HomeMy WebLinkAbout2017-02-16 BOWC MIN
Stillwater, Minnesota February 16, 2017
Regular Meeting:
The regular meeting of the Board of Water Commissioners was held on Thursday
February 16, 2017 at 8:00 A.M.
President Speedling and Commissioner Vania present, Commissioner Jensen absent with
President Speedling presiding. Also present was Jim Tibbetts, Council Member
Menikheim.
On motion of Commissioner Vania, duly seconded by President Speedling, all voting
“Aye”, the Agenda was accepted as presented.
On motion of President Speedling, duly seconded by Commissioner Vania, all voting
“Aye”, the minutes of the January 12, 2017 regular meeting were read and approved as
written.
On motion of President Speedling, duly seconded by Commissioner Vania, all voting
“Aye”, Resolution No. 1497 was approved for payment.
Jim Tibbetts reported to the Board that there have been two watermain breaks since the
last meeting and they continue to work on pumphouse maintenance, Jim also mentioned
that they will be needing tires on one of the trucks.
On motion of Commissioner Vania, duly seconded by President Speedling, all voting
“Aye” Resolution of Appreciation No. 1498 for Adam Nyberg was adopted.
On motion of Commissioner Vania, duly seconded by President Speedling, all voting
“Aye” Resolution of Appreciation No. 1499 for Tom Corman was adopted.
Manager Benson informed the Board that there is $6,000.00 in the Capital Outlay
Budget for a leak survey, therefore after discussion, on motion of President Speedling,
duly seconded by Commissioner Vania, all voting “Aye” the leak survey was approved.
Manager Benson explained to the Board that there is $33,000.00 in the Capital Outlay
Budget for a new plow truck, after discussion, on motion of President Speedling, duly
seconded by Commissioner Vania, Manager Benson was instructed to get two bids, one
from Stillwater Motors, and one from Fury Motors.
Manager Benson provided the Board with a proposal from HDR Engineering to install
new watermain and replace existing main in Osgood Ave, south of Orleans and north of
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63 St. This would be in conjunction with Washington County’s street reconstruction
project in 2018. After discussion, on motion of Commissioner Vania, duly seconded by
President Speedling, all voting “Aye” the design estimates were approved, not to exceed
a cost of $35,000.00.
The following items were discussed, with no action taken:
1. Accounts receivable balance as of January 31, 2017 was $228,877.52 with the
actual amount being $257,790.05; this is $19,000.00 higher than last years.
2. Kathy Newman was on the agenda but did not show up.
3. Manager Benson brought up the Water Department website, after talking with
Rose Holman, IT manager for the City of Stillwater we would be working with
Rose or Dawn Thoren. Before information will be added to the website it will
have to be approved by the Board.
4. Manager Benson informed the Board that they will need to loop the high system
on the north hill. He will contact the Stillwater Country Club and report back to
the Board at the next meeting, the estimated cost will be around $110,000.00.
5. Manager Benson handed out Class Comp Plan from Flaherty & Hood for the
Board to review and he will try to setup a meeting with City Administrator Tom
McCarty and HR Manager Donna Robole
6. Manager Benson informed the Board that the Ice Castle may be shutting down at
the end of the week due to weather conditions.
7. Manager Benson informed the Board that Bolton & Menk were out and captured
additional information on the new developments and after talking with John Shain
Manager Benson will scan drawings of the main breaks and send them to John
and they will be able to get GPS coordinates from the measurements we provide
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to them. Manager Benson will try and setup training for the week of March 27.
8. Commissioner Vania talked about the implementation of Cartegraph, he would
like to have it purchased by the end of the year. This will depend upon the
decision by the City of Stillwater if they are going to stay with Cartegraph or go
with another software provider. After discussion, Commissioner Vania will
contact Tim Moore and Rich Bornt to see if they have made a decision.
9. Commissioner Jensen was absent so the discussion on Community Education will
be moved to the March meeting.
10. Manager Benson updated the Board on working with PSN to capture electronic
checks and getting setup to use credit cards. He plans to have this ready by the
end of March so we will be able to put something in the April bills.
11. Commissioner Vania brought up buying the staff pizza for lunch to show the
Boards appreciation seeing how they were unable to attend the post-holiday party.
Jim and Robert will talk with the staff and setup a date.
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12. The next meeting will be on Friday, March 10 at 8:00 A.M.
There being no further business, on motion of Commissioner Vania, duly seconded by
President Speedling, all voting “Aye” the meeting was adjourned.
Attest: Secretary