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HomeMy WebLinkAbout2017-11-16 BOWC MIN Stillwater, Minnesota November 16, 2017 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday November 16, 2017 at 8:00 A.M. All Commissioners were present, with President Speedling presiding. Also present was Jim Tibbetts and Council Member Menikheim. On motion of President Speedling, duly seconded by Commissioner Jensen, all voting “Aye”, the Agenda was accepted as presented. On motion of Commissioner Vania, duly seconded by Commissioner Jensen, all voting “Aye, the minutes of the October 12, 2017 regular meeting were read and approved as written. On motion of President Speedling, duly seconded by Commissioner Vania, all voting “Aye”, Resolution No. 1508 was approved for payment. Jim reported to the Board that the streets in this year’s street project have all been paved and the valve boxes have been raised, but after inspection there are a number of valves that need to be cleaned out and they will be working with Miller Excavating to clean them out . Two service lines from last week were repaired, but two more were discovered, they will be working with the homeowners to get the lines repaired. All the hydrants have been flushed and they are also working on the repairs found during the flushing, also Jim will get a price on running boards for the new truck. Manager Benson brought up the Ice Castle in Lowell Park, after discussion on motion of President Speedling, duly seconded by Commissioner Vania, all voting “Aye”, the cost of water will be $2.00 per one thousand gallons for the 2017/2018 season as the Board feels that this is supporting the community. Manager Benson provided the Board with two quotes for shingle replacement on six different wellhouses due to the hail storm this summer. They are as follows: Buildtec Contracting Company $34,789.80 Dan Roettger Home Improvement LLC $29,575.00 After discussion, on motion of Commissioner Vania, duly seconded by President Speedling, all voting “Aye”, the shingles will be replaced by Dan Roettger Home Improvement LLC, not to exceed a total cost of $29,600.00. This will be done in the spring of 2018. The following items were discussed, with no action taken: 1. Accounts receivable balance as of October 31, 2017 was $294,484.02 with the actual amount being $331,143.51 this is $87,000.00 lower than last years. 2. Commissioner Vania updated the Board on a presentation from John Shane with Bolten & Menk, after discussion with the City of Stillwater Staff they will wait to get pricing back from all the vendors before moving forward. 3. Commissioner Jensen updated the Board on their progress with the community education material they are working on; they are planning on presenting this at the December or January Meeting. 4. Manager Benson updated the Board on the Wellhead Protection Plan, a copy was provided to the Board Members and this has been submitted to the Minnesota Department of Health, and we are waiting for their approval. Once approved Manager Benson will have Verne Jacobsen with T.K.D.A. or John Oswald with L.B.G. attend the Board meeting to discuss and answer questions. 5. Commissioner Jensen brought up our Emergency Response Plan after hearing about the incident that happened in Blaine earlier this year, also Council Member Menikheim informed the Board that he attended an Emergency Management Course put on by Washington County. After discussion, Manager Benson will work with Verne Jacobsen from T.K.D.A. to review and update the Emergency Response Plan, this will be put in the 2018 Capital Outlay Budget, also Council Member Menikheim will keep the Board updated on the City’s progress with their Emergency Management Plan. 6. Commissioner Vania reviewed with the Board his presentation that he will be giving to the Philo Senior Men’s Group at the Bayport Library, the Stillwater Lion’s Club and Rotary Club early next year. The presentation will be focused on Water Conservation and increasing the Water Rates. 7. Manager Benson updated the Board on discussion from last month’s meeting. 8. Manager Benson updated the Board on the work being completed by the Pollinator Friendly Alliance at the Laurel Street Station. 9. Commissioner Vania provided the Board with a draft for the Pump Station Asset Management, he will be meeting with Manager Benson & Jim Tibbetts to further discuss the draft and what data will be required. The crew will be able to collect this information this winter and enter it into Cartegraph. 10. The Water Supply Plan will be revisited in January 2018 11. Commissioner Vania informed the Board that Karen Kills with Brown’s Creek Watershed District will be contacting Manager Benson and may attend the next Board Meeting. 12. President Speedling brought up the Post-Holiday Party. The will brought back to the December Meeting. th 13. The December Board Meeting will be moved from December 14 to December st 21, 2017 There being no further business, on motion of President Speedling, duly seconded by Commissioner Vania, all voting “Aye”, the meeting was adjourned. Attest: Secretary