HomeMy WebLinkAbout2017-03-10 BOWC MIN
Stillwater, Minnesota March 10, 2017
Regular Meeting:
The regular meeting of the Board of Water Commissioners was held on Friday March
10, 2017 at 8:00 A.M.
President Speedling & Commissioner Jensen present, Commissioner Vania via phone,
with President Speedling presiding. Also present was Jim Tibbetts, Council Member
Menikheim.
On motion of President Speedling, duly seconded by Commissioner Jensen, all voting
“Aye”, the Agenda was accepted as presented.
On motion of President Speedling, duly seconded by Commissioner Jensen, all voting
“Aye, the minutes of the February 16, 2017 regular meeting were read and approved as
written.
On motion of President Speedling, duly seconded by Commissioner Jensen, all voting
“Aye”, Resolution No.1500 was approved for payment.
Jim Tibbetts reported to the Board that they are continuing wellhouse maintenance,
currently working on Well #10 & #6. Jim completed his supervisor training course, he
will be writing a report and turn it into Manager Benson.
Manager Benson provided the Board with a quote from Water Conservation Services to
complete a leak survey of the city, therefore after discussion, on motion of President
Speedling, duly seconded by Commissioner Jensen, all voting “Aye”, the leak survey was
approved, not to exceed a cost of $5,200.00.
Manager Benson provided the Board with a quote from Chris Amdahl Locksmith, Inc. to
re-key the locks for the Water Department, after discussion, on motion of Commissioner
Vania, duly seconded by President Speedling, all voting “Aye” the locks may be re-
keyed, not to exceed of cost of $2,000.00.
Manager Benson brought up the watermain extension/replacement on Osgood Ave
which was discussed at the February meeting. After further discussion, on motion of
President Speedling, duly seconded by Commissioner Vania, all voting “Aye, the Board
will move forward with the watermain extension only and will not be replacing the
existing watermain.
On motion of Commissioner Jensen, duly seconded by President Speedling, all voting
“Aye”, the Board will adjourn to a closed session for Labor Negotiations Strategy
Pursuant to Minnesota Statutes 13D.03. President Speedling repeated that there is a
nd
motion and a 2 to adjourn to a closed session for Labor Negotiations Strategy Pursuant
to Minnesota Statutes 13D.03.
The regular meeting of the Board of Water Commissioners reconvened after the closed
session meeting. President Speedling and Commissioner Jensen present, with
Commissioner Vania absent, with President Speedling presiding.
Based on information provided by Flaherty & Hood, on motion of President Speedling,
duly seconded by Commissioner Jensen, all voting “Aye, the proposal was accepted as
written.
Classification/Compensation Analysis and Plan Recommendations from Flaherty &
Hood. PA.
Proposed language to accept the following recommendations from the consultant
Flaherty & Hood PA.
1. The proposed Position Classification Changes including proposed job title
changes and FLSA exemption proposed changes as contained in the document
titled Position Classification Changes.
2. The proposed Flaherty & Hood Job Evaluation system as contained in the
document titled Flaherty & Hood Job Evaluation System Summary.
3. The proposed job evaluation ratings for all positions as contained in the document
titled City of Stillwater Proposed Job Evaluation Points.
4. The proposed 11 – step Overall Pay Grade System as contained in the document
titled Base Pay Structure (Annual) 12-31-2016.
5. The proposed job evaluation rating appeal process as contained in the document
titled Job Evaluation Points Process.
The following items were discussed, with no action taken:
1. Accounts receivable balance as of February 28th was $177,302.44 with the actual
amount being $213,275.55; this is $21,000.00 higher than last years.
2. Kathy Newman was on the Agenda, but did not show up for the meeting.
3. Manager Benson informed the Board that he was in contact with Marlin Murphy
with the Stillwater Country Club about running watermain across the golf course
to loop the high system; Marlin will bring this up at their next board meeting and
be in contact with Manager Benson and this will be brought back to the April
meeting.
4. Manager Benson updated the Board on the GIS mapping.
5. Commissioner Jensen talked with the Board about creating a fact sheet that can be
put on the website, she will generate a list and bring it back to the next meeting
for Board approval.
6. Manager Benson brought up the appreciation lunch for staff that was talked about
at the last meeting. Do to everyone’s demanding schedule, Manager Benson will
pick a date that works with staff and notify Board members.
7. Manager Benson updated the Board on the ice castle, even though they are closed,
they are still using water as part of their tear down process.
There being no further business, on motion of President Speedling, duly seconded by
Commissioner Jensen, all voting “Aye”, the meeting was adjourned.
Attest: Secretary