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HomeMy WebLinkAbout2021-06-28 PRC Packetliwater THE BIRTH P L A C E OF MINNESOTA NOTE: Public can participate in person at City Hall or online at www.zoomgov.com or call 1-646-828-7666 and enter the meeting ID number: 161 250 2450 or watch live on the city website or on local Channel 16. Public comments can be emailed to stillwater@ci.stillwater.mn.us AGENDA PARKS AND RECREATION COMMISSION June 28, 2021 @ 7PM I. CALL TO ORDER II. APPROVAL OF MINUTES 1. May 24, 2021 Parks and Recreation Commission Meeting Minutes III. OPEN FORUM — the open forum allows the public to address the commission on subjects which are not a part of the meeting. Commission may take action, reply, or give direction to staff Please limityour comments to 5 minutes or less. IV. NEW BUSINESS 2. Bicycle Friendly Community Certification 3. Night to Unite Event Application V. UNFINISHED BUSINESS VI. COMMISSION ITEMS 4. Event Updates: 4th of July, Lift and Loop Celebration 5. Project Updates: Northland Park Pickle ball courts, Northland Park Playground, steps near Pioneer Park. VII. ADJOURN 6. Next meeting will be July 26th tJ11wa The Birthplace of Minnesota 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us PARKS AND RECREATION COMMISSION MEETING MINUTES May 24, 2021 REGULAR MEETING 7:00 P.M. Chairman Brandt called the meeting to order via Zoom at 7:00 p.m. Present: Chairman Brandt, Commissioners Christensen, MacSwain, Nelson (arrived at 7:08 p.m.) and Souter Absent: Commissioners Johnson and Weidner, Council Representative Polehna Staff: Parks Superintendent Grode, City Planner Wittman ELECTION OF OFFICERS Motion by Commissioner Christensen, seconded by Commissioner MacSwain, to elect Commissioner Brandt as Chair. All in favor. Motion by Chair Brandt, seconded by Commissioner MacSwain, to elect Commissioner Souter as Vice Chair. All in favor. APPROVAL OF MINUTES Possible approval of minutes of April 26.2021 regular meeting Motion by Chair Brandt, seconded by Commissioner Souter, to approve the April 26, 2021 meeting minutes. All in favor. OPEN FORUM There were no public comments. NEW BUSINESS 7959 Neal Avenue North Resubdivision Park Dedication City Planner Wittman stated that Susan Eskierka would like to split her lot at 7959 Neal Avenue North. This lot is a 2.33 acre lot containing the owner's residence. The property was developed prior to being annexed into the City. The Comprehensive Plan does not identify this property as an area for future park development. It is within a 1/4 mile park service area. A trail is proposed to be located along the eastern side of Neal Avenue North as part of the 2021 Neal Avenue North street construction project. Staff recommends a cash dedication of $2,500 for the subdivision park and trail obligations. These fees would be due prior to release of the deeds for filing with Washington County. Commissioner MacSwain asked how the park dedication fee is calculated. Ms. Wittman replied the park dedication fee is a per unit cost of $2,500 for each new single family residence. The per unit cost is reduced for multi family units. Parks and Recreation Commission Meeting May 24, 2021 Motion by Chairman Brandt, seconded by Commissioner Christensen, to follow the staff recommendation to accept a park dedication fee of $2,500 for the resubdivision at 7959 Neal Avenue North. All in favor. Update - Lowell Park Pavilion Ms. Wittman shared the Historic Structure Report on the Lowell Park Pavilion (Gazebo). A primary catalyst for report development was to understand the conditions of the structure and site as local Rotary groups are interested in the adoption of the structure and its surroundings. Overall, the 98-year old Pavilion is in relatively good condition though component conditions vary. If temporary and permanent rehabilitation efforts are implemented, the total project cost would be (approximately) $350k; it is recommended to conduct this work in the next two years though a significant amount of work (and cost) is recommended to be conducted within the year. While the structure is in need of routine maintenance (i.e. scraping, sanding and painting) that could be done in partnership with the local Rotary groups, the structure's primary components (foundation and roof) are in poor condition. The foundation is in need of replacement. The replacement cost is estimated at $135k. Though the structure is not in danger of collapse, temporary shoring of the foundation wall for stabilization and collapse prevention has been identified as critical, requiring immediate action. The temporary shoring cost is estimated at $34k. Other repairs, including roof replacement and wood and metal repairs are estimated at $167k. On May 4, 2021 the City Council directed staff to utilize an estimated $34K of lease revenues to temporarily stabilize the pavilion's foundation, and to utilize $6,500 of 2021 budgeted funds to develop footing and foundation replacement plans. As the structure is listed as contributing to the Stillwater Commercial Historic District, the work is eligible for (competitive) funding from the Minnesota Historical Society. Staff will work towards the submission of a September, 2021 Minnesota Historical Society grant application submission and explore private foundation options for a grant match. Chair Brandt asked how the Council considered whether it would be better to take the big financial hit now versus in the future. Ms. Wittman explained the immediate expenditures are un-budgeted in 2021, and the budget process for 2022 is just starting. Lease revenues will be used to fund the immediate foundation work. Staff will work toward getting grant funds to do the full restoration. Chair Brandt asked about impacts on the tourist season. Ms. Wittman said the consultants determined there is not an immediate health or safety hazard, so staff is comfortable keeping the structure open for the summer season. She noted that with Community Development Director Turnblad retiring this month, the early summer months will be busy for the department but it is hoped to have the foundation stabilized by fall. Update - The Lumberjack Landing Vegetation Management Plan Ms. Wittman explained that part of the North Aiple (Lumberjack Landing) Plan is a 10-year vegetation management plan. This was required of the City as part of the agreement for the purchase of the land. Great River Greening (GRG), a nonprofit organization, has expressed interest in assisting the City in vegetation management for the first six years. She explained the GRG proposal. If awarded, GRG would require a local cash match to conduct project management and grant reporting for the City. The City has funding in the Capital Outlay budget to cover the $13,500 expenses to be incurred in 2021. On May 4, 2021 the Council directed staff to enter into contract for services with GRG. Services will begin next year. She added that the DNR has given the City $50,000 to install a non -motorized boat launch, and engineering for Page 2of4 Parks and Recreation Commission Meeting May 24, 2021 this is being done. After that, work will depend on funding streams both budgeted and grant - funded. Commissioner MacSwain asked if GRG will be handling the federal partnership coordination. Ms. Wittman replied if the partnership grant is awarded, GRG will work on vegetation management in years 2-6. Capital/physical improvements will be more funding -dependent. The Zephyr Theatre's Broadway by the Bridge - Mamma Mia Event Mr. Grode reviewed the event application from The Zephyr Theatre to produce a professional Broadway -style musical of "Mamma Mia!" in Lowell Park on Thursday, Friday, Saturday, and Sunday, July 22-25, 2021, 7-10 p.m. In an effort to work with Summer Tuesdays and the Cruisin' on the Croix Car Show, setup would occur on Monday, July 19th, only in locations that do not interfere with these events. Dress rehearsals will take place on July 20, 21 and 22. They expect to market this as a regional event and will have seating for up to 1,000 people at each performance. While the event area will be delineated by lightweight fence (open during the day), it will not deter anyone from watching the show outside of the event space or create any site barrier to the beauty of the park. The stage will be covered and the event will occur rain or shine unless there is severe weather - in this case, the cancelled performance will be rescheduled for Monday, July 26 at 7:00 p.m. The next step is for the Parks and Recreation Commission to approve the request for use of Lowell Park from July 19-26 (or July 27, if there's a weather cancellation) and recommend that the City Council approve it. Calyssa Hall, Executive Director of The Zephyr Theatre, explained they will work to reduce impact on the park as much as possible for performances and dress rehearsals. Commissioner MacSwain asked if the City's clean up expenses will be reimbursed. Ms. Hall responded that event staff will do clean up at the end of every night. She added that they are considering using some type of biodegradable confetti made from dried flowers or leaves, or bubbles, that they will also clean up. Mr. Grode said it could be very messy for the park if it's a windy day. Chair Brandt and Commissioner Souter also voiced concern that any material that gets blown around would be hard to contain and clean up. Mr. Grode asked if Ms. Hall can bring samples of the proposed materials for staff review. Chair Brandt asked about the stage set-up and actors looking into the sun. Ms. Hall replied that the main stage will be covered and the two platforms will be more stylized for the show and covered by a sun shade. They are trying to make it look as theatrical as possible but don't want actors' microphones to be in danger if it starts to rain. Motion by Commissioner Souter, seconded by Commissioner Christensen, to recommend that the City Council approve The Zephyr Theatre's Broadway by the Bridge - Mamma Mia Event and the use of Lowell Park from July 19-26 (or July 27, if there's a weather cancellation). All in favor. UNFINISHED BUSINESS There was no unfinished business. COMMISSION ITEMS Update - Memorial Benches Page 3 of 4 Parks and Recreation Commission Meeting May 24, 2021 Public Works Superintendent Moore stated that with the availability of the current benches and the ever increasing time line to receive a completed bench, staff has researched alternative manufacturers. The Pilot Rock -Oak Knoll Bench most closely resembles the current bench design and offers the best turnaround time after ordering of about 30 days. Both benches are about the same price with the Pilot Rock Bench being about 6" longer. The memorial plaques would be round rather than rectangular. No action was needed. Commissioner Souter asked how the reopening of City Hall will impact Commission meetings. Chair Brandt said Commissions will move back into the Council chambers as of June 1. He will email all the Commissioners to gauge their comfort level with meeting in person as of June. ADJOURNMENT Motion by Chair Brandt, seconded by Commissioner Christensen, to adjourn. All in favor. The meeting was adjourned at 7:43 p.m. David Brandt, Chair ATTEST: Jason Grode, Parks Superintendent Page 4of4 ijwakr THE BIRTHPLACE OF MINNESOTA Memo To: Parks and Recreation Commission From: Jason Grode, Parks Superintendent Meeting Date: June 28, 2021 Re: Bicycle Friendly Community Certification BACKGROUND: In July of 2020, Mr. Rick Heidick presented to the Parks and Recreation Commission regarding the Bicycle Friendly Community Certification and the direction given was to pursue Bicycle Friendly Certification with Sustainable Stillwater and the City. Attached is a copy of an updated PowerPoint presentation for the Bicycle Friendly Community that Mr. Heidick has submitted to the Parks and Recreation Commission for review. Also attached is a template from the League of American Bicyclists that is for a city resolution for a Bicycle Friendly Community action plan. Mr. Heidick will present the brief PowerPoint and answer any questions to the updated information and added the next steps/milestones for completion of the application this summer ACTION REQUIRED: The Parks and Recreation Commission should review this document and provide any suggested edits (if necessary), and recommend approval. Upon approval, this action plan would be submitted to the Mayor and City Council for review and approval for the July 6th City Council Meeting. Stillwater:', Bicycle Friendly Community SUSTAI sm ABLE STILLWATER MN Stillwater Parks Commission Mtg 6/28/20 7 Who are we? SUSTAINABLE STILLWATER MN SUSTAINABLE STILLWATER MN Healthy, Connected Community BICYCLE FRIENDLY COMMUNITY SUB - TEAM Rick Heidick - Chair Nancy Lyner Mike Lyner Kris Bowditch Mark Trumper L Natural Resource Stewardship Green Step Cities Local Business Vitality IN Update from 7/27/20 Presentation to Parks Commission - Introducing Bicycle Friendly Community Motion was made, and resolution passed to: "Pursue Bicycle Friendly Certification with Sustainable Stillwater MN and the city." Stillwater 2040 Comp Plan Purpose: This plan creates a framework for growth that reinforces Stillwater's rivertown character and knits together a network of streetscapes, open spaces, walkways, bikeways, and land uses to create amenities, which will attract and retain residents and businesses. It strives to balance pedestrian, bicyclist and vehicular needs, and to provide spaces for a variety of gatherings and festivals. Objective: Construct a city-wide trail/bikeway system that connects major activity centers, schools, downtown, scenic open space areas and lakes and other adjacent community systems. Stillwater Trails Master Plan - Vision and Guiding Principles JI• VISION AND GUIDING PRINCIPLES: ► Build on Stillwater's history and natural setting to become a leading active transportation community and one of Minnesota's premier trail destinations. 3.0 GOALS: 1.0 Develop a regional interconnected trail system .. . 2.0 Use the trail system to connect significant environmental, cultural and historical amenities throughout the community 3.0 Increase bicycling trips for commuting and local travel as a cost- effective, healthy and environmentally friendly alternative in transportation system. 5.0 Plan and construct a city-wide bikeway system .. . 6.0 Promote the use of the trail system .. . Many Accomplishments Already Done by the City to Improve Bicycling Miles of new off -road trails in town Completion of the St. Croix Loop Trail Trailheads with parking and bike racks at both ends of downtown Two sites with restrooms and water in downtown Some bike racks throughout downtown with new "premium" bike rack systems in August E-bike rentals in downtown Bike routes established and marked throughout town New charity bicycling event scheduled for downtown in August BIRTHPLACE OF MINNESQTA Stillwater Official Visitor Guide 2020 THINGS TO DO NEW TRAILS, NEW VIEWS lumi y..�i a,a.aq p,.yd a�p� }nar�a yi3r rnLsaq,h a..11,.,e�I..ea� n.MkwM1�a • r uarYcl..11siafuan - :-.....11mm AVAInW.e,a Pamphlet &t On-line • Many good downtown maps and information about trails and facilities • Adding RideWithGPS maps (phone app) for all routes TRADE THINGS TO DO CYO BIKE TRAILS MAP BIREFNON 6AlF1FAT SIAfF TIAS W MIES ©0 1111 AUSSRVI NMI,* gtlp£!AR Q lI MAP [ECM o is: Ree r sl i i Iw al a r. c om sliniffn WSEINARK 41515O UPE OWNIUOIAIMRF ('ja.Rig it onto() — (ARRRA IOGSm51RAIL 5ovmumF " BOINNRNunmAtro glifd 9 SAWINGIOaN © IAR[V10AI1MRT LIIRMSE aaaa�I� 61NSS y DiscoveitIIIIwaIer.cam MINNESOTA WISCONSIN NA➢GNATFE0N sr INmOWOO, SUNK RIMERWAM cWRES9JP1 00151:. A15115 Bicycle Friendly Community - Content ENGINEERING: Creating safe and convenient places to ride and park EDUCATION: Giving people of all ages and abilities the skills and confidence to ride ENCOURAGEMENT: Creating a strong bike culture that welcomes and celebrates bicycling ENFORCEMENT Et SAFETY: Ensuring safe roads for all users EVALUATION Et PLANNING: Planning for bicycling as a safe and viable transportation option THE SIXTH E: Equity, diversity, a inclusion (EDI) THE BUILDING BLOCKS OF A BICYCLE FRIENDLY COMMUNITY _ SEEPING IMP SWORN. 11.1111116 PROGRESS GEIIIRs SIAM KEY OUTCOMES nroNH). nryhkrl_ THE LEAGUE OF AMEIICAI IICYCLI T5 Thne'n no single runic mbaanming a bid Erieonfh Curium] n ity. In Ian. the beauty of the IRFC pmKmmia the rag niim thin no inn rnmmunitiev are the same and carh can<apltalide nn ixs nx.n rnaarnglh, in make hiking ban ma. Eh.1. nva ahp pa..l da.AJe. nerve p.m1 ihn,ugh neaflA' M1(W Applications. and identified the he, hemhnurla the define she RFC axed Imils.Hate. a hlimpse at <he aseca, y.Yafnmunce ni ahs: RFCs in impunani raa}moe., like rhie ship,aaf, and inInciden_ SSMN-BFC Recommended Plan SHORT TERM (1-3 years): ► Develop and implement a downtown bike rack and bike safety plan. Critical to enhance the scenic beauty of the area adjacent to the trail in downtown, but also to have bicyclists have the ability to safely park their bikes and explore downtown. ► Bicycle routing/path and storage racks as part of the Chestnut St. plaza final design. The connection (by bike) from the lift bridge to Main Street will be critical for giving bikers access to the businesses on Main Street. ► Communication of trail and bike routes, as well as store locations thru maps and online resources. ► Trail signage and communication for trails rules and etiquette. Most of the trails in and around Stillwater are multi -use. Some are already getting crowded, and with more bicyclists, it is critical that trail rules and etiquette is developed to enhance the experience of all users. ► Initiation of bicycle and traffic education. The team has access to multiple good sources of education both for bicyclists, but also for drivers. This should have sessions set up in the schools, but also for adult education. ► Expansion of Safe Routes to School for all elementary schools, as well as the Middle School and SAHS in 2021. Creation of a Bicycle Friendly Community plan for Stillwater to achieve Bronze certification for Stillwater within 2-3 years. Bicycle Friendly Communities in MN ► Total: 32 communities 1 Gold (Minneapolis) • 4 Silver (Fergus Falls, Grand Marais, Hennepin County, St. Paul) Range in size ■ Minneapolis (400,070) to Walker (941) Griot& viand Faris/ East Grand Forks omidjG Fargo/Moorhead j Grand Rapids Mello ofo lFee cfo rro Dk& OVO 4 Fedgr1 Falls �c� go Grand !Marais nln County 1 i�lct�r}r, IS ,Ipkins Wilirri 0 ield 400 St. Louis Park Neiw biro St l Marshall ; r+ cifo Jackson o Ofb � ter~ Rochester WIa &bad LEG Bolitie Lake SI. Claud a Hen Ho Mien Rhf c3�`o m MINNeSOTA bikeMN BICYCLE ALLIANCE Of MINNESOTA City Team/Stakeholders (Confirmed and kick-off - May 2021) ► Tom McCarty ► Shawn Sanders ► Jason Grode Mike Po le h n a Brad Junker Application Owner Public Works Parks City Council Stillwater Police BFC Status / Next Steps Accumulate data from stakeholders to complete application - June 2021 Initiate League of American Bicyclists on-line application - June 2021 Review process with Parks Commission and approve LOAB Action Plan resolution - June 28, 2021 Review process with City Council and approve LOAB Action Plan resolution - signed by Mayor - July 6, 2021 Complete preliminary application - July 15, 2021 Review period of application with BikeMN: clarify, expand, complete - July 15, 2021 - August 2, 2021 ► Submit final application to LOAB - August 3, 2021 (August 5th cutoff) Sustainable Stillwater MN info@sustainablestillwatermn.org f rickC sustai nablesti llwaterm n .orb Action Plan for Bicycle Friendly Communities We, the undersigned Mayors and municipal elected officials, make decisions every day affecting the health and safety of our residents, the efficient conduct of commerce and delivery of government services, and the long term quality of life in our communities. Cities across the globe are managing diverse issues such as pollution, congestion, traffic safety, accessibility, social inclusion, and economic growth. Increasing urbanization and sprawl is generating extra demand for quality public spaces and recreation opportunities. A renewed emphasis on security and the costs of dealing with the emerging epidemics of obesity and physical inactivity are stretching limited resources even further. Solutions to these many challenges are equally diverse and complex. This Charter recognizes one policy initiative that addresses these challenges and contributes to many of the solutions necessary to improve the quality of life in cities: increasing the percentage of trips made by bicycle by making communities more bicycle -friendly. We recognize that increasing bicycle use can: Improve the environment by reducing the impact on residents of pollution and noise, limiting greenhouse gases, and improving the quality of public spaces. Reduce congestion by shifting short trips (the majority of trips in cities) out of cars. This will also make cities more accessible for public transport, walking, essential car travel, emergency services, and deliveries. Save lives by creating safer conditions for bicyclists and as a direct consequence improve the safety of all other road users. Research shows that increasing the number of bicyclists on the street improves bicycle safety. Increase opportunities for residents of all ages to participate socially and economically in the community, regardless income or ability. Greater choice of travel modes also increases independence, especially among seniors and children. Boost the economy by creating a community that is an attractive destination for new residents, tourists and businesses. Enhance recreational opportunities, especially for children, and further contribute to the quality of life in the community. Save city funds by increasing the efficient use of public space, reducing the need for costly new road infrastructure, preventing crashes, improving the health of the community, and increasing the use of public transport. Enhance public safety and security by increasing the number of "eyes on the street" and providing more options for movement in the event of emergencies, natural disasters, and major public events. Improve the health and well being of the population by promoting routine physical activity. (Over) Therefore we, the undersigned Mayors and municipal elected officials, are committed to taking the following steps to improve conditions for bicycling and thus to realizing the significant potential benefits of bicycling in our community. We hereby adopt the following Action Plan for Bicycle Friendly Communities: 1. Adopt a target level of bicycle use (e.g. percent of trips) and safety to be achieved within a specific timeframe, and improve data collection necessary to monitor progress. 2. Provide safe and convenient bicycle access to all parts of the community through a signed network of on - and off-street facilities, low -speed streets, and secure parking. Local cyclists should be involved in identifying maintenance needs and ongoing improvements. 3. Establish information programs to promote bicycling for all purposes, and to communicate the many benefits of bicycling to residents and businesses (e.g. with bicycle maps, public relations campaigns, neighborhood rides, a ride with the Mayor) 4. Make the City a model employer by encouraging bicycle use among its employees (e.g. by providing parking, showers and lockers, and establishing a city bicycle fleet). 5. Ensure all city policies, plans, codes, and programs are updated and implemented to take advantage of every opportunity to create a more bicycle -friendly community. Staff in all departments should be offered training to better enable them to complete this task. 6. Educate all road users to share the road and interact safely. Road design and education programs should combine to increase the confidence of bicyclists. 7. Enforce traffic laws to improve the safety and comfort of all road users, with a particular focus on behaviors and attitudes that cause motor vehicle/bicycle crashes. 8. Develop special programs to encourage bicycle use in communities where significant segments of the population do not drive (e.g. through Safe Routes to Schools programs) and where short trips are most common. 9. Promote intermodal travel between public transport and bicycles, e.g. by putting bike racks on buses, improving parking at transit, and improving access to rail and public transport vehicles. 10. Establish a citywide, multi -disciplinary committee for nonmotorized mobility to submit to the Mayor/Council a regular evaluation and action plan for completing the items in this Charter. "We will promote safe and environmentally friendly cycling and walking by providing safe infrastructure and networks..." World Health Organization Charter on Transport, Environment and Health, 1999. "The US Conference of Mayors calls on cities and communities to promote increased safe bicycle use for transportation and recreation..." US Conference of Mayors, 2003. For the City of: Signature Name iliwater THE BIRTHPLACE OF MINNESOIA Memo To: Parks and Recreation Commission From: Jason Grode, Parks Superintendent Meeting Date: June 28, 2021 Re: Night to Unite Event BACKGROUND: The City of Stillwater Police Department has recently completed an event application for the 2021 Night to Unite event at Washington Park. This event will take place on Tuesday, August 3rd, 2021 from 5 p.m. to 8 p.m. This is an event designed to help promote crime prevention, make neighbor connections, interact with the community and help foster relationships. They are proposing to have a dunk tank, inflatables, giveaways, raffle prizes and more. ACTION REQUIRED: Attached is the event application and site plan. The next step is for the Parks and Recreation Commission to approve the request for use of Washington Park on Tuesday, August 3rd, 2021, and recommend that the City Council approves it. Attachment: Application Form & Site Plan THE BIRTHPLACE OF MINNESOTA EVENTS PERMIT APPLICATION 216 North 4 th Street, Stillwater, MN 55082 Telephone: 651-430-8837 Fax: 651-430-8810 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: June 10th 2021 Ulfrre Ilse Only Date Application Received Type: Event Special Event Event w/ Contract Event Information Title/Name of Event Night to Unite 08/03/2021 08:00 16:00 Event Date/Time: Set up: Date Time to Actual Event: Date 08/03/2021 Time 17:00 to 20:00 Clean up: Date 08/03/2021 _ Time 20:00 to 22:00 (Events after 10:00 p.m. require a variance from City Council) Location (Address) of Event: (If in Lowell Park please specify north or south Lowell park) Washington Square Park Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) YEARLY CELEBRATION DESIGNED TO HELP PROMOTE CRIME PREVENTION, MAKE NEIGHBOR CONNECTIONS, INTERACT WITH THE COMMUNITY AND HELP FOSTER RELATIONSHIPS. WE WILL HAVE DUNK TANK, INFLATABLES, FACE PAINTING, GIVE AWAYS, RAFFLE PRIZES AND MORE Estimated Attendance (participants and spectators): 450 Applicant Information (Person/Group Responsible) Sponsoring Organization Name: STILLWATER POLICE DEPARTMENT Mailing Address: 216 4TH ST. N City, State, Zip Code: STILLWATER, MN Primary Contact/Applicant Name: BRAD JUNKER Phone Number: 651-351-4930 Fax: 651-351-4940 Cell Phone: 651-354-1380 Email Address: BJUNKER@CI.STILLWATER.MN.US Website Address: WWW.CI.STILLWATER.MN.US Name of contact person during event: BRAD JUNKER Cell Phone: 651-354-1380 Alternate contact during event: NATE MEREDITH Cell Phone: 651-248-9179 Refer media or citizens inquires to: JUNKER Phone: 651-354-1380 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features 3 TO BE LOCATED ON BACKSTOP Will any signs/banners be put up No ■ Yes © Number and size: @ PARK Will there be any inflatables? No IN Yes 0 Insurance certificate from rental vendor is required K-9 OFFICER EXHIBIT Fees for electricity may Will there be entertainment? No ■ Yes © What type: apply see Instructions MUSIC 16:00 - 20:00 Will sound amplification be used? No ■ Yes © Hours and Type: 6 Will a stage or tent(s) be set up? No • Yes © Dimensions: Will there be temporary fencing? No 0 Yes ■ How many WRAPPED FOOD Fees for electricity may Will merchandise/food items be sold? No © Yes ■ GIVEN AWAY Instructions vendors expected: apply see Will food be prepared on site? No © Yes • Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? NO 0 Yes ■ Contact Stillwater Fire Department, 351-4950 Will alcohol be served but not sold? No 13 Yes ■ See Alcohol Regulations in the Instructions Will alcohol be sold? No © Yes ■ See Alcohol Regulations in the Instructions Will there be a fireworks display? No 0 Yes ■ Permit required, contactStillwaterFire Department, 651-351-4950 Describe power needs and location of power source. WILL NEED POWER FROM PAVILION FOR 'CHEST' FREEZER Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available SOCIAL MEDIA, FACEBOOK, CITY OF STILLWATER WEBSITE City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No ' i Yes ■ Start/End Time: 16:00- 20:0 Date:06/03/2021 City Sidewalks or Trails No Yes ■ Start/End Time: Date: ,p Public Parking Lots or Spaces No )gl, Yes ■ Start/End Time: Date: Fees may apply Will event need barricade(s)? No • Yes M Number needed: DETAILS TO FOLLOW Instructions see Fees may apply: Will extra picnic tables be needed? No Yes • Number needed Instructions see Fees may apply Will portable restrooms be needed? No 0 Yes IIINumber needed see Instructions Fees may apply Will extra trash receptacles be needed? No • Yes 0 Number needed: DETAILS TO FOLLOW see Instructions Describe trash removal and cleanup plan during and after event: EVENT STAFF AND VOLUNTEERS TO COLLECT GARBAGE THROUGHOUT THE EVENT AND WILL MAKE FINAL SWEEP AT THE END. ANTICIPATED AMOUNT IS TYPICALLY SMALL AMOUNT OF HOUSEHOLD WASTE. PAPER, CUPS, ETC Will event need traffic control? No © Yes • ContactStillwaterPoliceDepartmentforassistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: STILLWATER POLICE OFFICERS WILL BE ON SITE TO HELP CONTROL AND DIRECT TRAFFIC AS NEEDED. OPEN AIR EVENT WITHOUT RESTRICTED ACCESS OR EGRESS OF GROUNDS Fees may apply see Instructions Will "No Parking Signs" be needed? No • Yes 0Number needed: 8 Show location(s) on site map Will event need security? No 0 Yes ■ If event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: STILLWATER POLICE DEPARTMENT WILL BE ON SITE Will event need EMS services? No 0 Yes IN Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: LAKEVIEW EMS IS AWARE OF THE EVENT AND WILL LIKELY BE ON HAND FOR A SHORT PERIOD OF TIME FOR COMMUNITY OUTREACH. ALTERNATELY SPD IS TRAINED AT EMERGENCY MEDICAL RESPONDER / FIRST RESPONDER LEVEL AND EACH SQUAD ON DISPLAY DOES CONTAIN BAG W/ MEDICAL SUPPLIES Describe the emergency action plan if severe weather should arise: WEATHER TO BE MONITORED THROUGHOUT EVENT. AS THERE IS LIMITED OR NO SHELTER OPTIONS, EVENT WILL BE CANCELLED IN THE EVENT OF INCLEMENT WEATHER. AS THERE IS ALWAYS A POSSIBILTY OF SEVERE WEATHER DURING THIS TIME OF THE YEAR, CONDITIONS WILL BE MONITORED CONTINUOUSLY AND RESPONDED TO ACCORDINGLY AS SAFETY IS ALWAYS A CONCERN List any other pertinent information: The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. 1 realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and is a release of Li ility. Tgnature of Ap cant or Authorized Agent D ,41 a (7t'�e /3/' WASH GTON SQUARE LAYOUT C•M73;1 Ale) P ..rmic- �.- S[rte11M++ 1n•j•,y mµ/Bathti,das vcnrlar Laid Juw.L f ) 1y 1 f� -. M1./.Yg ra-�.z"p , M CH URCHI L RIKI I LI ,e4t- D es-/ - 3 S9 = /50 Sc ',I • L1.8001 T %TR firi f I . —J. • fflwatr THE BIRTHPLACE 9E MINNESOIA Memo To: Parks and Recreation Commission From: Jason Grode, Parks Superintendent Meeting Date: June 28, 2021 Re: Event Updates: 4th of July, Lift and Loop Celebration Events The information for the 4th of July event and Lift & Loop Celebration event are all included in your packets. The 4th of July event will not have fireworks, however, there will be fireworks at the Lift and Loop Celebration on Saturday, August 14th, 2021. I have also included a list of events below that we currently have scheduled in Stillwater for this Summer and Fall. This update is simply for your information and does not require a vote. Summer and Fall 2021 Events Date s Cruisin' The Croix 6/9/21-9/15/21 Stillwater Farmer's Market 2021 6/12/21-10/30/21 Summer Tuesdays 6/29/21-8/10/21 4th of July 7/4/21 Broadway on the Bridge -Mamma Mia! 7/22/21-7/26/21 Night to Unite 8/3/21 Opera on the River 8/6/21-8/8/21 Lift and Loop Celebration 8/14/2021 Bridge the Valley Bike Race 8/15/21 Ragnar Relay (?) 8/20/21 UMR Grand Classic 8/21/21 St. Mary's Wild Rice Festival and Germanfest 9/10/21-9/12/21 Rivertown Fall Art Festival 10/1/21-10/3/21 Attachment: 4th of July Information, Life and Loop Application Form & Site Plan iliwater. THE BIRTHPLACE OF MINNESOTA City of Stillwater's 4th of July Celebration Event Line up for 2021 Fireworks will not be available this year however free entertainment will occur 3 pm - 10 pm Civil War Cannons from Battery I, 1st US Artillery Mulberry Point in Lowell Park (201 Water St) 5:30pm-7pm 8 pm - 9:30 pm 7 pm - 9 pm Junk FM Band (variety of genre -bending mashups) Bootleg (a rock and roll band) Amphitheater Stage in Lowell Park (201 Water St) St. Croix Jazz Orchestra Pioneer Park Bandshell (515 N. 2rd St) Downtown Parking Information Lot 1- Open - pay lot Lot 2 - Open - pay lot Lot 3 - Open - free 3 hour limit Lot 4 - Open - free 4 hour limit Lot 5 - Closed Lots 6 & 7 - Open - free 3 hour limit Lot 8a - Open after 6 pm - no hourly limit (Private customer only parking prior to 6 pm) Lot 8b - Open - free 4 hour limit Lot 9 - Open - free 4 hour limit Lot 10 - Open - free all day Lot 11 - Used for additional handicap parking and US Artillery members On -street parking - free 3 hour limit Visit the city website for a printable city parking map: www.ci.stillwater.mn.us/community/amenities/parking- information 1\ifater THE BIRTHPLACE OF MINNESOTA EVENTS PERMIT APPLICATION 216 North 4 th Street, Stillwater, MN 55082 Telephone: 651-430-8837 Fax: 651-430-8810 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: June 12, 2021 Office Use O Date Application Received Type: Event Special Event Event w/ Contract Event Information Title/Name of Event St. Croix River Lift and Loop Celebration August 13, 2021 12:00 p.m. Event Date/Time: Set up: Date Time to Actual Event: Date August 14, 2021 Time 9:00 a.m. to 10:30p.m. Clean up: Date August 14, 2021 Time 8:00 a.m. to (Events after 10:00 p.m. require a variance from City Council' Location (Address) of Event: (If in Lowell Park please specify north or south Lowell park) Chestnut Plaza, Liftbridge and adjacent parking lots Descri ption of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) Ribbon cutting and grand opening of the lift bridge and St. Croix River loop trail. Events on Chestnut Plaza and Lowell Park during the day. Street dance 6:00 p.m. - 9:00 p.m. on plaza. Fireworks starting at 10:00 p.m. Estimated Attendance (participants and spectators): 500-1000 Applicant Information (Person/Group Responsible) Sponsoring Organization Name: MN Dot, City of Stillwater, St. Josephs Twsp., St. Croix County, Somerset, Hudson Mailing Address: 214 N. 4th. Street City, State, Zip Code: Stillwater, MN 55082 Primary Contact/Applicant Name: Mike Polehna Phone Number: 651-303-7569 Fax: Cell Phone: Email Address: mpolehna7569@gmail.com Website Address: Name of contact person during event: Mike Polehna Cell Phone: 651-303-7569 Alternate contact during event: Ted Kozlowski Cell Phone: 651-236-7573 Refer media or citizens inquires to: Kent Barnard, MN Dot Phone: 651-253-2803 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs/banners be put up No • Yes © Number and size: Will there be any inflatables? No Ei Yes • Insurance certificate from rental vendor is required Fees for electricity may Will there be entertainment? No • Yes © What type: Tim Sigler Band apply see Instructions 5:30 p.m. - 10:00 p.m. Will sound amplification be used? No • Yes © Hours and Type: 20'X35' Will a stage or tent(s) be set up? No • Yes 0 Dimensions: Will there be temporary fencing? No E7 Yes ■ How many Fees for electricity may Will merchandise/food items be sold? No © Yes ■ vendors expected: OPPIY see Instructions Will food be prepared on site? No © Yes ■ Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No ■ Yes ■ Contact Stillwater Fire Department 351-4950 Will alcohol be served but not sold? No 13 Yes ■ See Alcohol Regulations in the Instructions Will alcohol be sold? No • Yes 0 See Alcohol Regulations in the Instructions Will there be a fireworks display? No ■ Yes © Permit required, contact Stillwater Fire Department 651-351-4950 Describe power needs and location of power source. Power to stage, beer garden Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Press releases City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No • Yes r:1 Start/End Time: Date: City Sidewalks or Trails No ■ Yes Ei Start/End Time: Date. Public Parking Lots or Spaces No IN Yes EI Start/End Time: Date: Fees may apply Will event need barricade(s)? No • Yes 0Number needed: see Instructions Fees may apply Will extra picnic tables be needed? No ■ Yes aNumber needed: see Instructions Will portable restrooms be needed? No • Yes J Number needed: Fees may apply see Instructions Will extra trash receptacles be needed? No IIIYes PI Number needed: Fees may apply see Instructions Describe trash removal and cleanup plan during and after event: City staff Will event need traffic control? No • Yes 0 Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: Stillwater Police and St. Croix County Sheriff Fees may apply Instructions "No Will see Parking Signs" be needed? No ■ Yes 0Number needed: Show location(s) on site map Will event need security? No 0 Yes II If event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: Will event need EMS services? No ■ Yes 0 Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: Stillwater Fire, Stillwater Police and Lakeview EMS Describe the emergency action plan if severe weather should arise: Cancel event and clear park List any other pertinent information: The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City of Stillwater an bilit" Signature plicant orAurized Agent June 12,2021 Date ,.C.41,010 ,,,I 1‘,‘I‘ 1‘1‘88‘,‘I‘ it, k, ft, CITY OF STILLWATFR ANNUAL BOARDS AND COMMISSIONS PICNIC YOU AND YOUR GUEST ARE INVITED TO THE CITY OF STILLWATER ANNUAL PICNIC DATE: Wednesday, August 11, 2021 TIME: Social Hour, 5 p.m. Picnic, 6 p.m. to 8:3o p.m. PLACE: Pioneer Park in Stillwater (North 2nd Street) Please RSVP by Wednesday, August 2, 2021, so we can plan food accordingly. nmanos(a�ci.stillwater.mn.us. Thank you!