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HomeMy WebLinkAbout2010-12-09 DTPC Packet DOWNTOWN PARKING COMMISSION AGENDA Thursday, December 9, 2010 8:30 AM; Riverview Room, City Hall 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF NOVEMBER 18, 2010 MINUTES 4. NEW BUSINESS 4.01. RESIDENT PARKING PASS FOR DOWNTOWN 4.02. SIGN ON 3RD STREET PARKING LOT 5. SPECIAL EVENT PERMITS 5.01. NONE 6. OLD BUSINESS 6.01. TOM MCGLYNN SHUTTLE SERVICE AND TOUR BUS REQUEST 7. OTHER BUSINESS 7.01. UPDATE ON CITY COUNCIL BUSINESS A. RAMP SURVEILLANCE SYSTEM CONTRACT 7.02. CONFIRM NEXT COMMISSION MEETING DATE A. SCHEDULED FOR JANUARY 20, 2011 8. ADJOURN     Stillwater Downtown Parking Commission Meeting Minutes November 18, 2010 Commissioners present: Aimee Peletier, chair/business; Jeff Johnson, vice-chair/resident; David Korte, secretary/resident; Dave Junker, resident; Sherri Hopfe Franke, business City staff present: Bill Turnblad, community development director; Dennis Pasket, parking enforcement officer; Mike Pogge, city planner; John Gannaway, police chief; Shawn Sanders, public works director Guest: Tom McGlynn Submitted by: David Korte agenda discussion action call to order Aimee called the meeting to order. approval of minutes A motion was made and seconded to approve the October 21, 2010 minutes. The motion passed in a unanimous voice vote. David will forward the approved minutes to Stillwater’s city clerk. award of ramp surveillance system contract and construction manager Mike presented the bids for a parking ramp video surveillance system. The bids required pricing for: 1. A base bid including: head end equipment (in the back room) and 16 cameras to cover stairwells, lobby and entry gates. 2. 13 additional cameras to cover the drive lanes within the ramp. 3. Cabling to support a future wireless connection between the ramp and city hall. (City staff at this point are recommending against installing the antenna cabling for the wireless link.) Mike explained city staff are recommending UHL as it had both the lowest base price as well as the lowest total price for the base bid, additional cameras and antenna cabling. He said when staff contacted references, all spoke highly about UHL related to their service, commitment to post installation and overall pricing. City staff however were split on whether or not to recommend installing 16 or 19 cameras. When the commissioners discussed the bids there was a lengthy discussion on whether to install 16 or 29 cameras. A motion was made and seconded to approve UHL’s bid of $30,937 for 16 cameras. The motion passed in a unanimous voice vote. Commissioners also requested city staff to ask UHL if they would honor the price for the additional 13 cameras for a year and also ask the Lowell Inn and River Town Commons if they would agree to cost share for ramp surveillance equipment. Mike presented city staff’s recommendation to hire Paulson & Clark Engineering, Inc as a construction manager for the installation of the parking ramp video system. A motion was made and seconded to approve Paulson & Clark Engineering, Inc’s bid of Bill and/or Mike will forward the Commission’s recommendation to the city council to accept the base bid from UHL. Bill and/or Mike will speak to Rivertown Commons and the Lowell Inn about possible cost sharing. Bill and/or Mike will ask UHL if they would honor the price (for one year) for the additional 13 cameras. Bill and/or Mike will forward the Commission’s recommendation to the city council to accept the bid from Paulson & Clark Engineering, Inc. agenda discussion action    2   $2,700 to act as the construction manager for the parking ramp video system. installation. The motion passed in a unanimous voice vote. levee parking lot update from US Army Corps of Engineers Shawn handed out blueprints showing the US Army Corps of Engineer’s parking lot changes as part of the levee project. The plans showed changes in parking lot #2 River Lot, #4 Bridge Lot and #5 Mulberry Lot. Shawn explained each blueprint and answered the commissioners’ questions. levee construction staging area Shawn summarized his memo to the Commission recommending the approval of the gravel parking lot east of the Desch Building as a staging area for the Stage 3a Flood Control Project. A motion was made and seconded to approve this recommendation and the motion passed in a unanimous voice vote. Shawn will forward the Commission’s approval. revised McGlynn shuttle proposal Tom McGlynn presented slides and written material on a revised business plan and service information. His concept is to: 1. Have a daily shuttle service from local motels and B&B’s to and from downtown Stillwater. 2. Have a weekend shuttle service for residents from the Old Court House to downtown Stillwater. 3. Have daily scheduled historic tours. Tom requested the Commission: 1. Have two designated parking spots for the shuttles to use as an embarkation/debarkation at Olive Street (north side) off of Main Street. 2. Have an embarkation/debarkation area in the South Parking Lot #1 using the clearance between curbs of the pay machine and the grass/tree area separating the parking lot from Main Street. Commission members had concerns over taking away several parking spots at Olive off of Main, as it is a highly used area. There were also concerns over the number of people waiting in this area to embark or debark, as it is such a small area. In regards to the request for space in the South Main Street Lot #1 members felt this would not be a safe practice to be parking in an area that is designated for traffic flow. A motion was made and seconded to not approve Tom McGlynn’s request to use parking spots at Olive Street off of Main Street nor space in the South Parking Lot #1. The motion passed in a unanimous voice vote. agenda discussion action    3     Parking fund financial report Aimee request the Commission review the Parking Commission’s financial reports on a more routine basis. Commissioners agreed they would like a quarterly financial report. Bill will forward the request to the city’s financial staff to have a quarterly financial report. Next meeting The next meeting will be Thursday, December 16, 2010 at 8:30 at City Hall. Bill will send out an agenda and supporting documentation before the meeting. Adjourn A motion was made and seconded to adjourn the meeting. The motion passed in a unanimous voice vote. TO: Downtown Parking Commission FROM: Bill Turnblad, Community Development Director DATE: November 15, 2010 RE: Resident Parking Pass for Downtown Background On several occasions in the past the Parking Commission has mentioned that it would like to consider a program to provide free parking downtown to Stillwater residents. Some cities offer its residents annual passes for parking in public parking lots for a minimal cost. The cost could be as low as the price of printing the pass or producing the window sticker. Discussion If the Parking Commission is interested in pursuing a resident parking pass program for downtown lots, at least the following items should be discussed. 1. Should the parking pass be valid in all downtown surface lots, pay and 3 hour? Should it be valid every day of the week or only on week days? 2. What are the qualifications for issuing a pass? a. Driver’s license (it is after all a permit to park a vehicle)? b. Proof of residence in Stillwater? c. One pass per household address? d. One pass per year (if you lose it, you wait till next year to get another one?) 3. What information should be included on the pass itself? a. License plate number? b. Date of validity? c. Pass number? 4. Should the downtown parking pass be free to residents? Cost of materials could be paid for out of the Parking Enterprise Fund. Or, should the cost of materials be passed on to the resident? 5. The parking ramp equipment is not able to process a transaction based upon a resident parking pass. Therefore, it will not be valid for parking ramp use. 6. Should the parking pass be a sticker that is placed on the windshield, or a card that is placed on the dashboard? 7. Even with a resident parking pass, overnight parking is prohibited in public parking lots. Resident Parking Pass November 15, 2010 Page 2 Things to Consider 1. Since parking is already free in almost every lot downtown, will the program solve the perception problem? Will it even help? Many residents have the false perception that there is no parking downtown, so whether it is free or not may not to them may not change residential use patterns. This program would be fairly administration intense. If it does not offer a real solution, then it does not justify the expense of administration. 2. Since most parking downtown is already free, perhaps this program is not needed unless the gravel lots are improved and more lots become pay lots. 3. The holder of a parking pass will be obliged to follow the 3 hour limit in lots and on the streets? So, it should not cut into monthly permit sales. Next Steps If the Parking Commission is interested in pursuing this type of a parking pass program, then staff would place the item on the agenda next month for discussion. bt