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HomeMy WebLinkAbout2020-04-21 CC Agenda Packet 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us PLEASE NOTE: City Council meetings are streamed live on the city website and available to view on Channel 16. Public can participate by logging into zoom.us/join or by calling 1-312-626-6799 and enter the meeting ID number: 794 206 779 REVISED AGENDA CITY COUNCIL MEETING April 21, 2020 REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Stillwater Area Schools Pony Pride Month Proclamation 2. COVID-19 Reponse Update V. OPEN FORUM – The open forum is a portion of the council meeting to address council on subjects which are not a part of the meeting agenda. The council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. VI. STAFF REPORTS 3. Police Chief 4. Fire Chief 5. City Clerk 6. Community Development Director 7. Public Works Director – St Croix River High Water Update 8. Finance Director 9. City Attorney 10. City Administrator VII. CONSENT AGENDA – all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 11. April 7, 2020 regular meeting minutes 12. Payment of Bills 13. Community Garden Agreement 14. Fee Schedule Amendment – Resolution 15. Fire Contracts for the City of Grant, Stillwater and May Townships – Resolution 16. Disinfecting Machine CIP Request VIII. PUBLIC HEARINGS – None IX. UNFINISHED BUSINESS X. NEW BUSINESS 17. Review of 2020 Summer Events Schedule 18. Discussion on Financial and Budgetary Impacts due to COVID-19 XI. COUNCIL REQUEST ITEMS XII. CLOSED SESSION 19. Pursuant to Minnesota Statute regarding Meetings Having Data Classified as Not Public (Minnesota Statute 13D.05, Subd. 3) on City Administrator’s Annual Review XIII. ADJOURNMENT Page 1 CITY OF STILLWATER LIST OF BILLS Access Shredding 55.50 Advance Auto Parts Equipment repair supplies 318.93 American Flagpole & Flag Flag & supplies 307.38 At&t Mobilty Phone 67.13 Bolton and Menk Inc.Greeley & Market Pl Lift Station Imp 9,396.00 Bureau of Crim. Apprehension Terminal access charge 270.00 Cintas Corporation Uniform & mat cleaning 476.57 Cole Papers Foam hand soap - COVID-19 54.60 Comcast Internet 184.25 Computer Integration Technologies IS Developer - Heirloom & Landmark Website 540.00 Cornerstone Land Surveying Lily Lake Sanitary Sewer Easement 450.00 Dalco Janitorial supplies 852.13 Dogpoopbags.com Dog bags 130.00 ECM Publishers Publications 180.50 Emergency Response Solutions Mako equipment 26,389.72 Galls LLC Uniform - Gannaway 115.36 Grainger Battery cables 601.84 Henning Professional Services Dock Cafe right of way 277.50 Heritage Printing Inc.Printing of Newsletter 2,900.70 International Code Council Code 762.92 Kirvida Fire Inc.Vehicle repair 260.93 KOMA Design services 9,148.26 Loffler Companies IT professional services 3,818.25 Manos Nancy Reimburse for Mileage 15.60 Mansfield Oil Company Fuel 4,624.85 Marshall Electric Company Electrical work 5,210.00 McDaniel Law & Policy Government relations services 6,250.00 Menards Supplies 930.40 Metropolitan Mechanical Contractors Maintenance agreement 954.00 Miller Excavating Flood 26,573.62 MSP Outdoor Services Inc Yard clean up - 1209 Pine St W 525.00 Municipal Emergency Services Career tracking 3,508.00 NAPA Auto Parts Battery - Flood 166.39 Polar Plastics Black poly film - Flood 1,036.80 Primary Products Co.COVID-19 1,211.03 Quill Corporation Quill plus gold renewal 119.99 Roadkill Animal Control Animal pick up 30.00 SEH Inc North Stairway 7,250.00 Sherwin Williams Paint 938.81 Target Solutions Learning Target Solutions - Check It 2,060.00 Toll Gas and Welding Supply Cylinders 45.38 Total Parking Solutions Inc.WebOffice CMS Monitoring 1,135.00 Tri-State Bobcat Skid steer loader and trade in 3,000.00 Uline Inc Supplies - COVID-19 380.00 Visu-Sewer Inc.Push camera work 1,925.00 Page 2 Voyant Communications Phone 558.81 Washington County Property Records Property Taxes 12,832.00 LIBRARY Ace Hardware Janitorial Supplies 250.45 Amazon Business Bird Deterrence 333.56 Cintas Corporation Towels & Rugs 77.84 Comcast Internet/Wi-Fi April 2020 188.06 Culligan of Stillwater Water 27.25 Ebsco Publishing Library Aware 04/20-3/21 1,008.00 Encompass Inc UL Ceiling Repair 2,500.00 Greater Stillwater Chamber of Commerce Chamber Membership 220.00 Menards Janitorial Supplies 137.67 NAC Mechanical and Electrical Services Annual Alterton System Maintenance 3,554.00 Recorded Books Inc Materials - E Audio (SAAB)94.99 Uline Inc Nitrile Gloves 197.32 Washington County Library Quarter 1 237.93 CREDIT CARDS Amazon.com Equipment repair supplies 1,282.83 Backgroundchecks.com Back ground checks 73.90 BCA Training Training 250.00 Chicago Books & Journals Urban Bikeway Design Guide 61.25 Community Thread Community Thread Volunteer Membership 80.00 Critical Incident Stress Consultants CISM Training 475.00 Digital Combustion Inc.Fire training software 549.50 Ebay Repair Parts - Parking Ramp Doors 642.74 IAPE Training 320.00 MN Dept of Labor and Industry Spring CE Seminar 85.00 NREMT Medical recertification 100.00 Uline Inc Boxes for SCBA 434.34 Zogics Cleaning Station (SPLF Custodial Grant)98.90 MARCH MANUALS 4Front LLC Graphics 2,112.92 Amazon Business Supplies 242.23 AT&T Mobility Cell phone 79.25 AutoNation Equipment repair supplies 147.87 Century Link Telephones 494.06 City of St. Paul Training 180.00 Comcast TV Internet & Voice 876.47 Dalco Janitorial Supplies 142.02 FleetPride Equipment repair supplies 423.39 Freds Tire Company Tire tube 11.95 GovHR USA Operational review of Public Works 13,775.00 Page 3 Grainger Bldg Repair Supplies 47.66 Group Medicareblue RX Retiree Prescriptions Ins 4,485.00 LeadsOnline LLC Total Track Investigation System Service Package 2,395.00 League of MN Cities Workers Comp Claim 1,695.59 Mahtomedi High School Boys Gate Split Hockey 5,445.00 Maritronics Ltd.Equipment repair supplies 140.00 Recorded Books Inc Materials 5,088.00 Region 4 AA Gate Split Hockey 3,316.00 Stillwater Area High School Gate Split Hockey 8,705.00 Verizon Wireless Wireless Service 2,901.35 Voyant Communications Phone 539.44 Walmart Community Supplies 22.88 Xcel Energy Energy 71,902.18 ADDENDUM Ace Hardware Supplies 59.73 Bluecross Blueshield Retiree Insurance 3,113.50 Chem Systems Electrostatic sprayer machine 5,000.00 Comcast Internet 109.85 Community Thread Contribution 5,250.00 Computer Integration Tech Heirloom & Landmark Website 1,502.25 Emergency Response Solutions Fire Boots 1,009.76 Junker Brad Reimburse for expenses 23.96 Lincoln National Life Retiree Life Insurance 21.60 One23 Events LLC Event Mgmt Fees 10,500.00 SRF Consulting Central Commons Traffic Study 263.48 SW/WC Service Cooperatives Retiree Insurance 74,812.01 Target Solutions Target Solutions - Scheduling 2,880.00 Veterans Memorial Super Valu Parking 4,347.00 Washington County Historical Society Contribution 3,750.00 Xcel Energy Energy 4,680.79 Youth Service Bureau Contribution 2,750.00 TOTAL 397,361.87 Adopted by the Stillwater City Council this 21st day of April, 2020 Chem Systems, Ltd. PO Box 390314 Minneapolis, MN 55439 + 1 9522011776 INVOIC E BILL TO City of Stillwater 216 4th Street North Stillwater, MN 55082 SHIP TO City of Stillwater 216 4th Street North Stillwater, MN 55082 , .. • ••• chem systems "'6f1(1!1e(ofS111VicB, INVOICE# 519595 DATE 04/17/2020 DUE DATE 04/17/2020 TERMS Due on receipt PLEASE DETACH TOP PORTION AND RETURN WITH YOUR PAYMENT . SHIP VIA Chem Systems, Ltd. DESCRI +ION EQUIP Clorox Total 360 System -Electrostatic Sprayer Machine Co v ,cJ... tq SALES REP Jeff QT¥ 1 BALANCE DUE ~Aij;E. 5,000.00 5,000.00 $5,000.00 1 Beth Wolf From:Tom McCarty Sent:Friday, April 17, 2020 3:42 PM To:'Michael Sobieski'; Brad Glynn Cc:Beth Wolf Subject:RE: Lumberjack Days 2020 Michael and Brad, Thanks for the comments and suggestions. Your attached document will be forwarded to the City Council for the April 21 meeting when the Council discusses the summer events schedule and staff will note that you will be available for discussion via Zoom. Tom McCarty City Administrator 216 4th Street N. Stillwater, MN 55082 651-430-8801 tmccarty@ci.stillwater.mn.us From: Michael Sobieski <michael.thelocals@gmail.com> Sent: Friday, April 17, 2020 3:28 PM To: Tom McCarty <tmccarty@ci.stillwater.mn.us> Cc: Brad Glynn <brad@liftbridgebrewery.com> Subject: Lumberjack Days 2020 Tom, The Locals Board met and put together the following statement for the city regarding Lumberjack Days 2020. Brad will remotely attend the Zoom City Council meeting on April 21st and will be available if there are additional questions or clarifications needed. Michael/Brad The Locals fully support the St. Croix Valley and the city of Stillwater during these difficult times. The tradition of historic Lumberjack Days to provide an engaging and educational event that welcomes families and community members to the birthplace of Minnesota to enjoy and learn about the cultural heritage, historical charm and local talent of our beloved river town. We do this through awesome events like the parade, downhill derby, family events, local music, and beer garden. 2 As we emerge from this pandemic, there are a few significant things that are unclear. The Locals support organizing community events, however at this time we are unsure what types of events will be possible to support the community while keeping the community safe, based on gover nment and medical regulations which may or may not be in place. Also, the local businesses are having a tough time this year. As Lumberjack Days is a wholly community funded and supported event, we see that The Locals will not be able to get the funding necessary to support LJD like it has been in the past. We are looking to the City Council of Stillwater and City Staff for direction on community gatherings this summer with regards to gathering regulations and recommendations from State and Federal agencies. There are several options that we have discussed. We could organize several smaller events in the July or for a later time frame or we could coordinate with other community events and lend our support and organizing capabilities. We have a great team in place and all are willing to step up to put together an alternative event or events that fulfill the mission of our organization. The Locals Board Michael Sobieski, Paul Creager, Sam Ziemer, Brad Glynn, and Josh Ernst City of Stillwater Potential Financial Impacts due to COVID-19 Response Stillwater City CouncilTuesday, April 21, 2020 COVID-19 Responses• Federal & State Executive Orders -Stay at Home Orders-Closing Business Operations-Social Distancing Guidelines-Reopening Framework - ?• Stillwater COVID-19 Responses-Emergency Declaration; Close Facilities to Public; Cancel Events-Waiver of Utility Bill Late Fees; Waiver of Downtown Parking Permit Fees, Temp. Parking Provisions for Downtown Restaurants, Extend Lodging Tax payment deadline-Established COVID-19 Cost Tracking Systems-Planning for Reopening of Operations -Activated Incident Command Structure (ICS)-City Employees-Split Shift/Telework Operations – Policies & FAQ’s -Federal Medical Leave (Families First Corona Virus Response Act)-Meeting Options w/ Technology \ \ I \ I \ I \ \ I \ \ \ \ \ \ Possible Fiscal Risk Areas/Impacts• Operations – Revenues (2020 Budget & Future Years)-State Aids: LGA, Transportation Aids, Police & Fire Aids-Property Taxes-Fees: General Fund, Enterprise Funds, Special Revenue Funds-Building permit, inspection, plan review fees -Park reservation & event fees-Parking fees-Utility fees-Ordinance violations-Rec Center contracts & fees-Library fees & events\ \ I \ I \ I \ \ I \ \ \ \ \ \ Possible Fiscal Risk Areas/Impacts Capital Improvement Program / Planned Borrowing• General Obligation Bond (CIP) & G.O. Revenue Bond (Sanitary Sewer Enterprise Fund)• Reduce or Eliminate Borrowing –• CIP (Debt Service is Levy Funded) & Enterprise Fund-Analysis of High, Medium, Low Priority Items-Leverage collaborative/alternative funding sources where possible-Create levy capacity for future\ \ I \ I \ I \ \ I \ \ \ \ \ \ 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us PLEASE NOTE: City Council meetings are streamed live on the city website and available to view on Channel 16. Public can participate by logging into zoom.us/join or by calling 1-312-626-6799 and enter the meeting ID number: 794 206 779 AGENDA CITY COUNCIL MEETING April 21, 2020 REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS 1. Stillwater Area Schools Pony Pride Month Proclamation 2. COVID-19 Reponse Update V. OPEN FORUM – The open forum is a portion of the council meeting to address council on subjects which are not a part of the meeting agenda. The council may take action or reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. VI. STAFF REPORTS 3. Police Chief 4. Fire Chief 5. City Clerk 6. Community Development Director 7. Public Works Director – St Croix River High Water Update 8. Finance Director 9. City Attorney 10. City Administrator VII. CONSENT AGENDA – all items listed under the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will be no separate discussion on these items unless a council member or citizen so requests, in which event, the items will be removed from the consent agenda and considered separately. 11. April 7, 2020 regular meeting minutes 12. Payment of Bills 13. Community Garden Agreement 14. Fee Schedule Amendment – Resolution 15. Fire Contracts for the City of Grant, Stillwater and May Townships – Resolution VIII. PUBLIC HEARINGS – None IX. UNFINISHED BUSINESS X. NEW BUSINESS 16. Review of 2020 Summer Events Schedule 17. Discussion on Financial and Budgetary Impacts due to COVID-19– available Tuesday XI. COUNCIL REQUEST ITEMS XII. CLOSED SESSION 18. Pursuant to Minnesota Statute regarding Meetings Having Data Classified as Not Public (Minnesota Statute 13D.05, Subd. 3) on City Administrator’s Annual Review XIII. ADJOURNMENT <!Cttp of $'>ttllwater, ;ff!ltnnesota WHEREAS, graduates of Stillwater-area schools have been impacting our world since 1876; and WHEREAS, proud alums return to our communities to raise the next generation of Ponies; and WHEREAS, today, more than 8,300 kids prepare for the future in our schools; and WHEREAS, hundreds of teachers and staff serve our kids with professionalism and heart; and WHEREAS, just over two months remain for finishing this school year strong; and WHEREAS, this big-Valley community has a small-town love for our students and teachers; and WHEREAS, we, as a community, are proud to be Ponies. NOW THEREFORE, I, Ted Kozlowski, Mayor of the City of Stillwater, do hereby proclaim April as: -PONY PRIDE MONTH - I encourage all citizens to help "paint the town red" ~hroughout April by displaying a Pony Pride Project flag at their homes and businesses --in support of our kids and those who help them learn. Free Pony Pride Project flags are available at Stillwater City Hall and Stillwater Public Library. For more information, visit PonyPrideProject.org IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Stillwater to be affixed this this 17th day of .JlyriC 2020. Mayor 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us CITY COUNCIL MEETING MINUTES April 7, 2020 REGULAR MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order via Zoom at 7:00 p.m. Present: Mayor Kozlowski, Councilmembers Collins, Junker, Polehna and Weidner Absent: None Staff present: City Administrator McCarty City Attorney Land Police Chief Gannaway Fire Chief Glaser Public Works Director Sanders Finance Director Provos City Planner Wittman City Clerk Wolf Library Director Troendle PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. PETITIONS, INDIVIDUALS, DELEGATIONS & COMMENDATIONS Covid-19 Response Update City Administrator McCarty provided an update on the City’s response to the Covid-19 pandemic. The front door has been closed to walk-in traffic. Inspections are ongoing and applications are being processed. Parks, stairs and facilities are closed. Event permits and park reservations have been cancelled through the end of May. Administrative staff is alternating working at home. He commended the staff for stepping up to the challenge. Police Chief Gannaway stated the incident command system has been implemented. Residents may call 911 with questions. Fire Chief Glaser reported that fire station staffing is stable and personal protective equipment recommendations are being followed. Public Works Director Sanders shared that the National Weather Service raised the river forecast to 687.5, so a berm and temporary dike have been built in Lowell Park. The forecast has now been lowered to 686. The berm and dike will be left in place for a few weeks in case of heavy rains in the future. Councilmember Junker noted that despite the stay at home order, there are people gathering downtown and walking on the dike. He asked for Police presence downtown and at Fairy Falls, where a resident reported large numbers of people. City Council Meeting April 7, 2020 Page 2 of 8 OPEN FORUM There were no public comments. STAFF REPORTS Fire Chief Glaser presented the Stillwater Fire Department’s 2019 Annual Report. In 2019 the Department responded to 2,041 incidents representing a 12% increase over 2018. The biggest increases were in car accidents and pedestrian accidents on the Brown’s Creek Trail. City Planner Wittman stated that the City has concluded its first round of public engagement and stakeholder feedback for the Aiple Park plan update. Public input revealed that there is a strong desire to use the park for both passive recreation and paddle sports. Councilmember Weidner asked how the numbers were totaled. He feels it is deceptive to state that a large number of people feel that preserving the structure is unimportant; and Ms. Wittman answered that about 1/3 stated preserving the structure was not important or neutral. However staff is still looking at the reuse of the structure and reviewing three preliminary layouts of how the building could be reconfigured. Councilmember Polehna stated in the future he would like to see a way to get more public input other than Polco, which is difficult to use; and Ms. Wittman responded she understands that the response rate is low. Staff is trying to get input in other ways. The responses were related to those things that people indicated they favor. Councilmember Weidner indicated that he does not feel it is a big enough sampling regarding reuse of the structure; and Ms. Wittman replied that staff is supporting the reuse of the structure. Mayor Kozlowski stated he would like to see this promoted across social platforms aside from just posting it, which does not get a lot of feedback. He has talked with City Administrator McCarty about having a small budget for ways to get more public input. City Planner Wittman reported that an evaluation of the City’s preservation ordinances has been completed by the City’s consulting firm. The second section of the report will be used to guide new ordinance development. Public Works Director Sanders stated the low bidder for the 2020 street improvement project was Schifsky, who bid $100,000 lower than the engineering estimate. Staff is waiting for property appraisals which should be done by the end of April. Hopefully by the second meeting in April, staff will have numbers to present to the Council. Library Director Troendle reported that the library continues to serve the public via phone and email, despite being closed to in-person visits. Due dates on all materials currently checked out will be extended to May 15. Staff is taking new library card registrations by phone and online. CONSENT AGENDA March 17, 2020 regular meeting minutes Payment of Bills Resolution 2020-034, approving Solid Waste, Recycling, and/or Roll-Off Hauler License City Council Meeting April 7, 2020 Page 3 of 8 Ordinance 1139, an ordinance amending Stillwater City Code Sec 23-1, Fire Department Ordinance 1140, an ordinance amending Stillwater City Code Sec 51-5, Snow Emergencies Ordinance 1141, an ordinance amending Stillwater City Code Sec 33-1, Adopting the State Building Code to Perpetually include their most current editions, as amended from time to time including optional appendix chapters Ordinance 1142, an ordinance repealing Stillwater City Code Section 27-1 and Enacting Sections 27-4 and 27-5 Regarding Licensing of Dogs, Potentially Dangerous Dogs and Dangerous Dogs Ordinance 1143, an ordinance amending Stillwater City Code Section 41-2, Licensing of Tobacco Sales; Possession and Use St. Croix Valley Recreation Center Infrared Heater Request Resolution 2020-035, resolution granting permission to Washington County Service Center for lunch events Motion by Councilmember Polehna, seconded by Councilmember Collins, to adopt the Consent Agenda. All in favor. PUBLIC HEARINGS CPC Case No. 2019-25 to consider amending the City’s sign regulations (City Code Ch 31) by allowing electric message center signage to some areas of the City, by addressing content neutrality and commercial speech concerns, by re-organizing the regulations to improve understandability, and other organizational and clerical changes. Filling in for Community Development Director Turnblad, City Attorney Land explained that the sign regulations found in the Zoning Chapter of the City Code are in need of revision for several reasons. First, US Supreme Court cases over the years have refined first amendment free speech law that applies to signage and that needs to be reflected in the sign regulations. Second, electronic signage has evolved dramatically over the last several decades and the City has received requests to allow the new technology to be incorporated into its sign code. And third, institutional signage has been largely ignored by the City Code and needs to be addressed. Therefore, the City Attorney and City planning staff have drafted a zoning chapter amendment to address these issues. The sign code has also been reorganized so it flows more logically and is more understandable. The Planning Commission held a public hearing on the ordinance and recommended approval. Ms. Land reviewed in detail the proposed amendment. Councilmember Weidner asked what compelled Community Development Director Turnblad to find a need for electronic signs and why did he suggest limiting the electronic signs to only areas on Highway 36, and not give the benefit to the other commercial areas if he felt there was some benefit or necessity for someone’s business; and City Planner Wittman answered that the idea of allowing electronic signs along Highway 36 came up because they have traditionally been utilized in a highway setting. She is not sure why they were not proposed for Highway 5 or throughout the whole business park district. The idea of electronic signs arose from conversations and requests from the community, particularly businesses along Highway 36, but it was not intended to exclusively promote those businesses along Highway 36. City Council Meeting April 7, 2020 Page 4 of 8 On a question by Councilmember Weidner about how many businesses made that request; and Ms. Wittman responded the only one she knows, that was made recently, was the association governing Valley Ridge Mall, but there have been verbal requests in the past. Councilmember Weidner pointed out that if electronic signs benefit a business, why would not the City allow them for all commercial property owners, instead of just those on the highway. Councilmember Polehna stated he has heard concerns from businesses along the highway that feel they are at a disadvantage because Oak Park Heights allows electronic signs. Also - the sign in front of the St. Croix Valley Rec Center Ice Arena was there for years and then the line got cut. The Center manager has wanted to replace that sign and make it usable for the public again, but the City had changed its ordinance to say those signs are no longer allowed. Councilmember Weidner asked, how was it decided that certain businesses get signs and certain businesses do not get signs when they are across the street from each other; and City Attorney Land answered she is not sure why Mr. Turnblad specifically chose this area other than the fact that electronic signs seem to be more acceptable in highway areas. When introducing a new thing she recommends starting small, then if it causes no problem - if there is not an overabundance, draws no complaints, and is not an eyesore - it can be expanded. If the Council feels the geographic area needs to be expanded, that is worth exploring. City Planner Wittman added she believes the issue is about direct proximity and visibility from Highway 36, because of the highway having a faster speed limit than in other areas. Councilmember Weidner asked, what is the drawback of expanding it to every business? Councilmember Polehna asked if staff has talked to these businesses. He stated he talked to one of the businesses at Valley Ridge Mall tonight that was one of the big movers of this ordinance amendment, and he did not know anything about this; and Ms. Wittman replied she does not know what kind of outreach was done. Councilmember Junker noted this definitely stemmed from Valley Ridge Mall, which was involved in this issue 5-6 years ago. He inquired about the size limitations on electronic message boards; and Ms. Land replied it depends on zoning districts. For institutional uses it can be up to 32 square feet but in other zoning districts they must be smaller. Councilmember Collins conveyed that at the Planning Commission meeting, Mr. Turnblad stated the sign located at Pizza Ranch is an example of the largest sign that would be allowed. Councilmember Weidner pointed out that US Bank on the corner of Highway 5 and Highway 36 should be included in this because the speed limit there is the same as in front of other highway businesses; and Ms. Wittman replied that it was written to include those properties that were fronting on the highway or the frontage road along the highway. Mayor Kozlowski stated he has a lot of the same questions. He would support adopting the first reading, knowing that the language needs to be refined. Mayor Kozlowski opened the public hearing. There were no public comments. Mayor Kozlowski noted that if the City were not operating under the rules of Covid-19 there would probably be a lot of people here tonight to comment. He closed the public hearing. City Council Meeting April 7, 2020 Page 5 of 8 Motion by Councilmember Junker, seconded by Councilmember Polehna, to table an ordinance amending City Code Chapter 31-101 regarding zoning definitions, amending Chapter 31-509 regarding sign regulations, and enacting Chapter 31-505, Subd. 3 regarding garage sale signage, and hold another public hearing at a future date. All in favor. UNFINISHED BUSINESS ADA Transition Plan Public Works Director Sanders explained that in 2019, the Council hired SRF Consulting to prepare an ADA (Americans with Disabilities Act) Transition Plan. The plan specifically addresses City policies, programs and steps needed to ensure public facilities within public right of way, including entrances to city buildings, are ADA compliant and accessible to all individuals. Staff recommends approval of the ADA Transition Plan. Joe Kapper, SRF Consulting, presented a summary of the draft ADA Transition Plan, including the plan elements, agency requirements, impacts on public buildings and public rights-of-way, outreach, and grievance procedure. Some common deficiencies are insufficient landings, slope issues, railings, lack of curb ramps, lack of truncated domes, and accessible pedestrian sign deficiencies. He provided the percent compliance for each of the City facilities evaluated. Councilmember Junker asked if flares on the sides of a sidewalk curb area are always required; and Mr. Kapper answered he is not sure if flares are required. Flare is just a term. There are rules about the dimensions. Public Works Director Sanders added where there is a curb section with a pedestrian ramp that is even with the gutter, the flare is the tie-in point of the difference to match the sidewalk. If there is no curb section there, those flares would probably be eliminated. Councilmember Junker stated he noticed Stillwater’s sidewalk compliance is very low; and Mr. Sanders responded that Stillwater has lots of steep slopes. Also about 15 years ago when the requirements came out for pedestrian ramps, they only required a different type of texture so the City began installing exposed aggregate or roughed up concrete. Now those requirements have changed, so a lot of the pedestrian ramps do not comply and will have to be rebuilt. Mr. Kapper added that this percentage of compliance is not uncommon for Minnesota communities. On a question by Councilmember Polehna if the City has enough handicapped parking spaces; Mr. Sanders replied that whenever the City constructs a new parking lot or rehabs a parking lot, staff looks at the requirement for handicapped accessibility. The next step for the ADA Transition Plan is to take public comments over the next 2-3 weeks and then come back for possible plan adoption. Discussion of Policies Relating to Economic Impacts Following Covid-19 Pandemic City Administrator McCarty presented a resolution approving policies related to the Covid- 19 Pandemic, including waiving fees for parking permits for downtown lots for the month of April, waiving late fees on first and second quarter for 2020 utility statements, and postponing the due date for first quarter lodging tax. Next month staff will review the City Council Meeting April 7, 2020 Page 6 of 8 operating budget and capital budget to look at potential impacts for loss of revenue, and begin a longer discussion about event processing for the summer. Mayor Kozlowski asked what are late fees typically in a quarter; and Finance Director Provos answered the City’s late fees bring in roughly $25,000 per quarter. Motion by Councilmember Collins, seconded by Councilmember Junker, to adopt Resolution 2020-036, resolution approving Policies related to Economic Impact and Recovering following the COVID-19 Pandemic. All in favor. Neal Avenue Parking Restriction Public Works Director Sanders reminded the Council that at the direction of the Council the Engineering Department conducted a survey to determine the proposed parking lane on Neal Avenue from Boutwell Road to the Brown's Creek DNR Trail. The City sent out 25 letters and received 21 responses. The responses were very close; eight votes for parking on the east side, seven votes for no parking, and 6 votes for parking on the west side. Staff recommends that parking be prohibited on the west side and be allowed on the east side of Neal from Boutwell Road to Browns Creek Trail. Councilmember Weidner thanked staff for surveying the homeowners. Motion by Councilmember Weidner, seconded by Councilmember Polehna, to adopt Resolution 2020-037, approve Parking Restrictions on west side of S.A.P. 169-117-003 Neal Ave. from Boutwell Rd. to Browns Creek State Trail and on the east side from Browns Creek Trail to McKusick Rd. in the City of Stillwater, Minnesota. All in favor. NEW BUSINESS Heifort Hills Development Agreement City Attorney Land described that the Heifort Estates Development Agreement required the developer to pay a transportation adequacy fee for impact to off-site roads. A request was made by the developer to spread the fee as an assessment against each of the lots in his project, which the City did. However, home builders who want to purchase the lots objected to the assessment, which would have to be paid by them when they purchase the lots. The developer requests that the City cancel the transportation adequacy fee assessment on all unsold lots. The MN Supreme Court ruled on August 15, 2018 that the City of Woodbury could not charge developers a transportation adequacy fee for impacts to roads not located within their development. By extension, this means no City can impose that fee. So, after that date the City of Stillwater stopped imposing the fee. In the Heifort Estates case, however, the original Development Agreement was executed in April of 2018. The developer closed on the land in September 2018 and developed the land in 2018 and 2019. Lots became available for sale in late 2019. A number of the lots remain unsold and the developer is requesting that the City cancel the transportation fee assessment on those lots. The original fee was $68,572.14. The fees paid on the six lots already sold total $17,143.02. The balance that staff is recommending eliminating is $51,429.15. She noted that because the transportation adequacy fee cannot be charged, therefore the pending assessments on the unsold lots should be cancelled. Motion by Councilmember Junker, seconded by Councilmember Collins, to adopt Resolution 2020-038, a resolution authorizing the City of Stillwater to amend the Development Agreement City Council Meeting April 7, 2020 Page 7 of 8 and Release the Assessment Appeal Waiver Agreement relating to Heifort Hills Estate. All in favor. Lily Lake Cooperative Agreement Public Works Director Sanders presented that in 2007, a Lake Management Plan was completed for both McKusick and Lily Lake to look at ways to reduce the amount of phosphorous entering into the lakes. The plan included a phosphorous reduction goal for each of the lakes and denoted projects in order to achieve that goal, including rain gardens and pond excavations, and alum treatments. Through City and Watershed organization projects, McKusick Lake was removed from the impaired water list in 2012. Over the past couple of years, the City has been working with the Middle St. Croix Watershed Management Organization on a study further looking at options and specific locations to reduce the phosphorous in Lily Lake. The study identified two projects that would be the most effective: install an infiltration basin south of Lily Lake along Greeley Street and apply an alum treatment to the lake. Currently the drainage area south of Lily Lake has all the storm runoff draining into the lake without any water quality treatment. Installing an infiltration basin would reduce phosphorous entering the lake by capturing sediment and reducing the volume of water entering the lake. The second project is an alum treatment. The alum forms a floe around the phosphorous and then settles to the bottom of the lake. These two projects would achieve the phosphorus goal for Lily Lake and make a strong case to have Lily Lake delisted as an impaired water body. The WMO has estimated cost for these two project at $650,000. A grant from the Clean Water Fund in the amount of $513,500 will fund about 80% of the project. The WMO would contribute another $30,000. The remaining amount or $110,000 would be paid by the City. The WMO intends to complete the project in two phases, pond construction in 2021 and alum treatment in 2022. A cooperative agreement specifying responsibilities for design, construction, maintenance and cost has been proposed. Other than costs, mentioned above, the City responsibility includes providing land for the infiltration basin and maintenance responsibilities five years after construction. The agreement has been reviewed and approved by staff and the City attorney. Staff recommends approval of the Cooperative Agreement for the Lily Lake Improvement Project. Motion by Councilmember Collins, seconded by Councilmember Junker, to approve the Cooperative Agreement for the Lily Lake Improvement Project. All in favor. St. Croix Valley Recreation Center New Sound System Request City Administrator McCarty informed the Council that Doug Brady, St. Croix Valley Rec Center Manager, approached City staff about replacing the sound system for both rinks at the St. Croix Valley Recreation Center and adding power on the ceiling. This was not budgeted for in 2020 so it requires a transfer of funds from the Rec Center fund balance to the capital improvement fund. There is a fund balance to do it. Doug Brady, Rec Center Manager, stated the current system has outlasted its life cycle and users have a hard time understanding the announcements. Center staff requests a budget to replace the sound system and power not to exceed $75,000. The funds will come from the reserve fund. Councilmember Junker asked if the three bids received are for good quality, state of the art equipment; and Mr. Brady answered that he told the bidders he wanted a good quality City Council Meeting April 7, 2020 Page 8 of 8 sound system that would last for 20 years, and that was easy to operate. He feels the recommended system is good quality. Councilmember Polehna expressed that he knows the sound system is awful, but he would like to hold off for a month or so to see where the economy is going. Mayor Kozlowski indicated he would defer to Mr. Brady, if he thinks it is a good time to do it now. Hockey in Minnesota is not going away. Councilmember Weidner stated he feels it would be tone deaf to the community to spend $75,000 on a problem that’s existed for 20 years. He would prefer to wait for at least two months to determine what the rental fees and expenses will be. Mayor Kozlowski suggested revisiting the issue in the first council meeting of each month to see where the City budget is at. No action was taken. COUNCIL REQUEST ITEMS Public Works Director Sanders reported that the contractor started the sidewalk portion of the street project, and hopefully by the end of next week, all downtown sidewalks will be completed. Councilmember Polehna reminded the Council that the Lift and Loop Trail opening event was cancelled. The committee will meet this week to come up with a rescheduled date. Councilmember Weidner inquired if the Washington County Highway 5 project is going forward; and Mr. Sanders replied the project will be rebid in the fall for 2021 construction. ADJOURNMENT Motion by Councilmember Polehna, seconded by Councilmember Collins, to adjourn. All in favor. The meeting was adjourned at 9:00 p.m. Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk Resolution 2020-034, approving Solid Waste, Recycling, and/or Roll-Off Hauler License Resolution 2020-035, resolution granting permission to Washington County Service Center for lunch events Resolution 2020-036, resolution approving Policies related to Economic Impact and Recovering following the COVID-19 Pandemic Resolution 2020-037, approve Parking Restrictions on west side of S.A.P. 169-117-003 Neal Ave. from Boutwell Rd. to Browns Creek State Trail and on the east side from Browns Creek Trail to McKusick Rd. in the City of Stillwater, Minnesota Resolution 2020-038, a resolution authorizing the City of Stillwater to amend the Development Agreement and Release the Assessment Appeal Waiver Agreement relating to Heifort Hills Estate Page 1 CITY OF STILLWATER LIST OF BILLS Access Shredding 55.50 Advance Auto Parts Equipment repair supplies 318.93 American Flagpole & Flag Flag & supplies 307.38 At&t Mobilty Phone 67.13 Bolton and Menk Inc.Greeley & Market Pl Lift Station Imp 9,396.00 Bureau of Crim. Apprehension Terminal access charge 270.00 Cintas Corporation Uniform & mat cleaning 476.57 Cole Papers Foam hand soap - COVID-19 54.60 Comcast Internet 184.25 Computer Integration Technologies IS Developer - Heirloom & Landmark Website 540.00 Cornerstone Land Surveying Lily Lake Sanitary Sewer Easement 450.00 Dalco Janitorial supplies 852.13 Dogpoopbags.com Dog bags 130.00 ECM Publishers Publications 180.50 Emergency Response Solutions Mako equipment 26,389.72 Galls LLC Uniform - Gannaway 115.36 Grainger Battery cables 601.84 Henning Professional Services Dock Cafe right of way 277.50 Heritage Printing Inc.Printing of Newsletter 2,900.70 International Code Council Code 762.92 Kirvida Fire Inc.Vehicle repair 260.93 KOMA Design services 9,148.26 Loffler Companies IT professional services 3,818.25 Manos Nancy Reimburse for Mileage 15.60 Mansfield Oil Company Fuel 4,624.85 Marshall Electric Company Electrical work 5,210.00 McDaniel Law & Policy Government relations services 6,250.00 Menards Supplies 930.40 Metropolitan Mechanical Contractors Maintenance agreement 954.00 Miller Excavating Flood 26,573.62 MSP Outdoor Services Inc Yard clean up - 1209 Pine St W 525.00 Municipal Emergency Services Career tracking 3,508.00 NAPA Auto Parts Battery - Flood 166.39 Polar Plastics Black poly film - Flood 1,036.80 Primary Products Co.COVID-19 1,211.03 Quill Corporation Quill plus gold renewal 119.99 Roadkill Animal Control Animal pick up 30.00 SEH Inc North Stairway 7,250.00 Sherwin Williams Paint 938.81 Target Solutions Learning Target solutions 2,060.00 Toll Gas and Welding Supply Cylinders 45.38 Total Parking Solutions Inc.WebOffice CMS Monitoring 1,135.00 Tri-State Bobcat Skid steer loader and trade in 3,000.00 Uline Inc Supplies - COVID-19 380.00 Page 2 Visu-Sewer Inc.Push camera work 1,925.00 Voyant Communications Phone 558.81 Washington County Property Records Property Taxes 12,832.00 LIBRARY Ace Hardware Janitorial Supplies 250.45 Amazon Business Bird Deterrence 333.56 Cintas Corporation Towels & Rugs 77.84 Comcast Internet/Wi-Fi April 2020 188.06 Culligan of Stillwater Water 27.25 Ebsco Publishing Library Aware 04/20-3/21 1,008.00 Encompass Inc UL Ceiling Repair 2,500.00 Greater Stillwater Chamber of Commerce Chamber Membership 220.00 Menards Janitorial Supplies 137.67 NAC Mechanical and Electrical Services Annual Alterton System Maintenance 3,554.00 Recorded Books Inc Materials - E Audio (SAAB)94.99 Uline Inc Nitrile Gloves 197.32 Washington County Library Quarter 1 237.93 CREDIT CARDS Amazon.com Equipment repair supplies 1,282.83 Backgroundchecks.com Back ground checks 73.90 BCA Training Training 250.00 Chicago Books & Journals Urban Bikeway Design Guide 61.25 Community Thread Community Thread Volunteer Membership 80.00 Critical Incident Stress Consultants CISM Training 475.00 Digital Combustion Inc.Fire training software 549.50 Ebay Repair Parts - Parking Ramp Doors 642.74 IAPE Training 320.00 MN Dept of Labor and Industry Spring CE Seminar 85.00 NREMT Medical recertification 100.00 Uline Inc Boxes for SCBA 434.34 Zogics Cleaning Station (SPLF Custodial Grant)98.90 MARCH MANUALS 4Front LLC Graphics 2,112.92 Amazon Business Supplies 242.23 AT&T Mobility Cell phone 79.25 AutoNation Equipment repair supplies 147.87 Century Link Telephones 494.06 City of St. Paul Training 180.00 Comcast TV Internet & Voice 876.47 Dalco Janitorial Supplies 142.02 FleetPride Equipment repair supplies 423.39 Page 3 Freds Tire Company Tire tube 11.95 GovHR USA Operational review of Public Works 13,775.00 Grainger Bldg Repair Supplies 47.66 Group Medicareblue RX Retiree Prescriptions Ins 4,485.00 LeadsOnline LLC Total Track Investigation System Service Package 2,395.00 League of MN Cities Workers Comp Claim 1,695.59 Mahtomedi High School Boys Gate Split Hockey 5,445.00 Maritronics Ltd.Equipment repair supplies 140.00 Recorded Books Inc Materials 5,088.00 Region 4 AA Gate Split Hockey 3,316.00 Stillwater Area High School Gate Split Hockey 8,705.00 Verizon Wireless Wireless Service 2,901.35 Voyant Communications Phone 539.44 Walmart Community Supplies 22.88 Xcel Energy Energy 71,902.18 LICENSE TO USE REAL PROPERTY This Agreement is entered into this between the City of Stillwater, as Licensor, and the North Hill Community Garden as the Licensee. WHEREAS, North Hill Community Garden wishes to utilize park property for the purposes of gardening and related recreation and WHEREAS, a Community Garden benefits all citizens of the City of Stillwater. NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS: I. GRANT OF LICENSE The City of Stillwater hereby grants to North Hill Community Garden a license to use the real property located at Staples Field Park 403 West Aspen Street Stillwater, MN 55082 Property Identification Number: 2803 020210014 II. LIMITATION TO DESCRIBED PURPOSE AND TERM The term of this License is 3 growing seasons beginning with 2020, and expiring on December 31st, 2022. The licensed premises shall be used by Licensee solely for the purpose of gardening and related recreation during normal City of Stillwater Park Hours and must be renewed on or before January 1st. III. TERMINATION The Licensor may terminate this agreement without cause. Any Termination must be executed by the City Council. If the Gardening Group decides to no longer maintain their space, they must immediately notify the City. Group will be responsible for restoring the garden to parkland to the satisfaction of city staff. If city staff determines that the garden is not satisfactory, the designated liaison will be given two separate warning notices. If the problem continues thereafter, the agreement will be revoked and the Gardening Group will be responsible for restoring the garden to parkland to the satisfaction of the city staff. IV. PAYMENT Licensee shall pay the City of Stillwater $1.00 per year for the use of the property. Payment shall be received 30 days after date of execution and annually thereafter. Payment shall be made to: City of Stillwater 216 North Fourth Street Stillwater, MN 55082 V. INDEMNIFICATION The Licensee agrees to indemnity, defend, and hold harmless Licensor for any and all claims arising out of the Licensees use of the premises. The Licensor's obligation is to indemnify the Licensee and individual garden members or volunteers for activities covered under this agreement. VI. NONDISCRIMINATION During the performance of this agreement, the Licensee agrees to the following: No person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance status, criminal record, creed to national origin be excluded from full participation in or be otherwise subjected to discrimination under any and all applicable federal and state laws against discrimination. VII. RECORDS AVAILABILITY AND RETENTION Pursuant to Minnesota Statute 16C.05, Subd. 5, the Licensee agrees that the Licensor, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they my reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the Licensee and involve transactions relating to this agreement. The Licensee agrees to maintain and make available these records for a period of six years from the date of termination of this agreement. VIII. SPECIAL REQUIREMENTS AND CONDITIONS SELECTION OF GARDENERS The North Hill Community Garden shall develop a fair and open process for gardener selection. Availability of garden plots should be widely advertised, and distribution of plots should be equitable and on a first come, first serve basis. GARDENER PARTICIPATION All gardeners shall be expected to participate in maintenance of communal areas of the garden. COMMUNITY INVOLVEMENT The North Hill Community Garden is encouraged to engage with the neighborhood and/or wider community through events or projects such as open houses, garden tours, food shelf donations, etc . GARDEN BORDERS AND STRUCTURES The garden boundaries must remain as submitted on the original design plans. Any proposed expansion must be reviewed and approved by City Staff. Any structures including raised beds, bulletin boards, and gazeboes must comply with city building code and be approved by City Staff. GARDEN/PLOT MAINTENANCE North Hill Community Garden is entirely responsible for the maintenance of the Community Garden. Keep in mind that the space allocated is on public land and must always be actively maintained. North Hill Community Garden should provide the City Staff with a schedule of spring prepping and fall winterizing dates. Pathways and areas between Garden Beds must be mowed or mulched and maintained by the group. The City will not do any maintenance within the Community Garden itself. WATER The water supply is to be used by gardeners caring for their assigned areas. Use for any non-garden related activities is prohibited. COMPOSTING Only garden matter generated on site may be composted on site unless a certified composting plan is in place and garden club members monitor composting activities. Composting must comply with back yard composting guidelines as published by the Minnesota Pollution Control Agency. CLEAN-UP ACTIVITIES North Hill Community Garden will be expected to organize a spring work day to prepare the garden, and fall cleanup day to clean the site for winter. NEW MEMBERS North Hill Community Garden shall inform new members of the Community Garden rules and regulations, stressing the importance of ongoing maintenance. North Hill Community Garden must follow a transparent membership process open to all. As a public agency, City of Stillwater policy requires inclusiveness ; anyone interested in joining North Hill Community Garden is to be fairly considered. FUNDRAISING North Hill Community Garden may organize fundraising events to finance needs of the Community Garden such as a compost bin, water hoses, plants, etc. YEARLY MEETING BETWEEN NORTH HILL COMMUNITY GARDEN AND THE PARKS AND RECREATION COMMISSION North Hill Community Garden shall hold an annual meeting with The Parks and Recreation Commission to: • Review Community Garden records. • Discuss the past year's budget. • Plan upcoming improvements. • Discuss Community Involvement in the Garden. PROHIBITED ACTIVITIES • Littering, dumping, alcohol consumption and other unlawful activities. • Amplified sound • Pets are not allowed in the garden. • Ball playing or other forms of active recreation. • Fire pits or bonfires. IN WITNESS WHEREOF, the parties have executed this Agreement on the dates indicated below. CITY OF STILLWATER NORTH HILL COMMUNITY GARDEN By: By: Ted Kozlowski, Mayor Title: Date: Date: Attest: Beth Wolf, City Clerk   Date: April 3, 2020 TO: Mayor and Council FROM: Beth Wolf, City Clerk SUBJECT: 2020 Fee Schedule Amendment City Council approved repealing Stillwater City Code Section 27-1 and enacting Sections 27- 4 and 27-5 regarding the licensing of dogs, potentially dangerous dogs and dangerous dogsat their last meeting. In addition to updating the Ordinance, the fees associated with the Ordinance need updating. Staff took some time to review all of the fees associated to dogs and investigated other cities on their fee structures for licensing. Many cities offer 3-year and lifetime licenses to align with pets getting vaccinations as well as reduction in fees based on if the pet was microchipped or sterlized. Staff would like to propose a 3-year and lifetime license along with options to receive a reduction in fees if the dog is microchipped and/or stelized. Per the ordinance, non-residents of Stillwater are not required to obtain a dog license. However the dog park requires all users to be licensed with the City. Staff would like to implement a Dog Pass for both Stillwater residents and non-residents so the City can verify all users have their dogs vaccinated. City issued passes must be in possession by the owner at the Dog Park during park usage. Stillwater residents would receive this pass free when they obtain their dog license. Non-residents would pay $10/year for a pass. The proposed changes discussed above are reflected in the attached resolution. RECOMMENDATION: Staff recommends approval of the suggested revisions to the 2020 Fee Schedule. ACTION REQUIRED: If Council concurs with the recommendation, they should pass a motion adopting RESOLUTION AMENDING RESOLUTION 2020‐001 ADOPTING 2020 FEE SCHEDULE   RESOLUTION 2020‐ RESOLUTION AMENDING RESOLUTION 2020‐001 ADOPTING 2020 FEE SCHEDULE WHEREAS, the Stillwater City Council adopted Resolution 2020-001 entitled “Resolution adopting 2020 Fee Schedule” on January 7, 2020; and WHEREAS, on April 7, 2020 the City Council approved repealing Stillwater City Code Section 27-1 and enacting Sections 27-4 and 27-5 regarding the licensing of dogs, potentially dangerous dogs and dangerous dogs; and NOW THEREFORE, BE IT FURTHER RESOLVED by the Stillwater City Council that Resolution 2020-001 is hereby amended to reflect the following changes: I. POLICE FEES: Fee Annual Dog Pass Fee – Resident $0 Annual Dog Pass Fee – Non-Resident $10 Resident and Non-Resident Dog Licenses or Pass Replacement Tag $5 Resident and Non-Resident Dog Licenses - per year 3 year license $10 $35 Dog license – microchipped only – 3 year license $25 Dog license – sterilized only – 3 year license $15 Dog license – microchipped and sterlized – 3 year license $5 Dog license – Lifetime license $105 Dog license – microchipped only – Lifetime license $75 Dog license – sterilized only – Lifetime license $45 Dog license – microchipped and sterlized – Lifetime license $15 Lifetime licesensee holders must provide a copy of rabies vaccination every 3 years to the City of Stillwater Dog license – Potentially Dangerous $50 $200 Dog license – Dangerous $200 $400 Dog Impound $50 Kennel $250 II. VIOLATIONS: Fine Stillwater City Code Animal – Wild or Dangerous Dog $200 Sec. 27-2 27-5 Animal violations $50 Sec. 27-1-5 27-5 Adopted by Council this 21st day of April 2020. ________________ _____________ Ted Kozlowski, Mayor Attest: ______________________ _________ Beth Wolf, City Clerk RESOLUTION APPROVING SEPARATE FIRE SERVICE CONTRACTS BETWEEN THE CITY OF STILLWATER AND MAY TOWNSHIP, STILLWATER TOWNSHIP AND CITY OF GRANT FOR 2020-2022 WHEREAS, the City of Stillwater has provided fire related services to May Township, Stillwater Township and the City of Grant through a contractual relationship; and WHEREAS, the parties have agreed to successor fire service contracts based upon established factors including, tax capacity, estimated population, estimated households, number of city fire department runs and audited cost of fire department operations. NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the separate fire service contracts between the City of Stillwater and May Township, Stillwater Township and the City of Grant as on file with the City Clerk. BE IT FURTHER RESOLVED, that the Stillwater City Council authorizes the Mayor and City Clerk to sign the contracts on behalf of the City of Stillwater. Enacted by the City Council of the City of Stillwater, Minnesota this 21st day of April 2020. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk FIRE SERVICE CONTRACT BETWEEN THE CITY OF STILLWATER AND MAY TOWNSHIP THIS AGREEMENT, ("Agreement") is made and entered into this _· _ day of ____ 2020, ("Effective Date") by and between the City of Stillwater, Washington County, Minnesota, 216 North Fourth Street, Stillwater, Minnesota 55082, a public corporation ("City"), and May Township, Washington County, Minnesota, 13939 Norell Avenue North, Marine on St. Croix, Minnesota, 55047, a public corporation ("Township"). ARTICLE 1 THE AGREEMENT A. Purposes. The purpose of this Agreement is to define the rights and obligations of the City and Township with respect to the fire services provided by the City for the term of this Agreement. B. Cooperation. The City and Township shall cooperate and use their best efforts to ensure the most expeditious implementation of the various provisions of this Agreement. The parties agree in good faith to undertake resolution of disputes, if any, in an equitable and timely manner. C. Term. The term of this Agreement shall commence on January 1, 2020 and shall terminate on December 31, 2022, unless otherwise terminated by either party after the applicable notice period pursuant to Article 6 of this Agreement. D. Service Contract. This is a service contract. The parties do not intend to undertake or create, and nothing herein shall be construed as creating a joint powers agreement, joint venture, or joint enterprise between the parties. E. Service Territory. City shall provide fire services as indicated in this Agreement to the area in Township which is specifically identified on the map attached hereto as Exhibit A and made part of this Agreement. The identified area shall constitute the Township's service territory for the purposes of this Agreement. ARTICLE2 FIRE SERVICE A. Fire Service. Township agrees to purchase from City, and City agrees to provide Township, fire-related services including deployment of firefighting personnel and/or equipment to extinguish a fire or perform any preventative measure in an effort to protect equipment, life, or property in an area threatened by fire. It also includes the deployment of firefighting personnel and/or equipment to provide fire suppression, rescue, extrication, and any other services related to fire and rescue as may occasionally occur. B. Allocation of Resources. The parties understand the City's fire department officer in charge of the particular scene shall exercise judgement to determine, in consideration of all the established policies, guidelines, procedures, and practices, how best to allocate the available resources of the City's fire department under the circumstances of a given situation. Failure to provide fire services because of poor weather conditions or other conditions beyond the control of the City shall not be deemed a breach of this Agreement. C. No Guarantee. The parties understand and agree City will endeavor to reasonably provide the services indicated above given the circumstances, but City makes no guarantees that the services it actually provides in a given situation will meet any particular criteria or standard. The City and its officers, employees and volunteers shall not be liable to the Township or any other person for failure to furnish assistance under this Agreement or for recalling assistance. ARTICLE3 PAYMENT A. Payment. Township agrees to make payment to City during the term of the Agreement in an amount specified in the City's Fire Services Contract Cost Allocation, attached as Exhibit B to this Agreement ("Payment"). One half of the Payment shall be made on or before July 1 of each year and the balance shall be made on or before December 31 of each year. B. Emergency Service Charge. Township, in its sole discretion, may exercise its authority to impose and collect an emergency service charge on those receiving emergency services, including fire services, within Township. City shall have no right to, or interest in, any service fees collected by Township. If Township imposes an emergency service charge it shall provide City a list of the specific types of information it determines it needs collected in order to successfully impose and collect the charge. City shall make a good faith effort to collect the requested information for each service call to the service territory and promptly provide Township with the information it collected. C. Ownership. City owns the buildings and equipment associated with the City fire department and the amounts paid by Township do not give rise to any ownership interest in, or responsibility toward, those items. ARTICLE4 CITY OF STILLWATER'S RESPONSIBILITIES In addition to any other obligations described herein, City shall: A. Authorize and direct the City fire department to provide the fire services described herein to Township's service territory; B. Develop a detailed annual operational budget for the City fire department for each year during the term of this contract by the Effective Date and present it to Township along with sufficient information to explain the items included in the budget figures; 2 C. Upon Township's request, provide Township access to financial and cost data related to the City fire department for five (5) years prior to the current service year; D. Disclose to Township any proposed action City or the City fire department intends to take that can reasonably be expected to effect the Insurance Services Office Fire Protection Grade in the service territory or City's ability to provide the fire services indicated above; and E. Promptly disclose to Township any information City can reasonably anticipate will directly affect its ability to perform its obligation under this Agreement. ARTICLES MAY TOWNSHIP'S RESPONSIBILITIES In addition to any other obligations described herein, Township shall: A. Promptly pay City the Payments as indicated above for the year of service, or a prorated share of the Payments for the length of service actually provided if the contract is terminated early; B. Present a budget and levy proposal to the Township electors at each annual Township meeting during the term of this Agreement seeking authority to levy funds as needed to pay the Annual Payment. C. Promptly disclose to City any information Township can reasonably anticipate will directly affect its ability to perform its obligation under this Agreement. It is understood and agreed that Township shall have no responsibility whatsoever toward the City firefighters or other emergency personnel including any employment related issues such as training, supervision, performance reviews, discipline, compensation, benefits, insurance coverages, compliance with any employment related federal, state, and local laws and rules such as OSHA, ERISA, RLSA, FMLA, or any other employment related issues. It is further agreed that Township has no responsibility, beyond paying the agreed upon Annual Payment, for acquiring, operating, maintaining, housing, or replacing equipment as needed to provide the fire services described herein. ARTICLE6 TERMINATION This Agreement may be terminated at any time during its term by mutual agreement of the parties. Either party may terminate this Agreement by personally serving a 120-day written notice of termination on the other party. This Agreement shall terminate 120 days from the date of personal service of the written termination notice unless the party serving the notice withdraws the notice in writing before it is effective. If Township fails to pay for the service according to the schedule established herein, City may terminate this Agreement 60 days from the date of personal service 3 of written termination notice. Any notice required to be served under this Article shall be served on the authorized representative according to the provisions of Article 9(a) of this Agreement. ARTICLE 7 INSURANCE City shall maintain general liability insurance for its services and shall include Township as an additional insured for the term of this Agreement and any extensions thereof. The City shall maintain insurance equal to or great than the maximum liability applicable to municipalities as set forth in Minnesota Statutes, Section 466.04, subdivision 1, as amended. City shall also maintain inland marine, automobile, and property insurance coverages. City shall provide Township proof of such insurance coverages and the additional insured endorsement naming the Township annually by the Effective Date of this Agreement. City shall also maintain workers' compensation coverage as required by law. ARTICLES INDEMNIFICATION City shall defend, indemnify and hold harmless Township and its officials, employees and agents from any claim, demand, action or suit filed against Township or any of its officials, employees or agents relating to any bodily injury, including death, loss or property damage caused by, arising out of, related to or associated with the City's performance under this Agreement. Nothing in this Agreement may be construed as a waiver of any statutory or common law defenses, immunities, or limits on liability. Under no circumstances, however, shall City be required to pay on behalf of itself and Township, any amounts in excess of the limits on liability established in Minnesota Statutes, Chapter 466 applicable to any one party. The limits of liability for Township and City may not be added together to determine the maximum amount of liability for City. ARTICLE9 GENERAL PROVISIONS A. Notices. All notices or communications required or permitted pursuant to this Agreement shall be either hand delivered or mailed to the City and Township, certified mail, return- receipt requested, to the authorized representative at the following address: City of Stillwater: May Township: Thomas McCarty, City Administrator 216 North Fourth Street Stillwater, Minnesota 55082 Linda Tibbetts, Township Clerk P.O. Box60 Marine on St. Croix, Minnesota, 55047 Either party may change its address or authorized representative by written notice delivered to the other party pursuant to this section. 4 B. Waiver. Nothing herein shall be construed to waive or limit any immunity from, or limitation on, liability available to either party, whether set forth in Minnesota Statutes, Chapter 466 or otherwise. The waiver of any of the rights and/or remedies arising under the terms of this Agreement on any one occasion by any party hereto shall not constitute a waiver or any rights and/or remedies in respect to any subsequent breach or default of the terms of this Agreement. The rights and remedies provided or referred to under the terms of this Agreement are cumulative and not mutually exclusive. C. Modification. This writing contains the entire agreement between the parties and no alterations, variations, modifications, or waivers of the provisions of this Agreement are valid unless reduced to writing, signed by the authorized representative of both City and Township, and attached hereto. D. Subcontracting & Assignment. City shall not subcontract or assign any portion of this Agreement without prior written approval from Township. Services provided to Township pursuant to a mutual aid agreement City has, or may enter into, with another entity does not constitute a subcontract or assignment requiring prior approval of Township so long as City remains primarily responsible for providing fire services to Township's service territory. E. Governing Law. This Agreement shall be governed by and construed in accordance with the internal laws of the State of Minnesota. All proceedings related to this Agreement shall be venued in the State of Minnesota. F. Severability. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of this Agreement is for any reason held to be contrary to law, or contrary to any rule or regulation having the force and effect of law, such decision shall not affect the validity and enforceability of the remaining portions of this Agreement. G. Entire Agreement. This Agreement shall constitute the entire agreement between the parties and shall supersede all prior oral or written negotiations. H. Parties in Interest. This Agreement shall be binding upon and insure solely to the benefit of the parties hereto and their permitted assigns, and nothing in this Agreement, express or implied, is intended to confer upon any other person any rights or remedies of any nature under or by reason of this Agreement. I. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original document and together shall constitute one instrument. J. Captions and Headings. Captions and headings used in the Agreement are inserted only as a matter of convenience and for reference and in no way define, limit or describe the scope of the intent of this Agreement. 5 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized representatives as of the day and year first above written. CITY OF STILLWATER By: By: Ted Kozlowski Its:Mayor Beth Wolf Its: City Clerk 6 MAY TOWNSHIP By: d~J ~ williamVoedisch Its : Chair By: Ci da Tibbetts Its: Township Clerk 7 EXHIBIT A l Merine l'D , .. !J Hugo O v ,,, f h•JN~HH' A-1 tlj I - FIRE CD1o1TRACT CALCULATION41120 EPWI B · cpeT ,11, LQG!'QON ASSESSED 'cmnr-ED AVERAGES ARERUN5 VALUATION Stllwaler. :ilv 85.26% 68.01% G,antr.itv '"'"" 10.0SI"" May Townshio 31lni 11.12'11, S1a1Ma1at T cwnsllkl 8.41"' 10.711"4 Total 100.0ml, Hl0.00"'° COIT OF FIRE l'ROTICTION I A\.TUALCOSTS I 201.8 NOTES Cmls I $1 735.071 I Deo1111:1111Dn I MOD.281 1 Adrninmratlon (.05,I, d ~-11uns1 I h87!1 I Tolsl $2.144.033 2020 20111 Proposed Ae1ual C:OST ALLOCATION (11 Col'liract Amount Conlract Amol.Wlt SDllwaler CIIV $1.1162.483 Gnlnt Citv $151,15' $11!1 .735 Mav TOlillllll*I S1~ $120.748 ~T....,,,., $178.188 $136.418 TDll!I S2.144.0J2 $375..81111 ESTIMATED I ESTIMATED POPULATION HOUSBiOLDS TOTAL AVERAGE ''"' Frcm ElCNhil 3 -- 78.09% l 78.78% 310.14"" 77.541' 7.07"MI I 6.61,t, 28.21'!1, 7 .05% 6..fi5% I ti..n% 28.38,r, 7.10'!!, 8.19% I 7.89"iC. 33.21'1, 8 31,- 100.00% 100.ll0% ,oo..oo,r, 100.00% -~ (1)ecrease) (2) Propa&eci Propmea I ~ 2020 Conlract 2021 Conhl:t 2022 CDl'lract Moclllled -.--' S3U1II 1130.208 1145.215 I S160.360 531.eD S131.23il 5146.299 I S161 .4SJ7 $47!1 $149.888 S18_9.263 I S189.019 $105.650 Calcula~ by C>,vidi,g the S fflQN!A! amour,! by 3 aid adding a 3% Inc,-ID,_... 2021 & 2022 (1) The cml alDcaliarl is dariwld by miJli~ng Iha IDlal fi111 pn,IBdion 1;X1SI by each !l8Mt8 araa's co,nb,ned !we-ya, -·-(2) 2020 Prupoaed Canhlct Amounts .1111 compan,d ID 2019 Actual Canlract AlfflMIIB c:, I N EXHIBIT B -FIVE YEAR AVERAGES % ofTotal SCHEDULE A. FIRE RUNS Stillwater City 85.26% Grant Citv (1 J 4.44% MavTownship (2) 3.89% Stillwater Townshfp 6 .41% Total 100.00% FIVE YEAR AVERAGE 5 AVERAGE 1,555 81 71 117 1.824 2018 1538 82 76 104 1.800 SCHEDULE B. TOTAL TAX CAPACITY (Amounts expressed In thousands) Stillwater Citv Grant Citv (11 uav TownshiP (21 Stillwater TownshiD Total SCHEDULE C. ESTIMATED POPULATION StlHwater Citv Grant Citv (1) May Township (2) S6Dwa.ter Townshio Total SCHEDULED. ESTIMATED HOUSEHOLDS Stillwater City Grant Citv (1} Mav Townshlo (2) Stillwater T ownshlD Total (1) 43% OF ACTUAL (2) 60% OF ACTUAL 68.01% 10.09% 11.12% 10.78% 100.00% 78.09% 7 .07% 6 .. 65% 8.19% 100.00% 76.78% 6 .61% 6 .72% 7.89% 100.00% $22,647 $25.301 $3.361 $3,627 $3,703 $3,989 $3,588 $3.822 $33.299 $36,739 19,600 19.915 1,775 1,765 1,668 1,700 2.056 1,954 25,099 25,335 7 ,569 7,674 635 635 646 643 758 726 9 ,608 9 ,677 2017 2016 2015 2014 1621 1528 1561 1528 86 80 69 88 78 83 65 53 109 111 128 131 1,894 1,802 1.823 1.800 $23.379 $22.759 $22.362 $19,433 $3.523 $3,399 $3,358 $2.896 53,738 $3,756 $3,776 $3.254 $3.513 $3.662 $3.542 $3,402 $34,153 $33,576 $33,038 $28,985 19,748 19.693 19.754 18,892 1.752 1.786 1,774 1.800 1.658 1.657 1,649 1.675 1,937 2,013 1.965 2,412 25.095 25,148 25,142 24.779 7,630 7,614 7 ,585 7,342 638 637 636 630 636 647 644 660 730 743 721 872 9 .634 9,642 9,587 9 .504 I EXHIBITB CONT. COST OF FIRE PROTECTION Operating Costs: Expenditures for 2018 Other Total Expenditures Less: Capital Outlay• Severance pay Fire Relief Association SesQuicenntial Total deductions Depreciation: Fire Fire Donated 'f otal Depreciation Administration (.05% of Operations) TOTAL COST OF FIRE PROTECTION B-3 I II 2018 Actual 1,735,077 0 1,735,077 0 0 0 0 1,735,077 I 394,790 5,491 400,2a1 1 8,675 2,144,033 FIRE SERVICE CONTRACT BETWEEN THE CITY OF STILL WATER AND STILL WATER TOWNSHIP THIS AGREEMENT, ("Agreement") is made and entered into this __ day of ____ 2020, ("Effective Date") by and between the City of Stillwater, Washington County, Minnesota, 216 North Fourth Street, Stillwater, Minnesota 55082, a public corporation ("City"), and Stillwater Township, Washington County, Minnesota, 13636 90 1h Street North, Stillwater, Minnesota, 55082, a public corporation ("Township"). ARTICLE 1 THE AGREEMENT A. Purposes. The purpose of this Agreement is to define the rights and obligations of the City and Township with respect to the fire services provided by the City for the term of this Agreement. B. Cooperation. The City and Township shall cooperate and use their best efforts to ensure the most expeditious implementation of the various provisions of this Agreement. The parties agree in good faith to undertake resolution of disputes, if any, in an equitable and timely manner. C. Term. The term of this Agreement shall commence on January 1, 2020 and shall terminate on December 31, 2022, unless otherwise terminated by either party after the applicable notice period pursuant to Article 6 of this Agreement. D. Service Contract. This is a service contract. The parties do not intend to undertake or create, and nothing herein shall be construed as creating a joint powers agreement, joint venture, or joint enterprise between the parties. E. Service Territory. City shall provide fire services as indicated in this Agreement to the area in Township, which is specifically identified on the map attached hereto as Exhibit A and made part of this Agreement. The identified area shall constitute the Township's service territory for the purposes of this Agreement. ARTICLE2 FIRE SERVICE A. Fire Service. Township agrees to purchase from City, and City agrees to provide Township, fire-related services including deployment of firefighting personnel and/or equipment to extinguish a fire or perform any preventative measure in an effort to protect equipment, life, or property in an area threatened by fire. It also includes the deployment of firefighting personnel and/or equipment to provide fire suppression, rescue, extrication, and any other services related to fire and rescue as may occasionally occur. B. Allocation of Resources. The parties understand the City's fire department officer in charge of the particular scene shall exercise judgement to determine, in consideration of all the established policies, guidelines, procedures, and practices, how best to allocate the available resources of the City's fire department under the circumstances of a given situation. Failure to provide fire services because of poor weather conditions or other conditions beyond the control of the City shall not be deemed a breach of this Agreement. C. No Guarantee. The parties understand and agree City will endeavor to reasonably provide the services indicated above given the circumstances, but City makes no guarantees that the services it actually provides in a given situation will meet any particular criteria or standard. The City and its officers, employees and volunteers shall not be liable to the Township or any other person for failure to furnish assistance under this Agreement or for recalling assistance. ARTICLE3 PAYMENT A. Payment. Township agrees to make payment to City during the term of the Agreement in an amount specified in the City's Fire Services Contract Cost Allocation, attached as Exhibit B to this Agreement ("Payment"). One half of the Payment shall be made on or before July 1 of each year and the balance shall be made on or before December 31 of each year. B. Emergency Service Charge. Township, in its sole discretion, may exercise its authority to impose and collect an emergency service charge on those receiving emergency services, including fire services, within Township. City shall have no right to, or interest in, any service fees collected by Township. If Township imposes an emergency service charge it shall provide City a list of the specific types of information it determines it needs collected in order to successfully impose and collect the charge. City shall make a good faith effort to collect the requested information for each service call to the service territory and promptly provide Township with the information it collected. C. Ownership. City owns the buildings and equipment associated with the City fire department and the amounts paid by Township do not give rise to any ownership interest in, or responsibility toward, those items. ARTICLE4 CITY OF STILLWATER'S RESPONSIBILITIES In addition to any other obligations described herein, City shall: A. Authorize and direct the City fire department to provide the fire services described herein to Township's service territory; B. Develop a detailed annual operational budget for the City fire department for each year during the term of this contract by the Effective Date and present it to Township along with sufficient information to explain the items included in the budget figures; 2 C. Upon Township's request, provide Township access to financial and cost data related to the City fire department for five (5) years prior to the current service year; D. Disclose to Township any proposed action City or the City fire department intends to take that can reasonably be expected to effect the Insurance Services Office Fire Protection Grade in the service territory or City's ability to provide the fire services indicated above; and E. Promptly disclose to Township any information City can reasonably anticipate will directly affect its ability to perform its obligation under this Agreement. ARTICLES STILLWATER TOWNSHIP'S RESPONSIBILITIES In addition to any other obligations described herein, Township shall: A. Promptly pay City the Payments as indicated above for the year of service, or a prorated share of the Payments for the length of service actually provided if the contract is terminated early; B. Present a budget and levy proposal to the Township electors at each annual Township meeting during the term of this Agreement seeking authority to levy funds as needed to pay the Annual Payment. C. Promptly disclose to City any information Township can reasonably anticipate will directly affect its ability to perform its obligation under this Agreement. It is understood and agreed that Township shall have no responsibility whatsoever toward the City firefighters or other emergency personnel including any employment related issues such as training, supervision, performance reviews, discipline, compensation, benefits, insurance coverages, compliance with any employment related federal, state, and local laws and rules such as OSHA, ERISA, RLSA, FMLA, or any other employment related issues. It is further agreed that Township has no responsibility, beyond paying the agreed upon Annual Payment, for acquiring, operating, maintaining, housing, or replacing equipment as needed to provide the fire services described herein. ARTICLE6 TERMINATION This Agreement may be terminated at any time during its term by mutual agreement of the parties. Either party may terminate this Agreement by personally serving a 120-day written notice of termination on the other party. This Agreement shall terminate 120 days from the date of personal service of the written termination notice unless the party serving the notice withdraws the notice in writing before it is effective. If Township fails to pay for the service according to the schedule established herein, City may terminate this Agreement 60 days from the date of personal service 3 of written termination notice. Any notice required to be served under this Article shall be served on the authorized representative according to the provisions of Article 9(a) of this Agreement. ARTICLE 7 INSURANCE City shall maintain general liability insurance for its services and shall include Township as an additional insured for the term of this Agreement and any extensions thereof. The City shall maintain insurance equal to or great than the maximum liability applicable to municipalities as set forth in Minnesota Statutes, Section 466.04, subdivision 1, as amended. City shall also maintain inland marine, automobile, and property insurance coverages. City shall provide Township proof of such insurance coverages and the additional insured endorsement naming the Township annually by the Effective Date of this Agreement. City shall also maintain workers' compensation coverage as required by law. ARTICLES INDEMNIFICATION City shall defend, indemnify and hold harmless Township and its officials, employees and agents from any claim, demand, action or suit filed against Township or any of its officials, employees or agents relating to any bodily injury, including death, loss or property damage caused by, arising out of, related to or associated with the City's performance under this Agreement. Nothing in this Agreement may be construed as a waiver of any statutory or common law defenses, immunities, or limits on liability. Under no circumstances, however, shall City be required to pay on behalf of itself and Township, any amounts in excess of the limits on liability established in Minnesota Statutes, Chapter 466 applicable to any one party. The limits of liability for Township and City may not be added together to determine the maximum amount of liability for City. ARTICLE 9 GENERAL PROVISIONS A. Notices. All notices or communications required or permitted pursuant to this Agreement shall be either hand delivered or mailed to the City and Township, certified mail, return- receipt requested, to the authorized representative at the following address: City of Stillwater: Stillwater Township: Thomas McCarty, City Administrator 216 North Fourth Street Stillwater, Minnesota 55082 Kathy Schmoeckel, Township Clerk 13636 90th Street North Stillwater, Minnesota, 55082 Either party may change its address or authorized representative by written notice delivered to the other party pursuant to this section. 4 B. Waiver. Nothing herein shall be construed to waive or limit any immunity from, or limitation on, liability available to either party, whether set forth in Minnesota Statutes, Chapter 466 or otherwise. The waiver of any of the rights and/or remedies arising under the terms of this Agreement on any one occasion by any party hereto shall not constitute a waiver or any rights and/or remedies in respect to any subsequent breach or default of the terms of this Agreement. The rights and remedies provided or referred to under the terms of this Agreement are cumulative and not mutually exclusive. C. Modification. This writing contains the entire agreement between the parties and no alterations, variations, modifications, or waivers of the provisions of this Agreement are valid unless reduced to writing, signed by the authorized representative of both City and Township, and attached hereto. D. Subcontracting & Assignment. City shall not subcontract or assign any portion of this Agreement without prior written approval from Township. Services provided to Township pursuant to a mutual aid agreement City has, or may enter into, with another entity does not constitute a subcontract or assignment requiring prior approval of Township so long as City remains primarily responsible for providing fire services to Township's service territory. E. Governing Law. This Agreement shall be governed by and construed in accordance with the internal laws of the State of Minnesota. All proceedings related to this Agreement shall be venued in the State of Minnesota. F. Severability. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of this Agreement is for any reason held to be contrary to law, or contrary to any rule or regulation having the force and effect of law, such decision shall not affect the validity and enforceability of the remaining portions of this Agreement. G. Entire Agreement. This Agreement shall constitute the entire agreement between the parties and shall supersede all prior oral or written negotiations. H. Parties in Interest. This Agreement shall be binding upon and insure solely to the benefit of the parties hereto and their permitted assigns, and nothing in this Agreement, express or implied, is intended to confer upon any other person any rights or remedies of any nature under or by reason of this Agreement. I. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original document and together shall constitute one instrument. J. Captions and Headings. Captions and headings used in the Agreement are inserted only as a matter of convenience and for reference and in no way define, limit or describe the scope of the intent of this Agreement. 5 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized representatives as of the day and year first above written. CITY OF STILLWATER By: By: Ted Kozlowski Its: Mayor Beth Wolf Its: City Clerk 6 STILLWATER TOWNSHIP By: Its: By: Sheila-Marie Untiedt Chair -w~ ~oeckel f Its: Township Clerk 7 Hugo 0 ~I.\Y lO• I SHIP EXHIBIT A A-1 0::, I - ME CONTRACT CAl.CUU..TION-2020 EXHIRfT S • COST AUO;C4TION ASSESSED COMBINED AVEltAGES f:IR£RUNS VALUATION Stillwater Cit.'.• 85.26% 66.01% ·Grant Cilv 4.411.'Yo 10.09% Ma~ iOll<n&hci 3.811% 11.12% SUJ!Walt:r T ow1~1lc:, !l.41,~ 10.78% Tolel 100.00'% 100.00% COST OF FWtE PROTECTION I ACTUAl. COSTS I 2018 NOTES OD<ffiltiflQ Ct>s!s I $H350n I OcpregalkJo I $400.281 I Arlminmralioo ! OS'lti or flnm-~lioos) l $iHr7!i I Tola! $2.144.0:U 202Q 20l!il Proposed Actual C1JST ALLOCATION (11 Cocitraci An'IG!lnl Contract Amount Stlnwalef. Cm• $1 .662,463 Gi.irit~ $151 1S( S11S.735 Mih'Tcwnsttlo $152.22.tl $120.746 Stilt~~ T~u, S'l7R,'169 $135,418 To1sl S2. 1«.032 $375.899 ESllMATEO I ESTrMA.TED POPULAllON HOUStHOLDS TOTAL AVERAGE ..... From E><~.iblt 9 ·~--., 78.09% l 18 .111% 310.14% 71.54% 7.07'1. I 6.61% 2821% 7.05% 6.65% l 6 .72% 28..38% 710% a.19% I 7.89% 33.27% 8.31% 100.00% 100.00% 41Xl.00% 100.00% $tncreue (Decrease) (2} Proposed Proposed I Pfcposed 2020 Conlract 2021 Conlrad 2022 Contract Modified S31.419 S130.~ S145.215 I $160.360 SJ1.480 S131.239 $14,6.29111 $16t 497 $42.751 S ·l 49,668 S1fii9 .263 I $189,01"9 SiOS.650 .. . Calculale:l by 0111i!fing too S manse amount by 3 ana adding a 3% increase to years 2021 & 2022 (1 l The~ .ilfoca~on is derived by multiptying lhe toCsl fire l)foleclion co!lt by eac:i setVil;e iwa·s e>omb<ood we-year aYefa',)e. (2i 2020 Proposed Ccolract Ammmts M compared le :2019 Actual Coooad. AmooolS t:c I N EXHIBIT B -FIVE YEAR AVERAGES % of Total SCHEDULE A. FIRE RUNS SUllwater Citv 85.26% Grant City (1) 4.44% Mav Township (2) 3.89% Sfillwater Township 6.41% Total 100.00% FIVE YEAR AVERAGE 5YEAR AVERAGE 1.555 81 71 117 1,824 2018 1538 82 76 104 1,800 SCHEDULE B. TOTAL TAX CAPACITY (Amounts expressed in thousands) Stillwater Citv Grant City (1 l May Township (2) stillwater Township Total SCHEDULE C. ESTIMATED POPULATION Stillwater City Grant Cltv (1) MavTownship (2l Sfillwater Township Total SCHEDULED. ESTIMATED HOUSEHOLDS Stillwater City Grant Citv (1) Mav Townshfc 12) Smtwaler Townshic Total (1) 43% OF ACTUAL (2) 60% OF ACTUAL 68.01% 10.09% 11.12% 10.78% 100.00% 78.09% 7 .07% 6.65% 8.19% 100.00% 78.78% 6.61% 6.72% 7.89% 100.00% $22,647 $25,301 $3.361 $3,627 $3.703 $3.989 $3.588 $3,822 $33,299 $36,739 19,600 19.915 1,775 1,765 1,668 1,700 2,056 1,954 25,099 25,335 7.569 7.674 635 635 646 643 758 726 9 .608 9.677 2017 2016 2015 2014 1621 1528 1561 1528 86 80 69 88 78 83 65 53 109 111 128 131 1.894 1,802 1,823 1.800 $23,379 $22.759 $22,362 $19.433 $3,523 $3,399 $3,358 $2..896 $3,738 $3,756 $3,776 $3,254 $3,513 $3,662 $3,542 $3,402 $34.153 $33,576 $33,038 $28,985 19,748 19,693 19,754 18,892 1,752 1,786 1,774 1 ,800 1 ,658 1,657 1,649 1,675 1,937 2,013 1.965 2.412 25,095 25,148 25,142 24,779 7.630 7.614 7,585 7.342 638 637 636 630 636 647 644 660 730 743 721 872 9 .634 9.642 9,587 9,504 I EXHIBITB CONT. COST OF FIRE PROTECTION Operating Costs: Expenditures for 2018 Other Total Expenditures Less: Capital Outlay* Severance pay Fire Relief Association Sesquicenntial Total deductions Depreciation: Fire Fire Donated Total Depreciation Administration (.05% of Operations} TOTAL COST OF FIRE PROTECTION B-3 I II 2018 Actual 1,735,077 0 1,735,077 0 0 0 0 1,735,077 I 394,790 5,491 400,2a1 I 8,675 2,144,033 FIRE SERVICE CONTRACT BETWEEN THE CITY OF STILLWATER AND CITY OF GRANT THIS AGREEMENT, ("Agreement") is made and entered into this __ day of ____ 2020, ("Effective Date") by and between the City of Stillwater, Washington County, Minnesota, 216 North Fourth Street, Stillwater, Minnesota 55082, a public corporation ("City"), and the City of Grant, Washington County, Minnesota, 111 Wildwood Road, Willernie, Minnesota, 55090, a public corporation ("Grant"). ARTICLE 1 THE AGREEMENT A. Purposes. The purpose of this Agreement is to define the rights and obligations of the City and Grant with respect to the fire services provided by the City for the term of this Agreement. B. Cooperation. The City and Grant shall cooperate and use their best efforts to ensure the most expeditious implementation of the various provisions of this Agreement. The parties agree in good faith to undertake resolution of disputes, if any, in an equitable and timely manner. C. Term. The term of this Agreement shall commence on January 1, 2020 and shall terminate on December 31, 2022, unless otherwise terminated by either party after the applicable notice period pursuant to Article 6 of this Agreement. D. Service Contract. This is a service contract. The parties do not intend to undertake or create, and nothing herein shall be construed as creating a joint powers agreement, joint venture, or joint enterprise between the parties. E. Service Territory. City shall provide fire services as indicated in this Agreement to the area in Grant which is specifically identified on the map attached hereto as Exhibit A and made part of this Agreement. The identified area shall constitute the Grant's service territory for the purposes of this Agreement. ARTICLE2 FIRE SERVICE A. Fire Service. Grant agrees to purchase from City, and City agrees to provide Grant, fire- related services including deployment of firefighting personnel and/or equipment to extinguish a fire or perform any preventative measure in an effort to protect equipment, life, or property in an area threatened by fire. It also includes the deployment of firefighting personnel and/or equipment to provide fire suppression, rescue, extrication, and any other services related to fire and rescue as may occasionally occur. B. Allocation of Resources. The parties understand the City's fire department officer in charge of the particular scene shall exercise judgement to determine, in consideration of all the established policies, guidelines, procedures, and practices, how best to allocate the available resources of the City's fire department under the circumstances of a given situation. Failure to provide fire services because of poor weather conditions or other conditions beyond the control of the City shall not be deemed a breach of this Agreement. C. No Guarantee. The parties understand and agree City will endeavor to reasonably provide the services indicated above given the circumstances, but City makes no guarantees that the services it actually provides in a given situation will meet any particular criteria or standard. The City and its officers, employees and volunteers shall not be liable to Grant or any other person for failure to furnish assistance under this Agreement or for recalling assistance. ARTICLE3 PAYMENT A. Payment. Grant agrees to make payment to City during the term of the Agreement in an amount specified in the City's Fire Services Contract Cost Allocation, attached as Exhibit B to this Agreement ("Payment"). One half of the Payment shall be made on or before July I of each year and the balance shall be made on or before December 31 of each year. B. Emergency Service Charge. Grant, in its sole discretion, may exercise its authority to impose and collect an emergency service charge on those receiving emergency services, including fire services, within Grant. City shall have no right to, or interest in, any service fees collected by Grant. If Grant imposes an emergency service charge it shall provide City a list of the specific types of information it determines it needs collected in order to successfully impose and collect the charge. City shall make a good faith effort to collect the requested information for each service call to the service territory and promptly provide Grant with the information it collected. C. Ownership. City owns the buildings and equipment associated with the City fire department and the amounts paid by Grant do not give rise to any ownership interest in, or responsibility toward, those items. ARTICLE4 CITY OF STILLWATER'S RESPONSIBILITIES In addition to any other obligations described herein, City shall: A. Authorize and direct the City fire department to provide the fire services described herein to Grant's service territory; B. Develop a detailed annual operational budget for the City fire department for each year during the term of this contract by the Effective Date and present it to Grant along with sufficient information to explain the items included in the budget figures; 2 C. Upon Grant's request, provide Grant access to financial and cost data related to the City fire department for five (5) years prior to the current service year; D. Disclose to Grant any proposed action City or the City fire department intends to take that can reasonably be expected to effect the Insurance Services Office Fire Protection Grade in the service territory or City's ability to provide the fire services indicated above; and E. Promptly disclose to Grant any information City can reasonably anticipate will directly affect its ability to perform its obligation under this Agreement. ARTICLES CITY OF GRANT'S RESPONSIBILITIES In addition to any other obligations described herein, Town shall: A. Promptly pay City the Payments as indicated above for the year of service, or a prorated share of the Payments for the length of service actually provided if the contract is terminated early; B. Present a budget and levy proposal to the town electors at each annual town meeting during the term of this Agreement seeking authority to levy funds as needed to pay the Annual Payment. C. Promptly disclose to City any information Grant can reasonably anticipate will directly affect its ability to perform its obligation under this Agreement. It is understood and agreed that Grant shall have no responsibility whatsoever toward the City firefighters or other emergency personnel including any employment related issues such as training, supervision, performance reviews, discipline, compensation, benefits, insurance coverages, compliance with any employment related federal, state, and local laws and rules such as OSHA, ERISA, RLSA, FMLA, or any other employment related issues. It is further agreed that Town has no responsibility, beyond paying the agreed upon Annual Payment, for acquiring, operating, maintaining, housing, or replacing equipment as needed to provide the fire services described herein. ARTICLE6 TERMINATION This Agreement may be terminated at any time during its term by mutual agreement of the parties. Either party may terminate this Agreement by personally serving a 120-day written notice of termination on the other party. This Agreement shall terminate 120 days from the date of personal service of the written termination notice unless the party serving the notice withdraws the notice in writing before it is effective. If Grant fails to pay for the service according to the schedule established herein, City may terminate this Agreement 60 days from the date of personal service of written termination notice. Any notice required to be served under this Article shall be served on the authorized representative according to the provisions of Article 9(a) of this Agreement. 3 ARTICLE7 INSURANCE City shall maintain general liability insurance for its services and shall include Grant as an additional insured for the term of this Agreement and any extensions thereof. The City shall maintain insurance equal to or great than the maximum liability applicable to municipalities as set forth in Minnesota Statutes, Section 466.04, subdivision 1, as amended. City shall also maintain inland marine, automobile, and property insurance coverages. City shall provide Grant proof of such insurance coverages and the additional insured endorsement naming the Grant annually by the Effective Date of this Agreement. City shall also maintain workers' compensation coverage as required by law. ARTICLES INDEMNIFICATION City shall defend, indemnify and hold harmless Grant and its officials, employees and agents from any claim, demand, action or suit filed against Grant or any of its officials, employees or agents relating to any bodily injury, including death, loss or property damage caused by, arising out of, related to or associated with the City's performance under this Agreement. Nothing in this Agreement may be construed as a waiver of any statutory or common law defenses, immunities, or limits on liability. Under no circumstances, however, shall City be required to pay on behalf of itself and Grant, any amounts in excess of the limits on liability established in Minnesota Statutes, Chapter 466 applicable to any one party. The limits of liability for Grant and City may not be added together to determine the maximum amount ofliability for City. ARTICLE9 GENERAL PROVISIONS A. Notices. All notices or communications required or permitted pursuant to this Agreement shall be either hand delivered or mailed to the City and Grant, certified mail, return-receipt requested, to the authorized representative at the following address: City of Stillwater: City of Grant: Thomas McCarty, City Administrator 216 North Fourth Street Stillwater, Minnesota 55082 Kim Points, City Administrator / Clerk 111 Wildwood Road Willernie, Minnesota, 55090 Either party may change its address or authorized representative by written notice delivered to the other party pursuant to this section. B. Waiver. Nothing herein shall be construed to waive or limit any immunity from, or limitation on, liability available to either party, whether set forth in Minnesota Statutes, 4 Chapter 466 or otherwise. The waiver of any of the rights and/or remedies arising under the terms of this Agreement on any one occasion by any party hereto shall not constitute a waiver or any rights and/or remedies in respect to any subsequent breach or default of the terms of this Agreement. The rights and remedies provided or referred to under the terms of this Agreement are cumulative and not mutually exclusive. C. Modification. This writing contains the entire agreement between the parties and no alterations, variations, modifications, or waivers of the provisions of this Agreement are valid unless reduced to writing, signed by the authorized representative of both City and Grant, and attached hereto. D. Subcontracting & Assignment. City shall not subcontract or assign any portion of this Agreement without prior written approval from Grant. Services provided to Grant pursuant to a mutual aid agreement City has, or may enter into, with another entity does not constitute a subcontract or assignment requiring prior approval of Grant so long as City remains primarily responsible for providing fire services to Grant's service territory. E. Governing Law. This Agreement shall be governed by and construed in accordance with the internal laws of the State of Minnesota. All proceedings related to this Agreement shall be venued in the State of Minnesota. F. Severability. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of this Agreement is for any reason held to be contrary to law, or contrary to any rule or regulation having the force and effect of law, such decision shall not affect the validity and enforceability of the remaining portions of this Agreement. G. Entire Agreement. This Agreement shall constitute the entire agreement between the parties and shall supersede all prior oral or written negotiations. H. Parties in Interest. This Agreement shall be binding upon and insure solely to the benefit of the parties hereto and their permitted assigns, and nothing in this Agreement, express or implied, is intended to confer upon any other person any rights or remedies of any nature under or by reason of this Agreement. I. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original document and together shall constitute one instrument. J. Captions and Headings. Captions and headings used in the Agreement are inserted only as a matter of convenience and for reference and in no way define, limit or describe the scope of the intent of this Agreement. 5 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized representatives as of the day and year first above written. CITY OF STILLWATER By: By: Ted Kozlowski Its: Mayor Beth Wolf Its: City Clerk 6 CITY OF GRANT By: By: Its: Administrator / Clerk 7 ,· ;x FD ,.#.r ~tf-- ... -t..J A-1 o:;I I FIRE CONTRACT CALCUU.TION-2020 EXttBIT B • COST AUOCATION ASSESSED COIIBJNED AVERAGES FIRE RUNS VALUATION StiUw.,te,-Ciw 65.26% 68.01 % Graul Cilv 4 ,44% 1009% Mav TownshiD J .89'% n .12% snnwa181 T C71l'nSl11p 5 .41% 10.78% Total 100.0D'Jlo 100,00% COST Of FIRE PROTECTION I A CTuAL COSTS I 201 8 NOTE S 1Drieratir.cl Costs I $1 .735.0 77 I 01'!11ttcia1ion I $400 2B1 I Admin lSlralion C 05% o t c::im.r..tions \ I $8.6 75 I Total S2.144.033 2020 2019 Proposed Actual COST ALLOCATION 111 Con!racl Amounl Contr.aet Amount snnwater c•iv S1.662.~ Granf r..;ttv $151 .1S4 $119 735 Mav TownshlO S152..22fl S t 20.746 Slillwaler ,-awnship $178.169 Sl3S.41S Total S2.14'41.032 S375.B99 ESTIMATED 11 ES1"1MATEO POPULATION HOUSEHOLDS TOTAL AVERAGE •••• • Frem Exribrt B ·-••' 78.09%1 7876% 31 0.14% 77-54'11, 7 .a7'Yo l I 6 .61% 28.2.1% 7.05% 6.65%1 I 6.72% 28.38% 7 10% 8.19%1 1 7Jl9% 3327% 8.31% 1IID_D0% 100 .00% 4CJOJ )O% 1001)()% $ lnCnaSII (Decease) {2\ Propc5ed Prop:,sed I Prt:poseel 2020 Contract 2021 Conlraci: 2022 Contract Modlried $31 . .,119 S1l0.2:J8 $145.715 I S16C .360 $31.480 S131.239 S146.299 I S16l.·~97 $42,751 $149 ,668 S169.263 I S189.0t9 $105.650 CabJlak!::l by. Oivl:mg !he S maease arT!OU1fl by 3 and adding a 3% increase to ~ar.; 2021 & 2022 (1) The cost alocation is derived by multiplying the tolst fire profeclion cost by eacil s""'1ica arsa's ()OITlt,,ned f111e-year sverage. (2) 2020 Proposed Contract Amount.; .as compared k> 2019 Actual Contract Amounls EXHIBIT B • FIVE YEAR AVERAGES %ofTotal SCHEDULE A. FIRE RUNS Sbllwater Citv 85.26% Grant City (1) 4.44% May Township (2) 3.89% Stillwater Township 6.41% Total 100.00% FIVE YEAR AVERAGE SYEAR AVERAGE 1,555 81 71 117 1,824 2018 1538 82 76 104 1,800 SCHEDULE B. TOTAL TAX CAPACITY (Amounts expressed in th ousands) Stillwater City Grant CitV (1} Mav Township (2) Stillwater Township Total SCHEDULE C. ESTIMATED POPULATION Stillwater Citv Grant City (1) Mav Township (2) Stillwater Towns hio Total SCHEDULE 0. ESTIMATED HOUSEHOLDS Stillwater Citv Grant City ( 1) Mav Township (2) Stillwater Township Total (1) 43% OF ACTUAL (2) 60% OF ACTUAL 68.01% 10.09% 11.12% 10.78% 100.00% 78.09% 7 .07% 6.65% 8.1 9 % 100.00% 78.78% 6.61% 6.72% 7.89% 100.00% $22.647 $25,301 $3,361 $3,627 $3,703 $3,989 $3.588 $3,822 $33,299 $36,739 19.600 19.915 1,775 1.765 1,668 1,700 2.056 1,954 25,099 25.335 7,569 7.674 635 635 646 643 758 726 9,608 0,sn 2017 2016 2015 2014 1621 152~ 1561 1528 86 80 69 88 78 83 65 53 109 111 128 131 1,894 1.802 1,823 1.800 $23.379 $22..759 $22.362 $19.433 $3.523 $3,399 $3.358 $2.8:96 $3.738 $3,756 S3.ns $3,254 $3,513 $3,662 $3 .542 $3,402 $34.153 $33,576 $33,008 $28,985 19.748 19.6S3 19,754 18.892 1,752 1.786 1.774 1,800 1,658 1,657 1,649 1,675 1.937 2.013 1,965 2.412 25,095 25,148 25,142 24,779 7.630 7 ,614 7,585 7.342 638 637 636 630 636 647 644 660 730 743 721 872 9.634 9.642 9,587 9,504 I EXHIBITB CONT. COST OF FIRE PROTECTION Operating Costs: Expend itures for 2018 Other Total E xpenditures Less: Ca pital Outlay* Severance pay Fire Relief Association Sesqu icenntial Total deductions Depreciation : Fire Fire Donated Total Deereciatlon Administration (.05% of Operations) TOTAL COST OF FIRE PROTECTION B-3 I II 2018 Actual 1,735,077 0 1,735 ,077 0 0 0 0 1,7 35,077 I 394,790 5,491 400,2a1 1 8,675 2,144,033   216 4th Street N, Stillwater, MN 55082 651‐430‐8800  Website: www.ci.stillwater.mn.us  TO: Mayor & City Council FROM: Tom McCarty, City Administrator Beth Wolf, City Clerk DATE: April 17, 2020 SUBJECT: Review of 2020 Summer Event Schedule BACKGROUND INFORMATION: Based on federal and state executive orders and guidelines in response to the COVID-19 pandemic, and to protect the health and safety of community members, on March 16, 2020 the City of Stillwater canceled all event permits and park reservations through May 31, 2020. The Minnesota Stay at Home order has been extended until May 4, 2020 and the Governor has yet to issue follow up orders and guidelines for a return to normal operations. Recently developed federal reopening guidelines incorporate a state by state phased approach for return to normal operations. Given the health and safety concerns for community members and staff and the uncertainty regarding timing for return to normal operations, the City needs to consider extending the event and park reservations cancellation policy through the summer/end of August. There are 32 event days and numerous park reservations currently scheduled for the months of June, July and August as show on the attached documents. Note that the Farmer’s Market events (12 Saturdays) are considered an essential operation under state guidelines and therefore will be permitted. A number of options are available for consideration:  Maintain current event and park reservation schedule for summer months (June, July, August). Wait for Governor’s direction and guidelines for reopening operations.    Extend event and park reservation cancellation policy through June. Review cancellation policy for remainder of summer months at upcoming Council meetings.   Cancel all events and park reservations for summer, advise event organizers/responsible parties and refund fees.  REQUESTED COUNCIL ACTION: Given that there is no certainty regarding COVID-19 pandemic containment and guidelines for reopening of operations, and the health and safety of community members and staff is a paramount concern, staff recommends that the City Council consider canceling events and park reservations through August of 2020. In the alternative, staff recommends that the Council cancel events and park reservations through July 1 and review the policy at the May 5, 2020 Council meeting. Event Date(s) Event Location of Event June 6/10 & 6/24 Cruisin' on the Croix Car Show Parking Lots 8b, 9, 10 Every Saturday Stillwater Farmers Market Riverview Parking Lot July 7/4 (raindate 7/5)Independence Day Celebration Pioneer & Lowell Park & Kohliner Park Every Saturday Stillwater Farmers Market Riverview Parking Lot Every Tuesday Summer Tuesdays Lowell Park 7/8 & 7/22 Cruisin' on the Croix Car Show Parking Lots 8b, 9, 10 7/16-7/19 Lumberjack Days Lowell Park 7/25 St Croix Crossing Half Marathon Route from WI to Historic bridge August 8/1 (raindate 8/2)Opera on the River Lowell Park Every Saturday Stillwater Farmers Market Riverview Parking Lot 8/4 Night to Unite Washington Square Every Tuesday Summer Tuesdays Lowell Park 8/5 & 8/19 Cruisin' on the Croix Car Show Parking Lots 8b, 9, 10 8/7-8/8 Relay for Life Lowell Park 8/28-8/29 Lift and Loop Celebration Chestnut Street Plaza 2020 Summer Events June 2020 June 2020 July 2020 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa ---3-----l 2 4 5 6 l 2 3 4 7 8 9 10 11 12 13 5 6 7 8 9 10 11 14 15 16 17 18 19 20 12 13 14 15 16 17 18 21 22 23 24 25 26 27 19 20 21 22 23 24 25 28 29 30 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY May 31 Jun 1 2 3 4 5 6 7 8 9 10 11 12 13 Cruisin the Croix I Farmer 1s Market 1 Car Show 14 15 16 17 18 19 20 I' Farmer's Market ' 21 22 23 24 25 26 27 Fathers Da~ i Cruisin the Croix ' Farmer's Market 1 ' Car Show 28 29 30 Jul 1 2 3 4 Beth Wolf 1 4/15/2020 4 :53 PM July 2020 July 2020 August 2020 Su Mo Tu We Th Fr Sa Su Mo Tu We Th fr Sa --------------1 2 3 4 1 5 6 7 8 9 10 11 2 3 4 5 6 7 8 12 13 14 15 16 17 18 9 10 11 12 13 14 15 19 20 21 22 23 24 25 16 17 18 19 20 21 22 26 27 28 29 30 3 1 23 24 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Jun 28 29 30 Jul 1 2 3 4 Farmer's Market July 4th Fireworks 5 6 7 8 9 10 11 July 4th I Summer Cruisin the Croix Farmer 's Market I Fireworks -______I_ u esc!_~s Car Show __ Rain date t 12 13 14 15 16 17 18 - Summer Lumberjack Davs i I -- I Tuesdays I Farmer's Ma r ket 19 20 2 1 22 23 24 25 Lumberiack Dav~ Summer Cruisin the Croix Farmer's Market Tuesdavs Car Show St . Croix Crossing 1 Half MarathonJ 26 27 28 29 30 31 Aug 1 Summer Tuesdavs Beth Wolf 2 4/15/2020 4:53 PM August 2020 SUNDAY MONDAY TUESDAY WEDNESDAY Jul 26 27 28 29 2 3 4 5 Ooera on the Rive Night to Unite I Cruis i n the Croix Summer ~ Car Show -- Tuesdavs - 9 10 11 12 Summer i Tuesdavs I 16 17 18 19 1summer ~ Cruisin the Croix µ___ Tuesd~s Car Show - 23 24 25 26 Summer I ----1.!J esd_a_y s 30 31 Sep 1 2 Beth Wolf 3 August 2020 September 2020 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa -------------- 2 3 4 5 6 9 10 11 12 13 16 17 18 19 20 23 24 25 26 27 30 31 THURSDAY 30 6 13 20 27 3 1 7 8 14 15 21 22 28 29 FRIDAY 31 7 I , _____ _ 14 21 28 1 2 3 4 5 6 7 8 9 10 ll U 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 SATURDAY Aug 1 Ogera on the River I Farmer's Market . 8 Rela for Life I ...lfil"mer's Market 15 Farmer's Market 22 Farmer's Market I 29 I Lift and Loot Celebration I I Farmer's Market 4 5 4/15/2020 4:53 PM Stillwater Parks Monthly Reservation Report# of PeopleEvent and Facilities ReservedTime Frame Name and OrganizationDate and ParkSaturday, June 6, 2020SorensonChris2:00 PM 10:00 PM Wedding Gazeboto40North Lowell ParkKeelerJennifer6:00 AM 2:00 PM Graduation Open House Both Picnic Sheltersto150Pioneer ParkMahoneyKate1:00 PM 5:00 PM Graduation Picnic Pavillionto125Washington SquareThursday, June 11, 2020VukelichMary3:00 PM 9:00 PM Family BBQ Both Picnic Sheltersto40Pioneer ParkFriday, June 12, 2020MacLeslieBil The Zephyr Theatre4:30 PM 10:00 PM Shakespeare in the Park Area #2 or #3 in Park no other facilities neededto90Pioneer ParkSaturday, June 13, 2020MacLeslieBil The Zephyr Theatre4:30 PM 10:00 PM Shakespeare in the Park Area #2 or #3 in Park no other facilities neededto90Pioneer ParkGreenCindy2:00 PM 8:00 PM Graduation Party Picnic Pavillion & an Area in Parkto60Washington SquareSunday, June 14, 2020MacLeslieBil The Zephyr Theatre4:30 PM 10:00 PM Shakespeare in the Park Area #2 or #3 in Park no other facilities neededto90Pioneer ParkFriday, June 19, 2020MacLeslieBil The Zephyr Theatre4:30 PM 10:00 PM Shakespeare in the Park Area #2 or #3 in Park no other facilities neededto90Pioneer ParkSaturday, June 20, 2020CunninghamRobert12:00 PM 7:00 PM Reunion Both Picnic Sheltersto40Pioneer ParkMacLeslieBil The Zephyr Theatre4:30 PM 10:00 PM Shakespeare in the Park Area #2 or #3 in Park no other facilities neededto90Pioneer ParkSunday, June 21, 2020MacLeslieBil The Zephyr Theatre4:30 PM 10:00 PM Shakespeare in the Park Area #2 or #3 in Park no other facilities neededto90Pioneer ParkThursday, June 25, 2020TurnbladBill Rotary Club4:00 PM 10:00 PM Picnic Picnic Pavillionto65Washington SquareFriday, June 26, 2020MacLeslieBil The Zephyr Theatre4:30 PM 10:00 PM Shakespeare in the Park Area #2 or #3 in Park no other facilities neededto90Pioneer ParkSaturday, June 27, 2020ClarkeCarlee12:00 PM 3:00 PM Wedding Ceremony Gazeboto70North Lowell ParkGudePat6:00 AM 10:00 PM Family Picnic Both Picnic Sheltersto45Pioneer ParkSunday, June 28, 2020ClarkinGermaine Crosswinds Community Church8:00 AM 2:00 PM Service & Picnic Both Picnic Shelters & Area #1 in Parkto125Pioneer ParkMacLeslieBil The Zephyr Theatre4:30 PM 10:00 PM Shakespeare in the Park Area #2 or #3 in Park no other facilities neededto90Pioneer ParkSunday, July 5, 2020FriesenRita8:00 AM 1:00 PM Wedding Ceremony Both Picnic Shelters & Area #1 in Parkto150Pioneer Park # of PeopleEvent and Facilities ReservedTime Frame Name and OrganizationDate and ParkSaturday, July 11, 2020JordanKathy2:00 PM 6:00 PM Wedding Ceremony Gazeboto40North Lowell ParkSunday, July 12, 2020ZimmermanRichard11:00 AM 7:00 PM Family Reunion Both Picnic Sheltersto35Pioneer ParkRothMonica10:00 AM 7:00 PM Picnic Picnic Pavillionto45Washington SquareSaturday, July 18, 2020GramenzPhyllis or B2:00 PM 7:00 PM Grad Party Both Picnic Sheltersto70Pioneer ParkSaturday, July 25, 2020GramenzPhyllis or B1:00 PM 7:00 PM Family Reunion Both Picnic Sheltersto100Pioneer ParkFriday, July 31, 2020CoxPeggy5:00 PM 10:00 PM Wedding Both Picnic Sheltersto70Pioneer ParkSaturday, August 8, 2020RussellSean11:00 AM 2:00 PM Wedding Area #1 in Park no other facilities neededto70Pioneer ParkMonday, August 10, 2020AndrewsCharlie St Mary's Catholic Church4:00 PM 9:00 PM Church Event Bandshell & Picnic Sheltersto200Pioneer ParkFriday, August 14, 2020PriestleyKevin4:00 PM 8:00 PM Rehearsal Dinner Both Picnic Sheltersto60Pioneer ParkFriday, August 21, 2020DallagerEmily St Croix Synchro Ballet10:00 AM 10:00 PM recital/performance Bandshell, Both Picnic Shelters & Area #2 or #3to150Pioneer ParkFriday, August 28, 2020LawsonAnna2:00 PM 10:00 PM Wedding Rehearsal and Din Both Picnic Sheltersto40Pioneer ParkSaturday, August 29, 2020GalchuttIan10:00 AM 8:00 PM Family & Friends Gathering Both Picnic Shelters & Area #1 in Parkto125Pioneer ParkSaturday, September 5, 2020EnersonStephanie12:00 PM 7:00 PM Wedding Ceremony Gazeboto220North Lowell ParkSaturday, September 12, 2020BlakeCameron Brown's Creek Watershed District9:00 AM 2:00 PMto100Brown's Creek ParkWenkerDennis3:00 PM 8:00 PM St Croix Sailing Club Area in Park only no facilities neededto50South Lowell ParkRumpfRoni6:00 PM 7:00 PM Wedding Ceremony Gazeboto20South Lowell ParkFriday, September 18, 2020KrumrieKelly2:00 PM 4:00 PM Wedding Gazeboto50North Lowell ParkSaturday, September 19, 2020EllsworthAmanda2:30 PM 4:30 PM Wedding Ceremony Gazeboto150North Lowell ParkSaturday, September 26, 2020HuppertBailey12:00 PM 9:00 PM Wedding Both Picnic Shelters & Areas #1,2&3to70Pioneer Park Board of Commissioners Fran Miron, Chair, District 1 Stan Karwoski, District 2 Gary Kriesel, District 3 Wayne A. Johnson, District 4 Lisa Weik, District 5BOARD:25.6+236 April 14, 2020 - 9:00 AM Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer 1. 9:00 Board Workshop with Administration A.Review upcoming actions related to Washington County Land and Water Legacy projects. 2. 9:45 Board Workshop with Community Development Agency A. Update on the business assistance programs passed by the federal and state governments related to COVID-19. 3. 10:30 Break 4. 10:45 Legislative Workshop A. Update on state and federal legislation related to the COVID-19 pandemic and other issues of county interest. 2Q$SULOWKH:DVKLQJWRQ&RXQW\%RDUGRI&RPPLVVLRQHUVZLOOQRWEHKROGLQJDUHJXODUERDUG PHHWLQJ7KH%RDUGZLOOKROGZRUNVKRSVWRUHYLHZDQXPEHURILVVXHVDVRXWOLQHGEHORZ1RRIILFLDO FRXQW\EXVLQHVVRUYRWHVZLOOWDNHSODFHGXULQJWKHZRUNVKRSV%HFDXVHRIWKH&29,'3DQGHPLFDQG (PHUJHQF\'HFODUDWLRQGHFODUHGE\WKH*RYHUQRURIWKH6WDWHRI0LQQHVRWDDQG'HFODUDWLRQRI/RFDO (PHUJHQF\LVVXHGE\WKH:DVKLQJWRQ&RXQW\%RDUGRI&RPPLVVLRQHUVRQ0DUFKWKH&RXQW\ %RDUGZLOOQRWEHFRQGXFWLQJWKHZRUNVKRSVDWWKHUHJXODUPHHWLQJORFDWLRQRIWKH:DVKLQJWRQ&RXQW\ *RYHUQPHQW&HQWHUQG6WUHHW1RUWK6WLOOZDWHU01,QVWHDGVRPH&RXQW\%RDUGPHPEHUV ZLOOSDUWLFLSDWHE\WHOHSKRQHRURWKHUHOHFWURQLFPHDQV 0HPEHUV RI WKH SXEOLF ZKR ZLVK WR VKDUH WKHLU FRPPHQWV RU FRQFHUQV RQ DQ\ LVVXH WKDW LV WKH UHVSRQVLELOLW\RUIXQFWLRQRI:DVKLQJWRQ&RXQW\*RYHUQPHQWLQFOXGLQJWKHWRSLFVWREHGLVFXVVHGLQ WKHZRUNVKRSVPD\SURYLGHWKDWFRPPHQWYLDHPDLODWDGPLQLVWUDWLRQ#FRZDVKLQJWRQPQXVRUE\ WHOHSKRQHDW$Q\FRPPHQWVRUFRQFHUQVVKDUHGHLWKHUSULRUWRRUGXULQJWKHZRUNVKRSV ZLOOEHSURYLGHGWRHDFKFRXQW\FRPPLVVLRQHU STILLWATER TOWN BOARD MEETING April 9, 2020 Town Hall 7:00 P.M. PRESENT: Chairperson Sheila-Marie Untiedt, Rod Hunter, Tim Sinclair, Bonnie Haines, Mike McMahon, Clerk Kathy Schmoeckel, Treasurer Marsha Olson, Park Manager Kelley Shantz and Chief of Police Steve Nelson 1. AGENDA – M/S/P Sinclair/Hunter moved to adopt the agenda as amended. (5 ayes) 2. MINUTES – M/S/P Hunter/McMahon moved to approve the March 26, 2020 Stillwater Township Town Board Meeting minutes as written. (5 ayes) 3. ATTORNEY – Sheila-Marie Untiedt has talked to Attorney Soren Mattick about issues relating to the Raleigh mine. The Applicant has been asked for further information. Attorney will be present for our meeting on April 23. 4. ENGINEER – We still have a few gravel road in the Township and there was discussion as to whether this might be a good time to have them paved with the oil prices being so low. There may, however, be issues around OSHA rules, social distancing, etc. Our projects can be “filler” projects for a contractor since they are small and the timing is open. Sheila-Marie Untiedt will check with our Engineer to talk about what bids would involve. We could also consider working with the City of Stillwater to take advantage of the economy of scale. 5. TREASURER – a. Report given. b. Building Fund – Building Inspector Jack Kramer will start submitting claims for payment when he submits checks for permits. c. Checks and Claims – M/S/P McMahon/Sinclair moved that the checks and claims #44224 through #44244 have been reviewed and approved and the Board will sign off on them when available. (5 ayes) 6. CHIEF OF POLICE – a. Report given. There were 6 burning permits. No dogs were impounded. As of March 24th, the spring burning ban is in place. There were 83 calls in March. Road restrictions are still in effect, but Tim Sinclair reported that they will be taken off on Monday, April 13th. b. Dog License Information – Renewal notices are being sent out and fees are still coming in. Chief Nelson is not enforcing or sending reminders to anyone about their license until the current situation is resolved. c. Parks – On Tuesday afternoon, Steve Nelson checked Fairy Falls Park and counted several cars. He will notify these people with a memo left on their cars. Sheila-Marie Untiedt had a received a call from Dave Junker who is on the Stillwater City Council to discuss his concerns about the number of cars. The Stillwater Town Board Mtg. – 4/09/20 Page 2 National Park Service is not closing any of their parks. A sign could be put up to the effect that in order for the parks to remain open, please observe all social distancing recommendations. Park Manager Kelley Shantz will provide suggested wording for signs. 6. PAINT TOWN HALL – The paint on the town hall is starting to look dingy. A notice inviting local painters to submit a bid will be posted on the website, Facebook, etc. The work should be done in the summer of 2020. 7. WASHINGTON COUNTY WEED MANAGEMENT AREA – This document will be resent to the Board. More discussion at the May meeting. 8. MARY PARCHETA WATER SKI PERMIT – M/S/P McMahon/Sinclair moved to authorize the Chair to sign the Application for Water Surface Use Permit. (5 ayes) 9. ADJOURNMENT – The meeting was adjourned at 7:55 p.m. Clerk______________________________________ Chairperson_________________________________ Approved___________________________________