HomeMy WebLinkAbout1998-04-21 CC MIN
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CITY OF STILLWATER
CITY COUNCIL MEETING NO. 98-10
April 21, 1998
SPECIAL MEETING
4:30 P.M.
The meeting was called to order by Mayor Kimble
Present:
Absent:
Councilmembers Bealka, Thole, Zoller and Mayor Kimble
Councilmember Cummings
Also present:
City Coordinator Kriesel
City Attorney Magnuson
Administrative Assistant Cordes
City Clerk Weldon
Press:
Julie Kink, Courier
1. Report on Police Chief recruitment process - James Brimeyer
James Brimeyer, Brimeyer Group, reviewed the recruitment process. He stated twenty candidates
were interviewed by the search firm. The top ten candidates selected by the firm according to criteria
set by Council were then presented to Council for consideration. Each candidate was discussed and
six were selected to be interviewed by Council on May 12, 1998, starting at 4 p.m.
The meeting was recessed at 5:50 p.m.
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Attest: -4e&~.2 lA..)LO';~
City Clerk
CITY OF STILL WATER
CITY COUNCIL MEETING NO. 98-10
April 21, 1998
REGULAR MEETING
7:00 P.M.
The meeting was called to order by Mayor Kimble
Present: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble
Also present: City Coordinator Kriesel
City Attorney Magnuson
City Engineer Eckles
Finance Director Deblon
Community Development Director Russell
Fire Chief Kallestad
City Clerk Weldon
Press:
Julie Kink, Courier
Mark Brouwer, Gazette
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City Council Meeting No. 98-10
April 21, 1998
APPROVAL OF MINUTES
Motion by Councilmember Bealka, seconded by Councilmember Thole approving the minutes of March
31,1998, Special Meeting and April 7, 1998, Regular and Recessed Meetings. All in favor.
PETITIONS. INDIVIDUALS. DELEGATIONS & COMMENDATIONS
I. James Laskin, City of Stillwater Chamber of Commerce - Downtown hanging planters.
Mr. Laskin announced the City of Stillwater Chamber of Commerce was very successful
with fundraising efforts. It proposes to install 48 hanging planters on Main Street in
downtown Stillwater. The chamber would pay for the custom-made hangers, baskets,
plantings and maintenance. He requested the City provide one person for one day to help
with the installation of the hangers.
Motion by Councilmember Bealka, seconded by Councilmember Thole approving the proposal
of the City Chamber of Commerce to install 48 hanging planters on Main Street in the downtown
area and approving request for City assistance with installation of hangers. All in favor.
Mr. Laskin also stated the Chamber has also secured funds for three information kiosks;
two would be located downtown and the third would be located at the new sports
complex. The Chamber would maintain the kiosk information listings on a regular basis.
Motion by Councilmember Thole, seconded by Councilmember Cummings approving the
placement of three information kiosks as requested by City of Stillwater Chamber of Commerce,
with locations subject to approval by Community Development Department. All in favor.
2. Sheryl Marshall, St. Croix Area United Way.
Ms. Marshall requested permission to hang a banner celebrating the 50th anniversary of
the United Way from Apri122 to November 23. They would agree to remove the banner
if another organization requested the space during that time. She stated the months of
May, September, October, 1998, and February 1999, were the most important for the
campaign.
Mr. Kriesel explained the standard policy is to allow banners to hang for 10-14 days.
(MnDOT only allows 14 days on Main Street, a state highway). Staff felt the display of
the banner for such an extended period of time would be inconsistent with past practice.
Therefore, he recommended Council consider a period of not more than 30 days or
perhaps hang them 30 days in the spring and then again in the fall.
Motion by Councilmember Cummings, seconded by Councilmember Bealka approving the
hanging of the United Way banner on Chestnut Street for the month of May, 30 days in
September/October of 1998, and the month of February, 1999. All in favor.
3. Ed Cain, Legislative Associates - Legislative Update
Mr. Cain updated Council on current status legislation related to the levee wall. He
stated he was available for any questions related to Judge Montgomery's ruling on the
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City Council Meeting No. 98-10
April 21, 1998
proposed interstate bridge and the responses by the States of Minnesota and Wisconsin
regarding that ruling.
Mayor Kimble requested authorization from the Council to write a letter to the
Commissioner James Denn, MN Dept. of Transportation, requesting the condition of the
lift bridge be reexamined for estimated functional life, maintenance costs, and traffic
counts.
Motion by Councilmember Cummings, seconded by Councilmember Bealka authorizing the
Mayor to write a letter to the Commissioner James Denn, MN Dept. of Transportation,
requesting the condition, traffic counts, and estimated life of the lift bridge be reexamined. All
in favor.
OPEN FORUM
1. Richard Kilty, 118 W. Oak Street, stated he had recently attended a meeting with the Minnesota
and Wisconsin Departments of Natural Resources and the National Park Service. He felt writing
letters to the highway department was a waste of time.
2. Tim McCauley, 2340 Driftwood Lane, expressed concerns with the ball games being held at the
Oakridge Community Church. He stated there was damage to fences and loss of privacy to
adjoining property owners.
City Coordinator Kriesel explained the matter had been discussed at a staff meeting this week and
the staff will be contacting the church and neighbors.
Ron Churchill, 2356 Driftwood Lane, stated he would picket the church and contact the media if the
problem is not resolved quickly.
Evelyn Nyberg, 2213 Oakridge Road, also expressed dissatisfaction with the ball games being
played at the church.
3. John Heilman, 902 W. Maple, requested Council take action regarding dog waste on public
property. Councilmember Thole explained this item was on the agenda and action would be taken
later in this meeting.
STAFF REPORTS
Finance Director Deblon presented quotes received relating to the energy audit at the Lily Lake Ice
Arena. Council had previously authorized application and receiving quotes for this audit. The quotes
are as follows: $9,100 for lighting improvements and $2,284 for installation of a capacitor. The
Center for Energy received two quotes on the city's behalf for the water tank insulation at $960.
With the NSP rebate and energy grant funds, the net city cost for lighting and insulation
improvements are approximately $4,194. The capacitor is not eligible for grant funds.
Motion by Councilmember Thole, seconded by Councilmember Bealka to adopt Resolution 98-109
accepting quotes and approving contracts with Bavolak Electric and Gagnon, Inc. for the Lily Lake Ice
Arena energy audit improvements and authorizing work be done by June 19, 1998.
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Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble.
Nays: None.
City Engineers Eckles provided Council with an update on the retaining wall on 2nd Street near
Pioneer Park. A large portion borders another property. Staffwill continue to work on both short-
and long-term solutions.
City Coordinator Kriesel presented the Charter Commission's request to reschedule the workshop
with Council for 4:30 p.m. on May 19.
Motion by Councilmember Thole, seconded by Councilmember Zoller scheduling a workshop with the
Charter Commission for 4:30 p.m. May 19, 1998. All in favor.
Motion by Councilmember Thole, seconded by Councilmember Zoller to schedule a special meeting for
May 12, 1998, at 4 p.m. to interview candidates for police chief. All in favor.
City Clerk Weldon reported Tom Foley, Washington County Attorney, and Richard Hodsdon have
made a request to address Council on May 5 regarding the Juvenile Curfew Ordinance. Councils
direction on the choice of meeting time (4:30 or 7 p.m.) was requested.
Motion by Councilmember Thole, seconded by Councilmember Zoller to schedule the presentation by
Tom Foley, Washington County Attorney, and Richard Hodsdon regarding the Juvenile Curfew
Ordinance for 7 p.m. May 5. All in favor.
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Motion by Councilmember Thole, seconded by Councilmember Bealka approving the consent agenda.
All in favor.
CONSENT AGENDA.
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J. Resolution 98-97: Directing Payment of Bills
2. Resolution 98-98: 1998 Labor Agreement with ruDE Local 49
3. Purchase of 37 firefighter helmets - Fire Dept.
4. Resolution 98-99: Renewal of gambling premises permits at Elks Lodge, Loggers and John's Bar-
B.P.O.E. Elks No. 179
5. Resolution 98-100: Employment of Katherine Rogness as Receptionist/Clerk Typist-
Administration
6. Purchase of survey equipment - Engineering
7. Contractors Licensing: Adolfson & Peterson, Inc., Minneapolis; Wellington Window & Door, St.
Louis Park; Pools, Inc., Minneapolis; St. Croix Fencing, New Richmond, WI
8. Resolution 98-101: Designating as No Parking on Curve Crest Boulevard
9. Hang banner at Chestnut Street - United Way 50th Anniversary
10. Resolution 98-102: Temporary Employment of Tricia Markfort - Parks Dept.
1 J. Resolution 98-103: Accept proposal of Tennis Court Doctor to apply filler coat and color coat to
Ramsey Park and Staples Field basketball court and installation of basketball post and backboards at
Staples Field
12. Resolution 98-104: Extension of Fire Protection Contracts with Townships of Stillwater and May
and the City of Grant
13. Resolution 98-105: Approving participation in household hazardous waste collection program and
issuing license to Washington County for use of real property
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14. Resolution 98-106: Authorization to make grant application and enter agreement with Minnesota
Dept. of Public Safety and Minnesota State Patrol for alcohol saturation events
15. Resolution 98-107: Intergovemmental Agreement with Metropolitan Council for Lily Lake
monitoring program for 1998
16. Resolution 98-108: Approving proposal of Fredcove Construction Co. for construction of
handicapped ramp
UNFINISHED BUSINESS
1. Possible second reading of Ordinance 856 amending Chapter 51, Traffic and Parking
Regulations, and Chapter 41, Peddlers and Solicitors.
City Attorney Magnuson presented the ordinance which would extend parking enforcement on City
lots to Sundays and holidays and authorize the use of the CJDN terminal to run background checks
on solicitors and peddlers that register with the City.
Motion by Councilmember Thole, seconded by Councilmember Cummings to have a second reading of
the Ordinance 856 amending Chapter 51, Traffic and Parking Regulations, by extending parking
enforcement on City parking lots to Sundays and holidays and Chapter 41, Peddlers and Solicitors, by
authorizing background checks on solicitors and peddlers that register with the City.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble.
Nays: None.
r 2. Request for improvement ofUBC parking lot
Community Development Director Russell reported the developer of the UBC lot has not yet secured
financing for the condo/parking project. Based on the lack of financing progress, the Downtown
Parking Commission is recommending the city consider making the lot available for pay parking this
summer. The Commission suggested the lot be improved and a parking machine installed. At
$3/day rate, it is estimated $25,000-$30,000 would be generated per year. The estimated cost of
improvements is $100,000; the cost could be paid back from parking proceeds. The other option for
paying for the lot is forming a parking district. He stated this fmancing alternative was not
supported by downtown businesses previously. He stated the developer, Mr. Roettger, expected to
have the financing information within two weeks.
Council determined they would wait two weeks before making a decision to allow Mr. Roettger time
to secure the financing.
Motion by Councilmember Thole, seconded by Councilmember Cummings to table the request for
improvement of UBC lot for pay parking to the May 5 meeting. All in favor.
3. Request for annexation of Neal Meadows area
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Community Development Director Russell reported the City has received a petition for the
annexation of Neal Meadows. The petition is adjacent to the City and has been signed by 100% of
the owners. This item has been on the Joint Board agenda twice. The property and petition meet the
requirements of the Orderly Annexation Agreement for annexation. After annexation, the property
would have to be rezoned from Agricultural Preservation to Single Family Residential consistent
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with the Comprehensive Plan. The Joint Board would approve the rezoning and review and
comment on the subdivision/PUD.
Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt Resolution 98-110
approving the annexation of Neal Meadows.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble.
Nays: None.
4. Possible second reading of Ordinance 857 amending Chapter 30, Garbage and Rubbish, by
rescinding Ordinance 836, regarding use of authorized biodegradable bags for yard waste
City Coordinator Kriesel reported the experiment with biodegradable yard waste bags last year did
not work due to lack of availability of the bags. The City encourages the use of biodegradable bags,
but would no longer require them.
Motion by Councilmember Thole, seconded by Councilmember Cummings to have a second reading of
Ordinance 857 amending Chapter 30, Garbage and Rubbish, by rescinding Ordinance 836, regarding
use of authorized biodegradable bag for yard waste.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble.
Nays: None.
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5. Update: Rivard property
Community Development Director Russell reported that, as directed by Council on April 5, staff
had continued to work on the purchase of the Rivard property for a community park/public works
facility .
He presented the following proposal from Leon Meuwissen, President, CroixStar Properties, as a
possible basis for a purchase agreement: Purchase price of $1 million; $500,000 payable upon
closing; $400,000 payable two years after closing upon vacating of the business property; $100,000
payable after Burt Rivard and his wife vacate the family home and relinquish the Life Estate. The
imputed interest on the $500,000 balance due after closing would be considered as leaseback rent of
the business property to Rivard. The Rivard home would be treated as a Lifetime Estate with a $1
per year leaseback rate.
Community Development Director Russell presented values and purchase prices of various
properties in the area. He suggested Council consider the assistance from the Water Board for a
water tank site ($150,000) and use of the site for a public works facility. He stated, with the
proposed terms, the City gets a warranty deed at closing and has two years to plan for the
coordinated service use of the site.
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Costs of purchase and condemnation of the property were discussed. No action was taken.
6. Selection of consultant for 62nd Street North area specific plan
Community Development Director Russell reported an RFP was prepared at Council direction and
proposals for preparation of the plan were received from Westwood Professional Services, Inc. and
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City Council Meeting No. 98-10
April 21, 1998
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Bonestroo Rosene Anderlik & Associates (BRA). After review of the proposals, staff felt BRA had
a better grasp of the plan issues involved and at a lower price to the City.
Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution 98-111
approving the contract with Bonestroo Rosene Anderlik & Associates for consulting services for the
62nd Street North area specific plan.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble.
Nays: None.
NEW BUSINESS
1. Possible first reading of ordinance adopting and enacting a new code for the City of Stillwater
City Attorney Magnuson reported work on the recodification of the City Code was
completed. He presented Council with a copy of the Code, published by Municipal Code
Corporation, and requested the first reading of an ordinance adopting the new code.
Motion by Councilmember Thole, seconded by Councilmember Cummings to have the fIrst
reading of ordinance adopting and enacting a new code for the City of Stillwater. All in favor.
2. Possible first reading of ordinance regulating animal waste
Motion by Councilmember Bealka, seconded by Councilmember Thole to have the fIrst reading of an
("- ordinance regulating animal waste. All in favor.
3. Request for Council support for affordable housing consistent with City of Stillwater
Comprehensive Plan
Community Development Director Russell reported a request was received from Don Nolde,
Anchobaypro, Inc. for a resolution in support of a tax credit housing project that would help the
developer qualify for use of state and federal housing assistance programs to provide affordable
housing for low and moderate households. No specific project or number of units have been
proposed at this time. Any development would have to be consistent with the City's Land Use and
Zoning Regulations.
Motion by Councilmember Thole, seconded by Councilmember Cummings to adopt Resolution 98-112
agreeing to work with Washington County HRA, Minnesota Finance Agency, and Anchobaypro, Inc.,
to supply affordable housing under MHOP, ARlT, and Tax Credit Programs.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble.
Nays: None.
4. Parks Master Plan - Report and Discussion
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Community Development Director Russell provided Council with a general description schedule and
estimated cost for a parks master plan. He provided a typical outline of a master plan and issues that
need to be addressed. If Council is interested in proceeding, he recommended referring the plan
contents to the Park and Recreation Board for review.
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City Council Meeting No. 98-10
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Motion by Councilmember Thole, seconded by Councilmember Bealka referring an outline of the plan
contents of the Parks Master Plan to the Park and Recreation Board for review and recommendation.
All in favor.
5. City Hall neighborhood parking - Report and recommendation
City Coordinator Kriesel reported, pursuant to Council direction, a meeting was held on April 14
regarding parking issues in the City Hall/Library area. Attending were representatives from
Ascension Episcopal Church, Trinity Lutheran Church, Stillwater Library, Post Office, Warm
World/Family Services and City Hall. Several options were considered; the most popular was
construction of a parking ramp at the current Trinity lot. Those attending requested the City
commission a qualified firm to develop a study and recommendation for council consideration.
Motion by Councilmember Bealka, seconded by Councilmember Cummings directing the Community
Development Director establish a work program related to parking issues in the City Hall neighborhood
area and report back at May 5 meeting. All in favor.
6. Proposal from Service Environmental to close out remedial investigation of former St. Croix bus
garage, Job 9806
City Engineer Eckles reported a letter has been received from the Minnesota Pollution Control
Agency (MPCA) announcing the investigation of the old Stillwater bus garage site determined the
side can be closed and no additional investigation or cleanup is necessary. The monitoring wells
installed for the purpose of the study now need to be abandoned. Service Environmental completed
the investigation for the City and has received two quotations for the abandonment and estimates
$1000 to complete the Petro Fund application for reimbursement of90% of the eligible costs.
Motion by Councilmember Zoller, seconded by Councilmember Thole authorizing Service
Environmental to proceed with abandonment of monitoring wells at old Stillwater bus garage site and
Petro Fund application for a cost not to exceed $1,625. All in favor.
7 . Award bid for 1998 Street Improvement Project, Job 9802-9803
City Engineer Eckles stated the following bids were received for the South 1st Street Reconstruction
Project and Curve Crest Rehabilitation Project on April 2, 1998: Tower Asphalt" Inc. $760,818.46;
Valley Paving, Inc.$797,977.08; and Hardrives, Inc. $827,019.1 I He recommended awarding the
contract to the low bidder, Tower Asphalt.
Motion by Councilmember Zoller, seconded by Councilmember Bealka to adopt Resolution 98-113
accepting the bid and awarding contract for 1998 Street Improvements for South 1st Street (Project
9802) and Curve Crest Boulevard Street Rehabilitation (Project 9803) to Tower Asphalt, Inc.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble.
Nays: None.
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City Council Meeting No. 98-10
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COMMUNlCA TIONSIREOUESTS
1. Stonebridge Elementary School PT A - Request to hold fundraiser dance outdoors on Friday,
April 24, 4-7 p.m.
Motion by Councilmember Thole, seconded by Councilmember Bealka approving request of
Stonebridge Elementary School PTA to hold a fundraiser dance outdoors at the school on Friday, April
24,4-7 p.m. All in favor.
2. Barbara C.S. Hanson - Resignation from Library Board
Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt Resolution 98-114
accepting resignation of Barbara C.S. Hanson from Library Board and thanking her for her service as a
member of the Board.
Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble.
Nays: None.
3. Tom Schweitz, Graffiti Teen Center - Request for funding for general operations and for skate
park
City Coordinator Kriesel presented a request from Tom Schweitz, Graffiti Teen Center for City
financial assistance of $31 00 for construction of a skateboard facility at the Center. The City 1998
C/O budget includes $8000 for city owned skateboard facilities. These funds could be used in
support of the Teen Center facilities in lieu of city owned facilities.
Motion by Councilmember Cummings, seconded by Councilmember Bealka approving the request for
financial assistance in the amount of $3 100 of a skateboard facility operated by Graffiti Teen Center.
All in favor.
COUNCIL REOUEST ITEMS
Councilmember Bealka presented a request from Leah Peterson that wild flowers be
planted along the sewer line by the new elementary school. City Engineer Eckles
explained he received the same request and has been talking with Washington County
and MnDOT regarding the reestablishment of turf and seed mixtures that tolerate salt and
control erosion.
Mayor Kimble noted the 8th annual ravine cleanup day will be held April 26. Also,
Severe Storms Awareness Week is scheduled for April 20-24, 1998, and a statewide drill
is scheduled for Thursday, April 23, with all communities activating their warning
systems.
City Engineer Eckles informed Council Jason Rykal, Engineering Technician, had
resigned. His last day of work would be April 22.
Mr. Eckles also updated Council on the progress of the Liberty and Legends
developments.
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City Council Meeting No. 98-10
April 21, 1998
ADJOURNMENT
MOtiOn--i1Jby Cooncilm"""" Tho1,. """"'" by Co~"""",~~ 9,28 pm.
Attest: Ml:. !<JO.Jy WV;
City lerk
Ordinance 856: Amending Chapter 51, Traffic and Parking Regulations, by extending parking
enforcement on City parking lots to Sundays and holidays and Chapter 41, Peddlers and Solicitors, by
authorizing background checks on solicitors and peddlers that register with the City.
Ordinance 857: Amending Chapter 30, Garbage and Rubbish, by rescinding Ordinance 836, regarding
use of authorized biodegradable bag for yard waste
Resolution 98-97: Directing Payment of Bills
Resolution 98-98: 1998 Labor Agreement with ruDE Local 49
Resolution 98-99: Renewal of gambling premises permits at Elks Lodge, Loggers and John's Bar-
B.p.a.E. Elks No. 179
Resolution 98-100: Employment of Katherine Rogness as Receptionist/Clerk Typist - Administration
Resolution 98-101: Designating as No Parking on Curve Crest Boulevard
Resolution 98-102: Temporary Employment of Tricia Markfort - Parks Dept.
Resolution 98-103: Accept proposal of Tennis Court Doctor to apply filler coat and color coat to
Ramsey Park and Staples Field basketball court and installation of basketball post and backboards at
Staples Field
Resolution 98-104: Extension of Fire Protection Contracts with Townships of StilJwater and May and
the City of Grant
Resolution 98-105: Approving participation in household hazardous waste collection program and
issuing license to Washington County for use ofreal property
Resolution 98-106: Authorization to make grant application and enter agreement with Minnesota Dept.
of Public Safety and Minnesota State Patrol for alcohol saturation events
Resolution 98-107: Intergovernmental Agreement with Metropolitan Council for Lily Lake monitoring
program for 1998
Resolution 98-108: Approving proposal of Fredcove Construction Co. for construction of handicapped
ramp
Resolution 98-109: accepting quotes and approving contracts with Bavolak Electric and Gagnon,
Inc.for the Lily Lake Ice Arena energy audit improvements and authorizing work be done by June
19, 1998.
Resolution 98-110: approving the annexation of Neal Meadows.
Resolution 98-111: approving the contract with Bonestroo Rosene Anderlik & Associates for consulting
services for the 620d Street North area specific plan.
Resolution 98-112: agreeing to work with Washington County HRA, Minnesota Finance Agency, and
Anchobaypro, Inc., to supply affordable housing under MHOP, ARIT, and Tax Credit Programs.
Resolution 98-113: accepting the bid and awarding contract for 1998 Street Improvements for south 1 st
Street (project 9802) and Curve Crest Boulevard Street Rehabilitation (project 9803) to Tower
Asphalt, Inc.
Resolution 98-114: accepting resignation of Barbara C.S. Hanson from Library Board and thanking her
for her service as a member of the Board.
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