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HomeMy WebLinkAbout2021-07-20 CC Agenda Packet 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us NOTE: Public can participate in person at City Hall, online at www.zoomgov.com or call 1-646-828-7666 and enter the meeting ID number: 161 843 8759 or watch live on the city website or on local Channel 16. Public comments can be emailed to stillwater@ci.stillwater.mn.us   AGENDA CITY COUNCIL MEETING July 20, 2021 SPECIAL CLOSED SESSION MEETING 5:30 P.M. Pursuant to Minnesota Statute regarding Meetings Having Data Classified as Not Public (Minnesota Statute 13D.05, Subd. 3) on City Administrator’s Annual Review REGULAR MEETING 7:00 P.M. I.CALL TO ORDER II.ROLL CALL III.PLEDGE OF ALLEGIANCE IV.RECOGNITIONS OR PRESENTATIONS 1.Proclamation – Stillwater Area High School Softball Player Allison Benning 2.Proclamation – North Carolina State Baseball Player Austin Murr 3.Oath of Duty Presentation for Officer Brandon Crosbie 4.Minnesota Recreation and Park Association Award of Excellence for North Aiple Park (Lumberjack Landing) Master Park and Vegetation Management Plan 5.Council Service Award to Carla Severson for Donation of Automatic External Defibrillators (AED’s) 6.Donate Life City Designation in Partnership with LifeSource – Resolution 7.Stillwater Human Rights Award Presented to Dr. Peter Ulland – Resolution V.OPEN FORUM – the open forum allows the public to address council on subjects which are not a part of the meeting. Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less. VI.STAFF REPORTS 8.Public Works Director 9.Police Chief 10.Fire Chief 11.Finance Director 12.Community Development Director 13.City Clerk 14.City Attorney 15.City Administrator VII.CONSENT AGENDA – these items are considered routine and will be enacted by one motion with no discussion. A council member or citizen may request an item to be removed from the consent agenda and considered separately. 16.July 6, 2021 Recessed Meeting Minutes 17.Payment of Bills 18.Amendment to Legal Services Agreement for Kelly & Lemmons, P.A. – Resolution 19.Amendment to Legal Services Agreement for LeVander, Gillen & Miller, P.A. – Resolution 20.Our Community Kitchen Outdoor Market Event at Ascension Church 21.Cafezinho New On-Sale with Sunday Sales Liquor License 22.CPC Case No. 2021-37 Zoning Text Amendment and Historic Use Variance. Property located at 626 4th St N. – Ordinance 2nd Reading Page 2 of 2 City Council Meeting Agenda July 20, 2021 23.Ending Covid-19 Local Emergency – Resolution 24.Gambling Premise Permit for VFW Post 323 Auxiliary at Mad Capper 25.Greeley Street Lift Station Improvements Project Final Payment 26.Parking Lot Project Correction 27.Sanitary Sewer Adjustments VIII. PUBLIC HEARINGS – when addressing Council please limit your comments to 10 minutes or less. IX.UNFINISHED BUSINESS – None X.NEW BUSINESS 28.Council Meeting Date Change Due to Election 29.Fire Department Paid-On-Call Salary Proposal 30.2021 Sidewalk Rehabilitation Project Feasibility Report and Call for Hearing – Resolution 31.2021 Street Improvement Project Maryknoll Drive Update XI.COUNCIL REQUEST ITEMS XII.ADJOURNMENT Page 1 CITY OF STILLWATER LIST OF BILLS 3D Specialties Inc.Supplies 1,163.80 Ace Hardware Supplies 164.74 Advance Auto Parts Supplies 323.56 Air Down There Viking HAZTECH Surveyor 3,787.99 AMI Consulting Engineers PA Riverbank stabilization 17,531.88 Aspen Mills Badges 2,982.76 AutoNation Vehicle repairs #211 487.89 Bernard Jill UB Refund 333.75 Bolton & Menk Inc.Lift Stations 17,190.00 Buberl Black Dirt Inc.Lift Stations 172.50 Bureau of Crim. Apprehension Terminal access charge 270.00 Campion Barrow & Associates Law Enforcement Testing 440.00 Canteen Refreshment Services Concession supplies 184.12 Central Wood Products Shredded hardwood 1,520.00 Cintas Corporation Uniforms & mat cleaning service 822.40 Comcast Internet 159.14 Community Thread Contribution 5,250.00 Corval Constructors Equipment repair supplies 1,596.78 Cub Foods Grocery 125.75 Curb Masters Inc.Tree fort 1,714.44 Dalco Janitorial supplies 1,380.65 ECM Publishers Publications 68.05 Enterprise FM Trust Lease vehicles 9,756.81 Frontier Ag & Turf Equipment repair supplies 2,451.21 Goodyear Commercial Tire Tires 1,955.48 Grainger Janitorial supplies 1,821.61 Group Medicareblue RX Retiree Prescriptions Ins 8,619.00 Guardian Supply Badges 218.00 Hawkins Inc Chlorine 973.13 Heritage Printing Inc.Business cards 103.80 Hoisington Koegler Group Inc Planning services 3,035.00 IDC Automatic Equipment repair supplies 214.68 Inspectron Inc Inspections - June 5,330.00 Instrumental Research June water testing 200.00 Jefferson Fire and Safety Inc.Gloves 196.00 Junker Brad Reimburse for expenses 120.00 Kath Companies Exhaust fluid 692.47 Kelly & Lemmons PA Prosecution 8,333.00 Kwik Trip Inc Fuel 200.82 Lametti and Sons Inc Greeley Lift Station Imp 9,225.63 Lanning Jan Refund parking overpayment 3.00 Lemoine Chyrisse Reimburse for meals 90.97 LeVander Gillen Miller PA Professional Services 19,164.89 Lincoln National Life Insurance Co COBRA Life Insurance 10.80 Linnerooth Cindi Park Fee Refund 50.00 Page 2 Loffler Companies Switch Maintenance 1,697.00 MacQueen Equipment Inc.Equipment repair supplies 725.41 Mansfield Oil Company Fuel 5,525.72 Meisterling Michael & Dionne UB Refund 4,531.91 Menards Supplies 1,575.11 Metropolitan Council Monthly SAC 4,920.30 Metropolitan Council Environmental Wastewater Charge 169,535.87 Michael Lee Inc Grading escrow refund 4,500.00 MidAmerica Inc Grading escrow refund 2,710.50 Miller Excavating Gravel 120.40 Minneapolis Oxygen Company Supplies 71.54 MN Dept of Labor and Industry Quarterly Surcharge 6,502.83 Modern Heating & Air Unit heater inspection 512.00 Nadeau Merri Reimburse for work boots 143.99 Nyberg Leasing UB Refund 83.75 Office Depot Office supplies 74.64 OnSite Sanitation Portable Restroom 6,430.42 Otis Elevator Company Elevator contract 1,577.00 Pepper Ball Training 395.00 Performance Plus LLC Drug screen 45.00 Prairie Restorations Spring Prescribed Burn 2,500.00 Pro-Tec Design Milestone upgrade 280.50 Quill Corporation Office supplies 49.17 R&R Specialties Inc.Equipment repair supplies 2,070.00 Reliance Electric Motors Equipment repair supplies 603.56 Rivard Stone Inc.Memorial pavers 45.00 RJR Studio Wildlife Art Art & frame 1/2 down 1,262.50 Simplifile LC Filing fees 365.00 Somerville Timothy Grading Escrow Refund - 1109 Mulberry St W 1,500.00 Springbrook Software Monthly UB web payments 200.00 SRF Consulting Group Traffic impact study - 107 3rd ST N Apts 2,887.58 St. Croix Boat and Packet Co.Dock Space Lease 2,666.67 Stillwater Rotary Club Membership 145.00 Sunset Law Enforcement LLC Ammo 1,075.20 T.A. Schifsky and Sons Asphalt 7,817.56 Thomson Reuters Information Charges 158.12 TKDA Professional services 27,913.03 TKK Electronics 3 ruggedized laptops for PD squad cars 10,443.00 Toll Gas and Welding Supply Cylinders 46.56 Tri-State Bobcat Equipment repair supplies 17.49 Uline Inc Supplies 2,639.53 US Bank Paying agent fees 450.00 US Ice Rink Association Membership 275.00 Valley Concrete Inc.Building repair 8,734.28 Valley Trophy Inc.Engraving 196.18 Veterans Memorial Super Valu Parking 4,347.00 Visu-Sewer Inc.T&M CCTV & Clean 4,100.00 Page 3 Voyant Communications Phone 1,109.16 Washington County Assessors Division Website Subscription 250.00 Washington County Road & Bridge CSAH 15 TH 36 Interchange 39,370.41 Washington Cty Historical Society Contribution 3,750.00 Wolf Beth Reimburse for mileage 189.24 Wulfing David Reimburse for paint 101.12 Xcel Energy Energy 19,948.68 Youth Service Bureau Contribution 2,750.00 Ziegler Inc.Equipment repair supplies 246.42 LIBRARY Amazon Business Supplies 96.47 Baker and Taylor Programs - Juv SRP (SPLF HJA)17.00 Blackstone Audio Materials 153.01 Brodart Co Materials 5,243.62 Cintas Corporation Towels & Rugs 178.20 Cole Papers Janitorial Supplies 55.89 Comcast Internet - July 188.06 Culligan of Stillwater Water 43.05 Demco Inc.Materials - Processing 57.06 Hedin Sue Staff Reimbursement 48.62 Jacobsen Aurora Staff Reimbursement 30.00 Menards Janitorial Supplies 31.90 Midwest Tape Materials 39.73 Rose Floral Terrace Flowers (235 Houston)322.47 LIBRARY CREDIT CARD Candyland Programs - Adult SRP (SPLF)30.00 Cooks of Crocus Hill Programs - Adult SRP (SPLF)75.00 Dream Host Website Hosting 21.45 Mikes Electric Bikes Programs - Adult (SPLF)48.21 River Market Co-Op Programs - Adult SRP (SPLF)30.00 Valley Bookseller Programs - Adult SRP (SPLF)40.00 JUNE CREDIT CARDS Abrahamson Nurseries Mulch for Tropical Wings grant project 254.66 Across the Street Productions Incident command training 385.00 Alpha Defense Neck gaiters for PW 232.36 Amazon.com Supplies 710.78 Backgroundchecks.com Back ground checks 121.35 Cub Foods Grocery 38.37 Ebay 2 NIC cards for monitoring of UPS 139.26 Fun Jumps Blow up rental Bike Rodeo 235.00 GoDaddy.com Planning web hosting fee 143.88 Page 4 Home Depot Lock sets for guard hoses 191.94 Joseph's Restaurant Lunch for interview board 110.42 Menards Online Supplies 203.06 Minit Mart Fuel 37.25 MN Crime Prevention Assn Membership - Junker 50.00 MN State Colleges & Univ.Fire Training - Joe Marchetti 396.26 MN Trucking Assoc Inspection recertification 100.00 Office Max Office supplies 61.59 Pony Express Inspection vehicle cleaning 541.95 Ted's Store Battery pack for camera 33.99 West Marine Fire boat supplies 56.20 - JUNE MANUALS Art Reach St. Croix St. Croix Jazz Orchestra July 4th 3,000.00 Barber Paul Neil 4th of July Music Show 5,800.00 SWWC Service Coopertives Retiree Insurance 75,836.42 The Jon and Cheryl Ustipak Family Trust Easement Acquisition Settlement Cost 36,300.00 Xcel Energy Energy 3,077.53 ADDENDUM 1st Line Snacks for concessions 311.38 Ace Hardware Supplies 43.97 Aspen Mills Uniforms 184.51 Astleford International Equipment repair supplies 371.80 AT&T Wireless Locator card 83.50 Blucross Blueshield Retiree Insurance 12,979.50 Café Zinho Refund of overpayment 477.75 Central Wood Products Playground equipment 1,521.00 Cintas Towels & uniforms 294.52 Cole Papers Janitorial supplies 322.84 Comcast Internet 134.90 Fury Motors Vehicle repair 2,010.17 Goodyear Tire Tires 471.14 Grainger Supplies 1,138.71 Group Medicare Rx Retiree Prescription Ins 8,619.00 Herzog Engineering Structural engineering 900.00 Hudson Rod Range use 600.00 Jaytech Inc Cooling water treatment 735.41 Kiesler Police Supply Pepper ball supplies 841.50 League of MN Cities Tr Works Comp 872.50 Lindstrom Solar Energy 8,073.98 Lucius Sarah Park Fee Refund 100.00 Menards Appliances & supplies 2,247.71 Metropolitan Mechanical Maintenance agreement 2,383.75 MP Asphalt Maintenance Crack sealing city streets 18,765.00 Page 5 Office Depot Office supplies 193.59 Office of MNIT Services Language line 8.34 Quill Office supplies 179.71 Robole Donna Reimbursement 106.05 SafeFleet 1 yr EMA in car video device 1,950.00 Sherwin Williams Displacement pump 500.00 Site One Landscape Supply Supplies 51.39 Springbrook Software Upgrade 7,502.75 TA Schifsky Aggregate 2,726.22 Taylor Electric Fixtures in Lowell Park 600.00 Twin Cities Recreation Playground installation 11,265.00 York International Equipment repair supplies 1,088.00 TOTAL 718,080.45 Adopted by the Stillwater City Council this 20th day of July, 2021 Mayor Ted Kozlowski NI 1 1\7 ter The Sirlhplaca of Minnesota 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us NOTE: Public can participate in person at City Hall, online at www.zoomgov.com or call 1-646-828-7666 and enter the meeting ID number: 161 843 8759 or watch live on the city website or on local Channel 16. Public comments can be emailed to stillwater@ci.stillwater.mn.us AGENDA CITY COUNCIL MEETING July 20, 2021 SPECIAL CLOSED SESSION MEETING Pursuant to Minnesota Statute regarding Meetings Having Data Classified as Not Public (Minnesota Statute 13D.05, Subd. 3) on City Administrator's Annual Review 5:30 P.M. REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. RECOGNITIONS OR PRESENTATIONS 1. Proclamation - Stillwater Area High School Softball Player Allison Benning 2. Proclamation - North Carolina State Baseball Player Austin Murr 3. Oath of Duty Presentation for Officer Brandon Crosbie 4. Minnesota Recreation and Park Association Award of Excellence for North Aiple Park (Lumberjack Landing) Master Park and Vegetation Management Plan 5. Council Service Award to Carla Severson for Donation of Automatic External Defibrillators (AED's) 6. Donate Life City Designation in Partnership with LifeSource - Resolution 7. Stillwater Human Rights Award Presented to Dr. Peter Ulland - Resolution V. OPEN FORUM - the open forum allows the public to address council on subjects which are not a part of the meeting. Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less. VI. STAFF REPORTS 8. Public Works Director 9. Police Chief 10. Fire Chief 11. Finance Director 12. Community Development Director 13. City Clerk 14. City Attorney 15. City Administrator VII. CONSENT AGENDA - these items are considered routine and will be enacted by one motion with no discussion. A council member or citizen may request an item to be removed from the consent agenda and considered separately. 16. July 6, 2021 Recessed Meeting Minutes 17. Payment of Bills 18. Amendment to Legal Services Agreement for Kelly & Lemmons, P.A. - Resolution 19. Amendment to Legal Services Agreement for LeVander, Gillen & Miller, P.A. - Resolution 20. Our Community Kitchen Outdoor Market Event at Ascension Church 21. Cafezinho New On -Sale with Sunday Sales Liquor License 22. CPC Case No. 2021-37 Zoning Text Amendment and Historic Use Variance. Property located at 626 4th St N. - Ordinance 2nd Reading 23. Ending Covid-19 Local Emergency - Resolution 24. Gambling Premise Permit for VFW Post 323 Auxiliary at Mad Capper 25. Greeley Street Lift Station Improvements Project Final Payment 26. Parking Lot Project Correction 27. Sanitary Sewer Adjustments VIII. PUBLIC HEARINGS - when addressing Council please limit your comments to 10 minutes or less. IX. UNFINISHED BUSINESS - None X. NEW BUSINESS 28. Council Meeting Date Change Due to Election 29. Fire Department Paid -On -Call Salary Proposal 30. 2021 Sidewalk Rehabilitation Project Feasibility Report and Call for Hearing - Resolution 31. 2021 Street Improvement Project Maryknoll Drive Update XI. COUNCIL REQUEST ITEMS XII. ADJOURNMENT Page 2 of 2 City Council Meeting Agenda July 20, 2021 Mayor City of Stillwater, Minnesota Proclamation WHEREAS, Allison Benning is a member of the Stillwater High School Girls Fast Pitch Softball team, and is the 2021 Star & Tribune and Pioneer Press East Metro Softball Player of the Year; and WHEREAS, Allison is 2021 graduate, and pitches and plays first base for the Ponies; and WHEREAS, Allison’s accomplishments are: 2020 Gatorade Player of the Year; 15‐1 this season with a 1.07 earned‐run average; Struck out 154 batters; Hit .507 with 15 home runs and 42 RBIs; Her fastball comes over the plate in the upper 60s, topping out at 69 miles per hour; and She will be attending the University of Oregon, one of the top programs in the country, this fall. NOW, THEREFORE, I, Ted Kozlowski, by virtue of the authority vested in me as Mayor of the City of Stillwater, do hereby proclaim ~ July 21, 2021 – Allison Benning Day ~ in the City of Stillwater and encourage the citizens of Stillwater to congratulate Allison on her accomplishments. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Stillwater to be affixed this this 20th day of July, 2021. Cite of *tt{Ytnater, fliinne5ota Aectamation WHEREAS, .Austin .Murr is a Stillwater High School graduate; and WHEREAS, .Austin is junior first basemen for the North Carolina State 'University baseball team and named 2021 Gold Glove ist base winner by the .American Baseball Coaches .association/Rawlings; and WHEREAS, Austin's accomplishments are: • He was one of 5 Gold Glove finalists partic gating in the 2021 College World Series in Omaha. • .Austin has been an essentialpiece to the 1Nolfpacks postseason run. • 3-Le has started every game in the NCAA tournament, and is batting.364 through 8 games. • On the year, .Austin is batting .320/ 509/ 375 in 52 starts. • He has not made an error in 7o games played for the 1Noffpack, in 69 starts. NOW THEREFORE, I, Ted Xozlowski, .Mayor of the City of Stillwater, do hereby proclaim July 22, 2021 as Austin Murr Day! in the City of Stillwater and encourage the citizens of Stillwater to congratulate .Austin on his accomplishments. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Stillwater to be affixed this this loth day of July, 2021. : Art tit' S. • 1` • r: .Mayor T HF BBIRTH PLACE MINNESO1A STILLWATER CITY COUNCIL SERVICE AWARD On behalf of a grateful City and upon the recommendation of leading citizens, the Mayor and City Council hereby extend recognition to Cwt&t Seue,vw-n loft geneitoto donationof 3 e Defitutittatovs (aED6 ). (se took - ui lieu of 6b pie/sent/3.) and for outstanding service in support of the City of Stillwater's mission. Ted Kozlowski, Mayor Date of recognition: July 20, 2021 St'llr Administration �� TO: Mayor and City Council Members FROM: Tom McCarty, City Administrator DATE: July 13, 2021 SUBJECT: City of Stillwater Designation as a Donate Life City in Partnership with LifeSource BACKGROUND Council Member Odebrecht had previously worked with LifeSource, the non-profit organization dedicated to organ, eye and tissue donation in the Upper Midwest, and the City Council proclaimed April 2021 as Organ Donor Awareness Month. LifeSource has recently developed a Donate Life City program, where cities are designated as a Donate Life City and partner with LifeSource to assist in creating awareness, engaging community and sharing important information about donation and transplantation. Within this program, both LifeSource and the partner city agree to conduct certain activities as outlined in the attached document. LifeSource has reached out to the City of Stillwater regarding this program and Stillwater could be the first city in the nation to be designated as a Donate Life City under this program. RECOMMENDATION Based on the action plan activities outlined in the LifeSource Donate Life City program, staff recommends adoption of the resolution entitled, "Resolution Supporting Designation of the City of Stillwater as a Donate Life City in Partnership with LifeSource". City of Stillwater Washington County, Minnesota RESOLUTION 2021-XXX RESOLUTION SUPPORTING DESIGNATION OF THE CITY OF STILLWATER AS A DONATE LIFE CITY IN PARTNERSHIP WITH LIFESOURCE WHEREAS, LifeSource is a nonprofit organization dedicated to saving lives through organ, eye and tissue donation in the Upper Midwest and is one of 57 Organ Procurement Organizations (OPOs) throughout the nation, serving the region of Minnesota, North Dakota, South Dakota and western Wisconsin; and WHEREAS, LifeSource provides three key services, including, managing all aspects of organ, eye and tissue donation, supporting donor families and educating communities and healthcare partners about their role in the life-saving process of donation; and WHEREAS, LifeSource has developed a Donate Life City partnership program to create awareness, engage the community and share important messages of donation and transplantation; and WHEREAS, the City of Stillwater has the opportunity to be the first city in the nation to adopt the designation of a Donate Life City affirming the life-saving benefit of donation, honoring those who have helped others through donation, increasing the chances to save more lives through transplantation, and serving as a national leader and inspire other communities to do the same; and WHEREAS, the Stillwater City Council had previously proclaimed April 2021 as Organ Donor Awareness Month; and NOW, THEREFORE, BE IT RESOLVED that the Stillwater City Council supports the designation of the City of Stillwater as a Donate Life City in partnership with LifeSource and agrees to develop a Donate Life City action plan including the following: • Partner with LifeSource to prepare and distribute a shared press release. • Ensure elected officials are available for interviews. • Adopt an annual proclamation of April as Donate Life Month. • Ensure presence for LifeSource at Lumberjack Days and other appropriate community events/activities. • Utilize the Stillwater website to provide donation information and links to resources, encourage community members and businesses to support donation, highlight those that do and share stories of community members impacted by donation and transplantation. Adopted by the Stillwater City Council this 20th day of July 2021. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk LifeSuurce ORGAN. EYE AND TISSUE DONATION July 20, 2021 Proposal for: A Donate Life City Submitted to: City of Stillwater, Minnesota Submitted by: Susan Mau Larson, Chief Strategy Officer, LifeSource Stillwater, Minnesota has the opportunity to be the first city in the nation to affirm their community -wide commitment to organ, eye and tissue donation by being designated as a Donate Life City. Through this designation, Stillwater affirms the life-saving benefit of donation, honors those who have generously helped others through donation, and ultimately, increasing the chances to save more lives through transplantation. A Donate Life City would be a comprehensive program implemented in partnership with LifeSource to create awareness, engage the community and share important messages of donation and transplantation. As the first in the nation to adopt this designation, Stillwater will serve as a national leader and inspire other communities in Minnesota and through the country to follow suit. The Need Saving lives through organ donation is only possible through the generosity of individuals who choose to donate. Currently, there are more than 100,000 people on the waiting list for an organ transplant. Over 2,500 of those individuals are Minnesotans waiting for a transplant, the gift of life. Washington County has strong support for donation; and in 2021, 61% of those who received a driver's license or ID card in the county said yes to donation. This compares favorably to neighboring counties, and while support is strong, there is room to increase that support. DONOR REGISTRATION RATE Minnesota 58% Washington County 61% Ramsey County 48% Dakota County 57% Hennepin County 57% Anoka 55% Chisago 63% 2225 West River Road North, Minneapolis, Minnesota 55411 Phone 612.800.6100 1 Fax 612.529.4447 1 Donor Referral 1.800.24.SHARE Public Information 1.888.5.DONATE 1 www.life-source.org DONATE LIFE LifeSuurce ORGAN. EYE AND TISSUE DONATION About LifeSource LifeSource is a nonprofit organization dedicated to saving lives through organ, eye and tissue donation in the Upper Midwest. As one of 57 Organ Procurement Organizations (OPOs) nationwide, we serve the second largest geographical region, focusing on Minnesota, North Dakota, South Dakota and portions of western Wisconsin. Our team members are passionate and committed first responders who specialize in the process of organ, eye and tissue donation, ensure transplants reach waiting recipients, support donor families and inspire people in communities across the upper Midwest to register as donors. LifeSource provides three key services: 1. Manage all aspects of organ, eye and tissue donation. 2. Support donor families. 3. Educate communities and healthcare partners about their role in the life-saving process of donation. Stillwater Commitment to Donation The Stillwater community has a long-standing history of demonstrating commitment to organ, eye and tissue donation. Examples of that engagement include: • In 2015, Washington County partnered with LifeSource to implement electronic displays in the driver's license offices which would include information about donation and transplantation. The displays in the Stillwater driver's license office highlight local residents who were impacted by donation and provide information about registration. • The Adam McCloud foundation is named for Stillwater resident and generous organ donor. The Foundation holds an annual event at Lift Bridge Brewery, featuring The Dweebs, to raise funds to support donation and to honor Adam. • The Stillwater City Council proclaimed April 2021 as Organ Donor Awareness Month. 2225 West River Road North, Minneapolis, Minnesota 55411 Phone 612.800.6100 1 Fax 612.529.4447 1 Donor Referral 1.800.24.SHARE Public Information 1.888.5.DONATE 1 www.life-source.org DONATE LIFE LifeSuurce ORGAN. EYE AND TISSUE DONATION Implementation A Donate Life City program is a partnership between the City and LifeSource. Implementation will be done in collaboration with each organization taking on the responsibilities that most align with their resources and expertise. Commitment from LifeSource • Have LifeSource team members or volunteers present at community events. • Include information about The Stillwater Donate Life City program on LifeSource website. • Prepare press release and pitch story to media. • Distribute story on LifeSource social media channels. • Provide graphic design resource to increase imagery and signage. • Report program outcomes include registration rates to the Stillwater City Council annually in April. • Provide updates on the program to Donate Life America so that it may be replicated. • Expand program to other cities in Minnesota and credit Stillwater for being the first. • Post an Interview the Mayor and post an article on the LifeSource website which includes an interview with the Mayor. • Write and share stories of community members impacted by donation and transplantation. Commitment from Stillwater • Post a sign at entrances to the city. • Work with LifeSource to prepare and distribute a shared press release. • Ensure Mayor and city council members available for interviews. • Share stories of community members impacted by donation and transplantation. • Encourage local businesses to support donation and highlight those businesses on the City website. • Ensure presence for LifeSource and donation at Lumberjack Days and other appropriate festivals or activities. • Have information about donation on the Stillwater website along with links to how people can register. • Adopt an annual proclamation of April as Donate Life Month. Timeline • A proclamation will be introduced for approval by the Stillwater City Council on July 20, 2021. • Pitches will be sent to key media contacts in advance of the July 20 meeting. • Upon adoption of the proclamation, social media posts will be distributed by LifeSource and the City. • LifeSource and the City of Stillwater will collaborate implementation of the additional partnership components. 2225 West River Road North, Minneapolis, Minnesota 55411 Phone 612.800.6100 1 Fax 612.529.4447 1 Donor Referral 1.800.24.SHARE Public Information 1.888.5.DONATE 1 www.life-source.org DONATE LIFE The Birthplace of Minnesota Stillwater Human Rights Commission Harmony ■ Dignity ■ Respect RESOLUTION 2021-094 STILLWATER HUMAN RIGHTS AWARD DR. PETER ULLAND Whereas, the Stillwater Human Rights Commission requested nominations for the 2021 Stillwater Human Rights Award; and Dr. Peter Ulland has been nominated for benefitting many of the less fortunate in the immigrant/refugee community since in 1979, when he came to Stillwater as the first OB-GYN physician. During his practice, he accepted all patients and treated them all with respect; and Whereas, during the pandemic, Dr. Ulland set up a monthly program of delivering food supplies for 62 families. Although legal Anuak Ethiopian refugees with green cards, they were afraid of pursuing government benefits for fear of retribution. Many families lived in Washington County, but also as far away as Shakopee and Anoka; and Whereas, Dr. Ulland joined the volunteer staff of the non-profit "Bridging." He serves by assessing potential clients' qualifications for benefits, helping them shop, and delivering ordered household goods. Since 2017, he has helped more than a dozen individual families receive household furnishings; and Whereas, in January, 2015 and 2018, Dr. Ulland traveled to Daylight Model School in northwest Kenya on Mission trips to support 300 poor, mostly orphaned school children and their families pursue an education. They also received medical care, school instruction, and benefits of construction projects at their school. There were months of preparation prior to each trip; and Whereas, in 2018, Dr. Ulland joined the "Solar Under the Sun" organization that trains individuals to provide solar power to communities around the world where electricity is not available. He traveled to a rural village in Honduras and installed solar panels for residents; and Whereas, Dr. Ulland has taken medical mission trips to Nicaragua, Haiti and Guatemala always looking for ways to help. More local instances included a married mother of 3 that requested him to teach her how to drive so she can get to work; a single woman needed travel from Ethiopia to MN for her 4 recently orphaned grandchildren; a woman who lives with her daughter and two disabled adult sons, needed assistant to buy a house because the landlady disrespected the disabled boys; a 38-year old man who works for a food wholesaler needed to get the COVID vaccine, but didn't know how to register. Now Therefore, Be It Resolved, by the City Council of the City of Stillwater, Minnesota, the 2021 Human Rights Award is presented to Dr. Peter Ulland in appreciation of his outstanding leadership and dedication to human rights, and is hereby commended for those efforts. Adopted by the City Council this 20th day of July, 2021. .Mayor ti1Iwater The Birthplace of Minnesota 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us CITY COUNCIL MEETING MINUTES July 6, 2021 REGULAR MEETING 4:30 P.M. Cancelled, no workshop items. RECESSED MEETING Mayor Kozlowski called the meeting to order at 7:00 p.m. Present: Mayor Kozlowski, Councilmembers Collins, Junker, Polehna Absent: Councilmember Odebrecht Staff present: City Administrator McCarty Acting City Attorney Johnson City Clerk Wolf City Planner Wittman Community Development Director Gladhill Finance Director Provos Assistant Finance Director Norby Fire Chief Glaser Police Chief Mueller Public Works Director Sanders PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. RECOGNITIONS OR PRESENTATIONS 7:00 P.M. Resolution 2021-085, Certificate of Appreciation Retirement Jake Bell, Firefighter The Council recognized Firefighter Jake Bell for 15 years of dedicated service. Fire Chief Glaser noted that Mr. Bell is a third generation firefighter whose family has served the City for over 101 years. Motion by Councilmember Collins, seconded by Councilmember Polehna, to adopt Resolution 2021-085, Certificate of Appreciation Retirement Jake Bell, Firefighter. All in favor. Comprehensive Financial Report Audit Review - Chris Knopik, ClifftonLarsonAllen Chris Knopik, ClifftonLarsonAllen, presented the 2020 audit. The financial statements are clean. One error was corrected. OPEN FORUM Michael Hill, 322 Churchill Street West, requested speed limit signs and a speed study on Churchill. City Council Meeting July 6, 2021 Public Works Director Sanders noted that signs are posted at entrances to the City and places where the speed limit changes, but not all over town because they are expensive. The Department can put up traffic counters to measure speeds. Police Chief Mueller invited citizens to call the Police Department for more enforcement. Councilmember Junker suggested placing a portable digital speed sign on Churchill. Councilmember Polehna added that the City has a speed gun available to check out. Cameron Murray, 350 Main Street North, Sustainable Stillwater, requested pedestrian flags for the crosswalk on Main Street near Stillwater Mills. Sustainable Stillwater would buy the kit if Public Works will install it; and Public Works Director Sanders responded he sees no problem installing the flag kit. He will contact MnDOT to ask if their approval is needed. Councilmember Polehna asked Mr. Sanders to look into flashing crosswalk signs. STAFF REPORTS City Administrator McCarty introduced Community Development Director Tim Gladhill. Mr. Gladhill stated he is focusing on economic development and getting acquainted with businesses and organizations. He gave project updates on the Landucci proposal, 200 Chestnut development and Central Commons development. Public Works Director Sanders stated Myrtle Street will be closed tomorrow for patching. Police Chief Mueller encouraged residents to bring traffic issues to the Department. He stated the Public Safety bill was passed by the Legislature; Carla Severson donated three AEDs; the Department has been updating its policies for Lexipol; and staff are looking at better ways to respond to crisis calls. Fire Chief Glaser noted that the AEDs are a great tool to promote Heart Safe Communities. Stillwater's save rate is above the national average. The Fourth of July was fairly calm. Finance Director Provos introduced Assistant Finance Director Vanessa Norby. City Clerk Wolf reminded the Council of the Boards and Commissions picnic August 11. City Administrator McCarty stated the State Budget was adopted. He reminded the Council of the City budget workshop August 17 and the Strategic Planning meeting July 8. CONSENT AGENDA June 15, 2021 Regular Meeting Minutes Payment of Bills Resolution 2021-086, Resolution Supporting an Action Plan for Stillwater to be a Bicycle Friendly Community Resolution 2021-087, Approving the Brown's Creek State Trail Cooperative Agreement Between the State of Minnesota And The City Of Stillwater Empire Hospitality LLC, dba Devil's Advocate Stillwater, New On -Sale with Sunday Sales Liquor License Resolution 2021-088, Approving Ownership Change Of The On -Sale & Sunday Liquor Licenses Mad Capper Saloon And Eatery, Inc, Dba Mapper Capper Lumberjack Days 5K/10K Event Page 2 of 7 City Council Meeting July 6, 2021 Parking Lot Project at Millbrook Field West and City Lot 11 Resolution 2021-089, A Resolution Approving the Abatement of Special Assessment St. Mary's Wild Rice & German Festival Event and Temporary Liquor License Stillwater Chamber of Commerce Temporary Liquor License for the Lift & Loop Event Washington County Sheriff's Office Joint Powers Agreement and Security Agreement for Law Enforcement Records Management System Motion by Councilmember Collins, seconded by Councilmember Junker, to adopt the Consent Agenda. All in favor. PUBLIC HEARINGS CPC Case No. 2021-37 Zoning Text Amendment City Planner Wittman explained the case. Minnesota Statutes indicate the City may not grant use variances, however State law also gives municipal Heritage Preservation Commissions the power to grant use variances. The company 626 4th, LLC would like to purchase the William Sauntry mansion, located at 626 4th Street North, and convert the single family residence and bed and breakfast into a commercial real estate office. Thus, on behalf of 626 4th, LLC, William (Bill) Griffith of Larkin Hoffman has submitted a request for the City's consideration to change the City Code to allow Heritage Preservation Use Variances (HPUVs) and, simultaneously, for a HPUV to allow 626 4th Street North to be converted into a commercial real estate office. Both actions require the Planning Commission (CPC) to hold a public hearing. For the zoning text amendment, the CPC makes recommendation to the City Council. For the HPUV, the CPC makes recommendation to the Heritage Preservation Commission (HPC) who, if the Zoning Text Amendment (ZAT) is approved by the City Council, will take final action on the consideration of the issuance of an HPUV requested for the specific property. On June 16, 2021 the HPC reviewed the draft ordinance and agreed that, generally speaking, the size and delicate nature of these structures demand a revenue stream for long-term maintenance and allowing consideration of an HPUV is an incentive the City should consider. They expressed support for the ZAT but requested the CPC and the City Council require that structures with approved HPUVs obtain a Design Permit for exterior alterations. On June 23, 2021 the CPC held a public hearing on the draft ordinance and the potential issuance of an HPUV for 626 4th Street North, and discussed some alterations to the proposed amendment that may help ensure the HPUV property does not become a nuisance. Staff recommends the City Council approve the first reading of the Ordinance. Councilmember Junker asked for clarification about National Register listing; and Ms. Wittman answered if a property is no longer on the National Register, then it is no longer eligible for a use variance. Mayor Kozlowski inquired about the National Register requirements; and Ms. Wittman replied that generally, local government preservation commissions review exterior alterations to monitor the historical integrity of a listed structure. National Register -listed properties must have had a history study done and must be nationally significant because of a specific event, person, or time period. The local register, which is the one the Stillwater HPC advocates for, is more about what is significant to Stillwater. Stillwater has only 10 structures eligible for consideration of a HPUV. Page 3 of 7 City Council Meeting July 6, 2021 Councilmember Junker remarked that this amendment provides a way to preserve historic homes. He commended Tom and Sandy Lynum for keeping the William Sauntry Mansion beautiful. Ms. Wittman added that the CPC recommended that the integrity of the gardens be considered along with any structural alterations proposed for this property. Mayor Kozlowski opened the public hearing. There were no public comments. He closed the public hearing. Motion by Councilmember Polehna, seconded by Councilmember Collins, to adopt first reading of an ordinance amending Sections 22-7 and 31-204, and enacting Section 31-208.1 of the City Code of the City of Stillwater, Case No. 2021-37 (Zoning Text Amendment). All in favor. UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS Opera on the River Event Fees Waiver Request Obed Floan, Opera on the River, informed the Council the planned August 6 performing arts fair was cancelled and they are only doing Opera on the River on August 7, with August 8 as potential rain date. He asked the Council to cancel the fee for August 6 and to waive the $500 base park fees for the event, as per 2019. Motion by Councilmember Junker, seconded by Councilmember Polehna, to waive the $500 base fee only for Opera in the Park, August 7, 2021. All in favor. MN Lottery Adirondack Chair in Lowell Park City Clerk Wolf informed the Council that Plural Films, on behalf of the MN Lottery, has applied for a movie production permit. They are going to do a video capturing the placement of a 9' tall x 5' wide Adirondack chair in Lowell Park. The chair will be painted by Minnesota artist Adam Turman and will also have the MN Lottery hashtag on it. Normally movie production permits are not reviewed by Council, however the production company would like to leave the chair in Lowell Park for approximately 2 weeks. Motion by Councilmember Polehna, seconded by Councilmember Collins, to allow the placement of an Adirondack chair in Lowell Park by the MN Lottery, through the Bridge celebration August 16. All in favor. Acquisition Resolution for St Croix River Riverbank Stabilization and Riverwalk Project City Attorney Johnson explained that the trail has been redesigned from its original configuration to move it closer to the river to minimize the impacts to the adjacent property, while continuing to protect the St. Croix River. City Staff will continue to work with the property owner in attempts to reach an agreement to hopefully acquire the property through negotiation. In the meantime, to stay within the City's schedule for the project, the City needs to move forward with eminent domain proceedings to acquire the easements. She provided a resolution authorizing easement acquisition. Page 4of7 City Council Meeting July 6, 2021 Councilmember Polehna pointed out the Dock Cafe was granted an easement in 1985 and now the City is simply switching easements with them so the trail can be closer to the river. Ms. Johnson explained that the proposed resolution enables the City to use condemnation to acquire the needed easement if negotiation does not work. Mayor Kozlowski asked for reassurance there will be a Council discussion before the City initiates eminent domain to move the easement; and Public Works Director Sanders replied yes it is to the City's advantage to have the trail closer to the river than to the Dock Cafe. Trees would have to be removed if the trail were closer to the Dock Cafe, which would impact their business more. Motion by Councilmember Junker, seconded by Councilmember Polehna, to adopt Resolution 2021-090, Authorizing Easement Acquisition for St. Croix River Riverbank Stabilization and Riverwalk Project (Project 2016-06). All in favor. CPC Case No. 2021-14 Final Plat for Marylane Gateway Addition. Property located at 8384 Marylane Ave N City Planner Wittman reported that Jeffrey and Michelle Hause of JAM Freedom LLC, intend to develop a 6-lot residential subdivision at 8483 Marylane Avenue North, known as Marylane Gateway Addition. The City Council approved the Preliminary Plat in April 2021. Staff has been discussing the concerns of a neighbor at 1444 Monterey Court about the tree clearing that will occur. The tree clearing is more significant now to accommodate the expanded stormwater facilities on the site. The plan is in conformance with the City's tree preservation ordinance and the tree coverage along the eastern property line is being increased to mitigate the tree removal. The 1444 Monterey Court property owner is asking for more buffer and landscaping on the City property, but the City does not encourage the placement of vegetation over storm water piping. The development agreement is not yet completed. The request before the City Council is to approve the Final Plat for Marylane Gateway Addition. Staff finds the Final Plat to be acceptable and recommends approval. Councilmember Junker stated he walked the property with the property owner who has been talking with City staff. Just to the south of this development is a new five -house development with a detention pond and an enormous amount of tree cover. This five house development and water runoff is much different. He believes the owner is concerned about $4 million worth of houses that go from woods to no tree line at all. Ms. Wittman responded the City's strip of land is 30-40 feet. There will be some buffer, but it will not be as extensive as the neighboring development. Unfortunately, this is the low side of the property and it does not have very supportive soils. Councilmember Junker added that the property owners are appreciative of what the City did previously to resolve their water problems, but this development opens up that whole area, which is much different than the one immediately to the south. Mayor Kozlowski asked if there is anything preventing the homeowners from planting trees in their own backyards. Mr. Sanders replied there is a City drainage way. Trees may be planted, but it may affect how drainage goes in their backyards if the trees are planted in the wrong location. Page 5 of 7 City Council Meeting July 6, 2021 Mayor Kozlowski stated he would like staff to help figure out where homeowners can plant trees on their own property so it does not impact the drainage. Ms. Wittman noted that the developers are willing to reach out to that adjacent property owner and work with them. Motion by Councilmember Polehna, seconded by Councilmember Collins, to adopt Resolution 2021-091, A Resolution Approving Final Plat for Marylane Gateway Addition (Case No. 2021- 41). All in favor. CPC Case No. 2021-34 Variance to the maximum allowed height within the Downtown Height Overlay District. Property located at 223 Main St S Ms. Wittman informed the Council that Richard Farrell, White Bear Ventures, is renovating the second and third stories of his building, and in doing so is proposing to relocate an existing stairway roof access and elevator on the building's rooftop to the northwest corner. Also proposed is an approximately 250 sq. ft. vestibule to accompany the stairs and elevator. This property is located in the Downtown Height Overlay District, and will require a variance to the height limitations. The design has previously been reviewed and approved by the Heritage Preservation Commission (HPC), though the HPC's approval allows for no greater than a minimum code compliant walkway to connect the two improvements. However, on June 23, 2021 the Planning Commission denied these variances. City Code requires that height variance requests, greater than 10% of the maximum height allowed, must be reviewed and approved by the City Council. Indirectly related to the current request, the City has received complaints about blocking parking stalls and loading areas with dumpsters and lifts on Water Street related to existing interior construction. This interior construction is covered by an existing Building Permit. If the City Council were to consider the current request for height variance, it could attach reasonable conditions (limits on hours, payment for blockage of parking and loading areas, etc.). The applicant is requesting two variances: 1) to allow the height of a building, with an elevator, stairway and vestibule, to be 59', whereas the maximum height allowed is 37'; and 2) to allow the building to be four stories, whereas three stories is the maximum in this overlay district. The Planning Commission did not find that this variance is in harmony with the general purposes and intent of the Zoning Code, nor did they find that this expected use (entertainment space) is consistent with the surrounding neighborhood and the overall vision for downtown. Therefore, both staff and the Planning Commission recommend the City Council deny the 22' height variance and the additional one-story variance. Councilmember Junker applauded the property owner for cleaning up the building, but it seems like construction has been going on for a long time. Ms. Wittman noted that staff was not completely aware of how much the construction activities were a nuisance to the neighborhood, but now the property owner has paid all back fees for right-of-way obstruction permits. It has been a very long project. Mayor Kozlowski stated maintaining old properties is hard, but it has been hard on the neighbors seeing no activity and a dumpster sitting there day after day with no movement. Councilmember Junker pointed out the rear of the property is in disarray, but he thanked the property owner for granting permission last November to go on his roof to put up Christmas lights. Page 6 of 7 City Council Meeting July 6, 2021 Motion by Councilmember Polehna, seconded by Councilmember Collins, to adopt Resolution 2021-092, Resolution denying a Variance to the Maximum Allowed Height within the Downtown Height Overlay District for the Property Located at 223 Main Street South (Case No. 2021-34). All in favor. COUNCIL REQUEST ITEMS Lift & Loop Event Councilmember Polehna summarized plans for the Lift & Loop celebration August 14. ADJOURNMENT Motion by Councilmember Junker, seconded by Councilmember Polehna, to adjourn. The meeting was adjourned at 9:01 p.m. Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk Resolution 2021-085, Certificate of Appreciation Retirement Jake Bell, Firefighter Resolution 2021-086, Resolution Supporting an Action Plan for Stillwater to be a Bicycle Friendly Community Resolution 2021-087, Approving the Brown's Creek State Trail Cooperative Agreement Between the State of Minnesota And The City Of Stillwater Resolution 2021-088, Approving Ownership Change Of The On -Sale & Sunday Liquor Licenses Mad Capper Saloon And Eatery, Inc, Dba Mapper Capper Resolution 2021-089, A Resolution Approving the Abatement of Special Assessment Resolution 2021-090, Authorizing Easement Acquisition for St. Croix River Riverbank Stabilization and Riverwalk Project (Project 2016-06) Resolution 2021-091, A Resolution Approving Final Plat for Marylane Gateway Addition (Case No. 2021-41) Resolution 2021-092, Resolution denying a Variance to the Maximum Allowed Height within the Downtown Height Overlay District for the Property Located at 223 Main Street South (Case No. 2021-34) Page 7 of 7 Page 1 CITY OF STILLWATER LIST OF BILLS 3D Specialties Inc. Ace Hardware Advance Auto Parts Air Down There AMI Consulting Engineers PA Aspen Mills AutoNation Bernard Jill Bolton & Menk Inc. Buberl Black Dirt Inc. Bureau of Crim. Apprehension Campion Barrow & Associates Canteen Refreshment Services Central Wood Products Cintas Corporation Comcast Community Thread Corval Constructors Cub Foods Curb Masters Inc. Dalco ECM Publishers Enterprise FM Trust Frontier Ag & Turf Goodyear Commercial Tire Grainger Group Medicareblue RX Guardian Supply Hawkins Inc Heritage Printing Inc. Hoisington Koegler Group Inc IDC Automatic Inspectron Inc Instrumental Research Jefferson Fire and Safety Inc. Junker Brad Kath Companies Kelly & Lemmons PA Kwik Trip Inc Lametti and Sons Inc Lanning Jan Lemoine Chyrisse LeVander Gillen Miller PA Lincoln National Life Insurance Co Linnerooth Cindi Supplies Supplies Supplies Viking HAZTECH Surveyor Riverbank stabilization Badges Vehicle repairs #211 UB Refund Lift Stations Lift Stations Terminal access charge Law Enforcement Testing Concession supplies Shredded hardwood Uniforms & mat cleaning service Internet Contribution Equipment repair supplies Grocery Tree fort Janitorial supplies Publications Lease vehicles Equipment repair supplies Tires Janitorial supplies Retiree Prescriptions Ins Badges Chlorine Business cards Planning services Equipment repair supplies Inspections - June June water testing Gloves Reimburse for expenses Exhaust fluid Prosecution Fuel Greeley Lift Station Imp Refund parking overpayment Reimburse for meals Professional Services COBRA Life Insurance Park Fee Refund 1,163.80 164.74 323.56 3,787.99 17,531.88 2,982.76 487.89 333.75 17,190.00 172.50 270.00 440.00 184.12 1,520.00 822.40 159.14 5,250.00 1,596.78 125.75 1,714.44 1,380.65 68.05 9,756.81 2,451.21 1,955.48 1,821.61 8,619.00 218.00 973.13 103.80 3,035.00 214.68 5,330.00 200.00 196.00 120.00 692.47 8,333.00 200.82 9,225.63 3.00 90.97 19,164.89 10.80 50.00 Page 2 Loffler Companies MacQueen Equipment Inc. Mansfield Oil Company Meisterling Michael & Dionne Menards Metropolitan Council Metropolitan Council Environmental Michael Lee Inc MidAmerica Inc Miller Excavating Minneapolis Oxygen Company MN Dept of Labor and Industry Modern Heating & Air Nadeau Merri Nyberg Leasing Office Depot OnSite Sanitation Otis Elevator Company Pepper Ball Performance Plus LLC Prairie Restorations Pro-Tec Design Quill Corporation R&R Specialties Inc. Reliance Electric Motors Rivard Stone Inc. RJR Studio Wildlife Art Simplifile LC Somerville Timothy Springbrook Software SRF Consulting Group St. Croix Boat and Packet Co. Stillwater Rotary Club Sunset Law Enforcement LLC T.A. Schifsky and Sons Thomson Reuters TKDA TKK Electronics Toll Gas and Welding Supply Tri-State Bobcat Uline Inc US Bank US Ice Rink Association Valley Concrete Inc. Valley Trophy Inc. Veterans Memorial Visu-Sewer Inc. Switch Maintenance Equipment repair supplies Fuel UB Refund Supplies Monthly SAC Wastewater Charge Grading escrow refund Grading escrow refund Gravel Supplies Quarterly Surcharge Unit heater inspection Reimburse for work boots UB Refund Office supplies Portable Restroom Elevator contract Training Drug screen Spring Prescribed Burn Milestone upgrade Office supplies Equipment repair supplies Equipment repair supplies Memorial pavers Art & frame 1/2 down Filing fees Grading Escrow Refund - 1109 Mulberry St \ Monthly UB web payments Traffic impact study - 107 3rd ST N Apts Dock Space Lease Membership Ammo Asphalt Information Charges Professional services 3 ruggedized laptops for PD squad cars Cylinders Equipment repair supplies Supplies Paying agent fees Membership Building repair Engraving Super Valu Parking T&M CCTV & Clean 1,697.00 725.41 5,525.72 4,531.91 1,575.11 4,920.30 169,535.87 4,500.00 2,710.50 120.40 71.54 6,502.83 512.00 143.99 83.75 74.64 6,430.42 1,577.00 395.00 45.00 2,500.00 280.50 49.17 2,070.00 603.56 45.00 1,262.50 365.00 1,500.00 200.00 2,887.58 2,666.67 145.00 1,075.20 7,817.56 158.12 27,913.03 10,443.00 46.56 17.49 2,639.53 450.00 275.00 8,734.28 196.18 4,347.00 4,100.00 Page 3 Voyant Communications Washington County Assessors Division Washington County Road & Bridge Washington Cty Historical Society Wolf Beth Wulfing David Xcel Energy Youth Service Bureau Ziegler Inc. LIBRARY Amazon Business Baker and Taylor Blackstone Audio Brodart Co Cintas Corporation Cole Papers Comcast Culligan of Stillwater Demco Inc. Hedin Sue Jacobsen Aurora Menards Midwest Tape Rose Floral LIBRARY CREDIT CARD Candyland Cooks of Crocus Hill Dream Host Mikes Electric Bikes River Market Co -Op Valley Bookseller JUNE CREDIT CARDS Abrahamson Nurseries Across the Street Productions Alpha Defense Amazon.com Backgroundchecks.com Cub Foods Ebay Fun Jumps GoDaddy.com Phone Website Subscription CSAH 15 TH 36 Interchange Contribution Reimburse for mileage Reimburse for paint Energy Contribution Equipment repair supplies Supplies Programs - Juv SRP (SPLF HJA) Materials Materials Towels & Rugs Janitorial Supplies Internet - July Water Materials - Processing Staff Reimbursement Staff Reimbursement Janitorial Supplies Materials Terrace Flowers (235 Houston) Programs - Adult SRP (SPLF) Programs - Adult SRP (SPLF) Website Hosting Programs - Adult (SPLF) Programs - Adult SRP (SPLF) Programs - Adult SRP (SPLF) Mulch for Tropical Wings grant project Incident command training Neck gaiters for PW Supplies Back ground checks Grocery 2 NIC cards for monitoring of UPS Blow up rental Bike Rodeo Planning web hosting fee 1,109.16 250.00 39,370.41 3,750.00 189.24 101.12 19,948.68 2,750.00 246.42 96.47 17.00 153.01 5,243.62 178.20 55.89 188.06 43.05 57.06 48.62 30.00 31.90 39.73 322.47 30.00 75.00 21.45 48.21 30.00 40.00 254.66 385.00 232.36 710.78 121.35 38.37 139.26 235.00 143.88 Page 4 Home Depot Joseph's Restaurant Menards Online Minit Mart MN Crime Prevention Assn MN State Colleges & Univ. MN Trucking Assoc Office Max Pony Express Ted's Store West Marine JUNE MANUALS Art Reach St. Croix Barber Paul Neil SWWC Service Coopertives The Jon and Cheryl Ustipak Family Trust Xcel Energy Lock sets for guard hoses Lunch for interview board Supplies Fuel Membership - Junker Fire Training - Joe Marchetti Inspection recertification Office supplies Inspection vehicle cleaning Battery pack for camera Fire boat supplies St. Croix Jazz Orchestra July 4th 4th of July Music Show Retiree Insurance Easement Acquisition Settlement Cost Energy 191.94 110.42 203.06 37.25 50.00 396.26 100.00 61.59 541.95 33.99 56.20 3,000.00 5,800.00 75,836.42 36,300.00 3,077.53 City of Stillwater Washington County, Minnesota RESOLUTION 2021-XXX RESOLUTION APPPROVING AMENDMENT TO LEGAL SERVICES AGREEMENT BETWEEN THE CITY OF STILLWATER AND KELLY & LEMMONS, P.A. WHEREAS, the City of Stillwater entered into an Agreement for provision of criminal prosecution and related legal services with Kelly & Lemmons, P.A. for the term of August 1, 2018 through July 31, 2021; and WHEREAS, the City and Kelly & Lemmons, P.A. mutually wish to amend the 2018 Agreement to align with the City's budget and calendar cycle through December 31, 2021. NOW, THEREFORE, BE IT RESOLVED that the Stillwater City Council hereby approves an amendment to the Legal Services Agreement between the City of Stillwater and Kelly & Lemmons, P.A. to extend the termination date to December 31, 2021 as shown in the attached addendum and authorizes the Mayor and City Clerk to execute all necessary documents. Adopted by the Stillwater City Council this 20th day of July 2021. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk AMENDMENT TO AGREEMENT FOR LEGAL SERVICES BETWEEN THE CITY OF STILLWATER AND KELLY & LEMMONS, P.A. Reference is made to the 2018 Agreement for Legal Services (the "Agreement") between the City of Stillwater (the "City") and Kelly & Lemmons, P.A. ("Kelly & Lemmons"). WHEREAS, the 2018 Agreement has a termination date of July 31, 2021. WHEREAS, City and Kelly & Lemmons mutually wish to amend the 2018 Agreement to be in line with budgeting and other contracts; WHEREAS, due to COVID-19 related backlogs, additional Court appearances are required by Kelly & Lemmons; NOW, THEREORE, in consideration of the mutual covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Agreement is hereby modified to include terms outlined in this addendum as follows: IT IS AGREED that the termination date, as referenced in Paragraph 2.C. of the 2018 Agreement, shall be amended to December 31, 2021. IT IS FURTHER AGREED that the payment amount as reference in paragraph 3.A. of the 2018 Agreement shall be amended to an amount not to exceed $8,416.67 per month effective August 1, 2021 through December 31, 2021; IT IS FURTHER AND FINALLY AGREED that all of the other terms and conditions of the Agreement are hereby ratified and remain in full force and effect. Dated: , 2021. CITY OF STILLWATER BY: Ted Kozlowski, Mayor AND Beth Wolf, City Clerk Dated: , 2021. KELLY & LEMMONS, P.A. BY: Joseph A. Kelly, Vice President 1 City of Stillwater Washington County, Minnesota RESOLUTION 2021-XXX RESOLUTION APPPROVING AMENDMENT TO LEGAL SERVICES AGREEMENT BETWEEN THE CITY OF STILLWATER AND LEVANDER, GILLEN & MILLER, P.A. WHEREAS, the City of Stillwater entered into an Agreement for provision of civil legal representation with LeVander, Gillen & Miller, P.A. for the term of August 1, 2018 through July 31, 2021; and WHEREAS, the City and LeVander, Gillen & Miller, P.A. mutually wish to amend the 2018 Agreement to align with the City's budget and calendar cycle through December 31, 2021. NOW, THEREFORE, BE IT RESOLVED that the Stillwater City Council hereby approves an amendment the Legal Services Agreement between the City of Stillwater and LeVander, Gillen & Miller, P.A. to extend the termination date to December 31, 2021 as shown in the attached addendum and authorizes the Mayor and City Clerk to execute all necessary documents. Adopted by the Stillwater City Council this 20th day of July 2021. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk FIRST AMENDMENT TO LEGAL SERVICES AGREEMENT BETWEEN THE CITY OF STILLWATER AND LEVANDER GILLEN & MILLER, P.A. THIS FIRST AMENDMENT TO LEGAL SERVICES AGREEMENT (this "First Amendment") is made, entered into and effective this day of 2021, by and between the City of Stillwater, a Minnesota municipal corporation ("City") and LeVander, Gillen & Miller, P.A. ("LeVander"), a Minnesota professional association. RECITALS WHEREAS, the City and LeVander entered into a Legal Services Agreement on July 17, 2018 ("Agreement") for Civil Legal Representation, as defined therein, which terminates on July 31, 2021; and WHEREAS, the parties are discussing entering into a new legal services agreement, but the City desires to align the term of services with the calendar year; and WHEREAS, the parties desire to amend the existing Agreement for a short-term extension from August 1, 2021 through December 31, 2021 under the same terms and conditions. NOW, THEREFORE, the parties state, acknowledge and agree as follows: Section 1. Amendment of Section V. Section V is amended to extend the termination date from July 31, 2021, to December 31, 2021 under the same terms and conditions. Section 2. Continuing Effect. The other terms and conditions of the Agreement remain in full force and effect. CITY OF STILLWATER By: Ted Kozlowski, Mayor By: Beth Wolf, City Clerk LEVANDER, GILLEN & MILLER, P.A. By: Korine L. Land, Vice President B-1 Uwater THE RTHPLACE O F M i N N E S 0 1 A PLANNING REPORT TO: MEETING DATE: APPLICANT: LANDOWNER: REQUEST: LOCATION: DISTRICT: REPORT BY: City Council CASE NO.: CPC-2021-43 July 20, 2021 Nealy C. Petrick - Our Community Kitchen (in partnership with Big River Farms, The River Market Community Co-op and Ascension Episcopal Church) Ascension Church Event Permit for Outdoor Market 214 3rd Street N (Ascension Church) PA: Public Administration Tim Gladhill, Community Development Director INTRODUCTION Our Community Kitchen has made an application for permission to host an outdoor event at Ascension Church located at 214 3rd Street North. They are planning an outdoor market, similar to a farmer's market. There will be a PA System as part of classes being hosted concurrently with the market. Additionally, the event has secured amplified music. The event will run from 6:00 p.m. to 8:00 p.m. (2 hour event). The event itself will take place on Thursday, July 22nd (2 days after Council Meeting). Since this event is proposed to be held entirely on private property, a special event permit is not necessary, though Council permission is still required to hold the event. Outdoor entertainment on private property downtown is normally allowed by Special Use Permit (SPU); however, the City can grant a "one-time event not occurring on a regular basis" and avoid going through the SUP process. SPECIFIC REQUEST To hold an outdoor market on the private property of 214 3rd Street North on Thursday, July 22nd between 6:00 p.m. and 8:00 p.m. ANALYSIS July 20, 2021 Page 2 City Policy allows for each property to host three outside events per year, and this is Ascension Church's first request. This is a relatively small event with minimal traffic and noise impacts. Due to the timing of the Application Submittal, no additional Commissions have weighed in on this proposal. ALTERNATIVES City Council has the following options: A. Approve the requested event with the following conditions: 1. The event shall comply with City Code Section 38-3, Noise Control and Regulation 2. Stillwater Fire Department will provide inspection of food vendors (if needed) 3. All temporary signs shall be removed within 24 hours after the event ending 4. All power shall come from Ascension Church B. Deny the requested event C. Table the request for additional information (next Council Meeting is after the scheduled event) RECOMMENDATION City Staff recommends approval of the event and imposing the conditions of approval outlined in Alternative A. Attachments: Event Application cc: Nealy Petrick iilwater THE BIRTHPLACE OF MIMMESOTA EVENTS PERMIT APPLICATION 216 4th Street North, Stillwater, MN 55082 Telephone: 651-275-4101 Fax: 651-275-4112 Email: pubwrks@ci.stillwater.mn.us Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: 7/9/2021 Office Use Only Date Application Received Type: Event Special Event Event w/ Contract Event Information Title/Name of Event Community Resilience - Community Foods 7/22/2021 4:00 p.m. 6:00 p.m. Event Date/Time: Set up: Date Time to Actual Event: Date 7/22/2021 Time 6:00 p.m. to 8:00 p.m. Clean up: Date 7/22/2021 Time 8:00 p.m. to 8:30 p.m. (Events after 10:00 p.m. require a variance from City Council) Location (Address) of Event: (If in Lowell Park please specify north or south Lowell park) 214 3rd Street N. Stillwater, Minnesota 55082 Descri ption of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) The event is a collaboration between Big River Farms, The River Market Community Co-op and Our Community Kitchen. The goal is to hold the event at Ascension Episcopal Church on Thursday, July 22nd. The event will be a free outdoor market to connect farmers and organizations that build community resilience throug food. We are inviting the community to learn from Big River farmers about seed saving, food sovereignty and culturally connected crops. Guests can experience unique recioes from the River Market featuring local produce, and participate in a kid -friendly activity from Our Community Kitchen. Estimated Attendance (participants and spectators): 50 Applicant Information (Person/Group Responsible) Sponsoring Organization Name: Our Community Kitchen (host/venue) Big River Farms (sponsors) Mailing Address: 214 #rd Street N. City, State, Zip Code: Stillwater, Minnesota 55082 Primary Contact/Applicant Name: Nealy C, Petrick Phone Number: Fax: Cell Phone: Email Address: Website Address: bigriverfarms.thefoodgroupmn.org and ourcommunitykitchen.org Name of contact person during event: Nealy C. Petrick Cell Phone: Alternate contact during event: Laura Mirafuentes Cell Phone: Refer media or citizens inquires to: Laura Mirafuentes Phone: Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features We hope to put up 2 sandwich boards, Will any signs/banners be put up No ■ Yes © Number and size: 2 banners at the event; potentially Will there be any inflatables? No 0 Yes ■ Insurance certificate from rental vendor is required Kid -friendly activity, tents Fees for electricity may Will there be entertainment? No ■ Yes © What type: for farmers and potential apply see Instructions 6:00 p.m. - 8:00 p.m. music and PA for Will sound amplification be used? No ■ Yes © Hours and Type: Farmer presentation are 10 x10 Will a stage or tent(s) be set up? No • Yes o Dimensions:Tents Will there be temporary fencing? No 0 Yes ■ How many 5 Fees for electricity may Will merchandise/food items be sold? No • Yes ■ Demonstrations vendors expected: apply see lnstructions Will food be prepared on site? No ■ Yes © Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No 0 Yes ■ Contact Stillwater Fire Department, 351-4950 Will alcohol be served but not sold? No © Yes ■ See Alcohol Regulations in the Instructions Will alcohol be sold? No © Yes ■ See Alcohol Regulations in the Instructions Will there be a fireworks display? No 0 Yes ■ Permit required, contact Stillwater Fire Department 651-351-4950 Describe power needs and location of power source. If we need an amp for music guests or farmer presentation, we will use the outside power source available at Ascension Church. Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Attached is the promotional flyer for the event. In addition, we;d like to promote via social media/online communication (Newsletters) City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No 0 Yes ■ Start/End Time: Date: City Sidewalks or Trails No ■ Yes © Start/End Time: 6:00 p.m. Date:8:00 p.m. Public Parking Lots or Spaces No ■ Yes © Start/End Time: 6:00 p.m. Date: 8:00 p.m. Fees may apply Will event need barricade(s)? No 0 Yes ■ Number needed: see Instructions Fees may apply Will extra picnic tables be needed? No 0 Yes ■ Number needed: see lnstructions Fees may apply Will portable restrooms be needed? No 0Yes ■ Number needed: see Instructions Fees may apply Will extra trash receptacles be needed? No M Yes ■ Number needed: see Instructions Describe trash removal and cleanup plan during and after event: We will be responsible for anyclean-up and have both garbage and recycling avalable on -site Will event need traffic control? No © Yes • Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: We anticipate an combination of attentace and arrival (both walk-up and drive -up traffice.) There is public parking available on 3rd street. Fees may apply see Instructions Will "No Parking Signs" be needed? No M Yes ■ Number needed: Show location(s)onsite map Will event need security? No 0 Yes • If event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: None Will event need EMS services? No © Yes • Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: If needed, we will contact 911/EMS Describe the emergency action plan if severe weather should arise: We have secured an inside facility that is availble to us - if relocating the event is needed. List any other pertinent information: The event will be a free outdoor market to connect farmers and organizations that build community resilience throug food. We are inviting the community to learn from Big River farmers about seed saving, food sovereignty and culturally connected crops. Guests can experience unique recioes from the River Market featuring local produce, and participate in a kid -friendly activity from Our Community Kitchen. The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, 1 certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. 1 realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and is a release of Liability. 7/9/2021 Signature oJJ pplicant ol'luthorized Agent Date JOIN US! J Community Resilience. .ir Community Foods. •_ big river farms 1/—`0 a program of the food group , • utdoor market to connect with farmers and organizations that build communit resilience through food. Learn from is i • River Farm- farmers about seed saving, food sovereignty, and culturally connected - • s - uni • - recipes fro featuring loc • • • • • - . • • • - in a - ' - ndly activity from Kitchen WHEN: The River Market o-op Our Community howcasing their local foods work. urs • ay, July 22 6-8pm - Market 6:30-7:30 PM - Farmer Presentations LOCATION Our Community Kitchen Ascension Episcopal Church 214 3rd St N, Stillwater, MN 55082 RIV MARKET Community Co-op OUR COMCOMMUNITY�/( LJ I FC LJ MLJ LJ U tents: samples, farmers market, activities E Church: kitchen & bathrooms seating area tent: "stage" with PA StIllr Administration Date: July 15, 2021 TO: Mayor and Council FROM: Beth Wolf, City Clerk SUBJECT: Issuance of a new On -Sale Liquor License with Sunday Sales for Cafezinho DISCUSSION: Cafezinho Stillwater, LLC. dba Cafezinho orginally applied for a wine with strong beer liquor license and Council approved on June 15, 2021. Since then Michael Baker, the owner has decided to apply for an on -sale with sunday sale intoxicating liquor license. Therefore the original wine with strong beer application will not be issued since the new on -sale liquor license includes the sale of those items. RECOMMENDATION: Staff recommends approval contingent upon the satisfactory investigation, inspections, and approvals from the Police, Fire, Building, Finance Departments, Washington County Public Health and Environment and Minnesota Alcohol Gambling Enforcement Division (AGED). It should be noted that AGED approval is the last approval required before staff issues the license to the establishment. ACTION REQUIRED: If Council concurs with the recommendation, they should pass a motion approving the issuance of a new On -Sale Liquor License with Sunday Sales for Cafezinho Stillwater, LLC. dba Cafezinho contingent upon the satisfactory investigation, inspections, and approvals from the Washington County Public Health and Environment Department, Police, Fire, Building, Finance Departments and Minnesota Alcohol & Gambling Enforcement Division. City of Stillwater Washington, Minnesota ORDINANCE 1169 AN ORDINANCE AMENDING SECTIONS 22-7 AND 31-204, AND ENACTING SECTION 31-208.1 OF THE CITY CODE OF THE CITY OF STILLWATER The City Council of the City of Stillwater does ordain: SECTION 1. AMENDMENT. Section 22-7, subd. 4(d) of the City Code, Heritage Preservation Commission, is hereby amended as follows: (d) Review of permits. In order to protect the architectural and historic character of designated local heritage preservation sites, the commission shall conduct review of applications for demolition, as outlined in city code section 31-215, and design permits and approve, approve with conditions, or deny the issuance of design permits. The commission shall also protect the unique character of Stillwater's downtown and residential neighborhoods through the review and approval or denial of: (1) Demolition permits required in city code section 31-215. (2) Design permits for required projects in the following: (i) Downtown design review overlay district. (ii) Neighborhood conservation overlay district. (3) Heritage Preservation use variance. SECTION 1. AMENDMENT. Section 22-7, subd. 7 of the City Code, Heritage Preservation Commission, is hereby amended as follows: Subd. 7. Review of design permits for alterations to heritage preservation sites. Requirements for design permits, using the procedure set forth in zoning, chapter 31, section 31- 209, are as follows: (1) Heritage preservation sites. Prior to the issuance of other applicable city permits and licenses, the commission shall review and approve or deny the issuance of a design permit for any of the following types of alterations to a heritage preservation site that involve: (a) Remodeling, alteration or repair that will change the exterior appearance of a heritage preservation site. (b) New construction. (c) Signs (d) Moving of buildings. (e) Properties with an approved Heritage Preservation Use Variance for exterior alterations in excess of $10,000 or those that would substantially alter the exterior character of the structure unless it is considered a minor alteration under Subd. 7(2). SECTION 2. AMENDMENT. Section 31-202 of the City Code, Types of Permits, is hereby amended as follows: Sec. 31-202. Types of permits. The following permits and actions are established in order to carry out the purposes and requirements of this chapter: (a) Appeals; (b) Certificate of compliance; (c) Conditional or special use permit; (d) Comprehensive plan amendment; (e) Design permit; (f) Grading permit; (g) Planned unit development permit; (h) Project modification; (i) Sign design approval; (j) Site alteration permit; (k) Use determination; (1) Variance; (m) Heritage Preservation use variance; (n) Vegetative cutting permit; and (o) Zoning amendment text/map. SECTION 3. AMENDMENT. Section 31-204, subd. (3) of the City Code, Public Hearing, is hereby amended as follows: Subd. 3. Public Hearing. (a) Required. A public hearing is required for the following: (1) Appeals; (2) Conditional or special use permit; (3) Planned unit development permit; (4) Project modification (major); (5) Variances; (6) Heritage Preservation use variance; (7) Zoning chapter text or map amendments; and (8) Other projects as determined by the community development director to have potential overall community concern. SECTION 4. AMENDMENT. Section 31-204, subd. (5) of the City Code, Board or Official Body with Final Authority in Application Approval, is hereby amended by adding the following: Permits/Action Recommendation Action Appeals Board Heritage Preservation PC HPC CC Use Variance SECTION 5. ENACTMENT. Section 31-208.1 of the City Code, Heritage Preservation Use Variance, is hereby enacted as follows: Sec. 31-208.1 Heritage Preservation Use Variances. Heritage Preservation use variances shall require the following: (a) Purpose. The purpose of the Heritage Preservation use variance is to allow for uses on Heritage Preservations Sites, as defined in City Code Section 22-7 or those properties or buildings independently listed on the National Register of Historic Places that would otherwise be prohibited due to the current zoning classification, in an effort to preserve and promote the city's historic resources. Such authority for historic use variances is granted pursuant to Minn. Stat. §471.193 subd. 3(6), or as may be amended (b) General provisions. (1) A use variance shall only be granted to allow a use that is deemed by the Historic Preservation Committee to be similar to or less intense than the current or a former use of the property. The Planning Commission may recommend, and the Heritage Preservation Commission may add conditions to the resolution approving a use variance to address the factors listed in Subsection (2), below, or other additional factors that are reasonably necessary to fulfill the policies and purposes of the Heritage Preservation Commission identified in City Code Section 22-7 subd. 2. (2) In considering an application for a Heritage Preservation use variance under this section, the following factors shall be considered: (i) The age, appearance, and structural integrity of the structure; (ii) The historical significance and previous use of the structure since its construction, and the desirability of maintaining its existence. (iii)The likelihood that the structure could be preserved and used in a manner conforming with the underlying zoning classification without the issuance of a use variance; (iv)The nature and extent of any rehabilitation planned for such structure and the likelihood that the same will enhance or diminish the historical significance of the structure; (v) The likely impact of the proposed use on the health, safety, and comfort of the surrounding properties; and (vi)The number and nature of variances required for the proposed use. (3) A property with an approved Heritage Preservation Use Variance shall not be rezoned to a zoning district that is incompatible with the existing zoning district or surrounding zoning districts, unless it is included in a rezoning amendment with surrounding properties. (4) A property with an approved Heritage Preservation Use Variance is subject to the Design Permit review process in City Code Sections 22-7 and 31-209. (c) Procedure. A public hearing must be held by the Planning Commission, who shall make a recommendation to the Heritage Preservation Commission. (d) Findings required. The Heritage Preservation Committee shall hold a hearing and may grant a Heritage Preservation use variance, but only if all of the following conditions are met: The structure has been accepted for registration on the national or state registers of historic places. The use variance is in harmony with the general policies and purposes of the Heritage Preservation Commission, City Code Section 22-7 subd. 2; The use variance is consistent with the comprehensive plan's objectives as they relate to the preservation of historic properties; The proposed use is reasonable and compatible with the current or historic use of the property, or is equal to or less intense than the current or historic use. The use variance, if granted, will not alter the essential character of the neighborhood or detrimentally impact the surrounding neighborhood. SECTION 6. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance: The City Code was amended to enact City Code Section 31-208.1, Heritage Preservation Use Variances, to allow for uses of historic properties that would otherwise be prohibited due to the existing zoning classification. Other sections were modified accordingly to incorporate this new use variance. SECTION 7. EFFECTIVE DATE. This Ordinance shall be effective after its passage and publication according to law. Approved this 20th day of July 2021. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk City of Stillwater Washington County, Minnesota RESOLUTION NO. 2021-xxx A RESOLUTION ENDING THE COVID-19 LOCAL EMERGENCY WHEREAS, on March 13, 2020, President Donald Trump declared that the COVID- 19 pandemic in the United States constitutes a National Emergency; and WHEREAS, on March 13, 2020, Governor Tim Walz declared a Peacetime State of Emergency to authorize all necessary resources to be used in support of the COVID-19 response; and WHEREAS, Mayor Kozlowski of the City of Stillwater declared a local emergency in response to the COVID-19 pandemic on March 17, 2020 and adopted Resolution 2020-028 granting staff the authority and discretion, consistent with Minn. Stat. Ch. 12 to take necessary actions to respond to the Emergency, including the amendment and alteration of procedures until the termination of the Emergency; and WHEREAS, the existence of the vaccine against COVID-19 has lessened the risk and impact of the pandemic in the State and locally and the State Emergency was terminated by Governor Walz effective July 1, 2021; and WHEREAS, the City Council desires to terminate Local Emergency while acknowledging that some of the after effects of the National, State, and Local Emergencies, including on individuals, families, and small businesses, remain. NOW, THEREFORE, BE IT RESOLVED, pursuant to Minn. Stat. §12.29, the Council of the City of Stillwater hereby ends the Local Emergency declared by Mayor Kozlowski on March 17, 2020. Adopted by the Stillwater City Council this 6th day of July, 2021. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk MINNESOTA LAWFUL GAMBLING LG214 Premises Permit Application 6/15 Page l of 2 Annual Fee $150 (NON-REFUNDABLE) REQUIRED ATTACHMENTS TO LG214 1. If the premises is leased, attach a copy of your lease. Use LG215 Mail the application and required attachments to: Lease for Lawful Gambling Activity. Minnesota Gambling Control Board 2. $150 annual premises permit fee, for each permit (non-refundable). 1711 West County Road B, Suite 300 South Make check payable to "State of Minnesota." Roseville, MN 55113 Questions? Call 651-539-1900 and ask for Licensing. ORGANIZATION INFORMATION Organization Name: Chief Executive Officer Gambling Manager: VFW Post 323 Auxiliary License Number: Daytime Phone: Daytime Phone: 9 4 0>2_ (CEO) Betty Nelson 651-491-3627 Susan Rowley _ 651-430-8080 GAMBLING PREMISES INFORMATION Current name of site List any previous names Street address where where gambling will be conducted: I f e LL tt Q Cn, pp e 1 for this location: premises is located: 2 22i n DL.. J Pl J + - S 4 1 (I rt iL 1- -e i N4. Ni (Do not use a P.O. box number or mailing address.) City: OR Township: a, \\, 0 0 tr- County: v\.1 Zip Code: (). c,s\k i r\c. 4-01-, ,5,66 cV(71' Does your organization own the building where the gambling will be Lawful form can only site? conducted? Gambling Activity. gambling Yes No is being a site where ■ Yes ErNo If no, attach LG215 Lease for A lease is not required if only a raffle will be conducted. Is any other organization conducting gambling at this site? Note: Bar bingo can only be conducted at a site where another zation or another permitted organization. Electronic games Has your organization previously conducted gambling at this FtYes Don't know of lawful be conducted at conducted by the applying organi- paper pull -tabs are played. ! No Don't know BE GAMBLING BANK ACCOUNT INFORMATION; IN MINNESOTA rMUST Bank Name: , V S. t �--1 ��70.1(1 L -I1s Bank Account Number: .r. [7 ' I State: Bank Street Address: It SO itA)L City: MN Zip Code: 5JOC) ALL TEMPORARY AND PERMANENT OFF —SITE STORAGE SPACES Address (Do not use a P.O. box number): 1City: State: Zip Code: laQ F 0 M' SOSt c__k kci. tu. G ; (1I,li.1 MN G6Ota MN MN LG214 Premises Permit Application 6/15 Page 2 of 2 ACKNOWLEDGMENT BY LOCAL UNIT OF GOVERNMENT: APPROVAL BY RESOLUTION City Name: CITY APPROVAL for a gambling premises located within city limits Date Approved by City Council: Resolution Number: (If none, attach meeting minutes.) Signature of City Personnel: Title: Date Signed: Local unit of government must sign. COUNTY APPROVAL for a gambling premises located in a township County Name: Date Approved by County Board: Resolution Number: (If none, attach meeting minutes.) Signature of County Personnel: Title: Date Signed: TOWNSHIP NAME: Complete below only if required by the county. On behalf of the township, I acknowledge that the organization is applying to conduct gambling activity within the township limits. (A township has no statutory authority to approve or deny an application, per Minnesota Statutes 349.213, Subd. 2.) Print Township Name: Signature of Township Officer: Title: Date Signed: ACKNOWLEDGMENT AND OATH I hereby consent that local law enforcement officers, the Board or its agents, and the commissioners of revenue or public safety and their agents may enter and inspect the premises. The Board and its agents, and the commissioners of revenue and public safety and their agents, are authorized to inspect the bank records of the gambling account whenever necessary to fulfill requirements of current gambling rules and law. I have read this application and all information submitted to the Board is true, accurate, and complete. • All required information has been fully disclosed. • I am the chief executive officer of the organization. Signature of Chief j xecutive Officer (designee 6. I assume full responsibility for the fair and lawful operation of all activities to be conducted. 7. I will familiarize myself with the laws of Minnesota governing lawful gambling and rules of the Board and agree, if licensed, to abide by those laws and rules, including amendments to them. 8. Any changes in application information will be submitted to the Board no later than ten days after the change has taken effect. 9. I understand that failure to provide required information or providing false or misleading information may result in the denial or revocation of the license. 10. I understand the fee is non-refundable regardless of license approval/denial. may not sign) Date Data privacy notice: TIYe information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your organization's qualifications to be involved in lawful gambling activities in Minnesota. Your organization has the right to refuse to supply the information; however, if your organization refuses to supply this information, the Board may not be able to determine your organization's qualifications and, as a consequence, may refuse to issue a permit. If your organization supplies the information requested, the Board will be able to process your organization's application. Your organization's name and address will be public information when received by the Board. All other information provided will be private data about your organization until the Board issues the permit. When the Board issues the permit, all information provided will become public. If the Board does not issue a permit, all information provided remains private, with the exception of your organization's name and address which will remain public. Private data about your organization are available to: Board members, Board staff whose work requires access to the information; Minnesota's Department of Public Safety, Attorney General, Commissioners of Administration, Minnesota Management Si. Budget, and Revenue; Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this notice was given; and anyone with your written consent. This form will be made available in alternative format, i.e. large print, braille, upon request. An equal opportunity employer MINNESOTA LAWFUL GAMBLING LG215 Lease for Lawful Gambling Activity 6/15 Page 1 of 2 LEASE INFORMATION Organization: License/Site Number: Daytime Phone . V f c 3 oST 3 -3 � �.�,.;� ‘:1--, r [ LAV,IcA. pi 1J rs ld r Address: City: State: Zip: 8to C (fit (34-' Name of Leased Premises: Street Address: •- - N\ r. 'a, 1, LA � LA 5 , AA.) .S-i- i' p City: State: Zip: Daytime Phone: S, k \ 1/1) C•-- t eAt MN Name of Legal Owner: OAA Business/Street Address: ,'`i of-4 it 5.1 City: State: Zip: Daytime Phone: S-A I \, LAXLA W 5 5 cr TJ- Name of Lessor (if same as legal owner, write "SAME") Address: City: "j -- - State: Zip: Daytime Phone: Chec applicable item: New or amended lease. Effective date: —4 — v2 / . Submit changes at least ten days before the effective date of the change. ^ 1 1 New owner. Effective date: . Submit new lease within ten days after new lessor assumes ownership. CHECK ALL ACTIVITY THAT WILL BE CONDUCTED (no lease required for raffles) (paper) Electronic Pull -Tabs EPull-Tabs Pull -Tabs (paper) with dispensing device El Electronic Linked Bingo IIII Bar Bingo Bingo Electronic games may only be conducted: 1. licensed for intoxicating liquor at a premises the on -sale of Tipboards or the on -sale of 3.2% malt beverages; or Paddlewheel Paddlewheel with table 2. at a premises where bingo is conducted as the primary business has least 100. and a seating capacity of at PULL -TAB, TIPBOARD, AND PADDLEWHEEL RENT (separate rent for booth and bar ops) BOOTH OPERATION: Some or all sales of gambling equipment are conducted by an employee/volunteer of a licensed organization at the leased premises. ALL GAMES, induding electronic games: Monthly rent to be paid: %, not to exceed 10% of gross profits for that month. • Total rent paid from all organizations for only booth operations at the leased premises may not exceed $1,750. • The rent cap does not include BAR OPERATION rent for electronic games conducted by the lessor. BAR OPERATION: All sales of gambling equipment conducted by the lessor or lessor's employee. ELECTRONIC GAMES: Monthly rent to be paid: %, not to exceed 15% of the gross profits for that month from electronic pull -tab games and electronic linked bingo games. ALL OTHER GAMES: Monthly rent to be paid: 0 %, not to exceed 20% of gross profits from all other forms of lawful gambling. • If any booth sales conducted by a licensed organization at the premises, rent may not exceed 10% of gross profits for that month and is subject to booth operation $1,750 cap. BINGO RENT (for leased premises where bingo is the primary business conducted, such as bingo hall) Bingo rent is limited to one the following: • Rent to be paid: Ala, not to exceed 10% of the monthly gross profit from all lawful gambling activities held during bingo occasions, excluding bar bingo. - OR - • Rate to be paid: , $ per square foot, not to exceed 110% of a comparable cost per square foot for leased space, as approved by the director of the Gambling Control Board. The lessor must attach documentation, verified by the organization, to confirm the comparable rate and all applicable costs to be paid by the organization to the lessor. Rent may not be paid for bar bingo. Bar bingo does not include bingo games linked to other permitted premises. LEASE TERMINATION CLAUSE (must be completed) The lease may be terminated by either party with a written (DO day notice. Other terms: LG215 Lease for Lawful Gambling Activity 6/15 Page 2 of 2 Lease Term: The term of this agreement will be concurrent with the premises permit issued by the Gambling Control Board (Board). Management: The owner of the premises or the lessor will not manage the conduct of lawful gambling at the premises. The organization may not conduct any activity on behalf of the lessor on the leased premises. Participation as Players Prohibited: The lessor will not par- ticipate directly or indirectly as a player in any lawful gambling conducted on the premises. The lessor's immediate family and any agents or gambling employees of the lessor will not partici- pate as players in the conduct of lawful gambling on the premis- es, except as authorized by Minnesota Statutes, Section 349.181. Illegal Gambling: The lessor is aware of the prohibition against illegal gambling in Minnesota Statutes 609.75, and the penalties for illegal gambling violations in Minnesota Rules 7865.0220, Subpart 3. In addition, the Board may authorize the organization to withhold rent for a period of up to 90 days if the Board determines that illegal gambling occurred on the premises or that the lessor or its employees participated in the illegal gambling or knew of the gambling and did not take prompt action to stop the gambling. Continued tenancy of the organiza- tion is authorized without payment of rent during the time period determined by the Board for violations of this provision, as authorized by Minnesota Statutes, Section 349.18, Subd. 1(a). To the best of the lessor's knowledge, the lessor affirms that any and all games or devices located on the premises are not being used, and are not capable of being used, in a manner that violates the prohibitions against illegal gambling in Minnesota Statutes, Section 609.75. Notwithstanding Minnesota Rules 7865.0220, Subpart 3, an organization must continue making rent payments under the terms of this lease, if the organization or its agents are found to be solely responsible for any illegal gambling, conducted at this site, that is prohibited by Minnesota Rules 7861.0260, Subpart 1, item H, or Minnesota Statutes, Section 609.75, unless the organization's agents responsible for the illegal gambling activity are also agents or employees of the lessor. The lessor must not modify or terminate the lease in whole or in part because the organization reported, to a state or local law enforcement authority or to the Board, the conduct of illegal gambling activity at this site in which the organization did not participate. ACKNOWLEDGMENT OF LEASE TERMS Other Prohibitions: The lessor will not impose restrictions on the organization with respect to providers (distributor or linked bingo game provider) of gambling -related equipment and ser- vices or in the use of net profits for lawful purposes. The lessor, the lessor's immediate family, any person residing in the same residence as the lessor, and any agents or employees of the lessor will not require the organization to perform any action that would violate statute or rule. The lessor must not modify or terminate this lease in whole or in part due to the lessor's violation of this provision. If there is a dispute as to whether a violation occurred, the lease will remain in effect pend- ing a final determination by the Compliance Review Group (CRG) of the Board. The lessor agrees to arbitration when a violation of this provision is alleged. The arbitrator shall be the CRG. Access to Permitted Premises: Consent is given to the Board and its agents, the commissioners of revenue and public safety and their agents, and law enforcement personnel to enter and inspect the permitted premises at any reasonable time during the business hours of the lessor. The organization has access to the premises during any time reasonable and when necessary for the conduct of lawful gambling. Lessor Records: The lessor must maintain a record of all money received from the organization, and make the record available to the Board and its agents, and the commissioners of revenue and public safety and their agents upon demand. The record must be maintained for 3-1/2 years. Rent All -Inclusive: Amounts paid as rent by the organization to the lessor are all-inclusive. No other services or expenses provided or contracted by the lessor may be paid by the organi- zation, including but not limited to: - trash removal - electricity, heat - snow removal - storage - janitorial and cleaning services - other utilities or services - lawn services - security, security monitoring - cost of any communication network or service required to conduct electronic pull -tabs games or electronic bingo - in the case of bar operations, cash shortages. Any other expenditures made by an organization that is related to a leased premises must be approved by the director of the Board. Rent payments may not be made to an individual. I affirm that this lease is the total and only agreement between the lessor and the organization, and that all obligations and agreements are contained in or attached to this lease and are subject to the approval of the director of the Gambling Control Board. Other terms of the lease: Sig : ture of Lessor: Date. c.�rr1� 7 -/ 3.2/ nt Name and Title of Lessor: f 1 F C' (son Questions Cont the Licensing Section, Gambling Control Board, at 651-539-1900. Conk will be made available in alternative format (i.e. large print, braille) upon request. Data privacy notice: The information requested on this form and any attachments will become public information when received by the Board, and will be used to determine your compliance with Minnesota statutes and rules governing lawful gambling activities. Signature of Or anization Official (Lessee): Date: �.Lots 7- P'- Print Name and Title of Lessee: crym Mail or fix lease to: Minnesota Gambling Control Board 1711 W. County Road B, Suite 300 South Roseville, MN 55113 Fax: 651-639-4032 MEMORANDUM To: Mayor and City Council From Shawn Sanders, Director of Public Works Date: July 15, 2021 Subject: Greeley Street Lift Station Improvements DISCUSSION: The contractor, Lametti and Sons, Inc. for the Greeley Street Lift Station Improvements, has completed the work and has submitted a request for final payment of $9225.63. Staff has conducted a final walk through of the project, and accepted the work and the contractor has submitted the necessary documents for the final payment. The final cost of construction was $283,020, about $4000 lower than the contractor's bid. RECOMMENDATION: It is recommended that staff approve the final payment of $9225.63 and accept the work for the Greeley Street Lift Station Improvements. ACTION REQUIRED If council agrees with the recommendation, they should pass a motion, APPROVING THE FINAL PAYMENT AND ACCEPTING THE WORK FOR THE GREELEY STREET LIFT STATION IMPROVEMENTS MEMORANDUM To: Mayor and City Council From:: Shawn Sanders, Director bf Public Works Date: July 12, 2021 RE: Proposed Parking Lot Projects - Correction DISCUSSION: There were two errors in the memo to Council at the July 6th meeting regarding the proposed parking lot projects. The July 6th memo stated that one of the proposed lots was Lot #11 when it is actually Lot #10. It also stated that the bid from Miller Excavating was for a total amount of $163,325.00 when their bid is actually $273 more for a total of $163,598.00. RECOMMNEDATION: It is recommended that council approve this revised memo and reward bid and the work for the Millbrook Field West Parking Lot and Lot 10 in the amount of $163,598.00 to Miller Excavating. Lot 10 would be funded through the Parking Enterprise Fund and Millbrook Field West would be funded the Permanent Improvement Fund with the dedicated amount of $80,000 and the transfer of $45,000 from trail improvements. ACTION REQUIRED If council agrees with the recommendation, they should pass a motion approving the bid and awarding the work for the Millbrook Field West Parking Lot and Lot 10 in the amount of $163,598.00 to Miller Excavating and approve the release of funds for the projects. Project: Millbrook Park West & Lot 10 Parking Lots Bid: $163,598.00 'PE a a T If • I 4 l $ ❑ e M. 4 p 1 5 a' 4 AGREEMENT FOR SERVICES THIS AGREEMENT ("Agreement") is made and executed this 7th day of July , 2021, by and between the City of Stillwater, 216 4th Street North, Stillwater, Minnesota 55082, ("City") and Miller Excavating Inc. (name), 3741 Stagecoach Trail N., Stillwater, MN 55082 (address) ("Contractor"). WHEREAS, the City has accepted the proposal of the Contractor for certain Services; and WHEREAS, Contractor desires to perform the Services for the City under the terms and conditions set forth in this Agreement. NOW THEREFORE, in consideration of the mutual consideration contained herein, it is hereby agreed as follows: 1. SERVICES. a. City agrees to engage Contractor as an independent contractor for the purpose of performing certain Services ("Services"), as defined in the following documents: i. A proposal dated 6/22/21 , incorporated herein as Exhibit A; (Hereinafter "Exhibits.") b. Contractor covenants and agrees to provide Services to the satisfaction of the City in a timely fashion, as set forth in the Exhibits, subject to Section 7 of this Agreement. c. Contractor agrees to comply with all federal, state, and local laws and ordinances applicable to the Services to be performed under this Agreement, including all safety standards. The Contractor shall be solely and completely responsible for conditions of the job site, including the safety of all persons and property during the performance of the Services. The Contractor represents and warrants that it has the requisite training, skills, and experience necessary to provide the Services and is appropriately licensed and has obtained all permits from all applicable agencies and governmental entities. 2. PAYMENT. a. City agrees to pay and Contractor agrees to receive and accept payment for Services as set forth in the Exhibits. b. Any changes in the scope of the work of the Services that may result in an increase to the compensation due the Contractor shall require prior written approval by the authorized representative of the City or by the City Council. The City will not pay additional compensation for Services that do not have prior written authorization. c. Contractor shall submit itemized bills for Services provided to City on a monthly basis. Bills submitted shall be paid in the same manner as other claims made to City. d. Prior to payment, the Contractor will submit evidence that all payrolls, material bills, subcontractors and other indebtedness connected with the Services have been paid as required by the City. 3. TERM. The term of this Agreement is identified in the Exhibits. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the same terms and conditions as herein stated. 4. TERMINATION AND REMEDIES. 1 a. Termination by Either Party. This Agreement may be terminated by either party upon 30 days' written notice delivered to the other party to the addresses listed in Section 13 of this Agreement. Upon termination under this provision, if there is no default by the Contractor, Contractor shall be paid for Services rendered and reimbursable expenses through the effective date of termination. b. Termination Due to Default. This Agreement may be terminated by either party upon written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement. The non -performing party shall have fifteen (15) calendar days from the date of the termination notice to cure or to submit a plan for cure that is acceptable to the other party. c. Remedies. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City as a result of any breach of this Agreement by the Contractor. The City may, in such event, i. Withhold payments due to the Contractor for the purpose of set-off until such time as the exact amount of damages due to the City is determined. ii. Perform the Services, in which case, the Contractor shall within 30 days after written billing by the City, reimburse the City for any costs and expenses incurred by the City. The rights or remedies provided for herein shall not limit the City, in case of any default by the Contractor, from asserting any other right or remedy allowed by law, equity, or by statute. d. Upon termination of this Agreement, the Contractor shall furnish to the City copies or duplicate originals of all documents or memoranda prepared for the City not previously furnished. 5. SUBCONTRACTORS. Contractor shall not enter into subcontracts for any of the Services provided for in this Agreement without the express written consent of the City, unless specifically provided for in the Exhibits. The Contractor shall pay any subcontractor involved in the performance of this Agreement within the ten (10) days of the Contractor's receipt of payment by the City for undisputed services provided by the subcontractor. 6. STANDARD OF CARE. In performing its Services, Contractor will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the Services are provided. 7. DELAY IN PERFORMANCE. Neither City nor Contractor shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either City or Contractor under this Agreement. If such circumstances occur, the nonperforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Contractor will be entitled to payment for its reasonable additional charges, if any, due to the delay. 8. CITY'S REPRESENTATIVE. The City has designated Reabar Abdullah to act as the City's representative with respect to the Services to be performed under this Agreement. He or she shall have complete authority to transmit instructions, receive information, interpret, and define the City's policy and decisions with respect to the Services covered by this Agreement. 9. PROJECT MANAGER AND STAFFING. The Contractor has designated to be the primary contacts for the City in the performance of the Services. They shall be assisted by other staff members as necessary to facilitate the completion of the Services in accordance with the terms 2 established herein. Contractor may not remove or replace these designated staff without the approval of the City. 10. INDEMNIFICATION. a. Contractor and City each agree to defend, indemnify, and hold harmless each other, its agents and employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are caused by its negligent acts, errors, or omissions. In the event claims, losses, damages, or expenses are caused by the joint or concurrent negligence of Contractor and City, they shall be borne by each party in proportion to its own negligence. b. Contractor shall indemnify City against legal liability for damages arising out of claims by Contractor's employees or subcontractors, including all liens. City shall indemnify Contractor against legal liability for damages arising out of claims by City's employees or subcontractors. 11. INSURANCE. During the performance of the Services under this Agreement, Contractor shall maintain the following insurance: a. Commercial General Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a single occurrence, pursuant to Minnesota Statutes, Section 466.04, or as may be amended; b. Workers' Compensation Insurance in accordance with statutory requirements. c. Automobile Liability Insurance, with a combined single limit of $1,000,000 for each person and $1,000,000 for each accident. Contractor shall furnish the City with certificates of insurance, which shall include a provision that such insurance shall not be canceled without written notice to the City. The City shall be named as an additional insured on the Commercial General Liability Insurance policy. 12. WARRANTIES. Contractor warrants and guarantees that title to all work, materials, and equipment covered by any invoice, will pass to City no later than the Completion Date. Contractor warrants that all work will be free from defects and that all materials will be new and of first quality. If within one (1) year after final payment any work or material is found to be defective, Contractor shall promptly, without cost to the City, correct such defect. 13. NOTICES. Notices shall be communicated to the following addresses: If to City: If to Contractor: City of Stillwater 216 4th Street North Stillwater, MN 55082 Attention: Attention: Or e-mailed: Or emailed: 14. INDEPENDENT CONTRACTOR STATUS. All services provided by Contractor, its officers, agents and employees pursuant to this Agreement shall be provided as employees of Contractor or as independent contractors of Contractor and not as employees of the City for any purpose. 15. GENERAL PROVISIONS_ a. Assignment. This Agreement is not assignable without the mutual written agreement of the parties. b. Waiver. A waiver by either City or Contractor of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving party's rights with respect to any other or further breach. c. Nondiscrimination. Contractor agrees that in the hiring of employees to perform Services under this Agreement, Contractor shall not discriminate against any person by reason of any characteristic protected by state or federal law. 3 d. Governing Law. This Agreement shall be construed in accordance with the laws of the State of Minnesota and any action must be venued in Washington County District Court. e. Amendments. Any modification or amendment to this Agreement shall require a written agreement signed by both parties. f. Severability. If any term of this Agreement is found be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. g. Data Practices Compliance. All data collected by the City pursuant to this Agreement shall be subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. h. Entire Agreement. This Agreement constitutes the entire agreement of the parties and supersedes all prior communications, understandings and agreements relating to the subject matter hereof, whether oral or written. CITY OF STILLWATER By: Ted Kozlowski, Mayor By: Beth Wolf, City Clerk STATE OF MINNESOTA ) ss. COUNTY OF WASHINGTON The foregoing instrument was acknowledged before me this Mayor and Beth Wolf, City Clerk for the City of Stillwater. CONTRACTOR STATE OF MINNESOTA COUNTY OF of , 2021 by Ted Kozlowski, Notary Public Commission Expires: / / Commissioned At: �^ COMPANY NAME By: By (Please Print): Title (Please Print): ) ss. The foregoing instrument was acknowledged before me this of . 2021 by ,its for Notary Public Commission Expires: _/_/ Commissioned At: 4 iI1water MILLBROOK WEST AND LOT 410 PARKING LOTS City of Stillwater 216 N. 4th Street Stillwater, MN 55082 651-430-8830 Engineering Department 651-275-4112 Fax MILLBROOK WEST & LOT #10 PARKING LOTS Bid Proposal Quotes Due June 18, 2021 at 10:00 AM Item No. Item Unit Quantity Unit Price Amount I Mobilization include Traffic Control LS 1 60i c:L= poi P. oo Traffic Control LS 1 ysc, O. 00 ' L,0 C0 2 Reclaim Full Depth Pavement & Remove Access Material SY 1350 2. u L 'a1.0, Or, 3 Rock Entrance LS 1 / 13 2.c'' 1 13zA)L 4 Common Excavation CY 1000 ,2. oL: eiph0. DV 5 Stock Pile and Remove Access Millings CY 500 5 00 1 czitil Di..- 6 Class 5 Aggregate Base TN 275 )f,, CO SSLO-11O 7 Subgiade Prep SY 4000 1.I5- Li Liilh GD 8 B612 Concrete Curb LF 460 j5,SO 1))i10.00 9 6" Concrete pavement Design 3A32 SF 25 L.,•_ l,,SD-02 10 Truncated Dome Ped Ramp SF 12 2 3, 00 c ir1,04 1.1 Bituminous Wear Course SPWEB330B - 3.0" TN 710 /0c. SC 1 L1 Cl 05.00 12 Bituminous Material for Tack Coat GAL 50 I,u\.' 13 F&I Ram Guardian -Turret (Forterra or approved equal) EA I < `l31.0r' ,f,1),00 2_ 131. 00 14 Rip Rap CL III CY 5 1SL. oe 1Sn-00 15 Remove 4" Solid line LF 450 1 .:1S -1S 1-50 16 4" Solid Line white- Epoxy LF ` 2000 .2, t 0 LI7.o0 00 17 4" Solid Line white (multi -component) LF 850 1.'1S o- ] Wit' 1.8 Pavement Message Handicap- Epoxy EA 4 1la'5100 1.2ba,c0 19 Pavement Message Arrow (Preformed Themioplastic) EA 2 3 io; DO -] Lb.oe 20 F&1 Sign with metal post EA 6 `1a5 BLS % _c1 IO:bO 21 Rain Garden Planting LS 1 S62-50 .0"y 32.S0-00 22 Select Topsoil Borrow Screened (LV) CY 250 ;S ,CL? %-1511.GO 23 Fertilizer, Type 3 (3504/Acre) LB 200 L1 00 C.300.Lk, 24 ;Seeding different types per plan SY 1427 Z..St) 35 b ]. ;0 25 Erosion Control Blanket SY 850 ;4,1 j ZMl 50 GRAND TOTAL $ I le"/ v1`r.10 MILLBROOK WEST AND LOT H10 PARKING LOTS Quotes must be received at the City Hall no later than 10:00 am on Friday June 18, 2021 Bids may be submitted by mail, email, fax or in person to City Hall at above address, Attn: Reabar Abdullah Responsible Contractor Verification and Certification must be submitted with the Bid Bids shall be labeled: MILLBROOK WEST & LOT #110 PARKING LOTS All bids must be submitted on the City's proposal form and be a complete proposal Please provide any additional comments, modifications, or suggestions to the bid prior to bid due date. Questions contact Reabar Abdullah at 651-430-8834 or rbdullah@ci.stillwater.mn.us The City reserves the right to add or subtract quantities IC 134 must be submitted prior to final payment The City anticipates the work be done on or before August 31, 2021 Date: ti7'll' Company Name: 1'i �: r ��• l� L nt Name: 5{t.14 J I • ( Al Q Address: ) 1 ') i(.yti I'.J'. }' b ii4� signature: 7 lj i `'v._.k t v. MN J J D`& Z Title: i /\i Phone: ()t-q3I—((a37 Email Address: j) f f lL ' 011 lie y eye • [ PROJECT TITLE: ATTACHMENT A RESPONSIBLE CONT ACTOR VERIFICATION AND CERTIFICATION OF COMPLIANCE` E 1 11`?1t;k Vin-- ''t '' 1 b �G. iF^y ,Q T Minn. Stat. § 16C.285, Subd, 7. IMPLEMENTATION. ... any prime contractor or subcontractor that does not meet the minimum criteria in subdivision 3 or fails to verify that it meets those criteria is not a responsible contractor and is not eligible to be awarded a construction contract for the project or to perform work on the project... Minn. Stat. § 16C.285, Subd. 3. RESPONSIBLE CONTRACTOR, MINNIMUM CRITERIA. "Responsible con ractor" means a contractor that conforms to the responsibility requirements in the solicitation document for its portion of the work on the project and verifies that it meets the following minimum criteria: (1) The Contractor: (i) is in compliance with workers' compensation and unemployment insurance requirements; (ii) is currently registered with the Department of Revenue and the Department of Employment and Economic Development if it has employees; (iii) has a valid federal tax identification number or a valid Social Security number if an individual; and (iv) has filed a certificate of authority to transact business in Minnesota with the Secretary of State if a foreign corporation or cooperative. (2) The contractor or related entity is in compliance with and, during the three-year period before submitting the verification, has not violated section 177.24, 177.25, 177.41 to 177.44, 181.13, 181.14, or 181.722, and has not violated United States Code, title 29, sections 201 to 219, or United States Code, title 40, sections 3141 to 3148. For purposes of this clause, a violation occurs when a contractor or related entity: (i) repeatedly fails to pay statutorily required wages or penalties on one or more separate projects for a total underpayment of $25,000 or more within the three-year period; (ii) has been issued an order to comply by the commissioner of Labor and Industry that has become final; (iii) has been issued at least two determination letters within the three-year period by the Department of Transportation finding an underpayment by the contractor or related entity to its own employees; (iv) has been found by the commissioner of Labor and Industry to have repeatedly or willfully violated any of the sections referenced in this clause pursuant to section 177.27; (v) has been issued a ruling or findings of underpayment by the administrator of the Wage and Hour Division of the United States Department of Labor that have become final or have been upheld by an administrative law judge or the Administrative Review Board; or (vi) has been found liable for underpayment of wages or penalties or misrepresenting a construction worker as an independent contractor in an action brought in a court having jurisdiction. Provided that, if the contractor or related entity contests a determination of underpayment by the Department of Transportation in a contested case proceeding, a violation does not occur until the contested case proceeding has concluded with a determination that the contractor or related entity underpaid wages or penalties;* Rev. 11-13-2014 Page 1 of 6 (3) The contractor or related entity is in compliance with and, during the three-year period before submitting the verification, has not violated section 181.723 or chapter 326B. For purposes of this clause, a violation occurs when a contractor or related entity has been issued a final administrative or licensing order;* (4) The contractor or related entity has not, more than twice during the three-year period before submitting the verification, had a certificate of compliance under section 363A.36 revoked or suspended based on the provisions of section 363A.36, with the revocation or suspension becoming final because it was upheld by the Office of Administrative Hearings or was not appealed to the office;* (5) (6) The contractor or related entity has not received a final determination assessing a monetary sanction from the Department of Administration or Transportation for failure to meet targeted group business, disadvantaged business enterprise, or veteran -owned business goals, due to a lack of good faith effort, more than once during the three-year period before submitting the verification;* * Any violations, suspensions, revocations, or sanctions, as defined in clauses (2) to (5), occurring prior to July 1, 2014, shall not be considered in determining whether a contractor or related entity meets the minimum criteria. The contractor or related entity is not currently suspended or debarred by the federal government or the state of Minnesota or any of its departments, commissions, agencies, or political subdivisions; and (7) All subcontractors that the contractor intends to use to perform project work have verified to the contractor through a signed statement under oath by an owner or officer that they meet the minimum criteria listed in clauses (1) to (6). Minn. Stat. § 16C.285, Subd. 5. SUBCONTRACTOR VERIFICATION. A prime contractor or subcontractor shall include in its verification of compliance under subdivision 4 a list of all of its first -tier subcontractors that it intends to retain for work on the project. If a prime contractor or any subcontractor retains additional subcontractors on the project after submitting its verification of compliance, the prime contractor or subcontractor shall obtain verifications of compliance from each additional subcontractor with which it has a direct contractual relationship and shall submit a supplemental verification confirming compliance with subdivision 3, clause (7), within 14 days of retaining the additional subcontractors. A prime contractor shall submit to the contracting authority upon request copies of the signed verifications of compliance from all subcontractors of any tier pursuant to subdivision 3, clause (7). A prime contractor and subcontractors shall not be responsible for the false statements of any subcontractor with which they do not have a direct contractual relationship. A prime contractor and subcontractors shall be responsible for false statements by their first -tier subcontractors with which they have a direct contractual relationship only if they accept the verification of compliance with actual knowledge that it contains a false statement. Rev 11-13-2014 Page 2 of 6 Minn. Stat. § 16C.285, Subd, 4. VERIFICATION OF COMPLIANCE. A contractor responding to a solicitation document of a contracting authority shall submit to the contracting authority a signed statement under oath by an owner or officer verifying compliance with each of the minimum criteria in subdivision 3 at the time that it responds to the solicitation document. A contracting authority may accept a sworn statement as sufficient to demonstrate that a contractor is a responsible contractor and shall not be held liable for awarding a contract in reasonable reliance on that statement. Failure to verify compliance with any one of the minimum criteria or a false statement under oath in a verification of compliance shall render the prime contractor or subcontractor that makes the false statement ineligible to be awarded a construction contract on the project for which the verification was submitted. A false statement under oath verifying compliance with any of the minimum criteria may result in termination of a construction contract that has already been awarded to a prime contractor or subcontractor that submits a false statement. A contracting authority shall not be liable for declining to award a contract or terminating a contract based on a reasonable determination that the contractor failed to verify compliance with the minimum criteria or falsely stated that it meets the minimum criteria. CERTIFICATION By signing this document I certify that I am an owner or officer of the company, and I swear under oath that: 1) My company meets each of the Minimum Criteria to be a responsible contractor as defined herein and is in compliance with Minn. Stat. § 16C.285, 2) I have included Attachment A-1 with my company's solicitation response, and 3) if my company is awarded a contract, 1 will also submit Attachment A-2 as required. Authorized Sign cure of Owner orfficer: Title: Company Name: fit, IIin cia kJ Printed Name: Date: NOTE: Minn. Stat. § 16C.285, Subd. 2, (c) If only one prime contractor responds to a solicitation document, a contracting authority may award a construction contract to the responding prime contractor even if the minimum criteria in subdivision 3 are not met. Rev. 11-13-2014 Page 3 of 6 ATTACHMENT A-1 FIRST -TIER SUBCONTRACTORS LIST SUBMIT WITH PRIME CONTRACTOR RESPONSE PROJECT TITLE: )1.\Jft I� l�° ` N ! o 1-10.. i,� Minn. Stat. § 16C.285, Subd. 5. A prime contractor or subcontractor shall include in its verification of compliance under subdivision 4 a list of all of its first -tier subcontractors that it intends to retain for work on the project.... FIRST TIER SUBCONTRACTOR NAMES (Legal name of company as registered with the Secretary of State) Name of city where company home office is located Wb ' Actittolva6-, 1-681) , AdiN -TA ,54\-ti , e 3 ,A4 1 )0\:*'\ s-1-474 SiL L -€ M. �''� ^^CAA Aram AAL . sl, 176uAL PA) Rev. 11-13-2014 Page 4 of 6 Memo DATE: July 14, 2021 TO: Mayor and City Council FROM: Sharon Provos, Finance Director RE: Sanitary Sewer Adjustments BACKGROUND: During the course of any given year, sanitary sewer rate adjustment recommendations come before Council. These adjustments are mainly due to leaks found during the course of the year, but often stand out more during the readings during the 1st quarter of every year. For residential properties, sanitary sewer billing rates are set during the 2nd quarter of every year using the water consumption (obtained from the Water Board) from the 1st quarter of the year. This rate is then used for the next 4 billing cycles (quarters) until the rates are reset again the following year. As mentioned before, occasionally there are some properties that have experienced increased water usage during the 1st quarter of the year due to some unforeseen circumstances (e.g. leaky toilet, water softener issues, pipe issues, etc.). This increased water usage naturally in turn increases their sanitary sewer billing rate for the next 4 billing cycles (quarters). These residents/owners will then call the City to explain their individual circumstance. We (Finance) then review consumption rates from prior/current quarters to see if we can determine the duration/termination of the leak based on the information provided to us by the water department and the resident/owner. This information then is used to provide Council with new billing rate recommendations for upcoming billing periods (until the new rates are reset the following year). This practice has been used by the City for many years, and has been proven to be a fair and accurate way for property owners to pay their fair share of the use of the sanitary sewer system. RECOMMENDATION: Attached are staff recommendations for sanitary sewer rate adjustments currently requested by property owners. These adjustments are expressed in gallons (of consumption), based on the average consumption of the prior 3 years, and converted to the new billing rate using the most current billing rates approved by Council. These adjustments will begin with the next billing cycle (3rd quarter billing). In other words, staff is recommending to Council that the property owner at least pay the increased sanitary sewer rate for the billing period in which the leak occurred. COUNCIL ACTION: If Council agrees with Staff's recommendation, Council needs to approve staff recommendations as listed on the attached Exhibit A. CITY OF STILLWATER EXHIBIT A Description of Billing Quarter Circumstance Winter Average Gallons Adjustment for 1 Leaking Toilet From 23,000 2nd To 6.000 2 Leaking Toilet 3 Leaking Toilet From 25,000 To 11,000 From 56,000 To 11,000 2nd 2nd 4 Leaking Toilet 5 Softener Malfunction From 36,000 To 16,000 From 31,000 To 7,000 2nd 2nd 6 Leaking Toilet From 33,000 2nd To 9,000 7 Leaking Toilet 8 Leaking Toilet From 64,000 To 25,000 From 59,000 To 8.000 2nd 2nd 9 Leaking Water Heater From 47,000 2nd To 32,000 10 Leaking Toilet From 16,000 2nd To 7,000 11 Busted Spigot Outside From 22,000 To 20,00(i 2nd 12 Leaking Toilet From 83,000 2nd To 26,000 13 Filled an ice rink From 23,000 2nd To 10,000 Stiliwater Administration TO: Mayor and City Council Members FROM: Beth Wolf, City Clerk DATE: July 15, 2021 SUBJECT: Council Meeting Date Change On December 15, 2020 Council adopted the 2021 City meeting calendar. Staff has been notified by Washington County Elections Department that the Stillwater School District has requested a Special Election this year. Therefore, Council needs to move their November 2nd meeting to November 9th and staff will publish the meeting date change. ACTION REQUIRED Staff requests Council make a motion to approve the following City Council meeting date change: November 2nd Council meeting to Tuesday, November 9th at 4:30 pm & 7 pm. Stillwater Fire Department Memo To: Mayor Kozlowski and Council From: Stuart W. Glaser, Fire Chi Date: July 12, 2021 Re: Paid -on -Call Salary Proposal Background Attached is a proposed pay increase for paid -on -call Firefighters. Paid -on -call personnel have not received an hourly pay increase for over eight years. The proposed adjustment equates to a 3% increase per year for the last eight years. This percentage is equitable to the salary adjustments received by other City staff on an annual basis. The following proposal is manageable and affordable based on current Department budget and will not require a budget increase to implement this recommendation. Summary The Stillwater Fire Department operates as a combination Fire Department that continues to rely heavily on paid -on -call responders for emergency response. The key to this deployment model is having a large enough cadre of highly trained paid -on -call staff available and ready to respond to emergency calls when needed. The proposed salary increase will fairly compensate the current staff and recognize their commitment and dedication to the City. Council Action Approve recommended increase per attached proposal. Attachment: Paid -on -Call Salary Proposal 2021 Probationary Firefighter Firefighter Firefighter/Engineer Lieutenant Captain Assistant Chief Paid -on -Call Salary Proposal Current Salary Resolution 2013-018 $12.25 $13.25 $14.50 $15.75 $16.75 $17.75 Salary Proposal Effective August 1, 2021 Remove $16.25 $17.50 $18.75 $19.75 $20.75 RESOLUTION 2013-018 ESTABLISHING HOURLY PAY RATES FOR PAID ON -CALL FIRE PERSONNEL BE IT RESOLVED by the City Council of Stillwater, Minnesota, that the hourly pay rates for paid on -call fire personnel, effective February 1, 2013 are as follows: Probationary Firefighter $12.25 Firefighter $13.25 Firefighter/Engineer $14.50 Lieutenant $15.75 Captain $16.75 Assistant Chief $17.75 Adopted by the Stillwater City Council this 5th day of February, 2013. /7A.7,._-. Diane F. Ward, City Clerk TO: FROM: DATE: MEMORANDUM Mayor and City Council Reabar Abdullah, Assistant City Engineer July 15, 2021 SUBJECT: Feasibility Report for 2021 Sidewalk Rehabilitation Project (Project 2021-06) DISCUSSION A sidewalk rehabilitation project is proposed for the 2021 construction season. The criteria for inclusion in the project is sidewalks that are severely cracked, heaved, settled, or misaligned, such that they may cause people to trip. Inspection for this year focused along Main Street, with other areas added. There are 27 properties with sidewalk repair proposed (see attached map). The proposed sidewalk repair area is approximately 2,834 square feet. The estimated construction cost of the sidewalk portion including removal, replacement, and restoration is $45,540. It is proposed to assess 50% of the sidewalks costs. This amounts to an assessment rate for the sidewalks at $8.05 per square foot. The remaining share would be paid for by the City. If the feasibility report is approved, the timeline for the project would be as follows: Public Hearing Award Contract Construct Assessment Hearing RECOMMENDATION August 10, 2021 September 7, 2021 September - October October 2021 Since the project is feasible from an engineering standpoint and the project is cost effective, it is recommended that Council accept the feasibility report for the 2021 Sidewalk Rehabilitation Project and order a public hearing to be held on August 3, 2021. ACTION REQIRED If council concurs with the recommendation, they should pass a motion adopting RESOLUTION NO. 2021- RECEIVING REPORT AND CALLING HEARING ON 2021 SIDEWALK REHABILITATION PROJECT (PROJECT 2021-06). City of Stillwater Washington County, Minnesota RESOLUTION NO. RESOLUTION RECEIVING REPORT AND CALLING HEARING ON 2021 SIDEWALK REHABILITATION PROJECT (PROJECT 2021-06) WHEREAS, pursuant to resolution of the council adopted April 6, 2021, a report has been prepared by the City Engineer with reference to the 2021 Sidewalk Rehabilitation Improvement; and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. The council will consider the improvement of such street improvements in accordance with the report and the assessment of abutting property for a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $45,540.00. 2. A public Hearing shall be held on such proposed improvement on the 10th day of August 2021, at the Stillwater City Hall Council Chambers at 7:00 p.m., or as soon as possible thereafter, and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the City Council of the City of Stillwater this 20th day of July, 2021. Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk MULBER'Y ST VV. WILI KINS HIC KOR Y ORVH RI CE ST. H OLIVE W. OAK ST. co co PINE ABBOT WILLA RD GNP ©©�\NG ON'GBER 0 U J LAKE O O ke ST W. CHU RCH ST. W. AN H r- < w oi 1 ¢ 1 W. w 2 Q vi = \ T 0 y 6 TROTTER CIRcK n O Z�U w RLEANS S .R W. ORLEANS SHELTON DER =SON UPPER COCK Q LI TO T. LO UIS 64th ER 63rd ST. N. • Sidewalk Locations 2021 Sidewalk Improvent Project Feet 0 500 1,000 2,000 LIBER H NEW ENGLAND PLACE Fti Ci ° GREEN( Q Q GRE, N las 1- TALLPINE O AV/Tq�E • oo�N°vs� SIN G\� HARVEST GR KIN�A8 .7-4 VE0TY� ADELINE 0 OMESTEAD GREEN 71 EBEN CT LIBEN GRN REEN GADIENT WKY Q' SUMMER FIELDS COORT O RUTH ERF • O 0 STAPLES Z�©PLACE Sidewalk Locations 2021 Sidewalk Improvent Project r BRIDGGEWATER (WAY SUMMER FIELDS GREEN CC 72nd ST. CRT 1 Long Lake N Feet 0 270 540 1,080 MEMORANDUM TO: Mayor and City Council FROM: Reabar Abdullah, Assistant City Engineer DATE: July 15, 2021 SUBJECT: 2021 Street Improvement Project\ Update on Maryknoll Drive Project 2021-02 DISCUSSION During the Public Hearing on February 16th, 2021 the City council directed the Engineering staff to look into traffic calming options for Maryknoll drive. The City hired a consulting firm (SEH) to help with preparing options, conduct a survey, and have input from residents about the proposed options. A copy of the survey results is attached to this memo. The results were discussed in a public meeting with the residents. On July 14, 2021 the city staff had an open house and presented two options for proposed traffic calming along Maryknoll Drive attached are two exhibits of the options: • Option One would leave the street at 32 ft. wide, add traffic circles at the intersections with Bayberry and Interlachen, add chokers along Maryknoll and add two feedback speed signs. • Option Two would reduce the street width to 28 ft., add traffic circles at the intersections with Bayberry and Interlachen, add chokers along Maryknoll and add two feedback speed signs. Most of the attendees supported option two. A sidewalk is proposed for the east side of Maryknoll from Interlachen Drive to Oakridge Road, the sidewalk cannot be constructed as part of the 2021 Street Improvement project, without an additional public hearing. A funding option for future sidewalk construction, is creating sidewalk district to minimize the assessments on residents and to distribute it among more users of the sidewalk. Traffic speed was one of the main concerns for residents along Maryknoll Drive, traffic measurements show motorist speed to be within the acceptable speed limits on the street, based on a 2018 MN Legislation, Cities have the authority to lower speed in residential areas to 25 mph. RECOMMENDATION It is recommended that following items be included as part of Maryknoll Drive Improvement: 1. Narrow road to 28 ft. width. 2. Add traffic circles at Bayberry and Interlachen. 3. Add two speed display signs between County Road 12 and Oakridge Road. 4. Place chokers as directed by the Engineer. 5. Add a sidewalk on the east side of Maryknoll between Interlachen and Oakridge, in future project. 6. Consider study lowering speed limits on residential streets City wide to 25 mph. ACTION REQUIRED If Council agrees with the recommendations, they should pass a motion to include items listed as part of 2021 Street Improvement Project for Maryknoll Drive. Report for Potential Improvements on Maryknoll Drive Response Counts Completion Rate: 73.8% Complete Partial 158 56 Totals: 214 1 1. Are you concerned with traffic speeds on Maryknoll Drive? Value Yes No Unsure 15% No Percent Responses 77.8% 130 15.0% 25 7.2% 12 Totals: 167 2 2. Are you concerned with the traffic volume on Maryknoll Drive? Value Yes Unsure 21 % No 5% Unsure Percent Responses 73.5% 122 21.1% 35 5.4 % 9 Totals: 166 3 3. Are you concerned for pedestrian safety on Maryknoll Drive? Value Yes No Unsure Percent Responses 78.9% 131 13.9% 23 7.2% 12 Totals: 166 4 4. Would you support implementing tools to slow down vehicle traffic on Maryknoll Drive? (e. g. traffic circles, road narrowing, bump outs, speed feedback signs, etc.) Value Yes Unsure 17% No Percent Responses 72.2% 117 17.3% 28 10.5% 17 Totals: 162 5 5. Would you support implementing tools to control traffic volumes on Maryknoll Drive? (e. g. traffic circles, etc.) 22% No Value Yes No Unsure 10% Unsure Percent 68.7% 9.8% 69% Yes Responses 112 5 16 Totals: 163 6 6. Would you support adding sidewalks on Maryknoll Drive between Interlachen Drive and Oak Ridge Road? 12% No Value Yes No Unsure 1 1 12% Unsure Percent Responses 75.3% 122 12.3% 20 12.3% 20 Totals: 162 7 7. Would you support a special assessment (approximately $2,500 to $3,000) to the 24 properties along Maryknoll between Interlachen Drive and Oak Ridge to build a sidewalk on one side of the street? Value Yes No Unsure 32% Unsure • 40% Yes Percent Responses 39.6% 59 28.9% 43 31.5% 47 Totals: 149 8 8. Do you have any specific comments or concerns regarding potential improvements on Maryknoll Drive? Please type your response. sidewalks increased volume neighborhood north cars speed areapieopleroad cut y blvd v maryknoll or 75th fast sg at raffic dangerous sidewalk croixwood ResponselD Response 1 People drive too fast! 30 As a property owner in the area of question already facing a heavy assessment for road construction I do NOT support adding a sidewalk at our expense. As a property owner I do not want to pay for the city's poor traffic management - traffic use is up because of the placement of the traffic light on 75th and people cutting across to businesses. I should not have to pay to reconfigure a city street due to growth of residential areas - it is beyond the scope of repair and maintenance that should be reasonably expected if a resident. 35 Adding a sidewalk would do nothing for addressing the volume of traffic or the speeders. It would just be a worthless and unnecessary extra expense to the Maryknoll homeowners with no change in these issues. We still need to be safe going to our mailboxes, and pulling into and out of our driveways. 36 This has been caused by changing traffic patterns at other locations and expanded development without planning for increased traffic. Much traffic has been diverted to Maryknoll and inadequate speed controls. Now city has to fix a problem that they created. I don't think it should be at the expense of the affected homeowners. This has also happened on Interlachen west of Northland where it turns to gravel. Too much traffic and driving too fast from Liberty development. Should be closed to car traffic on north end of Long Lake. 38 Na 9 ResponselD Response 39 I've heard talk of a left right turn only option at maryknoll and myrtle. That seems smart going both north and south. The volume of traffic is unbelievable. Residents need options to travel north and south. Brick st and manning are the preferred choices but manning is dosed making everything worse. Another long term option is putting 62nd st through from manning to Stillwater Blvd. Let's not put a band -aid on this ! Let's fix it for the long term. We can't support the volume of cars...its only getting worse. We need city & county officials to get together to make this happen. 40 Close it to thru traffic 45 Make alternative routes more viable to reduce through traffic? 48 My father in law is on the corner of Oakridge rd and maryknoll. Has been since 1972. The traffic is significantly busier and people drive way to fast. I would consider lowering the speed limit somewhat. Not sure if that's a solution.. but they take that corner on 2 wheels almost !! 49 There needs to be a sidewalk. There is so much traffic that drives too fast on the winding road I end up in a neighbors grass. 50 Remove parking on the road. Ans put in sidewalks 53 Among the tools for controlling traffic suggested, and that I said I was against, the only one that I would be for is the speed reminder choice. I think they are the least costly and most effective. The others, I've noticed around town, have troublesome maintenance issues, and winter time problems. 55 There just butthurt idiots 57 I walk Maryknoll nearly every day. Winter is the worst with no sidewalks. Many drivers don't stop at the stop sign on Maryknoll and Interlachen Drive. I think the digital speed readouts are very helpful. Many people do U turns at Bayberry also. Croixwood is also a speedway. What signs and/or digital speed readouts can we add to that road also to make it safer? Our neighborhood feels a bit unsafe right now. Thanks! 59 I live in the neighborhood but not in area of Maryknoll but when I head home I see people driving way to fast for that road and using it as a shortcut to get to 12 60 This drive-thru is used by everyone in the city it's become a major highway there's no way that the people who live on Mary know should have to support the entire community's use of the neighborhood that's just not fair. 10 ResponselD Response 62 left right turn only; at maryknoll drive and myrtle intersection going both north and coming south. This will reduce volume and save our neighborhood! Traffic needs to funnel to brick st and manning ..roads redesigned for the traffic. And connect 62nd st from manning to Stillwater Blvd. We need a long term solution. 63 Street improvements should be done and not divert anymore traffic to Brick Street.. they are already putting in a development there. Traffic was already diverted because of Deer Path Residents didn't want traffic on their street and now it want to happen again... how about you think about the homeowners on Brick 65 Speed control measures CANNOT be the only thing addressed. VOLUME of traffic MUST be addressed. Maryknoll is being used as a thoroughfare and it is NOT OK. Traffic from other areas MUST BE DIVERTED to a street capable of handling that volume, such as Manning. A sidewalk on one side of the street without addressing the volume of traffic WILL NOT SOLVE THE PROBLEM. Maryknoll needs to become INACCESSIBLE to those people using it as a cut through. I've lived on Maryknoll for 8 years and the increase in traffic and speed is both astronomical and unacceptable, as well as dangerous. 67 Highway 12 needs to slow down as well coming up to the stoplights going west. The bike trails and walkers still cross the street from Interlachen way and Deer Path and it's so dangerous. Would love sidewalks all around croixwood. 68 Sidewalks are a must!! 69 Please do something about this street. It is so dangerous. My family and I have been nearly hit numerous times by speeding inattentive drivers while trying to walk make it to the bike path and or existing sidewalks in our neighborhoods. I do not allow my children to bike or walk to their friends homes if it means they need to go anywhere near Maryknoll 70 I do not think traffic is as bad as some people make it out to be. 75 You put a speed limit sign there a couple years ago for 35 mph, which is waaaaay to fast for that road because of the curves and parked cars. Please lower the speed to 25 mph on Mary Knoll and Oakridge. 11 ResponselD Response 76 You have forced a residential street to become a "cut through" for all the new developments on the other side of Highway 12. Someone is going to die. Sidewalks will not slow the traffic nor will it decrease the volume. If the choice is made to repave the road, this will cause the traffic to drive at a faster speed. The cost accrued by the home owners for this work is absurd, especially since most people that live here drive twice daily on the road; once to go to work and once to return home. Most of the people traveling on this road do not even live here. Our home value has decreased substantially due to the increase in traffic and unsafe speeds. 82 turning north or south on Myrtle would be best - not going down Maryknoll 83 I am very supportive of a sidewalk, but cannot vote for the 24 properties paying for this. The benefit would be to many more than just them and as such should have contributions from more than just them. 84 Put something in place to STOP traffic from Manning...and the Armoy area... from cutting through. Perhaps a right turn only onto Maryknoll...and a left turn only leaving Maryknoll. 85 I live in Croixwood and sidewalks on maryknoll to oak ridge would be ideal. Love this idea and that would help with safety greatly!!! 87 One way 88 Adding the speed limit signs is helpful but narrowing the streets is definitely not. It is difficult when people park their cars on the side of the street and the streets are already narrow. With Manning Avenue closed right now more people are using Maryknoll as it's easier to get through to County Road five.Also to note the traffic on Manning Avenue is very much a noise concern for the neighborhoods around it and there's no noise barriers along Manning.lt is difficult when there is left turn only or right turn only because people who live on the other side of the road to that end up having to go much longer distances to get anywhere. 90 Very few cars stop at the 4 way stop, many don't even try. Reduce speed limit to 20-25 and enforce it. Flashing stop signs; portable speed bumps (can be removed in the winter); dear sidewalk of snow and ice at the light on Maryknoll-currently unable to use sidewalk during the winter and road is too narrow to walk on the street. 12 ResponselD Response 92 This road has always been a road that goes through to connect to 12. Why is this a concern all of a sudden in the past year so have lived on Maryknoll now for 8 years. Do people think the amount of traffic has increased since the fire station has come in? Why is this road busier now, why are people driving what seems fast on this road. I believe the speed limit is 30. If I drove down this street at 30 it would appear I was driving 40MPH on this road. I have put this to test at 30 MPH and it felt like I was driving carelessly in a neighborhood. I think narrowing the road would be dangerous. Maybe make it a one way?? That could slow the cars down and decrease the number of people on the street. 95 Quit allowing new developments to be built North of 75th without figuring out how they will travel from home to Cub. To say they will go out to Manning is a joke. Sit on Maryknoll or Oakridge between 4-6 pm on a weekday and count the cars. Traffic study or not people live on these streets. Are we going to receive a reduced street assessment when the time comes because our street is being used by everything north of 75th street. Improve Maryknoll but also improve Northland to Croixwood to make that option as well 96 We live on Maryknoll drive and have seen a significant increase in traffic. We do not feel safe walking down the section of Maryknoll to Oakridge as there isn't a sidewalk and traffic speeds thru this area. I believe a sidewalk and added measures such as reduced speed, bump outs, or circles would significantly help make Maryknoll safe for pedestrians and help deter people from using it as a short cut to get to The commercial part of Stillwater. Thank you for looking into this! 98 Traffic continues to build in speed and volume AFTER the recent traffic study was completed. Open to any and all ideas including: - Roundabouts at Interlachen and Oakridge intersections - Bumpouts - speed cameras that will automatically mail out citations. - 20 mph speed limit Anything that doesn't compel less speed or encourage other routes will be ineffective. For example, a sign that tells how fast you're driving doesn't slow down speeding. It just confirms you're going too fast without consequences. Physical deterrents along with automatic consequences are worth the cost to install and will dramatically improve the quality of the neighborhood. 99 Yes! I am a resident on Maryknoll drive. There needs to be a change. I feel concerned for my children's safety even on the sidewalk.. I approve all changes proposed to slow people down on our street. 101 The random police presence in 2021 seemed to work with traffic control. The suggestions listed here such as a traffic circle and sidewalks won't help the problem. I believe the main problem are peoples children. Most speeders and people who blow through stop signs are people under 20. I really think a fear approach should be implemented and a police presence with speeding tickets should be employed. 13 ResponselD Response 102 Dont spend my tax paying money on that shit if you want to spend money fix lookout trail north. that road is absolute SHIT!!!! and NEEEEEDS attention. 103 My wife and I often walk out road with our 7 year old daughter. Cars do not slow down whether they see us or not. I also see an elderly couple who regularly take walks on Maryknoll. I'm concerned they could get hit. 112 So many great young families along Maryknoll and it's so scary to see people flying down the street with total disregard for safety in our neighborhood. I think it's going to take a combo of changing traffic pattern coming into Interlachen from the north and intersection bump outs and flashing speed signs. 113 Consider making a change at Maryknoll and Myrtle like Deer Path and Olive (right in/out). This would reduce traffic. Maryknoll was not designed for the current traffic volume nor would modifications to slow traffic change that. 114 Ever since the SFD went in and Maryknoll opened up to the north of Myrtle, it has been like a racetrack with no regard to those living on it. People use it as an "access" road....and way too fast! 118 With more new home developments beginning in this area the Croix wood neighborhood will take on an even larger amount of traffic passing through. We need a solution for maryknoll, northland and Croix wood blvd. to decrease/slow traffic. 120 Cars go way too fast on maryknoll and their are lots of kids that play in their yards there. It's just too scary. 128 Something has to be done regarding the volume. POLICE need to be present and give out tickets. No stopping at stop signs, speeding, no stopping for peds. Running stop sign, making a left turn from Maryknoll onto Oak ridge is common. CONSTRUCTION TRUCKTRAFFIC AND TRUCK SPEEDING NEEDS TO STOP AT ALL HOURS. Increased truck traffic has destroyed the new streets in Croixwood. What a waste of our $3,000 assessment. 129 Maryknoll is like a speedway! I walk it daily and often fear for my life! People blow thru the stop sign at Oak Ridge. I was almost t boned myself! Something needs to be done. It has become, like much of Croixwood, a cut thru to get to CR 5. Please help us get our neighborhood back 131 I appreciate the city is finally listening to us. We need a long term solution that solves the true problem of increased traffic. Eg right/left only turns at 12/Maryknoll intersection, connecting 62nd to Stillwater blvd, light at 12/5. Our little neighborhood street should "never " have been allowed to become a highway. Please keep listening and do something before Someone is injured!!! 14 ResponselD Response 132 Have none 133 Pedestrian safety is of utmost concern to us because Maryknoll Drive today is dangerous for walkers. We believe communities need to encourage outdoor exercise which brings people together & builds a stronger community. 135 Our family moved here in 2012 and the reason we moved was because it was a quiet neighborhood and safe. The amount of traffic has become unsafe as well as the speeds. We have two young children! 137 I live on Pineridge Lane and I would absolutely help pay for improvements to Maryknoll that decrease speed and volume on that road. I like to walk in the neighborhood and the increased traffic is largely cut -through to get to Cub from Hy 12 138 I would like to see speed bumps installed 139 It might be fair to ask for financial support from homes not on Maryknoll as many of us will also end up using any new sidewalk there. We live on Pineridge Lane. 140 The speeding in our neighborhood is awful. Maryknoll is not safe for kids, but neither is Croixwood or Northland. 143 This is a great neighborhood it wasn't designed to be thoroughfare!, Like it is now. 146 If drivers can't stop at the stop sign than I have no answer. Maybe ticket those drivers. Maryknoll is a shortcut for people driving thru fromHwy 12. I think from Hwy 12 going 50 mph Then dropping down to 30mph on Maryknoll is hard for them. 147 Mary knoll and bayberry have turned into a u turn spot. Several dozen cars every day do U turns here, and many times run over the curb into my lawn or nearly cause accidents or run over a pedestrian walking. This needs to be addressed before someone gets hurt. 148 There is to much traffic on Maryknoll and Oak Ridge RD. To many people cutting over to Cty 12. Now we have all the dump trucks going by. It's very dangerous for kids or people walking 149 The more difficult you make Mary Knoll the more traffic will come down the autobahn I live on, parkwood. 153 I think the fire department and whoever else is in there on 75th should pay for most of it. 15 ResponselD Response 154 The only improvement I would suggest is to have the high traffic we are experiencing on Maryknoll Drive to have the traffic go down to Manning to get to cty. Rd. 12 instead of Maryknoll. 156 Ped traffic and on -street parking is a concern. Vehicles are often parked on both sides at the same location, narrowing the road so peds and 2 way traffic have to squeeze together on the roadway. A sidewalk and widening the street might help. Also, stop sign increased visibility and speed read out visuals would help. 160 I do not live on Maryknoll, but use it daily since the county put a stoplight on Pine/Stillwater blvd and Myrtle/Maryknoll. Residents on Maryknoll warned the city of increased traffic volume that would occur. The city used the results of a flawed traffic study to deflect the citizen concerns at the time. What is happening on Maryknoll is what always tends to happen in Stillwater. The majority of the council and the mayor only listen to data and evidence supporting their opinion, even when they are objectively wrong. This was done to the residents on Maryknoll, and therefore the cost should be spread to all city taxpayers to at least partially right the wrong done to these homeowners and neighbors. 162 There's a serious problem with cars ignoring the stop sign at Maryknoll and Interlachen Dr. It's dangerous for pedestrians crossing Maryknoll. 163 The traffic has greatly increased since the Armory/fire station & stop light. I believe many are using this as a cut though to get to Stillwater Blvd to Access businesses ex: Cub/Target. This new traffic in my opinion are driving to fast. I live on Bayberry Ave & the traffic coming off of 75th street Co Rd 12 is traveling to fast. 164 Speed and volume are most concerning. Many families with small children live on/near Maryknoll 165 Improving intersection of Bayberry and Maryknoll. Intersection has a blind spot for those on Bayberry when crossing Maryknoll and traffic comes in fast from 75th 169 I'm really shocked the tree in front of 31 Maryknoll wasn't taken out. It seems like Maryknoll is a cut through for many people. I also think the speed limit is too high on Maryknoll. It should be lowered. 173 Regarding Q7. I think a sidewalk is needed. I avoid walking that stretch now because of the speeding and number of cars that use the road. 177 People are driving erratic on Maryknoll, we walk with our children and drivers are going 40 mph. We have no sidewalks for our kids, we are forced to walk on the streets. 16 ResponselD Response 178 Really concerned about the amount of traffic since you opened up Maryknoll to the development North of the Fire Station. The speed of those vehicles is unreal!!! I feel posting speed signs will not help Maybe lots of speed bumps narrowing the street will only make matters more dangerous REROUTE THEM TO COUNTY 15 AS BEFORE also I feel that development should share the cost of the improvements on Maryknoll as more traffic is from that area than the people that live on that street I do wonder if my voice will be heard or if your minds are already made upiiiiiii 180 The reason there is an issue on Maryknoll is because a) the light on Myrtle/Maryknoll, b) there is no main north/south road in Stillwater. The city created this issue and it is unfair for the homeowners on Maryknoll to have to pay for a solution. The right thing to do is for the City of Stillwater City to shoulder the majority of the cost. Homeowners should carry assessment of $1k to $1500 max. 184 Regarding charging 24 residents on Maryknoll for a sidewalk - this seems unfair as it was poor initial road planning that created the problem. It was our understanding that Northland and Croixwood Boulevard were the intended feeder roads and that is why sidewalks were installed from the beginning. With the fire station/armory built on Maryknoll AND NOT planning a straight connector road from Boutwell to Northland, this has created a situation of heavy (often speeding as well as large commercial) traffic which cuts through a stretch of Maryknoll that curves and has poor visibility particularly when there are cars parked on the street. There are young families moving into the area that will have serious concerns for their children's safety as well as the concerns of all pedestrians! I understand either ALL city residents have to share the cost or the directly impacted residents have to pay ... but this was a problem NOT created by Maryknoll residents and the costs should have been borne by developers to the north who continue to profit on their developments as we bear the cost of the increased traffic. Regarding traffic calming measure - we would need to see SPECIFIC proposals and explanations of benefits for Maryknoll BEFORE weighing in. During the Armory project planning in 2012 we proposed that the city/county put in a left/right only traffic signal at Cty 12/Maryknoll. I know some other neighbors are pushing for this and still believe it is the only thing that would likely change traffic volumes on Maryknoll. Other changes might "calm" traffic. 185 We would like to see stop signs on Maryknoll Drive where it intersects with Hawthorne Lane. 186 As it's the only corridor between hwy 5 and Croixwood and Interlachen Hills, I have concerns with limiting volumes unless there is another good alternative. 17 ResponselD Response 192 Close access to Co Rd 12 from Maryknoll and vice versa. It will solve all traffic problems. Get rid of stoplight at 12 and Maryknoll and enforce noise ordinance.on trucks and motor cycles. Listen and do what the people are telling you.. Don't forget that we are paying the taxes. 194 Noticeable feeder street, because of the stoplight on Myrtle/75th Streets intersection, to the MN Highway 36 Frontage Road businesses in Stillwater and Oak Park Heights wending your way via Stillwater Boulevard. Maryknoll Drive is very narrow and dense with single family homes. Northland to Croixwood to Stillwater Blvd is a safer route coming from the southwest where Manning Avenue is closed at MN Highway 36. 195 No traffic circles or speed bumps. A speed feedback sign should be considered. Seeing that Maryknoll residents are likely to park on the street, instead of their driveways have them only be allowed to park on one side. On the other side place a walking/or bike lane 196 This was never a issue until the Deerpath changed there in / out. The traffic flow is steady on that road and the speed is fast. Speed bumps added? 200 I don't see any issues. This sounds like a solution in search of a problem. 201 I intend to put my comments into an email addressed to city officials. Of course I support reducing the traffic and the speed. It is unacceptable. Sidewalks aren't going to do anything for the traffic. It is very rare that I see anyone living on Maryknoll, walking down the street. 202 Consider Removable for winter hard rubber removable speed bumps between County 12 and Interlachen. Suggest two with drop pins to facilitate removal for winter. Pin sockets could be put in during rebuild. Would reduce speed and cut thru traffic volume. Would require sign(s) alerting speed bumps ahead. 203 Use the speed sign to show current speed. 204 Do not want sidewalks... city created this problem by connecting across 12... residents should not pay the price for this... plus decreasing home value with traffic and loss of property 207 Prevent traffic from north of 75th St N having access to Maryknoll Dr south of 75th St N, using it as a shortcut to Stillwater Blvd and vice versa. 208 Putting obstructions in the roadway is not a solution. If the area requires extra enforcement for a period of time, then do that. Maybe the few offenders will chose to go somewhere else. 18 ResponselD Response 209 I would want to know what side of the street the sidewalk would be on.... Would it be done at the same time as the upcoming road construction? How far would it cut into my driveway and lawn? My driveway was re -done with poured concrete last year... will the addition/finishing of the sidewalk compromise my concrete driveway? 210 Traffic on Maryknoll Drive increased by a multiple of times when it was extended north of 75th St (Co. 12), to Boutwell, in 2014. What had been a very livable, quiet neighborhood for the approximately 47 families living on Maryknoll Drive, between 75th St and Oakridge Rd deteriorated into a constant cascade of vehicle traffic, associated noise and safety concerns with speeding and vehicle volume, including heavy commercial vehicles, now using it as a 'cut through' to Stillwater Blvd and/or Hy. 36. It starts in the wee hours of early morning, about 5:30 a.m. with the workplace commuters. The heavy flow - and noise - continues throughout the morning with high school commuters and into the afternoon with a variety of service, maintenance and delivery trucks. Then the school and workplace flow repeats, in reverse flow, through mid and late afternoon. Even in the late evening hours, through midnight and beyond, the increased traffic volume, though it is less, is noticeable and disturbing. I have been awakened from sleep many a night. Consider helping disperse a portion of Maryknoll Drive traffic elsewhere nearby by installing a 'Y' inlet/outlet junction at the south side of the Maryknoll intersection at 75th St. This would eliminate a large pass -through volume between North Maryknoll and South Maryknoll Drive (both north and southbound), directing it instead either east or west onto 75th St. and onto adjacent, alternate routes: Brick St, Deerpath and/or Northland/Croixwood Blvd. A'Y'junction would enable vehicles on eastbound 75th St. to turn (right) onto South Maryknoll Drive, but not enable vehicles on westbound 75th St. to turn left there. Again, this would encourage those drivers to use one of the adjacent, alternate routes to Stillwater Blvd. and/or Hy. 36. Slowing - and quieting down - the remaining traffic can be achieved by installing 'calming' features: narrowing the road, using a series of 'bumpouts', installing 'mini' roundabouts at Interlachen and Oakridge and/or perhaps other options. Please help restore and improve the quality of life and return some quietude for the 47 families who live on Maryknoll Drive, as well as the 35 families who live on Oakridge Blvd., who are also negatively impacted by the heavy traffic volume that was introduced with the Maryknoll Drive extension in 2014 and associated turn lanes and traffic signal at the intersection with 75th St. 212 Change the speed limit and put in a traffic circle. That'll slow them down. Its ridiculous since they cut the new road to the north of myrtle. 19 ResponselD Response 214 The problem is with all of the new development to the north of CR 12, Maryknoll has become the short cut from north to south. Once traffic patterns become ingrained it is tough to change drivers habits regardless of what traffic control measure you implement. Another major problem is drivers NOT stopping at the intersection of Maryknoll and Interlachen. For many drivers who use this route as a short cut, this intersection has become a location for a rolling stop. 20 REVISIONS DESIGN TRAFFIC CIRCLE Traffic Circle ii+ l3f000mirtgtort .eigh&ortood at Knox Ave. S and W. S3rd Street_ OPTION 1 MARYKNOLL DR. FROM OAKRIDGE '•;. DR. TO INTERLACHEND DR. 32 FT WIDE, 5 FT SIDEWALK, TWO CHOKERS, AND 20 FT TRAFFIC CIRCLES ()%c13 OPTION 2 MARYKNOLL DR. FROM OAKRIDGE DR. TO INTERLACHEND DR. 28 FT WIDE, 5 FT SIDEWALK, TWO CHOKERS, AND 16 FT TRAFFIC CIRCLES CHECKED illwater THE BIRTHPLACE OF MINNESOTA I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the state of Minnesota. Date: 7/1 2/2021 sec \o MARYKNOLL DR COMMERCIAL YEMICLES EXEMPT 2021 STREET IMPROVEMENT EXHIBIT 1 FILE NO. 2021-02 1 NO. BY 441 — `I 1 I 1,. _ I I�, __ w•.r I I, h, Ad,lk ,. , • ,::,..- . :,.. „ „ T - " 1 1 , , ,Ir-.41 - „, . , ,,,,,, , /, 7 TO INTERLACHEND DR. / 171 32 FT WIDE, ONE CHOKER, AND 20 FT 14 TRAFFIC CIRCLES h OPTION 2 MARYKNOLL DR. FROM 75TH ST. TO INTERLACHEND DR. 28 FT WIDE, ONE CHOKER AND 16 FT TRAFFIC CIRCLES DATE REVISIONS ITEM DESIGN CHEC 'CED water THE BIRTHPLACE OF MINNESOTA TRAFFIC CIRCLE Traffic Cirefe 13f000mirtgtort neig✓ borlwod at Knox Ave. S and W. S3rd Street_ COMMERCIAL YEMICLES EXEMPT MARYKNOLL DRIVE MARYKNOLL DRIVE I hereby certify that this plan was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the state of Minnesota. Date: 7/12/2021 sec \o MARYKNOLL DR FILE NO. 2021-02 EXHIBIT 2 2021 STREET IMPROVEMENT 2 a 2 Washington - — County FYI BOARD WORKSHOPS July 13, 2021 - 9:00 AM 1. 9:00 Board Workshop with Public Health and Environment Board of Commissioners Fran Miron, District 1 Stan Karwoski, District 2 Gary Kriesel, District 3 Wayne A. Johnson, District 4 Lisa Weik, Chair, District 5 A. Discuss county waste management plan funding priorities, Recycling and Energy Board Joint Activities Budget development, and availability of County Environmental Charge (CEC) funds. 2. 9:45 Board Workshop with Community Services A. Update on the progress toward a permanent adult shelter and an update on the transition of the COVID-19 hotel shelter. 3. 11:15 Board Workshop with Administration A. Capital Financial Plan Workshop * Please note: No official county business or votes will take place during Workshop Only meetings. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer