HomeMy WebLinkAbout2021-01-14 UC Packet,. ] Water
0!_ _ �
T H E 6 1 A T H P I_ A C E O F M
PLEASE NOTE: Stillwater Utility Commission meetings will be held online via ZOOM.
Public can participate in the meeting by logging in online at stillwater-mn.zoomgov.com or
by calling 1-646-828-7666 and enter the meeting ID number: 160 832 5731
AGENDA
UTILITY COMMISSION MEETING
JANUARY 14TH, 2021
8:00 AM
REGULAR MEETING
ROLL CALL
II. APPROVAL OF MINUTES
December 10, 2020 Board of Water Commissioners Meeting Minutes
III. OPEN FORUM — the open forum allows the public to address the commission on subjects
which are not a part of the meeting. Commission may take action, reply, orgive direction to
staff. Please limityour comments to 5 minutes or less.
IV. NEW BUSINESS
i. Approval of Board of Water Commissioners payment of bills Resolution #
1552
ii. White Bear Lake Litigation Update - David Sienko
iii. Ordinance - Roles and Responsibilities of the Utility Commission - Tom
McCarty
V. OLD BUSINESS
Clifton Larson Allen - Audit Contract for year ending December 31, 2020
VI. INFORMATIONAL ITEMS
i. Accounts receivable balance as of December 31, 2020 $4,703.44 the actual
amount is $ 93,261.62 this is $ 37,000.00 more than last year.
ii. Water Distribution System Overview
iii. Next Meeting 2-11-2021
VII. ADJOURN
A
BOARD OF WATER
r T.
COMMISSIONERS
.r- '
f
MEETING MINUTES
THURSDAY, DECEMBER 17, 2020
(VIA ZOOM - DUE TO COVID-19)
President Speedling called the meeting to order at 8:00 a.m.
204 Third Street N
Stillwater, MN 55082
651-439-6231
Present: President Speedling, Commissioner Jensen, Commissioner Hudak and
Councilmember Polehna
Absent: Supervisor of Distribution Tibbetts
Staff Present: Board Manager Benson
APPROVAL OF AGENDA
President Speedling inquired about an update on the Terra Springs billing issue. Mr.
Benson stated that he has not had the opportunity to address this therefore it should not
be on this meeting agenda.
Commissioner Jensen inquired about an update on the generator building. Mr. Benson
stated that Matt Ellingson will provide an update in his portion of the agenda.
Motion by President Speedling, seconded by Commissioner Jensen to approve the agenda. All in
favor.
APPROVAL OF BOARD MEETING MINUTES
Motion by President Speedling, seconded by Commissioner Jensen to approve the November 13,
2020 minutes with correction on:
Page 2 of 6, Paragraph 7 regarding staff communication should read "and Commissioner
Jensen have opened." replacing has.
Page 3 of 6, Paragraph 1, should read "Polehna's" removing the space before the "s".
Commissioner Jensen stated that she liked the meeting format and inquired if Tracy is
now doing the minutes. Mr. Benson responded that Diane is doing the December minutes
and Tracy will start after the 1st of the year. Commissioner Jensen suggested that a letter
be sent to Diane thanking her for her assistance.
Mr. Benson asked if staff has communicated with President Speedling or Commissioner
Jensen. President Speedling has communicated with Jim Tibbetts and that there are some
concerns relating to labor negotiations, medical insurance, union contract etc. It was
also noted that the Board could filter questions to City Administrator McCarty as well.
Commissioner Jensen stated that she has not because she has not been able to converse
with President Speedling because of quorum issues.
Board of Water Commissioners
December 17, 2020
President Speedling explained the open meeting requirements to Commissioner Hudak.
Councilmember Polehna also stated that advisory commissions have the same open
meeting requirements.
All in favor.
BOARD MEETING DATES FOR 2021- DATE CHANGE
Mr. Benson informed the Board that the November 11, 2021 meeting, Veterans Day,
should be changed in the minutes to November 18, 2021.
President Speedling asked about the time of the 2021 meetings. Mr. Benson felt that the
time issue could be addressed when the full Utility Commission meets. Commissioner
Jensen stated that it was brought up with Council as a possible change. Councilmember
Polehna stated that all other advisory boards/commissions hold their meetings at 7:00
p.m. There was discussion on keeping the meetings at 8:00 a.m. instead of 8:30 as
suggested by the City, Mr. Benson will discuss this with City Clerk Wolf.
Commissioner Jensen stated that on Page 6 of 6, under New Board Member should read
"Carl Hudak has his PhD in Geology with focus on soil and surface water."
Motion by President Speedling, seconded by Commissioner Jensen to approve the November 13,
2020 minutes with correction on the Board Meeting date to November 18, 2021 and the update
on Commissioner Hudak's professional qualifications. All in favor.
APPROVAL RESOLUTION NO. 1551, DIRECTING PAYMENT OF BILLS
Mr. Benson explained three of the large payment amounts on the projects.
President Speedling asked about the office supplies increase. Mr. Benson explained that
the postal permit needed to be paid to send out billings.
President Speedling asked about the Stillwater Motors repair bill. Mr. Benson explained
that there was an accident in the parking lot which damaged a truck.
President Speedling inquired about the patching amount and how that process works.
Mr. Benson stated that the amount is for patching 2019 watermain breaks. He stated that
this year they had to get bids as the previous company went out of business with the new
contractor being T.A. Schifsky & Sons, Inc. and the patching was done within their
schedule.
Commissioner Jensen asked about the G.O. Bonds. Mr. Benson stated that is for the water
meters.
Commissioner Jensen inquired if the commission would be looking at the bills starting in
January. Mr. Benson stated that the Board will be looking at the bills in January as they
will be December expenses. He stated that he still has questions on how the Utilities
Commission will work and he has had conversations with Public Works Director Sanders.
He continued by stating that Mr. Sanders will be attending the first few meetings to assist
the commission on their job and responsibilities.
Motion by President Speedling, seconded by Commissioner Jensen to adopt Resolution 1551,
directing payment of bills. All in favor.
Page 2 of 8
Board of Water Commissioners
December 17, 2020
UPDATE - MATT ELLINGSON, T.K.D.A.
Mr. Benson provided introduction of Matt Ellingson to Commissioner Hudak.
Well #9 Generator Building
Matt Ellingson, T.K.D.A. updated the Board that the generator building is substantially
complete and they are working on the interior for the rest of the month with a startup
date in February with restoration, driveway and sitework will wait until Spring.
Mr. Ellingson reviewed a Change Order request, $16,763.98 which will be included in the
contract with MBI to cover the check valve addition, moving the building to the northeast
due to building and utility setback requirements and modifications to building design.
He reminded the Board that the project was started late due to Heritage Preservation
Commission review and Building Inspection changes along with changing the completion
date to June 2021. He reviewed T.K.D.A.'s costs and it is over the limit; however, they
would be willing to reduce the Board's costs by $4,000 due to the inefficiencies of the
pandemic and contractor information.
Commissioner Hudak asked Mr. Ellingson if T.K.D.A has a business interruption plan. Mr.
Ellingson responded in the negative, however he explained what the company has done
since March to improve the process during the pandemic. On a question from
Commissioner Hudak he stated that the company does have off -site storage and the
backing up of servers are done by IT.
Commissioner Jensen asked Mr. Benson his feelings on the rising costs. Mr. Ellingson
explained each item of the Charge Order.
Mr. Ellingson stated he is requesting the approval of the Change Order in the amount of
$16,763.98 and waiving the T.K.D.A. fees of $4,000.00.
Mr. Benson stated he would approve the Change Order and the waiving of the charges to
date and setting a not to exceed amount.
Motion by President Speedling, seconded by Commissioner Jensen approving the Change Order
for an additional $9,000 to the project which covers the additional costs to MBA and T.K.D.A.
services not to exceed $4,000. All in favor.
Tower Drive Water Tower Inspection
Mr. Ellingson presented a proposal for the Tower Drive Water Tower Inspection using
the technology of a drone. He also explained the project of the water tower inspection at
a cost of $5,000 and that the inspection would be completed in the spring or summer of
2021.
Mr. Benson explained the past practice for tower inspection and how the project would
be funded to Commissioner Hudak.
Commissioner Hudak stated that he would like to see money set aside for large projects.
Commissioner Jensen asked if the report would provide costs for the painting and
condition of the water tower. Mr. Ellingson stated that the report would include
condition assessment, painting and any structural improvements and cost estimated if
needed.
Page 3 of 8
Board of Water Commissioners
December 17, 2020
Motion by President Speedling, seconded by Commissioner Jensen approving the T.D.K.A.
proposal for the water tower inspection at a cost $5,000. All in favor.
Risk & Resilience Assessment
Mr. Ellingson reviewed the reason for this assessment. He stated the proposal is for an
assessment that is required by EPA for systems with over 3300 accounts serviced and
due by the end of June 2021. This assessment evaluates security and cyber side such as
the SCADA system. This assessment is used for the Emergency Response Plan. The
assessment would look at the security of the entire water system.
He stated that the proposal of $13,900 would cover the assessment completed by June
30, 2021, the certification to the EPA and preparation of the Emergency Response Plan
completed by December 30, 2021. He stated that the items that must be looked at are
stated in state law, enacted in 2018, and the EPA requires updates every five years.
Commissioner Hudak asked how many of these assessments have been done by T.K.D.A.
and how vulnerable those cities are. Mr. Ellingson responded that T.K.D.A. has done a
few of these assessments and the last one that was done for Stillwater in 2004. He stated
that the coastal cities are probably more vulnerable than the Midwest due to coastal
storms etc. In Minnesota, notice was taken on the Blaine issue when that water system
went down. These requirements are to have emergency operating plans in place should
that happen again.
Commissioner Jensen inquired about the security of the information for access, and the
storage of the plan. Mr. Benson explained that the last report the engineer (T.K.D.A) could
not keep the plan. Mr. Ellingson explained that in 2004 T.K.D.A had to destroy all the plan
and its information and the only copy was given to the water department. He stated that
it is up to the water department how they want to handle the security of the plan;
however, it would remain private not for public view and there would be a limited
amount of personnel that will have access to the plan.
Commissioner Jensen wanted to make sure that this is coordinated with the City's
Emergency Operations Plan. Mr. Ellingson stated that there are overlap areas that they
will be working with the City.
Commissioner Jensen asked that the assessment include cameras and monitoring in the
water system sites. She takes the protection of the system very seriously.
Motion by Commissioner Jensen, seconded by Commissioner Hudak approving the T.D.K.A.
proposal for the Risk and Resilience Assessment and Emergency Response Plan at a cost not to
exceed $13,900. All in favor.
PRV Project
Mr. Ellingson provided information to the Board on the Change Order for Miller
Excavating for bollards and gate valves at a cost of $13,599.57. The total contract
$128,864.97 for the project
Motion by President Speedling, seconded by Commissioner Jensen approving a not to exceed
amount of $15,000 for the PRV Project. All in favor.
Page 4 of 8
Board of Water Commissioners
December 17, 2020
RATE INCREASE NOTICE - CHRIS KNOPIK, CLIFTON LARSON ALLEN (CLA)
Mr. Chris Knopik and Commissioner Hudak introduced themselves to each other.
Mr. Benson and Mr. Knopik reviewed the proposed notice that will be going out in
January 2021.
Commissioner Jensen stated that this notice should say "Revised Notice" and should be
corrected as follows:
"The Stillwater Board of Water Commissioners is solely funded by the sale of water to
residents. The work of the Water Department is critical for providing safe drinking water
and to support the industries and businesses in Stillwater. The Board has approved
changing the rate structure and rates."
"Effective starting on January 1, 2021 and will be used on the April 2021 billing."
"These changes are being made to provide additional operating and capital reserves to
help with maintaining the water system."
Commissioner Jensen requested a final copy.
Mr. Benson suggested that the commercial information be shown so that commercial
properties who believe they should be charged under the residential rate have
information of the full cost to be considered residential. He stated he would send his
spreadsheet to Mr. Knopik for his use.
Councilmember Polehna requested that the underlining of numbers be consistent
Commissioner Jensen stated that the Commercial and Residential information needs to
be clearly identified and a key for this information so that customers can look at their
bills and convert this information. She also asked Mr. Benson to investigate changing the
billing from units to gallons in the future.
Mr. Knopik stated that it may be a software issue, but they would investigate that. He
also stated that he would make it clear that it is Water Bill instead of Utility Bill and
indicate that it is quarterly as well. He would make sure 10,000 gallons is added.
Mr. Benson and Commissioner Jensen felt that the last paragraph should read:
"These rate increases are designed to help foster the Water Board goal of continuing to
provide capital reserves necessary for future capital improvements, conserving water
and provide continuing high quality of services to the residents of Stillwater."
Commissioner Jensen questioned the Increase Precent on the chart. Mr. Knopik stated
that it is the blended rate between the old structure and new structure. He suggested
that adding 19,000 (average user) line to show the increase. He will change the
percentage header to "Percent Increase." He explained why the 25,000 gallons dip to
10.27%.
Commissioner Hudak suggested putting a graph in the notice that showed the different
levels of usages by the residents. He was surprised at the high number of gallons some
residents use.
Page 5 of 8
Board of Water Commissioners
December 17, 2020
Commissioner Jensen suggested the table include a low user and high user so that the
high users will see that their bill is really going to increase. Commissioner Hudak stated
the low user should get recognition.
Mr. Knopik stated he would do the graph according to the new tier structure and include
the number of users in that tier.
President Speedling requested the removal of the percentage on the first page and
reference the table instead.
Councilmember Polehna suggested the line "In addition the Water Commission will
continue to monitor rates charged for water sales in relation to the need for future capital
improvements" be replaced with "The Water Board will continue to monitor the rates for
water sales."
President Speedling and Councilmember Polehna felt that the last paragraph should be
removed.
"These rate increases are designed to help foster the Water Board goal of
continuing to provide capital reserves necessary for future capital
improvements, conserving water and provide continuing high quality of services
to the residents of Stillwater."
Commissioner Hudak felt that there should be more detail on the table and suggested
4,000, 7,000, 11,000, 15,000, etc. to reflect more of the customers. Mr. Knopik stated that
a high user amount will be placed because 62 billings use 100,000 gallons or more and
they will be seeing the big increase.
President Speedling stated to stick with the tiers for the graph.
Mr. Knopik would provide the updated versions by the end of the day. Commissioner
Jensen suggested that the commissioners review and get any comments to Mr. Benson
quickly for changes.
2020 AUDIT AGREEMENT
Mr. Knopik addressed the Audit Letter in the packet that this would be the last audit for
the Board of Water Commissioners and the 2021 audit will be included with the City's
audit.
Motion by . seconded by approving
the Audit Letter for auditing services for year ending December 31, 2020. All in favor.
TRANSITION UPDATE - CITY ADMINISTRATOR TOM MCCARTY & PUBLIC WORKS
DIRECTOR SHAWN SANDERS
Mr. Tom McCarty, City Administrator that this has been a huge project. He stated that
they had a ZOOM meeting with staff yesterday for questions and answers.
President Speedling introduced Commissioner Hudak to Mr. McCarty and Public Works
Director Sanders and they introduced themselves.
Mr. McCarty reviewed the history of this transition and the onboarding process of Water
Department staff. He continued by stating that Water Department staff will become City
Page 6 of 8
Board of Water Commissioners
December 17, 2020
employees, however the labor agreements are different for 4 employees therefore the
City will be honoring the provisions of the Water Department labor agreement as of
January 1st. The two non -represented employees will fall under a labor contract of the
Manager's (Robert) and AFSCME (Tracy).
Mr. McCarty shared a spreadsheet on the transition plan that shows tasks and that the
financing tasks that will be taking place in 2021. He stated that the Board will be doing
dual roles for the closure of the Board of Water Commissioners and the new Utilities
Commission. He will be sending that spreadsheet to Mr. Benson for distribution to the
Board members. He presented the new organization chart and Mr. Sanders explained
where the Water Department staff would be placed. Mr. Sanders explained there will be
3 different superintendents, Parks Superintendent, currently being advertised, Utility
Superintendent which would be Mr. Benson and a Street Superintendent. There will be
an Assistant Public Works Superintendent which will help Mr. Benson understand the
sewer system and Mr. Tibbetts would help the Assistant Public Works Superintendent
understand the water system. Each superintendent will have a lead worker. He stated
that the Administrative Assistant for Engineering/Public Works will move permanently
out to Public Works and the Water Department Administrative Assistant will work at the
Water Department building 3 days a week and 2 days a week in the Utilities/Engineering
Department to learn the Engineering aspect.
Mr. McCarty stated that some of the job descriptions will change but that would probably
continue through January. The City must update its financial software so that the billing
can be done through the finance department therefore a couple of billing quarters will be
handled as they are now. It may not change until late 2021.
Mr. McCarty stated that the 4th member Utilities Commission is Jon Whitcomb with one
more being recruited. He informed the Board that the City Attorney is preparing an
ordinance outlining the job and responsibilities of the Utility Commission. This draft
ordinance will be forwarded to the members and then the Council would adopt the
ordinance. He stated in January there will be training for commission members on open
meeting, data practices etc. by the City Attorney. Mr. Sanders will be attending the
Utilities Commission meetings because the commission's scope will be broader than just
water.
Mr. McCarty stated that the City is welcoming 6 new employees and that the City's
website will include the Water Boards information on January 1 as well as the City
newsletter can include information previously discussed regarding the rates or other
information on the water system.
President Speedling asked if the Utilities Commission goes into effect in January. Mr.
McCarty responded in the affirmative.
President Speedling asked about payment of bills. Mr. McCarty stated that the
commissions do not review or approve the payment of bills. That will be the
responsibility of the Council.
President Speedling asked about who would go to the Council. Mr. McCarty state it would
be up to the Commission Chair and Public Works Director on who or when information
would be presented to Council.
Page 7 of 8
Board of Water Commissioners
December 17, 2020
Commissioner Jensen stated that she understood the Water Department is an enterprise
fund and asked if the Sanitary and Storm Water are enterprise funds as well. Mr. McCarty
responded that they are but under the umbrella of the City.
Commissioner Jensen stated that she wanted to acknowledge Mr. Benson's hard work
and that if he is taking on more responsibility under the City that he is compensated for
that.
Mr. McCarty stated that there will be things that come up but he is confident that the high -
quality standards will continue.
ANONYMOUS DONATION
Mr. Benson stated that an individual dropped off a check for $2,000 to help people if they
need assistance with their water bills. He stated that this has never happened before and
he will need to contact Mr. McCarty or the City Attorney to determine what steps are
necessary to accept this donation.
CAPITAL OUTLAY BUDGET
Mr. Benson reviewed the proposed Capital Outlay Budget. He explained that Scada
Systems Updates to VHF Radios have limitations and need to look at other options. He
placed a 2022 placeholder for a PRV project on West & Willard Street.
Mr. Benson requested carry over of hydrant painting, Well #6 repair and Office
Repainting and Copula.
Motion by Commissioner Hudak, seconded by President Speedling to approve the Capital Outlay
Budget and 2020 Capital Outlay Carry Over. All in favor.
NEXT MEETING
Next meeting date is January 14, 2021 at 8:00 a.m.
Motion by President Speedling, seconded by Commissioner Hudak to adjourn at 11:08 a.m.
ATTEST:
Robert G. Benson, Board Manager
Steve Speedling, President
Page 8 of 8
RESOLUTION NO. 1552
RESOLVED BY THE BOARD OF WATER COMMISSIONERS OF THE CITY OF STILLWATER THAT THE
FOLLOWING BILLS BE, AND THEY ARE, HEREBY ALLOWED AND WARRANTS ORDERED DRAWN ON THE
TREASURER FOR SEVERAL AMOUNTS, VIZ:
NAME DESCRIPTION
Payroll No. 2451
Salaries, Labor November 8 - 21, 2020
$11,281.77
Payroll No. 2452
Salaries, Labor November 22 - December 5, 2020
$11,280.65
Payroll No. 2453
Salaries, Labor December 6 - December 19, 2020
$12,209.00
Unused Sick 2020
Robert, Jim
$3,746.14
Bayport Bank
Withholding Tax Federal - December 2020
$5,536.77
Bayport Bank Soc. Sec. Fund
Social Security Dues - December 2020
$6,892.30
Bayport Bank Medicare Cont.
Medicare Dues - December 2020
$1,611.92
Commissioner of Revenue
Withholding Tax State - December 2020
$2,741.05
State Treasurer
PERA Dues - December 2020
$7,207.13
Delta Dental
Dental Premium
$417.40
Financial Secretary, Local #49
Dues for December 2020
$140.00
MN NCPERS Life Insurance
Life Insurance - Tibbetts, Benson, Straus
$48.00
Nationwide Retirement Solutions
Deferred Compensation Plan
$980.00
SW/WC Service Cooperative
Employee Health Insurance
$6,686.00
The Lincoln Financial Life Insurance
Voluntary Long Term & Disability
$62.96
Ace Hardware
Repairs & Supplies
$100.12
American Waterworks
Prescriptions - Membership Renewal
$221.00
Armor Security
Repairs & Supplies
$576.00
Automatic Systems
Repairs & Supplies
$1,627.00
Century Link
Telemeter Circuits
$725.94
Century Power
Repairs & Supplies
$55.00
Cintas
Uniforms
$135.38
City of New Ulm
Repairs & Supplies
$2,000.00
City of Stillwater
Truck Exp, Gopher One, Verizon, Transition CLA
$2,639.34
Comcast
Internet & Phones
$120.83
Commissioner of Revenue
Sales Tax
$518.00
Delta Dental
Dental Premium
$249.11
Group Medicare Blue RX
Retired Employees Health Insurance
$169.00
Heritage Printing
Water Bills, Envelopes
$1,126.82
Instrumental Research
Water Samples
$200.00
Loffler
Office
$157.02
LortonData
Office Expense
$35.00
Menards
Shop Supplies
$778.16
Mercury Electric
New Furnace
$144.41
Metro Sales
Lease Fee
$180.00
Miller Excavating
Construction in Progress PRV, Valve Repair
$25,759.32
Municipal Builders Inc
Well No. 9 Generator
$22,843.40
Payment Service Network
Credit Card Fees
$512.07
Praxair
Repairs & Supplies
$59.88
Quill
Office Expense
$41.46
Safe-Faste Inc
Repairs & Supplies
$228.42
Springborn Heating & Air
Back Office Furnace - Construction
$5,035.00
Stillwater Motors
Truck Exp
$134.34
SW/WC Service Cooperative
Stillwater, City of
Summit Fire Protection
The Lincoln Financial Life Insurance
US Bank Visa
Verizon Wireless
Ward, Diane
Water Conservation Services
Xcel Energy
Retired Employees Health Insurance
GO Revenue Bond 2013A
Repairs & Supplies
Employee Life Insurance
Repairs & Supplies
Phones
Office Exp
Maryknoll, Everett, 2nd & Mulberry, Wilkins & Martha
Power, Gas, Lights
Adopted by the Board of Water Commissioners this day of ,20
Steven Speedling, Board President
Robert G Benson, Board Manager
$6,859.00
$9,939.58
$266.00
$21.60
$137.06
$148.74
$251.50
$1,320.95
$7,588.26
$163, 745.80
BOARD OF WATER COMMISSIONERS 01/11/21 11:55 AM
*Revenue Guideline Page 1
Current Period: DECEMBER 2020
2020 YTD DECEMBER 2020 YTD % of YTD
Account Descr Budget 2020 Amt Amt YTD Balance Budget
FUND 01
R 01-401 SALE OF WATER - AD
$518,500.00
$60.00
$491,106.87
$27,393.13
94.72%
R 01-402 SALE OF WATER - OV
$1,010,000.00
$21,600.72
$859,936 84
$150,063.16
85 14%
R 01-403 SALE OF WATER - ICE CA
$0.00
$0.00
$0.00
$0.00
0.00%
R 01-404 SALE OF WATER - SS
$600.00
$0.00
$780.00
-$180.00
130.00%
R 01-405 MAIN CONNECTION FEES
$0.00
$0.00
$0.00
$0.00
0.00%
R 01-406 PENALTY CHARGE
$34,000.00
$0.00
$7,225.00
$26,775.00
21.25%
R 01-407 SP HD FEES
$0 00
$0.00
$0.00
$0.00
0.00%
R 01-408 REPAIRS CUST SERVICE
$15,000.00
$157.13
$1,096.17
$13,903.83
7.31%
R 01-409 CUSTOMER SERVICE TAP
$300.00
$0.00
$0.00
$300.00
0.00%
R 01-410 WRITE OFF
$0.00
$0.00
$0.00
$0.00
0.00%
R 01-411 SERV OTHER THAN CUST
$0.00
$0.00
$0.00
$0.00
0.00%
R 01-413 SALE OF MATERIALS AND
$8,000.00
$227.89
$3,247 28
$4,752.72
40 59%
R 01-414 CONDUCTIVITY
$0.00
$0 00
$0.00
$0 00
0.00%
R 01-416 THAWING
$0.00
$0.00
$0.00
$0.00
0.00%
R 01-417 OFF AND ON CHARGES
$4,500.00
$140.00
$2,940.00
$1,560.00
65.33%
R 01-418 WAC
$85,000.00
$13,860 00
$96,030.00
-$11,030 00
112.98%
R 01-419 MANUEL READ
$576.00
$0.00
$516.00
$60 00
89 58%
R 01-420 INTEREST EARNINGS
$23,000.00
$1,184.87
$17,098.83
$5,901.17
74.34%
R 01-421
$0.00
$0.00
$0.00
$0.00
0.00%
R 01-423 SALE OF SCRAP
$500.00
$0 00
$105.12
$394.88
21.02%
R 01-424 MISC INCOME
$100.00
$2,000.00
$2,000 00
-$1,900.00
2000.00%
R 01-425 METER RENTAL FEE
$17,000 00
$1,485.00
$19,088.84
-$2,088.84
112.29%
R 01-426 ASSESSMENTS INCOME
$37,000 00
$0.00
$16,571.00
$20,429.00
44.79%
R 01-427 MN TEST FEE
$60,940.00
$7.29
$60,852.62
$87.38
99.86%
R 01-428 GAIN OR LOSS DISPOSAL
$0.00
$0.00
$0.00
$0.00
0.00%
R 01-429 FIXED ASSET CONT FRO
$0.00
$0.00
$0.00
$0.00
0.00%
R 01-430 GAIN/LOSS SALE OF ASS
$0.00
$0.00
$0.00
$0.00
0.00%
R 01-431 PERA GRANT REVENUE
$0.00
$0.00
$0.00
$0.00
0.00%
R 01-435 SPECIAL ASSESSMENTS
$0.00
$0.00
$0.00
$0.00
0 00%
FUND 01 $1,815,016.00 $40,722.90 $1,578,594.57 $236,421.43 86.97%
$1,815,016.00 $40,722.90 $1,578,594.57 $236,421,43 86.97%
BOARD OF WATER COMMISSIONERS 01/11/21 11:54AM
*Expenditure Guideline Page 1
Current Period: DECEMBER 2020
2020 YTD DECEMBER 2020 YTD Enc 2020 YTD % of YTD
Account Descr Budget 2020 Amt Amt Current Balance Budget
FUND 01
E 01-0000-5010 SALARIES
$162,000 00
$22,928.72
$178,312.70
$0.00
-$16,312.70
110.07%
E 01-0000-5020 PERA EXPENSE
$37,875 00
$3,860.98
$35,218.75
$0.00
$2,656.25
92.99%
E 01-0000-5030 LABOR - METER RE
$7,500.00
$873.60
$7,402 04
$0.00
$97 96
98.69%
E 01-0000-5035 MEDICARE EXPENS
$7,600.00
$805 96
$6,752 94
$0.00
$847.06
88.85%
E 01-0000-5040 FICA EXPENSE
$31,400 00
$3,446.15
$28,874.39
$0.00
$2,525.61
91.96%
E 01-0000-5050 INSURANCE AND B
$38,000.00
-$38 16
$34,720.21
$0.00
$3,279.79
91.37%
E 01-0000-5060 ELECTRICITY
$4,500.00
$352.16
$3,866 99
$0 00
$633.01
85.93%
E 01-0000-5070 TELEPHONES
$3,000.00
$316.25
$3,678.65
$0 00
-$678.65
122.62%
E 01-0000-5080 MN TEST FEE EXPE
$60,940 00
$0.00
$59,000.00
$0.00
$1,940.00
96 82%
E 01-0000-5085 WELLHEAD PROTE
$10,000.00
$0 00
$0 00
$0 00
$10,000.00
0.00%
E 01-0000-5090 POSTAGE
$15,475 00
$0 00
$13,567 02
$0.00
$1,907 98
87.67%
E 01-0000-5100 ENGINEERING SER
$5,000.00
$0.00
$0.00
$0.00
$5,000.00
0.00%
E 01-0000-5110 SUBSCRIPTIONS A
$225.00
$221.00
$221.00
$0 00
$4 00
98 22%
E 01-0000-5120 OFFICE SUPPLIES
$30,000.00
$2,897.62
$32,117 87
$0.00
-$2,117.87
107.06%
E 01-0000-5130 LEGAL SERVICES
$5,000.00
$0.00
$93 00
$0.00
$4,907.00
1.86%
E 01-0000-5135 BOND ISSUE FEES
$1,500.00
$0.00
$830 00
$0.00
$670.00
55.33%
E 01-0000-5140 MISC EXPENSE
$1,000.00
$0 00
$137 22
$0.00
$862 78
13 72%
E 01-0000-5150 UNDISTRIBUTED G
$0.00
$0 00
$0.00
$0.00
$0 00
0 00%
E 01-0000-5160 HOSPITAL SERVIC
$150,000 00
$12,704 80
$144,790 45
$0.00
$5,209.55
96.53%
E 01-0000-5161 DENTAL SERVICE E
$3,500.00
$501.71
$6,701.47
$0.00
-$3,201.47
191.47%
E 01-0000-5170 ASSESSMENT EXP
$24,000.00
$0.00
$14,956 31
$0 00
$9,043 69
62.32%
E 01-0000-5180 INTEREST EXPENS
$29,275.08
$2,439.58
$29,274.98
$0.00
$0.10
100.00%
E 01-0000-5190 AUDITING
$13,200.00
$0 00
$11,950 00
$0.00
$1,250.00
90.53%
E 01-0000-5191 BANK SERVICE FIE
$100.00
$0.00
$0 00
$0 00
$100 00
0.00%
E 01-0000-5192 PROFESSIONAL SE
$0 00
$0.00
$0.00
$0.00
$0.00
0.00%
E 01-0000-5200 SCHOOL
$3,000.00
$0.00
$32.00
$0 00
$2,968.00
1 07%
E 01-0000-5210 LABOR - GENERAL
$333,000.00
$32,954 42
$296,732 84
$0.00
$36,267,16
89.11%
E 01-0000-5220 REPAIRS AND SUP
$200,000.00
$35,068 82
$281,297 32
$0.00
-$81,297 32
140.65%
E 01-0000-5230 TEST WELL DRILLI
$0.00
$0 00
$0 00
$0 00
$0 00
0 00%
E 01-0000-5240 CHLORINE
$4,000.00
$0 00
$3,075 63
$0.00
$924 37
76.89%
E 01-0000-5243 HYDROFLUOSILICI
$13,000.00
$0.00
$9,655 82
$0.00
$3,344.18
74.28%
E 01-0000-5247 LIQUID PHOSPHAT
$6,000.00
$0.00
$4,138.11
$0.00
$1,861.89
68 97%
E 01-0000-5250 ELEC POWER #1
$9,585.00
$949.11
$16,272.60
$0.00
-$6,687.60
169.77%
E 01-0000-5290 ELEC POWER #5
$12,615.00
$314.75
$8,851 75
$0 00
$3,763.25
70.17%
E 01 -0000-5291 ELECPOWER#6
$22,365.00
$1,364.27
$9,858.34
$0.00
$12,506.66
44.08%
E 01-0000-5292 ELEC POWER #8
$9,585.00
$81.54
$1,287.65
$0.00
$8,297.35
13 43%
E 01-0000-5293 ELEC POWER#9
$13,845.00
$295.70
$6,120.32
$0.00
$7,724.68
44.21%
E 01-0000-5294 ELEC POWER #10
$7,987.50
$179.80
$5,627.55
$0.00
$2,359.95
70 45%
E 01-0000-5295 ELEC POWER #11
$36,742.50
$2,602 71
$35,074 09
$0 00
$1,668 41
95 46%
E 01-0000-5296 ELEC POWER # 12
$8,520 00
$630,25
$10,503.24
$0.00
-$1,983.24
123.28%
E 01-0000-5300 TRUCK EXPENSE
$9,000.00
$61322
$8,714.72
$0.00
$285.28
96.83%
E 01-0000-5330 FUEL - HEATING
$8,850.00
$817.97
$7,030.67
$0.00
$1,819.33
79.44%
E 01-0000-5340 METER EXPENSE
$0.00
$0.00
$0.00
$0.00
$0.00
0.00%
E 01-0000-5410 LABOR - SERVICE
$0.00
$0.00
$0.00
$0.00
$0.00
0.00%
E 01-0000-5420 LABOR AND EQUIP
$0.00
$0.00
$0.00
$0.00
$0.00
0.00%
E 01-0000-5440 PIPE AND FITTINGS
$3,000.00
$230.54
$2,500.33
$0.00
$499.67
83.34%
E 01-0000-5480 BRASS GOODS
$5,000.00
$231.76
$2,640 20
$0.00
$2,359.80
52.80%
E 01-0000-5500 TOOLS AND SUPPLI
$2,000.00
$0.00
$1,250.51
$0.00
$749.49
62 53%
E 01-0000-5520 HYDRANTS
$0.00
$0 00
$0 00
$0 00
$0 00
0.00%
BOARD OF WATER COMMISSIONERS
*Expenditure Guideline
Account Descr
E 01-0000-5610 DEPRECIATION
E 01-0000-5611 DEPRECIATION CC
E 01-0000-5612 AMORTIZATION EX
E 01-0000-5800 GAIN/LOSS SALE O
E 01-0000-5810 BAD DEBTS
FUND 01
Current Period: DECEMBER 2020
01/11/21 11:54AM
Page 2
2020 YTD
DECEMBER
2020 YTD
Enc
2020 YTD
% of YTD
Budget
2020 Amt
Amt
Current
Balance
Budget
$460,000.00
$0.00
$0.00
$0.00
$460,000.00
0.00%
$0.00
$0.00
$0.00
$0.00
$0.00
0.00%
$0.00
$0.00
$0.00
$0.00
$0.00
0.00%
$0.00
$0.00
$0.00
$0.00
$0.00
0.00%
$0.00
$0.00
$0.00
$0.00
$0.00
0.00%
$1,809,185.08
$127,645.23
$1,323,129.68
$0.00
$486,055.40
73.13%
$1,809,185.08
$127,645.23
$1,323,129.68
$0.00
$486,055.40
73.13%
December 31, 2020
Cash on hand November 30, 2020
$
1,099,882.67
Receipts December, 2020
$
216,526.10
$
1,316,408.77
Disbursements December, 2020
$
466,408.24
Cash on hand December 31, 2020
$
850,000.53
Investments Oper. & Main. Acct.
$
850,000.00
Cash and Investments on hand
December 31' 20
$
1,700,000.53
12/31 /2020
1, 700, 000.53
12/31/2019
2,279,919.55
12/31 /2018
2, 077, 504.73
12/31 /2017
2,253, 327.73
12/31 /2016
2,154, 928.01
January 14' 2021
MIDWEST ONE BANK
740558040
740588048
740577376
740585512
740574976
BAYPORT BANK
153128
153137
153231
153916
153230
INVESTMENTS
SALE DATE
$50,000.00
1.20%
3/1/2021
12 MO.
$100,000.00
0.75%
3/9/2021
12 MO.
$50,000.00
1.75 %
12/4/2021
24 MO.
$50,000.00
1.50%
2/20/2021
12 MO.
$100,000.00
1.75%
11/20/2021
24 MO.
$100,000.00
1.30%
3/24/2021
12 MO.
$100,000.00
1.30%
3/28/2021
13 MO.
$100,000.00
0.30%
9/24/2021
13 MO.
$100,000.00
0.30%
7/18/2021
13 MO.
$100,000.00
0.30%
9/24/2021
13 MO.
$850,000.00
BOARD OF WATER COMMISSIONERS 01/11/21 11:56 AM
*Revenue Guideline Page 1
Current Period: DECEMBER 2019
2019 YTD DECEMBER 2019 YTD % of YTD
Account Descr Budget 2019 Amt Amt YTD Balance Budget
FUND 01
R 01-401 SALE OF WATER -AD
$487,000.00
$40.00
$485,516 60
$1,483 40
99.70%
R 01-402 SALE OF WATER - OV
$1,000,000.00
$18,208.68
$786,405.54
$213,594.46
78.64%
R 01-403 SALE OF WATER - ICE CA
$0.00
$0.00
$0.00
$0.00
0.00%
R 01-404 SALE OF WATER - SS
$600.00
$75.00
$665.00
-$65.00
110.83%
R 01-405 MAIN CONNECTION FEES
$0.00
$0.00
$0.00
$0.00
0.00%
R 01-406 PENALTY CHARGE
$30,000 00
$7,860.00
$30,330.00
-$330.00
101.10%
R 01-407 SP HD FEES
$0.00
$0.00
$0.00
$0.00
0.00%
R 01-408 REPAIRS CUST SERVICE
$15,000.00
$27.49
$1,099.11
$13,900.89
7.33%
R 01-409 CUSTOMER SERVICE TAP
$300.00
$0.00
$0.00
$300.00
0.00%
R 01-410 WRITE OFF
$0.00
$0.00
$0.00
$0 00
0.00%
R 01-411 SERV OTHER THAN CUST
$0.00
$0.00
$79 35
-$79.35
0 00%
R 01-413 SALE OF MATERIALS AND
$10,000.00
$1,141.99
$5,988.30
$4,011.70
59.88%
R 01-414 CONDUCTIVITY
$0.00
$0.00
$0.00
$0.00
0.00%
R 01-416 THAWING
$0.00
$0.00
$0 00
$0.00
0.00%
R 01-417 OFF AND ON CHARGES
$4,000.00
$70 00
$4,121.00
-$121.00
103.03%
R 01-418 WAC
$165,000.00
$4,950 00
$79,695 00
$85,305.00
48.30%
R 01-419 MANUEL READ
$576.00
$0 00
$540.00
$36.00
93.75%
R 01-420 INTEREST EARNINGS
$10,000.00
$810.28
$16,137.65
-$6,137.65
161.38%
R 01-421
$0.00
$0.00
$0 00
$0.00
0 00%
R 01-423 SALE OF SCRAP
$500.00
$0.00
$0.00
$500.00
0.00%
R 01-424 MISC INCOME
$100.00
$0.00
$28.99
$71.01
28.99%
R 01-425 METER RENTAL FEE
$14,000 00
$1,485.00
$17,625.15
-$3,625.15
125.89%
R 01-426 ASSESSMENTS INCOME
$20,000.00
$0.00
$32,847.48
-$12,847.48
164.24%
R 01-427 MN TEST FEE
$40,000.00
$3.20
$39,664.00
$336.00
99 16%
R 01-428 GAIN OR LOSS DISPOSAL
$0.00
$0.00
$0 00
$0 00
0.00%
R 01-429 FIXED ASSET CONT FRO
$0.00
$0.00
$0.00
$0.00
0.00%
R 01-430 GAIN/LOSS SALE OF ASS
$0.00
$0.00
$0.00
$0.00
0.00%
R 01-431 PERA GRANT REVENUE
$0.00
$0 00
$0.00
$0 00
0.00%
R 01-435 SPECIAL ASSESSMENTS
$0.00
$0.00
$0.00
$0.00
0.00%
FUND 01 $1,797,076.00 $34,671.64 $1,500,743.17 $296,332.83 83.51%
$1,797,076.00 $34,671.64 $1,500,743.17 $296,332.83 83.51%
BOARD OF WATER COMMISSIONERS
01/11/21 11:55 AM
*Expenditure
Guideline
Page 1
Current
Period: DECEMBER 2019
2019 YTD
DECEMBER
2019 YTD
Enc
2019 YTD
% of YTD
Account Descr
Budget
2019 Amt
Amt Current
Balance
Budget
FUND 01
E 01-0000-5010 SALARIES
$166,000.00
$19,124 51
$165,265 96
$0.00
$734.04
99.56%
E 01-0000-5020 PERA EXPENSE
$37,400 00
$2,785.95
$33,378.77
$0.00
$4,021.23
89.25%
E 01-0000-5030 LABOR - METER RE
$10,500 00
$350.64
$9,235.96
$0.00
$1,264 04
87 96%
E 01-0000-5035 MEDICARE EXPENS
$7,470.00
$577.91
$6,227.70
$0 00
$1,242 30
83 37%
E 01-0000-5040 FICA EXPENSE
$31,000.00
$2,470.98
$26,628.39
$0.00
$4,371.61
85.90%
E 01-0000-5050 INSURANCE AND B
$38,000 00
$0.00
$32,737.99
$0.00
$5,262.01
86.15%
E 01-0000-5060 ELECTRICITY
$4,500 00
$315.03
$3,676.76
$0 00
$823.24
81 71%
E 01-0000-5070 TELEPHONES
$2,580.00
$245.17
$2,962 72
$0 00
-$382 72
114 83%
E 01-0000-5080 MN TEST FEE EXPE
$39,872 00
$0.00
$38,604.00
$0.00
$1,268.00
96.82%
E 01-0000-5085 WELLHEAD PROTE
$10,000.00
$0.00
$10,719 16
$0 00
-$719 16
107 19%
E 01-0000-5090 POSTAGE
$14,600.00
$311 40
$11,786 29
$0.00
$2,813.71
80.73%
E 01-0000-5100 ENGINEERING SER
$5,000 00
$0 00
$2,417.91
$0 00
$2,582.09
48.36%
E 01-0000-5110 SUBSCRIPTIONS A
$200.00
$214.00
$422 00
$0.00
-$222.00
211.00%
E 01-0000-5120 OFFICE SUPPLIES
$26,000.00
$1,718.83
$27,967 46
$0.00
-$1,967.46
107 57%
E 01-0000-5130 LEGAL SERVICES
$5,000.00
$0 00
$0 00
$0 00
$5,000.00
0.00%
E 01-0000-5135 BOND ISSUE FEES
$2,000.00
$0 00
$500 00
$0.00
$1,500.00
25.00%
E 01-0000-5140 MISC EXPENSE
$1,000.00
$21.27
$21.27
$0 00
$978 73
2 13%
E 01-0000-5150 UNDISTRIBUTED G
$0.00
$0.00
$0.00
$0.00
$0 00
0 00%
E 01-0000-5160 HOSPITAL SERVIC
$187,257.00
$13,157.20
$158,293.06
$0 00
$28,963.94
84.53%
E 01-0000-5161 DENTAL SERVICE E
$3,500.00
$347 86
$4,699.54
$0.00
-$1,199.54
134.27%
E 01-0000-5170 ASSESSMENT EXP
$24,000.00
$0.00
$18,678 18
$0 00
$5,321 82
77 83%
E 01-0000-5180 INTEREST EXPENS
$31,075.00
$2,589.58
$31,074.96
$0.00
$0.04
100.00%
E 01 -0000-5190 AUDITING
$12,000.00
$0.00
$11,900.00
$0.00
$100.00
9917%
E 01-0000-5191 BANK SERVICE FE
$100.00
$0.00
$0 00
$0.00
$100 00
0 00%
E 01-0000-5192 PROFESSIONAL SE
$0 00
$0.00
$0.00
$0.00
$0.00
0.00%
E 01-0000-5200 SCHOOL
$3,000.00
$0.00
$978.04
$0.00
$2,021.96
32.60%
E 01-0000-5210 LABOR - GENERAL
$322,000.00
$22,137.89
$277,209 76
$0 00
$44,790.24
86.09%
E 01-0000-5220 REPAIRS AND SUP
$185,000.00
$12,513 42
$316,753.15
$0 00
-$131,753.15
171.22%
E 01-0000-5230 TEST WELL DRILLI
$0.00
$0.00
$0.00
$0 00
$0 00
0.00%
E 01-0000-5240 CHLORINE
$5,000.00
$0.00
$2,694.69
$0.00
$2,305.31
53.89%
E 01-0000-5243 HYDROFLUOSILICI
$11,000.00
$1,140 33
$11,557.55
$0.00
-$557.55
105.07%
E 01-0000-5247 LIQUID PHOSPHAT
$5,500 00
$0 00
$4,643.99
$0.00
$856 01
84 44%
E 01-0000-5250 ELEC POWER #1
$9,000.00
$2,331.26
$14,380.23
$0.00
-$5,380.23
159.78%
E 01-0000-5290 ELEC POWER #5
$11,845.00
$0.00
$6,717.02
$0 00
$5,127.98
56.71%
E 01-0000-5291 ELECPOWER #6
$21,000.00
-$0 94
$16,528.55
$0.00
$4,471.45
78.71%
E 01-0000-5292 ELEC POWER #8
$9,000 00
-$1 15
$4,114.49
$0.00
$4,885.51
45.72%
E 01-0000-5293 ELEC POWER #9
$13,000.00
$283.27
$10,534 59
$0.00
$2,465.41
81.04%
E 01-0000-5294 ELEC POWER #10
$7,500.00
-$0 74
$3,570.15
$0.00
$3,929.85
47.60%
E 01-0000-5295 ELEC POWER#11
$34,500.00
$2,401.01
$28,809.83
$0.00
$5,690.17
83.51%
E 01-0000-5296 ELEC POWER # 12
$8,000.00
-$0.80
$5,656.26
$0 00
$2,343.74
70.70%
E 01-0000-5300 TRUCK EXPENSE
$10,000 00
$894.29
$8,498.25
$0 00
$1,501.75
84.98%
E 01-0000-5330 FUEL - HEATING
$8,300.00
$593.44
$7,144 56
$0 00
$1,155.44
86.08%
E 01-0000-5340 METER EXPENSE
$0.00
$0.00
$0 00
$0.00
$0.00
0.00%
E 01-0000-5410 LABOR - SERVICE
$0.00
$0.00
$0 00
$0.00
$0.00
0.00%
E 01-0000-5420 LABOR AND EQUIP
$0 00
$27,925.25
$27,925.25
$0.00
-$27,925.25
0.00%
E 01-0000-5440 PIPE AND FITTINGS
$4,000 00
$0 00
$725.67
$0.00
$3,274.33
18.14%
E 01-0000-5480 BRASS GOODS
$5,000 00
$0 00
$1,635.41
$0.00
$3,364.59
32.71%
E 01-0000-5500 TOOLS AND SUPPLI
$1,000 00
$0 00
$945.01
$0.00
$54.99
94.50%
E 01-0000-5520 HYDRANTS
$0.00
$0.00
$0.00
$0.00
$0.00
0.00%
BOARD OF WATER COMMISSIONERS
*Expenditure Guideline
Account Descr
E 01-0000-5610 DEPRECIATION
E 01-0000-5611 DEPRECIATION CC
E 01-0000-5612 AMORTIZATION EX
E 01-0000-5800 GAIN/LOSS SALE O
E 01-0000-5810 BAD DEBTS
FUND 01
Current Period: DECEMBER 2019
2019 YTD
DECEMBER
2019 YTD
Budget
2019 Amt
Amt
$460,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0 00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0 00
$1,792,699.00 $114,446.86 $1,348,220.53
01/11/21 11:55 AM
Page 2
Enc
2019 YTD
% of YTD
Current
Balance
Budget
$0.00
$460,000.00
0.00%
$0.00
$0.00
0.00%
$0.00
$0.00
0.00%
$0.00
$0.00
0.00%
$0.00
$0 00
0.00%
$0.00 $444,478.47 75.21 %
$1,792,699.00 $114,446.86 $1,348,220.53 $0.00 $444,478.47 75.21%
REVISED NOTICE
The Stillwater Board of Water Commissioners (Board) is solely funded by the sale of water to residents. The work of the Water Board
is critical to providing safe drinking water and to support the industries and business of the City of Stillwater. The Board has approved
changingthe rate structure and rates related to providing waterto the residential and commercial customers of the City of Stillwater. These
changes are being made to provide additional operating and capital reserves to help with maintaining the City's water system as well as
other capital needs on an annual basis. The change in the rate structure for residential water sales will work towards providing resources for
necessary capital improvements. See the table on the back of this page for sample water bills for various consumption on a quarterly basis.
The Water Board will continue to monitor rates charged for water sales. Effective starting on January 1, 2021 and be used on the April 2021
billing. The following structure and rates will be applicable:
Residential Customers
Current Rates (Billed quarterly):
0-10,000 Gallons
$20.00
Winter Quarters
$2.20 per 1,000 gallons
Summer Quarters
$2.40 per 1,000 gallons
MN Department of Health Fee
$2.43 per quarter (subject to
change)
NEW RATES (Billed Quarterly):
Flat Fee
$10.00 per Quarter
0 - 8,000
$1.60 per 1,000 gallons
8,001-18,000
$2.10 per 1,000 gallons
18,001- 28,000
$2.60 per 1,000 gallons
28,001 and over
$4.10 per 1,000 gallons
MN Department of Health Fee
$2.43 per quarter (subject to
change)
Commercial Customers
Current Rates (Billed Monthly)
• $2.20 per 1,000 gallons used during the months of January,
February, March, April, November, and December
• $2.40 per 1,000 gallons used during the months of May, June,
July, August, September, and October
• MN Department of Health Fee - $2.43 per quarter (subject to
change)
NEW RATES (Billed Monthly)
• $2.61 per 1,000 gallons used during the months of January,
February, March, April, November, and December
• $2.85 per 1,000 gallons used during the months of May,
June, July, August, September, and October
o MN Department of Health Fee - $2.43 per quarter (subject
to change)
Sample Residential Water Bill on a
Quarterly
Basis
Minimum Fee
Water Usage Charge
State Test Fee
Total Bill
Change_%
4.000 Gallons Sample Water Bill
Current Rate Structure
$ 20.00
$
- 1
$
2.43
$
22.43
New Rate Structure (1/1/21)
$ 10.00
$
6.40
$
2.43
$
18.83
-16.05%
7,000 Gallons Sample Water Bill
Current Rate Structure
$ 20.00
$
-
$
2.43
$
22.43
New Rate Structure (1/1/21)
$ 10.00
$
11.20
$
2.43
$
23.63
5.35%
11,000 Gallons Sample Water Bill
Current Rate Structure
$ 20.00
$
2.40
$
2.43
$
24.83
New Rate Structure (1/1/21)
$ 10.00
$
19.10
$
2.43
$
31.53
26.98%
15,000 Gallons Sample Water Oil!
Current Rate Structure
$ 20.00
$
12.00
$
2.43
$
34.43
New Rate Structure (1/1/21)
$ 10.00
$
27.50
$
2.43
$
39.93
15.97%
19,000 Gallons Sample Water Sill
Current Rate Structure
$ 20.00
$
21.60
$
2.43
$
44.03
New Rate Structure (1/1/21)
$ 10.00
$
36.40
$
2.43
$
48.83
10.90%
25,000 Gallons Sample Water Bill
Current Rate Structure
$ 20.00
$
36.00
$
2.43
$
58.43
New Rate Structure (1/1/21)
$ 10.00
$
52.00
$
2.43
$
64.43
10.27%
35,000 Gallons Sample Water Bill
Current Rate Structure
$ 20.00
$
60.00
$
2.43
$
82.43
New Rate Structure (1/1/21)
$ 10.00
$
88.50
$
2.43
$
100.93
22.44%
100,000 Gallons Sample Water Bill
Current Rate Structure
$ 20.00
$
216.00
$
2.43
$
238.43
New Rate Structure (1/1/21)
$ 10.00
$
355.00
$
2.43
$
367.43
54.10%
* Under the Board's current rate structure the minimum fee of $20.00 per quarter included 10,000 gallons of water
Number of Residential Bills Per Tier
Tier #4 (29 + Units)
Tier #3 (19 - 28 Units)
Tier #2 (9 - 18 Units)
Tier #1 (0 - 8 Units)
500 1,000 1,500 2,000 2,500 3,000
Sample Commercial Water Bill on a Monthly Basis
Water Usage Charge
State Test Fee
Total Bill
Change %
20,000 Gallons Sample Water Bill
Current Rate Structure
$
48.00
$
2.43
$ 50.43
New Rate Structure (1/1/21)
$
57.00
$
2.43
$ 59.43
17.85%
30,000 Gallons Sample Water Bill
Current Rate Structure
$
72.00
$
2.43
$ 74.43
New Rate Structure (1/1/21)
$
85.50
$
2.43
$ 87.93
18.14%
50,000 Gallons Sample Water Bill
Current Rate Structure
$
120.00
$
2.43
$122.43
New Rate Structure (1/1/21)
$
142.50
$
2.43
$144.93
18.38%
75,000 Gallons Sample Water Bill
Current Rate Structure
$
180.00
$
2.43
$182.43
New Rate Structure (1/1/21)
$
213.75
$
2.43
$ 216.18
18.50%
100,000 Gallons Sample Water Bill
Current Rate Structure
$
240.00
$
2.43
$ 242.43
New Rate Structure (1/1/21)
$
285.00
$
2.43
$287.43
18.56%
ORDINANCE NO.
AN ORDINANCE ENACTING CHAPTER 34 OF THE CITY CODE OF THE CITY OF
STILLWATER REGARDING THE ESTABLISHMENT OF A UTILITIES
COMMISSION
WHEREAS, the City of Stillwater had a Water Board that governed its water utility; and
WHEREAS, the City recently adopted new ordinances to incorporate its water utility into
the City’s other utility services, such as sanitary sewer the utility; and
WHEREAS, the City has a need for a new commission to review these utilities and make
recommendations to the Council.
The City Council of the City of Stillwater does ordain:
SECTION 1. ENACTMENT. Chapter 34, Section 1 of the City Code, regarding the
establishment of the Utilities Commission is hereby enacted as follows:
Sec. 34-1. Utilities Commission.
Subd. 1. Establishment of Commission. The City of Stillwater, as authorized by Minnesota
Statutes, sections 412.331 to 412.391, which sections are hereby accepted,
establishes a Utilities Commission with the powers and duties set forth in this
Section.
Subd. 2. Jurisdiction. The following public utilities shall be within the jurisdiction of the
Utilities Commission:
(1) The city water system;
(2) The city sanitary sewer system;
collectively referred to as “public utility” or “public utilities” for purposes of this
Section.
Subd. 3. Purpose. The Utilities Commission is established to aid and make
recommendations to the city council on the city’s public water system and the
public sanitary sewer system, while promoting conservation and responsible
management of resources.
Subd. 4. Membership. The composition of the membership of the Utilities Commission shall
consist of five (5) members, appointed by the city council, serving staggered terms
of three (3) years. A city council representative and the Public Works director or
designee shall be ex officio, nonvoting members of the Utilities Commission.
Voting members of the Utilities Commission shall be residents of the city. Any
vacancy in the Utilities Commission shall be filled according to Chapter 22, Section
22-8. Each appointed member of the Utilities Commission shall, before entering
upon the discharge of their duties, sign an oath that they will faithfully discharge
the duties of the office and shall serve without compensation.
Subd. 5. Duties and responsibilities. In furtherance of the purpose set forth in Subdivision
3, the Utilities Commission shall have the following duties and responsibilities over
the public utilities of the city:
(1) To review all proposed future comprehensive planning in the city including
residential, industrial and commercial in nature and make recommendations, as
part of that review process, to the city planning commission on the proposed
future comprehensive planning as it relates to the needs of the community in all
areas of the city’s public utilities.
(2) At least once annually, or more frequently if deemed necessary, the Utilities
Commission shall review all user fees, connection charges and other associated
forms of revenue of the public utilities and present recommendations to the city
council regarding these fees. Recommendations for adding or deleting any such
fees shall also be determined through this process.
(3) Review and recommend maintenance plans and policies for the public utilities
to be submitted to the city council for approval and implementation.
(4) Review private land development proposals for conformance with public utility
plans, policies, and standards and make recommendations to city staff for
incorporation in reports to the planning commission and city council as
necessary.
(5) Recommend public utility system improvement and maintenance projects to the
Public Works director for inclusion in the proposed capital improvement and
city budgets for city council approval.
(6) Review and make recommendations regarding utility service policies and
procedures for consideration by city council as needed.
(7) Review public utility system reports for city council approval as required by
regulatory and funding agencies.
(8) Attempt to resolve, within its authority, any grievance involving public utility
bills within the city and make all appropriate reports to the city council.
(9) Perform such other functions concerning public utilities as the city council may
from time to time direct.
Subd. 6. Commission Administration. Administration of the Utilities Commission is
according to Chapter 22, Section 22-8.
SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in
the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance
is available without cost at the office of the City Clerk, the following summary is approved by the
City Council and shall be published in lieu of publishing the entire document:
The ordinance enacts the Utilities Commission to transition the responsibilities of the
Water Board by establishing the jurisdiction, purpose, membership and duties of the
Utilities Commission.
SECTION 3. EFFECTIVE DATE. This Ordinance shall be effective upon passage and
publication according to law.
Approved this _________ day of ___________________, 2021.
______________________________
Ted Kozlowski, Mayor
Attest:
_______________________________
Beth Wolf, City Clerk