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HomeMy WebLinkAbout2021-03-18 DTPC Packetiliwater THE BIRTHPLACE OF MINNESOTA DOWNTOWN PARKING COMMISSION AGENDA Thursday, March 18, 2021 8:30 AM Conference Room 213, City Hall PLEASE NOTE: During COVID-19 Downtown Parking Commission meetings will be held online via ZOOM. Commissioners and the public can participate by logging into https://stillwater-mn.zoomgov.com/j/1600249583 or by calling 1-312-626-6799. Either option requires entering the meeting ID number: 1600249583 For more detailed information, please visit the city website. 1. CALL TO ORDER 2. APPROVAL OF MINUTES 2.1. FEBRUARY 18, 2021 REGULAR MEETING 2.2. MARCH 8, 2021 SPECIAL MEETING 3. OPEN FORUM 4. NEW BUSINESS 4.1. Event permit for Grand Classic Auto Show 4.2. Event permit for Cruisin' the Croix 4.3. Lowell Inn patio — parking mitigation 4.4. Loading zone request — No Neck Tony's 5. CONTINUING BUSINESS 5.1. Mitigation for new residential projects 5.2. Schedule for special meetings to discuss parking capacity work plan 6. ADJOURNMENT Q,) Zoom Meeting Gov 6 Recording... n • al View Participants (11) ❑ X Stillwater Conference Room Bill Turnblad 11 Christopher Lepage IT Ale Daren Anderson I:ir qi Ij� fit/ Brad Glynn Stillwater AV !Dave Junker Connecting to audio Chief Brian Muel... f Q. Find a participant S IT Alerts (Host, me) Co I 0 EDGraham Tait (Co -host) 63 $ 01 Bill Turnblad 4 0J coBrad Glynn 4 0J 0 Stillwater Conference Room 4 01 Dave Junker 4 a IDChief Brian Mueller / 0 coChristopher Lepage / 01 coDaren Anderson g 01 COStillwater AV /p 0 faJeff Johnson 01 ilivater 1ME NIRTMPLNCE Of MINNESOTA DOWNTOWN PARKING COMMISSION MEETING February 18, 2021 Chair McAllister called the meeting to order at 8:30 a.m. Present: Chair McAllister, Commissioners Anderson, Glynn, Hopfe, Johnson, LePage, Lettner, Council Liaison Junker Absent: Staff present: None Zoning Administrator Tait, Community Development Director Turnblad, Parking Enforcement Officer Pasket, Police Chief Mueller APPROVAL OF MINUTES Approval of minutes of December 17, 2020 meeting Motion by Chair McAllister seconded by Commissioner Anderson, to approve the December 17, 2020 meeting minutes. All in favor. OPEN FORUM There were no public comments NEW BUSINESS Event Permit for Opera on the River Zoning Administrator Tait reported that St. Croix Valley Opera (formerly Operatunity Theatre), is requesting permission to hold another Opera on the River event this year. The event is taking place August 6 and 7 from 12-9 p.m., with August 8 as a reserved rain -day. Set-up will occur August 6 from 6 a.m.-noon, and clean-up August 7 from 5-10 p.m. The main stage concert will take place on Saturday evening, however in the event of inclement weather this will be moved to a Sunday matinee. As proposed, with no flood -related issues, the event will take place entirely in Lowell Park with no impact to the parking system. In the event of flooding, "Plan B" will impact the parking system for two to three days, depending on the weather. Plan B shifts the liquor tents and portapotties a bit east into Lot 9 along the edge of Lowell Park and the VIP seating area, main stage and artist's tent will be relocated to Lot 5. Staff recommends approval to utilize Lots 5 and 9 in the event of flooding, August 6-7 for a cost of $222 or $333 if Downtown Parking Commission Meeting February 18, 2021 inclement weather necessitates the use for August 8 as well. Motion by Commissioner Hopfe, seconded by Chair McAllister, to approve "Opera on the River 2021" to utilize Lot 5 and Lot 9 in the event of flooding, August 6-7, for a cost of $222 or $333 (if there is inclement weather on August 7, parking will be impacted August 8 as well). All in favor. 200 E Chestnut Building - Variance to the Zoning Code Parking Requirements Community Development Director Turnblad reviewed the application. 200 Chestnut Street Partners, LLC, owner of the 200 East Chestnut block, would like to demolish the existing building and parking garage and construct a market rate apartment building with 61 apartments and 73 underground parking spaces. Since originally proposing the project, the developer has reduced the number of units from 73 to 61. The City's Zoning Code requires 1.5 stalls per apartment (regardless of number of bedrooms) and 1 stall of guest parking for every three apartments. By these standards, 112 parking spaces are required (92 for residents and 20 for guests). Since the property has 73 spaces, the Zoning Code would say a 39 space deficit exists. However, the developer's traffic engineer calculated that the parking demand for the building will be less than the 73 spaces being provided. Therefore, the developer is requesting that the City grant a variance of 39 spaces. The City's traffic engineering consultant (SRF) suggests that it would be more appropriate if the peak parking demand were identified as a range of 64 - 108 spaces for the 73 units. Staff suggests using 108 as the parking need in this case. If 108 is used as the parking standard for this building, then the project's 73 on -site spaces would be in a deficit of 35 spaces. Further, staff finds that the total number of mitigation spaces with this project would remain under the 20% limit that has been applied in the past. Therefore, the 35 potential mitigation spaces could be accommodated in the public system, especially given the close proximity to the Municipal Parking Ramp. Chairwoman McAllister noted that the municipal parking ramp has a waiting list for residential permits. She questioned if the City needs to expand the number of permits in the ramp in order to accommodate overnight residential parking. Mr. Turnblad reviewed the Commission's options: 1) grant the variance without requiring compensation for the 35 space deficit; 2) require mitigation for the deficit; or 3) recommend denial and require the project to have enough spaces to service their own needs. If the DTPC allows mitigation, it could require that the 35 permits be purchased every month at $10 per space per month. The permits would likely be used for guests. Another option is that guests would park in the ramp at the standard fee. Chairwoman McAllister asked if any precedents have been set in other residential projects that have allowed for mitigation. Mr. Turnblad replied that no new buildings since about 2005 have been approved for mitigation. They have all had all parking on site. The only exceptions have been reuse of existing buildings where upper stories of commercial buildings have been converted to residential and the City has allowed for mitigation. Page 2 of 7 Downtown Parking Commission Meeting February 18, 2021 Commissioner Anderson voiced support for the project, but he feels it must be able to contain its own parking, especially because there many bedrooms and residents will likely have more than one car. He also questioned 30% of the parking being compact cars only. Commissioner Hopfe asked about the current situation of the Armory redevelopment which had parking issues. Mr. Turnblad replied the Armory is being converted to large apartments, possibly with some office space. It was dramatically downsized from the original proposal so it easily meets parking requirements with no demand for offsite parking. Joel Hauck, AIA, ESG Architecture & Design, explained the entire site is a zero lot line development. They cannot go deeper into the ground to provide additional parking due to the water table. Residents will enter from Union Alley and traverse down into the parking area. Nick Walton, Reuter Walton Development, applicant, stated that he already owns this property and it is currently vacant. His firm has developed 4,000 apartment units in the state. The parking ratio was calculated from demand relative to different unit sizes, and smaller for -rent units, rather than larger for -sale units. A 73 to 61 ratio would be the heaviest parking ratio in the firm's whole portfolio. Commissioner Anderson countered that this block is one of the City's biggest hot spots for parking. Mr. Walton reiterated that the 73 to 61 ratio is very heavy because guests have other parking options including the parking ramp, where $6 for overnight is extremely reasonable. Ari Parritz, Reuter Walton Development, explained how parking demand for each unit type was calculated. For studios, a half space per unit is average. One bedrooms have 1 parking space per unit. This is .2-.3 higher than they would see in Minneapolis. One bedroom with dens are 1.1 spaces and two bedroom units have almost 2 full parking spaces. Two bedroom penthouses have 2 full parking spaces per unit. Typically their parking garages don't operate at 100% capacity. Commissioner Anderson asked if parking is assigned. Mr. Walton responded yes. Parking Enforcement Officer Pasket asked if all residents would be required to pay for parking or can they opt out and not pay for parking, therefore putting them back on the public parking system. Mr. Walton replied tenants are not required to rent one of their stalls. Some do not have cars. Commissioner Glynn asked where bikes and scooters would park. Mr. Hauck explained bicycle and scooter parking is in all corners of the garage. Mr. Walton added there are bike spots for every unit and they also hang bikes vertically on columns. Page 3 of 7 Downtown Parking Commission Meeting February 18, 2021 Commissioner Hopfe commented the number of parking stalls needed per unit seems small. Two bedroom units would probably have two drivers, for instance. Stillwater lacks the public transportation available in other metro areas. Mr. Parritz answered their parking calculations are 30-40% higher than in metro areas where public transportation is available. If they don't provide enough parking spaces, they will not be able to rent the units. They believe the numbers are sufficient. Councilmember Junker pointed out that 38 units, or 62% of the 61 total, are projected to have one car. He thinks that for Stillwater, that ratio is extremely low. He lives in a building downtown with 66 units and 132 parking spaces, two per unit, and it's full. The Lofts, Mills and Terras Springs, the three big projects in downtown, have put no burden on public parking. Mr. Walton argued that for -sale units versus for -rent units generate different parking needs. He asked about the mix of unit sizes in those other developments. Councilmember Junker said that at a Chamber presentation month ago, this development's rental cost was stated to be $1,390-3,100. Those are expensive units that will likely require two renters to afford the rent. Mr. Walton stated since the presentation, the rental cost has gone down. The three units on the top floor are now $2,800. Those units will have 1.75-2 stalls per unit. The units that rent for $1,395 will have between 1/2 and 1 stall. A smaller unit has less need for parking than a larger, for -sale unit. Councilmember Junker said residents living downtown want to park inside, extremely close to where they are living to bring in groceries etc. To park 1-2 blocks away in a brand new facility, whether it's owned or rental, is a major inconvenience. Chairwoman McAllister asked if there are loading or drop-off zones proposed. Mr. Hauck answered there are no loading or drop-off zones planned. Commissioner Anderson remarked the tight turn of the entrance on Union Alley will probably spark a request for vacating another on -street parking space. Commissioner Hopfe said there have been snowplow and winter parking issues on Union Alley. Chairwoman McAllister asked if any private business parking has been being allowed on this site which would be displaced by the project. Mr. Walton replied no. Commissioner Anderson remarked he sees no difference in parking demand between an owned unit and a rental unit. He agrees that more parking will be needed. Commissioner Lettner said some on -street spaces might be lost to accommodate trash pickup. Officer Pasket said large semis often park in Union Alley for food deliveries, which would block the northeast access to the building. That is more of an issue than the trash trucks. Commissioner Hopfe noted that since the pandemic, people are getting deliveries to their homes every day. A building with this many units should have an area for delivery vehicles. Page 4 of 7 Downtown Parking Commission Meeting February 18, 2021 Councilmember Junker stated the City Council is adamant about large developments not putting the burden for parking on City streets. There's a huge difference between a person coming to shop/eat, versus residents whose car is there 24 hours a day. $350/month or $4,200/year for parking permits provides nothing - it's almost a gift to the development. Mr. Walton pointed out that of Stillwater's available spaces, City figures state there is 12% utilization and the impact of adding 20 cars would increase it from 12% to 14%. It was staff's opinion in the staff report that that was an appropriate burden that the system could handle. Mr. Turnblad stated he does not doubt that the system can handle it now but the Commissioners are also correct in that other projects in the future that will be built along Second Street will place additional demands on the system. The cumulative effect will be that after all these projects are completed, the system will be beyond capacity. Councilmember Junker commented that mitigation was really created for business parking, not residential parking. The City has not previously used mitigation to handle overnight resident parking. He questioned the 32-33% of the parking in this project that is compact parking, saying there have been issues with other projects around getting vehicles into those tight spaces. Mr. Hauck answered the two-way traffic aisle of 22' is very sufficient for someone to back out. They believe this works for a private ramp. Commissioner Hopfe noted the Commission must consider the impact of many people coming down to use the trails. Last summer, when several businesses were closed, the lots were full. Chairwoman McAllister said she would like to better understand residential permitting in the overnight parking lots. For residential mitigation, all that matters for this project are lots 14, 15 and the ramp. There should be a drop off point for residents to unload groceries; they will want to park in the closest place possible and preferably covered in the winter. If they can't get a residential permit in the municipal ramp, they will not want to pay daily. Officer Pasket said the parking permits, business or residential, permit the holder to park in the 4 hour or permit lots. He feels selling permits for the ramp is probably not a good idea because it would not turn over that parking. Mr. Turnblad added that the City may only sell 10% of the spaces in the ramp for permits because it was financed with tax increment financing. There is a waiting list for residential permits for the ramp, so for this project, basically the ramp would be used for guests, who would pay each day. Chairwoman McAllister commented that in peak season, the overnight lots along the river are often closed for events, forcing residents to park further west. Commissioner Glynn said everyone benefits from having visitors in town, but he shares the concerns about residential parking because there are other apartment buildings downtown. He doesn't want to stand in the way of progress and feels that something should be developed in this empty building, Page 5 of 7 Downtown Parking Commission Meeting February 18, 2021 Mr. Parritz reminded the Commission that the calculations were based on the Institute for Traffic Engineers data which is considered the gold standard for data used to project parking demand. Stillwater is unique but the data is supported by 100s and 1000s of similar projects. Councilmember Junker reiterated that he thinks people living downtown will want a parking place where they live. Mr. Walton said the project cannot add more parking even if architects disagree that it needs more, and they also cannot reduce the unit count any further and still obtain a mortgage. Their data says they are handling all the residents, the City's data says they aren't. For this project to happen, they have to figure out how to work together. Commissioner Glynn asked, what is the project timetable for this and the Shorty's lot ramp? Mr. Turnblad replied, officially there is no plan for a municipal ramp in Lot 14. He is sure this developer would like to begin construction this year. Mr. Walton added this proposal will go before the Planning Commission in one week and the Council March 2, with a goal of breaking ground this summer, followed by 12 months of construction. There is no backup plan and the project can't go lower, wider or higher. They are investing $18-20 million. Commissioner LePage remarked that the issue of whether the City is open to mitigation for residential parking would be setting a precedent. This could be tabled so the City can identify a mitigation plan to consider for residential developments moving forward. He agreed that the project will add tremendous value to downtown. Tabling it and revising it next month might be the best option. Commissioner Johnson suggested tabling the application for a month for more discussion on how business and residential mitigation can work hand in hand. Mr. Turnblad explained that without a recommendation from the DTPC, the project can go to the Planning Commission but it may not progress to the Council for the public hearing. Chairwoman McAllister said she disagrees with tabling it for more information because there will probably not be any different information. However, more discussion around the City's overall approach to residential mitigation is needed. She asked, if the Commission recommends denial of both the variance and the mitigation on the grounds that the Commission is not comfortable making a recommendation related to residential mitigation at this point in time, is that a bridge to be able to pass the application to the Council? Mr. Turnblad replied that the Commission has the option of passing a case on without any recommendation. If it is tabled, it doesn't go to the Council but if the Commission takes action one way or another, it does move to the Council. Commissioner Lettner remarked if tabling it jeopardizes the project, the Commission could recommend approval and the Council could still discuss it further. Motion by Commissioner Johnson, seconded by Commissioner Glynn, to approve the 35 space parking deficit for the project at 200 Chestnut Street East, per Option 2 in the staff report. Motion passed 5-2 with Commissioner Anderson and Chairwoman McAllister voting nay. Page 6 of 7 Downtown Parking Commission Meeting February 18, 2021 2021 Downtown Parking Maps Mr. Turnblad provided updated maps of the downtown parking system with changes made this year. He asked that Commissioners give feedback by the end of the week. Rate in Lot 2 and Revenue Control System for Lots 1 and 2 Mr. Turnblad explained that it may be time to reconsider raising the rate in Lot 2 from $3/day to $5/day to be consistent with Lot 1. Several years ago the increase in Lot 2 was considered as part of a larger program, but adding the other pay lots garnered so much opposition that the Commission and Council dropped consideration of any rate increases. It may also be timely to begin a discussion on the revenue collection systems for Pay Lots 1 and 2. Staff asks the Commission to consider: 1) making a recommendation to the City Council to raise the rate in Lot 2 to $5/day, and 2) to begin a discussion on potentially changing revenue systems in the pay lots. Consensus of the Commission was to wait until 2022 to review the rates due to business implications of the COVID pandemic. Dashboard Permits Mr. Turnblad stated that since COVID protocols adopted by the City Council have suspended payment for the monthly parking permits, staff has not begun issuing revised permits for 2021 yet. He led discussion of the permit format for input from the Commission. CONTINUING BUSINESS Work Plan Mr. Turnblad briefly reviewed nine strategies identified in the Parking Capacity Study and asked for input as to how the Commission would like to see these strategies addressed. He will set up a special meeting for further discussion in March. ADJOURNMENT Chair McAllister adjourned the meeting at 10:44 a.m. ATTEST: Beth Wolf, City Clerk Heidi McAllister, Chair Page 7 of 7 ilivater 1ME NIRTMPLNCE Of MINNESOTA DOWNTOWN PARKING COMMISSION SPECIAL MEETING March 8, 2021 Chair McAllister called the meeting to order at 7:02 p.m. Present: Chair McAllister; Commissioners Anderson, Glynn, Hopfe (arrived later), Johnson and LePage; Council Liaison Junker Absent: Staff present: NEW BUSINESS Commissioner Lettner Community Development Director Turnblad, Police Chief Mueller Parking Capacity Work Plan Community Development Director Turnblad stated his memo includes a draft work plan for implementation of the nine strategies identified in the capacity study. The Commission is requested to discuss the draft and point out items that need to be changed. Mr. Turnblad explained the draft work plan which outlines the strategies and the estimated resources it would take to complete the task. Mr. Turnblad stated that any projects that cost money in 2021, has not been budgeted for. Therefore, many of the projects listed for 2021 are ones that don't take a lot of monetary resources, but instead staff time. Any projects they wish to see for 2022, will need to be budgeted. Nothing is currently in the budget. Commissioner Glen stated that the project 'way finding and signage,' would involve a lot of other agencies and their time. Mr. Turnblad agreed and added that signage is an important factor to businesses especially downtown, so getting their input in that project is important and would take a good amount of staff hours. Commissioner McAllister asked for clarification regarding budgeting. She asked if that would be separate from the revenue from the Parking system. Mr. Turnblad stated all revenue from the parking system, ramps, lots, etc. are the only available money for these projects. He added if it is decided to build a new parking ramp, it would take require funds outside of the revenue of the parking system. Commissioner McAllister stated that due to COVID, the revenue from the parking system has been impacted and that should be taken into consideration during these discussions. Mr. Turnblad agreed and mentioned they have a healthy parking enterprise fund, and this year will complete the last parking rehab project. Those parking lots should last for years. The City is in a good condition to proceed with projects. Downtown Parking Commission Special Meeting March 8, 2021 Commissioner Anderson asked about monetary values for each project. He stated that many of these projects are somewhat interlinked. Mr. Turnblad explained in the next step City Staff will dig deeper to determine how much each project would cost. There hasn't been updating to the City Parking Ordinances in many years and that would be a large project. Chief Brian Mueller addressed Strategy 4 and his concerns for that project. He feels that project would warrant a larger conversation at a different time. Councilmember Junker agreed and commented that due to COVID, requirements and enforcement have eased to encourage the public engagement in the city. He asked if the parking enterprise fund paid for the "Shorty's project." Mr. Turnblad clarified that it did not pay to remove the structure but it did pay for lot surface work. He gave background into how the topic of license plate readers came about. Chief Mueller stated he can understand the static cameras; however, he would like to get more officers Downtown to engage with the community. Commissioner Glen stated if parking requirements are changed, then enforcement would need to go hand in hand to enforce those changes. Commissioner McAllister stated all pay lots should be the same price and use the same enforcement software. "One price, one tool" would simplify things for visitors. She agreed that until they are ready with the software, they shouldn't make any changes. Commissioner Anderson expressed interest in shifting the 2020 task for Strategy 8 into 2022. And as this strategy is implanted, the first step should be to create a single revenue system in the parking ramp and pay lots. Perhaps the first step is taken in 2022. The second step should be a single fee structure for the surface pay lots. So in 2023, raising the rate in Lot 2 to $5 should be considered. Commissioner Anderson said the title for Strategy 4 should be changed from "enforcement and technology" to simply "enforcement". It would be preferred if technology did not replace people and the possible positive interaction from that. Specifically, automated license plate recognition systems can create suspicion in the community. Furthermore, he asked if changing the time limits for main street needs to be approved by Council. Commissioner LePage agreed changing the main street time limits makes sense and needs to be addressed. Councilmember Junker stated the idea of changing the time limits was not received well by the Council, but it should be revised. Commissioner Hopfe commented that the public utilizing the retail stores downtown would need longer parking times, and she wouldn't want to see it go lower than 2 hours. Shopping and eating during the summer months would take longer than 2 hours. It is a seasonal demand as well. Commissioners discussed that due to COVID the city has implemented quick turnaround time parking for takeout and order pick up. Additionally, temporary outside seating on the main street took up a large section of parking. Perhaps now is the time to implement. Page 2 of 3 Downtown Parking Commission Special Meeting March 8, 2021 Commissioner McAllister and Junker mentioned there needs to be better dialogue, discussion points and education behind the discussion of changing time limits on parking. Chair McAllister suggested that a tenth strategy should be added and that should be "communication". It is very important to include businesses and the broader community involved in the planning discussions as well as sharing changes as they occur. This strategy has to be employed throughout the life of the work plan. Commissioner Hopfe brought up the fact that many of the public park downtown and utilize the biking and walking paths. A large number of cars and many of the downtown restaurants are not open yet. She wonders what the upcoming years will be like with the new trails opening. Commissioner Johnson summarized the commissions discussion about pursuing and drafting this work plan in the future. 1) The first priority is to address time limit change on Main Street. This is key to the parking pattern shifts that will be needed to increase parking capacity with our existing infrastructure. 2) Communication and public outreach are critical to enable the changes in use patterns need to increase capacity. 3) Creating a well -crafted set of talking points is important so we are all clear on our message and so the message heard by the Council and the community is consistent and compelling. Mr. Turnblad will revise the first two years of the work plan consistent with the discussion and if time permits, put it on the March 18 regular Commission meeting. ADJOURNMENT Motion by Commissioner Lepage, seconded by Commissioner Johnson to adjourn. All in favor. The meeting was adjourned at 8:21 p.m. ATTEST: Heidi McAllister, Chair Bill Turnblad, Community Development Director Page 3 of 3 I HE BIRTH P L A C E OF MINNESOTA DOWNTOWN PARKING COMMISSION DATE: March 18, 2021 APPLICANT: Mark Desch, Upper Midwest Region CCCA SUBJECT: UMR Grand Classic LOCATION: Mulberry Street Parking Circle REPORT BY: Graham Tait, Zoning Administrator REVIEWED BY: Bill Turnblad, Community Development Director BACKGROUND Mr. Desch is making application for a car show that will be sanctioned by the Classic Car Club of America and hosted by the Upper Midwest Region. They are expecting around 30 antique cars, and would like to utilize their private lot as well as the public parking spaces along the circle at the end of Mulberry Street. The event is taking place on Saturday August 21st between 7:OOAM and 5:OOPM; in which the cars will be judged Saturday morning and then parked for display the rest of the day. The set up for this event will occur the day of the event and the clean-up is to take place the morning after the event between 9:OOAM and 10:OOAM (though, public parking areas will be cleaned -up Saturday evening). ANALYSIS The 21 parking spots1 along the circle on Mulberry Street will need to be reserved for one day to accommodate the event and the next morning clean-up. Below are the calculations for the amount it would cost to reserve the parking spaces for this proposed event: Lot Requested Spaces Number of Days Amount Per Spot / Per Day Total Cost to Charge On -street Parking 21 1 $3.00 $63.00 TOTAL $63.00 1 The circle is approximately 380' in length (not including the entrance section). City Code Section 31-510. Subd. 1. (f). (1). states "Each parking space shall be at least [...] 18 feet in length." 380' / 18' = 21 total parking spaces UMR Grand Classic Page 2 RECOMMENDATION Staff recommends approval for the requested spots in Mulberry Circle, for the above stated time frames, for a cost of $63.00. Attachments: Applicant materials ' er. THE EINTHtLACE Of MIMNES OTA RECEIVED EVENTS PERMIT APPLICATION FER 0 2021 f 216 North 4 th Street, Stillwater, MN 55082 �* Telephone: 651-430-8837 Fax: 651-430-8811 `� Stii vafer Administration Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: February 8.2021 !Office Use Onfy Date Application Received Type: Event Special Event Event w/ Contract Event Information Title/Name of Event UMR Grand Classic Event Date/Time: Set up: Date Time to Actual Event: Date August 21,2021 Time 7 : 00am to5 : 00pm Clean up: Date August 22,2021 Time9:00am to 10:00am (Events after 10:00 p.m. require a variance from City Council) Location (Address) of Event: Northend Lowell Park - Mulberry Point (If in Lowell Park please specify north or south Lowell park) Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) The event will be sanctioned by the Classic Car Club of America and hosted by the Upper Midwest Region. We expect aproximately 30 antique cars that will bejudged Saturday morning. The cars will be parked in the circle at Mulberry Point. After judging, the cars will be open to the public. Estimated Attendance (participants and spectators): Approximate participants - 40 to 60; spectators -150 Applicant Information (Person/Group Responsible) Sponsoring Organization Name: Upper Midwest Region CCCA Mailing Address: 9985 Arcola Ct. City, State, Zip Code: Stillwater, MN 55082 Primary Contact/Applicant Name: Mark Desch Phone Number:651-439-9479 Fax: 651-439-0200 Cell Phone: 651-307-5382 Email Address: markd@sas-mn. com Website Address: Upper Midwest Region CCCA Name of contact person during event:Mark Desch Cell Phone: 651-307-5382 Alternate contact during event: Ryan Desch Cell Phone: 612-802-6439 Refer media or citizens inquires to: Mark Desch Phone:651-439-9479 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event features Will any signs/banners be put up No ■ Yes XXI Number and size:Two ; 3' x 3" Will there be any inflatables? No ja Yes ■ Insurance certificate from rental vendor isrequired Fees for electricity may Will there be entertainment? No g Yes ■ What type: apply see Instructions Will sound amplification be used? No 0 Yes • Hours and Type: Will a stage or tent(s) be set up? No • Yes Ay Dimensions: Tent 10' x 10' Will there be temporary fencing? No • Yes )M How many Fees for electricity may Will merchandise/food items be sold? No 0 Yes ■ vendors expected: apply see Instructions Will food be prepared on site? No a Yes ■ Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No ig Yes • Contact Stillwater Fire Department, 351-4950 Will alcohol be served but not sold? No Et Yes • See Alcohol Regulations In the Instructions Will alcohol be sold? No m Yes • See Alcohol Regulations in the Instructions Will there be a fireworks display? No EX Yes ■ Permit required, contact Stillwater Fire Department, 651-351-4950 Describe power needs and location of power source. No power needed Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Advertised in car club magazines and newsletters. City Services (After reviewing the event application, City services may be requrred for the event:) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No ■ Yes Ul Start/End Time:7 : 00am to Date8_21-2021 5:00pm City Sidewalks or Trails No a Yes ■ Start/End Time: Date: Public Parking Lots or Spaces No Ix Yes • Start/End Time: Date: Fees may apply Will event need barricade(s)? No • Yes X Number needed:we will provide see Instructions Fees may apply Will extra picnic tables be needed? No la Yes • Number needed: see Instructions Will portable restrooms be needed? No Et Yes IIINumber needed: Fees may apply see Instructions Fees may apply Will extra trash receptacles be needed? No 0 Yes InNumber needed: see Instructions Describe trash removal and cleanup plan during and after event: We will clean up site after event Will event need traffic control? No 1ga Yes ■ Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: We will have club members available to direct the public around the event area. Fees may apply see Instructions Will "No Parking Signs" be needed? No Ig Yes ■ Number needed: !ocation(s Show on site map Will event need security? No rt Yes ■ If event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: N/A Will event need EMS services? No IK Yes ■ Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: N/A Describe the emergency action plan if severe weather should arise: If there is a weather emergency, the Desch Building, which is near the park, will be available for shelter. List any other pertinent information: The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City of St1lwater and . a rel of Liability. Signature of Applicant or Authorized Agent Date 2/8/2021 201 Water St S - Google Maps AE Go gle Maps 201 Water St S RUC Wealth Man„ Brooch-S. 51111woter 9 Thongs Pork RDL Wealth Management Mgtherry 9A E 201 Water St S Stillwater, MN 55082 Drowns Creek Troll Parking -v -e Sr ; MulbenV SAE ASA E f i � 9 1, Johnny; lV Z, Hotel Crosby 1.5,lClisln. Deslawaet &Spirits km- @ Cc!) Yx x ti Ma.' 9 otq and Foa:nlry Di5nIIeiy �vs) = 9 .nily Co ay Map data ©2021 50 ft t d Directions Save Nearby Send to your Share https://www.google.com/maps/place/201 +Water+St+S,+Stillwater,+M N+55082/@45.0586227,-92.8065285,19z/data=!4m5!3m4! 1 s0x52b2c9eb14030f7' • 1/2 I HE BIRTH P L A C E OF MINNESOTA DOWNTOWN PARKING COMMISSION DATE: March 18, 2021 APPLICANT: Parker Shoo, Bud's Speed Shop SUBJECT: Cruisin' on the Croix LOCATION: Municipal Parking Lot 8B, Lot 9 and Lot 11 REPORT BY: Graham Tait, Zoning Administrator REVIEWED BY: Bill Turnblad, Community Development Director BACKGROUND Parker Shook has made application for an event permit for the 2021 Crusin' on the Croix event. In 2019, 234 spaces were requested for this event, however after an appeal to City Council, 128 spaces were approved. Mr. Shook has requested the use of the same spaces that were approved in 2019, and these are the back section Municipal Parking Lot 8B (has 53 spaces total), Lot 9 (30 spaces), and Lot 11 (45 spaces); this is a total of 128 parking spaces. This year, eight event dates are requested, which would occur every other Wednesday beginning June 9th, and ending September 15th. These dates are June 9 & 23, July 7 & 21, August 4 & 18, and September 1 & 15. This event will include one or two food vendors and live music from 5:OOPM to 8:OOPM on Maple Island's patio. The event will not require the setup of, and space required for porta-potties, for they will be using the pedestrian plaza restrooms. ANALYSIS Mr. Shook would need to reserve the back section Municipal Parking Lot 8B, Lot 9 and Lot 11, for a total of 128 parking spaces (refer to Image 1 to see what the back section of Lot 8B is). These spaces would only need to be reserved for one day at a time, for 8 separate days. Below are the calculations for the amount it would cost to reserve the parking spaces for this proposed event: Cruisin on the Croix Page 2 Parking Prices Lot # Description Number of Spaces Cost per Space Total Cost Lot 9 Free, 4-hour 30 $1.50 $45.00 Lot 11 Free, All day parking (overnight by permit) 45 $1.50 $67.50 Lot 8B (back section) Free, 4-hour 53 $1.50 $79.50 TOTAL (per event) — $192.00 TOTAL (season) -* $1536.00 RECOMMENDATION It is City staff's opinion that the parking arrangements decided on in 2019, and proposed again this year, worked out well in the past and provided an equitable balance between parking for downtown businesses and Downtown events. City staff recommends approving the use of Lots 9,11 and the back of Lot 8B, for a total of 128 spaces, for all of the eight weeks that were proposed. These recommended 128 spots will cost $192.00 per event, for a season total of $1536.00. • I Nv a e EVENTS PERMIT APPLICATION 216 North 4th Street, Stillwater, MN 55082 T H E $ 1 E T N I L A C E Of #1 1 N M E s O T A Telephone; 651-430-8837 Fax; 651-430-8810 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: 02/10/20201 Office Use Only Date Application Received Type: Event Special Event Event w/ Contract Event Information Title/Name of Event CRUISIN' ON THE CROIX Event Date/Time: Set up: Date WEDNESDAYS Time 6AM to 1 PM Actual Event: Date WEDNESDAYS Time 3PM to 8PM Clean up: Date WEDNESDAYS Time 8PM to 9PM (Events after 10:00 p.m. require a variance from City Council) Location (Address) of Event: (If in Lowell Park please specify north or south Lowell park) NORTH LOWELL PARK FROM CHESTNUT ST N TO MULBERRY ST Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) There is nothing better than a summer evening spent by the river in Downtown Stillwater. Cruisin' on the Croix provides a great, free, and family friendly event every other Wednesday throughout the summer. The first 100 cars receive a commemorative dash plaque from our bi-weekly sponsor. Live music is played from 5-8PM with local food vendors providing an array of options. This event is free to the public. Estimated Attendance (participants and spectators): 500-1,000 Applicant Information (Person/Group Responsible) Sponsoring Organization Name: CRUISIN' ON THE CROIX Mailing Address: 1906 GREELEY ST S. City, State, Zip Code: STILLWATER, MN. 55082 Primary Contact/Applicant Name: PARKER SHOOK Phone Number: 701-261-7889 Fax: Cell Phone: 701-261-7889 Email Address: BUD@BUDSSPEEDSHOP.COM Website Address: WWW.CRUISINONTHECROIX.COM Name of contact person during event: PARKER SHOOK Cell Phone: 701-261-7889 Alternate contact during event: JAMIE STOUDT CeII Phone: 612-986-8160 Refer media or citizens inquires to: EITHER LISTED ABOVE Phone: Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs/banners be put up No ❑ Yes X Number and size: 10, 2'X4' Will there be any inflatables? No F3 Yes • Insurance certificate from rental vendor is required Will there be entertainment? No • Yes What type: LIVE MUSIC Fees for electricity may apply see Instructions Will sound amplification be used? No • Yes 0 Hours and Type: 5-8PM Will a stage or tent(s) be set up? No I. Yes m Dimensions: 10X10 Will there be temporary fencing? No El Yes ❑ How many Will merchandise/food items be sold? No IIIYes rA 1_2 Fees for electricity may vendors expected: apply see Instructions Will food be prepared on site? No ■ Yes gi Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No ❑ Yes M ContactStillwaterFire Department, 351-4950 Will alcohol be served but not sold? No © Yes II See Alcohol Regulations in theInstructions Will alcohol be sold? No n Yes ■ See Alcohol Regulations in the Instructions Will there be a fireworks display? No . Yes • Permit required, contact Stillwater Fire Department 651-351-4950 Describe power needs and location of power source. POWER BOX LOCATED ON SOUTH END OF LOT 9. Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available WEEKLY RADIO, FLYERS AT EVENT, POSTERS AT DOWNTOWN BUSINESSES, BI-WEEKLY FACEBOOK POSTS, WEBSITE LISTINGS, COMMUNITY CALENDERS. City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No F:1 Yes ■ Start/End Time: Date: City Sidewalks or Trails No F:1 Yes ■ Start/End Time: Date: Public Parking Lots or Spaces No ■ Yes Fri Start/End Time: 12AM-11 PM Date: Will event need barricade(s)? No i4 Yes ❑ Number needed: Fees may apply see Instructions Will extra picnic tables be needed? No 1 Yes ■ Number needed: Fees may apply see Instructions Will portable restrooms be needed? No Gl Yes ■ Number needed: Fees may apply see Instructions Will extra trash receptacles be needed? No F� Yes ■ Number needed: Fees may apply see Instructions Describe trash removal and cleanup plan during and after event: TRASH WILL BE MONITORED THROUGHOUT THE EVENT AND TAKEN CARE OF ON AN AS -NEEDED BASIS. CLEANUP WILL OCCUR AFTER EVENT CONCLUSION. Will event need traffic control? No E' Yes ❑ Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: CROWD WILL BE MONITORED/CONTROLLED BY ON -SITE VOLUNTEERS/CRUISIN EMPLOYEES. ADDITIONALLY, VOLUNTEERS WHO MEET VEHICLES AS THEY ENTER THE CAR SHOW AREA WILL PROVIDE CONTROL AND GUIDANCE TO ALL GUESTS ENTERING AND VACATING. Will "No Parking Signs" be needed? No ® Yes ■ Number needed: Fees may apply see instructions Show location(s) on site map Will event need security? No al Yes ■ !f event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: Will event need EMS services? No Ea Yes ❑ Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: FIRS AID KITS WILL BE ON SITE AT 10X10 TENT STAFFED WITH VOLUNTEERS. Describe the emergency action plan if severe weather should arise: CANCEL EVENT AND DIRECT GUESTS TO MIB AND FFC OFFICES. List any other pertinent information: CAR SHOW DATES REQUESTED: 6/09/21, 6/23/21, 7/7/21, 7/21/21, 8/4/21, 8/18/21, 9/1/21, 9/15/21 The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, i certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. i realize my submittal of this application request constitutes a contract between myself and the andis ��`af Liability. 02/10/2021 ature Applicant or Authorized Agent Date �• '`' Lo II Par qp Maple'lsland Bre illwati THE BIRTHPLACE OF MINNESOTA DATE: March 12, 2021 TO: Downtown Parking Commission APPLICANT: Lowell Inn SUBJECT: New patio and porch expansion REPORT BY: Bill Turnblad, Community Development Director BACKGROUND The Lowell Inn is expanding the outdoor seating area on their front porch and adding a patio to their first floor meeting room. Since no additional on -site parking spaces are proposed, a mitigation plan has to be reviewed by the Downtown Parking Commission. SPECIFIC REOUEST The Lowell Inn requests that their current agreement with the City for the use of the municipal parking ramp be considered sufficient to offset any increased parking demand driven by the additional outdoor seating. COMMENTS The existing summer kitchen on the south side of the front porch (single story white structure visible in the picture to the right) will be demolished to provide room for three more tables. Also, the single story brown wood - sided addition to the west of the summer kitchen is being demolished to build a patio for the meeting room. This patio will be a few feet higher than the porch. It will be available only to meeting room guests, not the general public. The layout and cross section drawing of the front porch addition and the new patio can be seen on the next page. March 11, 2021 Lowell Inn Page 2 11 1 .1111 PI co•3ErrWMNBALCONYNIA *V ITO,jFflU5 Nstava bit.' Ram J ❑COO❑ a E Ve 000OD New D.rda Pzian.Ratn:&..�C� 404 sr E xbiaq P p bn. Since the three tables on the patio can only by used by meeting room guests, they do not generate additional parking demand. Only the three new tables on the front porch would create additional parking needs. At a rate of one parking space for each four outdoor seats, four additional parking spaces would be needed. Currently the Lowell Inn owns no on -site parking. Historically they did, but in 2008 they gave the property for both of their parking lots to the City as part of a development agreement that enabled the City to build its parking ramp. In return for their parking lot property, the elevator tower in the parking ramp became access to upper levels of the Lowell Inn, a portion of their new annex was tucked into the first floor of the ramp, and the parking ramp became parking for its guests. March 11, 2021 Lowell Inn Page 3 The amended development agreement for the parking ramp sets the Lowell Inn's ramp usage cost at 1% of its gross sales. If the 1% payments generate at least $9,410 annually, the parking enterprise fund will see greater revenues than if the Inn simply paid a standard mitigation fee for 78 spaces. In actual practice, the Inn has paid an average of $15,708 a year over the past 10 years. Therefore, staff is of the opinion that the four additional seasonal parking spaces needed for the new front porch tables need not be mitigated above the Inn's current 1% payment. OPTIONS The Downtown Parking Commission has the following options: 1. Approve the mitigation plan to use the municipal parking ramp for the four additional parking spaces without increasing the Lowell Inn's current annual ramp usage fee. 2. Approve the mitigation plan to use the municipal parking ramp for the four additional parking spaces by paying $10 per month per space. 3. Table the request for additional information. RECOMMENDATION Staff recommends Option 1. bt iUwas THE BIRTHPLACE OF MINNESOTA DATE: March 11, 2021 TO: Downtown Parking Commission RE: No Neck Tony's - Loading Zone Request FROM: Bill Turnblad, Community Development Director INTRODUCTION Tony Meisnor of No Neck Tony's has requested the conversion of one of the five on - street parking spaces in his block to a loading/unloading space. REQUEST The requested loading/unloading space is the most westerly on the block. It is seen below. COMMENTS • The space at the end of the block is requested because there is no parking from there to the corner, which would allow for a slightly longer vehicle to unload on occasion. • Loading/unloading spaces are to be used only while in the process of loading/unloading. Unlike a short term parking space, the driver remains in the immediate vicinity, has his flashers on, and when done with the unloading drives off. Page 2 • The hesitation while designating spaces for loading/unloading is that they are vacant the majority of the time and take a parking spot out of usage. • Before a space is converted from a standard parking space to a short term or loading space, the Parking Commission generally wants to hear if the abutting businesses agree with the request. • Typically, the Parking Commission considers the distribution of all loading/unloading spaces in the area before deciding on this type of request. The map below shows other loading spaces in the area. On-treet Parking 015 minute parking limit 31 minute parking limit 0 Loading/unloading = Valet 0 Bus loading/unloading Bus parking bat ACTION The Parking Commission should consider the request and discuss whether to approve it. Before a decision is made, staff would recommend inviting comment from surrounding business owners. bt Bill Turnblad From: Cameron Murray <ctmurray@mac.com> Sent: Saturday, March 13, 2021 4:38 PM To: Bill Turnblad Subject: No -Neck Tony's request for loading zone spot [CAUTION] *** This email originated from outside the organization. *** Do not click links or open attachments unless you recognize the sender and know the content is safe. My interest arises as our building (350 Main St. N) has had issues with unloading of a truck for Vittoriano's which is just north of our building(Greco-supplier of pizza ingredients). The issue is that the truck is so long it often blocks either the crosswalk (across Main, just in front of that building) or blocks our emergency driveway on the north side. I overlook this from my porch, and either blocking is a concern even for a short time. The crosswalk blocking makes the crossing more dangerous than it already is (and I witnessed a near collision when the truck was there), and the blocking of the emergency road can't be tolerated (this is where ambulances will go to pick up our residents if needed). I spoke to the driver and he said Greco forces him to take this long of a truck, it is not full as far as I can tell, but he has no power to change. I even called Greco about this a few years ago. With that long introduction, the question to the city is; is there anything the city could do to require shorter trucks for delivery? The city might not want to do this, but is there a legislative way to make it a requirement? I see this problem as several loading areas around the city, for example Water street for the Freighthouse. And with the Chestnut street remake I know the city is considering making Water one way, maybe some rules about truck lengths. And, is there something the city could to to empower No -Neck Tony's to put out a city authorized temporary traffic cone stating the spot is for unloading, during their unloading times? Presumably someone has to be at No -Neck Tony's to receive the goods, they could put out the traffic cone early and prevent anyone from blocking. And then remove the cone when deliveries are done. This would address the concern that a spot be reserved for unloading when it is not needed most of the time. The Greco truck is always wanting to make a deliveries in the morning, so traffic pressure is not too high, yet the spot needs to be open when they arrive. In my case there is usually someone parked in the best spot even though it is morning. Cam Murray 1 iUwar THE BIRTHPLACE OF MINNESOTA DATE: March 11, 2021 TO: Downtown Parking Commission RE: Special meeting schedule FROM: Bill Turnblad, Community Development Director In order to make progress on the work plan for implementing parking capacity study strategies, the Parking Commission has suggested setting a schedule for holding special meetings. The second Tuesday of each month at 7 P.M. would work for City staff. Does that work for Commissioners? Lot 13 Lot 18 Crosby Hotel ramp Lot 12 Lot 11 of 8a Lot 7 Lot 10 Stiliwater - 910To PACE 0< MIHH1 t, A Public Parking Downtown Stillwater 2021 Legend Downtown Parking District City Parking Lot City Parking Ramp PrA Public - upper level (Crosby Hotel) m \\\ Trailhead Parking (Lot 12) PrA Private parking only (Lot 8a) Street parking Permits valid Permit parking only (Lot 12) Trailers & large vehicles (Lot 12) On -street handicapped 15 minute parking limit 30 minute parking limit - Loading/unloading Valet Bus loading/unloading - Bus parking Monthly Permits Business Permit Valid - DT Resident Permit Valid (allows overnight parking) • Free parking lot (year round) • Pay parking lot (Free Nov 1-Apr 30) Available to public aft 6 pm + weekends • Numbers in circles = hour limits on free parking On -street parking is free, but limited to 3 hrs unless posted for less Lot 1 (pay lot)(Free Nov 1 - Apr 30) - 98 spaces Lot 2 (pay lot)(Free Nov 1 - Apr 30) - 84 spaces Lot 3 (free lot - 3 hr) -- 33 spaces Lot 4 (free lot - 4 hr) -- 33 spaces Lot 5 (free lot - 4 hr) -- 7 spaces Lot 6 (free lot - 3 hr) -- 16 spaces Lot 7 (free lot - 3 hr) -- 16 spaces Lot 8a ("private"*) -- 51 spaces Lot 8b (free lot - 4 hr) - 75 spaces Lot 9 (free lot - 4 hr) -- 30 spaces Lot 10 (free all day; overnight by permit) - 48 spaces Lot 11 (free all day; overnight by permit) - 45 spaces Lot 12 (part free all day; no ovemight here) - 78 spaces (part permit only; overnight allowed here) - 23 spaces Lot 13 (free lot - 4 hr) - 14 spaces Lot 14 (free lot - 4 hr) - 85 spaces Lot 15 (free lot - 4 hr) - 97 spaces Lot 16 (free after hrs) - 60 spaces Lot 17 (free after hrs) - 75 spaces Lot 18 (free lot - 24 hr) - 22 spaces Public Ramp (pay) -- 248 spaces Public level, Crosby (pay) 52 spaces * Free public lot after 6 PM 1,290 off-street parking spaces: 1,249 general public 41 handicapped spaces 459 marked on -street spaces: 416 general public 18 handicapped spaces 8 15 minute spaces 5 30 minute spaces 17 Loading spaces 239 unmarked on -street spaces (Includes 91 on 2nd St no. of Mulberry) 1,997 total public spaces 1,494 free public spaces (74.8%) Map produced by Community Development Dept for Downtown Parking Commission January 2021