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HomeMy WebLinkAbout2021-04-15 DTPC Packetiliwater THE BIRTHPLACE OF MINNESOTA DOWNTOWN PARKING COMMISSION AGENDA Thursday, April 15, 2021 8:30 AM Conference Room 213, City Hall PLEASE NOTE: During COVID-19 Downtown Parking Commission meetings will be held online via ZOOM. Commissioners and the public can participate by logging into https://stillwater-mn.zoomgov.com/j/1600249583 or by calling 1-312-626-6799. Either option requires entering the meeting ID number: 1600249583 For more detailed information, please visit the city website. 1. CALL TO ORDER 2. APPROVAL OF MINUTES 2.1. MARCH 18, 2021 REGULAR MEETING 3. OPEN FORUM 4. NEW BUSINESS 4.1. Event parking for Bridge the Valley Bike Rally 4.2. Event parking for Ragnar Relay 4.3. Event parking for Summer Tuesdays 4.4. Michael Russ mitigation plan for 225 N 2nd Street 5. CONTINUING BUSINESS 5.1. Paring mitigation policy 6. ADJOURNMENT i 1 1\‘' ate': 1IE NIRTNELOCE Of MINNESOTA DOWNTOWN PARKING COMMISSION MEETING March 18, 2021 Chair McAllister called the meeting to order at 8:31 a.m. Present: Absent: Chair McAllister, Commissioners Anderson, Glynn, Hopfe, Johnson, LePage, Council Liaison Junker Commissioner Lettner Staff present: Zoning Administrator Tait, Community Development Director Turnblad, Parking Enforcement Officer Pasket APPROVAL OF MINUTES Possible approval of minutes of February 18. 2021 meeting and March 8, 2021 special meeting Motion by Commissioner Glynn, seconded by Chair McAllister, to approve the February 18, 2021 meeting minutes. All in favor. Motion by Chair McAllister, seconded by Commissioner Glynn, to approve the March 8, 2021 meeting minutes. All in favor. OPEN FORUM There were no public comments. NEW BUSINESS Event Permit for Grand Classic Auto Show Zoning Administrator Tait reported that Mark Desch applied for an event permit for a car show by the Classic Car Club of America (CCCA), Upper Midwest Region. They are expecting 30 antique cars, and would utilize their private lot as well as the public parking spaces along the circle at the end of Mulberry Street. The event will take place on Saturday, August 21 from 7 a.m. - 5 p.m. The cars will be judged Saturday morning and then parked for display the rest of the day. Set-up will occur the day of the event and clean-up the morning after the event. The 21 parking spots along the Mulberry Circle will need to be reserved for one day to accommodate the event and the next morning clean-up. Staff recommends approval for the requested spots in Mulberry Circle for a cost of $63. Motion by Commissioner LePage, seconded by Commissioner Glynn, to approve the reservation of 21 parking spots along Mulberry Circle by CCCA on August 21 at a cost of $63. All in favor. Event Permit for Cruisin' on the Croix Mr. Tait reviewed the application. Parker Shook has applied for an event permit for the 2021 Cruisin' on the Croix. In 2019, 234 spaces were requested, however after an appeal to City Council, 128 spaces Downtown Parking Commission Meeting March 18, 2021 were approved. Mr. Shook has requested the use of the same spaces that were approved in 2019: the back section of Municipal Parking Lot 8B (53 spaces total), Lot 9 (30 spaces), and Lot 11 (45 spaces) for a total of 128 parking spaces. This year, eight event dates are requested, every other Wednesday June 9 - September 15. The event will include one or two food vendors and live music from 5-8 p.m. on Maple Island's patio. Staff recommends approving the use of Lots 9, 11 and the back of Lot 8B, for a total of 128 spaces, for the eight weeks proposed at a cost of $192 per event, a total of $1536. Chair McAllister noted that for this event, the lot by PD Pappy's gets blocked the night before, displacing residents who park there overnight. This is an ongoing summer long event that inconveniences people every other Wednesday night. At some point the Commission should consider whether to allow overnight parking in non-24 hour lots to compensate for the displacement. Commissioner Hopfe commented that downtown has changed with the addition of the trails. When considering weekend events, the Commission needs to recognize there are a lot more cars in the downtown lots in the mornings. Mr. Turnblad added that part of the issue is wayfinding. The City may need to direct bicyclists and walkers to park somewhere other than right near the lift bridge. Councilmember Junker said the owner of the River Market building asked him about an alternative to the lot being closed at 6 a.m. such as allowing building employees to park there until noon or 1 p.m. Over the last couple years the building owner has bought parking ramp passes for all his employees for about $1200 to use for the days of the car show. Mr. Turnblad said maybe during late afternoon as the first car show people arrive, they could be directed to Lot 9 so that Lot 8B fills last, after the office workers have gone home. Chair McAllister noted there is plenty of parking downtown during the day. These employees are not the only group that is inconvenienced by this event or any event. Commissioner Johnson said the Commission should set the parameters and leave Lot 8B open until 5 p.m. Then it's up to the event coordinator to coordinate where to park the cars, not the Commission. Parking Enforcement Officer Pasket said the City should still charge the full daily rate for the reserved spaces and make the event organizer responsible to sign the areas they are going to use. Motion by Commissioner Johnson, seconded by Commissioner LePage, to approve the use of Lots 9, 11 and the back of Lot 8B, for a total of 128 spaces for 2021 Cruisin' on the Croix, for the eight Wednesdays proposed at a cost of $192 per event, for a season total of $1536, with the condition that Lot 8B be left open for employee parking until 3 p.m. and requiring the event coordinator to sign the area early in the morning. Motion passed 5-1 with Chair McAllister voting nay. Lowell Inn Patio - Parking Mitigation Mr. Turnblad informed the Commission that the Lowell Inn is expanding the outdoor seating area on their front porch and adding a patio to their first floor meeting room. No additional on -site parking spaces are proposed. The Lowell Inn requests that their current agreement with the City for the use of the municipal parking ramp be considered sufficient to offset any increased parking demand driven by the additional outdoor seating. Since the three tables on the patio can only by used by meeting room guests, they do not generate additional parking demand. Only the three new tables on the front porch would create additional parking needs. At a rate of one parking space for each four outdoor seats, four additional parking spaces would be needed. Currently the Lowell Inn owns no on -site parking because in 2008 they gave the property for both of their parking lots to the City as part of a development agreement that enabled the City to build its parking ramp. In return, the elevator tower in the parking ramp became access to upper levels of the Lowell Inn, a portion of their new annex was Page 2 of 4 Downtown Parking Commission Meeting March 18, 2021 tucked into the first floor of the ramp, and the parking ramp became parking for its guests. The amended development agreement for the parking ramp sets the Lowell Inn's ramp usage cost at 1% of its gross sales. If the 1% payments generate at least $9,410 annually, the parking enterprise fund will see greater revenues than if the Inn simply paid a standard mitigation fee for 78 spaces. In practice, the Inn has paid an average of $15,708 a year over the past 10 years. Therefore, staff believes that the four additional seasonal parking spaces needed for the new front porch tables need not be mitigated above the Inn's current 1% payment. Staff recommends approval of the mitigation plan to use the municipal parking ramp for the four additional parking spaces without increasing the Lowell Inn's current fee. Motion by Chair McAllister, seconded by Commissioner Glynn, to not request additional mitigation for the additional three patio tables for the Lowell Inn. All in favor. Loading Zone Request - No Neck Tony's Mr. Turnblad explained that Tony Misenor of No Neck Tony's has requested the conversion of the western -most space of the five on -street parking spaces in his block to a loading/unloading space. Before a decision is made, staff recommends inviting comment from surrounding business owners. Chair McAllister questioned what type of loading the space is needed for. Mr. Turnblad replied it is more about employee or customer needs, not about delivery of product, which wouldn't fit into a 20 foot space. Commissioner Hopfe said if granted in this location, it may generate similar requests. Commissioner Anderson added the Commission has denied this same request in the past. Chair McAllister remarked she would be more amenable to approving this request if the 200 Chestnut block project moves forward, because that developer indicated there are no plans for a loading zone in their proposal. There would then be more justification and more use of this space for loading. Commissioner Glynn said the surrounding businesses have not asked for a loading zone. Mr. Pasket noted he would never support a loading zone in that area unless it could be passenger vehicles only. Larger vehicles would create a sight line nightmare for drivers. Motion by Commissioner Glynn, seconded by Commissioner Anderson, to deny the request by No Neck Tony's for conversion of one space to a loading zone. All in favor. CONTINUING BUSINESS Mitigation for New Residential Projects Mr. Turnblad noted that at the last meeting, the Commission reviewed the 200 East Chestnut project and reluctantly recommended approval of a mitigation plan because according to zoning code and policy there was nothing to preclude mitigation of that residential project in the public parking system. The City Council shared the Commission's concern that residential projects that permanently require use of public parking spaces place an undue burden on the public parking system. He led discussion of whether residential project mitigation should be handled differently than business project mitigation. A possible solution may be a two or three -tiered mitigation policy. Tier 1 could be mitigation for just a few spaces under the current mitigation policy which is $10/space. Tier 2 could require those projects having greater impact on the parking system to contribute to construction of a new parking ramp. It costs about $25,000 a space to build a parking ramp. For an residential project that is short 30 spaces, that would result in a cost to the developer of $750,000. The City could also change its tax increment financing/public subsidy policy to allow the developer to get a tax rebate to offset this extra cost. The Commission should discuss whether residential projects should be charged Page 3 of 4 Downtown Parking Commission Meeting March 18, 2021 more than business projects. Business spaces turn over, but residents' cars dominate spaces for 24 hours. Perhaps mitigation costs for residential should be double what would be charged to a business. The City Council will need to approve or deny the 200 East Chestnut building project within a month, so there is urgency to discuss this but there is not pressure to come to a solution. Commissioner Anderson said there also should be some definition of minimum parking space size. Mr. Turnblad replied that public parking spaces have a minimum size built into the zoning ordinance. The Commission may consider changing the zoning ordinance to apply to private parking as well but he is not sure that standards ought to be the same. Councilmember Junker suggested residential projects that fall short on residential parking should be charged at least double the business parking mitigation cost of $10. Their impacts on the public parking system are long term because it could be 5-20 years before another parking ramp is built. Residential deficiency creates 24-hour parking struggles that the City will face for a long time. There is no question that almost every renter in that building will have one or two cars. The last five large residential projects built downtown in last 15 years all have had a ratio of 2.2 parking spaces per unit. There are 360 front doors and 750 on -site parking spots, so they are putting very little burden on downtown parking like the Chestnut Building would. Mr. Turnblad noted those earlier projects used a ratio of 1.5 spaces per unit plus one guest parking for every 3 units. Averaged out, it might be 2.2 spaces per unit. Chair McAllister articulated a core assumption that all new build projects should be required to accommodate for all parking demand on -site. Maybe the Commission also should address redevelopment of existing parcels. An existing historic building has less potential for creating new parking than a new build would have. Mr. Turnblad summarized the discussion: new residential would require all parking on -site. One or two additional spaces, for instance conversion of an upper floor into residential units, would be handled under the current policy. Redevelopment of existing properties would be considered case by case. Commissioner LePage remarked there should be some way to incorporate language regarding how Stillwater sets the standard for the number of needed spaces for any new residential projects. Mr. Turnblad said he will convey to the City Council the Commission's consensus that new residential builds should provide all parking on site. He will also bring to next Commission meeting, a draft resolution changing the policy. Schedule for Special Meetings to discuss Parking Capacity Work Plan The Commission agreed to meet the second Tuesday of each month from 7-8 p.m. regarding implementing parking capacity study strategies. The Commission also considered changing regularly scheduled meetings to evenings. Input is requested from Commissioners who were not present. Commissioner Johnson asked, regarding the Chestnut project, how does the downtown resident permit tie into this, for instance if the developers don't require their residents to park in their ramp and residents park in the City's ramp because it is cheaper? Mr. Turnblad said that should be discussed when working on the policy resolution. Mr. Pasket asked if the Commissioners are comfortable with hiring parking attendants for the pay lots this year since events will start up again. No Commissioners opposed that. ADJOURNMENT Chair McAllister adjourned the meeting at 10:29 a.m. Page 4 of 4 Downtown Parking Commission Meeting March 18, 2021 ATTEST: Beth Wolf, City Clerk Heidi McAllister, Chair Page 5 of 4 fflwater THE BIRTHPLACE OF MINNESOIA Memo To: Downtown Parking Commission From: Jason Grode, Parks Superintendent Date: April 15, 2021 Re: Bridge The Valley - Bike Rally Event BACKGROUND Mr. Rick Heidick, on behalf of the Stillwater Sunrise Rotary Club, is proposing a Bike Rally, which will cut through portions of Stillwater. There are six possible bike routes which range in distance and difficulty, and all of these potential bike routes are located on both sides of the St. Croix River. Proceeding the bike rally, downtown business owners will be able to participate in "after ride" food and entertainment. This bike rally is proposed to take place on Sunday, August 15th, 2021. Mr. Heidick would like to secure some Downtown parking spots for the participants to park while they are riding. And for the riders that are not able to make it on time to park in a reserved lot, they will have to take it upon themselves to find and pay for parking in the parking ramp or another parking lot. REQUEST The event is expected to have around 300 riders, and is capped off at 1,500 riders. Mr. Heidick would like to secure as many parking spots as possible, but somewhere in the range of at least 300 spots. Preferably, around half these spots will be close to registration at Chestnut Street Plaza. COMMENTS The rally is planned in conjunction with the City's COVID-delayed bridge opening ceremony this summer. Pressure on the parking system will be great during the event. So, this may be a case where the rally organizer should arrange for satellite lot parking outside of Downtown and a shuttle service. Lots 3 and 4 are close to the registration area and Lots 14 and 15 are Downtown, but a bit more peripheral. Lots 3, 4,14 and 15 for the entire day of August 15, 2021 would cost $744.00. Lot Requested Spaces Number of Days Amount Per Spot / Per Day Total Cost to Charge 3 33 (entire lot) 1 $3.00 $99.00 4 33 (entire lot) 1 $3.00 $99.00 14 85 (entire lot) 1 $3.00 $255.00 15 97 (entire lot) 1 $3.00 291.00 TOTAL-* 248 $744.00 RECOMMENDATION Staff recognizes the need for parking near the rally's registration area, but would prefer to see only one lot used for this purpose. Perhaps Lot 4 is best suited for this. Staff would also recommend that this registration lot be used only during registration. Once the biker is registered, they should move their vehicle to a different lot. Preferably that would be a satellite lot well outside the downtown area. Attachments: Applicant materials !Mr rIeTM rsxcs OF II EVENTS PERMIT APPLICATION 216 North 4 `h Street, Stillwater, MN 55082 Telephone: 651-430-8837 Fax: 651-430-8810 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: 21i2/21 Office Use Only Date Application Received Type: Event Special Event Event wl Contract Event Information Title/Name of Event BRIDGE THE VALLEY - Bike Rally Event Date/Time: Set up: Date 8/14/21 Time 8:00 AM to 5.00 PM Actual Event: Date 8/15/21 Time 6:00 AM to 300 PM 8/15/21 3:00 PM 7:00 PM Clean up: Date Time to (Events after 10:00 p.m. require a variance from City Council) Location (Address) of Event: (If in Lowell Park please specify north or south Lowell park) Chestnut St. Plaza and North Lowell Park Description of Event (please he specific - this information will be used to promote the event on the City of Stillwater website) Charity Bicycle Rally - Multiple bike routes, all starting and finishing at the end of the Lift Bridge in Stillwater. Routes include: 5 and 10 mile "family" routes. a 25 mile "fun" route. 40 and 60 mite "challenge" routes, and an 80 mile "gravel" route. All rides have St_ Croix river crossings and routes in Minnesota and Wisconsin. After the ride, downtown businesses will be involved in " after ride" food and entertainment, with additional space for lounging, recovery, socializing, and entertainment in North Lowell Park along the St. Croix river. EstimatedAttendance participants and spectators): 300 to 2000 Applicant information (Person/Group Responsible) Sponsoring Organization Name: Stillwater Sunrise Rotary Club Mailing Address: P.D. Box 425 City, State, Zip Code: Stillwater, MN 55082 Primary Contact/Applicant Name: Rick Heidick Phone Number: 651-274-6351 Fax: Cell Phone: 651-274-6351 Email Address: artyhide@gmail.com Website Address: stillwatersunriserotary.orgl [Name of contact person during event: Rick Heidick Cell Phone: $51-274-6351 Alternate contact during event: Kris Bowditch Cell Phone: 612-385-4961 Refer media or citizens inquires to: Rick Heidick Phone: 651-0274-6351 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs/banners be put up No ■ Yes !:i Number and size: Two large banners at each end of (hnctni rt Pima S Will there be any inflatables? No ►i'n Yes III insurance certificate from rentol vendor is required Will there be entertainment? No ❑ Yes IX What type: Bands and singers - in N. Fees forelectrkitymay I nwall Park 0 apply see Instructions Will sound amplification be used? No ❑ Yes ® Hours and Type: 11:00 AM to 2:00 PM Ranric and cinnarc IN Will a stage or tent(s) be set up? No ❑ Yes ® Dimensions:TBD Will there be temporary fencing? No ❑ Yes How many Fees for efectrIcity may Will merchandise/food items be sold? No iii Yes ❑ N/A vendors expected: °pp+ysee 'nstrurrions Will food be prepared on site? No ® Yes 0 Contact Washington Countyi-leotth Department, 651-430-6655 Will cooking operations be conducted? No ® Yes 0 Contact Stiitwoter Fire Deportment, 551.4950 Will alcohol be served but not sold? No ® Yes ❑ See Alcohol Regulations in the Instructions Will alcohol be sold? No ® Yes 0 See Alcohol Regulations In the Instructions Will there be a fireworks display? No ICI Yes ❑ Permit required, contort Stillwater Fire Deportment, 651-351-4950 Describe power needs and location of power source. The Zypher Theater will be assisting with entertainment from 11AM-2PM on 8/15 in North Lowell Park. There will likely be a small stage located there. There will be needed power for microphones and amplifiers. Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available We have a formal ad campaign from the Rotary club that will roll out in early March. This will include mostly placement in newsletters and social media of many sports -event publications, Stillwater Tourism, Chamber of Commerce, local papers, newsletters, area bicycle clubs and bicycle shops. We hope to get TV coverage of the weekend events as the date gets closer. City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No I$I Yes Cl Start/End Time: Date: City Sidewalks or Trails No 0 Yes ® Start/End Time: 9-12 AM Date:8115121 Public Parking Lots or Spaces No ❑ Yes ® Start/End Time: 7-11 AM Date:8115121 Will event need barricade(s)? No ElYes ® Y parking Number needed: 5 - possibly need for arkin Fees mayopply see Instructions Will extra picnic tables be needed? No ❑ Yes ® Number needed: 10-20 Fees may apply see Instructions Fees mayappiy Will portable restrooms be needed? No ❑ Yes ® Number needed: 5 see Instructions Will extra trash receptacles be needed? No ❑ Yes ® Number needed: 5 Fees may apply see Instructions Describe trash removal and cleanup plan during and after event: Volunteers will police the entire North Lowell Park area and remove trash and trash bags Will event need traffic control? No ❑ Yes x Contact Stillwater Police Department for assistance, b51-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: We will have participant recognition (possibly wristbands) to manage access to items by participants vs- spectators. We will have volunteers from at least 2 Rotary Clubs, as well as from Sustainable Stillwater (hope for at least 40 volunteers) to oversee and manage crowd movement- Otherwise, participants are free (and encouraged) to move around downtown and visit downtown businesses- CI Fees may apply see instructions Will "f o Parking Signs" be needed? No ® Yes ] Number needed: Show location(s)onsite mop Will event need security? No ® Yes ❑ if event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: N/A Will event need EMS services? No ❑ Yes ?Si Contact Lakeview EMS, 551-430-462I Describe plans to provide first aid, if needed: Will have EMS volunteers stationed in the registration area for the entire event and will be on -call for traveling out onto the routes for other emergency needs Describe the emergency action plan if severe weather should arise: Since this is a bicycle ride and our routes cover significant distances, we will have 2 plans. One for downtown Stillwater crowds, and one for bicycle riders who may be on the route during bad weather. For all participants, we will have cell phone contact for all participants. For downtown, we will have guidance for moving the crowd to particular locations if bad weather. Forthe riders, we will have SAG wagons and EMS who can scan the route for all rider safety. o List any other pertinent information: The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability shot may result from this activity. Depending an the size of and scope of the event a "Certificate of Insurance" may be required. if insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their polity "as their interest may appear." As the sponsor or authorized representative, 1 certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this ap cation. 1 realize my submittal of this application request constitutes a contract between myself and the City of rSater and is a rgl seat tiaty. / Signatufe of Applicon or Authorized Agent z zOzI Date v ti NpT STILLWATER L . Oak Park T}-Eeights c "JUST THE LOOP" — Ride #la ��Np`1zE� Oak Rark,\ 'eights • =Mate Hg� V • Distance: 4.8 miles • Approx. 30 minutes to finish • Target: Family riders, all ages, all skill levels, all bikes (including e-bikes) • Ride should be CCW • Gradual incline on Crossing Bridge • Come down Houlton Hill (need to have a plan to assure safety of all riders) • End ride with vision of Stillwater while coming down the hill • Restrooms? • Downtown public (north and south) • At park in Wisconsin • Other? • Registration: 9-11AM NOTE: All rides are supported with SAG and maintenance. When listed as "UNSUPPORTED" the ride will not have special rest stops with food, drink, or restrooms, and general roads will not be marked for the event. (There may be some critical signage or markings.) 1k 800 ele (ft) * pependaBroton Wns Cre of Grade 10.5 miles - +570 ft / -566 ft "BRIDGE LOOP / BROWNS CREEK" — Ride #1b - / rTo,a� _ vNR app rail 6 distance in miles Drag on graph to zoom/select 10 drag to zoom in • Distance: 10.5 miles • Approx. 1 hour to finish • Target: Family riders, all ages, all skill levels, all bikes (including e-bikes) • Ride should be CCW for Loop , turn onto trail and do BC trail loop CCW • Gradual incline on Crossing Bridge • Come down Houlton Hill (need to have a plan to assure safety of all riders) • Vision of Stillwater while coming down the hill • Adjust ride to go past Pioneer Park • End ride with scenic visions of downtown (from the West) • Restrooms? • Downtown public (north and south) • At park in Wisconsin • Where on BC Trail and city loop? (Neal kiosk?) • Approval to use BCT by DNR? • Registration: 9-11 "BROWNS CREEK / LAKE JANE" — Ride #2 d01h5ueptNorrh approval of use of :•i441J on Dt•IR appol Trail * epee tans Creek D of ero 1.2k- 1k- 800 ele (ft) 15 20 drag to zoom in • Distance: 23.8 miles • Approx. 1.5-2 hrs to finish • Target: Young adults and adults, group riders, riding clubs, e-bikes • Ride should be CW • No bridges on ride (add Wisconsin loop by doing LOOP trail CW? (add about 3 mi.) • Climb Houlton hill to start ride • Need to check all road shoulders, road crossings, etc. • Determine convenience stores and other stops along route • Possible stop at Gasthaus (after 10AM)? • Determine need for route support and rest stop (1) • Restrooms? • Register: 8-11 Dom` 75th Street North Washington county - Lake Elmo -• je 0th-S- treet North ' ut --Heighr Baypprt. tNorth F udson',6 Hudson-,. "BEYOND THE LOOP" — Ride #3 Ff1.1.1_.-. Town of Hudson 0 ® in Grade 39.9 miles • +1,942 ft 1-1,929 ft 1.2k - 1k- 800 - ova fownL !� of.Richmond 17un y Highway E no-- T Town mot Warren Ro errs r.oV � L O Cot, ti - ® 041444 rgetMap contriburs. Drag on graph to zoom/select • Distance: 39.9 miles • Approx. 2-3 hours to finish • Target: Experienced riders (no e- bikes) • Ride should be CCW? • Need to determine all road shoulders, road crossings, etc. • Ride will be supported by 1 rest stop (at approx. 25 mile mark) (New Richmond or Sommerset bike club to support?) • Can add possible short spurs off of main route (unsupported) • Can connect this route to the 62 mi. route to make a century route? If not, do we need this route? • Restrooms? • All TBD • Registration: 8-10AM Fullscreen tki fir i I 1 Minneapoli' ;� S‘wli PJu — r Loa e5 •�ukp�a County 'VCrmdln Emo're "PRESCOTT / RIVER FALLS" — Ride #4 v"A"'seuings i 0 D Grade 62.1 miles • +2,373 ft / -2,373 ft 1 2k 1k 809 ele 10 20 30 40 RWGPS ©❑penStreetMap contributor: Dray on graph to zoom/select 60 • Distance: 62.1 miles • Distance (century): 102? • Approx. 3-4 hours to finish • Century: Approx 5-7 hours to finish • Target: Experienced riders (no e- bikes) • Ride should be CW? • Need to determine all road shoulders, road crossings, etc. • Ride will be UNSUPPORTED • Can connect this route to the 40 mi. route to make a century route? If not, should we eliminate the 40 mi route and make this route an "official" metric century • If we eliminate the 40 mi route, this route may be supported • Restrooms? • All TBD • Target convenience stores and businesses for rider stops • Registration: 7-9AM Fullscreen su w% Management Area Wyoming ■ NO Forest Lake 97 Lino Lakes Hugo White Bear Lake e + Vadnais Heights "ST. CROIX GRAVEL" — Ride #5 FAN 4 A` Presser 0 settings Scn St Cro Arc Still er sfi Oak Park Heights• ola East Farming on 0 0 ED Grade 77 miles • +3,115 ft / -3,114 ft Wanderoos Star Prairie 65 Johannesburg Somerset Map Deer Park 0 New Richmond Jewett 0 Erin Corner Cylon F Ei Map data ©2021 Googre Terms of Use Drag on graph to zoorn/select 1.2k Sk 806 eke 10 20 30 40 50 epo 70 • Distance: 77 miles • Approx. 4-5 hours to finish • Target: Experienced riders (no e- bikes), bikes appropriate for gravel (rider takes the risk) • Ride should be CW? • Need to determine all road shoulders, road crossings, etc. • Ride will be UNSUPPORTED • Restrooms? • All TBD • Target convenience stores and businesses for potential rider stops • Registration: 7-9AM iliwater THE BIRTHPLACE OF MINNESOIA Memo To: Downtown Parking Commission From: Jason Grode, Parks Superintendent Date: April 15, 2021 Re: Ragnar Relay Minnesota 2021 Event BACKGROUND The Ragnar Relay Minnesota is a 200-mile long distance running relay race proposed to start in Minneapolis and end in Duluth August 20-21, 2021. They anticipate 250 teams comprised of 12 individuals and 2 vehicles, therefore they expect about 3,000 participants with 250 or less runners spread over 30-50 miles of course at any given time. Teams take turns running relay style to complete the course, picking up a runner and dropping off the next runner at each of the 36 exchange points along the course. 2021 PARKING/TRAFFIC FLOW: • Ragnar teams start in waves staggered from 5:00 am — 2:00 pm to spread participants along the course, allowing about an 8-10 hour time frame to pass through communities. • They anticipate less than 300 parking spots during peak hours for Ragnar vehicles at major exchanges. Throughout most of the race, you can expect only 30-60 vehicles onsite. • Each team is responsible for providing two support vehicles, with six runners in each vehicle. The first vehicle will drop off the first runner at the start, and then proceed to the first exchange point. At the first exchange, the vehicle will drop off the second runner and pick up the first runner when that runner's leg is complete. Teams will repeat this pattern for six legs until they hand off to their second vehicle. This leapfrogging pattern will continue all the way to the finish line. 2021 PROPOSED ROUTE IN THE CITY OF STILLWATER • Teams enter the City of Stillwater 2.5 miles into leg 5, running north from St. Paul on the Gateway State Trail and exit. • Teams are expected in the city between the hours of 8:30 am and 6:00 pm Friday, August 20, 2021. • Teams will be directed to parking maps on the race website and mobile app. CDC GUIDELINES • Per CDC recommendations and The State of Minnesota Stay Safe Plan, the maximized reduced occupancy limit in North Lowell Park is 841 people • Preliminary simulations suggest less than 800 participants at North Lowell Park during peak hours of 10:00 am and 1:00 pm • A Covid-19 Preparedness plan has been provided and is attached COMMENTS This event occurred last in 2019. Pressure on the parking system will be great during the event. From staff: "This is a very large event that impacts the downtown greatly. We received several complaints on how busy and full the parking lots were with the relay teams in 2019. We require the 'A marathon to have a running lane in that area so it may be required for this event." "The organizer should probably consider a shuttle system to satellite lots rather than the mayhem created last time by the hundreds of team vans that dominated the public parking system." COMMISSION ACTION The Downtown Parking Commission should consider the request and formulate a recommendation for the City Council's consideration. Attachments: Application materials iilwater THE BIRTHPLACE OF MIMMESOTA EVENTS PERMIT APPLICATION 216 4th Street North, Stillwater, MN 55082 Telephone: 651-275-4101 Fax: 651-275-4112 Email: pubwrks@ci.stillwater.mn.us Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: 3/18/2021 Office Use Only Date Application Received Type: Event Special Event Event w/ Contract Event Information Title/Name of Event Ragnar Relay Minnesota 2021 2021 7 am Event Date/Time: Set up: Date August 19, Time to 2 pm Actual Event: Date August 20, 2021 Time 8 am to 6 pm Clean up: Date August 20, 2021 Time 6 pm to 7 pm (Events after 10:00 p.m. require a variance from City Council) Location (Address) of Event: (If in Lowell Park please specify north or south Lowell park) North and South Lowell Park Descri ption of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) Exchange point for 200 mile running relay. Teams exchange baton running through inflatable arch. Sound equipment and DJ on site. Estimated Attendance (participants and spectators): 2900 spread over 10 hours Applicant Information (Person/Group Responsible) Sponsoring Organization Name: Ragnar Events, LLC Mailing Address: 5570 W 1730 S, Suite 1000 City, State, Zip Code: Salt Lake City, UT 84104 Primary Contact/Applicant Name: Amber Sadlier Phone Number: 801-499-5024 ext 145 Fax: 801-499-5023 Cell Phone: 435-630-1533 Email Address: asadlier@runragnar.com Website Address: https://www.runragnar.com/event-detail/relay/minnesota Name of contact person during event: Amber Sadlier Cell Phone: 435-630-1533 Alternate contact during event: Carson Comeau Cell Phone: 435-640-0521 Refer media or citizens inquires to: Amber Sadlier Phone: 801-499-5024 ext 145 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs/banners be put up No ■ Yes © Number and size: Will there be any inflatables? No F3 Yes M Insurance certificate from rental vendor is required DJ Fees for electricity may Will there be entertainment? No ■ Yes © What type: apply see Instructions DJ Will sound amplification be used? No ■ Yes © Hours and Type: and announcer set up. 20x20, 10x10 Will a stage or tent(s) be set up? No • Yes • Dimensions:40x40, Will there be temporary fencing? No 0 Yes ■ How many Fees for electricity may 6 Will merchandise/food items be sold? No • Yes Mvendors expected: apply see lnstructions Will food be prepared on site? No ■ Yes © Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No • Yes a Contact Stillwater Fire Department, 351-4950 Will alcohol be served but not sold? No © Yes ■ See Alcohol Regulations in the Instructions Will alcohol be sold? No © Yes ■ See Alcohol Regulations in the Instructions Will there be a fireworks display? No 0 Yes l• Permit required, contact Stillwater Fire Department 651-351-4950 Describe power needs and location of power source. Generators brought in. Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Social media, email City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No 0 Yes ■ Start/End Time: Date: City Sidewalks or Trails No © Yes ■ Start/End Time: 8:00 am Date: 8/20/21 Public Parking Lots or Spaces No ■ Yes 0 Start/End Time: 8:00 am Date: 8/20/21 Fees may apply Will event need barricade(s)? No 0 Yes • Number needed: see Instructions Fees may apply Will extra picnic tables be needed? No 0 Yes • Number needed: see Instructions Fees may apply Will portable restrooms be needed? No 0Yes ■ Number needed: 10-12 see Instructions Fees may apply Will extra trash receptacles be needed? No ■ Yes M Number needed: see Instructions Describe trash removal and cleanup plan during and after event: Ragnar will arrange for portabel toilets, dumpster and recycle bin to be delivered Thursday before the event and removed Friday after the event. Will event need traffic control? No © Yes • Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: Participants will be in Lowell Park. Runners stay on designated paths and sidewalks. Fees may apply see Instructions Will "No Parking Signs" be needed? No • Yes ■ Number needed: Show location(s)onsite map Will event need security? No ■ Yes • If event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: Ragnar Events provides overnight security. Will event need EMS services? No © Yes • Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: Medic will be onsite during the event for first aid needs. Nearest emergency rooms are listed in runner information. Describe the emergency action plan if severe weather should arise: The race will go on the the case of inclement weather. If extreme heat or lightning are a concern, race officials will pause the race until it is safe to continue. List any other pertinent information: Parking lots 8b and 9 are requested to be reserved for parking. Participants will be given maps to direct them to paid lots in the city. The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, 1 certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. 1 realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and is a release of Liability. 3/18/2021 Signature of Applicant or Authorized Agent Date Exchange 6 Max Parking Space Peak Parking Needs Peak Time Location: Volunteer Shift Time North Lowell Park - 201 Water Street N Stillwater, MN 55082 Shift Start End Shift 1 Shift 2 Shift 3 Key: I i Parking - - — — Cones & Tape F Van's Path F Runner's Path 0 Volunteer EXCHANGE OVERVIEW: Staging area see below Contact: 111 Toilets 1 ADA Toilet Ragnar Race Command - TEXT ONLY 661-RAGNAR-1 (661-724-6271) '— Power Access • Water Access Chute 1 1 • Orange Ragnar Tent EMI Dumpster/Recycle n Medic 6 Trash Box Gear Semi • • A 0 Night Time Hours 7:00 pm - 6:00 am Sponsor Tent Safety Briefing Tent A -Frame Signage Arch Food Truck North Lowell Park - 201 Water Street N Stillwater, MN 55082 Key: Parking — - Cones & Tape E— Van's Path E Runner's Path Exchange 6 Park Location: Max Parking Space Volunteer Shift Time Peak Parking Needs Shift Start End Peak Time Shift 1 Shift 2 Shift 3 4 EXCHANGE DETAIL: Contact: 1 III Ragnar Race Command - TEXT ONLY 661-RAGNAR-1 (661-724-6271) Night Time Hours 7:00 pm - 6:00 am Toilets Orange Ragnar Tent Chute • ADA Toilet ODumpster/Recycle O Volunteer — Power Access n Medic I 1 Gear Semi Water Access 6Trash Box EXCHANGE NOTES CHUTE PLACEMENT Across the sidewalk on the flat area (not on the steps) as depicted in layout PARKING INSTRUCTIONS Participants will be directed to city lots. Parking map will be sent out to teams. TRAFFIC CONCERNS Roads will not be closed and participants will cross local traffic. VAN/RUNNER FLOW Support vehicles should not cross runners if they're parking in the north lots, where they will be directed. PORT-A-POTTIE PLACEMENT North of the exchange, spaced 8-10 ft apart for social distancing measures. PRIVATE PROPERTY CONCERNS Love the locals! Be respectful of families and tourists in and around the park. OTHER DETAIL NOTES Tents are to be placed a minimun of ten feet apart for social distancing measures. OTHER NOTES Toilets Toilets Incoming leg distance 6.2 Exchange Opens: 12:00 AM Dumpster Dumpsters Outgoing leg distance 6.1 Exchange Closes: 12:00 AM VOLUNTEER DUTIES: A Parking: Manage parking flow, when slow, manage toilets & clean up exchange. Use orange flags and batons to direct support vehicles into appropriate lost. Fill East lot first. 4 B Chute: Manage chute, cross team off team list. If traffic gets crazy or help is needed elsewhere, one volunteer should go assist. 2 C Radio: Stand (or sit) about 200 yards before exchange and radio incoming runner to volunteer B. May be stationed further up the road than depicted on layout 1 D Runner Crossing: Hold runners until safe to cross. Direct support vehicles to take a left out of the exchange. 1 E Floating Volunteer: Keep water coolers full, toilet paper stocked, clean up and act as a floating volunteer when needed. 3 H 11 INVENTORY: iliwater THE BIRTHPLACE OF MINNESOIA Memo To: Downtown Parking Commission From: Jason Grode, Parks Superintendent Date: April 15, 2021 Re: Summer Tuesdays Event Summer Tuesdays, Inc. has made an application for their 2021 special event permit. As with previous years (last held in 2019), the reoccurring community event would occur on Tuesday evenings in Late June to August. Seven Tuesday nights are planned between June 29, 2021, through August 10, 2021. This free community event features live music, food and merchandise vendors and a movie in the park. COMMENTS: The event follow's the city policy to reserve public parking lots East of the Downtown Trail. Reserving the 7 spaces in Lot 5 for 7 dates would cost $73.50. Attachment: Application Form iilwater THE BIRTHPLACE OF MIMMESOTA EVENTS PERMIT APPLICATION 216 North 4 th Street, Stillwater, MN 55082 Telephone: 651-430-8837 Fax: 651-430-8810 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: 3/18/2021 Office Use Only Date Application Received Type: Event Special Event Event w/ Contract Event Information Title/Name of Event Ragnar Relay Minnesota 2021 2021 7 am Event Date/Time: Set up: Date August 19, Time to 2 pm Actual Event: Date August 20, 2021 Time 8 am to 6 pm Clean up: Date August 20, 2021 Time 6 pm to 7 pm (Events after 10:00 p.m. require a variance from City Council) Location (Address) of Event: (If in Lowell Park please specify north or south Lowell park) North and South Lowell Park Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) Exchange point for 200 mile running relay. Teams exchange baton running through inflatable arch. Sound equipment and DJ on site. Estimated Attendance (participants and spectators): 2900 spread over 10 hours Applicant Information (Person/Group Responsible) Sponsoring Organization Name: Ragnar Events, LLC Mailing Address: 5570 W 1730 S, Suite 1000 City, State, Zip Code: Salt Lake City, UT 84104 Primary Contact/Applicant Name: Amber Sadlier Phone Number: 801-499-5024 ext 145 Fax: 801-499-5023 Cell Phone: 435-630-1533 Email Address: asadlier@runragnar.com Website Address: https://www.runragnar.com/event-detail/relay/minnesota Name of contact person during event: Amber Sadlier Cell Phone: 435-630-1533 Alternate contact during event: Carson Comeau Cell Phone: 435-640-0521 Refer media or citizens inquires to: Amber Sadlier Phone: 801-499-5024 ext 145 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features they vary, but no larger than 3'x8' Will any signs/banners be put up No ■ Yes © Number and size: Will there be any inflatables? No F3 Yes M Insurance certificate from rental vendor is required DJ Fees for electricity may Will there be entertainment? No ■ Yes © What type: apply see Instructions DJ Will sound amplification be used? No ■ Yes © Hours and Type: and announcer set up. 20x20, 10x10 Will a stage or tent(s) be set up? No • Yes • Dimensions:40x40, Will there be temporary fencing? No 0 Yes ■ How many Fees for electricity may 6 Will merchandise/food items be sold? No • Yes Mvendors expected: apply see lnstructions Will food be prepared on site? No ■ Yes © Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No • Yes a Contact Stillwater Fire Department, 351-4950 Will alcohol be served but not sold? No © Yes ■ See Alcohol Regulations in the Instructions Will alcohol be sold? No © Yes ■ See Alcohol Regulations in the Instructions Will there be a fireworks display? No 0 Yes l• Permit required, contact Stillwater Fire Department 651-351-4950 Describe power needs and location of power source. Generators brought in. Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Social media, email City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No 0 Yes ■ Start/End Time: Date: City Sidewalks or Trails No © Yes ■ Start/End Time: 8:00 am Date: 8/20/21 Public Parking Lots or Spaces No ■ Yes 0 Start/End Time: 8:00 am Date: 8/20/21 Fees may apply Will event need barricade(s)? No 0 Yes ■ Number needed: see Instructions Fees may apply Will extra picnic tables be needed? No 0 Yes ■ Number needed: see lnstructions Fees may apply Will portable restrooms be needed? No 0Yes ■ Number needed: 10-12 see Instructions Fees may apply Will extra trash receptacles be needed? No ■ Yes M Number needed: see Instructions Describe trash removal and cleanup plan during and after event: Ragnar will arrange for portabel toilets, dumpster and recycle bin to be delivered Thursday before the event and removed Friday after the event. Will event need traffic control? No © Yes • Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: Participants will be in Lowell Park. Runners stay on designated paths and sidewalks. Fees may apply see Instructions Will "No Parking Signs" be needed? No • Yes X Number needed: Show location(s)onsite map Will event need security? No X Yes • If event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: Ragnar Events provides overnight security. Will event need EMS services? No © Yes III Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: Medic will be onsite during the event for first aid needs. Nearest emergency rooms are listed in runner information. Describe the emergency action plan if severe weather should arise: The race will go on the the case of inclement weather. If extreme heat or lightning are a concern, race officials will pause the race until it is safe to continue. List any other pertinent information: Parking lots 8b and 9 are requested to be reserved for parking. Participants will be given maps to direct them to paid lots in the city. The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, 1 certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. 1 realize my submittal of this application request constitutes a contract between myself and the City of Stillwater ach3.q r I ase iability. 3/18/2021 Signature of Applicant or Authorized Agent Date Live Music & movie on the amphitheater Public�arking Lots Downtown Stillwater 2019 Legend City Parking Lot - City Parking Ramp Permit parking ONLY Trailhead Parking Crosby Ramp -2nd St level public Private parking unti 6 PM Bus, RV, Trailers Bus IoadingiUnIcading Bus parking !i!i! Lotswhere MonthlyPermits are Valid a Business Permi Valid* DT Resident Permit Valid** * Albws vehicle in Ict longerthan theposted Imit(but rot ovenight) ** Albws DowntownResideit to park overnight • Freeparking lot • Pay parking lot • Lot aiailble to publidter office hours * Publb restroom Numbers in circles= hour limitsforfree paking lots On-steet parkig is free, bit limited to tlnee hours unless postedfor less IrDownto \ Parkhg Comrrission January 2519 Public�arking Lots Downtown Stillwater 2019 Legend City Parking Lot - City Parking Ramp Permit parking ONLY Trailhead Parking Crosby Ramp -2nd St level public !i!i! Private parking unti 6 PM Bus, RV, Trailers Bus loadingtinIcading - Bus parking Lotswhere MonthlyPermits are Valid Business Permi Valid* DT Resident Permit Valid** * Albws vehicle in Ict longerthan theposted Imit(but rot ovenight) ** Albws DowntownResideit to park overnight • Freeparking lot • Pay parking lot • Lot aiailble to publidter office hours * Pulpit restroom Numbers in circles= hour limitsforfree paking lots On-steet parkig is free, bit limited to tlnee hours unless postedfor less IrDownto \ Parkhg Comrrission January 2D19 illwati THE BIRTHPLACE OF MINNESOTA DATE: April 13, 2021 TO: Downtown Parking Commission SUBJECT: Parking mitigation for 225 N 2nd Street APPLICANT: Mike Russ MEMO FROM: Bill Turnblad, Community Development Director BACKGROUND Mike Russ has purchased the single story building at 225 N 2nd Street. The building houses a variety of offices on the 2nd Street level. Mr. Russ is proposing to add two residential units above the office space and convert some of the basement space to garage use for the residents. SPECIFIC REQUEST The Parking Commission should review the project to determine whether a parking mitigation plan is necessary. PARKING REOUIREMENTS ANALYSIS By City Code, the parking demand for the existing building is considered grandfathered, whether the building's parking requirements are met or not. But, the parking standards have to be met for any increased parking load that is proposed. The two new units would add a need for 4 spaces. This is 1.5 per apartment, plus one for guests. Mr. Russ proposes to satisfy the four space increase with four parking spaces in the garage that is located on the building's lower level. The garage is accessible from the City alley nearby over the Crosby Hotel site. This meets the need for the two units and no mitigation is needed. RECOMMENDATION Staff recommends finding that the four new parking spaces in the basement fulfill the parking requirement for the two new apartment units. Attachments: Floor plans bt EXISTING BUILDING STORAGE AND MECHANICAL EASEMENT Teo' -a" LE i0'-0° 9'-9" 9'-0" EXISTING STAIR I 8,4SEMENT FLOOR FLAN 1/8" = 1'-0" Mixed Use Building city application 9'-0° EXISTING BUILDING PARKING 9'-0° EXISTING OVERHEAD DOOR 9'-0° + 100' - I I / / NORTH scale: 1/8" = 1'-0" 02.22.2021 225 2nd Street North Stillwater, MN 118 E. 26th Street Suite 300 Minneapolis, MN 55404 P:612-879-8225 F:612-879-8152 www.tanek.com a-0 112'=8" 2'-o1' 111' = T' 65'-10" 3T-l" EXISTING BUILDING COMMERCIAL FIRST cLOOR 113'-0" UP 29'-9" 16'-II" RESIDENTIAL LOBBY LE 10'-0" 9'-9" EXISTING STAIR EXISTING BUILDING COMMERCIAL 26'-l" 10'-5 1/2" FIRST FLOOR PLAN 1/S" = 1'-0" Mixed Use Building city application NORTI-I scale: 1/8" = 1'-0" 02.22.2021 225 2nd Street North Stillwater, MN 118 E. 26th Street Suite 300 Minneapolis, MN 55404 P:612-879-8225 F:612-879-8152 www.tanek.com a-1 38'-8 1/2" 2T-I 1/2" 31'-9" 5'-I0" 5'-0" EXISTING BUILDING ROOF SECOND FLOOR 12L'-0" THIRD FLOOR 135'=" r BEDROOM BATH IL LAUNDRY 7 OFFICE / DEN POWDER �rr1 I I 29'-9" LE CLOSET BATH rig KITCHEN 16'4" 10'-0" 9'-9 I/8" L_J U L_J L_J I SNLL 2,015SF 16'-0 1/2" MASTER BEDROOM 10'-6" 10'-6" / SECOND AND THIRD FLOOR FLANS 1/8" = 1'-0" Mixed Use Building city application NORTH scale: 1/8" = 1'-0" 02.22.2021 225 2nd Street North Stillwater, MN 118 E. 26th Street Suite 300 Minneapolis, MN 55404 P:612-879-8225 F:612-879-8152 www.tanek.com a-2 ijlwater FIF RIFITHPLACE CF YNSOT DOWNTOWN PARKING COMMISSION DATE: April 8, 2021 SUBJECT: Parking Mitigation Policy REPORT BY: Bill Turnblad, Community Development Director BACKGROUND Over the last few months the Downtown Parking Commission has been considering parking mitigation policy. And this came into sharp focus with the proposal by Reuter -Walton to construct an apartment building that would not meet all of its on -site parking requirements. So, in March the Commission discussed specific aspects of mitigation policy as they would apply to commercial versus residential projects. And the Commission asked staff to create a formal Resolution encapsulating that discussion. Based upon that discussion, staff has developed suggested policy points. These points are more detailed than the Commission discussion, but reflect the direction of that conversation. The City Council will consider the parking deficit for the 200 E Chestnut apartment building project at their meeting on April 20th. So, it would be helpful if the Parking Commission has agreed upon the details of the formal mitigation policy Resolution by then, but if the Commission has not wrapped up its consideration, staff will at least share the Commission's discussion points with the Council. POLICY POINTS 1. New construction residential. This applies to residential units that are being developed as new construction, either as an addition to an existing building, or as a new building. This does not apply to residential units being constructed from existing non-residential space. a. 100% of the parking required for the residents must be accommodated on -site. b. Guest parking should also be accommodated on -site, but if there is a deficit for guest parking, the deficit spaces could be mitigated through the use of the public parking system if: i. The total of all parking mitigation approvals to date in the Downtown Parking District do not exceed 20% of the total public parking spaces available; ii. There is a public parking in reasonable proximity to the residential units that allows residential parking permits to be used; iii. There is sufficient capacity in the lots available to residential parking permits to accommodate the guest parking deficit; Parking mitigation policy Page 2 iv. For each deficit space, the developer must pay the equivalent of the cost to construct a parking space in a parking ramp. That cost at present in Stillwater is about $20,000. This amount would be deposited in the parking enterprise fund dedicated solely to the downtown parking system. The payment would be made by the developer prior to the issuance of the building permit. To help off -set the developer's up -front cost of the deficit parking, this cost would be considered a TIF eligible expense. v. The individual guests will need to buy residential permits from City Hall. Or, building management will need to buy these residential permits and distribute to guests as needed. The cost of these residential permits would be twice the cost of a business parking permit. Currently that would mean the guest residential parking permit would be $40 per month. 2. Conversion of non-residential space to residential units. This applies to residential units that are being developed through the conversion of existing non-residential space on 2nd and 3rd floors of existing downtown buildings. (Note: this does not apply to additions, which are considered new construction.) a. Parking should be accommodated on -site, but if there is a deficit, the deficit spaces could be mitigated through the use of the public parking system if: i. The total of all parking mitigation approvals to date in the Downtown Parking District do not exceed 20% of the total public parking spaces available; ii. There is public parking in reasonable proximity to the new residential units that allows residential parking permits to be used; iii. There is sufficient capacity in the lots available to residential parking permits to accommodate the deficit parking; iv. The individual residents and guests will need to buy residential permits from City Hall. Or, building management will need to buy these residential permits and distribute to guests as needed. The cost of these residential permits would be twice the cost of a business parking permit. Currently that would mean the guest residential parking permit would be $40 per month. 3. New construction of commercial space. This applies to non-residential space that is being developed as new construction either as an addition to an existing building, or a new building. This does not apply to conversion of space in an existing structure to a new use. a. All parking should be accommodated on -site, but if there is a deficit, the deficit spaces could be mitigated through the use of the public parking system if: i. The total of all parking mitigation approvals to date in the Downtown Parking District do not exceed 20% of the total public parking spaces available; ii. There is a public parking in reasonable proximity that allows business parking permits to be used; iii. There is sufficient capacity in the lots available to business parking permits to accommodate the employee parking deficit; iv. There is sufficient capacity in the parking system to accommodate customers; Parking mitigation policy Page 3 v. For each deficit space, the developer must pay the equivalent of the cost to construct a parking space in a parking ramp. That cost at present in Stillwater is about $20,000. This amount would be deposited in the parking enterprise fund dedicated solely to the downtown parking system. The payment would be made by the developer prior to the issuance of the building permit. To help off -set the developer's up -front cost of the deficit parking, this cost would be considered a TIF eligible expense. vi. The City will invoice the business or property owner quarterly for the number of deficit spaces. And when payment is received, the City will mail the business or property owner parking permits for the number of deficit spaces. 4. Expansion of commercial space. This applies to additions or conversion of existing building space to a use demanding more parking. a. An increase in parking demand of more than 4 spaces that cannot be accommodated on -site requires parking mitigation. b. The parking mitigation could include use of public parking spaces if: i. The total of all parking mitigation approvals to date in the Downtown Parking District do not exceed 20% of the total public parking spaces available; ii. There is sufficient capacity in the lots available to business parking permits to accommodate the employee parking deficit; iii. There is sufficient capacity in the parking system to accommodate customers; iv. The City will invoice the business or property owner quarterly for the number of deficit spaces. Currently the rate is $10/month/deficit space. When payment is received, the City will mail the business or property owner parking permits for the number of deficit spaces. REQUEST Consider whether the suggested mitigation policy is acceptable or should be revised. If it is acceptable, adopt the attached Resolution. Attachment: Resolution RESOLUTION NO. CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION REVISING POLICY FOR PARKING MITIGATION REQUESTS IN THE DOWNTOWN PARKING DISTRICT WHEREAS, ; and WHEREAS, ; and WHEREAS, . NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby adopts the following guidelines for consideration of parking mitigation requests in the Downtown Parking District: 1. New construction residential. This applies to residential units that are being developed as new construction, either as an addition to an existing building, or as a new building. This does not apply to residential units being constructed from existing non-residential space. a. 100% of the parking required for the residents must be accommodated on - site. b. Guest parking should also be accommodated on -site, but if there is a deficit for guest parking, the deficit spaces could be mitigated through the use of the public parking system if: i. The total of all parking mitigation approvals to date in the Downtown Parking District do not exceed 20% of the total public parking spaces available; ii. There is a public parking in reasonable proximity to the residential units that allows residential parking permits to be used; iii. There is sufficient capacity in the lots available to residential parking permits to accommodate the guest parking deficit; iv. For each deficit space, the developer must pay the equivalent of the cost to construct a parking space in a parking ramp. That cost at present in Stillwater is about $20,000. This amount would be deposited in the parking enterprise fund dedicated solely to the downtown parking system. The payment would be made by the developer prior to the issuance of the building permit. To help off- set the developer's up -front cost of the deficit parking, this cost would be considered a TIF eligible expense. Page 2 of 3 v. The individual guests will need to buy residential permits from City Hall. Or, building management will need to buy these residential permits and distribute to guests as needed. The cost of these residential permits would be twice the cost of a business parking permit. Currently that would mean the guest residential parking permit would be $40 per month. 2. Conversion of non-residential space to residential units. This applies to residential units that are being developed through the conversion of existing non-residential space on 2nd and 3rd floors of existing downtown buildings. (Note: this does not apply to additions, which are considered new construction.) a. Parking should be accommodated on -site, but if there is a deficit, the deficit spaces could be mitigated through the use of the public parking system if: i. The total of all parking mitigation approvals to date in the Downtown Parking District do not exceed 20% of the total public parking spaces available; ii. There is public parking in reasonable proximity to the new residential units that allows residential parking permits to be used; iii. There is sufficient capacity in the lots available to residential parking permits to accommodate the deficit parking; iv. The individual residents and guests will need to buy residential permits from City Hall. Or, building management will need to buy these residential permits and distribute to guests as needed. The cost of these residential permits would be twice the cost of a business parking permit. Currently that would mean the guest residential parking permit would be $40 per month. 3. New construction of commercial space. This applies to non-residential space that is being developed as new construction either as an addition to an existing building, or a new building. This does not apply to conversion of space in an existing structure to a new use. a. All parking should be accommodated on -site, but if there is a deficit, the deficit spaces could be mitigated through the use of the public parking system if: i. The total of all parking mitigation approvals to date in the Downtown Parking District do not exceed 20% of the total public parking spaces available; ii. There is a public parking in reasonable proximity that allows business parking permits to be used; iii. There is sufficient capacity in the lots available to business parking permits to accommodate the employee parking deficit; iv. There is sufficient capacity in the parking system to accommodate customers; Page 3 of 3 v. For each deficit space, the developer must pay the equivalent of the cost to construct a parking space in a parking ramp. That cost at present in Stillwater is about $20,000. This amount would be deposited in the parking enterprise fund dedicated solely to the downtown parking system. The payment would be made by the developer prior to the issuance of the building permit. To help off- set the developer's up -front cost of the deficit parking, this cost would be considered a TIF eligible expense. vi. The City will invoice the business or property owner quarterly for the number of deficit spaces. And when payment is received, the City will mail the business or property owner parking permits for the number of deficit spaces. 4. Expansion of commercial space. This applies to additions or conversion of existing building space to a use demanding more parking. a. An increase in parking demand of more than 4 spaces that cannot be accommodated on -site requires parking mitigation. b. The parking mitigation could include use of public parking spaces if: i. The total of all parking mitigation approvals to date in the Downtown Parking District do not exceed 20% of the total public parking spaces available; ii. There is sufficient capacity in the lots available to business parking permits to accommodate the employee parking deficit; iii. There is sufficient capacity in the parking system to accommodate customers; iv. The City will invoice the business or property owner quarterly for the number of deficit spaces. Currently the rate is $10/month/deficit space. When payment is received, the City will mail the business or property owner parking permits for the number of deficit spaces. Enacted by the City Council of the City of Stillwater, Minnesota this day of 2021. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Ward, City Clerk