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Home My WebLink About2020-10-28 PRC PacketCITY OF STILLWATER STILLWATER PARKS AND RECREATION COMMISSION NOTICE OF MEETING MONDAY, OCTOBER 26TH, 2020 AT 7:00 PM PLEASE NOTE: Stillwater Parks and Recreation Commission meetings are streamed live on the city website and available to view on Channel 16. Public can participate in the meeting by logging in online at www.zoom.us/join or by calling 1-312-626-6799 and enter the meeting ID number: 894 6758 1992. Public comments can also be emailed to stillwater@ci.stillwater.mn.us AGENDA 1. Roll Call 2. Open Forum - The Open Forum is a portion of the meeting to address the Board on subjects which are not a part of the meeting agenda. The Board may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. 3. Approval of the August 24th, 2020 minutes. 4. New Business a. Planning Commission Items 5. Informational Items a. 2021 Capital Improvement Update b. Memorial Benches and Trees 6. Adjourn et, iliwater The Birthplace of Minnesota 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us PARKS AND RECREATION COMMISSION MEETING MINUTES August 24, 2020 REGULAR MEETING 7:00 P.M. Chairman Brandt called the meeting to order via Zoom at 7:02 p.m. Present: Chairman David Brandt, Commissioners Linda Amrein, Scott Christensen, Pam Johnson, Stephanie Souter, Council Representative Mike Polehna Absent: Commissioners Sam Nelson and Sandy Snellman Staff: Public Works Superintendent Tim Moore APPROVAL OF MINUTES Commissioner Amrein requested the following changes to the July 27, 2020 meeting minutes: 1 On page 1, "Councilmember Polehna noted the need for bike etiquette education especially on multi -use trails. Mr. Heidick that is part of the education component." She thinks it should be clarified what "that" refers to. 2. On page 2, 1/3 down the page, "The end result for the community is to create an environment where bicycling can be a first choice for going to the store, going for a bike ride, and for commuting." She thinks this should be rewritten because it does not make sense. She suggested the end of the sentence be changed to: "where bicycling can be a first choice for going to the store, getting exercise, and for commuting." Chair Brandt suggested changing the end of the sentence to: "the end result for the community is to create a bicycle friendly environment." Councilmember Polehna suggested removing the phrase "going for a bike ride." Commissioner Amrein suggested that instead of "going for a bike ride" it should say: "getting exercise." Chairman Brandt suggested removing "going for a bike ride" and changing the sentence to: "The end result for the community is to create an environment where bicycling can be a first choice for going to the store and for commuting." 3. Commissioner Amrein asked if Councilmember should be one word or two. Councilmember Polehna affirmed that Councilmember is one word. 4. Commissioner Amrein pointed out under Park Amenities, paragraph 1, the last sentence that refers to Councilmember Junker does not include his first name She wondered if Councilmember Junker's first name should be added. Chairman Brandt said it is appropriate to include just the last name Parks and Recreation Commission Meeting August 24, 2020 5. Commissioner Amrein said in the sentence, "He reported that Councilmember Junker got a donation to buy four bike racks for temporary use downtown until a plan is in place for permanent locations" the phrase "got a donation" should be changed to "received a donation." 6. Commissioner Amrein said on page 3, in the sentence "Commissioner Souter agreed with Commissioner Snellman that opening up the rooms would be necessary of the building remains" the word "of" should be corrected to "if." Motion by Chairman Brandt, seconded by Commissioner Amrein, to approve the July 27, 2020 meeting minutes with the above changes. All in favor. UNFINISHED BUSINESS Name the Park Mr. Moore stated that at the August 4 meeting, the City Council tabled the Name the Park agenda item to gain further input from the public. Councilmember Polehna added it is hoped by next meeting that another list of possible names will be presented to the Parks Commission. NEW BUSINESS C.I.P. (Capital Improvement Plan) Mr. Moore presented the 5 Year Capital Improvement Plan (CIP). For 2021, Parks capital outlay items amounted to $630,000 which was requested as part of the 2021 budget. At the City Council meeting on August 18, 2020, it was pointed out that there were several other requests for capital outlay and a number of permanent improvement projects. The Parks capital budget amount was reduced to $400,000. This amount may have to be further reduced. Mr. Moore asked the Commission to review the 2021 Parks capital outlay budget and prioritize capital outlay items based on reductions. Councilmember Polehna further explained that there is uncertainty about what will happen at the legislature with regard to local government aid. To be more fiscally conservative this year, the Council froze the capital improvement bonding that is normally done annually. Mr. Moore led discussion of items in the Parks capital outlay budget. Chairman Brandt said he would like to know which items will be most cost effective to include in the 2021 budget, and which items, if delayed another year, could result in greater cost in the long run. Mr. Moore stated that the mower, $36,000, needs to stay in the budget because it's a lease to purchase. The current utility vehicle, proposed for replacement at a cost of $35,000, is a 1993 vehicle used for chemical applications on all parks. It may last another year if necessary. Commissioner Christensen remarked it looks like the two biggest items have to be cut - the play structures, $120,000 and the hard court rehabilitation, $135,000. Councilmember Polehna asked if the parking lot for the Palmer property could be delayed a year. Mr. Moore said the parking lot for the Palmer property could wait another year. Chairman Brandt asked if there are some play structures that are in dire condition. Mr. Moore replied the City has five old wood play structures. He would like to revisit the need for replacing the play structure at Anez Park and get input from the public. He thinks the play structure budget could probably be cut by half. Page 2 of 5 Parks and Recreation Commission Meeting August 24, 2020 Commissioner Johnson said she would like to further study the need for play structures, since the trend is more toward trail use. Commissioner Souter noted that play structures get a lot of use, but she agreed that the dollar amount is a significant part of the budget, so maybe there is a way to cut the amount by replacing fewer structures. She agreed that the Palmer property parking lot could be postponed a year. She asked whether irrigation could be postponed. She would move trail improvements higher than priority 3. Chairman Brandt asked about the $45,000 trail connection line item in the budget. Mr. Moore replied the trail connection would be by Cub Foods where there is currently sidewalk. Commissioner Christensen commented the sidewalk is not the problem. Once someone crosses the street there is no way to get out to the trail. He asked how much money is in the trail fund from approving developments. Mr. Moore said there is approximately $125,000 in the trail fund. It is used for trails, however there are other developments coming in that it may need to be used for, in order to balance with the improvements associated with those developments. Chairman Brandt noted that the trail connection segment being discussed is from Cub Foods to Stillwater Boulevard. There is a sidewalk there. The $45,000 in the budget is to replace the sidewalk with an asphalt trail. As long as there is a surface right now that works, it will should suffice for another year or two. Commissioner Amrein asked about the steps that go to Pioneer Park from Main Street. The steps are not in good shape. She would rather that money be spent on repair of the steps as opposed to being spent on the Pioneer Park pergola ($25,000). Chairman Brandt pointed out that the Pioneer Park pergola is budgeted for 2022. Commissioner Johnson asked where the irrigation is going to be installed. Mr. Moore replied the City has been irrigating its athletic fields. Irrigation needs to be completed at Bergmann field. Staples field has been prepared for irrigation. However, irrigation could be postponed because the most heavily used athletic fields have been irrigated and are in good shape. Commissioner Christensen asked about the status of other items such as tables and bike racks. Mr. Moore said the City purchased four temporary bike racks out of the operating budget. There are 10 new tables coming. The City also bought more pickleball nets. Chestnut Street Plaza will have bike racks which will be included in project costs. The City is working with Sustainable Stillwater on locations for bike racks, designs, and preliminary estimates of cost. Chairman Brandt commented that he would like to keep the $15,000 budgeted for the Sunken Garden in the 2021 budget, because it is a gem for the City and is getting a lot of use. He also would like to see bike racks and tables included in the budget. Councilmember Polehna asked if there is something the City needs to do downtown to encourage bicyclists. Commissioner Johnson said it would be nice to find a clever and humorous way to remind the bikers to alert pedestrians when they are approaching behind them. Commissioner Amrein remarked that bicyclists have to call out "on your left" when approaching another biker or somebody walking. Chairman Brandt said it is really difficult to police bicyclist behavior. The trails are attracting thousands of people coming from out of town. Some have never been on a trail before. Page 3 of 5 Parks and Recreation Commission Meeting August 24, 2020 Councilmember Polehna agreed the City needs to do a better job of educating the public regarding etiquette for pedestrians and bicyclists sharing the trails. Chairman Brandt said the City can suggest to state agencies that it would like to see signage on the trails but that is out of the Commission's jurisdiction. Commissioner Amrein said she would like to see some kind of incentive that could be given to bikers who watch an educational video on bike safety, for instance a certificate for 25% off in downtown stores or restaurants. Commissioner Christensen commented that the mixed uses on the bridge work well together because the sign is painted right onto the trail. That is why all that congestion works on the bridge. Signs that are on posts often are not read. Mr. Moore summarized the budget items proposed to be cut: utility vehicle, half of the play structure replacement, irrigation, parking lot for Palmer property, and Northland Park watermain extension. The total remaining tally is $381,900 after the cuts that the Commission has suggested. INFORMATIONAL ITEMS Project Update Mr. Moore updated the Commission on several projects. The City website also has project updates. The Stream Bank Stabilization project is being reviewed by the Minnesota Department of Natural Resources and the Army Corps of Engineers. Construction could begin this fall. The Neal Avenue street reconstruction is on schedule; the trail along the east side has been graded and gravel placed from White Pine Way to Eagle Ridge Trail. There are three properties at the south end of Neal at Boutwell for which the City is working on gaining easements, to be able to connect the trail from Walnut Creek all the way down to Boutwell. Easements were evidently never obtained back in the 1980s. Therefore, the trail could end at Eagle Ridge in October when construction season is over. A drinking fountain is being installed at Brown's Creek Park. Councilmember Polehna asked why there is not a bike repair station at the north end of downtown. Mr. Moore agreed to check on putting a bike repair station at the north end of downtown. He continued his project update. The Planning Department had a public information meeting about the Chestnut Street Plaza on August 13, 2020. The concept will be reviewed by the Heritage Preservation Commission and MnDOT before going to the Council for final approval. The project is planned for construction in 2021. He provided graphics showing the three design options. Two of the designs include pedestrian and bike mixed use. He added that City staff is working with Sustainable Stillwater to look at designs for bike racks downtown. Locations being considered are near Nelson Street, Myrtle Street, and the bathrooms on the south end of Lowell Park. The Chestnut Street Plaza will have bike racks included as part of the project. Councilmember Polehna said he has been working with Sustainable Stillwater on making Stillwater a bike -friendly community, and working with the Chamber and Convention and Visitor Bureau on making businesses bike -friendly. OPEN FORUM Lael Smith (no address given) said she enjoyed listening to the meeting to learn how the Parks Commission works. ADJOURNMENT Motion by Commissioner Johnson, seconded by Commissioner Souter, to adjourn. All in favor. The meeting was adjourned at 8:20 p.m. Page 4 of 5 Parks and Recreation Commission Meeting August 24, 2020 David Brandt, Chair ATTEST: Tim Moore, Public Works Superintendent Page 5 of 5 i liwater TI-FF OF MINNENOF A Park Commission Report MEMO DATE: October 21, 2020 HEARING DATES: LANDOWNER: DEVELOPER: REQUEST: LOCATION: REPORT BY: Park Commission Planning Commission City Council CASE NO.: 2020-54 October 26, 2020 November 19, 2020 December 10, 2020 Jon and Ann Whitcomb Robert G. and Mary K. Lohmer Trust Jon Whitcomb Consider park and trail dedication requirements for the single-family plat known as White Pine Ridge 12950 75th Street North Abbi Jo Wittman, City Planner BACKGROUND Jon Whitcomb has submitted an application for preliminary plat approval of a 14-lot single family development to be known as White Pine Ridge to be located at 12950 75th Street North. SPECIFIC REQUEST Consider the park and trail dedication requirements for this single-family development. EVALUATION OF REQUEST When future developments are contemplates, review for conformance to the adopted Sidewalk and Trail plan, Park and Open Space plan, and the subdivision ordinance, which requires sidewalks on all through streets, must be considered. The developer is not proposing any park, trails or sidewalks to be associated with White Pine Ridge. Trail/sidewalk development and dedication Upon review of the City's Trails and Sidewalks plan, two trails are shown adjacent to the subject property: White Pine Ridge October 26, 2020 PRC Page 2 1. One trail is proposed to extend from Northland Avenue, on the south of the highway where there is existing sidewalk on both sides of Northland Avenue. This is the only location Washington County Public Works will permit as an intersection with Co Rd 12 between Maryknoll Drive and Minar Avenue. 2. The other trail is proposed to run parallel to the north side of the highway, on the south side of this development. Extending sidewalk/trail across Co Rd 12 is appropriate. However, no through road is proposed at this time. Therefore, right-of-way or easement acquisition must occur for the future development of the off-street trail or sidewalk that will service this subdivision, connecting it to its neighbors and the trail systems upon build out. This will need to occur on, at a minimum, the east side of the proposed Northland Avenue extension and on the south side of the subject property. However, the east side of the extended right-of-way is not proposed to be included in this development. As such, the easement should only be required for the south side of Lot 1 at this time. With no sidewalk or trail connection proposed, a $500 trail fee would be required for each lot.1 Park dedication The Parks and Open Space plan does not envision any public parks on or near the proposed subdivision. Therefore, the $2,000 park fee per lot would be appropriate in lieu of setting aside public park land.2 RECOMMENDATION City staff recommends the PRC recommend the City obtain trail easement on the south side of Lot 1, and dedicating $32,500 in park and trail dedication fees. These fees would be due prior to release of the plat for filing with Washington County. cc Jon and Ann Whitcomb Robert and Mary Lohmer Attachments: Site Location Map Development Plans Sidewalk and Trail Plan Park and Open Space Plan 1 A credit is given for the existing house. So, only 13 lots will be required to pay the trail fee. 2 A credit is given for the existing house. So, only 13 lots will be required to pay the park fee. f � 1�1 �T�� /\ 1 / I 1 11 tea' ,- a ''- '{r U w-., i�c- • "` .. "� . ' . , 1 . y y_� -10 (water 1 Ilk � d e �.: '�11M. . l t "'AP-- x" ,, 4'1. c. The Birthplace of Minnesota MI _ •-'' 3295O ST NSTH' - * �► ,ry • Site Location 12950 75th Street e2 Subject Property Map North 3 I�2 12764 ��,,, 7990 7979 —" 12840 7959 7960 3325 7960 m - \ 7959 7930 7880 7879 . F, 940 4 7939 7939 12440 7750 7760 7770 7790 7819 1 •97 7919 7890 7897 12450 = 0 460 920 1 840 12430 '"H MINAR LANE NORTH 7789 7850 7857 Feet 7730 12420 ° 7775 7760 7759 7817 General Site Location 7710 12340 T TTTH STREET NORTH w 7729 A rt gr, • aomilt� �� %' 12380 12421 s 7680 7685 7720 350 71:1-/ II 1 IIIIh erit. � I ..—. nix -i a- \ ,C NY. 12345 NORTH 12377 7660 7625 7610 7699 12950 12960 c 11111 r, / 12363 miNnR AVENUE.7669 7640 7609 7639 � ��It, ��• .v all , �� J% I��41 ��`;' 1 imrllIIPIr �� r■ w rEM . ®.® �.4. A ® 1 7520 _.• 250 ._wICJ Z 1 12360 12490 12530 3AH 2 EE- 1�, �1>L/�/ �;-� �V -i1` �� sTH STREE( NORTH NORTH •�o`11L�� JI 1 rll�lrn ■■� ®® �tr� \\ , � �'� 12721 ■ le ilia .y y '' :, I i ®�� . . It 105 =O� 12975 : _�m�11�+r1; •107 :FA_ `` i r 115 - • III y - �( : ■ *4'r— :1JRri k. LEGEND 0 UTILITY NOTES 1. It is the responsibility of the contractor to perform or coordinate all necessary utility connections and relocations from existing utility locations to the proposed building, as well as to all onsite amenities. These connections include but are not limited to water, sanitary sewer, cable TV, telephone, gas, electric, site lighting, etc. 2. All service connections shall be performed in accordance with state and local standard specifications for construction. Utility connections (sanitary sewer, watermain, and storm sewer) may require a permit from the City. 3. The contractor shall verify the elevations at proposed connections to existing utilities prior to any demolition or excavation. 4. The contractor shall notify all appropriate engineering departments and utility companies 72 hours prior to construction. All necessary precautions shall be made to avoid damage to existing utilities. 5. Storm sewer requires testing in accordance with Minnesota plumbing code 4714.1109 where located within 10 feet of waterlines or the building. 6. HDPE storm sewer piping shall meet ASTM F2306 and fittings shall meet ASTM D3212 joint pressure test. Installation shall meet ASTM C2321. 7. All RCP pipe shown on the plans shall be MN/DOT class 3. 8. Maintain a minimum of 7 1/2' of cover over all water lines and sanitary sewer lines. Where 7 1/2' of cover is not provided, install 2" rigid polystyrene insulation (MN/DOT 3760) with a thermal resistance of at least 5 and a compressive strength of at least 25 psi. Insulation shall be 8' wide, centered over pipe with 6" sand cushion between pipe and insulation. Where depth is less than 5', use 4" of insulation. 9. Install water lines 12" above sewers. Where the sewer is less than 12" below the water line (or above), install sewer piping of materials approved for inside building use for 10 feet on each side of the crossing. 10. All watermain piping shall be class 52 ductile iron pipe unless noted otherwise. 11. See Project Specifications for bedding requirements. 12. Pressure test and disinfect all new watermains in accordance with state and local requirements. 13. Sanitary sewer piping shall be PVC, SDR-35 for depths less than 12', PVC SDR-26 for depths between 12' and 26', and class 52 D.I.P. for depths of 26' or more. 14. A structure adjustment shall include removing and salvaging the existing casting assembly, removing existing concrete rings to the precast section. Install new rings and salvaged casting to proposed grades, cleaning casting flange by mechanical means to insure a sound surface and install an external chimney seal from casting to precast section. Chimney seals shall be Infi-Shield Uni-Band or an approved equal. -r J L SAN MH-1 RIM = 916.50 I INV = 886.56 40 LF 8" PVC SDR 26 @ 0.4% 1�< CONNECT TO EXISTING WATERMAIN --7-T IWO MIND $pVC / / 6 HYDRANT 200 LF 8" PVC SDR 26 @ 0.4%' 8"DIP WM LOT12 140LF8"PVC SDR 26 @ 0.4% 1 SAN MH-2 RIM = 921.20- INV = 887.36 / / l / I I I � P:\Projects\Projects - 2019\12196152 - White Pine Ridge Residential Development (Stillwater)\C. Design\Drawing Files\12196152 C100 - Sanitary And Watermain Plan.dwg LOT 13 LOT 7 LOT 14 109 LF 8" PVC SDR 26 @ 0.4% SAN MH-3 RIM = 918.47 INV = 887.92 LOT 6 P L SAN MH-4 RIM = 916.13 INV = 888.36 ❑ I / / 147LF8"PVC SDR 26 @ 0.4% i i 6" HYDRANT SAN MH-5 RIM = 909.25 INV = 888.95 / \07 138 LF 8" PVC SDR 26 @ 0.4% /-x 8" PVC CAP INV = 996.63 33 LF 8" PVC SDR 35 @ 0.4% SAN MH-6 RIM = 906.96 - INV = 889.50 /-8" CAP 150 LF 8" PVC SDR 26 @ 0.4% SAN MH-7 RIM = 906.29 INV = 890.10 LOT 2 « - S V 0 O 0 0 6" HYDRANT 8"DIP WM - GAS CTV OE UE FO GAS T STORM MANHOLE CATCH BASIN CURB INLET FLARED END SANITARY MANHOLE k 1 1 1 I II SV0 S V 0 LOT 1 t T 1 DT ct CABLE UNDERGROUND LINE ELECTRIC OVERHEAD LINE ELECTRIC UNDERGROUND LINE FIBER OPTIC UNDERGROUND LINE NATURAL GAS UNDERGROUND LINE SANITARY SEWER PIPE STORM SEWER PIPE TELEPHONE UNDERGROUND LINE WATERMAIN PIPE DRAINTILE PIPE HYDRANT GATE VALVE & BOX ® WATER SHUTOFF LIGHT POLE I I I I I I 1 I I I I I CONNECT TO EXISTING WATERMAIN I I I I I I I I 1< 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 0 NORTH 0 25 50 100 Z 0 0 co Z 0 0 L.L 0 0 Z >- L.L Z mow/ L.L 0 0 U c a) 0 c0 4 a) 0 METRO EAST COMMERCIAL REAL ESTATE 1950 NORTHWESTERN AVENUE STILLWATER, MN 55082 12950 75TH STREET NORTH 1- U a) 0 a STILLWATER, MN 55082 I hereby certify that this plan, specifications or report was prepared by me or under my direct supervision and that I am a duly licensed Professional Engineer under the laws of the state of Minnesota. MOW- khk,-004 First M. Last, P.E. Date: 09.25.20 Lic. No.: 41885 Rev. Date Description Project #: 12196152.000 Drawn By: TJR Checked By: MJW Issue Date: 09.25.2020 Sheet Title: PRELIMINARY SANITARY SEWER AND WATERMAIN PLAN Sheet: MMMMMM MMMMM LMillbrook mmunit Park South Twin Lake Liberty Settlers Squ re Park 15 Bergmann P�aRk Public Works Park MCKUSICK RD N Bou well Cemetery Park Rut`herto d Elementary School Long Lake Natural Area Legends �P.ark Legends Gazebo 62ND ST N .■■■■■.- 75TH ST N 12 Nightingale Lakeside Park Park Long Lake Open space 5 96 Northland Park @V•00•9 RRD N Sunrise Pa McKusick Lake Trail & Dike I(I ,Stillwater rea DogGro Lily Lake Elementary School 60TH ST N ■ • Stapes] Field ■ McKusick „ ke Pioneer er McKusick LAUREL ST W PW r I V1I C 41A1-1.5T , 0P�OP New Heights School o\c (R�N Fairy �P Falls Pary•; i Future Alple Park Lowell Park MART\". \ ST CN-\ ESSN�� % Teddy 1Beanark III p\t SZ dE TW CHURCHILL ST I ta! I E27 Old Athletic Field k■.IOI Nii.STF ■ • Former Oak Park Elementary School • • • • • • • • N CHURCHILL TE • • Kolliner •• Park • • **cc; 4.� •• Pi • ♦♦ ♦! • ♦♦ ♦♦ ♦♦♦ 1- Bridgeview ♦♦ Ptinkark 11 ♦f f♦ SF cool Anez ■■■■■■■.v...■ ■■..o. District Ridge Park. o ■ ■ Office 36 • • ■ • ■r ■■ 60TH ST N z 59TH ST N 95 THE BI R T H P L A C E OF M I N N E S O T A�� Parks and Open Space ▪ Community Park ▪ Neighborhood Park Open Space and Natural Area Golf course Recreation Facility School District Property Other Publicly Owned Property • City Limit L� Figure 8.1: Parks & Open Space 0 1,000 2,000 4,000 Feet PLAN OF STILLWATER 0 uuumunuuuumuumunuuuunuuumummuumumumumumuumumumumumuumumuuunuuuuunuu Libe Square Millbrook Community Park Boutwell cemetery Browns Creek Park Creekside i Park McKusick Lake aycee's • - — S� illwater - - . - Rutherford Northland - Area Dog Par Elementary • Park ty Settlers School , L--> •__f_T.,,..... ; park \ I Meadkiwlark 1. Park .- �T / 1 Lily Lake Elementary School Croixwood OpSpace LakesNightingale Park Park 5 Sunrise Park Recreation ■ -■■. Washington Square__ Stillwater Country Club II `,, . II Stonebridge Staples Field Eleme to ary J- LJ .- School JI_ El ❑❑DOS \� p� , Pionee McKislck OQ�Park Park II New IL_ New um 111 nESchobl = ____\ ThWL Grovel ,GR 'Ramsey Park ,� 0 -- -OLIVESTW - School • J N • 60TH ST N 4' " 24 2 Anez School .■■■■■■■■ a District �`9eP_ark ■ Office I �' ■ Lowell Park Triangle Park Old Athletic Field i-r-.-r■ ■ ■ Former Oak Park Elementary, School ■ ■ ■ ■ A �(<` 0 9G0 l ■■ Z ■ ■ • • • i • ♦ .'► Kolliner •♦ Park • • ♦ ♦ s� ♦ C ♦ 0i ♦ �. ♦• • (9 ♦ ♦ • ♦♦ • • ♦♦ • 44 • • • • • • • • • ♦♦ ♦♦ Bridgeview ♦• Park 60TH ST N 59TH ST N 4 4 t4- • • • • THE BIRTHPLACE OF MINNESOTA Trails and Sidewalks Existing and Future Trailheads Stairs - Bridge Paved Trail - - - - • Future Trail - Sidewalk - Natural Path - Bike Lane - - - - • Future Shared Bike Route ▪ City Parks ▪ Golf course ▪ Recreation Facility ▪ School District Property Other Publicly Owned Property ■ ■ City Limit Figure 8.3: Trails and Sidewalks 0 1,000 2,000 4,000 Feet PLAN OF STILLWATER ❑o 1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111I iliwater THE 9 1 FI T H PLACE OF MINNESOTA Memo To: Parks and Recreation Commission From: Tim Moore, Public Works Superintendent Date: October 21, 2020 Re: 2021 Capital Improvement Update BACKGROUND At the June 22 and August 24, 2020 Parks and Recreation Meeting the Commission was presented the 5 Year Capital Improvement Plan (CIP) and an update. As you may recall Administration and Finance had reviewed proposals from all departments within the city. The proposed budget was presented to City Council on August 18, 2020 for their preliminary review. DISCUSSION Overall capital request funding was reduced for 2021 based on priorities to meet the $3 million borrowing cap. Public works was asked to reduce the Capital improvement budget for Parks to $500,000.00 for 2021. The play structure improvement was reduced from $120,000.00 to $60,000.00 for Northland Park. Also the irrigation and Northland Park water extension items were removed. iliwater THE 9 1 FI T H PLACE OF MINNESOTA Memo To: Parks and Recreation Commission From: Tim Moore, Public Works Superintendent Date: October 21, 2020 Re: Memorial Benches and Trees BACKGROUND The City of Stillwater has had a memorial bench program for many years but has no formal memorial tree program. With increased requests for both, staff has reviewed additional bench locations and has done some research on a memorial tree program. DISCUSSION Staff has identified additional locations for memorial benches at Pioneer Park and Lowell Park. Communities that have a memorial bench and tree program have an application process and form. Attached are some examples for the commission to review. City staff will continue to work on a formal process for the donation of benches and trees. RECOMMENDATION The Parks and Recreation Commission should review the attached examples and give comments to staff for development of this program. City of Edina Parks & Recreation Department Legacy in the Park Tree and Memorial Bench Donation Program Thank you for considering the donation of a tree or park bench to the City of Edina. Below is some information on how trees and benches are added to our community. TREES City staff plant trees in the spring and fall. All trees conform to city standards for new tree plantings (2" caliper for deciduous trees or 6' tall for conifer trees), and are planted during normal business hours. In order to preserve the landscape of all parks, no plaques, markers or signage are installed with trees. Donors, with guidance from city staff, select the park and type of tree best suited for the donation. The city guarantees tree survival for one year after installation date and protects all deciduous trees with a plastic tree guard. The city provides all donors with a certificate commemorating the tree donation. Please note that the City of Edina Parks & Recreation Department Tree & Memorial Bench Donation form and payment must be completed and on file with the city before the tree is ordered. BENCHES Public benches are used by everyone! Bench locations are chosen with donor preference and park needs taken into account. Benches are installed from June to October. The bench style used is DuMor metal with an inlaid bronze plaque created with the donor's inscription as stated on the Tree and Memorial Bench Donation form. Great care is taken to maintain city benches. However, should a bench become damaged beyond simple repairs; the city reserves the right to remove the bench. The city provides all donors with a certificate commemorating the bench donation. Please note that the City of Edina Parks & Recreation Department Tree and Memorial Bench Donation form and payment must be completed and on file with the city before the bench is ordered. Please do not hesitate to contact the Edina Parks & Recreation Department if you have any questions about the tree and bench donation program. We may be reached at 952-826-0367. Thank you for your donation to our public parks! Name: Address: Cell: City of Edina Parks & Recreation Department Tree and Memorial Bench Donation Form Home Phone: City State Zip Email: Type of Donation (please circle): Tree Bench Park Location Selection (optional): Alden Park Arden Park Arneson Acres Birchcrest Park Braemar Park Bredesen Park Browndale Park Centennial Lakes Park Chowen Park Cornelia School Park Creek Valley School Park Edinborough Park Fox Meadow Park Garden Park Heights Park Highlands Park Kojetin Park Lake Edina Park Lewis Park McGuire Park Melody Lake Park Van Valkenburg Park Normandale Park Walnut Ridge Park Pamela Park Weber Field Park Rosland Park Williams Park SherwoodPark Wooddale Park St. John's Park York Park Strachauer Park Yorktown Park Tingdale Park Utley Park Todd Park Countryside Park Frank Tupa Park Preferred Date of Installation (optional): Plaque Inscription (benches only): Must be 51 characters/letters or less, including spaces. Please place only one character or space in each square. The size of the plaque is 2x 10. Costs: 1. Tree: $350.00 (for 6' conifer or 2" diameter balled in burlap tree; includes costs of purchase, delivery and installation)* 2. Bench: $3,200.00 (includes all costs of purchase, delivery and installation, and poured concrete slab)* Total Payment Enclosed: $ Please make checks payable to "City of Edina". Thank you! Please read the attached City of Edina Parks & Recreation Legacy in the Park Tree and Memorial Bench Donation Program information. Your signature below indicates agreement with the donation program guidelines. Donor Signature _ Date If you have any questions, please contact us at 952-826-0367 or at the address below. Ordering and shipping of a tree or bench may take 6-8 weeks. *AII donations are tax deductible. Please mail forms and check to: City of Edina, Attn: Parks & Recreation Department., 4801 W. 50`h Street, Edina, MN 55424 * 70, St. Louis Park MINNESOTA Memorials and Commemorations Tree and Bench Donation Information and Policy The City of St. Louis Park welcomes the donations of trees and park benches. These generous donations grace our parks and public areas for decades, while providing organizations, families and individuals with a unique opportunity to mark a notable event or honor a special person. Donating trees Donating a tree is a wonderful opportunity to beautify our community while also fulfilling your organization's service project or honoring an event or individual. Your donation makes it possible for the City of St. Louis Park to plant more trees than it could otherwise afford. The city forester will work with you or your organization to select a tree that's well suited to the planting site and our climate. With the guidance from the city forester, donors can select the park and tree species. About the tree • You may select either a shade tree or an evergreen. Shade trees are usually about 8 -10 feet tall, and evergreens are about 6 feet tall. Your choice of tree species has been selected for suitability to our northern climate and urban conditions. • Your tree is guaranteed for one year after planting. • To ensure optimum growing conditions, trees are planted in the spring and fall. City crews will plant the tree for you. If you wish, we will notify you of the planting date and time (between 7 a.m. and 3 p.m., Monday through Friday). • Due to the potential for damage, no markers or signs are placed at the planting site. Donating park benches A park bench is another way to enhance our community while honoring a special person, remembering a loved one or marking a special memory or occasion. The donor, with guidance from city staff, may select the park. City staff will then select the optimum location within the park. Donors provide the text for the plaque inscription. Due to plaque size, the text must be 50 characters or less. Benches are installed between June and October. If you wish, the city will notify you when the bench will be mounted onto the concrete base. Style of bench A DuMor metal bench can be selected for placement in all parks, including Westwood Hills Nature Center. This is a traditional garden -style bench with a graceful arched back. The 6-foot-long, green bench is made of steel and is mounted onto a concrete slab. A custom -cast bronze plaque is inlaid into the back of the bench. St. Louis Park Operations & Recreation Department • 3700 Monterey Drive, St. Louis Park, MN 55416 www.stlouispark.org • Phone: 952.924.2540 • Fax: 952.925.5663 • TTY:952.924.2518 ill St. Louts Nark ArArAr MINNESOTA lc AO, About the cost • The cost of a tree is $300. • The cost of the DuMor steel bench is $2,200. • Your contribution covers the cost of purchasing the tree or bench (includes tax and shipping), as well as the cost of a plastic tree guard for trees or a concrete base for the bench. • The price reflects the city's wholesale discount. • There is no labor charge for the city to plant your tree or install your bench. Donors are asked to: • Sign paperwork and pay for the tree and bench before it is ordered. • Help water the tree during its first growing season, if feasible. Donors will receive: • A certificate commemorating the donation. Donors are welcome to provide the city with text noting the person, organization or event being honored. A letter documenting your donation for a tax deduction. How to begin If you or your organization would like to donate a tree or park bench, contact Jim Vaughan, natural resources coordinator, at 952.924.2699 or jvaughan@stlouispark.org. Contracts can be mailed to you, or you can find them online at www.stlouispark.org. Completed contracts Send completed contract, along with a check made payable to City of St. Louis Park to: Jim Vaughan, Natural Resources Coordinator City of St. Louis Park 7305 Oxford Street St. Louis Park, MN 55426 St. Louis Park Operations & Recreation Department • 3700 Monterey Drive, St. Louis Park, MN 55416 www.stlouispark.org • Phone: 952.924.2540 • Fax: 952.925.5663 • TTY:952.924.2518 111 St. Louis Park MINNESOTA Donor name: Memorials and Commemorations Tree and Bench Contract Donor address: Address City State ZIP code Phone number: Email: Name of person honored by memorial: Type of memorial: ❑ Tree ❑ Bench If tree, type of tree: Park dedicated for memorial: Preferred date of memorial installation: . (weekdays only) Preferred time (if requested) of memorial installation (between 7 a.m. —3 p.m.) Total cost of memorial due to city prior to order* of memorial: $ Tree cost = $300 (Cost is for 6-inch conifer or 2-inch diameter tree, balled in burlap tree, and cost of planting) DuMor bench cost = $2,200 (includes all costs of purchase, delivery and installation) Donor signature: Date: *Ordering and shipping of tree or bench can take from four to eight weeks. Internal city staff use only Location of memorial within dedicated park: St. Louis Park Operations & Recreation Department • 3700 Monterey Drive, St. Louis Park, MN 55416 www.stlouispark.org • Phone: 952.924.2540 • Fax: 952.925.5663 • TTY: 952.924.2518 5t. Louis Park II 4INNESOTA Bench memorial inscription to read: (Text must be 50 characters or less) Completed contracts Send completed contracts, along with a check made payable to City of St. Louis Park to: Jim Vaughan, Natural Resources Coordinator City of St. Louis Park 7305 Oxford Street St. Louis Park, MN 55426 Contact For additional questions, contact Jim Vaughan, natural resource coordinator, at 952.924.2699 or jvaughan@stlouispark.org. St. Louis Park Operations & Recreation Department • 3700 Monterey Drive, St. Louis Park, MN 55416 www.stlouispark.org • Phone: 952.924.2540 • Fax: 952.925.5663 • TTY: 952.924.2518 1 'All L 4 AAA Department of Parks and Recreation 25 W. 4th St., Suite #500 Saint Paul, Minnesota 55102 651-266-6441 2020 AMENITY DONATION PROGRAM APPLICATION Name Address City State Zip Telephone Fax Email Donation in memory/honor of Location requested My choice of an amenity is (check one) New slab/ornamental bench ($7,000) ❑ Replacement Ornamental Bench ($3,500) I have enclosed 1/2 of the total cost with this application (check made payable to the City of Saint Paul) and I understand and accept the following conditions: • I will be billed for the balance after the amenity has been renovated or installed. • I understand the plaque verbiage is restricted to one of two choices designated by the Department of Parks and Recreation. • I am responsible for any repairs, replacement and maintenance of the plaque. • I understand the plaque remains in place as long as it exists in good condition, as determined by the Department. • The Department retains the right to make all final decisions on location and renovation of existing amenities. • The Department will determine the amenity type as it must match park decor. • The Department retains the right to relocate or remove amenity and/or plaque. • The Department is not responsible for the condition or continuing existence of the plaque. • The Department will repair and maintain the amenity for as long as the recognition plaque remains in good condition. • The Department will determine the level of maintenance for each amenity location. • All maintenance requests or concerns may be directed to the Park Permit Office at 651-266-6400. PLEASE NOTE: Placement of personal items such as; plastic or silks flowers, balloons, stuffed animals, candles, etc. are not allowed. Digging and removing any plant material is not allowed without the Department's permission. Adding any plant material (temporary or permanent) is not allowed. Any personal items left at amenity site may be removed by Parks and Recreation staff. Signature Plaque option #1 "This bench is dedicated to name" Date Plaque option #2 "This bench is donated by name Please return completed application to Eric Thompson at 25 W. 4th St., Suite #500, St. Paul, MN 55102 or via e-mail at eric.thompson@ci.stpaul.mn.us SAI N'1' PAUL 4 AAAA Department of Parks and Recreation 25 W. 4' St., Suite #400 Saint Paul, Minnesota 55102 651-266-6400 TREES SAINT PAUL DONATION APPLICATION Name: Address: City: State: Zip: Telephone: Email: Requested location: ❑ Deciduous 1.5"-2" diameter ($600) ❑ Evergreen 4' — 5' ($600) Preferred Species Selection: ❑ Check here for cash donation & enter dollar amount: Enclose the total cost with this application (check payable to the City of Saint Paul) Terms and Conditions: The full balance is due at the time the application is submitted. The City of Saint Paul retains the right to choose trees as close to the selected size as is possible given availability, the right to make all final decisions on locations and species selections for donated trees, and the right to relocate or remove any donated tree. The City of Saint Paul will determine the level of maintenance required for each donated tree and will not replace trees that are damaged by vandalism, accident, or natural causes such as insects or disease. The City of Saint Paul will replace a donated tree that fails to become established only once, and only during the first year. Placement of personal items such as plastic or silk flowers, balloons, stuffed animals, or candles are not allowed, and may eventually be removed by City of Saint Paul staff. Digging, removing, or adding plant material (temporary or permanent) without permission from City staff is not allowed. ❑ Check here to indicate you have read and accept these terms and conditions Signature Please return completed application and payment to: Saint Paul Forestry 1100 Hamline Ave N St. Paul, MN 55108 Questions can be directed via e-mail to forestry@ci.stpaul.mn.us Date r Stillwater Conference Room s• 4 sandy Allw ,� Ater THE BIRTHPLACE OF MINNESOTA City of Stillw Stephanie Souter moto x4 Pam Johnson -Stillwater ,,;( I Prog ram 0 0 co O City of Stillwater (Host, me) en g Stillwater Conferen... (Co -host) 6 Pam Johnson -Stillwater sandy moto x4 Program Stephanie Souter 4 0i g g 5