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HomeMy WebLinkAbout2020-11-19 DTPC Packetiliwater THE BIRTHPLACE OF MINNESOTA DOWNTOWN PARKING COMMISSION AGENDA Thursday, November 19, 2020 8:30 AM Conference Room 213, City Hall PLEASE NOTE: During COVID-19 Downtown Parking Commission meetings will be held online via ZOOM. Public can participate by logging into zoom.us/join or by calling 1-312-626-6799. Either option requires entering the meeting ID number: 380-573-998. For more detailed information, please visit the city website. 1. CALL TO ORDER 2. APPROVAL OF AUGUST 20, 2020 MINUTES 3. OPEN FORUM 4. NEW BUSINESS 4.1. Bluestone Physician Services request for on -street parking 4.2. Fire & Ice event parking 4.3. European Market event parking 4.4. Parking mitigation status during COVID-19 pandemic 5. UPDATES 6. ADJOURNMENT i 1\‘'Ater 1IE NIRTNELOCE Of MINNESOTA DOWNTOWN PARKING COMMISSION MEETING August 20, 2020 Chair McAllister called the meeting to order at 8:30 a.m. Present: Chair McAllister, Commissioners Anderson, Glynn (arrived at 8:48), Lettner, LePage, Council Liaison Junker Absent: Commissioners Hopfe and Johnson Staff present: City Clerk Wolf, Community Development Director Turnblad, Police Chief Gannaway, Zoning Administrator Tait, Parking Enforcement Officer Pasket APPROVAL OF MINUTES Possible approval of minutes of July 16, 2020 meeting Chair McAllister said it incorrectly states that Chairman Anderson called the meeting to order. Motion by Commissioner Lettner, seconded by Commissioner Anderson, to approve the July 16, 2020 meeting minutes as corrected. All in favor. OPEN FORUM There were no public comments. NEW BUSINESS Starcade Parking Mitigation Plan Community Development Director Turnblad said the applicant requested this item be tabled. Parking Study Work Plan Mr. Turnblad provided background on the Parking Study done by HKGi. The City Council has reviewed the study and directed the DTPC to put together a recommended work plan to implement the nine strategies in the report over the next several years. Councilmember Junker summarized the Council discussion: the study was very general and didn't offer solutions to go with the strategies, so they felt they didn't get as much value from the study as anticipated. Mr. Turnblad said he views it as positive that the Council and Commission are already familiar with the issues of the current system. This is the first step toward a plan that will offer solutions. Regarding the recommendation to convert on -street parking to two hours, Councilmember Junker shared that the Council felt the study lacked evidence that this has helped in other cities. The other big topic was the need to work with businesses on employee parking. Mr. Turnblad pointed out that the number of parking spaces that need to be moved to make the system work well is fairly small. The Commission should tweak the nine strategies and put together a timeframe to take little steps over the next few years to create those extra spaces needed in the core downtown area. He led discussion of prioritizing the strategies in the study and suggested that Strategy #1, Utilization Counts, is of medium urgency. The counts are important to see if the plan is going in right direction, but the points of greatest parking need are already known. Commissioners agreed. Regarding Strategy #3, On Street Time Restriction, Councilmember Junker said he doubts that the City Council will approve implementing two-hour on street parking within six months, without good data supporting the change. Downtown Parking Commission Meeting August 20, 2020 Mr. Turnblad said, speaking personally as an advisor, what he heard from several Councilmembers was fairly narrowly focused. A person parking downtown to eat in a restaurant might need more than two hours. That leads directly into the reason the City wants to free up those on street parking spaces. He personally believes the two-hour limit is very important. The way to direct users to appropriate parking areas is to be restrictive about on street parking. Councilmember Junker agreed he can support the two-hour parking but the other four Councilmembers perceived a lack of data in the report to support the conversion. Commissioner Anderson asked, do the Councilmembers need the data or do they need the reason for the change? The City does not enforce after a certain time and everybody abuses it and there is zero buy -in from restaurants whose wait staff park on the street all evening. The Commission is in favor of reducing the hours at least in certain zones to push users to the outer parking lots. He does not understand why the Council needs data. It's an easy concept to grasp. Mr. Turnblad remarked that the HKGi cost for the study was $15,000 and the next higher estimate was $85,000 which likely would have produced a more in-depth study. Commissioner Anderson commented there needs to be an education campaign to help the Council and the public understand the parking issues. Chair McAllister agreed. Given the effort needed for buy -in, she is not sure six months is a reasonable timeline for implementation of Strategy #3, although this is a high urgency priority. Commissioner Glynn stated the best time to start an educational effort is in the off season to give restaurants and retailers a chance to get used to it rather than trying to change between May and October. Chair McAllister suggested Strategy #2, Wayfinding & Signage, is medium urgency, somewhere in the middle of the rollout of the plan. Other Commissioners agreed. Strategy #7, Employee Parking, is one of the biggest issues and also one of the biggest opportunities to partner with downtown employers. The issue will involve discussions with all of the downtown businesses - which will help in executing the rest of the plan. Councilmember Junker said the Council noted that buy -in from businesses will be dependent on providing employee parking areas that are well -lit, safe and clean. Mr. Turnblad said another thing the Council discussed was data - how many employees there are. He questioned the importance of collecting this data, and suggested it may be good enough to know where the restaurants are and to acknowledge that evenings and weekends are key crunch time for parking. He feels the City doesn't need data so much as source and destination research. He suggested that Strategy #5, Parking Ordinances & Requirements, seems to be low priority. Commissioners agreed. Councilmember Junker reminded the Commissioners they had strongly supported raising the charge to $5 in Lot 2. When the consultant mentioned converting Lots 3, 4, and 5 to pay lots, it caught him off guard because he did not recall Commission discussion of that. Commissioner Anderson said he didn't think the Commission discussed charging for Lots 3, 4, and 5. Converting free lots to pay lots encourages people to park on street - which is counter to what the Commission is trying to do. He would not support converting any free lots to pay lots. Chair McAllister commented she is comfortable raising Lot 2 to $5 and labeling this medium urgency. Regarding Strategy #4, Enforcement & Technology, Mr. Turnblad said that an easy fix that is not too expensive would be to use a license plate recognition system. This would be a major change from what is done right now. He added that a new Police Chief will come on board soon when Chief Gannaway retires. Commissioner Lettner agreed that enforcement should be high urgency, but first the City needs to educate the users and make efforts to change their behavior. Commissioner Anderson suggested that license plate recognition technology could first be used as a data collection tool. Then the City can decide when to use it as an enforcement tool and give tickets. Page 2 of 4 Downtown Parking Commission Meeting August 20, 2020 Parking Enforcement Officer Pasket remarked he has repeatedly heard about enforcement being too hard on people and drawing complaints. Current enforcement is lax. If more tickets were written, there would be more complaints. There must be a balance between enforcement and non -enforcement. It's nearly always the shop owners and the employees who park on the street, not the customers. Numerous shop owners park right in front of their store and pay the ticket just for the convenience. He urged the Commission, if it chooses license plate recognition, to make sure the Council will support it and will be able to live with the fact there will be a lot more tickets written. Councilmember Junker responded that if a high percentage of the tickets are issued to business owners and employees, that is what the City is trying to eliminate for guests to have better access. He doesn't have as much sympathy for a business owner or employee who gets a ticket as he does for a guest. Mr. Turnblad went on to suggest that Strategy #6, Customer Service and Strategy #9, Event Parking, may be low priority due to this year's cancellation of events, and the philosophy that customer service is a constant core value, not really a strategy. Chair McAllister said the Commission might consider working on event parking in the slow season as it is a big body of work that will take time and partnership. Mr. Turnblad agreed that off season planning is important but event parking discussions will probably happen NEXT off season due to workload. This is medium priority. In the coming weeks, he will itemize specific tasks necessary for each of the strategies. Once the Commission has determined what the tasks are, it will need to determine what it will cost in terms of time, money and finding funding sources. The Commission will probably discuss it for two more meetings before sharing the work plan with the Council. Police Chief Gannaway stated this will be his last Parking Commission meeting as he is retiring September 30. He cautioned the Commission against an enforcement approach that distinguishes between visitors, employees, and business owners. Enforcement is not to generate revenue, it's done for behavior modification and must be applied equally and evenly to everyone. UNFINISHED BUSINESS There was no unfinished business. UPDATES There were no updates. ADJOURNMENT Chair McAllister adjourned the meeting at 9:51 a.m. Respectfully Submitted, Julie Kink, Recording Secretary ATTEST: Beth Wolf, City Clerk Heidi McAllister, Chair Page 3 of 4 Bill Turnblad From: Dennis Pasket Sent: Thursday, November 12, 2020 11:17 AM To: Bill Turnblad Subject: FW: Parking From: Dennis Pasket Sent: Thursday, October 22, 2020 12:16 PM To: Bill Turnblad <bturnblad@ci.stillwater.mn.us> Cc: Bob Jacobson<bjacobson@ci.stillwater.mn.us>; Dennis Pasket <dpasket@ci.stillwater.mn.us> Subject: Parking Bill, Bluestone Physician Service 201 N. 2nd St requested two parking spaces in front of their building for in and out Covd- 19 testing. Hours of operation will be 9:00 a.m. — 4:00 p.m. Monday thru Friday. I have requested them to remove the signs when they close on Friday and put them back up on Monday morning. I advise them this would need to be reviewed by the parking commission at their Nov. meeting. 1 illwat!r THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Graham Tait, City Zoning Administrator DATE: November 19, 2020 RE: Fire and Ice BACKGROUND Fire and Ice is a proposed to be a hot air balloon event in Downtown Stillwater. There is planned to be three hot air balloons that are roughly as tall as a nine story building. This winter -time event will be held on January 29th thru Jan 31St, and will be taking place in Lowell Park. Weather permitting they will launch at 7:30AM, 3:30PM and 5:30PM on Saturday, the two evening times on Friday, and 7:30AM on Sunday. The purpose of this new event is a call to action to bring visitors and locals down to Stillwater this winter to help the local businesses during COVID and complement the City of Stillwater's strategic plan to strive to make Stillwater more of a year round destination. ANALYSIS The event is scheduled to occur on January 29th thru the 31 St, and they are proposing to use five spots in Lot 9 for the duration of the three days. They require five hours to set up on the morning of the 29th; and three hours after the event, the night of the 31 St, to clean up. To reserve five spots for three consecutive days in the off season it costs $22.50, however the applicant is requesting to have the fee waived. Lot # of spaces Off -Season fee # of days Total 9 5 $1.50/space/day 3 $22.50 TOTAL $22.50 Fire and Ice Page 2 RECCOMENDATION Staff recommends approval for Fire and Ice to utilize five parking stalls in lot nine. Additionally, staff would recommend waiving the fees. There are no other downtown events scheduled on this day and it is off-season, so losing five spots will result in no negative impacts to the parking system. Furthermore, this is a great way for Stillwater to promote its City and local businesses during the slow season, which has been exponentially exacerbated by the pandemic. cc: Robin Anthony, Greater Stillwater Chamber of Commerce attachments: application materials Events Calendar GREATER STILLWATER CHAMBER of COMMERCE November 6, 2020 333 Main Street North #202 Stillwater, MN 55082 651-439-4001 www.GreaterStillwaterChamber.com Mayor and Council Members City of Stillwater 216 North 4th Street Stillwater MN 55082 Dear Mayor and Council Members: 'wU e d eovumu y Please see attached two event applications. One for a new event called Fire & Ice and the other for a European Market in downtown Stillwater. Both events have been discussed at the 'Wintertime in Stillwater' meetings which have been held the past several weeks. We are still working on the details and logistics for both. The purpose of these new events is a call to action to bring visitors and locals down to Stillwater this winter to help the local businesses during COVID and complement the City of Stillwater's strategic plan to strive to make Stillwater more of a year round destination. One ask of the Council is to waive the park fees, parking fees, and electric fees; as well as any other city fees for this first year. The Chamber is working with Kelli and Paul Kaufer on the European Market and Aamodt's Balloons, Washington County Historic Society and Leo's Grill and Malt Shop on the Fire & Ice event. There will be more details coming your way with additional maps and logistics as we continue to work with the "Wintertime in Stillwater' planning committee lead by the Mayor. Thank you for your consideration. Please do not hesitate to contact me if you have any questions. Warmest Regards, Robin Anthony, IOM Executive Director/President Greater Stillwater Chamber of Commerce cc: Tom McCarty, City Administrator 11,tiater. THE BIRTHPLACE OF MIMME30TR EVENTS PERMIT APPLICATION 216 North 4 th Street, Stillwater, MN 55082 Telephone: 651-430-8837 Fax: 651-430-8810 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: 11/5/2020 Office Use Only Date Application Received Type: Event Special Event Event w/ Contract Event Information Title/Name of Event Fire and Ice Event Date/Time: Set up: Date January ' Time I D A(Y1 . to 3 47 m . Actual Event: Date January act — �j `5= Time 3pm to 7pm Clean up: Date January -5) Time 1 Pin to ► 1 3 ►eN (Events after 10:00 p.m. require a variance from City Council Location (Address) of Event: (If in Lowell Park please specify north or south Lowell park) North Lowell Park by PD Pappys Description Of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) Fire and Ice Balloon Festival - 3 - 0 5 .bA-I ib6n5 �- /�i� Estimated Attendance (participants and spectators): 250 daily Applicant Information (Person/Group Responsible) Sponsoring Organization Name: Greater Stillwater Chamber of Commerce Mailing Address: 333 Main Street North #202 City, State, Zip Code: Stillwater MN 55082 Primary Contact/Applicant Name: Robin Anthony Phone Number: 651-439-4001 Fax: Cell Phone: 612-860-0947 Email Address: director@greaterstillwaterchamber.com Website Address: www.greaterstillwaterchamber.com Name of contact person during event: Robin Anthony Cell Phone: 612-860-0947 Alternate contact during event: Robin Anthony Cell Phone: 651-955-8065 Refer media or citizens inquires to: Robin Anthony Phone: 612-860-0947 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features 1 or 2 6x8 or less Will any signs/banners be put up No ❑ Yes `1 Number and size: Will there be any inflatables? No ►/ Yes ❑ Insurance certificate from rental vendor is required Fees for electricity may Will there be entertainment? No M Yes ❑ What type: Instructions apply see Will sound amplification be used? No M Yes ❑ Hours and Type: Will a stage or tent(s) be set up? No kyd Yes ❑ Dimensions: Will there be temporary fencing? No ►_I Yes ■ How many Fees for electricity may Will merchandise/food items be sold? No ►l Yes • Instructions vendors expected: PPIY see Will food be prepared on site? No , Yes ■ Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No ►� Yes ■ Contact Stillwater Fire Department 351-4950 Will alcohol be served but not sold? No M Yes • See Alcohol Regulations in the Instructions Will alcohol be sold? No Fi Yes ■ See Alcohol Regulations in the Instructions Will there be a fireworks display? No M Yes ❑ Permit required, contact Stillwater Fire Department, 651-351-4950 Describe power needs and location of power source. Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Social Media, Local Papers, press release, website City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No M Yes ❑ Start/End Time: Date: City Sidewalks or Trails No CI Yes ❑ Start/End Time: Date: Public Parking Lots or Spaces No ❑ Yes * Start/End Time: Date: Fees may apply Will event need barricade(s)? No M.Yes ❑ Number needed: Instructions see Fees may apply Will extra picnic tables be needed? No M Yes • Number needed: see Instructions Fees may apply Will portable restrooms be needed? No y Yes ■ Number needed: see Instructions Fees may apply Will extra trash receptacles be needed? No ElYes IIINumber needed: see Instructions Describe trash removal and cleanup plan during and after event: No trash needed Will event need traffic control? No i Yes • Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: Fees may apply see Instructions „ „ Will No Parking Signs be needed? No Ffi Yes • Number needed: Show location(s) on site map Will event need security? No gl Yes ❑ If event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: n/a Will event need EMS services? No C41 Yes I Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: Call 911 Describe the emergency action plan if severe weather should arise: Have folks go indoors / Water Street Inn List any other pertinent information: This event is asking the city to waive park fees and parking fees for this first year. This is an effort to get more people downtown and assist the businesses around COVID. Will need approximately 5 parking spots in lot 9 and the park will need to be plowed in the area by PD Pappys. Will work with city staff to review the exact location. The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending an the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. l realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and i • •se of Liability. Signs ure of Ap. ' . or ' . • . • • t 11/5/2020 Date 11/5/2020 greaterstiliwaterchamber.com Mail - Fire and Ice (Cream) hot air balloon weekend...January 2021... Robin Anthony <director@greaterstillwaterchamber.com> Fire and Ice (Cream) hot air balloon weekend...January 2021... 1 message aamodts@aol.com <aamodts@aol.com> Sun, Oct 25, 2020 at 12:13 PM Reply -To: aamodts@aol.com To: "director@greaterstillwaterchamber.com" <director@greaterstillwaterchamber.com>, aamodts@aol.com Robin, For the inaugural year for this event, especially considering Covid is still with us, I am suggesting we scale down our original plan of 5 balloons. We can still have an effective balloon presence downtown Stillwater and attract lots of people with colorful, family friendly events while keeping costs down with 3 balloons. As we discussed, I am proposing our first official event as a flight with 3 balloons lifting off just south of Pappy's near the river on Friday. Our flight times are directly related to the times of sunrise and sunset times. There are 2 times of day that balloons can fly...either at sunrise or just before sunset. In the middle of January, sunrise is at about 7:30am and sunset is at about 5:OOpm. We will also be doing a moon glow (or candlestick if it's too windy) after sunset. This is where we set the balloons up after dark and burn the burners to make the balloons glow. Keep in mind that each balloon is about the size of a 9 story building so it is quite a sight. The events I am proposing look like this... Friday balloon launch around 3:30pm. Friday moon glow at around 5:30pm. Saturday balloon launch at sunrise around 7:30am. Saturday balloon launch around 3:30pm. Saturday moon glow at around 5:30pm. Sunday balloon launch at sunrise around 7:30am. (All of this weather permitting of course. But, the pilots and crew will show up no matter what to interact with spectators.) To make an event such as this happen, the following topics need to be addressed... - 4 hotel rooms with 2 beds each. 1 for me as the organizer and 3 for the pilots and crew. Thursday, Friday and Saturday nights. - $500 for me as the organizer and $500 for each pilot to cover balloon, pilot and crew expenses ($2000). - Propane for each balloon, each event. Unfortunately, this can vary greatly depending on what the weather allows us to do. I am going to make an estimation of 100 to 300 gallons total for the weekend. I am guessing that you may be able to work out a deal with one of the convenience stores for $3-$4 per gallon? The 300 side of that means that EVERY event was able to happen with the weather. - Coffee and bakery items for the pilots and crew each morning and afternoon for the pilot meetings before each of the 4 flights. - It is traditional for there to be a "pilot pack" in each hotel room. I can go over with you the kinds of items that are traditionally included. - Basket and trailer banners for sponsors. - Snow plowing for launch area. Just a suggestion but maybe some very good deals could be worked out with local businesses in exchange for a "balloon sponsorship" for each of the 3 balloons. For example, maybe Chris from the Crosby would be willing to donate or give a great deal for the rooms to have his logo on a basket and trailer. Or a convenience store in exchange for propane, etc. Feel free to email or call me with any questions you may have. -Scott Aamodt Aamodt's Hot Air Balloon Rides 651-274-0177 https://mail.google.com/mail/u/0?ik=8955d79a8a&view=pt&search=all&permthid=thread-f%3A 1681544705713378265%7Cmsg-f%3A1681544705713... 111 iliwater THE BIRTHPLACE OF MINNESOTA TO: Downtown Parking Commission FROM: Graham Tait, City Zoning Administrator DATE: November 19, 2020 RE: European Market BACKGROUND European Market is proposed to be winter -time event in Downtown Stillwater. This event will be held only on Thursdays thru Sundays during November 20th thru February 22nd, and is proposed to be taking place in in the northern -most section of Lot 2. The market will be comprised of six "huts" and two fire pits. The purpose of this new event is a call to action to bring visitors and locals down to Stillwater this winter to help the local businesses during COVID-19 and complement the City of Stillwater's strategic plan to strive to make Stillwater more of a year round destination. ANALYSIS The event is scheduled to occur on Thursdays thru Sundays during November 20th thru February 22nd. Thursday to Saturday it will be open 11AM to 8PM and on Sunday from 12PM to 5PM. This will require the spaces to be reserved for four full days in a row. To reserve nine spots for four consecutive days in the off season it costs $54 per week or $756 total. However, the applicant is requesting to have the fee waived. Requesting nine spots European Market Page 2 Lot # of spaces Off -Season fee # of days per week Total= $54.00 2 9 $1.50/space/day 4 Duration: 14 Weeks TOTAL $756.00 RECCOMENDATION Staff recommends approval for the European Market to utilize nine parking stalls in Lot #2 for 14 straight weekends. Additionally, staff would recommend waiving the fees. During the off- season it is typically not very busy Downtown, so losing nine spots will result in no negative impacts to the parking system. Furthermore, this is a great way for Stillwater to promote its City and local businesses during the slow season, which has been exponentially exacerbated by the pandemic. cc: Robin Anthony, Greater Stillwater Chamber of Commerce attachments: application materials Events Calendar er. THE SIHTHPLACE Of MINNESOTA EVENTS PERMIT APPLICATION 216 North 4th Street, Stillwater, MN 55082 Telephone: 651-430-8837 Fax: 651-430-8810 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: 11/5/2020 Office Use Only Date Application Received Type: Event Special Event Event w/ Contract Event Information Title/Name of Event European Market Event Date/Time: Set up: Date Nov 19th Time �� • to C- r m Actual Event: Date Th, Fri, Sat, Sun Nov. 20 - Feb. 22 Time 11:00 am to 8:00 pm Clean up: Date February 23 Time V /� to P ►''r' (Events after 10:00 p.m. require a variance from City Council: Location (Address) of Event: (if in Lowell Park please specify north or south Lowell park) North side of Lot 2 /9-10 spots Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) 1st annual European Market in the heart of Stillwater - South of Chestnut Plaza Thursday - Saturday 11 am-8pm Sundays 12-5pm Estimated Attendance (participants and spectators): 250 daily Applicant Information (Person/Group Responsible) Sponsoring Organization Name: Greater Stillwater Chamber of Commerce Mailing Address: 333 Main Street North #202 City, State, Zip Code: Stillwater MN 55082 Primary Contact/Applicant Name: Robin Anthony Phone Number: 651-439-4001 Fax: CeII Phone: 612-860-0947 Email Address: director©greaterstillwaterchamber.com Website Address: www.greaterstillwaterchamber.com Name of contact person during event: Kelli Kaufer CeII Phone: 651-341-3946 Alternate contact during event: Robin Anthony CeII Phone: 612-860-0947 Refer media or citizens inquires to: Robin Anthony Phone: 612-860-0947 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features 1 or 2 6x8 or less Will any signs/banners be put up No • Yes 05 Number and size: Will there be any inflatables? No _1 Yes III Insurance certificate from rental vendor is required Fees for electricity may Will there be entertainment? No 0Yes IIIWhat type: apply see Instructions Holiday music piped in Will sound amplification be used? No ❑ Yes ►4 Hours and Type: Will a stage or tent(s) be set up? No 0 Yes • Dimensions: Will there be temporary fencing? No _1 Yes ■ How many 15 / 6 huts Fees for electricity may Will merchandise/food items be sold? No ❑ Yes y Instructions vendors expected: apply see Will food be prepared on site? No ►, Yes • Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No 0 Yes III Contact Stillwater Fire Department 351-4950 Will alcohol be served but not sold? No .Yes • See Alcohol Regulations in theInstructions Will alcohol be sold? No i Yes MI See Alcohol Regulations in the instructions Will there be a fireworks display? No Z1 Yes ❑ Permit required, contact Stillwater Fire Department, 651-351-4950 Describe power needs and location of power source. will need power for lights in the huts in Lot 2 Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No Q. Yes ❑ Start/End Time: Date: City Sidewalks or Trails No Ili Yes ❑ Start/End Time: Date: Public Parking Lots or Spaces No ❑ Yes I►:i Start/End Time: Date: Fees may apply Will event need barricade(s)? No X] Yes ❑ Number needed: see Instructions Fees muy apply Will extra picnic tables be needed? No XI Yes 0 Number needed: ,rrinsrruccw+N Fees may apply Will portable restrooms be needed? No ►1 Yes • Number needed: see Instructions Fees may apply Will extra trash receptacles be needed? No M Yes IIINumber needed: see Instructions Describe trash removal and cleanup plan during and after event: No trash needed Will event need traffic control? No I►.i Yes • Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: Fees may apply see Instructions „ „ Will No Parking Signs be needed? No I:i Yes • Number needed: Showlocotion(s)onsitemap Will event need security? No ® Yes III If event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: n/a Will event need EMS services? No .1 Yes • Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: Call 911 Describe the emergency action plan if severe weather should arise: Have folks go indoors / Water Street Inn List any other pertinent information: This event is asking the city to waive the electric and park fees for this first year. This is an effort to get more people downtown and assist the businesses around COVID. Request to put up two fire pits. The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. 1 realize my submittal of this application request constitutes a contract between myself and the City of Stillwater an Sig�tu of Liability. 11/5/2020 Date PLANNING REPORT DATE: November 13, 2020 TO: Downtown Parking Commission RE: Parking Mitigation Invoicing FROM: Bill Turnblad, Community Development Director INTRODUCTION As part of the COVID-19 pandemic relief package for Stillwater businesses, the City Council waived the parking mitigation fees through November 1st. Given the second wave of the virus and the Governor's recent executive order, the Council will consider waiving the fees through the entire winter as well. REQUEST Prior to City Council action on the fee waiver extension, City staff would like the Downtown Parking Commission to consider action and make a recommendation to the Council. COMMENTS There are 23 downtown businesses that are invoiced for parking mitigation fees. As seen on the attached spreadsheet and the table below, the fees currently generate $25,240 annually for the parking enterprise fund. This year only $5,510 in mitigation fees were collected, since the City only invoiced for the first quarter. 1st Quarter $5,510 2nd Quarter $6,630 3rd Quarter $7,100 4th Quarter $6,000 Total $25,240 ALTERNATIVES The Parking Commission could recommend waiving no further fees, waiving them through the first quarter of 2021, or waiving them through the first two quarters. Attachment: Parking Mitigation Fee spreadsheet Parking Mitigation Fees Current Invoicing Case Nr 2014-7 2018-44 NA NA 2018-16 2018-13 2017-39 2015-19 2018-15 2015-40 2014-3 2017-15 2014-33 2013-14 2012-09 2012-34 2012-8 2009-22 2008-37 2005-28 2016-25 1999-5 2012-18 1999-12 1995-34 2002-35 Status Site Address Applicant Active Active Active Active Active Active Active Active Active Active Active Active Active Active Active Active Active Active Active Active Active Active Active Base permits March April May June July August Sept Oct Nov Business Name 101 Water St S 3101f25 Main St 120 N Main St 2245 Main St 2095 Main St 114 N Main St 233 5 Main St 123 Second St N 308 E Chestnut 225 Main St N 225 Main St N 120 Main St N 116Main StSo 125 Main sts 214 Main Sty 317 Main Sty 243 Main St S 132 Main St 5 312 Main Sty 215 Main .StS 3245 Main St 450 Main St N 220 Myrtle St E Chuck Dougherty Justin and Jill Kaufenherg K risti Wilson Tammy and Jeff Chilsan Yaniv Abothul Croixview Partners Matt Hoefler Katerine Francis Judd Sather Mark Belay Brenda Ryder Monty Brine 35 9 3 1 3 2 22 25 1 18 1 1 0 0 12 0 4 2 2 25 17 16 19 25 25 25 25 6 6 6 I 6 6 I 6 E 5 15 4 4 4 & I 8 8 8 25 25 Water Street Inn Mon Petite Cheri & Lift Bridge Cowork Uptown Curl Happy Bridge 8 LOLO JK Events Vickman VRRO Maple Island Brewery Coronel Food Truck Excelsior Escape 5 4uickFire Pizza 6 6 Cherry Berry Self -Serve Yogurt Bar Studio Loft (Event Center) 6 6 Portside 6 6 Marx Fusion Bistro 2 2 7iggy's 6 _ 5 Nacho Mamas 4 I 4 Brick and Bourbon 8 8 The Tilted Tiki ABS Co Gartner Studios Yellow means confirmed with AP invoicing spreadsheet 183 8 51 55 55 55 51 51 0 $21,960.00 $20.00 $80.00 $.510.00 $550.00 $.550.00 $550.00 $510.00 S510.0,0 $25,240.00