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Home My WebLink About1998-08-18 CC MIN . ...:'j .#-~ -- r CITY OF STILLWATER CITY COUNCIL MEETING NO. 98-20 August 18, 1998 (:'ECIAL MEETING 4:30 P,M. The meeting was called to order by Mayor Kimble at 4:30 p.m. Present: Councilmembers Thole, Zoller, BeaIka, Zoller and Mayor Kimble Also Present: City Coordinator Kriesel City Attorney Magnuson Finance Director Deblon Fire Chief Kallestad Library Director Bertalrnio 1. 1999 BUDGET WORKSHOP Finance Director Deblon and City Coordinator Kriesel presented Council with information on the proposed 1999 Budget. Department budget proposals were presented by the following: Fire ChiefKallestad and Library Director Bertalmio Motion by Councilmember Zoller, seconded by Councilmember Thole to recess at 6:15 p.m. (Budget meeting rntinued after adjournment of regular meeting) All in favor. Attest: ~/1J 1))__ City Clerk CITY OF STILLWATER CITY COUNCIL MEETING NO. 98-20 August 18, 1998 REGULAR MEETING 7:00 P.M. The meeting was called to order by Mayor Kimble. Present: Councilmembers Thole, Zoller, Bealka, Zoller and Mayor Kimble Also Present: City Coordinator Kriesel City Attorney Magnuson Finance Director Deblon City Clerk Weldon Community Development Director Russell City Engineer Eckles Police ChiefDauffenbach (' " :;pr ! City Council Meeting 98-20 August 18, 1998 Press: {\, Julie Kink, Courier News Mark Brouwer, Stillwater Evening Gazette Motion by Councilmember BeaIka, seconded by Councilmember Thole to approve the minutes of the August 4, 1998, Regular and Recessed Meetings, August 11,1998, and August 12, 1998, Special Meetings. All in favor. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS I. Proclamation: Make A Difference Day, October 24, 1998 Motion by Councilmember Thole, seconded by Councilmember Zoller to adopt Resolution 98-217 Proclaiming October 24, 1998, Make a Difference Day in Stillwater. Ayes: Councilmembers BeaIka, Cummings, Thole, Zoller and Mayor Kimble. Nays: None. Mayor Kimble presented a Proclamation declaring October 24, 1998 to be Make a Difference Day, which will be an annual national day of doing good that celebrates and strengthens the spirit of volunteer service. OPEN FORUM {\ Robin Gates, 2674 Hawthorne Lane, expressed concerns abput the excessive noise from the skateboard facility in Northland Park. She requested skateboarding be prohibited in the park. As an alternative, she requested limited hours Monday through Saturday and no skateboarding on Sunday. Mayor Kimble stated the concerns of the Northland Park neighbors will be conveyed to Parks Director Thompson for consideration by the Park Board. It was suggested the possible construction of a sound bafile should be investigated. Neighbors should be encouraged to attend the Park Board meeting to discuss their concerns. Motion by Councilmember Thole, seconded by Councilmember Zoller to refer consideration of noise issues from the skateboard facility at Northland Park to the Park Board. All in favor. STAFF REPORTS 1. Police Chief. As stated in his memo to Council, Police Chief Dauffenbach reported that he met with the owner of Market Place Car Wash, Jeff House. Mr. House has soundproofed one blower at the car wash and this has resulted in a reduction in the noise level of 10 decibels. However, he is still 2 decibels over the limit on the West side and 4 decibels over on the East side of the building. He will be soundproofing the second blower and consulting with the manufacturer about a smaller blower to reduce the sound further. 2. Community Development Director. ~. Community Development Director Russell presented an application from Jerry Larson for an on-site septic system at 1911 North First Street. He stated a waiver must be signed that the property owner will 2 ,.- City Council Meeting 98-20 August 18, 1998 not protest a city project in the future. lbis system is for a new residence. It has been reviewed by r Building Inspector Cindy Shilts. The plan is consistent with regulations; she recommends approval . Council asked for clarification on the proposed ordinance establishing a moratorium on the North HilI Construction. City Attorney Magnuson reported septic systems fall under the moratorium, but the ordinance, if passed at this meeting, will not be effective until October 1,1998. r 3. 4. 5. ~: 8. 9. Motion by Councilmember Thole, seconded by Councilmember Zoller approving the on-site septic system for 1911 North First St., Jerry Larson, applicant. All in favor. Community Development Director Russell also reported GWO Construction and the project architects have recommended the installation of an e-layer of flooring on the soccer facility. lbis flooring material would provide more density and cushioning and alleviate the moisture problems. The contractor will install this flooring at no cost to the City. Motion by Councilmember Thole, seconded by Councilmember Cummings approving the installation of an e- layer of flooring on the soccer facility at the St. Croix Valley Recreation Center. All in favor. 3. City Engineer. In response to Council's inquiry about the condition of Meadowlark Park, City Engineer Eckles reported that Meadowlark Park will need some additional leveling and topsoil to bring the park to its final grade. It is not anticipated that the park will be completely improved this year. The final leveling and grading of Meadowlark Park will be necessary to prepare it for expected 1999 park improvements. It is estimated that such action would cost approximately $2000-4000. He noted it is possible some areas will be disturbed again when the final improvements are constructed. lbis is not an item that was budgeted for this year. Council determined the work should be done this year so that the residents are better able to utilize the park.. Motion by Councilmember Thole, seconded by Councilmember Cummings directing staff to obtain quotes for final grading improvements to Meadowlark Park. All in favor. CONSENT AGENDA Motion by Councilmember Thole, seconded by Councilmember Zoller approving the consent agenda. All in favor. 1. Resolution 98-210: Directing Payment ofBilIs 2. Temporary on-sale 3.2% malt liquor license - Stillwater Glass Company ball tournament, Sept. 11-13, 1998, Lily Lake Park Contractors License: Metro General Services, Rogers, MN Resolution 98-211: Amending Res. 98-133, Change Order #6, St. Croix Valley Recreation Center Resolution 98-212: Agreement with Equipment Supply for HV AC maintenance Resolution 98-213: Computer and Internet use policy Resolution 98-214: Full-time Employment of Scott Geving as patrol officer Authorizing rebidding for Pioneer Park restroom renovation Resolution 98-215: Approval of participation in Livable Communities Program 3 '~~ City Council Meeting 98-20 August 18, 1998 10. Resolution 98-216: Appointing Election Judge for 1998 Primary and/or General Elections ('\-FINISHED BUSINESS I. Accepting bids and awarding contract, 1998 Sidewalk Improvements. City Engineer Ecldes reported the following quotations were received for the 1998 Sidewalk Improvements: Bailey Construction $24,305; Curb Master, Inc., $27,810; and Jay Brothers, Inc, $32,216. He recommended Council award the contract to the low bid, Bailey Construction. Motion by Councilmember Zoller, seconded by Councilmember Thole to adopt Resolution 98-218 accepting quotations and awarding the contract for the 1998 Sidewalk Improvements to Bailey Construction. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble. Nays: None. City Engineer Ecldes also reported, pursuant to Council direction, staff had obtained quotations for miscellaneous concrete work in various parks in the City. The following quotations were received for Ramsey/Grove Park: Jay Brothers, Inc, $7,867.60; Bailey Construction $8,109.69; and Curb masters, Inc., $9,300. Quotations for Triangle Park were as follows: Curb Master, Inc., $4,690; Bailey Construction $9,603.75; and Jay Brothers, Inc., $17,455. Quotations for Pioneer Park steps were received from Curb master, Inc., $2,020; Bailey Construction $3,693.75; and Jay Brothers, Inc., $6,565. He recommended Council award the contract to the low quotation for each project. nOtion by Councilmember Thole, seconded by Councilmember Bealka to adopt Resolution 98-219 accepting bids and awarding the contract for miscellaneous concrete work at Ramsey/Grove Park to Jay Brothers, Inc., and for Triangle Park and Pioneer Park to Curb Masters, Inc. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble. Nays: None. 2. Possible second reading of Ordinance 864, adopting a moratorium by restricting and prohibiting building development or subdivisions on parts of the North Hill (first reading 8/4/98) City Attorney Magnuson stated this ordinance would have an October I, 1998, effective date. Motion by Councilmember Bealka seconded by Councilmember Thole to have the second reading of Ordinance 864, adopting a moratorium for the purpose of protecting the planning process and the health, safety and welfare of the citizens of Stillwater by restricting and prohibiting building development or subdivisions on parts of the North Hill. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble. Nays: None. ~. 3. Possible second reading of Ordinance 865, amending the zoning map by rezoning Outlots A & C, Neal Meadows, from AG, Agricultural Preservation to RA, Single Family (first reading 8/4/98) 4 , i1/IfIP City Council Meeting 98-20 August 18, 1998 Motion by Councilmember Thole, seconded by Councilmember Bealka, to have the second reading of rTdinance 865, amending the zoning map by rezoning Outlots A & C, Neal Meadows, from AG, Agricultural \~servation to RA, Single Family. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble. Nays: None. 4. Receiving Findings for the approval of a variance for a first floor deck and denial of a variance for a second floor deck at 906 5th Ave. S. Pursuant to Council direction, City Attorney Magnuson presented fmdings consistent with staff and Planning Commission recommendations regarding the application for a variance by John A. Prosser, 906 5th Ave. South. Motion by Councilmember Thole, seconded by Councilmember Bealka, adopting Resolution 98-220 approving and adopting the Findings of Fact and Conclusions of Law regarding the application of John A. Prosser for a Variance. (' 1. 2. 3. 4. 5. 5. Approving Final Plat for Liberty on Long Lake, Phase I. Community Development Director Russell reported that the fIrst phase fInal plat application has been received. The first phase final plat is for 52 lots - six lakeside and 44 traditional lots. Staff has reviewed the documents and find them complete with the following conditions: All trail easements shall be recorded with final plat recording. Heritage Park and Liberty Newman Island shall be dedicated to the City with final plat recording. All lot development plans shall be individually reviewed with the approval expansion area design guidelines and design permit issued before building.. Final sidewalk/street crossing design shall be determined and approved by the City Engineer before final plat approval. An educational handout describing the projects natural area, preferred landscape materials and environmentally sensitive management protection for wetlands, trees and natural buffer areas shall be provided to all lot owners. The Community development Director shall review and approve the information. 6. A 20 foot landscaped trail easement with landscape buffer shall be provided connecting Homestead Green to Eben Green and Kinship Green to Harriet Green. 7. The City Attorney shall review and approve the project declaration of covenants, conditions, restrictions and easements and conservation/scenic easement documents. 8. The final utility plans including street lighting, signage and street crossing shall be approved by the City Engineer. Motion by Councilmember Thole, seconded by Councilmember Cummings adopting Resolution 98-221 approving the final plat for the first phase of Liberty on Long Lake, as conditioned. ~yes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble. ~ 1ays: None. 5 ,- . , City Council Meeting 98-20 August 18, 1998 NEW BUSINESS f' 1. Possible appointments to Human Rights Commission. In a memo submitted to Council, City Clerk Weldon reported that the Human Rights Commission has five vacancies, plus two youth positions available. Four vacancies are the expiration of regular terms, while one is the unexpired term of Bill Kimker who resigned from the commission. A request for applications was published in the Stillwater Evening Gazette and the Courier News. Applications were received from: Jane Anglin, Ward 2; Michael Caouette, Ward 1, Susan Dixen, Ward 2 and Liz Templin, Ward 4. Louise Watson, Ward 4 and Mary Peroceschi, Ward 1 have requested reappointment. The Human Rights Commission reviewed the applications. They recommended the following appointments: Reappoint Louise Watson and Mary Peroeeschi, and appoint Michael Caouette, Jane Anglin, and Susan Dixen. If a vacancy would occur during the next year, they would reconsider Ms. Templin's application. She also requested consideration to change the date the terms expire. Currently, the terms expire mid-June one year and mid-August the altemate year. lbis occurred because of the date the Commission was formed. However, interest in volunteering is lower during the summer months. Staff recommends the term dates run by calendar year, January 1 - Dec. 31. lbis would coincide with the appointment terms of other City Commissions and allow for advertising to include all Commissions. Also, it would be easier to notify students of the opportunity to serve as a youth member. The Human Rights Commission concurs with the recommendation to have terms expire January 151 of each year, beginning with the new appointments. ("" Council concurred with the recommendation of the Human Rights Commission for appointments and the recommendation to adjust terms to run January 1 through December 31. Motion by Councilmember Thole, seconded by Councilmember Zoller, approving Resolution 98-222 appointing the following to the Human Rights Commission: Jane Anglin to fill the remaining portion of the term of Bill Kimker, to expire June 20, 1999; reappointing Louise Watson and Mary Rita Peroceschi for terms to expire January 1,2001; and appointing Michael Caouette, Susan Dixen for terms to expire January 1,2001. Ayes: Councilmembers Bealka, Cummings, Thole, Zoller and Mayor Kimble. Nays: None. COMMUNlCATIONS/REOUESTS I. Roger Tompten, Heritage Commission Chair - Request for expansion of SRF contract to include historic site survey of Aiple and Kolliner Park properties. Roger Tompten, Chair of the Heritage Preservation Commission wrote a letter requesting that the City expand the contract with SRF to include a historical site survey and asking that Council direct staff to request a scope of service revision, with cost and schedule estimates for such a survey. lbis would complete the Downtown Historic survey area, and possibly provide the basis for an amendment to the Downtown Historic Commercial District. l"""\1otion by Councilmember Thole, seconded by Councilmember Bealka, directing Community Development ~ Jirector Russell to request a cost and schedule estimate from SRF for a scope of service revision for a historical site survey on the Aiple and Kolliner Park properties. All in favor. 6 City Council Meeting 98-20 August 18, 1998 " City Attorney Magnuson reported he had received an opinion from the Minnesota Court of Appeals regarding Quarry Path. The ruling was in favor of the City. He will review the opinion and return to Council with a report. City Attorney Kriesel reported a request has been received for the transfer of the City parade float to Voitures 791. He stated the float was constructed for the Sesquicentennial and has not been used for five years. It is costing the City to store the float; he recommended the transfer. Motion by Councilmember Bealka, seconded by Councilmember Thole transferring ownership of the City parade float to V oitures 791. All in favor. Motion by Councilmember Thole, seconded by Councilmember Cummings, to adjourn the meeting at 8:01 p.m. All in favor. The budget meeting was reconvened at 8:05 p.m. Council further discussed the proposed 1999 Budget. Motion by Councilmember Zoller, seconded by Councilmember Cummings to adjourn at 8:30 p.m. All in favor. {"ttest: --!YfAiJ. ~ kl ()"l, City Clerk Resolution 98-210: Directing Payment of Bills Resolution 98-211: Amending Res. 98-133, Change Order #6, St. Croix Valley Recreation Center Resolution 98-212: Agreement with Equipment Supply for HV AC maintenance Resolution 98-213: Computer and Internet use policy Resolution 98-214: Full-time Employment of Scott Geving as patrol officer Resolution 98-215: Approval of participation in Livable Communities Program Resolution 98-216: Appointing Election Judge for 1998 Primary and/or General Elections Resolution 98-217: Proclaiming October 24,1998, Make a Difference Day in Stillwater. Resolution 98-218: accepting quotations and awarding the contract for the 1998 Sidewalk Improvements to Bailey Construction. Resolution 98-219: accepting bids and awarding the contract for miscellaneous concrete work at Ramsey/Grove Park to Jay Brothers, Inc., and for Triangle Park and Pioneer Park to Curb Masters, Inc. Resolution 98-220: approving and adopting the Findings of Fact and Conclusions of Law regarding the application of John A. Prosser for a Variance. Resolution 98-221: approving the final plat for the first phase of Liberty on Long Lake, as conditioned. ~esolution 98-222 appointing the following to the Human Rights Commission: Jane Anglin to fill the ( ~maining portion of the term of Bill Kimker, to expire June 20,1999; reappointing Louise Watson and Mary , Rita Peroceschi for terms to expire January I, 2001; and appointing Michael Caouette, Susan Dixen for terms to expire January 1,2001. 7 , . . o. I , City Council Meeting 98-20 August 18, 1998 Ordinance 865, amending the zoning map by rezoning Outlots A & C, Neal Meadows, from AG, Agricultural nservation to RA, Single Family. , .~dinanee 864, adopting a moratorium for the purpose of protecting the planning process and the health, safety and welfare of the citizens of Stillwater by restricting and prohibiting building development or subdivisions on parts of the North Hill. (' (', 8