HomeMy WebLinkAbout2017-09-06 BOWC MIN
Stillwater, Minnesota September 6, 2017
Regular Meeting:
The regular meeting of the Board of Water Commissioners was held on Thursday
September 6, 2017 at 8:00 A.M.
All Commissioners were present, with President Speedling presiding. Also present was
Jim Tibbetts, with Council Member Menikheim absent.
On motion of President Speedling, duly seconded by Commissioner Vania, all voting
“Aye”, the Agenda was accepted as presented.
On motion of President Speedling, duly seconded by Commissioner Vania, all voting
“Aye, the minutes of the August 10, 2017, regular meeting were read and approved as
written.
On motion of Commissioner Vania, duly seconded by Commissioner Jensen, all voting
“Aye”, the minutes of the August 10, 2017 closed session meeting were read and
approved as written.
On motion of President Speedling, duly seconded by Commissioner Vania, all voting
“Aye”, Resolution No.1506 was approved for payment.
Jim reported to the Board that they will start flushing hydrants with the Fire Department
this month, he is monitoring the street projects, the majority of the work has been
completed and they will be raising the gate valves and manholes before winter. Andy
and James have replaced all the chemical lines at the wellhouses except well #11, this
will be completed when the well is shutdown later this year for service. He has not heard
from Stillwater Motors about the new truck and also he talked with Manager Benson and
they will be replacing the light at well #8. President Speedling brought up having the
roofs checked for hail damage, therefore, after discussion Manager Benson will talk with
our insurance company.
Manager Benson provided the Board with two quotes for cleaning the Tower Drive
Tank.
They are as follows:
KLM Engineering $9,500.00
Classic Protective Coatings, Inc $9,580.00
After discussion, on motion of President Speedling, duly seconded by Commissioner
Vania, all voting “Aye” the tower cleaning will be performed by KLM Engineering, Inc,
not to exceed a cost of $9,500.00, providing they can complete the job this year.
Manager Benson provided the Board with two quotes for well #11 rehab
They are as follows:
Keys Well Drilling $9,900.00
E.H. Renner & Sons $11,600.00
After discussion, on motion of Commissioner Vania, duly seconded by Commissioner
Jensen, all voting “Aye”, Keys Well Drilling will be completing the rehab at well #11
with a base bid of $9,900.00 pending inspection.
Manager Benson also informed the Board that they will be changing out the chlorine
scales at well #11, after discussion, on motion of Commissioner Vania, duly seconded by
President Speedling, all voting “Aye” the scales where approved. This will all be
covered under the $25,000.00 that is the Capital Outlay Budget.
Manager Benson presented the Board with the annual contract from SafeAssure
Consultants, Inc. for safety training. After discussion on motion of Commissioner Vania,
duly seconded by Commissioner Jensen, all voting “Aye” the contract was approved in
the amount of $2,319.05.
Manager Benson informed the Board that a Chlorine Regulator was replaced at well #6
and they need to purchase a new one for a spare, after discussion, on motion of President
Speedling, duly seconded by Commissioner Vania, all voting “Aye” a new regulator may
be purchased not to exceed a cost of $1,700.00.
Manager Benson provided the Board with a proposal from Laurie Schneider with
Pollinator Friendly Alliance to plant six Autumn Brilliance Serviceberry trees at the
Laurel Street Station; this site was approved for the bee lawn and after talking with
Shawn Sanders, City of Stillwater Public Works Director he approved the trees as long as
they were not planted on top of their sewer line, this would be the same for the Water
Department line, therefore after discussion on motion of President Speedling, duly
seconded by Commissioner Jensen, all voting “Aye”, the trees maybe planted.
The following items were discussed, with no action taken:
1. Accounts receivable balance as of August 31, 2017 was $139,475.63 with the
actual amount being $187,857.08; this is $47,000.00 higher than last years.
2. Dave Magnuson was on the agenda, but did not make the meeting.
3. Manager Benson brought up a copy of last year’s Department of Natural
Resources (DNR) permit fee for withdrawing water from the aquafers and
explained this to the Board, as Commissioner Jensen questioned how the process
works.
4. Commissioner Jensen is still working on the community education with no
updates at this time.
5. Commissioner Vania updated the Board on the presentations from Cartegraph and
City Works.
6. Commissioner Vania questioned if the Ice Castle had paid their water bill for the
water used, Manager Benson informed him that they have paid the bill.
7. Manager Benson informed the Board that he had Central Telephone add an on-
call mailbox so all after hour emergency calls will be sent to this mailbox and
then forwarded to the on-call cell phone because of the changes to the City of
Stillwater phone system, the Fire Department will no longer be manning the
phone 24/7.
There being no further business, on motion of President Speedling, duly seconded by
Commissioner Jensen, all voting “Aye”, the meeting was adjourned.
Attest: Secretary