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2020-09-15 CC Agenda Packet
September 15, 2020 City Council Zoom 7 pm Regular Meeting {] 8 6 Reseding... IJ ■ :ESIllwater Conference Room 11.4.4411. C111$ 5 -City Clerk -Seth WoEf .44%. 11001111- x-CityskdministttLa.t .r Limbs Moses -Council Mergher -Mike Poleh... *.-. -ws Chair -Steve Sp-eedling: -we Manager -Robert Benson -PW Dir -Shawn... -Assistant City E... X Trays iPad Program -PD Chief -John... dnmlrre $tart Vlden i City of unknown M. Dahlquist Kelly 5tenerson 1 x 31 " o • ■Cf Seew•ty Per1eipants Share Smelt Plop Rrrordhg -City Attorney -... Sharon Rase Matthew De$ow • PrrUdpanls [3t1 Q ;Ind a participant . •CRy Cleric •8-. (Co•hosl mei ) 13 maw City or Stillwater Chow} g 0 Chris Knop,k • CLA Q ca © stlllwazer Conlerence Room 4 Ca 0 -Assistant Cay Engineer •Reaba... I� ▪ Canhn g 0r D r, or .@rfl Turnblad ,3' 0 0 •Cay Administrator .Tam McCarty 1 C] 0 •Cdy Attorney •Kan Land g rAS •Count,' Member .Mike Polehna g Int 0 Dana Jackson g O -FD Chief-Sluart Glaser 1 0 Gary Johnson 1 ® Kathy Eageriund 1 rQf 0 Kelly Stenersan Jj' r,Qf Kr;sri Drtmarsnn 0 -Library ❑ireelor -Mark Troendfe IV 0 a3Linda Moses � a M. DahlgRRst Matthew Desow MD MD ® Maureen s rPad hwrte Ca4['in Kelly Stenerson -Library Director... Maureen's iPad Rose Matthew DeBow G Kathy Fagerlund •I Kristi Drson ;1 ' Dana J Assessment Hearing 2020 Street Improvement Project September 15, 2020 2020 STREET IMPROVEMENT PROJECT LEU±ND — MILL AND OVERLAY — RECONSTRUCT' ' l�va�er }rvF IIATMIIFtE 6F IIIKXE2K7L 0 ■ Rp ti G REELEY ST LINDEN ST. WLLIANI ST. RICE ST. CRO IXWOO D BLV ❑ NORTHLAND OR. DRIFTWOOD LN. PINEHVRST ST. STATE FIWY. 36 4TH ST. N SCHOOL ST. ASPEN ST. Project Schedule Neighborhood Meeting ❖ Street Feasibility Approval ❖ Street Project Public Hearing ❖ Approve Plans/Authorize Bid ❖ Accept Bids/Award Contract ❖ Construction ❖ Cost Declaration ❖ Final Assessment Hearing December 2019 February 4, 2029 February 18, 2020 February 25, 202 April 21, 2020 June -October, 2020 August 18, 2020 September 15, 2020 4 1 Project Update ❖ 291 properties on the project ❖ 3.1 miles of street work ❖ 1.83 miles of reconstruct 1.27 miles of mill and overlay As of 9/15/20 about 70% of the work is done Project Costs Type Construction Costs Engineering/Admin. Total Project Costs Amount $1,950,695.85 $ 369,812.00 $2,320,507.85 Appraised Properties Property Address 614 4th Street N 709 4th Street N 807 4th Street N 1007 4th Street N 225 N Greeley St. 407 N Greeley St 915 Northland Ave. 2401 Croixwood Blvd. 2512 Croixwood Blvd. 6770 Stillwater Blvd. Type of Work Reconstruction Reconstruction Reconstruction Reconstruction Reconstruction Reconstruction Partial Reconstruction Mill Et Overlay Mill Et Overlay Mill Et Overlay Appraised Benefit $12,000 $11,000 $11,000 $11,000 $10,000 $ 8,000 $ 6,000 $ 3,000 $ 3,000 $ 6,000 Preliminary and Proposed Final Unit Assessment Comparison Property Type Reconstruct Water Services Partial Reconstruct MEtO Croixwood area 4th Street Preliminary Assessment JI $9,781 / unit $3,096/unit $4,880/ unit $3,672/ unit $12,611 /unit Calculated Assessment Final Assessment $8,078/unit $8,000/unit $4,238/unit $4,238/unit $4,800/ unit $4,800/ unit $3,647/unit $3,000/unit $9,950/unit $9,950/unit • The final assessment amount is the lower of the actual calculated assessment or the appraised benefit to the property • No objections were received. Assessment Method Unit method is used for all residential III properties. Residential corner lots are assessed 0.5 units per side improved Commercial properties are assessed per lineal foot of frontage according to City policy. �: Multi -family units assessed 0.2 units per additional units .•. .•. Cost Apportionment Source Special Assessments City Funds Project Total Amount $1,438964 $881,543.85 $2,320,507.85 Payment Information ❖ Pay partial or whole amount by November 15th, 2020 Balance as of November 15th, 2020 added to tax statement at 2.75% interest rate ❖ Payment term: 10 years $5,000 Assessment- 2.75% simple interest, 10-year term Year 1 126 10 Principal Interest $5000.00 $137.50 $4500.00 $123.75 $2500.00 $68.75 $500.00 $13.75 Total $637.50 $623.75 $568.75 $513.75 Recommendations ‘11 •:• Conduct Public Hearing on the proposed assessments. ❖ Adopt final assessment roll. l' Forwarded message From: Mary Russell <russe021@umn.edu> Date: Tue, Sep 15, 2020 at 12:58 PM Subject: Water Commission To: Dave Junker <davejunker@comcast.net>, Ted Kozlowski <ted@demandquest.com> Hi Dave and Ted. I'd like to register my opposition to the City taking over the Board of Water Commissioners without a public vote. I've been following this online and at the Council meetings and have been frustrated by how little respect has been paid to the Water Commission members' and the public's views. Please give us one dissenting vote and let the issue be aired publicly. For my part, I'm proud that we have an independent Water Commission in Stillwater and hate to see it merged into administrative mediocrity. Thank you. Mary Russell Mary H. Russell professional editing since 1991 russelleditorialservices.com Linked a' profile Hi guys. Forgot my address on that email. Mary Russell 921 N. 2nd St. See you on Zoom tonight! 1 From: Port of Stillwater <portofstillwater@gmail.com> Sent: Tuesday, September 15, 2020 3:21 PM Cc: Stillwater; David Junker; Ryan Collins; Ted Kozlowski; Mike Polehna; Tom Weidner Subject: Re: test 9.15.2020 EMAIL SENT AT 3:20 pm. Re: Stillwater WATER DEPT. My name is Gerri Larson. I live at 1911 1st St. N. Stillwater MN 55082. I am requesting this note be read at the City Council Meeting. I am not sure why you would want to merge the Water Department with the City of Stillwater this year. I've heard several people stating: "if it isn't broken don't fix it," but I also know that sometimes change is good. I had heard from so many individuals and have NOT been able to understand yet what the true rationale is behind this. I'm not a lawyer and I don't know how you can do this without a vote from the People but evidently you can. I'd like to say personally that I've been in my home since 1998. I have always been treated with respect and have always been amazed at how low my bills have been compared to other municipalities. I can remember my pipes being frozen one Winter because my driveway gets little to no sun and calling the water department very late and having them come out. They helped me find someone to take care of the problem that night and were extremely considerate. I can't remember all the details but I do remember being so grateful that I wanted to "tip them" but no one would take anything from me, stating they were not allowed to take any types of gratuity. The next year (or maybe year after) when we had another cold season, they called me and recommended I run a small "trickle of water" 24/7 so my pipes would not freeze again. Seriously? I cannot tell you how incredibly thoughtful that was and probably saved me from frozen pipes again. I hardly think that would ever happen if there was a merger. This is not an "important story" considering the goals here tonight but it is significant in that it shows what a great facility we really have with the present Water Department. You spent money on a study for this? How much was your study and who paid for it? I don't know what your "true" reasons are for wanting this but I believe the People should be making this decision, not the City Council. You do NOT need to do this. You clearly WANT to do this and you are destroying something that is working and I would recommend getting on to more pertinent issues in the community, rather than this silly proposal. Thank you Gerri Larson 1 NI l lwa ter The Sirlhplaca of Minnesota 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us PLEASE NOTE: City Council meetings are streamed live on the city website and available to view on Channel 16. Public can participate in the meeting by logging in online at www.zoom.us/join or by calling 1-312-626-6799 and enter the meeting ID number: 794 206 779 Public comments can be emailed to stillwater@ci.stillwater.mn.us AGENDA CITY COUNCIL MEETING September 15, 2020 REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. RECOGNITIONS OR PRESENTATIONS 1. Board of Water Commission Rate Study Presentation 2. Presentation of Council Service Award to George Vania (Board of Water Commission) 3. United Way of Washington County East Proclamation V. OPEN FORUM - the open forum allows the public to address council on subjects which are not a part of the meeting. Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less. VI. CONSENT AGENDA - these items are considered routine and will be enacted by one motion with no discussion. A council member or citizen may request an item to be removed from the consent agenda and considered separately. 4. September 1, 2020 regular and recessed session meeting minutes 5. Payment of Bills 6. CPC Case No. 2020-37 Zoning Text Amendment to modify code relating to Preservation Regulations - Ordinance 2nd reading 7. Joint Powers Agreement and Court Services with Bureau of Criminal Apprehension 8. Off -sale Liquor License and Tobacco License for O'Brien Wine & Spirits dba City Sliquors VII. STAFF REPORTS 9. Police Chief 10. Fire Chief 11. City Clerk 12. Community Development Director 13. Public Works Director 14. Finance Director 15. City Attorney 16. City Administrator - Public Works/Water Board Transition Plan Update VIII. PUBLIC HEARINGS - these items are considered routine and will be enacted by one motion with no discussion. A council member or citizen may request an item to be removed from the consent agenda and considered separately. 17. Assessment Hearing for the 2020 Street Improvement Project (Project 2020-02). Notice was published in the Pioneer Press on August 28, 2020 and mailed to affected property owners - Resolution 18. Ordinance Hearing to consider repealing Article XIII of the Stillwater City Charter regarding the Board of Water Commissioners. Notice was published in the Stillwater Gazette on August 21, 2020 - Ordinance 1st reading IX. UNFINISHED BUSINESS - None X. NEW BUSINESS 19. 1st Readings of Ordinance Amendments pertaining to Water Board and Board of Water Commission a. Amending Chapter 28 regarding Water Utility b. Amending Chapter 22, Section 8 regarding Boards/Commission Administration c. Amending Chapter 1, Article V, Section 5.06 regarding Holding Other Offices 20. 2021 Preliminary Budget a. Adopting the proposed tax levy for the payable year 2021 - Resolution b. Adopting the proposed budget for the year 2021- Resolution c. Setting the Truth and Taxation meeting date - Resolution 21. Greeley Street Lift Station Improvements Bid Award - Resolution 22. Special Assessment Deferrals - Resolution 23. Special Meeting Date for the General Election Canvassing Board XI. COUNCIL REQUEST ITEMS XII. ADJOURNMENT Page 2 of 2 City Council Meeting Agenda September 15, 2020 Page 1 CITY OF STILLWATER LIST OF BILLS A&K Construction Access Corp Ace Hardware Action Rental Inc. Advance Auto Parts Advanced Sportswear AE2S Construction (EIM) Applied Ecological Services Association of MN Counties B J Haines Tree Service BHE Community Solar BlueCross BlueShield of MN Inc. Board of Water Commissioners Bolton and Menk Inc. Bugbee Rachel Burschville Construction Inc. CDW Government Inc. Century Link Cintas Corporation Comcast Dalco Dell Marketing L.P. ECM Publishers EDC Install Solutions Emergency Automotive Emergency Medical Products Environmental Equipment & Services Eternity Homes FleetPride Forestry Suppliers Inc. Freds Tire Company Fuhr Trenching Galls LLC Gertens Wholesale Gopher State One Call Inc. Grafix Shoppe Grainger Guardian Supply Hansen Steve Henning Professional Services Holiday Companies Kelch Joyce Kelly & Lemmons PA Kiesler Police Supply Kirvida Fire Inc. Concrete steps & ramp Document destruction services Supplies Trailer rental Equipment repair supplies Uniforms City Hall Phase 3 T&E study Membership Tree removal Solar Energy Retiree Health Ins WAC Charges Greeley & Market PI lift station Imp Park Fee Refund Repair at 500 Brick ADO GOV ONDESIGN Telephone service Mat & uniform cleaning service Internet & Voice Janitorial supplies Laptop for Kathy Greeley Lift Station Bids Shot blast material deposit Vehicle repair charges Heartstart battery Pump Grading Escrow Refund Valve Supplies Tube Tree removal Uniform - Gannaway Mulch Locates Graphics for tracker ATV Blank keys Body armor & uniforms Reimburse for hand sanitizer Professional services Vehicle washes Park Fee Refund Prosecution Ammo Vehicle repair 43,600.00 173.50 212.54 210.00 462.00 65.00 2,798.70 2,659.20 170.00 4,200.00 12,148.17 3,353.00 1,287.00 7,380.00 100.00 8,350.00 443.88 584.38 282.22 298.45 3,020.18 676.35 147.90 13,500.00 90.00 338.00 286.89 1,500.00 94.32 46.43 24.95 3,980.00 187.97 67.80 415.80 179.26 92.60 5,397.08 63.92 1,868.33 380.00 100.00 8,333.00 231.00 1,447.98 Page 2 Lawson Products League of MN Cities League of MN Cities Ins Tr LeVander Gillen Miller PA Lincoln National Life Insurance Co Loffler Companies Lynskey and Clark Companies Mansfield Oil Company Melstrom Jeff Menards Metropolitan Council Minnesota Mayors Association MN Chiefs of Police Assoc. MN Dept of Labor and Industry MN Dept of Transportation MP Nexlevel LLC Municipal Emergency Services Northstar Companies Office Depot OnSite Sanitation Pro-Tec Design Rehn Code Consulting Services RG Construction Roettger Welding Inc. Ross Janitorial Supply Schutte Brian SHI International Corp Springbrook Software St. Croix Boat and Packet Co St. Croix Boat and Packet Co. Stillwater Rotary Club Streichers SW/WC Service Cooperatives T.A. Schifsky and Sons Taylor Electric Telemetry and Process Controls Thomson Reuters TKK Electronics Turnblad Bill Uline Inc Verizon Wireless Vinco Inc Voyant Communications Waste Management of WI -MN WSB & Associates Inc. Xcel Energy Equipment repair supplies Membership Claim # 105817 Professional services COBRA Life Insurance Sonicwall Refund parking permits prepaid - COVID Fuel Reimburse for work boots Supplies Monthly SAC Membership Permits to acquire License renewal Inspections and maintenance Locating CMC Enforcer Mask & Gaiter Office supplies Portable Restroom Entrance camera Plan review Grading Escrow Refund Repaired railings Electrostatic sprayer & disinfectant Refund of 4 months tobacco Software Monthly UB web payments Ramp cleaning Dock Space Lease Membership Supplies Retiree Health Insurance Asphalt Install parking lot light pole Lift station service & repair parts Information Charges Computer equipment Reimburse for brake work & oil change Supplies Wireless Service Lift station repair Phone Waste Professional services Energy 515.76 17,242.00 1,000.00 17,831.64 7.20 3,398.13 1,440.00 2,085.17 160.00 244.98 2,460.15 30.00 112.50 40.00 1,121.01 1,390.00 758.69 499.00 350.68 1,621.74 1,170.44 16,639.51 10,500.00 840.00 2,315.60 83.32 40,378.00 241.00 810.00 2,666.67 20.00 3,663.48 68,122.43 2,554.71 7,465.00 1,318.20 150.59 852.18 625.48 1,894.21 3,176.55 1,258.75 1,099.60 605.26 182.50 16,196.10 Page 3 REC CENTER Century Fence Company Cintas Corporation Coca-Cola Distribution Roof Tech Sentry Systems Inc. St. Croix Boat and Packet Co. LIBRARY Ace Hardware Amazon Business Baker and Taylor Brodart Co Building Restoration Corp CDW Government Inc. Cintas Corporation Cole Papers Comcast Culligan of Stillwater Goeltl Keri Infogroup Master Mechanical Inc. Midwest Tape Recorded Books Inc Regents of the U of M ADDENDUM Ace Hardware - Rec Board of Water Carli Braun Kody Comcast Enterprise FM Hoisington Koegler Group MN Chiefs of Police Assoc Xcel Energy Adopted by the Stillwater City Council this 15th day of September, 2020 Mayor Ted Kozlowski Rec Center Wall Fence Mat cleaning service Beverages for concessions Leak repairs Alarm monitoring Arena Billing Janitorial Supplies Supplies Materials Materials Masonry Project Tech (COVID) Towels & Rugs Janitorial Supplies Internet - September Water Reimburse for Electrostatic Sprayer Materials - Ref RTU3 Leak Repair Materials Materials Programs - Juv (MELSA STEM) Supplies Assessments Payable 2020 Wellness Event Cable box Vehicle Lease Parking stduy Membership Energy 23,050.00 103.00 328.78 529.60 170.00 47,422.96 18.35 40.78 102.50 3,907.21 29,776.00 286.18 63.84 153.17 188.06 50.43 1,825.18 402.40 2,203.00 59.04 42.07 55.00 419.80 8,593.76 360.00 10.45 10,462.59 1,483.50 351.00 1,264.81 TOTAL 502,109.49 Original Message From: Doug Menikheim <dmenikheim@leadershipfingerprint.com> Sent: Monday, September 14, 2020 7:16 PM To: Ted Kozlowski <tedkozlowski@gmail.com>; Kathy Kowslaski <ted@demandquest.com> Cc: David Junker <djunker@ci.stillwater.mn.us>; Tom Weidner <tweidner@eckberglammers.com>; Ryan Collins <ryanjcollins@hotmail.com>; Mike Polehna <mpolehna@ci.stillwater.mn.us>; Tom McCarty <tmccarty@ci.stillwater.mn.us>; Steve Speedling <sspeedling@gmail.com>; Karen Jensen <kjensen25@icloud.com>; George Vania <gjvanial@gmail.com>; Robert Benson <rbenson@ci.stillwater.mn.us> Subject: Stillwater Water Department Potential Merger Mr. Mayor, Members of the Council, In case you've forgotten, I used to be on the city council from 2010-2018 0 I am contacting you to strongly encourage your unanimous support in merging the Department into the city's public works department. I am convinced this would be in the best interest of both organizations Early in my first term, not understanding how the city and Department functioned separately, I lobbied for and subsequently was appointed as council liaison to the Board, a position I held throughout both elected terms. The time I spent there was some of the most memorable and enjoyable as a council member. Despite the carry over that still existed from the 2003 referendum, it was clear to me both the city and Department managed to function well together. This was primarily due to superb efforts made at the lower staff levels who worked together almost daily in accomplishing their overlapping responsibilities. Further, the efforts of the Board and senior Department staff was an absolute joy to observe and be part of. Their dedication, commitment and resolve to provide the best and safest water to Stillwater inspired me on countless occasions. Still the question lingered as to the functionality of the city and an independent Water Department. As I learned more about the past, it became evident that the primary motive for Integrating the Department in 2003 had more to do with increasing revenue stream to the city than how best to provide safe, affordable water to citizens. The angst and bad will generated then hindered any meaningful conversation on city reorganization, until now. Focusing on efficiency and effectiveness has made the difference for me. While the vote on independence in 1905 was appropriate for then and shouldn't be taken lightly, so too was the outcome of the 2003 referendum. Times change, however and 2020 finds us in different times which call for a better served city if the Water Department is folded seamlessly into the overall city structure. It seems to me you have done your homework exceedingly well, you have been quite transparent with your intentions (despite those stating otherwise), you've protected revenue by establishing a water utility enterprise fund, jobs seem to be retained and the Board will continue in an advisory role (not unlike the Commissions structure). Accordingly, I would hope you all can vote in favor of this resolution, The one recommendation I would make is that during the presentation tomorrow, emphasize more the various advantages that would occur from this merger. To others less familiar with the current reality, perhaps you could peel back the onion a bit more than you have. Thanks for spending time to read this and keep up your good work Doug i UPDATED ORDINANCE AN ORDINANCE AMENDING CHAPTER 28 OF THE CITY CODE OF THE CITY OF STILLWATER REGARDING WATER UTILITY The City Council of the City of Stillwater does ordain: SECTION 1. AMENDMENT. Chapter 28, Section 28-1 of the City Code, formerly known as the Water Department, now to be known as the Water Utility, is hereby amended as follows: Chapter 28 - WATER DEPARTMENTUTILITY Sec. 28-1. - Definitions. Repealed The following words, terms and phrases, when used in this chapter, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: TVatcr board means the board of water commissioners. Sec. 28-2. - Water system; rules and regulations. Subd. 1. General water regulations. The board of water commissionerscity may discontinue service to any water consumer without notice for necessary repairs or upon notice for nonpayment of charges or for violation of water department rules and regulations. Subd. 2. Supply from one service. No more than one house or building shall be supplied from one service connection except by special permission of the water boardunless approved by Public Works Director or designee. Whenever two or more parties are supplied from one pipe connecting with a service main, each building or part of a building separately supplied shall have a separate stop box and a separate meter. Subd. 3. Turning on water; tapping mains. No person except an authorized water boardcity employee shall turn on any water supply at the stop box or tap any distributing main or pipe of the water supply system. Subd. 4. Repair of leaks. The consumer or owner shall be responsible for maintaining the service pipe from the water main into the building served. If the consumer fails to repair any leak in a service pipe within 24 hours after notice by the city, the city may turn the water off. When the waste of water is great or damage is likely to result from the leak, the city shall turn the water off immediately upon the giving of notice if repair is not commenced immediately. Subd. 5. Use of fire hydrants. No person other than an authorized water boardcity employee or fire department employee shall operate a fire hydrant or interfere in any way with the city water system without first obtaining permission from the board of water commissioneracity. Subd. 6. Private water supply. No water pipe of the city water supply system shall be connected with any pump, well or tank that is connected with any other source of water supply. When any such connection is found, the water boardcity shall notify the owner to sever the connection, and, if this is not done immediately, the water boardcity shall turn off the water supply. Before any new connection to the city system is permitted, water beardcity employees shall ascertain that no cross connection will exist when the new connection is made. Subd. 7. Hours. Whenever the water boardcity council determines that a shortage of water supply threatens the city, it may, by resolution, limit the times and hours during which city water may be used for sprinkling, irrigation, car washing, air conditioning or other specified uses. After publication of the resolution, no person shall use or permit water to be used in violation of the resolution, and any customer who does so shall be guilty of a misdemeanor. If the emergency requires immediate compliance with terms of the resolution, the city council may provide for the delivery of a copy of the resolution to the premises of each customer and any customer who has received such notice and thereafter uses or permits water to be used in violation of the resolution shall be subject to the above charge. Continued violation shall be cause for discontinuance of water service. Subd. 8. Meters required. Except for extinguishing of fires, no person other than an authorized water boardcity employee shall use the water from the city water supply or permit water to be drawn therefrom unless the water passes through a meter supplied or approved by the water boardcity. No person not authorized by the water boardcity shall connect, disconnect, take apart or in any manner change or interfere with any such meter or its use. Subd. 9. Maintenance. The water boardcity shall maintain and repair at its expense any through one -inch sized meter that has become unserviceable through ordinary wear and tear and shall replace it if necessary. Where repair or replacement is made necessary by act or neglect of the owner or occupant of the premises it serves, any expense caused thereby shall be a charge against and collected from the water consumer, and water service may be discontinued until the cause is corrected and the amount charged is paid. Subd. 10. Complaints; meter testing. When a consumer complains that the bill for any past service period is excessive, the water boardcity shall have the meter reread on request. If the test shows an error exceeding five percent of the water consumed, the excess charges shall be refunded, an accurate meter shall be installed and the bill shall be adjusted accordingly. The adjustment shall not extend back more than one service period from the date of the written request. Subd. 11. Meters property of water boardcity. Through one -inch water meters shall be the property of the water board city and may be removed or replaced as to size and type when deemed necessary. Subd. 12. Meter reading and inspection. Authorized meter readers shall have free access at reasonable hours of the day to all parts of every building and premises connected with the water supply system in order to read meters and make inspections. Subd. 13. Plumbing regulations; service fees. Every service pipe shall be laid with sufficient bend to allow not less than one foot of extra length as to prevent rupture by settlement. The service pipe shall be placed not less than seven feet below the surface and be so arranged as to prevent rupture by freezing. A shutoff valve of the size and strength required shall be placed close to the inside wall of the building and be well protected from freezing. Copper tubing shall be used for all services of two inches or less. Joints on copper tubing shall be as few as possible and not more than one joint shall be used for a service up to 40 feet in length. Each joint shall be left uncovered until inspected by the water boardcity. Every service over two inches shall be cast iron. Connections with the mains for domestic supply shall be at least three -fourths of an inch per residential unit or the equivalent. Subd. 14. Water meter setting. Every water meter shall be installed according to regulations set by the water boardcity. Subd. 15. Fees. The permit fee for connection to the city water system must be paid for each connection in the amount established by the city council, following a recommendation by the Utilities Commission, or the board of water commissioners by resolution. In addition, before any permit is issued, the following conditions must be satisfied: (1) No permit may be issued to connect with any water system of the city directly or indirectly from any lot or tract of land unless the manager of the water boardPublic Works Director or designee has certified: a. That the lot or tract of land has been assessed for the cost of construction of the water main, trunk or water tower with which the connection is made; or b. If no assessment has been levied, that a sum equal to the portion of cost of constructing the sanitary sewer main or trunk which would be assessable against the lot or tract has been paid to the city. Subd. 16. Immediate connection required. Any building within the city which has available to it city water services must be connected to the city water system if and when they connect to the city sewer system, or upon a sale or transfer of title to the property. Any new building built within the city which is on property that has city water service available must have its plumbing facilities connected to the water system upon construction. Subd. 17. Water Fund. There shall be kept and maintained a separate fund, to be designated as the water fund, into which fund shall be placed all water service charges when collected and all monies received from the charges of water services. The fund shall be used first to pay the normal, reasonable and current costs of administering, operating and maintaining the water system and facilities. Net revenues from time to time received in excess of costs may be pledged by resolution of the city council, or may be used though not so pledged for the payment of all or part of the principal and interest on obligations issued to pay the cost of reconstructing, repairing, enlarging or improving the water system. Sec. 28-3. - Protection of waterworks. Subd. 1. Placement of noxious substances in system. It shall be unlawful for any person to put any noxious substance in the waterworks system. Subd. 2. Breaking, injuring or defacing parts of system. It shall be unlawful for any person to willfully or careless break, injure or deface any part of the waterworks. Subd. 3. Opening hydrants. It shall be unlawful for any person other than the board of water commissioners or their officers and employeescity employee, or chief of the fire department and his subordinates while in the performance of their duties to open any of the public hydrants of the system of waterworks, or to take any water from hydrants for any purpose. Subd. 4. Tapping; making connections. It shall be unlawful for any person other than the board of water commissioners, their officers andcity employees to tap or make any connection with any pipe or street main or other appurtenances belonging to the system of waterworks. This prohibition does not pertain to the city public works department with regard to taps of water systems of up to two inches. Subd. 5. Use of water for purposes not designated in licenses. It shall be unlawful for any person, having a license to use water from the system of waterworks, to use, waste or suffer to be used by others, the water therefrom for any purpose other than that designated in the licenses. Subd. 6. Right of entry by water boardcity. The board of water commissioners and their officers andcity employees shall be authorized to enter into and have full access to any premises, at all reasonable hours and when necessary to ascertain the elevation or condition of any hydrant tap or pipe, or other fixture or appurtenances connected with the waterworks system. It shall be unlawful for any person to prevent or prohibit or obstruct the board of water commissioners, or any of its officers andcity employees, in the legitimate discharge of their duties. Subd. 7. Subd. 8. Use of hydrants by fire department. The fire department of the city shall at all times have the liberty without charge to use water from the fire hydrants of the system of waterworks for the purpose of washing, cleansing or testing fire equipment. Enforcement of section; reporting of violations. It shall be the duty of the police officers of the city to enforce the provisions of this section and to report all violations to the board of water commissioners. SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance: The Ordinance amendment transitions the day to day operations of the water utility to the city employees. SECTION 3. EFFECTIVE DATE. This Ordinance shall be effective January 1, 2021. Approved this day of , 2020. Publish: Stillwater Gazette — Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk NI 1 1\7 ter The Sirlhplaca of Minnesota 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us PLEASE NOTE: City Council meetings are streamed live on the city website and available to view on Channel 16. Public can participate in the meeting by logging in online at www.zoom.us/join or by calling 1-312-626-6799 and enter the meeting ID number: 794 206 779 Public comments can be emailed to stillwater@ci.stillwater.mn.us AGENDA CITY COUNCIL MEETING September 15, 2020 REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. RECOGNITIONS OR PRESENTATIONS 1. Board of Water Commission Rate Study Presentation 2. Presentation of Council Service Award to George Vania (Board of Water Commission) 3. United Way of Washington County East Proclamation V. OPEN FORUM - the open forum allows the public to address council on subjects which are not a part of the meeting. Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less. VI. CONSENT AGENDA - these items are considered routine and will be enacted by one motion with no discussion. A council member or citizen may request an item to be removed from the consent agenda and considered separately. 4. September 1, 2020 regular and recessed session meeting minutes 5. Payment of Bills 6. CPC Case No. 2020-37 Zoning Text Amendment to modify code relating to Preservation Regulations - Ordinance 2nd reading 7. Joint Powers Agreement and Court Services with Bureau of Criminal Apprehension 8. Off -sale Liquor License and Tobacco License for O'Brien Wine & Spirits dba City Sliquors VII. STAFF REPORTS 9. Police Chief 10. Fire Chief 11. City Clerk 12. Community Development Director 13. Public Works Director 14. Finance Director 15. City Attorney 16. City Administrator - Public Works/Water Board Transition Plan Update VIII. PUBLIC HEARINGS - these items are considered routine and will be enacted by one motion with no discussion. A council member or citizen may request an item to be removed from the consent agenda and considered separately. 17. Assessment Hearing for the 2020 Street Improvement Project (Project 2020-02). Notice was published in the Pioneer Press on August 28, 2020 and mailed to affected property owners - Resolution 18. Ordinance Hearing to consider repealing Article XIII of the Stillwater City Charter regarding the Board of Water Commissioners. Notice was published in the Stillwater Gazette on August 21, 2020 - Ordinance 1st reading IX. UNFINISHED BUSINESS - None X. NEW BUSINESS 19. 1st Readings of Ordinance Amendments pertaining to Water Board and Board of Water Commission a. Amending Chapter 28 regarding Water Utility b. Amending Chapter 22, Section 8 regarding Boards/Commission Administration c. Amending Chapter 1, Article V, Section 5.06 regarding Holding Other Offices 20. 2021 Preliminary Budget a. Adopting the proposed tax levy for the payable year 2021 - Resolution b. Adopting the proposed budget for the year 2021- Resolution c. Setting the Truth and Taxation meeting date - Resolution 21. Greeley Street Lift Station Improvements Bid Award - Resolution 22. Special Assessment Deferrals - Resolution 23. Special Meeting Date for the General Election Canvassing Board XI. COUNCIL REQUEST ITEMS XII. ADJOURNMENT Page 2 of 2 City Council Meeting Agenda September 15, 2020 BOARD OF WATER COMMISSIONERS 204 North Third Street P.O. Box 242 Stillwater, MN 55082-0242 Phone: 651-439-6231 • FAX: 651-439-4061 NOTICE The Stillwater Board of Water Commission will be changing the rate structure and rates related to providing water to the residents and commercial customers of the City of Stillwater. These changes are being made to help emphasize the need of all customers to work towards the conservation goals established by the Water Commission, at the requirement of Metropolitan Council (Met Council). The goal we are working towards is a 10% reduction in usage over the next 10 years. The change in the water rate structure for residents will bring the rates we are charging in line and similar to surrounding communities. The changes in the rate structure for residential customers and the rates for commercial customers will result in an increase of approximately 5% for the average customer. Effective starting after January 1, 2021 billing the following rates will be applicable: Residential Customers Current Rates (Billed quarterly): 0—10,000 Gallons $20.00 Winter Quarters $2.20 per 1,000 gallons Summer Quarters $2.40 per 1,000 gallons MN Department of Health Fee $2.43 per quarter (subject to change) NEW RATES (Billed Quarterly): Flat Fee $10.00 per Quarter 0 — 8,000 $1.60 per 1,000 gallons 8,001-18,000 $2.10 per 1,000 gallons 18,001— 28,000 $2.60 per 1,000 gallons 28,001 and over $4.10 per 1,000 gallons MN Department of Health Fee $2.43 per quarter (subject to change) Commercial Customers Current Rates (Billed Monthly) • $2.20 per 1,000 gallons used during the months of January, February, March, April, November, and December • $2.40 per 1,000 gallons used during the months of May, June, July, August, September, and October • MN Department of Health Fee - $2.43 per quarter (subject to change) NEW RATES (Billed Monthly) • $2.61 per 1,000 gallons used during the months of January, February, March, April, November, and December • $2.85 per 1,000 gallons used during the months of May, June, July, August, September, and October • MN Department of Health Fee - $2.43 per quarter (subject to change) These rate increase are designed to help fosters the Water Commission's goal of conserving water, as well as providing resources to continue to function and provide high quality services to the residents of Stillwater. Stillwater Board of Water Commissioners Rate Analysis September 15, 2020 WEALTH ADVISORY I OUTSOURCING I AUDIT, TAX, AND CONSULTING Investment advisory services are offered through CliftonLarsonAllen Wealth Advisors, LLC, an SEC -registered investment advisor Peer Cities Average Bill Peer Cities Residential Average Quarterly Bill $42.89 Stillwater Stillwater - NEW Oak Park Heights Hugo Current $94.20 Lake Elmo Bayport Mahtomedi St. Paul Regional Water Based on most recent published information from respective cities, with average Stillwater consumption of 19,300 gallons per quarter. ©2018 CliftonLarsonAllen LLP 0 Create Opportunities No Assurance is Provided Residential Options Considered Alternatives Type of Average Flat Fee First Considered Structure Increase Per Quarter Tier Break * 1 Flat/Tiered 13.10% $ 9 8,000 2 Flat/Tiered 18.60% $ 10 8,000 3 Flat/Tiered 22.90% $ 10 7,000 * Each subsequent tier is in 10,000 gallon increments. All options considered continue to include quarterly billings for residential customers and assume a 5% increase each subsequent year. ©2018 CliftonLarsonAllen LLP No Assurance is Provided 3 Conservation Tiered Structure Includes a tiered structure with an $1O/per customer flat fee and all usage billed. Achieves an average increase of 18.6%. Based on average consumption of 19,300 gallons per quarter. Assumes 5% increase in rates each year afterwards. Average Quarterly Bill Current Tier Structure and New Test Fee ©2018 CliftonLarsonAllen LLP el Create Opportunities No Assurance is Provided Scenario #2 Stillwater Board of Water Commissioners CLAIntuition'"' BASELINE OPERATING PERFORMANCE 2019 Baseline Performance 2019 YTD Annualized RATE STRUCTURE STRATEGIES 8 Increase to Test Fee in 2020 8 $2.43 New Quarterly Test Fee Current Bill = $42.06 New Bill = $42.89 % Change = 2.0% 1 o No Change to Current Flat Rate Gallons Amount 0 Change Rate Structure to Tier System in 2021 Flat Rate - $10 0 Gallons Tier 1 0 - 0 8,000 Tier 2 8,001 - 18,000 Tier 3 18,001 - e 28,000 Tier 4 28,001+ Current Bill = $42.06 New Bill = $49.88 % Change = 18.6% PERFORMANCE IMPROVEMENT ASSUMPTIONS : No Net Labor Performance Improvement : No Net Non Labor Performance Improvement MAJOR PROJECT CAPITAL NEEDS Major Capital Project 41 in 2023 No Major Capital Project 42 MAJOR PROJECT CAPITAL SOURCES 0 o Long Term Debt ( 3.00% over 10 years) o No Philanthropy 0 100% Cash $1.OM $1.OM $1.OM $0.OM $0.OM $1.OM Net Operating Margin No Assurance is provided. See selected information ($108) —($24) ($367) ($331) ($287) _ ($275) ($221) — (— — — ..... — ■ -16.0% -14.6% -41.4% -43.4% 2019P mop 2021P 2022P 2023P 2024P 2025P 2026P 2027P 202SP Net Operating Income % — - Net Operating income Days Cash on Hand (75) (112) (118) (117) (106) 2019P 2020P 2021P 202ZP 2023P 2025P 2026P 2027P 2028P Days — DORM OM) ©2018 CliftonLarsonAllen LLP Create Opportunities No Assurance is Provided New Rates - Residential Currant Rates (Billed quarterly): 0—10,000 Gallons $20.00 Winter Quarters $2.20 per 1,000 gallons Summer Quarters $2.40 per 1,000 gallons MN Department of Health Fee $2.43 per quarter (subject to change) NEW RATES (Billed Quarterl Flat Fee $10.00 per Quarter 0 — 8,000 $1.60 per 1,000 gallons 8,001-18,000 $2.10 per 1,000 gallons 18,001— 28,000 $2.60 per 1,000 gallons 28,001 and over S4.10 per 1,000 gallons MN Department of Health Fee 52.43 per quarter (subject to change) ©2018 CliftonLarsonAllen LLP Create Opportunities No Assurance is Provided New Rates - Commercial Percentage Old Rates New Rates of Increase Winter Rates (Monthly) $ 2.20 $ 2.61 18.60% Summer Rates (Monthly) $ 2.40 $ 2.85 18.60% MN Test Fee (Quarterly) $ 2.43 $ 2.43 Winter Rates - January, February, March, April, November, and December Summer Rates - May, June, July, August, September, and October ©2018 CliftonLarsonAllen LLP it , Create Opportunities No Assurance is Provided Peer Cities Water Rate Information City 2020 Peer Cities Water Rate Information Flat Rate Charge Tier 1 or Winter Rate Tier 2 or Summer Rate Tier 3 or Notes Tier 4 Tier 5 Stillwater - Current $2.20 per 1,000 $20.00 Base Rate gallons in winter $2.40 per 1,000 gallons in summer Stillwater - NEW $1.60 per 1,000 from $2.10 per 1,000 from $2.60 per 1,000 from $10.00 Base Rate 0 to 8,000 gallons 8,001 to 18,000 18,001 to 28,000 gallons gallons $4.10 per 1,000 over 28,001 gallons Saint Paul Regional Water Services (SPRWS) $18.00 (for a $2.92 per 748 gallons $3.02 per 748 gallons meter smaller (100 cubic feet) in (100 cubic feet) in than 1") winter summer Oak Park Heights $3.35 per 1,000 $3.90 per 1,000 $4.86 per 1,000 gallons $40.00 for the first gallons from 15,000 to gallons from 50,000 to from 99,000 to 199,000 $5.78 per 1,000 gallons 15,000 gallons above 200,000 gallons 50,000 gallons 99,000 gallons gallons Bayport $10.00 for the $4.08 per 1,000 $5.08 per 1,000 first 1,000 gallons gallons from 1,001 to gallons over 25,000 25,000 gallons gallons Hugo $1.00 per 1,000 $34.00 Base Rate gallons from 0 to 11,000 gallons $2.00 per 1,000 $3.00 per 1,000 gallons gallons from 11,001 to from 20,001 to 29,000 $4.88 per 1,000 gallons 20,000 gallons gallons above 29,000 gallons Lake Elmo $2.12 per 1,000 $21.22 Base Rate gallons from 0 to 15,000 gallons $2.54 per 1,000 $3.06 per 1,000 gallons $3.67 per 1,000 gallons gallons from 15,000 to from 30,001 to 50,000 from 50,001 to 80,000 $4.40 per 1,000 gallons 30,000 gallons gallons gallons over 80,001 gallons Mahtomedi $2.89 per unit from 0 $3.02 per unit from $3.65 per unit from 34 $5.10 per unit over 45 $18.88 Base Rate to 20 units (0-14,960 21 to 33 units (14,961- to 45 units (24,685- units (over 33,660 gallons) 24,684 gallons) 33,660 gallons) gallons) Based on most recent published information from respective cities ©2018 CliftonLarsonAllen LLP o Assurance is Provided 8 THE BIRTHPLACE OF MINNESOTA STILLWATER CITY COUNCIL SERVICE AWARD On behalf of a grateful City and upon the recommendation of leading citizens, the Mayor and City Council hereby extend recognition and appreciation to Ceovtge Vania 5an aue't 81 /2 gears of O mice co a metnft o f the glowed of W ate't C nmbaiawv3 and for outstanding service in support of the City of Stillwater's mission. • -- Ze131_, Ted Kozlowski, Mayor Date of recognition: September 15, 2020 Cite of 'ttttthater, ,JC.tnne4ota J aacPanurtian WHEREAS, the citizens of Washington County receive great benefits from the many programs provided by its health, youth, basic needs and self-sufficiency services agencies; and, WHEREAS, United Way of Washington County East brings together businesses, government agencies, community organizations and individuals, in a united effort to fund Washington County heath, youth, basic needs and self-sufficiency agencies; and, WHEREAS, United Way of Washington County, for the past 71 years, has made available this financial support from its annual fall giving campaign; and, WHEREAS, United Way funds raised in Washington County supports local organizations and charities for the benefits of its citizens and the improvement of their quality of life; and WHEREAS, United Way of Washington County East's mission is to unite our community and local resources to give each person the opportunity to build a better life. NOW THEREFORE, I, Ted Kozlowski, by virtue of the authority vested in me, as Mayor of the City of Stillwater, do hereby proclaim October 5 through 11, 2020 as United Way Week 1 encourage all citizens to support financially, through United Way, the many local community organizations that provide invaluable services for our seniors, families and youth in Washington County. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Stillwater to be affixed this this 15th day of September, 2020. 1vlayor ti1Iwater The Birthplace of Minnesota 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us CITY COUNCIL MEETING MINUTES September 1, 2020 REGULAR MEETING 4:30 P.M. Mayor Kozlowski called the meeting to order via Zoom at 4:32 p.m. Present: Mayor Kozlowski, Councilmembers Collins, Junker, Polehna and Weidner Absent: None Staff present: City Administrator McCarty City Attorney Land City Clerk Wolf Community Development Director Turnblad Finance Director Provos Fire Chief Glaser Library Director Troendle Police Chief Gannaway Public Works Director Sanders OTHER BUSINESS 2021 Budget Workshop City Administrator McCarty reviewed the updated proposed 2021 budget. Finance Director Provos recapped the proposed property tax levy and the property tax rate. Mayor Kozlowski asked if the additional training and education funding in the 2021 budget will cover the new police training mandated by the State Legislature; and Mr. McCarty answered that he understands the training standards and requirements have not yet been solidified, and that there may not be State funding attached to it. So in addition to funding within the Police Department budget, additional funding is included in the proposed budget to address those standards when they are rolled out across the State. Police Chief Gannaway added that it is unclear whether the training will be offered in person or virtually, so the associated costs are a best guess at this time. Councilmember Polehna inquired if there is money in the budget for the City's entrance monument; and Community Development Director Turnblad responded that the mitigation plan for the new river crossing included dollars for concept design of the entrance monument. The City has budgeted money to create the final design in 2021 and proposes to build the monument in 2022. City Administrator McCarty explained the departmental requests for new and modified positions. He and the Finance Director are not recommending that the City fund any new positions in this budget. On a questions by Mayor Kozlowski about the $8,600 budgeted for fire services specialist; Mr. McCarty replied that the request is to add hours to an existing position. City Council Meeting September 1, 2020 Fire Chief Glaser added that the request is to increase hours by 5 hours per week and still maintain a 3/4 time position consistent with the union contract. He explained the need for additional hours. City Administrator McCarty went over the general operating revenues, operating expenditures, and retiree health insurance costs. He explained the special revenue funds. He stated the Library has some proposals for changes in operations in order to match decreased revenue with expenses. Councilmember Polehna asked if a vaccine for COVID is found, will the Library bring back weddings and events on the library patio; and Library Director Troendle answered that the Library Board has formed an events Task Force to look at issues surrounding holding events. Councilmember Weidner inquired if Library personnel get the same retirement benefit as City employees; and Mr. McCarty replied that the Library has a separate labor agreement and personnel policy that roughly parallels what the City has. Councilmember Junker noted that in 2020 the Library had projected revenues $120,000 from weddings and other events, and projected 2021 event revenue is $6,200, so it appears the 2021 budget is not reliant on outside revenue; and Mr. McCarty confirmed that the proposed Library budget is down $114,000, primarily related to event revenues. They still have some reservations for rooms, but it is vastly reduced. On a question from Councilmember Weidner about why the Library employee retiree amount is not in the Library budget, rather than the other part of the City's budget, so it would more accurately reflect the Library costs every year; and Mr. McCarty responded that from a broad standpoint, trying to get all costs related to operations, that would be true. Councilmember Weidner asked if it also would be true for Water Department retirees; and stated this can be addressed at the next meeting. Councilmember Junker requested Mr. Troendle to elaborate on the service charges of $184,000 for 2021, down $70,000 from 2020; and Mr. Troendle responded that a large chunk of that is related to the fixed cost for the event manager's contract, which was terminated without cause, so those fixed costs will be less. City Administrator McCarty went on to explain the parks special revenue fund. Public Works Director Sanders added that not much has changed in the parks budget. The main factors are the emerald ash borer and tree removal. Mr. McCarty summarized the community beautification special revenue fund and the lodging tax special revenue fund, which are being reduced. He reviewed the proposed capital outlay budget. Currently the maximum planned bonding is about $3 million, down from the $5 million request of two weeks ago, because of adjustments worked out with department managers about what to do to offset some of the capital costs. The City is trying to move away from dependency on Local Government Aid (LGA) for operating costs and use it instead on capital projects. Councilmember Weidner remarked that everything that was requested seems to have been marginally reduced, except for a large increase in the Fire Department. Page 2 of 8 City Council Meeting September 1, 2020 City Administrator McCarty responded that originally, the Fire Department had included a funding request for replacement of apparatus in keeping with the policy of building funds each year to purchase big ticket apparatus in certain years. Staff removed all those funds from the budget knowing the demand for capital requests was huge. After reviewing it again, staff is recommending adding roughly $200,000 back into the Fire Department budget to set aside money for the future purchase of needed apparatus. For example a 30 year old piece of equipment will need replacement soon so staff is looking at placing the order late in 2021 with a downpayment, and funding the remainder of that cost in 2022. Councilmember Weidner commented he is not opposed to the purchase of needed equipment, but wondered if this relates to the philosophy of separation of operations versus capital outlay; and Mr. McCarty replied yes, this is a movement in that direction. It seems to make sense not to saddle the City with longer term debt on money that will not be used for five years. This will lessen reliance on debt and increase reliance on cash and reserves. Finance Director Provos indicated that the City's cost for the Highway 36/Manning interchange went up from $1.7 million to $2.8 million, which will be spread over two years, 2021 and 2022. Public Works Director Sanders added that if the project receives the addition $3 million in bonding, the City's cost would drop by about 30%. Additionally, the City's $2.8 million cost assumes the City is not going to assess any of the costs to the development. Those negotiations will happen in the next few months, so the developer can get going on the project. Ms. Provos summarized other proposed capital projects whose amounts have been adjusted. Mr. McCarty pointed out that by the end of September, the Council needs to approve the proposed 2021 levy and proposed 2021 budget, and set the Truth in Taxation hearing. The budget proposal currently sits at an overall levy just over 2.25%. The budget will come before the Council September 15. Chestnut Street Plaza Kathleen Anglo, TKDA, gave a presentation on three design options that have been developed for the Chestnut Street Plaza. The concepts are framed around community comments and preferences gathered during two visioning sessions, an open house, and an on-line survey. While deciding which concept is preferred, City Council will need to consider the status of bicycles on the plaza. Most bicyclists seem to prefer the design concept that gives them dedicated bike lanes. But, much of the community that does not plan to use the plaza primarily for cycling seem to prefer not to have the dedicated bike lanes. Councilmember Weidner asked if the tables will be permanent or movable; and Ms. Anglo answered that it was thought that permanent seating would be most appropriate. Councilmember Weidner indicated that he is not sure it is a good idea to have permanent tables that cannot be moved seasonally or for big gatherings; and Mayor Kozlowski shared the concern. Councilmember Junker inquired if it is known whether access to the Lift Bridge has to come from Chestnut or may be via Water Street. That impacts the design; and Community Page 3 of 8 City Council Meeting September 1, 2020 Development Director Turnblad responded that, per Adam Josephson, MnDOT is in discussions with their maintenance people about how much room is needed for equipment. All three concepts include a 20' unobstructed lane from Main Street to the Bridge concourse. Councilmember Weidner suggested maybe Bridge access can be provided through the Freight House parking lot rather than through a street. That would maximize what can be put on the plaza and limit the obstruction -free access to the easternmost point; and Mr. Turnblad stated he will discuss that idea with Mr. Josephson. Councilmember Junker stated he is downtown every day. On weekends, that plaza is full of people from Main Street to the bridge. Running the bike trail straight down the plaza to Main Street would take up 1/3 of the space of the plaza and would not be safe or relaxing. He does not want to create a hot spot in a pedestrian plaza that will be a tremendous gathering spot. Councilmember Weidner agreed that it is a bad idea to include a bike lane on the plaza. The bicyclists would have to come to an abrupt stop at Main Street. He does not see the purpose of taking that much room on the plaza to go two blocks to come to a stop light or a sidewalk. Councilmember Polehna remarked if it is a true pedestrian plaza area there should not be cars going across it, even one way. Even on the trail where it says "Walk Your Bike," nobody walks their bike. Bikes must be separated from pedestrians. He wondered if Water Street could be closed to vehicles, and opened up only at certain times a day for delivery trucks, and put the bike lane on Water Street tied somehow to the Bridge. Having a bike lane on Water Street would lose only 12 parking spaces. Councilmember Weidner stated he has seen retractable bollards that could be put on Water Street that would allow for deliveries and trash removal at certain times of day. Community Development Director Turnblad stated that may be doable, but bollards would have to be placed at Myrtle and Water because there is no turnaround room at the intersection of Water Street and Chestnut. Mayor Kozlowski remarked he is leaning toward not including a bike lane through the plaza because of safety concerns. People will still ride their bikes through there, but he does not want to encourage it. Rick Heidick, Sustainable Stillwater Vice Chair, commented that bicyclists recognize there are already challenges with the number of bikes. They are interested in managing the bike traffic better, preventing conflict and issues from arising. He also recognized that bicyclists are coming to Stillwater to ride the loop trail. Having a way to induce bicyclists to get to Main Street businesses is important. Maybe a compromise is using Water Street as a bike lane. It is important to develop shared spaces that are safe and enjoyable for both groups. Mayor Kozlowski suggested that it could be as simple as adding more bike racks. Councilmember Weidner stated he appreciates wanting to get bicyclists to Main Street to enjoy the businesses, but there is no place to park a bike on Main Street where sidewalks are already crowded with pedestrians. Mr. Heidick added they are definitely not advocating for anyone walking a bike or riding a bike on Main Street sidewalks. Page 4 of 8 City Council Meeting September 1, 2020 Regarding Concept 2, Mike Lyner asked if it would be possible to put trees where the existing road curb is to create a natural barrier for pedestrians using that side of the street; and Ms. Anglo responded that adding a buffer of plantings or trees between the southern walk and the bike lane would mean less flexible useable seating space. Mayor Kozlowski stated even though the bike lane will go up Chestnut, he cannot envision a bike lane dedicated on the Chestnut Plaza. Maybe there is a way to designate a bike lane on Water Street and provide a well lit area with a lot of bike racks. Councilmember Junker stated he likes Concept 3, especially the roundabout. He agreed there is a need for a place to direct people to get off their bikes and enjoy downtown Stillwater. Councilmember Weidner stated he likes Concept 3, with no permanent tables and no bike lane. Councilmember Polehna added that the Convention and Visitor Bureau is working with Sustainable Stillwater to look at bike racks. Mayor Kozlowski acknowledged an email from Corey Buettner, owner of Leo's, who would like to make sure he can get a semi permanent food truck on and off his property. Community Development Director Turnblad summarized that consensus seems to be no permanent tables, so if a table has to be moved for the food truck, that works. RECESS Mayor Kozlowski recessed the meeting at 6:44 p.m. RECESSED MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order via Zoom at 7:00 p.m. Present: Mayor Kozlowski, Councilmembers Collins, Junker, Polehna and Weidner Absent: None Staff present: City Administrator McCarty City Attorney Land City Clerk Wolf City Planner Wittman Community Development Director Turnblad Finance Director Provos Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. RECOGNITIONS OR PRESENTATIONS There were no recognitions or presentations. Page 5 of 8 City Council Meeting September 1, 2020 OPEN FORUM There were no public comments. CONSENT AGENDA August 18, 2020 special session, closed session and regular session meeting minutes Payment of Bills Resolution 2020-077, accepting Work and Ordering Final Payment for 2016 Street Improvement Project (Project 2016-02) Approval of Separation Agreement Resolution 2020-078, approving the State Historic Preservation Office Certified Local Government Grant Contract Motion by Councilmember Polehna, seconded by Councilmember Collins, to adopt the Consent Agenda. All in favor. STAFF REPORTS Police Chief Gannaway informed the Council that officers are conducting extra patrol for loud vehicle noise in response to concerns. He announced he is retiring September 30 after 32 years of service. Community Development Director Turnblad reported the final plat and development agreement for Central Commons will be available for Council action on October 20. Cost sharing arrangements will need to be worked out over the next few weeks. Public Works Director Sanders updated the Council on construction projects. The downtown parking lot projects have been completed. The street project and Neal Avenue project are in process. Regarding the Riverbank Stabilization and Riverwalk Project, last week another endangered mussel species was found, which put a hold on the project. He also provided background on easement negotiations for the portion of the project by the Dock Cafe. After negative responses from the Dock Cafe, it was decided to start working within the existing easement. Temporary easement for the contractor to come in and do the work would still be needed. The City hired a consultant to help with the acquisition of the construction easement and is continuing to work with the consultant on tree locations. Mayor Kozlowski remarked he wants to make it clear that the City is more than willing to work with the property owner to save as many trees as possible. City Administrator McCarty reviewed the Police Chief recruitment process which will start this week. The Tax Increment Financing (TIF) district analysis will be concluded in October. PUBLIC HEARINGS CPC Case No. 2020-37 to consider a request by the City of Stillwater for a Zoning Text Amendment to modify code relating to Preservation Regulations. City Planner Wittman explained the City has been working on preservation -related ordinance amendments. The ordinance update is intended to be an overhaul of the existing ordinances for better clarity and understanding, but to not substantially change the existing preservation program. Ms. Wittman gave a general overview of the amendments. Staff requests consideration of a City Code and Zoning Text Amendment to repeal and replace the Page 6 of 8 City Council Meeting September 1, 2020 City's existing preservation -related ordinances related to design and demolition permitting, as well as the creation of two new zoning overlay districts. The Planning Commission held a public hearing and recommends Council approval. The Heritage Preservation Commission also recommends approval. Staff recommends the City Council approve the 1st reading of the ordinance. Mayor Kozlowski opened the public hearing. There were no comments. The public hearing was closed. Motion by Councilmember Collins, seconded by Councilmember Junker, to adopt first reading of an ordinance related to Heritage Preservation regulations repealing and replacing the Stillwater City Code Sections 22-7 Heritage Preservation Commission, Section 31-209 Design Permit, and Section 31-215 Site Alteration Permit, enacting Sections 31-404 Downtown Design Review District Overlay and 31-405 Neighborhood Conservation District Overlay, amending Section 31-101 Definitions, and repealing Chapter 34 Building Demolition. All in favor. UNFINISHED BUSINESS COVID-19 Response Update • CARES Act Funding Program City Administrator McCarty informed the Council that the City has received $1.5 million in CARES Act funds to be used to offset costs related to COVID 19 impacts in these areas: hard costs, staff costs, and other requests such as the Business Assistance Program. To date, hard costs eligible for reimbursement are probably in the $200-250,000 range. A final decision has not been made regarding how much of those funds should be allocated to staff reimbursement costs. Regarding the Business Assistance Program, Washington County also has a business assistance program and has used about $5 million so far. Staff recommends waiting until after Round 2 of the County funding allocations is complete and will then report back to the Council to see if there is still demand for these funds. Staff is still working on a request from the CVB to help with backfilling their loss of revenue. • Workplace of Tomorrow Team Update Mr. McCarty stated the team continues to look at how to reopen City Hall and public meetings safely within the next 30 days. NEW BUSINESS Declare Costs and Order Hearing on Neal Avenue Improvement Project Public Works Director Sanders stated that first phase of the Neal Avenue improvement Project is scheduled to be completed by the end of October 2020. Staff has projected the total cost of the project to be $1,771,677.44. Staff recommends that Council declare costs, authorize the preparation of the assessment rolls, and call for a hearing on phase one of the project. Motion by Councilmember Weidner, seconded by Councilmember Polehna, to adopt Resolution 2020-079, resolution Declaring Cost to be assessed and Ordering Preparation of proposed assessment for Phase One of the Neal Avenue Improvement Project (Project 2019- Page 7 of 8 City Council Meeting September 1, 2020 08) and Resolution 2020-080, resolution calling for hearing on proposed assessment for Phase One of the Neal Avenue Improvement Project (Project 2019-08). All in favor. No Parking Request for Orwell Court North Mr. Sanders stated that there has been high volume to Ferry Falls and an increase in parking on Orwell Avenue North and Orwell Court North, prompting complaints from the property owners about the parking. It is proposed that parking be prohibited on both sides of Orwell Court North permanently. The Police Chief supports this solution. Councilmember Junker stated there was a meeting June 5 with National Park Service which owns the Ferry Falls property. They are going to try to create some sort of parking in the future. Motion by Councilmember Junker, seconded by Councilmember Collins, to adopt Resolution 2020-081, authorizing no parking on both sides of Orwell Court North. All in favor. COUNCIL REQUEST ITEMS Mayor Kozlowski stated he would like ideas to promote downtown businesses this winter and will need the Council's help. Councilmember Weidner asked how to get Wisconsin to cooperate to make sure they plow the trail over the bridge because last year there was a big snow pile halfway across. ADJOURNMENT Motion by Councilmember Junker, seconded by Councilmember Polehna, to adjourn. All in favor. The meeting was adjourned at 7:57 p.m. Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk Resolution 2020-077, accepting Work and Ordering Final Payment for 2016 Street Improvement Project (Project 2016-02) Resolution 2020-078, approving the State Historic Preservation Office Certified Local Government Grant Contract Resolution 2020-079, resolution Declaring Cost To Be assessed and Ordering Preparation of proposed assessment for Phase One of the Neal Avenue Improvement Project (Project 2019-08) Resolution 2020-080, resolution calling for hearing on proposed assessment for Phase One of the Neal Avenue Improvement Project (Project 2019-08) Resolution 2020-081, authorizing no parking on both sides of Orwell Court North Page 8 of 8 Page 1 CITY OF STILLWATER LIST OF BILLS A&K Construction Access Corp Ace Hardware Action Rental Inc. Advance Auto Parts Advanced Sportswear AE2S Construction (EIM) Applied Ecological Services Association of MN Counties B J Haines Tree Service BHE Community Solar BlueCross BlueShield of MN Inc. Board of Water Commissioners Bolton and Menk Inc. Bugbee Rachel Burschville Construction Inc. CDW Government Inc. Century Link Cintas Corporation Comcast Dalco Dell Marketing L.P. ECM Publishers EDC Install Solutions Emergency Automotive Emergency Medical Products Environmental Equipment & Services Eternity Homes FleetPride Forestry Suppliers Inc. Freds Tire Company Fuhr Trenching Galls LLC Gertens Wholesale Gopher State One Call Inc. Grafix Shoppe Grainger Guardian Supply Hansen Steve Henning Professional Services Holiday Companies Kelch Joyce Kelly & Lemmons PA Kiesler Police Supply Kirvida Fire Inc. Concrete steps & ramp Document destruction services Supplies Trailer rental Equipment repair supplies Uniforms City Hall Phase 3 T&E study Membership Tree removal Solar Energy Retiree Health Ins WAC Charges Greeley & Market PI lift station Imp Park Fee Refund Repair at 500 Brick ADO GOV ONDESIGN Telephone service Mat & uniform cleaning service Internet & Voice Janitorial supplies Laptop for Kathy Greeley Lift Station Bids Shot blast material deposit Vehicle repair charges Heartstart battery Pump Grading Escrow Refund Valve Supplies Tube Tree removal Uniform - Gannaway Mulch Locates Graphics for tracker ATV Blank keys Body armor & uniforms Reimburse for hand sanitizer Professional services Vehicle washes Park Fee Refund Prosecution Ammo Vehicle repair 43, 600.00 173.50 212.54 210.00 462.00 65.00 2,798.70 2,659.20 170.00 4,200.00 12,148.17 3,353.00 1,287.00 7,380.00 100.00 8,350.00 443.88 584.38 282.22 298.45 3,020.18 676.35 147.90 13,500.00 90.00 338.00 286.89 1,500.00 94.32 46.43 24.95 3,980.00 187.97 67.80 415.80 179.26 92.60 5,397.08 63.92 1,868.33 380.00 100.00 8,333.00 231.00 1,447.98 Page 2 Lawson Products League of MN Cities League of MN Cities Ins Tr LeVander Gillen Miller PA Lincoln National Life Insurance Co Loffler Companies Lynskey and Clark Companies Mansfield Oil Company Melstrom Jeff Menards Metropolitan Council Minnesota Mayors Association MN Chiefs of Police Assoc. MN Dept of Labor and Industry MN Dept of Transportation MP Nexlevel LLC Municipal Emergency Services Northstar Companies Office Depot OnSite Sanitation Pro-Tec Design Rehn Code Consulting Services RG Construction Roettger Welding Inc. Ross Janitorial Supply Schutte Brian SHI International Corp Springbrook Software St. Croix Boat and Packet Co St. Croix Boat and Packet Co. Stillwater Rotary Club Streichers SW/WC Service Cooperatives T.A. Schifsky and Sons Taylor Electric Telemetry and Process Controls Thomson Reuters TKK Electronics Turnblad Bill Uline Inc Verizon Wireless Vinco Inc Voyant Communications Waste Management of WI -MN WSB & Associates Inc. Xcel Energy Equipment repair supplies Membership Claim # 105817 Professional services COBRA Life Insurance Sonicwall Refund parking permits prepaid - COVID Fuel Reimburse for work boots Supplies Monthly SAC Membership Permits to acquire License renewal Inspections and maintenance Locating CMC Enforcer Mask & Gaiter Office supplies Portable Restroom Entrance camera Plan review Grading Escrow Refund Repaired railings Electrostatic sprayer & disinfectant Refund of 4 months tobacco Software Monthly UB web payments Ramp cleaning Dock Space Lease Membership Supplies Retiree Health Insurance Asphalt Install parking lot light pole Lift station service & repair parts Information Charges Computer equipment Reimburse for brake work & oil change Supplies Wireless Service Lift station repair Phone Waste Professional services Energy 515.76 17,242.00 1,000.00 17,831.64 7.20 3,398.13 1,440.00 2,085.17 160.00 244.98 2,460.15 30.00 112.50 40.00 1,121.01 1,390.00 758.69 499.00 350.68 1,621.74 1,170.44 16,639.51 10,500.00 840.00 2,315.60 83.32 40,378.00 241.00 810.00 2,666.67 20.00 3,663.48 68,122.43 2,554.71 7,465.00 1,318.20 150.59 852.18 625.48 1,894.21 3,176.55 1,258.75 1,099.60 605.26 182.50 16,196.10 Page 3 REC CENTER Century Fence Company Cintas Corporation Coca-Cola Distribution Roof Tech Sentry Systems Inc. St. Croix Boat and Packet Co. LIBRARY Ace Hardware Amazon Business Baker and Taylor Brodart Co Building Restoration Corp CDW Government Inc. Cintas Corporation Cole Papers Comcast Culligan of Stillwater Goeltl Keri Infogroup Master Mechanical Inc. Midwest Tape Recorded Books Inc Regents of the U of M Rec Center Wall Fence Mat cleaning service Beverages for concessions Leak repairs Alarm monitoring Arena Billing Janitorial Supplies Supplies Materials Materials Masonry Project Tech (COVID) Towels & Rugs Janitorial Supplies Internet - September Water Reimburse for Electrostatic Sprayer Materials - Ref RTU3 Leak Repair Materials Materials Programs - Juv (MELSA STEM) 23,050.00 103.00 328.78 529.60 170.00 47,422.96 18.35 40.78 102.50 3,907.21 29,776.00 286.18 63.84 153.17 188.06 50.43 1,825.18 402.40 2,203.00 59.04 42.07 55.00 ORDINANCE NO. 1150 CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA AN ORDINANCE RELATED TO HERITAGE PRESERVATION REGULATIONS REPEALING AND REPLACING THE STILLWATER CITY CODE SECTIONS 22-7 HERITAGE PRESERVATION COMMISSION, SECTION 31-209 DESIGN PERMIT, AND SECTION 31-215 SITE ALTERATION PERMIT, ENACTING SECTIONS 31-404 DOWNTOWN DESIGN REVIEW DISTRICT OVERLAY AND 31-405 NEIGHBORHOOD CONSERVATION DISTRICT OVERLAY, AMENDING SECTION 31-101 DEFINITIONS, AND REPEALING CHAPTER 34 BUILDING DEMOLITION The City Council of Stillwater does ordain: SECTION 1. Stillwater City Code Section 22-7, Heritage Preservation Commission is hereby repealed and replaced as follows: Sec. 22-7. - Heritage preservation commission. Subd. 1. Commission established. City of Stillwater Ordinance #506 established the Stillwater Heritage Preservation Commission in 1973. Subd. 2. Declaration of public policy and purpose. The city council declares that the preservation, protection, perpetuation and use of areas, lands, places, buildings, structures, districts or other objects having a special historical, community or aesthetic interest or value is a public necessity, and is required in the interest of the health, prosperity, safety and welfare of the community. The purposes of the heritage preservation commission are to: (1) Safeguard the city's heritage by preserving sites and structures that reflect elements of the city's cultural, social, economic, political, visual or architectural history; (2) Protect and enhance the city's appeal and attraction to residents, visitors and tourists and serve as a support and stimulus to business and industry; (3) Enhance the visual and aesthetic character, diversity and interest of the city; (4) Foster civic pride in the beauty and notable accomplishments of the past; and (5) Promote preservation and continued use of historic sites and structures for the education and general welfare of the city's residents. Subd. 3. Definitions. The following words, terms and phrases, when used in this section, shall have the definitions ascribed to them in this subdivision, except where the context clearly indicates a different meaning: (1) Alter or alteration means to change the exterior of an existing building, structure, or site, including features that materially modify its historic appearance or construction. 1 (2) Building, structure, or site of potential historic significance means a building, structure or site, or a portion of same, with a construction date of 50 or more years ago. Character defining features. The particular materials, ornamentation and architectural features that together define the historic character of the building, site, or district. (4) Commission means the heritage preservation commission of the City of Stillwater. (3) (5) Contributing means a designation applied to a building, structure or site that adds to the overall character and significance of an historic district due to its historical, cultural, architectural, archaeological, or engineering significance and its compatibility with other buildings, structures and sites within a historic district. A contributing structure has intact major character defining features and although minor alterations may have occurred they are generally reversible. Historic materials may have been covered over but evidence indicates they are intact. (6) Demolition means any act or process that destroys in part or in whole. (7) Demolition by neglect means the long-term neglect of a building, site or structure that contributes to a level of dilapidation so severe that rehabilitation of the building, site or structure may no longer be a viable option. Design permit means the written approval of a permit application for proposed alterations to a heritage preservation site or a contributing building, structure or site within a historic district, based on findings that the work is appropriate and does not adversely affect the heritage preservation site. Heirloom home means a house that has good historical physical integrity and represents one of the architectural styles of the late nineteenth century or the first half of the twentieth century. (10) Heritage preservation site means any areas, lands, places, buildings, structures, districts or other objects that has been duly designated a local heritage preservation site by the city council because of its historical, cultural, architectural, archaeological or engineering significance, pursuant to subdivision 5(2) of this section. (11) Historic context means a summary document created for planning purposes that groups information about historical properties based on a shared theme, specific time period and geographical area. (12) Historic district means a collection of all contributing and non-contributing properties within a defined area designated as a historic district by the city council because of its historical, cultural, architectural, archaeological or engineering significance. A historic district is a type of heritage preservation site, subject to all heritage preservation site regulations, and may contain independently designated heritage preservation sites. (8) (9) (13) Historic resource means any building or structure that is not currently designated as a heritage preservation site, but which may be worthy of such designation because of its historical, cultural, architectural, archaeological or engineering significance. (14) Integrity means a site's ability to convey its significance through retention of the physical aspects of location, design, setting, materials, workmanship, feeling, and association. (15) Inventory means the City's listing of locally designated heritage preservation sites and districts, including contributing properties within a district. (16) Landmark site means a site that is among the most historically and architecturally significant properties in Stillwater. A landmark retains its architectural integrity and has a strong connection to the history of the city. (17) Non-contributing means a designation applied to a building, structure or site that does not have architectural or historic significance, and does not add to the overall character and significance of an historic district, due to a lack of architectural or historical integrity or its incompatibility with other buildings, structures and sites. Non-contributing buildings can include, but not be limited to, those with incompatible additions or exterior alterations, have lost original integrity, or are outside a district's period of significance. (18) Period of significance means the span of time that properties attain the character defining features that qualify them for designation. (19) Significance means the importance of a heritage preservation site, historic district, or historic resource. (20) Staff means designated Community Development Department staff liaison to the heritage preservation commission or designee. (21) Survey means a systematic examination of an area designed to gather information about historic properties sufficient to evaluate them against predetermined criteria of significance within specific historic contexts. Subd. 4. Powers and duties of the commission. The commission shall have the following powers and duties, in addition to those otherwise specified in this section: (1) Survey. The commission shall survey all areas, lands, places, buildings, structures, districts or other objects in the city which the commission, on the basis of information available or presented to it, has reason to believe are significant to the city's culture, social, economic, religious, political or architectural history. Surveys are intended to identify potential sites and districts that have the potential for local designation as a heritage preservation site. The city clerk's office is designated as the repository. (2) Designation. The commission shall recommend to the City Council areas, lands, places, buildings, structures, districts or other objects to be considered for designation as a local heritage preservation site or district. The commission 3 (3) shall also recommend to the City Council any city -initiated nominations to the National Register of Historic Places. Recognition. The commission shall maintain a listing of recognized historical properties that constitutes the Heirloom Homes and Landmark Sites program. The commission shall review and approve or deny applications submitted by property owners to participate in the Heirloom Homes and Landmark Sites program, as outlined in City Code Section 22-7 Subd. 6. (4) Review of permits. In order to protect the architectural and historic character of designated local heritage preservation sites, the commission shall conduct review of applications for demolition, as outlined in City Code Section 31- 215, and design permits and approve, approve with conditions, or deny the issuance of design permits. The commission shall also protect the unique character of Stillwater's downtown and residential neighborhoods through the review and approval or denial of: a. Demolition permits required in City Code Section 31-215 b. Design permits for required projects in the following: i. Downtown design review overlay district ii. Neighborhood conservation overlay district Advocacy. The commission shall continually survey all areas to determine needed and desirable improvements of older buildings throughout the city, acting in a resource and advisory capacity to owners of historically significant sites regarding their preservation, restoration and rehabilitation. (6) Recommendations. The commission may request the City Council: a. Acquire by purchase, gift, or bequest, of a fee or lesser interest, including preservation restrictions, in designated properties and adjacent or associated lands which are important for the preservation and use of the designated properties. b. Use the City Council's power of eminent domain to maintain or preserve designated properties, properties eligible for designation, and adjacent or associated lands be acquired by gift, negotiation or by eminent domain as provided for in Minn. Stat. Ch. 117. (5) (7) Public education. The commission strive to develop programming for the continuing education of the city's residents with respect to the city's cultural, architectural, archaeological, and engineering heritage. The commission shall share the history of Stillwater, including its individual sites and neighborhoods, through a broad variety of mediums. (8) Record keeping. The commission shall keep current a public inventory of locally designated heritage preservation sites and districts, including contributing sites within districts. The commission may on a continuing basis collect and review certain city planning and development records, documents, (9) Subd. 5. studies, models, maps, plans and drawings to be entered into the public library historical archives as a permanent record of city history and development. Annual reporting. An annual report shall be prepared by October 31 St of each year as required in accordance with Minnesota Statues 471.193, subd. 6 for submission to the State Historic Preservation Office and shall file a copy with the city clerk for distribution to the City Council. Designation of heritage preservation sites. Heritage preservation sites shall be designated as follows: (1) Nomination. The nomination of a heritage preservation site, which may include areas, lands, places, buildings, structures, districts or other objects at least 50 years old or older, shall be made to the commission on a nomination application form and include all supporting documentation. The nomination of a heritage preservation site shall be submitted by one or more of the following: a. A member of the heritage preservation commission. b. A member of the city council. c. The HPC staff liaison. d. Any person with a legal or equitable interest in the subject property. (2) Criteria for heritage preservation site designation. In considering the designation of heritage preservation sites, the commission shall determine the request meet one or more criteria in each of the following subsections: a. Historical physical integrity. One or more of these criteria establishes historical physical integrity due to: i. Retaining original character defining features, materials, and character. ii. Maintaining original location or same historic context after having been moved. iii. The structure has been accurately reconstructed or restored based on historical documentation. b. Historical significance. One or more of the following criteria establishes historical significance: i. The character, interest or value as part of the development, heritage or cultural characteristics of the neighborhood, city, county, state, or nation. ii. The location as a site of a significant historic event for the neighborhood, city, county, state, or nation. iii. The identification with a person or persons who significantly contributed to the city's culture and development. iv. The identification with or embodiment of distinguishing characteristics of an historic context, architectural style, period, 5 (3) form or treatment associated with the neighborhood, city, county, state, or nation. v. The identification as work of an architect or master builder whose individual work has influenced the city's development. vi. The embodiment of elements of architectural design, detail, materials or craftsmanship that represent a significant architectural innovation for the neighborhood, city, county, state, or nation. vii. The unique location or singular physical characteristic representing an established and familiar visual feature of a neighborhood, community or the city. Criteria for designation as a historic district. A district shall be eligible for designation if it constitutes a geographically definable area, which contains two or more areas, places, buildings, structures, lands, or other objects, or a combination thereof which: a. A majority of the areas, places, buildings, structures, lands, or other objects, collectively, contribute to special character or special historical or cultural interest of value of the district; b. Represent one or more periods or styles of architecture typical of one or more periods of significance of the city, county, state or nation; and c. Cause such an area, by reason of such factors, to constitute a visually distinctive section of the city. Communications with Minnesota State Historic Preservation Office. A copy of the commission's proposed designation of a heritage preservation site, including boundaries, shall be sent to the State Historic Preservation Office. Planning commission review. All applications for the designation of a heritage preservation site shall be submitted to the planning commission for its recommendation with respect to the relationship of the proposed heritage preservation designation to the comprehensive plan, the effect of the proposed designation upon the surrounding neighborhood and any other planning considerations that may be relevant to the proposed designation. The planning commission shall offer its recommendation of approval, denial or modification of the proposed designation to the commission. (6) Hearings. Following receipt of the recommendation from the planning commission, the heritage preservation commission shall hold a public hearing on the application. Notice of the public hearing shall be published in the city's official legal newspaper at least 10 days prior to the date of the hearing, sent to all owners of the property proposed to be designated a historic preservation site, and sent to all property owners within 350 feet of the property lines of the area to be designated. (7) (8) (9) Findings and recommendations. The commission shall determine if the proposed heritage preservation site is eligible for heritage preservation as determined by the criteria specified in Subd. 5 (3) and (4) of this section, and make a recommendation to the city council. City council designation. The city council shall consider the application and may by resolution approve the designation as a heritage preservation site. In the event the proposed designation, including contributing status of a property in a proposed historic district, is not supported by the property owner, the City Council designation shall require a supermajority vote. Stillwater Inventory additions. Following any City Council designation of a heritage preservation site or district, the commission shall update the Stillwater Inventory. The city clerk's office is designated as the repository for at least one copy of all studies, reports, recommendations and programs required under this section. (10) Recording of heritage preservation sites. The resolution designating the heritage preservation site shall be recorded against the property with the county recorder or registered with the registrar of titles and kept on file with the building official. (11) Stillwater inventory removals. In the event any heritage preservation site or district is no longer deemed appropriate for local designation, the commission or property owner may initiate removal of the site or district from the Stillwater Inventory by the same procedure and criteria for establishing the designation, except a supermajority vote of the City Council is required to remove a heritage preservation site designation. Subd. 6. Recognition of Heirloom Homes and Landmark Sites. The commission may adopt a policy, subject to approval by the city council, which lists the structures of historical or architectural integrity that have been recognized as Heirloom Homes or Landmark Sites, to which the commission may add to from time to time, in order to recognize and encourage the protection, enhancement, and use of such structures. Nothing in this section shall be constructed to impose any additional regulations or controls upon Heirloom Homes and Landmark Sites included on this list. (1) Nomination. An application for recognition as an Heirloom Home or Landmark Site may be submitted by the property owner or, with the property owner's permission, any other person or organization, including the heritage preservation commission. (2) Criteria for recognition. The commission shall consider applications to recognize a structure as an Heirloom Home or Landmark Sites if the structure is of historical or architectural integrity. a. Heirloom Homes represent a variety of house styles, large and small, representative of nineteenth century Stillwater. They retain a fair amount of their original design elements such as siding, windows, doors and porches and may possess potential for local designation. 7 b. Landmark Sites are the finest old houses and the most remarkable sites in Stillwater. They have architectural integrity and a strong connection to the history of Stillwater. Landmark Sites may be eligible for or already listed in the National Register of Historic Places and possess potential for designation as a heritage preservation site. Subd. 7. Review of design permits for alterations to heritage preservation sites. Requirements for design permits, using the procedure set forth in Zoning, Chapter 31, Sec. 31-209, are as follows: (1) Heritage preservation sites. Prior to the issuance of other applicable city permits and licenses, the commission shall review and approve or deny the issuance of a design permit for any of the following types of alterations to a heritage preservation site that involve: a. Remodeling, alteration or repair that will change the exterior appearance of a heritage preservation site. b. New construction. c. Signs. d. Moving of buildings. (2) Administrative review. To expedite the review process, the following types of applications and plans for minor alterations may be approved by the Community Development Department when the work is in substantial conformance with the criteria identified herein. a. Interior work affecting only the interior of a structure (such as plumbing, insulation, flooring, finishes, etc.) b. Minor alterations in keeping with the integrity of the site and do not impact the overall architecture character including: i. Ordinary and routine maintenance not exceeding $10,000 ii. Siding similar to the existing materials, finish and form iii. 1:1 replacement of windows with same form including pane arrangement, materials and finish iv. Replacement of roofing materials v. Landscaping including fencing vi. Installation of garbage or recycling enclosures vii. Replacement of awnings c. Emergency repair. In emergencies where immediate repair is needed to protect the life, health or safety of the structure and its inhabitants, the building official, in consultation with the HPC staff liaison, may approve the repair to the extent necessary to protect life, health or safety without prior commission action. Additional work shall require a design permit. In the case of a design permit issued under this 8 (3) subdivision or any emergency repair affecting a heritage preservation site, the building official shall immediately notify the commission of its action and specify the facts or conditions constituting the emergency. Design permit standards for heritage preservation sites. All commission decisions with respect to design permits shall be in substantial accordance with the Secretary of Interior's General Standards and Guidelines for Rehabilitation. Subd. 8. Maintenance. Owners of National Register -listed structures and sites, heritage preservation sites, and buildings or structures of potential historic significance shall not allow their buildings to deteriorate by neglect (i.e. failing to provide ordinary maintenance or repair). Such conditions as broken windows, doors and openings which allow the elements and vermin to enter, the deterioration of exterior architectural features, or the deterioration of a building's structure system shall constitute failure to provide ordinary maintenance or repair. Subd. 9. Penalty for violation of section. An owner or occupant of any area, place, building, structure or other object within a duly designated heritage preservation site who remodels, repairs, demolishes or moves a heritage preservation site in violation of this section shall be guilty of a misdemeanor. Each such day is a separate violation, and it shall be punishable as such. The imposition of the penalties prescribed shall not prevent the city from instituting civil actions allowed by law, such as but not limited to abatement or administrative citations. SECTION 2. Stillwater City Code Section 31-101 Definitions is hereby amended by adding the following: Building, structure, or site of potential historic significance means a building, structure or site, or a portion of same, with a construction date of 50 or more years ago. Character defining features. The particular materials, ornamentation and architectural features that together define the historic character of the building, site, or district. Demolition means any act or process that destroys in part or in whole. Demolition by neglect means the long-term neglect of a building, site or structure that contributes to a level of dilapidation so severe that rehabilitation of the building, site or structure may no longer be a viable option. Heritage preservation site means any areas, lands, places, buildings, structures, districts or other objects that has been duly designated a local heritage preservation site by the city council because of its historical, cultural, architectural, archaeological or engineering significance, pursuant to subdivision 5(2) of this section. 9 Historic context means a summary document created for planning purposes that groups information about historical properties based on a shared theme, specific time period and geographical area. Historic resource means any building or structure that is not currently designated as a heritage preservation site, but which may be worthy of such designation because of its historical, cultural, architectural, archaeological or engineering significance. Integrity means a site's ability to convey its significance through retention of the physical aspects of location, design, setting, materials, workmanship, feeling, and association. Significance means the importance of a heritage preservation site, historic district, or historic resource. SECTION 3. Stillwater City Code Section 31-209 Design Permit is hereby repealed and replaced as follows: Design permits shall require the following: 1) Purpose. The purpose of the design permit procedure is to ensure that building and site development is designed to complement the character and integrity of Stillwater's traditional neighborhoods and commercial districts, including adjacent buildings, the streetscape, and the natural environment. 2) General provisions. Requirement for approval of a design permit shall be established within Sec. 22-7 and the Downtown Design Review (DDR) and Neighborhood Conservation (NC) overlay zoning districts. 3) Procedure. A design permit application is subject to the following procedure: a) Submission of application. Applicant shall submit a complete design permit application accompanied by detailed plans including a site plan, building elevations and design details, application requirements established in adopted special design guidelines, and materials deemed necessary by the Community Development Department to evaluate the request. b) Heritage preservation commission (HPC) review. The HPC shall consider the application at a hearing and approve, approve with conditions or deny the application. If the application involves a new dwelling house within the NC overlay district, the hearing shall be a public hearing. For all other applications, no public hearing is required. 4) Design permit standards. In making a determination whether to approve or deny an application for a design permit, the commission shall be guided by the following standards: a) Proposed alterations to a heritage preservation site shall conform to the Secretary of the Interior's Standards and Guidelines for Rehabilitation. b) Proposed alterations shall conform to special design guidelines for areas or districts of the City officially adopted by the City Council. c) Proposed alterations shall conform to the existing primary and secondary structure setbacks and neighborhood street rhythm. 10 d) The height, scale, mass and proportion of the proposed alterations, including facade openings and roof style, shall be compatible with the site and its surroundings. e) Proposed alterations shall have four-sided detailing and materials. f) The location, height and material of walls, fences, hedges, trees and screen plantings shall ensure compatibility with adjacent development and the environment and conceal areas, utility installations and other unsightly development. g) The appearance of the number, location, color, size, height, lighting and landscaping of outdoor advertising signs and structures shall be compatible with adjacent development. h) The HPC may include conditions in its decisions that it deems reasonable and necessary to carry out the intent of this chapter and this section. Upon findings by the HPC that the application, subject to conditions as it deems necessary, will meet the above criteria, secure the purpose of this chapter, the comprehensive plan, and the heritage preservation ordinance, the HPC may approve the design permit. If findings are made that an application would violate the criteria of a design permit, the HPC must deny the application. 5) Findings required and criteria. The HPC shall make findings that the application meets each of the following criteria in order to approve a design permit: a) The proposed building alteration or new construction, including its appurtenances, does not materially impair the architectural or historic integrity of the building and site, adjacent buildings and sites, or the neighborhood as a whole. b) If located in a historic district, the proposed building or site alteration or new construction is compatible with, and will ensure continued significance and integrity of all properties within the historic district based on the period(s) of significance under which the district was designated. c) Granting the design permit will be in keeping with the spirit and intent of this chapter and does not negatively alter the essential character and significance of the building, site, and its surroundings. 6) Appeals. The design permit applicant or any party aggrieved by the Community Development Department's or HPC's decision shall have a right to appeal such order and decision to the City Council as follows: a) Filing. Appeals from a decision of the Community Development Department or HPC shall be made in writing and shall state the reasons for the appeal. The appeal, accompanied by the appropriate fee, must be received by the city clerk not later than ten calendar days following the date of action from which the appeal is being taken, unless otherwise specified in this Section 31-217. b) Stay, pending appeal. The receipt of a written appeal will stay all action and approvals or permits which may have been granted, pending the decision of the City Council. 7) Modifications to design permits. Modification of design permits shall be as follows: 11 a) Minor modifications. The Community Development Department may administratively approve modifications to conditions imposed on any design permit, at the request of the design permit holder, where evidence has been submitted by the design permit holder that the requested modification: i) Is substantially similar to the approved design permit; and ii) Will not significantly alter the design permit; and iii) Is made because of changed circumstances. b) Major modifications. The Community Development Department must refer major modifications to any design permit to the HPC. A modification is considered to be major when it constitutes a significant revision to a permit including but not be limited to setback and rhythm, height, scale/mass and proportion, detailing and materials, or appropriate screening. SECTION 4. Stillwater City Code Chapter 31-215 relating to Site Alteration Permits is hereby repealed and replaced as follows: 31-215 Building Demolition Permit Subd. 1. Purpose. To aid the City in achieving goals focused on community sustainability, protection of affordable housing, and the preservation of the community character of Stillwater's residential neighborhoods, the unnecessary demolition of National Register - designated structures and sites, Heritage Preservation Sites and buildings or structures of potential historic significance built prior to January 1, 1946 is generally prohibited. Whenever feasible, National Register -listed structures and sites, heritage preservation sites, and pre-1946 buildings or structures of potential historic significance shall be preserved and repaired, rather than demolished, except as otherwise allowed under this subsection. Subd. 2. Demolition Permit required. Any property that is a National Register -listed structure or sites, Heritage Preservation Site, or pre-1946 building or structure of potential historic significance must obtain a demolition permit prior to demolition. Demolition permit applications may only be submitted by the property owner or the City when said property has been neglected and in disrepair. Subd. 3. Inspections required. The owner shall allow access to the subject property by appropriate city Staff for: a. A mandatory pre -demolition permit application inspection; and b. The purpose of inspections and/or appraisals required city as part of its review of a demolition permit application. Subd. 4. Demolition permit submission requirements. The applicant shall submit a demolition permit application and documentation regarding: a. Architectural plans, elevations and/or renderings depicting the proposed demolition and site redevelopment's conformance to applicable overlay guidelines; 12 b. A cost comparison of the rehabilitation of the existing building or structure of potential historical significance and demolition and redevelopment of the site, including demolition and disposal costs; c. Historic, if any, and current photographs of the elevations, exterior architectural features, and structural members; and d. Photographs of the adjacent buildings or structures, or setting. Subd. 5. Review authority. Demolition permits shall be reviewed by the City upon submittal of a complete demolition permit application. To aid the City in its review of demolition, the City may engage properly licensed architects, engineers, historic preservation specialist, and/or real estate appraisers to investigate and prepare: a. A written report on the significance of the building, site or structure and its ability to reasonably meet the National, state or local criteria for designation as a heritage preservation site; the age and overall integrity of the building, site or structure, including its significant features, unusual or uncommon design, texture, and/or material; and the relative importance of the building, site or structure in the context of the block where such building or structure is located (Historical Report); and b. A written report upon the existing condition and feasibility of preservation of the heritage preservation site proposed for total demolition (Conditions Report). Said Conditions Report shall include an estimate of the reasonable cost of all work required to preserve, rehabilitate, or restore the historic building or structure; and c. A written report upon the County's ten-year appraised value and/or existing market value of the relevant heritage preservation site (Appraisal Report), for the purposes of comparing this value against the cost estimate contained within the Conditions Report. Subd. 6. Staff review and report development. Upon submission of a complete demolition permit application, City staff or its consultants will prepare and compile the necessary Appraisal, Conditions and/or Historical Reports. Subd. 7. Heritage Preservation Commission review. The Heritage Preservation Commission (HPC) will consider all demolition permit applications in a public hearing. 1. Requests for demolition of a National Register -listed structures or sites or a Heritage Preservation Sites shall be reviewed by the HPC who will make recommendation of permit approval or denial to the City Council. 2. Request for demolition of a pre-1946 buildings or structures of potential historic significance shall be reviewed by the HPC. a. The HPC will consider the following review criteria prior to making its decision: i. The structural integrity of the building, site or structure proposed for demolition and evidence of the owner's efforts to properly maintain it; ii. The ability of the building, site or structure to be reused onsite in a reasonably economical way; iii. The cost and economic feasibility of restoring the building, site or structure; iv. The ability of the building, site or structure to be practically moved to another site in the town; and 13 v. The site development proposal's conformance to the established district adopted guidelines and: a. Any impact(s) that will occur to the visual character of the neighborhood where demolition is proposed to occur. b. Any impact(s) that will occur to the historic importance of the buildings, structures or objects located on the property and adjacent properties. c. Any impact that will occur to the architectural integrity of the buildings, structures or objects located on the property and adjacent properties. b.Upon reviewing the reports and review criteria, the HPC will make determination the demolition permit should be approved based on demolition permit approval findings found in Subd. 9. If the HPC denies the permit application, it will forward a recommendation of denial to the City Council. Subd. 8. City Council review. The City Council shall review the HPC recommendation, demolition permit application and all applicable reports and take action on the request. Prior to the issuance of a demolition permit, demolition permit approval findings found in Subd. 9 shall be made. Subd. 9. Findings. Prior to the approval of a demolition permit, the City must find: 1. Demolition of the resource has been evaluated against and, on balance, has been found supportive of the goals and policies of the Comprehensive Plan and relevant area plans, taking into account factors such as: the merits of proposed new development on the site, the merits of preserving the resource, and the area's desired character; and 2. Denial of a demolition permit would effectively deprive the owner of all reasonable use of the site. a. For investment or income -producing properties, the owner's inability to obtain a reasonable rate of return in the present condition or if rehabilitated under Design Permit criteria. b. For non -income producing properties consistent of an owner -occupied single- or two-family dwelling and/or institutional use not solely operating for profit, the owner's inability to convert the property to a compatible and conforming use in its present condition or, if rehabilitated. c. Noneconomic Reason: there is situation substantially inadequate to meet the applicant's needs because of specific health and/or safety issues. Subd. 10. Penalty for violation of section. An owner or occupant of building, site or structure subject to this section demolishes said structure, or a portion thereof, in violation of this section shall be guilty of a misdemeanor. Each such day is a separate violation, and it shall be punishable as such. The imposition of the penalties prescribed shall not prevent the city from instituting civil actions allowed by law, such as but not limited to abatement or administrative citations. SECTION 5. Stillwater City Code Section 41-404 Downtown Design Review District is hereby enacted as follows: 14 The downtown design review overlay district shall be regulated as follows: 1) Purpose. The downtown design review overlay district is established to conserve and enhance downtown Stillwater's appearance, preserve its historical and architectural assets, protect and encourage areas of existing or potential scenic value, and assist property owners. It promotes working together effectively when new construction, renovation, and restoration are proposed. The purpose of the regulations is to ensure that building alterations emphasize the design and materials of the original building and remove inconsistent materials and features, that new construction maintains the scale and character of existing buildings and that downtown pedestrian quality is maintained and enhanced. 2) District boundaries. This section shall apply to all lands within the jurisdiction of the city of Stillwater, Minnesota as shown on the official zoning map and/or the attachments thereto as being located within the boundaries of the downtown design review overlay district. 3) Design permit required. A design permit is required for new construction and any alterations to existing structures/sites that have the potential to alter the architectural integrity of that structure/site. a. Heritage preservation commission review. Prior to the issuance of other applicable city permits and licenses, the heritage preservation commission shall review and approve or deny the issuance of a design permit for any of the following uses and development types: i. Residential structures including single- and two-family dwellings. ii. Commercial, office, institutional, and industrial structures, including land not involving buildings (e.g. outside storage, loading, or utility areas). iii. Accessory structures and uses. iv. Any structure for which a variance has been requested. v. All signs requiring a sign permit. vi. Any projects where the applicant is a public agency over which the city exercises land use controls. vii. Parking lots of five or more spaces. viii. Any planned unit development or subdivision. b. Administrative review. To expedite the review process, the following types of applications and plans for minor alterations may be approved by the Community Development Department when the work is in substantial conformance with the criteria identified herein. i. Interior work affecting only the interior of a structure (such as plumbing, insulation, flooring, finishes, etc.) ii. Minor alterations in keeping with the integrity of the site and do not impact the overall architecture character including: 1) Ordinary and routine maintenance not exceeding $10,000 2) Siding similar to the existing materials, finish and form 3) 1:1 replacement of windows with same form including pane arrangement, materials and finish 4) Replacement of roofing materials 5) Landscaping including fencing 6) Installation of garbage or recycling enclosures 15 7) Replacement of awnings 4) Design standards. The following shall apply: a. Main Street setbacks. i. Front yard setback. For infill lots fronting on Main Street, the front yard setback shall be zero. Exceptions are allowed if it is designed as an expansion of the public pedestrian environment and generally aligns with the setbacks of adjacent buildings. ii. Side yard setback. For lots fronting on Main Street, the side yard setbacks shall be zero. Exceptions are allowed if it is designed as a public pedestrian way and generally aligns with adjacent street design and form. b. Facade transparency. i. At street level, a minimum of 60% of the street facing fa9ade(s) shall be transparent; side and rear facades shall be 30% transparent. ii. Reflective glass, mirrored glass, and heavily tinted glass shall be prohibited. c. Prohibited building exterior materials. Building exteriors shall not utilize exposed or painted concrete masonry units. d. Lighting. i. Lighting fixtures shall be concealed or integrated into the overall design of the site; ii. Light sources shall be hidden from direct pedestrian and motorist view; and iii. Unshielded wall pack light fixtures shall be prohibited. e. Signs. i. Only one sign containing the business name or graphic logo shall be permitted per street- facing side. Projecting signs are not considered to face the street. 1) A window sign, not requiring a sign permit, may be used in addition to other sign types. ii. Signs shall be located in such a way as to not obscure any architectural features of the building. iii. Neon signs shall only be permitted as interior window signs. iv. The following materials or sign types shall be prohibited: 1) Backlit and internally lit signs. 2) Signs with changeable or movable letters or graphics. (e) Design guidelines. The city's review of any proposed new construction or alteration shall also be subject to any design guidelines specific to the downtown design review district that have been officially adopted by the City Council. SECTION 6. Stillwater City Code Section 41-405 Neighborhood Conservation District overlay is hereby enacted as follows: The neighborhood conservation overlay district shall be regulated as follows: (a) Purpose. The neighborhood conservation overlay district is established to protect and preserve the unique character of Stillwater's residential neighborhoods by regulating new infill development and partial demolition within the district. Its purpose is to conserve traditional neighborhood character, guide future infill and partial demolition development within the district, and discourage unnecessary demolition of structures that contribute to the district's historic character. It also preserves neighborhood pride, 16 property values, a diverse and affordable range of homes, and the general economic vitality of the neighborhood. (b) District boundaries. This section shall apply to all lands within the jurisdiction of the city of Stillwater, Minnesota shown on the official zoning map and/or the attachments thereto as being located within the boundaries of the neighborhood conservation overlay district. (c) Design permit required. A design permit is required for the following uses and development types: (1) The construction of a new dwelling on a vacant lot (2) The demolition of a pre-1946 building or structure that is of potential historic significance and demolition is: i) greater than twenty percent (20%) of all external walls of a building or structure, measured based upon their total surface area, when such walls are visible from a street, public way or the St. Croix River except when removal is for the construction of a front porch; or ii) greater than 30% of total exterior is demolished regardless of the visibility of such walls from a street, public way or the St. Croix River. (d) Design guidelines. The city's review of any proposed new construction or alteration shall also be subject to any design guidelines specific to the neighborhood conservation district that have been officially adopted by the City Council. SECTION 7. Stillwater City Code Chapter 34 Building Demolition is hereby repealed. SECTION 8. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance: The ordinance updated the City of Stillwater's preservation related ordinances, include design and demolition permitting. In addition it establishes preservation -based zoning overlay districts. SECTION 9. EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage and publication according to law. Passed this 15th day of September, 2020. ATTEST: Beth Wolf, City Clerk 17 CITY OF STILLWATER Ted Kozlowski, Mayor RESOLUTION NO. RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE CITY OF STILLWATER ON BEHALF OF ITS CITY ATTORNEY AND POLICE DEPARTMENT WHEREAS, the City of Stillwater on behalf of its Prosecuting Attorney and Police Department desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State's criminal justice data communications network for which the City is eligible. The Joint Powers Agreements further provide the City with the ability to add, modify and delete connectivity, systems and tools over the five year life of the agreement and obligates the City to pay the costs for the network connection. NOW, THEREFORE, BE IT RESOLVED by the City Council of Stillwater, Minnesota as follows: 1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the City of Stillwater on behalf of its Prosecuting Attorney and Police Department, are hereby approved. 2. That the Stillwater Chief of Police or his or her successor, is designated the Authorized Representative for the Police Department. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City's connection to the systems and tools offered by the State. 3. That the firm of Kelly & Lemmons, P.A. or their successor, is designated the Authorized Representative for the Prosecuting Attorney. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the City's connection to the systems and tools offered by the State. 4. That Ted Kozlowski, the Mayor for the City of Stillwater and Beth Wolf, the City Clerk, are authorized to sign the State of Minnesota Joint Powers Agreements. Adopted by the City Council of the City of Stillwater, Minnesota this 15th day of Setember, 2020. Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk SWIFT Contract # 182485 MN0820600 STATE OF MINNESOTA JOINT POWERS AGREEMENT AUTHORIZED AGENCY This agreement is between the State of Minnesota, acting through its Department of Public Safety, Bureau of Criminal Apprehension ("BCA") and the City of Stillwater on behalf of its Police Department ("Agency"). Recitals Under Minn. Stat. § 471.59, the BCA and the Agency are empowered to engage in those agreements that are necessary to exercise their powers. Under Minn. Stat. § 299C.46 the BCA must provide a criminal justice data communications network to benefit authorized agencies in Minnesota. The Agency is authorized by law to utilize the criminal justice data communications network pursuant to the terms set out in this agreement. In addition, BCA either maintains repositories of data or has access to repositories of data that benefit authorized agencies in performing their duties. Agency wants to access these data in support of its official duties. The purpose of this Agreement is to create a method by which the Agency has access to those systems and tools for which it has eligibility, and to memorialize the requirements to obtain access and the limitations on the access. Agreement 1 Term of Agreement 1.1 Effective date: This Agreement is effective on the date the BCA obtains all required signatures under Minn. Stat. § 16C.05, subdivision 2. 1.2 Expiration date: This Agreement expires five years from the date it is effective. 2 Agreement between the Parties 2.1 General access. BCA agrees to provide Agency with access to the Minnesota Criminal Justice Data Communications Network (CJDN) and those systems and tools which the Agency is authorized by law to access via the CJDN for the purposes outlined in Minn. Stat. § 299C.46. 2.2 Methods of access. The BCA offers three (3) methods of access to its systems and tools. The methods of access are: A. Direct access occurs when individual users at the Agency use Agency's equipment to access the BCA's systems and tools. This is generally accomplished by an individual user entering a query into one of BCA's systems or tools. B. Indirect access occurs when individual users at the Agency go to another Agency to obtain data and information from BCA's systems and tools. This method of access generally results in the Agency with indirect access obtaining the needed data and information in a physical format like a paper report. C. Computer -to -computer system interface occurs when Agency's computer exchanges data and information with BCA's computer systems and tools using an interface. Without limitation, interface types include: state message switch, web services, enterprise service bus and message queuing. For purposes of this Agreement, Agency employees or contractors may use any of these methods to use BCA's systems and tools as described in this Agreement. Agency will select a method of access and can change the methodology following the process in Clause 2.10. 2.3 Federal systems access. In addition, pursuant to 28 CFR §20.30-38 and Minn Stat. §299C.58, BCA may provide Agency with access to the Federal Bureau of Investigation (FBI) National Crime Information Center. 1 SWIFT Contract # 182485 MN0820600 2.4 Agency policies. Both the BCA and the FBI's Criminal Justice Information Systems (FBI-CJIS) have policies, regulations and laws on access, use, audit, dissemination, hit confirmation, logging, quality assurance, screening (pre- employment), security, timeliness, training, use of the system, and validation. Agency has created its own policies to ensure that Agency's employees and contractors comply with all applicable requirements. Agency ensures this compliance through appropriate enforcement. These BCA and FBI-CJIS policies and regulations, as amended and updated from time to time, are incorporated into this Agreement by reference. The policies are available at https://bcanextest.x.state.mn.us/launchpad/. 2.5 Agency resources. To assist Agency in complying with the federal and state requirements on access to and use of the various systems and tools, information is available at https://sps.x.state.mn.us/sites/bcaservicecatalog/default.aspx. Additional information on appropriate use is found in the Minnesota Bureau of Criminal Apprehension Policy on Appropriate Use of Systems and Data available at https://dps.mn.gov/divisions/bca/bca- divisions/mnj is/Documents/B CA-Policy-on-Appropriate-Use-of-Systems-and-Data.pdf. 2.6 Access granted. A. Agency is granted permission to use all current and future BCA systems and tools for which Agency is eligible. Eligibility is dependent on Agency (i) satisfying all applicable federal or state statutory requirements; (ii) complying with the terms of this Agreement; and (iii) acceptance by BCA of Agency's written request for use of a specific system or tool. B. To facilitate changes in systems and tools, Agency grants its Authorized Representative authority to make written requests for those systems and tools provided by BCA that the Agency needs to meet its criminal justice obligations and for which Agency is eligible. 2.7 Future access. On written request by Agency, BCA also may provide Agency with access to those systems or tools which may become available after the signing of this Agreement, to the extent that the access is authorized by applicable state and federal law. Agency agrees to be bound by the terms and conditions contained in this Agreement that when utilizing new systems or tools provided under this Agreement. 2.8 Limitations on access. BCA agrees that it will comply with applicable state and federal laws when making information accessible. Agency agrees that it will comply with applicable state and federal laws when accessing, entering, using, disseminating, and storing data. Each party is responsible for its own compliance with the most current applicable state and federal laws. 2.9 Supersedes prior agreements. This Agreement supersedes any and all prior agreements between the BCA and the Agency regarding access to and use of systems and tools provided by BCA. 2.10 Requirement to update information. The parties agree that if there is a change to any of the information whether required by law or this Agreement, the party will send the new information to the other party in writing within 30 days of the change. This clause does not apply to changes in systems or tools provided under this Agreement. This requirement to give notice additionally applies to changes in the individual or organization serving a city as its prosecutor. Any change in performance of the prosecutorial function must be provided to the BCA in writing by giving notice to the Service Desk, BCA.ServiceDesk@state.mn.us. 2.11 Transaction record. The BCA creates and maintains a transaction record for each exchange of data utilizing its systems and tools. In order to meet FBI-CJIS requirements and to perform the audits described in Clause 7, there must be a method of identifying which individual users at the Agency conducted a particular transaction. If Agency uses either direct access as described in Clause 2.2A or indirect access as described in Clause 2.2B, BCA's transaction record meets FBI-CJIS requirements. 2 SWIFT Contract # 182485 MN0820600 When Agency's method of access is a computer to computer interface as described in Clause 2.2C, the Agency must keep a transaction record sufficient to satisfy FBI-CJIS requirements and permit the audits described in Clause 7 to occur. If an Agency accesses data from the Driver and Vehicle Services Division in the Minnesota Department of Public Safety and keeps a copy of the data, Agency must have a transaction record of all subsequent access to the data that are kept by the Agency. The transaction record must include the individual user who requested access, and the date, time and content of the request. The transaction record must also include the date, time and content of the response along with the destination to which the data were sent. The transaction record must be maintained for a minimum of six (6) years from the date the transaction occurred and must be made available to the BCA within one (1) business day of the BCA's request. 2.12 Court information access. Certain BCA systems and tools that include access to and/or submission of Court Records may only be utilized by the Agency if the Agency completes the Court Data Services Subscriber Amendment, which upon execution will be incorporated into this Agreement by reference. These BCA systems and tools are identified in the written request made by Agency under Clause 2.6 above. The Court Data Services Subscriber Amendment provides important additional terms, including but not limited to privacy (see Clause 8.2, below), fees (see Clause 3 below), and transaction records or logs, that govern Agency's access to and/or submission of the Court Records delivered through the BCA systems and tools. 2.13 Vendor personnel screening. The BCA will conduct all vendor personnel screening on behalf of Agency as is required by the FBI CJIS Security Policy. The BCA will maintain records of the federal, fingerprint -based background check on each vendor employee as well as records of the completion of the security awareness training that may be relied on by the Agency. 3 Payment The Agency agrees to pay BCA for access to the criminal justice data communications network described in Minn. Stat. § 299C.46 as specified in this Agreement. The bills are sent quarterly for the amount of Two Hundred Seventy dollars ($270.00) or a total annual cost of One Thousand Eighty dollars ($1,080.00). Agency will identify its contact person for billing purposes, and will provide updated information to BCA's Authorized Representative within ten business days when this information changes. If Agency chooses to execute the Court Data Services Subscriber Amendment referred to in Clause 2.12 in order to access and/or submit Court Records via BCA's systems, additional fees, if any, are addressed in that amendment. 4 Authorized Representatives The BCA's Authorized Representative is Dana Gotz, Department of Public Safety, Bureau of Criminal Apprehension, Minnesota Justice Information Services, 1430 Maryland Avenue, St. Paul, MN 55106, 651-793-1007, or her successor. The Agency's Authorized Representative is Stillwater Chief of Police, 216 N 4th St, Stillwater, MN 55082, (651) 351- 4900, or his/her successor. 5 Assignment, Amendments, Waiver, and Contract Complete 5.1 Assignment. Neither party may assign nor transfer any rights or obligations under this Agreement. 5.2 Amendments. Any amendment to this Agreement, except those described in Clauses 2.6 and 2.7 above must be in writing and will not be effective until it has been signed and approved by the same parties who signed and approved the original agreement, their successors in office, or another individual duly authorized. 5.3 Waiver. If either party fails to enforce any provision of this Agreement, that failure does not waive the provision or the right to enforce it. 5.4 Contract Complete. This Agreement contains all negotiations and agreements between the BCA and the Agency. No other understanding regarding this Agreement, whether written or oral, may be used to bind either party. 3 SWIFT Contract # 182485 MN0820600 6 Liability Each party will be responsible for its own acts and behavior and the results thereof and shall not be responsible or liable for the other party's actions and consequences of those actions. The Minnesota Torts Claims Act, Minn. Stat. § 3.736 and other applicable laws govern the BCA's liability. The Minnesota Municipal Tort Claims Act, Minn Stat. Ch. 466, governs the Agency's liability. 7 Audits 7.1 Under Minn. Stat. § 16C.05, subd. 5, the Agency's books, records, documents, internal policies and accounting procedures and practices relevant to this Agreement are subject to examination by the BCA, the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement. Under Minn Stat. § 6.551, the State Auditor may examine the books, records, documents, and accounting procedures and practices of BCA. The examination shall be limited to the books, records, documents, and accounting procedures and practices that are relevant to this Agreement. 7.2 Under applicable state and federal law, the Agency's records are subject to examination by the BCA to ensure compliance with laws, regulations and policies about access, use, and dissemination of data. 7.3 If Agency accesses federal databases, the Agency's records are subject to examination by the FBI and Agency will cooperate with FBI examiners and make any requested data available for review and audit. 7.4 To facilitate the audits required by state and federal law, Agency is required to have an inventory of the equipment used to access the data covered by this Agreement and the physical location of each. 8 Government Data Practices 8.1 BCA and Agency. The Agency and BCA must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data accessible under this Agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Agency under this Agreement. The remedies of Minn. Stat. §§ 13.08 and 13.09 apply to the release of the data referred to in this clause by either the Agency or the BCA. 8.2 Court Records. If Agency chooses to execute the Court Data Services Subscriber Amendment referred to in Clause 2.12 in order to access and/or submit Court Records via BCA's systems, the following provisions regarding data practices also apply. The Court is not subject to Minn. Stat. Ch. 13 (see section 13.90) but is subject to the Rules of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court. All parties acknowledge and agree that Minn. Stat. § 13.03, subdivision 4(e) requires that the BCA and the Agency comply with the Rules of Public Access for those data received from Court under the Court Data Services Subscriber Amendment. All parties also acknowledge and agree that the use of, access to or submission of Court Records, as that term is defined in the Court Data Services Subscriber Amendment, may be restricted by rules promulgated by the Minnesota Supreme Court, applicable state statute or federal law. All parties acknowledge and agree that these applicable restrictions must be followed in the appropriate circumstances. 9 Investigation of alleged violations; sanctions For purposes of this clause, "Individual User" means an employee or contractor of Agency. 9.1 Investigation. Agency and BCA agree to cooperate in the investigation and possible prosecution of suspected violations of federal and state law referenced in this Agreement. Agency and BCA agree to cooperate in the investigation of suspected violations of the policies and procedures referenced in this Agreement. When BCA becomes aware that a violation may have occurred, BCA will inform Agency of the suspected violation, subject to any restrictions in applicable law. When Agency becomes aware that a violation has occurred, Agency will inform BCA subject to any restrictions in applicable law. 9.2 Sanctions Involving Only BCA Systems and Tools. The following provisions apply to BCA systems and tools not covered by the Court Data Services Subscriber 4 SWIFT Contract # 182485 MN0820600 Amendment. None of these provisions alter the Agency's internal discipline processes, including those governed by a collective bargaining agreement. 9.2.1 For BCA systems and tools that are not covered by the Court Data Services Subscriber Amendment, Agency must determine if and when an involved Individual User's access to systems or tools is to be temporarily or permanently eliminated. The decision to suspend or terminate access may be made as soon as alleged violation is discovered, after notice of an alleged violation is received, or after an investigation has occurred. Agency must report the status of the Individual User's access to BCA without delay. BCA reserves the right to make a different determination concerning an Individual User's access to systems or tools than that made by Agency and BCA's determination controls. 9.2.2 If BCA determines that Agency has jeopardized the integrity of the systems or tools covered in this Clause 9.2, BCA may temporarily stop providing some or all the systems or tools under this Agreement until the failure is remedied to the BCA's satisfaction. If Agency's failure is continuing or repeated, Clause 11.1 does not apply and BCA may terminate this Agreement immediately. 9.3 Sanctions Involving Only Court Data Services The following provisions apply to those systems and tools covered by the Court Data Services Subscriber Amendment, if it has been signed by Agency. As part of the agreement between the Court and the BCA for the delivery of the systems and tools that are covered by the Court Data Services Subscriber Amendment, BCA is required to suspend or terminate access to or use of the systems and tools either on its own initiative or when directed by the Court. The decision to suspend or terminate access may be made as soon as an alleged violation is discovered, after notice of an alleged violation is received, or after an investigation has occurred. The decision to suspend or terminate may also be made based on a request from the Authorized Representative of Agency. The agreement further provides that only the Court has the authority to reinstate access and use. 9.3.1 Agency understands that if it has signed the Court Data Services Subscriber Amendment and if Agency's Individual Users violate the provisions of that Amendment, access and use will be suspended by BCA or Court. Agency also understands that reinstatement is only at the direction of the Court. 9.3.2 Agency further agrees that if Agency believes that one or more of its Individual Users have violated the terms of the Amendment, it will notify BCA and Court so that an investigation as described in Clause 9.1 may occur. 10 Venue Venue for all legal proceedings involving this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 11 Termination 11.1 Termination. The BCA or the Agency may terminate this Agreement at any time, with or without cause, upon 30 days' written notice to the other party's Authorized Representative. 11.2 Termination for Insufficient Funding. Either party may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written notice to the other party's authorized representative. The Agency is not obligated to pay for any services that are provided after notice and effective date of termination. However, the BCA will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. Neither party will be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. Notice of the lack of funding must be provided within a reasonable time of the affected party receiving that notice. 12 Continuing obligations The following clauses survive the expiration or cancellation of this Agreement: 6. Liability; 7. Audits; 8. Government 5 SWIFT Contract # 182485 MN0820600 Data Practices; 9. Investigation of alleged violations; sanctions; and 10.Venue. The parties indicate their agreement and authority to execute this Agreement by signing below. 1. AGENCY CITY OF STILLWATER 2. DEPARTMENT OF PUBLIC SAFETY, BUREAU OF CRIMINAL APPREHENSION Name: TED KOZLOWSKI (PRINTED) Name: (PRINTED) Signed: Title: MAYOR (with delegated authority) Title: Date: Signed: (with delegated authority) Date: 3. COMMISSIONER OF ADMINISTRATION Name: BETH WOLF delegated to Materials Management Division (PRINTED) Signed: Title: CITY CLERK (with delegated authority) Date: 6 By: Date: COURT DATA SERVICES SUBSCRIBER AMENDMENT TO CJDN SUBSCRIBER AGREEMENT This Court Data Services Subscriber Amendment ("Subscriber Amendment") is entered into by the State of Minnesota, acting through its Department of Public Safety, Bureau of Criminal Apprehension, ("BCA") and the City of Stillwater on behalf of its Police Department ("Agency"), and by and for the benefit of the State of Minnesota acting through its State Court Administrator's Office ("Court") who shall be entitled to enforce any provisions hereof through any legal action against any party. Recitals This Subscriber Amendment modifies and supplements the Agreement between the BCA and Agency, SWIFT Contract number 182485, of even or prior date, for Agency use of BCA systems and tools (referred to herein as "the CJDN Subscriber Agreement"). Certain BCA systems and tools that include access to and/or submission of Court Records may only be utilized by the Agency if the Agency completes this Subscriber Amendment. The Agency desires to use one or more BCA systems and tools to access and/or submit Court Records to assist the Agency in the efficient performance of its duties as required or authorized by law or court rule. Court desires to permit such access and/or submission. This Subscriber Amendment is intended to add Court as a party to the CJDN Subscriber Agreement and to create obligations by the Agency to the Court that can be enforced by the Court. It is also understood that, pursuant to the Master Joint Powers Agreement for Delivery of Court Data Services to CJDN Subscribers ("Master Authorization Agreement") between the Court and the BCA, the BCA is authorized to sign this Subscriber Amendment on behalf of Court. Upon execution the Subscriber Amendment will be incorporated into the CJDN Subscriber Agreement by reference. The BCA, the Agency and the Court desire to amend the CJDN Subscriber Agreement as stated below. The CJDN Subscriber Agreement is amended by the addition of the following provisions: 1. TERM; TERMINATION; ONGOING OBLIGATIONS. This Subscriber Amendment shall be effective on the date finally executed by all parties and shall remain in effect until expiration or termination of the CJDN Subscriber Agreement unless terminated earlier as provided in this Subscriber Amendment. Any party may terminate this Subscriber Amendment with or without cause by giving written notice to all other parties. The effective date of the termination shall be thirty days after the other party's receipt of the notice of termination, unless a later date is specified in the notice. The provisions of sections 5 through 9, 12.b., 12.c., and 15 through 24 shall survive any termination of this Subscriber Amendment as shall any other provisions which by their nature are intended or expected to survive such termination. Upon termination, the Subscriber shall perform the responsibilities set forth in paragraph 7(f) hereof. 2. Definitions. Unless otherwise specifically defined, each term used herein shall have the meaning assigned to such term in the CJDN Subscriber Agreement. Page 1 of 10 a. "Authorized Court Data Services" means Court Data Services that have been authorized for delivery to CJDN Subscribers via BCA systems and tools pursuant to an Authorization Amendment to the Joint Powers Agreement for Delivery of Court Data Services to CJDN Subscribers ("Master Authorization Agreement") between the Court and the BCA. b. "Court Data Services" means one or more of the services set forth on the Justice Agency Resource webpage of the Minnesota Judicial Branch website (for which the current address is www.courts.state.mn.us) or other location designated by the Court, as the same may be amended from time to time by the Court. c. "Court Records" means all information in any form made available by the Court to Subscriber through the BCA for the purposes of carrying out this Subscriber Amendment, including: i. "Court Case Information" means any information in the Court Records that conveys information about a particular case or controversy, including without limitation Court Confidential Case Information, as defined herein. ii. "Court Confidential Case Information" means any information in the Court Records that is inaccessible to the public pursuant to the Rules of Public Access and that conveys information about a particular case or controversy. iii. "Court Confidential Security and Activation Information" means any information in the Court Records that is inaccessible to the public pursuant to the Rules of Public Access and that explains how to use or gain access to Court Data Services, including but not limited to login account names, passwords, TCP/IP addresses, Court Data Services user manuals, Court Data Services Programs, Court Data Services Databases, and other technical information. iv. "Court Confidential Information" means any information in the Court Records that is inaccessible to the public pursuant to the Rules of Public Access, including without limitation both i) Court Confidential Case Information; and ii) Court Confidential Security and Activation Information. d. "DCA" shall mean the district courts of the state of Minnesota and their respective staff. e. "Policies & Notices" means the policies and notices published by the Court in connection with each of its Court Data Services, on a website or other location designated by the Court, as the same may be amended from time to time by the Court. Policies & Notices for each Authorized Court Data Service identified in an approved request form under section 3, below, are hereby made part of this Subscriber Amendment by this reference and provide additional terms and conditions that govern Subscriber's use of Court Records accessed through such services, including but not limited to provisions on access and use limitations. Page 2 of 10 f. "Rules of Public Access" means the Rules of Public Access to Records of the Judicial Branch promulgated by the Minnesota Supreme Court, as the same may be amended from time to time, including without limitation lists or tables published from time to time by the Court entitled Limits on Public Access to Case Records or Limits on Public Access to Administrative Records, all of which by this reference are made a part of this Subscriber Amendment. It is the obligation of Subscriber to check from time to time for updated rules, lists, and tables and be familiar with the contents thereof. It is contemplated that such rules, lists, and tables will be posted on the Minnesota Judicial Branch website, for which the current address is www.courts.state.mn.us. g• Office. "Court" shall mean the State of Minnesota, State Court Administrator's h. "Subscriber" shall mean the Agency. i. "Subscriber Records" means any information in any form made available by the Subscriber to the Court for the purposes of carrying out this Subscriber Amendment. 3. REQUESTS FOR AUTHORIZED COURT DATA SERVICES. Following execution of this Subscriber Amendment by all parties, Subscriber may submit to the BCA one or more separate requests for Authorized Court Data Services. The BCA is authorized in the Master Authorization Agreement to process, credential and approve such requests on behalf of Court and all such requests approved by the BCA are adopted and incorporated herein by this reference the same as if set forth verbatim herein. a. Activation. Activation of the requested Authorized Court Data Service(s) shall occur promptly following approval. b. Rejection. Requests may be rejected for any reason, at the discretion of the BCA and/or the Court. c. Requests for Termination of One or More Authorized Court Data Services. The Subscriber may request the termination of an Authorized Court Data Services previously requested by submitting a notice to Court with a copy to the BCA. Promptly upon receipt of a request for termination of an Authorized Court Data Service, the BCA will deactivate the service requested. The termination of one or more Authorized Court Data Services does not terminate this Subscriber Amendment. Provisions for termination of this Subscriber Amendment are set forth in section 1. Upon termination of Authorized Court Data Services, the Subscriber shall perform the responsibilities set forth in paragraph 7(f) hereof. 4. SCOPE OF ACCESS TO COURT RECORDS LIMITED. Subscriber's access to and/or submission of the Court Records shall be limited to Authorized Court Data Services identified in an approved request form under section 3, above, and other Court Records necessary for Subscriber to use Authorized Court Data Services. Authorized Court Data Services shall only be used according to the instructions provided in corresponding Policies & Notices or other materials and only as necessary to assist Subscriber in the efficient performance of Subscriber's duties required or authorized by law or court rule in connection with any civil, criminal, Page 3 of 10 administrative, or arbitral proceeding in any Federal, State, or local court or agency or before any self -regulatory body. Subscriber's access to the Court Records for personal or non -official use is prohibited. Subscriber will not use or attempt to use Authorized Court Data Services in any manner not set forth in this Subscriber Amendment, Policies & Notices, or other Authorized Court Data Services documentation, and upon any such unauthorized use or attempted use the Court may immediately terminate this Subscriber Amendment without prior notice to Subscriber. 5. GUARANTEES OF CONFIDENTIALITY. Subscriber agrees: a. To not disclose Court Confidential Information to any third party except where necessary to carry out the Subscriber's duties as required or authorized by law or court rule in connection with any civil, criminal, administrative, or arbitral proceeding in any Federal, State, or local court or agency or before any self -regulatory body. b. To take all appropriate action, whether by instruction, agreement, or otherwise, to insure the protection, confidentiality and security of Court Confidential Information and to satisfy Subscriber's obligations under this Subscriber Amendment. c. To limit the use of and access to Court Confidential Information to Subscriber's bona fide personnel whose use or access is necessary to effect the purposes of this Subscriber Amendment, and to advise each individual who is permitted use of and/or access to any Court Confidential Information of the restrictions upon disclosure and use contained in this Subscriber Amendment, requiring each individual who is permitted use of and/or access to Court Confidential Information to acknowledge in writing that the individual has read and understands such restrictions. Subscriber shall keep such acknowledgements on file for one year following termination of the Subscriber Amendment and/or CJDN Subscriber Agreement, whichever is longer, and shall provide the Court with access to, and copies of, such acknowledgements upon request. For purposes of this Subscriber Amendment, Subscriber's bona fide personnel shall mean individuals who are employees of Subscriber or provide services to Subscriber either on a voluntary basis or as independent contractors with Subscriber. d. That, without limiting section 1 of this Subscriber Amendment, the obligations of Subscriber and its bona fide personnel with respect to the confidentiality and security of Court Confidential Information shall survive the termination of this Subscriber Amendment and the CJDN Subscriber Agreement and the termination of their relationship with Subscriber. e. That, notwithstanding any federal or state law applicable to the nondisclosure obligations of Subscriber and Subscriber's bona fide personnel under this Subscriber Amendment, such obligations of Subscriber and Subscriber's bona fide personnel are founded independently on the provisions of this Subscriber Amendment. 6. APPLICABILITY TO PREVIOUSLY DISCLOSED COURT RECORDS. Subscriber acknowledges and agrees that all Authorized Court Data Services and related Court Records disclosed to Subscriber prior to the effective date of this Subscriber Amendment shall be subject to the provisions of this Subscriber Amendment. 7. LICENSE AND PROTECTION OF PROPRIETARY RIGHTS. During the term of this Subscriber Amendment, subject to the terms and conditions hereof, the Court hereby Page 4 of 10 grants to Subscriber a nonexclusive, nontransferable, limited license to use Court Data Services Programs and Court Data Services Databases to access or receive the Authorized Court Data Services identified in an approved request form under section 3, above, and related Court Records. Court reserves the right to make modifications to the Authorized Court Data Services, Court Data Services Programs, and Court Data Services Databases, and related materials without notice to Subscriber. These modifications shall be treated in all respects as their previous counterparts. a. Court Data Services Programs. Court is the copyright owner and licensor of the Court Data Services Programs. The combination of ideas, procedures, processes, systems, logic, coherence and methods of operation embodied within the Court Data Services Programs, and all information contained in documentation pertaining to the Court Data Services Programs, including but not limited to manuals, user documentation, and passwords, are trade secret information of Court and its licensors. b. Court Data Services Databases. Court is the copyright owner and licensor of the Court Data Services Databases and of all copyrightable aspects and components thereof. All specifications and information pertaining to the Court Data Services Databases and their structure, sequence and organization, including without limitation data schemas such as the Court XML Schema, are trade secret information of Court and its licensors. c. Marks. Subscriber shall neither have nor claim any right, title, or interest in or use of any trademark used in connection with Authorized Court Data Services, including but not limited to the marks "MNCIS" and "Odyssey." d. Restrictions on Duplication, Disclosure, and Use. Trade secret information of Court and its licensors will be treated by Subscriber in the same manner as Court Confidential Information. In addition, Subscriber will not copy any part of the Court Data Services Programs or Court Data Services Databases, or reverse engineer or otherwise attempt to discern the source code of the Court Data Services Programs or Court Data Services Databases, or use any trademark of Court or its licensors, in any way or for any purpose not specifically and expressly authorized by this Subscriber Amendment. As used herein, "trade secret information of Court and its licensors" means any information possessed by Court which derives independent economic value from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use. "Trade secret information of Court and its licensors" does not, however, include information which was known to Subscriber prior to Subscriber's receipt thereof, either directly or indirectly, from Court or its licensors, information which is independently developed by Subscriber without reference to or use of information received from Court or its licensors, or information which would not qualify as a trade secret under Minnesota law. It will not be a violation of this section 7, sub- section d, for Subscriber to make up to one copy of training materials and configuration documentation, if any, for each individual authorized to access, use, or configure Authorized Court Data Services, solely for its own use in connection with this Subscriber Amendment. Subscriber will take all steps reasonably necessary to protect the copyright, trade secret, and trademark rights of Court and its licensors and Subscriber will advise its bona fide personnel who are permitted access to any of the Court Data Services Programs and Court Data Services Databases, and trade secret information of Court and its licensors, of the restrictions upon duplication, disclosure and use contained in this Subscriber Amendment. Page 5 of 10 e. Proprietary Notices. Subscriber will not remove any copyright or proprietary notices included in and/or on the Court Data Services Programs or Court Data Services Databases, related documentation, or trade secret information of Court and its licensors, or any part thereof, made available by Court directly or through the BCA, if any, and Subscriber will include in and/or on any copy of the Court Data Services Programs or Court Data Services Databases, or trade secret information of Court and its licensors and any documents pertaining thereto, the same copyright and other proprietary notices as appear on the copies made available to Subscriber by Court directly or through the BCA, except that copyright notices shall be updated and other proprietary notices added as may be appropriate. f. Title; Return. The Court Data Services Programs and Court Data Services Databases, and related documentation, including but not limited to training and configuration material, if any, and logon account information and passwords, if any, made available by the Court to Subscriber directly or through the BCA and all copies, including partial copies, thereof are and remain the property of the respective licensor. Except as expressly provided in section 12.b., within ten days of the effective date of termination of this Subscriber Amendment or the CJDN Subscriber Agreement or within ten days of a request for termination of Authorized Court Data Service as described in section 4, Subscriber shall either: (i) uninstall and return any and all copies of the applicable Court Data Services Programs and Court Data Services Databases, and related documentation, including but not limited to training and configuration materials, if any, and logon account information, if any; or (2) destroy the same and certify in writing to the Court that the same have been destroyed. 8. INJUNCTIVE RELIEF. Subscriber acknowledges that the Court, Court's licensors, and DCA will be irreparably harmed if Subscriber's obligations under this Subscriber Amendment are not specifically enforced and that the Court, Court's licensors, and DCA would not have an adequate remedy at law in the event of an actual or threatened violation by Subscriber of its obligations. Therefore, Subscriber agrees that the Court, Court's licensors, and DCA shall be entitled to an injunction or any appropriate decree of specific performance for any actual or threatened violations or breaches by Subscriber or its bona fide personnel without the necessity of the Court, Court's licensors, or DCA showing actual damages or that monetary damages would not afford an adequate remedy. Unless Subscriber is an office, officer, agency, department, division, or bureau of the state of Minnesota, Subscriber shall be liable to the Court, Court's licensors, and DCA for reasonable attorneys fees incurred by the Court, Court's licensors, and DCA in obtaining any relief pursuant to this Subscriber Amendment. 9. LIABILITY. Subscriber and the Court agree that, except as otherwise expressly provided herein, each party will be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for the acts of any others and the results thereof. Liability shall be governed by applicable law. Without limiting the foregoing, liability of the Court and any Subscriber that is an office, officer, agency, department, division, or bureau of the state of Minnesota shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes, section 3.376, and other applicable law. Without limiting the foregoing, if Subscriber is a political subdivision of the state of Minnesota, liability of the Subscriber shall be governed by the provisions of Minn Stat. Ch. 466 (Tort Liability, Political Subdivisions) or other applicable law. Subscriber and Court further acknowledge that the liability, if any, of the BCA is governed by a separate agreement between the Court and the BCA dated December 13, 2010 with DPS-M - 0958. Page 6 of 10 10. AVAILABILITY. Specific terms of availability shall be established by the Court and communicated to Subscriber by the Court and/or the BCA. The Court reserves the right to terminate this Subscriber Amendment immediately and/or temporarily suspend Subscriber's Authorized Court Data Services in the event the capacity of any host computer system or legislative appropriation of funds is determined solely by the Court to be insufficient to meet the computer needs of the courts served by the host computer system. 11. [reserved] 12. ADDITIONAL USER OBLIGATIONS. The obligations of the Subscriber set forth in this section are in addition to the other obligations of the Subscriber set forth elsewhere in this Subscriber Amendment. a. Judicial Policy Statement. Subscriber agrees to comply with all policies identified in Policies & Notices applicable to Court Records accessed by Subscriber using Authorized Court Data Services. Upon failure of the Subscriber to comply with such policies, the Court shall have the option of immediately suspending the Subscriber's Authorized Court Data Services on a temporary basis and/or immediately terminating this Subscriber Amendment. b. Access and Use; Log. Subscriber shall be responsible for all access to and use of Authorized Court Data Services and Court Records by Subscriber's bona fide personnel or by means of Subscriber's equipment or passwords, whether or not Subscriber has knowledge of or authorizes such access and use. Subscriber shall also maintain a log identifying all persons to whom Subscriber has disclosed its Court Confidential Security and Activation Information, such as user ID(s) and password(s), including the date of such disclosure. Subscriber shall maintain such logs for a minimum period of six years from the date of disclosure, and shall provide the Court with access to, and copies of, such logs upon request. The Court may conduct audits of Subscriber's logs and use of Authorized Court Data Services and Court Records from time to time. Upon Subscriber's failure to maintain such logs, to maintain accurate logs, or to promptly provide access by the Court to such logs, the Court may terminate this Subscriber Amendment without prior notice to Subscriber. c. Personnel. Subscriber agrees to investigate, at the request of the Court and/or the BCA, allegations of misconduct pertaining to Subscriber's bona fide personnel having access to or use of Authorized Court Data Services, Court Confidential Information, or trade secret information of the Court and its licensors where such persons are alleged to have violated the provisions of this Subscriber Amendment, Policies & Notices, Judicial Branch policies, or other security requirements or laws regulating access to the Court Records. d. Minnesota Data Practices Act Applicability. If Subscriber is a Minnesota Government entity that is subject to the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, Subscriber acknowledges and agrees that: (1) the Court is not subject to Minn. Stat. Ch. 13 (see section 13.90) but is subject to the Rules of Public Access and other rules promulgated by the Minnesota Supreme Court; (2) Minn. Stat. section 13.03, subdivision 4(e) requires that Subscriber comply with the Rules of Public Access and other rules Page 7 of 10 promulgated by the Minnesota Supreme Court for access to Court Records provided via the BCA systems and tools under this Subscriber Amendment; (3) the use of and access to Court Records may be restricted by rules promulgated by the Minnesota Supreme Court, applicable state statute or federal law; and (4) these applicable restrictions must be followed in the appropriate circumstances. 13. FEES; INVOICES. Unless the Subscriber is an office, officer, department, division, agency, or bureau of the state of Minnesota, Subscriber shall pay the fees, if any, set forth in applicable Policies & Notices, together with applicable sales, use or other taxes. Applicable monthly fees commence ten (10) days after notice of approval of the request pursuant to section 3 of this Subscriber Amendment or upon the initial Subscriber transaction as defined in the Policies & Notices, whichever occurs earlier. When fees apply, the Court shall invoice Subscriber on a monthly basis for charges incurred in the preceding month and applicable taxes, if any, and payment of all amounts shall be due upon receipt of invoice. If all amounts are not paid within 30 days of the date of the invoice, the Court may immediately cancel this Subscriber Amendment without notice to Subscriber and pursue all available legal remedies. Subscriber certifies that funds have been appropriated for the payment of charges under this Subscriber Amendment for the current fiscal year, if applicable. 14. MODIFICATION OF FEES. Court may modify the fees by amending the Policies & Notices as provided herein, and the modified fees shall be effective on the date specified in the Policies & Notices, which shall not be less than thirty days from the publication of the Policies & Notices. Subscriber shall have the option of accepting such changes or terminating this Subscriber Amendment as provided in section 1 hereof. 15. WARRANTY DISCLAIMERS. a. WARRANTY EXCLUSIONS. EXCEPT AS SPECIFICALLY AND EXPRESSLY PROVIDED HEREIN, COURT, COURT'S LICENSORS, AND DCA MAKE NO REPRESENTATIONS OR WARRANTIES OF ANY KIND, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE OR MERCHANTABILITY, NOR ARE ANY WARRANTIES TO BE IMPLIED, WITH RESPECT TO THE INFORMATION, SERVICES OR COMPUTER PROGRAMS MADE AVAILABLE UNDER THIS AGREEMENT. b. ACCURACY AND COMPLETENESS OF INFORMATION. WITHOUT LIMITING THE GENERALITY OF THE PRECEDING PARAGRAPH, COURT, COURT'S LICENSORS, AND DCA MAKE NO WARRANTIES AS TO THE ACCURACY OR COMPLETENESS OF THE INFORMATION CONTAINED IN THE COURT RECORDS. 16. RELATIONSHIP OF THE PARTIES. Subscriber is an independent contractor and shall not be deemed for any purpose to be an employee, partner, agent or franchisee of the Court, Court's licensors, or DCA. Neither Subscriber nor the Court, Court's licensors, or DCA shall have the right nor the authority to assume, create or incur any liability or obligation of any kind, express or implied, against or in the name of or on behalf of the other. 17. NOTICE. Except as provided in section 2 regarding notices of or modifications to Authorized Court Data Services and Policies & Notices, any notice to Court or Subscriber Page 8 of 10 hereunder shall be deemed to have been received when personally delivered in writing or seventy- two (72) hours after it has been deposited in the United States mail, first class, proper postage prepaid, addressed to the party to whom it is intended at the address set forth on page one of this Agreement or at such other address of which notice has been given in accordance herewith. 18. NON -WAIVER. The failure by any party at any time to enforce any of the provisions of this Subscriber Amendment or any right or remedy available hereunder or at law or in equity, or to exercise any option herein provided, shall not constitute a waiver of such provision, remedy or option or in any way affect the validity of this Subscriber Amendment. The waiver of any default by either Party shall not be deemed a continuing waiver, but shall apply solely to the instance to which such waiver is directed. 19. FORCE MAJEURE. Neither Subscriber nor Court shall be responsible for failure or delay in the performance of their respective obligations hereunder caused by acts beyond their reasonable control. 20. SEVERABILITY. Every provision of this Subscriber Amendment shall be construed, to the extent possible, so as to be valid and enforceable. If any provision of this Subscriber Amendment so construed is held by a court of competent jurisdiction to be invalid, illegal or otherwise unenforceable, such provision shall be deemed severed from this Subscriber Amendment, and all other provisions shall remain in full force and effect. 21. ASSIGNMENT AND BINDING EFFECT. Except as otherwise expressly permitted herein, neither Subscriber nor Court may assign, delegate and/or otherwise transfer this Subscriber Amendment or any of its rights or obligations hereunder without the prior written consent of the other. This Subscriber Amendment shall be binding upon and inure to the benefit of the Parties hereto and their respective successors and assigns, including any other legal entity into, by or with which Subscriber may be merged, acquired or consolidated. 22. GOVERNING LAW. This Subscriber Amendment shall in all respects be governed by and interpreted, construed and enforced in accordance with the laws of the United States and of the State of Minnesota. 23. VENUE AND JURISDICTION. Any action arising out of or relating to this Subscriber Amendment, its performance, enforcement or breach will be venued in a state or federal court situated within the State of Minnesota. Subscriber hereby irrevocably consents and submits itself to the personal jurisdiction of said courts for that purpose. 24. INTEGRATION. This Subscriber Amendment contains all negotiations and agreements between the parties. No other understanding regarding this Subscriber Amendment, whether written or oral, may be used to bind either party, provided that all terms and conditions of the CJDN Subscriber Agreement and all previous amendments remain in full force and effect except as supplemented or modified by this Subscriber Amendment. Page 9 of 10 IN WITNESS WHEREOF, the Parties have, by their duly authorized officers, executed this Subscriber Amendment in duplicate, intending to be bound thereby. 1. SUBSCRIBER (AGENCY): CITY OF 2. DEPARTMENT OF PUBLIC SAFETY, STILLWATER BUREAU OF CRIMINAL APPREHENSION Subscriber must attach written verification of authority to sign on behalf of and bind the entity, such as an opinion of counsel or resolution. Name: TED KOZLOWSKI (PRINTED) Signed: Title: MAYOR (with delegated authority) Date: Name: BETH WOLF (PRINTED) Name: : (PRINTED) Signed: Title: (with delegated authority) Date: 3. COMMISSIONER OF ADMINISTRATION delegated to Materials Management Division By: Date: 4. COURTS Signed: Authority granted to Bureau of Criminal Apprehension Title: CITY CLERK (with delegated authority) Date: Name: (PRINTED) Signed: Title: (with authorized authority) Date: Page 10 of 10 StIllr Administration Date: September 8, 2020 TO: Mayor and City Council FROM: Beth Wolf, City Clerk SUBJECT: Issuance of New Off -sale Liquor License and Tobacco License - City Sliquors DISCUSSION: An application for an off -sale liquor license and tobacco license for City Sliquors has been received from O'Brien Wine & Spirits. David O'Brien purchased the business located at 118 Chestnut Street East from Brian Schutte on September 1, 2020. RECOMMENDATION: Staff recommends approval of the off -sale liquor license and tobacco license contingent upon the satisfactory investigation, inspections, and approvals from the Police, Fire, Building, Finance Departments, and Minnesota Alcohol Gambling Enforcement Division (AGED). It should be noted that AGED approval is the last approval required before staff issues the actual license to the establishment. ACTION REQUIRED: If Council concurs with the recommendation, they should pass a motion approving the issuance of a new Off -sale Liquor License and new Tobacco License to O'Brien Wine & Spirits, DBA City Sliquors, contingent upon the above investigations, inspections and approvals. MEMORANDUM TO: Mayor and City Council FROM: Reabar Abdullah, Assistant City Engineer DATE: September 11, 2020 SUBJECT: 2020 Street Improvement Project Assessment Hearing and Adoption of Assessment Roll Projects 2020-02 DISCUSSION: Completion of the 2020 Street Project is near with only 4th Street remaining to be worked on. Pavement of 4th Street should be completed this year. The last step in the City's improvement process is to adopt the assessments for the project. The feasibility estimate for the project was $2,493,894 and the final project cost is estimated to be $2,320,507.85. There were slight variations in the adjustments to the final assessment amount. The appraisals were slightly lower than the estimated assessments at the beginning of the project. For non - State Aid Reconstruction areas, Partial Reconstruction (Northland Ave. south of Croixwood Blvd.) and for Mill & Overlay areas the appraised benefit value to the properties is used for the final assessment to the property owners. For 4th Street North the actual calculated cost of the project is assessed to the property owners because it was less than the appraised benefit value to the properties. The table below shows assessments rates for the project: Property Type Preliminary Final Assessment Rate Assessment Rate Reconstruct non State Aid Streets $9,781.00/ unit $8,000/unit Water Services $3,096/unit $4,238/unit M&O Croixwood area $3,672./ unit $3,000/unit Partial Reconstruct (Northland Ave. south of Croixwood) $4,880/unit $4,800/unit 4th Street $12,611/unit $9,950/unit *Commercial properties are assessed per linear foot according to city policy. A few items of note regarding assessments: • Residential corner lots are assessed 0.5 units per side improved and may have received two different assessment rates, i.e. the comer lot of 4th St N and School St, and the corner of 4th St N and Aspen St. • There is one property on 4th St N that is commercial at the lower level and is assessed per linear foot, and multi -family on the upper level and assessed at 0.2 units for each additional units on the property. • Water services are assessed at 100% to the property owner. Funding of the project is split as follows: Assessments = $1,465,023.51 City Funds = $855,484.34 To Date there have been no objections submitted to the City. The assessment period would be 10 years at an interest rate of 2.75. RECOMMENDATION: Staff recommends that Council hold the assessment hearing, and adopt the attached assessment roll for the 2020 Street Improvement Project. ACTION REQUIRED: If Council concurs with the staff recommendation, they should conduct the public hearing and pass a motion adopting Resolution No. 2020- , RESOLUTION ADOPTING ASSESSMENT FOR 2020 STREET IMPROVEMENT PROJECT (PROJECT 2020-02). RESOLUTION ADOPTING ASSESSMENT FOR 2020 STREET IMPROVEMENT PROJECT PROJECT 2020-02, L.I. 429 WHEREAS, pursuant to proper notice duly given as required by law, the council has met and heard all objections to the proposed assessment for the 2020 Street Improvement Project for the following area: Properties abutting 4th Street N (Laurel St. E to Wilkins St E), West Aspen Street (East of 4th Street), School Street W (4th Street N to 3rd Street N), Greeley Street N (North of Myrtle Street W), William Street N (Mulberry Street W to Linden Street W), Linden Street W (Owens Street N to Everett Street N), Rice Street W (Owens Street N to William Street N), Northland Avenue (South of Interlachen Drive), Croixwood Boulevard, Driftwood Lane, and Pinehurst Street. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. Such proposed assessments, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessments shall be payable in equal installments over a period of ten (10) years with the first of the installments to be payable on or before the first Monday in January 2021, and shall bear interest at the rate of 2.75% per annum from the date of the adoption of this assessment resolutions. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2021. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. Property owners may at any time prior to certification of the assessment to the county auditor, pay the entire assessment balance on such property, without any additional interest to the City of Stillwater. NO INTEREST WILL BE CHARGED IF THE ENTIRE ASSESSMENT IS PAID BY NOVEMBER 15, 2020. If the assessment is not paid by November 15, 2020, accrued interest from the date of the adoption of the assessment roll through December 31, 2021 will be added with the first installment due in 2021. If payment is not received by November 15, 2020, the assessments will be collected over a period of ten (10) years with interest added at 2.75% per year on the unpaid balance. The yearly installments will be collected with the property taxes that are paid to Washington County. You may at any time thereafter, prior to November 15th of any year, pay the remaining principal balance (in whole or part) to the City of Stillwater. 4. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the council this 15th day of September 2020. ATTEST: Ted Kozlowski, Mayor Beth Wolf, City Clerk ASSESSMENT RATES: LF = $86.30 State Aid = $9,950 / Non State Aid = $8,000 Water = $4,238 FINAL ASSESSMENT ROLL 2020-02 Street Improvement Project Project 2020-02, LI 429 ASSESSMENT PERIOD: 10 YEARS INTEREST RATE: 2.75% RECONSTRUCT GEO NAME STREET CITY Std Rate SA Rate Std Rate SA Rate LF Rate Reg. Unit SA Unit LF Water Service TOTAL ASMT PROPERTY ADDRESS LF 2803020120083 BATES MICHAEL R & LISA M 622 3RD ST N STILLWATER MN 55082 $8,000.00 x 0.5 $4,000.00 622 3RD ST N 2803020120294 WILSON MARTA M 920 THIRD ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 920 3RD ST N 2103020340144 BAYLISS LLC PO BOX 32 NEW RICHMOND WI 54017 $9,950.00 x 0.6 $5,970.00 1100 4TH ST N 2803020120010 PIETAN LAURA A 809 4TH ST N STILLWATER MN 55082 $9,950.00 x 1 $9,950.00 809 4TH ST N 2803020120012 MAERAY LLC 2008 HAZEL CT STILLWATER MN 55082 $9,950.00 x $86.30 0.4 50 $4,238.00 $12,533.00 807 4TH ST N 2803020120013 MYERS BRUCE M & DARCY R BELL 821 4TH ST N STILLWATER MN 55082 $9,950.00 x 1 $9,950.00 821 4TH ST N 2803020120016 SULLIVAN PATRICK J 921 4TH ST N STILLWATER MN 55082 $8,000.00 $9,950.00 x x 0.5 0.5 $4,238.00 $13,213.00 921 4TH ST N 2803020120055 JUNKER SCOTT 1001 4TH ST N STILLWATER MN 55082 $8,000.00 $9,950.00 x x 0.5 0.5 $8,975.00 1001 4TH ST N 2803020120056 SEVERSON ELIZA M & SEAN T E 1007 4TH ST N STILLWATER MN 55082 $9,950.00 x 1 $9,950.00 1007 4TH ST N 2803020120062 LEONARD STEPHANIE L & JOSHUA G M 703 4TH ST N STILLWATER MN 55082 $8,000.00 $9,950.00 x x 0.5 0.5 $8,975.00 703 4TH ST N 2803020120064 MOSS LISA 709 4TH ST N STILLWATER MN 55082 $9,950.00 x 1 $4,238.00 $14,188.00 709 4TH ST N 2803020120085 TOBIN BAMBI 619 4TH ST N STILLWATER MN 55082 $8,000.00 $9,950.00 x x 0.5 0.5 $8,975.00 619 4TH ST N 2803020120104 STEFAN TIMOTHY & AMY 13895 KELLEY CANYON RD BOZEMAN MT 59715 $9,950.00 x 1 non conforming $0.00 non buildable 2803020120144 LOGAN CHARLES & PIERI JEAN 713 4TH ST N STILLWATER MN 55082 $9,950.00 x 1 $4,238.00 $14,188.00 713 4TH ST N 2803020120295 THIELE PATRICK & JANE M 903 4TH ST N STILLWATER MN 55082 $9,950.00 x 1 $9,950.00 903 4TH ST N 2803020130062 HELKE MICHAEL & SARAH MILLFELT 605 4TH ST N STILLWATER MN 55082 $9,950.00 x 0.5 $4,238.00 $9,213.00 605 4TH ST N 2803020130063 HROMATKA JOSEPH W & SMITH LAEL H 609 4TH ST N STILLWATER MN 55082 $9,950.00 x 1 $9,950.00 609 4TH ST N 2803020130064 KOSTOHRYZ JUDITH 615 4TH ST N STILLWATER MN 55082 $9,950.00 x 1 $9,950.00 615 4TH ST N 2803020130065 TOPEL RYAN L & DEBRA K L 604 4TH ST N STILLWATER MN 55082 $9,950.00 x 0.5 $4,975.00 604 4TH ST N 2803020130066 MAHADY MICHAELA & JOHN PIETRAS 614 4TH ST N STILLWATER MN 55082 $9,950.00 x 1 $9,950.00 614 4TH ST N 2803020130067 LYNUM THOMAS A & SANDRA S 626 4TH ST N STILLWATER MN 55082 $9,950.00 x $86.30 125 $10,787.50 626 4TH ST N 2803020210052 SIRID KELLERMANN REV TRS 924 4TH ST N STILLWATER MN 55082 $9,950.00 x 1 $9,950.00 924 4TH ST N 2803020210057 WILSON VIKTOR 0 & NANCY T WILSON 906 4TH ST N STILLWATER MN 55082 $9,950.00 x 0.5 $4,238.00 $9,213.00 906 4TH ST N 2803020210058 LUDWIG KATHERINE M & JON B HOCHALTER 820 4TH ST N STILLWATER MN 55082 $9,950.00 x 0.5 $4,975.00 820 4TH ST N 2803020210063 CONSOLIDATED LUMBER CO 808 4TH ST N STILLWATER MN 55082 $9,950.00 x $86.30 50 $4,315.00 808 4TH ST N 2803020210064 KAST WAYNE G & MARY K 118 SHERBURNE ST N STILLWATER MN 55082 $9,950.00 x 1 $9,950.00 806 4TH ST N 2803020210128 BOHLEN PROP LLC 724 MCCUTCHEON RD HUDSON WI 54016 $9,950.00 x 0.5 $4,238.00 $9,213.00 718 4TH ST N 2803020210133 MOSLEMI SARAH M 702 4TH ST N STILLWATER MN 55082 $9,950.00 x 0.5 $4,975.00 702 4TH ST N 2803020120061 MOSLEMI SARAH M 702 4TH ST N STILLWATER MN 55082 $0.00 2803020210138 ELLIOTT BILLY J 1010 4TH ST N STILLWATER MN 55082 $9,950.00 x 0.5 $4,975.00 1010 4TH ST N 2803020210139 HALVERSON JENNIFER L 1004 4TH ST N STILLWATER MN 55082 $9,950.00 x 1 $9,950.00 1004 4TH ST N 2803020210054 LEWIS PAUL & LAURA 921 5TH ST STILLWATER x $4,238.00 $4,238.00 921 5TH ST N 2803020210134 FERNHOLZ WILLIAM E & MARLYS J 202 ASPEN ST STILLWATER MN 55082 $9,950.00 x 0.5 $4,975.00 202 ASPEN ST W 2803020230055 JOHNSON DALE S & PATRICIA A 415 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 415 GREELEY ST N 2803020230058 NELSON BRANDON W & ASHLEY E 401 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $4,238.00 $12,238.00 401 GREELEY ST N 2803020230059 ACKERLEY WESLEY 407 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $4,238.00 $12,238.00 407 GREELEY ST N 2803020230060 HAMROCK/RYAN LIV TRS 419 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 419 GREELEY ST N 2803020230061 HENDERSON DALE R & DEBORAH L 423 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $4,238.00 $12,238.00 423 GREELEY ST N 2803020230062 SUMMERS JONATHON & JULIANNE 10663 BROOKSIDE TRAIL N CHAMPLIN MN 55316 $8,000.00 x 1 $8,000.00 501 GREELEY ST N 2803020230002 SUMMERS JONATHON & JULIANNE 10663 BROOKSIDE TRAIL N CHAMPLIN MN 55316 $0.00 2803020230063 SUMMERS JONATHON & JULIANNE 10663 BROOKSIDE TRAIL N CHAMPLIN MN 55316 $0.00 2803020230066 RACE CAITLIN & BRADLEY A NELSON 428 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 428 GREELEY ST N 2803020230067 NELSON NANCY R 424 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 424 GREELEY ST N 2803020230068 KINNING LYNN & DAVID 420 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 420 GREELEY ST N 2803020230069 EICHTEN THOMAS H & KAREN M EICHTEN 416 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 416 GREELEY ST N 2803020230070 ISLE RICHARD A 410 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $4,238.00 $12,238.00 410 GREELEY ST N 2803020230071 RUST APRIL J & ROGER B WILLIAMS 408 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 408 GREELEY ST N 2803020230119 HOWARD RAMIE A 318 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $4,238.00 $12,238.00 318 GREELEY ST N 2803020230120 HOWARD RAMIE A 318 GREELEY ST N STILLWATER MN 55082 $0.00 2803020230121 DAY LARRY R & VICKI M 14584 55TH ST N STILLWATER MN 55082 $8,000.00 x 1 $4,238.00 $12,238.00 312 GREELEY ST N 2803020230122 CULLINAN COLLEEN A 308 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 308 GREELEY ST N 2803020230123 HOFFARTH SCOTT & CAROL 304 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 0.5 $4,238.00 $8,238.00 304 GREELEY ST N 2803020230133 MCLARNON CHRISTOPHER F 303 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 0.5 $4,238.00 $8,238.00 303 GREELEY ST N 2803020230135 DAVID ANDREA 311 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 311 GREELEY ST N 2803020230134 DAVID ANDREA 311 GREELEY ST N STILLWATER MN 55082 $0.00 2020-02 1 9/11/2020 ASSESSMENT RATES: LF = $86.30 State Aid = $9,950 / Non State Aid = $8,000 Water = $4,238 FINAL ASSESSMENT ROLL 2020-02 Street Improvement Project Project 2020-02, LI 429 ASSESSMENT PERIOD: 10 YEARS INTEREST RATE: 2.75% GEO NAME STREET CITY Std Rate SA Rate Std Rate SA Rate LF Rate Reg. Unit SA Unit LF Water Service TOTAL ASMT PROPERTY ADDRESS LF 2803020230139 RANNIGER MICHAEL L & KATHERINE M 504 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 504 GREELEY ST N 2803020230143 SALTZMAN JOHNSON LLC 1119 CLIPPER WAY WOODBURY MN 55125 $8,000.00 x 1.2 $9,600.00 506 GREELEY ST N 2803020320005 GILBERG MEYLNDA J & LOREN C 225 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $4,238.00 $12,238.00 225 GREELEY ST N 2803020320008 MULACK JON M 213 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 213 GREELEY ST N 2803020320011 DAVIS JULIA M 211 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 211 GREELEY ST N 2803020320023 MARLOW TIMOTHY G ETAL 226 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $4,238.00 $12,238.00 226 GREELEY ST N 2803020320026 KAMPFER DANETTE L PO BOX 722 STILLWATER MN 55082 $8,000.00 x 1 $4,238.00 $12,238.00 220 GREELEY ST N 2803020320025 KAMPFER DANETTE L PO BOX 722 STILLWATER MN 55082 $0.00 2803020320028 JORGENSEN GARY 7005 RIVER HAMMOCK DR UNIT 10E BRADENTON FL 34212 $8,000.00 x 1 $8,000.00 214 GREELEY ST N 2803020320031 NEWELL ZACHARY 210 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 210 GREELEY ST N 2803020320033 DITMARSON KRISTINE & CHAD JOHNSON 202 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $4,238.00 $12,238.00 202 GREELEY ST N 2803020320088 HARP JOSHUA R & RACHEL A JENSEN 126 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $4,238.00 $12,238.00 126 GREELEY ST N 2803020320090 LAMAN TRACIE L & CHARLES A 118 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 118 GREELEY ST N 2803020320092 STITELER JOHN 114 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 114 GREELEY ST N 2803020320093 BARIBEAU MICHAEL D & ROBERTA 112 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $4,238.00 $12,238.00 112 GREELEY ST N 2803020320095 SPOO BRIAN W & KATHRYN A JOHNSTON 106 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $4,238.00 $12,238.00 106 GREELEY ST N 2803020320100 JOHNSON WAYNE & SANDRA 121 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 121 GREELEY ST N 2803020320102 GENSCH CHRISTINE 117 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 117 GREELEY ST N 2803020320103 HINTZE DANIEL 111 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 111 GREELEY ST N 2803020320157 DAHLQUIST MICHAEL 201 GREELEY ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 201 GREELEY ST N 2803020210065 SE TAC PROPERTIES LLC 2000 INDUSTRIAL BLVD S # 8 STILLWATER MN 55082 $9,950.00 x 0.5 $4,975.00 204 HICKORY ST W 2803020230136 MONTBRIAND DONNA MAE 815 LINDEN ST W STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 815 LINDEN ST W 2803020240090 PETERSON CAROL A 704 W LINDEN ST STILLWATER MN 55082 $8,000.00 x 0.5 $4,000.00 704 LINDEN ST W 2803020240091 WEBSTER JANA L 710 LINDEN ST W STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 710 LINDEN ST W 2803020240089 WEBSTER JANA L 710 LINDEN ST W STILLWATER MN 55082 $0.00 2803020240093 BROSTROM VAN A & JONI L 726 LINDEN ST W STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 726 LINDEN ST W 2803020240092 BROSTROM VAN A & JONI L 726 LINDEN ST W STILLWATER MN 55082 $0.00 2803020240095 SCHANNO MATTHEW J & ERICA A 703 LINDEN ST W STILLWATER MN 55082 $8,000.00 x 0.5 $4,000.00 703 LINDEN ST W 2803020240096 HILL GLEN E & SHOKO HANZAWA 709 LINDEN ST W STILLWATER MN 55082 $7,342.64 x 1 $7,342.64 709 LINDEN ST W 2803020240097 SANDRA K LYNOTT TRS 717 LINDEN ST STILLWATER MN 55082 $6,042.86 x 1 $6,042.86 717 LINDEN ST W 2803020240098 SANDRA K LYNOTT TRS 717 LINDEN ST STILLWATER MN 55082 $0.00 2803020230132 DEMARAIS ALICE MARIE 802 MULBERRY ST W STILLWATER MN 55082 $8,000.00 x 0.5 $4,000.00 802 MULBERRY ST W 2803020230131 DEMARAIS ALICE MARIE 802 MULBERRY ST W STILLWATER MN 55082 $0.00 2803020240100 MCCARTHY TYLER & KATHERINE 728 MULBERRY ST W STILLWATER MN 55082 $8,000.00 x 0.5 $4,000.00 728 MULBERRY ST W 2803020320003 HUDAK CURTIS M 817 MULBERRY ST W STILLWATER MN 55082 $8,000.00 x 0.5 $4,238.00 $8,238.00 817 MULBERRY ST W 2803020320152 FLOOD MICHAEL P & LINDA W 905 MULBERRY ST W STILLWATER MN 55082 $8,000.00 x 0.5 $4,238.00 $8,238.00 905 MULBERRY ST W 2803020320105 WEITALA DENISE M & DONALD J 541 HOMEWOOD AVE MAHTOMEDI MN 55115 $8,000.00 x 0.5 $4,000.00 820 MYRTLE ST W 2903020330014 MOSIMAN CAROLEE M 2402 OAKRIDGE RD STILLWATER MN 55082 $8,000.00 x 0.5 $4,000.00 2402 OAKRIDGE RD 2803020230072 SCHMIDT EDWARD J & KATHLEEN M 11205 ST CROIX TRL N STILLWATER MN 55082 $8,000.00 x 0.5 $4,000.00 403 OWENS ST N 2803020230128 HILL KATHLEEN MARY 317 OWEN ST N STILLWATER MN 55082 $8,000.00 x 0.5 $4,238.00 $8,238.00 317 OWENS ST N 2803020320087 MIRON BRITTANY L 125 OWENS ST N STILLWATER MN 55082 $8,000.00 x 0.5 $4,000.00 125 OWENS ST N 2803020320150 BURKE JOHN M & JILL A 205 OWENS ST N STILLWATER MN 55082 $8,000.00 x 0.5 $4,000.00 205 OWENS ST N 2803020320017 FULTZ TODD 2270 NEAL AVE N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 810 RICE ST W 2803020320014 FULTZ TODD 2270 NEAL AVE N STILLWATER MN 55082 $0.00 2803020120063 DANIELSON ERIC P & SUSAN G 118 SCHOOL ST W STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 118 SCHOOL ST W 2803020120065 MOORE KATHERINE T 114 SCHOOL ST W STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 114 SCHOOL ST W 2803020120073 FOSTER JEREMY & JENNA M 112 SCHOOL ST W STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 112 SCHOOL ST W 2803020120074 FRANKE MATTHEW P & HEIDI J 108 SCHOOL ST W STILLWATER MN 55082 $8,000.00 x 1 $4,238.00 $12,238.00 108 SCHOOL ST W 2803020120075 PACKARD CHARLES & MAUREEN 102 SCHOOL ST W STILLWATER MN 55082 $8,000.00 x 0.5 $4,000.00 102 SCHOOL ST W 2803020230057 THUESON MATTHEW J 404 WILLIAM ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 404 WILLIAM ST N 2803020230129 FORMBY CHRISTOPHER B & HEATHER L MCLEAN 316 WILLIAM ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 316 WILLIAM ST N 2803020230130 VAN ZEE JONATHAN A & MARYNEL K R 308 WILLIAM ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 308 WILLIAM ST N 2803020240099 ANDERSON THOMAS & MAUREEN 317 WILLIAM ST N STILLWATER MN 55082 $8,000.00 x 1 $8,000.00 317 WILLIAM ST N 2803020320015 PERRY ROBERT 204 WILLIAM ST N STILLWATER MN 55082 $8,000.00 x 0.5 $4,000.00 204 WILLIAM ST N 2803020320099 WEEKLEY AMBER L 124 WILLIAM ST N STILLWATER MN 55082 $8,000.00 x 0.5 $4,000.00 124 WILLIAM ST N 2803020320098 CITY OF STILLWATER 216 4TH ST N PO BOX 242 STILLWATER MN 55082 2020-02 2 9/11/2020 ASSESSMENT RATES: LF = $86.30 State Aid = $9,950 / Non State Aid = $8,000 Water = $4,238 FINAL ASSESSMENT ROLL 2020-02 Street Improvement Project Project 2020-02, LI 429 ASSESSMENT PERIOD: 10 YEARS INTEREST RATE: 2.75% GEO NAME STREET CITY Std Rate SA Rate Std Rate SA Rate LF Rate Reg. Unit SA Unit LF Water Service TOTAL ASMT PROPERTY ADDRESS LF 2803020120011 CITY OF STILLWATER 216 4TH ST N PO BOX 242 STILLWATER MN 55082 2803020120054 CITY OF STILLWATER 216 4TH ST N PO BOX 242 STILLWATER MN 55082 2020-02 3 9/11/2020 ASSESSMENT RATES: LF = $26.05 Mill Overlay = $3,000.00 Partial Reconstruct = $4,800.00 FINAL ASSESSMENT ROLL 2020-20 Street Improvement Project Project 2020-02, LI 429 ASSESSMENT PERIOD: 10 YEARS INTEREST RATE: 2.75% MILL AND OVERLAY GEO NAME STREET CITY Frontage LF PC UNIT M&O UNIT LF Rate PC RATE M&O RATE TOTAL ASMT PROPERTY ADDRESS 3103020110003 JOHNSON MARVIN R 2718 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2718 CROIXWOOD BLVD 3103020110004 FOSTER SUSANNAH T & CHRISTOPHER FOSTER 2712 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2712 CROIXWOOD BLVD 3103020110035 KOHL DEBORAH M 2713 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2713 CROIXWOOD BLVD 3103020110036 RADEL RICHARD D & REBECCA J 2719 CROIXWOOD BLVD STILLWATER MN 55082 0.5 0.5 $4,800.00 $3,000.00 $3,900.00 2719 CROIXWOOD BLVD 3103020110093 HILGERS CHRISTOPHER R & SARAH 2628 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2628 CROIXWOOD BLVD 3103020110094 WENDORF TROY & JULIE 2622 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2622 CROIXWOOD BLVD 3103020110095 WILLIAMS DOUGLAS M & CARA C 2616 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2616 CROIXWOOD BLVD 3103020110096 HANDBERG ROBERT M & JEANNE E 2625 CROIXWOOD BLVD STILLWATER MN 55082 0.5 $3,000.00 $1,500.00 2625 CROIXWOOD BLVD 3103020110097 SMITH HOWARD V & JANELLE B 2631 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2631 CROIXWOOD BLVD 3103020110098 STEVENS DIANNE J 2637 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2637 CROIXWOOD BLVD 3103020110099 SIERAKOWSKI TROY L & TONI L 2643 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2643 CROIXWOOD BLVD 3103020110100 WAKEFIELD RICHARD C & ROSEMARY 2701 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2701 CROIXWOOD BLVD 3103020110101 LUEDTKE THOMAS W & INGRID S 2707 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2707 CROIXWOOD BLVD 3203020210042 PRICE MARGARET A & KEVIN D 2364 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2364 CROIXWOOD BLVD 3203020210043 FOX TIMOTHY E ETAL 2372 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2372 CROIXWOOD BLVD 3203020210044 ZIMMERMAN RICHARD S & NANCY L JOHNSON 2380 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2380 CROIXWOOD BLVD 3203020210045 KEARNEY CHRISTOPHER P & CARRIE A 2369 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2369 CROIXWOOD BLVD 3203020210046 VORK SHADRACK R & ELISABETH A 2353 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2353 CROIXWOOD BLVD 3203020210047 DOMBROWE RAYMOND G & JEAN A 2337 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2337 CROIXWOOD BLVD 3203020220041 OLSON MARTHA 2499 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2499 CROIXWOOD BLVD 3203020220042 BUCHMAN JEROME D 2503 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2503 CROIXWOOD BLVD 3203020220043 POSKOZIM RAYMOND L & SHARON 2507 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2507 CROIXWOOD BLVD 3203020220044 SAND CLAIRE K 2511 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2511 CROIXWOOD BLVD 3203020220045 COLVIN BENJAMIN J & LAUREN A 2531 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2531 CROIXWOOD BLVD 3203020220046 DAY MICHAEL R 2551 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2551 CROIXWOOD BLVD 3203020220047 GLEASON GREG & LORI 2571 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2571 CROIXWOOD BLVD 3203020220048 BOYD SARAH L 2601 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2601 CROIXWOOD BLVD 3203020220061 REBERK KEITH T & KRISTINE E 2388 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2388 CROIXWOOD BLVD 3203020220063 DEBBIE LEE MAGEE REV TRS 2467 CROIXWOOD BLVD STILLWATER MN 55082 0.5 $3,000.00 $1,500.00 2467 CROIXWOOD BLVD 3203020220064 ERCHUL EMILY C & CORY J 2445 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2445 CROIXWOOD BLVD 3203020220065 GUNDERSON LISA L 2423 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2423 CROIXWOOD BLVD 3203020220066 SCHEMA JAMES G & SHARON A PO BOX 52 STILLWATER MN 55082 1 $3,000.00 $3,000.00 2401 CROIXWOOD BLVD 3203020220067 BERTRAND TIMOTHY P & SUSAN M 2385 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2385 CROIXWOOD BLVD 3203020220102 WILSON LOIS M 2504 CROIXWOOD BLVD STILLWATER MN 55082 0.5 $3,000.00 $1,500.00 2504 CROIXWOOD BLVD 3203020220103 URBAN ANTHONY J 2508 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2508 CROIXWOOD BLVD 3203020220104 THOMPSON KATHLEEN FLORENCE 2512 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2512 CROIXWOOD BLVD 3203020220107 SWENSON DONALD M 2610 CROIXWOOD BLVD STILLWATER MN 55082 1 $3,000.00 $3,000.00 2610 CROIXWOOD BLVD 3203020210024 CMIEL THOMAS H & GAYLE M 2396 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2396 DRIFTWOOD LN 3203020210025 JOHNSON DUANE E 2386 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2386 DRIFTWOOD LN 3203020210026 NELSON CAROL J 2380 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2380 DRIFTWOOD LN 3203020210027 NYGREN RUSSELL & CAROLINE JACOBY-NYGREN 2374 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2374 DRIFTWOOD LN 3203020210028 LU TU 2364 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2364 DRIFTWOOD LN 3203020210029 CHURCHILL RONALD L & SONIA C 2356 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2356 DRIFTWOOD LN 3203020210030 WILLIAMS CONSTANCE R 2348 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2348 DRIFTWOOD LN 3203020210031 CRISP JEFFREY & BONITA 2340 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2340 DRIFTWOOD LN 3203020210032 GETTINGER DONALD E 2332 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2332 DRIFTWOOD LN 3203020210033 POMINVILLE MARK D & RENAE M 2324 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2324 DRIFTWOOD LN 3203020210034 BRANDON CELINE M 2316 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2316 DRIFTWOOD LN 3203020210035 SCHUSTER MICHAEL & STEPHANIE 2308 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2308 DRIFTWOOD LN 3203020210036 ANDERSON MORRIS L 2397 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2397 DRIFTWOOD LN 3203020210037 ZUBERSKY JAMES J & LINDA 2381 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2381 DRIFTWOOD LN 3203020210038 GROUP 41 LTD PO BOX 488 STILLWATER MN 55082 1 $3,000.00 $3,000.00 2365 DRIFTWOOD LN 2020-02 4 9/11/2020 ASSESSMENT RATES: LF = $26.05 Mill Overlay = $3,000.00 Partial Reconstruct = $4,800.00 FINAL ASSESSMENT ROLL 2020-20 Street Improvement Project Project 2020-02, LI 429 ASSESSMENT PERIOD: 10 YEARS INTEREST RATE: 2.75% GEO NAME STREET CITY Frontage LF PC UNIT M&O UNIT LF Rate PC RATE M&O RATE TOTAL ASMT PROPERTY ADDRESS 3203020210039 CLEMENTS ROSS A & PAMELA J 2333 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2333 DRIFTWOOD LN 3203020210040 LUDWIG JOE & ELISE 2315 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2315 DRIFTWOOD LN 3203020210041 JOHNSON JUDITH A 2301 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2301 DRIFTWOOD LN 3203020210103 TOBIASSEN MICHAEL R & JULIE 2349 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2349 DRIFTWOOD LN 3203020220053 AXTMAN MARK A & KAY L POLZIN 2444 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2444 DRIFTWOOD LN 3203020220054 BRACEY KIMBERLEE A & SCOTT D 2436 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2436 DRIFTWOOD LN 3203020220055 JODY L HEUER IREV TRS 2428 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2428 DRIFTWOOD LN 3203020220056 LIVINGSTON JENNIFER L & ANTHONY W 2420 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2420 DRIFTWOOD LN 3203020220057 KIRKMAN VICKI L 2412 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2412 DRIFTWOOD LN 3203020220058 KANE MICHAEL R & LYNN D 2404 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2404 DRIFTWOOD LN 3203020220059 RIVER VALLEY RENTALS LLP 613 155TH AVE SOMERSET WI 54025 1 $3,000.00 $3,000.00 2429 DRIFTWOOD LN 3203020220060 BARNUM PATRICK & KELSEY J 2415 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2415 DRIFTWOOD LN 3203020220062 RYAN LYNN M 2443 DRIFTWOOD LN STILLWATER MN 55082 1 $3,000.00 $3,000.00 2443 DRIFTWOOD LN 3203020220105 REM MN COMM SERV INC 6600 FRANCE AVE S # 500 EDINA MN 55435 0.5 $3,000.00 $1,500.00 519 EDGEWOOD AVE 3203020220108 COMPTON BARBARA J 520 EDGEWOOD AVE STILLWATER MN 55082 0.5 $3,000.00 $1,500.00 520 EDGEWOOD AVE 3103020110091 DRAKE REBECCA T 2672 FAIRLAWN DR STILLWATER MN 55082 0.5 $3,000.00 $1,500.00 2672 FAIRLAWN DR 3103020110092 NELSON BRUCE C & BETTY J 2651 FAIRLAWN DR STILLWATER MN 55082 0.5 $3,000.00 $1,500.00 2651 FAIRLAWN DR 3203020210048 DUFRESNE DAVID J & KAREN S 2306 HIDDEN VALLEY LN STILLWATER MN 55082 0.5 $3,000.00 $1,500.00 2306 HIDDEN VALLEY LN 3203020210055 DEMARS STEVEN E & LEZLIE 2307 HIDDEN VALLEY LN STILLWATER MN 55082 0.5 $3,000.00 $1,500.00 2307 HIDDEN VALLEY LN 3103020110049 WD ACQUISITION GROUP LLC 2551 CROIXWOOD BLVD STILLWATER MN 55082 0.5 $3,000.00 $1,500.00 603 HILLSIDE LN 3103020110013 CRISP MINDY S & RYAN M SCHUPP 2804 ICEROSE LN STILLWATER MN 55082 0.5 $4,800.00 $2,400.00 2804 ICEROSE LN 3103020140004 RODRIGUEZ ROBERT & JUDITH M 2805 ICEROSE LN STILLWATER MN 55082 0.5 $4,800.00 $2,400.00 2805 ICEROSE LN 3103020110005 WOOD DAVID C & LUANN M 602 NIGHTINGALE BLVD STILLWATER MN 55082 0.5 $4,800.00 $2,400.00 602 NIGHTINGALE BLVD 3003020440008 NOTARO DENNIS R & NOLA J 204 NORTHLAND AVE STILLWATER MN 55082 0.5 $3,000.00 $1,500.00 204 NORTHLAND AVE 3003020440009 OSHER DANIEL A & CARRIE A STRUB 212 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 212 NORTHLAND AVE 3003020440010 SWANSON PATRICIA GRACE 220 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 220 NORTHLAND AVE 3003020440011 PATRAW JUDY K 228 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 228 NORTHLAND AVE 3003020440012 WILLIUS MATTHEW A & CHERYL L 304 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 304 NORTHLAND AVE 3003020440013 MARKO JANET KAY 312 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 312 NORTHLAND AVE 3003020440014 SANDGREN MEGAN 320 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 320 NORTHLAND AVE 3003020440015 BRANDT EMIL L & JUDITH M 404 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 404 NORTHLAND AVE 3003020440016 KAMPA DANIEL & MARIA 412 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 412 NORTHLAND AVE 3003020440017 WAGNER JAMES R & JOYCE WAGNER 420 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 420 NORTHLAND AVE 3003020440018 BERGER WARREN G & KATHLEEN A 428 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 428 NORTHLAND AVE 3003020440019 HARMS DOROTHY G PO BOX 2065 MIKANA WI 54857 1 $3,000.00 $3,000.00 436 NORTHLAND AVE 3003020440020 ANDERSON DAVID S & CAROLYN J 444 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 444 NORTHLAND AVE 3003020440021 NELSON NEAL K JR & SUZANNE L 452 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 452 NORTHLAND AVE 3003020440022 LINDGREN DAVID C & JOYCE M 460 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 460 NORTHLAND AVE 3003020440023 WRIGHT JAMES LEROY 427 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 427 NORTHLAND AVE 3003020440024 KARSNIA CAROL M TRS 419 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 419 NORTHLAND AVE 3003020440025 AULT DAVID J & ALICE 411 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 411 NORTHLAND AVE 3003020440026 GREEN KATHERINE L 403 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 403 NORTHLAND AVE 3003020440027 BERGSTEDT HEIDI L & WILLIAM F 327 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 327 NORTHLAND AVE 3003020440028 ULRICH KERRI A 319 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 319 NORTHLAND AVE 3003020440029 MEYER DANIEL P & MARIE A 311 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 311 NORTHLAND AVE 3003020440030 LOE DONALD TRS & JUDITH H LOE TRS 303 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 303 NORTHLAND AVE 3003020440031 REID ROBERT D & DIANE M 227 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 227 NORTHLAND AVE 3003020440032 JAMES STEWART M & IZASKUN L ORBE 580 AVALON PLACE CORALVILLE IA 52241 1 $3,000.00 $3,000.00 219 NORTHLAND AVE 3003020440033 XAVIER HOLDEN & ANNE 211 NORTHLAND AVE STILLWATER MN 55082 1 $3,000.00 $3,000.00 211 NORTHLAND AVE 3003020440034 MACSWAIN DANIEL M & KARA J 203 NORTHLAND AVE STILLWATER MN 55082 0.5 $3,000.00 $1,500.00 203 NORTHLAND AVE 3103020110006 BERGE AMY 600 NORTHLAND AVE STILLWATER MN 55082 0.5 $4,800.00 $2,400.00 600 NORTHLAND AVE 3103020110007 DUDAS CHARLES D JR & KI SUN 13699 127TH AVE N STILLWATER MN 55082 1 $4,800.00 $4,800.00 606 NORTHLAND AVE 3103020110008 EKHAML JOSEPH A 612 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 612 NORTHLAND AVE 2020-02 5 9/11/2020 ASSESSMENT RATES: LF = $26.05 Mill Overlay = $3,000.00 Partial Reconstruct = $4,800.00 FINAL ASSESSMENT ROLL 2020-20 Street Improvement Project Project 2020-02, LI 429 ASSESSMENT PERIOD: 10 YEARS INTEREST RATE: 2.75% GEO NAME STREET CITY Frontage LF PC UNIT M&O UNIT LF Rate PC RATE M&O RATE TOTAL ASMT PROPERTY ADDRESS 3103020110009 SCHROM DEBRA K 618 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 618 NORTHLAND AVE 3103020110010 LECLOUX THOMAS J 624 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 624 NORTHLAND AVE 3103020110037 HOLM PETER D 601 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 601 NORTHLAND AVE 3103020110038 ASUNCION GRETA G 607 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 607 NORTHLAND AVE 3103020110039 HOFFMAN MICHAEL L & LAURIE A 613 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 613 NORTHLAND AVE 3103020110040 LYNCH JEFFREY & STEPHANIE 619 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 619 NORTHLAND AVE 3103020110041 CARMODY BRYAN & GEORGIA 625 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 625 NORTHLAND AVE 3103020110042 BISHOFSKY MARK P 631 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 631 NORTHLAND AVE 3103020110043 BROWN GREGORY L & DEBRA K 701 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 701 NORTHLAND AVE 3103020110044 GITZLAFF ANDREW J 707 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 707 NORTHLAND AVE 3103020110045 CANNATA SUSAN 713 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 713 NORTHLAND AVE 3103020110046 STEINKRAUS STEPHEN W & SANDRA 719 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 719 NORTHLAND AVE 3103020110080 FOSSE MATTHEW & GINA 801 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 801 NORTHLAND AVE 3103020110081 LOMBRITTO CATHERINE BREMER 807 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 807 NORTHLAND AVE 3103020140001 TROOIEN TIMOTHY D & GAYLA TROOIEN 1201 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 1201 NORTHLAND AVE 3103020140007 COSTELLO BEN H 918 NORTHLAND CT STILLWATER MN 55082 0.5 $4,800.00 $2,400.00 918 NORTHLAND CT 3103020140013 JONES CRAIG C & MARGARET Z 954 NORTHLAND CT STILLWATER MN 55082 0.5 $4,800.00 $2,400.00 954 NORTHLAND CT 3103020140014 HANSEN DONABELLE R & JUDITH A TAPLIN 1008 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 1008 NORTHLAND AVE 3103020140015 NESJE MERALD C & ANN M 1014 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 1014 NORTHLAND AVE 3103020140016 PETERSON TODD A & SUSAN J 1018 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 1018 NORTHLAND AVE 3103020140017 MIKULAK ROGER P & MANETA M 1026 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 1026 NORTHLAND AVE 3103020140018 SUNDERLAND JAMES R & MARY A 1032 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 1032 NORTHLAND AVE 3103020140019 POLEHNA MICHAEL A & JONI M 1100 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 1100 NORTHLAND AVE 3103020140020 BELL MATTHEW 813 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 813 NORTHLAND AVE 3103020140021 SHERBURNE JOEL B & DOROTHY M 819 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 819 NORTHLAND AVE 3103020140022 SUSAN L THUESON TRS 901 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 901 NORTHLAND AVE 3103020140023 MCCLOSKEY THOMAS & PATRICIA 909 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 909 NORTHLAND AVE 3103020140024 JOHNSEN JOHNNIE W & LINDA J 915 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 915 NORTHLAND AVE 3103020140025 CAMBRONNE ERIC 921 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 921 NORTHLAND AVE 3103020140026 WATSON LOUISE C & ROBERT M FLOYD 927 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 927 NORTHLAND AVE 3103020140027 PEPIN LEE & MARY 1001 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 1001 NORTHLAND AVE 3103020140028 MILLER LEE A IV 1007 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 1007 NORTHLAND AVE 3103020140029 MICHAEL J JUNKER TRS 1013 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 1013 NORTHLAND AVE 3103020140030 NIELSEN GREGORY L 1019 NORTHLAND AVE STILLWATER MN 55082 1 $4,800.00 $4,800.00 1019 NORTHLAND AVE 3203020220052 MARKUS KONSTANTIN J & LAVONNE 2421 OAKRIDGE RD STILLWATER MN 55082 0.5 $3,000.00 $1,500.00 2421 OAKRIDGE RD 3203020210083 ACOSTA JILL 2227 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2227 PINEHURST ST 3203020210084 HILLER JUDITH A & JAY E 2229 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2229 PINEHURST ST 3203020210085 MCKNIGHT JAMES E 2231 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2231 PINEHURST ST 3203020210086 HALVERSON ROSS J & ELLEN M 2237 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2237 PINEHURST ST 3203020210087 NASH KRISTI 2239 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2239 PINEHURST ST 3203020210077 KELLEY SAMUEL T 2240 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2240 PINEHURST ST 3203020210088 BRESSLER BARBARA 2241 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2241 PINEHURST ST 3203020210078 NELSON ALEXA 2242 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2242 PINEHURST ST 3203020210090 JACOBY CADY D 2243 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2243 PINEHURST ST 3203020210079 JEFFREY KELLI 2244 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2244 PINEHURST ST 3203020210091 BAILEY KELLY L 2245 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2245 PINEHURST ST 3203020210092 EGGERS ELIZABETH J 2247 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2247 PINEHURST ST 3203020210080 LOCKNER TINA 2252 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2252 PINEHURST ST 3203020210093 SAETRE SARA C 2253 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2253 PINEHURST ST 3203020210081 QUADERER ZACHARY 2254 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2254 PINEHURST ST 3203020210094 CASHMAN BRADLEY R 815 NOVAK AVE STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2255 PINEHURST ST 3203020210082 WEBER LAURA J & MICHAEL A MAROSOK 2256 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2256 PINEHURST ST 3203020210095 GRITTNER DORINE A 2257 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2257 PINEHURST ST 2020-02 6 9/11/2020 ASSESSMENT RATES: LF = $26.05 Mill Overlay = $3,000.00 Partial Reconstruct = $4,800.00 FINAL ASSESSMENT ROLL 2020-20 Street Improvement Project Project 2020-02, LI 429 ASSESSMENT PERIOD: 10 YEARS INTEREST RATE: 2.75% GEO NAME STREET CITY Frontage LF PC UNIT M&O UNIT LF Rate PC RATE M&O RATE TOTAL ASMT PROPERTY ADDRESS 3203020210089 WEST RANDALL & PEGGY 903 NORDIC CT N STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2258 PINEHURST ST 3203020210072 MAROSOK MICHAEL A & LAURA J WEBER PO BOX 186 SCANDIA MN 55073 0.334 $3,000.00 $1,002.00 2260 PINEHURST ST 3203020210073 GARY J SAVELA & KATHLEEN M SAVELA REV TR 348 STEERFORTH CT NAPLES FL 34110 0.334 $3,000.00 $1,002.00 2262 PINEHURST ST 3203020210074 AGEE MICHAEL D 2268 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2268 PINEHURST ST 3203020210075 JUNKER TIMOTHY N 2270 PINEHURST ST # 5 STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2270 PINEHURST ST 3203020210076 BELL JEANETTE M 2272 PINEHURST ST # 6 STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2272 PINEHURST ST 3203020210096 ALLEN ROSEMARY F 2273 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2273 PINEHURST ST 3203020210097 MAROSOK MICHAEL & LAURA WEBER 2275 PINEHURST ST STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2275 PINEHURST ST 3203020210098 KATZ ANNIE M 815 NOVAK AVE STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2277 PINEHURST ST 3203020210099 HANDLEY DAVID M & SARAH E 702 CHURCHILL ST W STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2283 PINEHURST ST 3203020210100 SANDS MARGARET 2285 PINEHURST LN STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2285 PINEHURST ST 3203020210101 ARCOLA PROPERTIES & RENTALS LLC 11922 ARCOLA TRL STILLWATER MN 55082 0.334 $3,000.00 $1,002.00 2287 PINEHURST ST 3203020210102 PINEHURST ESTATES LLC 1835 NORTHWESTERN AVE S STILLWATER MN 55082 2.4 $3,000.00 $7,200.00 2300 PINEHURST ST 3203020210104 STILLWATER COMMONS LLC CIO SUMMIT MANAGE 6770 STILLWATER BLVD N STILLWATER MN 55082 230 26.053 $6,000.00 6770 STILLWATER BLVD N 3103020140031 HOWARD RICHARD L & NORRINE C 1030 SUNRISE AVE STILLWATER MN 55082 0.5 $4,800.00 $2,400.00 1030 SUNRISE AVE 3103020140046 DEBORAH A VEITCH TRS 1025 SUNRISE AVE STILLWATER MN 55082 0.5 $4,800.00 $2,400.00 1025 SUNRISE AVE 3203020220040 CRAWLEY ROBERT J & JUDITH L 602 SUNRISE AVE STILLWATER MN 55082 0.5 $3,000.00 $1,500.00 602 SUNRISE AVE 3103020110011 PUDLIK ALEXANDER P & MEGAN E 2802 WILDCREST LN STILLWATER MN 55082 0.5 $4,800.00 $2,400.00 2802 WILDCREST LN 3103020110012 HANSON JAMES M & SUSAN G 2803 WILDCREST LN STILLWATER MN 55082 0.5 $4,800.00 $2,400.00 2803 WILDCREST LN 3103020140005 MYKKANEN MARTIN J & WENDY L 2806 WOODRIDGE LN STILLWATER MN 55082 0.5 $4,800.00 $2,400.00 2806 WOODRIDGE LN 3103020140006 MAYER STEVEN F & LORI A MAYER 2807 WOODRIDGE LN STILLWATER MN 55082 0.5 $4,800.00 $2,400.00 2807 WOODRIDGE LN 2903020330002 CITY OF STILLWATER 216 4TH ST N PO BOX 242 STILLWATER MN 55082 LF 2903020330040 CITY OF STILLWATER 216 4TH ST N PO BOX 242 STILLWATER MN 55082 LF 3003020440001 CITY OF STILLWATER 216 4TH ST N PO BOX 242 STILLWATER MN 55082 LF 3003020440007 CITY OF STILLWATER 216 4TH ST N PO BOX 242 STILLWATER MN 55082 LF 3003020440062 CITY OF STILLWATER 216 4TH ST N PO BOX 242 STILLWATER MN 55082 LF 3103020110001 CITY OF STILLWATER 216 4TH ST N PO BOX 242 STILLWATER MN 55082 LF 3103020110002 CITY OF STILLWATER 216 4TH ST N PO BOX 242 STILLWATER MN 55082 LF 3103020140003 CITY OF STILLWATER 216 4TH ST N PO BOX 242 STILLWATER MN 55082 LF 2020-02 7 9/11/2020 iliwater Administration DATE: September 10, 2020 TO: Honorable Mayor and City Council Members FROM: J. Thomas McCarty, City Administrator SUBJECT: City Charter Amendment Ordinance / City Code Ordinance Amendments Related to Board of Water Commissioners / Water Department Integration with City Public Works Department Structure Background The 2019 Stillwater Strategic Plan included an Organizational Excellence goal to complete an operational review of the Public Works Department, including the Board of Water Commissioners operations and the St. Croix Valley Recreation Center operations. In July 2019, the City Council selected GovHR USA, LLC to conduct the analysis, based upon responses received from an RFP. GovHR USA issued the Public Works Assessment Report and Recommendations on December 23, 2019 and presented their findings, assessment and recommendations to the City Council and Board of Water Commissioners at a joint work session on January 21, 2020. At the January 21, 2020 meeting, the Council directed City staff to work internally with the water department to investigate a potential transitional plan and process that would facilitate an updated organizational structure for the City Public Works Department including integration of the Water Department operations into a Utility Division presented in the GovHR report as Appendix E. A transition planning team comprised of the Finance Director, Human Resources Manager, Information Systems Manager, Public Works Superintendent, Public Works Director, Water Board Manager, City Attorney and City Administrator developed a transition planning framework and have met regularly since February 2020. The Transition Planning team provided a transition plan update to a joint City Council and Board of Water Commissioners meeting on July 7, 2020. Based on discussion at the meeting, the City Council directed the City Attorney to draft four ordinances that would be required to restructure the Public Works Department and integrate the Water Department operations into a Utility Division in Public Works. The four ordinances included: a City Charter Amendment; Amending Chapter 28 regarding the Water Department; Amending Chapter 22.8 regarding Boards and Commissions; and Amending Chapter 5.06 regarding holding certain offices. The City Council met on July 21, reviewed the draft Ordinance Amendments and recommended that the City Charter Commission review the proposed City Charter Amendment Ordinance affecting the Board of Water Commissioners. On August 10, 2020, the City Charter Commission met and considered the proposed City Charter Amendment affecting the Board of Water Commissioners and on a 6-0 vote, approved the amendment and forwarded the Ordinance to the City Council for a public hearing and 1st Reading. The proposed City Charter Amendment Ordinance is attached and if approved by the City Council, will repeal Article XIII of the Charter related to the Board of Water Commissioners. The additional Ordinances amending various sections of the City Code will create a Utility Commission, allowing the Board of Water Commissioners to transition to an advisory Utility Commission, update code provisions changing the Water Department to a Water Utility and related operations language, and amend language in the City Code related to holding offices. Recommended Action The City Charter Commission recommends Council approval of the 1st Reading of the City Charter Amendment Ordinance and City Staff recommends Council approval of the 1st Reading of the Ordinances Amending City Code Provisions related to the Water Department Operations. cc: Board of Water Commissioners Transition Planning Team ORDINANCE AN ORDINANCE REPEALING ARTICLE XIII OF THE CHARTER OF THE CITY OF STILLWATER REGARDING THE BOARD OF WATER COMMISSIONERS The City Council of the City of Stillwater does ordain: SECTION 1. REPEALER. Article XIII of the Stillwater City Charter is hereby repealed. SECTION 2. MANAGEMENT. The management of the system of waterworks shall, upon the effective date of this Ordinance, be under the management and control of the city. SECTION 3. CONTINUATION OF BOARD. The members of the Board of Water Commissioners shall continue in an advisory capacity to the city as a part of the Utilities Commission of the city and shall carry out the duties and responsibilities as stated in the City Code. SECTION 4. SUCCESSION IN INTEREST. The City Council shall succeed in interest to all property, rights and privileges, all contracts, legal obligations and liabilities entered into pursuant to Article XIII of the City Charter and all work begun prior to the effective date of this Ordinance, which shall be continued, carried on and completed by the City Council. SECTION 5. EFFECTIVE DATE. This Ordinance shall be effective January 1, 2021. Approved this day of , 2020. Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk ORDINANCE AN ORDINANCE AMENDING CHAPTER 28 OF THE CITY CODE OF THE CITY OF STILLWATER REGARDING WATER UTILITY The City Council of the City of Stillwater does ordain: SECTION 1. AMENDMENT. Chapter 28, Section 28-1 of the City Code, formerly known as the Water Department, now to be known as the Water Utility, is hereby amended as follows: Chapter 28 - WATER DEPARTMENTUTILITY Sec. 28-1. - Definitions. Repealed The following words, terms and phrases, when used in this chapter, shall h,,ve the f ean;ngs ascribed to them in this section, except where the context clearly indicates a different meaning: Water board means the board of water commissioners. Sec. 28-2. - Water system; rules and regulations. Subd. 1. General water regulations. The board of water commissionerscity may discontinue service to any water consumer without notice for necessary repairs or upon notice for nonpayment of charges or for violation of water department rules and regulations. Subd. 2. Supply from one service. No more than one house or building shall be supplied from one service connection except by special permission of the water boardunless approved by Public Works Director or designee. Whenever two or more parties are supplied from one pipe connecting with a service main, each building or part of a building separately supplied shall have a separate stop box and a separate meter. Subd. 3. Turning on water; tapping mains. No person except an authorized water boardcity employee shall turn on any water supply at the stop box or tap any distributing main or pipe of the water supply system. Subd. 4. Repair of leaks. The consumer or owner shall be responsible for maintaining the service pipe from the water main into the building served. If the consumer fails to repair any leak in a service pipe within 24 hours after notice by the city, the city may turn the water off. When the waste of water is great or damage is likely to result from the leak, the city shall turn the water off immediately upon the giving of notice if repair is not commenced immediately. Subd. 5. Use of fire hydrants. No person other than an authorized water boardcity employee or fire department employee shall operate a fire hydrant or interfere in any way with the city water system without first obtaining permission from the board of water commissionerJcity. Subd. 6. Private water supply. No water pipe of the city water supply system shall be connected with any pump, well or tank that is connected with any other source of water supply. When any such connection is found, the water boardcity shall notify the owner to sever the connection, and, if this is not done immediately, the water boardcity shall turn off the water supply. Before any new connection to the city system is permitted, water beardcity employees shall ascertain that no cross connection will exist when the new connection is made. Subd. 7. Hours. Whenever the water boardcity council determines that a shortage of water supply threatens the city, it may, by resolution, limit the times and hours during which city water may be used for sprinkling, irrigation, car washing, air conditioning or other specified uses. After publication of the resolution, no person shall use or permit water to be used in violation of the resolution, and any customer who does so shall be guilty of a misdemeanor. If the emergency requires immediate compliance with terms of the resolution, the city council may provide for the delivery of a copy of the resolution to the premises of each customer and any customer who has received such notice and thereafter uses or permits water to be used in violation of the resolution shall be subject to the above charge. Continued violation shall be cause for discontinuance of water service. Subd. 8. Meters required. Except for extinguishing of fires, no person other than an authorized water boardcity employee shall use the water from the city water supply or permit water to be drawn therefrom unless the water passes through a meter supplied or approved by the water boardcity. No person not authorized by the water boardcity shall connect, disconnect, take apart or in any manner change or interfere with any such meter or its use. Subd. 9. Maintenance. The water boardcity shall maintain and repair at its expense any through one -inch sized meter that has become unserviceable through ordinary wear and tear and shall replace it if necessary. Where repair or replacement is made necessary by act or neglect of the owner or occupant of the premises it serves, any expense caused thereby shall be a charge against and collected from the water consumer, and water service may be discontinued until the cause is corrected and the amount charged is paid. Subd. 10. Complaints; meter testing. When a consumer complains that the bill for any past service period is excessive, the water boardcity shall have the meter reread on request. If the test shows an error exceeding five percent of the water consumed, the excess charges shall be refunded, an accurate meter shall be installed and the bill shall be adjusted accordingly. The adjustment shall not extend back more than one service period from the date of the written request. Subd. 11. Meters property of water boardcity. Through one -inch water meters shall be the property of the water board city and may be removed or replaced as to size and type when deemed necessary. Subd. 12. Meter reading and inspection. Authorized meter readers shall have free access at reasonable hours of the day to all parts of every building and premises connected with the water supply system in order to read meters and make inspections. Subd. 13. Plumbing regulations; service fees. Every service pipe shall be laid with sufficient bend to allow not less than one foot of extra length as to prevent rupture by settlement. The service pipe shall be placed not less than seven feet below the surface and be so arranged as to prevent rupture by freezing. A shutoff valve of the size and strength required shall be placed close to the inside wall of the building and be well protected from freezing. Copper tubing shall be used for all services of two inches or less. Joints on copper tubing shall be as few as possible and not more than one joint shall be used for a service up to 40 feet in length. Each joint shall be left uncovered until inspected by the water boardcity. Every service over two inches shall be cast iron. Connections with the mains for domestic supply shall be at least three -fourths of an inch per residential unit or the equivalent. Subd. 14. Water meter setting. Every water meter shall be installed according to regulations set by the water boardcity. Subd. 15. Fees. The permit fee for connection to the city water system must be paid for each connection in the amount established by the city council, following a recommendation by the Utilities Commission, or the board of water commissioners by resolution. In addition, before any permit is issued, the following conditions must be satisfied: (1) No permit may be issued to connect with any water system of the city directly or indirectly from any lot or tract of land unless the manager of the water boardPublic Works Director or designee has certified: a. That the lot or tract of land has been assessed for the cost of construction of the water main, trunk or water tower with which the connection is made; or b. If no assessment has been levied, that a sum equal to the portion of cost of constructing the sanitary sewer main or trunk which would be assessable against the lot or tract has been paid to the city. Subd. 16. Immediate connection required. Any building within the city which has available to it city water services must be connected to the city water system if and when they connect to the city sewer system, or upon a sale or transfer of title to the property. Any new building built within the city which is on property that has city water service available must have its plumbing facilities connected to the water system upon construction. Sec. 28-3. - Protection of waterworks. Subd. 1. Placement of noxious substances in system. It shall be unlawful for any person to put any noxious substance in the waterworks system. Subd. 2. Breaking, injuring or defacing parts of system. It shall be unlawful for any person to willfully or careless break, injure or deface any part of the waterworks. Subd. 3. Opening hydrants. It shall be unlawful for any person other than the board of water commissioners or their officers and employeescity employee, or chief of the fire department and his subordinates while in the performance of their duties to open any of the public hydrants of the system of waterworks, or to take any water from hydrants for any purpose. Subd. 4. Tapping; making connections. It shall be unlawful for any person other than the board of water commissioners, their officers andcity employees to tap or make any connection with any pipe or street main or other appurtenances belonging to the system of waterworks. This prohibition does not pertain to the city public works department with regard to taps of water systems of up to two inches. Subd. 5. Use of water for purposes not designated in licenses. It shall be unlawful for any person, having a license to use water from the system of waterworks, to use, waste or suffer to be used by others, the water therefrom for any purpose other than that designated in the licenses. Subd. 6. Right of entry by water-beet-rdcity. The board of water „d their officers andcity employees shall be authorized to enter into and have full access to any premises, at all reasonable hours and when necessary to ascertain the elevation or condition of any hydrant tap or pipe, or other fixture or appurtenances connected with the waterworks system. It shall be unlawful for any person to prevent or prohibit or obstruct the board of water commissioners, or any of its officers andcity employees, in the legitimate discharge of their duties. Subd. 7. Subd. 8. Use of hydrants by fire department. The fire department of the city shall at all times have the liberty without charge to use water from the fire hydrants of the system of waterworks for the purpose of washing, cleansing or testing fire equipment. Enforcement of section; reporting of violations. It shall be the duty of the police officers of the city to enforce the provisions of this section and to report all violations to the board of water commissioners. SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance. The Ordinance amendment transitions the day to day operations of the water utility to the city employees. SECTION 3. EFFECTIVE DATE. This Ordinance shall be effective January 1, 2021. Approved this day of , 2020. Publish: Stillwater Gazette — Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk ORDINANCE AN ORDINANCE AMENDING CHAPTER 22, SECTION 22-8 OF THE CITY CODE OF THE CITY OF STILLWATER REGARDING BOARD/COMMISSION ADMINISTRATION The City Council of the City of Stillwater does ordain: SECTION 1. AMENDMENT. Chapter 22, Section 22-8 of the City Code, regarding Board/commission administration is hereby amended as follows: Subd. 1. City council representative (liaison). The City Council shall assign a Council Representative (liaison) to boards and commissions at its first meeting in January. Representatives are assigned to the following boards/commissions: Board of Water Commissioners Utilities Commission Downtown Parking Commission Heritage Preservation Commission Human Rights Commission Library Board Joint Board (Stillwater Township & Joint Cable Commission Ward 3 Council member & Mayor) Park and Recreation Commission Planning Commission Other Organizations: Convention & Visitors Bureau Fire Relief Association Middle St. Croix Watershed Management Organization Subd. 2. The Board of Water CommissionersUtilities Commission, Library Board, Joint Cable and Charter Commissions, and Traffic Safety Committee voting members must be residents of the city. Subd. 3. Every appointed member, including Board of Water CommissionersUtilities Commission, Library Board, Joint Cable and Charter Commissions, and Traffic Safety Committee member shall, before entering upon the discharge of their duties, sign an oath that they will faithfully discharge the duties of their office and shall serve without compensation. Subd. 4. Official record. The written and adopted minutes are the official record for the board/commissions. All boards/commissions meetings shall be video or audio recorded and retained according to the city's adopted records retention policy. The commission shall approve summary minutes with detailed motions and have a roll call vote on each motion. The minutes shall be signed by the Chair of the Commission. If there is a question on the summary minutes (example: interpretation of what was said and summarized), the minutes shall be tabled and the chair shall direct the city clerk or their designee to review the video or audio to ensure that the official minutes are correct according to the audio/video of the meeting. The city clerk will provide the commission with any changes necessary to the board/commission for official approval. The city clerk's decision is final. Subd. 5. Adoption of a program of work. The board/commission shall proceed with the preparation and adoption of a program of work outlining activities proposed to be undertaken in the exercise of its powers and the performance of its duties. This program of work shall be revised not less than annually and progress on the program shall be included in the annual report to the city council. The commission chair or board/commission's staff designee shall submit to the city council a report of its work during the preceding year during the second quarter of the current year. Subd. 6. Program assistance. To accomplish the intent and purpose of this section, the city shall provide the commission with staff support. Subd. 7. The Utilities Commission, Downtown Parking, Heritage Preservation, Human Rights, Park and Recreation and Planning Commissions are subject to the following: (1) Members. Utilities Commission shall consist of five members, who serve three year terms to be appointed by the city council. The council representative and the Public Works Director or designee shall be ex officio, nonvoting members of the commission. Voting members shall be residents of the city. Downtown Parking Commission consists of seven members, who serve three year terms. Members may be downtown business owners, building owners or residents of the city to be appointed by the city council. The council representative and Community Development Director or Police Chief of the city shall be ex officio, nonvoting members of the commission. Heritage Preservation Commission consists of seven voting members with one member being a representative from the local historical society to be appointed by the city council. The council representative and the Community Development Director or staff designee shall be ex officio, nonvoting members of the board or commission. Voting members shall be residents of the city. Human Rights Commission consists of seven voting members, one of which may be a youth representative, to be appointed by the city council. The council representative be an ex officio, nonvoting member of the commission. Voting members shall be residents of the city. Park and Recreation Commission shall consist of seven voting members to be appointed by the city council. The council representative and the Public Works Superintendent shall be ex officio, nonvoting members of the commission. Voting members shall be residents of the city. Planning Commission*-- shall consist of seven voting members to be appointed by the city council. The council representative and Community Development Director or staff designee shall be an ex officio, nonvoting members of the board or commission. Voting members shall be residents of the city. *Thc current planning commission shall be gradually -reduced to six members representative will become a voting member. (2) Term. All appointments shall be for staggered terms of three years. All terms end on the first day of May in the year in which they expire. In the event of a vacancy, except that any person appointed to fill a vacancy occurring prior to the expiration of the term, which their predecessor was appointed, may be appointed only for the remainder of the term. Upon expiration of their term of office, the member will continue to serve until their successor is appointed and qualified. Any vacancy for the unexpired term shall be filled according to Subd. 3 of this section. Members shall continue to hold office until their successors have been appointed and qualified. (3) The Human Rights Commission youth representative will serve a one-year term (September 1 to August 31). Appointment. All applicants (including incumbents providing a written request for reappointment) shall be interviewed by the council representative, the chair of the commission and the mayor or council member requested by the council representative ("interview panel"). If the chair is due for reappointment, the interview will be held by two members of council. A recommendation on appointment or reappointment from the interview panel will be given to the city clerk for placement on the council agenda for consideration. It is a goal, but not a requirement, that all wards of the city have commission representation to further the policy of the city council that representation on city commissions/boards be balanced. (4) Organization. At the first meeting in May, commission members shall nominate a chair and vice -chair from among its appointed members and vote on the nomination. The chair and vice chair's term will be for one year. The chair or vice chair must: a. Preside over meetings of the commission. b. Appear or appoint a representative to appear as necessary before other city advisory commissions and the city council to present the view point of the commission on matters pertaining to their commission subject matter as they relate to business under consideration by the commissions or city council. c. Act as the liaison with other governmental and volunteer units in matters relating to the subject function of the commission for the purpose of obtaining and providing timely information. (5) The commissions shall hold at least one regular meeting each month. SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance. The ordinance amendment identifies the transition of the Water Board into the Utilities Commission and expands it from 3 to 5 members. SECTION 3. EFFECTIVE DATE. This Ordinance shall be effective January 1, 2021. Approved this day of , 2020. Ted Kozlowski, Mayor Publish: Stillwater Gazette — ATTEST: Beth Wolf, City Clerk ORDINANCE AN ORDINANCE AMENDING CHAPTER 1, ARTICLE V, SECTION 5.06 OF THE CITY CODE OF THE CITY OF STILLWATER REGARDING HOLDING OTHER OFFICES The City Council of the City of Stillwater does ordain: SECTION 1. AMENDMENT. Chapter 1, Article V, Section 5.06 of the City Code, Holding Other Offices is hereby amended as follows: No member of the Council shall hold any other City employment or employment, by the Water Beard or be a member of the Library Board. Neither may any Councilmember be elected or appointed to any office created nor the compensation of which is increased by the Council while a member thereof until one year after the expiration of the term for which the member was elected. SECTION 2. EFFECTIVE DATE. This Ordinance shall be effective January 1, 2021. Approved this day of , 2020. Publish: Stillwater Gazette — Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk itlII_er Administration DATE: September 10, 2020 TO: Honorable Mayor and City Council Members FROM: J. Thomas McCarty, City Administrator Sharon Provos, City Finance Director SUBJECT: Stillwater Preliminary 2021 Budget and Tax Levy Proposal Background The City Council will meet on Tuesday, September 15, 2020 to consider approval of the 2021 Preliminary Budget, the 2021 Preliminary Tax Levy and establish the Truth in Taxation meeting date in December, 2020 for adoption of the final 2021 Stillwater City Budget. Pursuant to state law, the City Council must complete all these action and notify the County by September 30, 2020. At City Council budget work sessions conducted on August 18 and September 1, 2020, the Council reviewed operational and capital requests from all departments, affiliated Boards and outside agencies. The 2021 budget requests included revenue and expenditure programming and capital outlay appropriations to align with the themes and initiatives included in the revised Stillwater Strategic Plan, as well as requests for staffing adjustments and capital requests for preservation of current assets and new projects. Given the volatility of the economy since March of 2020 due to COVID-19, potential risk and uncertainties were considered and addressed by the staff and City Council in the development of this preliminary 2021 Budget Recommendation. The initial 2021 Budget Recommendations reviewed at previous Council work sessions included a proposed tax levy adjustment of +2.27% increase. Based on discussion at the September 1 budget work session, the City Council directed staff to adjust the Preliminary 2021 Budget to include an adjustment in the FTE status of one staff position and to increase the overall capital General Obligation bonding to complete various capital projects. The updated Preliminary 2021 Budget includes a proposed tax levy adjustment of +2.659%, while maintaining a balanced 2021 budget that continues the provision of excellent city services and programs to meet the needs of the citizens of Stillwater. The proposed Preliminary 2021 Budget also results in the lowest City tax rate in the past decade. (See attached slides.) Recommended Action Staff recommends Council approval of the Resolutions: Adopting the Proposed Tax Levy for Payable Year 2021; Adopting the Proposed Budget for the Year 2021: Setting the Truth in Taxation Meeting Date for December 1, 2021. cc: Department Managers 2021 Proposed Budget - Updated CITY OF STILLWATER 0 September 15, 2020 Budget Factors Proposed 2021 ► $112,600 Increase/Decrease in Operating Expenditures ► 1% of Levy ► 1% Increase/Decrease in Health Insurance Premium ► $11,200 ► Retiree Health Insurance ► 8.6% of the Levy ► Library Operating Levy ► 12% of the levy ► 1% Wage Adjustment ► - $80,000 4 Property Taxpayers Who pays the property taxes? Tax Capacity Generated b Commercial/Industrial Updated Information From September 1" Meeting ,r ► Debt Service Levy ► Increase = $48,635 ► Fire Services Specialist (Increase 5 hours/week) ► Increase = $8,615 ► Proposed Property Tax Rate ► Increase: 51.962% vs 52.183% Property Tax Levy Adopted vs Proposed Original (September 1st)... il 2020 Adopted CITY-WIDE LEVY 2021 Proposed $ Increase/ Decrease % increase/ Decrease $10,587,577 General Operating Tax Levy $11,262,184 $674,607 $4,022,126 Debt Service Tax Levy $14,609,70 $3,678,755 -$343,371 6.37% -8.54% oas $14,940,939 $331,236 Updated Proposal (September 1 5th) 2020 Adopted CITY-WIDE LE 2021 Proposed $ Increase/ Decrea % increase/ Decreas $10,587,577 General Operating Tax Levy $11,270,799 $683,222 111 6.453% $3,727,390 -$294,736 -7.328% $4,022,126 Debt Service Tax Levy $14,609,703 Totals $14,998,189 $388,486 2.659% Property Tax Rate Proposed 2021 Formula: Total City Property Tax Levy = City's Taxable Tax Capacity = City Tax Rate "M! Actual Pay 2020 Proposed Pay 2021 % Change Property Tax Levy Fiscal Disparity Portion of Levy City's Portion of Levy City's Taxable Tax Capacity City Tax Rate $14, 609, 703 $1,482,658 $13,127,045 - 24,548,654 $14,998,189 $1,455,253 $13,542,936 $25,952,996 2.659% -1.848% 3.168% 5.721% 53.474% 52.183% -2.414% 1. Note: Valuation numbers and fiscal disparity numbers are estimates with the following assumptions made: Estimates: 5.7% increase in the City's Taxable Tax Capacity. 1.8% decrease in the Fiscal Disparity portion of Levy. Property Tax Rate Last Ten Years and Proposed (Estimated) 2021* 64.00% 62.00% 60.00% 58.00% 56.00% 54.00% 52.00% 50.00% 48.00% 46.00% 1 1 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021* r2011-1E2.539% L12 54.674% r13 61.503% 2015 54.916% 2016 56.996% 2017 56.927% 2018 53.421% 2020 53.474% 2021* 52.183% Tax Impact -Residential 2021 Updated Proposed Actual Payable 2020 Market Actual City Value Tax Capacity Tax Rate Proposed Payable 2021 141 Taxable I City Market Proposed City Property Tax Value Tax Capacity City Tax Rate Property Tax $ Change % Change 296,500 2,859 53.474% $1,528.82 299,200 2,889 52.183% $1,507.57 -$21.25 -1.4% 99,100 708 53.474% $378.60 100,000 718 52.183% $374.67 -$3.93 -1.0% 148,700 1,248 53.474% $667.36 150,000 1,263 52.183% $659.07 -$8.29 -1.2% 247,800 2,329 53.474% $1,245.41 250,000 2,353 52.183% $1,227.87 -$17.54 -1.4% 396,400 3,948 53.474% $2,111.15 400,000 3,988 52.183% $2,081.06 -$30.09 -1.4% Assumptions ump ions Information is based on Residential Homestead Properties Market Values are converted to Tax Capacity Values using Class Rates determined by the MN Legislature. .9% increase in Market Value from 2020 to 2021 I • RESOLUTION 2020- ADOPTING THE PROPOSED TAX LEVY FOR THE PAYABLE YEAR 2021 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the sum of $14,998,189 is hereby levied against all of the taxable property of the City of Stillwater, Washington County, Minnesota, for City purposes for the payable year 2021. FURTHER BE IT RESOLVED, that the sum of $44,400 is hereby levied against all taxable properties within the WMO (Waste Management Organization) parcel -specific taxing district of the City of Stillwater, Washington County, Minnesota, for City purposes for the payable year 2021. The Levy consists of the following: GENERAL TAX LEVY: $ 11,270,799 DEBT SERVICE TAX LEVY: Fund Required Levy for 2021 Amount 312 G.O. Capital Outlay2012A 373,146 314 G.O. Capital Outlay 2014A 712,573 324 G.O. Capital Outlay 2014 (Armory) 85,000 326 G.O. Capital Outlay 2016A 545,055 327 G.O. Capital Outlay 2017A 399,268 329 G.O. Capital Outlay 2009D 300,300 318 G.O. Capital Outlay 2018A 485,276 339 G.O. Capital Outlay2019A 428,137 Subtotal $ 3,328,755 New Debt G.O. Capital Outlay 2021 398,635 Total Debt Service Tax Levy $ 3,727,390 TOTAL TAX LEVY $ 14,998,189 PARCEL -SPECIFIC LEVY WMO Levy $44,400 Adopted by the Council this 15th day of September, 2020. Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk RESOLUTION 2020- ADOPTING THE PROPOSED BUDGET APPROPRIATIONS FOR THE YEAR 2021 BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the proposed budget appropriations for the year 2021 in the amounts for the following funds: Fund Fund Name 100 General Fund 200 Special Events Fund 202 St Croix Valley Recreation Center Fund 230 Library Fund 240 Parks Fund 251 Downtown Beautification Fund 255 Washington County Recycling Fund 285 Lodging Tax Total Adopted by the Council this 15th day of September, 2020. ATTEST: Beth Wolf, City Clerk Amount $ 15,104,499 75,800 1,725,321 1,428,083 1,226,844 15,000 32,000 160,696 $ 19,768,243 Ted Kozlowski, Mayor RESOLUTION 2020- SETTING PAYABLE 2021 TRUTH-N-TAXATION PUBLIC MEETING BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota, that the Payable 2021 Truth -in -Taxation meeting shall be at 7:00 p.m., Tuesday, December 1st, 2020. Adopted by the Council this 15th day of September, 2020. Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk MEMORANDUM To: Mayor and City Council From: Shawn Sanders, Public Works Director/City Engineer Date: September 11, 2020 Re: 2020 Greeley Street Lift Station Improvement Project Bid Award DISCUSSION On September 10, 2020 the City of Stillwater accepted bids for the Greeley Street Lift Station Improvement Project. This project replaces the 50 year old lift stations located on Greeley Street near the Lily Lake ballfield. The lift station handles flow from the Industrial Park, Marketplace lift station, Cottages of Stillwater and portions of the Benson neighborhood. The project will consist of converting the wet well into a submersible pumping station and eliminating the dry well pumping station. This will be more efficient and safer for city personnel to maintain. Six contractors submitted bids with Lametti and Sons Inc., Hugo, Minnesota having the low bid at $287,170.00. Bolton & Menk, Inc. the City's consultant, has had several projects with this contractor with good success. RECOMMENDATION It is recommended that Council accept bid and award contract to Lametti and Sons Inc. for $287,170.00 for the 2020 Greeley Street Lift Station Improvement Project. Funds for this project will come from the Sewer Fund. ACTION REQUIRED If Council concurs with the recommendation, they should pass a motion adopting RESOLUTION 2020- ACCEPTING BID AND AWARDING CONTRACT FOR THE 2020 GREELEY STREET LIFT STATION IMPROVEMENT PROJECT. ACCEPTING BID AND AWARDING CONTRACT FOR GREELEY STREET LIFT STATION IMPROVEMENT PROJECT WHEREAS, pursuant to an advertisement for bids for the Greeley Street Lift Station Improvement Project, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement; BIDDER BID AMOUNT Lametti and Sons Inc., Hugo, Minnesota $287,170.00 Vinco, Inc., Forest Lake, Minnesota $293,500.00 Minger Construction Co. Inc., Jordan, Minnesota $333,519.00 Pember Companies, Inc., Menomonie, Wisconsin $347,260.00 Geislinger & Sons, Inc., Watkins, Minnesota $387,500.00 Magney Construction, Inc., Chanhassen, Minnesota $598,700.00 ENGINEER'S ESTIMATE $335,500.00 and WHEREAS, it appears that Lametti and Sons Inc. from Hugo, Minnesota is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Lametti and Sons Inc. in the name of the City of Stillwater for the Greeley Street Lift Station Improvement Project according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the City Council this 15th day of September 2020. ATTEST: Ted Kozlowski, Mayor Beth Wolf, City Clerk RESOLUTION NO. 2020- CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION AUTHORIZING DEFERRAL OF SPECIAL ASSESSMENTS FOR SENIOR CITIZENS, DISABLED, OR MILITARY PERSONS WHEREAS, by Minnesota Statutes, Sections 435.193 through 435.195, the City is authorized and empowered, in its discretion, to defer payment of special assessments against homesteaded property owned by certain persons who are elderly, disabled or in the military reserves ordered into active military service and for whom it would be a hardship to make such assessment payments until a particular event occurs; and WHEREAS, the City Council deems it desirable and in the best interests of the City and its citizens to implement such authority and power by establishing standards, guidelines and procedures for the granting and processing of such deferments. NOW, THEREFORE, be it resolved that the City Council does hereby adopt the following standards, guidelines and procedures as established herein: ELIGIBILITY STANDARDS 1. The applicant must be one of the following: A. 65 years of age or older; B. Retired by virtue of a permanent and total disability; C. A person who is a member of the Minnesota National Guard or other military reserves who is ordered into active military service, as defined in section 190.05, subdivision 5b or 5c, as stated in the person's military orders; AND 2. The applicant must be a person for whom it would be a hardship to make the payments; and 3. The property for which deferment is requested must be classified and taxed as homestead property by the City Assessor as of the date the application for deferment is made; and 4. The first year's installment of the proposed special assessment must, either alone or in the aggregate with installments of other special assessments due against the property and payable in the first year of the proposed assessment, total more than one percent (1%) of the applicant's Adjusted Gross Income (AGI). INTEREST RATE Any special assessment deferred pursuant to this policy shall bear interest at the prevailing interest rate applicable at the time the assessment was originally levied. TERMINATION The option to defer the payment of special assessments shall terminate and all amounts accumulated plus applicable interest, shall become due upon the occurrence of any of the following events: 1. The death of the property owner, provided that the surviving spouse is otherwise not eligible for the benefits hereunder; 2. The property is sold, transferred, subdivided, or in any way conveyed to another by the fee owner qualified for deferred status; 3. The property loses its homestead status for any reason; or 4. The City Council determines that there would be no hardship to require an immediate or partial payment of the deferred special assessment. PROCEDURES 1. The applicant for deferment must file a completed application and affidavit with the City Clerk on or before November 15th of the year preceding the year for which deferral status is requested in order to implement the deferral for said year. 2. The City Clerk shall transmit all deferments granted pursuant to the policy to the Washington County Auditor for recording with the Office of the County Recorder, Washington County, Minnesota, so as to give notice of such deferment to all future owners and encumbrancers of the property for which a deferment has been granted. AND BE IT FURTHER RESOLVED, that the City Council shall not be prohibited from determining that a hardship exists, and that a deferment should be granted on the above terms and conditions, even if the eligibility requirements are not met by an applicant, provided that the Council find that: 1. There are exceptional and unusual circumstances not covered by the foregoing standards and guidelines; and 2. If granted the deferment will have been made in a non-discriminatory manner; and 3. The granting of the deferment will not give the applicant an unreasonable preference over other applicants. Adopted by the City Council of the City of Stillwater, Minnesota this 15th day of Setember, 2020. Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk „L.,, Ilwater Administration Date: September 11, 2020 TO: Mayor and Council FROM: Beth Wolf, City Clerk SUBJECT: General Election Canvassing Board Meeting Date The General Election will be held on Tuesday, November 3rd and General Canvassing must be held between the third and tenth day after an election: Friday, November 6th - 13th. The State changed the rule to accept absentee ballots now for seven days instead of three days after the Election, till Tuesday, November 10th. However they did not change the rule on when the General Canvassing must be held. Washington County will not have the election abstracts prepared until November 12th. Therefore, a special meeting must be held by the City Council as the Council is the Canvassing Board for the municipal portion of the election. RECOMMENDATION: The General Canvassing Board (City Council) should meet on Friday, November 13th at 8:30 am via Zoom. ACTION REQUIRED: If Council agrees with the recommendation, they should pass a motion setting the date for the Special Meeting for the General Election Canvassing Board for November 13, 2020 at 8:30 am. Washington - — County FYI BOARD AGENDA September 15, 2020 - 9:00 AM 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Board of Commissioners Fran Miron, Chair, District 1 Stan Karwoski, District 2 Gary Kriesel, District 3 Wayne A. Johnson, District 4 Lisa Weik, District 5 Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board Clerk or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. 3. 9:10 Consent Calendar - Roll Call Vote Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. A. B. Approval of the September 1, 2020, County Board meeting minutes. Approve Amendment No. 1 for Contract No. 12226 for Attorney Megan Hunt. C. Approval to apply for additional Emergency Services Program-COVID (ESP -CV) funds in the amount of $625,048 to support sheltering those experiencing homelessness during the COVID- 19 peacetime emergency from the Minnesota Department of Human Services for the period of April 1, 2020, up to February 28, 2021, and authorize its execution pursuant to Minn. Stat. 373.02. D. Approval of resolution to authorize Washington County to accept grant funds from the Minnesota Department of Veterans Affairs in the amount of $17,500 for the period of July 1, 2020, through June 30, 2021, and authorize its execution pursuant to Minn Stat. 373.02. E. Approval of penalty abatements exceeding $10,000 for a property in the City of Oakdale and a property in the City of Oak Park Heights. F. Approval of abatement for golf course property located on 20th Street North in Lake Elmo. G. Approval of abatement for property located at 570 Settlers Ridge Parkway in Woodbury. H. Adopt a resolution to approve an application for an Exempt Permit of Minnesota Lawful Gambling received from Welch Charities Inc., to conduct a raffle at 12300 40th St. N., Stillwater MN, 55082, in Baytown Township on August 21, 2021. I. Approval of Joint Powers Agreement No. 13697 for election recount services with Minnesota Secretary of State. J. Approve Amendment No. 2 to extend Lease Agreement No. 10408 with Scott and Moira Schomburg for the county -owned house located at 15330 Afton Hills Court South, Afton, MN. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Washington County Consent Calendar continued K. 1. Approval of Change Order No. 2 to Contract No. 12840 with Peterson Companies, Inc. in the amount of $6,670.95 for work on the Wildwood Library Project (BSD-WWL-001). 2. Approval of Change Order No. 4 to Contract No. 12923 with Neo Electrical Solutions, LLC, in the amount of $3,667.46 for work on Wildwood Library Project (BSD-WWL-001). L. Approval of Contract No. 13672 with Siegfried Construction in the amount of $112,200 for work on the Law Enforcement Center Parking Ramp Plaza project (BSD-1005-023). 4. 9:10 Public Hearing - Public Works A. Conduct a Public Hearing and consider adopting a resolution authorizing revisions to Washington County's 2020 Fee Schedule, Policy No. 1032, to implement a Washington County specific cross-country ski pass beginning in the winter of 2020-2021. 5. 9:50 Public Hearing - Public Works A. Conduct a public hearing pursuant to Minnesota Statute 398.34 to consider the repeal of Parks Ordinance No. 199 and consider approval of a resolution repealing Parks Ordinance No. 174 and adopting a new Parks Ordinance No. 213. 6. 10:30 Washington County Community Development Agency - Melissa Taphorn, Executive Director A. Approval of the 2019 Consolidated Annual Performance and Evaluation Report for submission to the U.S. Department of Housing and Urban Development. 7. 10:40 Library - Amy Stenftenagel, Director A. Adopt a resolution to proclaim September 2020 as Library Card Sign -Up Month. 8. 11:00 Public Health and Environment - Lowell Johnson, Director A. Approve Grant Agreement No. 13689 with the State of Minnesota in the amount of $360,000, for the period of date of signature through December 31, 2020, and authorize its execution pursuant to Minn. Stat. 373.02. B. Approve Agreement No. 13656 with the City of Cottage Grove in the amount of up to $860,000, for the period of date of final signature through December 31, 2020, and authorize its execution pursuant to Minn Stat. 373.02. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Washington County 9. 11:10 Public Works - Don Theisen, Director A. Adopt a resolution ratifying Contract No. 13560 and Change Order No. 1 with Meyer Contracting Inc. in the amount of $627,421.18 to raise County State Aid Highway (CSAH) 12 above flood waters. 10. 11:20 General Administration - Kevin Corbid, County Administrator A. Adopt a resolution for a County Land and Water Legacy Program contribution to the Guarnera Project and the purchase agreement. B. Certification of the 2021 proposed budgets and levies by adopting: 1. Resolution - Certifying the proposed property tax levy payable 2021 for Washington County. 2. Resolution - Certifying the proposed property tax levy payable 2021 for the Washington County Regional Rail Authority. 3. Resolution - Adopting the Washington County proposed 2021 budget. 4. Resolution - Adopting the Washington County Regional Rail Authority proposed 2021 budget. 5. Resolution - Consenting to the proposed property tax levy payable 2021 for the Washington County Community Development Agency. 11. 12:00 Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 12. Board Correspondence 13. 12:15 Adjourn 14. 12:15-12:30 Break 15. 12:30-1:00 Board Workshop with Community Services A. Update on Washington County Child Care Quarterly Information Meeting. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Washington - — County 1. 9:00 Board Workshops BOARD WORKSHOPS September 8, 2020 - 9:00 AM Board of Commissioners Fran Miron, Chair, District 1 Stan Karwoski, District 2 Gary Kriesel, District 3 Wayne A. Johnson, District 4 Lisa Weik, District 5 9:00-10:00 A. Discuss the potential to establish a non-profit business grant program with the county's Coronavirus Relief Fund assistance. 10:00-11:00 B. Discuss proposed 2021 Washington County levy and budget. * Please note: No official county business or votes will take place during Workshop Only meetings. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer