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Home My WebLink About2016-07-14 BOWC MIN Stillwater, Minnesota July 14, 2016 Regular Meeting: The regular meeting of the Board of Water Commissioners was held on Thursday July 14, 2016 at 8:30 A.M. All Commissioners were present, with President Speedling presiding. Also present was Jim Tibbetts with Council Member Menikheim absent. On motion of Commissioner Vania, duly seconded by President Speedling, all voting “Aye”, the Agenda was accepted as presented. On motion of Commissioner Vania, duly seconded by President Speedling, all voting “Aye, the minutes of the June 9, 2016 regular meeting were read and approved as written. On motion of President Speedling, duly seconded by Commissioner Vania, all voting “Aye”, Resolution No. 1490 was approved for payment. Jim Tibbetts reported to the Board that the Brown’s Creek Cove addition has all the water and sewer main installed and has passed the bacteriological testing and the water has been turned on. Miller Excavating started installing watermain on Osman Ave and the County is installing storm sewer on Myrtle St from Owens to Manning Avenue. Manager Benson brought up the credit card fees, after discussion, on motion of President Speedling duly seconded by Commissioner Vania, all voting “Aye”, they will go with option 3 where the Board will pay all the fees and not pass them on to the customer for one year, at which time they will be reviewed . Manager Benson reported to the Board that there is any average of 783 customers that get charged a late fee every quarter. After discussion, on motion of Commissioner Vania, duly seconded by President Speedling, all voting “Aye” the late fee will be increased from $5.00 to $10.00 per quarter. Manager Benson informed the Board that he was contacted by Cindy Shilts, City of Stillwater Building Official about Water Availability (WAC) charges at 312 Main St S. Nacho Mama’s are expanding their business into the front portion of the building and after talking with Met Council she found out that when the occupancy changed from a butcher shop to a restaurant for the existing space the Water Availability Charge and the Sewer Availability Charge (SAC) were never paid. Cindy submitted a request to Met Council for three SAC’S be charged to be at the 1987 rate and 2 SAC’S at the 2016 rate and she is also requesting the Water Board to consider using the 1987 rate for 3 WAC’S and 2 WAC’S at the 2016 rate. After discussion, on motion of Commissioner Vania, duly seconded by President Speedling, all voting “Aye” Nacho Mama’s will be charged 3 WAC’S at the 1987 rate and 2 WAC’S at the 2016 rate. Manager Benson provided the Board with a quote from St Croix SavAtree for work at 1320 Fourth St S, 1800 Orleans St W, 1013 Owens St N and 1304 Olive St. W and after review, on motion of Commissioner Vania, duly seconded by President Speedling, all voting “Aye”, SavAtree may perform the work, not to exceed a cost of $2,700.00. The following items were discussed, with no action taken: 1. Accounts receivable balance as of June 30, 2016 was $15,955.79 with the actual amount being $84,746.07; this is $38,000.00 higher than last years. 2. Manager Benson informed the Board that the Well Head Protection Plan will be starting next year and after talking with Verne Jacobson with T.K.D.A., they will have to complete a new flow model, this will be a ten year plan. 3. Manager Benson informed the Board that new tires were installed on John’s truck and the alignment was checked for a total of $777.18. 4. Manager Benson updated the Board on the last meeting with city staff and Ryan Davis with Ice Castle, LLC, he informed them that the Board has conceptually approved providing water for the ice castle at $2.20 per thousand gallons and the Water Department would not be held liable if they were unable to provide water if a main break occurs which Ryan Davis agreed that they would put that language in the contract. Manager Benson will be working with City Administrator, Tom McCarty and report back to the Board 5. Manager Benson informed the Board that President Speedling and Council Member Menikheim will be interviewing Karen Jensen for the opening on the Board on Thursday July 14, 2016 as she was the only applicant 6. Manager Benson provided the Board with a quote for adding air conditioning at Well’s #5 and #10. from Schwantes Heating and Air Conditioning. He also talked with Anderson Heating & Air from Houlton, WI and is still waiting for a quote. After discussion, Jim will also contact Springborn Heating and Air Conditioning for a quote. 7. Manager Benson updated the Board on the Water Supply Plan and will try and set up a meeting with Verne Jacobson with T.K.D.A. for the next meeting. 8. Manager Benson informed the Board that Bolton & Menk have the maps ready to drop off and he will set up training later in the year once the new employee is hired. He will contact Bolton & Menk to work out the details. 9. Manager Benson provided the Board with a draft plan from T.K.D.A for the repairing of the Lily Lake Tank painting project. 10. Manager Benson informed the Board that he will be working with Human Resources Manager, Donna Robole on the advertisement for the job opening and update the application. He plans to have it posted by the end of July. 11. Jim Tibbetts brought up the repairs to the driveway at the office and cleaning of the Tower Drive Tank and after discussion Jim will get a quote for the driveway repairs and bring back to the Board; the cleaning of the tank will be put into the 2017 budget. There being no further business, on motion of President Speedling, duly seconded by Commissioner Vania, all voting “Aye, the meeting was adjourned. Attest: Secretary