HomeMy WebLinkAbout2017-07-13 BOWC MIN
Stillwater, Minnesota July 13, 2017
Regular Meeting:
The regular meeting of the Board of Water Commissioners was held on Thursday July
13, 2017 at 8:00 A.M.
Commissioners Vania & Jensen present, President Speedling absent, with Vice President
Jensen presiding. Also present was Jim Tibbetts, Council Member Menikheim and Kathy
Newman.
On motion of Commissioner Vania, duly seconded by Commissioner Jensen, all voting
“Aye”, the Agenda was accepted as presented.
On motion of Commissioner Vania duly seconded by Commissioner Jensen, all voting
“Aye, the minutes of the June 8, 2017 regular meeting were read and approved as written.
On motion of Commissioner Vania, duly seconded by Commissioner Jensen, all voting
“Aye”, Resolution No.1504 was approved for payment.
Kathy Newman attended the Board Meeting to dispute her October 2016 water bill
where she went thru 477,000 gallons of water in a six week period. Kathy stated that
nothing has changed at her house. The meter was tested by the Water Department and
was found to be reading accurate. After much discussion, Kathy Newman suggested that
she would pay half of the bill to make it go away. This will be tabled until the August 10,
2017 Board meeting and Manager Benson will bring President Speedling up to date.
Manager Benson brought up the 2016 audit that was presented by Christopher Knopik
with CliftonLarsonAllen at the June 8, 2017 Board Meeting. After review by the
Commissioners, on motion of Commissioner Vania, duly seconded by Commissioner
Jensen, all voting “Aye”, the 2016 audit was approved.
Jim reported to the Board that three hydrants have been replaced, six services have been
renewed from the watermain to the curb stop as part of the street project. The hydrant on
Greeley that was hit by a car has been replaced with some extra work as they found a
cracked tee when they dug down to the watermain. Stage two of Rutherford Station has
been completed and passed the bacteriological test and the watermain was turned on.
The new truck has been ordered, we did not make the deadline for the 2017 model so we
will be getting a 2018 model.
Manger Benson talked to the Board about the crew getting called in to turn water on
after it has been turned off for non-payment, after discussion, On motion of
Commissioner Vania, duly seconded by Commissioner Jensen, all voting “Aye” the
charges will be $35.00 during normal business hours, one hour at the overtime rate on
weekends while the crew is in doing rounds, any other time will be four hours at the
overtime rate of $41.50 per hour, this will be adjusted each year according to the union
contract.
The following items were discussed, with no action taken:
1. Accounts receivable balance as of June 30, 2017 was $30,517.57with the actual
amount being $76,715.29; this is $8,000.00 higher than last years.
2. Manager Benson updated the Board on the watermain loop thru the golf course.
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After meeting with contractors, they will drill across the golf course on July 17
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& 18 , pull the pipe back on the 19 and make the connections on either end on
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the 20 or 21 ,after flushing and collecting the bacteriological samples the
watermain should be in service by early August.
3. Manager Benson informed the Board that the Lily Lake Tank was put back in
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service on June 20, the tank painting was completed ahead of schedule.
Manager Benson will be working with Matt Ellingson with T.K.D.A. to complete
a couple of items on the punch list before the project will be closed out.
4. Commissioner Vania and Manager Benson will be meeting with Public Works
Director Shawn Sanders to discuss how the City of Stillwater will be moving
forward with Cartegraph or are they planning to switch to a different vendor.
5. Manager Benson informed the Board that repeat water samples taken by the
Minnesota Department of Health for bacteriological testing came back negative
for coliform bacteria.
6. Commissioner Vania asked about the Wellhead Protection Plan, Manager Benson
informed the LGB is still working on the ground water flow modeling, he will
update the Board when this is completed.
7. Commissioner Jensen talked to the Board about her assemblage of facts for
community education/infographic, more discussion will be held at the August
Board Meeting.
8. Commissioner Vania and Jensen asked to be signed up to attend the AWWA
conference in Duluth.
There being no further business, on motion of Commissioner Vania, duly seconded by
Commissioner Jensen, all voting “Aye” the meeting was adjourned.
Attest: Secretary