HomeMy WebLinkAbout2017-04-13 BOWC MIN
Stillwater, Minnesota April 13, 2017
Regular Meeting:
The regular meeting of the Board of Water Commissioners was held on Thursday April
13, 2017 at 8:00 A.M.
Commissioner Vania and Commissioner Jensen were present, President Speedling absent
with Vice President Jensen presiding. Also present was Jim Tibbetts, Council Member
Menikheim.
On motion of Commissioner Vania, duly seconded by Commissioner Jensen, all voting
“Aye”, the Agenda was accepted as presented.
On motion of Commissioner Vania, duly seconded by Commissioner Jensen, all voting
“Aye, the minutes of the March 10, 2017 regular meeting were read and approved as
written.
On motion of Commissioner Vania, duly seconded by Commissioner Jensen, all voting
“Aye the minutes of the March 10, 2017 closed session were read and approved as
written
On motion of Commissioner Vania, duly seconded by Commissioner Jensen, all voting
“Aye”, Resolution No. 1501 was approved for payment.
Jim Tibbetts reported to the Board that they are finishing up with their annual pumphouse
maintenance and starting to work on the yards. They have been working with Xcel as
they replace gas lines ahead of the street projects, they are also turning on irrigations as
they are requested.
Manager Benson informed the Board that President Speedling has a conflict with the
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May 11 Board meeting and would like to move it to May 18. After discussion, on
motion of Commissioner Vania, duly seconded by Commissioner Jensen, all voting
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“Aye, the meeting will be moved to May 18, Manager Benson will send a notice to the
Stillwater Gazette.
The following items were discussed, with no action taken:
1. Accounts receivable balance as of March 31, 2017 was $66,255.65 with the actual
amount being $98,126.68; this is $500.00 higher than last years.
2. Manager Benson informed the Board that he has talked with Marlin Murphy at
the Stillwater Country Club and their board approved the Water Department
running watermain across the golf course. He will talk to Marlin about a written
agreement and work with City Attorney Dave Magnuson for a right to enter and
once the project is completed there will be an easement written up. After talking
with Verne Jacobson with T.K.D.A. the cost will be under $100,000.00 and we
will not have to go out for the formal bid process, T.K.D.A. will be contacting
different contractors for quotes.
3. Manager Benson updated the Board on the GIS mapping and showed them a
snapshot of the map and the different attributes that can be added. Training thru
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Bolten and Menk is scheduled for April 18.
4. Commissioner Jensen talked about her plans for future progress on Community
Education, she will have more information at the next meeting. Manager Benson
provided the Board with a copy of the 2016 Consumer Confidence Report for
their review. Commissioner Jensen brought up the article in the Star Tribune
about road salt being found in the water in Madison, WI, Manager Benson
informed the Board that there has been no talk from the Minnesota Department of
Health that this is an issue in Stillwater’s Drinking Water as we have deep wells
and don’t expect them to be influenced by the road salt.
5. Manager Benson updated the Board on the Lily Lake Tank painting. The tank
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will be drained on April 24 and 25 and 12 residents will be without water while
the tank is being drained. He is also working with Automatic Systems and
T.K.D.A. Engineering to change the parameters at Well #5 to maintain pressure
while the tank is out of service. Commissioner Jenson talked about getting
pictures during the painting process, after discussion, Manager Benson will get
some pictures during the painting process.
6. Manager Benson informed the Board that they provided water to the Ice Castle
from December 2, 2016 through March 3, 2017, they used 11,208,000 gallons for
a total revenue of $22,416.00. Other discussion was held about the location of the
Ice Castle for next year and whether or not it helped the downtown economy.
Council Member Menikheim informed the Board that restaurants and retail stores
experienced above normal traffic throughout the winter.
7. Manager Benson informed the Board that Lance Lauinger from
CliftonLarsonAllen will be contacting Commissioner Jensen to complete a fraud
interview. These are completed ever year with different Board Members.
8. Council Member Menikheim updated the Board; with the council voting for the
liaison to have voting rights on the Boards and Commissions and eliminating the
term limits, and changing the number of members on the Boards This will be
brought back to council for further discussion. Commissioner Vania asked to
have this brought back to the next Board meeting when President Speedling will
be present, also Commissioner Vania asked Council Member Menikheim to
inform the Council that the Water Board needs time to discuss this and respond
before the Council makes any decisions.
There being no further business, on motion of Commissioner Vania, duly seconded
by Commissioner Jensen, all voting “Aye”, the meeting was adjourned.
Attest: Secretary