Loading...
HomeMy WebLinkAbout2020-11-17 CC Agenda PacketCity Council 11-17-2020 meeting, 7 pm 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us PLEASE NOTE: City Council meetings are streamed live on the city website and available to view on Channel 16. Public can participate in the meeting by logging in online at www.zoom.us/join or by calling 1-312-626-6799 and enter the meeting ID number: 794 206 779 Public comments can be emailed to stillwater@ci.stillwater.mn.us REVISED AGENDA CITY COUNCIL MEETING November 17, 2020 REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. RECOGNITIONS OR PRESENTATIONS – None V. OPEN FORUM – the open forum allows the public to address council on subjects which are not a part of the meeting. Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less . VI. STAFF REPORTS 1. Public Works Director 2. Police Chief 3. Fire Chief 4. Finance Director 5. Community Development Director 6. City Clerk 7. City Attorney 8. City Administrator VII. CONSENT AGENDA – these items are considered routine and will be enacted by one motion with no discussion. A council member or citizen may request an item to be removed from the consent agenda and considered separately. 9. November 10, 2020 regular and recessed meeting minutes – available next meeting 10. November 13, 2020 Record of Canvassing Board minutes 11. Payment of Bills 12. Extension of Temporary Outdoor Use Permits – Resolution 13. Board of Water Commission Adoption of Assessments – Resolution VIII. PUBLIC HEARINGS – None IX. UNFINISHED BUSINESS 14. ESA Agreement from Ameresco – Resolution – available next meeting X. NEW BUSINESS 15. CPC Case 2020-40/2020-52 Final Plat and Final PUD for Phase 1 of Central Commons – 2 Resolutions 16. Appointment of Brian Mueller as Police Chief – Resolution 17. Liquor and Tobacco License Renewals for 2021 – Resolution 18. 2021 Employee Group Health Insurance Opt Out Option – Resolution XI. COUNCIL REQUEST ITEMS XII. CLOSED SESSION Page 2 of 2 City Council Meeting Agenda November 17, 2020 19. Pursuant to Minnesota Statutes § 13D.05, Subd. 3(b), for confidential attorney-client discussion re negotiation and litigation risks for condemnation of 8005 Neal Ave North 20. Pursuant to Minnesota Statutes § 13D.05, Subd. 3(b), for confidential attorney-client discussion re negotiation and litigation risks for condemnation of 425 Nelson Street E. XIII. ADJOURNMENT Building permit activity Year to date Page 1 CITY OF STILLWATER LIST OF BILLS Advance Auto Parts Supplies 40.46 AMI Consulting Engineers PA Stillwater Riverbank Stabilization 10,787.50 Aspen Mills Uniforms - Junker 112.90 Axon Enterprises Tasers 313.50 Becker Arena Products Equipment repair supplies 633.65 Becker Fire Safety Services LLC Equipment repair supplies 159.75 BlueCross BlueShield of MN Inc.Retiree Health Ins 6,035.40 Century College Training 1,374.00 Cintas Corporation Mat cleaning service 266.30 Comcast Cable boxes 184.25 ECM Publishers Publications 66.50 Enterprise FM Trust Lease vehicles 9,839.76 Fireside Refund 55.50 Flaherty & Hood P.A Parks Superintendent 250.00 Guardian Supply Streamlight 17.99 Hoisington Koegler Group Inc Aiple Park MP 1,405.39 Holiday Lighting & Design Main street seasonal lighting 50%14,312.00 Ice Sports Industry Skater membership 51.00 Intoximeters Equipment repair supplies 143.50 Johnson Controls Fire Protection LP Alarm monitoring 606.59 League of MN Cities Workers Comp Claim 1,590.95 Loffler Companies Copier Lease 2,342.99 Mansfield Fuel 3,404.14 Menards Supplies 324.33 Metropolitan Council Wastewater Charge 166,640.34 Metropolitan Mechanical Contractors Maintenance agreement 1,062.50 MN Dept of Labor and Industry License renewal 100.00 Municode PDF supplement pages 792.00 Nesco Specialty Rentals Equipment - F550 A08824 51,676.00 Oxygen Service Company Inc.Medical oxygen 206.89 Pomps Tire Service Inc.Tires 3,952.16 Rehn Code Consulting Services Plan review 4,534.18 Riedell Shoes Inc.Skates 59.62 River Valley Printing Inc.Business cards 196.00 Setter & Associates LLC Pre-employment background investigation 1,150.00 Stillwater Collision and Mechanical Vehicle repair 869.40 SW/WC Service Cooperatives AP COBRA Health Insurance 72,845.65 TKDA Chestnut Street Plaza 3,048.90 Tollberg Homes Grading escrow refund - 1830 White Pine Ct 1,500.00 Uline Inc Supplies 2,333.50 Voyant Communications Phone 544.73 White Bear Lacrosse Refund of Dome Rental - Oct 30th 2019 9,994.75 Xcel Energy Energy 6,546.92 SEPTEMBER & OCTOBER MANUALS Ace Hardware Supplies 169.93 Armor Security Inc.Quarterly Monitoring Service 140.00 Page 2 Board of Water Commissioners WAC Charges 8,217.00 BOEGEL PAUL Refund Check 115.75 CBL Floors Flooring - Dome 11,287.00 Century Link Telephone service 578.38 Comcast Internet & Voice 77.85 Culligan of Stillwater Water 43.05 Enterprise FM Trust Lease vehicles 10,098.88 Group Medicareblue RX Retiree Prescriptions Ins 2,415.00 HDR Architecture Dome Project 5,275.80 Helkes Tree Service Tree removal 9,950.00 Hildi Inc Actuarial Analysis 1,500.00 Jaytech Inc Bellacide 286.95 Kath Companies Grease & windshield wash 2,512.60 Kwik Trip Inc Fuel 20.78 LaForce Inc Rec Center Project 20,340.19 Mansfield Oil Company Fuel 5,385.96 Metropolitan Council Monthly SAC 19,681.20 MN Dept of Labor and Industry License renewal 110.00 MN Dept of Transportation Concrete plant inspections 464.92 Motorola Solutions Inc.Portable radios 158,561.15 National Fire Protection Association Fire education materials 163.40 Northern Technologies Neal Ave Imp 1,020.75 Postmaster Utility Billing & Newsletter Postage 2,010.77 Quill Corporation Office supplies 66.44 R&R Specialties Inc.Equipment repair supplies 7,300.40 Riedell Shoes Inc.Skates 109.89 Simplifile LC Filing fee 100.00 St. Croix Boat and Packet Co.Dock Space Lease & ramp cleaning 5,096.67 Stillwater Motor Company Keys 265.82 Teshler Jana Refund Check 147.50 THAI BASIL Refund Check 713.50 TKDA Chestnut St Civic Plaza 14,540.80 Tri-State Bobcat Equipment repair supplies 84.00 US Bank Paying agent fees 500.00 Valley Trophy Inc.Engrave 10.00 Verizon Wireless Wireless Service 3,015.49 Volunteer Firefighters Benefit Firefighters Ins 44.00 Voyant Communications Phone 3.35 Wittman Abbi Jo Reimburse for Leadership in the Valley fee 25.00 Xcel Energy Energy 23,941.17 SEPTEMBER & OCTOBER CREDIT CARDS Amazon.com Supplies 1,031.89 American Association of Code Enforcement Annual AACE Conference - Graham 315.00 Axon Enterprises Training - Dowley 495.00 Backgroundchecks.com Back ground checks 100.35 BCA Training Training 175.00 Community Education River Falls Virtual Medicare Training 6.00 Crowley Marine Fire boat repair 94.21 Page 3 FedEx Shipping to return military rifles to dept def.480.39 Frontline Chaplains Intl Chaplain training 325.00 Grand Pizza & Catering Box lunches for election judges 919.50 Greater Stillwater Chamber of Commerce Leadership in the Valley enrollment - Wittman 995.00 Green Light Depot 599.50 IPMA - HR MN Virtual Annual Conference 100.00 Law Enforcement Risk Mgmt Group Dark Web Investigations Course - Wulfing 198.00 Logitech Webcams - COVID 85.68 Michaels Maplewood Bakery Donuts for Gannaways last day 34.00 Minnesota Department of Natural Resources 2020 Tracker registration 8.50 Minnesota Sheriffs Association Adult Criminal Record Expungement - England 80.00 National Alliance of Preservation Commissions Membership 100.00 Offshore Marine Gasket for fire boat 44.31 Online Metals Square hot rolled steel bar 54.78 Pizza Man of Stillwater Pizza for Mobile Field Force/SWAT 145.00 Pony Express Squad wash 79.26 Post Board Post license fee for Jeffrey Zerwas 92.24 Staples Advantage Ink for evidence room printer 139.24 Stillwater Post Office Postage 33.48 Stillwater Turf & Power LLC Gasket for brush truckpump 9.45 Target Cleaning supplies - COVID 127.91 West Marine Oil for fire boat 59.39 Western Digital Return of hard drive 5.03 Zips Truck Equipment Replacement lockout tools 162.80 Zoom Video Communications Monthly Zoom - COVID 96.34 LIBRARY Amazon Business Materials 237.53 Grainger Building Repair Supplies 36.59 Master Mechanical Inc.Leaking Seals on Pump Assembly 294.00 One23 Events LLC Event Management Fees: Aug-Oct 4,091.00 SEPTEMBER & OCTOBER LIBRARY CREDIT CARDS American Library Association 2020 ALSC National Institute Registration 50.00 Dream Host Web hosting 6.00 Ebay Materials - Telescopes 29.56 Logitech Tech - Distance Programming 74.98 Nature-Watch Programs - Juv STEM Kits 98.85 Oceanside Photo & Telescopes Materials - Telescopes 588.24 TechSoup Tech - Public Computers 59.00 Zoom Video Communications Remote Working 32.12 TOTAL 711,553.35 Adopted by the Stillwater City Council this 17th day of November, 2020 Mayor Ted Kozlowski RESOLUTION 2020‐ APPROVAL OF AGREEMENT OF ASSESSMENT AND WAIVER OF NOTICE, HEARING AND APPEAL AND ADOPTING ASSESSMENT FOR WATER SERVICE LINE REPAIRS WHEREAS, water repair service agreements have been executed relating to the following addresses: 805 3rd St S; 807 3rd St S; 1101 6th Ave S; and 1209 3rd St S; and WHEREAS,the agreement for this water repair is in default; and WHEREAS, it is proposed to assess the costs against the property of the Owners, and the Owners agree to pay the cost as a special assessment against their property for collection with the real estate taxes in annual installments per year with 2.80% interest. THEREFORE BE IT RESOLVED, by the City Council of Stillwater, Minnesota: 1. That the agreements of assessment and waiver of irregularity and appeal between the Property Owners and the City of Stillwater is hereby approved and authorizes the Mayor and City Clerk to sign the agreements. 2. Each tract of land therein included is hereby found to be benefited by the proposed improvements in the amount of the assessment levied against it. 3. Such assessment shall be payable in equal annual installments extending over a period as stated below with an interest rate of 2.80%: Geo Code Address Amount Term 33.030.20.11.0048 805 3rd St S $6,730.59 4 years 33.030.20.11.0047 807 3rd St S $6,730.59 4 years 34.030.20.23.0094 1101 6th Ave S $12,165.78 7 years 33.030.20.14.0049 1209 3rd St S $4,764.31 3 years 4. Accrued interest from the date of the adoption of the assessment roll through December 31, 2020 will be added with the first installment due in 2021 and be collected as stated above on the unpaid balance for the predetermined years. At any time thereafter,prior to November 15th of any year, Owners may pay the remaining principal balance (in whole or part) to the City of Stillwater. 5. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Stillwater City Council this 17th day of November, 2020. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk TO: Mayor and City Council Members FROM: Tom McCarty, City Administrator Donna Robole, HR Manager DATE: November 16, 2020 SUBJECT: 2021 Employee Group Health Insurance Opt Out Option BACKGROUND The City of Stillwater’s Labor Management Insurance Work Group evaluated an opt-out pilot program concept for 2020 and found that the City may experience annual net savings in premiums paid for employee health insurance. Annual net savings were dependent on the number of employees that chose the opt-out program. The City Council approved the one-year pilot program, nine employees opted out of the City’s health insurance, and net savings for 2020 were $40,716. The estimated net savings for 2021 would be generated by individuals who may enroll into their partner’s 2021 group health insurance plan and then waive City of Stillwater coverage. The Affordable Care Act sets the potential maximum monthly cash payment at 50 percent of the lowest cost premium plan. The lowest cost premium plan is $634.50 per month for 2021, resulting in a maximum potential payment of $317.25; minus the employer’s cost to provide the payment, for a net payment of $250 per month. The employees with 2021 group health coverage through their partners would be eligible to receive from the City a proposed monthly cash payment of $250 in lieu of the health insurance benefit offered to them by the City. In this scenario, the City would save $384.50 per month in property tax levy cost. The transition is not without risk to the plan:  SWWC Blue Cross Blue Shield reserves the right to re-underwrite the plan if eligible active contracts change by more than 10% from initial proposal (equivalent is nine (9) individuals move off the plan)  Current preferred loss ratio is 80% (actual costs paid vs. premium received); losing contracts could spread the risk among a smaller group and may make the loss ratio more difficult to meet; rate increases could follow RECOMMENDATION Staff recommends that the City Council adopt the attached resolution approving for 2021 a $250 per month cash in lieu of payment to employees who opt out of City SWWC Blue Cross Blue Shield group health insurance coverage provided they are covered on their partner’s group health insurance plan. RESOLUTION 2020-107 APPROVING RENEWALS OF LIQUOR LICENSES AND TOBACCO LICENSES FOR 2021 WHEREAS, application for renewals have been received by the businesses listed below; and WHEREAS, approval is contingent upon receipt of all required documentation, completion of background investigations, and the fulfillment of all requirements for eligibility to hold a liquor and/or tobacco license according to the City of Stillwater, State of Minnesota Alcohol & Gambling Enforcement Division and Washington County Public Health and Environment. NOW THEREFORE, BE IT RESOLVED that the City Council of Stillwater, Minnesota, hereby approves the renewals of the businesses listed below with their respective licenses, as contingent above: DBA (Doing Business As) Organization Name/Corporation License Type(s) 3rd Street Post 3rd Street Post LLC On Sale; Sunday Acapulco Mexican Restaurant Acapulco of Stillwater Inc. On Sale; Sunday Brian’s Two Brians, LLC On Sale; Sunday Brick and Bourbon Brick and Bourbon Stillwater, LLC On Sale; Sunday City Sliquors O’Brien Wine & Spirit’s, Inc. Off Sale; Tobacco Cub Foods SuperValu Inc. 3.2% Off Sale; Tobacco Cub Wine and Spirits #1664 SuperValu Inc. Off Sale; Tobacco Dock Café Dock Café Corp On Sale; Sunday Domacin Wine Bar Domacin LLC On Sale; Sunday; Off Sale Fog E-Cig Fog E-Cig Stillwater, LLC Tobacco Forge and Foundry Distillery Forge and Foundry Distillery Cocktail Room On Sale; Sunday; Off-Sale Freight House Freight House LLC On Sale; Sunday Greeley BP H & H Inc. Tobacco Harbor Bar EKS Inc. On Sale; Sunday; Tobacco Haskells Haskells Inc. Off Sale; Tobacco JX Event Venue JX Event Services LLC On Sale; Sunday Kwik Trip #415 Kwik Trip, Inc. Tobacco Lens Family Foods Lens Family Foods Tobacco Liberty Village Wine and Spirits Liberty Village Wine and Spirits, Inc. Off Sale; Tobacco Lift Bridge Brewing Company Lift Bridge Brewing Technologies, LLC Micro Brewer Off Sale; On Sale Taproom; Sunday Lolito MAV Hospitality LLC On Sale; Sunday LoLo American Kitchen LoLo American Kitchen LLC On Sale; Sunday Lora/Feller/The Long Goodbye/MADE Elevage Hotel Group, LLC and Elevage Management Group LLC On Sale; Sunday; Off Sale Lowell Inn St. Croix Boat and Packet Co. On Sale; Sunday Mad Capper Mad Capper Saloon and Eatery Inc. On Sale; Sunday Maple Island Brewing Maple Island Brewing, LLC Micro Brewer Off Sale; On Sale Taproom; Sunday Marx Wine Bar and Grill B.A. Mensch, Inc. On Sale; Sunday Match Stick Restaurant 232, LLC On Sale; Sunday Meister’s Bar and Grill Meister’s Bar & Grill of Stillwater, Inc. On Sale 2 DBA (Doing Business As) Organization Name/Corporation License Type(s) Mon Petit Cheri Mon Petit Cheri, LLC Wine w/Strong Beer Muddy Paws Café M & K Duncan LLC Wine w/Strong Beer Nacho Mamas VDR Inc. On Sale; Sunday Neighbor Stop E and K Convenience, Inc. Tobacco No-Neck Tony’s TJ Stillwater, LLC On Sale; Sunday Norman Quack Otherguys, LLC On Sale; Sunday North Hill Liquor North Hill Liquor Ltd. Off Sale; Tobacco Oak Glen Oak Glen Limited Partnership On Sale; Sunday Oasis Cafe, Inc. Oasis Cafe Inc. On Sale; Sunday Osaka Express Osaka Express Inc. On Sale; Sunday P.D. Pappy’s Beach Blanket Bingo Inc. On Sale; Sunday Patriots Tavern Roman Market, Inc. On Sale; Sunday Rivertown Inn Rivertown Inn, LLC On Sale Wine Still Tobacco Northgate, Inc. Tobacco Stillwater Country Club Stillwater Country Club Inc. Club, Sunday Thai Basil Thai Basil, Inc. On Sale; Sunday The Grand St. Croix Boat and Packet Co. Wine w/Strong Beer The Lodge The Lodge at Stillwater, LLC On Sale; Sunday The Loft at Studio J The Loft of Studio J LLC On Sale; Sunday The Lumberjack The Lumberjack Company On Sale; Sunday The Lumberyard The Edge Performance Hockey Training Center Wine w/Strong Beer The Tilted Tiki The Tilted Tiki, Inc. On Sale; Sunday The Velveteen The Velveteen LLC On Sale; Sunday To Go Amoco Stillwater BP Inc. Tobacco Water Street Inn DBD Partners Inc. On Sale; Sunday; Tobacco Whiteys DNR Properties LLC On Sale; Sunday; Off Sale Adopted by Council this 17th day of November, 2019. Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk RESOLUTION 2020- APPROVING 2021 CASH IN LIEU OF OPT OUT OPTION CITY OF STILLWATER GROUP HEALTH INSURANCE PLAN FOR BENEFITS ELIGIBLE CITY EMPLOYEES WHEREAS, the City of Stillwater, as an employer, offers group health insurance to its benefits eligible employees; and WHEREAS, the City’s Labor Management Insurance Work Group evaluated an opt-out concept and found the City may experience annual net savings on premiums paid for employee group health insurance by offering a $250 per month cash in lieu of payment to employees who opt out of group health insurance provided by the City because they are enrolled in 2021 group health insurance coverage through their partner, and WHEREAS, the City acknowledges its support of potential annual net savings in premiums paid for employee health insurance if employees can obtain coverage through their partner’s group health insurance plan; and WHEREAS, City Staff and the Insurance Work Group will evaluate the results of actual net health insurance premium savings to the City resulting from a program offering cash in lieu of opt out of City health insurance during the 2021 insurance open enrollment period and provide those results to the City Council for inclusion in the final 2021 budget. NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves a 2021 $250 per month cash in lieu of payment to employees who opt out of City SWWC Blue Cross Blue Shield group health insurance coverage due to coverage on their partner’s plan. Adopted by the City Council this 17th day of November, 2020. ___________________________________ Ted Kozlowski, Mayor ATTEST: ________________________________ Beth Wolf, City Clerk 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us PLEASE NOTE: City Council meetings are streamed live on the city website and available to view on Channel 16. Public can participate in the meeting by logging in online at www.zoom.us/join or by calling 1-312-626-6799 and enter the meeting ID number: 794 206 779 Public comments can be emailed to stillwater@ci.stillwater.mn.us   AGENDA CITY COUNCIL MEETING November 17, 2020 REGULAR MEETING 7:00 P.M. I.CALL TO ORDER II. ROLL CALL III.PLEDGE OF ALLEGIANCE IV.RECOGNITIONS OR PRESENTATIONS – None V.OPEN FORUM – the open forum allows the public to address council on subjects which are not a part of the meeting. Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less. VI.STAFF REPORTS 1.Public Works Director 2.Police Chief 3.Fire Chief 4.Finance Director 5.Community Development Director 6.City Clerk 7.City Attorney 8.City Administrator VII.CONSENT AGENDA – these items are considered routine and will be enacted by one motion with no discussion. A council member or citizen may request an item to be removed from the consent agenda and considered separately. 9.November 10, 2020 regular and recessed meeting minutes – available Tuesday 10.November 13, 2020 Record of Canvassing Board minutes 11.Payment of Bills – available Tuesday 12.Extension of Temporary Outdoor Use Permits – Resolution 13.Board of Water Commission Adoption of Assessments – Resolution VIII. PUBLIC HEARINGS – None IX.UNFINISHED BUSINESS 14.ESA Agreement from Ameresco – Resolution – available Tuesday X.NEW BUSINESS 15.CPC Case 2020-40/2020-52 Final Plat and Final PUD for Phase 1 of Central Commons 16.Appointment of Brian Mueller as Police Chief - Resolution 17.Liquor and Tobacco License Renewals for 2021 – Resolution – available Tuesday XI.COUNCIL REQUEST ITEMS XII.CLOSED SESSION 18.Pursuant to Minnesota Statutes § 13D.05, Subd. 3(b), for confidential attorney-client discussion re negotiation and litigation risks for condemnation of 8005 Neal Ave North Page 2 of 2 City Council Meeting Agenda November 17, 2020 19. Pursuant to Minnesota Statutes § 13D.05, Subd. 3(b), for confidential attorney-client discussion re negotiation and litigation risks for condemnation of 425 Nelson Street E. XIII. ADJOURNMENT 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us CITY COUNCIL SPECIAL MEETING November 13, 2020 SPECIAL MEETING 8:30 A.M. Mayor Kozlowski called the meeting to order at 8:28 a.m. Present: Absent: Staff present: Mayor Kozlowski, Councilmembers Collins, Junker, Polehna and Weidner None City Clerk Wolf CANVASS BOARD City Clerk Wolf presented Council with the results of the 2020 General Election for the office of Councilmember Ward 2, and Councilmember Ward 3 which are as follows: Councilmember – Ward 2 David Junker Write-in Votes 2193 44 Councilmember – Ward 3 Laurance K. Odebrecht Write-in Votes 2231 20 Ms. Wolf stated the swearing in of officials will take place at the January 5, 2021 City Council meeting. Motion by Councilmember Collins seconded by Councilmember Polehna to certify the 2020 General Election Results as stated. Ayes: Councilmembers Collins, Junker, Polehna, Weidner and Mayor Kozlowski; Nays: None ADJOURNMENT Motion by Councilmember Weidner, seconded by Councilmember Junker, to adjourn. All in favor. The meeting was adjourned at 8:32 a.m. Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk RESOLUTION NO. CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION AMENDING RESOLUTION 2020-051 REGARDING THE TEMPORARY WAIVER OF CITY CODE PERMIT & ZONING REQUIREMENTS TO PROMOTE PHYSICAL AND SOCIAL DISTANCING FOR BUSINESS ACTIVITIES DURING THE COVID-19 HEALTH PANDEMIC WHEREAS, on March 13, 2020 Minnesota Governor Tim Walz issued Executive Order 20-01 declaring a Peace Time Emergency and Coordinating Minnesota’s Strategy to Protect Minnesotans from COVID-19; and WHEREAS, in response, on March 16, 2020 Mayor Kozlowski declared a Local Emergency in recognition of the community risk posed by COVID-19; and WHEREAS, on March 17, 2020, the City of Stillwater City Council adopted the Local Emergency declaration and invoked the city emergency plan and authorized appropriate response strategies to the pandemic; and WHEREAS, on May 27, 2020 the City of Stillwater City Council adopted Resolution 2020-051 to assist businesses with the ability to reopen in a way that provides appropriate distancing between its patrons and its employees while operating profitably and to provide multiple, additional, or alternative customer service areas on commercial sites within the City without the strict adherence to zoning and permit regulations; and WHEREAS, with the inclement weather of the winter months approaching, businesses need to continue to provide these alternative customer service areas in a safe manner that complies with Building Code and Fire Code. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, Washington County, Minnesota that: 1. Except as modified herein, Resolution 2020-051 is still in effective. 2. Section 1. b. of Resolution 2020-051 is modified as follows: Other than an amendment to a liquor license, no zoning or conditional use permit shall be required for any temporary structure or operation related to customer service, waiting or dining seating areas; or on-site signage and storage; or other temporary outdoor use is proposed to occur outside of the business establishment provided the Community Development Department’s rules and procedures are met. 3. Section 1. C. of Resolution 2020-051 is modified as follows: Any temporary structure or operation related to customer service, waiting or dining seating areas on-site signage or storage; or other temporary outdoor use proposed to occur outside of the business establishment that is otherwise prohibited Zoning Code may be permitted subject to approval of the Community Development Department or Council as set forth herein. 4. Resolution 2020-051 is modified by adding Section 1. g. as follows: Any temporary structures located in the temporary outdoor use service area shall require a building permit and the property owner/applicant shall comply with all documentation and inspections required by the City to ensure compliance with the MN State Building Code and Fire Code. This Resolution is effective immediately subject to federal and state laws or orders relative to the permissibility of business operations and shall continue until repealed by subsequent City Council action or termination of the Local Peace Time Emergency. ADOPTED 17th day of November 2020. CITY OF STILLWATER City Council ________________________ By: Ted Kozlowski Its Mayor Attest: _____________________________ By: Beth Wolf Its City Clerk Date: To: From: Subject: Discussion: BOARD OF WATER COMMISSIONERS 204 North Third Street P.O. Box 242 Stillwater, MN 55082-0242 Phone: 651-439-6231 • FAX: 651-439-4061 November 17, 2020 Mayor and Council Robert Benson, Manager of Board of Water Commissioners Beth Wolf, City Clerk Agreement of Assessment and Waiver of Notice and Appeal for Water Service Line Repairs Water Service line repairs were completed by contractors and billed to the Board of Water Commissioners for the following properties: The cost are now in default of agreement. 807 Third Street S 805 Third Street S 1101 Sixth Ave S 1209 Third Street S An agreement of assessment and waiver of Notice, Hearing and Appeal for Water Service Line Repairs will be signed by all property owners by November 20, 2020 therefore a public hearing is not required . RECOMMENDATIONS: Board of Water Commissioners recommends that Council adopt resolution entitled "Resolution approval of Agreement of Assessment and Waiver of Notice, Hearing and Appeal for Water Service Line Repairs". AGREEMENT OF ASSESSMENT AND WAIVER OF NOTICE, HEARING, AND APPEAL THIS AGREEMENT, is made this =~ day of s· \J,r+ 1 I 2020, between the City of Stillwater, State of Minnesota, hereinafter referred to as the City and !oanne Honsvall-Berg of Washington County, State of Minnesota hereinafter referred to as owner. In consideration of the action of the City Council, at the owner's request, to cause the construction of Water Service we, the owners ofreal property at 807 Third St S having a GEO code of 33.030.20.11.0047 , hereby petition that such property be improved pursuant to Minnesota Statutes, Chapter 429, and that the City of Stillwater assess$ 6.730.59 as the cost of the improvement against our property described below, and we hereby agree to pay$ 6.730.59 for such improvements over a period of _1_ years at 2.8% per annum on the unpaid balance. Owner expressly waives the requirement to notice and a hearing, and further waives objection to any irregularity with regard to the said improvement assessments and any claim that the amount thereof levied against owner's property is excessive, together with all rights to appeal in the courts. Address: 807 Third St S STATE OF MINNESOTA ) \ h\ ) S.S. COUNTY OF \IV'1.,0h·,~-~ ) In testimony whereof, -::feia.1m:e ~OY1Wa.JI.-B1t~d has hereunto set his /~their hand, the day and year first above written. M Ul1;Li JJ1 uJaiPJ'I,( ~ ATTE~T Q oM-\:::>o,t/av;J\ Robert G. Benson, Manager Notary Public CITY OF STILLWATER J. Thomas McCarty, City Administrator ATTEST Beth L. Wolf, City Clerk AGREEMENT OF ASSESSMENT AND WAIVER OF NOTICE, HEARING, AND APPEAL THIS AGREEMENT , is ma d e t hi s \ \ day o f SQ.J?-\-4nlf'tbz o, betw een t he City ofS t ilJw a t e r, St ate of Minnesota, hereinafter referred to as the City and Jam ison & Jenn ife r Ho re js i of Washington County, State of Minnesota hereinafter referred to as owner. In consideration of the action of the City Council, at the owner's request, to cause the construction of Water Service we, the owners of real property at 1101 Sixth Ave S having a GEO code of 3 4 .030 .20 .23.009 4 . hereby petition that such property be improved pursuant to Minnesota Statutes, Chapter 429, and that the City of Stillwater assess$ 12,165.78 as the cost of the improvement against our property described below, and we hereby agree to pay$ 12,165.78 for such improvements over a period of J_ years at 2.8% per annum on the unpaid balance. Owner expressly waives the requirement to notice and a hearing, and further waives objection to any irregularity with regard to the said improvement assessments and any claim that the amount thereof levied against owner's property is excessive, together with all rights to appeal in the courts. NOTE: PROPERTY OWNED IN JOINT TENANCY SHOULD BE SIGNED BY EACH OWNER ~ ,I " I 'r: ~M 1e--tro1>:-u<;;.I ~O,,D f\,x£ \tvr-~10s Print Name '----v Print Name ~: Jg ~ so,.g natu/Jre:) t) ~ ±ti) vfcl~ Sign~ ~ ~ Address: 1101 Sixth Ave S. STATE OF MINNESOTA ) COUNTY OF \.):)~ s.s. In testimony whereof, ~~ ~d ~~li.ereunto set his/her /their hand, the day and year first above written. \ D OF WATER COMMISSIONERS ATTEST R c~~?MA Robert G. Benson, Ma nager CITY OF STILLWATER J. Thomas McCarty, City Administrator ATTEST Beth L. Wolf, City Clerk AGREEMENT OF ASSESSMENT AND WAIVER OF NOTICE, HEARING, AND APPEAL THIS AGREEMENT, is made this ___._.!/ __ day of Seff. 2020, between the City of Stillwater, State of Minnesota, hereinafter referred to as the City and Ariel Wright of Washington County, State of Minnesota hereinafter referred to as owner. In consideration of the action of the City Council, at the owner's request, to cause the construction of Water Service we, the owners of real property at 1209 Third St. S having a GEO code of 33 .030.20.14.0049 . hereby petition that such property be improved pursuant to Minnesota Statutes, Chapter 429, and that the City of Stillwater assess$ 4,764.31 as the cost of the improvement against our property described below, and we hereby agree to pay$ 4764.31 for such improvements over a period of _3_ years at 2.8 % per annum on the unpaid balance. Owner expressly waives the requirement to notice and a hearing, and further waives objection to any irregularity with regard to the said improvement assessments and any claim that the amount thereof levied against owner's property is excessive, together with all rights to appeal in the courts. NOTE: PROPERTY OWNED IN JOINT TENANCY SHOULD BE SIGNED BY EACH OWNER /) eJ ,.,rr itr, /!ilril) i Print Name Print Name Signature Signature Address: 1209 Third St S STATE OF MINNESOTA ) ) S.S. COUNTY OF \N ()..S\t(i~~~ev\ ) In testimony whereof, ·~(-1 ~ \ \N f '1 9 \I\ If and NJ ·ft has hereunto set his/her /their hand, the day and year first above written. b NXt\lV:- NOTARY PUBLIC -MINNESOTA MY COMMISSION EXPIRES 01 /31/2024 ATTEST Rc.lr ~~- Robert G. Benson, Manager Notary Public CITY OF STILLWATER J. Thomas McCarty, City Administrator ATTEST Beth L. Wolf, City Clerk PLANNING REPORT DATE: November 13, 2020 CASE NO.: 2020-40; 2020-52 TO: Mayor & Council Members APPLICANT: Mark Lambert, Central Commons, LLC LAND OWNER: Central Commons, LLC REQUEST: 1) Final Planned Unit Development for Phase I of Central Commons 2) Final Plat for Central Commons Addition LOCATION: 5757, 5775 and 5651 Manning Avenue CURRENT ZONING: AP, Agricultural Preservation [Rezoning to HMU, Highway Mixed Use pending Met Council approval of Comprehensive Plan Amendment] COMP PLAN: HMU, Highway Mixed Use AUTHOR: Bill Turnblad, Community Development Director REVIEWED BY: Kori Land, City Attorney Shawn Sanders, City Engineer Washington County Public Works Minnesota Department of Transportation BACKGROUND Central Commons, LLC is the owner of the 35.3-acre property at the southeast quadrant of Manning Avenue and State Highway 36. They plan to develop the property as a mixed use Planned Unit Development (PUD) project over several phases. The first phase will be synchronized with the construction of the new grade separated interchange at Highway 36 and Manning Avenue. Site grading for this phase is planned to begin early next year. Within this phase the following building construction is planned: 1. A Hy-Vee store of approximately 95,000 square feet (sf) on Lot 3, Block 2; 2. A Hy-Vee convenience store of about 4,000 sf with fuel sales and drive-through coffee shop on Lot 1, Block 1; and 3. A market rate apartment facility with 200 units on Lot 4, Block 2. Central Commons Addition November 13, 2020 Page 2 The timing of subsequent phases of development is not yet known, but will include the two retail lots north of Hy-Vee and Outlots A and B. The exact uses on the outlots are yet to be determined. The Planning Commission held a public hearing and recommended approval of the Preliminary Plat and Concept PUD in May of this year. The City Council reviewed and approved the Preliminary and Concept PUD on August 4th. The Final Plat and Final PUD for Phase 1 were reviewed by the Planning Commission on October 28th, when they held a public hearing and recommended conditional approval. SPECIFIC REQUEST The developer has submitted the following specific requests for approval: 1. Final Plat for Central Commons Addition (CPC Case 2020-40); and 2. Final Planned Unit Development (CPC Case 2020-52) for Phase 1 of Central Commons. ANALYSIS Final Plat and Final PUD review consists of considering the conditions that were attached to the Concept PUD and Preliminary Plat approval to determine if they are, or will be met. The conditions of approval are shown below, with staff comments in italics. 1. The site shall be developed in substantial conformance with the plans on file with the Community Development Department, including those below, except as may be modified by the conditions herein:  Preferred Preliminary Plat Plan Sheet PP02 date 7/13/20  Preferred Site Plan Plan Sheet SP01 date 7/13/20  Preferred Grading Plan Plan Sheet GD01 date 7/13/20  Wetland Fill/Buffer Plan Plan Sheet C401 date 4/15/20  Phase 1 Erosion Control Plan Plan Sheet C402 date 4/15/20  Post Construction Groundcover Plan Sheet L100 date 4/15/20  Preferred Overall Landscape Plan Plan Sheet L101 date 7/13/20  Apartment elevation by Doran date 2/27/20  C-Store exterior elevations Plan Sheet A6.0  Food store exterior elevations Plan Sheets A6.0 & A6.01  Apartment floor plans date 4/15/20 The Final PUD plans for Phase 1 are in substantial conformance with the approved preliminary/concept plans. 2. Approval of the preliminary plat, conceptual Planned Unit Development, rezoning to HMU and Conditional Use Permits are all conditioned upon approval from the Metropolitan Council of the requisite Comprehensive Plan Amendment. Central Commons Addition November 13, 2020 Page 3 The Metropolitan Council has scheduled consideration of the amendment for its November 18th meeting. The Final PUD approval for this phase cannot become effective until after that. So, a version of this condition will continue to be attached to the final PUD approval. 3. All civil engineering plans must be found satisfactory to the City Engineer, or revised to his satisfaction prior to commencement of any earth work. This will continue to be a condition attached to the Final PUD approval. Currently there is an alternate sanitary sewer plan and a temporary road plan that are being considered by the developer. The developer will need to coordinate with the City Engineer on which plans will actually be constructed. 4. Prior to submission of final plat and final plans, design of the access point to the apartment complex must be agreed upon by the City, County and developer. This has been resolved and the layout is as shown in the attached site plan. 5. Prior to submission of final plat and final plans, design of the eastern access point from the County Road must be agreed upon by the City, County and developer. This has been resolved. 6. A Development Agreement found satisfactory to the City Attorney and City Engineer must be fully executed prior to release of the Final Plat for each phase of development. The Development Agreement is scheduled to be considered by the City Council on December 1st. So, this condition will continue to be attached to the Final PUD approval for Phase 1. 7. The City will extend trunk utilities from their current terminus in Curve Crest Boulevard to the project site. Payment for these trunk extensions will be shared by all benefiting properties, including Central Commons. Central Common’s share may be reduced, waived or paid through a tax abatement agreement, as determined by the City Council and detailed in the Development Agreement that will be approved together with the Final Plat. This condition will be attached to the Final PUD approval. An Assessment Agreement and Tax Abatement Agreement are scheduled to be presented to the City Council for consideration at the December 1, 2020 work session. 8. Retaining walls for the County Road project may be required to accommodate the proposed size of parking lots in Central Commons. Therefore, if the County charges these retaining wall costs back to the City, their cost may have to be passed through to the developer. Central Common’s share may be reduced, waived or paid through a tax abatement agreement, as determined by the City Council and detailed in the Development Agreement that will be approved together with the Final Plat. This condition still applies. It will be addressed in the Assessment Agreement and Tax Abatement Agreement. Central Commons Addition November 13, 2020 Page 4 9. Any utility easements found necessary by the City Engineer must be executed and filed together with the final plat for each phase of development. Prior to release of the plats from City Hall for recording, fully executed copies of the easements must be submitted to the City. This condition still applies. 10. Development impact fees, including park and trail fees for each phase must be paid to the City prior to release of the Final Plat for that phase of development, unless waived in part or whole by the City Council. This condition still applies. It will be addressed in the Assessment Agreement and Tax Abatement Agreement. 11. All required permits from MnDOT must be issued, and copies submitted to the City, prior to commencing any earth work. In addition, the final plat for Central Commons Addition must be consistent with the right-of-way platting for the planned Hwy 36 interchange. This will continue to be a condition attached to the Final PUD approval. 12. All required permits from Washington County must be issued, and copies submitted to the City, prior to commencing any road work. This will continue to be a condition attached to the Final PUD approval. 13. The HMU, Highway Mixed Use Zoning District ordinance must be adopted by the City Council with substantially similar content to that attached to this planning report, or the preliminary plat, concept Planned Unit Development and Conditional Use Permits may have to be reviewed again by the City Council. This condition has been satisfied. 14. Any mitigation measures found necessary by the City Council upon review of the EAW must be incorporated into the final plat application materials for each phase of development. The City Council found no EAW mitigation measures necessary to be included in the final PUD. 15. An administrative law judge for the Municipal Board must approve the annexation petition before the preliminary plat, conceptual Planned Unit Development and Conditional Use Permit approvals become effective. This condition has been satisfied. 16. There are a few locations within the proposed project where parking stalls are configured to have to back out into a higher volume main internal circulation roads. Central Commons Addition November 13, 2020 Page 5 Consideration should be given to identifying many of these parking stalls as employee only parking and included in the Final Plat application materials for Phase 1. These spaces are all in the Hy-Vee Grocery parking lot. And, Hy-Vee wants to keep them as they are. 17. Photometric plan revisions must be made and found satisfactory to the City prior to release of the Final Plat for each phase of development. This condition has been satisfied. 18. Light fixture cut sheets and details for all exterior lighting fixtures must be submitted and found satisfactory by the City Council at the time of Final Plat and Final PUD plan review for Phase 1. This condition has been satisfied. 19. Mechanical plans must be submitted and found satisfactory by the City Council at the time of Final Plat and Final PUD plan review for Phase 1. The mechanical plans have not been submitted yet. The developer has requested that these be allowed to be submitted and approved by City staff prior to issuance of the building permits. 20. The Conditional Use Permits shall not become effective until the Final Plat and Final PUD plans are approved by City Council for Phase 1. This condition refers to Hy-Vee and the Hy-Vee Convenience Store. It will continue to apply. 21. The Planning Commission must review the sign plan together with the Final PUD and make a recommendation to the City Council prior to a City Council decision on signs. At the Planning Commission public hearing for the Concept PUD, the Commission recommended that sign permits and any required variance requests should be submitted prior to sign installation. The developer wanted to have this resolved with the PUD, so the Council referred the details back to the Planning Commission for a recommendation. Attached is a spreadsheet that gives details for each of the proposed monument, identification and wall signs. It includes the original staff recommendation to the City Council, the developer’s desired revision, and staff’s reconsidered recommendation. The Planning Commission recommended adoption of the table as the set of signage standards for Central Commons. In general:  When installed next to County right-of-way (ROW), the standard 15’ setback is a bit excessive since the County has required considerably more ROW width than normally experienced. So, staff and Planning Commission concede that 10’ is a reasonable setback along the County Road. Central Commons Addition November 13, 2020 Page 6  Maximum monument sign height is typically 20’ along Highway 36. But, given speed and elevation challenges along this stretch of Highway 36, 35’ seems reasonable.  Identification sign height is normally 6’. But, in order to make room for enhanced landscaping under these signs, staff and the Planning Commission find that a 10’ height reasonable.  Staff and Planning Commission agree that extra wall signage makes sense for the Hy-Vee grocery store, since it is a goodly distance from Hwy 36, and the building is massive. But, on other buildings, wall signage should meet BP-C standards of 1 square foot/1 lineal foot of building front. 22. Prior to final plat and final plan submission, the developer must work with the city engineers for Stillwater and Lake Elmo, as well as with Washington County, to come to an acceptable design for the intersection of Linden Avenue with Manning Avenue. The developer must also give additional design consideration to widening the right of way south of the entrance to the apartment complex, or identify a possible alternate public road access to the two parcels south of Central Commons. This has apparently been resolved. The City Engineer will verify whether this is so prior to the Council meeting. Miscellaneous Washington County has not designated funding for the construction of 58th Street between Manning Avenue and St Croix Boulevard. And though the County has identified this road segment as a high priority, it is not listed in their five-year capital plan yet. Consequently, either the County will need to revise their capital plan and build the road, or the developer will need to build a temporary road to give access to the project. This language is included in the Development Agreement and the temporary road plan is included in the revised plan set. ALTERNATIVES A. Approval. If the City Council finds that the Final Plat and Final PUD for Phase 1 satisfies, or will satisfy the Preliminary Plat and Concept PUD conditions, then the Council could approve them with at least the following conditions: 1. The site shall be developed in substantial conformance with the plans on file with the Community Development Department, including those below, except as may be modified by the conditions herein:  Preferred Preliminary Plat Plan Sheet PP02 date 7/13/20  Civil Site Plan Plan Sheet C300 date 11/6/20  Temporary Road Plans Plan Sheet C301 date 11/6/20  Grading Plan Plan Sheet C400 date 11/6/20  Wetland Fill/Buffer Plan Plan Sheet C401 date 11/6/20  Phase 1 Erosion Control Plan Plan Sheet C402 date 11/6/20  Storm Sewer Plan Plan Sheet C500 date 11/6/20  San Sewer & Watermain Plan Plan Sheet C501 date 11/6/20  Alt. Sanitary Sewer & Water Plan Plan Sheet C501A date 11/6/20 Central Commons Addition November 13, 2020 Page 7  Public Easement Plan Plan Sheet C502 date 11/6/20  Stormwater Basin Section Details Plan Sheet C600 date 11/6/20  Photometric Plan Plan Sheet C700 date 11/6/20  Post Construction Groundcover Plan Sheet L100 date 11/6/20  Overall Landscape Plan Plan Sheet L101 date 11/6/20  Landscape Notes & Details Plan Sheet L102 date 11/6/20  Apartment elevation by Doran date 2/27/20  C-Store exterior elevations Plan Sheet A6.0  Food store exterior elevations Plan Sheets A6.0 & A6.01  Apartment floor plans date 4/15/20 2. The Final PUD for Phase 1 will not become effective, nor may the Final Plat be released from City offices for recording with Washington County, until the Metropolitan Council approves the requisite Comprehensive Plan Amendment. 3. All civil engineering plans must be found satisfactory to the City Engineer, or revised to his satisfaction, prior to commencement of any earth work. 4. A Development Agreement found satisfactory to the City Council, City Attorney and City Engineer must be fully executed prior to release of the Final Plat. 5. The City will extend trunk utilities from their current terminus in Curve Crest Boulevard to the project site. Payment for these trunk extensions will be shared by all benefiting properties, including Central Commons. Central Common’s share may be reduced, waived or paid through a tax abatement and/or assessment agreement, as determined by the City Council prior to release of the Final Plat. 6. Retaining walls for the County Road project may be required to accommodate the proposed size of parking lots in Central Commons. Therefore, if the County charges these retaining wall costs back to the City, their cost may have to be passed through to the developer. Central Common’s share may be reduced, waived or paid through a tax abatement and/or assessment agreement, as determined by the City Council prior to release of the Final Plat. 7. Any utility easements found necessary by the City Engineer must be executed and filed together with the final plat for each phase of development. Prior to release of the plats from City Hall for recording, fully executed copies of the easements must be submitted to the City. 8. Development impact fees, including park and trail fees for each phase must be paid to the City prior to release of the Final Plat for that phase of development, unless waived or paid through a tax abatement and/or assessment agreement, as determined by the City Council prior to release of the Final Plat. 9. All required permits from MnDOT must be issued, and copies submitted to the City, prior to commencing any earth work. In addition, the final plat for Central Commons Addition must be consistent with the right-of-way platting for the planned Hwy 36 interchange. 10. All required permits from Washington County must be issued, and copies submitted to the City, prior to commencing any road work. 11. Mechanical plans must be submitted and found satisfactory by the Community Development Director prior to issuance of any building permits in the project. 12. The Conditional Use Permits shall not become effective until the Final Plat and Final PUD plans are approved by City Council for Phase 1. Central Commons Addition November 13, 2020 Page 8 13. All signs must be designed and installed in compliance with the revised staff recommendations included in the attached table entitled “Revised Central Commons Signage Review – October 26, 2020”. 14. If Washington County does not build the segment of 58th Street traversing the project prior to issuance of Certificates of Occupancy for any of the proposed buildings, then the developer will be obligated to build a temporary road for access purposes. 15. Prior to release of the Final Plat from City offices for recording at Washington County, the Stillwater City Engineer must approve the design for the intersection of Linden Avenue with Manning Avenue. B. Table If the City Council finds the development materials to be incomplete, or that there is doubt that the conditions of approval attached to the Preliminary Plat and Concept PUD are being satisfied, the Council could table action for additional information. C. Denial If the City Council finds the development to be inconsistent with Concept PUD conditions of approval, it could deny the requests. RECOMMENDATIONS Planning Commission The Planning Commission unanimously recommended approval with the conditions recommended by staff and the understanding that Condition #22 in the original staff report (related to the Linden Avenue intersection) still applies and that prior to review and approval by the City Council, an updated landscaping plan shall be submitted showing all monument signage landscaping. Plans for the enhanced landscaping were submitted and are satisfactory. City Staff Staff recommends approval of the Final Plat and Final PUD for Phase 1 with the 15 conditions listed above. This can be accomplished by adopting the two attached resolutions. Attachments: Final Plat Resolution Final PUD Phase 1 Resolution Final Plat Final PUD Plans Sign plans Revised Signage Review Table Review schedule cc: Mark Lambert, Central Commons LLC Ken Roberts, Community Development Director, City of Lake Elmo Nate Arnold, Engineer, Washington County Public Works RESOLUTION NO. CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING THE FINAL PLAT FOR CENTRAL COMMONS ADDITION CASE NO. 2020-40 WHEREAS, Mark Lambert, Chief Manager of Summit Management, LLC, made application for approval of the final plat known as CENTRAL COMMONS ADDITION; and WHEREAS, on April 22, 2020 the Stillwater Planning Commission held a public hearing and recommended approval of the preliminary plat and plans; and WHEREAS, on August 5, 2020 the City Council held a public hearing on the preliminary plat plans and found them to be compatible with the neighborhood and consistent with the City's Zoning Ordinances, Subdivision Ordinances, Comprehensive Plan, and infrastructure; and WHEREAS, on October 28, 2020 the Stillwater Planning Commission held a public hearing on the final pat and plans and recommended approval; and WHEREAS, on November 17, 2020 the Stillwater City Council reviewed the final plat and plans and found them to be consistent with the conditions of approval for the preliminary plat and plans. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the final plat of CENTRAL COMMONS ADDITION. Enacted by the City Council of the City of Stillwater, Minnesota this 17th day of November, 2020. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Ward, City Clerk RESOLUTION NO. CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING THE FINAL PLANNED UNIT DEVELOPMENT FOR PHASE ONE OF CENTRAL COMMONS ADDITION CASE NO. 2020-52 WHEREAS, Mark Lambert, Chief Manager of Summit Management, LLC, made application for approval of the final Planned Unit Development (PUD) for Phase One of Central Commons Addition; and WHEREAS, on April 22, 2020 the Stillwater Planning Commission held a public hearing and recommended approval of the Concept PUD; and WHEREAS, on August 5, 2020 the City Council held a public hearing on the Concept PUD and found it to be compatible with the neighborhood and consistent with the City's Zoning Ordinances, Subdivision Ordinances, Comprehensive Plan, and infrastructure; and WHEREAS, on October 28, 2020 the Stillwater Planning Commission held a public hearing on the Final PUD for Phase One and recommended approval; and WHEREAS, on November 17, 2020 the Stillwater City Council reviewed the Final PUD of Phase One and found it to be consistent with the conditions of approval for the Concept PUD. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the Final PUD for Phase One of Central Commons Addition with the following conditions: 1. The site shall be developed in substantial conformance with the plans on file with the Community Development Department, including those below, except as may be modified by the conditions herein:  Preferred Preliminary Plat Plan Sheet PP02 date 7/13/20  Civil Site Plan Plan Sheet C300 date 11/6/20  Temporary Road Plans Plan Sheet C301 date 11/6/20  Grading Plan Plan Sheet C400 date 11/6/20  Wetland Fill/Buffer Plan Plan Sheet C401 date 11/6/20  Phase 1 Erosion Control Plan Plan Sheet C402 date 11/6/20  Storm Sewer Plan Plan Sheet C500 date 11/6/20  San Sewer & Watermain Plan Plan Sheet C501 date 11/6/20  Alt. Sanitary Sewer & Water Plan Plan Sheet C501A date 11/6/20  Public Easement Plan Plan Sheet C502 date 11/6/20  Stormwater Basin Section Details Plan Sheet C600 date 11/6/20  Photometric Plan Plan Sheet C700 date 11/6/20  Post Construction Groundcover Plan Sheet L100 date 11/6/20  Overall Landscape Plan Plan Sheet L101 date 11/6/20  Landscape Notes & Details Plan Sheet L102 date 11/6/20  Apartment elevation by Doran date 2/27/20  C-Store exterior elevations Plan Sheet A6.0  Food store exterior elevations Plan Sheets A6.0 & A6.01  Apartment floor plans date 4/15/20 2. The Final PUD for Phase 1 will not become effective, nor may the Final Plat be released from City offices for recording with Washington County, until the Metropolitan Council approves the requisite Comprehensive Plan Amendment. 3. All civil engineering plans must be found satisfactory to the City Engineer, or revised to his satisfaction, prior to commencement of any earth work. 4. A Development Agreement found satisfactory to the City Council, City Attorney and City Engineer must be fully executed prior to release of the Final Plat. 5. The City will extend trunk utilities from their current terminus in Curve Crest Boulevard to the project site. Payment for these trunk extensions will be shared by all benefiting properties, including Central Commons. Central Common’s share may be reduced, waived or paid through a tax abatement and/or assessment agreement, as determined by the City Council prior to release of the Final Plat. 6. Retaining walls for the County Road project may be required to accommodate the proposed size of parking lots in Central Commons. Therefore, if the County charges these retaining wall costs back to the City, their cost may have to be passed through to the developer. Central Common’s share may be reduced, waived or paid through a tax abatement and/or assessment agreement, as determined by the City Council prior to release of the Final Plat. 7. Any utility easements found necessary by the City Engineer must be executed and filed together with the final plat for each phase of development. Prior to release of the plats from City Hall for recording, fully executed copies of the easements must be submitted to the City. 8. Development impact fees, including park and trail fees for each phase must be paid to the City prior to release of the Final Plat for that phase of development, unless waived or paid through a tax abatement and/or assessment agreement, as determined by the City Council prior to release of the Final Plat. 9. All required permits from MnDOT must be issued, and copies submitted to the City, prior to commencing any earth work. In addition, the final plat for Central Commons Addition must be consistent with the right-of-way platting for the planned Hwy 36 interchange. 10. All required permits from Washington County must be issued, and copies submitted to the City, prior to commencing any road work. 11. Mechanical plans must be submitted and found satisfactory by the Community Development Director prior to issuance of any building permits in the project. 12. The Conditional Use Permits shall not become effective until the Final Plat and Final PUD plans are approved by City Council for Phase 1. 13. All signs must be designed and installed in compliance with the revised staff recommendations included in the attached table entitled “Revised Central Commons Signage Review – October 26, 2020”. 14. If Washington County does not build the segment of 58th Street traversing the project prior to issuance of Certificates of Occupancy for any of the proposed buildings, then the developer will be obligated to build a temporary road for access purposes. 15. Prior to release of the Final Plat from City offices for recording at Washington County, the Stillwater City Engineer must approve the design for the intersection of Linden Avenue with Manning Avenue. Enacted by the City Council of the City of Stillwater, Minnesota this 17th day of November, 2020. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk 50.00S00°14'26"E40.00S00°14'37"E 1409.74S01°15'12"E1026.68 N86°36'18"WL=97.21CHB=S 19°10'56" WR=838.37Δ=6°38'37"L=142.21CHB=N 0°25'49" WR=228.64Δ=35°38'14"178.47S89°40'14"W1069.18N00°25'42"W87.55N89°46'11"EL=35.72R=11748.45Δ=0°10'27"146.53N15°13'29"W143.70N20°48'48"E726.13N01°15'16"WL=119.85R=286.52Δ=23°57'56"289.65S88°44'44"W 554.47 S88°41'00"W 254.79N00°00'00"E150.3263.93N67°30'00"E77.01N00°00'00"E317.26 N90°00'00"W 294.84 S88°41'00"W 150.89N01°15'16"W348.63S88°08'19"W20.915.61S22°21'33"E94.81S89°25'15"W33.23N45°34'45"W5.00183.66N00°34'45"W25.03S44°25'15"W74.63 S89°25'15"W 3.50S27°11'49"E206.36S00°34'45"E2111234OUTLOT COUTLOT AOUTLOT B831.16L=80.28R=446.00Δ=10°18'46"L=64.10R=581.00Δ=6°19'18"L=271.65R=584.50Δ=26°37'43"L=156.66R=456.50Δ=19°39'46"L=134.22R=597.00Δ=12°52'53"108.40S56°28'53"W108.40S56°28'53"WL=154.47R=459.32Δ=19°16'08"WEST LINE OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SEC. 6, TWP. 29, RGE. 20SOUTHERLY LINE OF MINNESOTA STATE TRUNK HIGHWAYNO. 36 ACCORDING TO FINAL CERTIFICATE RECORDED ASDOCUMENT NO. 242072, AS MONUMENTEDWEST LINE OF THE NORTHWEST QUARTER OF THENORTHWEST QUARTER OF SEC. 6, TWP. 29, RGE. 20NORTH LINE OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SEC. 6, TWP. 29, RGE. 20 548.26EAST LINE OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SEC. 6, TWP. 29, RGE. 20EAST LINE OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SEC. 6, TWP. 29, RGE. 20SOUTHERLY LINE OF MINNESOTA STATE TRUNK HIGHWAY NO. 36 ACCORDING TOFINAL CERTIFICATE RECORDED AS DOCUMENT NO. 242072, AS MONUMENTED NOT TANGENT5.00SOUTH LINE OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SEC. 6, TWP. 29, RGE. 20 106.14 WEST QUARTER CORNER OF SEC. 6, TWP. 29, RGE. 20153.46103.21 47.18 675.42NOT TANGENT32.60242.49242.47Δ=6°59'21"Δ=12°16'47"L=98.44L=56.0329.0932.71551.73 21.8075.69S89°25'15"W238.02388.36323.8413.93499.9754.50 545.85 463.9216.913.50 S89°25'15"W 85.75S00°34'45"E35.00N34°52 '29 "W25.58N55°26 '19 " E27.50N34°53 '01 "WL=215.49R=360.00Δ=34°17'44"CH=212.28CHB=S 17°43'37" EL=224.15R=245.14Δ=52°23'26"CH=216.43CHB=N 8°41'23" WL=91.89R=821.87Δ=6°24'22"CH=91.84CHB=S 19°19'04" W143.94N20°48'48"E149.5763.82L=107.65Δ=17°07'58"L=107.84N09°57'23"WΔ=17°09 '46 "SOUTHWEST CORNER OF THE SOUTHWESTQUARTER OF THE NORTHWEST QUARTEROF SEC. 6, TWP. 29, RGE. 20969.67N00°250'42"W1120.70± 34.98 ଱ ଱ ଱ ଱ ଱ ଱ ଱ ଱ ଱ ଱ ଱ 143.4967.00 76.49DRAINAGE ANDUTILITY EASEMENT77.5334.32OUTLOT DS34 °53 '01 " E 155 .73 L=46 .04R=195.64Δ=13°29 '02 "CH=45.94CHB=N 28 °08 '30 " WL=77.37R=268.00Δ=16°32'27"CH=77.10CHB=S 26°36'47" ELIMITED ACCES PER FINAL CERTIFICATE FORTRUNK HIGHWAY PURPOSES, DOC. NO. 242072N89°46'11"E654.94 N89°46'11"E320.00 2WET LAND W E T L A N DWET LANDWET LANDWET LANDWET LANDWET LANDWET LANDWET LANDWET LANDWET LANDWET LAND WETLANDELECTRIC TRANSMISSION EASEMENT PER DOC. NO. 3570595 225225(VARIABLE WIDTH DEDICATED PUBLIC RIGHT OF WAY)NORTHWEST CORNER OFSEC. 6, TWP. 29, RGE. 20L=56.31R=120.00Δ=26°53'16"CH=55.80CHB=S 55°31'00" EL=88.57R=280.00Δ=18°07'29"L=12.47R=43.00Δ=16°37'05"S43°34'45"E18.77L=66.86 R=267.50 Δ=14°19'14"S74°21'46"W108.54NOTTANGENTOUTLOT EOUTLOT FOUTLOT FN00°34'45"W 151.00141.000'80'160'240'Sheet 2 of 2 SheetsN:\0013062.01\DWG\SURVEY\0013062.01V FP.DWG Œ:HVWZRRG3URIHVVLRQDO6HUYLFHV,QFSUBJECT TO CHANGEWITHOUT NOTICEDRAFT COPY CENTRAL COMMONS ADDITIONFOUND MONUMENT (SEE LABEL)The West line of the Northwest Quarter of Northwest Quarterof Sec. 6, Twp. 29, Rge. 20 is assumed to bear N 00°25'42" W.Denotes set 1/2 inch x 14 inch iron rebar marked with plastic capinscribed LS 45873, which has been set or will be set in accordancewith MS 505.021, Subd. 10. unless otherwise noted on survey. 95,716 SFGROCERYFFE=955.00PRE-TREATMENTPOND 2OUTLOT CAREA: 6.14 ACRESAPARTMENT200 UNITSFFE=952.00LFE=940.10STORMWATER INFILTRATION PONDPRE-TREATMENT POND 187 (E-10) UNLEADED87 CLEARE-85 DIESELUNLEADED91 CLEARPREMIUMFFE=965.004,100 SF C-STORE37 PARKING STALLS167 STALLS OUTSIDE481 STALLS186 STALLS INSIDELOT 1 BLOCK 2AREA: 0.64 ACRESLOT 1 BLOCK 1AREA: 1.90 ACRESLOT 3 BLOCK 2AREA: 8.84 ACRESOUTLOT AOUTLOT BLOT 2 BLOCK 2AREA: 0.85 ACRESLOT 4 BLOCK 2STORMWATERFILTRATION PONDOUTLOT DOUTLOT EOUTLOT FCSAH 15 AS SHOWN ISFUTURE-ULTIMATE LAYOUT.FINAL BLDG.ELEV. TBDPhone (952) 937-5150 12701 Whitewater Drive, Ste. 300 Minnetonka, MN 55343 REVISIONCENTRAL COMMONS, LLC. 6770 STILLWATER BOULEVARD NORTH SUITE 110 STILLWATER, MN 55082 DATEBYCENTRAL COMMONS STILLWATER TOWNSHIP, MN ···CIVIL SITE PLANC300 Phone (952) 937-5150 12701 Whitewater Drive, Ste. 300 Minnetonka, MN 55343 REVISIONCENTRAL COMMONS, LLC. 6770 STILLWATER BOULEVARD NORTH SUITE 110 STILLWATER, MN 55082 DATEBYCENTRAL COMMONS STILLWATER TOWNSHIP, MNTEMPORARYROAD PLANSC301 95,716 SFGROCERYFFE=955.00PRE-TREATMENTPOND 2OUTLOT CAREA: 6.14 ACRESAPARTMENT200 UNITSFFE=952.00LFE=940.10STORMWATER INFILTRATION PONDPRE-TREATMENT POND 1BOTTOM = 931.00NWL = 934.00EOF=937.00HWL=936.88FFE=965.00BOTTOM = 933.00OUTLET=934.08100-YR HWL = 936.85EOF=936.86BOTTOM = 934.50NWL = 937.50EOF=938.50HWL=940.084,100 SF C-STORE37 PARKING STALLSLOT 1 BLOCK 2AREA: 0.64 ACRESLOT 1 BLOCK 1AREA: 1.90 ACRESLOT 3 BLOCK 2AREA: 8.84 ACRESOUTLOT AOUTLOT BLOT 2 BLOCK 2AREA: 0.85 ACRESLOT 4 BLOCK 2STORMWATERFILTRATION PONDOUTLOT DOUTLOT EOUTLOT FBOTTOM = 957.50EOF=962.00HWL=961.30FINAL BLDG.ELEV. TBDPhone (952) 937-5150 12701 Whitewater Drive, Ste. 300 Minnetonka, MN 55343 REVISIONCENTRAL COMMONS, LLC. 6770 STILLWATER BOULEVARD NORTH SUITE 110 STILLWATER, MN 55082 DATEBYCENTRAL COMMONS STILLWATER TOWNSHIP, MNGRADING PLANC400 95,716 SFGROCERYFFE=955.00PRE-TREATMENTPOND 2OUTLOT CAREA: 6.14 ACRESAPARTMENT200 UNITSFFE=952.00LFE=940.10STORMWATER INFILTRATION PONDPRE-TREATMENT POND 1BOTTOM = 931.00NWL = 934.00EOF=937.00HWL=936.88FFE=965.00BOTTOM = 933.00OUTLET=934.08100-YR HWL = 936.85EOF=936.86BOTTOM = 934.50NWL = 937.50EOF=938.50HWL=940.084,100 SF C-STORE37 PARKING STALLSLOT 1 BLOCK 2AREA: 0.64 ACRESLOT 1 BLOCK 1AREA: 1.90 ACRESLOT 3 BLOCK 2AREA: 8.84 ACRESOUTLOT AOUTLOT BLOT 2 BLOCK 2AREA: 0.85 ACRESLOT 4 BLOCK 2STORMWATERFILTRATION PONDOUTLOT DOUTLOT EOUTLOT FBOTTOM = 957.50EOF=962.00HWL=961.30 SANITARYSEWER ANDWATER MAINPLANC501Phone (952) 937-5150 12701 Whitewater Drive, Ste. 300 Minnetonka, MN 55343 REVISIONCENTRAL COMMONS, LLC. 6770 STILLWATER BOULEVARD NORTH SUITE 110 STILLWATER, MN 55082 DATEBYCENTRAL COMMONS STILLWATER TOWNSHIP, MN 95,716 SFGROCERYFFE=955.00PRE-TREATMENTPOND 2OUTLOT CAREA: 6.14 ACRESAPARTMENT200 UNITSFFE=952.00LFE=940.10STORMWATER INFILTRATION PONDPRE-TREATMENT POND 1BOTTOM = 931.00NWL = 934.00EOF=937.00HWL=936.88FFE=965.00BOTTOM = 933.00OUTLET=934.08100-YR HWL = 936.85EOF=936.86BOTTOM = 934.50NWL = 937.50EOF=938.50HWL=940.084,100 SF C-STORE37 PARKING STALLSLOT 1 BLOCK 2AREA: 0.64 ACRESLOT 1 BLOCK 1AREA: 1.90 ACRESLOT 3 BLOCK 2AREA: 8.84 ACRESOUTLOT AOUTLOT BLOT 2 BLOCK 2AREA: 0.85 ACRESLOT 4 BLOCK 2STORMWATERFILTRATION PONDOUTLOT DOUTLOT EOUTLOT FBOTTOM = 957.50EOF=962.00HWL=961.30ALTERNATESANITARYSEWER ANDWATER MAINPLANC501APhone (952) 937-5150 12701 Whitewater Drive, Ste. 300 Minnetonka, MN 55343 REVISIONCENTRAL COMMONS, LLC. 6770 STILLWATER BOULEVARD NORTH SUITE 110 STILLWATER, MN 55082 DATEBYCENTRAL COMMONS STILLWATER TOWNSHIP, MN PUBLICEASEMENT PLANC502Phone (952) 937-5150 12701 Whitewater Drive, Ste. 300 Minnetonka, MN 55343 REVISIONCENTRAL COMMONS, LLC. 6770 STILLWATER BOULEVARD NORTH SUITE 110 STILLWATER, MN 55082 DATEBYCENTRAL COMMONS STILLWATER TOWNSHIP, MN Phone (952) 937-5150 12701 Whitewater Drive, Ste. 300 Minnetonka, MN 55343CENTRAL COMMONS, LLC. 6770 STILLWATER BOULEVARD NORTH SUITE 110 STILLWATER, MN 55082 DATEBYCENTRAL COMMONS STILLWATER TOWNSHIP, MNOV ERALLLANDSCAPEPLANL101 Phone (952) 937-5150 12701 Whitewater Drive, Ste. 300 Minnetonka, MN 55343 REVISIONCENTRAL COMMONS, LLC. 6770 STILLWATER BOULEVARD NORTH SUITE 110 STILLWATER, MN 55082 DATEBYCENTRAL COMMONS STILLWATER TOWNSHIP, MNLANDSCAPENOTES &DETAILSL102 SIGN HY.VEE. INC, 5820 WESTOWN PARKWAY WEST DES MOINES, tOWA 502E>6 Ta.EPHONE: (515) 267-2800 FAX: (515)267-2935 1: 200 SF I I i;&?':J~SNUMENT SIGN -MUL Tl TENANT -SIGN 1: 200 SF I !R:.Q';J;4~NUMENT SIGN ELEYAflON -SINGLE TENANT-SIGN 2: 100 SF CE NTRAL COMMO NS SIGNAGE 1 OF 3 . "' I ... 'o I io ..... I ·..., . .... I ;,, ':.,. I ;,, . "' I ;.... . "' "' ' "' . "' . 0 I io ..., . "' . "' DRAWN BY JMO SCALE 1/4"=1' -O" DA TE 07/13/2020 S HEET so .a SIGN 7: 150 HY.VEE. INC, 5820 WESTOWN PARKWAY WEST DES MOINES, tOWA 502E)6 Ta.EPHONE: (515) 267-2800 FAX: (515)267-2935 U) N I ';.... N b I -:.,. . N . .... I "' SF N ..... I "' N . .... I "' . N U) I N I I rli:i,o·:l~~NUMENT SIGN -MUL Tl TENANT -SIGN 7: 150 SF I I !R~,2·:st1 ~NUMENT s 1GN ELEVAT ION -SINGLE TENANT -s1GN 4.s.s AND 9= 1 oo sF CENTRAL COMMONS SIGNAGE 2 OF 3 b I ;,, ,.., DRAWN BY JMO SCALE 1/4"=1 ' -O" DA TE 07/13/2020 SH EET so .o HY.VEE. INC, 5820 WESTOWN PARKWAY WEST DES MOINES, tOWA 502E>6 Ta.EPHONE: (515) 267-2800 FAX: (51 5)267-2935 I I 20'-0" MONUMENT SIG N -MUL T l TENANT -SIGN 3: 100 SF SM: 1/2 = \18 I ~~:~w:,M~NUMENJ s1GN ELEVATIO N -s 1NGLE TENANT -s1GN 6: 100 sF C ENT RAL COMMONS SIGNAGE 3 O F 3 . <D I ..... 'o I .... 'o I -,.., 'o I 0 'o I ... . 0 I ... . N . N . N . N 'o I 0 N . N N 0 I 0 D RAWN BY JMO SCALE 1/4"=1 ' -O" DA TE 07/13/2020 S HEET so .a Revised Central Commons Signage Review October 26, 2020 Page 1 of 4 Legal Address Proposed Improvement Type Proposed Signage Proposed Setback Proposed Height Proposed Area Permitted Signage Analysis Staff recommendations - original in black Developer’s requested amendments in red Revised staff recommendation in blue Block 1, Lot 1 C-Store Multi-Tenant Master Pylon Sign 1: Multi- Tenant Pylon/Monument 10’ 60’ 200 sf Height: 25’ Area: 120 sf (each side) Setback: 15’ Most comparable (Marketplace of 70 acres); Target/Cub has 35’ tall, 300 sf per side. 35’ tall, 200 sf panel, 15’ setback Developer requested no change 35’ tall, 200 sf panel, 15’ setback (No change) Free-standing Sign 2: Monument Sign 10 10 100 sf Height: 6’ Area: 100 sf panel Setback: 15’ The applicant recognizes these site identification signs should be as tall. To maintain consistency within the City, signage should be similar to what is allowed along Stillwater Blvd. 6’ tall, 100 sf panel, 15’ setback 10’ tall, 100 sf panel, 10’ setback from County ROW. [The taller sign allows enhanced landscaping below it. The 10’ setback reflects the additional exceedingly wide ROW easement required by the County.] 10’ tall (enhanced landscaping required below sign), 100 sf panel, 10’ setback from County ROW. Wall Fast & Fresh 320 sf (all sides) 265 sf total Applicant proposing (approximately) 1.5 square feet of signage for every one linear foot of building frontage. This is inconsistent with any allowed signage in the City. Reduce to 265 sf of total wall signage Permit 320 sf or 1.5 square feet of signage for every one linear foot of building frontage throughout the HMU development to permit greater visibility as motorists pass the development as greater speeds. Reduce to 265 sf of total wall signage (which is all that is allowed anywhere else on the 36 Corridor in Stillwater) Wall Coffee 60 (two sides) Canopy Pump Signs 19 sf per N/S side 50% Gross Surface Area Conforms to City Code. OK. Developer OK OK Block 2, Lot 1 Retail (West) Free-standing Sign 5: Monument Sign 10 10 100 sf Height: 6’ Area: 100 sf Setback: 15’ The applicant recognizes these site identification signs should be smaller. To maintain consistency within the City, signage should be similar to what is allowed along Stillwater Blvd. 6’ tall, 100 sf panel, 15’ setback 10’ tall, 100 sf panel, 10’ setback from County ROW. [The taller sign allows enhanced landscaping below it. The 10’ setback reflects the additional exceedingly wide ROW easement required by the County.] 10’ tall (enhanced landscaping required below sign), 100 sf panel, 10’ setback from County ROW. Revised Central Commons Signage Review October 26, 2020 Page 2 of 4 Wall Not Proposed – but should be development consistent Should follow City Code at time of buildout Permit 1.5 square feet of signage for every one linear foot of building frontage throughout the HMU development. Follow City Code at time of buildout. That is 1 sf of signage/lineal foot of building frontage. Block 2, Lot 2 Retail (East) Multi-Tenant Master Sign Sign 3: Multi- Tenant Monument Sign 10 20 100 sf Height: 20’ Area: 100 sf Setback: 15’ Additional multi-tenant signs in the development is reasonable; the City permitted this for Liberty Village. One, 20’ tall (up to) 100 sf panel, 10’ 15’ setback from County ROW. One, 20’ tall (up to) 100 sf panel, 10’ setback. [The 10’ setback reflects the additional exceedingly wide ROW easement required by the County.] One, 20’ tall (up to) 100 sf panel, 10’ setback from County ROW. Free-standing Sign 4: Monument Sign 10 10 100 sf Height: 6’ Area: 100 sf Setback: 15’ The applicant recognizes these site identification signs should not be as tall. To maintain consistency within the City, signage should be similar to what is allowed along Stillwater Blvd. 6’ tall, 100 sf panel, 15’ setback 10’ tall, 100 sf panel, 10’ setback from County ROW. [The taller sign allows enhanced landscaping below it. The 10’ setback reflects the additional exceedingly wide ROW easement required by the County.] 10’ tall (enhanced landscaping required below sign), 100 sf panel, 10’ setback from County ROW. Wall Not Proposed – but should be development consistent Should follow City Code at time of buildout Permit 1.5 square feet of signage for every one linear foot of building frontage throughout the HMU development. Follow City Code at time of buildout. That is 1 sf of signage/lineal foot of building frontage. Block 2, Lot 3 Hy-Vee Free-standing Sign 6: Monument Sign 10 10 100 sf Height: 6’ Area: 100 sf (per side) Setback: 15’ The applicant recognizes these site identification signs should not be as tall. To maintain consistency within the City, signage should be similar to what is allowed along Stillwater Blvd. 6’ tall, 100 sf panel, 15’ setback 10’ tall, 100 sf panel, 10’ setback from County ROW. [The taller sign allows enhanced landscaping below it. The 10’ setback reflects the additional exceedingly wide ROW easement required by the County.] 10’ tall (enhanced landscaping required below sign), 100 sf panel, 10’ setback from County ROW. Revised Central Commons Signage Review October 26, 2020 Page 3 of 4 Wall Signs ≈ 626 sf 380 sf Argument could be made for multiple signs on building faces as this is common throughout the City on larger retail buildings. However, signage in excess of one square foot for every one linear foot of building frontage is not consistent. That said, the building is set back from HWY 36; 1.5 sf of signage for every one linear foot of frontage may be necessary for visibility. Four wall signs on front and 1-2 on sides is okay but not to exceed ratio of 1.5 sf for every one foot of building frontage total. Developer requested no change. Four wall signs on front and 1-2 on sides is okay but not to exceed ratio of 1.5 sf for every one foot of building frontage total. [No change] Outlot A Future (North) Multi-Tenant Master Sign Sign 7: Multi- Tenant Monument Sign 10 35 150 sf Height: 20’ Area: 100 sf per side Setback: 15’ Additional multi-tenant signs in the development is reasonable; the City permitted this for Liberty Village. To maintain consistency within the City, signage should be similar to what is allowed along Stillwater Blvd. 20’ tall, 100 sf panel sign, 15’ setback. 35’ tall, 150 sf single sided sign, 15’ setback. [The additional height is needed to get above the 10-15’ retaining wall / grade separation in the NW corner of Outlot A.] 35’ tall, 150 sf single-sided panel, 15’ setback. Wall Not Proposed – but should be development consistent Should follow City Code at time of buildout Permit 1.5 square feet of signage for every one linear foot of building frontage throughout the HMU development. Follow City Code at time of buildout. That is 1 sf of signage/lineal foot of building frontage. Free-standing Sign 8 (Alternate): Monument Sign 10 10 100 sf Height: 6’ Area: 100 sf (per side) Setback: 15’ The applicant recognizes these site identification signs should not be as tall. To maintain consistency within the City, signage should be similar to what is allowed along Stillwater Blvd. 6’ tall, 100 sf panel, 15’ setback 10’ tall, 100 sf panel, 10’ setback; sign to be shared between Hy-Vee and the owner of Outlot A or B. [The taller sign allows enhanced landscaping below it.] 10’ tall, 100 sf panel, 15’ setback [Sign not on County Road, therefore standard setback should be observed] Outlot B Future (South) Free-standing Sign 8 (Alternate): Monument Sign 10 10 100 sf Height: 6’ Area: 100 sf (per side) Setback: 15’ The applicant recognizes these site identification signs should not be as tall. To maintain consistency within the City, signage should be similar to what is allowed along Stillwater Blvd. 6’ tall, 100 sf panel, 15’ setback 10’ tall, 100 sf panel, 10’ setback; sign to be shared between Hy-Vee and the owner of Outlot A or B. [The taller sign allows enhanced landscaping below it.] 10’ tall, 100 sf panel, 15’ setback [Sign not on County Road, therefore standard setback should be observed] Revised Central Commons Signage Review October 26, 2020 Page 4 of 4 Wall Not Proposed – but should be development consistent 1-1.5 sf of signage per every one linear foot of building frontage Permit 1.5 square feet of signage for every one linear foot of building frontage throughout the HMU development. Follow City Code at time of buildout. That is 1 sf of signage/lineal foot of building frontage. Block 2, Lot 4 Apartment Free-standing Sign 9: Apartment Monument Sign 10 10 100 sf Height: 6’ Area: 100 sf (per side) Setback: 15’ When requested, the City has allowed for residential development signs to be in excess of the maximum 6’. 10’ tall, 100 sf panel, 15’ setback 10’ tall, 100 sf panel, 10’ setback 10’ tall, 100 sf panel, 15’ setback [Sign not on County Road, therefore standard setback should be observed] Wall Not specifically drawn – but should be development consistent and considered approved with PUD Permit 1.5 square feet of signage for every one linear foot of building frontage throughout the HMU development. Follow City Code at time of buildout. That is 1 sf of signage/lineal foot of building frontage. Central Commons Review Timeline Revised Nov 13, 2020 March 11 City submits hearing notice to Gazette for HMU Zoning District Ordinance. March 12 Technical review meeting on Central Commons March 23 City submits EAW to EQB staff for publication in the EQB Monitor. City distributes EAW to reviewing agencies and publishes in a local newspaper that the EAW is available for review and comment. March 30 EQB Monitor including Central Commons EAW published by EQB. April 1 City submits Central Commons public hearing notice to Gazette. April 3 City mails certified notices of annexation hearing. City mail notices of public hearing for Central Commons. April 22 Planning Commission holds public hearing for Case 2020-09 (HMU Zoning District Ordinance). Planning Commission holds public hearing on Central Commons. Note: Planning Commission recommendations to the Council will be conditioned upon a negative declaration for the EAW and final approval of annexation ordinance by chief administrative law judge. April 27 Park Commission reviews Central Commons. April 29 End of EAW review and comment period. April 30 Developer tabled case to re-submit EAW addressing greenhouse gasses more thoroughly June 1 City submits new EAW Abstract to Environmental Quality Board (EQB) and Press Release/Public Notice to local newspaper June 8 EQB Monitor published – 30 day EAW comment period begins June 24 Planning Commission review of Comprehensive Plan Amendment June 30 Distribution of Comp Plan Amendment to surrounding jurisdictions for 60-day review July 7 City Council holds hearing on Comprehensive Plan Amendment Note: Final action on the Comp Plan Amendment can not be made until: 1) after the 2nd EAW comment period ends and a negative declaration is made or an EIS is completed; and 2) after the 60 day jurisdictional review is completed. July 8 2nd EAW comment period ends July 13-24 2nd EAW comments reviewed and addressed by city and developer July 21 City Council work session re: Infrastructure cost-sharing (Not yet confirmed by Council – confirmation expected at the June 16 Council meeting.) Aug 4 City Council decision on EAW. City Council decides on Comprehensive Plan Amendment (if jurisdicational review is complete). City Council holds public hearing/1st reading of HMU Zoning District Ordinance. City Council holds public hearing on adoption of annexation ordinance. City Council holds public hearing on Central Commons preliminary plat. Note 1: City Council cannot take action on the Central Commons preliminary plat until either they find that an EIS is not necessary, or an EIS is completed. Note 2: Since the annexation is not final until the chief administrative law judge signs off on the annexation ordinance, all Council actions for Central Commons will be conditioned upon final approval of the annexation ordinance by the administrative law judge. Note 3: City Council can only make a final decision on Comp Plan Amendment if the jurisdictional review is completed early. If it takes its full 60 day course, then the decision on Aug 4 must be conditioned upon Council review of comments at its Sept 1st meeting. Aug 18 City Council holds 2nd reading of HMU Zoning District Ordinance. City Council holds 2nd reading of rezoning for Central Commons City Council holds 2nd reading of Annexation Ordinance Aug 19 City submits annexation petition to the Municipal Board Aug 30 End of 60-day jurisdictional review for Comp Plan Amendment Aug 28 Developer submits final Plat application to City (Final PUD to be submitted later) Sept 1 If any jurisdictional review comments of substance are submitted, City Council will consider them September 1st. The Comp Plan Amendment Resolution of approval includes the condition that any substantive comments must be addressed by Council, so if there are none, no further Council action is necessary. Sept 2 Submission of Comp Plan Amendment to the Metropolitan Council Note: Annexation must be approved by administrative law judge prior to submittal of Comp Plan Amendment to the Metropolitan Council. Sept 28 Developer submits final PUD application to City Oct 19 Met Council’s Community Development Committee reviews Comp Plan Amendment Oct 28 Planning Commission holds public hearing for Phase I Final PUD and Final Plat (Final Plat does not require a public hearing, but the Final PUD does.) City cannot give final approval of the plat or PUD until Met Council approves the Comp Plan Amendment. So, a condition of approval will have to be that neither is effective until the CPA is approved by Met Council. Nov 2 Met Council’s Community Development Committee reviews Comp Plan Amendment Nov 17 City Council reviews Final Plat, Final PUD for Phase I. City cannot give final approval until Met Council approves the Comp Plan Amendment. So, a condition of approval will have to be that approval is not effective until the CPA is approved by Met Council. The plat cannot be released from City offices until CPA occurs. Nov 18 Met Council review of Comp Plan Amendment Dec 1 City Council considers Development Agreement, Tax Abatement Agreement and Assessment Agreement. Tables action until Dec 15. Dec 15 City Council holds tax abatement hearing and approves Tax Abatement Agreement, Assessment Agreement and Development Agreement.     TO: Mayor and City Council Members FROM: Tom McCarty, City Administrator DATE: November 13, 2020 SUBJECT: Appointment of Brian Mueller as Police Chief BACKGROUND The City of Stillwater Police Chief retired from the position effective September 30, 2020. The City commenced a recruitment process pursuant to the City personnel policies and procedures to fill the position, and first interviews were held on October 15, 2020. Five top candidates were invited to a second round of interviews on October 29, 2020. The 2nd interviews were conducted by five groups: Police Department staff; Department Managers; Community Member group; City Council and the City Administrator. Based on the results of the second interviews, Brian Mueller was selected as the top candidate for the position. Pursuant to Article VII of the City Charter, the City Administrator recommends appointment of Brian Mueller as the Police Chief for the City of Stillwater effective January 11, 2021. RECOMMENDATION Staff recommends adoption of the resolution entitled, “Approving the Appointment of Brian Mueller as Police Chief for the City of Stillwater effective January 11, 2021”  RESOLUTION 2020‐ APPROVING THE APPOINTMENT OF BRIAN MUELLER AS POLICE CHIEF FOR THE CITY OF STILLWATER EFFECTIVE JANUARY 11, 2021 WHEREAS, the current City Police Chief retired from the position effective September 30, 2020; and WHEREAS, in order to fill the vacant position, the City commenced a recruitment process pursuant to City personnel policies and procedures to fill the position; and WHEREAS, upon review of applications received for the position, initial interviews were conducted with qualified candidates on October 15, 2020, and the top candidates were invited to a second round of interviews on October 29, 2020; and WHEREAS, based upon the results of the second interviews, and pursuant to Article VII of the City Charter, the City Administrator recommends the appointment of Brian Mueller as the Police Chief for the City of Stillwater, with an effective starting employment date of January 11, 2021. NOW THEREFORE BE IT RESOLVED that the Stillwater City Council, pursuant to Article VII of the City Charter, and based upon the City Administrator’s recommendation, hereby approves the appointment of Brian Mueller as Police Chief for the City of Stillwater effective January 11, 2021. Adopted by the Stillwater City Council this 17th day of November, 2020. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk BOARD AGENDA Board of Commissioners Fran Miron, Chair, District 1 Stan Karwoski, District 2 Gary Kriesel, District 3 Wayne A. Johnson, District 4 Lisa Weik, District 5 November 17, 2020 - 9:00 AM Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Because of the COVID-19 Pandemic and Emergency Declaration declared by the Governor of the State of Minnesota and Declaration of Local Emergency issued by the Washington County Board of Commissioners on March 17, 2020, some or all of the county board members may participate by telephone or other electronic means and the Board meeting will be conducted pursuant to and in compliance with Minnesota Statute 13D.021. The County Board meeting will be conducted at the regular meeting location of the Board Room, Washington County Government Center, 14949 62nd Street North, Stillwater, MN. Members of the public can attend the meeting in person, or view/monitor the meeting electronically from a remote location via live web stream. Members of the public who wish to share their comments or concerns on any issue that is the responsibility or function of Washington County Government, including the items that are listed on this agenda, may provide that comment via email at administration@co.washington.mn.us, or by telephone at 651-430-6001. Any comments of concerns shared, either prior to or during the board meeting, will be provided to each county commissioner. 1.9:00 Roll Call Pledge of Allegiance 2.9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board Clerk or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. 3.9:10 Consent Calendar - Roll Call Vote Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. A.Approval of the October 20, 2020, and November 3, 2020, County Board meeting minutes. B.Approval of voting delegates for the 2020 Association of Minnesota Counties Annual Meeting to be held December 7, 2020. C.Approval of voting delegates for the 2020 Minnesota Counties Intergovernmental Trust Annual Meeting to be held December 11, 2020. D.Approval to establish Fund 341 for fiscal management pertaining to the 2020A Refunding Bond Issuance. E.Adopt a resolution to approve Master Joint Powers Agreement between the State of Minnesota, acting through its Department of Public Safety, Bureau of Criminal Apprehension (BCA) and the County of Washington on behalf of its Prosecuting Attorney. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer F. Approve a grant agreement between the Department of Human Services and Washington County for the Emergency Solutions Grant (ESG) in the amount of $330,000 for the period 12/1/2020 through 9/30/2021, and authorize its execution pursuant to Minn. Stat. 373.02. G. Approve Amendment No. 2, Contract No. 11545, between Network Design Inc. and Washington County, for a total contract amount of $170,000, and authorize its execution pursuant to Minn. Stat. 373.02. H. Approve permanent use of fund balance in the amount not to exceed $35,000 from the Library Fund 230 to be used for furnishings and equipment. I. Adopt a resolution certifying to the county auditor special assessments for Property Assessed Clean Energy (PACE) projects and order the county auditor to extend the assessments plus interest upon the property listed. J. Approval to set a Public Hearing on December 15, 2020, to consider adoption of a resolution to sell parkland. K. Adopt a resolution to quit claim interest in excess lands no longer needed for highway purposes for County State Aid Highway (CSAH) 38 a/k/a Maxwell Avenue in the City of Newport to the City of Newport. L. Approval of Amendment No. 4 for Contract No. 11016 with SRF Consulting, Inc. to complete final design, project coordination, and construction support assistance for the County State Aid Highway (CSAH) 15 and Trunk Highway (TH) 36 Interchange Project in the amount of $338,838. M. Approve an application for federal assistance from the Office of National Drug Control Policy for the High Intensity Drug Trafficking Areas (HIDTA) program. 4. 9:10 Community Services - Kathy Mickelson, Community Services Division Manager A. Adopt a resolution recognizing Washington County and the Suburban Metro Area Continuum of Care (CoC) for their efforts toward ending veterans homelessness. 5. 9:25 Information Technology - Renee Heinbuch, Director A. Approve Amendment No. 2, Contract No. 11552, between Collier IT and Washington County in the amount of $168,000, and authorize its execution pursuant to Minn. Stat. 373.02. Consent CalendarFRQWLQXHG Washington % -~County Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer A.Recognition of Public Works staff awards. 7. 9:50 General Administration - Kevin Corbid, County Administrator 8. 10:00 Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 9.Board Correspondence 10. 10:15 Adjourn 11. 10:25 Board Workshop with Property Records and Taxpayer Services A.Discuss proposed 2021 property taxes. 12. 10:55 Board Workshop with Administration A.Review the 2021 proposed Washington County budget. 6. 9:35 Public Works - Don Theisen, Director Washington % -~County