The URL can be used to link to this page

Home My WebLink About2020-09-29 CC Agenda Packet CHANGED FROM 10-6-2020September 29, 2020 City Council Zoom 4:30 pm Meeting September 29, 2020 City Council Zoom 7 pm Meeting NI l lwa ter The Sirlhplaca of Minnesota 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us PLEASE NOTE: City Council meetings are streamed live on the city website and available to view on Channel 16. Public can participate in the meeting by logging in online at www.zoom.us/join or by calling 1-312-626-6799 and enter the meeting ID number: 794 206 779 Public comments can be emailed to stillwater@ci.stillwater.mn.us AGENDA CITY COUNCIL MEETING September 29, 2020 REGULAR MEETING 4:30 P.M. I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. Strategic Plan Summary 2020 2. Federal CARES Act Funding Program 3. Liquor License Ordinance Amendment Request IV. RECESS RECESSED MEETING 7:00 P.M. V. CALL TO ORDER VI. ROLL CALL VII. PLEDGE OF ALLEGIANCE VIII. RECOGNITIONS OR PRESENTATIONS 4. Certificate of Retirement - Gannaway - Resolution 2020-090 5. Fire Prevention Week 2020 Proclamation IX. OPEN FORUM - the open forum allows the public to address council on subjects which are not a part of the meeting. Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less. X. CONSENT AGENDA - these items are considered routine and will be enacted by one motion with no discussion. A council member or citizen may request an item to be removed from the consent agenda and considered separately. 6. September 15, 2020 meeting minutes 7. Payment of Bills 8. 2020 Street Improvement Assessment Correction - Resolution 9. ADA Transition Plan — Resolution 10. Gambling Premise Permit for Patriots Tavern 11. Gambling Premise Permit Revised for Meisters Bar 12. Health Insurance Plan Design Changes for 2021 MOA - Resolution 13. Judges Appointment and Compensation for the 2020 General Election - Resolution 14. Neal Avenue Phase 2 Improvement Project Easements 15. Sanitary Sewer Adjustments XI. STAFF REPORTS 1. Public Works Director 2. Police Chief 3. Fire Chief 4. Finance Director 5. Community Development Director 6. City Clerk 7. City Attorney 8. City Administrator XII. PUBLIC HEARINGS - when addressing Council please limit your comments to 10 minutes or less. 9. Assessment Hearing for the Neal Avenue Improvement Phase 1 Project (Project 2019-08). Notice was published in the Stillwater Gazette on September 11, 2020 and mailed to affected property owners - Resolution XIII. UNFINISHED BUSINESS 10. Ordinance Repealing Article XIII of the Stillwater City Charter regarding the Board of Water Commissioners - 2nd Reading 11. Ordinance Amendments pertaining to Water Board and Board of Water Commission - 2nd Readings a. Amending Chapter 28 regarding Water Utility b. Amending Chapter 22, Section 8 regarding Boards/Commission Administration c. Amending Chapter 1, Article V, Section 5.06 regarding Holding Other Offices XIV. NEW BUSINESS 12. Extension of Leo's Malt Shop Temporary Outside Seating Area Permit 13. Stillwater Police Department Interim Chief Employment Agreement - Resolution 14. Amending Ordinance 844 regarding Retiree Health Insurance - 1st Reading XV. ADJOURNMENT Page 2 of 2 City Council Meeting Agenda September 29, 2020 illwat!r THE BIRTHPLACE OF MINNESOTA Assessment Hearing Neal Ave. Improvement Project- Phase 1 September 29, 2020 i l later THE I!NiNPlACE /E MINNESFIA Project Schedule ❖ Neighborhood Meeting ••• Feasibility Study Approval Public Hearing ❖ Approve Plans/Authorize Bid ❖ Bid Opining ❖ Accept Bids/Award Contract ❖ Construction Phase 1 ❖ Cost Declaration ❖ Final Assessment Hearing Phase 1 ❖ Construction Phase 2 Final Assessment Hearing Phase 2 August 2019 November 19,2019 December 17, 2019 March 3, 2020 May 1, 2020 May 19, 2020 June -October, 2020 September 1, 2020 September 29, 2020 May -July, 2021 September 2021 Project Update _ 32 properties on the project ❖ 19 properties on phase 1 ❖ 13 properties on phase 2 ••• As of 9/29/2020 phase 1 is complete other than the wear course pavement, and Striping. Project Costs Type Amount Construction Costs $1,362,877.44 Engineering/Admin. $ 408,800 ILfotal Project Costs $1,771,677.44 Appraised Properties 7959 Neal Av. 8075 Neal Ave. Reconstruction Reconstruction $30,000 $10, 000 8321 Neal Ave. Reconstruction $10,000 Preliminary and Proposed Final Unit Assessment Comparison Location Et Type Boutwell Rd to DNR Trail Reconstruct DNR Trail to McKusick Rd Partial reconstruct M&tO McKusick Rd. To White Pine Way Utility Services Utility Main Line Preliminary Assessment $9,500/ unit $6500/unit $3000/ unit $4,049/ unit $12,853/unit Calculated Assessment $8,756/unit $6500/unit $986/ unit $4,028.64/unit $13,733.35/unit Final Assessment $8,756/unit $6500/unit $986/ unit $4,028.64/unit $13,733.35/unit • The final assessment amount is the lower of the actual calculated assessment or the appraised benefit to the property. • Utility mains and services are assessed 100% to property owners. • No objections were received. Assessment Method ❖ Unit method is used for all residential properties. Residential corner lots are assessed 0.5 units per side improved 1 Cost Apportionment Source Special Assessments City Funds Project Total Amount $ 402,517.00 $1,369,160.44 $1,771,677.44 1 Payment Information Phase 1 ❖ Pay partial or whole amount by November 15th, 2020 ❖ Balance as of November 15th, 2020 added to tax statement at 2.75% interest rate ❖ Payment term: 10 years 1 $5,000 Assessment- 2.75% simple interest, 10-year term Year .1 Principal $5000.00 2 $4500.00 6 Interest $137.50 Total $637.50 $123.75 $623.75 IM $2500.00 $68.75 $568.75 10 $500.00 $13.75 $513.75 BEFORE CONSTRUCTION AFTER CONSTRUCTION Recommendations ••• Conduct Public Hearing on the proposed assessments. • Adopt final assessment roll for phase 1 of the Neal Ave. Improvement Project. 1 Page 1 CITY OF STILLWATER LIST OF BILLS Action Rental Inc. Advance Auto Parts AdvantageHealth Corp AMI Consulting Engineers PA Ancom Communication Inc. Armor Security Inc. AutoNation Ballis Tom CDW Government Inc. Century College Cintas Corporation Comcast Cunningham Robert Curb Masters Inc. Daguna Consulting Dalco Dell Marketing L.P. ECM Publishers Ecolab Emergency Automotive Environmental Equipment & Services FleetPride Forestry Suppliers Inc. Fuhr Trenching Goodyear Commercial Tire Gopher Sport Grainger Granicus Inc Group Medicareblue RX Guardian Supply Hardwood Creek Lumber Inc. Haussner Plumbing LLC Hoisington Koegler Group Inc Interstate PowerSysterms Johnson Controls Inc. Kirvida Fire Inc. Lakeview Hospital Lawson Products League of MN Cities Ins Tr Loffler Companies MacQueen Equipment Inc. Menards Metropolitan Council Metropolitan Mechanical Contractors MidAmerica Inc Concrete & mixing trailer Equipment repair supplies Screenings Riverbank Stabilization Charges amplifier Quarterly Monitoring Service Equipment repair supplies Reimburse for classes Computer equipment & supplies Fire Apparatus Operator class Mat & uniform cleaning service Internet Park Fee Refund Repairs Professional service Hand sanitizer & disinfectant Sams Laptop Publications Foam hand sanitizer Squad build Equipment repair supplies Equipment repair supplies Paint Topsoil & straw Tires Bownet PickleBall nets Equipment repair supplies GovAccess Retiree Prescriptions Ins Supplies & uniforms Supplies Drinking fountain water service valves Aiple Park & Zoning Supplies Building repair supplies Vehicle repair Blood draws Equipment repair supplies Insurance Phones Equipment repair supplies Supplies Wastewater Charge Replacement of BAS Remediation of 3 garbage stalls 405.00 261.00 1,380.00 45,989.25 165.00 84.00 47.04 2,817.50 5,177.82 2,100.00 451.44 134.90 85.00 2,523.95 11,660.00 2,872.10 644.53 436.00 312.90 7,051.80 138.82 98.36 127.50 1,100.00 653.84 1,554.41 73.69 5,000.00 2,415.00 652.88 159.80 665.00 7,332.64 65.78 600.00 1,184.98 50.00 175.70 162,578.00 1,305.00 472.96 1,454.15 167,065.34 4,454.00 2,472.95 Miller Excavating MN Pollution Control Agency Mulcahy Allison Municode NAPA Auto Parts Nobles John Office Depot Olson Patrick Allen Pioneer Press St. Paul Quill Corporation Schwaab Inc. St. Croix Recreation Fun Playgrounds Streichers T.A. Schifsky and Sons Thiets Construction Toll Gas and Welding Supply Tri-State Bobcat Vetsch Sandra Vinco Inc Washington County Public Safety Radio WasteZero WSB & Associates Inc. Zee Medical Service AUGUST CREDIT CARDS AICPA Amazon.com Backgroundchecks.com BCA Training Federal Drug & Alcohol Clearinghouse HON Company KaTom Restaurant Supply Manufacturing Services MN State Colleges & Univ. Multi -Regional Training Center Neal & Parking Projects Wastewater cert renewal Park Fee Refund Code pages Equipment repair supplies Reimburse for garage stall rental Office supplies Shadow box Publication Office supplies Stamp Bike rack, bottle filler, tables Riot helmets 2020 Street Projects Grading Escrow Refund Cylinders Rental equipment Reimburse for work shoes Install slope protection 800 Radio user fees Big Belly Solar SWAMP subscription First aid supplies Membership Supplies Back ground checks Training Employment related background checks Replacement key for lateral file Hand sanitizer Chamber safe chamber flags Fire protection class CPR Instructor renewal National Alliance of Preservation Commissior 2020 Conference RescueTECH1 Technical rescue edge roller Zoom Video Communications Zoom meetings REC CENTER Amery Welding & Fabrication Arrow Building Center Berwald Roofing Company Inc. Capital City Glass Cintas Corporation Dome Project Fire treated plywood Dome Project Dome Project Mat cleaning service Page 2 310,576.88 23.00 100.00 911.40 56.28 390.00 146.03 270.00 126.42 114.95 39.75 16,804.95 723.00 433,014.24 1,500.00 45.38 236.50 79.50 4,100.00 9,901.98 707.00 3,219.00 258.95 435.00 102.65 455.85 75.00 1.25 18.74 1,130.40 37.98 382.02 50.00 500.00 386.25 45.58 13,249.00 47.80 2,821.65 10,139.26 51.50 Comcast Dalco Ice Sports Industry Lindstrom Solar LLC Metro Sheet Metal Inc Stillwater Turf & Power LLC Summit Companies Wasche Commercial Finishes LIBRARY Amazon Business Anfinson Jennifer Grainger NAC Mechanical and Electrical Services Office of MN IT Services Slinger Donald Star Tribune Water Works Irrigation LLC LIBRARY CREDIT CARDS Etsy Victorianos Zoom Video Communications ADDENDUM Advanced Sportwear Arrow Building Center At&t Wireless Bureau of Criminal Apprehension CDI (Cities Digital) Collaborative Design Group Corval Group Dalco Emergency Automotive Golden Expert Services Loffler Marshall Electric Menards MN Dept of Driver & Vehicle Services Peterson Austin Rehn Code Consulting Robole Donna SafeAssure Setter & Associates Internet Concession Supplies Skater Member Solar Energy Dome Project Equipment repair supplies Dome Project Dome Project Materials Materials Building Repair Supplies Fire Panel Relay Phone - August Programs - Adult (Friends) Materials Irrigation System Start Barriers Programs Tech for Remote Working Uniforms Fire treated plywood Cell Phones CJDN Access AP Workflow Process Lowell Park Pavilion & Levee Wall Equipment repair supplies Supplies Vehicle Repair Janitor Service IT Professional Service Parking lot lights Supplies License tabs unmarked Reimbursement Plan Review Reimbursement Safety Training Pre -employment Background Investigation Page 3 289.65 95.44 30.00 7,784.80 20,141.56 339.95 1,050.01 15,738.50 345.56 460.00 151.66 868.12 143.70 65.00 541.84 150.00 90.15 30.00 16.06 1,128.75 58.00 100.30 270.00 3,563.10 4,155.00 1,408.00 312.48 350.00 3,700.00 97.50 345.00 322.87 19.25 100.00 2,635.44 525.00 4,390.34 800.00 Page 4 Taft Stettinius & Hollister Professional Services 7,500.00 Veterans Memorial Super Valu Parking 4,347.00 Xcel Energy Energy 30,215.52 TOTAL 1,374,400.72 Adopted by the Stillwater City Council this 29th day of September, 2020 Mayor Ted Kozlowski RESOLUTION 2020- APPOINTING ELECTION JUDGES AND FIXING COMPENSATION FOR THE 2020 GENERAL ELECTION WHEREAS, the City Clerk recommends elections judges to be appointed for the upcoming General Election on November 3, 2020; and WHEREAS, the City Council makes the appointments at least 25 days before an election day. BE IT RESOLVED, by the City Council of Stillwater, Minnesota, that the following individuals specified on Exhibit A attached hereto, each of whom is qualified to serve as an election judge, are hereby appointed as judges for the General Election on November 3, 2020 at the Stillwater Polling locations. BE IT FURTHER RESOLVED, by the City Council of Stillwater as follows: 1. Any individuals not specified on Exhibit A to be placed as a replacement or as additional election judges needed up to and including the day of the election shall be appointed by the City Clerk at that time. 2. That the compensation to be paid to the regular Election Judge is hereby fixed at $10.50 per hour; and the compensation for the Head Judges is hereby fixed at $13 per hour and that the City will provide food (snack and dinner) to judges as part of their compensation. 3. The election judges shall act as clerks of election, count the ballots cast and submit the results to the county and municipality for canvass in the manner provided for in State General elections. 4. That the following staff members are designated election officials to assist the City Clerk in the 2020 General Election administration for the City of Stillwater: Nancy Manos, Dawn Thoren, Jesse Pereboom, Brad Junker, Alicia Hill, Alex England, Sarah Erenberg, Tanya Batchelor and Jenna Schmid. Adopted by the Stillwater City Council this 29th day of September, 2020. Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk EXHIBIT A First Name Last Name City Judge Type 1 Michael Adams Stillwater Regular Election Judge 2 Evan Adams Stillwater Regular Election Judge 3 Richard Albert Chisago City Regular Election Judge 4 Jeffrey Anderson Stillwater Regular Election Judge 5 Jennifer Anderson Stillwater Regular Election Judge 6 Else Anderson Stillwater Regular Election Judge 7 James Anderson Stillwater Regular Election Judge 8 Burr Baldwin Stillwater Regular Election Judge 9 Monica Bartkey Stillwater Regular Election Judge 10 Christine Bellefeuille Bayport Regular Election Judge 11 Kevin Berndt Stillwater Regular Election Judge 12 Andre Bessette Stillwater Regular Election Judge 13 Mary Bjork Oak Park Heights Regular Election Judge 14 Laura Brandt Stillwater Regular Election Judge 15 Judith Brandt Stillwater Regular Election Judge 16 Kari Branjord Stillwater Regular Election Judge 17 Rebecca Bush Stillwater Regular Election Judge 18 Zoe Bush Stillwater Regular Election Judge 19 Tammy Bydlon Stillwater Regular Election Judge 20 Ellen Callet Stillwater Regular Election Judge 21 Kate Carlson Stillwater Head Judge 22 Julia Charlsen Stillwater Regular Election Judge 23 Rachael Cooper Stillwater Regular Election Judge 24 Anita Davis Stillwater Head Judge 25 Rebecca Daws Stillwater Regular Election Judge 26 Lizabeth Dawson Stillwater Regular Election Judge 27 Marilyn Deaner Stillwater Regular Election Judge 28 Laura Denton Stillwater Regular Election Judge 29 David Dittbenner Stillwater Regular Election Judge 30 Eileen Douglass Stillwater Regular Election Judge 31 Karen Dufty Stillwater Regular Election Judge 32 Brian Ecker Stillwater Regular Election Judge 33 Jan Edstrom Stillwater Regular Election Judge 34 David Erickson Stillwater Regular Election Judge 35 Kent Farrington Stillwater Regular Election Judge 36 Amy Jo Ferguson Stillwater Regular Election Judge 37 Tricia Fischer Stillwater Regular Election Judge 38 Linda Francis Stillwater Regular Election Judge 39 Ken Freimark Stillwater Regular Election Judge 40 Linda Glendenning Stillwater Regular Election Judge 41 Mary Glennon Stillwater Regular Election Judge 42 Brian Groven Stillwater Regular Election Judge 43 Andrew Gustafson Stillwater Regular Election Judge 44 Nora Hahn Stillwater Regular Election Judge 45 Kristin Hall Stillwater Regular Election Judge 46 Ann Hansen Stillwater Regular Election Judge 47 Gaye Hauge-Hall Stillwater Regular Election Judge 48 Sonja Heitala Stillwater Regular Election Judge 49 Bryan Heller Stillwater Regular Election Judge 50 Joni Heller Stillwater Regular Election Judge 51 Paula Laidig Hemer Stillwater Regular Election Judge 52 Charles Hermes Stillwater Regular Election Judge 53 Cindy Hollister Stillwater Regular Election Judge 54 Mary Holmberg Stillwater Head Judge 55 Harold Holmberg Stillwater Regular Election Judge 56 Roger Jackson Stillwater Regular Election Judge 57 Dana Jackson Stillwater Regular Election Judge 58 Julia James Stillwater Regular Election Judge 59 Paul Johnson Stillwater Regular Election Judge 60 Maryn Johnson Stillwater Regular Election Judge 61 Moriah Johnson Stillwater Regular Election Judge 62 Sarah Keller Stillwater Regular Election Judge 63 Sirid Kellermann Stillwater Regular Election Judge 64 Paul Kirkwold Stillwater Regular Election Judge 65 Ann Kirn Marine on St Croix Regular Election Judge 66 Heidi Koehnle Stillwater Head Judge 67 Kathleen Koester Stillwater Regular Election Judge 68 Thomas Koppy Stillwater Regular Election Judge 69 Sarah Krenz Stillwater Regular Election Judge 70 Lynn Kuker Stillwater Regular Election Judge 71 Rod Landers Stillwater Regular Election Judge 72 Megan Lehmann Stillwater Regular Election Judge 73 LeeAnn Lehner Stillwater Regular Election Judge 74 Coni Beisker Leonard Stillwater Head Judge 75 Laura Lewis Stillwater Regular Election Judge 76 Amber Luhmann Stillwater Regular Election Judge 77 James Mattson Stillwater Regular Election Judge 78 Sheila Maybanks Stillwater Regular Election Judge 79 Sheridyn McClain Stillwater Regular Election Judge 80 Janice Merten Stillwater Regular Election Judge 81 Mary Meyenburg Stillwater Regular Election Judge 82 Roberta Miller Stillwater Regular Election Judge 83 Melana Morgan Stillwater Regular Election Judge 84 Bridget Nelson Stillwater Regular Election Judge 85 Katie Ness Stillwater Regular Election Judge 86 Trina Jo Niemi Gustafson Stillwater Regular Election Judge 87 Peter Nord Stillwater Regular Election Judge 88 Lisa Nordling Stillwater Regular Election Judge 89 Julie O'Reilly Woodbury Regular Election Judge 90 Michelle Ortmeier Stillwater Regular Election Judge 91 Todd Oseby Stillwater Regular Election Judge 92 Daniel Osher Stillwater Regular Election Judge 93 Lara Otsuka Stillwater Regular Election Judge 94 Patti Palmer Stillwater Regular Election Judge 95 Lawrence Panciera Stillwater Regular Election Judge 96 Susanna Patterson Stillwater Head Judge 97 Karlyn Peterson Stillwater Regular Election Judge 98 Hannah Peterson Bayport Regular Election Judge 99 Michelle Plocher Stillwater Head Judge 100 Joni Polehna Stillwater Regular Election Judge 101 Deborah Rechner Stillwater Regular Election Judge 102 Isabelle Rhoney Stillwater Regular Election Judge 103 Amy Richardson Stillwater Regular Election Judge 104 Curtis Riffel Stillwater Regular Election Judge 105 Carroll Rock Stillwater Regular Election Judge 106 Lynette Schleusner Stillwater Head Judge 107 Barbara Schmotter Stillwater Regular Election Judge 108 Michele Schuster Stillwater Regular Election Judge 109 William Simonet, Jr Stillwater Regular Election Judge 110 Pat Sobieski Stillwater Regular Election Judge 111 Rebecca Spessard Stillwater Regular Election Judge 112 Nicholas Steinkraus Stillwater Regular Election Judge 113 Carrie Strub Stillwater Regular Election Judge 114 Kim Swanson Stillwater Regular Election Judge 115 Lori Swanson Stillwater Regular Election Judge 116 Brian Swerine Stillwater Head Judge 117 Dona True Johnson Stillwater Regular Election Judge 118 Mia Vaughan Stillwater Regular Election Judge 119 Mia Vaughan Stillwater Regular Election Judge 120 Deanna Wessel Stillwater Regular Election Judge 121 Jane Wilkens Stillwater Head Judge 122 Jennifer Wille Stillwater Regular Election Judge 123 James Wolfe Wood Stillwater Regular Election Judge 124 Carol Woods Stillwater Regular Election Judge 125 Mi Kyong Yim Stillwater Regular Election Judge RESOLUTION 2020-095 APPROVING THE APPOINTMENT OF ROBERT JACOBSON AS THE INTERIM CHIEF OF POLICE FOR THE CITY OF STILLWATER EFFECTIVE OCTOBER 1, 2020 WHEREAS, the current Chief of Police submitted notice of his impending retirement from the position effective September 30, 2020; and WHEREAS, in order to fill the soon to be vacant position, the City has commenced a comprehensive recruitment process pursuant to City personnel policies and procedures to fill the position; likely requiring three to four months for completion and appointment of a new Chief of Police; and WHEREAS, it is in the best interest of the City to appoint an interim Chief of Police to manage the police department during the recruitment process; and WHEREAS, initial conversations and interviews were conducted by the City Administrator with qualified retired chiefs of police interested in serving the City of Stillwater as the interim Chief of Police; and WHEREAS, based upon the results of the interviews, background checks and due diligence reviews, the City Administrator recommends the appointment of Robert Jacobson as the Interim Chief of Police for the City of Stillwater with an effective starting employment date of October 1, 2020, and continuing until such time as the City appoints a new Chief of Police. NOW THEREFORE, BE IT RESOLVED that the Stillwater City Council, based upon the City Administrator's recommendation, hereby approves the appointment of Robert Jacobson as the Interim Chief of Police for the City of Stillwater effective October 1, 2020, and continuing until such time as a new Chief of Police is appointed to the position. Adopted by the Stillwater City Council this 29th day of September, 2020. Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk NI 1 1\7 ter The Sirlhplaca of Minnesota 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us PLEASE NOTE: City Council meetings are streamed live on the city website and available to view on Channel 16. Public can participate in the meeting by logging in online at www.zoom.us/join or by calling 1-312-626-6799 and enter the meeting ID number: 794 206 779 Public comments can be emailed to stillwater@ci.stillwater.mn.us AGENDA CITY COUNCIL MEETING September 29, 2020 REGULAR MEETING 4:30 P.M. I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. Strategic Plan Summary 2020 2. Federal CARES Act Funding Program 3. Liquor License Ordinance Amendment Request IV. RECESS RECESSED MEETING 7:00 P.M. V. CALL TO ORDER VI. ROLL CALL VII. PLEDGE OF ALLEGIANCE VIII. RECOGNITIONS OR PRESENTATIONS 4. Certificate of Retirement - Gannaway - Resolution 2020-090 5. Fire Prevention Week 2020 Proclamation IX. OPEN FORUM - the open forum allows the public to address council on subjects which are not a part of the meeting. Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less. X. CONSENT AGENDA - these items are considered routine and will be enacted by one motion with no discussion. A council member or citizen may request an item to be removed from the consent agenda and considered separately. 6. September 15, 2020 meeting minutes 7. Payment of Bills 8. 2020 Street Improvement Assessment Correction - Resolution 9. ADA Transition Plan - Resolution 10. Gambling Premise Permit for Patriots Tavern 11. Gambling Premise Permit Revised for Meisters Bar 12. Health Insurance Plan Design Changes for 2021 MOA - Resolution 13. Judges Appointment and Compensation for the 2020 General Election - Resolution (available Tuesday) 14. Neal Avenue Phase 2 Improvement Project Easements 15. Sanitary Sewer Adjustments XI. STAFF REPORTS 1. Public Works Director 2. Police Chief 3. Fire Chief 4. Finance Director 5. Community Development Director 6. City Clerk 7. City Attorney 8. City Administrator XII. PUBLIC HEARINGS - when addressing Council please limit your comments to 10 minutes or less. 9. Assessment Hearing for the Neal Avenue Improvement Phase 1 Project (Project 2019-08). Notice was published in the Stillwater Gazette on September 11, 2020 and mailed to affected property owners - Resolution XIII. UNFINISHED BUSINESS 10. Ordinance Repealing Article XIII of the Stillwater City Charter regarding the Board of Water Commissioners - 2nd Reading 11. Ordinance Amendments pertaining to Water Board and Board of Water Commission - 2nd Readings a. Amending Chapter 28 regarding Water Utility b. Amending Chapter 22, Section 8 regarding Boards/Commission Administration c. Amending Chapter 1, Article V, Section 5.06 regarding Holding Other Offices XIV. NEW BUSINESS 12. Extension of Leo's Malt Shop Temporary Outside Seating Area Permit 13. Stillwater Police Department Interim Chief Employment Agreement - Resolution (available Tuesday) 14. Amending Ordinance 844 regarding Retiree Health Insurance - 1st Reading XV. ADJOURNMENT Page 2 of 2 City Council Meeting Agenda September 29, 2020 MISSION STATEMENT To provide the community with a quality living environment, quali- ty public services and facilities while protecting cultural, histori- cal and natural resources through fair and open government, careful planning, effective management and efficient fiscal policy CORE VALUES *Respect* Honor the diverse contributions of all to the betterment of the or- ganization and community; treat all parties equitably. *Integrity* Ethical and principled approach dealing with issues, individuals and community; Earns others' trust and respect through con- sistent honesty and professional- ism in all interactions. *Trust* Truthful, open and accountable in all interactions *Quality* Excellence, pride and stewardship in delivery of best possible cus- tomer service with effective and efficient outcomes. *Competence* Strives for continuous improve- ment in self, community assets and management of resources. 0 0 0 Strategic Plan Summary 2020-2025 Revised September 2020 How can the City of Stillwater itiliwater,... THE BrRTHPLACE OF MINNE5OIA Develop Organization Excellence • Maintain High Quality, Efficient Public Service Delivery Standards • Develop Leadership Training and Succession Planning • Implement Organization Study Recommendations • Support Partnerships for Collaboration/Joint Services with other Communities & Organizations • Implement Software Integration and Update City Facilities Pk Develop Our Community • Define Economic Development and Branding Strategies • Promote Economic Development and Housing Affordability • Become a Year Round Destination City with a Sustainable Downtown • Foster Community Engagement; Recognize Diversity, Inclusion and Equity • Update City Infrastructure , Including Parks and Recreation Facilities Sustain Strategic Planning and Implementation • Commit to Annual Strategic Planning • Develop a Legislative Agenda Develop Organization Excellence Develop Community Strategic Planning Implementation Develop Performance Measures for program /service delivery Continue Leadership and Succession Training Programs Develop Transition Plans to Implement Organizational Study Recommendations Build Partnerships with Communities and Organizations for collaborative / joint service delivery Develop strategy for software integration and efficiency and continue to update City facilities Analyze options for creation of an Economic Development Authority Develop Economic Development and Branding Strategies Develop & Implement Community Engagement & Communication Practices; join the Government Alliance on Race & Equity (GARE) through LMC Update ordinances to align with 2040 Comprehensive Plan Work with Sustainable Stillwater to develop attainable tasks Develop outdoor recreation properties that includes the river and plan for the parks and trails in Downtown Explore sustainable funding to continue updating City infrastructure Develop a Housing Strategy Plan, Housing Rental & Building Maintenance Ordinance and Review the Leasing Policy Conduct yearly Strategic Planning Sessions and provide quarterly reports Continue to review Department Vision and Goals Develop a Legislative Agenda for high priority City issues City of Stillwater Strategic Planning Workshop Stillwater City Hall July 1, 2020 SUMMARY OF THE SESSION Attendees: Mayor Ted Kozlowski, Councilmembers Collins, Junker, Weidner and Polehna, City Administrator McCarty, City Clerk Wolf, Community Development Director Turnblad, Finance Director Provos, Fire Chief Glaser, Human Resources Manager Robole, IT Manager Holman, Police Chief Gannaway, Public Works Director Sanders and Facilitator Dr. Craig Waldron. Introductions The participants discussed their respective backgrounds, and number of years either on the Council or on the Staff. Waldron also discussed his background as a City Council Member, city administrator/manager, and a university faculty member. General Municipal Trends Waldron proceeded to discuss five primary recently observed municipal trends: 1. There is currently significant discussion in our communities on COVID-19 and how do cities come back from COVID safely. There are underlying discussions on what should be done to address the financial problems that our communities 'loss of revenue is causing. Major cutbacks are under consideration. There is also a countervailing discussion maintaining that in a recession, the community needs to spend in order to stimulate the local economy. Some communities are asking how they can maintain expenditures, keep people employed, and how they can complete more critical infrastructure projects. 2. Successful cities have clear direction with respect to where they want to go and everyone, including Council and staff are on board. These communities are looking out at one year in terms of the short term and often five years with respect to the long term. As part of the strategic effort they are ensuring accountability and are utilizing performance standards to ascertain their success. Often times these efforts are focused around 3 to 5 general pillars or guiding perspectives. Stillwater currently uses three. 3. Cities are trying to figure out how to address the affordable housing needs and how to preserve the existing housing that is aging in place. Rental unit licensing, redevelopment funds, etc. seem to come up quite often. As part of the housing issue we are also hearing a lot about the social equity issues which, in turn, lead to some of the more substantial discussions we have recently observed regarding police reform. Page 1 of 6 4. Cities are aggressively addressing economic and redevelopment in an effort to shape their own futures. Different forms of commissions, EDAs, HRAs, are part of that consideration. 5. As taxpayers demand more services, but don't necessarily want to pay for those services, we are seeing more discussion with respect to efficiency, consolidation, etc. This can relate to fire departments, avoiding freestanding utilities, and contracting back -and -forth for services, for example a county conducting elections for cities. There were two issues of primary concern that the participants thought were extremely important to address as part of the strategic planning process. These issues focused on the impact of COVID-19 as well as a recent incident downtown with an individual feeling threatened by a motorcycle group. Downtown Incident • Substantial discussion ensued regarding the downtown incident and what the issues really are (the facts) and what basic items actually need to be addressed. The concerns are as follows: • It has to be ascertained if a chargeable crime occurred. • Should an article from the Human Resource Commission proceed with publication? • There is no other documentation of a similar incident in Stillwater .Thus is this really a major systemic problem? There appears to be two basic concerns regarding this event. The residents are concerned about the incident itself involving the treatment of a Muslim woman, AND there appears to be a concern simply over the presence of a Nazi oriented bike gang and /or the respective of behavior of this group. After a substantial discussion, an approach was formulated as follows: • Publish the Human Rights Commission article. • Continue to ascertain whether a crime actually occurred. • Create a more visible police presence in these situation .A significant presence of the fire department is also helpful. • Make sure that the City controls the narrative of what is occurring, not other entities. • Develop a strong diversity equity and inclusion effort in the strategic plan for the next year. Include extensive training for staff. This addition to the plan would not simply be a reaction to the downtown event but would serve as a very major initiative for the City that is a result of the larger events occurring in the Minnesota and the nation. • The staff needs to provide more formal, timely updates to the Council on these incidents and what is occurring on an ongoing basis • Eventually a formal communications process should be developed. At a minimum staff needs to swiftly identify critical issues, and get those to the Department Heads, Page 2 of 6 who in turn get that information to the Administrator in order that he can forward timely information to the Mayor and Council. It is always important that the Mayor and Council be apprised of major issues before learning of them in the media or hearing from constituents. • With respect to the response to the incident occurred, the Mayor should continue to take the lead and be the face of the City. COVID and the Challenges Downtown The City has made a major effort to help downtown businesses survive the COVID financial ramifications. Other cities have been complementing Stillwater for the rapidity of its action to provide flexibility and space for the local establishments. It's been reported that some facilities are pushing the City's flexibility and is creating problems in terms of music and volume. The core residents of Stillwater are becoming concerned. It was agreed that the city should not over react however, the City does need to manage the music and figure out an appropriate approach. It was agreed that the Administrator would work on an approach to continue to support local business as well as reasonably working to manage the loud music. Accomplishments and Results The City Administrator proceeded to review the accomplishments and results with respect to 2020. These items were pre -mailed in a document to the participants before the meeting which can subsequently be referred to for more detail. However there were a number of items that stood out to the consultant as quite significant. They are as follows: The City moved quickly with the COVID preparedness plan. The Council approved waiver of downtown parking permit permits, approved waiver of late utility bill fees, provided two months of liquor license fees, and authorized outdoor seating for bars and restaurants through November. The City commenced its efforts with the State in terms of performance measures and filed a program application in May. A staff transition planning team was formed and a report was prepared with respect to the potential public works/water board integration. The City canceled the GO bond borrowing and used fund balance to complete high priority capital infrastructure projects. The historic lift bridge opened in June. Challenges Facing Stillwater Each participant was subsequently asked to think about the challenges that are facing Stillwater. Here is a listing of what was suggested by the participants: Page 3 of 6 • How to address the long term and short term impact of COVID-19. • Prepare for the Department Head transitions that are going to occur. • The need to develop leadership to meet new challenges and to develop new paradigms and innovation. • Overall, consider appropriate staffing capacity in terms of fire response • Developing the budget and having the appropriate funds • Addressing the City health retirement commitment that represents 8 to 10% of the budget. • Moving forward with the riverfront assets. • Addressing problem properties. • Obtaining the funding and subsequently implementing major capital projects, for example the downtown and infrastructure needs. • Enhancing public engagement and effectively utilizing social media. • Maintaining the existing housing stock. • Reducing overall borrowing while still accomplishing major priorities. • How to communicate with residents with very diverse backgrounds and different communication preferences. • Moving quickly with the provision and ability to provide information to citizens in a very timely manner. • Facilitating the availability of affordable housing. • Encouraging public transportation that gets out to Stillwater. • Figuring out the most appropriate economic development approach and organization. • Addressing the sustainability issue in the City ranging from infrastructure to the environment. • Developing partnerships with other key organizations. • Identifying the values of inclusivity, and how those can become operational in the city. • Staying current and keeping up with critical IT improvements. Five-year Vision for Stillwater The Council and Staff were asked to provide their five-year vision as it relates to the City. The responses were as follows: • Improved integration of departments that work as a cohesive whole. • The new branding and vision statements are complete for the city. • The budget has the capacity to support the demands that the City experiences. • Major capital projects that are on the books are completed as well as internal. infrastructure projects. • Performance standards are in place. • Stillwater becomes or remains a destination City with a sustainable downtown. • The hospital remains in the City and the southwest part of the City redevelopment effort is underway. Page 4 of 6 • Downtown is properly resourced to meet a variety of needs including the residents and visitors. This will require significant change management as well as the appropriate funding. • Everything will be online as the City keeps up with emerging and critical technologies. • There will be better internal communications and a more cohesive team. • There will be significant progress on the integrated street and bike system. • A housing rental and building maintenance licensing program will be in place. • The City will have many tools for extended outreach. • All the parks will have been redeveloped. • There will be more utilization of parks and trails as they will be designed to be usable for many different segments of the community. • Downtown is a hub attraction with significant year-round activities, as an overriding question is what will be the future of retail five years hence. • Additional amenities are in place that allow the City to be a year-round destination. • Fair payment by other communities that use Stillwater amenities and fair partnerships to facilitate the equitable payments. Strategic Plan Additions for 2021 The participants divided into three groups, and the consultant asked that they discuss priorities for inclusion into next year's strategic plan. What follows are the results from those group discussions: • The City needs to develop its economic development model including its branding effort. • Implementation of the software integration should occur. • Transition planning needs to happen with the special focus towards knowledge transfer. • An effort needs to be undertaken with respect to the housing affordability issue. • The Aiple property, Riverwalk project, Chestnut Street plaza, and 36/ Manning projects should be priorities. • Drafting of ordinance updates for building maintenance and housing rental licenses. • New mechanisms need to be created for the 2021 budget. • Engagement and enhanced communications with the residents need to occur utilizing the most efficient and effective tools. • Service delivery needs to be reviewed, particularly in light of the COVID crisis. • The service delivery component needs special attention in the 2021 budget. • As part of the above service delivery priority, the City needs to analyze the response to mental health issues and the potential of effective partnering to address this need. ADDITIONAL FINDINGS BY THE CONSULTANT The COVID problem has presented major problems for communities. Stillwater reacted progressively and quickly to help local businesses. Although this is put a strain on the City Page 5 of 6 with respect to some of the downtown activities that are occurring, these positive efforts are to be commended. Additional work should occur with respect to a quick update and information flow to the Council on difficult political and problematic issues. In some of these difficult circumstances where the narrative is extremely important, the City may want to utilize a public relations firm on a short term basis when needed. The downtown is going to be a long term challenge. In a way, this is a good problem to have because this has certainly been one of the most successful downtown/destinations outside of Minneapolis and St. Paul. Sustainability will be a long-term issue, however the Council and Staff certainly have the desire, vision, and the skill to ensure sustainable downtown. As the article from the LMC Director Dave Unmacht discussed, the ability of a city to plan and be on the same page is absolutely critical. Stillwater is extremely impressive with its ongoing strategic planning process. The strategic planning and the discussion that centers around the plan, is extremely impressive. The process is simply part of Stillwater's DNA. The Council and the Staff have a very good working relationship. The discussions appear to be very open and trust is very significant between all parties. The City decided to continue to utilize the three main pillars: Develop Organizational Excellence, Develop Community, and Strategic Planning and Implementation. It should be pointed out that there was a significant discussion on diversity, inclusion and equity, which was not suggested as a pillar, however it will be an area that is substantially addressed in the plan. Page 6 of 6 TO: FROM: DATE: SUBJECT: iliwater ,---.., Administration Mayor & City Council Tom McCarty, City Administrator Sharon Provos, Finance Director September 25, 2020 Federal CARES Act Funding Update BACKGROUND INFORMATION: In early July, the City of Stillwater received $1,500,401 in federal CARES Act CRF funds via the State of Minnesota. Use of the CRF funding must be thoroughly documented and reported monthly to the Minnesota Department of Management and Budget (MMB). The US Depaitiuent of the Treasury, Office of Inspector General is responsible for monitoring and oversight of the receipt, disbursement, and use of CARES Act funds and provides guidance for use of funds. Pursuant to Department of Treasury guidance, all eligible expenditures must satisfy three major elements in order to be reimbursed with CARES Act funds: • Necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease — COVID-19. • Costs not accounted for in the approved 2020 City budget. • The expenses must be incurred and CARES Act funds disbursed between March 1, 2020 — November 15, 2020. Funding categories for eligible expenses include: o Medical expenses such as PPE, equipment and costs for disinfection of public facilities, technology and communication equipment and software costs related to COVID-19, public safety measures taken in response to COVID-19 ("hard" costs). o Payroll costs for public safety employees whose work duties are substantially dedicated to response to COVID-19 emergency, payroll costs in other areas of city operations, such as areas of public works, human resources, information services/IT, finance, administration or other areas where work duties changed due to COVID-19; sick leave related to COVID- 19, unemployment insurance cost related to COVID-19 for public employees. o Economic support, such as grants to small businesses and not -for -profit entities to reimburse costs for business interruption caused by required closures (e.g., liquor license rebate costs). 216 4th Street N, Stillwater, MN 55082 651-430-8800 Website: www.ci.stillwater.mn.us ELIGIBLE EXPENDITURES UPDATE: Equipment, Technology, Communication, PPE Costs City staff has been tracking all COVID-19 expenses since March 17, 2020 and estimates the City will likely incur up to $600,000+ of PPE, equipment, technology & communication equipment and software costs and other "hard" costs related to COVID-19 impacts by November 15, 2020. Public Safety Payroll Costs On September 21, 2020 the Department of the Treasury provided clear guidance regarding eligibility for reimbursement of public safety payroll expenses incurred during the public health emergency due to COVIC-19. The Treasury's guidance provides blanket eligibility for CARES Act funding reimbursement of public safety payroll expenses incurred between March 1 — November 15, 2020. The City of Stillwater public safety (police and fire depai liuents) payroll expenses during that timeframe will exceed $2,500,000, well in excess of the total $1,500,401 CARES Act Funds received by the City. Economic Support Costs The Washington County Board authorized a $10 million Small Business Relief Grant Program through the Community Development Agency for eligible small businesses throughout Washington County. Through two rounds of funding, 145 businesses in Stillwater received grants through the Washington County program, the most business grants awarded in any city within the county. The County's Small Business Relief Grant Program has provided funding assistance to many businesses in the City of Stillwater, thereby reducing the need for the City to replicate a small business relief fund. In May 2020, the City Council approved liquor license rebate costs (approximately $20,000) for 50+ businesses in Stillwater. The City received a CARES Act funding assistance request in the amount of $146,000 from the Convention and Visitors Bureau (CVB) to cover lost lodging tax revenue resulting from COVID- 19 restrictions on travel and business operations. The City of Oak Park Heights did provide a CARES Act fund grant to the CVB in the amount of $15,000. Based on the CVB request and the updated budgetary financial information provided to the City by the CVB, it may be reasonable for the City to provide CARES Act funding assistance to the CVB in the amount of $50,000. RECOMMENDATIONS/NEXT STEPS Overall, the City of Stillwater has eligible expenditures in the Equipment, Technology, etc. ("hard costs") and Public Safety Payroll categories that will far exceed the $1,500,401 CARES Act funding allocation. With the November 15, 2020 deadline to expend CARES Act funds, there is still time to consider additional funding allocation requests. At this time, the City should consider an allocation of up to $600,000 for equipment and technology related costs, $50,000 to the Convention and Visitors Bureau for its lost revenue caused by business interruption due to COVID-19 and the balance of the CARES Act funds to be held for reimbursement of public safety payroll costs, pending any further allocation requests. A determination on the final allocation of CARES Act funds should be made at the November 10, 2020 City Council meeting. StIllr Administration Date: September 22, 2020 TO: Mayor and Council FROM: Beth Wolf, City Clerk SUBJECT: On -Sale Liquor License for an Exclusive Liquor Store BACKGROUND INFORMATION Jill Miller owner of Project in Person, PIP is requesting the City to allow experienced - based entertainment businesses to serve alcohol (on -sale liquor license) to their customers without having to provide food as current regulations require. She states her business services are focused on entertainment vs food. She also states other local liquor license holders support this business as it draws a disposable income crowd from a large geographical area, drawing more business to surrounding restaurants and shopping as they continue to spend time in the city prior to or following their experience. Minnesota State statute allows for the issuance of an on -sale intoxicating liquor license to an Exclusive Liquor Store that offers live or recorded entertainment. It also places limits on the number of on -sale intoxicating liquor licenses based on population. Stillwater can issue 12 on -sale liquor licenses, not including clubs, restaurants, theaters, hotels and bowling centers. We currently have 37 on -sale licenses but 0 on -sale liquor licenses that do not include the aforementioned businesses, so all 12 on -sale licenses are available. There is no limit in state law or in the City Code on the number of off -sale liquor licenses that can be issued. Cities can choose to restrict them, but there is no current restriction. Minn. Stat. §340A.412 License Restrictions; Intoxicating Liquor Licenses. Subd. 14. Exclusive liquor stores. (a)Except as otherwise provided in this subdivision, an exclusive liquor store may sell only the following items: (1) alcoholic beverages; (2) tobacco products; (3) ice; (4) beverages, either liquid or powder, specifically designated for mixing with intoxicating liquor; (5) soft drinks; (6) liqueur filled candies; (7) food products that contain more than one-half of one percent alcohol by volume; (8) cork extraction devices; (9) books and videos on the use of alcoholic beverages; (10) magazines and other publications published primarily for information and education on alcoholic beverages; (11) multiple -use bags designed to carry purchased items; (12) devices designed to ensure safe storage and monitoring of alcohol in the home, to prevent access by underage drinkers; (13) home brewing equipment; and (14) clothing marked with the specific name, brand, or identifying logo of the exclusive liquor store, and bearing no other name, brand, or identifying logo. (b) An exclusive liquor store that has an on -sale, or combination on -sale and off - sale license may sell food for on -premise consumption when authorized by the municipality issuing the license. (c) An exclusive liquor store may offer live or recorded entertainment. Stillwater City Code would need to be amended since we do not currently allow a combination license for on -sale liquor licenses at exclusive liquor stores. Stillwater City Code Section 43-65. - License types. Subd. 1. On -sale licenses. An on -sale intoxicating liquor license may be issued to clubs, restaurants, theaters, hotels and bowling centers. Subd. 2. Off -sale licenses. Off -sale licenses may be granted to permit the retail sale of alcoholic beverages containing more than 3.2 percent alcohol by volume in its original container for consumption off the licensed premises only. Such licenses may be issued to drug stores to which an off -sale license had been issued on or prior to May 1, 1994, and exclusive liquor stores. DISCUSSION The purpose of this discussion is to determine whether the City should amend the City Code to allow exclusive liquor stores to obtain an combination on-sale/off-sale liquor license . By adding "exclusive liquor stores that provide live or recorded entertainment" to City Code 43-65 subd. 1, this special type of an exclusive liquor store would be allowed to serve on -sale without the sale of food. (as long as an on - sale license is available) Entertainment businesses could include the following type of businesses: • Team or Group Entertainment: game shows, escape rooms, painting class, cooking classes, axe throwing, art and crafts workshops. • Commercial Recreation Entertainment: amusement parks, water parks, family entertainment, athletic events, bocce ball, volleyball, broomball, hockey, etc. participated in by patrons or guests of the establishment. • Limited Entertainment: literary readings, storytelling, multisensory gameplay, live solo comedians, karaoke, amplified or non -amplified music by a disc jockey or any number of musicians, and group singing by patrons of the establishment, with no patron dancing. • General Entertainment: patron dancing, stage shows, theaters, event centers and all other forms of legal entertainment. • Other Entertainment: hookah lounges, oxygen bars, spas, art galleries, adult - oriented businesses, massage therapy, and arcades. The City of Hopkins recently amended their city code to allow this type of license (see attached). The following unintended consequences of changing the Code to allow this combo license should be considered: 1. Off -sale liquor stores need only show some form of recorded "entertainment" to apply for the combo license and be able to serve on -sale. This competes with existing on -sale liquor license holders. 2. An entertainment business with the new combo license will be able to do off - sale as well. This competes with off -sale liquor license holders. 3. Piping in recorded music might be considered "recorded entertainment" and allow all liquor establishments to apply for the combo licenses. This means that all bars could become off -sale liquor stores. QUESTIONS When considering to support the sale of liquor on -premise for businesses aimed at providing live or recorded entertainment without food, disguised as exclusive liquor stores, staff suggests Council consider the following: 1. What type of live or recorded entertainment businesses shall be permitted to obtain this type of licensure? 2. Should this license be allowed in certain zoning districts - Central Business District, Business Park Commercial, etc. Many of these Entertainment businesses are defined in the City's zoning code as Commercial Recreational so we may need to examine the relationship between the zoning ordinance definition of Commercial Recreational and liquor license Entertainment Businesses/Experience Based Entertainment to determine if we need to amend Chapter 31 zoning ordinance. 3. Should there be conditions placed upon this type of license? a. Paid ticketed customers only. b. Only offer alcohol service during activity for a successive hourly period even if activity lasts longer. c. Limit service hours, restrict issuance of a 2 a.m. license. 4. Should the City limit the number of combination on -sale intoxicating liquor/exclusive liquor store licenses? a. Minn. Stats. § 340A.413 limits Third Class cities (Stillwater) to 12. b. Off -sale intoxicating liquor license limits can be set by the city. 5. What fee should be established for this license? a. On -sale liquor license fee is $2,887.50/yr, and off -sale liquor license fee is $200/yr ACTION NEEDED Council may perhaps consider the following options: 1. Provide staff direction to amend the City Code to allow a combination on- sale/off-sale to Exclusive Liquor Stores with live or recorded entertainment. If so, the questions on the previous page must be addressed, specifically: a. Type of Entertainment b. Zoning District c. Conditions on license d. Quantity of licenses e. Fee 2. Keep the City Liquor License Ordinance as is. 3. Ask Staff to do further research on items such as: a. Does having additional businesses with liquor licenses provide benefits to the City or does having these types of businesses deter from other businesses offering alcohol? b. Survey Stillwater liquor license holders for input. c. How many businesses would/could request this type of license. CITY OF HOPKINS COUNTY OF HENNEPIN ORDINANCE NO. 2020-1147 ORDINANCE AMENDING CHAPTERS 4 AND 102 AND APPENDIX A OF THE HOPKINS CITY CODE REGARDING ON -SALE INTOXICATING LIQUOR LICENCES AND EXPERIENCE -BASED ENTERTAINMENT WHEREAS, pursuant to Minn. Stat. §§ 340A.404, subd. 1(a)(7), 340A.101, subd. 10, and 340A.412, subd. 14, the City is authorized to issue on -sale intoxicating liquor licenses to exclusive liquor stores that offer live or recorded entertainment; and WHEREAS, pursuant to Minn. Stat. § 340A.509, the City may adopt regulations governing the sale and possession of alcoholic beverages within its jurisdiction that might otherwise be more restrictive than state law; and WHEREAS, the City desires to attract groups of individuals to its central business district area by allowing a limited number of businesses that provide experience -based entertainment activities to sell intoxicating liquor to their customers for on -premise consumption, all within the confines of the aforementioned statutory authority; and WHEREAS, the City finds that authorizing the sale of intoxicating liquor to participants of such activities will provide benefits to the downtown area, and that creating a licensing mechanism to do so is in the best interests of the City's residents. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HOPKINS HEREBY ORDAINS AS FOLLOWS: SECTION 1. Hopkins City Code, Part II, Chapter 4, Article II, Section 4-36(a) is hereby amended by adding the double -underlined language and deleting the stricken language as follows: Sec. 4-36. - On -sale licenses. (a) Intoxicating. On -sale intoxicating liquor licenses shall be subject to the following: (1) On -sale intoxicating liquor licenses may be issued only to hotels, clubs, restaurants, bowling centers, exclusive liquor stores, and clubs or congressionally chartered veterans organizations meeting the qualifications contained in M.S.A. § 340A.404, subd. 1(a)(4). Not m e than te., to intoxicating liquor licenses may be granted by the city. (2) No on -sale intoxicating liquor license shall be issued to a restaurant unless the applicant makes a bona fide estimation that at least 50 percent of the gross receipts of the restaurant during its first year of business will be attributable to the sale of food. (3) Each restaurant granted an on -sale intoxicating liquor license under this section shall attribute at least 50 percent of gross annual receipts from the sale of food. The calculation for this requirement shall include only the food and beverage portion of any multi -service establishment. Financial records for the food and beverage portion must be maintained separately from any other records. Additionally, "sale of food" shall include gross receipts attributable to the sale of food items, soft drinks and nonalcoholic beverages. It shall not include any portion of gross receipts attributable to the nonalcoholic components of a plain or mixed alcoholic beverage, such as ice, soft drink mixes or other mixes. (4) The city may require the production of such documents or information, including, but not limited to, books, records, audited financial statements, or pro forma financial statements, as it deems necessary or convenient, to enforce these provisions. The city may also obtain its own audit or review of such documents or information, and all licensees shall cooperate with such a review, including prompt production of requested records. (5) In addition to other remedies that it may have available, the city may place the licensee on probationary status for up to one year when the sale of food is reported, or found to be, less than 50 percent of gross receipts for any business year. During the probationary period, the licensee shall prepare any plans and reports, participate in any required meetings, and take other action that the city may require to increase the sale of food. (6) The provisions of this section related to food sales shall not apply to any restaurant having a city on -sale intoxicating liquor license prior to July 1, 1999 and will not affect future renewals of such licenses. The provisions shall also not apply to new licenses issued for existing restaurants due to sale or transfer of ownership, unless the restaurant has been closed and without an on -sale intoxicating liquor license for at least 90 days. (7) No more than two on -sale intoxicating liquor licenses may be issued to exclusive liquor stores, and such licenses shall be further subject to the following requirements: (i) An on -sale intoxicating liquor license may only be issued to an exclusive liquor store that offers live entertainment in the form of "experience -based entertainment," as that term is defined in section 102-4 of the Hopkins City Code, during all hours of operation. (ii) An exclusive liquor store that obtains an on -sale intoxicating liquor license may only sell intoxicating liquor to paid, ticketed customers while said customers are participating in the entertainment activity offered by the establishment. Intoxicating liquor may only be sold to each customer for a successive two-hour period, although the experience -based entertainment activity may last longer than that. (iii) The city may establish a separate fee for on -sale intoxicating liquor licenses issued to exclusive liquor stores, which shall be subject to any express fee limitation contained in state law. (iv) No sale of intoxicating liquor for consumption on the licensed premises of an exclusive liquor store may be made between 2:00 a.m. and 8:00 a.m. on the days of Monday through Saturday or after 2:00 a.m. on Sundays. SECTION 2. Hopkins City Code, Part II, Chapter 4, Article II, Section 4-55 is hereby amended by adding the double -underlined language as follows: Sec. 4-55. — License application. (a) Every application for a license or permit issued under this chapter shall be on a form provided by the city. The form shall be verified and filed with the city. No person shall make a false statement on an application. (b) Every application shall state the name of the applicant, the applicant's age, representations as to the applicant's character, with references as the city may require, the type of license applied for, the business in connection with which the proposed license will operate and its location, a description of the premises, whether the applicant is owner and operator of the business, how long the applicant has been in that business at that place, the name and date of birth of the manager of the business, and any other information as the city may require. (c) In addition to all other information required by the city, every application shall contain a description of the premises, including the street address and legal description of the property, and plans depicting the design of the premises where alcoholic beverages may be dispensed and consumed. The plans shall show room dimensions and shall indicate the number of persons intended to be served in each room. An exclusive liquor store seeking an on -sale intoxicating liquor license pursuant to subsection 4-36(a)(7) must also submit a business plan that includes a detailed overview of the experience -based entertainment activities that it provides to its customers. SECTION 3. Hopkins City Code, Part III, Chapter 102, Article I, Section 102-4 is hereby amended by adding the double -underlined language as follows: Experience -Based Entertainment: An establishment offering team or group entertainment activities such as bocce ball, game shows, escape rooms, painting classes, cooking classes, axe throwing, and arts and crafts workshops. Experienced -Based Entertainment uses shall not include commercial recreation, bingo or other forms of charitable gambling, live music, karaoke, massage therapy, arcade games, video games, hookah lounges, oxygen bars, spas, event centers. art galleries, or adult -oriented businesses. SECTION 4. Hopkins City Code, Part III, Chapter 102, Article VII, Section 102-214 is hereby amended by adding the double -underlined language as follows: Permitted Uses B-1 B-2 B-3 B-4 Experience -Based Entertainment X SECTION 5. Hopkins City Code, Appendix A, which contains the City's fee schedule, is hereby amended by adding the double -underlined language as follows: LICENCE FEES Intoxicating alcohol On -sale exclusive liquor store $3,000.00 Per year SECTION 6. In accordance with Section 3.03 of the City Charter and Minn. Stat. § 412.191, subd. 4, due to the significant length of this Ordinance, City staff shall have the following summary printed in the official City newspaper in lieu of the complete ordinance: On August 4, 2020, the Hopkins City Council adopted Ordinance 2020-1147 An Ordinance Amending Chapters 4 and 102 and Appendix A of the Hopkins City Code Regarding On -Sale Intoxicating Liquor Licenses and Experience -Based Entertainment. The purpose of amending the City Code is to allow for experienced -based entertainment businesses the opportunity receive an On -Sale Exclusive Liquor License. A printed copy of the ordinance is available for inspection during regular business hours at Hopkins City Hall and is available online at the City's web site located at www.hopkinsmn.com. SECTION 7. The effective date of this ordinance shall be the date of publication. First Reading: Second Reading: Date of Publication: Date Ordinance Takes Effect: ATTEST: Amy Domeier, City Clerk July 14, 2020 August 4, 2020 August 13, 2020 August 13, 2020 son Gadd, Mayor City of tiClthater> �1innesuta Resolution 2020-090 John Gannaway WHEREAS, John Gannaway is retiring from his position as Chief of Police for the City of Stillwater Police Department, effective September 3o, 2020; and NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Stillwater, .Minnesota, that for his service to the City of Stillwater, John is hereby commended for serving the City for 13 1/2 years. The Council extends their appreciation for his dedicated service. BE IT FURTHER RESOLVED, that the City Clerk is hereby authorized and directed to enter this Certificate of Appreciation upon the official record of the Council and to deliver a certified copy thereof to John Gannaway. .Adopted by the City Council this 29th day of September, 2020. .Mayor Cite of 'titftaacter, in.nesotac Ykaciantattatt- WHEREAS, the city of Stillwater is committed to ensuring the safety and security of all those living in and visiting our community; and WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are the locations where people are at greatest risk from fire; and WHEREAS, cooking is the leading cause of home fires in the United States; and WHEREAS, two of every five home fires start in the kitchen with 31 % of these fires resulting from unattended cooking; and WHEREAS, Stillwater's residents should stay in the kitchen when frying food on the stovetop, keep a three-foot kid free zone around cooking areas and keep anything that can catch fire away from stove tops; and WHEREAS, residents who have planned and practiced a home fire escape plan are more prepared and will therefore be more likely to survive a fire; and WHEREAS, working smoke alarms cut the risk of dying in reported home fires in half; WHEREAS, the Stillwater Fire Department is dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education; and WHEREAS, the 2020 Fire Prevention Week theme TM "Serve Up Fire Safety in the Kitchen!!" effectively serves to remind us to stay alert and use caution when cooking to reduce the risk of kitchen fires. NOW THEREFORE, 1, Ted Kozlowski, by virtue of the authority vested in me, as Mayor of the City of Stillwater, do hereby proclaim October 4-10, 2020 as Fire Prevention Week throughout the City, and 1 urge all the people ofStillwater to check their kitchen for fire hazards and to always use safe cooking practices, and to support the many public safety activities and efforts of the Stillwater Fire Department. IN WITNESS WHEREOF, 1 have hereunto set my hand and caused the seal of the City of Stillwater to be affixed this this 29th day of September, 2020. .Mayor 4111wa ter The Birthplace of Minnesota 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us CITY COUNCIL MEETING MINUTES September 15, 2020 REGULAR MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order via Zoom at 7:03 p.m. Present: Mayor Kozlowski, Councilmembers Collins, Junker, Polehna and Weidner Absent: None Staff present: City Administrator McCarty City Attorney Land City Clerk Wolf Community Development Director Turnblad Finance Director Provos Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders Assistant Public Works Director Abdullah Library Director Troendle Water Board Manager Benson Water Board Commissioners Speedling and Jensen PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. RECOGNITIONS OR PRESENTATIONS Board of Water Commissioners Rate Study Presentation Chris Knopik, CliftonLarsonAllen, presented an analysis of water rates done over the past year in comparison with other cities. He stated that the Metropolitan Council has been encouraging all communities to focus on water conservation. He presented the proposed new rate, a flat $10 fee with tiered usage charges. The average residential customer's bill will go from just under $43 to just under $50 quarterly. Councilmember Weidner inquired if there is an anticipated reduction in use due to conservation, or if use has already dropped; and Mr. Knopik replied that the Met Council's goal is to push municipalities to conserve water with a goal of about 10%. Additionally, the City is experiencing a reduction in water use. At end of 2019 the Water Department had an operating loss of about $541,000 based purely on a decrease in usage from 2018 to 2019. For 2020 a loss of approximately $570,000 is projected. One of the biggest drivers is that the rate increase was anticipated earlier in the year. In 2021 when there is a full year of the new rate structure, that will cut into the operating losses. After 2021, it is expected that the Water Department will cover all day to day operations and start to recover some of the annual depreciation of the system. City Council Meeting September 15, 2020 Councilmember Weidner asked if the projections include putting money into a capital improvement plan; and Mr. Knopik answered that the proposal includes setting aside some routine capital each year. Annually, the Water Department will spend $100,000-150,000 on routine capital improvements. The water tower painting, conservatively estimated at $1 million, is anticipated in 2023. Councilmember Junker remarked that the losses are mostly paper losses. Adding back the depreciation, the Water Department may almost be making money. On a question by Councilmember Weidner if routine maintenance of water towers is built into the plan; Water Board Manager Benson responded that there are two towers at this point. In 2019 the Lily Lake tank was repainted leaving the other one to be painted in 2023. Water towers are painted about every 20 years and must be completely taken out of service to paint. Scuba divers inspect the tanks every 5-7 years. Water Board Chairman Speedling added that the Board is engaged with engineers to see if the painting can be pushed out. More detailed info will be coming from the engineering team. Mr. Knopik went on to explain the proposed tiered structure promotes conservation with a monetary "penalty" for the highest residential users. He expects 25% of residential customers to fall in the 0-8,000 gallon range; their average bill will go down. The most dramatic increase will be seen by the highest users. Commercial rates will reflect the average residential increase, 18.6%. He described similar communities' rates in comparison with Stillwater. Presentation of Council Service Award to George Vania (Board of Water Commissioners) Mayor Kozlowski recognized George Vania for over 8 1/2 years of service. United Way of Washington County East Proclamation Mayor Kozlowski read a proclamation designating October 5-11 as United Way Week. OPEN FORUM There were no public comments. CONSENT AGENDA September 1, 2020 regular and recessed session meeting minutes Payment of Bills CPC Case No. 2020-37 Zoning Text Amendment to modify code relating to Preservation Regulations - Ordinance 2nd reading Resolution 2020-082, resolution approving State of Minnesota Joint Powers Agreements with the City of Stillwater on behalf of its City Attorney and Police Department Off -sale Liquor License and Tobacco License for O'Brien Wine & Spirits dba City Sliquors Motion by Councilmember Weidner, seconded by Councilmember Collins, to adopt the Consent Agenda. All in favor. Page 2 of 8 City Council Meeting September 15, 2020 STAFF REPORTS Police Chief Gannaway informed the Council that Night to Unite has been cancelled. Fire Chief Glaser stated that Fire Prevention Week public activities were cancelled due to COVID. There will be a blood drive October 10. Crews are flushing hydrants. Retired firefighter Tommy Zoller passed away. He cautioned residents about dry conditions. The Fire Department assisted in a wreckage search. City Administrator McCarty reported the Police Chief recruitment process is underway with appointment of an interim chief expected September 29. The Allen S. King Plant Future Land Use Advisory Panel has begun meeting. An updated Strategic Plan Summary will be provided at the Council work session September 29. The Public Works/Water Board Transition Plan Team is working on operational level details. PUBLIC HEARINGS Assessment Hearing for the 2020 Street Improvement Project (Project 2020-02) Assistant City Engineer Abdullah indicated that the 2020 Street Project is nearing completion. The feasibility estimate was $2,493,894 and the final project cost is estimated to be $2,320,507. There were slight adjustments to the final assessment amount. Appraisals were slightly lower than estimated. He explained the proposed assessment rates for the project. The assessment period would be 10 years at an interest rate of 2.75%. Mayor Kozlowski opened the public hearing. Chad Johnson, 202 Greeley Street North, stated he was charged for water service but had already paid excavating for that service. Mr. Abdullah agreed to check on the revised assessment. Mayor Kozlowski closed the public hearing. Councilmember Junker complimented staff and workers for making the project go smoothly. Motion by Councilmember Polehna, seconded by Councilmember Junker, to adopt Resolution 2020-088, resolution adopting Assessment for 2020 Street Improvement Project, Project 2020-02, L.I. 429. All in favor. Ordinance Hearing to consider repealing Article XIII of the Stillwater City Charter regarding the Board of Water Commissioners. City Administrator McCarty provided background on the operational review of the Public Works Department and the Water Department, conducted in 2019 that resulted in the development of an integrated model for combining the Water Department with the Public Works Department. The Charter Commission has recommended approval of a proposed City Charter Amendment. The additional Ordinances amending various sections of the City Code will create a Utility Commission, allowing the Board of Water Commissioners to transition to an advisory Utility Commission, update code provisions changing the Water Department to a Water Utility and related operations language, and amend language in the City Code related to holding offices. Staff recommends Council approval of the first reading of an Page 3 of 8 City Council Meeting September 15, 2020 ordinance repealing Article XIII of the City Charter regarding the Board of Water Commissioners. Mayor Kozlowski inquired about the mechanics of the transition process involving staff positions; and Mr. McCarty replied that all staff would transition over without losing accrued benefits and the functional operation of the Water Department would continue as it is currently, with no difference in the service provided by Water Department staff. Councilmember Collins asked if the current staff of the Water Board will be part of discussions; and Mr. McCarty answered that the work group has been meeting since January looking at details in all areas - staffing, finance, billing, legal, IT, and so on. Work teams will be created to bring existing staff together to look at each activity to be transitioned. The present Water Board members will be participating in this process. It is critical that front line staff will have input in shaping the transition. Councilmember Polehna requsted Mr. McCarty address the monetary aspect, saying there was confusion 18 years ago about a process that was viewed at that time as a money grab by the City; and Mr. McCarty explained that within the ordinance amendment, there is a provision that creates a separate standalone water fund. All revenues, fees, expenditures and capital activities will stay within the separate standalone enterprise fund similar to other existing enterprise funds within the City. Standard accepted accounting principles require that all enterprise funds within a public sector finance accounting operation must stand alone and may not be utilized for other costs or expenditures outside that fund. Councilmember Polehna commented he spoke to the Public Works Director about time coding and the City has already established codes for Water Department work. City Attorney Land explained the State Statute process for repealing a chapter of the Charter and adoption of the ordinances. Mayor Kozlowski opened the public hearing. Linda Moses, Fifth Avenue South, asked what is the benefit to the City of moving the Water Board governance into the City? She stated that in a 2003 referendum, 79% of the voters stated no to that concept. She would like to know what has changed since that time. Holding another referendum might help the Council appear more open about this process. The Water Department is already very efficient and the rates are very low. She would like to hear more about what specific improvements would result from the merger. She asked if the Water Department would be charged administrative services costs. City Administrator McCarty explained that the City has an arrangement with the Water Board on IT costs provided by City IT staff. The City also provides other support for the Water Board without charging. There is no intention to start charging off costs to the enterprise fund. Currently, residents get two bills for utilities, one from the City and one from the Water Board. Combining that billing will be more efficient. Mayor Kozlowski commented this subject has been on several council agendas since January 2019. Until COVID, meetings were open to the public. There have been articles about the proposal in the City newsletter, on social media, the web, and Nextdoor. He feels the Council is doing everything it can to increase community engagement other than paying for advertising. He encouraged residents to sign up for City email alerts. Page 4 of 8 City Council Meeting September 15, 2020 Ms. Moses stated she would really like to hear what the efficiencies are, not just the billing. With regard to residents reaching out, Councilmember Weidner stated he was contacted by one individual, so there has not been a major outcry. He feels there are sufficient administrative efficiencies to be gained. The Water Board members do a fantastic job. He commended Board Chairman Speedling and Commissioner Jensen for the work they do, but they have full time jobs. The loss of George Vania is very hard. The consistency on the board is very important. He would like to have a professional administrator on a daily basis operating this large component of the City. Water Board Commissioner Karen Jensen noted she is a Water Resources Engineer with a master's degree in civil engineering. Water Department staff works to protect and maintain the system to ensure everyone has safe, affordable and great tasting water. The Water Board has been very active in educating the public about water conservation. Rates are currently in the lowest 10% of the metro area. This issue starting over a year ago began with what was called an efficiency study. She would like to make sure no one thinks the Water Department is inefficient. She will continue to support the Water Board and the City, however she would have been more supportive if the City had done another mail in ballot. A precedent was set in 2003 and residents do not understand what is different now. It would have been more transparent to have listening sessions and send out a mailer explaining the issue. She supports increasing the board to five members. If given the opportunity, she will continue serving. Water Board Chair Speedling acknowledged there is lot of sensitivity to what happened in 2003. He understands Ms. Jensen's sentiments, but he also sees efficiencies that can be gained. Gary Johnson, resident, echoed Ms. Jensen's comments. If the Water Department is not broke, why fix it? He does not know what the City would be gaining other than control. Mary Russell, resident, stated she has been following this since it was first proposed in July. It has always sounded like it was already decided. She empathized with the challenges of informing residents. The water system has worked well and she would hate to see it watered down by being part of an administrative block. There is a lot of scary stuff going on with water in other communities and the quality of the current board members is critical. Mayor Kozlowski responded that the efficiencies to be gained have been explained this evening and in previous meetings. No one is saying the Water Department is inefficient. The City has been going department by department, City-wide every year, looking at ways to improve services to residents. Water Board Commissioner Jenson stated she would like to correct a misstatement. She is not OK with this transition, but she is trying to be positive about it. The path that the Council has taken to do this is not what she would have done. She would have tried to be a lot more transparent and held another vote. Operationally there are many things still to be figured out. The City is going to incur a lot of cost before there is a cost benefit. It will be expensive and onerous to merge the billing systems of the City and the Water Board. This fact has been acknowledged many times. The Metropolitan Council is her employer. It does not have any power to require anything from any water supplier. The desired 10% conservation rate is not coming from the Met Council, it is coming from the DNR. The Met Council simply provides technical assistance to Cities to help them manage their water better. Page 5 of 8 City Council Meeting September 15, 2020 Mayor Kozlowski closed the public hearing. Councilmember Collins pointed out that none of the Councilmembers are going to do anything that will jeopardize the safety of the water supply. He believes the result of the 2003 referendum was from a lack of understanding. Councilmember Junker noted when he was running for City Council in 2002, this was a big topic. He reviewed notes from 2002 Mayor and Council discussions. The Council does not want to change a 109 year record of outstanding service. Over the past five years the City has been trying to improve operational excellence in every aspect of City services. Councilmember Weidner stated he finds the positions shared to be emotional rather than fact -based positions. He is in favor of the transition plan. Councilmember Polehna voiced high regard for the Water Board's work. Sharing billing systems, consultants and IT will allow greater efficiencies. The big issue for him is accountability. He recalled a situation where someone was not able to work and there was not a supervisor to make decisions and run day to day operations. Chairman Speedling corrected Councilmember Polehna saying that when Mr. Benson was out with health issues, it was not the community stepping up, it was the Board and Mr. Benson was supported and involved. Councilmember Polehna reiterated there was no one there who could make an immediate decision in the situation referred to. Motion by Councilmember Weidner, seconded by Councilmember Polehna, to adopt first reading of an Ordinance repealing Article XIII of the Charter of the City of Stillwater regarding the Board of Water Commissioners. All in favor. UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS 1st Readings of Ordinance Amendments pertaining to Water Board and Board of Water Commission: a. Amending Chapter 28 regarding Water Utility; b. Amending Chapter 22, Section 8 regarding Boards/Commission Administration; and c. Amending Chapter 1, Article V, Section 5.06 regarding Holding Other Offices. City Administrator McCarty explained the amendments related to the Water Department Operations. City Attorney Land reviewed the details of how the system will be integrated with day to day operations of the new Water Utility. The Utilities Commission still has a key role in the structure. The amendments establish in City Code the fact that there is a water fund whose monies will be used solely for water purposes. Motion by Councilmember Weidner, seconded by Councilmember Collins, to adopt first readings of an Ordinance amending Chapter 28 of the City Code of the City of Stillwater regarding Water Utility; an Ordinance amending Chapter 22, Section 22-8 of the City Code of the City of Stillwater regarding Board/Commission administration; and an Ordinance amending Page 6 of 8 City Council Meeting September 15, 2020 Chapter 1, Article V, Section 5.06 of the City Code of the City of Stillwater regarding holding other offices. All in favor. 2021 Preliminary Budget: a. Resolution 2020-083, adopting the Proposed Tax Levy for the Payable Year 2021; b. Resolution 2020-084, adopting the proposed Budget Appropriations for the year 2021; and c. Resolution 2020-085, setting payable 2021 Truth -in -Taxation Public Meeting. City Administrator McCarty presented the revised preliminary 2021 budget, adjusted as directed by the Council. The proposed tax levy adjustment of +2.659% maintains a balanced 2021 budget, resulting in the lowest City tax rate in the past decade. Staff recommends Council approval of the resolutions adopting the proposed tax levy, the proposed budget, and setting the Truth in Taxation hearing. Finance Director Provos explained the details of the levy and the tax impact to residential taxpayers. She stated the City portion of the property tax for the average taxpayer will go down. Motion by Councilmember Junker, seconded by Councilmember Collins, to adopt Resolution 2020-083, adopting the Proposed Tax Levy for the Payable Year 2021; b. Resolution 2020- 084, adopting the proposed Budget Appropriations for the year 2021; and c. Resolution 2020- 085, setting payable 2021 Truth -in -Taxation Public Meeting. All in favor. Greeley Street Lift Station Improvements Bid Award Public Works Director Sanders informed the Council that the City accepted bids for the Greeley Street Lift Station Improvement Project, which replaces the 50 year old lift station located on Greeley Street near the Lily Lake ballfield. Lametti and Sons Inc., Hugo, Minnesota submitted the low bid at $287,170. It is recommended that Council accept the bid and award the contract. Motion by Councilmember Junker, seconded by Councilmember Polehna, to adopt Resolution 2020-086, Accepting Bid and Awarding Contract for Greeley Street Lift Station Improvement Project. All in favor. Special Assessment Deferrals City Attorney Land explained the proposed policy which is recommended by staff for adoption. Motion by Councilmember Weidner, seconded by Councilmember Polehna, to adopt Resolution 2020-087, a resolution authorizing Deferral of Special Assessments for Senior Citizens, Disabled, or Military Persons. All in favor. Special Meeting Date for the General Election Canvassing Board City Clerk Wolf stated that the General Election will be held on Tuesday, November 3. Staff recommends that General Canvassing be held on Friday, November 13 via Zoom. Motion by Councilmember Collins, seconded by Councilmember Junker, to set a Special Meeting for the General Election Canvassing Board for November 13, 2020 at 8:30 a.m. All in favor. Page 7 of 8 City Council Meeting September 15, 2020 COUNCIL REQUEST ITEMS There were no Council request items. ADJOURNMENT Motion by Councilmember Junker, seconded by Councilmember Weidner, to adjourn. All in favor. The meeting was adjourned at 9:34 p.m. Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk Resolution 2020-082, resolution approving State of Minnesota Joint Powers Agreements with the City of Stillwater on behalf of its City Attorney and Police Department Resolution 2020-083, adopting the Proposed Tax Levy for the Payable Year 2021 Resolution 2020-084, adopting the proposed Budget Appropriations for the year 2021 Resolution 2020-085, setting payable 2021 Truth -in -Taxation Public Meeting Resolution 2020-086, Accepting Bid and Awarding Contract for Greeley Street Lift Station Improvement Project Resolution 2020-087, a resolution authorizing Deferral of Special Assessments for Senior Citizens, Disabled, or Military Persons Resolution 2020-088, resolution adopting Assessment for 2020 Street Improvement Project, Project 2020-02, L.I. 429 Ordinance 1150, an ordinance related to Heritage Preservation Regulations repealing and replacing the Stillwater City Code Sections 22-7 Heritage Preservation Commission, Section 31-209 Design Permit, and Section 31-215 Site Alteration Permit, enacting Sections 31-404 Downtown Design Review District Overlay and 31-405 Neighborhood Conservation District Overlay, amending Section 31- 101 Definitions, and repealing Chapter 34 Building Demolition Page 8 of 8 Page 1 CITY OF STILLWATER LIST OF BILLS Action Rental Inc. Advance Auto Parts AdvantageHealth Corp AMI Consulting Engineers PA Ancom Communication Inc. Armor Security Inc. AutoNation Ballis Tom CDW Government Inc. Century College Cintas Corporation Comcast Cunningham Robert Curb Masters Inc. Daguna Consulting Dalco Dell Marketing L.P. ECM Publishers Ecolab Emergency Automotive Environmental Equipment & Services FleetPride Forestry Suppliers Inc. Fuhr Trenching Goodyear Commercial Tire Gopher Sport Grainger Granicus Inc Group Medicareblue RX Guardian Supply Hardwood Creek Lumber Inc. Haussner Plumbing LLC Hoisington Koegler Group Inc Interstate PowerSysterms Johnson Controls Inc. Kirvida Fire Inc. Lakeview Hospital Lawson Products League of MN Cities Ins Tr Loffler Companies MacQueen Equipment Inc. Menards Metropolitan Council Metropolitan Mechanical Contractors MidAmerica Inc Concrete & mixing trailer Equipment repair supplies Screenings Riverbank Stabilization Charges amplifier Quarterly Monitoring Service Equipment repair supplies Reimburse for classes Computer equipment & supplies Fire Apparatus Operator class Mat & uniform cleaning service Internet Park Fee Refund Repairs Professional service Hand sanitizer & disinfectant Sams Laptop Publications Foam hand sanitizer Squad build Equipment repair supplies Equipment repair supplies Paint Topsoil & straw Tires Bownet PickleBall nets Equipment repair supplies GovAccess Retiree Prescriptions Ins Supplies & uniforms Supplies Drinking fountain water service valves Aiple Park & Zoning Supplies Building repair supplies Vehicle repair Blood draws Equipment repair supplies Insurance Phones Equipment repair supplies Supplies Wastewater Charge Replacement of BAS Remediation of 3 garbage stalls 405.00 261.00 1,380.00 45,989.25 165.00 84.00 47.04 2,817.50 5,177.82 2,100.00 451.44 134.90 85.00 2,523.95 11,660.00 2,872.10 644.53 436.00 312.90 7,051.80 138.82 98.36 127.50 1,100.00 653.84 1,554.41 73.69 5,000.00 2,415.00 652.88 159.80 665.00 7,332.64 65.78 600.00 1,184.98 50.00 175.70 162,578.00 1,305.00 472.96 1,454.15 167,065.34 4,454.00 2,472.95 Miller Excavating MN Pollution Control Agency Mulcahy Allison Municode NAPA Auto Parts Nobles John Office Depot Olson Patrick Allen Pioneer Press St. Paul Quill Corporation Schwaab Inc. St. Croix Recreation Fun Playgrounds Streichers T.A. Schifsky and Sons Thiets Construction Toll Gas and Welding Supply Tri-State Bobcat Vetsch Sandra Vinco Inc Washington County Public Safety Radio WasteZero WSB & Associates Inc. Zee Medical Service AUGUST CREDIT CARDS AICPA Amazon.com Backgroundchecks.com BCA Training Federal Drug & Alcohol Clearinghouse HON Company KaTom Restaurant Supply Manufacturing Services MN State Colleges & Univ. Multi -Regional Training Center Neal & Parking Projects Wastewater cert renewal Park Fee Refund Code pages Equipment repair supplies Reimburse for garage stall rental Office supplies Shadow box Publication Office supplies Stamp Bike rack, bottle filler, tables Riot helmets 2020 Street Projects Grading Escrow Refund Cylinders Rental equipment Reimburse for work shoes Install slope protection 800 Radio user fees Big Belly Solar SWAMP subscription First aid supplies Membership Supplies Back ground checks Training Employment related background checks Replacement key for lateral file Hand sanitizer Chamber safe chamber flags Fire protection class CPR Instructor renewal National Alliance of Preservation Commissior 2020 Conference RescueTECH1 Technical rescue edge roller Zoom Video Communications Zoom meetings REC CENTER Amery Welding & Fabrication Arrow Building Center Berwald Roofing Company Inc. Capital City Glass Cintas Corporation Dome Project Fire treated polywood Dome Project Dome Project Mat cleaning service Page 2 310,576.88 23.00 100.00 911.40 56.28 390.00 146.03 270.00 126.42 114.95 39.75 16,804.95 723.00 433,014.24 1,500.00 45.38 236.50 79.50 4,100.00 9,901.98 707.00 3,219.00 258.95 435.00 102.65 455.85 75.00 1.25 18.74 1,130.40 37.98 382.02 50.00 500.00 386.25 45.58 13,249.00 47.80 2,821.65 10,139.26 51.50 Comcast Dalco Ice Sports Industry Lindstrom Solar LLC Metro Sheet Metal Inc Stillwater Turf & Power LLC Summit Companies Wasche Commercial Finishes LIBRARY Amazon Business Anfinson Jennifer Grainger NAC Mechanical and Electrical Services Office of MN IT Services Slinger Donald Star Tribune Water Works Irrigation LLC LIBRARY CREDIT CARDS Etsy Victorianos Zoom Video Communications Internet Concession Supplies Skater Member Solar Energy Dome Project Equipment repair supplies Dome Project Dome Project Materials Materials Building Repair Supplies Fire Panel Relay Phone - August Programs - Adult (Friends) Materials Irrigation System Start Barriers Programs Tech for Remote Working Page 3 289.65 95.44 30.00 7,784.80 20,141.56 339.95 1,050.01 15,738.50 345.56 460.00 151.66 868.12 143.70 65.00 541.84 150.00 90.15 30.00 16.06 MEMORANDUM TO: Mayor and City Council FROM: Reabar Abdullah, Assistant City Engineer DATE: September 25, 2020 SUBJECT: 2020 Street Improvement Project Adjustment of Assessment for Property located at 226 Greeley Street N. DISCUSSION: The property located at 226 Greeley Street N. was assessed for improvements as part of the 2020 Street Improvement project. The total assessment, which was approved at the September 15th, 2020 City Council meeting, was $12,238.00 which included a $4,238.00 cost for replacing water service to the property. This was done in error. The property did not have the water service replaced as part of the 2020 Street Improvement Project. The staff notified the property owner of the error and sent a new assessment letter out with an adjusted downward assessment to $8,000.00 RECOMMENDATION: Staff recommends that Council approve the downward assessment to the property located at 226 Greeley Street N. ACTION REQUIRED: If Council concurs with the staff recommendation, they should pass a motion adopting Resolution No. 2020- , RESOLUTION ADJUSTING ASSESSMENT FOR 226 GREELEY STREET N. (PROJECT 2020-02). RESOLUTION ADJUSTING ASSESSMENT FOR 226 GREELEY STREET N. (PROJECT 2020-02, L.I.429) WHEREAS, pursuant to the City Council meeting on September 15, 2020 and resolution approving the assessment roll for the 2020 Street Improvement Project (Project 2020-02). The property located at 226 Greeley Street N was assessed for the total amount of $12,238.00. This included replacement of water service to the property in the amount of $4,234.00 in error. The property owner has been notified of the error and a new assessment letter was issued for the property and mailed to the property owner, the assessment was adjusted downward to $8,000.00. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. Such adjusted assessment, a copy of which adjusted is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessments shall be payable in equal installments over a period of ten (10) years with the first of the installments to be payable on or before the first Monday in January 2021, and shall bear interest at the rate of 2.75% per annum from the date of the adoption of this assessment resolutions. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2020. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. Property owners may at any time prior to certification of the assessment to the county auditor, pay the entire assessment balance on such property, without any additional interest to the City of Stillwater. NO INTEREST WILL BE CHARGED IF THE ENTIRE ASSESSMENT IS PAID BY NOVEMBER 1, 2020. If the assessment is not paid by November 1, 2020, accrued interest from the date of the adoption of the assessment roll through December 31, 2020 will be added with the first installment due in 2021. If payment is not received by November 1, 2020, the assessments will be collected over a period of ten (10) years with interest added at 2.75% per year on the unpaid balance. The yearly installments will be collected with the property taxes that are paid to Washington County. You may at any time thereafter, prior to November 15th of any year, pay the remaining principal balance (in whole or part) to the City of Stillwater. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the council this 29th day of September 2020. ATTEST: Ted Kozlowski, Mayor Beth Wolf, City Clerk ASSESSMENT RATES: LF = $86.30 State Aid = $9,950 / Non State Aid = $8,000 Water = $4,238 FINAL ASSESSMENT ROLL 2020-02 Street Improvement Project Project 2020-02, LI 429 ASSESSMENT PERIOD: 10 YEARS INTEREST RATE: 2.75% RECONSTRUCT GEO NAME STREET CITY Std Rate SA Rate Std Rate SA Rate LF Rate Reg. Unit SA Unit LF Water Service TOTAL ASMT PROPERTY ADDRESS LF 2803020120083 BATES MICHAEL R & LISA M 622 3RD ST N STILLWATER MN 55082 $8,000.00 x 0.5 $4,000.00 622 3RD ST N 2803020120294 WILSON MARTA M 920 THIRD ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 920 3RD ST N 2103020340144 BAYLISS LLC PO BOX 32 NEW RICHMOND WI 54017 $9,950.00 x 0.6 $5,970.00 1100 4TH ST N 2803020120010 PIETAN LAURA A 809 4TH ST N STILLWATER MN 55082 $9,950.00 x 1 $9,950.00 809 4TH ST N 2803020120012 MAERAY LLC 2008 HAZEL CT STILLWATER MN 55082 $9,950.00 x $86.30 0.4 50 $4,238.00 $12,533.00 807 4TH ST N 2803020120013 MYERS BRUCE M & DARCY R BELL 821 4TH ST N STILLWATER MN 55082 $9,950.00 x 1 $9,950.00 821 4TH ST N 2803020120016 SULLIVAN PATRICK J 921 4TH ST N STILLWATER MN 55082 $8,000.00 $9,950.00 x x 0.5 0.5 $4,238.00 $13,213.00 921 4TH ST N 2803020120055 JUNKER SCOTT 1001 4TH ST N STILLWATER MN 55082 $8,000.00 $9,950.00 x x 0.5 0.5 $8,975.00 1001 4TH ST N 2803020120056 SEVERSON ELIZA M & SEAN T E 1007 4TH ST N STILLWATER MN 55082 $9,950.00 x 1 $9,950.00 1007 4TH ST N 2803020120062 LEONARD STEPHANIE L & JOSHUA G M 703 4TH ST N STILLWATER MN 55082 $8,000.00 $9,950.00 x x 0.5 0.5 $8,975.00 703 4TH ST N 2803020120064 MOSS LISA 709 4TH ST N STILLWATER MN 55082 $9,950.00 x 1 $4,238.00 $14,188.00 709 4TH ST N 2803020120085 TOBIN BAMBI 619 4TH ST N STILLWATER MN 55082 $8,000.00 $9,950.00 x x 0.5 0.5 $8,975.00 619 4TH ST N 2803020120104 STEFAN TIMOTHY & AMY 13895 KELLEY CANYON RD BOZEMAN MT 59715 $9,950.00 x 1 non conforming $0.00 non buildable 2803020120144 LOGAN CHARLES & PIERI JEAN 713 4TH ST N STILLWATER MN 55082 $9,950.00 x 1 $4,238.00 $14,188.00 713 4TH ST N 2803020120295 THIELE PATRICK & JANE M 903 4TH ST N STILLWATER MN 55082 $9,950.00 x 1 $9,950.00 903 4TH ST N 2803020130062 HELKE MICHAEL & SARAH MILLFELT 605 4TH ST N STILLWATER MN 55082 $9,950.00 x 0.5 $4,238.00 $9,213.00 605 4TH ST N 2803020130063 HROMATKA JOSEPH W & SMITH LAEL H 609 4TH ST N STILLWATER MN 55082 $9,950.00 x 1 $9,950.00 609 4TH ST N 2803020130064 KOSTOHRYZ JUDITH 615 4TH ST N STILLWATER MN 55082 $9,950.00 x 1 $9,950.00 615 4TH ST N 2803020130065 TOPEL RYAN L & DEBRA K L 604 4TH ST N STILLWATER MN 55082 $9,950.00 x 0.5 $4,975.00 604 4TH ST N 2803020130066 MAHADY MICHAELA & JOHN PIETRAS 614 4TH ST N STILLWATER MN 55082 $9,950.00 x 1 $9,950.00 614 4TH ST N 2803020130067 LYNUM THOMAS A & SANDRA S 626 4TH ST N STILLWATER MN 55082 $9,950.00 x $86.30 125 $10,787.50 626 4TH ST N 2803020210052 SIRID KELLERMANN REV TRS 924 4TH ST N STILLWATER MN 55082 $9,950.00 x 1 $9,950.00 924 4TH ST N 2803020210057 WILSON VIKTOR 0 & NANCY T WILSON 906 4TH ST N STILLWATER MN 55082 $9,950.00 x 0.5 $4,238.00 $9,213.00 906 4TH ST N 2803020210058 LUDWIG KATHERINE M & JON B HOCHALTER 820 4TH ST N STILLWATER MN 55082 $9,950.00 x 0.5 $4,975.00 820 4TH ST N 2803020210063 CONSOLIDATED LUMBER CO 808 4TH ST N STILLWATER MN 55082 $9,950.00 x $86.30 50 $4,315.00 808 4TH ST N 2803020210064 KAST WAYNE G & MARY K 118 SHERBURNE ST N STILLWATER MN 55082 $9,950.00 x 1 $9,950.00 806 4TH ST N 2803020210128 BOHLEN PROP LLC 724 MCCUTCHEON RD HUDSON WI 54016 $9,950.00 x 0.5 $4,238.00 $9,213.00 718 4TH ST N 2803020210133 MOSLEMI SARAH M 702 4TH ST N STILLWATER MN 55082 $9,950.00 x 0.5 $4,975.00 702 4TH ST N 2803020120061 MOSLEMI SARAH M 702 4TH ST N STILLWATER MN 55082 $0.00 2803020210138 ELLIOTT BILLY J 1010 4TH ST N STILLWATER MN 55082 $9,950.00 x 0.5 $4,975.00 1010 4TH ST N 2803020210139 HALVERSON JENNIFER L 1004 4TH ST N STILLWATER MN 55082 $9,950.00 x 1 $9,950.00 1004 4TH ST N 2803020210054 LEWIS PAUL & LAURA 921 5TH ST STILLWATER x $4,238.00 $4,238.00 921 5TH ST N 2803020210134 FERNHOLZ WILLIAM E & MARLYS J 202 ASPEN ST STILLWATER MN 55082 $9,950.00 x 0.5 $4,975.00 202 ASPEN ST W 2803020230055 JOHNSON DALE S & PATRICIA A 415 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 415 GREELEY ST N 2803020230058 NELSON BRANDON W & ASHLEY E 401 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $4,238.00 $12,238.00 401 GREELEY ST N 2803020230059 ACKERLEY WESLEY 407 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $4,238.00 $12,238.00 407 GREELEY ST N 2803020230060 HAMROCK/RYAN LIV TRS 419 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 419 GREELEY ST N 2803020230061 HENDERSON DALE R & DEBORAH L 423 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $4,238.00 $12,238.00 423 GREELEY ST N 2803020230062 SUMMERS JONATHON & JULIANNE 10663 BROOKSIDE TRAIL N CHAMPLIN MN 55316 $8,000.00 x 1 $8,000.00 501 GREELEY ST N 2803020230002 SUMMERS JONATHON & JULIANNE 10663 BROOKSIDE TRAIL N CHAMPLIN MN 55316 $0.00 2803020230063 SUMMERS JONATHON & JULIANNE 10663 BROOKSIDE TRAIL N CHAMPLIN MN 55316 $0.00 2803020230066 RACE CAITLIN & BRADLEY A NELSON 428 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 428 GREELEY ST N 2803020230067 NELSON NANCY R 424 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 424 GREELEY ST N 2803020230068 KINNING LYNN & DAVID 420 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 420 GREELEY ST N 2803020230069 EICHTEN THOMAS H & KAREN M EICHTEN 416 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 416 GREELEY ST N 2803020230070 ISLE RICHARD A 410 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $4,238.00 $12,238.00 410 GREELEY ST N 2803020230071 RUST APRIL J & ROGER B WILLIAMS 408 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 408 GREELEY ST N 2803020230119 HOWARD RAMIE A 318 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $4,238.00 $12,238.00 318 GREELEY ST N 2803020230120 HOWARD RAMIE A 318 GREELEY ST N STILLWATER MN 55082 $0.00 2803020230121 DAY LARRY R & VICKI M 14584 55TH ST N STILLWATER MN 55082 $8,000.00 x 1 $4,238.00 $12,238.00 312 GREELEY ST N 2803020230122 CULLINAN COLLEEN A 308 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 308 GREELEY ST N 2803020230123 HOFFARTH SCOTT & CAROL 304 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 0.5 $4,238.00 $8,238.00 304 GREELEY ST N 2803020230133 MCLARNON CHRISTOPHER F 303 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 0.5 $4,238.00 $8,238.00 303 GREELEY ST N 2803020230135 DAVID ANDREA 311 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 311 GREELEY ST N 2803020230134 DAVID ANDREA 311 GREELEY ST N STILLWATER MN 55082 $0.00 2020-02 1 9/23/2020 ASSESSMENT RATES: LF = $86.30 State Aid = $9,950 / Non State Aid = $8,000 Water = $4,238 FINAL ASSESSMENT ROLL 2020-02 Street Improvement Project Project 2020-02, LI 429 ASSESSMENT PERIOD: 10 YEARS INTEREST RATE: 2.75% GEO NAME STREET CITY Std Rate SA Rate Std Rate SA Rate LF Rate Reg. Unit SA Unit LF Water Service TOTAL ASMT PROPERTY ADDRESS LF 2803020230139 RANNIGER MICHAEL L & KATHERINE M 504 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 504 GREELEY ST N 2803020230143 SALTZMAN JOHNSON LLC 1119 CLIPPER WAY WOODBURY MN 55125 $8,000.00 x 1.2 $9,600.00 506 GREELEY ST N 2803020320005 GILBERG MEYLNDA J & LOREN C 225 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $4,238.00 $12,238.00 225 GREELEY ST N 2803020320008 MULACK JON M 213 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 213 GREELEY ST N 2803020320011 DAVIS JULIA M 211 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 211 GREELEY ST N 2803020320023 MARLOW TIMOTHY G ETAL 226 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 226 GREELEY ST N 2803020320026 KAMPFER DANETTE L PO BOX 722 STILLWATER MN 55082 $8,000.00 x 1 $4,238.00 $12,238.00 220 GREELEY ST N 2803020320025 KAMPFER DANETTE L PO BOX 722 STILLWATER MN 55082 $0.00 2803020320028 JORGENSEN GARY 7005 RIVER HAMMOCK DR UNIT 10E BRADENTON FL 34212 $8,000.00 x 1 $8,000.00 214 GREELEY ST N 2803020320031 NEWELL ZACHARY 210 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 210 GREELEY ST N 2803020320033 DITMARSON KRISTINE & CHAD JOHNSON 202 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $4,238.00 $12,238.00 202 GREELEY ST N 2803020320088 HARP JOSHUA R & RACHEL A JENSEN 126 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $4,238.00 $12,238.00 126 GREELEY ST N 2803020320090 LAMAN TRACIE L & CHARLES A 118 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 118 GREELEY ST N 2803020320092 STITELER JOHN 114 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 114 GREELEY ST N 2803020320093 BARIBEAU MICHAEL D & ROBERTA 112 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $4,238.00 $12,238.00 112 GREELEY ST N 2803020320095 SPOO BRIAN W & KATHRYN A JOHNSTON 106 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $4,238.00 $12,238.00 106 GREELEY ST N 2803020320100 JOHNSON WAYNE & SANDRA 121 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 121 GREELEY ST N 2803020320102 GENSCH CHRISTINE 117 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 117 GREELEY ST N 2803020320103 HINTZE DANIEL 111 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 111 GREELEY ST N 2803020320157 DAHLQUIST MICHAEL 201 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 201 GREELEY ST N 2803020210065 SE TAC PROPERTIES LLC 2000 INDUSTRIAL BLVD S # 8 STILLWATER MN 55082 $9,950.00 x 0.5 $4,975.00 204 HICKORY ST W 2803020230136 MONTBRIAND DONNA MAE 815 LINDEN ST W STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 815 LINDEN ST W 2803020240090 PETERSON CAROL A 704 W LINDEN ST STILLWATER MN 55082 $8,000.00 x 0.5 $4,000.00 704 LINDEN ST W 2803020240091 WEBSTER JANA L 710 LINDEN ST W STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 710 LINDEN ST W 2803020240089 WEBSTER JANA L 710 LINDEN ST W STILLWATER MN 55082 $0.00 2803020240093 BROSTROM VAN A & JONI L 726 LINDEN ST W STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 726 LINDEN ST W 2803020240092 BROSTROM VAN A & JONI L 726 LINDEN ST W STILLWATER MN 55082 $0.00 2803020240095 SCHANNO MATTHEW J & ERICA A 703 LINDEN ST W STILLWATER MN 55082 $8,000.00 x 0.5 $4,000.00 703 LINDEN ST W 2803020240096 HILL GLEN E & SHOKO HANZAWA 709 LINDEN ST W STILLWATER MN 55082 $7,342.64 x 1 $7,342.64 709 LINDEN ST W 2803020240097 SANDRA K LYNOTT TRS 717 LINDEN ST STILLWATER MN 55082 $6,042.86 x 1 $6,042.86 717 LINDEN ST W 2803020240098 SANDRA K LYNOTT TRS 717 LINDEN ST STILLWATER MN 55082 $0.00 2803020230132 DEMARAIS ALICE MARIE 802 MULBERRY ST W STILLWATER MN 55082 $8,000.00 x 0.5 $4,000.00 802 MULBERRY ST W 2803020230131 DEMARAIS ALICE MARIE 802 MULBERRY ST W STILLWATER MN 55082 $0.00 2803020240100 MCCARTHY TYLER & KATHERINE 728 MULBERRY ST W STILLWATER MN 55082 $8,000.00 x 0.5 $4,000.00 728 MULBERRY ST W 2803020320003 HUDAK CURTIS M 817 MULBERRY ST W STILLWATER MN 55082 $8,000.00 x 0.5 $4,238.00 $8,238.00 817 MULBERRY ST W 2803020320152 FLOOD MICHAEL P & LINDA W 905 MULBERRY ST W STILLWATER MN 55082 $8,000.00 x 0.5 $4,238.00 $8,238.00 905 MULBERRY ST W 2803020320105 WEITALA DENISE M & DONALD J 541 HOMEWOOD AVE MAHTOMEDI MN 55115 $8,000.00 x 0.5 $4,000.00 820 MYRTLE ST W 2903020330014 MOSIMAN CAROLEE M 2402 OAKRIDGE RD STILLWATER MN 55082 $8,000.00 x 0.5 $4,000.00 2402 OAKRIDGE RD 2803020230072 SCHMIDT EDWARD J & KATHLEEN M 11205 ST CROIX TRL N STILLWATER MN 55082 $8,000.00 x 0.5 $4,000.00 403 OWENS ST N 2803020230128 HILL KATHLEEN MARY 317 OWEN ST N STILLWATER MN 55082 $8,000.00 x 0.5 $4,238.00 $8,238.00 317 OWENS ST N 2803020320087 MIRON BRITTANY L 125 OWENS ST N STILLWATER MN 55082 $8,000.00 x 0.5 $4,000.00 125 OWENS ST N 2803020320150 BURKE JOHN M & JILL A 205 OWENS ST N STILLWATER MN 55082 $8,000.00 x 0.5 $4,000.00 205 OWENS ST N 2803020320017 FULTZ TODD 2270 NEAL AVE N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 810 RICE ST W 2803020320014 FULTZ TODD 2270 NEAL AVE N STILLWATER MN 55082 $0.00 2803020120063 DANIELSON ERIC P & SUSAN G 118 SCHOOL ST W STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 118 SCHOOL ST W 2803020120065 MOORE KATHERINE T 114 SCHOOL ST W STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 114 SCHOOL ST W 2803020120073 FOSTER JEREMY & JENNA M 112 SCHOOL ST W STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 112 SCHOOL ST W 2803020120074 FRANKE MATTHEW P & HEIDI J 108 SCHOOL ST W STILLWATER MN 55082 $8,000.00 x 1 $4,238.00 $12,238.00 108 SCHOOL ST W 2803020120075 PACKARD CHARLES & MAUREEN 102 SCHOOL ST W STILLWATER MN 55082 $8,000.00 x 0.5 $4,000.00 102 SCHOOL ST W 2803020230057 THUESON MATTHEW J 404 WILLIAM ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 404 WILLIAM ST N 2803020230129 FORMBY CHRISTOPHER B & HEATHER L MCLEAN 316 WILLIAM ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 316 WILLIAM ST N 2803020230130 VAN ZEE JONATHAN A & MARYNEL K R 308 WILLIAM ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 308 WILLIAM ST N 2803020240099 ANDERSON THOMAS & MAUREEN 317 WILLIAM ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 317 WILLIAM ST N 2803020320015 PERRY ROBERT 204 WILLIAM ST N STILLWATER MN 55082 $8,000.00 x 0.5 $4,000.00 204 WILLIAM ST N 2803020320099 WEEKLEY AMBER L 124 WILLIAM ST N STILLWATER MN 55082 $8,000.00 x 0.5 $4,000.00 124 WILLIAM ST N 2803020320098 CITY OF STILLWATER 216 4TH ST N PO BOX 242 STILLWATER MN 55082 2020-02 2 9/23/2020 ASSESSMENT RATES: LF = $86.30 State Aid = $9,950 / Non State Aid = $8,000 Water = $4,238 FINAL ASSESSMENT ROLL 2020-02 Street Improvement Project Project 2020-02, LI 429 ASSESSMENT PERIOD: 10 YEARS INTEREST RATE: 2.75% GEO NAME STREET CITY Std Rate SA Rate Std Rate SA Rate LF Rate Reg. Unit SA Unit LF Water Service TOTAL ASMT PROPERTY ADDRESS LF 2803020120011 CITY OF STILLWATER 216 4TH ST N PO BOX 242 STILLWATER MN 55082 2803020120054 CITY OF STILLWATER 216 4TH ST N PO BOX 242 STILLWATER MN 55082 2020-02 3 9/23/2020 ASSESSMENT RATES: LF = $26.05 Mill Overlay = $3,000.00 Partial Reconstruct = $4,800.00 FINAL ASSESSMENT ROLL 2020-20 Street Improvement Project Project 2020-02, LI 429 ASSESSMENT PERIOD: 10 YEARS INTEREST RATE: 2.75% MILL AND OVERLAY GEO NAME STREET CITY Frontage LF PC UNIT M&O UNIT LF Rate PC RATE M&O RATE TOTAL ASMT PROPERTY ADDRESS 3103020110003 JOHNSON MARVIN R 2718 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2718 CROIXWOOD BLVD 3103020110004 FOSTER SUSANNAH T & CHRISTOPHER FOSTER 2712 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2712 CROIXWOOD BLVD 3103020110035 KOHL DEBORAH M 2713 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2713 CROIXWOOD BLVD 3103020110036 RADEL RICHARD D & REBECCA J 2719 CROIXWOOD BLVD STILLWATER MN 55082 0.5 0.5 $4,800.00 $3,000.00 $3,900.00 2719 CROIXWOOD BLVD 3103020110093 HILGERS CHRISTOPHER R & SARAH 2628 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2628 CROIXWOOD BLVD 3103020110094 WENDORF TROY & JULIE 2622 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2622 CROIXWOOD BLVD 3103020110095 WILLIAMS DOUGLAS M & CARA C 2616 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2616 CROIXWOOD BLVD 3103020110096 HANDBERG ROBERT M & JEANNE E 2625 CROIXWOOD BLVD STILLWATER MN 55082 0.5 $3,000.00 $1,500.00 2625 CROIXWOOD BLVD 3103020110097 SMITH HOWARD V & JANELLE B 2631 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2631 CROIXWOOD BLVD 3103020110098 STEVENS DIANNE J 2637 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2637 CROIXWOOD BLVD 3103020110099 SIERAKOWSKI TROY L & TONI L 2643 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2643 CROIXWOOD BLVD 3103020110100 WAKEFIELD RICHARD C & ROSEMARY 2701 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2701 CROIXWOOD BLVD 3103020110101 LUEDTKE THOMAS W & INGRID S 2707 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2707 CROIXWOOD BLVD 3203020210042 PRICE MARGARET A & KEVIN D 2364 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2364 CROIXWOOD BLVD 3203020210043 FOX TIMOTHY E ETAL 2372 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2372 CROIXWOOD BLVD 3203020210044 ZIMMERMAN RICHARD S & NANCY L JOHNSON 2380 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2380 CROIXWOOD BLVD 3203020210045 KEARNEY CHRISTOPHER P & CARRIE A 2369 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2369 CROIXWOOD BLVD 3203020210046 VORK SHADRACK R & ELISABETH A 2353 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2353 CROIXWOOD BLVD 3203020210047 DOMBROWE RAYMOND G & JEAN A 2337 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2337 CROIXWOOD BLVD 3203020220041 OLSON MARTHA 2499 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2499 CROIXWOOD BLVD 3203020220042 BUCHMAN JEROME D 2503 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2503 CROIXWOOD BLVD 3203020220043 POSKOZIM RAYMOND L & SHARON 2507 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2507 CROIXWOOD BLVD 3203020220044 SAND CLAIRE K 2511 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2511 CROIXWOOD BLVD 3203020220045 COLVIN BENJAMIN J & LAUREN A 2531 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2531 CROIXWOOD BLVD 3203020220046 DAY MICHAEL R 2551 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2551 CROIXWOOD BLVD 3203020220047 GLEASON GREG & LORI 2571 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2571 CROIXWOOD BLVD 3203020220048 BOYD SARAH L 2601 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2601 CROIXWOOD BLVD 3203020220061 REBERK KEITH T & KRISTINE E 2388 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2388 CROIXWOOD BLVD 3203020220063 DEBBIE LEE MAGEE REV TRS 2467 CROIXWOOD BLVD STILLWATER MN 55082 0.5 $3,000.00 $1,500.00 2467 CROIXWOOD BLVD 3203020220064 ERCHUL EMILY C & CORY J 2445 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2445 CROIXWOOD BLVD 3203020220065 GUNDERSON LISA L 2423 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2423 CROIXWOOD BLVD 3203020220066 SCHEMA JAMES G & SHARON A PO BOX 52 STILLWATER MN 55082 1 $3,000.00 $3,000.00 2401 CROIXWOOD BLVD 3203020220067 BERTRAND TIMOTHY P & SUSAN M 2385 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2385 CROIXWOOD BLVD 3203020220102 WILSON LOIS M 2504 CROIXWOOD BLVD STILLWATER MN 55082 0.5 $3,000.00 $1,500.00 2504 CROIXWOOD BLVD 3203020220103 URBAN ANTHONY J 2508 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2508 CROIXWOOD BLVD 3203020220104 THOMPSON KATHLEEN FLORENCE 2512 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2512 CROIXWOOD BLVD 3203020220107 SWENSON DONALD M 2610 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2610 CROIXWOOD BLVD 3203020210024 CMIEL THOMAS H & GAYLE M 2396 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2396 DRIFTWOOD LN 3203020210025 JOHNSON DUANE E 2386 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2386 DRIFTWOOD LN 3203020210026 NELSON CAROL J 2380 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2380 DRIFTWOOD LN 3203020210027 NYGREN RUSSELL & CAROLINE JACOBY-NYGREN 2374 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2374 DRIFTWOOD LN 3203020210028 LU TU 2364 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2364 DRIFTWOOD LN 3203020210029 CHURCHILL RONALD L & SONIA C 2356 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2356 DRIFTWOOD LN 3203020210030 WILLIAMS CONSTANCE R 2348 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2348 DRIFTWOOD LN 3203020210031 CRISP JEFFREY & BONITA 2340 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2340 DRIFTWOOD LN 3203020210032 GETTINGER DONALD E 2332 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2332 DRIFTWOOD LN 3203020210033 POMINVILLE MARK D & RENAE M 2324 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2324 DRIFTWOOD LN 3203020210034 BRANDON CELINE M 2316 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2316 DRIFTWOOD LN 3203020210035 SCHUSTER MICHAEL & STEPHANIE 2308 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2308 DRIFTWOOD LN 3203020210036 ANDERSON MORRIS L 2397 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2397 DRIFTWOOD LN 3203020210037 ZUBERSKY JAMES J & LINDA 2381 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2381 DRIFTWOOD LN 3203020210038 GROUP 41 LTD PO BOX 488 STILLWATER MN 55082 1 $3,000.00 $3,000.00 2365 DRIFTWOOD LN 2020-02 4 9/23/2020 ASSESSMENT RATES: LF = $26.05 Mill Overlay = $3,000.00 Partial Reconstruct = $4,800.00 FINAL ASSESSMENT ROLL 2020-20 Street Improvement Project Project 2020-02, LI 429 ASSESSMENT PERIOD: 10 YEARS INTEREST RATE: 2.75% GEO NAME STREET CITY Frontage LF PC UNIT M&O UNIT LF Rate PC RATE M&O RATE TOTAL ASMT PROPERTY ADDRESS 3203020210039 CLEMENTS ROSS A & PAMELA J 2333 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2333 DRIFTWOOD LN 3203020210040 LUDWIG JOE & ELISE 2315 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2315 DRIFTWOOD LN 3203020210041 JOHNSON JUDITH A 2301 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2301 DRIFTWOOD LN 3203020210103 TOBIASSEN MICHAEL R & JULIE 2349 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2349 DRIFTWOOD LN 3203020220053 AXTMAN MARK A & KAY L POLZIN 2444 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2444 DRIFTWOOD LN 3203020220054 BRACEY KIMBERLEE A & SCOTT D 2436 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2436 DRIFTWOOD LN 3203020220055 JODY L HEUER IREV TRS 2428 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2428 DRIFTWOOD LN 3203020220056 LIVINGSTON JENNIFER L & ANTHONY W 2420 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2420 DRIFTWOOD LN 3203020220057 KIRKMAN VICKI L 2412 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2412 DRIFTWOOD LN 3203020220058 KANE MICHAEL R & LYNN D 2404 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2404 DRIFTWOOD LN 3203020220059 RIVER VALLEY RENTALS LLP 613 155TH AVE SOMERSET WI 54025 1 $3,000.00 $3,000.00 2429 DRIFTWOOD LN 3203020220060 BARNUM PATRICK & KELSEY J 2415 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2415 DRIFTWOOD LN 3203020220062 RYAN LYNN M 2443 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2443 DRIFTWOOD LN 3203020220105 REM MN COMM SERV INC 6600 FRANCE AVE S # 500 EDINA MN 55435 0.5 $3,000.00 $1,500.00 519 EDGEWOOD AVE 3203020220108 COMPTON BARBARA J 520 EDGEWOOD AVE STILLWATER MN 55082 0.5 $3,000.00 $1,500.00 520 EDGEWOOD AVE 3103020110091 DRAKE REBECCA T 2672 FAIRLAWN DR STILLWATER MN 55082 0.5 $3,000.00 $1,500.00 2672 FAIRLAWN DR 3103020110092 NELSON BRUCE C & BETTY J 2651 FAIRLAWN DR STILLWATER MN 55082 0.5 $3,000.00 $1,500.00 2651 FAIRLAWN DR 3203020210048 DUFRESNE DAVID J & KAREN S 2306 HIDDEN VALLEY LN STILLWATER MN 55082 0.5 $3,000.00 $1,500.00 2306 HIDDEN VALLEY LN 3203020210055 DEMARS STEVEN E & LEZLIE 2307 HIDDEN VALLEY LN STILLWATER MN 55082 0.5 $3,000.00 $1,500.00 2307 HIDDEN VALLEY LN 3103020110049 WD ACQUISITION GROUP LLC 2551 CROIXWOOD BLVD STILLWATER MN 55082 0.5 $3,000.00 $1,500.00 603 HILLSIDE LN 3103020110013 CRISP MINDY S & RYAN M SCHUPP 2804 ICEROSE LN STILLWATER MN 55082 0.5 $4,800.00 $2,400.00 2804 ICEROSE LN 3103020140004 RODRIGUEZ ROBERT & JUDITH M 2805 ICEROSE LN STILLWATER MN 55082 0.5 $4,800.00 $2,400.00 2805 ICEROSE LN 3103020110005 WOOD DAVID C & LUANN M 602 NIGHTINGALE BLVD STILLWATER MN 55082 0.5 $4,800.00 $2,400.00 602 NIGHTINGALE BLVD 3003020440008 NOTARO DENNIS R & NOLA J 204 NORTHLAND AVE STILLWATER MN 55082 0.5 $3,000.00 $1,500.00 204 NORTHLAND AVE 3003020440009 OSHER DANIEL A & CARRIE A STRUB 212 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 212 NORTHLAND AVE 3003020440010 SWANSON PATRICIA GRACE 220 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 220 NORTHLAND AVE 3003020440011 PATRAW JUDY K 228 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 228 NORTHLAND AVE 3003020440012 WILLIUS MATTHEW A & CHERYL L 304 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 304 NORTHLAND AVE 3003020440013 MARKO JANET KAY 312 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 312 NORTHLAND AVE 3003020440014 SANDGREN MEGAN 320 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 320 NORTHLAND AVE 3003020440015 BRANDT EMIL L & JUDITH M 404 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 404 NORTHLAND AVE 3003020440016 KAMPA DANIEL & MARIA 412 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 412 NORTHLAND AVE 3003020440017 WAGNER JAMES R & JOYCE WAGNER 420 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 420 NORTHLAND AVE 3003020440018 BERGER WARREN G & KATHLEEN A 428 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 428 NORTHLAND AVE 3003020440019 HARMS DOROTHY G PO BOX 2065 MIKANA WI 54857 1 $3,000.00 $3,000.00 436 NORTHLAND AVE 3003020440020 ANDERSON DAVID S & CAROLYN J 444 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 444 NORTHLAND AVE 3003020440021 NELSON NEAL K JR & SUZANNE L 452 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 452 NORTHLAND AVE 3003020440022 LINDGREN DAVID C & JOYCE M 460 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 460 NORTHLAND AVE 3003020440023 WRIGHT JAMES LEROY 427 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 427 NORTHLAND AVE 3003020440024 KARSNIA CAROL M TRS 419 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 419 NORTHLAND AVE 3003020440025 AULT DAVID J & ALICE 411 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 411 NORTHLAND AVE 3003020440026 GREEN KATHERINE L 403 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 403 NORTHLAND AVE 3003020440027 BERGSTEDT HEIDI L & WILLIAM F 327 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 327 NORTHLAND AVE 3003020440028 ULRICH KERRI A 319 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 319 NORTHLAND AVE 3003020440029 MEYER DANIEL P & MARIE A 311 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 311 NORTHLAND AVE 3003020440030 LOE DONALD TRS & JUDITH H LOE TRS 303 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 303 NORTHLAND AVE 3003020440031 REID ROBERT D & DIANE M 227 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 227 NORTHLAND AVE 3003020440032 JAMES STEWART M & IZASKUN L ORBE 580 AVALON PLACE CORALVILLE IA 52241 1 $3,000.00 $3,000.00 219 NORTHLAND AVE 3003020440033 XAVIER HOLDEN & ANNE 211 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 211 NORTHLAND AVE 3003020440034 MACSWAIN DANIEL M & KARA J 203 NORTHLAND AVE STILLWATER MN 55082 0.5 $3,000.00 $1,500.00 203 NORTHLAND AVE 3103020110006 BERGE AMY 600 NORTHLAND AVE STILLWATER MN 55082 0.5 $4,800.00 $2,400.00 600 NORTHLAND AVE 3103020110007 DUDAS CHARLES D JR & KI SUN 13699 127TH AVE N STILLWATER MN 55082 1 $4,800.00 $4,800.00 606 NORTHLAND AVE 3103020110008 EKHAML JOSEPH A 612 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 612 NORTHLAND AVE 2020-02 5 9/23/2020 ASSESSMENT RATES: LF = $26.05 Mill Overlay = $3,000.00 Partial Reconstruct = $4,800.00 FINAL ASSESSMENT ROLL 2020-20 Street Improvement Project Project 2020-02, LI 429 ASSESSMENT PERIOD: 10 YEARS INTEREST RATE: 2.75% GEO NAME STREET CITY Frontage LF PC UNIT M&O UNIT LF Rate PC RATE M&O RATE TOTAL ASMT PROPERTY ADDRESS 3103020110009 SCHROM DEBRA K 618 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 618 NORTHLAND AVE 3103020110010 LECLOUX THOMAS J 624 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 624 NORTHLAND AVE 3103020110037 HOLM PETER D 601 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 601 NORTHLAND AVE 3103020110038 ASUNCION GRETA G 607 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 607 NORTHLAND AVE 3103020110039 HOFFMAN MICHAEL L & LAURIE A 613 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 613 NORTHLAND AVE 3103020110040 LYNCH JEFFREY & STEPHANIE 619 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 619 NORTHLAND AVE 3103020110041 CARMODY BRYAN & GEORGIA 625 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 625 NORTHLAND AVE 3103020110042 BISHOFSKY MARK P 631 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 631 NORTHLAND AVE 3103020110043 BROWN GREGORY L & DEBRA K 701 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 701 NORTHLAND AVE 3103020110044 GITZLAFF ANDREW J 707 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 707 NORTHLAND AVE 3103020110045 CANNATA SUSAN 713 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 713 NORTHLAND AVE 3103020110046 STEINKRAUS STEPHEN W & SANDRA 719 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 719 NORTHLAND AVE 3103020110080 FOSSE MATTHEW & GINA 801 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 801 NORTHLAND AVE 3103020110081 LOMBRITTO CATHERINE BREMER 807 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 807 NORTHLAND AVE 3103020140001 TROOIEN TIMOTHY D & GAYLA TROOIEN 1201 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 1201 NORTHLAND AVE 3103020140007 COSTELLO BEN H 918 NORTHLAND CT STILLWATER MN 55082 0.5 $4,800.00 $2,400.00 918 NORTHLAND CT 3103020140013 JONES CRAIG C & MARGARET Z 954 NORTHLAND CT STILLWATER MN 55082 0.5 $4,800.00 $2,400.00 954 NORTHLAND CT 3103020140014 HANSEN DONABELLE R & JUDITH A TAPLIN 1008 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 1008 NORTHLAND AVE 3103020140015 NESJE MERALD C & ANN M 1014 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 1014 NORTHLAND AVE 3103020140016 PETERSON TODD A & SUSAN J 1018 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 1018 NORTHLAND AVE 3103020140017 MIKULAK ROGER P & MANETA M 1026 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 1026 NORTHLAND AVE 3103020140018 SUNDERLAND JAMES R & MARY A 1032 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 1032 NORTHLAND AVE 3103020140019 POLEHNA MICHAEL A & JONI M 1100 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 1100 NORTHLAND AVE 3103020140020 BELL MATTHEW 813 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 813 NORTHLAND AVE 3103020140021 SHERBURNE JOEL B & DOROTHY M 819 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 819 NORTHLAND AVE 3103020140022 SUSAN L THUESON TRS 901 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 901 NORTHLAND AVE 3103020140023 MCCLOSKEY THOMAS & PATRICIA 909 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 909 NORTHLAND AVE 3103020140024 JOHNSEN JOHNNIE W & LINDA J 915 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 915 NORTHLAND AVE 3103020140025 CAMBRONNE ERIC 921 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 921 NORTHLAND AVE 3103020140026 WATSON LOUISE C & ROBERT M FLOYD 927 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 927 NORTHLAND AVE 3103020140027 PEPIN LEE & MARY 1001 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 1001 NORTHLAND AVE 3103020140028 MILLER LEE A IV 1007 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 1007 NORTHLAND AVE 3103020140029 MICHAEL J JUNKER TRS 1013 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 1013 NORTHLAND AVE 3103020140030 NIELSEN GREGORY L 1019 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 1019 NORTHLAND AVE 3203020220052 MARKUS KONSTANTIN J & LAVONNE 2421 OAKRIDGE RD STILLWATER MN 55082 0.5 $3,000.00 $1,500.00 2421 OAKRIDGE RD 3203020210083 ACOSTA JILL 2227 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2227 PINEHURST ST 3203020210084 HILLER JUDITH A & JAY E 2229 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2229 PINEHURST ST 3203020210085 MCKNIGHT JAMES E 2231 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2231 PINEHURST ST 3203020210086 HALVERSON ROSS J & ELLEN M 2237 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2237 PINEHURST ST 3203020210087 NASH KRISTI 2239 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2239 PINEHURST ST 3203020210077 KELLEY SAMUEL T 2240 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2240 PINEHURST ST 3203020210088 BRESSLER BARBARA 2241 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2241 PINEHURST ST 3203020210078 NELSON ALEXA 2242 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2242 PINEHURST ST 3203020210090 JACOBY CADY D 2243 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2243 PINEHURST ST 3203020210079 JEFFREY KELLI 2244 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2244 PINEHURST ST 3203020210091 BAILEY KELLY L 2245 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2245 PINEHURST ST 3203020210092 EGGERS ELIZABETH J 2247 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2247 PINEHURST ST 3203020210080 LOCKNER TINA 2252 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2252 PINEHURST ST 3203020210093 SAETRE SARA C 2253 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2253 PINEHURST ST 3203020210081 QUADERER ZACHARY 2254 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2254 PINEHURST ST 3203020210094 CASHMAN BRADLEY R 815 NOVAK AVE STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2255 PINEHURST ST 3203020210082 WEBER LAURA J & MICHAEL A MAROSOK 2256 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2256 PINEHURST ST 3203020210095 GRITTNER DORINE A 2257 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2257 PINEHURST ST 2020-02 6 9/23/2020 ASSESSMENT RATES: LF = $26.05 Mill Overlay = $3,000.00 Partial Reconstruct = $4,800.00 FINAL ASSESSMENT ROLL 2020-20 Street Improvement Project Project 2020-02, LI 429 ASSESSMENT PERIOD: 10 YEARS INTEREST RATE: 2.75% GEO NAME STREET CITY Frontage LF PC UNIT M&O UNIT LF Rate PC RATE M&O RATE TOTAL ASMT PROPERTY ADDRESS 3203020210089 WEST RANDALL & PEGGY 903 NORDIC CT N STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2258 PINEHURST ST 3203020210072 MAROSOK MICHAEL A & LAURA J WEBER PO BOX 186 SCANDIA MN 55073 0.334 $3,000.00 $1,002.00 2260 PINEHURST ST 3203020210073 GARY J SAVELA & KATHLEEN M SAVELA REV TR 348 STEERFORTH CT NAPLES FL 34110 0.334 $3,000.00 $1,002.00 2262 PINEHURST ST 3203020210074 AGEE MICHAEL D 2268 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2268 PINEHURST ST 3203020210075 JUNKER TIMOTHY N 2270 PINEHURST ST # 5 STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2270 PINEHURST ST 3203020210076 BELL JEANETTE M 2272 PINEHURST ST # 6 STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2272 PINEHURST ST 3203020210096 ALLEN ROSEMARY F 2273 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2273 PINEHURST ST 3203020210097 MAROSOK MICHAEL & LAURA WEBER 2275 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2275 PINEHURST ST 3203020210098 KATZ ANNIE M 815 NOVAK AVE STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2277 PINEHURST ST 3203020210099 HANDLEY DAVID M & SARAH E 702 CHURCHILL ST W STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2283 PINEHURST ST 3203020210100 SANDS MARGARET 2285 PINEHURST LN STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2285 PINEHURST ST 3203020210101 ARCOLA PROPERTIES & RENTALS LLC 11922 ARCOLA TRL STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2287 PINEHURST ST 3203020210102 PINEHURST ESTATES LLC 1835 NORTHWESTERN AVE S STILLWATER MN 55082 2.4 $3,000.00 $7,200.00 2300 PINEHURST ST 3203020210104 STILLWATER COMMONS LLC CIO SUMMIT MANAGE 6770 STILLWATER BLVD N STILLWATER MN 55082 230 26.053 $6,000.00 6770 STILLWATER BLVD N 3103020140031 HOWARD RICHARD L & NORRINE C 1030 SUNRISE AVE STILLWATER MN 55082 0.5 $4,800.00 $2,400.00 1030 SUNRISE AVE 3103020140046 DEBORAH A VEITCH TRS 1025 SUNRISE AVE STILLWATER MN 55082 0.5 $4,800.00 $2,400.00 1025 SUNRISE AVE 3203020220040 CRAWLEY ROBERT J & JUDITH L 602 SUNRISE AVE STILLWATER MN 55082 0.5 $3,000.00 $1,500.00 602 SUNRISE AVE 3103020110011 PUDLIK ALEXANDER P & MEGAN E 2802 WILDCREST LN STILLWATER MN 55082 0.5 $4,800.00 $2,400.00 2802 WILDCREST LN 3103020110012 HANSON JAMES M & SUSAN G 2803 WILDCREST LN STILLWATER MN 55082 0.5 $4,800.00 $2,400.00 2803 WILDCREST LN 3103020140005 MYKKANEN MARTIN J & WENDY L 2806 WOODRIDGE LN STILLWATER MN 55082 0.5 $4,800.00 $2,400.00 2806 WOODRIDGE LN 3103020140006 MAYER STEVEN F & LORI A MAYER 2807 WOODRIDGE LN STILLWATER MN 55082 0.5 $4,800.00 $2,400.00 2807 WOODRIDGE LN 2903020330002 CITY OF STILLWATER 216 4TH ST N PO BOX 242 STILLWATER MN 55082 LF 2903020330040 CITY OF STILLWATER 216 4TH ST N PO BOX 242 STILLWATER MN 55082 LF 3003020440001 CITY OF STILLWATER 216 4TH ST N PO BOX 242 STILLWATER MN 55082 LF 3003020440007 CITY OF STILLWATER 216 4TH ST N PO BOX 242 STILLWATER MN 55082 LF 3003020440062 CITY OF STILLWATER 216 4TH ST N PO BOX 242 STILLWATER MN 55082 LF 3103020110001 CITY OF STILLWATER 216 4TH ST N PO BOX 242 STILLWATER MN 55082 LF 3103020110002 CITY OF STILLWATER 216 4TH ST N PO BOX 242 STILLWATER MN 55082 LF 3103020140003 CITY OF STILLWATER 216 4TH ST N PO BOX 242 STILLWATER MN 55082 LF 2020-02 7 9/23/2020 MEMORANDUM To: Mayor and City Council , From Shawn Sanders, Director of Public Works Date: September 23, 2020 Subject: Approval of ADA Transition Plan DISCUSSION Earlier this year, SRF Consulting, the City's consultant for the ADA Transition Plan, presented the draft plan to the Council. Afterwards, the plan was released to the public, for comments. This was completed in May, where the City received no comments. SRF has now completed the plan and is ready for final approval. Once approved the report will be included on the City's website. RECOMMENDATION It is recommended that Council pass a resolution approving the Americans with Disabilities Act Transition Plan for Public Buildings and The Public Right -Of -Way for the City of Stillwater. ACTION REQUIRED If council agrees with the recommendation they should pass resolution 2020- ADOPTING THE AMERICANS WITH DISABILITIES ACT TRANSITION PLAN FOR PUBLIC BUILDINGS AND THE PUBLIC RIGHT-OF-WAY RESOLUTION NO. A RESOLUTION ADOPTING THE AMERICANS WITH DISABILITIES ACT TRANSITION PLAN FOR PUBLIC BUILDINGS AND THE PUBLIC RIGHT- OF-WAY WHEREAS, Title II of the American with Disabilities Act (ADA) applies to State and local government entities, protects individuals with disabilities from discrimination on the basis of disability in services, programs, and activities provided by State and local government entities. WHEREAS, Title II of the ADA requires a public entity of 50 or more employees to develop a transition plan that establishes the necessary steps to complete the changes needed to ensure accessibility compliance; and WHEREAS, the City of Stillwater, in compliance with Title II of the ADA, has developed the Americans with Disabilities Act Transition Plan for Public Buildings and the Public Right -of - Way by conducting an evaluation of the accessibility for its public buildings and public right-of- ways, identified issues of accessibility that need to be addressed, and to make ADA improvements and WHEREAS, public review and input regarding this plan has been received and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA hereby adopts the Americans with Disabilities Act Transition Plan for Public Buildings and the Public Right -of -Way. Adopted by the City Council this 29th day of September 2020. Ted Kozlowski, Mayor Attest: Beth Wolf, City Clerk MINNESOTA LAWFUL GAMBLING LG214 Premises Permit Application 6/15 Page 1 of 2 Annual Fee $150 NON-REFUNDABLE) REQUIRED ATTACHMENTS TO LG214 1. If the premises is leased, attach a copy of your lease. Use LG215 Mail the application and required attachments to: Lease for Lawful Gambling Activity. Minnesota Gambling Control Board 2. $150 annual premises permit fee, for each permit (non-refundable). 1711 West County Road B, Suite 300 South Make check payable to "State of Minnesota." Roseville, MN 55113 Questions? CaII 651-539-1900 and ask for Licensing. ORGANIZATION INFORMATION i - tt jj r 1ry Organization Name: li:7i 1 e�l��rl06l (aft ( License Number: Chief Executive Officer (CEO) h� � '- `-` Daytime Phone: l9: J I --(42-6 l 6 G `-)_ Gambling Manager: Atte t A-R._ &'C01,A.. Daytime Phone(.S'(oct-0 -Rs`--) GAMBLING PREMISES INFORMATION Current name of site where gambling will be conducted: List any previous names for this location: -� t- ► 0 k 61.--\J-e. (-- lid Street address where premises is located; 1 `S le-° ..)ty- `aP (Do not use a P.O. box number or mailhng address.) City: OR Township: 3'. )1 Uja--Lli County: Zip Code: f., s kk AS kf7-40. 5S6 Z.., Does your organization own ' e building where the gambling will be conducted? Lawful Gambling Activity. ,Yes L No If no, attach LG215 Lease for A lease is not required if only a raffle will be conducted. Is any other organization conducting gambling at this site? Note: Bar bingo can only be conducted at a site where another zation or another permitted organization. Electronic games Has your organization previously conducted gambling at this Yes No Don't know form of lawful gambling is being conducted by the applying organi- can only be conducted at a site where paper pull -tabs are played. site? Yes No 1JDon't know GAMBLING BANK ACCOUNT INFORMATION; MUST BE IN -MINNESOTA Bank Name: W t-i(5 Tom.( li 0 Bank Account Number: 99 Street Address: ZOO 146 f- 'd L teJ A.,Agt Salty: 54-a ( I .%, s State: MN Zip Code:5 a' ALL TEMPORARY AND PERMANENT OFF -SITE STORAGE SPAT. Address (Do not use a P.O. box number): airs State: Zip Code: ,23 i- 3 rd Si-. 5& t' 1 t Q i i* MN 55OO MN MN LG214 Premises Permit Application 6/15 Page 2 of 2 ACKNOWLEDGMENT BY LOCAL UNIT OF GOVERNMENT: APPROVAL BY RESOLUTION City Name: Date Approved Resolution (If none, Signature CITY APPROVAL for a gambling premises located within city limits COUNTY APPROVAL for a gambling premises located in a township County Name: by City Council: Date Approved by County Board: Number: Resolution Number: attach meeting minutes.) of City Personnel: (If none, attach meeting minutes.) Signature of County Personnel: Title: Date Signed: Title: Date Signed: _ TOWNSHIP NAME: Local unit of government must sign. Complete below only if required by the county. On behalf of the township, I acknowledge that the organization is applying to conduct gambling activity within the township limits. (A township has no statutory authority to approve or deny an application, per Minnesota Statutes 349.213, Subd. 2.) Print Township Name: . Signature of Township Officer: Title: Date Signed: ACKNOWLEDGMENT AND OATH 1. I hereby consent that local law enforcement officers, 6. I assume full responsibility for the fair and lawful operation of the Board or its agents, and the commissioners of all activities to be conducted. revenue or public safety and their agents may enter 7. I will familiarize myself with the laws of Minnesota governing and inspect the premises. lawful gambling and rules of the Board and agree, if licensed, 2. The Board and its agents, and the commissioners of to abide by those laws and rules, including amendments to revenue and public safety and their agents, are them. authorized to inspect the bank records of the gambling account whenever necessary to fulfill requirements of 8. Any changes in application information will be submitted to the current gambling rules and law. Board no later than ten days after the change has taken effect. 3. I have read this application and all information submitted to the Board is true, accurate, and complete. 9. I understand that failure to provide required information or providing false or misleading information may result in the 4. All required information has been fully disclosed. denial or revocation of the license. 5. I am the chief executive officer of the organization. 10. I understand the fee is non-refundable regardless of license jate4,./14----9f zZ/20 Ignature of Chief Executive Officer (designee may not sign) Date Data privacy notice: The information requested on this information when received by the Board. Minnesota's Department of Public Safety, form (and any attachments) will be used by the All other information provided will be Attorney General, Commissioners of Gambling Control Board (Board) to determine your private data about your organization until Administration, Minnesota Management Be organization's qualifications to be involved in lawful the Board issues the permit. When the Budget, and Revenue; Legislative Auditor, gambling activities in Minnesota. Your organization has Board issues the permit, all information national and international gambling the right to refuse to supply the information; however, provided will become public. If the Board regulatory agencies; anyone pursuant to if your organization refuses to supply this information, does not issue a permit; all information court order; other individuals and agencies the Board may not be able to determine your provided remains private, with the specifically authorized by state or federal law organization's qualifications and, as a consequence, exception of your organization's name and to have access to the information; individuals may refuse to Issue a permit. If your organization address which will remain public. Private and agencies for which law or legal order supplies the information requested, the Board will be data about your organization are available authorizes a new use or sharing of able to process your organization's application. Your to: Board members, Board staff whose information after this notice was given; and organization's name and address will be public work requires access to the information; anyone with your written consent. MINNESOTA LAWFUL GAMBLING LG215 Lease for Lawful Gambling Activity 6/15 Page 1 of 2 LEASE INFORMATION Or an tion: ter, License/Site Number: Daytime Phone: Address: " State: Zip: (5(61E r-- E\lev Ale- k)i+- 1 c`%co Nmn3 SSO t Name of Leased Premises:_ Street A'ddr pls. 4 r i O' l U' �i 1 4 S ,l et...) 6 l I!c c1 d Pi CC. -tit-- City: �B ` i j State: Zip: Ga CflDaytime Phone: l`�A-4-ey MN SS- T /,l - d4jt'&5 Name of Legal Owne • • Business/StreetjjAddress: i Pte,c_t_ J1 s°F�� •S, r''f1tY1 Jr-IGic'1 I� iyi ({5 r�: �n5111i CityI State: Zip: Daytime Phone: Name of Lessor (if same as legal owner, write "SAME-); Address: SCA-- ircl -`e City: State: Zip: Daytime Phone: hecja.applicable item: i it ll New or amended lease. Effective date: Submit changes at least ten days before the effective date of the change. New owner. Effective date: . Submit new lease within ten days after new lessor assumes ownership. CHECK ALL ACTIVITY THAT WILL BE CONDUCTED (no se required for raffles) �)Il-Tabs (paper) I EI nic Pull -Tabs VI Pull -Tabs (paper) with dispensing device Electronic Linked Bingo a r Bingo Bingo Electronic games may only be conducted: licensed for intoxicating liquor 1. at a premises the on -sale of Tipboards or the on -sale of 3.2% malt beverages; or Paddlewheel Paddlewheel with table 2. at a premises where bingo is conducted as the primary business and has a seating capacity of at least 100. PULL TAB-, TIPBOARD, AND PADDLEWHEEL RENT (separate rent for booth and bar ops) BOOTH OPERATION: Some or all sales of gambling equipment are conducted by an employee/volunteer of a licensed organization at the leased premises. ALL GAMES, induding electronic games: Monthly rent to be paid: not to exceed 10% of gross profits for that month. _%, • Total rent paid from all organizations for only booth operations at the leased premises may not exceed $1,750. • The rent cap does not include BAR OPERATION rent for electronic games conducted by the lessor. BAR OPERATION: All sales of gambling equipment conducted by the lessor or lessor's employee. ELECTRONIC GAMES: Monthly rent to be paid: 15 %, not to exceed 15% of the gross profits for that month from electronic pull -tab games and electronic linked bingo games. ALL OTHER GAMES: Monthly rent to be paid: 20 %, not to exceed 20% of gross profits from all other forms of lawful gambling. • If any booth sales conducted by a licensed organization at the premises, rent may not exceed 10% of gross profits for that month and is subject to booth operation $1,750 cap. BINGO RENT (for leased premises where bingo is the primary business conducted, such as bingo. hall) Bingo rent is limited to one of the following: • Rent to be paid: %, not to exceed 1O% of the monthly gross profit from all lawful gambling activities held during bingo occasions, excluding bar bingo. - OR - • Rate to be paid: $ per square foot, not to exceed 110% of a comparable cost per square foot for leased space, as approved by the director of the Gambling Control Board. The lessor must attach documentation, verified by the organization, to confirm the comparable rate and all applicable costs to be paid by the organization to the lessor. Rent may not be paid for bar bingo. Bar bingo does not include bingo games linked to other permitted premises. LEASE TERMINATION CLAUSE (must be completed) The lease may be terminated by either party with a written 30 day notice. Other terms: LG215 Lease for Lawful Gambling Activity 6/15 Page 2 of 2 Lease Term: The term of this agreement will be concurrent with the premises permit issued by the Gambling Control Board (Board). Management: The owner of the premises or the lessor will not manage the conduct of lawful gambling at the premises. The organization may not conduct any activity on behalf of the lessor on the leased premises. Participation as Players Prohibited: The lessor will not par- ticipate directly or indirectly as a player in any lawful gambling conducted on the premises. The lessor's immediate family and any agents or gambling employees of the lessor will not partici- pate as players in the conduct of lawful gambling on the premis- es, except as authorized by Minnesota Statutes, Section 349.181. Illegal Gambling: The lessor is aware of the prohibition against illegal gambling in Minnesota Statutes 609.75, and the penalties for illegal gambling violations in Minnesota Rules 7865.0220, Subpart 3. In addition, the Board may authorize the organization to withhold rent for a period of up to 90 days if the Board determines that illegal gambling occurred on the premises or that the lessor or its employees participated in the illegal gambling or knew of the gambling and did not take prompt action to stop the gambling. Continued tenancy of the organiza- tion is authorized without payment of rent during the time period determined by the Board for violations of this provision, as authorized by Minnesota Statutes, Section 349.18, Subd. 1(a). To the best of the lessor's knowledge, the lessor affirms that any and all games or devices located on the premises are not being used, and are not capable of being used, in a manner that violates the prohibitions against illegal gambling in Minnesota Statutes, Section 609.75_ Notwithstanding Minnesota Rules 7865.0220, Subpart 3, an organization must continue making rent payments under the terms of this lease, if the organization or its agents are Found to be solely responsible for any illegal gambling, conducted at this site, that is prohibited by Minnesota Rules 7861.0260, Subpart 1, item H, or Minnesota Statutes, Section 609.75, unless the organization's agents responsible for the illegal gambling activity are also agents or employees of the lessor. The lessor must not modify or terminate the lease in whole or in part because the organization reported, to a state or local law enforcement authority or to the Board, the conduct of illegal gambling activity at this site in which the organization did not participate. Other Prohibitions: The lessor will riot impose restrictions on the organization with respect to providers (distributor or linked bingo game provider) of gambling -related equipment and ser- vices or in the use of net profits for lawful purposes. The lessor, the lessor's immediate family, any person residing in the same residence as the lessor, and any agents or employees of the lessor will not require the organization to perform any action that would violate statute or rule. The lessor must not modify or terminate this lease in whole or in part due to the lessor's violation of this provision. If there is a dispute as to whether a violation occurred, the lease will remain in effect pend- ing a final determination by the Compliance Review Group (CRG) of the Board. The lessor agrees to arbitration when a violation of this provision is alleged. The arbitrator shall be the CRG. Accpce to Permitted Premises: Consent is given to the Board and its agents, the commissioners of revenue and public safety and their agents, and law enforcement personnel to enter and inspect the permitted premises at any reasonable time during the business hours of the lessor. The organization has access to the premises during any time reasonable and when necessary for the conduct of lawful gambling. Lessor Records: The lessor must maintain a record of all money received from the organization, and make the record available to the Board and its agents, and the commissioners of revenue and public safety and their agents upon demand. The record must be maintained for 3-1/2 years. Rent All -Inclusive: Amounts paid as rent by the organization to the lessor are all-inclusive. No other services or expenses provided or contracted by the lessor may be paid by the organi- zation, including but not limited to: - trash removal - electricity, heat - snow removal storage janitorial and deaning services - other utilities or services lawn services security, security monitoring - cost of any communication network or service required to conduct electronic pull -tabs games or electronic bingo in the case of bar operations, cash shortages. Any other expenditures made by an organization that is related to a leased premises must be approved by the director of the Board. Rent payments may not be made to an individual. ACKNOWLEDGMENT OF LEASE TERMS I affirm that this lease is the total and only agreement between the lessor and the organization, and that all obligations and agreements are contained in or attached to this lease and are subject to the approval of the director of the Gambling Control Board. Other terms of the lease: Signature of Lessor; Print Name and Title of Lessor: C'Q i/V r I v\ Date:. `/.It0 V see): Print Name and Title of Lessee: Date: q/Z 2/Zn jai, at(Ai cake, CF Questions? Contact the Licensing Section, Gambling Control I3oard, at 651.-539-1900. This publication will be made available in alternative format (i.e. . large print, braille) upon request. Data privacy notice: The information requested on this form and any attachments will become public information when received by the Board, and will be used to determine your compliance with Minnesota statutes Mail or fax lease to: Minnesota Gambling Control Board 1711 W. County Road B, Suite 300 South Roseville, MN 55113 Fax: 651-639-4032 MINNESOTA LAWFUL GAMBLING LG214 Premises Permit Application 6/15 Page l of 2 Annual Fee $150 (NON -(REFUNDABLE) REQUIRED ATTACHMENTS TO LG214 1. If the premises is leased, attach a copy of your lease. Use LG215 Mail the application and required attachments to: Lease for Lawful Gambling Activity. Minnesota Gambling Control Board 2. $150 annual premises permit fee, for each permit (non-refundable). 1711 West County Road B, Suite 300 South Make check payable to "State of Minnesota." Roseville, MN 55113 Questions? Call 651-539-1900 and ask for Licensing. ORGANIZATION .INFORMATION ire,', Organization Name: �2LA.5C `� r�. i License Number: � Chief Executive Officer (CEO) J b++V\,ln (,,,) ci5-+-eca Daytime Phone: IS I - - LS 1 C J 1 J - • (o Cc.C; - 4-4 S--J I Gambling Manager: .- I .n � ��, � Daytime Phone: GAMBLING PREMISES;INFORMATION '- Current name of site where gambling will be conducted: i" �L` ` 644 /-,L` List any previous names for this location: Street address where premises is located: 1 d I ~ 4 44-- 54 = 5 • (Do not use a P.O. box number or mailing address.) City: OR Township: 31- Iwt�k-- County: Zip Code: LA hi (.1-"Slr,cvl-ski. 6 dg 2 . Does your organization own the building where the gambling will be conducted? Lawful Gambling Activity. Yes /)o If no, attach LG215 Lease for A lease is not required if only a raffle will be conducted. Is any other organization conducting gambling at this site? Note: Bar bingo can only be conducted at a site where another zation or another permitted organization. Electronic games Has your organization previously conducted gambling at this Ekes Nc Don't know form of lawful gambling is being conducted by the applying organi- can only be conducted at a site where paper pull -tabs are played. site? nYes �No nDon't know GAMBLING BANK ACCOUNT "INFORMATION; MUST IN-MINNESOTA /y� Q Address 0 Oh1F�n 1►� ec+ei4 AV Pda City: UT, 1 II/O �'+." Ste: MN Zip Code:35°i�Z 'PERMANENT ALL TEMPORARY ANDOFF -SITE .STORAGE SPACES: Address (Do not use a P.O. box number): City: State: Zip Code: r C 9 3� - � i- S . Be i p6 MN j�663 MN MN LG214 Premises Permit Application 6/15 Page 2 of 2 ACKNOWLEDGMENT BY LOCAL UNIT OF GOVERNMENT-: A • • • 0 AL BY RESOUJII1 ;. City Name: Date Approved Resolution (If none, Signature CITY APPROVAL for a gambling premises located within city limits County D R (I SI Ti` T o a ( P s Title: COUNTY APPROVAL for a gambling premises located in a township Name: __ by City Council: (l { j GO + `�„ "V b-e._ 1/435, R \ti40.1 ; 11 Cd L 1 1 .4e.(-k-1v e_ cn `�1- 26 Number: attach meeting minutes.) of City Personnel: Title: _._ Date Signed: Local unit of government must sign. on is ills. 0 Date Signed: ACKNOWLEDGMENT -AND OATH 1. I hereby consent that local law enforcement officers, 6_ I assume full responsibility for the fair and lawful operation of the Board or its agents, and the commissioners of all activities to be conducted. revenue or public safety and their agents may enter and inspect the premises. 7_ I will familiarize myself with the laws of Minnesota governing lawful gambling and rules of the Board and agree, if licensed, 2. The Board and its agents, and the commissioners of to abide by those laws and rules, including amendments to revenue and public safety and their- agents, are them. authorized to inspect the bank records of the gambling account whenever necessary to fulfill requirements of 8. Any changes in application information will be submitted to the current gambling rules and law. Board no later than ten days after the change has taken effect. 3. I have read this application and all information submitted to the Board is true, accurate, and complete. g. I understand that failure to provide required information or providing false or misleading information may result in the 4. All required information has been fully disclosed. denial or revocation of the license. 5. I „ the chief executive officer of the organization. 10. I understand the fee is non-refundable regardless of license /J approval/denial. A 7/ z -zi W ignature of Chief Executive Officer (designee may not sign) Date Data privacy notice: The information requested on this information when received by the Board. Minnesota's Department of Public Safety, form (and any attachments) will be used by the All other information provided will be Attorney General, Commissioners of Gambling Control Board (Board) to determine your private data about your organization until Administration, Minnesota Management & organization's qualifications to be involved in lawful the Board issues the permit. When the Budget, and Revenue; Legislative Auditor, gambling activities in Minnesota. Your organization has Board issues the permit, all information national and international gambling the right to refuse to supply the information; however, provided will become public. If the Board regulatory agencies; anyone pursuant to if your organization refuses to supply this information, does not issue a perreit,,alt Information court order; other individuals and agencies the Board may not be able to determine your provided remains private, with the specifically authorized by state or federal law organization's qualifications and, as a consequence, exception of your organization's name and to have access to the information; individuals may refuse to issue a permit. If your organization address which will remain public. Private and agencies for which law or legal order supplies the Information requested, the Board will be data about your organization are available authorizes a new use or sharing of able to process your organization's application. Your to: Board members, Board staff whose information after this notice was given; and organization's name and address will be public work requires access to the information; anyone with your written consent. MINNESOTA LAWFUL GAMBLING LG215 Lease for Lawful Gambling Activity 6/15 Page 1 of 2 LEASE INFORMATION Orga ization: • �' License/Site Number: Daytime Phone: ,Ar V36411 0,Uel�•L - s- lrei [ Address: �p , rp I`` City:' y� ,State: Ziipp::�^ z Q� t J b V 4� L� - V t hi 6 ll-� Lj 0 1"VY�1 JJC7J Q Na a of Leased Premi Street Address: Mt i5lef:s li-LA- c-G 4 Ic.. go 1--- 4P-4" 97 SI City , _ State: Zip: Daytime Phone: p f I I r i� MN 5 �� 4 .S/ — yii— 7 �fD e) Name of Legal Owner: Business/Street Address: !homes N. Mefs4er-(0/4) 9 / y*st sG. &si- q. -9i7,0 City:‹, State: Zip:. Daytime Phone: ;� ' ' / W e'L,'ft Y /V1 /% Name of Lessor (if same as legal owner, write "SAME"): Address: SC, Wl`t. City: State: Zip: Daytime Phone: Checl applicable item: New or amended lease. Effective date: /// i/ZJ . Submit changes at least ten days before the effective date of the change. r-i New owner. Effective date: . Submit new tease within ten days after new lessor assumes ownership. CHECK ALL ACTIVITY THAT WILL BE CONDUCTED (no lease required for raffles) Pull -Tabs (paper) ( electronic Pull -Tabs rull-Tabs (paper) with dispensing device Electronic Linked Bingo I--- Bar Bingo Bingo Electronic games may only be conducted: liquor 1. at a premises licensed for the on -sale of intoxicating • Tipboards or the on -sale of 3.2% malt beverages; or rladdlewheel Paddlewheel with table 2. at a premises where bingo is conducted as the primary business has least 100. and a seating capacity of at PULL -TAB, TIPBOARD, AND PADDLEWHEEL RENT (separate rent for booth and bar ops) BOOTH OPERATION: Some or all sales of gambling equipment are conducted by an employee/volunteer of a licensed organization at the leased premises. ALL GAMES, induding electronic games: Monthly rent to be paid: not to exceed 10% of gross profits for that month. _%, • Total rent paid from all organizations for only booth operations at the leased premises may not exceed $1,750. • The rent cap does not include BAR OPERATION rent for electronic games conducted by the lessor. BAR OPERATION: All sales of gambling equipment conducted by the lessor or lessor's employee. ELECTRONIC GAMES: Monthly rent to be paid: /.J %, not to exceed 15% of the gross profits for that month from electronic pull -tab games and electronic linked bingo games. ALL OTHER GAMES: Monthly rent to be paid: 2o %, not to exceed 20% of gross profits from all other forms of lawful gambling. • If any booth sales conducted by a licensed organization at the premises, rent may not exceed 10% of gross profits for that month and is subject to booth operation $1,750 cap. BINGO RENT (for leased premises where bingo is the primary business conducted, such as bingo hall) Bingo rent is limited to one of the following: • Rent to be paid: %, not to exceed 100/0 of the monthly gross profit from all lawful gambling activities held during bingo occasions, exduding bar bingo. - OR - • Rate to be paid: $ per square foot, not to exceed 110% of a comparable cost per square foot for leased space, as approved by the director of the Gambling Control Board. The lessor must attach documentation, verified by the organization, to confirm the comparable rate and all applicable costs to be paid by the organization to the lessor. Rent may not be paid for bar bingo. Bar bingo does not indude bingo games linked to other permitted premises. LEASE TERMINATION CLAUSE (must be completed) The lease may be terminated by either party with a written 30 day notice. Other terms: LG215 Lease for Lawful Gambling Activity Lease Term: The term of this agreement will be concurrent with the premises permit issued by the Gambling Control Board (Board). Management: The owner of the premises or the lessor will not manage the conduct of lawful gambling at the premises. The organization may not conduct any activity on behalf of the lessor on the leased premises. Participation as Players Prohibited: The lessor will not par- ticipate directly or indirectly as a player in any lawful gambling conducted on the premises. The lessor's immediate family and any agents or gambling employees of the lessor will not partici- pate as players in the conduct of lawful gambling on the premis- es, except as authorized by Minnesota Statutes, Section 349.181. Illegal Gambling: The lessor is aware of the prohibition against illegal gambling in Minnesota Statutes 609.75, and the penalties for illegal gambling violations in Minnesota Rules 7865.0220, Subpart 3. In addition, the Board may authorize the organization to withhold rent for a period of up to 90 days if the Board determines that illegal gambling occurred on the premises or that the lessor or its employees participated in the illegal gambling or knew of the gambling and did not take prompt action to stop the gambling. Continued tenancy of the organiza- tion is authorized without payment of rent during the time period determined by the Board for violations of this provision, as authorized by Minnesota Statutes, Section 349.18, Subd. 1(a). To the best of the lessor's knowledge, the lessor affirms that any and all games or devices located on the premises are not being used, and are not capable of being used, in a manner that violates the prohibitions against illegal gambling in Minnesota Statutes, Section 609.75. Notwithstanding Minnesota Rules 7865.0220, Subpart 3, an organization must continue making rent payments under the terms of this lease, if the organization or its agents are found to be solely responsible for any illegal gambling, conducted at this site, that is prohibited by Minnesota Rules 7861.0260, Subpart 1, item H, or Minnesota Statutes, Section 609.75, unless the organization's agents responsible for the illegal gambling activity are also agents or employees of the lessor. The lessor must not modify or terminate the lease in whole or in part because the organization reported, to a state or local law enforcement authority or to the Board, the conduct of illegal gambling activity at this site in which the organization did not participate. 6/15 Page 2 of 2 Other Prohibitions: The lessor will not impose restrictions on the organization with respect to providers (distributor or linked bingo game provider) of gambling -related equipment and ser- vices or in the use of net profits for lawful purposes. The lessor, the lessor's immediate family, any person residing in the same residence as the lessor, and any agents or employees of the lessor will not require the organization to perform any action that would violate statute or rule. The lessor must not modify or terminate this lease in whole or in part due to the lessor's violation of this provision. If there is a dispute as to whether a violation occurred, the lease will remain in effect pend- ing a final determination by the Compliance Review Group (CRG) of the Board. The lessor agrees to arbitration when a violation of this provision is alleged. The arbitrator shall be the CRG. Access to Permitted Premises: Consent is given to the Board and its agents, the commissioners of revenue and public safety and their agents, and law enforcement personnel to enter and inspect the permitted premises at any reasonable time during the business hours of the lessor. The organization has access to the premises during any time reasonable and when necessary for the conduct of lawful gambling. Lessor Records: The lessor must maintain a record of all money received from the organization, and make the record available to the Board and its agents, and the commissioners of revenue and public safety and their agents upon demand. The record must be maintained for 3-1/2 years. Rent AII-Inclusive: Amounts paid as rent by the organization to the lessor are all-inclusive. No other services or expenses provided or contracted by the lessor may be paid by the organi- zation, including but not limited to: - trash removal electricity, heat snow removal storage - janitorial and cleaning services - other utilities or services - lawn services - security, security monitoring cost of any communication network or service required to conduct electronic pull -tabs games or electronic bingo - in the case of bar operations, cash shortages. Any other expenditures made by an organization that is related to a leased premises must be approved by the director of the Board. Rent payments may not be made to an individual. ACKNOWLEDGMENT OF LEASE TERMS I affirm that this lease is the total and only agreement between the lessor and the organization, and that all obligations and agreements are contained in or attached to this lease and are subject to the approval of the director of the Gambling Control Board. Other terms of the lease: Signa _. r sor: Date: Print Name and Title of Lessor: A rs ,[Y/.wife✓ � f 0 niza fa �``int�%Name and Titleof Lessee:1(r) 1ov / 6b &lei% al (Lessee): Date: 9/22/7t Questions? Contact the Licensing Section, Gambling Control Board, at 651-539-1900. This publication will be made available in altemative format (i.e. large print, braille) upon request. Data privacy notice: The information requested on this form and any attachments will become public information when received by the Board, and will be used to determine your compliance with Minnesota statutes CFO Mail or fax lease to: Minnesota Gambling Control Board 1711 W. County Road B, Suite 300 South Roseville, MN 55113 Fax: 651-639-4032 RESOLUTION APPROVING MEMORANDUMS OF AGREEMENT BETWEEN THE CITY OF STILLWATER AND CITY BARGAINING UNIONS REGARDING HEALTH INSURANCE PLAN DESIGN FOR 2021 WHEREAS, the City and the Unions are parties to the collective bargaining agreements for 2019-2020; and WHEREAS, the City and Union representatives participated in a Labor Management Insurance Work Group process wherein health insurance plan design changes were discussed; and WHEREAS, upon the City receiving and accepting the proposals by SWWC Minnesota Health Care Consortium Blue Cross Blue Shield Minnesota for health insurance for 2021, this information has been shared during the Labor Management Insurance Work Group; and WHEREAS, the City and the Unions have agreed to health insurance plan design change for health insurance premiums effective January 1, 2021. NOW, THEREFORE BE IT RESOLVED, that the City and the Unions agree to the following health insurance plan design changes as outlined on the attached document effective January 1, 2021. 1. The plan design change shall be as follows: a. The Silver Plan shall be eliminated; b. The $2800 High Deductible Health Plan shall be eliminated; c. The Gold Plan will be modified to include the AWARE network; d. The $3300 High Deductible Health Plan will be added for both the High Value Network and the AWARE network. BE IT FURTHER RESOLVED, that the Stillwater City Council authorizes the Mayor and City Clerk to sign all necessary Memorandums of Agreement between the City of Stillwater and City Bargaining Unions regarding health insurance plan design changes for 2021. Enacted by the City Council of the City of Stillwater, Minnesota this 29th day of September 2020. ATTEST: CITY OF STILLWATER Ted Kozlowski, Mayor Beth Wolf, City Clerk water. 01.01.21 Renewal Current Plans GOLD PLAN SILVER PLAN $2800 HSA Coinsurance Out of Pocket Max Preventive Care Office Visit All Other Services Prescription Drugs Generic Brand Formulary Non -Formulary Infertility/ Bariatric Services $400/$800 80% $2.000/$4,000 100% $30 Copay Ded; 80% Flex Rx $10 Copay $30 Copay $60 Copay Covered $500 / $1,000 $2,800 / $5,600 80% 100% $3.000/$6,000 $2,800/$5,600 100% 100% Ded; 80% Ded; 100% Ded; 80% Ded; 100% nexRx GenRX $10 Copay Ded, 100% $30 Copay Ded; 100% $60 Copay Ded; 100% Covered Covered Current Rates GOLD HVN SILVER HVN $2800 HSA Single Family $726.50 $1,890.00 $687.50 $627.00 $1,782.50 $1,633.00 Rate Comparison - Current vs Proposed - Bath Networks wit be offered Current Plan Gold HVN to Silver HVN to $2800 HVN 01.01_21_ Plan Gold HVN Gold HVN to Gold HVN Single Family $37.00 $96.50 $76.00 $204.00 Current Plan $2800 HSA/HVN Silver HVN to 01.0121 Plan $3300 HSA/HVN $3300 HSA/HVN Single Family $ 7.50 $15.50 ($53.00) ($134.00) $136.50 $353.50 Proposed Plans 01.01.21 GOLD PLAN $3300 HSA $400/$800 80% $2,000/$4,000 100% $30 Copay Ded; 80% Flex Rx $10 Copay $30 Copay $60 Copay Covered $3300/$6600 100% $3300/$6600 100% Ded; 100% Ded; 100% FlexRx Ded; 100% Ded; 100% Ded; 100% Not Covered GOLD HVN $3300 HVN $763.50 $1.986.50 $634.50 $1,648.50 GOLD Aware $3300 HVN $821.50 $2,144.50 $680.50 $1,776.50 Gold HVN to Silver HVN to Gold Aware Gold Aware $95.00 $254.50 $134.00 $362.00 Option A $2800 HSA/HVN Silver HVN to $2800 HVN $3300 HSA/Aware $3300 HSA/Aware to Gold Aware $53.50 $143.50 ($7.00) ($6.00) HVN (High Value Network) HealthPartners Clinics will not be a part of the HVN Network es of 01.01.21 Aware Network - BCBSMN's Largest Network including Mayo Clinic System $194.50 $511.50 Prepared by C812 9/5/2020 MEMORANDUM To: Mayor and City Council From Shawn Sanders, 'rector of Public Works Date: September 23, 2020 Subject: Acceptance of Easements and Agreement Relating to Landowner Improvements for 8031 and 8075 Neal Avenue DISCUSSION As part of the Neal Avenue Street Project, there were three properties where the City needed to acquire property for the new street and trail along with acquiring an easement for the existing sanitary sewer and water main. Agreements have been made with two of the properties located at 8031 and 8075 Neal Avenue for the easements along with an encroachment agreement for 8075 Neal Avenue. These agreements are needed to complete the phase two portion of the Neal Avenue Street Improvements. RECOMMENDATION It is recommended that Council adoption a motion accepting the easements for 8031 and 8075 Neal Avenue and the agreement relating to landowner improvements for 8075 Neal Avenue . ACTION REQUIRED If Council agrees with the recommendation, they should pass motion accepting easements and the agreement relating landowner improvements. PERMANENT RIGHT-OF-WAY EASEMENT, TRAIL AND DRAINAGE EASEMENT UTILITY EASEMENT AND TRAIL, DRAINAGE AND UTILITY EASEMENT THIS EASEMENT AGREEMENT ("Easement") is made, granted and conveyed this day of . 2020, by and between Ralph L. Hapness and Lynn J. Pagliarini, husband and wife ("Landowner") and the City of Stillwater, a Minnesota municipal corporation ("City"). PROPERTY DESCRIPTION Landowner owns real property in Washington County, Minnesota, legally described as follows: That part of the North 136.00 feet of the South 246.00 feet of the SW 'A of the SW ' of Section 20, Township 30, Range 20, lying Westerly of Sunset Ridge Estates in Washington County, Minnesota. PID: 20.030.20.33.0027 Abstract Property (the "Landowner's Property"). DESCRIPTION OF PERMANENT EASEMENTS The Landowner in consideration of the sum of One Dollar and other good and valuable consideration to them in hand paid by the City, the receipt and sufficiency of which is hereby acknowledged, does hereby grant and convey unto the City, its successors and assigns, the following: Permanent easements for public right-of-way purposes; trail and drainage purposes; utility purposes; trail, drainage and utility purposes; and all such purposes ancillary, incident or related thereto ("Permanent Easements") under, over, across, through and upon that real property legally described and depicted on Exhibit A as being subject to the easements provided for herein ("Permanent Easement Area"), which Exhibit A is attached hereto and incorporated herein by reference. 1 The rights granted herein are perpetual and for forever and shall include, but not be limited to, the construction, maintenance, repair and replacement of any public right-of-way, trails, sanitary sewer, storm sewer, water mains, storm water facilities, above ground and below ground drainage facilities, underground pipes, conduits, culverts, and any other utilities and mains, and all facilities and improvements ancillary, incident or related thereto, under, over, across, through and upon the Permanent Easement Area. The rights granted herein further include, but are not limited to, the right of ingress and egress over the Permanent Easement Area to access the Permanent Easement Area for the purposes of construction, maintenance, repair and replacement of any public right-of-way, trails, sanitary sewer, storm sewer, water mains, storm water facilities, above ground and below ground drainage facilities, underground pipes, conduits, culverts, any other utilities and mains, and all facilities and improvements ancillary, incident or related thereto. The rights of the City include without limitation the right of City, its contractors, agents and servants: (a) To enter upon the Permanent Easement Area at all reasonable times for the purposes of construction, installation, paving, surfacing, reconstruction, inspection, repair, replacement, grading, sloping, and restoration relating to the purposes of the Permanent Easements; and (b) To maintain the Permanent Easement Area, any City improvements, and any paved surface, aggregate, curb, underground pipes, conduits, or mains, together with the right to excavate and refill ditches or trenches for the location of such paved surfaces, aggregate, pipes, conduits, mains, above ground and below ground drainage facilities, curb, gutter, retaining walls, or other project improvements necessary for the purposes of the Permanent Easements; and (c) To remove from the Permanent Easement Area trees, brush, herbage, aggregate, undergrowth and other obstructions interfering with the location, construction and maintenance of the paved surface, aggregate, utility pipes, conduits, mains, above ground and below ground drainage facilities, curb, gutter, retaining walls, or other project improvements and to deposit earthen material in and upon the Permanent Easement Area; and (d) To remove or otherwise dispose of all earth or other material excavated from the Permanent Easement Area as the City may deem appropriate. The City shall not be responsible for any costs, expenses, damages, demands, obligations, penalties, attorneys' fees and losses resulting from any claims, actions, suits, or proceedings based upon a release or threat of release of any hazardous substances, petroleum, pollutants, and contaminants which may have existed on, or which relate to, the Permanent Easement Area or Landowner's Property prior to the date hereof. 2 Nothing contained herein shall be deemed a waiver by the City of any governmental immunity defenses, statutory or otherwise. Further, any and all claims brought by Landowner or their successors or assigns, shall be subject to any governmental immunity defenses of the City and the maximum liability limits provided by Minnesota Statute, Chapter 466. The Landowner, for themselves and their successors and assigns, do hereby warrant to and covenant with the City, its successors and assigns, that they are well seized in fee of Landowner's Property described above and the Permanent Easement Area described and depicted on Exhibit A and have good right to grant and convey the Permanent Easements herein to the City. The terms and conditions of this instrument shall run with the land and be binding on the Landowner, its successors and assigns. This agreement may be executed in any number of counterparts, each of which shall be deemed an original but all of which shall constitute one and the same instrument. EXEMPT FROM STATE DEED TAX [The remainder of this page has been intentionally left blank.] 3 IN TESTIMONY WHEREOF, the Landowner and the City have caused this Easement to be executed as of the day and year first written. LANDOWNER: B J --ackre44, Ralph L. H pness STATE OF MINNESOTA ) ss. COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me on this / (Y day of u§u.i} , 2020, by Ralph L. Hapness and Lynn J. Pagliarini, husband and wife. Notary Public 4 CITY: CITY OF STILLWATER By: Ted Kozlowski Mayor By: Beth Wolf City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON ) On this day of 2020, before me a Notary Public within and for said County, personally appeared Ted Kozlowski and Beth Wolf to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and the City Clerk of the City of Stillwater, the Minnesota municipal corporation named in the foregoing instrument, and that it was signed on behalf of said municipal corporation by authority of its City Council and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said municipal corporation. This instrument was drafted by and after recording, please return to: Scott M. Lucas (#0291997) LeVander, Gillen & Miller, P.A. 633 South Concord Street, Suite 400 South St. Paul, MN 55075 (651) 451-1831 Notary Public 5 SKETCH & DESCRIPTION FOR: City of Stillwater TRAIL, DRAINAGE& -- I - UTILITY EASEMENT EXISiTNC LEGAL DESCRIPTION: AAS SHOWN ON WARRANTY DEED DOC. NO. 948061T That part of the North 136.00 feet of the South 246.00 feet of the SW 114 of the SW 1 /4 of Section 20, Township 30, Range 20. lying Westerly of Sunset Ridge Estates in Washington County. Minnesota . CERTIFICATION i hereby certify l her i.n, . survey, plan or report was prepared by me. of under my dircci supervision, and dug Iam aduty 1umtlrj I aid S,eveyor untie, Ilre laws of the State of MI•\,\ESOTA. nN 1R I.'fXfIRLiS IKenW Na. 77T18 IwalwiB Yaao ITIe 5-12.20 UTILITY U� (Jr- '-e SOU1N 746.00 -f_ET O' The iW i/n. OF Taft SW EASEMENT 1/4 0c 5e0. 70. "30, R20 1,904 SQ.FT. 1.443 SQ.FT. 4,488 SQ,FT- 325 SQ.FT. OWNER: RALPH HAPNESS & LYNN PACLIARINI 8031 NEAL AVE N. PID#2003020330027 RICHT OF WAY EASEMENT aTRAIL & DRAINAGE EASEMENT Y EASE EASEMENT TRAIL, DRAINAGE& UTIUTY EASEMENT An easement for Right of Way purposes over. under and across the west 14.00 feet of that part of the following described property: That part of the North 136.00 feet of the South 246.00 feet of the SW I /4 of the SW 1 /4 of Section 20, Township 30, Range 20. lying Westerly of Sunset Ridge Estates in Washington County, Minnesota; Together with an easement for Utility purposes over. under and across the east 33-00 feet of the west 60.00 feet the above described property: Together with an easement for Trail and Drainage purposes over, under and across the east 13.00 feet of the west 27.00 feet the above described property EXCEPT the south 25.00 feet of the north 40.00 thereof; Together with an easement for Trail. Drainage and Utility purposes over. under and across the south 25-00 feet of the north 40. 00 of the east 13.00 feet of the west 27.00 feet the above described property 60 PROJECT An. ST20008 svdc .zco loin Vlarimesrnw SI,IIwMv,, MN 55082 rreae ALJ/S.ANN. 11418iwgpas CORNERSTONE LAND SURVEYING, INC. PERMANENT RIGHT-OF-WAY EASEMENT, TRAIL AND DRAINAGE EASEMENT AND UTILITY EASEMENT THIS EASEMENT AGREEMENT ('`Easement") is made, granted and conveyed this ! day of SE.F'i'r.Kttc, 2020, by and between Jeff A. Galowitz and Karen Galowitz, husband and wife ("Landowner") and the City of Stillwater, a Minnesota municipal corporation ("City"). PROPERTY DESCRIPTION Landowner owns real property in Washington County, Minnesota, legally described as follows: That part of the North 114.00 feet of the South 360.00 feet of the Southwest 'A of the Southwest % of Section 20, Township 30, Range 20, lying Westerly of Sunset Ridge Estates, Washington County, Minnesota. PID: 20.030.20.33.0026 Abstract Property (the "Landowner's Property"). DESCRIPTION OF PERMANENT EASEMENTS The Landowner in consideration of the sum of One Dollar and other good and valuable consideration to them in hand paid by the City, the receipt and sufficiency of which is hereby acknowledged, does hereby grant and convey unto the City, its successors and assigns, the following: Permanent easements for public right-of-way purposes; trail and drainage purposes; utility purposes; and all such purposes ancillary, incident or related thereto ("Permanent Easements") under, over, across, through and upon that real property legally described and depicted on Exhibit A as being subject to the easements provided for herein ("Permanent Easement Area"), which Exhibit A is attached hereto and incorporated herein by reference. 1 The rights granted herein are perpetual and for forever, and shall include, but not be limited to, the construction, maintenance, repair and replacement of any public right-of-way, trails, sanitary sewer, storm sewer, water mains, storm water facilities, above ground and below ground drainage facilities, underground pipes, conduits, culverts, other utilities and mains, and all facilities and improvements ancillary, incident or related thereto, under, over, across, through and upon the Permanent Easement Area. The rights granted herein further include, but are not limited to, the right of ingress and egress over the Permanent Easement Area to access the Permanent Easement Area for the purposes of construction, maintenance, repair and replacement of any public right-of-way, trails, sanitary sewer, storm sewer, water mains, storm water facilities, above ground and below ground drainage facilities, underground pipes, conduits, culverts, other utilities, mains and all facilities and improvements ancillary, incident or related thereto. The rights of the City include without limitation the right of City, its contractors, agents and servants: (a) To enter upon the Permanent Easement Area at all reasonable times for the purposes of construction, installation, paving, surfacing, reconstruction, inspection, repair, replacement, grading, sloping, and restoration relating to the purposes of the Permanent Easements; and (b) To maintain the Permanent Easement Area, any City improvements and any paved surface, aggregate, curb, underground pipes, conduits, or mains, together with the right to excavate and refill ditches or trenches for the location of such paved surfaces, aggregate, pipes, conduits, mains, above ground and below ground drainage facilities, curb, gutter, retaining walls, or other project improvements necessary for the purposes of the Permanent Easements; and (c) To remove from the Permanent Easement Area trees, brush, herbage, aggregate, undergrowth and other obstructions interfering with the location, construction and maintenance of the paved surface, aggregate, utility pipes, conduits, mains, above ground and below ground drainage facilities, curb, gutter, retaining walls, or other project improvements and to deposit earthen material in and upon the Permanent Easement Area; and (d) To remove or otherwise dispose of all earth or other material excavated from the Permanent Easement Area as the City may deem appropriate. The City shall not be responsible for any costs, expenses, damages, demands, obligations, penalties, attorneys' fees and losses resulting from any claims, actions, suits, or proceedings based upon a release or threat of release of any hazardous substances, petroleum, pollutants, and contaminants which may have existed on, or which relate to, the Permanent Easement Area or Landowner's Property prior to the date hereof. 2 Nothing contained herein shall be deemed a waiver by the City of any governmental immunity defenses, statutory or otherwise. Further, any and all claims brought by Landowner or their successors or assigns, shall be subject to any governmental immunity defenses of the City and the maximum liability limits provided by Minnesota Statute, Chapter 466. The Landowner, for themselves and their successors and assigns, do hereby warrant to and covenant with the City, its successors and assigns, that they are well seized in fee of Landowner's Property described above and the Permanent Easement Area described and depicted on Exhibit A and have good right to grant and convey the Permanent Easements herein to the City. The terms and conditions of this instrument shall run with the land and be binding on the Landowner, its successors and assigns. This agreement may be executed in any number of counterparts, each of which shall be deemed an original but all of which shall constitute one and the same instrument. EXEMPT FROM STATE DEED TAX [The remainder of this page has been intentionally left blank.] 3 IN TESTIMONY WHEREOF, the Landowner and the City have caused this Easement to be executed as of the day and year first written. LANDOWNER: By: By: Karen Galowitz STATE OF MINNESOTA ) ss. COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me on this 141- N day of PT' Q E 2 . 2020, by Jeff A. Galowitz and Karen Galowitz, husband and wife. Notary Public 4 GREGG A. LARSON NOTARY PUBLIC -MINNESOTA My Commission Expires Amory 31,2022 CITY: CITY OF STILLWATER By: Ted Kozlowski Mayor By: Beth Wolf City Clerk STATE OF MINNESOTA ss. COUNTY OF WASHINGTON On this day of , 2020, before me a Notary Public within and for said County, personally appeared Ted Kozlowski and Beth Wolf to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and the City Clerk of the City of Stillwater, the Minnesota municipal corporation named in the foregoing instrument, and that it was signed on behalf of said municipal corporation by authority of its City Council and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said municipal corporation. This instrument was drafted by and after recording, please return to: Scott M. Lucas (#0291997) LeVander, Gillen & Miller, P.A. 633 South Concord Street, Suite 400 South St. Paul, MN 55075 (651) 451-1831 Notary Public 5 SKETCH & DESCRIPTION FOR: City of Stillwater pn� I I 1 I I I 1 EXISITNG LEGAL DESCRIPTION: FA5 SHOWN ON WARRANTY DEED DOC- NO. 4033843) That part of the North 114.00 feet of the South 360.00 feet of the SW 1/4 of the SW 1/4 of Section 20, Township 30, Range 20, lying Westerly of Sunset Ridge Estates, Washington County, Minnesota. CERTIFICATION I herein terlil5 that tills saver. UGn 0r report was prepared by me. or older my ewrcl aupervl and that I am a duly Licensed Land Surveyor under tthe Taws of the State of MINNESOTA. DANNIE5 L. THURMES Deetne No. 75718 6-23-20,mesd fare 5-12-20 4SEMENTt NORTH 114EOF --0 SQ.TH 362,00 ' FEET 08 TM_ 5W /4 OF TFE RIGHT OF WAY' 1/4 CF SEC. 20, T30. R20 EASEMENT 1,596 SQ.FT. 1.482 SQ.FT- 3,762 5Q.FT. OWNER: 3EfF& KAREN CALOWfTZ 8075 NEAL AVE. N. 611312003020330026 t.„ �N RIGHT OF WAY , EASEMENT TRAIL&DRAINAGE EASEMENT UTILITY EASEMENT L An easement For Right of Way purposes over, under and across the west 14.00 feet of that part of the following described property: That part of the North 114.00 feet of the South 360.00 feet of the SW 1 /4 of the SW 1 /4 of Section 20. Township 30. Range 20, lying Westerly of Sunset Ridge Estates. Washington County, Minnesota; Together with an easement for Utility purposes over, under and across the east 33.00 feet of the west 60.00 feet the above described Property; Together with an easement for Tratl and Drainage purposes over. under and across the east 13.00 feet of the west 27.00 feet the above described property. 0 NORTH 40 80 PROTECT N0. 5T2000a 5oue .200 19,0 Vri:hnrnre,n :Ave. S4,11ever,11V 55082 N,00c65t275.6969 mlurr+wnts CORNERSTONE LAND SURVEYING, INC. r=1 0 0 0 l7 V 1IBIHX1 MORTGAGEE'S CONSENT TO EASEMENT Colonial Savings F.A., a , operating under the laws of ("Mortgagee"), is the owner and holder of the following mortgage(s) and/or interest(s): 1. Mortgage executed by Jeff Galowitz and Karen Galowitz, as husband and wife, in favor of First State Bank and Trust, dated April 28, 2020, filed with the Washington County Recorder's Office on May 7, 2020 as Document No. 4241887. 2. The above Mortgage has been assigned to Colonial Savings F.A. by assignment dated April 28, 2020, filed with the Washington County Recorder's Office on May 7, 2020 as Document No. 4241888. All of which are recorded against the following real property: That part of the North 114.00 feet of the South 360.00 feet of the Southwest 1/4 of the Southwest % of Section 20, Township 30, Range 20, lying Westerly of Sunset Ridge Estates, Washington County, Minnesota. PID: 20.030.20.33.0026 Abstract Property For valuable consideration, the receipt and adequacy of which are hereby acknowledged, Mortgagee hereby CONSENTS to the grant of easements to which this Consent is attached ("Easement") and agrees that its liens, rights and remedies under the above -described documents shall be SUBORDINATED AND SUBJECT IN ALL WAYS to the provisions of said Easement. MORTGAGEE: By: Its: STATE OF MINNESOTA ) )ss. COUNTY OF ) On this day of , 2020, before me, a Notary Public, personally appeared to me personally known, who, after being first duly sworn, did state that he/she is the of Colonial Savings F.A., a , operating under the laws of and that he/she signed the same on behalf of said Colonial Savings F.A. Notary Public 1 AGREEMENT RELATING TO LANDOWNER IMPROVEMENTS ON 8075 NEAL AVENUE NORTH IN THE CITY OF STILLWATER, WASHINGTON COUNTY, MINNESOTA iA THIS AGREEMENT (Agreement) is made, entered into and effective this i - day of September, 2020, by and among the City of Stillwater, a Minnesota municipal corporation ("City") and Jeff A. Galowitz and Karen Galowitz, husband and wife ("Landowner"). Subject to the terms and conditions hereafter stated and based on the representations, warranties, covenants, agreements and recitals of the parties herein contained, the parties do hereby agree as follows: ARTICLE 1 DEFINITIONS The following terms, unless elsewhere specifically defined herein, shall have the following meanings as set forth below. 1.1 City. "City" means the City of Stillwater, a Minnesota municipal corporation. 1.2 City Easement. "City Easement" means the utility easement. 1.3 Landowner Property. "Landowner Property" means the following real property located in the City of Stillwater, Washington County, Minnesota: 1 That part of the North 114.00 feet of the South 360.00 feet of the Southwest 1/4 of the Southwest 1/4 of Section 20, Township 30, Range 20, lying Westerly of Sunset Ridge Estates, Washington County, Minnesota. PID: 20.03 0.20.3 3.0026 Abstract Property 1.4 Landowner Encroaching Improvements. "Landowner Encroaching Improvements" means the portions of Landowner's existing paver driveway depicted on Exhibit A, attached hereto and incorporated herein, that are located withing the City Easement. 1.5 City Easement Improvements. "City Improvements" means the City's utility easement within the City Easement. 1.6 Utility Costs. "Utility Costs" means all costs incurred by the City, (whether performed by the City or its agents or contractors), for the inspection of and access to and repair, maintenance and replacement of the City's Easement Improvements located in the City Easement and the placement of additional City Easement Improvements in the City Easement. Utility Costs, include, without limitation: excavation costs, labor costs, costs of removing fill, costs of re -burying the City Easement Improvements, re -compacting the soils over the City Easement Improvements, restoring the City Easement area, and all engineering and attorneys' fees incurred in connection therewith. Utility Costs also include the costs of temporarily removing the Landowner Encroaching Improvements and subsequently replacing the Landowner Encroaching Improvements in the City Easement, if such costs have not already been paid by the Landowner. 1.7 Pre -Encroachment Costs. "Pre -Encroachment Costs" means a reasonable estimate by the City of the costs the City would have incurred for Utility Costs if the Landowner Encroaching Improvements did not exist. 1.8 Cost Differential. "Cost Differential" means the difference between the Pre - Encroachment Costs and the Utility Costs in light of the existence of the Landowner Encroaching Improvements. The City's determination of the amount of the Cost Differential shall be binding on the Landowner. The City's determination shall be appropriately supported by cost estimates obtained from independent contractors or engineers. ARTICLE 2 RECITALS Recital No. 1. Landowner owns the Landowner Property. Recital No. 2. The Landowner Property has been improved with Landowner Encroaching Improvements. Recital No. 3. The Landowner Encroaching Improvements are within the City Easement. 2 Recital No. 4 Landowner wants to keep the current Landowner Encroaching Improvements within the City Easement. Recital No. 6. Subject to the terms of this Agreement, the City is willing to allow the Landowner Encroaching Improvements to be kept within the City Easement if the following conditions are met: (a) The Landowner maintains the Landowner Encroaching Improvements. (b) The Landowner agrees to pay the City any Cost Differential relating to inspections, access, repair, maintenance and replacement of City Easement Improvements and the placement of any additional City Easement Improvements in the City Easement. (c) The Landowner agrees to temporarily remove the Landowner Encroaching Improvements in the event the City has need to access the area where the Landowner Encroaching Improvements exist in order for the City to inspect, repair, maintain, and replace the City Easement Improvements or construct additional City Easement Improvements in the City Easement. ARTICLE 3 AGREEMENTS 3.1 Construction And Maintenance Of Landowner Encroaching improvements. Under the terms and conditions stated herein, Landowner, at its own cost, is hereby authorized by the City to make the Landowner Encroaching Improvements in the City Easement. The Landowner Encroaching Improvements shall only be placed at the locations specified in the Construction Plan. The Landowner Encroaching Improvements must be constructed according to the Construction Plan. Landowner shall not place any other structures, irrigation systems, buildings, additional fences, landscaping, trees or shrubs in the City Easement, except for the Landowner Encroaching Improvements. After construction, the Landowner, at its own expense, shall maintain and repair the Landowner Encroaching Improvements. 3.2 City Not Responsible For Landowner Encroaching Improvements. Nothing contained herein shall be deemed an assumption by the City of any responsibility for construction, maintenance, replacement or repair of the Landowner Encroaching Improvements. 3.3 Continuing Right To City Easement. Nothing contained herein shall be deemed a waiver or abandonment or transfer of the right, title and interest that the City holds to the City Easement. 3 3.4 Subordinate Position Of Landowner Encroaching Improvements. The Landowner Encroaching Improvements are subordinate to the rights of the City in the City Easement and in the City Easement Improvements. 3.5 Risk Of Loss. Landowner understands and agrees that the Landowner Encroaching Improvements within the City Easement may be adversely affected by damage caused to Landowner Encroaching Improvements arising out of the City's use of the City Easement. The parties agree that the City is not responsible for such events; the City shall have no liability to Landowner for such events. Landowner assumes the risk of installing the Landowner Encroaching Improvements in an area where the City Easement Improvements exist. 3.6 Landowner To Bear Cost Of Relocating Landowner Encroaching Improvements. The City is responsible for the repair and maintenance of the City Easement Improvements in the City Easement. The City may require Landowner at the expense of the Landowner to temporarily remove and subsequently replace the Landowner Encroaching Improvements in the City Easement in order for the City to gain access to the City Easement Improvements for the purpose of inspecting, repairing, maintaining, or replacing the City Improvements or adding future City Easement Improvements. If the Landowner does not perform such tasks, the City may perform such tasks and in such case the Landowner shall reimburse the City for the City's costs and expenses. Prior to commencing such tasks, the City shall send a notice to the Landowner and allow the Landowner twenty (20) days from the date of the written notice to perform the tasks. If the Landowner has not completed the work within the twenty (20) days, then the City may proceed to perform the tasks. Once the City's costs and expenses have been determined by the City, the City shall send an invoice for such costs and expenses to the Landowner. The Landowner must pay the invoice within thirty (30) days after the date of the invoice. Such costs and expenses include, but are not limited to, costs charged the City by third parties such as contractors as well as the costs for City personnel that may have performed the work. Bills not paid shall incur the standard penalty and interest established by the City for utility billings within the City. 3.7 Emergency. Notwithstanding the requirements contained in Sections 3.6 relating to a twenty (20) day written notice to the Landowner to perform its obligations under Sections 3.6, the City shall not be required to give such notice if the City's engineer determines that an emergency exists. In such instance, the City, without giving notice to the Landowner may perform the work and in such case the Landowner shall reimburse the City for the costs and expenses relating to the work. Once the City's costs and expenses have been determined by the City, the City shall send an invoice for such costs and expenses to the Landowner. The Landowner must pay the invoice within thirty (30) days after the date of the invoice. Such costs and expenses include, but are not limited to, costs charged the City by third parties such as contractors as well as the costs for City personnel that may have performed the work. Bills not paid shall incur the standard penalty and interest established by the City for utility bills within the City. The charges shall be divided equally among the Encroachment Property. 3.8 Cost Deferential. If a Cost Deferential occurs relating to the access to or inspection, maintenance, repair or replacement of the City Easement Improvements or relating to 4 construction of new City Easement Improvements in the future, then the Landowner shall pay the Cost Deferential to the City. The Landowner must make payment for the Cost Deferential within 30 days after the City has sent a written invoice for the Cost Deferential to the Landowner. 3.9 Remedies. If the Landowner fails to perform its obligations under this Agreement, then the City may avail itself of any remedy afforded by law or in equity and any of the following non-exclusive remedies: (a) The City may specifically enforce this Agreement. (b) If Landowner fails to make payments under Section 3.6, 3.7 or 3.8, then the City may certify to Washington County the amounts due as payable with the real estate taxes for the Encroachment Property in the next calendar year; such certifications may be made under Minnesota Statutes, Chapter 444 in a manner similar to certifications for unpaid utility bills. The charges shall be evenly allocated among the Encroachment Property. The Landowner waives any and all procedural and substantive objections to the imposition of such usual and customary charges on the Encroachment Property. Further, as an alternate means of collection, if the written billing is not paid by the Landowner, the City, without notice and without hearing, may specially assess the Encroachment Property for the costs and expenses incurred by the City. The Landowner hereby waives any and all procedural and substantive objections to special assessments for the costs including, but not limited to, notice and hearing requirements and any claims that the charges or special assessments exceed the benefit to the Encroachment Property. The Landowner waives any appeal rights otherwise available pursuant to Minnesota Statute § 429.081. The Landowner acknowledges that the benefit from the performance of tasks by the City equals or exceeds the amount of the charges and assessments for the costs that are being imposed hereunder upon the Encroachment Property. No remedy herein conferred upon or reserved to the City shall be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Agreement or now or hereafter existing at law or in equity or by statute. No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver thereof, but any such right and power may be exercised from time to time and as often as may be deemed expedient. 3.10 Indemnification. The Landowner shall indemnify, defend and hold the City, its council, agents, consultants, attorneys, employees and representatives harmless against and in respect of any and all claims, demands, actions, suits, proceedings, losses, costs, expenses, obligations, liabilities, damages, recoveries, and deficiencies including interest, penalties and attorneys' fees, that the City incurs or suffers, which arise out of, result from or relate to any of the following: (a) The Landowner Encroaching Improvements; 5 (b) Installation and maintenance of the Landowners Improvements; (c) Failure by the Landowner to observe or perform any covenant, condition, obligation or agreement on their part to be observed or performed under this Agreement; and (d) Use of the City Easement for Landowner Encroaching Improvements. 3.11 City Duties. Nothing contained in this Agreement shall be considered an affirmative duty upon the City to perform the Landowner's obligations contained in Article 3 if the Landowner does not perform such obligations. 3.12 No Third Party Recourse. Third parties shall have no recourse against the City under this Agreement. 3.13 Recordinng, The City shall record this Agreement with the Washington County Recorder or Registrar of Titles against the Encroachment Property. 3.14 Binding Agreement. The parties mutually recognize and agree that all terms and conditions of this recordable Agreement shall run with the Encroachment Property and shall be binding upon the heirs, successors, administrators and assigns of the parties. The obligations of the Landowner contained in this Agreement are joint and several. 3.15 Amendment And Waiver. The parties hereto may by mutual written agreement amend this Agreement in any respect. Any party hereto may extend the time for the performance of any of the obligations of another, waive any inaccuracies in representations by another contained in this Agreement or in any document delivered pursuant hereto which inaccuracies would otherwise constitute a breach of this Agreement, waive compliance by another with any of the covenants contained in this Agreement and performance of any obligations by the other or waive the fulfillment of any condition that is precedent to the performance by the party so waiving of any of its obligations under this Agreement. Any agreement on the part of any party for any such amendment, extension or waiver must be in writing. No waiver of any of the provisions of this Agreement shall be deemed, or shall constitute, a waiver of any other provisions, whether or not similar, nor shall any waiver constitute a continuing waiver. 3.16 Governing Law. This Agreement shall be governed by and construed in accord with the laws of the State of Minnesota. 3.17 Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. 3.18 Headings. The subject headings of the sections this Agreement are included for purposes of convenience only and shall not affect the construction of interpretation of any of its provisions. 6 IN WITNESS WHEREOF, the parties have executed this Agreement the year and day first set forth above. CITY OF STILLWATER Ted Kozlowski, Mayor Beth Wolf, City Clerk STATE OF MINNESOTA COUNTY OF WASHINGTON ) ) ) ss. On this day of , 2020, before me a Notary Public within and for said County, personally appeared Ted Kozlowski and Beth Wolf, to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and Clerk of the City of Stillwater, the municipality named in the foregoing instrument, and that the seal affixed to said instrument was signed and sealed in behalf of said municipality by authority of its City Council and said Mayor and Clerk acknowledged said instrument to be the free act and deed of said municipality. Notary Public 7 ctcr- Jeff A. Galowitz -Q LCV--)*A3'‘' Karen Galowitz STATE OF MINNESOTA ss. COUNTY OF WASHINGTON On this 1 LI r day of S FzP'1"rz."li r, , 2020, before me a Notary Public within and for said County, personally appeared Jeff A. Galowitz and Karen Galowitz, husband and wife, to me personally known. Notary Public L This Instrument Was Drafted By And After Recording Return To: Korine L. Land LeVander, Gillen & Miller, P.A. 633 South Concord Street Suite 400 South St. Paul, MN 55075 (651) 451-1831 8 GREGG A. LARSON NOTARY PUBLIC - MINNESOTA My Commission Expires January 31, 2022 EXHIBIT A Landowner Encroaching Improvements ENCROACHMENT DRAWING 8075 Neal Ave. (Galowitz) Utility Easement Landowner Encroaching Improvements i N 7 Water THE IINTHFINCE •F MINNE91T/ A-1 Memo DATE: September 21, 2020 TO: Mayor and City Council FROM: Sharon Provos, Finance Director RE: Sanitary Sewer Adjustments BACKGROUND: During the course of any given year, sanitary sewer rate adjustment recommendations come before Council. These adjustments are mainly due to leaks found during the course of the year, but often stand out more during the readings during the 1 St quarter of every year. For residential properties, sanitary sewer billing rates are set during the 2nd quarter of every year using the water consumption (obtained from the Water Board) from the lst quarter of the year. This rate is then used for the next 4 billing cycles (quarters) until the rates are reset again the following year. As mentioned before, occasionally there are some properties that have experienced increased water usage during the 1St quarter of the year due to some unforeseen circumstances (e.g. leaky toilet, water softener issues, pipe issues, etc.). This increased water usage naturally in turn increases their sanitary sewer billing rate for the next 4 billing cycles (quarters). These residents/owners will then call the City to explain their individual circumstance. We (Finance) then review consumption rates from prior/current quarters to see if we can determine the duration/termination of the leak based on the information provided to us by the water department and the resident/owner. This information then is used to provide Council with new billing rate recommendations for upcoming billing periods (until the new rates are reset the following year). This practice has been used by the City for many years, and has been proven to be a fair and accurate way for property owners to pay their fair share of the use of the sanitary sewer system. RECOMMENDATION: Attached are staff recommendations for sanitary sewer rate adjustments currently requested by property owners. These adjustments are expressed in gallons (of consumption), based on the average consumption of the prior 3 years, and converted to the new billing rate using the most current billing rates approved by Council. These adjustments will begin with the next billing cycle (3`d quarter billing). In other words, staff is recommending to Council that the property owner at least pay the increased sanitary sewer rate for the billing period in which the leak occurred. COUNCIL ACTION: If Council agrees with Staff's recommendation, Council needs to approve staff recommendations as listed on the attached Exhibit A. CITY OF STILLWATER EXHIBIT A Description of Billing Quarter Circumstance Winter Average Gallons Adjustment for Address Acct 1 Leaking dishwasher From To 71,000 3rd 207 Pine Hollow Green 100014 18,500 2 Leaking Toilet From 19,000 3rd 2614 Hawthorne Ln 8316 To 11,000 MEMORANDUM TO: Mayor and City Council FROM: Reabar Abdullah, Assistant City Engineer DATE: September 25, 2020 SUBJECT: Neal Avenue Improvement Project Assessment Hearing and Adoption of Assessment Roll Project 2019-08 DISCUSSION: Completion of Phase One of the Neal Avenue Improvement Project is near with only the final layer of pavement remaining to be laid next year. The last step in the City's improvement process is to adopt the assessments for the project. The feasibility estimate for the project was $1,854,788.00 and the final project cost is estimated to be $1,771,677.44. There were slight variations in the adjustments to the final assessment amount. The appraisals were slightly higher than the estimated assessments at the beginning of the project, and the up to date calculated cost. Actual calculated cost of the project is assessed to the property owners because it was less than the appraised benefit value to the properties. The table below shows assessments rates for the project: Preliminary Final Assessment Rate Assessment Rate Neal Ave McKusick to White Pine Way $1,500/ unit $493/unit Neal Ave Browns Creek Trail to McKusick road $3,250/unit $3,250/unit Neal Ave Boutwell Rd to Browns Creek Trail $9,500/ unit $8,756/unit Utility services $4,049/unit $4,028.64/unit Utility Mains $14,090/unit $13,733.35/unit A few items of note regarding assessments: • Residential corner lots are assessed 0.5 units per side improved. • Utility mains and services are assessed at 100% to the property owner. Funding of the project is split as follows: • Assessments = $402,517 • City Funds = $1,369,160.44 To Date there have been no objections submitted to the City. The assessment period would be 10 years at an interest rate of 2.75%. RECOMMENDATION: Staff recommends that Council hold the assessment hearing, and adopt the attached assessment roll for the Neal Avenue Improvement Project, Phase One. ACTION REQUIRED: If Council concurs with the staff recommendation, they should conduct the public hearing and pass a motion adopting Resolution No. 2020- , RESOLUTION ADOPTING ASSESSMENT FOR NEAL AVENUE IMPROVEMENT PROJECT - PHASE ONE (PROJECT 2019-08). RESOLUTION ADOPTING ASSESSMENT FOR NEAL AVENUE IMPROVEMENT PROJECT — PHASE ONE PROJECT 2019-08, L.I. 430 WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard all objections to the proposed assessment for the Neal Avenue Improvement Project for the following area: Properties abutting Neal Avenue from Eagle Ridge Trail to White Pine Way Street. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. Such proposed assessments, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessments shall be payable in equal installments over a period of ten (10) years with the first of the installments to be payable on or before the first Monday in January 2021, and shall bear interest at the rate of 2.75% per annum from the date of the adoption of this assessment resolutions. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2020. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. Property owners may at any time prior to certification of the assessment to the county auditor, pay the entire assessment balance on such property, without any additional interest to the City of Stillwater. NO INTEREST WILL BE CHARGED IF THE ENTIRE ASSESSMENT IS PAID BY NOVEMBER 1, 2020. If the assessment is not paid by November 1, 2020, accrued interest from the date of the adoption of the assessment roll through December 31, 2020 will be added with the first installment due in 2021. If payment is not received by November 1, 2020, the assessments will be collected over a period of ten (10) years with interest added at 2.75% per year on the unpaid balance. The yearly installments will be collected with the property taxes that are paid to Washington County. You may at any time thereafter, prior to November 15th of any year, pay the remaining principal balance (in whole or part) to the City of Stillwater. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the council this 29th day of September 2020. ATTEST: Ted Kozlowski, Mayor Beth Wolf, City Clerk ASSESSMENT RATE: Standard Rate = $986.00 State Aid Rate = $8,756.00 FINAL ASSESSMENT ROLL NEAL AVENUE IMPROVEMENT PROJECT, PHASE ONE PROJECT 2019-08, LI#430 ASSESSMENT PERIOD: 10 YEARS INTEREST RATE: 2.75% GEO NAME STREET CITY Std Rate SA Rate Unit Reg. Unit SA Unit LF STREETS MAIN LINE SERVICES UTILITY SERVICES SIDEWALK CREDIT TOTAL ASMT PROPERTY ADDRESS LF 1903020140027 PATRICIA A GUSTAFSON REV TRS 2405 WHITE PINE WAY STILLWATER MN 55082 x 0.5 0.5 $986.00 $493.00 2405 WHITE PINE WAY 1903020140052 REICHOW JOSEPH & AYLSON 8528 NEAL AVE N STILLWATER MN 55082 x 0.5 0.5 $986.00 $493.00 8528 NEAL AVE N 1903020410001 CITY OF STILLWATER 216 4TH ST N PO BOX 242 STILLWATER MN 55082 1903020410009 ARONSON DAVID A & AMY J 8262 NEAL AVE N STILLWATER MN 55082 x 1.0 1.0 $8,756.00 $8,756.00 8262 NEAL AVE N 1903020410010 WHITE ERIC W & LUCINDA Z 8270 NEAL AVE N STILLWATER MN 55082 x 1.0 1.0 $8,756.00 $8,756.00 8270 NEAL AVE N 1903020410011 CITY OF STILLWATER 216 4TH ST N PO BOX 242 STILLWATER MN 55082 1903020440042 TRS AGR DANIEL & KATHERINE JUNKER 8226 NEAL AVE N STILLWATER MN 55082 x 1.0 1.0 $8,756.00 $8,756.00 8226 NEAL AVE N 1903020440043 HARVEY DAVID S & TONI D 8220 NEAL AVE N STILLWATER MN 55082 x 0.5 0.5 $8,756.00 $4,378.00 8220 NEAL AVE N 1903020440045 MICHAEL ALLAN FELLING & SUSAN 8232 NEAL AVE N STILLWATER MN 55082 x 1.0 1.0 $8,756.00 $8,756.00 8232 NEAL AVE N 1903020440046 KUEHN ROGER W 1835 NORTHWESTERN AVE S STILLWATER MN 55082 1.0 1.0 $8,756.00 $8,756.00 8260 NEAL AVE N 1903020440048 GIVAND JONATHAN E & JENNIFER J 2401 EAGLE RIDGE TRL STILLWATER MN 55082 x 0.5 0.5 $8,756.00 $4,378.00 2401 EAGLE RIDGE TRL 1903020440049 CHOINIERE JOHN L & REBECCA L 8160 NEAL AVE N STILLWATER MN 55082 x 1.0 1.0 $8,756.00 $8,756.00 8160 NEAL AVE N 1903020440059 LIVERMORE BRUCE W & LINDA J 8120 NEAL AVE STILLWATER MN 55082 x 1.0 1.0 $8,756.00 $8,756.00 8120 NEAL AVE N 2003020230009 LILLEMOEN MARK 1900 OAK GLEN TRL STILLWATER MN 55082 x 0.5 0.5 $986.00 $493.00 1900 OAK GLEN TRL 2003020320004 RYAN WILLIAM J & DANIELLE L HERRICK 8321 NEAL AVE N STILLWATER MN 55082 x 1.0 1.0 $8,756.00 $8,756.00 8321 NEAL AVE N 2003020320005 LEFTO JOCELYN C & JEFFRY T 1610 MCKUSICK LN STILLWATER MN 55082 x 1.0 1.0 $8,756.00 $8,756.00 8313 NEAL AVE N 2003020320006 HENSON FAMILY REV LIV TRS PO BOX 2185 STILLWATER MN 55082 x 0.5 0.5 $8,756.00 $4,378.00 2364 VAN TASSEL DR 2003020320020 STATE OF MN DNR 500 LAFAYETTE RD ST PAUL MN 55155 2003020320021 ROONEY PATRICK & JODY 13033 MCKUSICK RD N STILLWATER MN 55082 x 0.5 0.5 $6,500.00 $3,250.00 13033 MCKUSICK RD N 2003020330007 JOHNSON RONALD N & PATRICIA L 2360 WALNUT CREEK DR STILLWATER MN 55082 x 0.5 0.5 $8,756.00 $4,378.00 2360 WALNUT CREEK DR 2003020330045 WARHOL MATTHEW 2361 VAN TASSEL DR N STILLWATER MN 55082 x 0.5 0.5 $8,756.00 $4,378.00 2361 VAN TASSEL DR 2003020330047 LUCKS JERRY D & JOANN L PO BOX 361 STILLWATER MN 55082 x 0.5 0.5 $8,756.00 $4,378.00 2358 EAGLE RIDGE TRL 2003020330065 HAROLDSON THOMAS A & JILLIEN 2359 EAGLE RIDGE TRL STILLWATER MN 55082 x 0.5 0.5 $8,756.00 $4,378.00 2359 EAGLE RIDGE TRL 2019-08 Page 1 of 1 9/24/2020 ORDINANCE NO. 1151 AN ORDINANCE REPEALING ARTICLE XIII OF THE CHARTER OF THE CITY OF STILLWATER REGARDING THE BOARD OF WATER COMMISSIONERS The City Council of the City of Stillwater does ordain: SECTION 1. REPEALER. Article XIII of the Stillwater City Charter is hereby repealed. SECTION 2. MANAGEMENT. The management of the system of waterworks shall, upon the effective date of this Ordinance, be under the management and control of the city. SECTION 3. CONTINUATION OF BOARD. The members of the Board of Water Commissioners shall continue in an advisory capacity to the city as a part of the Utilities Commission of the city and shall carry out the duties and responsibilities as stated in the City Code. SECTION 4. SUCCESSION IN INTEREST. The City Council shall succeed in interest to all property, rights and privileges, all contracts, legal obligations and liabilities entered into, pursuant to Article XIII of the City Charter, and all work begun prior to the effective date of this Ordinance, which shall be continued, carried on and completed by the City Council. SECTION 5. EFFECTIVE DATE. This Ordinance shall be effective January 1, 2021. Adopted by the Stillwater City Council this 29th day of September, 2020. CITY OF STILLWATER ATTEST: Beth Wolf, City Clerk Ted Kozlowski, Mayor 1 ORDINANCE 1152 AN ORDINANCE AMENDING CHAPTER 28 OF THE CITY CODE OF THE CITY OF STILLWATER REGARDING WATER UTILITY The City Council of the City of Stillwater does ordain: SECTION 1. AMENDMENT. Chapter 28, Section 28-1 of the City Code, formerly known as the Water Department, now to be known as the Water Utility, is hereby amended as follows: Chapter 28 - WATER UTILITY Sec. 28-1. - Repealed Sec. 28-2. - Water system; rules and regulations. Subd. 1. General water regulations. The city may discontinue service to any water consumer without notice for necessary repairs or upon notice for nonpayment of charges or for violation of water department rules and regulations. Subd. 2. Subd. 3. Subd. 4. Supply from one service. No more than one house or building shall be supplied from one service connection unless approved by Public Works Director or designee. Whenever two or more parties are supplied from one pipe connecting with a service main, each building or part of a building separately supplied shall have a separate stop box and a separate meter. Turning on water; tapping mains. No person except a city employee shall turn on any water supply at the stop box or tap any distributing main or pipe of the water supply system. Repair of leaks. The consumer or owner shall be responsible for maintaining the service pipe from the water main into the building served. If the consumer fails to repair any leak in a service pipe within 24 hours after notice by the city, the city may turn the water off. When the waste of water is great or damage is likely to result from the leak, the city shall turn the water off immediately upon the giving of notice if repair is not commenced immediately. Subd. 5. Use of fire hydrants. No person other than an authorized city employee or fire department employee shall operate a fire hydrant or interfere in any way with the city water system without first obtaining permission from the city. Subd. 6. Private water supply. No water pipe of the city water supply system shall be connected with any pump, well or tank that is connected with any other source of water supply. When any such connection is found, the city shall notify the owner to sever the connection, and, if this is not done immediately, the city shall turn off the water supply. Before any new connection to the city system is permitted, city employees shall ascertain that no cross connection will exist when the new connection is made. Subd. 7. Subd. 8. Subd. 9. Hours. Whenever the city council determines that a shortage of water supply threatens the city, it may, by resolution, limit the times and hours during which city water may be used for sprinkling, irrigation, car washing, air conditioning or other specified uses. After publication of the resolution, no person shall use or permit water to be used in violation of the resolution, and any customer who does so shall be guilty of a misdemeanor. If the emergency requires immediate compliance with terms of the resolution, the city council may provide for the delivery of a copy of the resolution to the premises of each customer and any customer who has received such notice and thereafter uses or permits water to be used in violation of the resolution shall be subject to the above charge. Continued violation shall be cause for discontinuance of water service. Meters required. Except for extinguishing of fires, no person other than an authorized city employee shall use the water from the city water supply or permit water to be drawn therefrom unless the water passes through a meter supplied or approved by the city. No person not authorized by the city shall connect, disconnect, take apart or in any manner change or interfere with any such meter or its use. Maintenance. The city shall maintain and repair at its expense any through one -inch sized meter that has become unserviceable through ordinary wear and tear and shall replace it if necessary. Where repair or replacement is made necessary by act or neglect of the owner or occupant of the premises it serves, any expense caused thereby shall be a charge against and collected from the water consumer, and water service may be discontinued until the cause is corrected and the amount charged is paid. Subd. 10. Complaints; meter testing. When a consumer complains that the bill for any past service period is excessive, the city shall have the meter reread on request. If the test shows an error exceeding five percent of the water consumed, the excess charges shall be refunded, an accurate meter shall be installed and the bill shall be adjusted accordingly. The adjustment shall not extend back more than one service period from the date of the written request. Subd. 11. Meters property of city. Through one -inch water meters shall be the property of the city and may be removed or replaced as to size and type when deemed necessary. Subd. 12. Meter reading and inspection. Authorized meter readers shall have free access at reasonable hours of the day to all parts of every building and premises connected with the water supply system in order to read meters and make inspections. Subd. 13. Plumbing regulations; service fees. Every service pipe shall be laid with sufficient bend to allow not less than one foot of extra length as to prevent rupture by settlement. The service pipe shall be placed not less than seven feet below the surface and be so arranged as to prevent rupture by freezing. A shutoff valve of the size and strength required shall be placed close to the inside wall of the building and be well protected from freezing. Copper tubing shall be used for all services of two inches or less. Joints on copper tubing shall be as few as possible and not more than one joint shall be used for a service up to 40 feet in length. Each joint shall be left uncovered until inspected by the city. Every service over two inches shall be cast iron. Connections with the mains for domestic supply shall be at least three -fourths of an inch per residential unit or the equivalent. Subd. 14. Water meter setting. Every water meter shall be installed according to regulations set by the city. Subd. 15. Fees. The permit fee for connection to the city water system must be paid for each connection in the amount established by the city council, following a recommendation by the Utilities Commission, by resolution. In addition, before any permit is issued, the following conditions must be satisfied: (1) No permit may be issued to connect with any water system of the city directly or indirectly from any lot or tract of land unless the Public Works Director or designee has certified: a. That the lot or tract of land has been assessed for the cost of construction of the water main, trunk or water tower with which the connection is made; or b. If no assessment has been levied, that a sum equal to the portion of cost of constructing the sanitary sewer main or trunk which would be assessable against the lot or tract has been paid to the city. Subd. 16. Immediate connection required. Any building within the city which has available to it city water services must be connected to the city water system if and when they connect to the city sewer system, or upon a sale or transfer of title to the property. Any new building built within the city which is on property that has city water service available must have its plumbing facilities connected to the water system upon construction. Subd. 17. Water Fund. There shall be kept and maintained a separate fund, to be designated as the water fund, into which fund shall be placed all water service charges when collected and all monies received from the charges of water services. The fund shall be used first to pay the normal, reasonable and current costs of administering, operating and maintaining the water system and facilities. Net revenues from time to time received in excess of costs may be pledged by resolution of the city council, or may be used though not so pledged for the payment of all or part of the principal and interest on obligations issued to pay the cost of reconstructing, repairing, enlarging or improving the water system. Sec. 28-3. - Protection of waterworks. Subd. 1. Placement of noxious substances in system. It shall be unlawful for any person to put any noxious substance in the waterworks system. Subd. 2. Breaking, injuring or defacing parts of system. It shall be unlawful for any person to willfully or careless break, injure or deface any part of the waterworks. Subd. 3. Opening hydrants. It shall be unlawful for any person other than the city employee, or chief of the fire department and subordinates while in the performance of their duties to open any of the public hydrants of the system of waterworks, or to take any water from hydrants for any purpose. Subd. 4. Tapping; making connections. It shall be unlawful for any person other than city employees to tap or make any connection with any pipe or street main or other appurtenances belonging to the system of waterworks. Subd. 5. Subd. 6. Subd. 7. Use of water for purposes not designated in licenses. It shall be unlawful for any person, having a license to use water from the system of waterworks, to use, waste or suffer to be used by others, the water therefrom for any purpose other than that designated in the licenses. Right of entry by city. The city employees shall be authorized to enter into and have full access to any premises, at all reasonable hours and when necessary to ascertain the elevation or condition of any hydrant tap or pipe, or other fixture or appurtenances connected with the waterworks system. It shall be unlawful for any person to prevent or prohibit or obstruct the city employees, in the legitimate discharge of their duties. Use of hydrants by fire department. The fire department of the city shall at all times have the liberty without charge to use water from the fire hydrants of the system of waterworks for the purpose of washing, cleansing or testing fire equipment. Subd. 8. Enforcement of section; reporting of violations. It shall be the duty of the police officers of the city to enforce the provisions of this section. SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance: The Ordinance amendment transitions the day to day operations of the water utility to the city employees. SECTION 3. EFFECTIVE DATE. This Ordinance shall be effective January 1, 2021. Approved this 29th day of September 2020. Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk ORDINANCE NO. 1153 AN ORDINANCE AMENDING CHAPTER 22, SECTION 22-8 OF THE CITY CODE OF THE CITY OF STILLWATER REGARDING BOARD/COMMISSION ADMINISTRATION The City Council of the City of Stillwater does ordain: SECTION 1. AMENDMENT. Chapter 22, Section 22-8 of the City Code, regarding Board/commission administration is hereby amended as follows: Subd. 1. City council representative (liaison). The City Council shall assign a Council Representative (liaison) to boards and commissions at its first meeting in January. Representatives are assigned to the following boards/commissions: Utilities Commission Downtown Parking Commission Heritage Preservation Commission Human Rights Commission Library Board Joint Board (Stillwater Township &Joint Cable Commission Ward 3 Council member & Mayor) Park and Recreation Commission Planning Commission Other Organizations: Convention & Visitors Bureau Fire Relief Association Middle St. Croix Watershed Management Organization Subd. 2. The Utilities Commission, Library Board, Joint Cable and Charter Commissions, and Traffic Safety Committee voting members must be residents of the city. 1 Subd. 3. Every appointed member, including Utilities Commission, Library Board, Joint Cable and Charter Commissions, and Traffic Safety Committee member shall, before entering upon the discharge of their duties, sign an oath that they will faithfully discharge the duties of their office and shall serve without compensation. Subd. 4. Official record. The written and adopted minutes are the official record for the board/commissions. All boards/commissions meetings shall be video or audio recorded and retained according to the city's adopted records retention policy. The commission shall approve summary minutes with detailed motions and have a roll call vote on each motion. The minutes shall be signed by the Chair of the Commission. If there is a question on the summary minutes (example: interpretation of what was said and summarized), the minutes shall be tabled and the chair shall direct the city clerk or their designee to review the video or audio to ensure that the official minutes are correct according to the audio/video of the meeting. The city clerk will provide the commission with any changes necessary to the board/commission for official approval. The city clerk's decision is final. Subd. 5. Adoption of a program of work. The board/commission shall proceed with the preparation and adoption of a program of work outlining activities proposed to be undertaken in the exercise of its powers and the performance of its duties. This program of work shall be revised not less than annually and progress on the program shall be included in the annual report to the city council. The commission chair or board/commission's staff designee shall submit to the city council a report of its work during the preceding year during the second quarter of the current year. Subd. 6. Program assistance. To accomplish the intent and purpose of this section, the city shall provide the commission with staff support. Subd. 7. The Utilities Commission, Downtown Parking, Heritage Preservation, Human Rights, Park and Recreation and Planning Commissions are subject to the following: (1) Members. Utilities Commission shall consist of five members, who serve three year terms to be appointed by the city council. The council representative and the Public Works Director or designee shall be ex officio, nonvoting members of the commission. Voting members shall be residents of the city. Downtown Parking Commission consists of seven members, who serve three year terms. Members may be downtown business owners, building owners 2 or residents of the city to be appointed by the city council. The council representative and Community Development Director or Police Chief of the city shall be ex officio, nonvoting members of the commission. Heritage Preservation Commission consists of seven voting members with one member being a representative from the local historical society to be appointed by the city council. The council representative and the Community Development Director or staff designee shall be ex officio, nonvoting members of the board or commission. Voting members shall be residents of the city. Human Rights Commission consists of seven voting members, one of which may be a youth representative, to be appointed by the city council. The council representative be an ex officio, nonvoting member of the commission. Voting members shall be residents of the city. Park and Recreation Commission shall consist of seven voting members to be appointed by the city council. The council representative and the Public Works Superintendent shall be ex officio, nonvoting members of the commission. Voting members shall be residents of the city. Planning Commission shall consist of seven voting members to be appointed by the city council. The Community Development Director or staff designee shall be an ex officio, nonvoting member of the board or commission. Voting members shall be residents of the city. (2) Term. All appointments shall be for staggered terms of three years. All terms end on the first day of May in the year in which they expire. In the event of a vacancy, except that any person appointed to fill a vacancy occurring prior to the expiration of the term, which their predecessor was appointed, may be appointed only for the remainder of the term. Upon expiration of their term of office, the member will continue to serve until their successor is appointed and qualified. Any vacancy for the unexpired term shall be filled according to Subd. 3 of this section. Members shall continue to hold office until their successors have been appointed and qualified. (3) The Human Rights Commission youth representative will serve a one-year term (September 1 to August 31). Appointment. All applicants (including incumbents providing a written request for reappointment) shall be interviewed by the council representative, the chair of the commission and the mayor or council member requested by the council representative ("interview panel"). If the chair is due for reappointment, the interview will be held by two members of council. A recommendation on appointment or reappointment from the 3 interview panel will be given to the city clerk for placement on the council agenda for consideration. It is a goal, but not a requirement, that all wards of the city have commission representation to further the policy of the city council that representation on city commissions/boards be balanced. (4) Organization. At the first meeting in May, commission members shall nominate a chair and vice -chair from among its appointed members and vote on the nomination. The chair and vice chair's term will be for one year. (5) The chair or vice chair must: a. Preside over meetings of the commission. b. Appear or appoint a representative to appear as necessary before other city advisory commissions and the city council to present the view point of the commission on matters pertaining to their commission subject matter as they relate to business under consideration by the commissions or city council. c. Act as the liaison with other governmental and volunteer units in matters relating to the subject function of the commission for the purpose of obtaining and providing timely information. The commissions shall hold at least one regular meeting each month. SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance: The ordinance amendment identifies the transition of the Water Board into the Utilities Commission and expands it from 3 to 5 members. SECTION 3. EFFECTIVE DATE. This Ordinance shall be effective January 1, 2021. Adopted by the Stillwater City Council this 29th day of September, 2020. CITY OF STILLWATER ATTEST: Ted Kozlowski, Mayor 4 Beth Wolf, City Clerk 5 ORDINANCE 1154 AN ORDINANCE AMENDING CHAPTER 1, ARTICLE V, SECTION 5.06 OF THE CITY CODE OF THE CITY OF STILLWATER REGARDING HOLDING OTHER OFFICES The City Council of the City of Stillwater does ordain: SECTION 1. AMENDMENT. Chapter 1, Article V, Section 5.06 of the City Code, Holding Other Offices is hereby amended as follows: No member of the Council shall hold any other City employment or employment or be a member of the Library Board. Neither may any Councilmember be elected or appointed to any office created nor the compensation of which is increased by the Council while a member thereof until one year after the expiration of the term for which the member was elected. SECTION 2. EFFECTIVE DATE. This Ordinance shall be effective January 1, 2021. Approved this 29th day of September 2020. Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk ijlwater THE B I R T H P L A C E OE MINNESOTA DATE: TO: APPLICANT: REQUEST: LOCATION: REVIEWERS: September 23, 2020 Mayor & Council Members Cory Buettner, Leo's Grill & Malt Shop Temporary Outdoor Seating Area Permit 131 S Main Street City Administrator McCarty, City Clerk Wolf, Assistant Fire Chief Ballis, Public Works Director Sanders, Community Development Director Turnblad REQUEST Cory Buettner would like to put up a 20' x 40' tent on Chestnut Street from late October through mid -November. The purpose of the tent would be to extend the outside season for Leo's during the COVID-19 pandemic. Cory would also like to offer space to Kathe Wolfahrt in the tent. COMMENTS The MnDOT lease for this segment of Chestnut Street is clear. No commercial activities are allowed. However, by Executive Order outside seating areas were temporarily permitted during this COVID pandemic. The termination of the order is November 1st. As seen in the picture (from Veterans' Day 2012) and the site plan, the tent would extend to just beyond the centerline of the street. OSA Permit September 23, 2020 Page 2 The tent would be especially helpful for Veterans' Day on Wednesday, Nov 11. Leo's typically serves 200 or more Veterans on that day. And, with COVID-19 protocols, it would not be possible to manage that number indoors. But though MnDOT would not officially permit the tent after November 1st, it would make sense to use it for the Veterans' Day Event. RECOMMENDATION Staff does not recommend approval of the tent except for the Veterans' Day week, and then with two conditions: 1) MnDOT controls whether commercial activity can occur after November 1st, so MnDOT has the authority to deny the use of the tent. 2) If the tent has sides, occupancy is limited to 25%. So, Leo's Grill & Malt Shop may find it necessary not to put the sides down. bt LE ANDER, GILLEN & MILLER, P. A. ATTORNEYS AT LAW MEMO TIMOTHY J. KUNTZ DANIEL J. BEESON ANGELA M. LUTZ AMANN KORINE L. LAND DONALD L. HOEFT BRIDGET McCAULEY NASON PETER G. MIKHAIL SCOTT M. LUCAS TONA T. DOVE AARON S. PRICE DAVID L. SIENKO CASSANDRA C. WOLFGRAM CASSANDRA J. BAUSTISTA AMANDA J. JOHNSON TO: Mayor and Members of the City Council FROM: Pete Mikhail Kori Land DATE: September 23, 2020 RE: Retiree Health Insurance Proposed Ordinance Amendment 1. Background. In 1989, the City adopted an ordinance that promises to provide health insurance coverage for eligible retirees. Employees hired before December 31, 1988, who retire after 15 years of service become eligible for City -paid health insurance at the same time they become eligible for their PERA pensions. The promise of coverage includes both the employees and their dependents. In 1997, the City amended the ordinance to reduce the work requirement from 15 to 10 years. (I will refer to the ordinance, as amended in 1997, as the "Benefits Ordinance.") Because the Benefits Ordinance applies only to employees hired before 1989, the pool of eligible retirees is closed and will eventually sunset. Retirees in this pool currently receive coverage under the Blue Cross/Blue Shield Traditional/Triple Gold Plan ("Traditional Plan"). City staff have been working with Medicare - eligible retirees to move them to a Medicare supplement plan, the Senior Gold Blue RX plan ("Senior Gold Plan"). The Senior Gold Plan reduces the cost substantially while providing the same or better coverage because it coordinates with Medicare benefits (instead of duplicating Medicare benefits). Blue Cross/Blue Shield provides both plans, so retirees do not have to change carriers. An independent actuary has confirmed that the Senior Gold Plan provides all the benefits that retirees receive under the Traditional Plan. 633 SOUTH CONCORD STREET • SUITE 400 • SOUTH SAINT PAUL, MINNESOTA 55075 • 651-451-1831 • FAX 651-450-7384 OFFICE ALSO LOCATED IN SPOONER, WISCONSIN Staff's efforts to work with retirees will continue on its own track. But upon reviewing these efforts to manage retiree health benefits, we learned that a state statute was enacted around the same time as the original ordinance and requires that the benefits be coordinated with the benefits already provided by Medicare. Because the Benefits Ordinance remains in operation (it is not an obsolete artifact), we have a duty to amend it to bring it into compliance with state law. The proposed amendment requires Medicare -eligible retirees to enroll in Medicare Parts A and B. The City will then provide full coverage through a Medicare supplement plan (e.g., the Senior Gold Plan). The City will continue to pay for the benefits by paying for the Senior Gold Plan and reimbursing retirees for their Medicare Part B premiums. Thus, the amendment complies with the state mandate to coordinate with Medicare benefits while honoring the City's promise to provide health benefits at the City's expense. Retirees who did not enroll in Medicare originally have a new enrollment opportunity each year. The enrollment window is open from January to March. Therefore, the proposed amendment includes a transition period to allow retirees who have not yet enrolled in Medicare Parts A and B to do so during the 2021 enrollment window. 2. Legal Analysis. The Benefits Ordinance provides that eligible retirees "shall be allowed to continue their hospital/medical insurance coverage at City expense" until death.1 See Ordinance No. 695 (1989); Ordinance No. 844 (1997). The promise extends to dependents as well. Id. It includes only those hired before December 31, 1988, who worked for the City for at least 10 years, and who are eligible for PERA retirement benefits. Since 1965, the Legislature has authorized cities to offer retiree health insurance benefits. See 1965 Minn. Session Laws, Ch. 296, § 2, now Minn. Stat. § 471.61, Subd. 2a. But the prevailing law at the time treated such benefits as gratuities: "The presumption is that a statute or an ordinance granting a gratuity to a public employee such as a retirement pension is not intended to create private contractual or vested rights but merely declares a policy to be pursued until the legislature or city council shall ordain otherwise." Slezak v. Ousdigian, 110 N.W.2d 1, 5-6 (Minn. 1961). Then things changed in the 1980s. In 1983, the Supreme Court decided to "abandon the notion that retirement benefits in the public sector are nothing more than a gratuity." Christensen v. Minneapolis Mun. Employees Retirement Bd., 331 N.W.2d 740, 746 (Minn. 1983). In 1988, for the first time, the Legislature authorized a public employer to agree to pay health insurance premiums for retirees in a collective bargaining agreement. HRA of Chisolm v. Norman, 696 N.W.2d 329, 333 (Minn. 2005); see Minn. Stat. § 179A.03, subd. 19. In response, the City undertook to offer retiree health benefits in the Benefits Ordinance. 1 For former part-time employees who are eligible for benefits, the cost is shared on the same pro rata basis that was in effect at the time they retired. 2 In the process, unfortunately, the obligation to coordinate these benefits with Medicare was missed. In April 1988, just a few months before the Benefits Ordinance was adopted,2 the Legislature mandated that retiree health coverage must be coordinated with Medicare benefits: A unit of local government that funds all or part of the cost of health care benefits for a retired employee must provide for coverage to be coordinated with applicable benefits provided through the federally sponsored Medicare program. Minn. Stat. § 471.611, Subd. 2 (emphasis added). The statute prohibits the waste of public resources that arises from paying to duplicate benefits that Medicare already provides. Indeed, the statutory framework is crafted on the premise of coordination with Medicare. For example, in 1992 the Legislature passed a law that requires cities to allow retirees to participate in the same group coverage they had before retirement.3 That statute is Medicare -conscious and premised on coordination, providing: Until the former employee reaches age 65, the former employee and dependents must be pooled in the same group as active employees for purposes of establishing premiums and coverage for hospital, medical, and dental insurance. However, a former employee under the age of 65 who is enrolled in Medicare Parts A and B due to the former employee's disability and for whom Medicare's obligation to pay claims is primary, and the former employee's dependents, must be pooled in the same group for purposes of this paragraph as former employees who have reached age 65. Minn. Stat. § 476.61, Subd. 2b(b) (emphasis added). The statute anticipates that Medicare -eligible retirees (by age or disability) will be enrolled in Medicare Parts A and B and that Medicare coverage will be primary — just as Minn. Stat. § 471.611 requires. In sum, to the extent the Benefits Ordinance promises coverage that is not coordinated with Medicare benefits, the promise violates Minn. Stat. § 471.611 and is ultra vires — i.e., a promise the City did not have the power to make. The Benefits Ordinance is "subject to reasonable legislative modification." See Christensen, 331 N.W.2d at 748. A legislative promise of retirement benefits (i.e., the Benefits Ordinance) is governed by a legal doctrine called "promissory estoppel." Id. Under that doctrine, a promise is enforceable only "to the extent that justice requires." See id. at 749. Importantly, in the specific context of a disputed change to public employee retirement benefits, our Supreme Court clarified: 2 In fairness it bears noting that, at the time, they did not enjoy our instant electronic access to new laws and, unless specifically tracking this subject, they likely would not have seen the law before the statute books were updated. 3 The coverage the City has been providing under the Benefits Ordinance is superior to the plans currently provided to active employees. 3 Not every promise in all its implications is necessarily enforceable under promissory estoppel. Estoppel applies only to avoid injustice. Id. Therefore, rights granted under the Benefits Ordinance are "subject to reasonable legislative modification from time to time." Id. The City must amend the Benefits Ordinance to comply with state law and, consequently, modifying the ordinance is not unreasonable or unjust. The proposed amendment requires the City to furnish coverage that is substantially equal to or better than the existing coverage and the City will still pay the premiums. All that is asked of retirees is what state law has always required: they must enroll in Medicare Parts A and B. That is not unreasonable. In addition to the Benefits Ordinance, the retiree health benefits appear in collective bargaining agreements. While the subject of collective bargaining agreements is not presently before Council, we note that the City's authority to promise retiree benefits in a contract is bound by the same statute: they must be coordinated with applicable benefits provided by Medicare. 3. Potential retiree reaction. The only action item before council is the first reading of a proposed amendment to bring the Benefits Ordinance into compliance with state law. How the amendment is drafted and whether it might be revised in one way or another to best accomplish that objective are on the agenda. We note that Staffs efforts to date to move retirees to the Senior Gold Plan have met with resistance in some quarters and, in light of that, a reminder may be helpful: any discussion about anticipated litigation should be held in closed session. 4 ORDINANCE NO. CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA AN ORDINANCE AMENDING ORDINANCE NUMBER 844 REGARDING HOSPITAL/MEDICAL INSURANCE FOR RETIRED CITY EMPLOYEES The City Council of Stillwater does ordain: SECTION 1. Stillwater City Code Ordinance No. 844, Establishing hospital/medical insurance for retired city employees is hereby amended as follows: Section 1. Any permanent, full-time employee of the City of Stillwater hired prior to December 31, 1988 and who retires after ten (10) years of City service and who is eligible to receive PERA retirement benefits at the time of retirement, shall be allowed to continue their hospital/medical insurance coverage at City expense..-, subject to the requirements in Section 3. If the City provedprovided dependent coverage for his/her spouse at the time of the employee's retirement, the City shall pay said dependent's coverage until death. Section 2. Any permanent, part-time employee hired prior to December 31, 1988 shall also be eligible to receive hospital/medical coverage as provided in Section 1 above, subject to the requirements of Section 3, except that the expense associated with insurance shall be prorated between the City and the employee on the same cost -sharing basis as was in effect at the time of retirement. Section 3. Pursuant to Minnesota Statutes Section 471.611, Subdivision 2, the retiree hospital/medical insurance benefits offered in Sections 1 and 2 shall be coordinated with applicable Medicare benefits as follows: a. This section applies only to City employees (full-time or part-time) who were hired prior to December 31, 1988, and who quali for hospital/medical insurance coverage benefits pursuant to Sections 1 or 2. b. Any retiree or dependent seeking benefits under Ordinance No. 844 who is eligible for Medicare Parts A and B must enroll in both Parts A and B. c. Effective July 1, 2021, the City shall not pay for hospital/medical insurance plans that replicate coverages available under Medicare Parts A or B ("Non -Coordinating Plans"). d. The City shall provide retirees and dependents, at City expense, a Medicare supplement plan that, together with Medicare Parts A and B, furnishes coverage substantially equal to or better than coverage under the Non -Coordinating Plans the City provided as of October 1, 2020. Because Medicare supplement plans are based on existing Medicare Parts A and B coverage, however, retirees or dependents who fail to enroll in Medicare Parts A and B shall not be eligible to receive a Medicare supplement plan. 1 e. For retirees and dependents who are eligible for Medicare Parts A and B, but who have not yet enrolled, the City shall continue to provide their Non -Coordinating Plans through June 30, 2021, in order to allow time to enroll during the next Medicare General Enrollment Period, defined as January 1 to March 31, 2021. f. From and after the Effective Date, upon enrollment in the City -provided Medicare supplement plan and termination of their Non -Coordinating Plans, the City shall reimburse retirees and dependents for the cost of Medicare Part B premiums as follows: 1. For former full-time employees and their dependents, the City shall reimburse their Medicare Part B premiums in full. 2. For former part-time employees, the City shall reimburse their Medicare Part B premiums on the same cost -sharing basis as was in effect at the time of retirement. 3. Retirees and dependents must submit proof of Medicare Part B premium payments to the Finance Director in order to receive reimbursement. SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance: The ordinance amended the City of Stillwater's hospital/medical insurance for retired city employees to coordinate benefits with Medicare in conformity with Minnesota State Statute. SECTION 3. EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage and publication according to law. Passed this ATTEST: day of , 2020. Beth Wolf, City Clerk 2 CITY OF STILLWATER Ted Kozlowski, Mayor September 10, 2020 STILLWATER TOWN BOARD MEETING Via Zoom 7:00 P.M. PRESENT: Chairperson Sheila -Marie Untiedt, Supervisors Mike McMahon, Tim Sinclair, Bonnie Haines and Rod Hunter, Clerk Kathy Schmoeckel, Treasurer Marsha Olson, Chief of Police Steve Nelson, Deputy Clerk Barb Riehle and Park Manager Kelley Shantz 1. AGENDA - M/S/P Haines/Sinclair moved to adopt the agenda as amended. (5 ayes) 2. MINUTES - M/S/P Hunter/McMahon moved to approve the August 13, 2020 Stillwater Town Board Meeting minutes as written. (5 ayes) 3. ENGINEER - Sheila -Marie Untiedt has been working with Engineer Larine DeWalt on pricing for the erosion issue on Arcola Trail. Pricing submitted by Miller Excavating is $9,063 for Option 1 and $9,629 for Option 2. At the last meeting, the Board had approved work on the project at a cost not to exceed $5,500. Miller will be asked to rebid with breakouts for each item. More discussion at the next meeting. 4. TREASURER - a. Report given. b. Budget Meeting - Treasurer Marsha Olson will meet with Fred Brandt and discuss projected engineering costs with Larina DeWalt. A budget meeting can be held in December. c. Checks and Claims - M/S/P McMahon/Haines moved to approve payment of Claims and Checks #23294 through #23314. (5 ayes) 5. RESOLUTION REGARDING CARES ACT GRANT - M/S/P Sinclair/Hunter moved to approve the Resolution returning the portion of the grant back to Washington County. (5 ayes) 6. CENTURYLINK - Sheila -Marie Untiedt has been trying to contact CenturyLink to discuss internet speeds in Stillwater Township. The return on their investment is small which makes it difficult for Township residents. She will continue. 7. WASTE MANAGEMENT/MARONEYS - Their original permits for waste hauling in Stillwater Township were issued in 1999. We should look into ways for them to provide more services for the Township. 8. CHIEF OF POLICE - a. Report given. There were 5 burning permits in August. No dogs were impounded and there were no bear sightings. There were 80 calls for service in August. Stillwater Town Board Mtg. — 9/10/20 Page 2 b. Parking on Orwell- The situation has improved, but there is still parking on Orwell. Residents have requested a "No through Traffic" sign, but since there is already a "No Outlet" sign, the consensus of the Board was that no additional signage is needed. c. Trail Signage - Signs on Township trails have been installed. d. Pavilion Reservations - There have been 12 reservations this summer which is about half of what is normal. 9. ARCOLA HEIGHTS PARK - There was discussion regarding issues that residents have raised concerning Arcola Heights Park. Both Steve Nelson and Kelley Shantz have found that there is little trash in the park. There have been 3 medical calls in this area recently relating to drug issues. A resident who lives by the park commented that he sees needles and whiskey bottles there. There had been a camper that was parked there for about a week. There is bad language used by some people. The residents were encouraged to take pictures and to call Steve Nelson if they see something. 10. MOWING WEEDS IN ARCOLA HEIGHTS PARK - Park Manager Kelley Shantz had received estimates from Valley Green for mowing weeds. M/S/P McMahon/Hunter moved to authorize Valley Green to brush out (mow and trim) at Arcola Heights Park for an amount not to exceed $1,200. (5 ayes) There was a discussion of how to deal with buckthorn. Sheila -Marie Untiedt suggested that after mowing is done, they should spray the stumps. Kelley Shantz will coordinate with Valley Green. 11. ADJOURNMENT - The meeting was adjourned at 8:20 p.m. Clerk Chairperson Approved