HomeMy WebLinkAbout2017-01-12 BOWC MIN
Stillwater, Minnesota January 12, 2017
Regular Meeting:
The regular meeting of the Board of Water Commissioners was held on Thursday
January 12, 2017 at 8:00 A.M.
All Commissioners were present, with President Speedling presiding. Also present was
Jim Tibbetts, Council Member Menikheim.
On motion of President Speedling, duly seconded by Commissioner Vania, all voting
“Aye”, the Agenda was accepted as presented.
On motion of Commissioner Vania, duly seconded by President Speedling, all voting
“Aye, the minutes of the December 8th, 2016 regular meeting were read and approved as
written.
On motion of President Speedling, duly seconded by Commissioner Vania, all voting
“Aye”, Resolution No. 1496 was approved for payment.
Jim Tibbetts reported to the Board that there have been five watermain breaks this
season and they also working on pump house maintenance.
Manager Benson informed the Board that Jim Tibbetts has completed his six month
probationary period as Foreman and recommends promoting him to Supervisor of
Distribution effective December 3, 2016, after discussion on motion of President
Speedling, duly seconded by Commissioner Vania, all voting “Aye” Jim Tibbetts is
promoted to Supervisor of Distribution with a six month probationary period.
Manager Benson brought up the 2016 Capital Outlay Budget carry over of $10,371.00
for GIS and $8,000.00 for Cartegraph. On motion of Commissioner Vania, duly
seconded by President Speedling, all voting “Aye” the carry overs were approved.
Manager Benson also brought up the $7,000.00 for Cartegraph in the 2017 Capital
Outlay Budget and after discussion, on motion of President Speedling, duly seconded by
Commissioner Vania, all voting “Aye” the 7,000.00 was approved,
Manager Benson provided the Board with the Wellhead Protection Program Evaluation
dated January 10, 2017; after discussion, on motion of Commissioner Vania, duly
seconded by President Speedling, all voting “Aye”, the Wellhead Protection Program
Evaluation was approved.
Manager Benson informed the Board that there was $42,000.00 in the Capital Outlay
Budget for wellhead protection, and after discussion, on motion of President Speedling,
duly seconded by Commissioner Vania, all voting “Aye” the $42,000.00 was approved.
Manager Benson explained to the Board that there is $9,000.00 in the Capital Outlay
Budget for water meters, this will be used to purchase meters for new construction. After
discussion on this matter, on motion of President Speedling, duly seconded by
Commissioner Vania, all voting “Aye”, the meters may be purchased as needed, not to
exceed $9,000.00.
Manager Benson informed the Board that he got pricing back from John Shain with
Bolton & Menk in the amount of 5,000.00 to add six different sites to the map book, this
would include GPS, or $3,840.00 with no GPS, therefore on motion of Commissioner
Vania, duly seconded by President Speedling, all voting “Aye” the Board approved the
$5,000.00 which includes the GPS to keep everything consistent. This is in addition to
the other GIS & Cartegraph work, also Manager Benson will have them GPS the
watermain breaks we have had since January 2016.
Manager Benson explained to the Board that the Lily Lake Tank painting is in the 2017
Capital Outlay Budget but still needs to be approved, therefore on motion of President
Speedling, duly seconded by Commissioner Jensen, all voting “Aye” the Lily Lake Tank
painting was approved, not to exceed $400,000.00.
The following items were discussed, with no action taken:
1. Accounts receivable balance as of December 31, 2016 was $66,380.18 with the
actual amount being $109,919.93; this is $4,000.00 higher than last years.
2. President Speedling questioned frozen services and after discussion this will be
revisited later this year.
3. Manager Benson informed the Board that Kathy Newman had called and
inquiring on the Board meeting dates, not knowing if she was going to attend the
meeting, Manager Benson put her on the agenda and she did not show up.
4. Manager Benson informed the Board that there were four minor changes to the
Water Supply Plan after the first review by the Department of Natural Resources
(DNR), the changes were made and resubmitted to the DNR.
5. Manager Benson informed the Board that he contacted Klayton Eckles with the
city of Woodbury and informed him that the Board approved $6,000.00 for the
Water Efficiency Study.
6. President Speedling questioned the issue that the city of Blaine had with their
S.C.A.D. systems. Not knowing what happened for sure, Manager Benson
informed the Board that the Water Department has additional back-up to their
S.C.A.D. system.
7. President Speedling brought up the replacement of lead service pipes in
Milwaukee, Manager Benson explained to the Board that Stillwater does not have
lead service lines, all are galvanized or copper.
8. Commissioner Jensen questioned the process for adding stuff to the Water
Department web site. Manager Benson explained that the web site is through the
City of Stillwater. He will check with Rose Holmen, the IT Manager and report
back to the Board at the next meeting.
9. Manager Benson informed the Board that FlahertyHood will be presenting the
Class Comp Plan to City Council on January 17, 2017at the 4:30. Meeting. He
will report back at the next meeting.
10. Jim Tibbetts informed the Board that the Tower Drive Tank needs to be pressure
washed. After discussion, Manager Benson will get a quote and bring it back to
the next meeting.
11. Manager Benson updated the Board with water usage for the ice castle; they have
used 3,685,000 gallons through December 22, 2016.
12. There being no further business, on motion of President Speedling, duly seconded
by Commissioner Vania, all voting “Aye”, the meeting was adjourned.
Attest: Secretary