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HomeMy WebLinkAbout2021-05-20 DTPC Packeti11wa*t THE BIRTHPLACE OFMINNESOTA DOWNTOWN PARKING COMMISSION AGENDA Thursday, May 20, 2021 8:30 AM Zoom Meeting PLEASE NOTE: During COVID-19 Downtown Parking Commission meetings will be held online via ZOOM. Commissioners and the public can participate by logging into https://stillwater-mn.zoomgov.com/j/1600249583 or by calling 1-312-626-6799. Either option requires entering the meeting ID number: 1600249583 For more detailed information, please visit the city website. 1. CALL TO ORDER 2. APPROVAL OF MINUTES 2.1. APRIL 15, 2021 REGULAR MEETING 3. OPEN FORUM 4. NEW BUSINESS 4.1. Event permit for Maple Island Brewery's Bands for the Brave 4.2. Parking mitigation plan for Zephyr Theater outdoor performances 4.3. Parking mitigation plan for River Siren (currently Maple Island Brewery) 4.4. Parking mitigation plan for Short Term Home Rental at 118% S Main 4.5 Event permit for Maple Island Brewery's 4th of July Parking Lot Party 4.6 Event Permit for Zephyr Theater Mama Mia Performance 5. CONTINUING BUSINESS 5.1. Parking capacity work plan 6. UPDATE 6.1. Council action on Reuter Walton project 7. ADJOURNMENT i 1 1\‘' ate': 1IE NIRTNELOCE Of MINNESOTA DOWNTOWN PARKING COMMISSION MEETING April 15, 2021 Chair McAllister called the meeting to order at 8:30 a.m. Present: Absent: Chair McAllister, Commissioners Anderson, Glynn, Hopfe, Johnson, Council Liaison Junker Commissioners LePage and Lettner Staff present: Parks Superintendent Grode, Zoning Administrator Tait, Community Development Director Turnblad, Police Chief Mueller, Parking Enforcement Officer Pasket APPROVAL OF MINUTES Possible approval of minutes of March 18. 2021 meeting Motion by Chair McAllister, seconded by Commissioner Anderson, to approve the March 18, 2021 meeting minutes. All in favor. OPEN FORUM There were no public comments. NEW BUSINESS Downtown Parking Shack for Employees Police Chief Mueller requested Commission approval to use parking funds to build a shack for the parking attendant at a cost of approximately $1,900. Parking Enforcement Officer Pasket said the shack would be built east of the two pay machines on the existing cement slab. It would indicate where users can get assistance and would not obstruct any parking spaces. Motion by Chair McAllister, seconded by Commissioner Glynn, to authorize the construction of an attendant shack at a cost of up to $2,000. All in favor. Employee Hiring Chief Mueller stated that two past parking attendants are interested in being rehired and the additional 4-6 parking attendant jobs will be posted. He asked if the Commission would like to go back to 7 day a week staffing, as last year the lots were only staffed Friday through Sunday. Additionally, he recommends increasing the starting pay from $12/hour to $14/hour because it has been difficult to get applicants. The job description is specific to parking duties but he envisions in the future having the individual roving around downtown doing other duties rather than staying in the lot. He will look for more ideas in the future. Officer Pasket explained the staffing schedule and agreed it has been hard to get applicants. The job is very important to the City as they are the first person a visitor sees. He recommends staffing the lots Downtown Parking Commission Meeting April 15, 2021 Thursday through Sunday in May, and 7 days a week June through August, and paying $14/hr to attract more applicants. Chief Mueller added that the paid Community Service Officer program was stopped this year due to the time it takes to find applicants, hire, equip, provide uniforms and training for the short summer season before they are back in school. Commissioner Hopfe suggested contacting Boy Scout troops for additional assistance downtown. Motion by Commissioner Glynn, seconded by Commissioner Johnson, to follow the Chief's recommendations on hiring parking lot attendants: 1) level of staff; 2) hourly wage of $14; and 3) staffing days as recommended. All in favor. Event Parking for Bridge the Valley Bike Rally Parks Superintendent Grode reported that Rick Heidick, Stillwater Sunrise Rotary Club, is proposing a Bike Rally, which will cut through portions of Stillwater, on Sunday, August 15, 2021. There will be six bike routes located on both sides of the St. Croix River. After the Bike Rally, downtown businesses will be able to participate in "after ride" food and entertainment. Mr. Heidick would like to reserve at least 300 downtown parking spots for the participants to park while they are riding. Riders who are not able to make it on time to park in a reserved lot would have to find and pay for parking in the parking ramp or another parking lot. The event is expected to have around 300 riders, max 1,500 riders. The rally is planned in conjunction with the bridge opening ceremony. Pressure on the parking system will be great during the event. Staff recommends the Commission consider asking the rally organizer to arrange for satellite lot parking outside of downtown, with a shuttle service. Lots 3 and 4 are close to the registration area and Lots 14 and 15 are a bit more peripheral. Lots 3, 4, 14 and 15 for the entire day would cost $744. Staff recognizes the need for parking near the rally's registration area, but would prefer to see only one lot used for this purpose. Staff would also recommend that this registration lot be used only during registration. Once the biker is registered, they should move their vehicle to a different lot. Rick Heidick, Stillwater Sunrise Rotary, clarified that the rally is part of the weekend festivities for the grand opening of the bridge and loop trail, but does not overlap with the City festivities, which are planned for Friday night, Saturday and Saturday night. There is no conflict. He totally understands the high demand for parking downtown but stated that shuttling would be very difficult to do because the participants will have their bikes with them. Commissioner Anderson noted the permit indicates they set up Saturday morning. He asked when they would want to close the lots. Mr. Heidick replied set up means tents and tables in Lowell Park and Chestnut Plaza and has nothing to do with parking. Routes will close by 3 p.m. and most riders will be done by noon. Officer Pasket remarked that theoretically, 24 hour advance notice must be given to close a lot. Commissioner Anderson said that means the reserved lots would be closed for the entire weekend. Chair McAllister said she does not think there will be a problem with rally participants finding parking within a walkable distance to the starting point, being on a Sunday morning. Officer Pasket noted on summertime Sundays when the boats are going out, there are many people coming to Stillwater. The first boat goes out at 10 a.m. He suggested having participants park in the parking ramp or the old Aiple property rather than tying up the lots. Commissioner Hopfe voiced concern about employee parking, which was a problem with the Nature Valley race in past years. When that event ended, the traffic was backed up all the way to Myrtle between 3-4 p.m. Page 2 of 6 Downtown Parking Commission Meeting April 15, 2021 Councilmember Junker remarked he supports the rally but does not want to block off Lots 14 & 15 over a weekend; racers should find their own parking which should be plentiful that early in the morning. It may be OK to reserve a few spaces for registration but not to reserve that many spots on a weekend. Mr. Heidick answered that he wasn't aware this request would impact Saturday night. He realizes it would be a heavy burden on the City that wouldn't be workable. On the web site they will provide parking locations and let racers find parking on their own. He might need to work with staff on access to the registration area and perhaps reserve the lot adjacent to Water Street Inn. If the City is blocking that lot for the Saturday activities, then he would ask to continue using it for the rally on Sunday. Officer Pasket noted that Lot 4 has only one way in and one way out. He is not opposed to registering bikes there as long as people don't drive their vehicles into Lot 4. Mr. Heidick said they would not allow cars in Lot 4, it would be for registration tables and a bike corral. Motion by Chair McAllister, seconded by Commissioner Hopfe, to approve the use of Lot 4 on Sunday, August 15, 2021 for Bike Rally registration. All in favor. Event Parking for Ragnar Relay Mr. Grode reviewed the application. The Ragnar Relay Minnesota is a 200-mile long distance running relay race proposed to start in Minneapolis and end in Duluth August 20-21, 2021. They anticipate 250 teams comprised of 12 individuals and 2 vehicles, therefore they expect about 3,000 participants with 250 or less runners spread over 30-50 miles of course at any given time. Teams take turns running relay style to complete the course, picking up a runner and dropping off the next runner at each of the 36 exchange points along the course. Pressure on the parking system will be great during the event. This is a very large event that impacts the downtown greatly. The City received several complaints on how busy and full the parking lots were with the relay teams in 2019. The organizer should consider a shuttle system to satellite lots rather than the mayhem created last time by the hundreds of team vans that dominated the public parking system. The Commission should consider the request and formulate a recommendation for the City Council's consideration. Amber Sandlier, relay organizer, said they will have 200 teams fewer than in 2019. She pointed out there was construction downtown in 2019 adding to the congestion. They are looking at parking at the middle school as done in years past, but with more parking and fewer vehicles that may not be necessary. They have moved the exchange point closer so participants won't have time to linger. They will stress to participants that parking is only for when they are exchanging their runners. Officer Pasket commented that last year, some of the participants were very inconsiderate and behaved poorly. He feels it was one of the worst events in terms of participant behavior. If approved, he advises they impress upon the teams that they will be visitors in Stillwater. Ms. Sandlier apologized and said she will meet with team captains before the race and make sure they know last year's behavior was completely unacceptable and rude. Commissioner Hopfe agreed that last year, all the vehicles, people hanging around, eating outside vehicles, and changing clothes in parking lots was unacceptable. She would like to see stationery parking put at the middle school or anywhere outside of downtown. The Commission needs to be very cognizant of having all these big events downtown which is also a business district. Commissioner Johnson asked if the exchange could be done outside of downtown and just have them run through Stillwater. Page 3 of 6 Downtown Parking Commission Meeting April 15, 2021 Ms. Sandlier said they could move the exchange point to the middle school. She does not want to leave a poor impression on the community. She will still encourage participants to enjoy Stillwater but not dress in the parks or be rude. So there is no need to block off anything downtown because runners will stay on sidewalks and trails. Commissioner Hopfe asked if there could be a police officer or traffic person at the corner of Nelson and Main Street which in 2019 was very congested with all the runners coming through. Ms. Sandlier said they are happy to hire police if recommended. Another option is to ask charity groups to provide a scout leader to stop runners till it's safe for them to cross the intersection. Officer Pasket suggested the organization get Police Chief Mueller's opinion on hiring someone or having a traffic control person there. Ms. Sandlier agreed she will ask Chief Mueller for feedback. Event Parking for Summer Tuesdays Mr. Grode informed the Commission that Summer Tuesdays, Inc. has applied for their 2021 special event permit. As with previous years, this reoccurring community event would occur on seven Tuesday evenings in late June to August. It features live music, food and merchandise vendors and a movie in the park. The request is to reserve the 7 spaces in Lot 5 for 7 dates which would cost $73.50. Cassie McLemore, Summer Tuesdays, explained they only use Lot 5 for food vendors. In event of flooding they have requested to use Lot 4 and Lot 5. The lot will be blocked at midnight, with signs that there is no parking for the next day. The lot is cleared out by 10:30 p.m. Tuesday. Motion by Commissioner Hopfe, seconded by Commissioner Glynn, to approve the use of seven spaces in Lot 5 for Summer Tuesdays late June to August, as presented. All in favor. Stillwater Veterans Memorial Event - Memorial Day Ceremony Mr. Grode informed the Commission that the Stillwater Veterans Memorial's Memorial Day ceremony has been scaled back due to COVID. It will be a closed event of less than 50 people on May 31. No Commission action is needed. Michael Russ mitigation plan for 225 N 2nd Street Mr. Turnblad explained that this item does not require Commission action and is on the agenda due to an oversight. Four parking spaces are being added in the basement to accommodate the apartment units being added, so no parking mitigation is needed. CONTINUING BUSINESS Parking Mitigation Policy Mr. Turnblad stated that over the last few months the Downtown Parking Commission has been considering its parking mitigation policy. In March the Commission discussed specific aspects of mitigation policy as they would apply to commercial versus residential projects, asking staff to create a formal Resolution encapsulating that discussion. Based upon that discussion, staff has developed suggested policy points. He reviewed the suggested policy points in detail. Staff feels that for new residential construction, all parking should be accommodated on site. Guest parking could be mitigated. For conversion to residential (not new construction), mitigation could be allowed in the public system. New commercial construction (non-residential) should require all parking to be accommodated on site, with mitigation allowed for parking deficits provided there is sufficient capacity in the public parking system. These policy points are mostly what the City has been doing except for requiring all parking for new residential parking to be on site. The proposed policy language states that if mitigation is approved for a guest parking deficit, then those spaces should be Page 4 of 6 Downtown Parking Commission Meeting April 15, 2021 paid for. Because a new ramp will cost about $20,000 a space to construct, staff is recommending that for guest parking in new residential buildings, developers will pay up front $20,000 for each guest spot requiring mitigation. To soften the blow, this payment would be a tax increment financing (TIF) eligible expense. Essentially this makes developers foot the bill up front but with some tax relief. The City still would require the individual guests to come to City Hall and get a residential parking permit to park in those lots that allow residential parking. Commissioner Anderson asked if there is a solid base to gauge how much parking is truly needed for instance, for a one bedroom apartment. Mr. Turnblad replied this policy does not address the actual parking standard, it addresses the deficit. Parking standards are for another conversation. For the moment, only the Council can deviate from applying those standards in a certain case. For now zoning code is "the law." The policy language regarding new residential construction is time sensitive because the Council must make a decision Tuesday about the Reuter Walton building. Mr. Turnblad said he has informed developer Nick Walton that staff is recommending that all residential parking must to be accommodated in the building, and that any guest parking requiring mitigation would cost $20,000 up front per deficit space, and Mr. Walton was fine with that with the understanding that the expense would be TIF eligible. Commissioner Johnson asked if the $20,000 would go into the parking fund. Mr. Turnblad replied yes, it would be earmarked for future ramp construction. Councilmember Junker asked for clarification on the bullet point where mitigation is approved as long as it does not exceed 20% of the total public parking spaces. Mr. Turnblad replied that currently, 20% of the downtown public parking system is considered to be the threshold - the Commission does not want to approve mitigation spaces that would exceed that 20% of the entire system. 20% of the 1,997 total public parking spaces in the public parking system equals 396. Currently, the City commits about 200 spaces through mitigation. Councilmember Junker pointed out that the last 5 residential buildings built downtown have provided 761 parking spaces on site for 346 units, which is equivalent to 2.2 spaces per living space. They have added zero burden onto the downtown parking system. The City does not have enough parking for businesses so it needs to be very stringent in requiring residential growth to provide on site parking. Commissioner Johnson remarked that land downtown is finite and that all the customers aren't just the businesses, they're also the residents. He struggles with trying to dictate what type of businesses go downtown - it is not the Commission's job. Chair McAllister commented she would like to discuss a more equitable approach to who pays mitigation and who doesn't. She assumes the City would be closer to that 20% if those that have been grandfathered and do not pay mitigation are included. Commissioner Anderson argued there is a point where you have to draw a line and mitigate after that point, which is what the City has done. Mr. Turnblad stated that every 20 years staff looks at every square foot of usable space downtown and then looks at what zoning code says is required parking for every square foot and how many spaces there are, as well as how many parking permits have been sold. That data is available. Chair McAllister said she was more concerned about the properties that never came into the mitigation consideration prior to 2000. She also questioned having a monthly pass for guests if it's just used for a weekend. She also would like to see the same principle applied to new construction of commercial space as applies to residential. Page 5 of 6 Downtown Parking Commission Meeting April 15, 2021 Mr. Turnblad stated the proposed language is a resolution, not an ordinance. It will go to the City Council for adoption. It is a policy and can change. The City adopts an annual fee schedule separately so language concerning fees can be removed from the resolution. The Commission can resume discussion next month but he will report to the Council the part of tonight's discussion about the new residential because it is time sensitive. Motion by Commissioner Anderson, seconded by Chair McAllister, to support the resolution language as edited during the discussion, with the understanding that it is being considered against the current parking zoning code. All in favor. Chair McAllister noted the monthly special meetings will continue in May to discuss the parking capacity work plan. Commissioner Johnson said his term on the Commission ends May 1 and he did not renew his application. Commissioners thanked him for his efforts. ADJOURNMENT Chair McAllister adjourned the meeting at 10:37 a.m. ATTEST: Beth Wolf, City Clerk Heidi McAllister, Chair Page 6 of 6 I HE BIRTH P L A C E OF MINNESOTA DOWNTOWN PARKING COMMISSION DATE: May 20, 2021 SUBJECT: Bands for the Brave LOCATION: 225 Main Street North REPORT BY: Graham Tait, City Zoning Administrator BACKGROUND Bands for the Brave is a free family friendly event hosting a variety of bands that are playing for free. The purpose of the event is to raise money for Helping Out Our American Heroes (HOOAH), which aims to prevent veteran suicide through HOOAH's Victory for 22 program. In 2019 they were able to raise $65,000 for veterans, through food sales, auctions, and other fundraising methods. The event itself will take place Saturday September 11th, 2021 between noon and 8:OOPM. The setup for the event will begin on noon the previous day and cleanup is expected to wrap up around noon on Sunday. Each year each property is allowed three events. This will be the second proposed event for 225 Main Street North for 2021. COMMENTS The property at 225 Main Street North has 27 on -site parking spots. If approved, this event will take reduce the private parking system by 27 spots for three straight days, which will put a little extra strain on the public parking system. However, to date, there are no other events scheduled in Stillwater for that weekend. ijlwater FIF RIFITHPLACE CF YNSOT DOWNTOWN PARKING COMMISSION DATE: May 11, 2021 APPLICANT: Calyssa Hall, Zephyr Theater SUBJECT: Mitigation plan for outdoor performances LOCATION: Zephyr Theater parking lot REPORT BY: Bill Turnblad, Community Development Director BACKGROUND Zephyr Theater has submitted an application for a Conditional Use Permit amendment to allow outdoor performances in their private parking lot. The current Conditional Use Permit does not address outside performances. REQUEST The Zephyr Theater would like to be able to hold open-air performances in their parking lot each year during the months of May through October. The plan is to offer up to 18 performances a month in their south parking lot. Seating for up to 250 guests would be provided, which would likely require blocking off the entire south parking lot. COMMENTS If indoor services/activities are being offered to no-one other than the 250 guests on -site for the open air performance, then 83 parking spaces would be needed. (This is 1 space per 3 guests.) The total number of parking spaces currently serving the theater is about 80. This includes about 25 unmarked spaces in the north lot, about 48 in the south lot and 7 others scattered around the property. If a performance is planned for the total 250 guests, all 48 parking spaces in the south lot would be taken out of service as parking spaces. All of these cars would need to park in the public parking system. Zephyr Theater Page 2 For most performances, there would probably be sufficient capacity in the public parking system to accommodate the 48 space deficit. Lot 12 has 101 spaces and these are typically not all used during evenings and weekends. There is also on -street parking in the area. RECOMMENDATION If the Downtown Parking Commission finds it acceptable to displace 48 parking spaces routinely during the summer, then mitigation in the public parking system is possible. The standard fee for use of public parking spaces for deficit parking would be $10/space/month. So, if the entire south lot is taken out of service for the majority of a month, the full mitigation fee of $480 would seem to be applicable. Attachments: Applicant materials 7 THE ZEPHYRTHEATRE Dream. Perform. Inspire. April 25, 2021 Dear City of Stillwater, As summer approaches, our goal and desire is to continue to provide professional, high quality entertainment to The St. Croix Valley. In 2020, The Zephyr Theatre was one of the only production companies in the state to continue performance in a safe way during the pandemic. Our outdoor shows brought thousands of people to downtown Stillwater to share in (albeit distant!) community, shop downtown, and purchase food for takeout. The outdoor concerts also provided much needed work and income for local artists who had lost hundreds of event bookings. As a non-profit performing arts organization, we rely on live performance as our primary business practice. The current Minnesota state mandates require us to operate at only 50% capacity indoors. While we work through the Planning Commission toward an amendment to our Conditional Use Permit to use our outdoor stage more permanently, we are requesting acceptance of this Events Permit to augment our current business practices and provide live performances outdoors. We have hundreds of supporters, donors, and friends that live to the west and south of us that attend as many outdoor shows as they possibly can, even watching from their balconies and front lawn. That being said, we understand the importance of being good neighbors and minimizing any impact to those that have raised concern over noise. We are working with acoustician, Bruce Olson, from Olson Sound with 30 years of experience in the industry designing sound systems. We are also working with sound engineer Paul Larson, from Alchemy Sound and Vision, who specializes in creating outdoor amplified entertainment systems that specifically reduce sound impact and noise bleed to residences and businesses. Below are their recommendations: Apply a "More is Less" approach, minimizing the use of a single large high -output speaker array, and utilize more smaller speakers at specific points around the audience. - Use speakers that have a specific "throw pattern", minimizing the sound the spills out of the audience area and bounces around. Place speakers above the audience, pointing down, minimizing the sound being directed across the flat of the parking lot. After installation, test frequencies at specific residences using calibrated microphones and SMAART sound analyzing rig, adjusting the sound system settings accordingly, and allowing us to trouble shoot and fix any specific concerns. 601 NORTH MAIN STREET STILLWATER MN 55082 I 651-342-1542 We lay forth the following conditions for consideration in this permit: - All amplified sound will cease at 8:OOpm on Sunday through Thursday, and 10:OOpm on Friday and Saturday evenings. Number of outdoor events will not exceed 18 in any given 30-day period. Shakespeare in the Park will be returned to being held in a park instead of in the park...ing lot. Outside renters will be required to use our sound system and design. All events will follow City of Stillwater noise ordinances. Every effort will be made to make modifications if noise complaints should arise. All Covid-19 capacity limitations and state recommendations will be followed at all times. Thank you for your consideration and we look forward to continuing our mission in bringing art to this City! Sincerely, Calyssa Hall, Executive Director, The Zephyr Theatre 9 CVOI,ILIVE (0) 6,_0' moo tom mom EMI MEI MEI 1210 EMI EMI EMI EMI EMI EMI EMI ♦ . Lot 13 Lot 18 Crosby Hotel ramp Lot 12 Lot 11 of 8a Lot 7 Lot 10 Stiliwater - 910To PACE 0< MIHH1 t, A Public Parking Downtown Stillwater 2021 Legend Downtown Parking District City Parking Lot City Parking Ramp PrA Public - upper level (Crosby Hotel) m \\\ Trailhead Parking (Lot 12) PrA Private parking only (Lot 8a) Street parking Permits valid Permit parking only (Lot 12) Trailers & large vehicles (Lot 12) On -street handicapped 15 minute parking limit 30 minute parking limit - Loading/unloading Valet Bus loading/unloading - Bus parking Monthly Permits Business Permit Valid - DT Resident Permit Valid (allows overnight parking) • Free parking lot (year round) • Pay parking lot (Free Nov 1-Apr 30) Available to public aft 6 pm + weekends • Numbers in circles = hour limits on free parking On -street parking is free, but limited to 3 hrs unless posted for less Lot 1 (pay lot)(Free Nov 1 - Apr 30) - 98 spaces Lot 2 (pay lot)(Free Nov 1 - Apr 30) - 84 spaces Lot 3 (free lot - 3 hr) -- 33 spaces Lot 4 (free lot - 4 hr) -- 33 spaces Lot 5 (free lot - 4 hr) -- 7 spaces Lot 6 (free lot - 3 hr) -- 16 spaces Lot 7 (free lot - 3 hr) -- 16 spaces Lot 8a ("private"*) -- 51 spaces Lot 8b (free lot - 4 hr) - 75 spaces Lot 9 (free lot - 4 hr) -- 30 spaces Lot 10 (free all day; overnight by permit) - 48 spaces Lot 11 (free all day; overnight by permit) - 45 spaces Lot 12 (part free all day; no ovemight here) - 78 spaces (part permit only; overnight allowed here) - 23 spaces Lot 13 (free lot - 4 hr) - 14 spaces Lot 14 (free lot - 4 hr) - 85 spaces Lot 15 (free lot - 4 hr) - 97 spaces Lot 16 (free after hrs) - 60 spaces Lot 17 (free after hrs) - 75 spaces Lot 18 (free lot - 24 hr) - 22 spaces Public Ramp (pay) -- 248 spaces Public level, Crosby (pay) 52 spaces * Free public lot after 6 PM 1,290 off-street parking spaces: 1,249 general public 41 handicapped spaces 459 marked on -street spaces: 416 general public 18 handicapped spaces 8 15 minute spaces 5 30 minute spaces 17 Loading spaces 239 unmarked on -street spaces (Includes 91 on 2nd St no. of Mulberry) 1,997 total public spaces 1,494 free public spaces (74.8%) Map produced by Community Development Dept for Downtown Parking Commission January 2021 I HE BIRTH P L A C E OF MINNESOTA DOWNTOWN PARKING COMMISSION DATE: May 20, 2021 SUBJECT: River Siren Brewing Co - Parking Analysis LOCATION: 225 Main Street North REPORT BY: Graham Tait, City Zoning Administrator BACKGROUND The property at 225 Main Street North (formerly Maple Island Brewing), is changing to a new business called River Siren Brewing Company. In 2014 this property obtained a variance (CPC-2014-3) to the parking regulations, which allowed Maple Island Brewery to operate with 27 parking spaces, although 45 were required. To compensate for this on - site parking deficiency, the property owner was required to purchase 18 public monthly parking permits. COMMENTS The property's use (brewery) is remaining the same so there will be no change in parking demand due to change of use. There was one difference between the existing site plan and the proposed site plan, and that is the utilization of the mezzanine. The mezzanine is around 480 sf of additional space, therefor would be required to mitigate four additional spots, to compensate for this expansion. RECOMMENDATION City staff recommends that River Siren Brewing Company continue to pay for 18 public monthly parking permits, plus an additional four monthly parking permits due to the use of the mezzanine. That totals 22 monthly parking permits that River Siren Brewing would have to mitigate. Attachments: Applicant materials EXISTING BUILDING (223 MAIN ST.) EXISTING CONC. PATIO EXISTING PLANTER 0- + + + + + + + + + + + + + + ++++++++++++++++ • + + +++++ + ++++++++ • + ++++++ + +++++++ ++++++++++++++ +++ TRASH AREA UP EXISTING CONCRETE SIDEWALK PROPERTY LINE, TYP UP MAIN STREET NORTH EXISTING CONCRETE STAIR EXISTING EXTERIOR ONCRETE PATIO 693'-0" C r Ar j'%%O00 7 % 'EXISTING EXTERIOR _tQNCRETE.PATIO " 693'70" + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++++++++++++++++++ + + + + + + + + + + + ++++ + + + + +++++ 6 EXISTING PARKING STALLS TO BE REPLACED W/ NEW PATIO WATER STREET NORT + + + REMOVE EXISTING PLANTER AND REPLACE W/ CONCRETE PAVING EXISTING CONCRETE SIDEWALK / / NEW CONCRETE STAIR AND LANDING +++++++++++++++++++++++++++++++++++++++ + +++++++++ + + + ++++++++++++ + +++++++++ + + + + + + + + ++++ + +• + +++++++ + + + + + + + + ++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++++ +++++++++++++++++++++++++ + ++++++++++++++++++++++++++++++ ++++++++++++ ++++++++++++ +++++++++ +++++++++++++++ + + + + +++++++++ +++++++++++++++ ++++ + + + + + + + +++++++++ + + + + + + +++++++++ + + + + + ++++++ +++++++++++++++ ++++ + + + + +++++++++ + + + + + + +++++++++ + + + ++++++ + + + + + + + +++++++++ + + + + + + ++++++++++++++++++++++++++++++ ++++ + + ++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++++++++++++ ++++++++++++ + + + + + + + ++++++++++++ + + + + +++++++++++++++ ++++++++++++++++ + + + ++++++++++++ + + + + +++++++++++ + +++++++++++++++++++++++++++ + + + + + + + + + + + + + + + + + + + + + + + + + + + 6YI REPLACE EXISTING ASPHALT W/ NEW PLANTING BED NEW EXTERIOR CONCRETE STAIR EXISTING ASPHALT PARKING LOT PROPOSED NEW CONCRETE TOPPING SLAB 0/ EXISTING REPLACE EXISTING ASPHALT W/ NEW 5-6" WIDE SIDEWALK CITY RECORDS DOCUMENT 21 EXISTING PARKING STALLS AT THE NORTH PARKING LOT WITH AN ADDITIONAL 3 PARKING STALLS RESERVED FOR COFFEE/FOOD TRAILER PARKING FOR A TOTAL OF 24 STALLS NEW CONCRETE TOPPING SLAB REPLACE EXISTING ASPHALT W/ NEW PLANTING BED NEW CONCRETE EXTERIOR STAIR NEW CONCRETE WALKWAY EXISTING PLANTER AREAS EXISTING CONCRETE SIDEWALK 1 EXISTING SITE PLAN & PROPOSED NEW BREWERY PLAN SCALE: 1 /8":1'-0" ALL RIGHTS RESERVED. 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COPYRIGHT 2020, IMPRINT ARCHITECTURE AND DESIGN, LLC SITE PLAN DRAWING ISSUE: 21_0305 50% SCHEMATIC DESIGN `)� f Q1R CruIFAATIr nGCIr_NI DDIrINIr A1.1 U J J • CD W a) U a) Io . mlmo ■ ■ C) co 10 0 0_ E 0 0 a) 0 a) L 0 co 0 E N CO O 10 0 co W Z Z 2 J J 1- H W LLJ a x 0 0 co NEW STAIR, CANOPY AND GUARDRAIL BEYOND 2.5 3'-0" TYP 12 NEW METAL ROOF 0/ NEW PAINTED PERLINS AND BEAMS ON EXISTING NEWLY PAINTED COLUMNS PROPOSED SIGN NEXT TO NEW ENTRANCE DOOR BY OTHERS 3X6 WOOD SLATS PER 3D RENDER OUTDOOR PATIO NEW STEPS PER PLAN ,N > 0 _1 l- EXISTING LIGHTING, VFY IF TO REMAIN REMOVED EXISTING SIGNAGE, PROPOSED NEW SIGNAGE BY OTHERS PROPERTY LINE i i EXISTING BRICK AND LIMESTONE FACADE TO REMAIN, CLEAN ALL SURFACES REMOVE EXISTING CANOPY, NEW METAL CANOPY i i 1 I I I 1 111111 I I 11 1 1 1 1 1 1 1 1 111111 1 1 1 1 I I 1 I I I 111111 111111 111111 111111111 111111 111111 11111111 11 I I I 11111 111111 111111 I I I n I I n 1 1 1 1 1 1 1 111111 111111 111111 I I I I I 1 I I 111111 111111 I I I I I I 111111 I I I I I 111111 I I 1 I I I I I I I I 111111111111111111111 l l l ���� 1111111111111111 11111111111111111111111111111111111 1 1111111 1 1 1 1 111111 I I I I I 1 1 1 1111 n 111111111111111111111111 1111111111111111111111111111111111111 11111111111111111111111I n 1111�11��111 11 _ IIII IIIII 11111111111111111111111111111111111 RIVER SIREN BREWING CO. 1111111111111111 I I I I 1 1 1 1 1 1 I I I I 11111 11111111111111 111111111111111111 1111111111I 6'-10" PER PLAN VFY PROPERTY LINE 13'-2 1/2" VFY EXISTING RAMP TO REMAIN ''9'-6 VFY I I I I II III II III I 1 1 EXISTING STEPS 111 1 I 111 III NEW BLACK ENTRY DOOR WITH SIGNAGE OR BUILDING NUMBERS IN FROSTED GLASS 11 1 11(1III 1 11( 11111 1111I11 I I III 1 1 I I 11111111 1 JIIIIIII I 1111111111 11111111L ---- ---- 1 11111111 1 1 1 1 1 1 1 1 I I 1 1 1 1 1 I 1 I I I 1 I 1 I 1 1 1 I I I 1 I I 1 1 1 1 1 I 1 I 1 I 1 I 1 I 1 1 1 1 1 1 1 1 Z I I I I I I I I I I I I I I I I I I I I I 1 1 I I 1 I I I I I 1 I I I I I I I I 1 I I I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 PAINT EXISTING WINDOWS AND STOREFRONT BLACK WHERE APPLICABLE, TYP 1 WEST ELEVATION - MAIN STREET i i \I \ n PAINT EXISTING DOOR EXISTING GARAGE DOOR TO REMAIN NEW WOOD PATIO, AND MESH GUARDRAILS GENERAL NOTES: 1.) REFER TO 1 /A3.1 FOR CALLOUTS AND DIMENSIONS IN COMMON 2.) REFER TO 3D RENDERINGS FOR PROPOSED MATERIALS AND COLORS 3.) PROVIDE PRICING FOR ALL PAINTED METAL STAIR & GUARDRAILS INDICATED ON PLAN 12 NEW PAINT ON EXISTING UPPER BUILDING, ALL SIDES NEW PAINT ON EXISTING CMU BLOCK, ALL SIDES NEW SIGNAGE BY OTHERS REMOVE EXISTING CANOPY, CLEAN CMU, PATCH AND REPAIR AS NEEDED. NEW METAL CANOPY 2.5 PROPOSED SIGN NEXT TO NEW ENTRANCE DOOR BY OTHERS >- u_ > OUTDOOR PATIO NEW CONCRETE STAIRS PER PLAN 13'-2 1/2" VFY 0 00 6'-10" PER PLAN VFY / i 1' > 9 N\ u- > 0 Co u_ ALL RIGHTS RESERVED. COPYING, REPRODUCTION OR DISTRIBUTION PROHIBITED WITHOUT WRITTEN CONSENT AND PERMISSION FROM IMPRINT ARCHITECTURE AND DESIGN, LLC. COPYRIGHT 2020, IMPRINT ARCHITECTURE AND DESIGN, LLC PROPOSED EXTERIOR ELEVATIONS DRAWING ISSUE: 21_0305 50% SCHEMATIC DESIGN 21_0316 SCHEMATIC DESIGN PRICING 21 0326 HPC SUBMITTAL A3.1 i 2 EAST ELEVATION - WATER STREET SCALE: 0 4'-0" 8'-0" NEW METAL CANOPY W/ WOOD SLATS BENEATH NEW METAL CANOPY NEW 2X6 WOOD SLATS NEW PAINTED BEAM & PURLINS ON TOP NEW PAINTED COLUMNS PER PLAN, MATCH EXISTING NEW PAINT ON EXISTING CMU BLOCK, ALL SIDES NEW METAL CANOPY AND BRACKETS 4 NEW PAINT ON EXISTING CMU BLOCK, ALL SIDES 26'-1 1 /2" Ow- 8'-0" 'h/FY 4'-0" TYP NEW CONCRETE STEPS, PER PLAN NEW PAINTED METAL MESH GUARDRAIL w= w U = z o 7w ti NEW, BLACK STOREFRONT SYSTEM IN NEW OPENING NEW PAINT ON EXISTING UPPER BUILDING, ALL SIDES REMOVE EXISTING CANOPY, CLEAN BRICK, PATCH AND REPAIR AS NEEDED REMOVE EXISTING CANOPY, CLEAN BRICK, PATCH AND REPAIR AS NEEDED 111111111111111111111111111111111111111111111111111111 111111111111111111111111111 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1 1 1 1 1 11 1 1 1 1 \ 1 1 1 1 1 1.. 1 1 11 11 11 1 1 1111IIII 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I I I PAINT EXISTING WINDOWS BLACK WHERE APPLICABLE, TYP NEW, BLACK STOREFRONT ENTRY DOOR SYSTEM IN NEW OPENING 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I I I I I I I I III IIII I I1 11 11 I LL 2 Z I I I I I II IIIIII II II IIII- I I I I I I I I I I I IIIIIII1111 I I 1 1 1 1 1 1 I II I I I I I I I I I I I II I I I T IIII IIIIII1111 1 REMOVE EXISTING DOOR, CLOSE OVER EXTERIOR, PATCH AND REPAIR TO MATCH EXISTING BRICK 4'-0" TYP z NEW PAINTED >. 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COPYRIGHT 2020, IMPRINT ARCHITECTURE AND DESIGN, LLC PROPOSED EXTERIOR ELEVATIONS DRAWING ISSUE: 21_0305 50% SCHEMATIC DESIGN 21_0316 SCHEMATIC DESIGN PRICING 21 0326 HPC SUBMITTAL A3.2 U J J • CD W a) U a) Io • mlmo ■ � ■ 1-0 CO E O U N CO 0 co w z z 2 w J J 1- w IIIIIIIIII IIIII 1111111111111 11 1 1 11 1 1 1 1 1 11 I I 1 1 11 I I I I IIIIIII I 1111111111111111111111111111111111111111111111111 1 1 1 1 1 I I I I 1 1 1 1 1 1 1 111111111 111111111 111111111 1111111 1111111111 111111111 111111111 11111111 111111111 111 0 4'-0" 8'-0" ORIGINAL Case No.: 2014-3 CITY OF STILLWATER Permit Fee: $525.00 Paid: 12/17/2013 ZONING PERMIT Permit Type: Special Use Permit Planning Commission Meeting Date: 1/13/2014 ActionNote: Approved 6-3 Description of Project: Request for a Special Use Permit for a proposed Brewery and Tap Room facility, with outdoor seating, and variance to the parking regulations for the structure located at 225 Main Street North in the Central Business District (CBD). Applicant(s): F Project Address: Property ID No.: Zoning District: Fr Fabio, Owner 225 Main Street North, Stillwater, MN 55082 2803020140070 CBD Conditions of Approval: 1 All changes to the approved plans will need to be reviewed and approved by the Community Development Director. Any major changes will need to go to the Planning Commission for review and approval. 2 All signage approval shall go to the Heritage Preservation Commission for review and approval. 3 Exterior facade modifications, not already approved by the Planning Commission, that less than $5,000 or alters the essential character of the structure, shall be reviewed and approved by the Heritage Preservation Commission. 4 Trash containers shall be located at the Southeast corner of the property and shall be screened. A proposed screening design shall be submitted for review and approval by the Heritage Preservation Commission. 5 The six, nine -foot wide parking spaces off of Water Street shall be striped. 6 A private water meter shall be installed for this unit. 7 Plans and the use will need to be approved by the engineering, fire and building officials before the issuance of a building permit. 8 The property owner shall enter into an agreement (drafted by the City Attorney), tying all parcels (PID: 2803020140076, 2803020140070 and 2803020140069) developmentally. The three lots shall remain as one until a time the all parking regulations have been met. The agreement shall be recorded at the owners expense. 9 The property owner shall purchase 18 public monthly parking permits to compensate for deficit in on -site parking. 10 No outside storage shall be permitted. We accept the conditions of this permit. We understand that any changes from these plans must be resubmitted for approval. or Representative Date Community Development Director ©� - 2 --Z©i1- Date A zoning permt is granted pursuant to the zoning ordinance and is not a substitute for a building permit. A building permit is issued by the city building official after approval of the plans and payment of the building permit fee and state surcharge. This zoning use permit will be null and void if the project that is permitted by this zoning use permit is not completed within two years from the date the permit is granted. Page 1 of 1 ijlwater FIF RIFITHPLACE CF YNSOT DOWNTOWN PARKING COMMISSION DATE: May 20, 2021 APPLICANT: Sunny and Anil and Alyxandia Moosai SUBJECT: Mitigation plan for a new Short Term Home Rental LOCATION: 1181/2 Main St North REPORT BY: Graham Tait, City Zoning Administrator BACKGROUND The Moosai s are making application for a Type B Short Term Home Rental (STHR) license. As part of the requirements, a STHR must provide adequate off-street parking based on the number bedrooms available to guests1. This particular property has one bedroom available (allowing for up to three guests), which requires one on -site parking spot. Unfortunately, this property does not have the means to provide the require off- street parking. REQUEST The applicant is requesting to pay parking mitigation fees in lieu of providing one on -site parking spot, as required by the STHR regulations. RECOMMENDATION Staff finds it acceptable to allow 1181/2 Main St North to pay parking mitigation in leiu of providing an off-street parking stall. Staff recommends charging this property mitigation fees for one parking spot; the standard fee for use of public parking spaces for deficit parking would be $10/space/month. So, the full parking mitigation fee will be $10 each month or $120 a year. Attachments: Applicant materials 1 City Code Section 41-8. Subd. 8 (1). a. i. states that "units with one to two bedrooms or sleeping areas, [require] one space." 5tillwater Planning Department d SHORT TERM HOME RENTAL ZONING CHECKLIST License application fee: $300 (fee includes in tial inspection) Date paid: Sly/Z rp Receipt number: 27_L40?7 Section A. To be completed by the applicant....''' Owner's Name: RN\ S-nhtlh. (,J1MYitlA4Y`A rOQOSGU Owner's Phone#: lf57" d 11.3'.STd(e i Owner's Address: (p/P/ 1 -01e. Ave. AJ Owner's Email: SMOUSAA.P la 44/€0,In et* Operator's Name: SLCY►n(� ct My�iLuteiriA MUoS Operator's Phone#: �l - 011.3 5S6(p Address: // O1/,), JI" 1* Operator's Email: 3iY10a504 Q. lecht lr.(c' Dt Operator's (i ilicn 4 Site Address: % /g l{1 Ty)G4 ✓t ,.5'7 1j S]f/Agf,-"eiype cs.��,6cR Short Term Home Rental type desired (circle only one): Type A B Type C For B and C's- The owner or operator must be within a 30 minute drive of the property when guests are present. Address while guests are present: (dpi ikti k'i t)e /4.14e/406f What would average travel time be? /5/1/141 Number of Bedrooms/sleeping areas: Number of Bedrooms/sleeping areas for STHR guests: How many parking spaces (garage spaces or outside on bituminous or concrete surface) will be available for guests on the property? (. Building Square footage: a. Total Building square footage All floors including basement and occupied attics. Anything over 4,500 must be sprinkled. i. Basement 6/04' ii. 1st floor i d + iii. li. 2n1 floor iv. 3 dAdditional stories Geg Section B. To be completed by city staff. o Z Z 1. Zoning of the site: CV\ Is the desired STHR allowed in this zoning district? 0 ❑ . If the desired license is Type C STHR, does the property have a valid Conditional Use Permit? If not, has a complete application been submitted for the Conditional Use Permit? ❑ ❑ . If owner not on site while guests are present, is owner or operator within 30 minutes' drive time of the property? 4. Off-street parking for residential zoning districts. (a) How many off-street parking spaces are required? (b) How many off-street parking spaces are available on the property? ❑ (c) Are all of the spaces improved with bituminous or concrete surface? November 2020 Page 1 of 2 O } Z Z (b) How many off-street parking spaces are available on the property? ❑ ❑ 1Z (c) Are all of the spaces improved with bituminous or concrete surface? ❑ ❑ ❑ (d) Are the minimum number of improved off-street spaces provided? If not, has the Parking Commission approved a parking mitigation plan? 6. Available licenses. (a) Is there a license available for the type of STHR that is desired? [Total number of licenses allowed for the STHR type desired 2j) . Total number of valid licenses of this type already issued . Total remaining ) ❑ ❑ 7. I a Type A or B vacation rental, has the $300 license application fee and initial inspection fee been paid? ❑ ❑ 8. If a TeCyp vacation rental, has the $300 license application fee and initial inspection fee been paid? Has the $525 Conditional Use Permit fee been paid? roperty eligible to apply for a STHR license or renewal. ❑ Property NOT eligible to apply for a STHR license or renewal City staff Comments: — 6-word[Cklrevcc. ems` -Irck. i 7-NiAle 5 �' pe. — -1 u,A; 11 d P cCd 1 ris p-P — 1\1d1/4-s do scL..iss c_.,,/ `gui \a( r 'c cloc.,4 p�rNeSS 9rarc 31 s (�1�9 spaces' �J Staff member's Name Review date: Staff member's signature:" (Printed): de Sur\d (�rG v l [29 [2_( ' -'/ `-- --' (6/[,/1 f- , rv\e 5-1-eaa Op P l' C ct4 (cr\ pi obi December 2018 Page 2 of 2 I HE BIRTH P L A C E OF MINNESOTA DOWNTOWN PARKING COMMISSION DATE: May 20, 2021 SUBJECT: July 4th Parking Lot Party LOCATION: 225 Main Street North REPORT BY: Graham Tait, City Zoning Administrator BACKGROUND Maple Island Brewing is proposing to hold a Fourth of July party in their private parking lot. They will have a tent set-up in their parking lot and there will be music, yard games, and beer. The music will be on Maple Island's patio between 5pm and 8pm. There will also be one or two food vendors. This event is expected to draw in somewhere between 500 and 1,000 people. The event itself will take place Sunday July 4th, 2021 between noon and 10:OOPM. The setup for the event will begin at 6:OOAM the previous day and cleanup is expected to wrap up around 10:OOAM on Monday. Each year each property is allowed three events. This will be the first proposed event for 225 Main Street North for 2021. COMMENTS The property at 225 Main Street North has 27 on -site parking spots. If approved, this event will take reduce the private parking system by 27 spots for two weekend days (and a weekday morning), which will put a little extra strain on the public parking system. Fourth of July is one of Downtown Stillwater's busiest days, and and any extra burden to the already over -stressed parking system, will force more people to find street parking in the neighboring residential areas. liwater THE BIRTHPLACE OF MINNESOIA Memo To: Downtown Parking Commission From: Jason Grode, Parks Superintendent Meeting Date: May 20, 2021 Re: Zephyr Theatre's Broadway by the Bridge: Mamma Mia! Event Background: The Zephyr Theatre has recently completed an event application to produce a professional Broadway -style musical of "Mamma Mia" in Lowell Park. This event will use professional musicians and actors. Performances will take place Thursday, Friday, Saturday, and Sunday, July 22-25, 2021, at 7:00pm and ending before 10:00pm. In an effort to work with Summer Tuesdays and the Cruisin' on the Croix Car Show, setup will occur on Monday, July 19th, only in locations that do not interfere with these events. Dress rehearsals will take place 10am-5pm on Tuesday, July 20th; Wednesday, July 21st, at 10:00am- 3:00pm and 8:00pm-10:00pm; Thursday, July 22nd, at 10am-3:00pm. They expect to market this as a regional event and will have seating for up to 1,000 people at each performance. While the event area will be delineated by lightweight fence (open during the day), it will not deter anyone from watching the show outside of the event space or create any site barrier to the beauty of the park. The stage will be covered and the event will occur rain or shine unless there is severe weather - in this case, the cancelled performance will be rescheduled for Monday, July 26th at 7:00pm. The event organizers have requested to reserve the 7 parking spaces in parking lot #5 for the 4 days of performances for $1.50/day/space for $42 total. RECOMMENDATION: Attached is the event application and site plan. The next step is for the Downtown Parking Commission to approve the request for reserving 7 spaces in parking lot #5 for the duration of their performance days and recommend that the City Council approves it. Attachment: Application Form & Site Plan 1 i J. 6V ' • 3 • 110' Portable F esInxxrs Zephyr Tent Entrance Sewing 50' for 1 00( 11111 10IX in' CCI 0 r• 0 1 1 'Y t ,1111 OE I 114 16'xJ 1 P- Fence AIcoho/ Concessions Stage Platforms BFocked TraT iilwater THE BIRTHPLACE OF MIMMESOTA EVENTS PERMIT APPLICATION 216 4th Street North, Stillwater, MN 55082 Telephone: 651-275-4101 Fax: 651-275-4112 Email: pubwrks@ci.stillwater.mn.us Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: May 12, 2021 Office Use Only Date Application Received Type: Event Special Event Event w/ Contract Event Information Title/Name of Event Broadway By The Bridge - Mamma Mia! 7/19/2021 thru 7/22/2021 8:00 am 9:00 pm Event Date/Time: Set up: Date Time to Actual Event: Date 7/22/2021 thru 7/26/2021 Time 5:00 pm to 10:00 pm Clean up: Date 7/27/2021 Time 8:00 am to 9:00 pm (Events after 10:00 p.m. require a variance from City Council) Location (Address) of Event: (If in Lowell Park please specify north or south Lowell park) North Lowell Park Descri ption of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) The Zephyr Theatre will produce a professional Broadway -style musical in Lowell Park. This event will use professional musicians and actors with headliner Jen Burleigh-Bentz who was in the national Broadway tour of "Mamma Mia". This event is sponsored by a grant through Explore Minnesota. Performances will take place Thursday, Friday, Saturday, and Sunday, July 22-25, at 7:00pm and ending before 10:00pm. In an effort to work with Summer Tuesdays and the car show, setup will occur on Monday, July 19th, only in locations that do not interfere with these events. Dress rehearsals will take place 10am-5pm on Tuesday, July 20th; Wednesday, July 21st, at 10:00am-3:00pm and 8:00pm-10:00pm; Thursday, July 22nd, at 10am-3:00pm. %No o,rr,or f +r, rnnrl.o+ +hio 00 . ror,ir,r,ol ov:on+ nnrl ,.,ill h., ,o ono+i.,n fr,r II, +r, 1 flflfl r,or,.,lo ,I. n. nh r,orfr,rrrt, ,r n \A/hilo +ho odor,+ Estimated Attendance (participants and spectators): 4000 Applicant Information (Person/Group Responsible) Sponsoring Organization Name: The Zephyr Theatre Mailing Address: 601 Main Street North City, State, Zip Code: Stillwater MN 55082 Primary Contact/Applicant Name: Bil MacLeslie Phone Number: 651-342-1542 Fax: Cell Phone: 612-618-1218 Email Address: bil@stillwaterzephyrtheatre.org Website Address: www.stillwaterzephyrtheatre.org Name of contact person during event: Bil MacLeslie Cell Phone: 612-618-1218 Alternate contact during event: Calyssa Hall Cell Phone: 651-373-7026 Refer media or citizens inquires to: Either Phone: Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs/banners be put up No ■ Yes © Number and size: 5-10. 3'tall, 8' wide Will there be any inflatables? No F3 Yes M Insurance certificate from rental vendor is required Fees for electricity may Will there be entertainment? No ■ Yes El What type: Broadway musical apply see Instructions Will sound amplification be used? No ■ Yes © Hours and Type: Wired & wireless mics, musical inctri imantc PA for mi icir and cinninn 60'x30', Will a stage or tent(s) be set up? No • Yes • Dimensions: with additional small platforms on either side of the stage for specific scenes. Will there be temporary fencing? No ■ Yes 13 How many Fees for electricity may Will merchandise/food items be sold? No ■ Yes One - Zephyr vendors expected: apply see lnstructions Will food be prepared on site? NO © Yes M Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No • Yes M Contact Stillwater Fire Department, 351-4950 Will alcohol be served but not sold? No ■ Yes © See Alcohol Regulations in the Instructions Will alcohol be sold? No ■ Yes © See Alcohol Regulations in the Instructions Will there be a fireworks display? No M Yes M Permit required, contact Stillwater Fire Department 651-351-4950 Describe power needs and location of power source. Four 120v20A circuits onstage, one 120v20A circuit at mixing booth in the middle of the audience. We can provide power distribution if City can provide "California Style - CS6364C" 208v50A hookup for our power distribution system. Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available We have budgeted between $8,000 and $12,000 for marketing. We will be advertising this as a state-wide, regional event. We will advertise via radio, newspaper, social media, posters and fliers. We will have in our budget the capacity to boost posts on social media and run a direct mail campaign. City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No I Yes ■ Start/End Time: Date: City Sidewalks or Trails No ■ Yes © Start/End Time: Performance/Dreg Date: 7/19-7/26 Public Parking Lots or Spaces No ■ Yes © Start/End Time: Lot #5, 8am-10prr Date: 7/22-7/25 Fees may apply Will event need barricade(s)? No 0 Yes ■ Number needed: see Instructions Fees may apply Will extra picnic tables be needed? No 0 Yes ■ Number needed: see Instructions Fees may apply Will portable restrooms be needed? No ■ Yes 0 Number needed: 5? one per 200 attendees? see Instructions Fees may apply Will extra trash receptacles be needed? No ■ Yes M Number needed: 6? see Instructions Describe trash removal and cleanup plan during and after event: We contract with Maroneys for receptacles and trash pickup. Event volunteers will pickup trash at the end of each evening. Will event need traffic control? No © Yes • Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: We have an employee that has been previously professionally trained in crowd control. We will have ample volunteers and staff to keep people safe and moving logically throughout the space. Fees may apply see Instructions Will "No Parking Signs" be needed? No M Yes ■ Number needed: Show location(s)onsite map Will event need security? No ■ Yes 0 If event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: We will hire our own security, and will notify the city ASAP as to vendor. Will event need EMS services? No © Yes • Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: Staff are trained in first aid and will provide immediate response to patrons who need medical attention. Staff are directed to call 911 in the event of any emergency. Anything beyond the scope of first aid will be directed to emergency/urgent services. Describe the emergency action plan if severe weather should arise: If severe weather is predicted, we will make a call to cancel by one hour prior to the event start. If severe weather occurs during the event, we will immediately stop the show and will be diligent on communicating with our staff and attendees on where they should go for safety. We may encourage people to wait out the rain and visit downtown shops until the rain subsides, if there is no threat of tornado or lightning. List any other pertinent information: This event will require setup and dress rehearsals in the 4 days prior to event. The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, 1 certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. 1 realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and is a release of Liability. emadocalyssaNgnedny Calterz Hall DN: ao=Calyssa Han, o=rne zephyr Theatre, ou. „518141131 05ynneatre ory, =us Date: 2021.05.181411:31-8500' Signature of Applicant or Authorized Agent 5-18-2021 Date illw*i THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: May 13, 2021 RE: Parking Capacity Work Plan INTRODUCTION On July 1, 2020 the Downtown Parking Commission recommended that the City Council adopt the parking capacity study. The Council did this on August 18, 2020. The study identifies nine strategies for improving parking capacity, along with tasks to accomplish those strategies. This spring the Downtown Parking Commission held several meetings to develop a work plan to implement the study's nine strategies. COMMENTS Attached is the draft work plan as revised by the Parking Commission. The next step is for the Commission to approve the plan and recommend that the City Council adopt it. Attachments: Draft work plan Capacity study 2021 I Project Resources Strategy 1 Strategy 2 Strategy 3 Strategy Strategy 5 Strategy 6 Strategy 7 Strategy S Strategy 9 Utilization counts Wayfinding &signage Dn-street time restrictions Enforcement Parking ordinances & requirements Customer service Employee parking Pricing Even:. parking Create count program Consider LPR system for on -street enforcement Staff 2 hrs; DTPC approval Staff 6 hrs: Commission discussions I 2022 Protect i Resources i Strategy 1 Strategy 2 Strategy 3 Strategy 4 Strategy 5 Strategy 5 Strategy 7 Strategy 8 Strategy 9 Utilization counts Wayfinding & signage On street time restrictions Enforcement Parking ordinances & requirements Customer service Employee parking Pricing Event parking Conduct count Jan -March: public ou€reach; April install 2 hr parking signs on Main. Install LPR system on one vehicle Update business parking program by restructuring permitted lots and tune limits Consider creating single revenue system for pay lots and parking ramp; public outreach concerning increasing Lot 2to S5 iPlanning staff 4 hrs; 12 DTPC firs. Sign manufacturing cost; sign contractor installation costs $40,404 #0-?.3 Project I Resources Strategy 1 Utilization coun:s Conduct count iStaff 4 hrs; 12 DTPC hrs Contract for wa -finding sign system Strategy 2 'v 8yfinding & signage design; Install wavfinding sign system Strategy 3 Cin-street time res:ric ions Strategy4 Enforcemen: Strategy 5 Parking ordinances & requirements Strategy Customer service Develop marketing materials informing drivers where to park Strategy 7 Employee parking Implement business parking program replace signage in Lot 2 with S Sign manufacturing cost; sign contractor installation cost: Strategy8 Pricing rate; reprogram pay machines or implement single revenue stistem machine vendor cost for reprogramming rate (or cost of implementing single revenue system) Establish event parking plans for S;rat egy9 Event parking event organizers to use when making application for event permits 2o-21 Project Resources Strategy 1 Strategy 2 Strategy 3 Strategy Strategy 5 Strategy 6 Strategy 7 Strategy Strategy 9 Utilization counts Wayfinding & signage Crn-street time restrictions Enforcement Parking ordinances & requirements Customer service Employee parking Pricing Event parking Conduct count Develop mobile friendly app identifying (available) parking spaces.lots Update Downtown parking Consider a public valet seance for Downtown Implement required event parking plans Staff 4 hrs; 12 DTPC hrs DOWNTOWN STILLWATER PARKING EFFICIENCY & MANAGEMENT PLAN August 2020 CONTENTS Introduction Study Goals and Objectives 4 Setting the Stage 5 Defining Downtown Stillwater's Parking Users36 Existing Conditions. 8 Parking Demand. 12 Shifting The Demand 16 District Wide Parking Solutions. 18 Strategies & Recommendations. .20 Next Steps. 31 ACKNOWLEDGEMENTS Lily Louncl Mayor Kozlowski Councilors Collins, Junker (DPC Liaison), Weidner, Polehna Downtown Parking Commission Chairman Anderson Commissioners Glynn, Hopfe, Johnson, Lepage, Lettner, McAllister Council Liaison Junker City Staff Bill Turnblad, Community Development Director Consultant HKGi Thanks also to members of the downtown business community for your input and review! tiihivater INTRODUCTION Purpose of the Study Downtown Stillwater is a bustling destination with emerging and established places to work, live, shop, eat, and play. Along with the many people using downtown, comes a need to park vehicles. Not having enough parking because an area is too popular is a problem many communities would love to have, but it is a problem nonetheless. The Stillwater Parking Commission initiated this study to provide alternatives that maximize today's parking supply before large investments are made to the expansion of downtown's parking supply. This study addresses current and future parking demand, while recommending parking strategies that minimize major capital expenditures. The study focuses on opportunities for parking efficiencies, especially at times when parking demand is at its peak. This includes strategies that balance the parking needs of a variety of users (e.g., residents, employers, patrons, and visitors). PARKING STUDY I STUDY GOALS AND OBJECTIVES In order to provide a better parking experience for those who live, work, and visit downtown, this study provides strategies to: Maximize today's parking supply Build on past studies Embrace a district -wide parking approach Maximize current investments nnnn Identify low-cost/ high -benefit solutions I 1110 a jj Water. SETTING THE STAGE The Unique Nature of Parking in Downtowns People are attracted to downtowns for their unique character and urban design. When visitors enter a vibrant downtown, it is hard not to notice the large number of businesses within a small area, as well as the number of people walking and interacting with one another. The "place" provided by a diverse and vibrant downtown is the primary reason people choose to visit downtown. The availability of convenient, affordable parking may be a factor in the decision making, but not the driving factor. Expansive parking lots simply take away from the place making experience that make downtowns a great place. The conventional approach to parking is to make it free and as close as possible. This strategy can work in communities without a significant amount of commercial activity or in areas where land is plentiful and low cost. But this approach does not work in traditional downtowns where a large number of amenities and activities occupy a small area.Too much emphasis on parking can negatively impact the unique qualities (e.g., walkability and charm) a downtown has to offer, resulting in a less desirable place to visit. Balancing the parking needs for a vibrant downtown requires a district -wide parking approach. A district -wide parking approach uses a combination of strategies to maximize the existing parking supply, while reducing the demand to build additional spaces. This approach is commonly applied in downtown settings to encourage walkability, foster economic growth, and strengthen the urban form. OVERCOMING PERCEPTIONS Downtown Stillwater Highway 36 & Stillwater Boulevard While big box stores are able to provide parking within view of the front door, it is not uncommon for parking users to walk the length of a city block (660 feet) to get to the front door. Because a downtown front door is not always visible from a parking spot, the perception of the parking user is that they have to walk much further to their destination. These parking perceptions can be changed in downtowns by applying effective wayfinding measures, while improving the user's experience from their parking space to their final destination. PARKING STUDY I DEFINING DOWNTOWN STILLWATER'S PARKING USERS Downtown Stillwater's parking supply serves a wide range of users (e.g., residents, employees, eventgoers, and patrons) that require different parking needs throughout the day. Table 1 offers a generalized way to think about the different groups of parking users and their parking needs. For example, the short-term user will look for convenient front door parking. The type of land uses associated with this parking need includes specialty shops, convenience stores, coffee shops, and fast -casual dining. The long-term users, which makes -up the majority of the parking users in Downtown Stillwater are staying for longer periods of times. These types of parking users include employees, visitors taking advantage of multiple things to do in downtown, residents, eventgoers, trailhead users, and sit-down/fine dining restaurants. Inevitably, everyone would like a free and open parking space with no time restriction at their front door. This is not practical or feasible. Parking should be viewed as a limited resource and amenity to the downtown. Improving the efficiency of this resource will require trade-offs. The City and its partners will need to accept that some people will need to park further away if they are planning to spend longer periods of time in downtown, while providing short-term parking closer to the core for the short-term user. Table 2 provides guidance on how to balance these expectations by parking user. Table 1. Downtown Parking User Characteristics PARKING USER TYPICAL TURNOVER EXAMPLES OF THE TYPICAL USER % OF SPACES TODA Limited User (One -Stop -Shop) 0-30 Minutes • Parcel delivery • Pickup/Drop-off (Uber, Lyft, Childcare) • Dry Cleaner • Convenience Store • Take -Away Food/Coffee • Business Delivery 2% 40 on street spaces + loading zones Short Term User 1-2 Hours • 1 Stop Shopping • Fast/Casual Food (eat in) • Grocery Store • Sit down restaurant/bar/brewery • EV Charging (fast charging) None Wind up using same as long term Long Term User 2-4 Hours • Sit down restaurant /bar/brewery • Multi-Stop/Window shoppers • Tourists • Trailhead users • Residential Guest • EV Charging (fast charging) 63% 572 off street 667 on street Daily User 4-8+ Hours • Employees • Residents • Hotel Guests • Events • Trailhead Users • EV Charging (overnight) 35% I Rill jj Water. Table 2. Downtown Parking Standards by User PARKING USER STANDARDS TIME RESTRICTIONS LOCATION PRICE TYPE One Stop Shop User 15-30 Minutes Proximity to the Front Door Free On -Street Short Term User 1-2 Hours 1-2 Blocks from Front Door Free On Street Off -Street Long Term User 2-4 Hours 2-4 Blocks from Front Door Nominal Fee Off -Street Daily User 4-8+ Hours 2-4 Blocks or Off -Site Nominal Fee On -Site (Residents) Off-Street/site (Employees) Off -Site (Events) BEHAVIORAL RESEARCH (PARKING TURNOVER & ENFORCEMENT) Table 2 provides time restriction standards that help create parking turnover. For example, a service - oriented district (e.g., dry cleaner, post office, and coffee shop) typically requires a higher turnover rate to accommodate customers, resulting in parking restrictions ranging between 15 minutes and 1 hour. A tourism or entertainment district, such as Downtown Stillwater, typically sees a lower turnover rate. Time restrictions in these types of areas can range between 2 and 4 hours. Assigning time restrictions to parking spaces helps create turnover for users and improves the overall efficiency of the parking system. Creating this efficiency requires parking enforcement. It is worth noting that without enforcement, many users quickly realize the lack of consequences and park illegally. A report for the Institute for Transportation and Development Policy reviewed a number of studies across the country and found strong evidence of illegal parking. These findings include: • University of California studied parking in Berkeley and found that 32 percent of vehicles in one hour parking spaces exceeded the time limit. • The same study found that 30 percent of driving commuters routinely parked illegally. • A survey of 2,000 Seattle parking spaces found that the average park time in one hour zones was 2.1 hours. • A study in San Francisco found that a third of parking space users in and around downtown exceeded their time limits or did not pay metered parking. • A Brooklyn, New York study also found that as parking reaches 85% capacity, the amount of illegal parking increases dramatically. This in turn creates other problems such as parking in restricted zones and reluctance to give up a parking space that has reached its time limit • Audits in Fredricksburg, Virginia found 25 percent of parking space users parked for longer than the allowed time limits. In the case of the Fredricksburg study, the City dramatically increased enforcement and created 20 percent more parking availability. While effective, the issues with enforcement must also be recognized. Enforcement is costly, and ticketing can discourage people from returning. This can be mitigated with clearly marked signs regarding time restrictions or enforcement can be softened by issuing "first offence warnings"and ticketing repeat/habitual offenders. PARKING STUDY I EXISTING CONDITIONS Parking Supply & Management of the System The majority of Downtown Stillwater's parking supply consists of off-street municipal lots, parking ramps, and on - street parking spaces (see Figures 1 & 2). Characteristics of this parking supply include: Parking Rates • Most of the public parking is at no cost to the user. Exceptions include a nominal fee to park in the Municipal Ramp, Lot 1, Lot 2, and Lot 13. • On -street parking is free. Time Restrictions • The majority of on -street parking is signed for a 3 hour time limit. • The majority of off-street parking is free with a 4 hour time limit. Enforcement • Parking enforcement for on -street and off-street parking concludes at 6:00 p.m. on weekdays and weekends. • The City staffs one full-time parking enforcement office. Operations & Management • Parking operations and management is primarily funded through the Downtown Enterprise Fund. The Downtown Enterprise Fund is comprised of fees collected through the sale of parking passes, parking fines, one day parking passes, and event parking permits. • The City contracts with AirGarage to manage the collection of fees for the Municipal Ramp. • Figure 1. Downtown Stillwater Parking Supply Summary • • r► SHORT TERM (39) • _ (15min, 30min, Loading) • 3 HOUR (416) • Adriverentering ON-STREETALL DAY (239) • Downtown Stillwater FREE • has anumber of►SURFACE LOTS3 HOUR (65) potential parking options, depending on what they need and how close they need to park to their destination • • Ilk4 HOUR (432) ALL DAY (193) SURFACE LOTS ALL DAY (182) PAID RAMPS ALL DAY (300) ©© $lllwater. Kin'::: Figure 2. Downtown Stillwater Parking illwater Public Parking Downtown Stillwater 2020 Legend ODowntown Parking District City Parking Lot rn - City Parking Ramp ®�yPublic- upper level (Crosby Hotel) 2.I\\ V Trailhead Parking (Lot 12) 3 ® Private parking only (Lot 8a) Permit parking only (Lot 12) I I Trailers & large vehicles (Lot 12) I I On -street handicapped I 115 minute parking limit s - 30 minute parking limit a I Loading/unloading avi — Valet rn I I Bus loading/unloading - Bus parking Monthly Permits * Business Permit Valid E . DT Resident Permit Valid o- (allows overnight parting) • Free parking lot (year round) • Pay parking lot (Free Nov 1-Apr 30) 0 Available to public after 6 PM ' •Numbersindreles= hour limits on free parking On -street parking is free, but limited to 3 hrs unless posted for less Lot 1 (pay lot)(Free Nov 1 -Apr 30)- 98 spaces Lot 2 (pay lot)(Free Nov 1 -Apr 30)- 84 spaces Lot 3 (free lot - 3 hr) -- 33 spaces Lot 4 (free lot - 4hr) -- 33 spaces Lot 5 (free lot - 4hr) -- ] spaces Lot 6 (free lot - 3 hr) -- 16 spaces Lot 7(free lot-3 hr) -- 16 spaces Lot 8a (-private") -- 51 spaces Lot ob (free lot -4hr) - 75 spaces Lot 9(free lot -4hr) -- 30 spaces Lot 10 (free all day; ovemight by permit) -48 spaces Lot 11 (free all day; ovemight by permit) -45 spaces Lot 12 (part free all day; no overnight here) -78 spaces (part permit only; overnight allowed here)- 23 spaces Lot 13 (free lot-4 hr) - 14 spaces Lot 14 (free lot-4 hr) - 47 spaces Lot 15 (free lot -4hr) - 97 spaces Lot 16 (free after hrs) - 60 spaces Lot 17 (free after hrs) - 75 spaces Lot 18 (free lot- 24 hr)- 22 spaces Public Ramp (pay) — 248 spaces Public level, Crosby (pay) 52 spaces ' Free public lot after 6 PM 1,252 off-street parking spaces: 1,211 general public 41 handicapped spaces 468 marked on -street spaces: 416 general public 18 handicapped spaces 1315 minute spaces 7 30 minute spaces 19 Loading spaces 239 unmarked on -street spaces (Includes 91 on 2nd 8t no. of Mulberry) 1,959 total public spaces 1,456 free public spaces (74.3 / ) M.p oa for Dow.. Pa PARKING STUDY I Business Concerns and Needs Downtown Stillwater's businesses were engaged early - on in the planning process to better understand their parking concerns and needs. Presentations and group discussions were held at the following meetings: • Main Street Stillwater Independent Business Alliance (IBA) - January 3, 2020 • Stillwater Chamber of Commerce - January 29, 2020 Common themes or messages that were received during these meetings are summarized throughout this section by topic area. Enforcement, Operations, and Maintenance • Stronger parking enforcement is needed to help minimize the number of vehicles violating on - street parking restrictions (e.g., exceeding the time limit). • Time restrictions for on -street parking and parking enforcement ends at 6 p.m. Therefore, it is assumed there are a number of employees using on -street parking spaces during the evening hours. • Regular snow maintenance needs to be a collaborative effort between both the city and businesses to ensure downtown is walkable during the winter months. Employee Parking • Businesses should be encouraging their employees to park in lots that are located outside of the downtown core. • Employees should not be using on -street parking as an option during their shifts. • Designated parking areas for employees should be considered as a parking solution. Event Parking • Event parking should be located outside of the downtown (e.g., off -site parking) to accommodate higher parking demand during larger events. A shuttle service needs to be provided if off -site parking is going to be used for events. • The City should consider charging for parking in some of the lots during large events. Revenue collected during these events should be used for implementing other parking strategies. Downtown Stillwater is comprised of a mix of land uses ©® tillwate' Mobility • Parking solutions need to take into consideration the public realm and bicycle/pedestrian needs. • There is a growing demand for bicycle parking, in addition to car parking for trailhead users.Trailhead users are generally parking near the Zephyr Theater. In some cases, vehicles are parking illegally in the Zephyr Theater lot, which has caused parking problems when events are being held at the theater. • Traffic circulation continues to be a topic of discussion as traffic patterns have shifted with the new bridge opening. Discussions have focused on turning movements at Main Street and Chestnut (e.g., eliminate the left -turn onto Chestnut). Parking Restrictions • In general, businesses are in favor of reducing the length of time vehicles are allowed to park on -street. Most of the on - street parking is signed for a three hour time limit and should be reduced (e.g., one or two hour time limits) in an effort to free up on -street parking spaces for short-term users/ customers and minimize the number of employees who are utilizing on -street parking. Parking Fees • There is little or no support for paid on -street parking (e.g., pay stations or meters). However, charging for off-street parking (e.g., surface lots) may be a potential strategy in helping manage parking during events or peak periods of the day. Wayfinding and Signage • Wayfinding and signage needs to be considered to help direct people to underutilized parking lots. • A more comprehensive wayfinding plan is also needed for the downtown to eliminate sign clutter, while providing the appropriate signs that direct people to key destinations and parking facilities. • Mobile parking applications should play a role in helping visitors find parking. • More information (online and print) and marketing materials should be created to help educate people on where to park. Downtown Stillwater is home to many residents PARKING STUDY I PARKING DEMAND Utilization counts help better understand today's current parking demand. Utilization counts serve as a quantitative measure in documenting existing parking conditions (e.g., parking demand), while verifying issues and concerns. Utilization counts used for this study are based on historical counts collected by the City in 2015 (see Figure 3 and Table 3). Off -Street Parking Utilization Any count over 93% should be interpreted as effectively full. Counts between 85-93% suggest lots are at or approaching capacity and though there is still some parking, driving behaviors change and people begin circling the block or lot to find parking. Parking utilization over 75% gives the impression that the lots are filling up, but do not pose any concerns. Less than 75% utilization could be categorized as having ample parking available or the spaces are being underutilized. Findings & Observations • In general, Downtown Stillwater is experiencing high demand for parking during the weekends and evening hours. • There is still parking available in the Municipal Ramp or Lot 12 when parking demand is at it's peak (e.g., Saturday evenings). • Lots 1 and 2 are experiencing high parking demand, which are also pay Iots.This observation suggests people are willing to pay to park. • During off-peak seasons and hours, parking is still well utilized. Observations from the study team and conversations with business owners suggest that while spaces are still available, employees are still parking close to the core. • Off-street parking is generally underutilized during the morning hours and winter months. Precedent Examples of Downtown Stillwater's Parking ,10164 111121 illwater. Figure 3. Depiction of Parking Demand and Utilization FRIDAY 4:30PM 7:OOPM 9:OOAM SATURDAY NOON 6:OOPM SUNDAY 1:OOPM Table 3. Parking Demand and Utilization by Lot/Ramp LOT SPACES FRIDAY 4:30PM 7:OOPM 9:OOAM SATURDAY 12:OOPM 4:OOPM 6:OOPM SUNDAY 1:OOPM 3:30PM 98 56% 1I- 11% 00% 100% 100% 10 2 84 45% 10 23% 95% 100% 100% 10 3 33 88% 10 64% 100% 100% 100% I00% 10 4 29 83% 10 17% 100% 100% 100°A 100% 10 5 7 57% " 43% 10(v-' 100% 100 100" 6 16 75% i 38% I '4% 1' 1 0( 7 16 81% 1L 81% 1U0% 100% 10Uu/o IL 8b 75 65% 10 '9% 1 100% 100% 00% 89% 9 30 67% 1C 27% 1 100% 100% 60% 10 10 48 63% 91 38% 1 100% 100% 98% 10 11 45 A% 10., 33% 1jig.` 100% 93% 10. 12 101 12% 11% 21% 29% 32% 39% 14% 22% 13 23 35% 26% 0% 22% 22% 43% 13% 9% 14 8 50% 63% 38% 125% 63% ' 100% 25% 50% 15 13 10' 31% 85% 131% 146% 31% 38% 16 47 79% 1C 23% 1 100% 100% 89% 17 97 79% 110 20% 1 100% 85% ramp Total 248 1018 45% 57% 64% 80% 21% 24% 31% 74% 34% I 75% 56% 83% 19% 66% 23% 68% Legend: No Capacity Issues (0% - 74% Occupied) Monitor Capacity (75% - 84% Occupied) At or Approaching Capacity (85% - 92% Occupied) At Capacity (93%+ Occupied) PARKING STUDY I On -Street Parking There are no official parking utilization counts for on -street parking. However, field observations and conversations with parking enforcement and business owners helped identify general assumptions on how on -street parking is being utilized. Figure 4 provides a generalization of on -street utilization, which suggests on -street parking is heavy utilized. On -street parking is also signed for longer than normal time restrictions for a typical downtown. Based on research performed in 2020, downtown Stillwater is the only downtown with widespread three hour on -street parking compared to 12 other precedent examples (see Table 4). Limiting on -street parking to two hours would improve parking and convenient access for the short-term and one -stop users. Because on -street parking spaces are the first spaces that a driver sees, and the closest to their destination, they are the most desirable spaces. If spaces are full, a driver may circle a few times trying to find a parking space, or stop prematurely and wait if someone is getting into their car. This can have negative effects on traffic, increasing congestion and the number of turning movements that happen as driver's circle, which is a challenge in a downtown where a safe and comfortable pedestrian environment is critical to the vitality and success of the district. Findings & Observations • On -street parking is heavily utilized on any given day of the year. • Heavy utilization rates are attributed to human behavior that suggests people will chose the closets parking space first, if available. • Heavy utilization is also attributed to the time restrictions set for on -street parking (3 hour time limit). • Parking enforcement is rarely enforced and ends at 6 p.m. Those who are familiar with this system may take advantage of the system and extend their time of stay beyond the 3 hour time limit. • The demand for short-term on -street parking is growing to accommodate rideshare services (e.g., Uber and Lyft), curbside pickup (e.g., Uber Eats, Door Dash, and Grub Hub), and delivery services. Figure 4. On -Street Parking Table 4. On -Street Time Restrictions (Precedent Examples) 3 Hours 2 Hours 1 Hour Stillwater Anoka, Bemidji, Duluth, Mankato, Fargo/Moorhead, Red Wing, St. Cloud, Wayzata, White Bear Lake, Winona Hopkins *Rochester varies from 30 minutes to 2 hours ©© lllwater. ©8 . Findings & Observations Analysis of the current parking situation in downtown has provided a few key findings and observation that will influence which strategies will have the biggest impact. Parking Utilization The downtown is experiencing heavy utilization during the evening hours and weekends.This heavy utilization is primarily occurring at the core, which includes both surface lots and on -street parking.The parking spaces that are underutilized are generally located on the edges of Downtown Stillwater. During the typical workday, the downtown is experiencing normal utilization rates (i.e., morning and afternoon hours).These utilization patterns are typical for a successful downtown with a mix of land uses. Seasonal Use Parking is generally well used throughout the year, while the highest demand for parking occurs during the summer months. Summer months have more demand and generate more parking shortages when high numbers of visitors experiencing Stillwater compete for parking. Balancing Parking Expectations The majority of the business community recognizes that there are opportunities to manage parking more efficiently to accommodate the various users. This results in some tradeoffs and expectations that long-term parking users will be required to walk a reasonable distance between their car and destination. On -street time restrictions should also be reconfigured to increase parking turnover in the core, while ramping up parking enforcement to ensure people comply with new time restrictions. Coordination and Collaboration The business community recognizes there are some changes that need to occur and is supportive in working together in finding parking efficiencies. Precedent Example of Downtown Stillwater's On -Street Parking Utilization PARKING STUDY I SHIFTING THE DEMAND It is assumed when a downtown's parking supply is at 93% utilization it is at full capacity. The remaining 7% capacity helps maintain a healthy supply of parking to manage traffic circulation and parking turnover. Based on these industry standards, the parking lots located in the core are typically at capacity and above the 93% utilization threshold. This area is recognized as Zone 1 in Figure 5. Parking lots in Zone 1 are chosen first based on their visibility and ease of access from main roads. As a result, traffic becomes an issue as people circle the block or wait for an available space to free up. Alleviating these parking stresses in the core will help improve the perception of downtown not having enough parking. Shifting parking demand to underutilized lots will require a combination of strategies that are discussed later in this study. Maximize today's parking supply SMALL SHIFT, BIG IMPACT While many of the parking lots are filling up, there are a few lots that remain underutilized during peak demand (evenings and weekends). The Municipal Ramp and Lot 12 has additional capacity to accommodate more users. Findings suggest a shift in parking demand from the core to these underutilized facilities will help alleviate the parking stresses in downtown. A shift in parking demand needs to occur to help create greater parking efficiencies. This can be achieved by shifting parking demand from Zone 1 and Zone 2 to other areas of downtown that are still walkable. Lots 12 and the Municipal Ramp/Lot 13 has ample parking available to absorb more users. It is assumed approximately 40 parking users need to be shifted from Zones 1 and 2 to maintain a healthy utilization rate between 85% and 93% (see Table 5). It is important to recognize the City is adding an additional 39 off-street spaces adjacent to Lot 14 in the summer of 2020. Adding this capacity should help alleviate the parking stresses that occur in Zone 2 during peak periods. In that respect, stronger energy should be focused on shifting parking demand from Zone 1 to the Municipal Ramp/Lot 13 or to a larger extent, Lot 12. This goal is obtainable when using the appropriate parking strategies that take into consideration the various parking needs for every user in Downtown Stillwater (e.g., residents, business, and visitors). Table 5. Sending Zones ZONE SPACES PEAK UTILIZATION UTILIZATION GOAL SHIFT NEEDED 1 299 100% 85% 24 2 165 100% 85% 13 Total 464 100% 85% 38 Table 6. Receiving Zones TARGET SPACES PEAK UTILIZATION EXCESS AREA UTILIZATION GOAL CAPACITY Ramp 248 64% 85% 53 12 101 39% 85% 47 Total 349 57% 85% 100 I ©pa jj Water. Figure 5. Parking Zones The Parking Commission Districts identified in the 2017 Stillwater Parking Study were consolidated into two zones. This supports a district -wide parking approach that maximizes today's parking supply. IPARKING STUDY I DISTRICT WIDE PARKING SOLUTIONS Finding the appropriate parking management solutions for Downtown Stillwater requires a district -wide parking approach. A district -wide parking approach uses a combination of strategies to maximize the existing parking supply, while reducing the demand to build additional spaces. This approach is commonly applied in downtown settings to encourage walkability, foster economic growth, and strengthen the urban form. The various district -wide models that have been used across the nation are summarized below. Stillwater currently uses the Enterprise Fund (see Page 19) and Parking Benefit District model to managing parking in downtown. Embrace a district - wide parking approach • Downtown Development Authority (DDA): A typical downtown development authority oversees infrastructure projects, including parking facilities, roadway projects and physical buildings. Their overall purpose is to also increase the quality of life for residents and businesses through economic and physical revitalization of the downtown. • Enterprise Funds: An Enterprise Fund is primarily a self-supporting program that requires developers to pay a fee in lieu to fulfill their parking requirements. Collected funds go back into maintaining and operating the City's parking supply and other infrastructure projects. • Parking Benefit Districts: Typically revenue generated from parking meters or other collection methods automatically reverts back to a municipality's general fund and the place where the meter revenue is collected sees no direct benefit. A parking benefits district is a designated area in which the parking revenues raised are then reinvested back into the district for a wide range of improvements. The funds may be used to purchase smart parking meters, walking and biking infrastructure, or to pay for improvements to the public realm, such as street trees, benches, and lighting. Typically revenue collected through meters or parking kiosks is reinvested in the district, while revenue generated from parking violations is used to fund further enforcement. Parking Benefit districts not only create a new stream of funding for district improvements, but they also can help better manage parking supply and demand. Parking benefits districts support economic development and neighborhood revitalization efforts. This tool is attractive because, instead of using local tax revenue or assessments for improvements, parking benefit districts capture money from visitors. Business owners are more likely to report parking violations within parking benefit districts because violations result in lost revenue for the district. • Improvement Districts: Improvement districts are often responsible for maintaining parking operations and services in designated districts. These districts are often partnerships between municipal departments, local organizations, private developers, and private businesses. Improvement districts are financed through parking revenue, property taxes paid by property owners, or member fees. Improvement districts that manage parking communicate parking locations, rates, and typically provide flexible monthly parking options and reduced parking with merchant ticket validation. • Public -Private Partnerships:The configuration and management of public -private parking partnerships varies by the specific parking needs and demands within the district, along with the adjacent land uses. These partnerships are created to maximize the sharing of parking spaces by various users. Financing for public -private partnerships is provided through developer payments, user fees, common area maintenance charges, and the payment of a fee in lieu of providing parking spaces required by a zoning ordinance. • Transportation Management Association (TMA): A Transportation Management Association (TMA) is an organization that carefully applies selected approaches to facilitate the movement of people and goods within an area. Also called Transportation Management Organizations (TMOs) and other names, they vary widely in size, organization, membership, and services offered. TMAs allow businesses to pool their resources to support commuter transportation strategies and can act in an advocacy role with local government on behalf of its membership. I 111121 illwater. DOWNTOWN STILLWATER PARKING ENTERPRISE FUND Downtown Stillwater's district -wide parking approach best mirrors the Enterprise Fund. Funds are collected from various revenue streams that are in turn, invested back into the downtown's parking improvements and ongoing operations/maintenance. I.2019 Revenues Account 720 (Surface parking lots): (unaudited end of year) 1. Permits (residential, business, mitigation, misc.) $66,832 2. Sales for Parking Lot 1 $91,630 3. Sales for Parking Lot 2 $94,116 4. Parking enforcement ticket totals $53,573 5. Parking, events $4,600 6. Interest $6,010 7. Total parking lot revenue $316,761 Account 725 (Parking ramp): (unaudited end of year) 1. Parking permits: 61 permits (25 residential; 36 commercial) $15,341 2. Parking Permits — Lowell Inn $12,952 3. Ramp revenue (Credit Card and Cash) $86,833 4. Total parking ramp revenue $115,126 Total revenue, ramp and lots (unaudited) $431,887 II. Operating Costs 1. Parking Ramp (unaudited, no depreciation) $58,420 2. Parking Lots (unaudited, no depreciation) $159,274 3. Total operating costs $217,694 III. Balance The unaudited revenue collection in 2019 appears to have exceeded the unaudited operating costs by about $214,000. This does not including depreciation, which covers facilities replacement costs, i.e. Capital Improvements. IV. Reserve (Capital Improvement Program) As of 12/12/19 the reserve in the parking enterprise fund was $991,806.59. Approved capital expenditures for 2020 total $280,800.00. PARKING STUDY I STRATEGIES & RECOMMENDATIONS Each district -wide parking model discussed in the previous section is designed to achieve similar goals by reducing parking demand and maximizing its resources. At this time, the City of Stillwater does not need to select a preferred approach or modify its Enterprise Fund. Instead, the City should consider the various strategies used in each model to help better manage parking to support parking efficiencies. Each strategy discussed throughout this section is designed to help better manage the downtown's parking supply and demand. More importantly, the strategies were selected to help align parking needs with the various users of downtown. These strategies should be explored to their fullest potential prior to investments that focus on adding more supply. Today, there are many players that can help advance the parking strategies through direct or indirect efforts. Many of these efforts are currently tied to long-range planning, business support, parking enforcement, and the facilitation and approval of development proposals.These groups include both the public (i.e., City) and private (i.e., business) sector. Both groups should have a vested interest in implementing the study's recommendations. In that respect, the roles and responsibilities for carrying out a particular strategy are identified in each strategy. Each strategy is also paired with a paradigm (see Sidebar) generalizing implementation costs, business support, and impact in reducing demand. Diagram Summary Example: SUPPORT ti 0 UPFRONT COST This diagram would suggest the strategy being proposed is highly supported by the business community and may have a low to moderate impact in shifting parking demand. General upfront and ongoing costs associated with this strategy are low. RECOMMENDATION PARADIGM • Support: The strategies were presented to the business community. Some strategies received overwhelming support (scores towards HIGHEST), while others may need further discussion (scores towards LOWEST). • Ongoing Cost: Some strategies may require on- going costs. These cost are typically associated with staff time and resources or on -going operations and maintenance needs. Each strategy will have some form (e.g., direct or indirect) of an ongoing cost. • Upfront Cost: There is an upfront cost to implementing every strategy. These cost are typically associated with design, capital investments, staff time and resources, or startup dollars to initiate the strategy. Upfront costs can be minimal, while others may be larger investments that require long-range capital programming. • Impact: Each strategy is designed to maximize today's parking supply more efficiently and effectively. The goal is to implement strategies that have the highest impact, while being cognizant of ongoing and upfront costs. H V a SUPPORT HIGHEST MODERATE LOWEST UPFRONT COST I 11113 tillwater. Strategy #1 - Utilization Counts Stillwater should continue to monitor parking utilization in all areas of downtown. This will provide a better baseline of data for determining when a particular parking strategy should be explored or implemented. The City should establish a set schedule for when utilization counts are collected to ensure consistent reporting on an annual basis.The recommended times include 10 a.m., 12 p.m., and 6 p.m on weekdays and weekends. Counts should be collected throughout the year and during downtown events. In the long term, use of parking sensors could provide better data. This type of technology has a higher upfront cost to implement. Saturday 9:00 a.m. The demand for parking typically increases in Downtown Stillwater throughout the day. Saturday 6:00 p.m. • • • Recommendation: Implement a program to continue . parking counts at specific times and • during different seasons. • • • • • • • • . • • • • • UPFRONT COST Diagram Summary: There is very little cost associated with this strategy, but has no direct impact in reducing parking demand. The strategy is primarily used to monitor parking utilization rates and to inform other strategies. Roles & Responsibilities: Utilization costs can be done by City staff and at very low cost. City's will use seasonal help, interns, or parking enforcement to conduct counts. STUDY GOALS Each strategy is designed to help achieve the following study goals. Embrace a district - wide parking approach Maximize current investments Identify low-cost/ high -benefit solutions Maximize today's parking supply PARKING STUDY I Strategy #2 - Wayfinding & Signage Wayfinding systems serve a key role well beyond responding to the need for basic navigation, identification, and information. Wayfinding elements, such as monuments, directional systems, directories, interpretive, and even regulatory signs can enrich and enhance the users experience in Downtown Stillwater and help with traffic congestion. More importantly, signage can help direct people to underutilized or unknown areas available for public parking. The study has recommended a shift in parking demand from the core to underutilized or unknown areas available for public parking. This shift should focus on wayfinding signage that directs people to the Municipal Ramp/Lot 13. To some degree, wayfinding signs are visible at the Main Street/Commerce Street intersection that direct people to the ramp. By the time a parking user reaches this intersection they have already been exposed to a number of parking options, including three hour on -street parking and large surface lots. It is important to recognize the first lots to fill up as one enters downtown are Lots 1 and 2, which both charge a nominal fee. Wayfinding signage should be strategically located near these lots that direct drivers to 2nd Street. Shifting travel patterns to 2nd Street will direct people towards the ramp and expose drivers to Lot 14, which is expanding by 39 spaces in the summer of 2020. A shift to these parking facilities will help maximize parking investments and alleviate parking stresses in the core. Overall, wayfinding signs are a simple high -benefit solution that help direct vehicles to underutilized parking facilities. Wayfinding signs for parking should also work together with other wayfinding needs that move people and not just cars. Stillwater should consider developing a wayfinding plan that helps identify pathways between key destinations and large parking reservoirs. A wayfinding plan should also evaluate existing sign clutter, while finding ways to maximize the effectiveness of wayfinding signage. Precedent Examples of Parking Wayfinding Signage Recommendation: Strategically locate wayfinding • signage that direct people to 2nd Street where they will be exposed to underutilized lots (e.g., Lot 14 and • the Municipal Ramp), while elevating parking and traffic stresses in the core. • • • • • • • • • • • • SUPPORT ~ 2 0 UPFRONT COST Diagram Summary: This strategy will help shift parking demand in the core to underutilized lots at a minimal cost. Roles & Responsibilities: • The City of Stillwater is the primary agency who would implement this strategy. Coordination may need to • occur with other roadway agencies, such as MnDOT or Washington County if signs are placed within • their right-of-way. • • I 111121 ;_ $lllwater. Technology & Mobile Applications Long-term wayfinding strategies may include information signs that display the number of available parking spaces at a parking lot/ramp entrance. This type of technology can also be tied to mobile applications that inform a driver before they enter the downtown on where parking is available. These type of wayfinding applications are typically applied in settings where parking is being heavily utilized on a year-round basis and tied to parking facilities with controlled entrances/exits (e.g., gate arms). This type of technology can also have high upfront costs. There may be opportunities to retrofit the ramp with this type of technology, but should be viewed as a mid to long-term initiative. Other long-term initiatives may include mobile applications that monitor the downtown's available parking supply. These types of applications also rely on parking sensors, parking facilities that use entrance/exist controlled devices, or GPS data obtained from cellphones to report out "real-time" parking availability for a specific area. These types of applications are typically implemented in downtown settings that charge a fee for public parking. At a minimum, the City should consider using mobile friendly websites or materials that provide information on downtown's parking locations. Long-term initiatives should consider"real-time"parking availability information, but is not being recommended at this time. Recommendation: Develop mobile friendly applications that provides parking location information. G a i SUPPORT UPFRONT COST Diagram Summary: This strategy will help better inform • downtown users were parking is located. . • • Roles & Responsibilities: . • The City of Stillwater is the primary • agency who would implement this strategy, but may need support . from a private entity to assist in • the development of a mobile application. PARKING STUDY I Strategy #3 - On -Street Time Restrictions Research determined Downtown Stillwater is the only downtown with widespread three hour on -street parking compared to 12 other precedent examples (see Table 4). Reducing on -street time restrictions will help improve parking turnover rates and better align parking spaces with the various users of downtown. For example, a service oriented district (e.g., dry cleaner, post office, and coffee shop) typically requires a higher turnover rate to accommodate customers; resulting in parking restrictions ranging between 15 minutes and 1 hour. An entertainment district, such as Downtown Stillwater, typically sees a lower turnover rate during the evening hours. Time restrictions in these types of areas can range between 2 and 4 hours. Office and business districts also experience lower turnover rates. These areas usually result in an 8 hour or more time restriction to accommodate a standard 8 hour work day. On -street parking in Downtown Stillwater should accommodate those who are looking for a quick meal or the ability to run a few errands within a short period of time. A time restriction of three hours caters to the long-term parking user in which there is ample parking options available to meet their needs. On -street parking in Downtown Stillwater should be viewed as an amenity and managed in a way that creates higher -turnover. The lack of on -street parking turnover is also contributed to the lack of parking enforcement. Today, parking enforcement ends at 6:00 p.m. A car parked on the street at 3:00 p.m. would not be subject to a ticket after 6:00 p.m. and is likely to stay parked for a longer period of time if they are familiar with the system. Some businesses have expressed concerns that downtown employees who work late shifts (e.g., 3:00 p.m. to 11:00 p.m.) will take advantage of the situation resulting in negative impacts to on -street parking turnover. The business community supports a reduction in on -street time restrictions to better accommodate the short-term uses. This recommendation will also need to be balanced with stronger parking enforcement, while balancing the parking needs of employees (see Strategy #4: Enforcement &Technology and #7: Employee Parking). • • • Recommendations: Reduce on -street parking time restrictions from three hours to two hours. a 2 SUPPORT UPFRONT COST Increase parking enforcement beyond 6:00 p.m. to 8:00 p.m. SUPPORT a UPFRONT COST 0 Z Diagram Summary: This strategy will help create higher parking turnover and better align parking users with their parking needs. Roles & Responsibilities: The City of Stillwater will be . responsible for implementing • this strategy, which will require additional resources to increase . parking enforcement. Today, the majority of on -street parking in the core is limited to three hours. I 11121 ©8 "tiljwatei Strategy #4 - Enforcement & Technology Many of the strategies discussed throughout this study emphasize the use of parking enforcement and technology to better manage parking utilization. In particular, Strategy #3 discusses the need for stronger on - street parking enforcement to manage turnover rates. If the City of Stillwater takes a more active role in enforcement, it should consider the use of new technology to monitor violations and turnover rates. License Plate Recognition (LPR) software provides these benefits. LPR software includes a camera that is mounted on a parking enforcement vehicle that captures license plate numbers. The license plate number is time stamped and its location is logged with the corresponding time restriction. As parking enforcement patrols an area, the software notifies the parking officer if a violation has occurred. This type of software is commonly used by public safety or law enforcement to track stolen vehicles or persons of interest. LPR software can also be used to track and monitor parking permit users. For example, if a lot is permitted only for employee parking, LPR software can determine which vehicle is authorized to be in the lot without having to verify physical permits (e.g., window tags or stickers). This approach should be explored as part of Strategy #7: Employee Parking. The City does not owns this type of technology.The City should consider purchasing LPR software to be mounted on parking enforcement vehicles to enforce on -street time restrictions (see Strategy #3). This technology will help create efficiencies in parking enforcement and will limit the number of parking enforcement officers needed to regulate time restrictions. If the City chooses not to use this technology for parking enforcement, additional parking enforcement staff will be needed to efficiently enforce on -street time restrictions to create higher turnover rates. CHALKING - COURT CASES Recent court cases have challenged the constitutionality of "tire chalking" or putting a physical mark on a tire to measure if a car has been parked in a location longer than allowed. In the most relevant court case, Taylor v. City of Saginaw, the court ruled that chalking represents a physical trespass and an unreasonable search prohibited under the 4th Amendment without meeting the burden required for a reasonable search. While this ruling was in the 6th Circuit, and only applies to Michigan, Ohio, Kentucky, and Tennessee, it may be prudent to move in the direction of non -marking techniques. • Recommendation: • Utilize LPR software for on -street • parking enforcement. • • • • • • • • parking turnover rates. • • The City of Stillwater is the responsible agency for • implementing this strategy, which • will require additional resources to • increase parking enforcement. 1- V a i SUPPORT UPFRONT COST Diagram Summary: This strategy will help create higher Roles & Responsibilities: Parking enforcement is an important tool to helping balance parking turnover rates for on -street parking. PARKING STUDY I Strategy #5 - Parking Ordinances & Requirements The City of Stillwater recently updated its Comprehensive Plan, which provides direction and guidance for the future of Downtown Stillwater. As the City revisits its ordinances to come into compliance with the Comprehensive Plan, it should also examine them for alignment with desired parking policies. Updates to the zoning ordinance should take into consideration the parking components that embrace a district -wide parking approach. Items for consideration include: • Conditional Use Permit: Allowing a development to be eligible for a conditional use permit, which if approved by City Council would allow a given parcel to accommodate some of their required parking in a municipal lot. Many existing developments rely on municipal lots and on -street parking. A parking study would need to be submitted by the applicant demonstrating its need and the availability of off - site parking to accommodate those needs. Parking Overlay District: Minimum and maximum parking requirements can be established through an overlay district. Stillwater has established a Downtown Parking Districts that uses parking maximums. Parking maximums are used to ensure parking is not being over built and negatively impacting the urban form.The City's parking maximums should be evaluated to determine if they align with industry standards and current parking demand (using the utilization counts) in Downtown Stillwater. • Travel Demand Management Plans (TDMP): ATDMP outlines measures to mitigate parking demand as part of the development permit process, which can result in innovative solutions that are tailored to the specific needs of an area. ATDMP would be required of the developer or property owner as part of their development application. TDM strategies for Downtown Stillwater may look to shift trips from peak period (high -demand) hours to times of the day when more parking is available or enter into shared parking agreements. Strategies for businesses may include incentives to carpool or take other modes of transportation. Strategies for residential uses may include incentives for not owning a car. Liquor Licenses and other Land Use Considerations: New land uses may generate more parking demand or increase the demand at certain hours.The City should support development that is in alignment with a long-term, successful, and vibrant downtown. This also sometimes means allowing businesses that will create more of a draw that could add more parking demand. In the short-term the City may consider methods to control the flow of these developments until parking can catch up. For example, establishments that provide liquor can generate higher peak parking demands during the evening hours. Establishing regulations that control the number of liquor licenses helps manage the current parking demand until parking strategies or building more parking catches up with demand. • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Recommendation: Analyze and revise the City's zoning, subdivision, and parking ordinances to ensure they are in -line with improving the parking experience in downtown. SUPPORT 1- i UPFRONT COST Diagram Summary: 0 Z o v.-I 0 0 In general, revisions to the zoning ordinance that embrace a district - wide parking approach will have a positive impact in helping manage parking more efficiently and effectively. The overall support and cost associated with a particulate ordinance update will vary. Staff time and resources will likely be needed for any of ordinance updates suggested in this strategy. Roles & Responsibilities: This strategy will need to be closely coordinated with downtown businesses and the private sector to determine the appropriate ordinance update. The City of Stillwater is the responsible agency for implementing this strategy. ©© lllwater. ©a Strategy #6 -Customer Service A visitor's first experience starts from the moment they park their car and walk to their destination. Therefore, parking should be viewed as a customer service. Offering a positive experience from a parking perspective involves a combination of strategies, such as a wayfinding signs (Strategy #2: Wayfinding), maintained parking facilities, and availability. It requires marketing materials to help inform patrons on where they can park and what the downtown has to offer. It may even include curbside valet service to allow cars to be stored further from the destination without requiring a longer walk for patrons. Recommendations for improving the parking user's experience include: • • • • • • • • • • • • • • • Marketing Materials: The City and local business organizations (e.g., • Stillwater Area Chamber of Commerce and Main Street Stillwater . Independent Business Alliance') should work together to develop marketing materials that indicate key destinations (e.g., businesses, • restaurants and trailheads) and parking locations that are for certain users (e.g., short-term vs. long-term). This approach is a low-cost/high . benefit solution to help educate visitors on where to park. This can also • be used as an opportunity to promote and market the downtown's • businesses on those materials. . • Valet Parking: A valet service provides downtown patrons a . convenient option for parking. If managed accordingly, this strategy • can help elevate the parking pressures being experienced in the . core. Options for valet storage could occur in Lots 12 or 14, which . are underutilized during the evening hours. A shared parking • agreement would need to be administered between the business and • City. This strategy is an effective means to helping manage parking . during evening hours, while providing visitors an enhanced parking • experience. Valet service is provide by a private entity, which enters into • an agreement with the business and city. The business typically initiates this strategy • • Ongoing Maintenance: Public and privately owned parking facilities should provide a safe and clean environment. Routine maintenance (e.g., sweeping, refuge collection, crack sealing, pavement overlays, snow removal, and lighting) schedules should be followed to enhance the customer's experience (drawing visitors back into the area) and beautification of the city. Additionally, routine maintenance schedules will help extend the life -span of a parking facility before a major replacement or repair is needed. This also holds true to the users experience between a parking facility and their final destination. Regular maintenance schedules need to be made to sidewalks, in addition to shoveling after winter weather events. • • • • • • • • • • • • •••••••••••••••••••••••••..•..•.••••••• Diagram Summary: Marketing materials and valet parking can help manage parking more efficiently at a low-cost. Ongoing maintenance is important, but does not have any impact to parking efficiencies unless a facility becomes in such disrepair people will no longer able to park in that facility. Roles & Responsibilities: These strategies require private and public partnerships. Businesses association should take a stronger lead in developing marketing materials and initiating a valet service, if these are desired strategies to pursue from the businesses. Recommendation: Develop marketing materials that educate people on where to park. 1- a SUPPORT i UPFRONT COST Establish valet parking services with businesses that generate a higher parking demand during the evening hours. 1- u i SUPPORT UPFRONT COST 0 r, _ 00 -I o Adhere to ongoing maintenance schedules for parking facilities, in addition to sidewalks and pathways between parking facilities and destinations. SUPPORT UPFRONT COST PARKING STUDY I Strategy #7 - Employee Parking This study has recognized that some trade-offs will need to occur in order to improve the efficiencies of Downtown Stillwater's parking supply. Moving forward, the City and business community will need to accept that some people will have to park further away if they plan on spending longer periods of time in downtown. This balancing act should start with employee parking. It should be expected that employees will park further away and not in parking lots that deter from a customer's ability to park in the core. Implementing this strategy will require a strong commitment and understanding from the businesses that this shift should occur. This partnership can begin by working together to find designated areas for employee parking that alleviate parking demand in the core. A recommended approach to helping jump-start this initiative can begin by modifying the business parking permit program. Businesses and downtown employees have the option today to purchase a parking permit. Permit holders are allowed to park in designated lots longer than the posted time restriction. These lots are scattered throughout downtown. However, several permitted lots are located in the core that experience heavily utilization, while lots that are underutilized outside the core are not permitted. Permits should be restricted in lots located in the core that experience heavy utilization during peak demand. This would include Lots 4, 5, and 8 only on weekdays after 5:00 p.m. and during weekends. Employee parking by permit would still be allowed in these lots during normal weekday hours (7:00 a.m. to 5:00 p.m.). In return, the Municipal Ramp would be open to permit holders.This would require access codes that allow the permit holder to enter the ramp without having to pay an additional fee to park. In order to effectively implement this strategy, the City will need to increase parking enforcement beyond 6 p.m. (see Strategy #4: Enforcement &Technology) in the surface lots. Lots should also be designed for free employee parking during evening hours for those who do not wish to purchase a parking permit. Opportunities for these free areas could occur in Lot 12 and Lot 14. Lot 14 will be expanded by 39 parking stalls in the spring of 2020.The City could also offer discounted parking permit passes to businesses that typically see an influx of employees during the evening hours (e.g., restaurants and bars). EMPLOYEE PARKING PROGRAM PRINCIPLES. An employee parking permit program should be built around the following principles: • The program is monitored and managed by the Stillwater Parking Commission. • Businesses must make a formal request annually to the Stillwater Parking Commission to be part of the program. • The number of permits issued would be based on the size, type of business, or number of employees. • A business would agree to the following conditions: - The business must prove their operations occur during peak parking demand (i.e., evening hours and weekends). - The business owner is responsible for reporting lost or stolen access cards to the Municipal Ramp. - Access cards can be terminated by the City any given time if they are being used in inappropriately. Access cards to the Municipal Ramp would only be active during the evening hours (3:00 p.m. to 11:00 p.m. Recommendation: Update the business parking program by restructuring permitted lots and time restrictions. a i SUPPORT UPFRONT COST Diagram Summary: This strategy will help balance today's parking supply with downtown customers and employees. This strategy will need further support from the business community before moving forward. Roles & Responsibilities: The Stillwater Parking Commission will take on a new responsibility in monitoring the program, while City staff will be asked to administer the program. The business community also needs to play a role in helping educate their employees on where to park. ©© lllwater. i ©8 . Strategy 8 - Pricing The bulk of Downtown Stillwater's parking supply is free, located in the core, and structured around the long-term user's need (4 or more hours).They are heavily utilized for those reasons, which has impacted the utilization of the Municipal Ramp and other lots on the fringe. People will chose free parking and convenience over other options. This model should be flipped by pricing parking in the core where it is more convenient, while providing subsidized (free) parking outside of the core. There are precedent examples of parking lots in downtown where people are willing to pay and park. This is evident in Lots 1 and 2, which experience heaving utilization rates and charge a minimal fee. This finding serves as a precedent example for the City to consider when exploring parking fees in other areas of downtown. During the planning process, there was some appetite to retrofit surface lots in the core to pay lots. This strategy would help achieve the following benefits: • Influence consumer/parking behavior. • Shift parking demand to underutilized lots that are currently free (e.g., Lots 12 and 14). • Capture revenue to offset costs associated with parking operations and maintenance needs or reinvest those revenues back into the downtown. This strategy will continue to be an ongoing discussion. Advancing this strategy will require larger discussions with the business owners and residents of downtown. As part of these discussions, the City should consider a phased approach by converting one or two lots in the core to paid lots. Lots 3, 4 and 5 are potential options given their proximity to Lots 1 and 2, which are already pay lots. Converting a surface lot to a pay lot can be managed through various means, including controlled gates with pay stations or through mobile applications that do not require gate arms. Any one of these options can help the City control when parking rates are in effect. For example, the City may want to only change for parking during events or when parking is at its peak. It is important to recognize a pay lot should provide people the option to pay by cash, as not everyone owns a smart phone or has access to a credit or debit card. Pay Lots 1 and 2 are heavily utilized during the summer months. • • • • Recommendation: Implement a phased approach to paid parking in the surface lots located in the core areas of downtown. a i SUPPORT UPFRONT COST Diagram Summary: Parking fees should be used in the core to help shift parking demand to the fringe and underutilized lots. Costs associated with this strategy are associated with retrofitting lots to include entrance controls and pay stations. Roles & Responsibilities: This strategy will need to be closely coordinated with the City and downtown businesses. PARKING STUDY I Strategy 9 - Event Parking Festivals and events play a large part in supporting downtown businesses. Iconic events such as Lumber Jack Days and Cruisin'on the Croix Car Show attract thousands of people to the area on an annual basis. The number of special events are growing and many of them use parking lots to accommodate vendor booths, staging areas, and food trucks. Lots 4, 8, 9, 10 and 11 are commonly used for events. Requests to temporary close these lots are done through an application process and reviewed/approved by the Stillwater Parking Commission. In many cases, the downtown's parking supply can handle a smaller event that requires the temporary closure of a lot. Larger events that require the closure of more than one lot and attract a large number of eventgoers have utilized shuttle services between the downtown and off site parking lots located at nearby schools parks, or churches. At times, event parking has spilled into adjacent neighborhoods. Residents have grown accustom to these impacts. Event parking has been managed fairly well over the years. However, the St. Croix River has been subject to more spring floods that result in the closure of parking lots. These lots are typically relied on for spring events. As a result, event organizers are being asked to have an alternative plan in place. Establishing an alternative can be a challenge for the applicant. Ideally, the alternative keeps the event near businesses and with a view of the St. Croix River. Unfortunately, events that coincide with a flood may be forced to relocate to areas that do not provide these opportunities. Alternative event areas include other public and private parking lots near City Hall and the Historical Court House, or to a larger extent, the Washington County Government Center. Keeping an event downtown with limited parking options (as a result of flooding) will need to be balanced with other parking/traffic mitigation plans. For example, an event may need to include off site parking and shuttle service. These responsibilities should be placed on the event organizer. There are multiple factors to consider when developing a parking/traffic management plan for an event: • Number of parking spaces required and available for the event. • An alternative plan if event space is not available because of flooding or other unforeseen circumstances. • The reduction in parking as a result of the event. • Traffic control/enforcement/signage required for the event. • Educational/marketing materials to promote alternative parking options/traffic routes. This information may be challenging for the applicant to obtain. In some respect, smaller event organizer may not be or have even considered these items. City staff and the Stillwater Parking Commission can be a resource in providing options or ideas. The City should develop formalized event plans for different types of events for the Stillwater Parking Commission's consideration when reviewing/ approving event request. Events are common activities that occur in Downtown Stillwater . . • • Recommendation: Establish event parking plans for applicants to use when proposing an event. SUPPORT UPFRONT COST Diagram Summary: The event type and parking/traffic mitigation plan will vary from a impact and cost perspective. Roles & Responsibilities: The City and Stillwater Parking Commission will be responsible for providing guidance to applicants when developing event parking plans. Implementing the parking plan during an event will primarily be the responsibility of the applicant or City fees will be associated with the event to assist in their needs. 11.-1 MOW ©®lllwater. NEXT STEPS The parking strategies discussed throughout this study were agreed upon by the Stillwater Parking Commission as viable options in helping manage today's parking supply more efficiently. Some strategies are more viable options today, while others may require further study or consideration. Below provides a summary of these findings and recommendations for next steps. The next steps have taken into consideration, to some degree, the recent public health crisis (as of July 2020) that has impacted parking demand in Downtown Stillwater. Strategy #1 - Utilization Counts Strongly Disagree I Disagree I Neutral I Agree I Strongly Agree Next Steps Continue to monitor parking utilization on an annual basis to inform the other strategies. Findings will provide a foundation for making adjustments to time restrictions, business parking programs, and pricing. Time Horizon Conduct utilization counts on an annual basis. Strategy #2 - Wayfinding & Signage Strongly Disagree I Disagree Neutral Agree I Strongly Agree Next Steps Strategically locate wayfinding signs that direct people to 2nd Street where they will be exposed to underutilized lots (e.g., Lot 14 and the Municipal Ramp). A more strategic wayfinding and signage plan should be developed for Downtown Stillwater. This plan will need to balance wayfinding and signage needs for not only parking, but for key destinations (e.g., businesses, trails, parks, and attractions). An effective wayfinding and signage plan will also look for ways to reduce sign clutter, while taking into account Downtown Stillwater's historical features. Time Horizon Install parking wayfinding sings within 6 months. Develop a comprehensive Downtown Stillwater wayfinding and signage plan within the next 1 to 2 years. Strategy #3 - On Street Time Restriction Strongly Disagree I Disagree Neutral Agree I Strongly Agree Next Steps At a minimum, convert three hour on -street time restrictions to two hours. There is some appetite to reduce areas to one hour, but further study is needed to determine the appropriate locations. Time Horizon Implement two hour on -street time restrictions within the next 6 months. PARKING STUDY I Strategy #4 - Enforcement & Technology Strongly Disagree I Disagree Neutral Agree I Strongly Agree Next Steps Parking enforcement is viewed as a positive and negative strategy in helping manage parking. It is viewed as a viable options in helping manage on -street parking and turnover, while some view parking enforcement as deterrent to attracting visitors. It is important to recognize parking enforcement is part of the solution in helping mange parking efficiencies and should continue to be used as a measure to ensure on -street parking spaces are turning over. At a minimum, the City should invest in License Plate Recognition (LPR) software to help with parking enforcement efficiencies. Changing the City's current policies on parking enforcement will require further discussion. Time Horizon Strategy #5 - Parking Ordinances & Requirements Strongly Disagree I Disagree Neutral I Agree I Strongly Agree Next Steps A second phase of the study should consider a more detailed analysis of the City's zoning, subdivision, and parking ordinances to ensure they are in -line with improving the parking experience in downtown. This analysis should take into consideration curb side management and the unknowns in parking demand, as a result of the recent public health crisis. These unknowns have impacted how people travel to and from downtown. Time Horizon To be determined. . Strategy #6 - Customer Service Strongly Disagree I Disagree Neutral Agree I Strongly Agree Next Steps Develop marketing materials that educate people on where to park. Implementing this strategy should be led by local business groups (e.g., Stillwater Area Chamber of Commerce and Main Street Stillwater Independent Business Alliance°). Marketing materials should leverage online tools and mobile friendly applications. Time Horizon Coordinate next steps with local business groups, as businesses return to normal after the public health crisis. Strategy #7 - Employee Parking Strongly Disagree I Disagree Neutral Agree I Strongly Agree Next Steps The business parking permit program should be refined to better address employee parking needs during the evening hours. Implementing this step will require on -going coordination and collaboration with businesses. At this point in time, the public health crisis has impacted business operations. As a result, Downtown Stillwater has been experiencing lower than normal parking utilization rates, which suggests from a parking perspective , there is no parking issue at the moment. Time Horizon Begin coordination and collaboration efforts with businesses when parking demand returns to normal. Strategy #8 - Pricing Strongly Disagree I Disagree Neutral Agree I Strongly Agree Next Steps There is support to expand parking fees throughout Downtown Stillwater, if it is done at incremental steps. Implementing this strategy will require public outreach and education to demonstrate how collected fees will be used. Revenue collected from parking fees should be redirected back into the downtown for capital improvements and maintenance needs.This approach will help support a district -wide parking model. Implementing this strategy should be put on hold until parking demand returns to normal. Time Horizon To be implemented a year after parking demand returns to normal. Strategy #9 - Event Parking Strongly Disagree I Disagree Neutral Agree I Strongly Agree Next Steps The City should create a series of event plans (based on the event size and type) that address their parking needs. These plans would include a contingency for flooding events that may result in parking lots being offline. Developing these plans will help the Parking Commission and event organizers understand their options and the mitigation measures needed to address loading/unloading zones, traffic, and parking. Time Horizon Develop plans within 1 to 2 years. . . PARKING STUDY I SPEE[ LIMIT 12113 tlihNater Kin