HomeMy WebLinkAbout1998-02-03 CC MIN
. City Council Meeting No. 98-3
February 3, 1998
CITY OF STILLWATER
CITY COUNCIL MEETING NO. 98-3
February 3, 1998
~CESSED MEETING
7:00 P.M.
The meeting was called to order by Mayor Kimble.
Present:
Absent:
Councilmembers Bealka, O,mmings, Zoller and Mayor Kimble
Councilmember Thole (arrived at 7:20 p.m.)
Also present:
City Administrator Kriesel
City Attorney Magnuson
City Engineer Eckles
Community Development Director Russell
Civil Engineer Sanders
Gerald Fontaine, Planning Commission
City Clerk Weldon
Press:
Julie Kink, Courier
Mark Brouwer, Gazette
APPROVAL OF MINUTES
Motion by Councilmember Bealka, seconded by Councilmember Zoller approving the minutes of January 20,
08 Regular Meeting. All in favor.
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
1. Ned Gordon - Browns Creek Watershed District
Mr. Gordon informed Council Senator Jane Krentz will be introducing a Brown's Creek funding bill this
session. He requested Council contact Senator Laidig and Representative Holsten regarding the
appropriation of money for restoration and preservation of Brown's Creek and money to the watershed
district for flood control measures.
Motion by Councilmember Bea1ka, seconded by Councilmember Cummings to adopt Resolution 98-35
encouraging the Minnesota Legislature to appropriate money for restoration and preservation of Brown's Creek
in Washington County, appropriate money to the Brown's Creek watershed district for flood control measures,
and authorize the sale of state bonds.
Ayes: Councilmembers Zoller, Cummings, Bealka and Mayor Kimble.
Nays: None.
Absent: Councilmember Thole.
2. Gary Starns - 209 N. Williams Street
{' Mr. Starn's requested Council assistance with noise and road/driveway blockage created by the Valley Co-op
on William Street. His residence is on the south side of the Co-op. He stated he had contacted the
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City Council Meeting No. 98-3
February 3, 1998
management and the police several times, but problems still exist.
City Attorney Magnuson stated the Co-op was started before zoning ordinances were adopted. Therefore, it
r does not operate on a special use permit; it is a nonconforming use.
Council directed City Attorney Magnuson to investigate the complaint and return with a report at the
February 17 meeting.
(Thole arrived at 7:20 p.m.)
CONSENT AGENDA.
Motion by Councilmember Bealka, seconded by Councilmember Olmmings to remove item 12, Municipal
license for sidewalk use, and continue to February 17. All in favor.
Motion by Councilmember Bealka, seconded by Councilmember Cummings approving consent agenda, as
amended. All in favor.
I. Resolution 98-30: Directing Payment of Bills.
2. Request for Installation of Banner by City of Stillwater Chamber for Fall Art Fair
3. Approval to attend MN Clerks & Finance Officers Annual Conference in Alexandria, MN - Morli Weldon,
Administration
4. Resolution 98-31: Approving Memorandum of Continuance for Goodwill Attended Donation Center.
5. Resolution 98-40: Approving purchase of two marked squad cars from Superior Ford (state contract)
6. Resolution 98-32: Approving Employment of Larry Dauffenbach as Police Captain
r Request to purchase three HT 1000 Portable Radios w/microphones & chargers - Fire Department
o. Resolution 98-33: Approving Temporary Employment of Chris Diethert as Warming House Attendant.
9. Request to purchase recycling bins - Administration
10. Resolution 98-34: Accepting full settlement for damages associated with fire hydrant damage.
11. Contractor Licenses: Hunerberg Construction Inc., Plymouth, MN; Kelleher Construction, Inc.,
Burnsville, MN; McPhillips Bros Roofing Company, St. Paul, MN
12. Resalw8B 91 2E: :'4'l'f87al af ~ltiBieipal Liee8Bea fer side".rr."alkllse fef AlaPleae's Deli, 8averies anti
SaIIWlHef Cril1.
13. Claim for damages: 406 S. 3rd Street
14. Authorizing advertising for Request for Proposals for management services and an ice-resurfacing machine
for the St. Croix Valley Sports Complex.
PUBLIC HEARINGS
1. Project No. 9802. This is the day and time for the public hearing to consider the 1998 Street Reconstruction
Project - 1" Street and Surrounding Areas (Project 9802). Notice of the hearing was placed in the Stillwater
Gazette on January 16 & 21, 1998, and notices mailed to affected property owners.
Civil Engineer Sanders reviewed the project. If council ordered the improvement, the assessment hearing
would be held October 6, 1998.
~e Mayor opened the public hearing.
1. Liz Luedtke, 215 E. Churchill, representing her mother who resides at 1009 First Street, felt 1" Street is not
in bad shape and could be put off for a year or two. The assessments would be too much for those on a
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, City Council Meeting No. 98-3
February 3, 1998
fIxed income.
Staff explained the pavement management program determines which streets are included in improvement
(" projects each year. It was also explained that assessments can be deferred for senior citizens.
2. Lee Bjerk, 1323 S. First Street, stated he disagreed with Ms. Luedtke; he felt South First is one of the worst
streets in town. He was thrilled the improvement project was happening.
3. Miles Tibbetts, 703 3rd Street, representing his parents on S. 2nd Street, asked if what sidewalk and apron
could be saved, would be saved. Staff reported it would, but if removal was necessary, the resident would
be assessed.
Mayor Kimble closed the public hearing.
Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution 98-37 ordering
improvement and preparation of plans and specifications for 1998 Street Improvements for South 1 Sl Street and
surrounding areas, Project 9802.
Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble.
Nays: None.
Mayor Kimble stated the next 13 public hearings will be discussed in aggregate; they are all related to the
development on Long Lake.
r Case No. ZAT/98-1. This is the day and time for the public hearing to consider a Zoning Ordinance Text
, Amendment establishing development regulations for a new Lakeshore Residential (LR) District, 20,000
square foot lots. City of Stillwater, applicant. Notice of the hearing was placed in the Stillwater Gazette on
January 16, 1998, and notices mailed to affected property owners.
3. Case No. ZAM/98-1. This is the day and time for the public hearing to consider a Zoning Ordinance Map
Amendment rezoning lands on the west side Long Lake Lakeshore Residential (LR) District from
Agricultural Preservation (AP). City of Stillwater, Applicant. Notice of the hearing was placed in the
Stillwater Gazette on January 16, 1998, and notices mailed to affected property owners.
4. Case No. ZAT/98-2. This is the day and time for the public hearing to consider a Zoning Ordinance Text
Amendment establishing development regulations for a new Traditional Residential (TR) District, 10,000
square foot lots. City of Stillwater, applicant. Notice of the hearing was placed in the Stillwater Gazette on
January 16, 1998, and notices mailed to affected property owners.
5. Case No. ZAM/98-2. This is the day and time for the pubic hearing to consider a Zoning Map Amendment
rezoning lands west of Long Lake, Traditional Residential (TR) District from Agricultural Preservation (AP).
City of Stillwater, applicant. Notice of the hearing was placed in the Stillwater Gazette on January 16, 1998,
and notices mailed to affected property owners
6. Case No. ZAT/98-3. This is the day and time for the public hearing to consider a Zoning Ordinance Text
r Amendment establishing development regulations for a new Cottage Residential (CR) District, 6,000 square
foot lots. City of Stillwater, applicant. Notice of the hearing was placed in the Stillwater Gazette on January
16, 1998, and notices mailed to affected property owners
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City Council Meeting No. 98-3
February 3, 1998
7. Case No. ZAM/98-3. This is the day and time for the public hearing to consider a Zoning Map Amendment
rezoning lands west of Long Lake, Cottage Residential (CR) District from Agricultural Preservation (AP).
City of Stillwater, applicant. Notice of the hearing was placed in the Stillwater Gazette on January 16, 1998,
r-. and notices mailed to affected property owners
8. Case No. ZAT/98-4. This is the day and time for the public hearing to consider a Zoning Ordinance Text
Amendment establishing development regulations for a new Townhouse Residential (TR) District, 5,000
square foot lot area per dwelling. City of Stillwater, applicant. Notice of the hearing was placed in the
Stillwater Gazette on January 16, 1998, and notices mailed to affected property owners
9. Case No. ZAM/98-4. This is the day and time for the public hearing to consider a Zoning Map Amendment
rezoning Townhouse Residential (TR) District from Agricultural Preservation (AP) lands located east of CR
15 and south of CR 12. City of Stillwater, applicant. Notice of the hearing was placed in the Stillwater
Gazette on January 16, 1998, and notices mailed to affected property owners
10. Case No. ZAM/98-5. This is the day and time for the public hearing to consider a Zoning Map Amendment
rezoning lands Village Commercial (VC) from Agricultural Preservation (AP) located at the southeast corner
of CRs 12 and 15. City of Stillwater, applicant. Notice of the hearing was placed in the Stillwater Gazette
on January 16, 1998, and notices mailed to affected property owners
11. Case No. PUD/97-67. This is the day and time for the public hearing to consider a concept planned unit
development review for a 15610st Single Family Residential Development (The Legends of Stillwater) on 75
acres of land located north of 62"" Street North and west of Long Lake (Staloch Farm) Pemton Land
Company, applicant. Notice of the hearing was placed in the Stillwater Gazette on January 16, 1998, and
notices mailed to affected property owners
~. Case No. PUD/97-70. This is the day and time for the public hearing to consider a concept planned unit
development review for 350 residential units and 6.2 acres of Village Commercial Development 0 188 acres
(Liberty on Long Lake) located south of County Road 12, east of County Road 15 and west of Long Lake
(Newman Farm). Contractor Property Developers Company, applicant. Notice of the hearing was placed in
the Stillwater Gazette on January 16, 1998, and notices mailed to affected property owners
13. Case No. SUB/97-68. This is the day and time for the public hearing to consider a preliminary plat approval
of 156 residential lot subdivision, Legends of Stillwater, 74 acres of land located in the Lakeshore,
Traditional and Cottage Residential Zoning Districts (new), north of 62"" Street North and west of Long Lake
(Staloch Farm). Pemton Land Company, applicant. Notice of the hearing was placed in the Stillwater
Gazette on January 16, 1998, and notices mailed to affected property owners
14. Case No. SUB/97-71. This is the day and time for the public hearing to consider a preliminary plat approval
of 332 residential lot subdivision, Liberty on Long Lake, including a 6.2 acre Village Commercial site
located in Lakeshore, Traditional, Cottage and Townhouse Residential Zoning Districts (new) south of
County Road 12, east of County Road 15 and west of Long Lake (Newman Farm). Contractor Property
Developers Company, applicant. Notice of the hearing was placed in the Stillwater Gazette on January 16,
1998, and notices mailed to affected property owners
Community Development Director Russell presented background information on the development of Phase I of
o Orderly Annexation Area. He provided information for the Liberty/Legends developments regarding bluff
:oetback, oak woodland quality and development impacts, zoning setbacks and Design Guidelines. Also present
to provide additional information and to answer questions were Glen Van Wormer, Short Elliott Hendrickson
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. City Council Meeting No. 98-3
February 3, 1998
(SEH), traffic consultant; Sherry Buss, Bonestroo Rosene Anderlik & Assoc.(BRA), environmental consultant;
and Roger Tomten, design architect.
0mmunity Development Director Russell reported the Planning Commission had held public hearings and
recommended approval of the PUD's, preliminary plats and zoning ordinances.
Glen Van Wormer, SEH, and Joe Lux, Washington County, presented traffic information on access, interior
circulation, impact on adjoining neighborhoods, and design of streets.
Dan Herbst, Pemtom Land Company, discussed design aspects of the development.
Kathryn Fernholzer and Dwight Jelle, Westwood Professional Services, Inc., presented their evaluation of the
woodlands on the Newman and Stalock property. Mark Putnam addressed landscape issues.
Recessed at 9:05 p.m. Reconvened at 9:20 p.m.
Paula Newman Kroening and Robert Kroening .presented a history of the property and the planting of the trees
by the family.
The Mayor opened public hearings Nos. 2 - 14.
1. Jim Blau, 424 N. Greeley, expressed concern with watershed problems. He felt it was short sighted to
remove trees and add more roofs and paving. He preferred leaving the forest intact rather than small parks.
(" Hannah Dunevitz, St. Paul, plant ecologist with the Minnesota Department of Natural Resources (DNR),
commended the developers for their care of the trees, but asked them to remember there is a difference in
replacing "trees" and a "forest". She stated there is a need to preserve the forest community intact as there
are very few sites left that meet DNR standards for a natural area. This area meets the DNR minimum
standards. She stated the area is a degraded forest community, but can be saved by methods such as
buckthorn control. She cited the case of Monticello saving a forest with the help of the DNR.
3. Laurie Maher, 3018 Marine Circle, Friends of Long lake Homeowners Association, expressed concerns with
the loss of wildlife in the area and discussed the DNR report in the AUAR that strongly recommended
keeping the forest intact, the open space committee report which ranked the forest as a moderate priority
area, and the comprehensive plan. She requested the cul-de-sac area within the forest be removed from the
plan. She suggested the developers gift that area to the city; volunteers would manage the area.
4. Todd King, 210 Wildwood Ct, Open Space Committee, stated their report indicated strong public support for
open space. Although the development meets the criteria of the ordinance, it does not meet the expectations
of the citizens of Stillwater. He asked the city not rush to take action, but take time to preserve the
ecosystem.
5. Angela Anderson, 1121 N. 4'" Street, stated the trees would be in fragmented area; it would no longer be a
wood lot. She urged the woodland acreage be saved.
o Leah Peterson, 7160 Midoaks Lane, asked this area be considered an historic natural area and be exempt
from development. She requested Council consider not making a decision on this area tonight and
investigate the possible funding from the Green Corridor Protection Bill. Mayor Kimble reported this bill
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City Council Meeting No. 98-3
February 3, 1998
had already been researched, but the funding would not be for the 1998 biennium. Hannah Dunevitz, DNR,
stated there were several other sources of funding, including the National and Scenic Areas Grant Program.
{' Paula Newman Kroening, representing the Newman family, stated her father, Clay, studied forestry and
planted those trees. The family has donated a 2.2 acre island in its natural state and there will be a
pedestrian trail along the lake. These will be an asset to the City. Currently there is no way for the public
to enjoy these areas.
8. Sherri Buss, Bonestroo, Rosene, Anderlik & Assoc., reported the AUAR study included open space and all
environmental impacts. The report was developed with the assistance of a 30 person technical committee,
including the DNR. She stated there was not enough money for the City to purchase the property, so it was
recommended the city enforce the existing ordinances.
9. David Green, 204 Crestwood Terrace, compared this development with the Interlachen Hills development.
He stated the lnterlachen Hills development agreement stated there would be no significant destruction of
trees; however, only nine remain. He asked Council if the ordinances have been improved since that time.
He asked for stronger ordinances and enforcement of those ordinances.
10. Corey Mohan, 1112 S. 2"" St., stated the open space committee report contradicted the report of Sherry
Buss. He repeated his earlier comment regarding the people of Stillwater giving strong support to
maintaining the open space. He asked council look at bonding options or other options for purchasing the
woodland.
11. Nancy Purcell, 2001 Hazel Ct, was impressed by all the work of citizen groups in the City, citing the 1993-
('"' 94 Ward Network. She believed laws were intact when annexation took place to protect against
development. She felt it ludicrous the City Council used environmental concerns of the City as justification
to Washington County for the need of the Manning Avenue extension. She asked the City honor the
concerns of environment and preserve the oak forest and potential concerns of urban development.
12. John Whitcomb, 16141 N. 6'" St., Lakeland, supported the development. He thanked Council and staff for
developing good ordinances. The developers will work with these. He stated the cost of each new
restriction, coupled with the limited land in Stillwater, will raise costs to the point it will unreasonably
restrict the ability of any but those of high income to live in Stillwater. Let good development take place that
is reasonably affordable.
13. Ed Otis, 12070 87th St. Circle, felt the City was not meeting the expectations of township residents that the
area would be developed with the least impact on residents and the ecosystem. He felt the rural transition
area was missing in many aspects. He had believed the City would be buying the park and greenways areas.
14. Dean Hanson, 402 S. 6"' Street, stated he does insect surveys. He stated the intact forest is necessary for the
current ecosystem. Replacing trees won't replace what is lost.
15. John McCarthy, 2913 Marine Circle, requested lnterlachen not be improved as a through street. He was
concerned with the possible increased traffic through Croixwood.
0. Hod Irvine, 12525 n"" Street SW, stated he did not receive notice of this hearing. He asked if there were
any changes in the development agreement and comprehensive plan. Mayor Kimble stated there have been
no changes. The zoning was being changed to allow further restrictions than are allowed in other zones.
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City Council Meeting No. 98-3
February 3, 1998
17. Joe Lux, Washington County, discussed the Co. Rd. 12 access. At this point, Washington County has not
approved the access plan. The County Board will be scheduling a workshop.
~. Mar~ Putnum, Charles Cudd Company, stated the conditions of approval incorporate the Washington County
( 'requirement.
Mayor closed the public hearing at 11:05 p.m.
Recessed at 11:05
Reconvened at 11:12 p.m.
Community Development Director Russell clarified that the suggestions for modifications to the cottage and
traditional zone districts presented were part of the action regarding zone regulations. (6 foot garage setback
rather than 20 foot setback) Council concurred.
Mr. Herbst requested reconsideration of the lakeshore setback and frontage requirements, 98-1, All of his plans
have been made to be in compliance with DNR requirements of a 75 foot setback. The City requirement would
be 85. Mr. Russell stated the DNR required setback based on our shoreland regulations are 75 feet, but all of
this project and the other projects are in excess of 85 feet.
Mr. Herbst responded this would require a couple of easements. Mr. Russell stated a setback of 75 feet is
required by the city for a recreational lake; the City will have easement and deed restrictions on the walkway
and will be regulating land area between structure and shoreland. As a compromise, he suggested the setback
be 85 feet, and through PUD approval, a maximum of Ih may be as close as 75 feet.
(\uncilmembers Cummings and Thole amended their motion to include the compromise position.
Councilmember Zoller disagreed that a compromise should be made. The Planning Commission recommended
85 feet in compromise with the public wanting the setbacks to be greater than 85 feet.
The developer was asked if the City could have the option to purchase the wooded area. Homer Tompkins,
CPDC, stated they would expect full value, including the enhancement value to neighborhood properties.
Motion by Councilmember Cummings, seconded by Councilmember Thole to have first reading of ordinance
approving zoning ordinance and map amendments ZAT 98-1,98-2,98-3,98-4, and ZAM 98-1,98-2, 98-3, 98-
4, and 98-5.
Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble.
Nays: None.
Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution 98-38 approving
PUD/97-67 and preliminary plat approval for SUB/97-68, Legends of Stillwater; and PUD/97-70 and
preliminary plat approval for SUB/97-71, Liberty on Long Lake.
Ayes: Councilmembers Zoller, Thole, Cummings, Bealka and Mayor Kimble.
Nays: None.
~ayor Kimble requested City Attorney Magnuson explain what the City is legally allowed to extract from a
developer. Mr. Magnuson stated the City allowed by State law to extract reasonable amounts for parks,
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City Council Meeting No. 98-3
February 3, 1998
easements, etc, but no more than 10%. If the city wants more than 10% of the development, it must pay for it.
~otion by Councilmember Thole, seconded by Councilmember Cummings directing staff to examine the
( ssibility of purchase of Echo Green and Gadient properties and further directing staff to make application for
the National and Scenic Areas Grants Program, administered by the DNR and investigate other funding
possibilities. All in favor.
Councilmember Cummings left at 11:45.
UNFINISHED BUSINESS
1. Update on Downtown Condominium Project.
John Roettger, Croix Builders, Inc., provided Council with an update on the construction of the parking
garage and condominium project on South 2"" Street. He provide information on soil testing and construction
testing. He estimated construction time for the garage of 6 - 7 months. The start date will be determined by
when the site items are resolved.
NEW BUSINESS
1. Request for Feasibility Study on Storm Water Problem at 216 W. Wilkins.
City Engineer Eckles reported a request had been received from Marcia McMichael Kilbourne for the
City to complete a feasibility study of the flooding problem she describes as occurring on her property
in extreme storm events. A storm sewer is located in the backyards, but apparently is unable to handle
the volumes that occur. She is planning improvements to the home's lower level. Staff has also
(' suggested modifications to the home design which could result in reduced exposure to flooding.
Motion by Councilmember Thole, seconded by Counci1member Zoller to adopt Resolution 98-39 ordering
the preparation of a feasibility report for storm water improvements to serve 216 W. Wilkins. All in
favor.
Ayes: Councilmembers Zoller, Thole, Bealka and Mayor Kimble.
Nays: None.
Absent: Counci1member Cummings
STAFF REPORTS (continued)
City Coordinator Kriesel presented a letter from the St. Croix Valley Sports Facility Commission
requesting Council appoint the following new members: Glenda Nordquist (figure skating), Sue Thruler
(hockey moms), Susan Enge1king, (at large), Bill Hamilton,(SAHS hockey boosters), Gary Funke (at
large), Kevin Horst (soccer club) and reappointing Rich Cummings, Mike Polehna, and Dick Olsen.
Motion by Councilmember Thole, seconded by Councilmember Zoller appointing the following members
to the St. Croix Valley Sports Facility Commission: Glenda, Sue Thruler, Susan Engelking, Bill Hamilton,
Gary Funke, Kevin Horst and reappointing Rich Cummings, Mike Polehna, and Dick Olsen. All in favor.
("DJOURNMENT
Motion by Councilmember Thole, seconded by Councilmember Bealka to adjourn at 12:08 p.m.
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City Council Meeting No. 98-3
3, 1998
February 3,1'1'18
cj//i#-
Attest:
~AI~.lU4J~.....
City Clerk
J
Resolution 98-30: Directing Payment of Bills.
Resolution 98-31: Approving Memorandum of Continuance for Goodwill Attended Donation Center.
Resolution 98-32: Approving Employment of Larry Dauffenbach as Police Captain
Resolution 98-33: Approving Temporary Employment of Chris Diethert as Warming House
Attendant.
Resolution 98-34: Accepting full settlement for damages associated with fIre hydrant damage.
Resolution 98-35: Encouraging the Minnesota Legislature to appropriate money for restoration and
preservation of Brown's Creek in Washington County, appropriate money to the Brown's Creek
watershed district for flood control measures, and authorize the sale of state bonds.
Resolution 98-36: Approving agreement for recruitment services for Police Chief with Brimeyer
Group, Inc.
Resolution 98-37: Ordering improvement and preparation of plans and specifications for 1998 Street
Improvements for South 1" Street and surrounding areas, Project 9802.
Resolution 98-38: Approving PUD/97-67 and preliminary plat approval for SUB/97-68, Legends of
Stillwater; and PUD/97-70 and preliminary plat approval for SUB/97-71, Liberty on Long Lake.
Resolution 98-39: Ordering the preparation of a feasibility report for storm water improvements to
serve 216 W. Wilkins.
Resolution 98-40: Approving purchase of two marked sqnad cars from Superior Ford (state contract)
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 98-3
February 3, 1998
REGULAR MEETING
r~ meeting was called to order by Councilmember Cummings.
4:30 P.M.
Present:
Absent:
Councilmembers Bealka, Olmmings, Zoller
Councilmember Thole and Mayor Kimble (arrived at 4:40 p.m.)
Also present:
City Coordinator Kriesel
City Attorney Magnuson
City Engineer Eckles
Finance Director Deblon
Parks Director Thomsen
Police Chief Beberg
Fire Chief Barthol
Building Inspector Zepper
Administrative Assistant Cordes
City Clerk Weldon
Press:
Julie Kink, Courier
1. Presentation by Brimeyer Group, Inc. on Recruitment Services for Police Chief.
Administrative Assistant Cordes introduced James Brimeyer, President of the Brimeyer Group, Inc.,
r Executive Search Consultants. Mr. Brimeyer highlighted the steps in the proposal. Council questioned Mr.
Brimeyer on several aspects of the proposal. Council directed City Coordinator Kriesel to fmalize the range
of services Mr. Brimeyer was to perform for the agreed upon flat fee of $14,000.
(Mayor Kimble arrived at 4:40 p.m.)
Motion by Councilmember Bealka, seconded by Councilmember Cummings to adopt Resolution 98-36
approving agreement for recruitment services for Police Chief with Brimeyer Group, Inc.
Ayes: Councilmembers Zoller, Cummings, Bealka and Mayor Kimble.
Nays: None
Absent: Councilmember Thole
STAFF REPORTS
Finance Director Deblon presented a request for the replacement of the Junior Account Clerk. She requested
the telephone receptionist duties be separated from the utility billing duties for the most efficient operation of
the finance department and to resolve the lack of internal control issues. She recommended Council split the
job held by the prior junior account clerk into a receptionist and a senior or intermediate account clerk (two
positions) .
o
City Coordinator Kriesel stated this item had been discussed at the January 20 meeting; Council had
requested this item be placed on the Feb. 3 agenda because there was a difference of opinion on how this
position should be filled. He presented information supporting his position that only one person should be
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. City Council Meeting No. 98-3
February 3, 1998
hired, not two part-time positions. He stated there was no need to hire anyone other than a full-time
receptionist for the front office. Due to changes in job duties and the increase in finance department staffing
r in past years, the fmance department appeared to be adequately staffed at this time.
Council determined the top priority was to have a receptionist at the front desk 100 percent of the time.
They encouraged the better utilization of computers or outsourcing to meet fmance department needs rather
than hiring new staff. Councilmember Cummings stated he was most comfortable with City Coordinator
Kriesel making the decision; that is where his expertise lies.
Motion by Councilmember Zoller, seconded by Councilmember Cummings directing City Coordinator Kriesel
to determine the method of replacement of the Junior Account Clerk, with no increase in staff levels, and further
directing City Coordinator Kriesel to develop a job description for the receptionist position. All in favor.
Police Chief Beberg requested the purchase of two marked squad cars from Superior Ford (State of
Minnesota Contract) for $40,176. He also reported the testing for the Captains position was complete. The
selection panel selected Sergeant Larry Dauffenbach to fill the position created by the retirement of Captain
Tim Bell. He requested appointment effective February 16, 1998. (action for both requests on consent
agenda)
Parks Director Thomsen requested the purchase of a Gateway computer and programs for approximately
$1800. The funding would come from the Parks Department capital outlay office budget.
Motion by Councilmember O.mmings, seconded by Councilmember Bealka to approve the purchase of
computer and software for Parks Department at approximate cost of $1800. All in favor.
("
. Building Official Zepper requested the purchase of two Gateway computers, modem, and laser printer for the
Building Department at a cost of approximately $4700, with funds in 1998 capital outlay budget.
Motion by Councilmember O.mmings, seconded by Councilmember Bealka approving the purchase of two
computers, modem, and laser printer for Building Department at approximate cost of $4700. All in favor.
City Attorney Magnuson reported a citizen had questioned if Councilmember Cummings is disqualified from
voting on the rezoning of property in the orderly annexation area because Councilmember Cummings ' wife
worked from time to time as a hostess on open houses for Charles Cudd, one of the potential builders that
will be buying the property from Contractor Property Developers Company, (CPDC). He presented his
opinion that Charles Cudd and Company is not an owner of the land in question but is rather a potential
builder who is expected to buy lots from CPDC within the newly rezoned area. It is not Councilmember
Olmmings who shares a fmancial relationship with Charles Cudd and Company, it is his wife. Her interest
does not appear significantly direct to disqualify Councilmember Cummings from voting on the rezoning.
City Clerk Weldon reported Minnesota precinct caucuses will be held March 3, 1998. Minn. Stat. ~~
202A.14; 202A.19 states Council may not meet after 6 p.m. on uniform precinct caucus day. Council was
given the options of meeting on other dates or holding the meeting at 4:30 p.m. and adjourning at 6 p.m. (no
7 p.m meeting).
00tion by Councilmember Cummings, seconded by Councilmember Bealka scheduling March 3, 1998 Council
. 1l1eeting for 4:30 p.m. with adjournment no later than 6 p.m. in compliance with State statutes regarding
scheduling of government meetings on Minnesota precinct caucus day. All in favor.
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City Council Meeting No. 98-3
February 3, 1998
City Coordinator Kriesel requested consent agenda item 12, Approval of Municipal Licenses for sidewalk
use, be removed from the consent agenda and continued to February 17 to allow for notification requested by
a concerned resident. (action taken at 7 p.m. meeting)
('\yor Kimble recessed the meeting at 5:50 p.m.
Mayor
Attest:
City Clerk
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