconded by Councilmember Thole to adopt Resolution 97-274 accepting quotations, ordering improvement, approving plans and specifications and awarding contract to Jay Brothers for Lakeside Drive Watermain Extension, Project 9735, as change order to the Pioneer Park Project No. 9720, contingent upon signed agreement and waiver of appeal from the property owner at 2009 Lake Street. Ayes: Councilmember Zoller, Thole, O.mmings, Bealka and Mayor Kimble Nays: None 5. Request for City participation in Park and Ride Lot. Community Development Director Russell reported a letter had been received from Nacho Diaz, Director of Transportation and Transit Development, Metropolitan Council , requesting the City work cooperatively with MnDOT, Metro Council, and Metro Transit to construct a park and ride lot at the community sports complex. Motion by Councilmember Thole, seconded by Councilmember Zoller directing staff to work cooperatively with MnDOT, Metro Council, and Metro Transit on possible construction of park and ride lot at the community sports complex. AU in favor. 6. Renew tobacco licenses for 1998. (' Clerk Weldon requested this item be tabled to a later meeting; several license holders had not yet submitted completed applications for renewal. Motion by Councilmember Thole, seconded by Councilmember Cummings to table renewal of tobacco licenses for 1998. All in favor. STAFF REPORTS (continued) City Attorney Magnuson requested a payment of $150,000 to Burlington Northern Railway be added to the list of bills. Motion by Councilmember Thole, seconded by Councilmember Cummings adding payment of $150,000 to Burlington Northern Railway be added to the list of bills. All in favor. ADJOURNMENT Motion by Councilmember Thole, seconded by Councilmember Cummings to adjourn at 9: 15 p.m. All in favor. Attest: ----Irf~ u 1 pJ,.,.... City Clerk r 5 , : . City Council Meeting No. 97-29 1997 r r r November 18, Resolution 97-266: Directing Payment of Bills. Resolution 97-267: Change Order Nos. 6 and 7, AV systems, City Hall Building Project. Resolution 97-268: Traffic Control Agreement No. 75823M, Co. Rd. 5 and Highway 36. Resolution 97-269: Approving Sub-Grant Agreement with State of Minnesota for Federal Assistance (FEMA 1175DR-MN). Resolution 97-270: Authorizing issuance and sale of $4,610,000 General Obligation Sports Center bonds, Series 1998A. Resolution 97-271: Accepting quote and approving contract with Braun Intertec for soil testing for St. Croix Valley Sports Facility. Resolution 97-272: Ordering preparation ofreport for 1998 Street Improvements (1" Street) (Project 9802). Resolution 97-273: Ordering preparation of report on Curve Crest Boulevard Street Rehabilitation Improvement (Project 9803). Resolution 97-274: Accepting quotations, ordering improvement, approving plans and specifications and awarding contract to Jay Brothers for Lakeside Drive Watermain Extension, Project 9735, as change order to Project No. 9720. 6 v