HomeMy WebLinkAbout2017-06-08 BOWC MIN
Stillwater, Minnesota June 8, 2017
Regular Meeting:
The regular meeting of the Board of Water Commissioners was held on Thursday June 8,
2017 at 8:00 A.M.
All Commissioners were present, with President Speedling presiding. Also present was
Jim Tibbetts and Christopher Knopik from CliftonLarsonAllen, Council Member
Menikheim absent.
On motion of President Speedling, duly seconded by Commissioner Jensen, all voting
“Aye”, the Agenda was accepted as presented.
On motion of Commissioner Vania, duly seconded by Commissioner Jensen, all voting
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“Aye, the minutes of the May 18, 2017 regular meeting were read and approved as
written.
On motion of Commissioner Vania, duly seconded by Commissioner Jensen, all voting
“Aye”, Resolution No.1503 was approved for payment.
Jim Tibbetts reported to the Board on the leak survey after they went around with Water
Conservation Services to pinpoint the leaks. Also the street project will be starting June
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12, there are a couple of hydrants that will be replaced and a number of galvanized
services lines will be renewed from the main to the curb stop. A hydrant was hit on
Greeley Street across from Stillwater Towing, they are working with Miller Excavating
to repair the hydrant.
Manager Benson provided the Board with a bid tabulation form T.K.D.A. for the
installation of watermain thru the Stillwater Country Club to complete the loop on the
North Hill. They are as follows:
Ellingson Drainage, Inc.
Site Work Contract (Item 1A, 2) $52,300.00
Directional Drill Contract (Item 3 & 4) $60.200.00
Total Alternate Bid 1A-4 $112,500.00
Forest Lake Contracting, Inc.
Site Work Contract (Item 1A, 2) $112,000.00
Directional Drill Contract (Item 3 & 4) $101,200.00
Total Alternate Bid 1A-4 $213,200.00
Miller Excavating, Inc.
Site Work Contract (Item 1A, 2) $44,360.00
Directional Drill Contract (Item 3 & 4) $59,830.00
Total Alternate Bid 1A-4 $104,190.00
After discussion, on the recommendation of T.K.D.A. it was decided to split the bid into
two contracts, bid items 1A and 2 and one for bid items 3 and 4, therefore on motion of
President Speedling, duly seconded by Commissioner Vania, all voting “Aye”, the
contracts were awarded to Miller Excavating (Item 1A, 2) not to exceed $45,000.00 and
(Item 3 & 4) not to exceed $60,000.00.
Manager Benson provided the Board with two quotes for a new plow truck that was in
the 2017 Capital Outlay Budget, the base bids are as follows:
Stillwater Motors $25,616.00
Fury Motors $25,472.52
Jim Tibbetts informed the Board that after inspecting both vehicles, he recommended
going with Stillwater Motors. After discussion on motion of President Speedling, duly
seconded by Commissioner Jensen, all voting “Aye”, the truck will be purchased from
Stillwater Motors, not to exceed the budgeted price of $30,000.00 with additions.
Manager Benson informed the Board that President Speedling’s term expires on June 30,
2017. President Speedling expressed his willingness to serve another three year term.
After discussion, on motion of Commissioner Vania, duly Commissioner Jensen, all
voting “Aye” President Speedling is recommended by the Board to serve another three
year term. Manager Benson will forward this to City of Stillwater City Clerk, Diane
Ward for council approval.
The following items were discussed, with no action taken:
1. Accounts receivable balance as of May 31, 2017 was $165,951.26 with the actual
amount being $191,671.45: this is $3,000.00 higher than last years.
2. Christopher Knopik with CliftonLarsonAllen presented the Board with an
overview of the 2016 audit. The Board will review the audit and it will be
brought back to the July meeting for approval.
3. Commissioner Vania provided the Board with a copy of Jim’s report from the
supervisory training he attended, he commended Jim for his excellent report.
Commissioner Vania wants reports from all employees attending training in the
future.
4. Commissioner Jensen talked about a variety of ways to communicate with the
public and she has sat in on a few presentations on how to communicate with the
public and she will bring more information to the next Board Meeting and plans
on talking with Stephanie Souter with Washington County.
5. Manager Benson informed the Board that the final coat of paint was applied to the
Lily Lake Tank, the equipment has been removed from the site. The paint has to
cure for seven days then will we flush supper chlorinate and fill the tank. Two
samples will have to be taken 24 hours apart and tested for bacteria, upon
receiving passing results on the water sample, the tank will be put back in service.
6. Commissioner Vania talked about to the Board about a meeting he and Manager
Benson attended with Tim Moore, Nick Chaves and Beth Wolf from the City of
Stillwater Public Works about Cartagraph and whether or not the City will
continue to use Cartegraph in the future or are they planning to switch to a
different vendor. This will be brought back to the July Board Meeting.
7. Manager Benson informed the Board that Jim Tibbetts has completed his six
month probation period of Supervisor of Distribution.
8. Manager Benson informed the Board that James McGath has completed his six
month probation period and has passed his class “C” Water Operators License.
His hourly rate will be increased by $1.00 per the union contract.
9. Manager Benson informed the Board that he is still working with Flaherty and
Hood and plans to have interviews setup by the end of June.
10. Manager Benson informed the Board that Kathy Newman plans to attend the July
13, 2017 Board Meeting to discuss her high bill.
11. Manager Benson informed the Board that routine samples collected for
bacteriological testing came back with one positive for coliform bacteria but
negative for E.coli, he his working the Minnesota Department of Health for re-
testing and has notified the property owners. They will be having their internal
plumbing sanitized. Manager Benson will report back to the Board at the next
meeting
There being no further business, on motion of President Speedling, duly seconded by
Commissioner Jensen, all voting “Aye”, the meeting was adjourned.
Attest: Secretary