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HomeMy WebLinkAbout1153 Ord (Chapter 22, Section 22-8 regarding Board/Commission Administration)ORDINANCE NO. 1153 AN ORDINANCE AMENDING CHAPTER 22, SECTION 22-8 OF THE CITY CODE OF THE CITY OF STILLWATER REGARDING BOARD/COMMISSION ADMINISTRATION The City Council of the City of Stillwater does ordain: SECTION 1 AMENDMENT. Chapter 22, Section 22-8 of the City Code, regarding Board/commission administration is hereby amended as follows: Subd. 1. City council representative (liaison). The City Council shall assign a Council Representative (liaison) to boards and commissions at its first meeting in January. Representatives are assigned to the following boards/commissions: Downtown Parking Commission Heritage Preservation Commission Human Rights Commission Library Board Joint Board (Stillwater Township &Joint Cable Commission Ward 3 Council member & Mayor) Park and Recreation Commission Planning Commission Utilities Commission Other Organizations: Convention & Visitors Bureau Fire Relief Association Middle St. Croix Watershed Management Organization Subd. 2. The Utilities Commission, Library Board, Joint Cable and Charter Commissions, and Traffic Safety Committee voting members must be residents of the city. Subd. 3. Every appointed member, including Utilities Commission, Library Board, Joint Cable and Charter Commissions, and Traffic Safety Committee member shall, before entering upon the discharge of their duties, sign an oath that they will faithfully discharge the duties of their office and shall serve without compensation. Subd. 4. Official record. The written and adopted minutes are the official record for the board/commissions. All boards/commissions meetings shall be video or audio recorded and retained according to the city's adopted records retention policy. The commission shall approve summary minutes with detailed motions and have a roll call vote on each motion. The minutes shall be signed by the Chair of the Commission. If there is a question on the summary minutes (example: interpretation of what was said and summarized), the minutes shall be tabled and the chair shall direct the city clerk or their designee to review the video or audio to ensure that the official minutes are correct according to the audio/video of the meeting. The city clerk will provide the commission with any changes necessary to the board/commission for official approval. The city clerk's decision is final. Subd. 5. Adoption of a program of work. The board/commission shall proceed with the preparation and adoption of a program of work outlining activities proposed to be undertaken in the exercise of its powers and the performance of its duties. This program of work shall be revised not less than annually and progress on the program shall be included in the annual report to the city council. The commission chair or board/commission's staff designee shall submit to the city council a report of its work during the preceding year during the second quarter of the current year. Subd. 6. Program assistance. To accomplish the intent and purpose of this section, the city shall provide the commission with staff support. Subd. 7. The Utilities Commission, Downtown Parking, Heritage Preservation, Human Rights, Park and Recreation and Planning Commissions are subject to the following: (1) Members. Utilities Commission shall consist of five members, who serve three year terms to be appointed by the city council. The council representative and the Public Works Director or designee shall be ex officio, nonvoting members of the commission. Voting members shall be residents of the city. Downtown Parking Commission consists of seven members, who serve three year terms. Members may be downtown business owners, building owners or residents of the city to be appointed by the city council. The council representative and Community Development Director or Police Chief of the city shall be ex officio, nonvoting members of the commission. Heritage Preservation Commission consists of seven voting members with one member being a representative from the local historical society to be appointed by the city council. The council representative and the Community Development Director or staff designee shall be ex officio, nonvoting members of the board or commission. Voting members shall be residents of the city. Human Rights Commission consists of seven voting members, one of which may be a youth representative, to be appointed by the city council. The 2 council representative be an ex officio, nonvoting member of the commission. Voting members shall be residents of the city. Park and Recreation Commission shall consist of seven voting members to be appointed by the city council. The council representative and the Public Works Superintendent shall be ex officio, nonvoting members of the commission. Voting members shall be residents of the city. Planning Commission shall consist of seven voting members to be appointed by the city council. The Community Development Director or staff designee shall be an ex officio, nonvoting member of the board or commission. Voting members shall be residents of the city. (2) Term. All appointments shall be for staggered terms of three years. All terms end on the first day of May in the year in which they expire. In the event of a vacancy, except that any person appointed to fill a vacancy occurring prior to the expiration of the term, which their predecessor was appointed, may be appointed only for the remainder of the term. Upon expiration of their term of office, the member will continue to serve until their successor is appointed and qualified. Any vacancy for the unexpired term shall be filled according to Subd. 3 of this section. Members shall continue to hold office until their successors have been appointed and qualified. The Human Rights Commission youth representative will serve a one-year term (September 1 to August 31). Appointment. All applicants (including incumbents providing a written request for reappointment) shall be interviewed by the council representative, the chair of the commission and the mayor or council member requested by the council representative ("interview panel"). If the chair is due for reappointment, the interview will be held by two members of council. A recommendation on appointment or reappointment from the interview panel will be given to the city clerk for placement on the council agenda for consideration. It is a goal, but not a requirement, that all wards of the city have commission representation to further the policy of the city council that representation on city commissions/boards be balanced. (4) Organization. At the first meeting in May, commission members shall nominate a chair and vice -chair from among its appointed members and vote on the nomination. The chair and vice chair's term will be for one year. The chair or vice chair must: (3) (a) Preside over meetings of the commission. (b) Appear or appoint a representative to appear as necessary before other city advisory commissions and the city council to present the view point of the commission on matters pertaining to their commission subject matter as they relate to business under consideration by the commissions or city council. 3 (c) Act as the liaison with other governmental and volunteer units in matters relating to the subject function of the commission for the purpose of obtaining and providing timely information. (5) The commissions shall hold at least one regular meeting each month. SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance: The ordinance amendment identifies the transition of the Water Board into the Utilities Commission and expands it from 3 to 5 members. SECTION 3. EFFECTIVE DATE. This Ordinance shall be effective January 1, 2021. Adopted by the Stillwater City Council this 29th day of September, 2020. ATTEST: Beth Wolf, City Clerk CITY OF ST LWATER 4- V k--.-7 Ted Kozlowski, Mayor 4 AFFIDAVIT OF PUBLICATION STATE OF MINNESOTA ) ss COUNTY OF WASHINGTON Diane Erickson being duly sworn on an oath, states or affirms that he/she is the Publisher's Designated Agent of the newspaper(s) known as: Stillwater Gazette with the known office of issue being located in the county of: WASHINGTON with additional circulation in the counties of: WASHINGTON and has full knowledge of the facts stated below: (A) The newspaper has complied with all of the requirements constituting qualifica- tion as a qualified newspaper as provided by Minn. Stat. §331A.02. (B) This Public Notice was printed and pub- lished in said newspaper(s) once each week, for 1 successive week(s); the first insertion being on 10/02/2020 and the last insertion being on 10/02/2020. MORTGAGE FORECLOSURE NOTICES Pursuant to Minnesota Stat. §580.033 relating to the publication of mortgage foreclosure notices: The newspaper complies with the conditions described in §580.033, subd. 1, clause (1) or (2). If the newspaper's known office of issue is located in a county adjoining the county where the mortgaged premises or some part of the mortgaged premises described in the notice are located, a substantial portion of the newspaper's circulation is in the latter county. Designated Agent Subscribed and sworn to or affirmed before me on 10/02/2020 by Diane Erickson. otary Public DARLENE MARIE MACPHERSON Notary Public Minnesota Commission Exires January 31, 2024 r Rate Information: (1) Lowest classified rate paid by commercial users for comparable space: $40.00 per column inch CITY OF STILLWATER ORDINANCE NO. 1153 AN ORDINANCE AMENDING CHAPTER 22, SECTION 22-8 OF THE CITY CODE OF THE CITY OF STILLWATER REGARDING BOARD/COMMISSION ADMINISTRATION The City Council of the City of Stillwater does ordain: The ordinance amendment identifies the transition of the Water Board into the Utilities Commission and expands it from 3 to 5 members. Approved this 29th day of September, 2020. Do not hesitate to contact the City Clerk's Office (651) 430-8802 if you have any questions or need further information. Signed: Beth Wolf, City Clerk Published in the Stillwater Gazette October 2, 2020 1081369 Ad ID 1081369