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Home My WebLink About1993-11-30 CC MIN r STILLWATER CITY COUNCIL MINUTES SPECIAL MEETING November 30, 1993 4:30 p.m. The meeting was called to order by Mayor Hooley. Present: Councilmembers Bodlovick, Cummings, Funke, Kimble (arrived at 5:25 p.m.), and Mayor Hooley Absent: None Also Present: City Coordinator Kriesel City Attorney Magnuson Consulting Engineer Moore Recording Secretary Schaubach Press: Julie Kink, The Courier Mike Marsnik, Stillwater Gazette Others: EFFICIENCY STUDY WORKSHOP r Council discussed the efficiency study completed by Tennessen Associates. Mayor Hooley reported that Mr. Tennessen is willing to meet with Council in a workshop session at no further charge to the City. He also reported that he has asked Dave Dorn and Richard Olsen to estimate the costs and feasibility of making the recommended structural changes to City Hall. Councilmember Funke suggested hiring an architect to look at the City's need for additional office space. Consulting Engineer Moore stated that SEH could give the City an estimate of architect's fees for making a preliminary plan. Motion by Councilmember Bodlovick to request an Short-Elliott-Hendrickson Hall. (All in favor) Funke, seconded by Councilmember estimate of architectural fees from for additional space needs for City Council set a date for a workshop with Jim Tennessen on Thursday, December 16 at 5:30 p.m. POSSIBLE AWARD OF BID FOR WEST JR. H.S. PARKING LOT Mayor Hooley relinquished the gavel to Vice-Chairman Funke. Consulting Engineer Moore reviewed the eight bids received, and recommended the low bidder, Tower Asphalt. (Councilmember Kimble arrived.) r Motion Cummings by Councilmember Funke, to adopt the appropriate 1 seconded by Councilmember resolution awarding the West r stillwater City Council Minutes Special Meeting November 30, 1993 Wing Jr. High Parking Lot project to the low bidder, Tower Asphalt, Inc., in the amount of $476,756. (Resolution No. 93-223) Ayes - Counci1members Bodlovick, Cummings, Kimble, and Funke Nays - None Abstain - Mayor Hooley Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to approve a two week extension for demolition of the West Wing of the Jr. High School, as requested by the contractor. (Ayes - 4; Nays - 0; Abstain - 1, Mayor Hooley) SCREENING AND INTERVIEWING OF APPLICANTS Motion by Councilmember Kimble, seconded by Councilmember to adopt the appropriate resolution approving a contract Gwen Gierke to screen and interview applicants for vacancies at a rate of $25 per hour plus 28 cents per (Resolution No. 93-226) Funke with three mile. r Ayes - Councilmembers Cummings, Kimble, Funke, and Mayor Hooley Nays - Councilmember Bodlovick TIME CAPSULE AND APPRECIATION DINNER Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to adopt the appropriate resolution approving the burial of the time capsule on Thursday, January 20, at 5:00 p.m., and to provide dinner for approximately 25 people who were responsible for the success of the Sesquicentennial year. (Resolution No. 93- 224) Ayes - Councilmembers Bodlovick, Cummings, Kimble, Funke, and Mayor Hooley Nays - None POSSIBLE LICENSING OF BUSINESSES Motion by Councilmember Cummings, seconded by Councilmember Funke directing the City Attorney to draft an ordinance establishing a license requirement for businesses in the City of Stillwater. (All in favor) APPOINTMENT OF NEW FIRE CHIEF r Motion by Councilmember Funke, seconded by Councilmember Bodlovick to adopt the appropriate resolution approving appoint- ment of George Ness as Fire Chief effective January 1, 1994, with a swearing-in ceremony to take place at the first City Council meting in January. (Resolution No. 93-225) 2 r stillwater City Council Hinutes Special Heeting November 3D, 1993 Ayes - Councilmembers Bodlovick, Cummings, Kimble, Funke, and Hayor Hooley Nays - None Hotion by Councilmember to direct staff to recognition for outgoing Kimble, seconded by Councilmember Funke begin the process of an appropriate Fire Chief Seim. (All in favor) CLAIH AGAINST CITY Hotion by Councilmember Cummings, seconded by Councilmember Funke to authorize payment of $843.94 for a claim against the City for damages caused to an automobile when it hit a large boulder placed on private property by City crews. (All in favor) PAYHENT TO TENNESSEN ASSOCIATES Hotion by Councilmember Bodlovick, seconded by Councilmember Funke to approve payment of the balance of $443.29 to Tennessen Associates for the efficiency study. (All in favor) r PURCHASE OF CHAIN SAW Hotion by Councilmember Kimble, seconded by Councilmember Funke to approve purchase of a chain saw for $390. (All in favor) ADJOURNHENT Hotion by Councilmember Funke, Bodlovick to adjourn the meeting at ATTEST: ~~n_~ ITY CLER seconded by Councilmember 6,00 p... (All ln4 a~L~~ AYOR y_ Resolutions: No. 93-223 - Awarding the West Jr. High Parking Lot project to Tower Asphalt - Approving Time Capsule Burial and Appreciation Dinner - Appointment of new Fire Chief on January I, 1994 - Approving contract with Gwen Gierke for screening of applicants 93-224 93-225 93-226 No. No. No. r Submitted by: Shelly Schaubach Recording secretary 3 r SPECIAL MEETING STILLWATER CITY COUNCIL MINUTES November 30, 1993 7:00 p.m. The meeting was called to order by Mayor Hooley. Present: Councilmembers Bodlovick, Cummings, Kimble, Funke, and Mayor Hooley Absent: None Also Present: City Coordinator Kriesel City Attorney Magnuson Finance Director Deblon Recording Secretary Schaubach Press: Julie Kink, The Courier Mike Marsnik, Stillwater Gazette Others: Lynn Bertalmio, Ed Cain, Miller Weeda TRUTH IN TAXATION PUBLIC HEARING AND PROPOSED 1994 BUDGET r This is the day and time for the 1994 "Truth in Taxation" Public Hearing and proposed 1994 Budget. Notice of the hearing was published in The Gazette on November 24, 1993. Finance Director Deblon reviewed the proposed 1994 Tax Levy and proposed 1994 Budget for the City of Stillwater. (Mayor Hooley left the meeting and Vice-Chairman Funke presided over the remainder of the meeting.) Miller Weeda, 220 S. 4th st., asked for clarification of the 6 percent increase in his taxes. Acting Mayor Funke closed the Public Hearing. PROPOSAL BY ED CAIN. LEGISLATIVE ASSOCIATES. INC. Ed Cain, Legislative Associates, Inc., presented a proposal for government relations services for the City. He would specifically be involved in the levee reconstruction funding, and the South Hill and North Hill sewer project funding. r Motion by Councilmember Kimble, seconded by Councilmember Cu.mings to direct Staff to formalize the necessary changes to the contract with Ed Cain, Legislative Associates, Inc., to reflect his continued involvement with funding for City projects, along with a new payment schedule, and to bring the contract to the next regular City Council meeting, December 7, 1993. (All in favor) 1 r stillwater City Council Hinutes Special Heeting November 30, 1993 Hotion by Councilmember Kimble, seconded by Councilmember Bodlovick to direct Hr. Cain to begin the necessary paperwork associated with seeking additional funding for specific City projects, until the new contract is signed. (All in favor) LETTER FROH ART PALHER Hotion by Councilmember Kimble, seconded by Councilmember Bodlovick to direct City staff to study the request from Art Palmer, Lowell Inn, for financial assistance from the City for repair and renovation of the Lowell Inn and to advise Council at a future meeting regarding this request. (All in favor) ANIHAL SHELTER CONTRACT Council Animal housing discussed a Shelter and animals. cost comparison between the the Stillwater Veterinary St. Croix Clinic for r Hotion by Councilmember Cummings, seconded by Councilmember Kimble to approve a contract with the st. Croix Animal Shelter to house animals for the City, with a decision on the payment schedule to be made at the next Council meeting. (All in favor) ADJOURNMENT Hotion by Councilmember Kimble, seconded Bodlovick to adjourn the meeting at 8:25 p.m. by Councilmember (All in favor) ~~~~ CITY CLE c.~"/%7L~ev HAYOR Submitted by: Shelly Schaubach Recording Secretary r 2