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2020-05-05 CC Agenda Packet
216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us PLEASE NOTE: City Council meetings are streamed live on the city website and available to view on Channel 16. Public can participate in the meeting by logging in online at www.zoom.us/join or by calling 1-312-626-6799 and enter the meeting ID number: 794 206 779 Public comments can also be emailed to stillwater@ci.stillwater.mn.us REVISED AGENDA CITY COUNCIL MEETING May 5, 2020 REGULAR MEETING 4:30 P.M. I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. St. Croix Valley Recreation Center New Sound System Request 2. St. Croix Curling Club Request – Resolution 3. COVID-19 Response Update a. Financial and Budgetary Impacts b. Business Recovery Efforts c. Remaining 2020 Summer Events Schedule d. Protocols on Summer Park Reservations, St Croix Rec Center Schedule, Signage for Parks and Trails, and Parking Lots/Ramp Rates e. Workplace of Tomorrow Operation IV. STAFF REPORTS 4. Police Chief 5. Fire Chief 6. City Clerk – Election Candidate Filing Opens May 18th 7. Community Development Director 8. Public Works Director 9. Finance Director 10. City Attorney 11. City Administrator 12. Library Director V. RECESS RECESSED MEETING 7:00 P.M. VI. CALL TO ORDER VII. ROLL CALL VIII. PLEDGE OF ALLEGIANCE IX. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 13. Presentation of Council Service Awards to David Ratte and Terry Zoller (Charter Commission); Susan Steinwall (Heritage Preservation Commission); Laura Super (Human Rights Commission); and Sean Hade (Planning Commission) 14. Proclamation: Stillwater Area High School Wrestling State Champions Reid Ballantyne, Trey Kruse, Hunter Lyden & Roman Rogotzke 15. Proclamation: Stillwater Area High School Diving State Champion Josiah Fick 16. Proclamation: Professional Municipal Clerks Week, City Clerk Beth Wolf Page 2 of 2 City Council Meeting Agenda May 5, 2020 X. OPEN FORUM ‐ the open forum is a portion of the council meeting to address council on subjects which are not a part of the meeting agenda. the council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. out of respect for others in attendance, please limit your comments to 5 minutes or less. XI. CONSENT AGENDA ‐ all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 17. April 21, 2020 regular and closed session meeting minutes 18. Payment of Bills 19. City Hall Concrete Work at Entrances 20. Fireworks Permit for Cub Foods 21. Washington County 2020 Recycling Grant Agreement XII. PUBLIC HEARINGS ‐ out of respect for others in attendance, please limit your comments to 10 minutes or less. 22. CPC Case No. 2020-09 to consider a request by the City of Stillwater, applicant, for the consideration of a Zoning Text Amendment to create a new zoning district, Highway Mixed Use or HMU. Notice was published in the Stillwater Gazette on Friday, April 10, 2020. – Postponed for 60 days 23. CPC Case No. 2020-10 to consider a request by Mark Lambert representing Central Commons, LLC, property owner, for the consideration of an Annexation, Preliminary Plat, Zoning Map Amendment, Conditional Use Permits, review of the EAW and a Concept PUD for a 35 acre project known as Central Commons. Property located at the South East corner of Manning Avenue and Highway 36. Notice was mailed and published in the Stillwater Gazette on Friday, April 10, 2020. – Postponed for 60 days XIII. UNFINISHED BUSINESS XIV. NEW BUSINESS 24. 2020 Street Improvement Project Bid Award – Resolution 25. Annual Boards and Commissions Appointments 26. Liquor License Amendment for Oasis Café – Resolution 27. Parking Ramp Fee Schedule Amendment – Resolution XV. COUNCIL REQUEST ITEMS XVI. ADJOURNMENT STAFF REQUEST ITEM Department: St. Croix Valley Recreation Center Date: 3/30/2020 DESCRIPTION OF REQUEST We are requesting to purchase a new sound system for both rinks at the St. Croix Valley Recreation Center and add some additional power on the ceiling. They current system has outlast its life cycle and people are having a hard time understanding the current system. FINANCIAL IMPACT I'm requesting a budget to replace the sound system and power not to exceed $75,000. The funds will come from our reserve fund. ADDITIONAL INFORMATION ATTACHED Sound and Media Solutions Allied Production and Sales Alchemy Sound and Vision Staff recommends Alchemy Sound and Vision Submitted by: Doug Brady Yes_X_ No __ _ 82,422.15 89,902.57 73,167.37 Date: 3/30/2020 RESOLUTION ACCEPTING THE PROPOSAL OF ALCHEMY SOUND AND VISION FOR REPLACEMENT OF THE ICE RINKS SOUND SYSTEM AT THE ST. CROIX VALLEY RECREATION CENTER AND AUTHORIZING TRANSFER OF FUNDS FROM THE ST. CROIX VALLEY RECREATION CENTER FUND BALANCE TO THE CAPITAL PROJECTS FUND TO COMPLETE THE PROJECT WHEREAS, the current sound system in the ice rinks at the St. Croix Valley Recreation Center has outlasted its life cycle and spectators at ice rink events have difficulty in understanding the broadcasts over the current sound system; and WHEREAS, replacement of the current sound system in advance of the fall sports season is a priority for the St. Croix Valley Recreation Center and its Manager has obtained proposals from qualified vendors to replace the sound system as shown in the attached documents and recommends acceptance of the proposal from Alchemy Sound and Vision in the amount of $73,168.00; and WHEREAS, replacement of the sound system was not included in the 2020 approved City budget; and WHEREAS, City staff has performed a financial review of the proposed project and believes adequate fund balance exists within the St. Croix Valley Recreation Center Fund to complete the sound system replacement project in 2020 while maintaining adequate reserves in the Fund pursuant to current GASB (Governmental Accounting Standards Board) guidelines. NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Stillwater hereby accepts the quote of Alchemy Sound and Vision to replace the current sound system at the St. Croix Valley Recreation Center, authorizes the transfer of $73,168.00 from the St. Croix Valley Recreation Center fund to the Capital Projects fund for completion of the project and authorizes the Mayor to sign all necessary agreements to complete the project. Enacted by the City Council of the City of Stillwater, Minnesota this 7th day of April 2020. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk sou N D AND MEDIA SOLUTIONS SALES PR-ElPOSAL -Presen t ed·to J I Presented by: Eric Klingsporn eric@soundandmediasolutions.com 507.316.6706 SOUND AND MCDIA SOLUTIONS I 3003 43'·0 ST NW, SUITE 109 I ROCHESTER, MN 55901 Dear Doug Brady II II II 111111 1111 Sound and Media Solutions is a full-service Commercial Audio Video Integrator that designs and installs professional AV Systems. Through our cutting-edge technology, we offer a broad range of AV Solutions making us your one-stop-shop for Professional AV . We have proven reliability in our people and our products ranging from audio systems, video conferencing, multimedia presentation systems, background music and more. We are a certified Women Owned Business providing local support and long-term partnerships. If you have any questions about any of these costs or would like to discuss anything contained in th is proposal, please feel free to reach out to me anytime. CUSTOMER INFORMATION Customer Name: St . Croix Valley Site Address: 1675 Market Drive Stillwater, MN 55082 Email: recctr@ci .stillwater. m n. us Billing Address: 1675 Market Drive Stillwater, MN 55082 *Billing Email: recctr@ci.stillwater.mn.us Contact Name: Doug Brady Phone: 651-430-260 l SOUND AND MEDIA SOLUTIONS I 3003 43" ST NW, SUITE 109 I ROCHESTER, MN 55901 PROJECT DESCRIPTION Summary -Objectives & Outcome II la ll 111111 Remove and replace St. Croix Valley Recreation Center South Rink Sound System Goals for new system: l. Highest Quality Dynamic Sound a. Highs, mids, lows b. Balanced audio c. Clear PA announcement 2. Ease of Use 3. Protect Equipment/Investment from public 4. Audio input at scorers table for use during games/on-ice events 5. Bluetooth audio input at scorers table for wireless connection 6. Wired Microphone input at scorers table for use during games/on-ice events 7. Wireless microphone system incorporated into the sound system System Description -Functionality Requirements Sound and Media Solutions(SMS) will provide and install a high quality sound system at the St. Croix Valley Recreation Center South Rink in Stillwater, MN. In the main arena office, Existing floor standing rack will be re-used to house the head end equipment. A Furman power conditioner surge protector will be installed to protect the equipment/investment. All AC powered rack equipment will plug into the power conditioner. 20 Amp AC power will be provided by the customer. Four (4) QSC 2000 Watt dual channel power amplifier will power seventeen ( 17) ultra high quality EA W l 09i loudspeakers and two (2) dual 12" driver EAW subwoofers mounted in the steel truss system of the arena. A Biamp Nexia Digital Signal Processor will process, balance, and equalize the audio signals input into the system . Two (2) Biamp Red -1 wall mount audio controls will be installed in two locations. One in the head end location and one at the scorers table location. A 3.5mm auxiliary audio jack will be wired and installed in the scorers box in a location for easy input of an audio source of the client's choosing(pc, laptop, ipad, smart phone, etc.). A Denon Bluetooth Receiver will be added as an input on the system and mounted below the scorers table for close proximity to the individuals connecting wirelessly to the sound system . A push button will be added to the scorers table for easy paring of devices to the bluetooth receiver. Instructions will be printed and mounted. An XLR input plate will be installed at the scorers table location for input of a new Audio Technica wired hand held microphone with stand . Hand held mic will have on/off switch. An Audio Technica 3000 Series wireless mic system with handheld microphone will also be input into the sound system. SOUND AND MEDIA SOLUTIONS I 3003 43'° ST NW. SUITE 109 I ROCHESTER, MN 55901 PROJECT DE SCR IPT ION System Description -CONTINUED SMS recommendation: II II 111111 Client install a permanent enclosure similar the one pictured on this page along with an audio source(windows tablet, ipad, kindle fire. etc.) with a pre-loaded game music and sound effects opp. New music can be downloaded to the device if it is linked to an association managed account like Amazon, iTunes. etc ... Rationale for a permanent source is to protect the sound system from various unknown devices being plugged into the system "hot" and then over-driving the speakers. Also, a permanent audio source prevents the auxiliary wire from being plugged in and out, which saves the system from experiencing crackle and pop associated with improper plugging in and out. Many Associations in Minnesota and elsewhere are moving toward this type of solution to protect their sound system investment. SOUND AND MEDIA SOLUTIONS I 3003 43'° ST NW, SUITE 109 I ROCHESTER, MN 55901 PROJECT DE SC RIPTION ------Major Equipment -Components I Quantity 2 4 1 2 2 17 2 8 17 As Needed I Description STRONG 1 U Blank Panels QSC CMX2000V A Power Amplifier Furman P8 PRO C Power Conditioner Biamp Nexia CS Digital Signal Processor Biamp Red 1 Wall Control Araknis PoE+ 8 + 2 Network Switch Audio Technica 3000 Series Wireless Microphone System Audio T echnica Pro4 l Wired Microphone Audio Technica AT8601 Mic Desk Stands RCI 3.5mm Auxiliary Jack RCI XLR Jack EA W 2041035-90 V FR 109i loudspeakers White EAW 2041033-90 VFS220i Subwoofer White EAW Eye Bolts for SUB EAW 2039218-90 U Bracket White Chain, couplers, Cat 6 wire, 16/2 wire AC Power and Conduit as needed and provided and installed by others. AC Power at head end rack location needs to have 20Amp outlet and circuit. Lift provided by client, or SMS can arrange lift and pass through cost of lift to client. SOUND AND MEDIA SOLUTIONS I 3003 43 '" ST NW, SUITE 109 I ROCHESTER, MN 55901 PROJECT DESCRIPTION Exclusions/ Assumptions & Constraints II II 111111 All conduit, high voltage, wiring panels, breakers, relays, boxes, receptacles, etc.; Concrete saw cutting and/or core drilling; Fire wall, ceiling, roof and floor penetration; Necessary gypsum board replacement and/or repair; Necessary ceiling tile or T-bar modifications, replacements and/or repair; All millwork (moldings, trim, cut outs, etc.); Patching and Painting; Permits (unless specifically provided for and identified within the contract). OUTSIDE MUSIC SOURCE: Sound and Media Solutions is not responsible for the reliability of any outside music sources not provide by SMS and Mood Media. Any troubleshooting of issues related to other music are subject to additional labor charges. Construction Considerations Integrator & Client Responslbilltles Client is responsible for all AC power requirements need for the installation of the sound and video systems. Client and a Sound and Media Solutions representative must discuss AC outlet power location/placement at earliest point following acceptance of agreement to assure ample time is allowed for scheduling. Key MIiestones -Client/GC/lntegrator Equipment delivery Installation Room Ready Training Substantial Completion Project/Change Management Processes Deviation from the scope of the project as described in this section requires a change order form to be completed with subsequent charges applied to the job to be the responsibility of the client. See Change Order page for more details. SOUND AND MEDIA SOLUTIONS I 3003 43 '° ST NW, SUITE 109 I ROCHESTER, MN 55901 TERMS and CONDITIONS Agreement dated 3/12/2020 by and between Sound and Media Solutions Inc. ("SMS" or "COMPANY") and Customer named above. COMPANY agrees to provide CUSTOMER, and CUSTOMER agrees 1o accept from COMPANY , at PREMISES , COMPANY'S service program, and the equipment, maintenance and other services (hereinafter collectively "SERVICES") as specified on pages above. LIMIT OF LIABILITY AND DAMAGES: COMPANY SHALL NOT BE LIABLE FOR DELAY IN INSTALLATION OF THE EQUIPMENT OR SERVICE OR INTERRUPTION OF SERVICE DUE TO CIRCUMSTANCES BEYOND THE REASONABLE CONTROL OF COMPANY. IN NO EVENT WILL COMPANY. ITS EMPLOYEES, AGENTS OR REPRESENTATIVES, BE RESPONSIBLE FOR ANY INDIRECT, CONSEQUENTIAL SPECIAL OR INCIDENTAL DAMAGES. Job Site Readiness: If CUSTOMER has confirmed the job site is ready for installation and COMPANY arrives lo do work to discover the site is not ready, CUSTOMER will be charged for the trip. If CUSTOMER requests devices to be installed in specific locations and COMPANY discovers a header or bracing is in the way the COMPANY is not responsible for damage and additional fees may be incurred to change location of devices. For All Medical Applications and Services, Including, But Not Limited To, Nurse Call Or Patient Wonder: CUSTOMER AGREES THAT COMPANY IS NOT RESPONSIBLE FOR PERSONAL INJURY OR OTHER LOSSES THAT ARE ALLEGED TO BE CAUSED BY IMPROPER OPERATION OR NON-OPERATION OF THE EQUIPMENT AND/OR SERVICE . CUSTOMER agrees that this Agreement limits COMP AN Y's liability to CUSTOMER unless COMPANY's actions are willful and wanton. Notwithstanding any contrary definitions found in any case law, CUSTOMER and COMPANY expressly agree that willful and wanton means conscious and intentional disregard of, or indifference to, the rights and safety of others. It is agreed that ii would be impractical and extremely difficult to fix actual damages that may arise in situations where there may be a failure of equipment or services, due to the uncertain value. IN THE UNLIKELY EVENT THIS PROVISION IS FOUND TO BE INVALID FOR ANY REASON, AND ANY LIABILITY IS IMPOSED ON COMPANY, ITS EMPLOYEES, AGENTS OR REPRESENTATIVES, IT WILL BE LIMITED TO SIX (6) TIMES THE SERVICE OR MAINTENANCE CHARGES PROVIDED ABOVE OR TWO HUNDRED FIFTY DOLLARS ($250.00), whichever is greater. INSURANCE: CUSTOMER agrees that COMPANY is not an insurer and that CUSTOMER shall obtain adequate insurance covering the equipment, personal injury and other damage or losses. No Subrogation: CUSTOMER does hereby for him/her/itself and other parties claiming under him/her/it, release and discharge COMPANY from and against all claims arising from hazards covered by CUSTOMER's insurance, it being expressly agreed and understood that no insurance company or insurer will have any right of subrogation against COMPANY. CUSTOMER agrees that this section is not an exculpatory provision. but a risk shifting provision. It will apply to preclude any subrogation action without regard to COMPANY'S conduct. INDEMNITY: CUSTOMER shall indemnify COMPANY and hold it harmless from and against any and all losses. claims, and expenses relating to the equipment and/or service provided hereunder, including without limitation losses caused by accidental Hre, theft, Improper operation, or misuse of the equipment. USE OF MUSIC SERVICES: CUSTOMER shall not transmit or permit the transmission of the Services by others or distribufe the Services so as to be consumed outside the Serviced Premises. CUSTOMER shall not copy, record, dub, or transcribe the Services in any manner. as the Services may be copyrighted works. CUSTOMER shall not use the Services (i) to displace a live orchestra; (ii) as an accompaniment to dancing, skating, aerobics or other forms of physical activity or entertainment, or (iii) in those areas for which an admission fee is charged . CUSTOMER is responsible for Performance Fees, which may be associated with TV usage. CUSTOMER is responsible for Copyright and Programming Fees on music audio, which is broadcast through any TV. COMPANY pays for all other Copyright and Programming Fees covering the SERVICES provided by COMPANY. Any third-party increase in Copyright or Programming Fees during this Agreement will be passed onto the CUSTOMER and considered separate from any other Price Increase. INSTALLATION OF EQUIPMENT: CUSTOMER grants to COMPANY the right to install all necessary equipment for the SERVICES subject to any necessary third-party approvals. CUSTOMER is solely responsible for obtaining any third-party approvals for the installation of such equipment, and for all associated costs. CUSTOMER shall supply at CUSTOMER's expenses adequate electrical power and necessary outlets. conduit or back boxes to affect installation. CUSTOMER bears all risk of loss to all leased and non-leased equipment as of the date that installation is substantially completed on the premises. CUSTOMER will provide a working internet network connection as needed for connection of our devices and will have the internet cables available in head end room on day of installation or agree to pay COMPANY additional fee for running any internet wires. WIRELESS: CUSTOMER understands that the installation of wireless equipment may interfere with any frequency produced by any existing equipment already installed onsite and may result in equipment failure: additionally, CUSTOMER understands that other existing wireless devices may interfere with proper functioning of COMPANY's wireless equipment. If COMPANY is asked to pin point the devices creating the interference that the CUSTOMER agrees to pay for any troubleshooting and investigating. SOUND AND MEDIA SOLUTIONS I 3003 43'0 ST NW, SUITE 109 I ROCHESTER, MN 55901 TITLE AND SECURITY: the COMPANY retains title to. and ownership of, LEASED equipment. CUSTOMER shall not, directly or indirectly. sell, mortgage, pledge, or otherwise dispose of or encumber any LEASED EQUIPMENT. CUSTOMER shall. upon expiration or earlier termination of this agreement. promptly return to COMPANY all LEASED EQUIPMENT in good condition (or pay full replacement value). Upon removal of the equipment. COMPANY shall not hove to repair, replace or otherwise re-establish the Premises lo their original condition . SUBSCIBER agrees to execute all necessary documents to perfect COMPANY's security interest, and to provide proof of insurance if requ ired by the COMPANY. MAINTENANCE, CARE AND WARRANTY Of EQUIPMENT : If Maintenance Services hove been purchased COMPANY will provide all parts and labor to maintain equipment exclusively limited to that resulting from ordinary and proper use. II does not include replacement of equipment, which will be supplied to CUSTOMER at COMPANY's prevailing rate. If Maintenance Services have not been purchased, CUSTOMER shall pay COMPANY its usual labor and equipment repair charges ofter the end of the Warranty Period. COMPANY agrees to warrant the OWNED EQUIPMENT to be free from original defects in material and workmanship for a period of one (1) year ofter install at the given premises. CUSTOMER grants COMPANY reasonable access to maintain as necessary and to comply with COMPANY'S obligations stemming from this agreement. COMPANY's obligations under this section are in lieu of all other warranties, express or implied relating to the equipment. including implied warranties, of merchantability and fitness for a particular purpose. SMS HOURS OF WORK: It is mutually agreed that SMS's obligations under this Agreement shall be performed between the hours of 8:00 A.M. and 4:30 P.M. exclusive of Saturdays, Sundays and holidays. If CUSTOMER requests service or inspection at any other time scheduling such appointment will be at the discretion of SMS, CUSTOMER agrees to pay the fhen current overtime rates charged by SMS. SMS does not offer emergency after hour's service. MEDIA: If SERVICES are provided by on-premises media such as compact disks. DVD's, hard drives, flash drives, etc ., fhe media will be mailed, downloaded, or delivered to CUSTOMER and COMP ANY shall promptly replace or remedy without charge any media that is defective upon receipt. CUS TOMER shall return all media at the time and in the manner designated by COMPANY and shall pay COMPANY the replacement value of each media that is not returned or in damaged condition. Under no circumstances shall title to the media poss to CUSTOMER, and CUSTOMER shall not, directly or indirectly, sell, mortgage, pledge, or otherwise dispose of or encumber the media. OTHER CHARGES, FEES, AND TERMS: CUSTOMER agrees to pay COMPANY all Federal, State, and Local taxes , excises, permits, and fees as all dollars in this document are pre-tax . All charges after the down payment are Net 30 days of invoice. A late payment charge may be made on the past due balance. All shipments of Digital Media (including, but not limited to, compact disks and DVD's) are FOB COMPANY's distribution facilities. CUSTOMER shall pay any necessary charges for telephone-line, ISP, satellite, or data associated with the provision of the SERVICES. CUSTOMER shall pay a fee for each reconnection of the SERVICES following a cancellation due to non-payment or for any other reason. CUSTOMER DEFAULT: In the event of CUSTOMER'S default or violation of this Agreement, the balance of monies due for the unexpired term of this Agreement shall become immediately due and payable at the option of the COMPANY. COMP ANY shall have the right, without notice, to enter the Serviced Premises of CUSTOMER and remove the equipment and any media and discontinue the Services. If COMPANY is required lo bring legal action to enforce this Agreement, all legal fees and costs incurred in connection with such action shall be borne by the CUSTOMER. Further, any sale. transfer, closure or change in location of CUSTOMER 's business by the CUSTOMER herein designated shall not reduce, eliminate or otherwise affect its obligation under this Agreement. ASSIGNMENT: CUSTOMER may not assign this Agreement without the prior written consent of COMPANY. COMPANY may assign this Agreement or subcontract any of its obligations under this agreement without notice to CUSTOMER. GENERAL: This Agreement constitutes the entire understanding between the parties with respect to the subject molter hereof and supersedes all prior agreements. No modification of this Agreement shall be valid unless made in writing and properly signed by each party. The provisions of this Agreement are severable, if any clause or provision shall be held invalid or unenforceable, in whole or in part, then such invalidity shall attach only to such clause or provision, or part thereof, and shall not affect any other clause or provision. The COMP ANY shall have the right to modify or terminate this Agreement in the event that any license agreement applicable to the COMPANY's provision of the Services (including those with any Copyright Agency or Franchisor) is modified or terminated. SOUND AND MEDIA SOLUTIONS l 3003 43'0 ST NW, SU ITE 109 I ROCHESTER, MN 55901 CHANGE ORDER II II 111111 11 The following are the types of changes frequently encountered on jobs. Expect that many jobs incur changes as jobs develop, so plan in your budget for such changes. Internal Change Order: Client internally makes changes from the original scope and plan. Field Directed Change Order: Client dictates at site to field technician something that strays from the original scope and/or plan. External Change Order: Other external conditions(i.e. other subcontractor changes something causing deviation from the scope and/or plan) cause a change. Company: 1st. Croix Valley :====================:::: Project Name: jsouth Rink Sound System Location: j 1675 Market Drive Stillwater, MN 55082 Add/Change: Total Price: I Price does not include a._ny_o_p_p....,,.llc-o..,.b..,..1e--,l-o>-:e-s.----------------' Contact: Signature: Date: SOUND AND MEDIA SOLUTIONS I 3003 43'0 ST NW, SUITE 109 I ROCHESTER, MN 55901 II PROJECT INVESTMENT Customer agrees to pay Sound and Media Solutions the sum of '$45,818.35 PAYMENT TERMS • Down payment of 20% is required on installation jobs over $5.000 II 111111 • For installations taking more than thirty (30) days, SMS reserves the right to require reasonable progress payments. • The price includes the system outlined above, any alterations or deviation from the system detailed in this Agreement involving extra materials or labor will be an additional cost to the CUSTOMER. • The price does not include any applicable state and local sales tax. • • Invoices will be sent to billing email address listed. PROPOSAL SIGN-OFF AGREEMENT IS VALID EVEN IF UNSIGNED BY SOUND AND MEDIA SOLUTIONS Customer acknowledges that he/she/it has read and understands the entire agreement, including all the terms and conditions and any attachments hereto and certifies that he/she/it is authorized to sign this agreement. Sound and Media Solutions Eric Klingsporn SMS Representative Authorized Officer Signature Date CUSTOMER St. Croix Valley CUSTOMER (Company Name) Authorized Officer Signature Email ntle Date SOUND AND MEDIA SOLUTIONS \ 3003 43'0 ST NW, SUITE 109 I ROCHESTER, MN SS901 SOUND AND MEDIA SOLUTIONS SALES PR~OSAL Presen t e d· t o I ·! ! I •/ I I Presented by: Eric Klingsporn eric@soundandmediasolutions.com 507 .316.6706 SOUND AND MEDIA SOLUTIONS j 3003 43" ST NW, SUITE 109 i ROCHESTER, MN 55901 II Dear Doug Brady 11 11 111111 Sound and Media Solutions is a full-service Commercial Audio Video Integrator that designs and installs professional AV Systems. Through our cutting-edge technology, we offer a broad range of AV Solutions making us your one-stop-shop for Professional AV. We have proven reliability in our people and our products ranging from audio systems, video conferencing, multimedia presentation systems, background music and more. We are a certified Women Owned Business providing local support and long-term partnerships. If you have any questions about any of these costs or would like to discuss anything contained in this proposal. please feel free to reach out to me anytime. CUSTOMER INFORMATION Customer Name: St. Croix Valley Site Address: 1675 Market Drive Stillwater, MN 55082 Email: recctr@ci.stillwater.mn .us Billing Address: 1675 Market Drive Stillwater, MN 55082 *Billing Email: recctr@ci.stillwater.mn.us Contact Name: Doug Brady Phone: 651-430-2601 SOUND AND MEDIA SOLUTIONS J 3003 43" ST NW, SUITE 109 J ROCHESTER, MN 55901 PROJECT DE SCR IPT IO N Summary -Objectives & Outcome II II 111111 Remove and replace St. Croix Valley Recreation Center North Rink Sound System Goals for new system: 1. Highest Quality Dynamic Sound a. Highs, mids, lows b. Balanced audio c. Clear PA announcement 2. Ease of Use 3. Protect Equipment/Investment from public 4. Audio input at scorers table for use during games/on-ice events 5. Bluetooth audio input at scorers table for wireless connection 6. Wired Microphone input at scorers table for use during games/on-ice events 7. Wireless microphone system incorporated into the sound system System Description -Functionality Requirements Sound and Media Solutions(SMS) will provide and install a high quality sound system at the St. Croix Valley Recreation Center North Rink in Stillwater, MN. In the main arena office, Existing floor standing rack will be re-used to house the head end equipment. A Furman power conditioner surge protector will be installed to protect the equipment/investment. All AC powered rack equipment will plug into the power conditioner. 20 Amp AC power will be provided by the customer. Three (3) QSC 2000 Watt dual channel power amplifiers will power seventeen (13) ultra high quality EAW 109i loudspeakers and one [1) dual 12" driver EA W subwoofer mounted in the steel truss system of the arena . A Biamp Nexia Digital Signal Processor will process, balance, and equalize the audio signals input into the system. Two (2) Biamp Red -1 wall mount audio controls will be installed in two locations . One in the head end location and one at the scorers table location . A 3.5mm auxiliary audio jack will be wired and installed in the scorers box in a location for easy input of an audio source of the client's choosing (pc, laptop, ipad, smart phone, etc.). A Denon Bluetooth Receiver will be added as an input on the system and mounted below the scorers table for close proximity to the individuals connecting wirelessly to the sound system. A push button will be added to the scorers table for easy paring of devices to the bluetooth receiver. Instructions will be printed and mounted. An XLR input plate will be installed at the scorers table location for input of a new Audio Technica wired hand held microphone with stand. Hand held mic will have on/off switch. An Audio Technica 3000 Series wireless mic system with handheld microphone will also be input into the sound system . SOUND AND MEDIA SOLUTIONS I 3003 43'° ST NW, SUITE 109 I ROCHESTER, MN 55901 PROJECT DE SCR I PT ION System Description · CONTINUED SMS recommendation: II II 111111 Client install a permanent enclosure similar the one pictured on this page along with an audio source(windows tablet, ipad, kindle fire, etc.) with a pre-loaded game music and sound effects opp. New music can be downloaded to the device if it is linked to an association managed account like Amazon, iTunes , etc ... Rationale for a permanent source is to protect the sound system from various unknown devices being plugged into the system "hot" and then over-driving the speakers. Also, a permanent audio source prevents the auxiliary wire from being plugged in and out, which saves the system from experiencing crackle and pop associated with improper plugging in and out. Many Associations in Minnesota and elsewhere are moving toward this type of solution to protect their sound system investment. SOUND AND MEDIA SOLUTIONS I 3003 43'0 ST NW, SUITE 109 I ROCHESTER, MN 55901 PROJECT DE SCRIPTION II II 111111 Major Equipment -Components I Quantity 2 3 2 1 2 1 13 l 8 13 As Needed I Description STRONG 1 U Blank Panels QSC CMX2000V A Power Amplifier Furman PB PRO C Power Conditioner Biamp Nexia CS Digital Signal Processor Biamp Red 1 Wall Controls Audio T echnica 3000 Series Wireless Microphone System Audio Technica Pro4 l Wired Microphone Audio Technica AT8601 Mic Desk Stands RCI 3.5mm Auxiliary Jack RCI XLR Jack EAW 2041035-90 VFR 109i Loudspeakers White EAW 2041033-90 VFS220i Subwoofer White EAW Eye Bolts for SUB EAW 2039218-90 U Bracket White Chain, couplers, Cat 6 wire, 16/2 wire AC Power and Conduit as needed and provided and installed by others. AC Power at head end rack location needs to have 20Amp outlet and circuit. Lift provided by client, or SMS can arrange lift and pass through cost of lift to client. SOUND AND MEDIA SOLUTIONS I 3003 43 "' ST NW, SUITE 109 I ROCHESTER, MN SS901 PROJECT DESCRIPTION Exclusions/ Assumptions & Constraints II II 111111 All conduit, high voltage, wiring panels, breakers, relays, boxes, receptacles, etc.; Concrete saw cutting and/or core drilling; Fire wall, ceiling, roof and floor penetration; Necessary gypsum board replacement and/or repair; Necessary ceiling tile or T-bar modifications, replacements and/or repair; All millwork (moldings, trim, cut outs, etc.); Patching and Painting; Permits (unless specifically provided for and identified within the contract). OUTSIDE MUSIC SOURCE: Sound and Media Solutions is not responsible for the reliability of any outside music sources not provide by SMS and Mood Media. Any troubleshooting of issues related to other music are subject to additional labor charges . Construction Considerations Integrator & Client Responsibilities Client is responsible for all AC power requirements need for the installation of the sound and video systems. Client and a Sound and Media Solutions representative must discuss AC outlet power location/placement at earliest point following acceptance of agreement to assure ample time is allowed for scheduling. Key Milestones -Client/GC/lntegrator Equipment delivery Installation Room Ready Training Substantial Completion Project/Change Management Processes Deviation from the scope of the project as described in this section requires a change order form to be completed with subsequent charges applied to the job to be the responsibility of the client. See Change Order page for more details. SOUND AND MEDIA SOLUTIONS I 3003 43''' ST NW, SUITE 109 I ROCHESTER, MN 55901 TERMS and CONDITIONS Agreement dated 3/12/2020 by and between Sound and Media Solutions Inc . ("SMS" or "COMPANY") and Customer named above. COMPANY agrees to provide CUSTOMER, and CUSTOMER agrees to accept from COMPANY, at PREMISES, COMPANY'S service program, and the equipment. maintenance and other services (hereinafter collectively "SERVICES") as specified on pages above. LIMIT OF LIABILITY AND DAMAGES: COMPANY SHALL NOT BE LIABLE FOR DELAY IN INSTALLATION OF THE EQUIPMENT OR SERVICE OR INTERRUPTION OF SERVICE DUE TO CIRCUMSTANCES BEYOND THE REASONABLE CONTROL OF COMPANY. IN NO EVENT Will COMPANY, ITS EMPLOYEES , AGENTS OR REPRESENTATIVES, BE RESPONSIBLE FOR ANY INDIRECT, CONSEQUENTIAL. SPECIAL OR INCIDENTAL DAMAGES. Job Site Readiness: If CUSTOMER has confirmed the job site is ready for installation and COMPANY arrives to do work to discover the site is not ready, CUSTOMER will be charged for the trip. If CUSTOMER requests devices to be installed in specific locations and COMPANY discovers a header or bracing is in the way the COMPANY is not responsible for damage and additional fees may be incurred to change location of devices. For All Medical Appllcatlons and Services, Including, But Not Limited To, Nurse Call Or Patient Wander: CUSTOMER AGREES THAT COMPANY IS NOT RESPONSIBLE FOR PERSONAL INJURY OR OTHER LOSSES THAT ARE ALLEGED TO BE CAUSED BY IMPROPER OPERATION OR NON-OPERATION OF THE EQUIPMENT AND/OR SERVICE. CUSTOMER agrees that this Agreement limits COMP AN Y's liability to CUSTOMER unless COMPANY's actions are willful and wanton. Notwithstanding any contrary definitions found in any case law, CUSTOMER and COMPANY expressly agree that willful and wanton means conscious and intentional disregard of, or indifference to, the rights and safety of others. It is agreed that it would be impractical and extremely difficult to fix actual damages that may arise in situations where there may be a failure of equipment or services, due lo the uncertain value. IN THE UNLIKELY EVENT THIS PROVISION IS FOUND TO BE INVALID FOR ANY REASON, AND ANY LIABILITY IS IMPOSED ON COMPANY. ITS EMPLOYEES, AGENTS OR REPRESENTATIVES. IT WILL BE LIMITED TO SIX (6) TIMES THE SERVICE OR MAINTENANCE CHARGES PROVIDED ABOVE OR TWO HUNDRED FIFTY DOLLARS ($250.00), whichever is greater. INSURANCE: CUSTOMER agrees that COMPANY is not an insurer and that CUSTOMER shall obtain adequate insurance covering the equipment, personal injury and other damage or losses. No Subrogation: CUSTOMER does hereby for him/her/itself and other parties claiming under him/her/it. release and discharge COMPANY from and against all claims arising from hazards covered by CUSTOMER's insurance, it being expressly agreed and understood that no insurance company or insurer will have any right of subrogation against COMPANY. CUSTOMER agrees that this section is not an exculpatory provision, but a risk shifting provision. It will apply to preclude any subrogation action without regard to COMPANY's conduct. INDEMNITY: CUSTOMER shall indemnify COMPANY and hold it harmless from and against any and all losses, claims , and expenses relating to the equipment and/or service provided hereunder, including without limitation losses caused by accidental fire. theft. improper operation, or misuse of the equipment. USE OF MUSIC SERVICES: CUSTOMER shall not transmit or permit the transmission of the Services by others or distribute 1he Services so as to be consumed outside the Serviced Premises. CUSTOMER shall not copy, record, dub, or transcribe the Services in any manner, as the Services may be copyrighted works. CUSTOMER shall not use the Services (i) to displace a live orchestra; (ii) as an accompaniment to dancing, skating, aerobics or other forms of physical activity or entertainment, or (iii) in those areas for which an admission fee is charged. CUSTOMER is responsible for Performance Fees, which may be associated with TV usage. CUSTOMER is responsible for Copyright and Programming Fees on music audio, which is broadcast through any TV. COMPANY pays for all other Copyright and Programming Fees covering the SERVICES provided by COMPANY. Any third-party increase in Copyright or Programming Fees during this Agreement will be passed onto the CUSTOMER and considered separate from any other Price Increase. INSTALLATION OF EQUIPMENT: CUSTOMER grants to COMPANY the right to install all necessary equipment for the SERVICES subject to any necessary third-party approvals. CUSTOMER is solely responsible for obtaining any third-party approvals for the installation of such equipment. and for all associated costs. CUSTOMER shall supply at CUSTOMER's expenses adequate electrical power and necessary outlets. conduit or back boxes to affect installation. CUSTOMER bears all risk of loss to all leased and non-leased equipment as of the date that installation is substantially completed on the premises. CUSTOMER will provide a working internet network connection as needed for connection of our devices and will have the internet cables available in head end room on day of installation or agree to pay COMPANY additional fee for running any internet wires. WIRELESS: CUSTOMER understands that the installation of wireless equipment may interfere with any frequency produced by any existing equipment already installed onsite and may result in equipment failure; additionally, CUSTOMER understands that other existing wireless devices may interfere with proper functioning of COMPANY's wireless equipment. If COMPANY is asked to pin point the devices creating the interference that the CUSTOMER agrees lo pay for any troubleshooting and investigating. SOUND AND MEDiA SOLUTIONS I 3003 43 '' ST NW, SUITE 109 I ROCHESTER, MN 55901 TITLE AND SECURITY: the COMPANY retains title to, and ownership of, LEASED equipment. CUSTOMER shall not, directly or indirectly, sell, mortgage, pledge, or otherwise dispose of or encumber any LEASED EQUIPMENT. CUSTOMER shall, upon e xpira tion or earlier termination of this agreement, promptly return to COMPANY all LEASED EQUIPMENT in good condition (or pay full replacement value). Upon removal of the equipment, COMPANY shall not have to repair, replace or otherwis e re -establish the Premises to their original condition. SUBSCIBER agrees to execute all necessary documents to perfect COMPANY'S security interest, and to provide proof of insurance if required by the COMPANY. MAINTENANCE, CARE AND WARRANTY OF EQUIPMENT: If Maintenance Services have been purchased COMPANY will provide all parts and labor to maintain equipment exclusively limited to that resulting from ordinary and proper use. It does not include replacement of equipment, which will be supplied to CUSTOMER at COMPANY's prevailing rate. If Maintenance Services have not been purchased, CUSTOMER shall pay COMPANY its usual labor and equipment repair charges after the end of the Warranty Period. COMP ANY agrees to warrant the OWNED EQUIPMENT to be free from original defects in material and workmanship for a period of one (l) year after install at the given premises. CUSTOMER grants COMPANY reasonable access to maintain as necessary and to comply with COMPANY'S obligations stemming from this agreement. COMPANY's obligations under this section are in lieu of all other warranties , express or implied relating to the equipment, including implied warranties, of merchantability and fitness for a particular purpose . SMS HOURS OF WORK: It is mutually agreed that SMS's obligations under this Agreement shall be performed between the hours of 8:00 A.M. and 4:30 P.M. exclusive of Saturdays, Sundays and holidays . If CUSTOMER requests service or inspection at any other time scheduling such appointment will be at the discretion of SMS, CUSTOMER agrees to pay the then current overtime rates charged by SMS. SMS does not offer emergency after hour's service. MEDIA: If SERVICES are provided by on-premises media such as compact disks, DVD's, hard drives, flash drives, etc., the media will be mailed, downloaded, or delivered to CUSTOMER and COMPANY shall promptly replace or remedy without charge any media that is defective upon re c eipt. CUSTOMER shall return all media at the time and in the manner designated by COMPANY and shall pay COMPANY the replacement value of each media that is not returned or in . damaged condition . Under no circumstances shall title to the media pass to CUSTOMER, and CUSTOMER shall not, directly or indirectly, sell, mortgage, pledge, or otherwise dispose of or encumber the media. OTHER CHARGES, FEES, AND TERMS: CUSTOMER agrees to pay COMPANY all Federal, State, and Local taxes, excises, permits, and fees as all dollars in this document are pre-tax. All charges after the down payment are Net 30 days of invoice. A late payment charge may be made on the past due balance. All shipments of Digital Media (including, but not limited to, compact disks and DVD's) are FOB COMPANY's distribution facilities. CUSTOMER shall pay any necessary charges for telephone-line, ISP , satellite, or data associated with the provision of the SERVICES . CUSTOMER shall pay a fee for each reconnection of the SERVICES following a cancellation due to non-payment or for any other reason. CUSTOMER DEFAULT: In the event of CUSTOMER'S default or violation of this Agreement, the balance of monies due for the unexpired term of this Agreement shall become immediately due and payable at the option of the COMPANY. COMPANY shall have the righl. without notice. to enter the Serviced Premises of CUSTOMER and remove the equipment and any media and discontinue the Services. If COMPANY is required to bring legal action to enforce this Agreemenl. all legal fees and costs incurred in connection with such action shall be borne by the CUSTOMER. Further, any sale, transfer. closure or change in location of CUSTOMER's business by the CUSTOMER herein designated shall not reduce, eliminate or otherwise affect its obligation under this Agreement. ASSIGNMENT: CUSTOMER may not assign this Agreement without the prior written consent of COMPANY. COMPANY may assign this Agreement or subcontract any of its obligations under this agreement without notice to CUSTOMER . GENERAL: This Agreement constitutes the entire understanding between the parties with respect to the subject matter hereof and supersedes all prior agreements. No modification of th is Agreement shall be valid unless made in writing and properly signed by each party. The provisions of this Agreement are severable, if any clause or provision shall be held invalid or unenforceable, in whole or in part, then such invalidity shall attach only to such clause or provision, or part thereof, and shall not affect any other clause or provision . The COMPANY shall have the right to modify or terminate this Agreement in the event that any license agreement applicable to the COMPANY's provision of the Services (inc luding those with any Copyright Agency or Franchisor) is modified or terminated. SOUND AND MEDI.A. SOLUTIONS I 3003 43,·o ST NW, SUITE 109 I ROCHESTER, MN 55901 CHANGE ORDER II II 111111 The following are the types of changes frequently encountered on jobs. Expect that many jobs incur changes as jobs develoi:,, so plan in your budget for such changes . Internal Change Order: Client internally makes changes from the original scope and plan . Field Directed Change Order: Client dictates at site to field technician something that strays from the original scope and/or plan . External Change Order: Other external conditions(i.e. other subcontractor changes something causing deviation from the scope and/or plan) cause a change. Company: !st. Croix Valley ~===================t Project Name: !North Rink Sound System Location: 1675 Market Drive Stillwater, MN 55082 Add/Change: Total Price: j Price d oes not include a._ny_a_p_p-!lc-·o~b~1e_,f_ox_e_5 ________________ __. Contact: Signature: Date: SOUND AND MEDIA SOLUTIONS I 3003 43'° ST NW. SUITE 109 I ROCHESTER, MN 55901 PROJECT INVESTMENT II 11 11 111111 Customer agrees to pay Sound and Media Solutions the sum of 1$36,603.80 PAYMENT TERMS • Down payment of 20% is required on installation jobs over $5,000 • For installations taking more than thirty (301 days, SMS reserves the right to require reasonable progress payments. • The price includes the system outlined above. any alterations or deviation from the system detailed in this Agreement involving extra materials or labor will be an additional cost to the CUSTOMER. • The price does not include any applicable state and local sales tax. • • Invoices will be sent to billing email address listed. PROPOSAL SIGN-OFF AGREEMENT IS VALID EVEN IF UNSIGNED BY SOUND AND MEDIA SOLUTIONS Customer acknowledges that he/she/it has read and understands the entire agreement, including all the terms and conditions and any attachments hereto and certifies that he/she/it is authorized to sign this agreement. Sound and Media Solutions Eric Klingsporn SMS Representative Authorized Officer Signature Date CUSTOMER St. CrQi x Valley CUSTOMER (Company Name) Authorized Officer Signature Email Title Date SOUND AND MEDIA SOLUTIONS i 3003 43" ST NW, SUITE 109 I ROCHESTER, MN 55901 Allied Productions & Sales 2425 Enterprise Drive Suite 900 Mendota Heights, MN 55120 Phone: 651-451-6846 Email : dan@allied.productions Customer St Cro ix Valley Recreat i on Center 1675 Market Dr. Stillwater, MN 55082 Doug Brady 651.430.2601 recctr@ci. stillwa ter. mn. us DATE: QUOTE# Customer ID Valid 30 Days REP: Customer PO QUOTE 3/27/20 32720-01 SCVRC DLP DESCRIPTION QTY TAXED AMOUNT SUBTOTAL RCF P 3115T WEATHERPROOF COAXIAL TWO WAY SPEAKER 14 y $13,750 .21 RCF P 80155 OUTDOOR/INDOOR SUBWOOFER 6 y $4,581.95 RCF MZ 8060 AUDIO MATRIX PROCESSOR 1 y $1,309 .91 RCF IPS 3700 2 X 1500 W CLASS H PROFESSIONAL POWER AMPLIFIER 3 y $2,290 .97 RCF IPS 2700 2 X 1100 W CLASS H PROFESSIONAL POWER AMPLIFIER 7 y $3,433 .73 EV EVID-S 8.2 Speaker Cabinet 8 y $1,767.78 QSC ISA1350 Commercial Power Amplifier y $1,387 .48 XILICA Solaro QR1 Quarter Rack Modular DSP Framo y $644.00 XILICA PC -2ML·I Two-Channel Analog Audio Input Card 2 y $126.50 XILICA PC -2L·O Two Channel Analog Audio Output Card 3 y $120.75 XILICA XTouch50 5"' Touchscreen Control Panel y $776.25 I North Arena Audio Subtotal $30,189.51 RCF P 3115TWEATHERPROOF COAXIAL TWO WAY SPEAKER 6 y $5,892 .95 RCF IPS 2700 2 X 1100 W CLASS H PROFESSIONAL POWER AMPLIFIER 3 y $1,471 .60 EV EVID-5 8.2 Speaker Cabinet 8 y $1,767 .78 QSC ISA 1350 2 X 1500 W Commercial Power Amplifier 1 y $1,387.48 XILICA XTouch50 5" Touchscreen Control Panel 1 y $776 .25 I South Arena Audio Subtotal $11 ,296 .05 MIDDLE ATLANTIC DWR-24-22 24 -Space Sectional Wall Rack at 22" Depth y $749.18 MIDDLE ATLANTIC DWR-16 -22 16-Space Sectional Wall Rack at 22" Depth y $567.08 FURMAN ASD-120 2.0 AC Sequenced Power Distributor y $691 . 76 FURMAN PL-PRO DMC 20A Power Condi t ioner with Voltage Protection y $368 .08 12ga . / 2 Conductor Installation Grade Cable (per ft .) 6400 y $4,608 .00 Cat5e Ethernet Cable -Solid Copper , Wh i te (per 1,000 ft .) 2 y $183 .60 I Control and Interconnect Subtotal $7,167 .71 HIGH END SYSTEMS Hog 4 Single Universe USB to DMX Interface for Hog 4 PC y $629 .70 MICROSOFT Surface Pro 7 -12.3"' Touch-Screen -10th Gen Intel Core i5 · 8GB Memory· 128GB SSD y $1,000.00 Unistrut 1 5/8" x 1 5/8" Galvanized Steel (10 ft.) 56 y $1 ,481 .20 Unistrut Hangers & Mounting Hardware 56 y $515.20 5 Pin XLR Data Connector (f) 20 y $115.00 5 Pin XLR Data Connector (m) 20 y $115.0 0 5 Conductor Data Cable (per ft.) 600 y $207 .00 I Llghitng System Subtotal $4,063.10 I I Scissor lift (25' -28') -weekly Scissor lift -Delivery & pickup Patch cable, panels & connectors (EST.) Project lead, LVCC technician (per hr.) Audio project lead (per hr.) Lighting project lead (per hr.) Install technician· general (per hr.) SPECIAL NOTES: MISC. Subtotal ln5tall Labor Subtotal Sh ip ping is ESTIMATE only, actuat cost will be bitted upon delivery Existing audio system to be removed by SCRC staff prior to start of new equipment installation Installation of necessary electrical services is not included in this proposal, specifications available on request 2 55 55 55 165 y y y y y y Subtotal Tax (7.125%) Shieeing !EST .) TOTAL Due If you have any questions about this price quote, please contact Dan Pearson, 651-451-6846 x103 or E-mail dan@allied.productions www.allied.productions Thank You For Your Business! $1,140.00 $330.00 $2,658.00 $4,128.00 $5,500.00 $6,050.00 $6,050.00 $7,425.00 $25 025.00 $81,869.37 $5 1833.19 s2.200.ool $89,902.57 Alchemy Sound & Vision 2112 Broadway St. NE #115 Minneapolis, MN 55413 Bill To St Croix Valley Rec Center 1675 Market Dr Stillwater MN 55082 r Item Description South Rink Replace Audio Stands CONTROL 29A. .. JBL Premium Indoor I Outdoor Monitor Speaker MTC-29UB JBL U-Bracket for Control 29AV, BLACK Over Ice CONTROL 67 PT JBL 6.5" Extended-Bass Pendant Speakers Subwoofers ASB6128 JBL PRO HIGH POWER DUAL 18" SUBWOOFER 16-2 WEST PENN 225-BK 16 AWG 2 Conductor Speaker Wire, BLACK 12-2 WEST PENN 227-BK 12 AWG 2 CONDUCTOR SPEAKER CABLE.BLACK CAT6E Cat 6 Wire -1000' feet 22-2S WEST PENN 291-BLK 22 AWG Signal Wire, Black MISC Misc Parts, Wire, Fasteners, Ends, Connections, ETC. Electronics CDl2/1200 CDI Drive Core series amplifier with dual 1200watt outputs CDl2/300 Crown CDi DriveCore 21300 Analog input, 2 channel, 300W per output channel, Amplifier MASOOOi CROWN Amplifier with Dual Inputs and Dual 2500W Outputs BLU-100 BSS AUDIO 12X8 AUDIO PROCESSOR AU-MMS-1E Autonomic® Mirage eSeries Music Streamer Page 1 Estimate 8 ~--Estimate No. 6/20 6210 -·--- Ship To St Croix Valley Rec Center 1675 Market Dr Stillwater MN 55082 Terms Due Date 1/16/20 Qty Rate 28 398.00 28 73.00 12 292.00 2 2,690.00 1,500 0.25 500 0.58 500 0.30 600 0.30 1 250.00 2 1,683.00 1 942.00 1 3,358.00 1 1,874.00 2 518.00 Subtotal Rep PL Total 11,144.00T 2,044.00T 3,504.00T 5,380.00T 375.00T 290.00T 150.00T 180.00T 250.00T 3,366.00T 942.00T 3,358.00T 1,874.00T 1,036.00T ·---·------~~---~~ Sales Tax (0.0%) --.··----.... ---··~ •H•~----·-·· Total ---···--p---··----·-·-..... - Alchemy Sound & Vision 2112 Broadway St. NE #115 Minneapolis, MN 55413 Bill To St Croix Valley Rec Center 1675 Market Dr Stillwater MN 55082 r Item Description WALL PLATES Wall Plates RMC3 3-Series® Room Media Controller AN-3DD-RT-4L2 ... Araknis Networks 300-series Dual-WAN Gigabit VPN Router AN-1 OO-SW-R-16 Araknis Networks 1 OD-series 16-port Unmanaged Gigabit Switch with Rear Ports AN-3DD-AP-I-N Araknis Networks 300 series Indoor Wireless Access Point iPAD Customer supplied iPad LABOR Install Labor PROGRAMMING Remote and System Automation Programming Subtotal North Rink replace audio Stands CONTROL 29A ... JBL Premium Indoor I Outdoor Monitor Speaker MTC-29UB JBL LI-Bracket for Control 29AV, BLACK over ice CONTROL 29A ... JBL Premium Indoor I Outdoor Monitor Speaker MTC-29UB JBL U-Bracket for Control 29AV, BLACK 16-2 WEST PENN 225-BK 16 AWG 2 Conductor Speaker Wire , BLACK MISC Misc Parts, Wire, Fasteners, Ends, Connections, ETC. CD12/1200 CDI Drive Core series amplifier with dual 1200watt outputs LABOR Install Labor Page 2 Estimate Date Estimate No. 1/16/20 6210 ----------· Ship To St Croix Valley Rec Center 1675 Market Dr Stillwater MN 55082 Tenns Due Date 1/16/20 Qty Rate 3 18.00 1 835.00 1 286 .00 1 191.00 3 221 .00 3 0.00 112 80 .DO 12 95.00 14 398 .00 14 73 .00 6 398.00 6 73.00 2,500 0.25 1 250 .00 1 1,683 .00 46 8D.OO Subtotal Rep PL Total 54.00T 835.00T 286.00T 191.00T 663.00T 0.00T 8,960.00 1,140.00T 46,022.00 5,572.00T 1,022.00T 2,388.00T 438.00T 625 .00T 250 .00T 1,683.00T 3,680 .00 -£~--·--··-·---·.._...._ ......... ____ Sales Tax (0.0%) ·---·· ··-----·- Total ., ______ ........................... Alchemy Sound & Vision 2112 Broadway St. NE #115 Minneapolis, MN 55413 Bill To St Croix Valley Rec Center 1675 Market Dr Stillwater MN 55082 Item Subtotal Description .. Page 3 Estimate ____ o_a_te ____ E_s_~i_m._a~ 1/16/20 62 ~) -·-·········-·····---'------- Ship To St Croix Valley Rec Center 1675 Market Dr Stillwater MN 55082 Tenns Due Date 1/16/20 Qty Rate Subtotal --·--~-.......... -.. Sales Tax (0.0%) ·----.. Total '--·----··· Rep PL -- Total 15,658.00 $61,680.00 $0 .00 $61,680.00 (!)NEILL ELECTRIC INC Ph: 651-342-0906 I ashley@onelllelectricmn.com ESTIMATE 03/03/2020 SID#: 2003015 Prepared By: Dan O'Neill Customer: Doug Brady Address: 1675 Market Dr Job Name: Jobslte Address: St. Croix Valley Recreation Center 1675 Market Dr Contact: Phone: Email: JOB ITEMS Stillwater, mn 55082 Doug Brady 651-592-0031 recctr@ci.stillwater.mn.us Power for new lighting Stillwater, mn 55082 • Provide and install up to 20 new NEMA L6-20R receptacles suspended by uni strut mounted at the top of the bar joists above the Hockey Rink. • Install up to 20 costumer supplied light fixtures, suspended by uni strut mounted to the top of the bar joists. • Provide and install ten 208 volt 20 amp circuits to feed the new lights, surface mounted conduit. • Pull in wires for tow spare circuits. • Core drill the wall to get in to the electric room. • Provide and install 10 new 2 pull 20 amp circuit breakers in the existing panel board • Am probe and combine existing circuits as necessary to make room for the new circuits. Lift • Provide 1-3232 scissors lift for the duration of the work. TOTAL TERMS & CONDITIONS $10,308.00 $1,179.36 $11,487.36 Please carefully review the attached quote. AnY, work ite,ns not spec.lfic ally outlined In the above quoted work will be treated as an ad dition or cha,,ge and will be billed as such. This quote is valid for (90} days rrom above date. Once accepted, payment Is due within 30 days of completion of work. Ch eck, Credit Card (2..75% fee) and Cash accepted. All work as part of this co ntract must be completed before April 30th, 2019 . Any man hours worked after this date will be subjectto an increase in price in direct proportion to the labor cost inc rease of the St. Paul NECA and Local 110 ne gotiated labor contract. Acc eptanc~ of Propo sal: The above pr!~e, speci fication_s and conditio~s are satis fa ctory and are he reby ac c~1;>te d. You are authonzed t o do the work as spec1f1ed. Pay ment will be made as listed above. Any work i tems not spe cifica lly outlined in the above quoted work will be treated as an addition or change and will be billed as such. powered by@,' {!)NEILL ELECTRIC INC Thank you for the opportunity to prOlllde you with a quote for the above scope of work. Dan O'Neill, O'Neill Electric Inc. Please remit to: O'Neill Electric Inc. 6143 N. Osgood Avenue Stillwater, MN 55082 Phone: 651 -342-0906 Email: ashley@oneillelectrlcmn .com Please sign (Shows Appr<Wall Please print A.have Name Date ESTIMATE 03/03/2020 SID#: 2003015 powered by@, Page 1 LIST OF BILLS Ace Hardware Supplies 184.67 Advance Auto Parts Supplies 96.71 Advanced Sportswear Uniforms 102.00 Animal Humane Society Pound charges 610.00 Aspen Mills Uniforms 1,059.85 BHE Community Solar Solar Energy 4,773.79 Blue Tarp Financial Equipment repair supplies 152.02 Capras Utilities Refund permit 50.50 Cates Fine Homes LLC Grading Escrow Refund 1,500.00 Cintas Corporation Uniforms & mat cleaning 415.11 City Wide Maint of MN Commercial cleaning services 3,700.00 Clifton LarsonAllen LLP Audit 14,000.00 Cole Papers Supplies 109.09 Commissioner of Public Safety Stalker DSR 2X Radar 300.00 Custom Remodelers Refund 80% of Permit Fee 301.80 Dalco Janitorial supplies 1,571.52 ECM Publishers Publications 104.50 Emergency Response Solutions Fire Boots 337.46 First American Title UB Refund 245.10 Foremost Promotions Sanitizer - COVID19 2,285.78 Forestry Suppliers Inc.Sawhead kit & blades 158.67 Gertens Wholesale Seed & supplies 8,177.52 Grafix Shoppe Custom non-reflective kits for police vehicles 1,720.00 Hagen Mike Reimburse for work boots 148.75 Haussner Plumbing LLC Repair damaged pipe 128.00 Hennepin Technical College Training 600.00 Heritage Printing Inc.Utility billing forms 540.10 Holiday Companies Vehicle washes 20.00 International Code Council Code 639.00 Lemoine Chyrisse Reimburse for sunglasses 59.34 Loffler Companies IT professional services 30.00 Madden Galanter Hansen LLP Labor Relations Services 102.00 Mansfield Oil Company Fuel 3,481.21 Menards Plexiglass guards & supplies 3,075.35 Metropolitan Mechanical Contractors Maintenance agreement 2,270.00 MN Chiefs of Police Assoc.Permits to acquire handgun 112.50 MN Dept of Driver & Vehicle Services License renewal 115.50 MP Nexlevel LLC Locating 1,306.25 Office Depot Office supplies 153.67 Olsen Chain & Cable Inc.Chain sling 426.10 Orsted Mike Refund for AirGarage charge 3.00 Otis Elevator Company Elevator Contract 4,260.96 Performance Plus LLC Respirator - England 25.00 Polar Plastics Black poly film 1,152.00 Primary Products Co.Hand sanitizer 306.35 Siegfried Construction Company George Water Street Walks 31,764.20 St. Croix Boat and Packet Co.Dock Space Lease 2,666.67 Page 2 State of Minnesota Decals 24.00 Stillwater Motor Company Equipment repair supplies 34.88 Stillwater Rotary Club Membership 200.00 Stillwater Towing Towing service 200.00 Stop Stick LTD Cord reel 224.00 Streichers Ammo 1,250.96 T.A. Schifsky and Sons Asphalt 270.01 Titan Machinery Shakopee Equipment repair supplies 421.30 Uline Inc Supplies 1,014.79 Vinco Inc New flag Lowell Park 2,160.00 Walmart Community Poly lens 71.26 Washington County Assessment & Taxation Special Assessment Billing 5,391.00 Washington County Assessors Division Website Subscription 250.00 Winnick Supply Tubing 174.94 Xcel Energy Energy 26,697.43 REC CENTER AT&T Mobility Cell phone 93.13 Comcast TV Internet & Voice 446.93 Ice Skating Institute Members 395.00 Jaytech Inc Cooling water treatment 1,278.43 Lindstrom Solar LLC Solar Energy 11,625.06 LIBRARY Amazon Business Face Masks 227.53 Brodart Co Materials 2,162.58 Dosdall Grace STEM Video 345.00 Floyd Total Security Monitoring May 178.20 Grain Studio Inc Programs-562.50 Menards Supplies 240.33 NADA Used Car Guide Materials 171.40 Office of MN IT Services Phone 143.70 Washington County Library Materials 2,608.59 ADDENDUM 4imprint Library 2,569.09 AE2S Construction Dome 2,858.59 Comcast Internet & Voice 293.66 Ebert Construction Dome 15,141.69 Field Turf Dome 200,000.00 Group Medicar Blue Retiree Insurance 2,242.50 Holiday Companies Washes 320.00 MN DNR Easement permit for trail at Neal Ave 2,000.00 Nygren Russell Reimburse for damages to fence 341.74 Xcel Energy Energy 16,170.65 TOTAL 396,142.91 Page 3 Adopted by the Stillwater City Council this 5th day of May, 2020 -1- 2020 GRANT AGREEMENT FOR MUNICIPAL RECYCLING GRANT DISTRIBUTION THIS AGREEMENT made and entered into by and between the County of Washington, hereinafter referred to as the "County", and the City of Stillwater, 216 North Fourth Street, Stillwater MN 55082, hereinafter referred to as the "Grantee". WHEREAS, the County desires to encourage and provide opportunities for residential recycling to reduce the County's reliance on solid waste disposal facilities, and WHEREAS, the Washington County Board of Commissioners has budgeted funds to be used to further develop recycling projects in the County. NOW, THEREFORE, the parties hereto agree as follows: 1. Term: The term of the Agreement shall be from the date this Agreement is approved by the County to December 31, 2020. 2. The County's Obligations: The County will pay the Grantee an amount of up to $35,348.00 which is to be used for recycling program expenses in 2020. Payment will be within 60 days of execution of this Agreement. 3. The Grantee's Obligations: a. The Grantee agrees to follow their 2020 Municipal Recycling Grant Application and the guidelines therein (Exhibit A). b. The Grantee will use all recycling grant money received in 2020 as a result of this Agreement, for base funding activities, recycling projects, and public education related to recycling, as indicated in Exhibit A. If all recycling grant funds are not used within the grant period, the Grantee must return unexpended fun ds to the County unless the County approves utilizing the unspent funds for recycling projects the following year. c. The Grantee shall sign and return this Agreement to the County by July 1, 2020. Failure to do so will result in a reduction or loss of grant funds. d. The Grantee agrees to support State efforts in obtaining hauler reports by ensuring compliance through ordinance, contract or license requirements and the ability to exercise punitive actions, if needed. e. The Grantee will prepare and submit annual work plan project reports to the County. The reports shall cover the time period from January 1 to December 31 and shall be submitted to the County by January 31st of the year following the reporting period. The annual reports are available on the County’s Municipal Recycling Grant Application and Reporting software (Re-TRAC Connect). f. Pursuant to Minnesota Statutes Sections 115A.46 and 115A.471, all waste generated by city/township government activities (including city/town halls, public WASHINGTON COUNTY CONTRACT # PUBLIC HEALTH & ENVIRONMENT TERM: - 12/31/20 -2- works buildings, parks, and for city/townships that arrange for waste services on behalf of their residents) shall be delivered to the Ramsey/Washington Recycling and Energy Center in Newport for disposal. Failure to comply with this provision shall constitute a breach of this Grant Agreement. g. The parties agree that if the Grantee contracts or otherwise arranges for municipal solid waste hauling service on behalf of its residents and/or businesses and the Grantee issues bills for this service, the Grantee shall bill the County Environmental Charge (CEC) as a separate line item on the solid waste bill and shall make reasonable effort to collect the CEC. Exception to this provision is if the licensed hauler collected the CEC for the previous year. All County Environmental Charges collected shall be remitted to the County according to section 14.5 of Washington County Ordinance #178 or its replacement, Ordinance #194, effective July 1 st, 2014. Failure of the Grantee to comply with this provision shall constitute a breach of this Grant Agreement and will result in loss of grant funds. 4. Indemnification and Insurance: a. The Grantee agrees it will defend, indemnify and hold harmless the County, its officers and employees against any and all liability, loss, costs, da mages, and expenses which the County, its officers, or employees may hereafter sustain, incur, or be required to pay arising out of the negligent or willful acts or omissions of the Contractor/Consultant in the performance of this agreement. b. The Grantee agrees that in order to protect itself, as well as the County, under the indemnity provisions set forth above, it will at all times during the term of this Agreement, keep in force the following insurance protection in the limits specified: 1. Commercial General Liability/Professional Liability with contractual liability coverage in the amount of the County’s tort liability limits set forth in Minnesota Statute 466.04 and as amended from time to time. 2. Automobile coverage in the amount of the County’s to rt liability limits set forth in Minnesota Statute 466.04 and as amended from time to time. 3. Worker’s Compensation in statutory amount. (if applicable) Prior to the effective date of this Agreement, the Grantee will furnish the County with a current and valid proof of insurance certificate indicating insurance coverage in the amounts required by this agreement. This certificate of insurance shall be on file with the County throughout the term of the agreement. As a condition subsequent to this agreement, Grantee shall insure that the certificate of insurance provided to the County will at all times be current. The parties agree that failure by the Vendor to maintain a current certificate of insurance with the County shall be a substantial breach of the contract and payments on the contract shall be withheld by the County until a certificate of insurance showing current insurance coverage in amounts required by the contract is provided to the County. -3- Any policy obtained and maintained under this clause shall provide that it shall not be cancelled, materially changed, or not renewed without thirty days notice thereof to the County. 5. Data Practices: All data collected, created, received, maintained, or disseminated for any purposes by the activities of Grantee because of this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as amended, the Minnesota Rules implementing such Act now in force or as adopted, as well as Federal regulations on data privacy. 6. Condition Subsequent: It is understood and agreed that in the event that reimbursement to the County from state sources is not obtained and continued at a level sufficient to allow the Grant, the obligations of each party hereunder shall thereupon be reviewed to determine the necessity of renegotiating all or parts of this Agreement. 7. Records Availability and Retention: Pursuant to Minnesota Statute Section 16C.05, Subd. 5, the Grantee agrees that the County, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc. which are pertinent to the accounting practices and procedures of the Grantee and involve transactions relating to this Agreement. Grantee agrees to maintain these records for a period of six (6) years from the date of termination of this Agreement. 8. Independent Contractor: Nothing contained in this Agreement is intended or should be construed as creating the relationship of co-partners or joint ventures with the County. No tenure or any rights or benefits, including Worker's Compensation, Unemployment Insurance, medical care, sick leave, vacation leave, severance pay, PERA, or other benefits available to County employees, shall accrue to the Grantee or employees of the Grantee performing services under this Agreement. 9. Nondiscrimination: During the performance of this Agreement, the Grantee agrees to the following: No person shall, on the grounds of race, color, religion, age, sex, sexual preference or orientation, disability, marital status, public assistance status, criminal record, creed or national origin, -4- be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to discrimination under any and all applicable Federal and State Laws against discrimination. 10. Firearms Prohibited: Unless specifically required by the terms of this contract or the person it is subject to an exception provided by 18 USC§ 926B or 926BC (LEOSA) no provider of services pursuant to this contract or subcontractors shall carry or possess a firearm on county premises or while acting on behalf of Washington County pursuant to the terms of this agreement. Violation of this provision is grounds for immediate suspension or termination of this contract. 11. Noncompliance by Grantee: If the County finds that there has been a failure to comply with the provisions of this Agreement, the County may terminate the Agreement at any time following seven (7) days written notice to the Grantee and upon failure of the Grantee to cure the default within the seven day period. The County will require the Grantee to repay the grant funds in full or in a portion determined by the County. Nothing herein shall be construed so as to limit the County's legal remedies to recover grant funds. 12. Termination: This Agreement may be canceled by either party upon thirty (30) days written notice. Notice to the Cities shall be mailed to the City Administrator or to the City Clerk if there is no Administrator. Notice to Townships shall be mailed to the Township Cle rk. Notice shall be sent to the official business address of the City or Township. Notice to the County shall be mailed to: Department of Public Health and Environment, 14949 62nd Street N, PO Box 6, Stillwater, MN 55082-0006. 13. Merger and Modification: a. It is understood and agreed that the entire Agreement between the parties is contained here and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter. All items referred to in this Agreement are incorporated or attached and are deemed to be part of this Agreement. b. Any material alterations, variations, modifications, or waivers of provisions of this Agreement shall be valid only when they have been reduced to writing as an Amendment and signed by the parties. 14. Force Majeure Events:: For purposes of this agreement, “Force Majeure” refers to an event that by its nature is -5- unforeseen, or, if it was foreseen, was beyond reasonable control by either party, and includes COVID-19. With a Force Majeure event of COVID-19, the parties agree to 1) make an attempt to reschedule any such municipally planned events impacted by COVID -19 included but not limited to community clean-ups, collection events, planned performances, and promotional campaigns, or 2) substitute the impacted event with other acceptable recycling efforts as outline in Exhibit A of this agreement. -6- IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated below. GRANTEE WASHINGTON COUNTY BY____________________________________ BY Lowell R. Johnson, Director TITLE Department of Public Health and Environment DATE DATE_____________________________ APPROVED AS TO FORM BY: /s/ Rick Hodsdon Ass't Washington Co. Attorney DATE: 5/1/2020 Municipal Recycling Grant Guidelines 2020 Municipalities in Washington County are responsible for establishing and maintaining municipal recycling programs. The County provides educational, financial and technical assistance to local governments to aid these programs. The County’s municipal recycling grant program assists municipalities with recycling program expenses. Grant funding levels are dependent on municipality household counts and recycling program activities. Municipalities are encouraged to apply for the maximum level of funding. Three levels of grant funding are available: 1. A base amount is provided to cover administrative and basic recycling program expenses and is dependent on the number of households in a community. 2. A second level, project funding, is targeted to specific grant projects that are related to achieving recycling goals. 3. A third level, shared resources funding, is targeted to fund collaborations among municipalities; such as a shared recycling coordinator. I. Eligibility Requirements In order to receive funding through the Washington County municipal recycling grant, municipalities must meet the following eligibility requirements: 1. A municipality’s curbside recycling program shall be established by ordinance or a contract with a recycling contractor and be in operation during 2020. 2. Municipality must support County efforts in obtaining hauler reports by ensuring compliance through ordinance, contract or license requirements and the ability to exercise punitive actions, if needed. 3. All multi-unit dwellings (4 or more units) must have recycling service available. 4. At a minimum, the municipality must meet or plan to meet the components under the BASIC category of the recycling continuum (see page 10). 5. At a minimum, municipal staff must participate in one, in -person meeting with PHE staff to develop the two year grant project work plan. 6. Verification of Compliance with Minnesota Statute 115.471 and 115A.46 Public Entities Law (if applicable) II. Funding Application Municipalities must complete a funding application by April 1, 2020 to receive grant funding. Completed applications and yearly work plan must be submitted using the Re-TRAC Connect program. III. Grant Funding Allocation Funding is separated into three (3) categories: 1. Base funding: this is funding for activities that sustain the municipalities existing recycling program. This includes funding for administration of a recycling ordinance, resident questions, completing the municipal grant application, work plan and annual report, residential recycling information and meeting the Basic components of the continuum. The table below shows how base funding is determined for each community. # of Households Eligible Amount for Base Funding <450 $1,500.00 451-1000 $2,500.00 1001-2000 $5,000.00 2001-5000 $10,000.00 5001-10000 $20,000.00 >10000 $30,000.00 Note: household data is retrieved from the Metropolitan Council’s most recent population estimates. These estimates are the official population and household estimates for state government purposes, including how local government aid (LGA) and local street aid allocations are determined. Previous year estimates are prepared the following year and certified by July 15. 2. Project funding: this is funding to develop and implement new or expanded recycling projects that encourage movement along the recycling continuu m. A municipality is eligible to receive $0.50/household per project. A municipality may qualify for up to four projects per year. 3. Incentive funding: this is one-time special project funding for large purchases like outdoor bins. 4. Shared Resource funding: this is targeted to fund collaborations among municipalities; such as a shared recycling coordinator. IV. Eligible Expenses Grant funds may be used for the following recycling related expenses: a. Administrative Salary and legal costs of personnel only while directly working on, part time or full time, on the planning, implementation and promotion of eligible activities. Salaries, benefits and mileage for consultant services or temporary help with prior written approval from PHE and must be related to eligible activities. b. Public Education and Promotion Design, production, and distribution of flyers, brochures, newsletter articles, posters, advertisements, videos, billboards, audio (radio, video, television, theater), electronic (website and e-news) and other promotional items necessary to advance eligible activities Development of promotional materials for a community event such as a clean -up day or road clean up event The percentage of cost for a municipality’s newsletter devoted to recycling Environmental commissions and related expenses directly related to recycling and waste education (maximum of 25% of County grant funds) c. Capital expenses Event recycling containers (ie Clear Stream recycling) Public space recycling containers (ie parks, trails, athletic facilities) Recycling containers for municipally owned/operated buildings and internal spaces d. Internal recycling Internal municipal recycling education and related needs (i.e. labels) or special events e. Other Waste reduction projects (ie backyard composting promotion activities) Other expenses with prior written approval from the PHE V. Ineligible Expenses a. Permanent, year-round recycling drop-off locations b. Disposal expenses related to community clean up events or road clean - up activities such as wages to workers and hauling/disposal expense for trash or material collected and used as a fuel such as tires and used oil c. Projects specific only to energy or ground water d. Ongoing recycling or garbage service fees (collection, processing, transportation) e. Costs for office equipment f. Street sweeping expenses g. Beautification projects or rain gardens h. Lobbying i. Funding currently budgeted or being provided by applicant VI. List of Standard Recyclable Materials to Be Collected Curbside for Single Sort Collection PHE created the list of standard recyclable materials to be collected curbside after researching current materials collected curbside by haulers as well as the availability of viable end markets for those materials. This list covers only the minimum materials recommended for residential curbside collection. A municipality may require the collection of additional recyclable materials. A municipality may choose how to enforce such as through ordinance or hauler licensing. At a minimum, the following materials must be included in the municipality’s curbside program: Standard Recyclable Materials to Be Collected Curbside for Single Sort Collection Paper • Boxboard including corrugated cardboard (OCC) • Envelopes- window and metal clasps acceptable • Magazines and catalogs • Mail, office and school paper • Newspaper and inserts • Phone books • Shredded paper in closed paper bag Cartons • Milk and broth cartons • Juice boxes Metal Food and beverage aluminum/tin/bimetal cans Glass • Food and beverage bottles and jars Plastics • PET (#1) - water, soda and juice bottles - ketchup and salad dressing bottles HDPE (#2) - Milk and juice jugs - Dish soap bottles and detergent jugs - Shampoo, soap and lotion bottles PP (#5) - Yogurt, pudding and fruit cups - Margarine, cottage cheese and other tubs This standard list of recyclables for single sort recycling collection will be periodically reviewed and updated by PHE as additional materials and end markets become available. PHE may add materials to this list and require municipalities to begin collection of the new materials within one year of receiving notification from the PHE. VII. Verification of Compliance with Minnesota Statute 115.471 and 115A.46 Public Entities Law As a condition of eligibility for the Washington County Municipal Recycling Grant funds, pursuant to Minnesota Statutes 115A.46, subd. 5 and 115A.471, all waste generated by municipal government activities, including, but not limited to city/town halls, public works buildings, parks, etc., and waste arranged or waste contract for on behalf of its residents (such as organized garbage collection), must be managed in accordance with the County’s Solid Waste Management Plan and delivered to the Ramsey/Washington County Resource Recovery Facility in Newport for disposal. Failure to comply with this provision shall constitute a breach of the Municipal Recycling Grant Agreement. VIII. Reporting 1. Hauler Reporting The Minnesota Pollution Control Agency will collect tonnage reports directly from haulers on behalf of Counties and Municipalities. Reports will be collected on a quarterly basis and will have tonnage amounts for MSW/garbage, recycling and source separated organics listed for each County. To ensure data is provided to the State quarterly, municipalities are expected to continue their role in enforcing hauler compliance through existing ordinances, contracts or licenses with haulers. Municipalities are expected to exercise punitive actions, if needed. The final, compiled hauler reports will be available on the County’s Re-TRAC Connect system for municipality’s to view after the reporting period has closed. 2. Annual Work Plan Project Status Reports Municipalities receiving funding through the Washington County municipal recycling grant program must complete annual work plan project status reports. The annual report is a measure of a municipality’s progress towards meeting components on the recycling continuum and on program expenditures. Annual reports must be completed by the municipality receiving the grant by mid-February of each year using the County’s Re-TRAC Connect system. a. Work plan project status report: project completion (yes/no) performance measurements (minimum of 3 forms of measurement, as identified in work plan, should be reported) description of information helpful to other municipalities desiring to replicate projects 3. Final Program Expenditures Report Municipalities receiving funding through the Washington County municipal recycling grant program must complete final program expenditures report at the end of the grant term that includes the following: a. Program expenditures: Total program expenditures must equal total program revenue. Administrative costs including - Direct salaries - Direct membership, training, subscriptions - Consultant services and or temporary help - Promotion - Design, printing and postage - Advertisements - Videos - Promotional items - Special events - Other (list and describe) Capital Costs Collection Costs (recycling grant funds cannot be used for collection costs) Other For each line item on the report’s expenditures sheet, indicate: - Total County grant funds used - City/Township funds contributed - % of County grant used for particular line item - Total expenditures IX. Recycling Performance A municipality’s performance will be evaluated based on information from the annual work plan project status reports, from hauler reports submitted directly to the State, and reasonable effort towards reaching outcomes from work plan activities implemented. PHE reserves the right to request documentation for information submitted. Failure by a municipality to demonstrate measureable progress towards one or more of the work plan goals will result in a Recycling Improvement Plan be submitted 90 days of being notified by PHE. The Plan must be negotiated with PHE and specify the efforts that will be undertaken by the municipality to improve its recycling program to achieve the identified goal in the work plan by implement strategies agreed upon by municipal staff and PHE. The plan should focus on components of the recycling continuum. Funding may be withheld until the municipality’s Plan is completed and approved by PHE. X. County Responsibilities a. Grant documents PHE will provide the grant application and work plan by February 1st for each municipality to use to request grant funding and to develop project work plans. PHE will also provide the annual report for municipalities to report on their recycling pr ogram. Annual reports are available year round. b. Meetings PHE staff will continue to host quarterly recycling coordinator meetings and will make meeting materials available on the City Recycling Resources webpage on the County’s website. PHE staff will also continue to coordinate individual work plan meetings with each municipality to identify grant projects. c. Technical assistance PHE staff will help identify if and how additional technical assistance is needed. d. Payments Grant payment will be made in one installments, which is to be used for re cycling program expenses in 2020. The payment will be made within 60 days of execution of the Recycling Grant Agreement. e. Recycling tonnages Recycling tonnages for each municipality will be collected by the Minnesota Pollution Control Agency (the State) from the community’s recycling hauler(s) on a quarterly basis. Reports are available on the County’s Re-TRAC Connect system. f. Residential recycling survey If requested, PHE will assist in the development of a survey on residents’ recycling knowledge and behavior for municipalities to promote and distribute regularly. g. Online recycling information and best practices PHE will maintain the City Recycling Resources webpage on the County’s website for use by municipal staff to obtain information on recycling best practices, learn about other grantee projects, track recycling coordinator meetings, and access templates and other educational information designed specifically for use by municipalities. g. Commercial Recycling PHE has a separate funding mechanism to promote and support recycling in the commercial sector. This program is called BizRecycling and more information can be found at www.bizrecycling.com. h. Recycling in multi-unit dwelling (4+ units) A separate funding program may be developed for multi-unit dwelling recycling. Supplemental documents required upon application submittal: Waste and recycling ordinance(s) (if applicable) Waste and recycling contract(s) (if applicable) City/Township council meeting minutes (if applicable) Verification of public entities law (Minnesota Statute 115.471 and 115A.46) (if applicable) A certificate of insurance indicating the municipalities’ general liability limits as indicated in Section 4 of the Agreement. Please be sure to include the certificate with the application and not have it sent separately by your insurance carrier. Washington County Municipal Recycling Continuum BASIC IMPROVED ADVANCED Administrative Administrative Administrative Submit grant materials by due date Provide recycling in municipally owned/operated public spaces Require weekly recycling collection Attend a minimum of two recycling coordinator meetings per year Implement a recycling incentives program ("get caught recycling") Expand away from home recycling opportunities Ensure curbside recycling program is established by ordinance or contract Update solid waste/recycling section of ordinance with assistance from county's consultant Implement tiered trash rates Support state/county efforts in obtaining hauler reports through ordinance, contract or license requirements Require residential recycling in ordinance Require collection of standard list of recyclables Require commercial recycling in ordinance Adopt a city/township internal purchasing policy to support waste reduction and recycling Education & Information Education & Information Education & Information Maintain webpage with recycling and waste information for residents and businesses Provide new resident education/packet with waste and recycling information Encourage waste reduction and reuse Include web links (provided by county) to information on county's waste and recycling programs Encourage backyard composting and provide link to county's compost bin/rain barrel sales Establish waste reduction and recycling goals for your community Provide recycling costs to residents once/year Encourage organics recycling and provide link to county's organics drop-off program Provide recycling containers for events hosted or sponsored by the city/township or located on public property Include information on webpage about special events recycling Encourage special events in your community to utilize the County’s special event resources Host Clear Streams and Special Events toolkits for use by community Multi-Unit Dwellings Multi-Unit Dwellings Multi-Unit Dwellings Ensure all Multi-unit dwellings have recycling services available Targeted education to multi units and/or property managers Provide educational materials to interested properties Refer properties to Washington County staff MEMORANDUM TO: Mayor and City Council FROM: Reabar Abdullah, Assistant City Engineer DATE: May 4th, 2020 RE: 2020 Street Improvement Project Project 2020-02 DISCUSSION The bid opening for the 2020 Street Improvement project was Thursday, April 2nd, 2020. The City received three bids with the lowest bid in the amount of $1,950,695.85 submitted by T.A Schifsky of North St. Paul Minnesota. This was 5% lower than the engineers estimate. In analyzing the bids, unit prices between the engineers estimate and the contractors bid prices were comparable for the most part. Staff spent some time analyzing the project and the bids, and resulted in assessment for reconstruction areas and 4th Street were lowered, however the water service replacement went up from the engineers estimate. The City requested nine appraisals in the project area. The appraisals indicate , that some of the project area met the benefit test( Fourth Street and Northland Drive) and the Croixwood mill and overlay area and the Greeley and Linden did not. The assessment rates for these two areas would be adjusted to reflect the appraised values. This would result by $27,000. This additional amount could be funded thought City Funds. 2020-02 Street Improvement Project Analysis Type Engineer's Estimate Received Bid Appraised Value Units Difference 1 Croixwood Area ( Mill and overlay) $3,450.00 $3,207.00 $3,000.00 105.9 $21,921.30 Commercial Property $6,649.00 $6,164.00 $6,000.00 1 $164.00 2 Northland Avenue Partial Reconstruct $4,880.00 $4,800.00 $6,000.00 40.5 3 Greeley, Linden, Willanms Street $9,781.00 $8,078.00 $8,000.00 64.2 $5,007.60 4 N 4th Street $12,611.00 $9,708.00 $11,000.00 21 $27,092.90 RECOMMENDATION It is recommended that the City accept the bids submitted for the 2020 Street Improvement Project, Project 2020-02, and award the contract, to T.A Schifsky. ACTION REQUIRED If Council concurs with the recommendation, they should pass a motion adopting the Resolution 2020- ____ ACCEPTING BID AND AWARDING THE CONTRACT FOR 2020 STREET IMPROVEMENT PROJECT (PROJECT 2020-02). ACCEPTING BID AND AWARDING CONTRACT FOR 2020 STREET IMPROVEMENT PROJECT (Project 2020-02) WHEREAS, pursuant to an advertisement for bids for the 2020 Street Improvement Project, three bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement; BIDDER BID AMOUNT T.A. Schifsky & Sons, Inc., North St. Paul, MN $1,950,695.97 Miller Excavating, Inc., Baytown, MN $2,060,214.94 OMG Midwest Inc. DBA Minnesota Paving & Materials, Rogers, Mn $1,954,202.04 Engineer's Estimate $ 2,048,290.21 and WHEREAS, it appears that T.A. Schifsky & Sons, Inc. of North St. Paul, Minnesota is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA, the Mayor and Clerk are hereby authorized and directed to enter into a contract with T.A. Schifsky & Sons, Inc. of North St. Paul, Minnesota in the name of the City of Stillwater for the improvement of streets according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. Adopted by the City Council this 5th day of May 2020. ____________________________________ Ted Kozlowski, Mayor ATTEST:_________________________________ Beth Wolf, City Clerk Memorandum TO: Mayor & City Council FROM: Beth Wolf, City Clerk DATE: May 5, 2020 RE: Boards & Commission Reappointments and Vacancies Seven commissions had 2 or more members whose terms ended May 1, 2020. Staff published the openings and applications were received. Zoom interviews were conducted by the Chair and Council Member Representative for each of the commissions. The recommendations to fill the commission appointments are as follows: Charter Commission Four terms ended and orders reappointing two members, Wally Milbrandt and Orwin Carter, have been sent to the District Court Judge. Terry Zoller and David Ratte do not wish reappointment. We have published the vacancies, but have not received any applications. We will publish again. Member Ward Term Term Ending Orwin Carter 1 5 May 1, 2024 Wally Milbrandt 3 3 May 1, 2024 Downtown Parking Commission One term ended and Daren Anderson is recommended for reappointment. Member Ward Term Term Ending Daren Anderson 4 4 May 1, 2023 Heritage Preservation Commission Three terms ended and two members, Amy Mino and Matt Thueson, are recommended for reappointment. Susan Steinwall did not wish reappointment, however successfully sought an appointment to another Commission. Interviews were conducted and Fitzie Heimdahl is recommended to fill the appointment. Member Ward Term Term Ending Amy Mino 1 3 May 1, 2023 Matt Thueson, WCHS Rep 1st Full May 1, 2023 Fitzie Heimdahl 1 1 May 1, 2023 REVISED Human Rights Commission Two terms ended and one member, Nancy Lyner is recommended for reappointment. Laura Super did not wish reappointment. This commission has had a seat open for two years in hopes to have a student serve on the board. Two applicants, Thomas Hollatz and David Tomenes were interviewed, and are recommended to fill the appointment and the vacated seat. Member Ward Term Term Ending Nancy Lyner 1 2 May 1, 2023 Thomas Hollatz 1 1 May 1, 2023 David Tomenes 1 1 May 1, 2023 Parks & Recreation Commission Two terms ended and both members, David Brandt and Stephanie Souter are recommended for reappointment. Member Ward Term Term Ending David Brandt 1 7 May 1, 2023 Stephanie Souter 3 1st Full May 1, 2023 Planning Commission Two terms ended and one member, John Dybvig is recommended for reappointment. The other member, Sean Hade is not returning therefore a new member, Susan Steinwall is recommended to fill the appointment. Member Ward Term Term Ending John Dybvig 2 1st Full May 1, 2023 Susan Steinwall 3 1 May 1, 2023 Traffic Safety Review Committee Two terms ended and one member David Jones is recommended for reappointment and a new member Melissa Wetzel is recommended to fill the other seat. Member Ward Term Term Ending David Jones 4 3 May 1, 2023 Melissa Wetzel 2 1 May 1, 2023 ACTION REQUIRED If Council agrees with the recommendations, they should pass a motion to approve the appointments to the Downtown Parking Commission, Heritage Preservation Commission, Human Rights Commission, Parks & Recreation Commission, Planning Commission, and the Traffic Safety Review Committee. PLANNING REPORT DATE: May 4, 2020 TO: Mayor & Council Members REQUEST: Revise Parking Ramp Rates RROM: Bill Turnblad, Community Development Director BACKGROUND On June 1st City staff plans to activate the AirGarage mobile payment system for the parking garage. And the rates for the parking ramp have not been revised other than a minor revision now and again since the ramp originally opened. Therefore, this is a good opportunity to take a serious look at the rate structure. COMMENTS The current rate structure is overly complicated. And many of the existing rates are never or only rarely used. So, based on actual usage, staff is recommending the following rates. The existing and proposed rates are shown in legislative format in the attached exhibit. Typically the Parking Commission would review rate increases, but given the COVID-19 situation, the Parking Commission won’t meet in time for the Council to make a decision before June 1st. So, the Parking Commission has not reviewed the new rates. RECOMMENDATION Staff recommends passing the attached Resolution that adopts the rates shown above. Attachment: Revised fees Resolution ʹͲʹͲ ͻͳʹ ͳȀȀʹͲʹͲ ParkingRamp A.HourlyParking(Availabledaily,exceptduringevents) ͳǤSinglecouponpurchaseͳ ẍ́͵Ǣ Ǥ xweekdaÿ́͵Ǥ o ͳ ͵ͳǤ o ͷǣͲͲǤǤ xweekend̈́ͷǢ Ǥ o ͳ ͵ͳǤ oͷǣͲͲǤǤͺǣͲͲǤǤ ʹǤBulkcouponpurchaseͳ x ǡ ͳͲǤ ö́͵ ̈́ʹǤͷͲ Ǥ ö́ͷ ̈́ͶǤͷͲ Ǥ ͳʹǣ͵ͲǤǤ B.ContractParking ͳǤBusinessHourPassesͳ x Ǥ xǤǤǤǤ o ȋͶȌ̈́ͳͲȀ o ȋͳǦ͵Ȍ ̈́ͳͷȀ o ̈́ʹͲȀ xǤǤǤ ʹǤExtendedHoursBusinessPassesͳ x Ǥ x ǣ o ǦͻǦ̈́ʹ͵Ȁ o ǦǦ̈́ʹͲȀ ͳ̈́ͳͲ Ǣ̈́ͷǦ ȋ ȌǢ̈́ͷ C.ResidentialParking(Norestrictiononparkinghours,i.e.24/7/365) 25residentialpassesavailableͳ x Ǥ oͺǦǤǦ̈́ʹͷȀ oͳǤʹ ̈́͵ͷȀ ̈́ʹͷȀȋǦ Ȍ ͳ̈́ͳͲ Ǣ̈́ͷǦ ȋ ȌǢ̈́ͷǤ ʹǦ ǡǦǤʹͷ Ǥ Parkingbeforeorafterthepermittedhoursissubjecttotheflatfeefortransientparking,ortheeventparkingfeeifapplies. D.EventParking Summerweekend Fee ͳ ͵ͳͷǣͲͲ ͺǣͲͲ ̈́ͷ SpecialEvents ̈́ͳͲ Parkingduringeventsdoesnotincludeovernightparking.Anyvehicleparkedattheeventrateafter2:30amwillbesubject totowing. RESOLUTION 2020- RESOLUTION AMENDING RESOLUTION 2020-001 ADOPTING 2020 FEE SCHEDULE WHEREAS, the Stillwater City Council adopted Resolution 2020-001 entitled “Resolution adopting 2020 Fee Schedule” on January 7, 2020; and WHEREAS, on June 1, 2020 the City of Stillwater will implement a new parking ramp revenue collection system; and WHEREAS, revised rates will go into effect upon activation of the new revenue system. NOW THEREFORE, BE IT FURTHER RESOLVED by the Stillwater City Council that Resolution 2020-001 is hereby amended by deleting the current rates for the parking ramp and replacing them with the following: A. Hourly Parking (available daily, except during events) a. Weekday rate: all day $3 i. Weekday is considered to be Monday through Thursday at 5:00 PM b. Weekend rate: all day $5 i. Weekend rate in effect from Thursday at 5:00 PM to Sunday at 11:59 PM B. Business Permits a. Standard permit: valid weekdays from 6 AM to 6 PM $20/month i. After 6 PM hourly rates apply b. Extended hours permit: valid weekdays to 9 PM $25/month i. After 9 PM hourly rates apply c. Hospitality industry permit: valid to 6 AM next morning $30/month C. Residential Permits a. 8 permits for Rivertown Commons residents $25/month b. 17 permits for other Stillwater residents $35/month D. Event Parking a. Special events: all day $10 Adopted by Council this 5th day of May 2020. _____ _____________ Ted Kozlowski, Mayor Attest: ______________________ _________ Beth Wolf, City Clerk 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us PLEASE NOTE: City Council meetings are streamed live on the city website and available to view on Channel 16. Public can participate in the meeting by logging in online at www.zoom.us/join or by calling 1-312-626-6799 and enter the meeting ID number: 794 206 779 Public comments can also be emailed to stillwater@ci.stillwater.mn.us AGENDA CITY COUNCIL MEETING May 5, 2020 REGULAR MEETING 4:30 P.M. I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. St. Croix Valley Recreation Center New Sound System Request 2. St. Croix Curling Club Request – Resolution 3. COVID-19 Response Update a. Financial and Budgetary Impacts b. Business Recovery Efforts c. Remaining 2020 Summer Events Schedule d. Protocols on Summer Park Reservations, St Croix Rec Center Schedule, Signage for Parks and Trails, and Parking Lots/Ramp Rates e. Workplace of Tomorrow Operation IV. STAFF REPORTS 4. Police Chief 5. Fire Chief 6. City Clerk – Election Candidate Filing Opens May 18th 7. Community Development Director 8. Public Works Director 9. Finance Director 10. City Attorney 11. City Administrator 12. Library Director V. RECESS RECESSED MEETING 7:00 P.M. VI. CALL TO ORDER VII. ROLL CALL VIII. PLEDGE OF ALLEGIANCE IX. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 13. Presentation of Council Service Awards to David Ratte and Terry Zoller (Charter Commission); Susan Steinwall (Heritage Preservation Commission); Laura Super (Human Rights Commission); and Sean Hade (Planning Commission) 14. Proclamation: Stillwater Area High School Wrestling State Champions Reid Ballantyne, Trey Kruse, Hunter Lyden & Roman Rogotzke 15. Proclamation: Stillwater Area High School Diving State Champion Josiah Fick 16. Proclamation: Professional Municipal Clerks Week, City Clerk Beth Wolf Page 2 of 2 City Council Meeting Agenda May 5, 2020 X. OPEN FORUM ‐ the open forum is a portion of the council meeting to address council on subjects which are not a part of the meeting agenda. the council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. out of respect for others in attendance, please limit your comments to 5 minutes or less. XI. CONSENT AGENDA ‐ all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 17. April 21, 2020 regular and closed session meeting minutes 18. Payment of Bills 19. City Hall Concrete Work at Entrances 20. Fireworks Permit for Cub Foods XII. PUBLIC HEARINGS ‐ out of respect for others in attendance, please limit your comments to 10 minutes or less. 21. CPC Case No. 2020-09 to consider a request by the City of Stillwater, applicant, for the consideration of a Zoning Text Amendment to create a new zoning district, Highway Mixed Use or HMU. Notice was published in the Stillwater Gazette on Friday, April 10, 2020. – Postponed for 60 days 22. CPC Case No. 2020-10 to consider a request by Mark Lambert representing Central Commons, LLC, property owner, for the consideration of an Annexation, Preliminary Plat, Zoning Map Amendment, Conditional Use Permits, review of the EAW and a Concept PUD for a 35 acre project known as Central Commons. Property located at the South East corner of Manning Avenue and Highway 36. Notice was mailed and published in the Stillwater Gazette on Friday, April 10, 2020. – Postponed for 60 days XIII. UNFINISHED BUSINESS XIV. NEW BUSINESS 23. 2020 Street Improvement Project Bid Award – Resolution – available Tuesday 24. Annual Boards and Commissions Appointments 25. Liquor License Amendment for Oasis Café – Resolution 26. Parking Ramp Fee Schedule Amendment – Resolution – available Tuesday XV. COUNCIL REQUEST ITEMS XVI. ADJOURNMENT 216 4th Street N, Stillwater, MN 55082 651‐430‐8800 Website: www.ci.stillwater.mn.us TO: Mayor & City Council FROM: Tom McCarty, City Administrator Sharon Provos, Finance Director DATE: May 1, 2020 SUBJECT: Update on Potential Financial/Budgetary Impacts due to COVID-19 Response BACKGROUND INFORMATION: At the April 21, 2020 City Council meeting, staff presented a broad overview of possible fiscal risk areas to the City as a result of federal and state executive orders and guidelines issued in response to the COVID-19 pandemic. The report noted potential impacts to revenue sources within the operating budget and potential adjustments to the City capital improvement budget to reduce the reliance on general obligation bond borrowing during a time of some instability in the municipal bond market. The attached power point slides review proposed adjustments to the 2020 capital improvement budget to: 1) reduce the capital budget by funding only high priority projects; 2) eliminate borrowing and use one time fund balance transfers to pay for those priority capital projects; 3) create levy capacity for the future. The power point slides also address potential challenges to the 2020 operating budget. Subsequent slides identify areas for potential 2020 operating revenue loss as well as expenditure categories within the 2020 operating budget where reductions can assist in mitigating revenue losses. City departments have been directed to reduce all non-essential travel, training, conference expenses and review programmatical needs for seasonal staffing. Staff will continue to monitor revenue receipts and trends and manage operations to maintain a balanced budget. Staff will continue to provide budgetary impact updates for City Council. REQUESTED COUNCIL ACTION: Staff recommends that the City Council approve the adjustments to the 2020 capital improvement plan (CIP) projects budget and direct staff prepare appropriate resolutions authorizing fund balance transfers to fund the revised 2020 capital budget items that would have been funded through general obligation bond borrowing to be considered at the May 19, 2020 City Council meeting. City of Stillwater Update on Potential Financial/ Budgetary Impacts due to COVID-19 Response Stillwater City CouncilTuesday, May 5, 2020 COVID-19 Responses• Federal & State Executive Orders -MN Stay at Home Orders – Extended to May 18, 2020-Business Operations – State Slowly Reopening Certain Operations -Social Distancing Guidelines• Stillwater COVID-19 Responses-Emergency Declaration; Close Facilities to Public; Cancel Events til July 19-Waiver of Utility Bill Late Fees; Waiver of Downtown Parking Permit Fees, Temp. Parking Provisions for Downtown Restaurants, Extend Lodging Tax payment deadline-Established COVID-19 Cost Tracking Systems -Planning for Reopening of Operations – Workplace of Tomorrow Team-Activated Incident Command Structure (ICS)-City Employees-Split Shift/Telework Operations – Policies & FAQ’s -Federal Medical Leave (Families First Corona Virus Response Act)-Meeting Options w/ Technology -Social Distancing and Masks Required for 2 or more people \ \ I \ I \ I \ \ I \ \ \ \ \ \ Possible Fiscal/Budgetary Risk Areas Capital Improvement Program / Planned Borrowing• Approved 2020 Budget = $15.9M Total CIP-Included: $2.9M G.O. Bond & $500K Enterprise Fund Bond• CIP Adjustments/Reductions – Initial Priority AnalysisGOALS: -Reduce or Eliminate Borrowing-Leverage collaborative/alternative funding sources-Create levy capacity for future year• Results of 2020 CIP Budget Review = $9.4M Total CIP-Revised: $1.2M G.O. Bond & $300K Enterprise Fund Bond\ \ I \ I \ I \ \ I \ \ \ \ \ \ Possible Fiscal/Budgetary Risk Areas Capital Improvement Program / Planned Borrowing• RECOMMENDATION for 2020 CIP1) Reduce Total CIP to $9.4 M2) Eliminate Borrowing => Save Levy Capacity (~$400K) for Future -Fund Needed $1.2M G.O. Bonding with Fund Balance Transfers (Requires Council Approval)-Fund Needed $300K Enterprise Fund Bonding with Internal Interfund Loan (Requires Council Approval)3) Develop Resolutions for City Council Consideration at May 19, 2020 Meeting\ \ I \ I \ I \ \ I \ \ \ \ \ \ Possible Fiscal/Budgetary Risk Areas• 2020 Approved Operating Budget – Balanced Budget Revenues(2020 Budget & Future Years)-State Aids: LGA, Transportation Aids, Police & Fire Aids (~9% of total)-Property Taxes:(62% of total)-Last down cycle, collections at ~97% -Recent County & State legislative actions-Fees, Licenses and Charges: (26% of total)-Building permit, inspection, plan review fees (Gen. Fund)-Event fees (Gen. Fund)-Ordinance violations (Gen. Fund)-Liquor Licenses (Gen. Fund)-Parking fees (Enterprise Fund)-Utility fees (Enterprise Fund)-Admin Charges (Enterprise Funds)-Park reservation fees (Spec Rev. Fund) -Rec Center contracts & fees (Special Rev. Fund)-Library fees & events (Special Rev. Fund) Possible Fiscal/Budgetary Risk Areas• 2020 Approved Operating Budget – Balanced Budget Possible Expenditure Adjustments (2020 Budget)GOAL = Manage operations to maintain balanced budget-Travel, Training, Conference -Office Supplies-Fuel Costs-Energy Costs-Seasonal PT Employment-Vacant Positions based on Program Priorities-Program/Service Reductions 200 Chestnut St E, #204 Stillwater, MN 55082 651-439-4001 www.GreaterStillwaterChamber.com Bridging Business & Community May 1, 2020 Stillwater Mayor and Council Members City of Stillwater 216 North 4th Street Stillwater MN 55082 Dear Mayor and Council Members: The Greater Stillwater Chamber of Commerce (Chamber) has implemented a Business Recovery Committee - COVID-19 (BRC19) to work together to assist and support businesses during this outbreak to reopen businesses in a safe manner, address challenges and opportunity they will face with social distancing, and generate ideas for businesses to recover from their financial loss and the overall economic health of our community. The BRC19 is led by the Chamber and includes lawmakers, city council representation, tourism representation, financial industry, banking, and several other local small businesses. A few ideas that have already been discussed include: marketing campaigns, winter events in downtown, a main street reset, businesses cross-promoting opportunities, proactively staying in front of the new retail and service environment, and providing ongoing and updated resources with leadership from the Chamber in partnership with the city. As you know, yesterday Governor Walz signed Executive Order 20-48 allowing for local retail stores to reopen on Monday, May 4th and is looking at a continued slow opening strategy for more businesses using COVID-19 best practices and guidelines. Our businesses are in unchartered territory now and will need assistance and flexibility from the City for their survival. For starters, here are a few requests for your consideration. • Flexibility on the signage ordinance • Allow for temporary sidewalk sales; perhaps allow for retail stores to have defined days where they could have a table of goods and products in the park. • Close the future Chestnut Plaza space as soon as possible to add more social distancing space downtown. • Work together and support new winter events. • Expand resources to the Stillwater Lights attraction – separate request to be submitted. • Consider the attached memo from the Stillwater Bar and Restaurant Owners in coordination with Stillwater Area Chamber of Commerce. Thank you for your consideration. If you have any questions, please do not hesitate to contact me. Robin Anthony, IOM Executive Director Greater Stillwater Chamber of Commerce Cc: Tom McCarty, Stillwater City Administrator 200 Chestnut St E, #204 Stillwater, MN 55082 651-439-4001 www.GreaterStillwaterChamber.com Bridging Business & Community Date: May 1, 2020 To: Stillwater Mayor and Council Members From: Stillwater Bar and Restaurant Owners in coordination with Greater Stillwater Chamber of Commerce RE: Downtown Stillwater Restaurant Industry Re-Opening Requests Introduction Downtown Stillwater has a vibrant retail scene including some of the finest bars and restaurants anywhere in the Midwest. Closing this section of the industry has been a tremendous blow to the local economy, creating a steep decline in tourism and unemployment among so many Stillwater residents who work in the restaurant industry. Restaurants also contribute a large amount of money and services for the Stillwater area organizations and non-profits. As we navigate into the post-Covid world, where it appears social distancing practices will be expected, if not required, there will be many challenges for success of this prominent part of the local economy. The Stillwater bar and restaurant industry is so unique because of the variety of experiences they offer. Many have a comfortable small-town bar feel, while others have a bustling metropolitan energy. There are a few common qualities, however, such as smaller footprints / lower capacity ranges, lack of onsite parking lots, lack of large patio spaces, the physical challenges of 19th century architecture and construction, and connection with sidewalks and the parks along the river. In order to comply with regulations as well as remaining a viable business in Stillwater, the restaurant and bar owners would like to propose several key initiatives that the City of Stillwater could pass for the benefit of the industry. These items are a lifeline for the restaurant industry, the tourism industry, and the hundreds of unemployed industry workers. Furthermore, Stillwater has the opportunity to continue its track record of being one of the best small towns in America and providing residents and visitors with unique experiences while being health conscious and responsible. List of Ideas: - Discount or forgive Liquor License fee for March, April, and May. - City staff would determine each pro-rata fee for 3 months of liquor license fee and refund it to each license holder. - Establish a Business District “To-Go Food and Beverage Consumption Zone” for consumption of to-go food and refreshments from bars and restaurants. I.e. Open Container allowance for the central business district. - Stillwater has a lot of open park area and the central business district has natural borders with the concentration of commercial zone and hills / river all around. This allows restaurants and bars with lower capacities to have a chance at operating close to full potential while maintaining social distance recommendations. 200 Chestnut St E, #204 Stillwater, MN 55082 651-439-4001 www.GreaterStillwaterChamber.com Bridging Business & Community - More picnic tables could be set out in the park area (the city owns picnic tables in storage currently) or families can set up picnic blankets, appropriately distanced from each other. - More garbage and recycling would need to be set out and maintained. - Rules to regulate to-go alcohol would be clear. As an example, only one drink (up to 16oz alcoholic beverage) in a clear recyclable plastic cup may be purchased to-go and consumed in the designated consumption area. Customers may not bring alcoholic drinks purchased from other establishments into an establishment, thereby maintaining a given bar’s right to refuse service and make sure customers are consuming alcohol responsibly. - City would designate the “open container boundaries”, i.e. Nelson Ave southern border, 3rd Street western border, Mulberry northern border, and the river eastern border. Any consumption outside of this area would result in potential fines. - All other compliance ordinances for littering, public intoxication, operating motor vehicles under the influence, etc. would remain in place. - Precedence for a business district open container law exists in many cities around the US (Savannah GA, Butte MT, Hood River OR, Kansas City Power and Light District MO, Tampa Riverwalk FL, Many OH & IN cities, and Winona MN) - Creation of controlled spaces for enjoying take-out food and refreshments. - This would be a “lighter” version of the above idea, where some city parking lot area or specific park areas could be delineated and designated as “to-go food and drink consumption areas” - These areas would be smaller and easily monitored by public safety. - Grant temporary extension of premise to bars to create temporary patio spaces with existing land or existing parking spots onsite. - Example being Whitey’s parking spots behind it on the alley side, Oasis expand patio into their private lot, etc. - Potentially also parking spots in front of the business if they are not doing Curbside to- go. Regulations would be agreed on for clear barrier of footprint. - Allow restaurants to keep 1-2 spots in front of the business for Take-out / Curbside to-go. - Many have developed this strategy and been proficient at it. - This allows residents that want to remain isolated to still enjoy their favorite food experiences. - Possibly just Mon-Thurs as a compromise, though customers will continue to need a location to pick up their meals. - Free parking for the summer. - Potential compromise for weekday parking. 200 Chestnut St E, #204 Stillwater, MN 55082 651-439-4001 www.GreaterStillwaterChamber.com Bridging Business & Community Restaurant Contacts: - Joe Ehlenz, Lolo and Lolito - John Koch, Portside and Something Pasta - Mark Hanson, Marx - Jeff Chilson, Mad Capper - Kevin Dunn, Whitey’s - Paul Larson, Quickfire Pizza - Nick Dodge, Brian’s and Matchstick - Matt McGough, Freight House - Tim Brown, 3rd Street Post and Harbor Bar - Chris Goetzke, The Tilted Tiki - Sherri Hopfe, The Dock Cafe - Tony Misenor, No Neck Tony’s - Chuck Dougherty, Water Street Inn and Charlie’s Pub - Ryan Marsh, PD Pappys - Craig Beemer, Oasis Cafe - Aleksandar Pantic, Domacin 216 4th Street N, Stillwater, MN 55082 651‐430‐8800 Website: www.ci.stillwater.mn.us TO: Mayor & City Council FROM: Tom McCarty, City Administrator Beth Wolf, City Clerk DATE: May 1, 2020 SUBJECT: Review of 2020 Summer Event Schedule & City Park Reservations BACKGROUND INFORMATION: Based on previous policy actions taken by City Council, all event permits have been canceled through July 19, 2020 and park reservations have been canceled through May 31, 2020. At the April 21, 2020 meeting, the City Council requested that staff provide an update on any Executive Orders issued by Governor Walz that impact large group gatherings such as events and park usage. (See attached event schedule and park reservations information.) On April 30, Governor Walz issued Executive Orders that extended the Stay at Home provisions through May 18, 2020 and allowed some business retail operations to open for curbside pickup. There was no change to provisions for large group gatherings. Staff does not suggest any updates to the current event cancellation policy through July 19, 2020. REQUESTED COUNCIL ACTION: Given the high priority concerns for the health and safety for community members and staff and the uncertainty regarding timing for return to normal operations, the City Council should consider whether to extend the parks reservation cancellation policy beyond the current May 31, 2020 timeline. The Council could extend the parks reservation cancellation policy through the end of June or revisit this provision at the May 19 Council meeting following the Governor’s update on reopening operations. Event Date(s) Event Location of Event July 7/21 & 7/28 Summer Tuesdays Lowell Park 7/22 Cruisin' on the Croix Car Show Parking Lots 8b, 9, 10 7/25 St Croix Crossing Half Marathon Route from WI to Historic bridge August 8/1 (raindate 8/2)Opera on the River Lowell Park 8/4 Night to Unite Washington Square Every Tuesday Summer Tuesdays Lowell Park 8/5 & 8/19 Cruisin' on the Croix Car Show Parking Lots 8b, 9, 10 8/7-8/8 Relay for Life Lowell Park 8/28-8/29 Lift and Loop Celebration Chestnut Street Plaza September 9/2, 9/16 & 9/30 Cruisin' on the Croix Car Show Parking Lots 8b, 9, 10 9/11 & 9/13 St Mary's Catholic Church Festivals 423 5th St S October 10/3 -10/4 Rivertown Art Festival Lowell Park 10/10 - 10/11 Harvest Fest Lowell Park 2020 Summer Events occuring after July 19th 15/1/2020 11:04 AMBeth WolfSu Mo Tu We Th Fr Sa123456789101112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30 31July 2020Su Mo Tu We Th Fr Sa12345678910111213141516 17 18 19 20 21 2223 24 25 26 27 28 2930 31August 2020July 2020Jun 282930Jul 1234Farmer's MarketJuly 4th Fireworks ‐ Cancelled567891011Summer Tuesdays ‐ CancelledCruisin the Croix Car Show - cancelledFarmer's Market12131415161718Summer Tuesdays ‐ CancelledLumberjack Days ‐ CancelledFarmer's Market19202122232425Lumberjack Days ‐Summer TuesdaysCruisin the Croix Car ShowFarmer's MarketSt. Croix Crossing Half Marathon262728293031Aug 1Summer TuesdaysSUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY 25/1/2020 11:04 AMBeth WolfSu Mo Tu We Th Fr Sa12345678910111213141516 17 18 19 20 21 2223 24 25 26 27 28 2930 31August 2020Su Mo Tu We Th Fr Sa12345678910111213 14 15 16 17 18 1920 21 22 23 24 25 2627 28 29 30September 2020August 2020Jul 262728293031Aug 1Opera on the RiverFarmer's Market2345678Opera on the RiveNight to UniteSummer TuesdaysCruisin the Croix Car ShowRelay for LifeFarmer's Market9101112131415Summer TuesdaysFarmer's Market16171819202122Summer TuesdaysCruisin the Croix Car ShowFarmer's Market23242526272829Summer TuesdaysLift and Loop CelebrationFarmer's Market3031Sep 12345SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 35/1/2020 11:04 AMBeth WolfSu Mo Tu We Th Fr Sa12345678910111213 14 15 16 17 18 1920 21 22 23 24 25 2627 28 29 30September 2020Su Mo Tu We Th Fr Sa1234567891011 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30 31October 2020September 2020Aug 3031Sep 12345Cruisin the Croix Car ShowFarmer's Market6789101112Labor DaySt Mary's FestivalFarmer's Market13141516171819St Mary's FestivalCruisin the Croix Car ShowFarmer's Market20212223242526Farmer's Market27282930Oct 123Cruisin the Croix Car ShowSUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 45/1/2020 11:04 AMBeth WolfSu Mo Tu We Th Fr Sa1234567891011 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30 31October 2020Su Mo Tu We Th Fr Sa12345678 9 10 11 12 13 1415 16 17 18 19 20 2122 23 24 25 26 27 2829 30November 2020October 2020Sep 27282930Oct 123Fall Art FairFarmer's Market45678910Fall Art FairHarvest FestFarmer's Market11121314151617Harvest FestFarmer's Market18192021222324Farmer's Market25262728293031Farmer's MarketSUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Stillwater Parks Monthly Reservation Report# of PeopleEvent and Facilities ReservedTime Frame Name and OrganizationDate and ParkSaturday, June 6, 2020SorensonChris2:00 PM 10:00 PM Wedding Gazeboto40North Lowell ParkKeelerJennifer6:00 AM 2:00 PM Graduation Open House Both Picnic Sheltersto150Pioneer ParkMahoneyKate1:00 PM 5:00 PM Graduation Picnic Pavillionto125Washington SquareThursday, June 11, 2020VukelichMary3:00 PM 9:00 PM Family BBQ Both Picnic Sheltersto40Pioneer ParkFriday, June 12, 2020MacLeslieBil The Zephyr Theatre4:30 PM 10:00 PM Shakespeare in the Park Area #2 or #3 in Park no other facilities neededto90Pioneer ParkSaturday, June 13, 2020MacLeslieBil The Zephyr Theatre4:30 PM 10:00 PM Shakespeare in the Park Area #2 or #3 in Park no other facilities neededto90Pioneer ParkGreenCindy2:00 PM 8:00 PM Graduation Party Picnic Pavillion & an Area in Parkto60Washington SquareSunday, June 14, 2020MacLeslieBil The Zephyr Theatre4:30 PM 10:00 PM Shakespeare in the Park Area #2 or #3 in Park no other facilities neededto90Pioneer ParkFriday, June 19, 2020MacLeslieBil The Zephyr Theatre4:30 PM 10:00 PM Shakespeare in the Park Area #2 or #3 in Park no other facilities neededto90Pioneer ParkSaturday, June 20, 2020CunninghamRobert12:00 PM 7:00 PM Reunion Both Picnic Sheltersto40Pioneer ParkMacLeslieBil The Zephyr Theatre4:30 PM 10:00 PM Shakespeare in the Park Area #2 or #3 in Park no other facilities neededto90Pioneer ParkSunday, June 21, 2020MacLeslieBil The Zephyr Theatre4:30 PM 10:00 PM Shakespeare in the Park Area #2 or #3 in Park no other facilities neededto90Pioneer ParkThursday, June 25, 2020TurnbladBill Rotary Club4:00 PM 10:00 PM Picnic Picnic Pavillionto65Washington SquareFriday, June 26, 2020MacLeslieBil The Zephyr Theatre4:30 PM 10:00 PM Shakespeare in the Park Area #2 or #3 in Park no other facilities neededto90Pioneer ParkSaturday, June 27, 2020ClarkeCarlee12:00 PM 3:00 PM Wedding Ceremony Gazeboto70North Lowell ParkGudePat6:00 AM 10:00 PM Family Picnic Both Picnic Sheltersto45Pioneer ParkSunday, June 28, 2020ClarkinGermaine Crosswinds Community Church8:00 AM 2:00 PM Service & Picnic Both Picnic Shelters & Area #1 in Parkto125Pioneer ParkMacLeslieBil The Zephyr Theatre4:30 PM 10:00 PM Shakespeare in the Park Area #2 or #3 in Park no other facilities neededto90Pioneer ParkSunday, July 5, 2020FriesenRita8:00 AM 1:00 PM Wedding Ceremony Both Picnic Shelters & Area #1 in Parkto150Pioneer Park # of PeopleEvent and Facilities ReservedTime Frame Name and OrganizationDate and ParkSaturday, July 11, 2020JordanKathy2:00 PM 6:00 PM Wedding Ceremony Gazeboto40North Lowell ParkSunday, July 12, 2020ZimmermanRichard11:00 AM 7:00 PM Family Reunion Both Picnic Sheltersto35Pioneer ParkRothMonica10:00 AM 7:00 PM Picnic Picnic Pavillionto45Washington SquareSaturday, July 18, 2020GramenzPhyllis or B2:00 PM 7:00 PM Grad Party Both Picnic Sheltersto70Pioneer ParkSaturday, July 25, 2020GramenzPhyllis or B1:00 PM 7:00 PM Family Reunion Both Picnic Sheltersto100Pioneer ParkFriday, July 31, 2020CoxPeggy5:00 PM 10:00 PM Wedding Both Picnic Sheltersto70Pioneer ParkSaturday, August 8, 2020RussellSean11:00 AM 2:00 PM Wedding Area #1 in Park no other facilities neededto70Pioneer ParkMonday, August 10, 2020AndrewsCharlie St Mary's Catholic Church4:00 PM 9:00 PM Church Event Bandshell & Picnic Sheltersto200Pioneer ParkFriday, August 14, 2020PriestleyKevin4:00 PM 8:00 PM Rehearsal Dinner Both Picnic Sheltersto60Pioneer ParkFriday, August 21, 2020DallagerEmily St Croix Synchro Ballet10:00 AM 10:00 PM recital/performance Bandshell, Both Picnic Shelters & Area #2 or #3to150Pioneer ParkFriday, August 28, 2020LawsonAnna2:00 PM 10:00 PM Wedding Rehearsal and Din Both Picnic Sheltersto40Pioneer ParkSaturday, August 29, 2020GalchuttIan10:00 AM 8:00 PM Family & Friends Gathering Both Picnic Shelters & Area #1 in Parkto125Pioneer ParkSaturday, September 5, 2020EnersonStephanie12:00 PM 7:00 PM Wedding Ceremony Gazeboto220North Lowell ParkSaturday, September 12, 2020BlakeCameron Brown's Creek Watershed District9:00 AM 2:00 PMto100Brown's Creek ParkWenkerDennis3:00 PM 8:00 PM St Croix Sailing Club Area in Park only no facilities neededto50South Lowell ParkRumpfRoni6:00 PM 7:00 PM Wedding Ceremony Gazeboto20South Lowell ParkFriday, September 18, 2020KrumrieKelly2:00 PM 4:00 PM Wedding Gazeboto50North Lowell ParkSaturday, September 19, 2020EllsworthAmanda2:30 PM 4:30 PM Wedding Ceremony Gazeboto150North Lowell ParkSaturday, September 26, 2020HuppertBailey12:00 PM 9:00 PM Wedding Both Picnic Shelters & Areas #1,2&3to70Pioneer Park RESOLUTION NO. 2020-______ CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION SUPPORTING CONSTRUCTION OF A CURLING FACILITY ON THE STILLWATER RECREATION CENTER SITE WHEREAS, the St. Croix Curling Center Board of Directors has requested the City Council of the City of Stillwater to allow the construction of a curling facility on the City’s recreation center site; and WHEREAS, the St. Croix Curling Center proposes to raise the funds to construct the facility; and WHEREAS, the curling facility would conceptually be located as shown in attached Exhibit A. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby supports the concept of allowing a curling facility provided it benefits the general public and is generally located as shown in Exhibit A, and further the City Council grants the St Croix Curling Center three years to raise sufficient funds to construct the facility. Enacted by the City Council of the City of Stillwater, Minnesota this 5th day of May, 2020. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk Page 2 of 2 Exhibit A ~ illwater --, ~~ ~, THE BIRTHPLACE: 0~ MINNESOTA J STILLWATER CITY COUNCIL SERVICE AWARD On behalf of a grateful City and upon the recommendation of leading citizens, the Mayor and City Council hereby extend recognition and appreciation to and for outstanding service in support of the City of Stillwater's mission. :I.el/~..,· Ted Kozlow5ayor Date of Recognition: May 5, 2020 STILLWATER CITY COUNCIL SERVICE AWARD On behalf of a grateful City and upon the recommendation of leading citizens, the Mayor and City Council hereby extend recognition and appreciation to and for outstanding service in support of the City of Stillwater's mission . .... Ted Kozlowski, Mayor Date of Recognition: May 5, 2020 STILLWATER CITY COUNCIL SERVICE AWARD On behalf of a grateful City and upon the recommendation of leading citizens, the Mayor and City Council hereby extend recognition and appreciation to Swan S tcinwall and for outstanding service in support of the City of Stillwater's mission. Ted Kozlowski, Mayor Date of Recognition: May 5, 2020 STILLWATER CITY COUNCIL SERVICE AWARD On behalf of a grateful City and upon the recommendation of leading citizens, the Mayor and City Council hereby extend recognition and appreciation to and for outstanding service in support of the City of Stillwater's mission. Ted Kozlowski, Mayor Date of Recognition: May 5, 2020 STILLWATER CITY COUNCIL SERVICE AWARD On behalf of a grateful City and upon the recommendation of leading citizens, the Mayor and City Council hereby extend recognition and appreciation to and for outstanding service in support of the City of Stillwater's mission. Ted Kozlowski, Mayor Date of Recognition: May 5, 2020 citp of 'tttfhncter, Siiinnefiota J �rcearnatian WHEREAS, Reid Ballantyne is a member of the Stillwater Area High School Boys Wrestling Team, which is the Suburban East Conference Champions and AAA State runners up, that ended their season with a record of 24-3; and WHEREAS, Reid's season accomplishments are: • AAA State Champion at 132 lbs; • 4th State High School Championship, with a record of 35-2; • Won the 2019 Minnesota Christmas Tournament; and • His overall highschool record over 4 seasons is 158-5. NOW THEREFORE, I, Ted Kozlowski, Mayor of the City of Stillwater, do hereby proclaim N May 6, 2020 - Reid Ballantyne Day - in the City of Stillwater and encourage the citizens of Stillwater to congratulate Reid on his accomplishments. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Stillwater to be affixed this this 5th day of May, 2020. 4: Oft ••gr'•16 ,M *_ • .fir Ititii#14.4,1i$%%°%0%° J%layor <!Cttp of ~ttlltnater, ;ffliltnnesota fl'wdamatian WHEREAS, Trey Kruse is 3-year Captian of the Stillwater Area High School Boys Wrestling Team, which is.the Suburban East Conference Champions and AAA State runners up, that ended their season with a record o/24-3; and WHEREAS, Trey's season accomplishments are: • AAA State Champion at 145 lbs; • He completed his high school career with a 234-53 record (school record) with 150 pins; • He was a 5 time section champion, and 3 time state place-winner, placing 4th at 132AAA in 2018, 4th at 138AAA in 2019, and 1st at 145AAA in 2020; • He was champion at the 2019 Minnesota Christmas Tournament and champion at the 2019 Bi-State Classic earning Tournament MVP honors; • He was named to the AAA All-Tournament Team in 2020; • He was named First Team Academic All-State in 2019 by The Guillotine and a MWCA Scholarship winner in 2020; • Trey has committed to attend Purdue University in West Lafayette, IN. He plans to major in Engineering and wrestle for the Boilermakers; • Trey is a 4.0 student and is a member of the National Honor Society; and • Trey was named a "Hero of Autism" by Autism Light, and was featured with his friend Adam Potter on KARE-11 's Land of 10,000 Stories. NOW THEREFORE, I, Ted Kozlowski, Mayor of the City of Stillwater, do hereby proclaim ,., May 7, 2020 -Trey Kruse Day - in the City of Stillwater and encourage the citizens of Stillwater to congratulate Trey on his accomplishments. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of · Stillwater to be affixed this this 5th day of May, 2020. Mayor <!Citp of $)tilltuater, iftiltnnesota WHEREAS, Hunter Lyden is a member of the Stillwater Area High School Boys Wrestling Team, which is the Suburban East Conference Champions and AAA State ru'!-ners up, that ended their season with a record of 24-3; and WHEREAS, Hunter's season accomplishments are: • AAA State Champion at 152 lbs; • 4 time state entrant; • 3 time state place winner (5th in 8th grade, ]rd in 9th grade and 1st in 10th grade); • 181 career wins; • Freestyle and Greco National duals All Tournament team; • Freestyle National All American; • Above a 3.2 GPA; and • Participates in hunting, fishing, wake boarding, wake surfing, lifting, working/building things. NOW THEREFORE, /, Ted Kozlowski, Mayor of the City of Stillwater, do hereby proclaim "'May 8, 2020 -Hunter Lyden Day- in the City of Stillwater and encourage the citizens of Stillwater to congratulate Hunter on his accomplishments. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Stillwater to be affixed this this 5th day of May, 2020. J'vlayor Qritp of $>li1Ituater, iffilinnesota WHEREAS, Roman Rogotzke is a member of the Stillwater Area High School Boys Wrestling Team, which is the Suburban East Conference Champions and AAA State runners up, that ended their season with a record of 24-3; and WHEREAS, Roman's season accomplishments are: • AAA State Champion at 182 lb.; • He finished with a 49-4 record; • 41 pins (4th most in Minnesota History for a season); • MSHSL State All Tournament Team Career, 185-53 record, 137 pins (currently 15th all time career-will finish Top 5 in Minnesota History); • 4 time MSHSL AAA State Tournament Participant; • 5 time Academic All Section team; and • 5 time letter winner. NOW THEREFORE, L Ted Kozlowski, Mayor of the City of Stillwater, do hereby proclaim -May 9, 2020 -Roman Rogotzke Day- in the City of Stillwater and encourage the citizens of Stillwater to congratulate Roman on his accomplishments. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Stillwater to be affixed this this 5th day of May, 2020. J'vlayor <!rt tp of ~ttllb.l ater, i$l tnneS'o ta WHEREAS, Josiah Fick is a Senior on the Stillwater Area High School Boys Swimming & Diving Team; and WHEREAS, Josiah's season accomplishments are: • Repeated as MSHSL Class AA state diving champion; • Team Co-Captain; • Set new school record: 372.05 (6 dives); • Woodbury Invitational champion; • Earned All-Conference honors for the 4th year in a row; • Set new Suburban East Conference record: 372.05 (6 dives); • Set new Section 4AA True Team record: 535.80 (11 dives); • Set new Minnesota State High School League (MSHSL), Section 4AA record: 545.10 (11 dives); • Number 1 ranked diver in Minnesota all season; • Attending the University of Minnesota and be a member of their swimming and diving team next season; and • Earned Academic All-American honors with a weighted GPA of 4.28. NO~ THEREFORE, I, Ted Kozlowski, by virtue of the authority vested in me as Mayor of the City of Stillwater, do hereby proclaim -May 10, 2020 -Josiah Fick Day - in the City ·of Stillwater and encourage the citizens of Stillwater to congratulate Josiah on his accomplishments. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Stillwater to be affixed this this 5th day of May, 2020. Mayor <!Cttp of ~ttIIwater, ffltnnesota WHEREAS, the 51st Annual Professional Municipal Clerks Week is May 3 -May 9, 2020; and WHEREAS, the Office of the Professional Municipal Clerk, a time honored and vital part of local government exists throughout the world; and · WHEREAS, the Office of the Professional Municipal Clerk is the oldest among public servants; and WHEREAS, the Office of the Professional Municipal Clerk provides the professional link between the citizens, the local governing bodies, and agencies of government at other levels; and WHEREAS, Professional Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all; and WHEREAS, the Professional Municipal Clerk serves as the information center on functions of local government and community; and WHEREAS, Professional Municipal Clerks continually strive to improve the administration of the affairs of the Office of the Professional Municipal Clerk through participation in education programs, seminars, workshops and the annual meetings of their state, provincial, county and international professional organizations; and WHEREAS, it is most appropriate that we recognize the accomplishments of the Office of the Professional Municipal Clerk. NOW, THEREFORE, I, Ted Kozolowki, by virtue of the authority vested in me, as Mayor of the City Stillwater, in the State of Minnesota, do hereby recognize May 3 through May 9, 2020 ,., Professional Municipal Clerks Week,., and further extend appreciation to our Professional Municipal Clerk, Beth Wolf and to all Professional Municipal Clerks for the vital services they perform and their exemplary dedication to the communities they represent. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Stillwater to be affixed this this 5th day of May, 2020. :Mayor 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us CITY COUNCIL MEETING MINUTES April 21, 2020 REGULAR MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order via Zoom at 7:03 p.m. Present: Mayor Kozlowski, Councilmembers Collins, Junker, Weidner and Polehna Absent: None Staff present: City Administrator McCarty City Attorney Mikhail City Clerk Wolf Community Development Director Turnblad Finance Director Provos Fire Chief Glaser Police Chief Gannaway Public Works Director Sanders PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council in the Pledge of Allegiance. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Stillwater Area Schools Pony Pride Month Proclamation Mayor Kozlowski read a proclamation designating May 2020 “Pony Pride Month.” COVID-19 Response Update Police Chief Gannaway reported that staff are healthy and operations are in good shape. Fire Chief Glaser stated staff at the Fire Department are all healthy. They are participating with Washington County Public Health to collect homemade masks for long term care facilities. Public Works Director Sanders explained that the river has dropped four feet since its crest and is at 681.3. Workers will start tearing down the dyke on Monday. The sandbags will be moved to the north end of downtown for anyone to pick up if wanted. City Administrator McCarty described split shifts and tele-work will continue. At any given time there are probably about 1/4 of normal staff numbers present in the building. OPEN FORUM There were no public comments. STAFF REPORTS Police Chief Gannaway reported that thefts of and from vehicles have risen. He reminded residents to please lock cars and homes. City Council Meeting April 21, 2020 Page 2 of 6 Fire Chief Glaser stated that burning restrictions are in force. Small campfires are still allowed. Community Development Director Turnblad reminded the Council that May is National Historic Preservation Month. Preservation Awards will be postponed until in-person meetings at City Hall can resume. The City has received a grant to restore bird habitat in Brown’s Creek Park. Public Works Director Sanders stated the contractor began replacing pavers in the library parking lot. Bids on the 2021 rehab project came in $100,000 lower than the engineers’ estimate. The total cost will be $2.493 million. Most estimated assessments have been reduced, except water services which will increase by $1,200. For the majority of the residents the assessment will decrease. Appraisals should be done for Council review by the first meeting in May. Mayor Kozlowski asked if there is an update from MnDOT on the opening of the lift bridge; and Mr. Sanders answered that he believes they are still planning to open the lift bridge in late May. City Administrator McCarty noted the Public Works Operational Review will be ready to bring to the Council June 2. In dealing with COVID-19, the importance of having an integrated singular approach to dealing with processes and policies is clear. The Water Board and their staff, the Library Board and their staff, the Rec Center and their staff have all moved in unison. Councilmember Weidner asked for clarification; and Mr. McCarty replied that all staff has cooperated to formulate the responses needed for COVID-19, for instance responding to inquiries, managing acquisition of protective PPE gear for staff, hours of operation, split shifts, implementation of the medical leave act and so on. CONSENT AGENDA April 7, 2020 regular meeting minutes Payment of Bills Community Garden Agreement Resolution 2020-039, resolution amending Resolution 2020-001 adopting 2020 Fee Schedule Resolution 2020-040, resolution approving separate Fire Service Contracts between the City of Stillwater and May Township, Stillwater Township and City of Grant for 2020-2022 Disinfecting Machine CIP Request Motion by Councilmember Collins, seconded by Councilmember Weidner, to adopt the Consent Agenda. All in favor. PUBLIC HEARINGS There were no public hearings. UNFINISHED BUSINESS There was no unfinished business. City Council Meeting April 21, 2020 Page 3 of 6 NEW BUSINESS Review of 2020 Summer Events Schedule City Administrator McCarty noted that the City previously canceled all event permits and park reservations through May 31, 2020. The Minnesota Stay at Home Order has been extended until May 4, 2020 and the Governor has yet to issue follow up orders and guidelines for a return to normal operations. Given the health and safety concerns for community members and staff, and the uncertainty regarding timing for return to normal operations, the City needs to consider extending the event and park reservations cancellation policy through the summer/end of August. There are 32 event days and numerous park reservations currently scheduled for the months of June, July and August. The Farmer’s Market events (12 Saturdays) are considered an essential operation under state guidelines and therefore will be permitted. He referred to a letter received from The Locals regarding Lumberjack Days, stating “The Locals support organizing community events, however at this time we are unsure what types of events will be possible to support the community, while keeping the community safe. We are looking to the City Council of Stillwater and City Staff for direction on community gatherings this summer with regards to gathering regulations and recommendations from State and Federal agencies.” Mr. McCarty explained the following options: 1) Maintain current event and park reservation schedule for summer months (June, July, and August), and wait for Governor’s direction and guidelines for reopening operations; 2) Extend event and park reservation cancellation policy through June. Review cancellation policy for remainder of summer months at upcoming Council meetings; or 3) Cancel all events and park reservations for summer, advise event organizers/responsible parties and refund fees. Staff recommends that the City Council consider canceling events and park reservations through August. As an alternative, cancel events and park reservations through July 1 and review the policy at the May 5, 2020 Council meeting. Mayor Kozlowski indicated that he prefers to wait and see what happens over the next couple weeks, and leave it up to the event organizers who understand the struggles they will have with fundraising. He would not like to cancel July events yet. The City should waive as many fees as possible, and support the events any way possible, if some of them must be postponed to a later time. Councilmember Weidner suggested that he would cancel all events except for the Farmer’s Market, because it is not a good idea to bring people to Stillwater en masse. He recognized that funding for some of the events is in jeopardy and would like to eliminate any confusion. Councilmember Polehna expressed that he would cancel events through June and wait till the first meeting in May to decide about the rest of the summer months. Mayor Kozlowski commented that if by some miracle, some of these events can take place, they will look a lot different this year. He could support canceling the June events at this point. Councilmember Collins stated funding will be a big issue with the larger events. He is not comfortable bringing in large groups. The City should shut down at a minimum June and maybe July events. City Council Meeting April 21, 2020 Page 4 of 6 Councilmember Junker stated he has no issue cancelling June events. The event that concerns him the most is the 4th of July, which attracts the biggest crowds in the closest proximity. Mayor Kozlowski reiterated that he would like to wait to decide on July and August events until the next Council meeting. He is fine with shutting everything down for June. Councilmember Weidner inquired what financial obligations the City has for the 4th of July fireworks; and Mr. McCarty responded that the City usually has about $45,000+ into the fireworks, plus ancillary costs for music and other aspects. The City is still on schedule with the vendor, but there has not been a contract signed yet so there is no obligation or cancellation requirement at this point. Councilmember Polehna agreed that it is unwise to draw that many people downtown for fireworks. He does not have a problem cancelling the fireworks now. Mayor Kozlowski asked staff if it would hurt to wait a couple weeks to make a decision on the 4th of July event; and Mr. McCarty replied that typically the City has asked for donations within the community. That has not been done at this point. The decision could be postponed for a couple weeks, but it would mean a shortened timeline for fundraising. Police Chief Gannaway pointed out that the 4th of July falling on a Saturday this year would mean 20-40,000 people coming to town. Mayor Kozlowski asked if the City should just postpone the fireworks; and Councilmember Polehna suggested the fireworks could be postponed and incorporated with the lift and loop celebration August 28. Councilmember Weidner countered that the 4th of July does not need to be celebrated in August. If fireworks are desired for the lift and loop celebration they can be added, but the 4th of July is the 4th of July. He asked for input from Brad Glynn of The Locals regarding Lumberjack Days. Brad Glynn, The Locals, explained that right now they would normally be signing contracts with headline bands, working on marathon signups, the lumberjack show, filling parade slots, food vendor applications, etc., plus fundraising. The Discover Stillwater CVB grant was rescinded. They have heard from charitable organizations that they cannot support Lumberjack Days this year. If the City has a sense that large gatherings are not going to happen in July, they would rather shut it down now before a lot of people start working on it. There could then be other discussions, for instance, whether a parade could take place. Councilmember Weidner asked Mr. Glynn’s opinion of how people will feel about bringing families to large gatherings whether it’s a parade route or gathering in large groups downtown; and Mr. Glynn answered that there is a sense there will be some hesitation from the majority of the population. Many events of all sizes have cancelled the whole summer. Councilmember Weidner stated it is only fair to event organizers to shut it down now and give them a sense of what to anticipate before they put time, energy and expense into it. Councilmember Junker agreed that the City should hold back, but he would like to wait till May 5 to make a decision on July and August events, after the Governor’s next statement. City Council Meeting April 21, 2020 Page 5 of 6 Mr. Glynn indicated that they have a group of people who want to do good for Stillwater and bring people in, which might be done on a smaller scale to support the businesses that have been hit, maybe via sidewalk sales or giving money back to Discover Stillwater to do more PR for the town into the fall. They would like to channel their effort into something that helps out further into the fall. Stacey Einck, organizer of the St. Croix Crossing Half Marathon July 25, stated their event draws a less sedentary crowd. Sponsorships have stalled, but they already have a number of people registered. They will make sure people are safe and will go along with the Governor’s and City’s concerns. They hope to hold the event, but will adhere to whatever is the best case scenario. Mayor Kozlowski pointed out that on runnersworld.com right now it looks like most major marathons and half marathons throughout the world have been cancelled or postponed until the latter part of September or October. Ms. Einck stated she does not think it is an option to move the marathon, but they can look into it. They have a couple other events coming up later in August and September. They are well aware of events that have been cancelled. They would like to keep the marathon tentative for right now and take the next two weeks to investigate options for possibly moving it to a later date. Councilmember Weidner expressed concern about people signing up for an event that the City is considering not allowing. Ms. Einck stated she is not too concerned about that, given that in recent days they have had minimal registration. Motion by Councilmember Junker, seconded by Councilmember Collins, to cancel all events except the Farmers’ Market through July 19 and to review the remaining summer events at the May 5 City Council meeting. Motion passed 4-1 with Councilmember Weidner voting nay. Discussion on Financial and Budgetary Impacts due to COVID-19 City Administrator McCarty presented a report on possible fiscal risk impacts for 2020 and future years, on the City’s operational budget, Capital Improvement Plan and revenue bonds. Revenue streams where there may be risk include: state aids; property taxes; license fees and so on. He discussed the capital improvement program and planned borrowing. Staff is looking at how to reduce or eliminate borrowing while still leveraging funding to get some of the high priority projects done. Department managers have analyzed high, medium and low priority items. There are not firm numbers yet. Staff will come back with decision points in a couple weeks on the capital projects. To the extent that revenue streams are off, staff must also look at how to reduce expenses. Staff will present more numbers at the May 5 meeting. Councilmember Junker commented that another topic cities are looking at is the pro-ration of liquor licenses with bars and restaurants in regard to when their annual renewals are; and Mr. McCarty responded staff is aware other communities have considered that. Stillwater generates roughly $135,000 a year from liquor licenses. City Council Meeting April 21, 2020 Page 6 of 6 COUNCIL REQUEST ITEMS There were no Council request items. CLOSED SESSION Motion by Councilmember Junker, seconded by Councilmember Polehna, to recess to closed session, pursuant to Minnesota Statute regarding Meetings Having Data Classified as Not Public (Minnesota Statute 13D.05, Subd. 3) on City Administrator’s Annual Review. All in favor. The meeting was adjourned to closed session at 8:21 p.m. Motion by Councilmember Polehna, seconded by Councilmember Junker, to end the closed session and reopen the meeting. All in favor. The meeting was reopened at 9:19 p.m. ADJOURNMENT Motion by Councilmember Polehna, seconded by Councilmember Collins, to adjourn. All in favor. The meeting was adjourned at 9:20 p.m. Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk Resolution 2020-039, resolution amending Resolution 2020-001 adopting 2020 Fee Schedule Resolution 2020-040, resolution approving separate Fire Service Contracts between the City of Stillwater and May Township, Stillwater Township and City of Grant for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i~ ~nstruction, LLC Date: Project: RE: 03/03/20 Stillwater City Hall Step and Rail Revision 2221 Jack Breault Drive, Suite 400 Hudson , WI 54016 Bus.: (651 )-233-0578 • Fax : Web : www.AandKconstructlon.com Proposal includes all labor and material for the following, and is based on a site visit; • Demo existing steps and (4) panels of sidewalks below • Form & pour new sidewalks and stairway (9' wide x 8' long) • Remove existing railing, add (2) new rails as needed. Powder coat all railings to be re- installed. • Patch stairway wall ($750 allowance) $27,789.00 Exduslons: No permit costs, and landsca ping included . Note: This proposal may be withdrawn, if not accepted within 30 days. Respectfully Submitted, A & K Construction, LLC. <R.yan S lierfey Signature Signature Acceptance of Proposal 03/03/20 Date Date Al l pricing and material ts based upon the speclflcations provide d. All work to be comp leted In a professiona l manner accordi ng to sta ndard practi ces. Any alterations or deviations from the specifications involving extra costs will be negotiated at that time. All schedu ling agree ments will be contingen t upon delays beyond our control. Our workers are Fully covered by Worker's Compensation Insurance. Page 1 of2 A&K~~ ~nstruction, LLC Date: Project: RE: 04/20/20 Stillwater City Hall Exterior Lower Steps Proposal includes all labor and material for the following; 2221 Jack Breault Drive, Suite 400 Hudson, WI 540 16 Bus.: (65 1 )-233-0578 • Fax : Web: www.AandKconstructlon.com • Remove existing concrete sidewalk at lower level in Northwest building corner . • Exr.avate for new steps down to asphalt parking lot • Install concrete steps and sidewalk • Painted steel railing on one side of steps $12,650.00 Exduslons: Permits and landscaping Note: This proposal may be withdrawn, if not accepted within 30 days. Respectfully Submitted, A & K Construction, LLC. <B.yan S lierfey Signature Signature Acceptance of Proposal 04/20/20 Date Date All pricing and mater ial Is based upon the specifications provtde d. All wo rk to be completed In a professional manner according to standard pra ctices. Any alteratio ns or deviatio ns from the specifications involv ing extra costs wUI be neg otiated at that time. All scheduling agreemen ts will be conti ngen t upon de lays be yond ou r contro l. Ou r workers are fully CO\lered by Worker 's Compensation Insurance. Page 1 of 1 111 111n,u11 u •11u11u Receipt Number ~0 t/t,5 'f Check No. /j;~':5' Amount Paid:;; Fee: $100.00 APPLICATION FOR SALE OF FIREWORKS APPLICATION MUST BE SUBMITTED 45 DAYS PRIOR TO STARTING DATE OF SALE REQUIRES CITY COUNCIL APPROVAL & INSPECTION BY THE FIRE DEPARTMENT Name of Applicant CUB FOODS • STIUWATER Home Address·------------------------------ Name of Business._.:.CU:.:B::.:F:..:O::.::O:;.:D:::S~------------------------ Business Address 1801 MARKET DRIVE. STILLWATER. MN 55082 Corporate Address (if different than business address), _________________ _ Telephone (Business): ____________ Home Phone, ___________ _ Beginning Date of Sale: 05/04/2020 End Date of Sale: 07/08/2020 Hours of Operation:. ___ _ Location of Display INSIDE THE STORE @ CUB FOODS REQUIRED ATTACHMENTS: The following attachments must be included with this application: 1. Permit Fee· $100.00 2. Proof of bond or certificate of Insurance in an amount of not less than $1,000,000.00 showing the City of Stillwater as an additional insured. 3. A diagram of the grounds or facilities (for Indoor sales) rawn to scale or with dimensions included. "'-Slgnat re of Applicant (or agent) Make Check or Money Order payable to the CITY OF STILLWATER and return to the OFFICE OF THE CITY CLERK, 216 N. 4TH ST, STILLWATER, MN 55084 FOR OFFICE USE ONLY The sale of the listed fireworks at the location shown on this application is hereby approved, subject to the following conditions If any: Slgnatum of Flm Chlef:. ________________ Date: _________ _ The sale of the listed flmworl<s on the date and at the location shown on this application is hereby approved subject to the following conditions if any: Signatum of Police Chlef:. ________________ Date:. _________ _ The sale of the listed fireworks at the location shown on this application is hereby approved, subject to the following conditions if any: Signature of City Clerk: __________________ Date: __________ _ Approval Date of Stillwater City Council: ------------ Permit No.: ______________________ _ TNT® FIREWORKS Site Plan Worksheet ADDRESS 1 '60 I Ma ~4-Of'. CITYS~lh,M~ STATEMN ZIP 5$"D~L-PHONE ~S-l\410--2~5°0 STORE NAME / LOCATION # Ci.,(b Sf.-; I\~ \.er / I' I 2.. I TYPE OF EVENT: In-store retail sales of state-approved fireworks NORTH A ;J-e u 0 ,\;,k J j i tl A Is \-e ,ksh q t J 7 / F H"-""µ 1¥·'"€. I I<.. e..Jf s\e. ~ I -[ I y ) I" l, g ( 9 /10] I I L s s- ( I @:t"J E or\ f lf'1t V)( --e... SOUTH SPECIAL INSTURCTIONS ________________________ _ SIGNATURE %~ STOREMANAiR / TNT® Representative ACORD® CERTIFICATE OF LIABILITY INSURANCE I DATE (MMIDDNYYY) ~ 11/1/2020 12/9/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed .. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Lockton Companies ri~rl 3280 Peachtree Road NE, Suite #250 In""''' I rt~ "'.~t Atlanta GA 30305 f;.M~A.!~M (404) 460-3600 •... ""'"'m~""""=--• INSURER{S) AFFORDING COVERAGE ,.,.,. =· w~= ••=M~, "" .,N,AIC:!/ ,uuuu,M, 1N.SUREB, A: Everest Indemnity Insurance Company 10851 ·······"·~-·····'·"·="'" ·-~---·· ''"""'"'"' '""'"'"'""" INSURED American Promotional Events, Inc. ,INSURER B :,_,,, .......... 1359629 ----------·····" 1---~----···-· DBA TNT Fireworks, Inc. INSURER C: ----··---···········---·-·····-······· "'"''''"""""=""'"'" P.O. Box 1318 INSURER D: ·-···········-··--·-····························-············-.... , ............................ ~ ., ... , ... ,~ .. ,.,.,,,., 4511 Helton Drive Florence AL 35630 ... INSURER E : ..... -•. ·······························-··· ---·-·········'"' INSURER F: COVERAGES CERTIFICATE NUMBER: 14703395 REVISION NUMBER: xxxxxxx THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TYPE OF INSURANCE COMMERCIAL GENERAL LIABILITY CLAIMS-MADE [xJ OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY [] jrg: [xJ LOG OTHl2R: AUTOMOBILE LIABILITY ANY AUTO OWNED AUTOS ONLY HIRED AUTOS ONLY UMBRELLA LIAB EXCESS LIAB SCHEDULED AUTOS NON-OWNED AUTOS ONLY OCCUR CLAIMS-MADE OED RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ··································-·····-·····-·--P-0-LI_C_Y_E-FF-· POl,lcY''e,xP . POLICY NUMBER MMlDDIYYYY MMlllD!'YVYY LIMITS y N SI8GL00242-191 11/1/2019 11/1/2020 NOT APPLICABLE NOT APPLICABLE NOT APPLICABLE ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) r-·----] NIA EL EACH ACCIDENT ---·---·····- -EL DISEASE -EA EMPLOYEE $ .. XXXXXXX If yes, describe under DESCRIPTION OF OPERATION below E.L. DISEASE -POLICY LIMIT $ XXXXXXX DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Addllional Remarks Schedule, may be attached if more space Is required) THIS CERTlflCATE SUPERSEDES ALL PREVIOUSLY ISSUED CERTIFICATES FOR THIS HOLDER, APPLICABLE TO THE CARRIERS LISTED AND THE POLICY TERM(S) REFERENCED Additional Insured: FMN1674; Property located at: 1200 S. Riverfront Drive, Mankato, MN 56001. Certificate holder is an additional insured on the General Liability as required by written contract subject to policy terms, conditions, and exclusions. CERTIFICATE HOLDER 14703395 CUB FOODS 421 S 3RD STREET STILLWATER MN 55082 CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTl!,'.fJ.1,!E .,.,., ~ ,>'" .,-,··, ) )/ ~ ,/7 ._______. _________ ,___ __ /;l1 ~}fMt_Z~-~-~(_,,,.,,.,b,. ___ _ © 1988-201lACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Wholesale Distributor OC TNT FIREWORKS Account No Date Location 1356949 03/11/2020 CB130254 Projected Order TNTOOOl HOWARDC J20 Sold To: SUPERVALU -CUB FOODS PO BOX 125 MINNEAPOLIS MN 55440 Ship To :CUB FOODS WEST 30254 1801 MARKET DRIVE STILLWATER MN 55082 Qty Total Item_.No _______ Description ________ --------------__ -------Cases _____________ Weight *********************** NOVELTIES 320674 FDP 2 PAK SNAP 160 J19 *********************** SPARKLERS 380325 FDP #8 SPARKLER ASST(90) J19 *********************** COUNTER CASES 673813 FDP SS 50 (FR,SAS,KK,MG,SS)J19 380320 201253 101832A 101833C 200924A 673941 200722 320474 101831A 101832A 101833C 351052 102073C 730644E 290157A 201183 200924F 201247 201249 201250 201251 201253 201370 673949A 730644E 101832A 101831A 101833C MORNING GLORY #12-8PK J19 KOOL KAT FREEDOM RINGS SS USA J09 STARS AND STRIPES SS CT J13 SHORT STACK J12 DSP 5040 FULL SS J20 NR NYK SUPER VALUE PACK REV J09 CRACKLING SALUTE J07 SHOW OF FREEDOM USA SS J09 FREEDOM RINGS SS USA J09 STARS AND STRIPES SS CT J13 SMOKE BALLS BOX OF 8 Jl2 BOOMIN SALUTE SS CT J13 SIGN NFPA SM FRWKS NO SMOKING GROUND BLOOM FLOWER 20 CT BOX JALAPENO POPPER YP PDQ SHORT STACK MAD TROLLS WHIMSY J18 TACO TUESDAY HAPPY TROLLS J18 KOOL KAT DELIRIOUS J19 DSP 5040 HALF NR NYK J20 #2 SIGN NFPA SM FRWKS NO SMOKING FREEDOM RINGS SS USA J09 SHOW OF FREEDOM USA SS J09 STARS AND STRIPES SS CT J13 *********************** 1 20.00 LBS *********************** 1 23.00 LBS *********************** 1 1 1 7.64 LBS 13.00 LBS 17.50 LBS 17.42 11. 23 LBS LBS 9.00 LBS 4.96 LBS 68.40 LBS 59.06 LBS 52.25 LBS 7.83 LBS 66.75 LBS 17.00 LBS 3.33 LBS 12.57 LBS 16.53 LBS 14.67 LBS 20.00 LBS 13.23 LBS 5.33 LBS 22.50 LBS 30.63 LBS 45.60 LBS 11. 61 LBS 201249 WHIMSY J18 14.67 LBS 201253 KOOL KAT 4.67 LBS 200924F SHORT STACK 6.29 LBS 351052 SMOKE BALLS BOX OF 8 J12 3.91 LBS 201183 JALAPENO POPPER YP PDQ 3.33 LBS 201251 HAPPY TROLLS J18 13.23 LBS 201370 DELIRIOUS J19 18.75 LBS 201247 MAD TROLLS 16.53 LBS 200722 SUPER VALUE PACK REV J09 12.00 LBS ----------------------------------------------------------------~-----------~- TOTAL CASES TOTAL WEIGHT OF FIREWORKS TOTAL WEIGHT OF NOVELTIES TOTAL NEC 5 629.68 LBS 54.74 LBS 157.42 LBS American Promotional Events Consumer Fireworks 1.4G Safety Data Sheet (SDS) OSHA Hazard Communication Standard 29 CFR 1910.1200. Prepared to GHS Rev03. I 1. Identification Product Trade Name or Identifier: Consumer Fireworks UN0336, 1.4G Manufacturer: ANCO Far East Importer: American Promotional Events, d.b.a. TNT Fireworks Distributor: American Promotional Events, d.b.a. TNT Fireworks Other responsible party: N/A Address: Corporate Office -4511 Helton Drive, Florence, AL 35630 Contact information: 800-243-1189 I www.tntfireworks.com Paqe 1 of 7 For Product Information/Emergency Phone Number: Normal Business Hours -1-800-243-1189 After Hours -Chem-Tel -1-800-255-3924 Description: Manufactured articles containing pyrotechnic compositions Recommended use: For use by consumers / general public for entertainment purposes. 12. Hazard(s) Identification Product Contains Pyrotechnic Composition/ A solid mixture of oxidizer and fuel that will burn vigorously if ignited by flame or high temperature. These items are classed as 1.4G explosives by U.S. DOT. *No chemical composition is exposed during normal handling, transportation and storage. UN0336, FIREWORK 1.4G (DOT) (Consumer Fireworks) Hazard Statements Fire or Projection Hazard Precautionary Statements Signal Word -WARNING Keep away from heat/sparks/open flames/hot surfaces -NO SMOKING Risk Phrases Harmful if swallowed Irritating to eyes, respiratory system and skin Safety Phrases Keep out of reach of children Keep away from sources of ignition -NO SMOKING American Promotional Events Consumer Fireworks 1.4G Safety Data Sheet (SDS) j 3. Composition / Information on Ingredients Paqe 2 of 7 Consumer Fireworks contain pyrotechnic compositions in solid form consisting of mixtures of fuels, oxidizers, and other chemicals and are designed to produce visible and or audible effects when ignited. Two or more of the following chemicals are present in these products: I Chemical Name Formula Typical Use % CAS Number I Aluminum Al Fuel • 7429-90-5 Antimony Sulfide Sb2S3 Fuel • 1345-04-6 .Barium Nilrale Ba(N03)2 uxygen Donor/green flame • 10ua-31-8 Bismuth Oxide Bi203 Oxygen Donor/crackle effect • 1304-76-3 Calcium Carbcnate CuC03 Neutralizer/red-orange flame • 1317-65-3 Carbon or Charcoal C Fuel • 7440-44-0 Copper Carbonate CuC03 Oxygen Donor/blue flame • 12069-69-1 ·Copper Oxide CuO Oxygen Donor/blue flame • 1317-38-0 Cryollle (sodlum aluminum fluoride) NaJAIF5 Coloring Agent . 15096-52-3 Dexlrine (Com starch) (C5H1005)n Fuel/Binder • 9004-53-9 Iron and Iron Alloys (e.g., ferro/titanium) Fe, Fe/TI Fuel • 7439-89-6 (Fe) ,Magnalium (Magnesium/Aluminum alloy) Mg/Al "'uel • 7439-95-4 Nitrocellulose, <12.6% Nitrogen Less than 15g per tube (C5H1N3011 )n (.;as/heat Generant • 9004-70-0 Phenol-formaldehyde resin ("Resinox") C4aH4201 Fuel • 9003-35-4 Polyllinyl Chloride (C2H3Cl)n Fuel • 9002-86-2 Pota,sslum Bem:oate KC1H502 Fuel -Whistle or Burst • 582-25-2 Potassium Chl,ora!e KCI03 Oxygen Donor • 3811-04-09 Potassium Hydrogen Phthalale K2Cr201 Fuel -Whistle or Burst • 877-24-7 Potassium Nitrate ,KN03 ·Oxygen Donor . 7757-79-1 Potassium Perchlorate KCI04 Oxygen Donor • 7778-74-7 Rice Starch (C 6H10 05)n Fuel •. 9005-25-8 Shellac C15H2405 Fuel • 9000-59-3 Sooium Bicarbonate NaHC03 Neutralizer • 144-55-8 Sooium Oxalate Na2C204 Fuel -Whistle • 62-76-0 Strontium Carbonate SrC03 Color Agent • 1633-05-2 Slmntlum Nitrate Sr(N03)2 Oxygen Donor • 7631-99-4 Sulfur s Fuel • 7704-34-9 Titanium( >149 microns) Ti Fuel • 7440-32-6 *Trade Secret Claims: Ingredient percentages are company proprietary. Physical Appearance: Devices consist of one or more cardboard or plastic tubes containing various pyrotechnic compositions, generally with a decorative paper outer wrapping bearing cautionary warning labeling. No chemical composition is exposed during normal handling, transportation and storage. All individual items labeled and marked in accordance with regulations of the U.S. Consumer Product Safety Commission. All outer shipping packages are manufactured, sealed, labeled and marked in accordance with all applicable DOT requirements. I 4, First. Aid Measures American Promotional Events Consumer Fireworks 1.4G Safety Data Sheet (SDS) of 7 All chemical composition is contained within the device, and there should be minimal-to-no exposure to the chemicals under normal conditions of handling of the type typically involved in handling, transportation and retail sales operations. Skin Contact: Contents (if spilled) should be washed immediately from the exposed area with soap and water. If irritation persists, seek medical attention. Eye Contact: (If contents are spilled) flush eyes for a minimum of 15 minutes. If irritation persists, seek medical attention. Inhalation: None from unignited devices. When the devices are ignited by a user, smoke will be produced. People with respiratory conditions such as asthma should avoid breathing any smoke, including that produced by fireworks. Ingestion: If accidentally ingested, seek medical attention as soon as possible Delayed Effects: N/A Required Treatment: Seek medical treatment if required. j 5. Fire Flghting1 Measures Fire Hazard Data: Autoignition: >250 F Flash Point: N/A Flammability Limits (volume %): N/A Extinguishing Techniques: Flood with Water Lower: N/A Special Fire Fighting Procedures: Protect surrounding area Upper: N/A Special Equipment: No special measures or equipment required -standard eye protection and other PPE should be used by all emergency responders Chemical Hazards from Fire: Hazardous decomposition or byproducts; smoke, nitrogen oxides and sulfur oxides may be produced in a fire. Unusual Fire and Explosion Hazards: Fireworks will burn rapidly in the event of a fire, do not use suffocation methods since burning devices produce their own oxygen and the fire may become more violent if confined. American Promotional Events Consumer Fireworks 1.4G Safety Data Sheet (SDS) I e, Accidental Release Measures Paqe 4 of 7 List Emergency Procedures: Steps to be taken in case material is released or spilled: NO SMOKING or OPEN FLAME in the vicinity of spilled material / items at any time! Carefully pick up all spilled items and place in cardboard packages. Protective Equipment: natural fiber non-sparking brush. Clean up Procedures: Sweep up any spilled exposed I loose chemical compositions with a natural fiber non-sparking brush. Avoid flames, sparks, friction, or impact near any exposed pyrotechnic composition. Proper Methods of Containment: Sturdy cardboard boxes with lids closed and sealed. Approved DOT fiberboard packaging should be used for transportation !1. Handling and Storage Avoid smoking, open flame and excessively high temperatures (above 200 degrees F) in the vicinity of fireworks. Keep shipping cartons in a cool, dry location Do not drop or throw packages of fireworks Do not use bale hooks or other sharp devices Keep cartons closed and sealed for storage Incompatibilities: Exposure to water may cause fireworks to deteriorate. If fireworks become wet due to fire-fighting efforts or for any other reason such as a flood, they should be removed for disposal in accordance with all applicable requirements. j a. Exposure Controls / Personal Protection Exposure Guidelines: N/A for intact devices Engineering Controls: N/A for intact devices Respiratory Protection: N/A for intact devices Eye/ Face Protection: N/A for intact devices Skin Protection: N/A for intact devices American Promotional Events Consumer Fireworks 1.4G Safety Data Sheet (SOS) le, Physlcall and Chemical Properties P~~e 5 of 7 Physical Appearance: Fireworks compositions are generally not exposed in intact devices, but are contained in cardboard tubes or other sealed containers. If exposed, they are generally gray or black powders or granules Odor: None pH: close to neutral (7) Specific Gravity/Density: NIA Water Solubility: Oxidizers will dissolve to some extent in water Melting Point: >200F Vapor Pressure: minimal at room temperature Percent Volatiles by Volume: generally <1% by weight (mainly moisture) Flash Point: NIA Explosion Limits: Lower: NIA Upper: N/A Autoignition Temp: >250F ! 10. Stability and Reactivity Chemical Stability: Stable Conditions to Avoid: Ignition sources, Open flames, smoking Hazardous Reactions Materials / Chemicals to be avoided: Store away from any heat or flame sources Hazardous Decomposition Products: Oxides of sulfur, carbon, and nitrogen may form in a fire Hazardous Polymerization: Will not occur American Promotional Events Consumer Fireworks 1.4G Safety Data Sheet (SDS) I 11. Toxicologlcal Information Routes of Exposure: N/A Chemical composition is not exposed in intact devices Related Symptoms: N/A Acute & Chronic Effects: N/A Numerical Measures of Toxicity: N/A Carcinogenicity: N/A 12. Ecological Information * (note: not enforced by OSHA) Ecotoxicological Information: N/A 13. Disposal Considerations * (note: not enforced by OSHA) Product: Consumer Fireworks Page 6 of 7 Recommendation: All Consumer Fireworks are sold under a guaranteed sales program in which the customer returns any unsold products to American Promotional Events. Other disposal of consumer fireworks should be done in accordance with all local, state and Federal regulations. Uncleaned Packagings: Typically no residues are present in packaging Recommendation: N/A I 14. Transportation Information* (note: not enforced by OSHA) Shipping Name: Proper Shipping Name Fireworks IMDG/IMO/ICAO/US DOT Hazard Class 1.4G ID Number UN0336 Packaging Group II American Promotional Events Consumer Fireworks 1.4G Safety Data Sheet (SDS) l:15. Reg!ulatory Information* (note: not enforced by OSHA) U.S. Federal Regulations: CPSC P1:1~e 7 of 7 The U.S. Consumer Product Safety Commission (CPSC) has issued mandatory safety regulations for fireworks devices. The CPSC enforces its fireworks n~gulations under the Federal Hazardous Substances Act (FHSA), 15 U.S.C. §1261. and Title 16, Code of Federal Regulations (C.F.R.) Parts 1500 and 1507. DOT Consumer fireworks are considered hazardous materials (hazmat) Division 1.4G explosives, and their safe transport is regulated by the Hazardous Materials Regulations (HMR) 49 CFR Parts 171-180). Other Regulations: U.S. I State: Laws governing the sale and use of Consumer Fireworks vary from state to state -the State Fire Marshal is generally the enforcing officer in an individual state. European/International Regulations: N/A Inventory Information: N/A I 116. Other Information This SDS was prepared on: 04/24/15 By: CLW-APE/TNT This SDS was last revised on: 02/27/17 By: CLW-APE/TNT The information contained herein is believed to be accurate and represents the best information currently available to us. However, we mak.e no warranty of merchantability or any other warranty, expressed or implied, with respect to such informalion, and we assume no liability resulting from its use. Users should make their own investigations to determine the suitability of the information for their particular purposes. In no event shall American Promotional Events or its affillate.s be liable for any claims, losses, or damages of any third party or for lost profits or any special, indirect, incidental. cons,equenlial or exemplary damages, howsoever arising, even if American Promotional Events, its affiliates or consultants have been advised of the possibility of such damages. Key Legend Information: N/A -Not Applicable TLV -Threshold Limit Value OSHA-Occupational Safety and Health Administration PLANNING REPORT DATE: April 30, 2020 CASE NO.: 2020-10 TO: Mayor & Council Members APPLICANT: Mark Lambert, Central Commons, LLC LAND OWNER: Central Commons, LLC REQUEST: 1) Annex 35.3 acres from Stillwater Township 2) Rezone Central Commons Addition to HMU, Highway Mixed Use and road right-of-way 4) Approve Concept PUD for Phase I of Central Commons Addition 5) Approve Preliminary plat for Central Commons Addition 6) Approve CUP for Hy-Vee pharmacy drive-thru and grocery pick-up 7) Approve CUP for C-Store fuel sales and coffee shop drive-thru LOCATION: 5757, 5775 and 5651 Manning Avenue CURRENT ZONING: TZ, Transitional Zone (Stillwater Township) COMP PLAN: HMU, Highway Mixed Use At the request of the developer this case is being postponed in order to address some of the comments received during the Environmental Assessment Worksheet review. The public hearing will be republished and notices mailed out again when the case is ready for City Council action. Memorandum TO: Mayor & City Council FROM: Beth Wolf, City Clerk DATE: May 1, 2020 RE: Boards & Commission Reappointments and Vacancies Seven commissions had 2 or more members whose terms ended May 1, 2020. Staff published the openings and applications were received. Zoom interviews were conducted by the Chair and Council Member Representative for each of the commissions. The recommendations to fill the commission appointments are as follows: Charter Commission Four terms ended and orders reappointing two members, Wally Milbrandt and Orwin Carter, have been sent to the District Court Judge. Terry Zoller and David Ratte do not wish reappointment. We have published the vacancies, but have not received any applications. We will publish again. Member Ward Term Term Ending Orwin Carter 1 5 May 1, 2024 Wally Milbrandt 3 3 May 1, 2024 Downtown Parking Commission One term ended and Daren Anderson is recommended for reappointment. Member Ward Term Term Ending Daren Anderson 4 4 May 1, 2023 Heritage Preservation Commission Three terms ended and two members, Amy Mino and Matt Thueson, are recommended for reappointment. Susan Steinwall did not wish reappointment, however successfully sought an appointment to another Commission. Interviews were conducted and Fitzie Heimdahl is recommended to fill the appointment. Member Ward Term Term Ending Amy Mino 1 3 May 1, 2023 Matt Thueson, WCHS Rep 1st Full May 1, 2023 Fitzie Heimdahl 1 1 May 1, 2023 Human Rights Commission Two terms ended and one member, Nancy Lyner is recommended for reappointment. Laura Super did not wish reappointment. This commission has had a seat open for two years in hopes to have a student serve on the board. Two applicants, Thomas Hollatz and David Tomenes were interviewed, and are recommended to fill the appointment and the vacated seat. Member Ward Term Term Ending Nancy Lyner 1 2 May 1, 2023 Thomas Hollatz 1 1 May 1, 2023 David Tomenes 1 1 May 1, 2023 Parks & Recreation Commission Two terms ended and both members, David Brandt and Stephanie Souter are recommended for reappointment. Member Ward Term Term Ending David Brandt 1 7 May 1, 2023 Stephanie Souter 3 1st Full May 1, 2023 Planning Commission Two terms ended and one member, John Dybvig is recommended for reappointment. The other member, Sean Hade is not returning therefore a new member, Susan Steinwall is recommended to fill the appointment. Member Ward Term Term Ending John Dybvig 2 1st Full May 1, 2023 Susan Steinwall 2 1 May 1, 2023 Traffic Safety Review Committee Interviews are currently being conducted. Will bring to Council when selection is complete. ACTION REQUIRED If Council agrees with the recommendations, they should pass a motion to approve the appointments to the Downtown Parking Commission, Heritage Preservation Commission, Human Rights Commission, Parks & Recreation Commission, and Planning Commission. 216 4th Street N, Stillwater, MN 55082 651-430-8800 Website: www.ci.stillwater.mn.us DATE: April 27, 2020 TO: Mayor and City Council FROM: Beth Wolf, City Clerk SUBJECT: Amendment to Liquor License Oasis Café, Inc. at 806 Main Street South DISCUSSION The Oasis Cafe has requested an amendment to their liquor license premises to include an additional temporary outside seating area adjacent to the building and their current outside seating area. This request would provide additional seating to allow social distancing during COVID-19. Patrons will be able to smoke, eat and have liquor in this new area with the safety of social distancing. Attached are drawings for the proposed change. The Stillwater Planning Department has reviewed and approved the request (see memo attached). The Oasis Café will work with the Stillwater Fire Department to meet the fire code conditions to open the additional outside seating area. The MN Alcohol & Gambling Enforcement Division requires the drawings be approved by the City Council to amend their liquor license to include the additional temporary outside seating as part of their premises for the sale of intoxicating liquor. RECOMMENDATION: Staff recommends approval contingent upon the satisfactory completion of approvals from the Community Development Department, Building Department, Fire Department, Minnesota AGED and Washington County Public Health & Environment. ACTION REQUIRED If Council wishes to approve the addition of the outside seating area to Oasis Cafe liquor license, Council should pass a motion to approve the additional temporary license premises amendment. RESOLUTION 2020‐ RESOLUTION APPROVING ADDITIONAL TEMPORARY LICENSE PREMISES AMENDMENT TO OASIS CAFE WHEREAS, a request from Oasis Café, Inc., has been received to add additional temporary outside seating area adjacent to their building as an amendment to their liquor license premises located at 806 Main Street South; and WHEREAS, the additional outside seating area is temporary and will only be permitted on the property during COVID-19 as executed by Governor Walz; and WHEREAS, the request meets State Statute restrictions that the premises must be “compact and contiguous”; and WHEREAS, adding the additional space to their licensed premises would allow the Oasis Cafe to expand their establishment and provide safe distancing while dining during the COVID-19 social distancing requirements. BE IT RESOLVED, that the Stillwater City Council hereby approves the additional licensed premises located at 806 Main Street South, conditioned upon the following: 1. Approvals from the Community Development Department, Building Department, Fire Department, Minnesota AGED and Washington County Public Health & Environment are received. 2. Oasis Café must adhere to all Executive Orders issued by the Governor during this pandemic. 3. Upon expiration of the COVID-19 Governors Executive Orders, serving liquor to the temporary outside seating area must cease and the temporary premises area be removed. Adopted by the Stillwater City Council this 5th day of May 2020. ___________________________________________ Ted Kozlowski, Mayor ATTEST: ________________________________________ Beth Wolf, City Clerk ‐‐‐‐‐Original Message‐‐‐‐‐ From: Craig Beemer [mailto:cbeemer@oasiscafemn.com] Sent: Friday, April 24, 2020 7:41 AM To: Abbi Wittman <awittman@ci.stillwater.mn.us> Cc: Bill Turnblad <bturnblad@ci.stillwater.mn.us> Subject: Temporary Patio Request Hi Abbi, Hope my email finds you well. Considering the likelihood of having to operate with a much smaller restaurant for the foreseeable future, I'm reaching out to determine how to proceed with a request to install a temporary patio for use until we're able to again operate our restaurant at full capacity. Considering the amount of money our business is losing as we attempt to operate with about a third of our normal revenue, I'm hoping there's a way to coordinate my request in a matter of weeks not months. The first attached document shows the capacity of our restaurant prior to the Governor's Shutdown order. The second attached document shows my most optimistic estimate of how many customers we'll be allowed to serve with a 6' social distancing requirement. The third attached document shows where we'd like to locate a temporary patio to provide us with an additional sixteen seats needed to improve our ability to cash flow operating costs that were established with an assumption of operating at full capacity. The fourth attached document shows the type of temporary fence we'd propose to enclose the patio...located on the same cement pad that our previous patio was located prior to the expansion of our bar. Thank you for your consideration and hopefully timely response. Craig Beemer Oasis Cafe 715‐381‐3058 Full Capacity before Shutdown Capacity with Optimistic Social Distancing BoolhS 24 Counle, 14 Tables 42 2 Bar 8 Patio 14 Full Capacity 102 2 D Boolhs 12 Counle, 8 Tables 30 D Bar 4 Patio 12 Total ~""-"'"" 66 2 2 [J [J D E 4 4 4 4 Counter 4 44 12 30 8 4 12 POS 4 Printer POS 3 Printer 4 2 22 2 10' x 8' Garage Door 1 27.5" Freezer 32" Fryer 32" Hot Table 27.5" Fridge36" Range Microwave 36" x 24" Equipment Stand 48" x 24" Equipment Stand Sink Utility Sink Water Treatment Pop Rack Future POS 5 Printer Water Softener 1 4 Vent Water Heater 3 Compartment Sink Sink w Splash Guards 84" x 30" Enclosed Stainless Worktable with Open Front 48" Griddle 24" Griddle 36" Griddle Shelving Unit 48" x 30" Sandwich Table 48" x 30" Sandwich Table 12" Hand Sink POS1 Prep Table Toaster 27" Worktop Freezer 72" Worktop Refrigerator Toaster POS2 Pop Rack Dish Washer 25" Beverage Dispenser 48" x 24" Equipment Stand 1 4 1 1 16" Hand Sink 1 4 1 1 1 4 1 1 1 1 44 Coffe Maker Work Table Dishwasher 1 2 11 Work TableRefrigerator 1 111 1 Coffee Warmer Dump Sink Pass Through Ice Bin Kegerator Refrigerator Ice Maker Hand Sink Ice Bin Hand Sink Wall Mounted Shelving System TV Refrigerator Floor Drain 8 16Temporary Patio TV Water Tank 1 Shelving Unit Tables Booths Total Capacity 82 4 4 Patio Bar Capacity with Proposed Temporary Patio April 28, 2020 Oasis Cafe Attn.: Craig Beemer 806 Main Street South Stillwater, MN 55082 cStiltwater ~ ~ THE BIRTHPLACE OF MINNESOTA ~ RE: Temporary Patio Addition Request Greetings, Craig. City Community Development Department staff have reviewed your request to install four, four-top patio tables to be used in comparison to your full-capacity and social-distancing seating plans. We have determined the addition of four, four-top patio tables used in conjunction with your social-distancing seating plan is in substantial conformance to the full capacity plan as well as the originally-issued use permits. Therefore, this letter is intended to give you planning and zoning permission to place temporary fencing on your property to allow for an addition of four, four-top patio tables during periods of social-distancing. The use will be required to cease when the Oasis Cafe is able to serve at full capacity. That said, this temporary patio may only be utilized if the use is in conformance to all state, county, and local laws and (existing or future) orders, including (but not limited to) the City's liquor licensing amendment requirements. You are not permitted to serve alcohol on this portion of the patio until such time as your liquor license has been lawfully amended . Please contact City Clerk Beth Wolf at 651 -430- 8802 or bwo lf@ci.stillwater.mn.us if you have any questions about this process. Please do not hesitate to reach out to me if you have any questions about the Community Development Department's temporary approval. Additionally, please advise our offices is the nature of your business and/or the layout of you social-distancing seating plan change; we may require review of the operations for conformance to the originally-issued use permit. s. Abbi Jo Wittman, City Planner Phone: 651-430-8822 Email: awittman@ci.stillwater.mn.us Attached : Full Capacity Seating Plan Social-Distancing Capacity Plan Social-Distancing Capacity Plan with Patio Table Addition Fencing Detail Cc: Beth Wolf, City Clerk CITY HALL: 216 NORTH FOURTH STREET • STILLWATER, MINNESOTA 55082 PHONE: 651-430-8800 • WEBSITE: www.ci.stillwater.mn.us BOARD AGENDA Board of Commissioners Fran Miron, Chair, District 1 Stan Karwoski, District 2 Gary Kriesel, District 3 Wayne A. Johnson, District 4 Lisa Weik, District 5 May 5, 2020 - 9:00 AM Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board Clerk or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. 3. 9:15 Consent Calendar - Roll Call Vote Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. A. Adopt a resolution and approve a second amendment to Grant Agreement No. 12572 between Minnesota Housing Finance Agency and Washington County, in the amount of $12,350 for a total of $585,809 for the period of July 1, 2019, through September 30, 2021, to prevent or mitigate homelessness, and authorize its execution pursuant to Minn. Stat. 373.02. B. Adopt a resolution to acquire right-of-way for County State Aid Highway (CSAH) 19 (Woodbury Drive) from Dale Road to CSAH 18 project (RB-2625). C. Approval of payment to CenturyLink in the amount of $100,084.33 for relocation of private utilities to accommodate construction of the County State Aid Highway (CSAH) 13 Pedestrian Bridge per Minnesota Department of Transportation (MnDOT) Agreement No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ssistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer 4. 9:20 Public Works - Wayne Sandberg, Deputy Director/County Engineer A. Award bids in the amount of $2,810,112 for the Cottage Grove Ravine Lower Landing Facility project. 5. 9:35 General Administration - Kevin Corbid, County Administrator A.Update on county response to the COVID-19 Pandemic and consideration of potential boardDFWLRQV B.State and Federal Legislative Update 6. 10:00 Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 7.Board Correspondence 8. 10:20 Adjourn H. Approve extension to Metropolitan Council Grant Agreement No. SG-12099 in the amount of $813,048.22 for Nelson Property Acquisition for Big Marine Park Reserve. I. 1. Approve Contract No. 13409 with Scott Petersen Construction Inc. for window restoration project at the Historic Courthouse in the amount of $168,900. 2. Approve permanent use of fund balance in an amount not to exceed $134,000 from the Historic Courthouse Restoration Fund 412 for the window restoration project. D. Approval of Change Order No. 2 to Contract No. 12925 with Northland Concrete & Masonry Company, in the amount of $2,284.00 for work on the Wildwood Library Project. E. Adopt a resolution to enter into a Metropolitan Council Grant Agreement SG-12561 reimbursing the Land and Water Legacy Program for 75% of the cost to purchase the property located at PIDs 22.027.20.31.0001, 22.027.20.42.0001, 22.027.20.13.0002 and part of 22.027.20.32.0001, Denmark Township, Minnesota, for inclusion into St. Croix Bluffs Regional Park and a restrictive covenant with the Metropolitan Council. F. Approve extension to Metropolitan Council Grant Agreement No. SG-05824 in the amount of $1,346,797 for St. Croix Bluffs Regional Park Pole Barn Maintenance & Renovation. G. Approve extension to Metropolitan Council Grant Agreement No. SG-05959 in the amount of $90,000 for Branding, Marketing, Software Upgrades & Design throughout Washington County's Regional Parks & Trails. Consent CalendarFRQWLQXHG Washington ; _;County BOARD AGENDA Board of Commissioners Fran Miron, Chair, District 1 Stan Karwoski, District 2 Gary Kriesel, District 3 Wayne A. Johnson, District 4 Lisa Weik, District 5 April 28, 2020 - 9:00 AM Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board Clerk or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. 3. 9:10 Consent Calendar - Roll Call Vote Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. A.Approval of the March 24, 2020, and April 7, 2020, County Board meeting minutes. B.Approve revisions to Finance Committee Policy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dopt a resolution accepting the 2020 1st quarter donations. D. Approval to reappoint Michael Madigan, Woodbury, to a fifth term expiring April 30, 2023, and appoint Sharon Doucette, Cottage Grove, to a first term expiring April 30, 2023, as Managers on the South Washington Watershed District. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer J. Approval of Contract No. 13403 to accept Emergency Services Program (ESP) funds in the amount of $43,420 to support sheltering those experiencing homelessness during the COVID- 19 peacetime emergency from the Minnesota Department of Human Services for the period of April 1, 2020, through February 28, 2021, and authorize its execution pursuant to Minn. Stat. 373.02. K. Approval to apply for Mental Health Crisis Response Services grant funds administered by the Minnesota Department of Human Services. L. Adopt a resolution to authorize submission of the annual Federal Transit Administration Certifications and Assurances to the Minnesota Department of Transportation, execution of which is a requirement for continued Section 5310 Enhanced Mobility of Seniors and Individuals with Disabilities funding. M. Approval of an application for an On-Sale and Sunday Liquor License for Keystone Weddings and Events LLC, located in May Township. N. Approval of an application for a 1-4 day Temporary Liquor License from the VFW Post 323 for the Washington County Fair on July 29 through August 2, 2020. O. Approval of an application for a 1-4 day Temporary Liquor License from the Greater Stillwater Chamber of Commerce for an event to take place on August 8, 2020. P. Adopt a resolution to approve an application from Afton Bayport Lakeland Lions Club to conduct excluded bingo at the Washington County Fairgrounds, July 29, 2020, through August 2, 2020. E. Approval to reappoint Jill Lucas, Afton, to a fourth term expiring November 14, 2022 as a Manager on the Valley Branch Watershed District. F. Approval of South Washington Watershed District's 2020 Glacial Valley Park and Interpretive Area's Natural Resources Management Plan. G. Adopt a resolution for the County's Land and Water Legacy Program contribution towards the purchase of a conservation easement on the Berggren property in Afton. H. Approval of a Land and Water Legacy Program conservation easement for the Tschida property in Hugo. I. Adopt a resolution to amend the Washington County Community Development Block Grant Citizen Advisory Committee Bylaws. Q. Approve Grant Agreement No. 13388 with the Minnesota Pollution Control Agency in the amount of $750,332.00 for the period of 4/1/2020 through 6/30/2021, and authorize its execution pursuant to Minn. Stat. 373.02. CoQVHQW&DOHQGDUFRQWLQXHG Washington ; _;County Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer U. Adopt a resolution to acquire right-of-way for construction of an interchange at County State Aid Highway (CSAH) 15 (Manning Avenue) and Trunk Highway (TH) 36. V. Approve Contract No. 13380 with WSB & Associates, Inc. in the amount of $231,250 for construction surveying and staking services. W. Award bid authorizing execution of Contract No. 13376 in the amount of $642,562.93 with Dresel Contracting, Inc. for the County State Aid Highway (CSAH) 15 (Manning Ave.) Reconstruction and Culvert Replacement Project (RB-2204). X. Approve Contract No. 13384 with SRF Consulting Group Inc in the amount of $320,260 for preliminary design services of the County State Aid Highway (CSAH) 15 South Segment. Y. Approve the Toward Zero Deaths Grant Addendum to Contract No. 12952 and the DWI Officer Grant Addendum to Contract No. 12842, from the Minnesota Department of Public Safety, Office of Traffic Safety. Z. Approve the National Incident-Based Reporting System (NIBRS) Joint Powers Agreement No. 13390 between the State of Minnesota, acting through its Commissioner of Public Safety on behalf of the Bureau of Criminal Apprehension (BCA), and the Washington County Sheriff's Office. AA.Adopt a resolution recognizing Correctional Officers Week, National Law Enforcement Week, and Law Enforcement Memorial Day in Washington County. 4. 9:10 Washington County Community Development Agency - Melissa Taphorn, Executive Director A. Adopt a resolution for approval of the 2020-2024 Consolidated Plan and the 2020 Annual Action Plan for submission to the U.S. Department of Housing and Urban Development. B. Adopt a resolution approving the 2021 and 2022 Qualified Allocation Plan for the Housing Tax Credit Program. S. Adopt a resolution in support of National Arbor Day and National Arbor Month, proclaiming April 24, 2020 as Arbor Day, and the month of May, 2020 as Arbor Month. T. Approval of Change Order No. 2, for Contract No. 12858, with Innovative Masonry Restoration in the amount of $150,997.88. R. Approval of License to Use Real Property Agreement No. 13366 with the University of Minnesota for a research project within the Lake Elmo Park Reserve CoQVHQW&DOHQGDUFRQWLQXHG Washington ; _;County Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer B. 1. Award bid authorizing execution of Contract No. 13382 in the amount of $1,242,632.31 with Valley Paving, Inc. for the County Road 75 and Grey Cloud Trail Pavement Preservation Project. 2. Approve Cooperative Agreement No. 13305 for construction costs between the City of Saint Paul Park and Washington County for the period from signature through Project completion, for the County Road 75 and Grey Cloud Trail Pavement Preservation Project. 3. Approve Cooperative Agreement No. 13306 for construction costs between the Grey Cloud Island Township and Washington County for the period from signature through Project completion, for the County Road 75 and Grey Cloud Trail Pavement Preservation Project. 6. 9:50 General Administration - Kevin Corbid, County Administrator A. Consider a resolution allowing certain property owners additional time to pay the first half 2020 property tax without penalty due to the COVID-19 pandemic emergency declaration and an update to Policy #4001 to allow abatement due to financial hardship directly related to a state, federal or local emergency declaration. B.Consideration of potential board actions in response to the COVID-19 Pandemic. 7. 10:30 Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 8.Board Correspondence 9. 10:45 Adjourn 10. 10:50 Board Workshop with Administration A. Introduction of a Land and Water Legacy Project for a potential conservation easement on the Kummer property in Denmark Township. 11. 11:00 Finance Committee 5. 9:20 Public Works - Don Theisen, Director (item A); Wayne Sandberg, Deputy Director/County Engineer (item B) A. Provide letter of support to Metropolitan Council related to Joint Development of the County Western Service Center as part of the METRO Gold Line project Washington ; _;County Board of Commissioners Fran Miron, Chair, District 1 Stan Karwoski, District 2 Gary Kriesel, District 3 Wayne A. Johnson, District 4 Lisa Weik, District 5BOARD:25.6+236 April 14, 2020 - 9:00 AM Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer 1. 9:00 Board Workshop with Administration A.Review upcoming actions related to Washington County Land and Water Legacy projects. 2. 9:45 Board Workshop with Community Development Agency A. Update on the business assistance programs passed by the federal and state governments related to COVID-19. 3. 10:30 Break 4. 10:45 Legislative Workshop A. Update on state and federal legislation related to the COVID-19 pandemic and other issues of county interest. 2Q$SULOWKH:DVKLQJWRQ&RXQW\%RDUGRI&RPPLVVLRQHUVZLOOQRWEHKROGLQJDUHJXODUERDUG PHHWLQJ7KH%RDUGZLOOKROGZRUNVKRSVWRUHYLHZDQXPEHURILVVXHVDVRXWOLQHGEHORZ1RRIILFLDO FRXQW\EXVLQHVVRUYRWHVZLOOWDNHSODFHGXULQJWKHZRUNVKRSV%HFDXVHRIWKH&29,' 3DQGHPLFDQG (PHUJHQF\'HFODUDWLRQGHFODUHGE\WKH*RYHUQRURIWKH6WDWHRI0LQQHVRWDDQG'HFODUDWLRQRI/RFDO (PHUJHQF\LVVXHGE\WKH:DVKLQJWRQ&RXQW\%RDUGRI&RPPLVVLRQHUVRQ0DUFKWKH&RXQW\ %RDUGZLOOQRWEHFRQGXFWLQJWKHZRUNVKRSVDWWKHUHJXODUPHHWLQJORFDWLRQRIWKH:DVKLQJWRQ&RXQW\ *RYHUQPHQW&HQWHU QG6WUHHW1RUWK6WLOOZDWHU01,QVWHDGVRPH&RXQW\%RDUGPHPEHUV ZLOOSDUWLFLSDWHE\WHOHSKRQHRURWKHUHOHFWURQLFPHDQV 0HPEHUV RI WKH SXEOLF ZKR ZLVK WR VKDUH WKHLU FRPPHQWV RU FRQFHUQV RQ DQ\ LVVXH WKDW LV WKH UHVSRQVLELOLW\RUIXQFWLRQRI:DVKLQJWRQ&RXQW\*RYHUQPHQWLQFOXGLQJWKHWRSLFVWREHGLVFXVVHGLQ WKHZRUNVKRSVPD\SURYLGHWKDWFRPPHQWYLDHPDLODWDGPLQLVWUDWLRQ#FRZDVKLQJWRQPQXVRUE\ WHOHSKRQHDW$Q\FRPPHQWVRUFRQFHUQVVKDUHGHLWKHUSULRUWRRUGXULQJWKHZRUNVKRSV ZLOOEHSURYLGHGWRHDFKFRXQW\FRPPLVVLRQHU STILLWATER TOWN BOARD MEETING April 23, 2020 Town Hall 7:00 P.M. PRESENT: Chairperson Sheila-Marie Untiedt, Supervisors Rod Hunter, Tim Sinclair, Bonnie Haines and Mike McMahon, Clerk Kathy Schmoeckel, Attorney Soren Mattick, Planner Merritt Clapp-Smith, Chief of Police Steve Nelson, County Planner Ann Pung-Terwedo and County Commissioner Gary Kriesel. 1. AGENDA – M/S/P McMahon/Sinclair moved to adopt the agenda as amended. (5 ayes) 2. MINUTES – M/S/P McMahon/Sinclair moved to approve the April 9, 2020 Stillwater Town Board Meeting minutes as written. (5 ayes) 3. RALEIGH/MILLER IUP/AOP PERMIT RENEWAL – Planner Clapp-Smith reviewed the application and the issues involved. There are two permits they are applying for – an Interim Use Permit (IUP) which has a 5 year term and an Annual Use Permit (AOP) which is renewed on a yearly basis where we can check for compliance with the permit. They are generally in compliance with the terms of their current IUP. The biggest concerns are the number of trips in and out of the mine. As the success of the mine and the demand for aggregate have gone up, the result has been an increase in use. We try to work in good faith with the operator of the mine, but we cannot set rules regarding the number of trips. There are also issues with noise and environmental issues, especially with respect to recycled materials. The Township and the County are not the only regulators of this mine. Permits are also issued from MPCA, the Watershed District, Minnesota Department of Health and the National Park Service. Planner Clapp-Smith reviewed her proposed permit wording along with suggested changes. With respect to the IUP: x Item #6 regarding the requirement for liability insurance in the amount of $1,500,000 is new x Item #9 – language should be added that the operator should keep a record of when inspections took place along with the findings. x Item #21 – add language that the crusher should be at the bottom of the north pit and meet all setbacks. x Item #16 – with respect to the hours of operation, the consensus of the Board was that retail operations should be 7am to 4:45 pm, hours of operation should be 7am to 7pm, both Monday through Friday with no crushing after 5pm and on Saturday hours should be 8am to 2pm. Stillwater Town Board Mtg. – 4/23/20 Page 2 Mike Raleigh added that their crusher is already in the back of the pit and they have a small screener in the front pit, but they have never done crushing there. Steve St. Clair added that they have done significant work over the winter regarding signage, equipment upgrades, research on the environmental issues and notifying customers. With respect to truck trips, 82% of the trips have met the guidelines. Ann Pung-Terwedo said that the County wants to collaborate with the Township. They had had the open house and Steve St. Clair has tried to address the concerns of the public as much as possible. There was discussion of the fact that we do not have the tools to address the traffic issues which is the largest concern of the neighbors. The consensus was to take the guidelines out since they imply that we have some enforcement ability. If we remove the guidelines, however, they should still be required to report the number of trips. The consensus further was to remove the number of trips allowed on Saturday, but keep the requirement that no trips be allowed on Stonebridge as well as no crushing and they should continue to report the number of trips. The MPCA apparently was not aware they were doing recycling and they need an additional MPCA permit for that. The permit will require this and give Raleigh 60 days to meet this requirement. Mike Raleigh will work with MPCA to get that. M/S/P Haines/Sinclair moved to approve the Interim Use Permit for 2020 – 2025 with the additions and corrections made at this meeting. (5 ayes) With respect to the AOP – x Hours of operation should be the same as in the IUP. x Wording should be added regarding mine inspections and records kept similar to wording in the IUP. x Mike Raleigh has proposed resolutions which should be incorporated into the document: o Replacing all backup alarms on Company owned equipment with quieter and less obtrusive units. o They have developed a plan to eliminate the “vibrators” from trucks and excessive tailgate “banging”. Also trucks with loud mufflers will not be permitted. o Repaving entry/exit from pits along with increased sweeping to remove tracking onto public roads. o Reduce the amount of material brought in to a more manageable level. o Recommitment by Miller Excavating management under Raleigh’s supervision to regulate and disperse trucks to different routes always and not on an as needed basis. M/S/P Hunter/Sinclair moved to approve the Annual Operating Permit for 2020 with the additions and corrections made at this meeting. (5 ayes) 4. VICTORY PASS – A resident has noted an issue with people using private property as a pass through. More discussion regarding signage at the next meeting. Stillwater Town Board Mtg. – 4/23/20 Page 3 5. FAIRY FALLS PARK – There have been a number of complaints about the number of people using the park. The National Park Service has temporarily closed the park. More discussion at the next meeting. 6. ADJOURNMENT – The meeting was adjourned at 9:20 p.m. Clerk______________________________________ Chairperson_________________________________ Approved___________________________________