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Home My WebLink About2020-12-17 DTPC Packetiliwater THE BIRTHPLACE OF MINNESOTA DOWNTOWN PARKING COMMISSION AGENDA Thursday, December 17, 2020 8:30 AM Conference Room 213, City Hall PLEASE NOTE: During COVID-19 Downtown Parking Commission meetings will be held online via ZOOM. Public can participate by logging into zoom.us/join or by calling 1-312-626-6799. Either option requires entering the meeting ID number: 380-573-998. For more detailed information, please visit the city website. 1. CALL TO ORDER 2. APPROVAL OF NOVEMBER 19, 2020 MINUTES 3. OPEN FORUM 4. NEW BUSINESS 4.1. Brians' Bocce Ball event 5. UPDATES 5.1. COVID-19: 2nd Wave Council decisions a. Parking mitigation b. Curbside pickup 5.2. Zoom meeting information Beginning January, new Parking Commission login for zoom meetings link: https://stillwater-mn.zoomgov.com/i/1600249583 ID: 1600249583 6. ADJOURNMENT nr Bal ilrnblad Council Member Davelunker i 1 i\l'ater. TIE IIRTMPLACE Of MINNESOTA DOWNTOWN PARKING COMMISSION MEETING November 19, 2020 Chair McAllister called the meeting to order at 8:31 a.m. Meeting was inadvertently not recorded. Present: Chair McAllister, Commissioners Anderson, Glynn (left at 9:30 a.m.), LePage (arrived at 8:35 a.m.), Lettner, Johnson, Council Liaison Junker Absent: Commissioner Hopfe Staff present: City Clerk Wolf, Zoning Administrator Tait, Parking Enforcement Officer Pasket, Interim Police Chief Jacobson APPROVAL OF MINUTES Possible approval of minutes of August 20, 2020 meeting Motion by Chairwoman McAllister, seconded by Commissioner Anderson, to approve the August 20, 2020 meeting minutes. All in favor. OPEN FORUM There were no public comments. NEW BUSINESS Bluestone Physician Services request for on -street parking Zoning Administrator Tait reported that Bill from Bluestone Physician Service, 201 N. 2nd St., asked to reserve two parking spaces in front of their building for in and out COVID-19 testing. Hours of operation will be 9:00 a.m. — 4:00 p.m. Monday thru Friday. Motion by Commissioner Anderson seconded by Commissioner Lettner to recommend approval of two reserved parking spaces, to waive the fee, and review as needed, in order to give the Commission an opportunity to revisit whether to charge a fee or the discontinue the use of the parking spaces. All in favor. Fire & Ice event parking Mr. Tait stated that Fire & Ice, a hot air balloon event, is proposed to be held January 29-31 in Lowell Park. Three hot air balloons are proposed. Weather permitting they will launch at 7:30AM, 3:30PM and 5:30PM on Saturday, 3:30PM and 5:30PM on Friday, and 7:30AM on Sunday. The purpose of this new event is to bring visitors and locals to downtown Stillwater to help the local businesses during COVID and complement the City's strategic plan goal to make Stillwater a year-round destination. Five parking spots in Lot 9 are requested for the three days of the event. The applicant is requesting to have the $22.50 fee waived. Staff recommends approval including waiving the fees. Motion by Commissioner Lettner, seconded by Commissioner LePage, to recommend approval of the five reserved parking spaces in Lot 9 and to waive the fees. All in favor. Downtown Parking Commission Meeting November 19, 2020 European Market event parking Mr. Tait explained the event. European Market is proposed to be held Thursdays through Sundays November 20 through February 22 in the northernmost section of Lot 2. The market will be comprised of six "huts" and two fire pits. The purpose of this new event is to bring visitors to Stillwater this winter to help local businesses during COVID-19 and complement the City's strategic plan goal to make Stillwater a year-round destination. The cost to reserve nine spots for four consecutive days in the off season is $54 per week or $756 total. The applicant is requesting to have the fee waived. Staff recommends approval of the nine parking stalls in Lot 2 for 14 weekends, and also recommends waiving the fees. Motion by Chair McAllister, seconded by Commissioner Anderson, to approve the use of nine parking spaces in Lot 2 and to charge the standard fee of $54 per week or $756 total. All in favor. Parking mitigation status during COVID-19 pandemic Mr. Tait explained that as part of the COVID-19 pandemic relief package for Stillwater businesses, the City Council waived the parking mitigation fees through November 1. Given the second wave of the virus and the Governor's recent executive order, the Council will consider waiving the fees through the entire winter. Prior to Council action on the fee waiver extension, City staff would like the Downtown Parking Commission to consider action and make a recommendation to the Council. The Parking Commission could recommend waiving no further fees, waiving them through the first quarter of 2021, or waiving them through the first two quarters. There are 23 downtown businesses that are invoiced for parking mitigation fees. The fees currently generate $25,240 annually for the parking enterprise fund. This year only $5,510 in mitigation fees were collected, since the City only invoiced for the first quarter. Motion by Commissioner Glynn, seconded by Chair McAllister, to continue to waive parking mitigation fees through first quarter 2021. All in favor. UNFINISHED BUSINESS There was no unfinished business. UPDATES Police Chief Interim Police Chief Jacobson stated Brian Muller, the City's new Police Chief, will be starting January 11. He thanked everyone for the opportunity to serve. ADJOURNMENT Chair McAllister adjourned the meeting at 9:37 a.m. Respectfully Submitted, Julie Kink, Recording Secretary ATTEST: Beth Wolf, City Clerk Heidi McAllister, Chair Page 2 of 2 Sti11w! f HE BIRTH P L A C E OF MINNESOIA DOWNTOWN PARKING COMMISSION DATE: December 17, 2020 APPLICANT: Todd Nelson (Brian's Bar) SUBJECT: Brian's Bar 3rd Annual Bocce Ball Tournament LOCATION: Area behind Brian's Bar and Lot 3 REPORT BY: Graham Tait, Zoning Administrator REVIEWED BY: Bill Turnblad, Community Development Director BACKGROUND Brian's Bar is requesting permission from the City to hold a bocce ball tournament that will take place behind the establishment and in lot 3. The event is taking place on February 27, between 10:OOAM and 10:OOPM. The set up for this event will occur the day of the event between 6:OOAM and 8:OOAM (though some no parking signs are needed to be put up on Friday for sand delivery'), and the clean-up is to take place the morning after the event between 6:OOAM and 10:OOAM. This event is expected to have a turnout of around 250 to 400 people. Public Works would provide them with barricades and they will also use snow fencing around the edges of the tournament. ANALYSIS Lot 3 will need to be reserved for two days to accommodate the event and the next morning clean- up. Additionally 4 spots will be needed to be reserved in Lot 3 on Friday for sand delivery. Lot 3 has 33 spaces and they can be reserved at $1.50 per spot per day. Below are the calculations for the amount it would cost to reserve the parking spaces for this proposed event: Lot Requested Spaces Number of Days Amount Per Spot / Per Day Total Cost to Charge 3 33 (entire lot) 2 (Sat/Sun) $1.50 $99.00 3 4 1 (Fri) $1.50 $6.00 TOTAL-4 $105.00 1 Applicant has requested to use four parking stalls, which are located the closest to Brian's Bar, for the delivery of sandbags on Friday night. Brian's Bocce Ball Tournament Page 2 RECOMMENDATION Staff recommends approval for Brian's Bar to utilize Lot 3, for the above stated time frames, for a cost of $105.00 Attachments: Applicant materials City of Stillwater 11/10/20 From Brian's Bar & Restaurant 219 Main St. South RECEIVED NOV 12 2020 City of Stillwater Administration This letter is to request permission from the city of Stillwater for Brian's upcoming 3rd Annual Brian's Bar Tundra Bocce Tournament. The date is set for Sat. Feb 27, 2021 from 10:00 am. - 10:00 pm. As last year we would like to use the parking lots in back of our location between Water St. and the Freight House (please see attached map). The area in use will be completely enclosed by snow fencing with two controlled entry points. We will be providing our own security for the entry points and enclosed area. A port -a -pot will be on sight and all clean up will be done on Sunday Feb. 28 am. If there are any questions please contact Todd Nelson at 612-803-1818. We would like to thank the city of Stillwater and our surrounding neighbors for past and future cooperation on said event. Thank you. Todd Nelson INvater. THE 111ITHFLACE OF MINNESOTA EVENTS PERMIT APPLICATION 216 North 4 th Street, Stillwater, MN 55082 Telephone: 651-430-8837 Fax: 651-430-8810 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for applicot' n deadline and fees. Date of Application: Event Information Office Use Only Date Application Received Type: Event Special Event Event w/ Contract Title/Name of Event 13.e A/is 13, 1?/a -4CA✓/9),-7C Event Date/Time: Set up: Date Actual Event: Date Clean up: Date 2 /2 2 2_! 2 7 k 02 z /2,?/2oz-/ Time G! clomm to F'G0 wry Time f / u'v4r•• to /Q 6) f?i Time ‘% b( + to lO 00 f9P1 (Events after 10:00 p.m. require a variance from City Council] Location (Address) of Event: (If in Lowell Park please specify north or south Lowell park) Description Of Event (please be specific - this information will be used to promote the event on the City f Stillwater websitel fr la/ e W A)76 b ee:e , t-e- ror, " Estimated Attendance (participants and spectators): Applicant Information (Person/Group Responsible) Sponsoring Organization Name: Mailing Address: City, State, Zip Code: 2/ ` f ii S ' (A. ,2_ fl2,1/ .:cc 8•_2_ joie Primary Contact/Applicant Name: Phone Number: 69- 7/ 2%2Z Fax: Email Address: Cell Phone: �l�Z 9 Nlc fe 774E,9r76 em ov45'111; 6-feaaPf c Website Address: /2 _ Rix { Name of contact person during event: A 1 leg 17 ,066 Alternate contact during event: Refer media or citizens inquires to: N;4- 00006 ILA b't 7c. ) IFtI.,-ver_Seim /ac Cell Phone: (' / -'c'2 - Ys/ Cell Phone: 6IZ- _r g/5 Phone: 6_/_ / 02 _ �//c/ Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs/banners be put up No ❑ Yes lT Number and size: j /7 Will there be any inflatables? No jJ Yes ❑ Insurance certificate from rental vendor is required Will there be entertainment? No Yes ❑ What type: Fees for electricity may apply see Instructions Will sound amplification be used? ZAl Fri f No ❑ Yes X Hours and Type: I rjlek2,17,,, i0;00 m ma_c/6, Will a stage or tent(s) be set up? No ❑ Yes JAI Dimensions: 2_ iollo Will there be temporary fencing? No ❑ Yes II Will merchandise/food items be sold? No How many ® Yes ❑ vendors expected: Fees for electricity may apply see Instructions Will food be prepared on site? No N Yes ❑ Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No Yes ❑ Contact Stillwater Fire Department, 351-4950 Will alcohol be served but not sold? No ❑ Yes it See Alcohol Regulations in the Instructions Will alcohol be sold? No CX Yes ❑ See Alcohol Regulations in the Instructions Will there be a fireworks display? No ['$j Yes ❑ Permit required, contact Stillwater Fire Department, 651-351-4950 Describe power needs and location of power source. Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available 'City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No ❑ Yes Dr Start/End Time: 6700(/2/Ai,, Date: 2,69/ 0Z/ City Sidewalks or Trails No KI Yes ❑ Start/End Time: Date: Public Parking Lots or Spaces No ❑ Yes ►i Start/End Time: (roc)2rn _)Zt Date: 2/2` /202/ Will event need barricade(s)? No ❑ Yes X Number needed: 06' Fees may apply see Instructions Will extra picnic tables be needed? No Yes ❑ Number needed: Fees may apply see Instructions Will portable restrooms be needed? No ❑ Yes INNumber needed: �] Fees may apply see Instructions Will extra trash receptacles be needed? No J Yes • Number needed: Fees may apply _ see Instructions Describe trash removal and cleanup plan during and after event: Will event need traffic control? No JJ] Yes ❑ Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the. safety of participants and spectators: rC—NC6-70 4-0 , 12.6() OA) 6' 6 _S i 1e-e,--1' 7 Y1' /c. e,2 "No Fees Will } g may apply see Instructions Parking Signs" be needed? No • Yes 7 Number needed: /L�{ I Show location(s) on site map Will event need security? No • Yes (X] If event is overnight security will be required. If using private secruity, list Security Company and Contact Information: Will event need EMS services? No j[ Yes • Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: I Describe the emergency -action plan if severe weather should arise: List any other pertinent information: The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and is a release of Liability. Signature of Applicant or Authorized Agent Date / J/10/2u2_c) _ � ! ---'-'''- ' ------1 � � |