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HomeMy WebLinkAbout2017-05-18 BOWC MIN Stillwater, Minnesota May 18, 2017 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday May 18, 2017 at 8:00 A.M. All Commissioners were present, with President Speedling presiding. Also present was Jim Tibbetts, Council Member Menikheim. On motion of President Speedling, duly seconded by Commissioner Vania, all voting “Aye”, the Agenda was accepted as presented. On motion of Commissioner Vania, duly seconded by President Speedling, all voting “Aye, the minutes of the April 13, 2017 regular meeting were read and approved as written. On motion of President Speedling, duly seconded by Commissioner Vania, all voting “Aye”, Resolution No.1502 was approved for payment. Jim Tibbetts reported to the Board that they are repairing gate valve top sections that were hit with plows over the winter, the city has been patching around the gate valves as they are repaired. They are also continuing with building and grounds maintenance. Manager Benson provided the Board with a Right of Entry Agreement for running the watermain through the Stillwater County Club from Moore Street running north to Poplar Street; this was prepared by City of Stillwater Attorney Dave Magnuson, therefore after discussion, on motion of Commissioner Vania, duly seconded by President Speedling, all voting “Aye”, the agreement was approved. Manager Benson informed the Board that the Local #49’s filed an appeal for all positions on the Flaherty & Hood Job Evaluation, after talking with City of Stillwater HR Manager Donna Robole, she suggested contacting Flaherty & Hood to conduct onsite interviews and direct observation of work activities for the five employees. Manager Benson provided the Board with a proposal from Flaherty & Hood for $3,500.00; this will also include the Administrative Assistant position. After discussion, on motion of Commissioner Vania, duly seconded by President Speedling, all voting “Aye”, the proposal was approved. Manager Benson will contact Flaherty & Hood. The following items were discussed, with no action taken: 1. Accounts receivable balance as of April 31, 2017 was $218,708.12 with the actual amount being $246,852.42; this is $2,000.00 less than last years. 2. Manager Benson updated the Board on the progress with the watermain loop through the golf course, plans have been prepared by T.K.D.A. and will be sent out for quotes. 3. Commissioner Jensen was unable to update the Board on the Community Education she has been working on because she has laryngitis. She will update it at the June meeting. 4. Manager Benson provided the Board with pictures of the Lily Lake Tank as they go through the repainting process. The have completed the sand blasting and applied the primer coat, weather permitting, the job may be completed ahead of schedule. 5. Council member Menikheim updated the Board on council voting for the liaison from council to have voting rights on Boards and Commissions, eliminating the term limits and changing the number of members on the Boards. This will not affect the Water Board or the Library 6. Manager Benson informed the Board that there were 348 Delinquent Notices mailed out for a total of $67,187.00. He explained that this is larger because notices were not sent out last fall due to having a vacant position. 7. Manager Benson provided the Board with a list of possible leaks from the leak survey completed by Water Conservations Services, Jim will be contacting them to schedule a time to meet with them to pin point the leaks 8. Manager Benson updated the Board with the progress on the bee lawn at the Laurel Street Pumphouse 9. Manager Benson informed the Board that DiaSorin was selected by MNTAP (Minnesota Technical Assistance Program) to have an intern complete an onsite survey, MNTAP is working with Washington County to encourage water efficiency. 10. Commissioner Jensen asked if we have heard any more from Kathy Newman about her high bill. Manager Benson explained that she has not contacted the Water Department and she was sent a delinquent notice. There being no further business, on motion of Commissioner Vania, duly seconded by Commissioner Jensen, all voting “Aye, the meeting was adjourned. Attest: Secretary