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HomeMy WebLinkAbout1991-08-13 CC MIN r" SPECIAL MEETING STILLWATER CITY COUNCIL MINUTES August 13, 1991 3:30 P.M. The Meeting was called to order by Mayor Abrahamson, Present: Council members Bodlovick, Farrell, Funke, and Mayor Abrahamson. Absent: Councilmember Opheim City Coordinator Kriesel City Attorney Magnuson Finance Director Deblon Comm. Dev. Director Russell Parks Supervisor Thomsen Ice Arena Mgr. Bielenberg Building Official Zepper City Clerk Johnson Also Present: Press: Julie Kink, The Courier Mike Marsnik, Stillwater Gazette Others: Jack Junker, Sheryl Marshall, Don Broman. r REQUEST FROM CHAMBER OF COMMERCE FOR DOWNTOWN PROMOTIONAL FUNDS CounCll had received a request from Bob Ralelgh for funds to promote the City of Stillwater on billboards placed on his trolley during its run at the State Fair, Council discussed the best possible way to use the funds for promotional purposes and moved the following: Motion by Councilmember Bodlovick, seconded by Councilmember Funke to contribute $10,000 to Downtown promotional items, to refer this amount to the Chamber to use as they see fit, and reserve $2,000 for the WCCO promotional event. (All in favor), DISCUSSION OF 1992 BUDGET Flnance 01rector Deblon reported that an additional $8,000 has been added to the 1991 Budget in the General Fund for the Planning Dept" which changes the grand total to a deficit of $275,770. Building Department - Mr. Zepper requested to add $26,000 for contractual services to his budget, stating the City will have the biggest year in issuance of building permits, This amount will be offset by permit fees taken in. Discussion followed regarding the issuance of Contractor's Licenses being taken over by the State and the necessity of amendin9 the City's ordinance governing this item. Discussion also followed regarding the second r , 1 r Stillwater City Council Minutes Special Meeting August 13, 1991 vehicle allocated to the Building Department and Mr. Zepper replied that the part-time person uses this car. Mr. Zepper also presented a memo requesting Council support in order to work his way up to Chairman of the Board of ICBO, his national professional association. Motion by Councilmember Bodlovick, seconded by Councilmember Funke to send a letter to the International Conference of Building Officials supporting Allen Zepper, in his move through the chairs toward Chairman of the Board of I.C.B.O., providing certain conditions would occur, and not binding future Councils, (All in favor), r Parks Department It was noted that there is a $43,846 shortfall in the proposed Parks Budget, Finance Director Deblon stated the major difference in the requests for 1992 is that they are requesting the addition of one Jr. Parkkeeper for additional personnel. Under the Capital Outlay, the Parks Dept. is requesting a tractor mower and playground equipment for Schulenberg Park and replacement of stone at Pioneer Park. Discussion also included the interest of residents, in the vicinity of Washington School, in development of a playground at that site. Ice Arena There lS a 25% increase in arena costs, partly due to an added position in 1991. Capital Outlay increased to $51,000. Ms. Deblon further explained the expenditures for this department. Mr. Bielenberg stated new goal frames are needed and also plexiglass panels to protect spectators during hockey games. Discussion also included rate increases for ice time and other user fees. Planning Department Mr. Russell gave an explanation of his budget which includes a salary increase for City Planner Pung-Terwedo, by increasing her time from 60% to 75% due her increased involvement in the Watershed Committees, Downtown activities and Heritage Preservation activities. Under Other Professional Services, Mr. Russell explained assistance will be needed to update the Comprehensive Plan and is requesting an additional $3,000 for a total of $6,500. He stated there are no requests for Capital Outlay and they will continue the existing level of service for next year. City Coordinator Mr. Kriesel stated he would like Council to consider a minor modification to the budget under Janitorial Services. He explained the present custodian, who works part-time at the Library, has a chance for a full-time position in Bayport, The City Hall presently has a contract for \' 2 r Stillwater City Council Minutes Special Meeting August 13, 1991 custodial services. He recommended Council consider hiring the Library Custodian full-time with shared custodial services between the Library and Ci ty Hall. Council discussed the deficits, City Coordinator Kriesel and Finance Director Deblon will meet with Department Heads to review their budgets to correct the deficit problem, It was noted that Council will be meeting at 3:30 P.M. on August 20, 1991 to continue Budget discussions; and will hold their Regular Meeting at 7:00 P,M. on that date, Award of painti~ Contract for Library Motion by Councilme er Funke, seconded by Councilmember Farrell to award the contract for painting the City Library to Hogberg Decorating for $945.00. (All in favor), to r Te~orary Construction Easement (McGarry) Motion-by Councllmember BOdlovick, seconded by Councilmember Funke to adopt the appropriate resolution approving a temporary construction easement on the McGarry property for Downtown construction; and authorizing the Mayor and Clerk to sign. (Resolution No. 91-161) Ayes - Councilmembers Bodlovick, Farrell, Funke and Mayor Abrahamson. Nays - None RECESS Council recessed to Executive Session at 5:05 P.M. ~4~ ATTEST:~~~ C!TY CLE Resolutions: No. 91-161 - Approving Temporary Construction Easement & Authorizing Mayor and Clerk to sign. o 3 RECORD OF RXEUlT.LY!'; SESSION lJaLeconvened: 'l\tesday, August 13, 1991 Tilneconvened: 5:05 p.m. Ti.mcadjourned: 6:00p.nL. Members present: Bodlovi<::k, Farrell, Funke "nd Mayor Abrahamson Members ab~ent: Councilmcmber Opheim Alsopres"nt.: City Coordinator Kriesel, cit.y Attorney Magnuson Purpose of Execut.ive Session: To discuss labor relations strategy for 1992 and to review data on p~y equ.ity analysis. Action taken: equity act. To direct staIf to insure that. eity is in compliance with pay , "'d.//,fdk;Z~ t:t.y Coordinator