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HomeMy WebLinkAbout1993-07-20 CC MIN r SPECIAL MEETING STILLWATER CITY COUNCIL MINUTES July"20, 1993 4:30 P.M. The Meeting was called to order by Mayor Hooley. Present: Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Absent: None Also Present: City Coordinator Kriesel City Attorney Magnuson Consulting Engineer Moore Finance Director Deblon Public Works Director Junker City Clerk Johnson Press: Julie Kink, The Courier Mike Marsnik; Stillwater Gazette O~e~: Jim Tennessen, Tennessen Assoc. r 1. Discussion of contract with SEH for engineering services. Discussion followed regard1ng the contract for engineering services with SEH, Inc. presented by Consulting Engineer Moore at the meeting on July 6, 1993." Mr. Moore stated the contract follows the one presently in force and includes the duties of a field representative. Discussion included questions and answers on billing schedules and the curve which is based on the percentage of construction cost. Mr. Moore stated the curve was developed by Duane Elliott in 1983 and has changed little since that time. Further discussion included a table listing all the different types of projects on the curve. Mr. Moore also stated the contract could run on a yearly basis or other time frame. Councilmember Funke suggested it be renewed every two years. " Mayor Hooley suggested waiting six months until after a City Engineer is hired before the contract is finalized. Mr. Moore explained that the City will be billed only for those services used. Motion by Councilmember Funke, seconded by Councilmember Cummings to table action on the Agreement for Professional Engineering Services between the City of Stillwater and Short-Elliott-Hendrickson, Inc. for six months, after the employment of a City Engineer. (Ayes - 4; Nays - 1, Councilmember Bodlovick). Councilmember Kimble noted that the contract that the City now has, was negotiated in 1983 and the procedures that the Council just enacted is based on that contract. Mr. Moore affirmed this statement. r 1 r Motion by Councilmember Bodlovick, seconded by Councilmember Funke to approve the new rate formula presented by Consulting Engineer Moore for services rendered by SEH, Inc. (All in favor). r- 2. Discussion of Fire Contracts for Grant, May & Stillwater Townships. Finance Director Deblon explained the increases which range from 1.6% to 9.7% for May Township. The larger increase was because May Township- should have had a larger increase last year, but this was delayed. Motion by Councilmember Funke, seconded by Councilmember Cummings to approve the fire contracts for 1993-94 for Grant, May and Stillwater Townships as presented by Finance Director Deblon. (All in favor). Flower Watering in Downtown A short discussion followed as to the responsible party for taking care of the flowers planted downtown. It was stated that the adjacent property owners could take care of these plants. 3. Jim Tennessen - U~date on Efficiency Study for City Offices. Mr. Tennessen d1S r1buted several reports on the various phases of the study and proceeded to explain them. Discussion followed regarding the evaluation process with Council requesting specific recommendations for implementation of the plan. Mr. Tennessen stated there needs to be recommendations from Staff and "benchmarks" to delineate goals. He then compared some of the Stillwater'processes to the City of Woodbury~ Council stated they need time to review the reports and requested a workshop. Motion by Councilmember Kimble, seconded by Councilmember Funke to schedule a workshop with Mr. Tennessen and the Administration/Finance 'Staff for Tuesday, July 27, 1993 at 4:30 P.M. to discuss the first phase of the study. (All in favor. ) RECESS Motion by Councilmember Bodlovick, seconded by Councilmember Funke to recess the meeting at 6:05 P.M. (All in favor). ATTEST: Jv~'~7 ~f?f ~,-~vJ CITY CLER r- 2 r [ r REGULAR MEETING STILLWATER CITY COUNCIL MINUTES July 20, 1993 7:00 P.M. The Meeting was called to order by Mayor Hooley. Present: Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Absent: None Also Present: City Coordinator Kriesel City Attorney Magnuson Consulting Engineer Moore Comm. Dev. Director Russell Ass't. Planning Comm. Chair Valsvik Finance Director Deblon Public Works Director Junker Consulting Engineer Van Wormer City Clerk Johnson Julie Kink, The Courier Mike Marsnik, Stillwater Gazette Mark Herwig, St. Croix Valley Press Mike POhlena, Representatives of Target & Super Valu Staff, Richard Kilty, Duane & Martha Hubbs, Mike & Julie McGuire, Tim Stefan, Jeff Johnson, Debra Asch, Katie Holdorf, Randy Wasley, VernGebhardt, Jill & Rolf Greenhalgh. Press: Others: APPROVAL OF MINUTES - Mot1on by Councilmember Cummings, seconded by Councilmember Funke to approve the minutes of the Special Meeting of June 22, 1993 as presented. (All in favor). Motion by Councilmember Funke, seconded by Councilmember Cummings to approve the minutes of the Special Meeting of June 29, 1993 as presented. (All in favor). INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. ""Ron Langness, Springsted, Inc. ~ Bonding for TIF Projects; Local Improvements; and Capital Outlay Mayor Hooley abstalned from this discussion and Vice President Funke led the meeting. Mr. Langness explained that the $1,000,000 G.O. TIF Bonds, Series 1993 A will fund the parking facility on the site of the West Wing of the Jr. High School; the $1,400,000 G.O. Improvement Bonds, Series 1993B will fund several improvement projects such "as city sidewalks, the Highlands 1 Stillwater City Council Minutes July 20, 1993 (' Regular Meeting r r- projects, Green Twig Way and Gloves Addition; the $1,840,000 G.O. Capital Outlay Bonds, Series 1993C will fund various City equipment. Mr. Langness recommended that the issuance and sale of all three bond issues be offered at the same time on TueSday, August 17. Motion by Councilmember Bodlovick, seconded by Councilmember Kimble to adopt the appropriate resolution authorizing the issuance and sale of $1,000,000 G.O. Tax Increment Bonds, Series 1993A; $1,400,000 G.O. Improvement Bonds, Series 1993B; and $1,840,000 G.O. Capital Outlay Bonds, Series 1993C. (Resolution No. 93-128) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None STAFF REPORTS 1. -finance Director - Reimbursement Bond Re~ulations Under the Internal Rev. Code Motion by Counc1lmember K mble, seconded by Councilmember Funke to adopt the appropriate resolution relating to financing of certain proposed projects in the City and establishing compliance with reimbursement bond regulations under the Internal Revenue Code. (Resolution No. 93-131) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None Discussion of Sesquicentennial BUd~et A short discussion followed regard ng funding for Wild West Days and parade expenses. It was noted that Wild West Days funding is contingent on funds being received from donors. 2. Community Development Director - No report. 3. Public Works Director - No report. 4. Consulting Engineer - ErOS1on on No. Center St.; & Repair of Catch Basins on Sixth St. & W. Marsh St. " Mr. Moore reported on an erosion problem on this street which had been reviewed in 1987. Discussion included that the property owners are willing to pay for a new street, but this did not include a storm sewer. Public Works Director Junker stated a resident, living behind the SUbject street would like to subdivide. Mr. Moore reported that catch basins in the vicinity of the new Jr. High School have deteriorated to the point of needing reconstruction. He" has received a quote in the amount of $10,967. 2 (' Stillwater City Council Minutes July 20, 1993 Regul ar Meeting Motion by Councilmember Kimble, seconded by Councilmember Funke to continue until the next meeting the request presented by Consulting-Engineer Moore for repair of the catch basins and adjacent curb and gutter at the intersection of 6th St. So. and W. Marsh St. to determine if funds are available. (All in favor) . INDIVIDUALS, DELEGATIONS & COMMENDATIONS (Continued) 1. "Control of Watercraft on Long Lake George McFadden, resident on Long Lake, was present to request the Council to draft an ordinance controlling noisy watercraft on Long Lake. Council stated they considered this request at the last meeting and referred it to the Park and Recreation Commission for their recommendation. Council also noted the City does not have jurisdiction over the whole lake and would have to confer with Stillwater Township on this request. 2. Don Valsvik, representing Trinity Lutheran Church Mr. Valsvik, stated he 1S representing Tr1nity Lutheran Church, in their request to blacktop a small portion of City property for ingress and egress to a church parking lot. Mr. Kriesel reported that this item was discussed at the last meeting and Council directed Staff to meet with the Charter Commission since this may come under their land regulations r project. Motion by Councilmember Kimble, seconded by Councilmember Funke to grant a license for a driveway easement with the requirements outltned by City Attorney Magnuson, and approval from the Charter Commission, for the new Trinity Lutheran Church parking lot on No. Third St. (All in favor). PUBLIC HEARINGS 1. ~Th1S 1s"the day and time for the continuation of the Public Hearing to consider a Minor Subdivision of lots 17, 18 & 19, Churchill & Nelson's 2nd Add., by adding a 5 ft x 150 ft. parcel to Lots 6,7 & 8, Churchill & Nelson's 2nd Add., located in the Two-Family Residential, RB Zoning Dist., 311 E. Burlington St., Case No. SUB/93,;35, Edna Andrewson, Applicant. Notice of the hearing was published in The Gazette on June 25, 1993 and mailed to affected property owners. Mr. Russell explained this resubdivision application does not affect the zoning regulations and both lots will be conforming as a result of the resubdivision. Mr. Valsvik stated the Planning Commission approved the request. Mayor Hooley closed the public hearing. r Motion by Councilmember Cummings, seconded by Councilmember Funke to adopt the appropriate resolution approving a Minor Subdivision of lots 17, 18 & 19, Churchill & Nelson's 2nd Add., by adding a 5 ft x 150 ft. parcel to Lots 6,7 & 3 r r r Stillwater City Council Minutes July 20, 1993 Regular Meeting 8, Churchill & Nelson's 2nd Add., located in the Two-Family Residential, RB Zoning Dist., 311 E. Burlington St., Case No. SUB/93-35, Edna Andrewson, Applicant. (Resolution No. 93-132) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None - 2. This is the day and time for the continuation of the Public Hearing to consider a Special Use Permit for operation of a painting business out of a residence at 507 W. Maple St. in the Two-Family Residential, RB Zoning Dist., Case No. SUP/93-36, Forrest Cole, Applicant. Notice of the hearing was published in The Gazette on June 25, 1993 and mailed to affected property owners. Mr. Cole, owner of A-1 Paint Works, stated he has a small painting company which he would like to operate out of his home. He only uses the telephone at home and stores a very small amount of supplies. There is no signage and he occasionally places an ad in the Gazette. He has no problem meeting the conditions. Mr. Valsvik stated the Planning Commission approved the request. Mayor Hooley closed the public hearing. Motion by Councilmember Funke, seconded by Councilmember Kimble to approve the request for a Special Use Permit for operation of a painting business out of a residence at 507 W. Maple St. in the Two-Family Residential, RB Zoning Dist., as conditioned, Case No. SUP/93-36, Forrest Cole, Applicant. (All in favor). 3. This is the day and time for the continuation of the Public Hearing to consider a Special Use Permit & Variance to the Bed & Breakfast Ordinance (another Bed & Breakfast is located within 900 ft) to conduct a four-guest room Bed & Breakfast at 1306 So. Third St. located in the Two-Family Residential, RB Zoning Dist., Case No. SUP/V/93-39, John G; & ~lizabeth Hilpisch, Applicants. " Notice of the hearing was published in The Gazette on June 25, 1993 and mailed to affected property owners. Mr. Russell reported that the applicant requested a six-month continuance until the the first meeting in January because he is trying to sell the property, but may wish to convert the single-family residence to a Bed & Breakfast. Motion by Councilmember Bodlovick, seconded by Councilmember Funke to approve the six month continuance for a Special Use Permit & Variance-to the Bed & Breakfast Ordinance (another Bed & Breakfast is located within 900 ft) to conduct a four-guest-room Bed & Breakfast at 1306 So. Third St. located in the Two-Family Residential, RB Zoning Dist., Case No. SUP/V/93-39, John G. & Elizabeth Hilpisch, Applicants. (All in favor). 4 Stillwater City Council Minutes July 20, 1993 ~ Regular Meeting Mike McGuire, owner, addressed the exterior part of the building stating that it is important esthetically and historically. The outside of the building is made of corrugated "C" panels and they can't be painted. Mr. McGuire stated he would replace 'the panels as he could afford to do. Councilmember Cummings and Mayor Hooley stated concern that if it is left rusty, it is an eyesore. Extensive discussion followed regarding this issue. Debra Asch and Randy Wasley, owner of Otterfitters who plan to move into the building, stated they will also add a climbing wall and would like to 5 r- r Stillwater City Council Minutes July 20, 1993 Regular Meeting occupy the building in January. She knows a number of customers who do not object to the outside of the building. Jeff Johnson, Chairman of the Heritage Preservation Commission, stated this group has been charged by the Council to review the appearance of various buildings and the grain elevator has been in a state of disrepair for a number of years. Improvements have been made which are modest and are appropriate to the orientation of the building. One context the Commission deals with is agriculture and this would include the grain elevator. A significant change to the exterior would not be in accordance with this context. Tim Stefan, a member of the HPC, stated he has a building downtown and knows what Mr. McGuire is going through with the nickel and dime approach. He is in favor of the building. r Martha Hubbs, a board member of the Victorian Society in America, stated for a number of years Stillwater has replaced historical buildings and she asked why they are considered eyesores. This is a local landmark and should not be painted. Mr. McGuire completes his projects and she requested Council to give him a chance. Councilmember Funke noted that the City has sent Mr. McGuire letters requesting that he supply screening for their dumpsters and as of this date, nothing has been done. Mr. McGuire said the dumpster is scheduled to be done by the end of August. Debra Asch stated it is your opinion that the building is an eyesore she doesn't think it is and her clients don't think it is. Katte Holdorf, owner of Country Classics, stated she has seen an attitude change" from this Council and asked them to sit down with Mike and talk about Phase 1, 2 and 3 and how the panels might be replaced. This building is a significant part of the landscape in Stillwater. Duane Hubbs stated, the building, at present, is vacant, an eyesore and Mr. McGuire is trying to fix it. Personally, Mr. Hubbs would refuse to borrow money to restore anything. If you put a few additional requirements on this project, Mr. McGuire will refuse to do it and the City will tear down a historic structure. Jeff Johnson stated, this proposed project is making sure that someone will restore the building and that it will stay in the landscape. Mr. ~ 6 r r r' Stillwater City Council Minutes July 20, 1993 Regular Meeting McGuire is committed to finish it and replace panels. It is a good first phase. Julie McGuire asked what process would need to be followed to place the Commander Elevator on the historic register. Mr. Russell stated it would put it through a different process, but essentially, it would be the same and doesn't protect the building. Replacement of the siding would take it out of that status. City Attorney Magnuson stated the building already is historically significant, and it would be very difficult to tear that building down. Councilmember Kimble stated he would like to see a plan for replacement of the panels and for restoration over the years to please everyone. Mr. McGuire stated it is hard for him to respond to the request to replace the panels all at once because it expensive, but he will replace the panels as he can. He stated he is sincere in making this a better building. Mayor Hooley closed the public hearing. Mr. Russell read the previous conditions which still apply to the project. He noted that another condition could be added to cover the requested trash enclosure. Motion by Councilmember Bodlovick, seconded by Councilmember Funke to approve the request for a Design Permit for exterior renovation of the Commander Elevator for retail use in the Central Business Dist., CBD, Downtown Plan Dist., Case No. DR/93-14, Mike McGuire, Applicant. Councilmember Cummings requested a condition be placed on how the exterior of the building will be restored. Councilmember Funke indicated compliance with this request, but Councilmember Bodlovick would not change her motion. Councilmember Funke withdrew his second to the original motion. The motion died for lack of a second. Motion by Councilmember Cummings, seconded by Councilmember Kimble to approve the requested Design Permit for renovation of the Commander Elevator, adding two additional conditions of approval -- that trash receptacles be installed by August 30, 1993 and that a plan for renovation and improvement of the exterior of the building be submitted as part of the whole project. (Ayes- 4; Nays - 1, Councilmember Bodlovick). Council recessed for seven minutes and reconvened at 9:16 P.M. 2. Possible second reading of amendment to the Noise Ordinance allowing contractor to start at 1:00 A.M. 7 (' r r Stillwater City Council Minutes July 20, 1993 Regular Meeting City Attorney Magnuson read the amendment to the ordinance which relates to starting time of contractors with a change to 7:00 A.M. on weekdays. Motion by Councilmember Kimble, seconded by Councilmember Funke to have a second reading and enactment of an ordinance amending the Noise Ordinance allowing contractors to start work at 7:00 A.M. (Ordinance No. 772) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None - Vern Gebhart, a resident of the Cottages, stated he objects to the ordinance change because it disrupts the quiet of the residents in his neighborhood. He added that other neighbors in his complex also object to this amendment. Council discussion followed with Mr. Magnuson advising that standards should be the same throughout the City. 3. Possible second readin~ of amendment to Parking Ordinance making it illegal to remove chal marks from sarked veh1cles 1n the Downtown Area. Motion by Councilmember Kimble, seconde by Councilmember Funke to have a second reading and enactment of an ordinance amending the Parking Ordinance making it illegal to remove chalk marks from parked vehicles in the Downtown Area. (Ordinance No. 773) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None ' 4. Continuation of possible award of bid for Simms' house at 410 No. 4th St. Mr. Kriesel again explained the $41,000 b1d is non-conform1ng. Therefore, the apparent high bid is $31,000 from Jill and Rolf Greenhalgh. It was noted that the Greenhalgh's plan to remodel the house and occupy it. Mr. Kriesel recommended awarding the bid to them. Motion by Councilmember Funke, seconded by Councilmember Bodlovick to adopt the appropriate resolution awarding the bid for the purchase of the Simrn's house, 410 No. Fourth St. to Jill & Rolf Greenhalgh, in the amount of $31,000. (Resolution No.-93-133) , Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays ~ None - Mr. Magnuson added that the bidder should be made aware that the loader on the property does not go with the property and the Greenhalgh's agreed. 5. Possible award of bid for demolition of West Wing of Old Jr. High School. Th1S item Will be d1scussed at the end of the meetlng. 8 r Stillwater City Council Minutes July 20, 1993 Regular Meeting 6. Driveway permit for Trinity Lutheran Parking hQ!. Th1S item was olscussed under "Individuals ~egations" at the beginning of the meeti ng.' ' CONSENT AGENDA C1ty Clerk Johnson requested to add Public Hearings for four ordinance amendments to the August 3, 1993 Agenda and Council concurred. Motion by Councilmember Cummings, seconded by Councilmember Kimble to approve the Consent Agenda of July 20, 1993, including the following: (All in favor). 1. Directiny Payment of Bills (Resolution No. 93-124). Ayes "- Counc lmembers Bodlovick; Cummings, ~unke, K1mble and Mayor Hooley. Nays ~ None 2. The following Contractor's Barthelmy Roofing P.O. Box 9412 No. St. Paul, Mn. 55109 Li censes: Roofing Renewal I"" Brewster & Sons Roofing 4405 Olson Lake Tr. No. Lake Elmo, Mn. 55042 Hoffman Corporation 2019 Valley Fair Mall Appleton, Wi - 54915 3. Ratification of Council Poll of July 8, 1993 scheduling Special Council Meeting for July 13 to discuss Asbestos Removal Bid. Roofing Renewal General Contractor New 4. Utility Bill Adjustments. 5. Set Public Hearing date of August 3, 1993 for the following Planning Cases: a. Case No. ZAM/93-40 - A change of zoning of Lots 1,2, & 3, Block 2 & Outlot C of Feely's Add. (between Charter Oaks & Courage Center along Curve Crest Blvd.) from Bus. Pk.-Ind. to Medium Density Multiple Family Residential, RCM, Leonard & Elizabeth Feely, Applicants. - b. Case No. SUP/93-41- A Special Use Permit for a modification to an existing Bed & Breakfast permit to increase the number of guest rooms from three to four at 801 W. Pine St., Two-Family Residential, RB Zoning Dist., Jon Graybill, Applicant. c. Case No; V/93-43 - Variance to the one-story allowable for an accessory structure to construct a two-story garage at 225 No. Greeley St. in the RB, Two-Family Residential Zoning Dist., Garry & Sara Gilberg, Applicants. r- 9 o Stillwater City Council Minutes July 20, 1993 Regular Meeting d. Case No. BM/93-44 - Building Moving Permit to move a home into the City of Stillwater from another municipality to a proposed location of Lot 5, Block 11, Staples & May's Add., located at 850 No. Martha St. in the Two-Family Residential, RB Zoning Dist., Joel K. Wahlin, Applicant. e. Case 'No. SUP/93-45 - Special Use Permit for a thirty car parking lot located just south of the Brick Alley Parking Lot in the RB, Duplex Residential Dist., Andiamo Enterprises L.L.C., Applicant. f. Case No. ZAT/93-1 - Ordinance Amend., designating Planning Commission as decision making body for certain planning & zoning requests. g. Case No. ZAT/93-2 - Ordinance Amend., requiring storm water mgt. practices. h. Case No. ZAT/93-3 - Ordinance Amend., prohibiting development on certain slopes. i. Case No. SUB/93-1 - Ordinance Amend., changing fees & review process for resubdivisions. r STAFF REPORTS (Continued) -Public Works Council requested that the Public Works Dept. complete the sweeping of pea rock from the sealcoating project. City Attorney Vacation of portion of Willow St. Mr. Magnuson stated he rece1ved a request from a realtor for a vacation of of a portion of Willow St. which was a road by user and has been abandoned. The request involved only the portion on Parcel 2. Discussion included including Parcell, also. Motion by Councilmember Kimble, seconded by Councilmember Funke to adopt the appropriate resolution vacating part of formerly trave1ed Willow St. (Resolution No. 93-134) r' Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays ~ None City Coordinator Aviation Days Motion by Councilmember Kimble, seconded by Councilmember Funke to approve the use of Lowell Park, as described, for Aviation Days exhibition as part of the Sesquicentennial Celebration on August 6 & 7, 1993. (All in favor). Adjustment to Garbage Collection Account for Brillharts, 319 W. Pine St. Motion by Counc1lmember Kimble, seconded by Councilmember Cummings to adjust the utility bill for the Brillharts at 319 W. Pine St. (All in favor). Possible employment of Building Inspector 10 (' Stillwater City Council Minutes July 20, 1993 Regul ar Meeti ng Mr. Kriesel presented a letter from Robert V. Hegner, outlining his terms for a contract Building Inspector. Mr. Kriesel explained that Mr. Zepper will be very busy in the " next months with the addition to the hospital and proposed Target and Cub stores. Mr. Hegner is requesting $22.50/hr., omitting benefits but requiring the use of a City vehicle for inspection purposes. It was noted that Mr. Hegner's services may only be required for six months. Motion by Councilmember Funke, seconded by Councilmember Kimble to adopt the appropriate resolution retaining the services of Robert Hegner as Building Inspector on a contractual basis; and directing the City Attorney to prepare the contract. (Resolution No. 93-135) r AYes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None Ci ty Cl erk Wage Increase for Shelly Schaubach, Recordin9 Secretar~ Motion byCounc1lmember Funke, seconded by Counc1lmember K1mble to adopt the appropriate resolution granting a wage increase for Shelly Schaubach, Recording Secretary. (Resolution No. 93-136) Ayes - Councilmembers Bodlovick, Cummings, Funke, Kimble and Mayor Hooley. Nays - None - Class of '78 Pre-Reunion Party, So. end of Lowell Park Council concurred with the request for the use of the south end of Lowell Park for the Class of '78 Pre-Reunion Party, due to damage done to the north end of the park because of flooding. City Attorney (Continued) Personal Use of Publicly Owned Automobiles Mr. Magnuson noted that the law for private use of public autos has certain restrictions about taking a car home. Except for public safety vehicles, any City owned car may now only be used for authorized local government business and personal use that is clearly incidental to the use of the vehicle for government business. COUNCIL REQUEST ITEMS Sesquicentennial Expenses " Councilmember Funke initiated the discussion of expenses for the closing ceremony. He would like to see an account opened in the name of Marguerite Rheinberger and Finance Director Deblon. Mr. Magnuson stated they would have to agree to-pay only verified vouchers. Ms. Deblon suggested that the same procedure be followed that was used for the Pow-Wow expenses. Council concurred. r 11 r- Stillwater City Council Minutes July 20, 1993 Regular Meeting Mayor Hooley abstained from the remainder of action and left the meeting at 9:55 P.M. UNFINISHED BUSINESS (Continued) 5. -"Poss1ble award of bid for demolition of West Wing of Old Jr. High School. Consulting Engineer Moore stated five bids were received on Thursday, July 15, 1993, with a high bid of $419,663.00 and a low bid of $134,469.00. The Engineer's estimate was $250,000.00. He recommended award of the bid to J & D Enterprises of DUltuh, Minn. which was the low bid. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to adopt the appropriate resolution for the award the bid for the demolition of the West Wing of the Junior High School to J & D Enterprises of Duluth in the amount of $134,469.00. (Resolution No. "93-137) Ayes - Councilmembers Bodlovick, Cummings, Funke, and Kimble. Nays - None Abstain - Mayor Hooley Council recessed and reconvened at 9:56 P.M. r PUBLIC HEARINGS (Continued) 4. This 1s"the day and for the Public Hearing to consider a Planned Unit Development Permit for a 256,000 sq. ft. commercial development on a portion of a 67.8 acre parcel of land located on the northeast quadrant of Highway 36 & Co. Rd. #5 in the Bus.Pk.-Comm. Dist., BP-C, Zoning Dist., Case No. PUD/93-23, Target & Super Valu, applicants. Notice of the hearing was published in The Gazette on JUly 2, 1993 and mailed to affected property owners. Mr. Russell explained the environmental review of the Stillwater Market Place PrOject and noted that the review approved for the Woodland Lakes Project meets the requirements for the current project. Discussion followed with Council regarding drainage and ponding, realignment of County Road 62, improvement of the intersection of County Road 5 and Highway 36. Motion by Councilmember Kimble, seconded by Councilmember Cummings to adopt the appropriate resolution determining the adequacy of environmental review for the Stillwater Market Place Project. (Resolution No. 93-129) Ayes - Councilmembers Bodlovick, Cummings, Funke, and Kimble. Nays - None Abstain - Mayor Hooley r , 12 o Stillwater City Council Minutes July 20, 1993 Regular Meeting Public Utility Cost Allocation & TIF Assistance for Stillwater Market Place ProJect " - Mr. Russell presented the estimated costs for utility improvements for the site. The potential source of funding for these costs is Tax Increment Funds. Richard Kilty, 118 W. Oak St., asked where the public money will be specifically spent. Staff responded, saying these funds will be spent on improving the frontage road for Curve Crest and Neal Ave., improving the detention pond, costs for watermain extensions, and various utility improvements. Mr. Kilty asked about a back street or services to the buildings and Mr. Russell stated there is another access to the buildings. Mr. Kilty also asked what other uses there are for Neal Ave. and Mr. Russell stated this road would be for local traffic. r Motion by Councilmember Kimble, seconded by Councilmember Cummings to adopt the appropriate resolution approving the table for cost apportionment of public utilities & park land purchase proposed for Target/Super Valu/ Stillwater Market~Place Project and directing Staff"to work with developers in determining level of City TIF assistance. (Resolution No. 93-130) Ayes - Councilmembers Bodlovick, Cummings, Funke, and Kimble. Nays - None Abstain - Mayor Hooley Jim Theusch, Project Administrator for Target Stores explained their plans for the Target store by stating it will be a major retail user with small shops such as a dry cleaners and barbers adjacent to Target. Target will be built first with the outlets done at a later date. He further explained the street configuration and drainage. Michael Plautz, RSP Architects, explained the building plans and signage. John Dietrich, Landscape Architect, presented plans for the surrounding grounds. Mr. Russell explained the 16 conditions covering the project and Mr. Valsvik stated the plans were approved unanimously by the Planning Commission. Richard Kilty asked about specific conditions relating to traffic congestion and funding for this. City Attorney Magnuson stated it is hard to set conditions at this time if the costs involved are not known. Mr. Russell added that before final approval of outlots are considered, we will have a better idea of what will happen since the roads are part of the project plan. Council Vice President Funke closed the public hearing. Motion by Councilmember Kimble, seconded by Councilmember Cummings to adopt Resolution No. 93-138, approving the Planned Unit Development Permit for a r- 13 r Stillwater City Council Minutes July 20, 1993 Regular Meeting 256,000 sq. ft. commercial development on a portion of a 67.8 acre parcel of land located on the northeast quadrant of Highway 36 & Co. Rd. #5 in the Bus.Pk.-Comm. Dist., BP-C, Zoning Dist., as conditioned, Case No. PUD/93-23, Target & Super "Valu, applicants. (Resolution No. 93-138) (' Ayes - Councilmembers Bodlovick, Cummings, Funke, and Kimble. Nays - None Abstain - Mayor Hooley 5. This is the day and time for the Public Hearing to consider a Subdivision of a 67.8 acre parcel into 9 lots, 7 developable, ranging in size from 10.34 acres to 1.42 acres located on the northeast quadrant of Highway 36 & Co. Rd. #5 in the Bus.Pk.-Comm., BP-C, Zoning Dist., Case No. SUB/93-24, Target & Super Valu," applicants. Notice of the hearing was published in The Gazette on July 24, 1993 and mailed to affected property owners. Mr. Russell presented the request for an eight lot subdivision ranging in size from 11.19 acres to 7.05 acres with Lots 1, 2 and 3 proposed for the Target/Super Valu project. The remainder'of the B, C and D are not proposed for future development, Outlot A contains a detention pond and Outlot E is being dedicated in part along with the city purchase of 3.6 acres for a community facility. The proposed plat has been reviewed by Mn/DOT, Washington Co. Public Works and the City Engineer. Council Vice President Funke closed the public hearing. Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to adopt the appropriate resolution approving a Subdivision of a 67.8 acre parcel into 9 lots, 7 developable, ranging in size from 10.34 acres to 1.42 acres located on the northeast quadrant of Highway 36 & Co. Rd. #5 in the Bus.Pk.-Comm., BP-C, Zoning Dist., as conditioned, Case No. SUB/93-24, Target & Super Valu, applicants. (Resolution No. 93-139) Ayes - Councilmembers Bodlovick, Cummings, Funke and Kimble. Nays - None Abstain - Mayor Hooley. Feasibility Re~ort - Mr. Russel stated he has received a request from the developers to complete the final engineering design, plans, specifications and bid documents for the public infrastructure in accordance with the City's design standards in order to achieve the earliest possible store opening. Council and Staff discussed the request, stating state statutes must be followed and the site involves more area than just the Target/Super Valu Project. r 14 r- r Stillwater City Council Minutes July 20, 1993 Regular Meeting Motion by Councilmember Kimble, seconded by Councilmember Bodlovick to adopt the appropriate resolution directing the City Engineers, SEH, to prepare a Feasibility Stuqy for improvements for the Stillwater Marketplace Project, t.I. 301. (Resolution No. 93-140) Ayes - Councilmembers Bodlovick, Cummings, Funke and Kimble. Nays ~ None Abstain - Mayor Hooley Discussion followed regarding construction of the roadway system and Mr. Moore stated the developer will prepare a grading plan before the public improvements portion is constructed. ADJOURNMENT Mot1on by Councilmember Bodlovick, seconded by Councilmember Kimble to adjourn the meeting at 11:15 P.M. (All in favor). - 15 r' Stillwater City Council Minutes July 20, 1993 Regular Meeting No. 93-140 - Feasibility Stuqy for Stillwater Market Place Project, L.I. 301. Ordinances: No. 772 - Amending Noise Ordinance relating to start time of contractors. No. 773 ~ Amending Parking Ordinance relating to obliteration of chalk marks. r r 16